HomeMy WebLinkAbout2021/06/07 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
June 7, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
Mason County Support Services Department Budget Management
C��'tjA Street 411 North 5 th Commissioner Administration
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Shelton WA 98584 Emergency Management
y, , Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
- Labor Relations
� . Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
June 7, 2021
• Specific Items for Review
o Draft 2022 Budget Guidelines -Jennifer
o Take Home Vehicle Request for Jeremy Seymour—Jenn
o Response to RFP for Poor & Infirm Veterans Services—Jenn
o Financial Reserve Policy-Jenn
o Annexation between PUD 1 and PUD 3— Diane
o Space needs for Therapeutic Courts— Kelly
o R-ZERO Arc UV Light Disinfection machine - Ross
• Commissioner Discussion
o Recommendation from Memorial Hall Committee—Cmmr. Trask
J:\DLZ\Briefing Items\202 I\2021-06-07.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES: N/A
ITEM: 2022 Budget Guidelines — Draft and Initial Discussion
EXECUTIVE SUMMARY: The call for budgets goes out to departments by the second Monday
in July, per RCW 36.40.010. The Board typically sends out budget instructions on the same day
as the Auditor's call for budgets.
The economic forecast for 2022 is uncertain due to the on-going implications of COVID-19. As
the extent of social distancing declines, the Congressional Budget Office estimates that
inflation-adjusted gross domestic product (real GDP) will return to its pre-pandemic level by
mid-year, this year. Real GDP is expected to increase by an average of 2.6 percent per year
over the 2021 to 2025 period.
BUDGET IMPACTS: A conservative approach to the 2022 budget is recommended.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board review and suggest
edits to the 2022 draft budget guidelines.
ATTACHMENTS: Budget Guidelines—Draft
J:ABudget Office\Briefing,Agenda,&Public Hearing Items\2021\Briefing Summary 6.7.2021 - Budget
Guidelines.doc
June 22, 2021
To: Elected Officials& Department Heads
Re: Mason County Commissioner's 2022 and 2023 Preliminary Budget
Preparation Guidelines
The following are the Board of County Commissioners guidelines for the
Preliminary Budget. Preliminary budgets are due to the Auditor in the Munis
Financial System by close of business on Monday, August 9, 2021.
The economic forecast for 2022 is uncertain due to the on-going implications of
COVID-19. Elected Officials and Department Heads are asked to present a 2022
status quo budget at 2021 adopted budget levels, and a 2023 "shadow budget"
at 2022 levels.Approved contractual increases are added to the department's
bottom line in a status quo budget.
Please implement the following guidelines when developing both 2022 and 2023
Preliminary Budgets:
BEGINNING FUND BALANCE (BFB)
■ BFB estimates are attached. Any differences in calculation should be
communicated back to the Budget Office.
REVENUE LEVELS
■ Current Expense Property Tax levy will include a 1%increase.
■ Roads Property Tax levy will include a 1%increase.
■ Budget with existing fees and service charge schedules; review for proposed fee
increases if possible.
■ Grants should be budgeted conservatively with projected amounts to be
received within the proper budget year.
■ Interest rates on investments will be .15%.
■ Transfers in—Fill out the attached transfer form and send to the transferring
department for signature, and return to the budget office.Transfers in without a
form or equivalent transfer out offset will not be considered in the budget.
■ Reimbursable interdepartmental revenue budgeted in one fund should be
budgeted as an expense in another fund via the attached form. Requests without
a form or equivalent offset will not be considered in the budget.This includes
departments receiving Mental Health Fund revenue.
EXPENDITURE LEVELS
■ Salary& Benefit Projections will be emailed to Departments by the Budget
Office. Differences in calculations should be entered into the spreadsheet
provided and sent back with an explanation.
1
■ Wages for union represented employees with signed union contracts should
reflect general wage, step, and COLA increases as outlined in the contracts.
■ Wages for non-represented employees shall reflect step increases only.The
BOCC may increase non-represented wages at a later date.
■ Wages for Elected Officials shall reflect the increase stated in Resolution No. 39-
19, except for Prosecuting Attorney wages in Resolution No. 22-19, and BOCC
wages in Resolution No. 73-12.
■The total dollar amount of salary and benefits for each new position request
should be entered on a BARS line titled "2022 Unapproved Budget Request".
■ 2022 Motor Pool rates are attached (use budget expense accounts ending in
5xx777 & 5xx778)
■ 2022 ER&R vehicle rates are attached (use budget expense accounts ending in
545951).
■Traffic Policing Diversion at$1,080,000—Funding from Roads Property Tax Levy.
The BOCC may change the diversion amount during budget preparation.
■ Budget any debt service per the attached Treasurer's Debt Service schedule.
■ Transfers out—The attached transfer form is signed by the transferring from
department and returned to the budget office for processing during the budget
year.
■ Reimbursable interdepartmental expenses budgeted in one fund should be
budgeted as revenue in another fund and approved by the other department via
the attached form.
■ Human Resources will supply the Benefit Rate Sheet and Medical Allocation (use
budget expense accounts ending in 520040 for medical) for 2022 and 2023.
Medical budgets should reflect maximum amounts paid by the County times the
number of FTE's.
■ 2022 and 2023 Unemployment rate will be $200 per FTE. (Elected Officials do
not receive an unemployment rate charge.)—Per the benefit rate sheet(use
budget expense accounts ending in 546096).
■ 2022 internal allocation amounts are attached—see tab A-1 (use budget
expense accounts ending in 541019).
■ 2022 Information Technology charges are attached (use budget expense
accounts ending in 545952).
■ 2022 State Auditor Charges are attached (use budget expense accounts ending
in 541510).
■ Building remodel request forms emailed to departments should be returned to
Facilities so that Facilities may budget accordingly.
2
■ Expenditure authority shall be adopted as two bottom lines for all Elected
Officials and County Department budgets, including Special Funds, in accordance
with Resolution No. 26-17: one bottom line for the total salaries and benefits and
one bottom line for operational expenses. Ending Fund Balance is not an
appropriation.
■ Overall expenditures will be reviewed in relation to reserve requirements
identified in Resolution No. 58-17.
■ Departments are encouraged to seek out new grant awards. Additional
expenditure requests in order to hire a grant writer will be considered by the
BOCC.
MUNIS BUDGET
Prepare your internal budget analysis via any mechanism you prefer in
preparation of Munis entry.The Auditor will send processing instructions to
submit budgets in Munis.
The 2022 Munis budget entry will include the following:
■ Budget 1—Preliminary Budget Request—Budget Level 1 will be populated with
2021 adopted budget numbers at 1/1/21. Departments may change the numbers
to the requested amounts.
■ Budget 2—Auditor's Preliminary Budget—The Auditor will make error
correction changes to preliminary budget requests.
■ Budget 3- Maintenance Level Changes(MLC)—This is departments' 2021
adopted budget plus non-discretionary changes, i.e. CBA's in effect, L&I, DRS, and
medical changes. Budget Level 3 will be entered by the Budget Office.
■ Budget 4—Policy Level Requests (PLR)—This is the difference between Budget
Level 2 and Budget Level 3, and will populate automatically. The Budget Office
will email the budget level spreadsheet to departments after August 9th. An
explanation or justification and project number should be entered into the
'Comments' and 'Project No.' columns for any amount in Budget Level 4. In
addition, the attached project form may be filled out for EACH new"project"
requested in the 2022 budget. A project request may include multiple BARS lines,
and both revenue and expenses to show how the "project" was derived.The
following are considered projects:
1. New staffing request(s)
2. Capital &Vehicle Purchases
3. Operational requests by project
4. All other items over Maintenance Level Changes
The 2023 Munis budget entry will include the following:
■ Budget 1— Enter any changes to the 2022 budget for the 2023 budget.
3
BUDGET NARRATIVES
A Budget Narrative should include the following information and is due to the
Budget Manager via email (no paper copies) by September 14tn:
■ 2020, 2021, and 2022 FTE count, and Organizational Chart
■ FTE position allocations and funding sources, if any
■ Proposed Fee Increases
■ Workload Indicators—include a 3 year history comparison
■ Project Level Changes(Budget Level 4 in Munis—Instructions and training to
follow)
Countywide trainings will be provided by the Budget Manager in the Commission
Chambers on July 1st at 9:00 am.There will be a Zoom option available for
training.
Departmental budget workshops with the Board will begin in October.The first
workshop scheduled will be an overview of the entire budget.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
4
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES: February 8 & March 30, 2021
ITEM: Response from Request for Proposals (RFP) to provide services to the poor or infirm
with a preference towards veterans in Mason County
EXECUTIVE SUMMARY: During the 2021 budget process, the Board set aside $5k in the
Current Expense Non-Departmental budget to provide essential items to the poor and infirm
with a strong preference towards veterans. The idea is to obtain contractor(s) through the RFP
process to provide $2,500 to the North end of the County and $2,500 to the South end of the
County.
PUBLIC OUTREACH: A call for Request for Proposals to provide services was approved to be
advertised on February 16, 2021, with completed RFP's due by March 17, 2021, and the County
received no response. The BOCC approved a second call for RFP's on April 13, 2021, due back
on May 26, 2021, and one response was received from North Mason Resources.
BUDGET IMPACTS: $5,000 is budgeted in the 2021 Current Expense Non-Departmental
RECOMMENDED OR REQUESTED ACTION: Request the Board decide on one of the
following actions: accept the response from the request for proposals, interview the
respondent, re-advertise the request for proposals, or not enter into a contract for services at
this time.
ATTACHMENTS:
Request for Proposals
Request for Proposals Response from North Mason Resources
J:\Budget Office\Briefing,Agenda,& Public Hearing Items\2021\Briefing Summary 6.7.2021 -RFP Contracts from
CE for Veteran Assistance.doc
Request for Proposals
Provide Services to the Poor or Infirm with Preference towards Veterans in Mason County
I. Introduction and Summary
Mason County, Washington is requesting proposals from qualified firms (Defined in Article 8, Section 7, of the
Washington State Constitution "...for the necessary support of the poor and infirm...") for providing the
following service: issue basic essential items to the poor or infirm with a strong preference towards veterans
in Mason County. Individuals served under the awarded contract(s) by the Contractor must meet the
definition of poor or infirm as stated in this request for proposals. Each individual served under the contract is
limited to one transaction per week with a maximum value of fifty dollars in any one transaction.
It is anticipated that one contract for $5,000 or two contracts for$2,500 each will be awarded. If one contract
is awarded, approximately half of the individuals served must live in the North end of Mason County and half
of the individuals served must live in the South end of Mason County. If two contracts are awarded, one
contract is to serve individuals that live in the North end and one in the South end of Mason County. This is for
services commencing July 1, 2021.
Providing basic essential items to the poor or infirm with a strong preference towards veterans' services will
be provided at the direction of the Mason County Board of Commissioners. All County contracts require
approval of the Mason County Board of Commissioners.
Deadline for receipt of proposals is 4 p.m., Wednesday, May 26, 2021. Proposals should be prepared in
accordance with this RFP and mailed or delivered to:
Jennifer Beierle
Budget Manager
Department of Support Services
411 N. 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 532
Email: jb@co.mason.wa.us
Ten hard copies of the submittals must be received by the deadline indicated above. Postmarks will not be
accepted.
Proposals will be evaluated by Mason County and respondents may be interviewed by the Board of Mason
County Commissioners. The Mason County Board of Commissioners will make final selection. Respondents
should not lobby Mason County employees or the Board of Commissioners. Respondents should contact
Jennifer Beierle by phone or email for additional information. All proposals are public records. The
committee reserves the right to request additional information from respondents. The County reserves the
right to reject all submittals.
Page 1 of 4
1:\Budget office\contracts\2021 RFP Process for veterans Services\RFP for 2021 veteran's services-2nd.docx
Contract Terms: Contracts will be awarded for the period of 8.5 months with an option for renewal. Contract
performance review will occur annually.
Insurance Requirements. All insurance provided shall be primary and non-contributory.
1) Comprehensive General Liability. $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage, $2,000,000 general aggregate;
2) Automobile Liability. $1,000,000 combined single limit per accident for bodily injury and property
damage;
3) Workers' Compensation. Workers' compensation limits as required by the Workers' Compensation
Act of Washington;
4) Consultant's Errors and Omissions Liability. $1,000,000 per occurrence and as an annual aggregate.
II. Statement of Need
Mason County, Washington is in need of contractor(s) to provide the following service: issue basic essential
items to the poor or infirm with a strong preference towards veterans in Mason County. Individuals served
under the awarded contract(s) by the Contractor must meet the definition of poor or infirm and must be
receiving one of the following types of public assistance: Temporary assistance for needy families, ages, blind,
or disabled assistance benefits, pregnant women assistance benefits, poverty-related veterans' benefits, food
stamps or food stamp benefits transferred electronically, refugee resettlement benefits, Medicaid, medical
care services, or supplemental security income; AND the individual's household receiving an annual income,
after taxes, of up to one hundred fifty (150) percent or less of the current federally established poverty level.
Each individual served under the contract is limited to one transaction per week with a maximum value of fifty
dollars in any one transaction. There shall be a ten percent allowance for administrative costs as part of the
awarded contract(s) that shall be included as part of the total contract amount and not over and above the
contract amount.
Services provided shall include issuing basic essential items to the poor or infirm with a strong preference
towards veterans in Mason County. Examples of basic essential items include but are not limited to: food,
water, shower tokens, bus passes, hygiene kits, towels, propane, fuel, and blankets. Respondents will be
required to provide copies of receipts for all items purchased under the contract and bank statements
showing the debit of the receipts, and proof of disbursement to the poor or infirm veteran before
reimbursement is authorized by Mason County.
III. Form of Proposal
Respondent proposals should not exceed 10 pages, including attachments and should include:
1) Contact name, address, telephone number, and e-mail address.
2) Detailed description of proposed basic essential items to be distributed to the poor or infirm with a
strong preference towards veterans in Mason County.
Page 2 of 4
J:\Budget off ice\contracts\2021 RFP Process for veterans Services\RFP for 2021 veteran's services-2nd.docx
3) Statement of qualifications including experience in providing basic essential items to the poor or
infirm.
4) Strategy for distributing and tracking the basic essential items to the poor or infirm veterans in Mason
County.
5) A detailed budget of cost for providing basic essential items to the poor or infirm veterans in Mason
County. No capital costs are allowed.
IV. Evaluation Criteria:
Proposals will be evaluated based on the following criteria. The evaluation criteria are subject to change
without notice.
1) Strategy for distributing the basic essential items to the poor or infirm veterans in Mason County (i.e.
location, how services will be provided and documented, training of staff/volunteers).
2) What types of basic essential items are offered.
3) Experience providing basic essential items to the poor or infirm.
4) Strategy for distributing and tracking the basic essential items to the poor or infirm veterans in Mason
County.
5) Hours of operation and level of staffing.
6) Cost of the proposal and the degree to which the budget reflects the requested activities.
V. Independent Contractor
It is the intention and understanding of the County that Vendor shall be an independent contractor and that
the County shall be neither liable for nor obligated to pay sick leave, vacation pay or any other benefit of
employment, nor to pay any social security or other tax that may arise as an incident of employment.
Contractor shall pay all income and other taxes as due. Industrial or other insurance that is purchased for the
benefit of Contractor shall not be deemed to convert this Contract to any employment contract. It is
recognized that Contractor may or will be performing services during the term of the Contract for other
parties and that the County is not the exclusive user of the Contractor's services.
VI. Prevailing Wage
If required by RCW 39.12, prevailing wages shall be paid. Contractor specifically agrees to comply with RCW
39.12 and to file all required forms, certifications, and affidavits necessary to comply with Federal and State
laws before final payment shall be made to the Contractor. The latest prevailing wage rate information is
available per the State of Washington, Department of Labor and Industries, Industrial Relations Division.
Page 3 of 4
1:\Budget office\Contracts\2021 RFP Process for veterans Services\RFP for 2021 veteran's services-2nd.docx
VII. Equal Opportunity Employer
Mason County is an equal opportunity employer. We strive to create a working environment that includes
and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic
minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and
people of all sexual orientations and gender identities are encouraged to apply.
Page 4 of 4
1:\Budget office\Contracts\2021 RFP Process for veterans Services\RFP for 2021 veteran's services-2nd.docx
Forth Hasoji
P. O Box 2052
t ]
140 NE State Route 300
sources Belfair, WA 98528
Office: (360) 552-2303
Fax: (360) 552-2289
director@nmresources.org
North Mason Resources assists individuals in navigating to an improved,
ifeafthy andSafe, Lifestyle."n-
May 20, 2021
Jennifer Beierle
Budget Manager
Department of Support Services
411 N. 5th Street
Shelton, WA 98584
Please find enclosed the requested 10 copies for consideration of the RFP $5,000
contract: infirmed and veterans services
Steve Abels M.Ed
Executive Director North Mason Resources
140 NE State Route 300
PO Box 2052(mailing address)
Belfair, WA 98528
PH: (360) 552-2303
Fax: (360) 552-2289
director@nmresources.org
www.northmasonresources.org
North MasoD P.O. Box 2052
�t t'p p(1 140 NE State Route 300
Belfair,WA 98528
��JIJOUl CGIJ
Office: (360) 552-2303
Fax: (360)552-2289
director@nmresources.org
North Mason Resources assists individuals in navigating to an improved, healthy and safe, lifestyle ""
III. Form of Proposal
Respondent proposals should not exceed 10 pages, including attachments and should include:
1) Contact name, address, telephone number, and e-mail address.
North Mason Resources (NMR)
P.O. Box 2052
Belfair, WA 98524
(360) 552-2303
Email: nmrfrontl8@gmail.com
2) Detailed description of proposed basic essential items to be distributed to the poor or
infirm with a strong preference towards veterans in Mason County.
A. Dignity kits providing essential hygiene products
B. Towels and shower tokens
C. Propane vouchers to be used at Sunshine Propane and Bayshore Propane
D. Tents, blankets and sleeping bags
E. Phone cards
F. Gas vouchers($20.00 limit)
G. Variety of military surplus gear (for veterans only)
3) Statement of qualifications including experience in providing basic essential items to the
poor or infirm.
QUAILIFICATION OF STAFF
A. Retired Colonel, U.S. Army Reserve 30 years
B. Retired Senior Chief, U.S. Navy 24 years
C. Retired Chief, U.S. Navy 21 years
D. CPL, U.S. Marine Corps
E. SGT, U.S.Army
F. Executive Director, Education, MID Specialist 38 years
G. Case Manager, 3 years
For the past 5 years NMR has served over 8500 clients requesting a variety of services and
supplies.Additionally, NMR has two contracts in place with World Vision and The Moore
Wright Group, offering essential supplies and necessary items to fulfill the needs of the
infirm and veterans. Furthermore, Corporal Harrey(USMC) with the Marine Corps League
is authorized to receive surplus gear from the National Guard Armory to be used in
conjunction with the annual Stand Down.
North Mason Resources Proposal
NMR has a detailed operational plan to supply items to those individuals requesting
assistance this includes the following:
1. Intake of applicant-Supporting Documentation includes:
a. Name
b. Address
c. Phone
d. Request of items
e. Value of items
2. Signature and verification of items received
a. Receipt and number for vouchers
b. Itemized list of supplies
NMR has been the sole supporter of essential needs in the North Mason area for the past 10
years, our agency has a reputation of providing quality supplies and services to those in
NEED. WE pride ourselves as "A HAND UP, NOT A HAND OUT".
Our mission statement:
North Wason Rpsources assists individuals in navigating to an improved,
Ifealthy andSafe, Lifestyle.tn
NMR is well versed in screening applicants and assuring that proper documentation and
records are maintained for accuracy and completion of services provided.To date, has
distributed $185,000 in assistance to the residents of North Mason County,Washington for
rental assistance, utilities, automotive/household repairs. NMR has disturbed 3.5 tons of
supplies and essential items including(but not limited to):
a. Food and water
b. Clothing
c. School supplies
d. Tents and Sleeping bags
e. Dignity kits and laundry soap
f. PPE and personal products
4) Strategy for distributing and tracking the basic essential items to the poor or infirm
veterans in Mason County.
A. All items will be inventoried and accounted for utilizing our tracking sheets and data
base software.
B. All clients will be required to submit a detailed list of requested items.
C. A Distribution Officer will review request and cross reference requested items for
disbursement.
D. Clients will be required to verify items received and utilized required statements of
acknowledgement of items.
North Mason Resources Proposal
SJ A detailed budget of cost for providing basic essential items to the poor or infirm
veterans in Mason County. No capital costs are allowed.
A. 10% ($500)will go towards administrative cost recovery.
B. Purchasing products:
1. $2000 gas cards(100 @ $20 per car)
2. $1000 propane vouchers (100 @ $10)
3. $500 recharge of cellphones
4. $1000 dignity essential supplies (shampoo, conditioner, laundry soap,
deodorant, etc.)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Reserve and Contingency Policy draft to amend Resolution No. 72-19
EXECUTIVE SUMMARY: In 2017, the Mason County Board of County Commissioners adopted
Resolution No. 58-17 setting a reserve and contingency policy for the County's General Fund.
This resolution was amended in 2019 to include select Special Revenue and Other County
Fund reserves, and to increase the General Fund Operating Reserve from 12-15% to 15-200/0 of
the prior year's expenditures.
Fund balance reserve needs vary greatly between different entities. Typically, the Government
Finance Officers Association (GFOA) recommends at least two months (about 16.67%) of
operating expenditures for the general fund.
The following are the current suggested changes to Resolution No. 72-19:
• Increase the General Fund Operating Reserve, County Road Fund Operating Reserve,
Sales and Use Tax Fund, and Equipment Rental & Revolving Fund Reserves from 15-
20% to 15-25% of the prior year's expenditures
• Expand the wording under Section A, General Policy, Paragraph 4, to include conditions
for budgeting in the general fund
Making these changes to the current Reserve and Contingency Policy will make the County's
reserve balances more conservative and better prepared in the event of an economic downturn
or cash flow shortage.
PUBLIC OUTREACH: Reviewed by Audit Committee and Finance Committee
BUDGET IMPACTS: The County budgets the reserved fund balances in the annual budget.
RECOMMENDED OR REQUESTED ACTION: Request the Board review the draft resolution.
ATTACHMENTS:
• Draft Resolution for Reserve and Contingency Policy
• Cash Reserve Balances at 12/31/2020 based on proposed reserve balance changes
J:\Budget Office\Briefmg,Agenda,&Public Hearing Items\202 I\Briefmg Summary 6.7.21-Reserve and
Contingency Policy.doc
RESOLUTION NO.
AMENDING RESOLUTION 35-1-772-19
IN THE MATTER OF ESTABLISHING A FINANCIAL RESERVE AND CONTINGENCY POLICY
FOR MASON COUNTY,WASHINGTON
WHEREAS, the Mason County Board of County Commissioners, as the county
legislative authority and the Mason County Finance Committee deem it to be fiscally
responsible to maintain cash flow reserves in the County Funds and to provide sufficient
reserve funds as required by law to cover bond covenants, the smooth running of the County
and pay current obligations;
NOW THEREFORE BE IT RESOLVED by the Mason County Board of County
Commissioners that the Financial Reserve and Contingency Policy be adopted as part of the
County Budget process to achieve the goals outlined. These goals were established by the
Mason County Board of County Commissioners beginning in 2018 over a five year period
for all reserves except the Contingency Reserve which was established beginning in 2019
over the successive next five years.
A. General Policy
The County shall maintain reserves required by law, ordinance and/or bond covenants. All
expenditures drawn from reserve accounts shall require prior Board approval unless
previously authorized by the Board for expenditure within the County's annual budget.
The County Finance Committee will review annually the required reserve levels necessary
to meet the reserves established herein. If it is determined that the reserves should be
adjusted, the County Finance Committee shall propose an amendment to these policies.
If reserves and/or fund balances fall below required levels as set by this policy, the County
shall include within its annual budget a plan to restore reserves and/or fund balance to the
required levels.
The County's annual general fund budget will be adopted in the positive with expenditures
not exceeding revenues, excluding beginning and ending fund balances unless any of the
following conditions exist: the Mason County Board of County Commissioners develop a
plan to restore the shortfall to the reserve balances within one calendar year; the offset of
expenditures over revenue is due to "one-time" eUenditures, or; the offset is due to
conservative budgeting and the net revenue over expenditures for the previous calendar y
is at least equal to the amount of the excess in expenditures over revenues in the current
budget year.-
The County will allocate any funds from unanticipated excess revenues and/or unexpended
budget authority in the year following the actual recognition of these funds first to funding
reserves as set out in this policy then to other unanticipated expenditures.
All reserves will be presented in the County's annual budget.
1
B. General Fund Operating Reserves
The County will maintain a General Fund Operating Reserve to provide for adequate cash
flow, budget contingencies, and insurance reserves. Under this policy, General Operating
Reserves will be budgeted in the range of 15% - 250% of the prior year's actual
expenditures, excluding beginning and ending fund balances.
C. General Fund Contingency Reserve
The County will maintain a Contingency Fund and shall maintain a reserve equal to
$1,000,000 to provide a financial cushion to cover revenue shortfalls resulting from
unexpected economic changes or recessionary periods or to provide funds in the event of
major unplanned expenditures the County could face.
D. General Fund Technology Replacement Reserves
The County will maintain a Technology Replacement Reserve for replacement of costs
entity wide to cover computer hardware, software, or telephone equipment identified in the
County's Technology Replacement listing. The required level of reserve will equal each
year's scheduled costs. For example, if the 2019 equipment costs are budgeted at $100,000
the fund reserve balance must equal or exceed $100,000. Contributions will be made
through assessments to the using funds and departments and maintained on a per asset basis.
E. General Fund Equipment and Vehicle Replacement Reserves
The County will maintain a General Fund reserve for the replacement of vehicles and
equipment identified on the County's equipment replacement listing. The required level of
reserves will equal each year's scheduled replacement costs. For example, if the 2019
equipment replacement costs are budgeted at$100,000, the fund reserve balance must equal
or exceed$100,000. Contributions will be made through assessments to the using funds and
departments and maintained on a per asset basis.
F. General Fund Accrued Leave Reserve
The County will maintain an Accrued Leave Reserve to cover the cost of the liability in its
Accrued Leave Account. The reserve will be at least sufficient to cover one years estimated
accrued leave payout as well as any accrued leave payouts known and required to be paid
out in future years.
G. Sales and Use Tax Fund Reserve
The County will maintain a Sales and Use Tax Fund Reserve equal to 15%to 250% of the
prior year's actual expenditures, excluding beginning and ending fund balances.
H. County Road Fund Operating Reserves
The County will maintain a County Road Fund Operating Reserve to provide for adequate
cash flow. Under this policy, General Operating Reserves will be budgeted in the range of
15% - 250% of the prior year's actual expenditures, excluding beginning and ending fund
balances.
2
I. County Road New Road Projects Fund Reserve
The County will maintain a County Road New Road Projects Fund Reserve equal to
$4,000,000, or other amount set by the Board and adopted during the annual budget process.
J. REET 2 Fund Reserve
The County will maintain a REET 2 Fund Reserve to provide for future debt payments
within the Belfair Wastewater & Water Reclamation Fund. The reserve will increase each
year, economic conditions permitting, by up to one-half of the scheduled transfer amount
from the REET 2 Fund into the Belfair Sewer Fund until the reserve is equal to $3,000,000,
or other amount set by the Board and adopted during the annual budget process.
K. Equipment Rental &Revolving Fund Reserve
The County will maintain an Equipment Rental & Revolving Fund Balance Reserve equal
to 15% - 259% of the prior year's actual expenditures, excluding beginning and ending fund
balances.
Approved this_day of 5202149.
Mason County Board of Commissioners
Randy Neatherli , Chair
Kevin ShullyRandy-Neatker-1in,Commissioner
Sharon Trask, Commissioner
Approved this_day of 5202149.
Mason County Finance Committee
Lisa Frazier, Mason County Treasurer,Chair
Paddy McGuire,Mason County Auditor, Secretary
Randy Neatherlir►t-evin Shut�.Y,Mason County
Commissioner
Attest:
McKenzie Smitwelissa Drewry
Clerk of the Board
Approved as to form:
3
Tim Whitehead
Chief Deputy Prosecuting Attorney
4
Cash Reserve Balances at 12/31/20 as Per Draft Resolution
Amending No. 72-19
General Fund Reserve and Contingency Policy Reserves
A. Cash Balance $ 16,129,130
B. General Fund Operating Reserve- 25%of 2020
total expenditures of$40,178,159 $ 10,044,540
C. Contingency Reserve $ 1,000,000
D. Technology Replacement Reserves $ 264,295
E. General Fund Equipment and Vehicle Replacement
Reserves $ 932,475
F. Accrued Leave Reserve- based on 3 years average
prior actual pay-outs $ 347,742
• General Fund Unreserved Cash $ 3,540,077
Sales & Use Tax Fund Reserve
A. Cash Balance $ 986,654
G. Sales & Use Tax Fund Reserve - 25%of 2020 total
expenditures of$636,975 $ 159,244
• Sales & Use Tax Fund Remaining Cash $ 827,410
County Road Fund Reserve and Contingency Policy Review
A. Cash Balance $ 11,032,069
H. County Road Fund Operating Reserves- 25% of
2020 total expenditures of$14,254,520 $ 3,563,630
I. County Road New Road Projects Fund Reserve $ 4,000,000
• County Road Fund Remaining Cash $ 3,468,439
REET 2 Fund Reserve and Contingency Policy Review
A. Cash Balance $ 3,147,286
J. REET 2 Belfair Sewer Reserve $ 800,000
• REET 2 Fund Remaining Cash $ 2,347,286
Equipment Rental & Revolving Fund Reserve
A. Cash Balance $ 4,183,488
K. Equipment Rental & Revolving Fund Reserve -25%
of 2020 total expenditures of$2,791,705 $ 697,926
• ER&R Fund Remaining Cash $ 3,485,562
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: An Annexation Election Petition was received from residents in the Alderbrook
Golf and Yacht Club to annex that area into Mason County Public Utility District 1.
EXECUTIVE SUMMARY:
Auditor Paddy McGuire has confirmed the petition is valid and meets the statutory
requirement to move forward. PUD 1 and PUD 3 have submitted resolutions
authorizing the annexation.
Auditor McGuire and myself have met with Tim Whitehead and the next step is for the
County Commissioners to hold a public hearing on this annexation request.
BUDGET IMPACTS: None — the petitioners will be billed for the legal notice cost.
RECOMMENDED OR REQUESTED ACTION: Place the request on the June 8
agenda to set the public hearing on July 6, 2021.
Briefmg Summary 6/1/2021
TT
RECE
APR 0 J 202�1
Annexation Election Petition Mason county
Auditor's Office
To: The Honorable Mason County Board of Commissioners
We, the undersigned registered voters, residing within the area proposed to be annexed,submit
this Annexation Election Petition pursuant to RCW 54.04.035 and RCW 35.13.015 through .110.
We request an election be called on the question of annexing the area described below into
Mason County Public Utility District 1. The area proposed for annexation is contiguous to and
served by Mason County Public Utility District 1, but presently lies within the boundaries of
Mason County Public Utility District 3. As nearly as may be stated, there are approximately 664
registered voters in the area proposed to be annexed. If approved, the proposed annexation
would afford residents in the area to be annexed the opportunity to vote in the public utility
district that provides their service and establishes their rates.
Description of Area Proposed to be Annexed: Alderbrook Golf and Yacht Club, Division 1, 2, 3,
4,5,6,7,8,9, 10, 11 and 12,and Alderbrook Golf and Country Club(Plat recorded Auditor File
Number 211851).
Name (Printed) Address Signature
3//
L L
Roy.� � r�. sr.4,�� ���:c.�u�-✓�y cl�,� on y�
my] A-D
Mason County Auditor Phone: (360) 427-9670 ext. 468
411 NFifth Street Fax: (360) 427-1753
PO Box 400 Email: pmcguire@co.mason.wa.us
Shelton, WA 98584 Website: www.co.mason.wa.us/auditor
April 27, 2021
The Honorable Ron Gold,President
Mason County PUD 41 Board of Directors
21971 N. Highway 101
Shelton,Washington 98584
The Honorable Tom Fanner, President
Mason County PUD 43 Board of Directors
PO Box 2148
Shelton,Washington 98584
Dear Messrs. Gold and Farmer:
On April 9, 2021, my office received a petition from residents of a portion of the Alderbrook
precinct that are within the boundary of PUD 43 but receive electrical service from PUD#1,
seeking to be annexed into PUD#1. RCW 35.13.020 requires a petition with twenty percent
of the"votes cast in the last election,"to be filed with the county. There are 643 registered
voters in precincts 226-1 and 226-3 and 606 cast ballots in the last election on November 3,
2020. Thus,to qualify,the petition would need 122 valid signatures. The petition contains
125 valid signatures and therefore meets the statutory requirement to move forward.
Sincerely yours,
giddy McGuire
Auditor
Cc: Rob Johnson
Ron Bock
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: KELLY FRAZIER
DEPARTMENT: FACILITIES EXT: 519
BRIEFING DATE: 06/07/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Space Needs Therapeutic Courts
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Therapeutic Courts are in need of a larger dedicated office and meeting
space in a safe and secure location within the county campus where staff can meet with
participants. The current location within the courthouse does not allow for meetings with
participants due to space limitations and need for confidentiality.
The Superior Court would like to move the Therapeutic Court staff into the back end of the
Superior Court's Modular Courtroom building where each staff can have a dedicated space
to carry out the mission of the Courts. This is located adjacent to the separated area of the
Detention Center utilized for juvenile intervention programs. The Therapeutic Court Division
will then be able to schedule the use of the intervention center with the Juvenile Court
Division in order to meet with its participants as needed.
With this move it will open up space for the clerks to spread out and better utilize there
space.
BUDGET IMPACT: The budget.impact is the cost of building temporary walls which is
approx. $500.00.
PUBLIC OUTREACH :( Include any legal requirements, direct notice, website,
community meetings, etc.)
RECOMMENDED OR REQUESTED ACTION: Allow the Mason County Therapeutic Courts
to move into the back end of the Superior Court's Modular Courtroom building.
ATTACHMENTS: Building 6 Blue prints
Briefmg Summary 6/1/2021
Mason Coup
ty Building 6
414 N 5th Street
J7
i
L4
2,184 square feet
Foster&Willlams.
Architects
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Emergency Management EXT: 806
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: R-ZERO Arc UV light disinfection machine
EXECUTIVE SUMMARY: (if applicable, please include available options and potential
solutions):
Mason County is attempting to keep the health and safety of our staff and visitors a top
priority. With the COVID-19 virus we need to clean public and staff spaces. This can be a
daunting task using existing staff or contracted cleaners using chemicals to wipe down
common areas. I have witnessed the past"cleaning" process myself and have not been
impressed.
There is another way that we can disinfect our work areas properly and without chemicals
that could possibly cover more area faster and safer. I spoke with North Mason School
District Maintenance Manager who said the district was going to UV light disinfecting
machines. She e-mailed me a power point presentation about the R-ZERO Arc UV machine
from Capital Business Machine (CBM) and a contact person's name.
According to the power point the UV light disinfecting Arc machine that can be placed in any
room and uses the UV lights to kill all air-borne viruses in the room on all surfaces. Since
there are no chemicals, the Arc machine is not harmful to computers, paperwork or any
other work surfaces. The Arc can clean 1000 square feet in 7 minutes and a second machine
can be use simultaneously to clean larger rooms by increasing the time the UV light is being
emitted. The Arc eliminates Human Coronavirus, MRSA, and E.Coli on the surfaces and in the
air. I contacted Capital Business Machine (CBM) to set up a demo and discuss the R_ZERO
Arc machine.
On May 26, 2021, a representative from CBM came to Public Works Building #1 to
demonstrate the R-ZERO Arch machine. I invited our Facilities Manager but due to a previous
appointment he was not able to attend. They brought one of the R-ZERO Arc machines with
them.
Briefing Summary 6/1/2021
The R-ZERO Arc machine is made of
aircraft aluminum and is very light. The
;� motor is in the bottom of the machine
•�`t so it is not top heavy. The wheels are
large enough that they go over cracks
and electrical cords with ease. Each
machine operates with eight UV light
tubes. No special electrical needed,
runs of 3 pronged wall outlet. The
controls are very simple with an on/off
switch and a timer with an up/down for
minutes of illumination and LED display.
The start button has a 30 second timer
F which gives the operator time to exit the
ero room for the R-ZERO Arc to start its
disinfecting.
The machine has safety built into its operation. The machine will not start a cycle if there is
anyone present and if one of the four long range sensors registers movement in the room, it
will automatically stop. If the machine was in the middle of a cycle it will not start up again
until the start button is pushed again and the 30 second timer reactivated. The machine
generates and emits data to a cloud-based dashboard. You will be able to see details such
as usage (where, when and how long) and monitor compliance in real time.
These R-ZERO Arc machines are being used in hospitals and schools to clean large room
quickly and without chemicals or additional staff. I have attached the R-ZERO Guide to UV-C
and Arc booklet which includes "Common Questions Answered"sheet to this briefing paper.
BUDGET IMPACT:
See the R-ZERO Arc estimate attached for both purchase and lease options.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
Discussion and possible additional demonstration of the R-ZERO Arc machine to Support
Services Director and Facilities Manager.
ATTACHMENTS:
R-ZERO Guide to UV-C and Arc booklet
R-ZERO Arc purchase & lease estimate
Briefing Summary 6/1/2021
Equipment Configuration r z e r o
ARC
• Made in the USA _
78"high for floor to ceiling coverage E'
24"base with 4 legs for maximum stability
LED status light to communicate state of operation
Aircraft-grade aluminum construction
Arctic White, antimicrobial,UV-C resistant paint
Eight maximum output UV-C lamps
Up to 16,000 hrs. lamp life
Eight aluminum parabolic reflectors for intense, uniform 360'
coverage
• 12 ft.power cord with standard 3 prong grounded plug
• Web-based user portal
Real-time status tracking
Location based cleaning validation
Lamp life and cycle counter
4 PIR sensors for intrusion detection and auto-off
• Built-in delay start timer
LED siren to signal when a cycle is about to start 34 A
' J�
Full warranty for duration of lease
Qty Model Description Investment
1 ea ARC R-Zero Arc—Hospital Grade $34,950.00
CBM Discount 8,738.00
Total Price $26,212.00
(add applicable taxes)
Leasing Information
• Please add applicable taxes
36 Months 60 Months
$786.36 $524.25
Maintenance Information
• Full Year Included Maintenance Information:
o All Parts, Labor, Supplies(Bulbs), and Software
o After 2nd Year Annual Maintenance Cost-$2,512.50
CBM
Capital Business Machines
0
6/1/2021
1
i
OJ (1J QJ
R-Zero's Guide to UV-C and Arc
rzero
1
6/1/2021
It's Time to Rethink
What Clean Means
While the world continues to struggle with the day-to
day challenges of adapting to the Covid-19 pandemic,
organizations are coming to terms with a newfound
respo nsib ilit y- the health and safety of customers and
employees. Only by embracing this responsibility will
companies be able to win back the trust they need to
keep business flow in g .
Towin the microscopic battle, andthat trust,the long.And while there's a lot of money and time spent
traditional disinfection tools and protocols will not in this painstaking,manual process, it's very hard to
be sufficient.Not only are chemical disinfectants know how clean your surfaces actually get. As for
harmful to humans,but studies have shown that the air,well,it doesn't get clean at all.
50%of the surfaces are missed completely-even
in hospitals. Furthermore,chemical disinfectants It's time to rethink what we mean by clean. It's
require two to three minutes of"dwell"timebefore time for new tools and technologies that are safer
being wiped off to be as effective as manufacturers and more accessible,trackable, holistic, efficient
claim.Yet,few cleaning crews actually wait that andeffective.
As pandemic restrictions lift, the
most important factor to American
consumers, as they choose which
I places they feel comfortab le visiting
. in person, is visible signsof enhanced
cleaning and sanitization.'
R-Zero's Guide to UV-C and Arc -
2
6/1/2021
UV-C Meets
the Challenge
UV-C light is nothing new. In fact, for over a century, it has
been proven effective at killing pathogens and has been
used for generations in hospitals to reduce the spread
of infections. To date, there are no known UV-resistant
microorganism s (viruses and bacteria) on the planet.
In 1903, Neils Finsen was awarded the Nobel Prize What Exactly Is UV-C Light?
for Medicine for his use of UV against lupus vulgaris, UV-C refers to ultraviolet light with wavelengths
tuberculosisof the skin.'Since that time,a wealth between 200- 280 nm.It's typ ically thought of as
of scientific and medical studies have proven UV-C a component of sunlight with germicidal properties
effective for a number of disinfection applications. that consists of short-wave, ultraviolet radiation.
Most notably, it has been clinically proven to These rays are absorbed by the ozone layer so they
decrease the bioburden of pathogens IikeMRSA and don't reach the Earl h's surface.
C.Diff by up to 70%in hospital rooms3 and to reduce
hospital-acquired infections overall. How UV-C Destroys Dangerous Pathogens
UV-C light penetrates a microbe's outer membrane
Today,UV-C is considered the gold standard of and disrupts the organism's DNA or RNA by creating
disinfection. It has been endorsed by the CDC dimers,or molecular bonds, in all the wrong places
and FDA as an effective method of destroying live so the organism can no longer reproduce and
pathogens and was approved by CDC as an effective spread.To speed that process up,UV-C devices
way to disinfect N95 masks from the outset of the provide a more powerful,concentrated effect of
COVID-19 pandemic. ultraviolet energy than can be found naturally.
UV-C creates bonds between nucleobases in
the RNA of a virus.making it unable to spread.
R-Zero's Guide to UV-C and Arc 3
3
6/1/2021
3 Key Advantages
of UV-C
Highly Effective:Manual disinfection is labor-intensive,error-prone and only covers surfaces.UV-C
devices disinfect everything the light touches- floors,ceilings,walls,furniture, air...everything.
Roomsare up to 99.99%disinfected inminutes.
Safer Than Chemicals:While UV-C isjust light,manual wipe-downs and electrostatic sprayers
(aerosols)can be harmful to human health,causing issuesfrom skin and eye irritation all the way up
to occupational asthma and even cancer.They can also damage electronics and furniture and are
generally unsafe aroundfood.
More Cost-Effective:Other forms of disinfection require chemical refills,PPE,dedicated operators
and other safety equipment. UV-C requires none of those things and takes far less time. In fact,
cleaning crews can be dual-tasking while the UV-C device is completing a cycle.
r _
4
6/1/2021
R-Zero Arc Brings Fast, Hospital
Grade Disinfection to the Masses
Arc is the first hospital-grade UV-C disinfection system designed for the dynamic environments of
every business and organization. Offering the highest level of infection prevention,Arc is proven to
disinfect 99.99%of surface and airborne pathogens in a 1,000 sq. ft. room,in just 7 minutes.It's the
same technology that hospitals use for a fraction of the cost. In fact,Arc isengineered to deliver an
even higher efficacy than hospital products and shorter cycle times than other UV-C products.
Testing Data Proves the Hospital-Grade Efficacy of Arc
At R-Zero,one of our core company values is to lead with science. Real-world simulated
experiments were performed on Arc,in alignment with current best practices,to best evaluate the
performance and efficacy of R-Zero's flagship device against deadly pathogens.
BioScience Labs,an ISO-accredited independent laboratory, tested Arc against live biological
samples of human coronavirus,feline calicivirus{FCV)[norovirus family], MRSA and E.coli carriers.
Testswere conducted per ASTM E3135-18 and ASTM E1053-11 standards,which are recognized by
the EPA,CDC and FDA,in order to determine the efficacy of R-Zero's UV-C system.Across all tests,
a single seven-minute cycle with Arc achieved a 99.99%+reduction of pathogens at a distance of
eightfeet.
Arc's refl ectors amp lify
r
the intensit y of the rays
and speed up the process.
V
R-Zero's Guide to UVC and Arc
For more information on the science behind R-Zero, visit r zero.conn/sc ie nce.
6/1/2021
Human -Centered Design
Makes Arc Easy to Use
Designed by the same people that brought you Nest,Arc is naturally simple and incredibly intuitive
to use. Its low center of gravity makes it easy to wheel down a hallway or around a room and it fits
seamlessly into your existing cleaning workflows. Yourcrew can position it in a room and start a
cycle in under a minute,then step outside and multi-task until it's done.
Here's How Arc Works
1 Roll it into a room 4 Press start
2.Plug it in 5. Exit the room
3 Set the timer 6 Return to a clinically clean room
What's Happening Duringthe Cycle
w
The device uses an electric arc through vaporized mercury,which
ionizes and causes the lamp to radiate mainly ultraviolet,violet,and
blue emission lines.Eight UV-C bulbs produce primarily 253.7nm
wavelength light that destroys pathogens.
Yrze.o
_. Making the Invisible Visible
Other disinfection methods offer very little visibility into
which areas and surfaces have actually been covered by the
�• staff.But since Arc is a smart,connected device,it leaves an
audit trail of your disinfection activities.Arc transmits data to
our cloud-based analytics dashboard,allowing you to track
usage(where,when how long,etc.)and monitor compliance
in real time You can even communicate this data to employees
and customers so that they can feel safe in your spaces.
mom
6
6/1/2021
Comprehensive - �
Safety Features
Protect Your Staff
Arc features redundant built-in safety mechanisms, like motion sensors,
to minimize risk and ensure virtually zero human exposure.We train
your team so they know how to use Arc safely and effectively, and we
educate your operators about UV-C exposure risks,proper operating
protocols, and the safety features.And we also provide warning signs,
onboarding and training certifications for your staff so they understand
how to use Arc safely and effectively.
A 30-second pre-cycle countdown gives operatorsplenty
of time to exit the room before a UV-C cycle begins.
i
The timer is also paired with a visual pulsing light halo at
the top of the device to provide a visual warning that a
cycle is about to begin.
Even when the countdown completes,the cycle will not
start if there is anyone present.
In the event someone enters the room during a cycle,
four long-range 360°PIR sensors will detect that motion
in the room and automatically shut the device off to
prevent exposure.
r t
Since Arc generates and emits data,you will be able to
see details of all cycle interruption events in real time.
o J �� QJ
R-Zero's Guide to UV-C and Arc 7
7
6/1/2021
Common Questions
Answered
Can UV-C Disinfect in the Shadows?
Theability to kill anorganism is a function of the strength of a UV-C ray and the duration of exposure.Arc
powerfully disinfect s both surfaces and the air around them. While direct exposure is most effective,the
light reflects off surfaces and"bends"to cover more than just areas with direct exposure.
What About Obstacles?
If a room has big,light-blocking objects,we do recommend running two shorter cycles in diagonal spots in
the same room to reduce shadowing. However,the name of the game is risk reduction,and high-traffic,
high-touch areas are typically the ones that will be exposed to direct UV-C light(e.g.top part of a table vs
behind acouch).
Can UV-C Penetrate Glass?
No.UV-C cannot penetrate glass,so you can run a disinfect ion cycle in rooms that have windows without
harming anyone or anything on the other side of the windows.
Is it Safe Around Equipment?
Yes.UV-C light is safe to use around all kind of equipment,technology and even food.
How Long Does a Cycle Take?
Cycle times depend on the sizeof a space.Arc can destroy over 99.99%of pathogens in a 1,000 sq ft space
injust 7 minutes.A 3500 sq ft space will take around 12 minutes while a 500 sq ft space can be disinfected in
around 3minutes.
Where Do I Positionthe Device?
As part of our on-boarding process,our infection prevention specialists will help determine where in your
space Arc should be positioned.Generally speaking,we recommend positioning Arc centrally in the room
being treated.As mentioned above,if there are large obstructions in the room that may cause shadowing,
we recommend running two shorter cycles on either side of the obstruction.
What Arethe Power Requirements to Run Arc?
Arc plugs right into any standard 3-pronged wall outlet and consumes 1,440W of power.
Any more questions? Go to rzero.com/faq
R-Zero's Guide to UV-C and Arc 8
8
6/1/2021
u d
" !
3 _
k
r
4
It's time for a new stand and of disinfec do n. For decades,
UV-C has been used in hospitals and labs to help stop the
spread of dangerous pathogens. At R-Zero, our goal is to make
UV-C affordable and simple so that everyone can incorporate
environmental safety into their daily operations. We believe the
Covid-19 crisis will eventually pass, but the need to trust our
everyday spaces will go on.
rzero
www.rzero.com y
Source:M cKinse y&Company,July 2020
Source:Journal of the Royal Society of Medicine.January 2011
Source FDA,August 2020
9
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
El Legal ❑ Other — please explain
ITEM: Medicaid Transformation Project (MTP) partner contract
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): This contract is an extension and Amendment to an existing contract to provide opioid
response and opioid overdose intervention.
BUDGET IMPACT: May earn up to $88,100
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community
meetings, etc.)
Briefing and action agenda
RECOMMENDED OR REQUESTED ACTION: Move to action agenda
ATTACHMENTS: Cascade Pacific Action Alliance MTP partner contract
Briefing Summary 6/1/2021
CASCADE PACIFIJJ
ACTION ALLIANCE MTP 2021 Contract Amendment
. .... .! HEAUH&SAFETY
CPAA ACH LLC ❑New Contract
1217 4ch Ave E., Suite 200
Olympia, WA 98506 ® Bilateral Amendment/Modification No: K2293-202025-
(360) 539-7576 01
PARTNER INFORMATION
Agency Name Address Federal ID#
Mason County Community Services 415 N. 6th Street 916001354
Shelton, WA 98584
Contract Signatory Title Phone Number
Randy Neatherlin Commision Chair N/A
Email Address Fax Number
N/A 360-427-7787
CPAA INFORMATION
Contract Signatory Title Phone Number
Jean Clark Chief Executive Officer (360) 539-7576 x116
Email Address Fax Number
ClarkJ@crhn.org (360) 943-1164
AMENDMENT
This amendment is made between Mason County Community Services, hereinafter
called "PARTNER" and CASCADE PACIFIC ACTION ALLIANCE, hereinafter called "CPAA".
It is mutually understood and agreed by and between the undersigned contracting
parties to further amend the previously executed Medicaid Transformation Project
(MTP) partner contract:
A. To define funds available for 2021
B. To provide the 2021 Partner reporting schedule & performance expectations
C. To provide information about the 2021 reporting template
D. To define the purpose and methodology for a performance improvement plan (PIP)
ATTACHMENTS
Attachment A: Payment Information
Attachment B: Reporting and Milestone Achievement Schedule
Attachment C: Approved Partner Change Plan
Attachment D: Performance Improvement Processes
Attachment E: Updated CPAA Contacts
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 1
Term of Amendment
IN WITNESS THEREOF, CPAA and the PARTNER hereby acknowledge and accept the terms and
conditions of this amendment.This amendment shall become effective upon signature of both
parties. Signed versions of this contracted transmitted by facsimile copy or electronic mail shall
be the equivalent of original signatures on original versions.
Partner Signature CPAA Signature
Printed Name Randy Neatherlin Printed Name Jean Clark
Title Commision Chair Title Chief Executive Officer
Date Date
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 12
Attachment A:
Payment Information
PARTNER has the ability to earn funds in 2021 based upon compliance with the terms of this
Amendment; as well as efforts towards fulfilling the Scope of Work stated in the PARTNER'S
approved Change Plan for 2021 (see Attachment C of this amendment). Payment will also
include evaluation of the Partner's performance on stated interventions and project
milestones.
CPAA as an Accountable Community of Health (ACH) is responsible for assuring targeted levels
of progression towards project-specific goals (milestones). In 2021, partners are expected to
achieve 90%completion of milestones with a minimum of 60%completion required to receive
immediate funding.
Base payments will be disbursed upon receipt of executed amendment and Financial Executor
payment release schedule. Upon receipt and approval, Q1, Q2, Q3, and Q4 reports will trigger
quarterly reporting payments. Multi-project participation bonus, if eligible, will be disbursed
quarterly with each reporting payment.
The payment schedule outlined below:
Payment Type Up to Amount Payment Date
Base Incentive $22,580 Upon Amendment Execution
Multi-Project Participation for *Example, $2,188 earned Upon receipt of Q1, Q2, Q3,
two or more projects. per eligible quarter for 2 and Q4 reports and milestone
(Number of qualifying projects (two) total projects achievement at a minimum
for multi-project quarterly *Example, $4,377 earned target threshold of 60%.
payment will be determined per eligible quarter for 3
each quarter, not annually). (three) total projects
*Pertains only to eligible *Example, $6,565 earned
partners. per eligible quarter for 4
(four) total projects
*Example, $8,754 earned
per eligible quarter for 5
(five) total projects
*Example, $10,942
earned per eligible
quarter for 6 (six) total
projects
Quarter 1 Report $16,380 Upon receipt of Q1 report and
milestone achievement at a
minimum target threshold of
60%.
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 3
Quarter 2 Report $16,380 Upon receipt of Q2 report and
milestone achievement at a
minimum target threshold of
60%.
Quarter 3 Report $16,380 Upon receipt of Q3 report and
milestone achievement at a
minimum target threshold of
60%.
Quarter 4 Report $16,380 Upon receipt of Q4 report and
milestone achievement at a
minimum target threshold of
60%.
MTP Project areas were developed by Washington State's Health Care Authority. Participation
in the various Project Areas was determined by each ACH. CPAA selected to participate in the
following project areas:
• 2A: Bi-Directional Integration of Care
• 26: Community-Based Care Coordination
• 2C: Transitional Care
• 3A: Addressing the Opioid Use Public Health Crisis
• 313: Reproductive and Maternal/Child Health
• 3D: Chronic Disease Prevention and Control
MTP Interventions support each of the six MTP Project areas. Every project area has its own
menu of state-approved, evidence-based interventions as defined in the MTP project toolkit
that must be pursued to achieve targeted levels of improvement for project-specific outcomes.
• Failure to meet the minimum target milestone threshold in Q1, Q2, Q3, or Q4 will result
in the organization being placed on a Performance Improvement Plan (PIP).
o Additional PIP information is included in Attachment D.
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 14
Attachment B:
Reporting and Milestone Achievement Schedule
Reporting for 2021 will follow the schedule listed in the table below. CPAA Program Managers
will provide each partner with an updated reporting template based on the approved change
plan for 2021.
Quarterly Reporting Timeframe Reporting Due Date
Quarter 1 (January 1—March 31, 2021) April 30, 2021
Quarter 2 (April 1—June 30, 2021) July 31, 2021
Quarter 3 (July 1—September 30, 2021) October 31, 2021
Quarter 4 (October 1—December 31, 2021) January 31, 2022
Twice per year, CPAA is required to collect Pay for Reporting (P4R) metrics established by the
Washington State Health Care Authority (HCA) from partners participating in projects:
• 2A: Bi-Directional Integration of Care
o The McHAF Site-Self Assessment must be completed and submitted
semiannually by June 30, 2021 and December 31, 2021.
• 3A: Opioid Response
o The CPAA Opioid Response P4R Metrics Survey must be completed and
submitted semiannually by June 30, 2021 and December 31, 2021.
CPAA Program Managers will reach out to partners directly to collect this information.
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 15
Attachment C:
Approved Partner Change Plan
The modified 2021 Change Plan below has been approved for your organization and will serve
as the 2021 milestone reporting template.
• The Partner will complete tasks and deliverables as set forth in the Change Plan and
agrees to notify CPAA Program Managers if the timeline or deliverables will not be
submitted as required.
• The Partner may request technical assistance from CPAA Program Managers as
needed.
(Detail Change Plan on next page)
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 16
Change Plan Legend
Complete,Deliverable Met ME77
ic Health
CASCADE PACIFI�J Fulfilled for Quarter,Remains in Progress itDelayed,Remains in Progress zt.404
ACTION ALLIANCE Not Started ma.us
Update Status for the Quarter
50%milestone achievement
standard in effect,per quarter Milestone achievement standard TBD
Project Area Intervention Description Milestone Reporting Quarter End Date
r r r r r r r r r r • r r r r12/31/2021
SMART Goal:By December 2021,mobile outreach staff will have increased the percent of referrals to the Opioid Treatment Network,MAT services and Behavioral Health for psychosocial care though our mobile outreach program from 0%to 20%.
How confident are you that you will achieve your SMART goal?Please select a confidence level for the quarter. 5-Completely 5-Completely 5-Completely
confident confident confident
Assess capacity to provide screening and treatment for HIV/Hep
3A:Opioid Response Treatment C and other communicable diseases
3A:Opioid Response Treatment Provide HCV screening and referrals to care.
3A:Opioid Response Treatment Assess capacity to provide wound care
3A:Opioid Response Treatment Assess program sustainability and research other funding
Develop informational pamphlet around soft tissue infections
3A:Opioid Response Treatment and educate participants on infection prevention.
Assess program sustainability,research other funding,and
3A:Opioid Response Treatment develop sustainability plan.
Maintain provider relationships through quarterly or bi-annual
3A:Opioid Response Treatment provider meetings.
Evaluate referral process to OTN,MAT,BH psychosocial care for
3A:Opioid Response Treatment effectiveness through collected data
SMART Goal: Increase naloxone kit distribution from 0 to 800 naloxone kits through the Substance Use Mobile Outreach by 12/31/2021.
How confident are you that you will achieve your SMART goal?Please select a confidence level for the quarter. 5-Completely 5-Completely 5-Completely
Confident Iconfident Iconfident
SMART Goal: Increase engagement from 0 to 85 heroin users about overdose prevention and provide them with naloxone kits through mobile outreach by 12/31/2021
How confident are you that you will achieve your SMART goal?Please select a confidence level for the quarter. 5-Completely 5-Completely 5-Completely
confident confident Iconfident
SMART Goal: By December 2021,mobile outreach staff will have increased the percent of individuals referred to recovery support services from 0%to 10%.
How confident are you that you will achieve your SMART goal?Please select a confidence level for the quarter. 5-Completely 5-Completely 5-Completely
confident confident confident
Assess naloxone distribution progress for efficacy and implement
3A:Opioid Response Overdose Prevention QI as needed
3A:Opioid Response Overdose Prevention Continue research on naloxone kit funding for sustainability
Evaluate recovery support services referral system and
3A:Opioid Response Overdose Prevention implement QI as needed
Cascade Pacific Action Alliance
Page 6 1
Date
Project Area Intervention Description Milestone Reporting Quarter
r r r r r r r
Response Overdose Prevention Identify and orient new support service providers to recovery
3A:Opioid
system
Cascade Pacific Action Alliance
Page 6-2
Attachment D:
Performance Improvement Processes
A Performance Improvement Plan (PIP) will be initiated for one of two reasons:
I. When milestone target of 60% has not been achieved.
II. When the Partner's progress on specific milestones does not meet the expectations as
stated in items X (ten) and XI (eleven) of the original MTP Contract under section
"Partner's Roles& responsibilities."
a. The Partner will complete tasks and deliverables as set forth in the Change Plan.
b. Partner will show evidence for expansion or deepening of partnership's projects.
The purpose of the PIP is to define areas of concern and/or gaps in a partner's performance,
iterate CPAA's expectations going forward, and allow the partner an opportunity to
demonstrate rapid improvement following quarterly reporting. To facilitate sustained
improvement, the PIP will be used in conjunction with your organization's modified Change
Plan to monitor progress on MTP work.
If the Partner is placed on a PIP, improvement expectations must be satisfied in the timeframe
listed below. If expectations are not met within the timeframe, an extension may be granted.
Until the PIP is completed, quarterly payments may be delayed. PIP activities should be fulfilled,
as necessary, along with any overlapping milestones in subsequent quarters.
PIP Timeframe: 30 days upon receipt of signed PIP and approved PIP activities.
Steps
1. Once CPAA establishes that a partner's performance is below the quarterly milestone
completion target, CPAA will meet with the partner to discuss the PIP process.
2. CPAA will complete the PIP form, email it to the partner to be signed, and approve PIP
activities developed by the partner.
3. The partner and CPAA will work together during the PIP time period on performance
monitoring and to document the partner's progress.
4. At the end of the PIP timeframe, CPAA will assess whether the partner has met the
improvement expectations outlined below. If the PIP has been completed to satisfaction, CPAA
will meet with the partner to formally close the PIP and release any delayed quarterly
payments. If sufficient improvement has not occurred, an extension may be granted or your
organization may be dropped from a project area or as a Medicaid Transformation Partner.
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 17
Improvement Expectations
• Develop a list of granular activities leading to the completion of unmet milestones or a list
of activities to satisfy a related scope of work if unmet milestones cannot be achieved.
These activities will be documented in a new tab in the partner's Change Plan, provided by
CPAA.
• Activities should adequately reflect the scope of work being implemented.
• Achieve 90%compliance of completed activities by the end of the PIP timeframe.
• At the end of the PIP timeframe, attend a meeting with CPAA Program Managers to discuss
progress.
If your organization is currently on a Performance Improvement Plan (PIP),the timeline to
demonstrate improvement will be no later than 90 days after receipt of a signed PIP.
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 18
Attachment E:
Updated CPAA Contacts
If you have questions about MTP contracts, finance, or program-specific questions, please use
the single point of contact information below.
Phone: (360) 539-7576 ext. 100
Contract or finance questions: finance@crhn.org
Reporting questions: reporting@cpaawa.org
Program-specific questions: info@cpaawa.org
Contract# K2293-202025-01 CPAA MTP 2021 Contract Amendment P a g e 19
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen and Alex Paysse
DEPARTMENT: Community Development/EH EXT: 286
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES: None
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: The Department of Community Development would like to close offices for an All-
Staff Training on Wednesday, August 25, 2021. Environmental Health staff are invited to join
and will be unavailable to the public the same day.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): DCD and EH have participated in the Lean process and are beginning the implementation
phase. We want to take the opportunity to engage the entire team on what we've learned, what we
have and are going to implement and where we're going. An agenda will be created closer to the close
date.
BUDGET IMPACT: None.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.) N/A
RECOMMENDED OR REQUESTED ACTION: Permission to close the DCD Office (Permit
Assistance Center) on the day of Wednesday, August 25, 2021 for Training purposes.
ATTACHMENTS: None.
Briefing Summary 6/1/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen
DEPARTMENT: Community Development EXT: 286
BRIEFING DATE: June 7, 2021
PREVIOUS BRIEFING DATES: None
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Four members of the Department of Community Development, one member from EH
and one from IT participated in a two-week Lean Process Improvement team led by Steven
Thomson of the State Auditor's Office.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Lean Team spent 30 hours in 14 sessions over two weeks identifying ways to make
our permitting process more efficient. The process began with identifying our Customers and what our
customers want and went on to map out our existing process from permit intake to issuance detecting
where to remove inefficiencies and add value.
The Team learned that we are doing some things well and the importance of"formalizing"those
processes.They also learned, as we humans often do, the importance of communication! The Team
ultimately identified 12 major tasks with 47 subtasks, each identifying a completion date and a Lead
with team members to tackle the job.
BUDGET IMPACT: None.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.) N/A
RECOMMENDED OR REQUESTED ACTION: Discussion only. I will cover the major tasks
and next steps.
ATTACHMENTS: None.
Briefing Summary 6/1/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen, DCD Administrator
DEPARTMENT: DCD EXT: 286
BRIEFING DATE: June 7, 2021
ITEM: Appointment of Bob Wilkerson to the Planning Advisory Commission (PAC).
BACKGROUND: Mason County citizen Bob Wilkerson has requested appointment to the
Mason County Planning Commission. Mr. Wilkerson is a representative of Commissioner
District number three (3). His application is attached.
BUDGET IMPACTS:
This proposal has no cost.
RECOMMENDED OR REQUESTED ACTION:
Interview Bob Wilkerson for consideration of appointment to the Planning Advisory
Commission.
ATTACHMENTS:
Application, 2021 PAC Membership Roster
Briefing Item PAC Appt 6-1-2021
Cc CMMRS Neatherlin, Shutty, Trask
Clerk J i{�btYl a K
e$0N CO #. a MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
18s4 Mason County
I AM SEEKING APPOINTMENT TO�"06MAdvisory Commission - District 3
NAME: Bob Wilkerson
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT_ WORK PHONE:
E-MAIL:
(OR AREA IN THE COUNTY YOU LIVE)
-- ------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE)
k
(ACTIVITIES OR MEMBERSHIPS)
Salmon Cree Elementary parent volunteer; COMPANY: The Boeing Company, 33 years; retiree YRS
---
IEEE& SME member; IFPTE Local 2001
Treasurer; Coalition of Labor Union Women POSITION. Manufacturing Engineer
member; 6helton Academy
Advisory Committee; Shadowood HOA COMPANY: YRS
POSITION:
- -- ------------------------------------------------------- -----
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
Being retired, I have the time and interest in thoroughly understanding current and potential issues the County
omm)ssioners are iaSKed to address. I see the position as providing an informal voice of the district constituents an
fheicinterests ThniiclhmV wife and I h;;vp liven in Mason C ollnt for 2 pllis years nnw we have nwned property_r1e3L
Tahuya for 19 years and have monitored activities in the county via Shelton-Mason County Journal subscription. I
believe I am somewhat informed an current events and believe my support of the committee would prove valuable.
What interests, skills do you wish to offer the Board, Committee,or Council?
Have extensive experience in reviewing and updating governing documents for compliancy with local, state and
federal requirements. Familiar with Roberts Rule of Order and have chaired large participatory meetings. Have
R-ac-helers and MasteFs degrees in --Fe�i ions
oversight of$12,000,000 annual budget; Reviewed and approved yearly IRS and DOL document submittals.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
No COI's that I can think of.
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be
able to attend such trainings? Yes
Realistically, how much time can you give to this position?
Quarterly Monthly x Weekly Daily
Office Use Only
Appointment Date
Signature pate
Tenn Expire Date _
Mason County
Planning Advisory Commission-2021
Position
Comm Name Phone Mailing Address Initial Appointment Term Expires
District No.
2 1 Brian Smith
1/16/2018 1/31/2022
2 2 Joseph Myers
6/2/2020 1/31/2024
3 3 Isaiah Johnston
6/2/2020 1/31/2022
At 4 VACANT
Large 1/31/2022
3 5
Bob Wilkerson TBD 1/31/2025
1 6 Mac McLean
11/26/2019 1/31/2024
1 7
Tim Opiela 6/2/2020 1/31/2022
Contact: Kell Rowen, Dept. of Community Services, Planning Division @ Ext. 286
Updated 6/1/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EXT: 279
Environmental Health
BRIEFING DATE: 6/7/2021
PREVIOUS BRIEFING DATES: NA
If this is a follow-up briefing, please provide only new information
ITEM: Request for additional Environmental Health Specialist (EHS)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Community Services is requesting an additional temporary Environmental Health
Specialist to assist with the increases in EH reviews, permits, and enforcement cases
till 12/31/2021.
Well construction, sewage disposal, and building permit review has been steadily
increasing the past several years. 2021 is showing continued growth in these
programs. Last request for additional EH staff in permitting was in 2018, since then
EH permit activity has risen 64%. In addition, Environmental Health Complaints have
also increased and grown in complexity requiring additional staffing to properly track
and resolve health violations.
The amount of work to do has simply surpassed the ability of our current staffing
levels. An additional EHS will significantly improve these essential services to the
public.
PUBLIC OUTREACH: (Include any legal requirements, direct notice,
website, community meetings, etc.) - none
BUDGET IMPACTS:
$24,725 - $34,516 depending on qualifications of chosen candidate. Increases in DOH
grant funding will cover the costs of this request.
RECOMMENDED OR REQUESTED ACTION:
Approval to fill one additional temporary full time EHS out of current EHS posting,
placement on the next regular agenda.
ATTACHMENTS: none
Briefing Summary 6/1/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: 7 June, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance X❑ Human Resources
❑X Legal x❑ Other — please explain Frank Pinter
ITEM: Discussion of Masking/unmasking procedure for Mason County Employees
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): DOSH has updated its Directive to be consistent with current CDC,
Washington State DOH, and Washington State Governor's guidance for persons fully vaccinated
for COVID-19. Local Health Jurisdictions may have additional requirements related to COVID-19.
This updated Directive addresses vaccination status verification in Section IV.E, and supersedes
DD 1.70, dated December 22, 2020. Mason County adopts the following procedure to be
consistent with the Mason County Pandemic Policy.
This guidance allows employees to unmask in work environments when fully vaccinated.
BUDGET IMPACT: N/A
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Briefing and action agenda
RECOMMENDED OR REQUESTED ACTION: Approve proposed plan
ATTACHMENTS: Masking/Unmasking procedures
Briefing Summary 6/2/2021
Masking/Unmasking Procedure
DOSH has updated its Directive to be consistent with current CDC, Washington State DOH, and
Washington State Governor's guidance for persons fully vaccinated for COVID-19. Local Health
Jurisdictions may have additional requirements related to COVID-19.This updated Directive addresses
vaccination status verification in Section IV.E, and supersedes DD 1.70, dated December 22, 2020.
Mason County adopts the following procedure to be consistent with the Mason County Pandemic Policy.
This guidance allows employees to unmask in work environments when fully vaccinated.
Vaccination Status Verification.
Workers who are vaccinated against COVID-19 by a two-dose mRNA vaccine (such as Moderna and
Pfizer), or a single dose vaccine (such as Johnson &Johnson), are considered "fully vaccinated"two
weeks after the final dose of vaccine (the second dose for a two-dose regimen, or the single dose for a
single-dose regimen). An employee is eligible to unmask when the following criteria are met:
• The employee has completed the full vaccination series.
• The appropriate amount of time has passed according to the manufacturer's guidance for the
employee to be fully protected. Workers who have not received an FDA-authorized or WHO-
listed COVID-19 vaccine must not be considered fully vaccinated.
• The employer is not required to verify vaccination status if masking and physical distancing are
to be maintained; employers have the choice to maintain masking and physical distancing in
their workplaces.
• If a worker declines to provide verification of their vaccination status,they are not considered
fully vaccinated.
• Mason County must have a demonstrable process to verify vaccination status but will not keep a
copy of employee vaccination records which may require secure and confidential handling as a
medical record.The following procedure applies:
1.The employee presents proof of vaccination to that employee's manager. Acceptable
verification of vaccination status is:
a. A CDC vaccination card (which includes name of person vaccinated,type of
vaccine provided, and date last dose administered), OR
b. A photo of a CDC vaccination card as a separate document or a photo of the
attendee's vaccine card stored on a phone or electronic device, OR
c. Documentation of vaccination from a health care provider or state
immunization information system record, OR
d. A hard copy or electronically signed self-attestation from the employee. Mason
County will provide an electronic or hard copy attestation form.
2.The employee's manager will document the verification and log that information on a
form provided by HR and return the documentation to the employee. Attestations will
be retained by the County.
3. Mason County must provide evidence of their process to verify employee vaccination
status to L&I upon request.
Attestation of Vaccination
In accordance with CDC guidelines and Washington Labor and Industries guideline DOSH Directive 1.70
(Updated: May 21, 2021) (www.Ini.wa.gov/DD170), I attest that I am fully vaccinated for COVID-19.
Signature Date
DOSH DIRECTIVE
Department of Labor and Industries
Division of Occupational Safety and Health
Keeping IVadiington S'rfe and IForkinq
1.70 General Coronavirus Prevention Under
Stay Safe - Stay Healthy Order
Updated: May 21, 2021
I. Purpose
This Directive provides enforcement policy when evaluating workplace implementation of
social distancing,facial coverings and respiratory protection,sanitation and sick employee
practices as required under the Governor's Stay Home—Stay Healthy Order. On December 10,
2020,the Governor amended this order to"Stay Safe-Stay Healthy"(Proclamation 20-25.9).
Under the Order,people are required to stay home except where the Governor has authorized
regional or industry specific permission to restart operations or operate essential businesses.
Employers who continue operations under the Order are required to maintain coronavirus
prevention practices consistent with DOSH,OSHA and Department of Health guidance.
Coronavirus is recognized as a very serious workplace hazard.
II. Scope and Application
A. Under the WISH Act and existing DOSH rules,employers are required to protect
workers from hazards and implement programs to address known hazards in the
workplace.
B. DOSH staff will limit actions related to infectious disease only when there is an aspect of
exposure that is specific to the relationship between employers and workers. DOSH will
do so in a manner consistent with public health orders and issued guidance.
C. There are extensive recommendations for healthcare workplaces with specific guidance
related to treatment of COVID-19 patients and the related infectious disease control
measures. This Directive will not normally be used by DOSH staff in specific healthcare
delivery work task settings for hospital and clinic workers who are delivering care directly
with COVID-19 patients. All other hospital and clinic work,such as maintenance, food
preparation and delivery,administrative support, and supplies,are covered by this Directive.
D. This Directive does cover workers providing healthcare services for people not known or
suspected of having COVID-19. This work must follow procedures for Universal or
Standard Precautions,or equivalent programs, as recommended by the CDC. This
includes current recommendations to address COVID-19 as a community transmission
hazard and potential for transmission by asymptomatic people in specific healthcare
specialties.
E. DOSH has updated this Directive to be consistent with current CDC,Washington State DOH,
and Washington State Governor's guidance for persons fiilly vaccinated for COVID-19. Local
Health Jurisdictions may have additional requirements related to COVID-19. This updated
Directive addresses vaccination status verification in Section IV.E,and supersedes DD 1.70,
dated December 22, 2020.
DOSH Directive 1.70(Updated: May 21,2021) Page 3 of 16
2. Maintain social distancing(at least 6 feet of distance)or effective
engineering/administrative controls;
3. Increased regular cleaning and sanitization of common-touch surfaces;
4. Ensure frequent and adequate employee handwashing and facilities; and
5. Make sure sick employees stay home(or are isolated)or go home and have procedures for
workers to report a suspected or confirmed case of COVID-19.
NOTE:For employees that are fully vaccinated per CDC guidelines, there are exceptions to
requirement(2)above. See sections N.A. and IV.E,for details.
Employers must also provide basic workplace hazard education about coronavirus and how to
prevent transmission in the language best understood by the employee. DOSH staff will need
to be thoughtful on how these five elements are addressed based on the challenges that the
specific worksite tasks present,but all four elements must be addressed in each operating
workplace.
DOSH Staff shall ensure that employers and employees are made aware that it is against the
law for any employer to take any adverse action(such as firing, demotion, or otherwise
retaliate) against a worker they suspect for exercising safety and health rights such as raising
safety and health concerns to their employer,participating in union activities concerning
safety and health matters, filing a safety and health complaint or participating in a DOSH
investigation. DOSH Staff will ensure workers are informed they have 30 days to file their
complaint with L&I DOSH and/or with Federal OSHA. Additionally,per Chapter 252, Laws
of 2021 (ESSB 5115),DOSH staff shall ensure that employers and employees are made aware
that no employer may discharge, permanently replace,or in any manner discriminate against
an employee who is at high risk of contracting COVID-19 seeking accommodation that
protects them from COVID-19 exposure.
Employers must institute these prevention program elements or equivalent protections to limit
the spread of the disease within the workplace under-DOSH rules and in connection to the
Governor's Order. These procedures are specific to COVID-19 prevention and the related
virus. If a workplace has a concern about exposures to another pathogen,Technical Services
must be consulted on procedures specific to that pathogen.
A. Basic Program Elements.
The following bold program elements are essential to the program whenever
applicable. Employers who can establish work rules consistent with this section are not
required to have further active monitoring or ongoing assessment of their workplace
unless required by a separate requirement. (See applicable Safe Start guidelines and
Chapter 296-307 WAC,Part L, Temporm y Worker Housing(TWH).)
1. Educate workers(and customers) about COVID-19 and how to prevent virus
spread.
a. Post posters/information from the local health department, state Department of
Health,Center for Disease Control and Prevention,and other authorities.
b. Inform workers about the steps being taken in the workplace to establish social
distancing, increased handwashing, and to prevent the spread of the virus.
c. Make information for workers available in the language they understand best.
DOSH Directive 1.70 (Updated: May 21, 2021) Page 5 of 16
Meetings with workers are limited by the maximum occupancy specified by
the Safe Start guidelines for the business and phase the county is currently in,
and are to maintain 6 foot spacing of all in attendance. If there are no Safe
Start guidelines applicable to an establishment,the limits are: 10%occupancy
for Phase 1; 30%occupancy for Phase 2; 50%occupancy for Phase 3; and
limited by social distancing for Phase 4.
3. Regular cleaning of area,frequent cleaning of common-touch surfaces.
a. A cleaning schedule must be kept to maintain general housekeeping to prevent
buildup of dirt and clutter.
b. The first step in cleaning is to remove buildups of dirt and other materials on
surfaces. Water and soap or other cleaning fluids are used with wipes, clothes,
brushes or other physical means of removing these materials so that there is no
visible build-up, smears,or streaks on the surface. Disinfecting is the second step
and is primarily needed for high touch surfaces. Effective diluted bleach solutions
or an EPA approved disinfectant must be used to make sure this is effective. (See
the list of approved disinfectants at littps://www.epa.gov/pesticide-
registration/l ist-n-disinfectants-use-against-sars-cov-2).
Surfaces that are commonly touched with the hands but difficult to clean(fabric,
rough surfaces,and so forth)may need to be covered to make sure the
environment is hygienic.
c. Cleaning supplies need to be available to workers to do spot cleaning when
necessary.
d. Surfaces that are regularly touched by workers must be cleaned regularly to
maintain a visibly clean state(no obvious soiling, smearing,or streaks).
• For surfaces touched by multiple workers, this can be on a frequent schedule,
or between workers.
• For surfaces touched by a single worker,this needs to be done periodically, at
least once per shift or when unclean, as a minimum.
4. Workers must have facilities for frequent handwashing readily available,
including hot and cold(or tepid)running water and soap.
a. DOSH staff must pay particular attention to transient outdoor work,delivery
workers and non-fixed worksites where there are no exceptions being granted.
Portable wash stations are readily available.
b. To facilitate more frequent cleaning,secondary handwashing or sanitizing
stations can be provided with either hand sanitizes,or wipes/towelettes.
c. Gloves may be used to enhance hand hygiene and reduce spread of the COVID-19
virus,but must also be changed or cleaned frequently to be effective for this
purpose. (Bare hand contact with the virus is not the concern. The concern is
transferring the virus to the face or other surfaces with the hands. Gloved hands
will transfer the virus as effectively as bare hands.)
DOSH Directive 1.70 (Updated: May 21, 2021) Page 7 of 16
2. Job modifications may be necessary to facilitate appropriate social distancing.
Although an operation may be overall part of an essential industry or service, there
may be portions of the work which can be deferred until a later time. In some cases,
reorganizing the work may be necessary to break up tasks in a manner that facilitates
social distancing or other protective measures.
3. Health surveillance can be done to identify early signs of infection, and separate
workers who may present a risk to others.
a. There will usually be an initial screening and then periodic review(probably daily
with COVID-19).
b. Initial screening will involve some review of the worker's history that may be
relevant to their risk of contracting the disease. This may also include review of the
worker's susceptibility to the disease and an education element on the disease and
prevention.
c. Periodic screening will involve tracking symptoms and ongoing risks for
contracting the disease.
d. The employer should set up surveillance in consultation with a physician or
occupational health nurse and consider having ongoing participation or review by
the healthcare professional.
e. The employer needs to consult with health professionals and determine whether the
program relies on self-reporting by workers or if someone will be actively
reviewing worker health on a regular basis.
4. Personal protective equipment is helpful to prevent transmission of the disease.
5. Face shields can prevent direct exposure to expelled droplets and provide protection
from disinfectants, in addition to coverings,masks and respirators.
6. Respirators require care in use and management under a program covered by the
Respirator rule, Chapter 296-842 WAC. Respirators are not to be used in lieu of
social distancing,but may be appropriate where workers must have close proximity to
others for extended periods to accomplish work tasks that can be done no other way.
7. Surgical face masks(loose fitting cloth covers over the mouth and nose)do not
prevent respiration of fine aerosols and are not protective in close proximity. The
primary purpose for these devices are to prevent exposures to others and may have a
use when individuals enter the workplace with a cough or sneeze.
C. Evaluate Special Circumstances.
There are situations where strict social distancing may not be generally feasible for
employer provided housing and businesses with extensive public interaction. There are
also exceptional situations where an essential activity worker-may be permitted to
continue work following potential exposure to COVID-19,to ensure continuity of
operations of essential functions, such as when cessation of operation of a facility may
cause serious harm or danger to public health or safety. The following sections provide
additional considerations which are applicable in these specific situations.
DOSH Directive 1.70(Updated: May 21,2021) Page 9 of 16
c. Provide supplemental washing facilities to allow additional handwashing when
workers handle objects after others, such as:
• Hand sanitizer stations
• Wipes or towelettes
• Tepid water and soap in portable containers.
NOTE: Gloves may be provided, but also must be washed regularly to prevent the
spread of the virus. This may help for workers whose hands are bothered by frequent
washing.
3. Quarantine and Isolation. The requirements for people to quarantine or isolate are set by
local health jurisdictions and apply to the individual. DOSH does not enforce these orders
for individuals,but does expect employers to set rules to prevent people with known or
potential COVID-19 virus infection,from entering the workplace. (Note that healthcare
facilities may follow the CDC guidance specific to these settings--Interim U.S. Guidance
for Risk Assessment and Work Restrictions for Healthcare Personnel with Potential
Exposure to COVID-19.)
Definitions
• Quarantine refers to sequestering after contact with a suspected or known COVID-19
case. The safest quarantine period ends 14 days after the last close contact with
someone who has COVID-19. Most fully vaccinated individuals do not need to
quarantine unless they are symptomatic for COVID-19,work in correctional facilities
or homeless shelters, or are required to quarantine by their Local Health Jurisdiction.
• Isolation refers to sequestering when the individual is believed to be infected with
SARS-CoV-2(the virus that causes COVID-19) such as when someone has symptoms
of COVID-19, or when someone tests positive for infection with SARS-CoV-2.
CDC guidance on quarantine and isolation,including specifics of contact requiring
quarantine and ending the quarantine or isolation are given here:
https://www.cdc.gov/coron av i rus/2019-n cov/i f-you-are-sick/quarantine.html
Essential activities workers with potential exposure to a suspected or confirmed
COVID-19 case, coming to common workplaces.
These workers may have an infection,but not be symptomatic. There is a risk that they
could spread the infection to other workers
a. No worker who should be in isolation may be allowed into a common workplace
with other workers.
b. People who have been in close contact with someone else with COVID-19 must
not be allowed into the common workplace with other workers within 14 days of
their last contact,except under the following circumstances.
• When allowed by the local health jurisdiction,quarantine maybe reduced to:
- 10 days,or
- No less than 7 days if the quarantined individual has a negative test result
taken no more than 48 hours before ending quarantine.
DOSH Directive 1.70 (Updated: May 21,2021) Page 11 of 16
d. If the worker becomes sick during the shift, they should be sent home immediately.
Surfaces in their workspace should be cleaned and disinfected. Information on
persons who had contact with the ill employee during the time the employee had
symptoms,and 2 days prior to symptoms,should be compiled. Others at the facility
with close contact within 6 feet of the employee during this time would be
considered exposed.
e. Employers considering allowing potentially exposed workers to remain at the
workplace during quarantine should consider the following preparatory actions.
(For further information consult the CDC guideline document COVID-19 Critical
Infrastructure Sector Response Planning)
• Workers must not share headsets or other objects that are near the mouth or nose.
• Employers must increase the frequency of cleaning commonly touched surfaces.
• Employers should work with facility maintenance staff to increase air exchanges
in room.
• Workers must physically distance themselves when they take breaks together.
Stagger breaks and don't congregate in the break room, and don't share food or
utensils.
4. Working with people in non-healthcare(human)settings who have suspect or
confirmed COVID-19. Generally, this situation should be avoided,using remote services
or delaying work until the COVID-19 case is resolved.However,some cases such as
emergency repairs in the residence of the patient, emergency pet veterinary services, or
delivery of essential goods to the residence may require workers to be in the presence of an
ill individual.
a. Workers must be informed of the individual's health status.
b. When practicable,the ill individual must wear a medical procedure mask.
c. Workers must be provided and required to wear a respirator. A half-face
elastomeric respirator with N-95 cartridges,or other respirator with the same or
higher protection must be used. Fit-testing and other respirator program elements
must be complied with. See chapter 296-842 WAC,Respirators.
d. Other personal protective equipment such as gloves,aprons,gowns, and head
coverings should be considered to prevent contamination of the worker's body or
street clothes. Handwashing and other hygiene resources must be available to the
worker as needed during the work and at the conclusion.
D. Evaluation of respiratory protection for COVID-19 protection in healthcare when
not treating suspect or known COVID-19 patients.
Healthcare facilities must follow social distancing guidelines including general provisions
and any specific requirements set by the Governor. It is expected that all healthcare
practitioners will follow Universal or Standard Precautions,or equivalent protocols to
address infection control for all infectious diseases. The following specific requirements
may be evaluated by DOSH staff when considering COVID-19 hazards:
DOSH Directive 1.70(Updated: May 21, 2021) Page 13 of 16
3. Evaluation of PPE other than respirators.
a. Other personal protective equipment,such as gloves, gowns,face shields,and
head covers, generally will be determined based on general clinical guidelines.
b. When there is a procedure which could predictably result in coughing or sneezing
by the patient which could directly expose the worker,DOSH staff will review
PPE to ensure it covers the workers body and street clothes and prevent soaking
through. Scrubs may be worn as PPE if the employer allows workers to change
out at the end of shift and launders the clothing.
c. Medical establishments may be required to meet health department or FDA standards
for PPE. Compliance with these standards is not addressed by DOSH staff.
E. Vaccination Status Verification.
Workers who are vaccinated against COVID-19 by a two-dose mRNA vaccine(such as
Moderna and Pfizer), or a single dose vaccine(such as Johnson& Johnson),are
considered"fully vaccinated"two weeks after the final dose of vaccine(the second dose
for a two-dose regimen,or the single dose for a single-dose regimen). Workers who have
been vaccinated outside the United States with a vaccine that has received World Health
Organization(WHO) Emergency Use Listing(EUL) are considered fully vaccinated if:
• The worker has completed the full vaccination series.
• The appropriate amount of time has passed according to the manufacturer's guidance
for the worker to be fully protected.
Workers who have not received an FDA-authorized or WHO-listed COVID-19 vaccine
must not be considered fully vaccinated.
1. The employer is not required to verify vaccination status if masking and physical
distancing are to be maintained; employers have the choice to maintain masking and
physical distancing in their workplaces.
2. If a worker declines to provide verification of their vaccination status,they are not
considered fully vaccinated.
3. The employer must have a demonstrable process to verify vaccination status,but is
not required to keep a copy of employee vaccination records which may require
secure and confidential handling as a medical record. The employer must establish a
way of demonstrating they have verified vaccination status for unmasked workers.
Examples may include:
a. Creating a log of the names of workers who have been verified as fully
vaccinated and the date that the verification was done,OR
b. Checking vaccination status each day as workers enter a jobsite,OR
c. Marking a worker's badge,site credential,or other individually identified item
to indicate the worker's status as fully vaccinated, OR
d. Documented worker attestations of vaccination, OR
e. Other methods that demonstrate an employer has verified a worker has been
fully vaccinated.
DOSH Directive 1.70(Updated: May 21, 2021) Page 15 of 16
B. Housekeeping.
Where a workplace is not being cleaned and kept sanitary per public health guidance,a
violation of WAC 296-800-22005,Keep your workplace clean,may be considered. A
serious classification should be strongly considered.
C. Handwashing.
1. There is a requirement for handwashing facilities that applies to all workplaces at all
times. A serious and potential willful violation of WAC 296-800-23025,Provide
convenient and clean washing facilities,will be considered whenever workers do not
have basic handwashing facilities available at all, or they are grossly inadequate in
either number or maintenance.
2. Where employers cannot provide unlimited access to full handwashing facilities at all
times, they must provide alternate means for frequent hand cleaning. A serious
classification should be strongly considered if not adequate to achieve prevention. This
is specifically necessary where workers regularly handle or touch objects or surfaces
touched by others. Alternate hand cleaning may include:
a. Portable wash stations with tepid water and soap.
b. Wipes or towclettes with water and soap.
c. Hand sanitizer stations.
D. Safe Place Violations.
1. Workplace conditions which have a direct potential for worker exposure to the
COVID-19 virus may be cited under WAC 296-800-11005,Provide a workplacefr•ee
from recognized hazards. This is the primary code to use for social distancing practice
violations. This may include situations such as ineffective barrier or ventilation
systems, or specifically allowing workers to be in close proximity,but where there is
no written record of a policy or management decision. Masking violations requiring
devices not normally considered respirators may be cited under this section(cloth face
coverings or medical procedure masks). Violations of employee vaccination status
verification may be cited under this section.
2. Violations of this section are safe place violations in that they must be serious in
classification and must follow the Compliance Manual instructions for safe place.
3. For construction inspections,use WAC 296-155-040(1). For agriculture inspections,
use WAC 296 307-045 (1).
E. Respirator Violations.
Violations involving proper use of respirators, including N95 filtering facepieces,PAPRs,
and elastomeric facepiece respirators will normally be cited from chapter 296-842 WAC,
Respirators. When these devices are used in place of a cloth face covering or medical
procedure mask due to social distancing rules from public health authorities or the
governor, the use will be considered voluntary use for compliance purposes. Protection
from contaminated aerosols is required use.
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
June 7,2021
Briefing Items
• Time extension on the Kennedy/Jenks Consultant,Inc. Consultant Agreement-
Amendment No. 4
Discussion Items
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Richard Dickinson, Deputy Director-Utilities and Waste Management
DEPARTMENT: Public Works/ U&W Management EXT: 652
BRIEFING DATE: June 7, 2021
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: CONTRACT AMENDMENT 4 — KENNEDY-JENKS
EXECUTIVE SUMMARY:
Commissioners approved a contract with Kennedy-Jenks on April 23, 2019 to complete
two projects for extending sewer service to the Puget Sound Industrial Center (PSIC):
Project 1 - Sewer system pre-design report and General Sewer Plan Amendment
Project 2 - Sewer system design
The contract has had three previous amendments. Amendment No. 1 amended the
Belfair General Sewer Plan and added 6 months to the contract term, adding an
additional $87,759 and increased the total compensation under the agreement to
$527,576.
Amendment No. 2, amended scope of work for Project 2, adding an additional
$842,916 and increased the total compensation under the agreement to $1,370,492.
Amendment No. 3, added an additional 6 months to the contract term.
The contract will be expiring June 30, 2021 and to complete Project 2, Public Works is
requesting the Board authorize a time extension to the contract.
BUDGET IMPACTS:
No budget impacts for time extension.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board approve Contract Amendment 4 for a time extension with
Kennedy/Jenks Consultants, Inc. wrap up project and submitting general sewer plan
to Ecology for the Belfair sewer extension phase 2 project.
ATTACHMENT:
1. Contract Amendment 4
MC#19-034
MASON COUNTY BELFAIR SEWER EXTENSION CONTRACT
AMENDMENT NO. 4
WITH KENNEDY/JENKS CONSULTANT, INC.
The CONTRACT between MASON COUNTY PUBLIC WORKS and CONTRACTOR is
amended as follows:
1. 6-month time extension changing the contract expiration date to December 30, 2021
2. All other language of the original contract is not altered by this amendment and
remains in effect.
Amendment dated this day of June, 2021 .
KENNEY /JENKS CONSULTANTS, BOARD OF COUNTY COMMISSIONERS
INC. MASON COUNTY, WASHINGTON
Travis Tormanen, Vice-President Randy Neatherlin, Chair
APPROVED AS TO FORM:
Tim Whitehead, Ch. D.P.A.