HomeMy WebLinkAbout2021/05/25 - Regular Packet aol�
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: May 25, 2021 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following a liquor
license for Lake Cushman Store, Marijuana and Liquor License due to expire.
4.1.2 Federal Energy Regulatory Commission sent in the following letter's regarding
a scheduled Emergency Action Plan (EAP's) for Cushman No. 1, Cushman No.
1 Spillway, and Cushman No. 2 in 2021 or 2022 and Seismic Analysis
Cushman No. 1 Development, Cushman Project.
4.1.3 County Road Administration Board sent a letter and certificate of Good
Practice.
4.1.4 Public Utility District No.1 of Mason County sent in a Resolution No. 2048
Authorizing the Annexation of Territory into Mason County Public Utility
District No. 1 Pursuant to RCW 54.04.035.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Trask
/"\, Washington State Clerk p.l,()Ih d" A. pa
�;% Liquor and Cannabis Board u.&4V614 M Sea I1
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - P.O. Box 43098
Olympia,WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov
RE: NEW APPLICATION DATE: 5/10/21
UBI: 604-733-976-001-0001
APPLICANTS:
License: 076084 -2N County: 23
Tradename: LAKE CUSHMAN STORE MILAKAI CORP.
Address: 2550 N LAKE CUSHMAN RD LEVIN, KEITH ANDREW
HOODSPORT WA 98548 1972-04-26
MOORE, STERLING
1972-07-29
Phone No.: 310-890-0075 STERLING MOORE
Privileges Applied For:
GROCERY STORE - BEER/WINE "R
SNACK BAR
E°3f i 1 t� 2G7 i
Mason County
Commissioners
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360)664-1724.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk M
Washington State
Liquor and Cannabis Board
P 0 BOX 43098
www.liq.wa.gov Fax #: (360) 753-2710 1N
May 06, 2021 Mason County
Dear Local Authority• Cornrn t;ssion(--r,
RE: Marijuana License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of marijuana licensed premises in your jurisdiction whose marijuana licenses will expire in abount 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) .
1 ) Objection to License Renewal
To object to a marijuana license rnewal:
This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division.
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based.
o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (c) .
Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however,
that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections.
Your request for extension will be granted or denied in writing. If the objection is received within thirty days of
the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint
and possible license revocation may be pursued by the enforcement division.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the marijuana license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b) )
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their marijuana license. If the licensee makes
timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the
at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in
support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial
order fonotheiBgatHb1rrdv!iwio1iibe Board members have final authority to renew the marijuana license and will enter a final
5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a) )
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 05/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20211031
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 HIGH MAINTENANCE, LLC STONEHENGE GARDENS 414111 NON-RETAIL PRIVILEGES
470 NE TOONERVILLE DR BLDG I MARIJUANA PROCESSOR
BELFAIR
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk t4 t'
Washington State
Liquor and Cannabis Board
PO Box 43098 Olympia WA 98504 3098, (360) 664-1600 ; yyW
MW www.liq.wa.gov Fax 9: (360) 753-2710
May 06, 2021
Dear Local Authority: �Mason Cm..mty
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity `•C?r1r(li,S) , .;s
Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) .
1 ) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) .
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 05/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20210831
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 . ANAYA - SAHAGUN INC 2 MARGARITAS 354297 SPIRITS/BR/WN REST LOUNGE -
18341 E STATE RT 3
ALLYN WA 98524 0000
2 . MOMO EVENT AND MARINA LLC FAIR HARBOR MARINA 359609 GROCERY STORE - BEER/WINE
5050 E GRAPEVIEW LOOP RD GROCERY STORE - BEER/WINE
ALLYN WA 98524 9767
3 . PROCTOR PUB LLC WOODSHED BAR AND GRILL 353991 SPIRITS/BR/WN REST LOUNGE -
23698 NE STATE ROUTE 3
BELFAIR WA 98528 0000
4 . S.M. MCDOUGALL, INC. MODEL T PUB & EATERY 361901 SPIRITS/BR/WN REST LOUNGE -
24281 N US HWY 101
HOODSPORT WA 98548 0000
5 . THE HARDWARE DISTILLERY CO. THE HARDWARE DISTILLERY CO. 407749 CRAFT DISTILLERY
24210 N HWY 101
HOODSPORT WA 98548 9456
6 HAMA HAMA COMPANY HAMA HAMA COMPANY 404916 BEER/WINE REST - BEER/WINE
35846 N US 101
LILLIWAUP WA 98555 0000
7 TAYLOR STATION LLC TAYLOR STATION 357262 SPIRITS/BR/WN REST LOUNGE +
SE 62 LYNCH RD
SHELTON WA 98584 0000
8 ATWAL CORPORATION ARCADIA CHEVRON 080754 GROCERY STORE - BEER/WINE
1730 OLYMPIC HWY S
SHELTON WA 98584 1638
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 05/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20210831
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
9 . NORTH FORTY LODGING LLC ALDERBROOK RESORT AND SPA 353944 HOTEL
10 EAST ALDERBROOK DR HOTEL
UNION WA 98592 0000
10 . NORTH FORTY LODGING LLC MV LADY ALDERBROOK 424582 SPIRITS/BR/WN REST SHIP/LOUNGE +
10 E ALDERBROOK DR
UNION WA 98592 9426
11 NORTH FORTY LODGING LLC UNION CITY MARKET 419551 BEER/WINE REST - BEER/WINE
5101 E STATE ROUTE 106 OFF PREMISES
UNION WA 98592 9511
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk M.&wtuall,
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections - Portland Regional Office
805 SW Broadway, Suite 550
Portland, Oregon 97205
(503) 552-2700
4/29/2021
In reply reference:
P-00460, P-01862
VIA Electronic Mail
Mr. Chris Mattson REC01. D
Generation Manager
City of Tacoma
cmattson@ci.tacoma.wa.us
Mason County
Dear Mr. Mattson Comrtiissioners
Emergency Action Plans (EAPs) are an integral part of the Federal Energy
Regulatory Commission's dam safety program. Since all parties involved during an
emergency must understand each other's roles to successfully implement an EAP,
periodically a comprehensive test with State and local emergency preparedness agency
participation is necessary.
According to our records, you are scheduled to conduct a comprehensive test of
the EAP for your Cushman No 1, Cushman No. 1 Spillway, Cushman No 2, Alder, and
La Grande dams(s) in 2021 or 2022. You are requested to conduct a test known as a
functional exercise. This type of exercise normally involves gathering representatives
and having them "act out" their responsibilities for a simulated emergency in a stressful
environment with time constraints. The purpose of the exercise is to test the EAP, ensure
the local agencies understand the inundation maps and other information available in the
EAP, observe the actions your personnel and the agencies take during a simulated
emergency, and discuss possible changes to the EAP to improve its effectiveness.
We acknowledge that during the COVID-19 pandemic meeting in groups may be
infeasible. However, we are aware that some dam owners are conducting virtual
exercises which we encourage until it is possible to meet face-to-face. Also, you could
request an extension of time to conduct your exercise if you prefer to hold the exercise
face-to-face.
It will be necessary to coordinate with the appropriate emergency preparedness
agencies to develop and schedule the exercise. You will need to develop a number of
injects that will be distributed during the exercise to obtain responses from the
- 2 -
participants. The injects should elicit responses showing the level of understanding of
each participant's role in an actual emergency.
We have developed an "EAP Exercise Design Course" to discuss exercise
requirements and the design process. The course will be held virtually and cover the
FERC requirements of a comprehensive EAP exercise and the steps required to develop,
conduct, evaluate, and follow-up an effective exercise. We will present the 2 day course
virtually on June 2-3, 2021.
To register for the course, click this link: 2021 FERC EAP Exercise Design Course
Registration Link. A copy of the course agenda is also enclosed. Note: Each person
attending from your organization should register separately. Once registered,participants
will receive a confirmation email. Selecting the "Go to" link in that email will allow
participants to download a PDF copy of the Agenda and Presentation Slide Deck prior to
the training session.
In addition to the course, you should consider attending in person, if possible, or
virtually one or more functional exercises held by other licensees as they provide
practical training on how an exercise is conducted. A schedule of upcoming exercises
will be provided at the course. We strongly suggest that you or your staff avail
yourselves of these opportunities.
Within ninety days after the date of the course you should provide an estimated
date for conducting your functional exercise to this office.
If you have any questions or need additional information about functional
exercises, you may call Mr.Dan Klein of my staff at 503-552-2707.
Sincerely,
Douglas L. Johnson, P.E.
Regional Engineer
Enclosure
AGENDA
EMERGENCY ACTION PLAN
EXERCISE DESIGN COURSE
DAY ONE
TAB
INTRODUCTION
1 11:00 - 11:15 INTRODUCTIONS AND COURSE OVERVIEW
2 11:15 - 11:25 REVIEW OF FERC EAP PROGRAM
3 11:25 - 11:35 PROCEDURES FOR FERC STAFF
EAP EXERCISE PROGRAM - OVERVIEW AND REQUIREMENTS
4 11:35 - 12:30 FERC EAP EXERCISE PROGRAM- 5 TYPES OF
EXERCISE
5 SEMINAR
6 DRILL
7 TABLETOP EXERCISE
8 FUNCTIONAL EXERCISE
9 FULL SCALE EXERCISE
10 12:30 - 12:45 COMPREHENSIVE EAP EXERCISE
11 12:45 - 1:00 COORDINATION
DAY ONE (CONTINUED)
AGENDA
EMERGENCY ACTION PLAN
EXERCISE DESIGN COURSE
TAB
12 1:15 - 1:30 HOW EMAS OPERATE
13 1:30 - 1:45 HOW DAM SAFETY EMERGENCIES ARE HANDLED
TABLETOP EXERCISE: MOCK DAM
14 1:45 - 2:15 ASSIGNMENT OF ROLES, ORIENTATION AND
TABLETOP EXERCISE
EXERCISE PROCESS - DETAILS FROM CONCEPTION TO COMPLETION
15 2:30 - 2:45 EXERCISE CONSIDERATIONS
16 2:45 - 3:15 LICENSEE PERSPECTIVE - PART I- GROUNDWORK
17 3:15-4:00 LESSONS LEARNED FROM EAP ACTIVATIONS
AGENDA
EMERGENCY ACTION PLAN
EXERCISE DESIGN COURSE
DAY TWO
TAB
18 11:00-11:15 12-STEP EXERCISE DESIGN PROCESS-OVERVIEW
19 1 1 :15-11:45 EXERCISE PROCESS: DESIGN PHASE
STEP 1: SCOPE
STEP 2: OBJECTIVES
STEP 3: SCENARIO
STEP 4: MSEL
STEP 5: EXPECTED ACTIONS
STEP 6: INJECTS
20 12:00-12:30 LICENSEE PERSPECTIVE- PART II -DEVELOPMENT
21 12:30 - 1:00 EXERCISE PROCESS: CONDUCT PHASE
STEP 7: SETUP
STEP 8: BRIEFINGS
STEP 9: PLAY
22 1:15 - 1:30 EXERCISE PROCESS: EVALUATION PHASE
STEP 10: HOTWASH
STEP 11: DEBRIEF
23 1:30 - 1:35 EXERCISE PROCESS: IMPROVEMENT PHASE
STEP 12: WRITTEN EVALUATION
24 1:35 - 1:40 EXERCISING SECURITY PLANS
AGENDA
EMERGENCY ACTION PLAN
EXERCISE DESIGN COURSE
DAY TWO (CONTINUED)
TAB
25 1:40 -2:10 LICENSEE PERSPECTIVE -PART III - CONDUCT AND
FOLLOW-UP
FUNCTIONAL EXERCISE: MOCK DAM
26 2:30 - 3:00 EXERCISE OVERVIEW, ORGANIZATION AND
INSTRUCTIONS
FERC EXPERIENCE
26 3:00 - 3:45 LESSONS LEARNED FROM PREVIOUS EXERCISES
27 3:45 - 4:00 SOURCES OF INFORMATION
Cc CMMRS Neatherlin, Shutty, Trask
Clerk
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections—Portland Regional Office
805 SW Broadway, Suite 550
Portland, Oregon 97205
(503) 552-2700
5/11/2021
In reply refer to:
P-460
VIA Electronic Mail
Mr. Chris Mattson
Generation Manager
Tacoma Public Utilities
cmattson @ci.tacoma.wa.us
Subject: Seismic Analysis, Cushman No. 1 Development, Cushman Project
Dear Mr. Mattson:
This letter is to acknowledge your April 21, 2021 letter transmitting an updated
plan and schedule for submittal of a stress and stability analysis for the Cushman No. 1
Development of the Cushman Project, FERC No. 460. We have reviewed the information
provided and have the following comments.
1. Your proposal to submit an analysis to address the verbal comments from the
meeting with D2SI-PRO on March 9, 2021, along with an accompanying white
paper, by June 30, 2021, is acceptable.
2. In follow-up to our March 9, 2021 meeting, we have included a memorandum
from our consultant, Mr. Bruce Brand, as an enclosure to this letter.
File all submittals using the Commission's eFiling system at
https://www.ferc.gov/ferc-online/overview. For all Dam Safety and Public Safety
Documents, select Hydro: Regional Office and Portland Regional Office from the eFiling
menu. The cover page of the filing must indicate that the material was eFiled. For
assistance with eFiling, contact FERC Online Support at FERCOnlineSupport@ferc.gov,
(866) 208-3676 (toll free), or (202) 502-8659 (TTY).
Hard Copies Are Not Required During 100% Telework. The Commission
remains on 100% telework status due to the ongoing COVID-19 Pandemic. Requirements
for sending hard copies are suspended during this time. This guidance for submitting
documents to the Commission is valid until FERC reconstitutes and staff rQLurns to
Mason County
Corr,nissioners
2
offices. We do not have a timeline for when that will occur. At the time that the
Commission reconstitutes, we will issue further guidance regarding: 1) any need for hard
copies of documents submitted during 100% telework and; 2) any need for hard copies
going forward after reconstitution.
• Thank you for your continued cooperation and interest in dam safety. If you have
any questions, please contact Mr. Daniel Klein of this office at(503) 552-2707.
Sincerely,
Douglas L. Johnson, P.E.
Regional Engineer
Enclosure: 4/19/2021 Hetrodyne Memorandum, "Seismic Analysis of Cushman#1"
(CUU/CEII)
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
County Road Administration Board
/ 2404 Chandler Court SW, Suite 240 Olympia, WA 98502
www.crab.wa.gov 360-753-5989
c _
TO: County Executives and Chairs of Boards of County Commissioners
FROM: John Koster, Executive Directo Y�
DATE: May 10, 2021
RE: Certificate of Good Practice
It is my pleasure to send you the enclosed Certificate of Good Practice that was approved
by resolution of the County Road Administration Board at its meeting on April 29, 2021. It
is suggested that you present this certificate to your County Engineer at an appropriate
time.
A Certificate of Good Practice has been transmitted to the State Treasurer on behalf of
your county pursuant to the authority contained in RCW 36.78.090 as shown on the
certificate enclosed. This action by the CRABoard will assure the continued distribution of
your monthly state gas tax allotment from the Office of the State Treasurer.
On behalf of the members and staff of the CRABoard, I would like to express my
appreciation for the cooperation we have received from and through your county
engineer's office during the past year.
'V H
Enclosure
cc: County Engineers
Mason County
Cormrnissioners
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk H,
MASON COUNTY PUBLIC UTILITY DISTRICT NO. 1 BOARD OF COMMISSIONERS
(Rowo OF MASON COUNTY MIKE SHEETZ,Commissioner
N.21971 Hwy. 101 JACK JANDA,Commissioner
Shelton,Washington 98584 RON GOLD,Commissioner
RESOLUTION NO. 2048
A RESOLUTION AUTHORIZING THE ANNEXATION OF TERRITORY INTO MASON
COUNTY PUBLIC UTILITY DISTRICT No. 1 PURSUANT TO RCW 54.04.035
WHEREAS; The Alderbrook Community consists of the following described real property
situated in Mason County, Washington:
Plat of Alderbrook Country Club as recorded in Volume 6 of Plats Page 15-18.
Plat of Alderbrook Golf& Yacht Club Estates Division 1, as recorded in Volume 7 of Plats
Page 36-37.
Plat of Alderbrook Golf and Yacht Club Estates Division 2, as recorded in Volume page 7 of
Plats Page 1-2.
Plat of Alderbrook Golf and Yacht Club Estates Division 3, as recorded in Volume 7 of Plats
Page 3-6.
Plat of Alderbrook Golf and Yacht Club Estates Division 4, as recorded in Volume 7 of Plats
Page 28-31.
Plat of Alderbrook Golf and Yacht Club Estates Division 5, as recorded in Volume 7 of Plats
Page 32-35.
Plat of Alderbrook Golf and Yacht Club Estates Division 6, as recorded in Volume 6 of Plats
Page 63-65.
Plat of Alderbrook Golf and Yacht Club Estates Division 7, as recorded in Volume 7 of Plats
Pages 66 to 69.
Plat of Alderbrook Golf and Yacht Club Estates Division 8, as recorded in Volume 7 of Plats
Pages 70-73.
Plat of Alderbrook Golf and Yacht Club Estates Division 9, as recorded in Volume 7 of Plats
Pages 101-104.
Plat of Alderbrook Golf and Yacht Club Estates Division 10, as recorded in Volume 7 of Plats
Pages 105-108.
Plat of Alderbrook Golf and Yacht Club Estates Division 11, as recorded in Volume 7 of Plats
Pages 109-113.
Plat of Alderbrook Golf and Yacht Club Estates Division 12, as recorded in Volume 8 of Plats
Pages 66-68.
IL �t L '`ice c
(360)877-5249 1(800)544-4223 0 FAX(360)877-9274
www.mason-pudl.org Mason County
C("rn 1—i I I;s s i o n ere
MASON COUNTY PUBLIC UTILITY DISTRICT NO. I BOARD OF COMMISSIONERS
OF MASON COUNTY MIKE SHEETZ,Commissioner
N.21971 Hwy. 101 JACK JANDA,Commissioner
Shelton,Washington 98584 RON GOLD,Commissioner
qP; The Alderbrook Community is located within the boundaries of Mason County
Public Utility District No. 3 (PUD 3);
WHEREAS; The Alderbrook Community is contiguous to PUD No. 1 and PUD 1 has
provided electricity since the inception of the Alderbrook development and water has been provided
since 2001;
WHEREAS; A sufficient number of residents of the Alderbrook Community have filed a
petition with Mason County pursuant to RCW 54.04.035 & RCW 31.13.020 requesting that the
Alderbrook Community as described above be annexed by PUD 1 so that citizens in the Alderbrook
Community can vote in PUD 1 elections for representation on the PUD 1 board of commissioners;
WHEREAS; The Mason County Auditor has certified that the signatures as meeting the
requirements of an annexation petition.
WHEREAS; The PUD 1 board of commissioners finds that annexation is in the public
interest of the residents of the area to be annexed as well as the public interest of the respective districts
and approves of annexation.
WHEREAS; PUD 3 has no assets in the area to be annexed, there are no obligations to be
assumed by PUD 1, PUD 1 and PUD 3 have agreed share equally the costs of the election, there are no
lawsuits pending that may impose liability on the annexed territory and no impact on taxes and utility
rates will result from the annexation;
NOW, THEREFORE, BE IT RESOLVED as follows: The District hereby approves the
annexation of the Alderbrook Community into the boundaries of PUD 1.
BE IT FURTHER RESOLVED that after the annexation the boundaries of PUD 1 will be as
follows:
BEGINNING at the meander corner to Sections 34, Township 24 North, Range 3 West, W. M., and
Section 3, Township 23 North, Range 3 West, W. M., run thence westerly along the township line
to the quarter section corner between Section 32, Township 24 North, Range 3 West, W. M., and
Section 5, Township 23 North, Range 3 West, W. M; thence following legal subdivisional lines
south one-half mile; thence westerly one-quarter mile; thence southerly one-quarter mile; thence
easterly one-quarter mile; thence southerly one-quarter mile; thence easterly one-half mile to the
corner to Sections 4, 5, 8, and 9, Township 23 North, Range 3 West, W. M.; thence southerly one
mile to the southeast corner of Section 8 aforesaid; thence westerly one-half mile; thence southerly
one-quarter mile; thence westerly three-quarters mile; thence southerly one-quarter mile; thence
westerly one-quarter mile; thence southerly one-half mile to the quarter section corner between
Sections 18 and 19, above Township and Range; thence easterly one-quarter mile; thence southerly
one-quarter mile; thence westerly three-quarters mile to the Township line aforesaid;
Thence southerly along the west boundary of Township 23 North, Range 3 West, W. M. to the
quarter section corner at the west boundary of Section 31, same Township; thence westerly three-
quarters mile; thence southerly one-half mile to the north boundary of Township 22 North, Range 4
West, W. M., which point is one-quarter mile east of the northwest corner of Section 1, said
Township; thence southerly one-quarter mile; thence easterly one-quarter mile; thence southerly
one-quarter mile; thence westerly one-quarter mile; thence southerly one-quarter mile; thence
(360)877-5249 (1(800)5444223 [1 FAX(360)877-9274
www.mason-pudi.org
aSO LINTY PUBLIC UTILITY DISTRICT NO. 1 BOARD OF COMMISSIONERS
OF MASON COUNTY MIKE SHEETZ,Commissioner
N.21971 Hwy. 101 JACK JANDA,Commissioner
Shelton,Washington 98584 RON GOLD,Commissioner
wes er y one-0quarter mile; thence southerly one-quarter mile to the northwest corner of Section 12,
same Township;
Thence westerly one-quarter mile; thence southerly one-quarter mile; thence westerly one-quarter
mile; thence southerly one-quarter mile; thence westerly one-half mile to the quarter section corner
between Sections 10 and 11, above Township; thence southerly one and one-half miles to the
southeast corner of Section 15, same Township; thence easterly one-quarter mile; thence southerly
three-quarters mile; thence westerly one-quarter mile; thence southerly one-quarter mile to the
northwest corner to Section 26; thence southerly one-half mile; thence westerly one-quarter mile;
thence southerly one-half mile; thence westerly three-quarters mile to the northwest corner of
Section 34; thence southerly one mile to the corner to Sections 33 and 34, Township 22 North,
Range 4 West, W. M. and Sections 3 and 4, Township 21 North, Range 4 West, W. M.;
Thence southerly one and three-quarters miles; thence westerly one-half mile; thence northerly one-
quarter mile; thence westerly one-half mile to the quarter section corner between Sections 8 and 9,
Township 21 North, Range 4 West, W. M.; thence westerly one and one-half miles to the center of
Section 7; thence northerly one-half mile; thence westerly one-half mile to the corner to Sections 6
and 7, Township 21 North, Range 4 West, W. M. and Sections 1 and 12, Township 21 North,
Range 5 West, W. M.; thence westerly one-half mile; thence northerly one-half mile; thence
westerly one -quarter mile; thence northerly one-quarter mile; thence westerly one-quarter mile;
thence southerly three-quarters mile to the northeast corner of Section 11, Township 21 North,
Range 5 West, W. M.; thence westerly one and one-half miles; thence northerly one-quarter mile;
thence westerly three-quarters mile to the northwest corner of the South East quarter of South East
quarter of Section 4; thence southerly one mile to the southwest corner of the North East quarter of
South East quarter of Section 9; thence easterly one and one-quarter miles; thence southerly one-
quarter mile to the southwest corner of Section 11; thence easterly one mile to the southeast corner
of Section 11; thence southerly one-half mile; thence easterly one mile to Township line; thence
southerly one-half mile to the southwest corner of Section 18, Township 21 North, Range 4 West,
W. M.;
Thence easterly one-half mile; thence northerly one-half mile; thence easterly one and one-half
miles to the quarter section corner between sections 16 and 17, Township 21 North, Range 4 West,
W. M.; thence southerly one-half mile to the southwest corner of Section 16; thence easterly three-
quarters mile; thence southerly one-quarter mile; thence easterly one and one-quarter miles; thence
north one-quarter mile to the southeast corner of Section 15; thence easterly one mile to the
southeast corner of Section 14; thence northerly one-quarter mile; thence easterly one-quarter mile;
thence northerly one-half mile; thence easterly one-quarter mile; thence northerly one-quarter mile;
thence easterly one-quarter mile; thence northerly one-quarter mile; thence easterly one-quarter
mile to the Township line between Townships 21 North, Range 3 West, W. M. and Township 21
North, Range 4 West, W. M., which point is one-quarter mile north of the northwest corner of
Section 18, Township 21 North, Range 3 West, W. M.;
Thence easterly one mile; thence northerly three-quarters mile to the southwest corner of Section 5,
Township 21 North, Range 3 West, W. M.; thence easterly one mile to the southeast corner of
Section 5; thence northerly three-quarters mile; thence easterly one-eighth mile; thence northerly
one-quarter mile; thence easterly one-eighth mile along the Township line between Township 21
North, Range 3 West, W. M. and Township 22 North, Range 3 West, W. M., to the northwest
corner of the North East quarter of the North West quarter of Section 4, Township 21 North, Range
(360)877-5249 11(800)5444223 0 FAX(360)877-9274
www.mason-pudl.org
as uN PUBLIC UTILITY DISTRICT NO. 1 BOARD OF COMMISSIONERS
OF MASON COUNTY MIKE SHEETZ,Commissioner
N.21971 Hwy. 101 JACK JANDA,Commissioner
Shelton,Washington 98584 RON GOLD,Commissioner
3 es , W. M.; thence southerly one mile; thence easterly one-quarter mile; thence northerly
one-half mile to Township line between the two Townships last mentioned, this point being the
quarter section corner on the south boundary of Section 33, Township 22 North, Range 3 West, W.
M.; thence easterly along Township line three and one-half miles to the southeast corner of
Township 22 North, Range 3 West, W. M.; thence northerly along east boundary of Township 22
North, Range 3 West, W. M. to meander corner at east boundary of Section 25; thence following
shore line of Hood Canal in a general westerly and northerly direction along the southerly and
westerly sides of Hood Canal to the initial point of this description.
TOGETHER WITH the Plat of Alderbrook Country Club as recorded in Volume 6 of Plats Page
15-18; Plat of Alderbrook Golf& Yacht Club Estates Division 1, as recorded in Volume 7 of Plats
Page 36-37; Plat of Alderbrook Golf and Yacht Club Estates Division 2, as recorded in Volume
page 7 of Plats Page 1-2; Plat of Alderbrook Golf and Yacht Club Estates Division 3, as recorded in
Volume 7 of Plats Page 3-6; Plat of Alderbrook Golf and Yacht Club Estates Division 4, as
recorded in Volume 7 of Plats Page 28-31; Plat of Alderbrook Golf and Yacht Club Estates
Division 5, as recorded in Volume 7 of Plats Page 32-35; Plat of Alderbrook Golf and Yacht Club
Estates Division 6, as recorded in Volume 6 of Plats Page 63-65; Plat of Alderbrook Golf and
Yacht Club Estates Division 7, as recorded in Volume 7 of Plats Pages 66 to 69; Plat of Alderbrook
Golf and Yacht Club Estates Division 8, as recorded in Volume 7 of Plats Pages 70-73; Plat of
Alderbrook Golf and Yacht Club Estates Division 9, as recorded in Volume 7 of Plats Pages 101-
104; Plat of Alderbrook Golf and Yacht Club Estates Division 10, as recorded in Volume 7 of Plats
Pages 105-108; Plat of Alderbrook Golf and Yacht Club Estates Division 11, as recorded in
Volume 7 of Plats Pages 109-113; Plat of Alderbrook Golf and Yacht Club Estates Division 12, as
recorded in Volume 8 of Plats Pages 66-68.
Provided however that all real and personal property included within this description which belongs to the
City of Tacoma, a municipal corporation, shall be excluded from this area.
BE IT FURTHER RESOLVED that after the annexation, the boundaries of PUD 3 shall be all of Mason
County except that portion located in the boundaries of PUD 1 as described herein.
ADOPTED this l lth day of May 2021 by the Board of Commissioners of Public Utility District
No. 1 of Mason County.
Mike Sheetz, President
Jack Janda, Vice President
ATTEST:
Ron Gold, Secretary
(360)877-5249 (800)5444223 Ij FAX(360)877-9274
www.mason-pudl.org
NEWS RELEASE
May 25, 2021
MASON COUNTY COMMISSIONERS
411 NORTH 5TH STREET
SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE
SUN, MASON TRANSIT
RE: Eells Hill Transfer Station One Day Closure
Mason County Public Works is advising citizens of Mason County that the Eells Hill Transfer
Station is scheduled to be closed Monday, June 7,2021. The closure will allow the county
contractor to install a new outbound scale that is an essential piece of equipment to the County's
operation of this facility.
We appreciate your patience and understanding during this closure. Residents may consider
using the Union Drop Box, located at 1391 E McReavy Road that is open from 8:00am to
4:30pm on Monday as an alternative disposal and recycling drop off.
If you have any questions,please contact Public Works at(360)427-9670, Belfair
(360) 275-4467, or Elma(360)482-5269, Ext. 450.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Vice Chair Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 12,2021
Monday,April 12,2021—Started at 9:01 a.m.
9:00 A.M. Superior Court—Judge Goodell
Commissioners Neatherlin, Shutty and Trask attended via Zoom.
• Judge Goodell shared the request for a two-phase reorganization for Superior Court.
Phase 1 reclassifies the existing position of Administrator of Probation of Juvenile
Services to Chief Superior Court Administrator and creates a new position for
Detention Manager. This would save about$13,666.26 annually depending on salary
increases. Phase 2 would look at staffing as a whole. Phase 3 will depend on
legislation. Cmmr.Trask commented that there are 4 bills in the legislature that could
affect both the Prosecutor's Office and the Public Defender's Office. There is
concern regarding the potential change in the definition of"juvenile"defender going
from under 18 years of age to under 20. Approved to move to the April 13,2021
agenda.
9:25 A.M. Juvenile Court Services—Jim Madsen
Commissioners Neatherlin,Shutty and Trask attended via Zoom.
• Fill a vacant position for a Full-Time Male Juvenile Detention Officer.Approved to
move forward.
9:30 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty and Trask attended via Zoom.
• Setting a Public Hearing for Tuesday,May 25,2021 at 9:15 a.m.to update the Mason
County Code,Chapter 12.08 for Highway Approaches in regards to driveway permit
applications was approved to move forward. This will change the current refundable
$25 fee to a$200 non-refundable fee. In emergency situations,the County will clean
out or maintain the driveway culverts.
• Withdrawal of grant funding for County Road Project 1993—Shelton-Matlock
Culvert Replacement Project was approved to move to tomorrow's agenda. Fish and
Wildlife is requiring the culvert to be at least 30' in diameter which is a significant
cost increase.
• Mike Collins discussed Arcadia Place which was dedicated to the County in 1961 has
not been placed on the Road Log. Currently 729' of road is being maintained by the
County,however the deed shows it should be 940'. The Commission approved to
hold a Public Hearing at a later date to officially place this road on the Road Log.
• Loretta shared that she is continuing to track the drainage concern in Beard's Cove
and will follow up with Kell regarding the permit.
• Commissioners asked Loretta to follow up with them on the CEDS list.
• Cmmr. Shutty requested that Loretta connect with United Way regarding the"Free
Dump Day".
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask attended via Zoom.
• Todd Parker presented the Treasury Rent Assistance Program subcontracts with
Crossroads Housing and Shelton Youth Connection. Cmmr. Shutty asked if City and
County utilities are also eligible? Todd shared that generally eligibility centers
around rental units,under 80%area median income with a priority towards those
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Board of Mason County Commissioners' Briefing Meeting Minutes
April 12,2021
under 50%and that have been impacted by COVID. Approval to move to tomorrow's
agenda.
• Kell requested part-time extra help in the Permit Assistance Center which is budget
neutral. Approved to move forward.
• Kell shared that all permit requests have been scheduled. The office is receiving
about 9 requests a day. Cmmr.Neatherlin suggested a one-year contract with a sunset
clause for additional staff to assist with permitting. Cmmr. Shutty shared that in 2007
there were 42 full-time employees,now there is 21.5. Currently turnaround time for
permitting,from application to actual issuance,is around 4 months. Cmmr.Trask
asked for an update on employees still working from home.
• Dave gave a COVID update. Mason County metrics are good,we are at 108 per
100,000 per two weeks. The new British variant is the most prevalent variant in the
United States and is affecting those in their 20s to 40s. CDC came out with new
guidelines on cleaning. This Thursday the vaccine opens up for anyone 18 and older.
Registration numbers are dropping. Cmmr.Trask asked how pharmacies are
communicating and tracking doses and individuals. Dave answered that the
pharmacies are inputting the information into software to track. Currently they are
doing 25 doses a day 7 days a week. The biggest issue is individuals signing up for a
clinic and cancelling the day of due to getting the vaccine elsewhere.
• Alex Paysse asked if there were any questions regarding the water quality proposal.
10:30 A.M. BREAK
10:35 A.M. Support Services—Frank Pinter
Commissioners Neatherlin, Shutty and Trask attended via Zoom.
• Frank shared the Community Development Block Grant(CDBG)CV2 for$481,296
split through Lewis and Mason counties to help stabilize eligible households impacted
by COVID-19 with subsistence payments through June 30,2023. Mason County will
receive$209,000. Approved to move to tomorrow's agenda.
• Reminder for the KMB Jail Study meeting on April 20,2021. Discussion will include
potential locations for the facility such as by Eells Hill transfer station,by the Public
Works building,and downtown next to the jail. Cmmr.Neatherlin commented that
the parcels by the highway are owned by the Public Works Road Department.
• Frank continued the discussion on the descriptions for the County Manager,Budget
and Finance Manager,and HR Administrator. Cmmr.Trask asked to change,under
Budget and Finance Manager essential job functions,the following:"in compliance
with the standards of the Generally Accepted Accounting Principles"to"as defined
by the State Auditor's Office Budgeting Accounting and Report System(BARS)
manual"and in the second paragraph,"Chief Financial Manager"to"Chief Financial
Officer". Cmmr. Shutty asked if the Budget and Finance Manager and HR
Administrator positions will be reclassifications or reorganizations and commented
that if those two positions were to remain under County Manager,the County
Manager would need to play a more traditional role. Frank shared that Executive
Search Firms would make recommendations for better marketing. Cmmr.Neatherlin
feels this is a reorganization and that the HR Administrator should not fall under
County Manager and that internal applications are allowed. Frank asked which
positions the firms should be contracted for. Cmmr.Neatherlin commented that the
County Manager and HR Administrator should be a reorganization while the Budget
and Finance Manager should be a reclassification. Cmmr. Shutty wants to eliminate
the inequity between Directors and for the HR Administrator to handle more of the
HR issues that may arise. He would also like to see the County Manager focus more
on local policy issues,project management and development,internal communication
2
Board of Mason County Commissioners' Briefing Meeting Minutes
April 12,2021
between departments,as well as external communications. Frank shared that a
Request for Proposal(RFP)would need to be done if the price of the Executive
Search Firm is over$25,000. The Commission agreed to do an RFP for the County
Manager position. Cmmr.Trask suggested starting up the Director and Elected
meetings again.
11:00 A.M. Executive Session—RCW 42.30.110(1)(g)
Employee Performance Review
Removed Executive Session per Commissioners.
Adjourned at 11:05 a.m.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
3
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 19,2021
Monday,April 19,2021—Started at 9:01 a.m.
9:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask attended via Zoom.
• Frank continued the discussion on hiring an executive search firm to help with the
replacement of the Support Services Director. Each proposal is under$50,000 and
three quotes were received so an RFP is not required. The Commission agreed to
proceed with Prothman.
9:30 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty and Trask attended via Zoom.
• Loretta briefly discussed the Title VI Report. There were no reported complaints or
concerns this year.
• Mike shared the biennial Highway Safety Improvement Program Grant application.
This year the focus is on new guard rail locations and replacements,bridge retrofits,
reflector panels for stop signs and curve signs,and a software and hardware program
that will do"ball banking"which determines whether a curve needs a reduced speed
sign. TIPCAP voted to recommend submittal of this application. Approved to move
forward.
• Richard shared Robert Choate is retiring May 18,2021 and Public Works will need
to delegate signature authority for required ecology submittals to himself and Justin
Phelps. Approved to move forward.
• Richard would like to re-advertise and fill two openings for Solid Waste Attendant
III. Approved to move forward.
• Loretta gave an update on the Comprehensive Economic Development Strategy
(CEDS). Priorities include the Belfair P6 sewer extension,the Romance Hill to State
Route 3 freight corridor connection,and Rasor Road. Great additions would include
Log Yard Road,continuing the transfer station upgrades at Eells Hill,and site
improvements to the Belfair transfer station. Cmmr.Neatherlin inquired about
replacing the scale at Belfair. Loretta shared a feasibility test would need done first.
Cmmr.Shutty asked if adding the Old Belfair Highway and Clifton Lane intersection
to the CEDS list would have value. Loretta answered yes,both that intersection and
John's Prairie/State Route 3 are on TIP.
• Richard discussed water and sewer updates:upgrading the control system and
monitoring devices at Belfair to enhance capability,efficiency,and resiliency of the
plant;inflow and infiltration(I&I)discovery work in Allyn to improve the trailer
park pump station;and potentially having funds on hand to make necessary spot
repairs. Cmmr.Neatherlin asked about keeping up on maintenance. Richard
answered that they are prioritizing what could cause the most risk or immanently fail
and how to mitigate risks. Cmmr. Shutty asked for a breakdown of the CEDS list,
what is ready versus what is still in planning. Loretta shared still in planning
includes transfer station improvements and Log Yard Road. Projects ready or close
to ready are Romance Hill,Rasor Road,and Belfair controls. Cmmr. Shutty
followed up with an email last week sent by Senator Murray soliciting for projects
and how now would be a good time to submit projects to that process. Cmmr.
Neatherlin asked if there is or could be a capacity issue in North Bay with the new
building. Loretta shared that her and Richard are discussing a general sewer plan
1
Board of Mason County Commissioners' Briefing Meeting Minutes
April 19,2021
update for North bay. Cmmr. Shutty agrees that an update needs to be looked into
soon with the amount of growth happening. Loretta asked if a Hoodsport general
sewer plan update and feasibility should be included in the list. Cmmr. Shutty
responded that it needs more conversation. Cmmr.Trask would like to transfer
stations on the budget list. The Commission supports Cmmr. Shutty starting
conversation regarding sewer updates with Public Works and the tribe.
• Loretta shared that,regarding development review,a position has been advertised.
Currently there is a bottleneck on the permit process and she is hoping to use
consultant services to get through larger projects. Approved to move forward and
prepare a Request for Quote(RFQ)for consultant services.
• Cmmr.Neatherlin asked Loretta to look into the rebar showing in the median on
Clifton Road and to contact the State on an accident regarding the access from Sand
Hill Road onto State Route 300. Loretta also mentioned the sight distance pulling
out from Roy Boad Road,landscaping is becoming a visual barrier.
10:00 A.M. Economic Development Council—Jennifer Baria
Cancelled
Commissioner Discussion
• Cmmr.Trask brought up the importance of the National Association of Counties
(NACo). The Commission is invited to attend some of their conferences free of
charge. Dawn will look into the cost to join.
Adjourned at 9:55 a.m.
Tuesday,April 20,2021—Started at 2:03 p.m.
2:00 P.M. Mason County Jail Needs Study Kick-Off—KMB Architects
Commissioners Neatherlin,Shutty and Trask attended via Zoom.
• Key discussion items include project schedule,program review,impacts of
Washington State Criminal Justice(Washington Supreme Court,State v. Blake;
Senate Bill 5248 2021-22),sentencing guideline changes,juvenile designation
changes,initial site options review,next steps,and future next meeting dates.
• Tentative schedule is as follows:
April—Kickoff meeting to review scope completed and next steps.
May—Programming verification meeting and initial site review and test fit.
June—Concept design options and preliminary cost models and preferred options.
July—Final cost models and draft report and final report.
• The previous meeting on February 20,2020 discussed needs for the jail,departments
and their functions,changes to operations,and targeting a bed count.
• Inmate housing would have 194 beds while alternative housing would have 46 for a
total of 240. The total Departmental Square Footage(DSF),or usable area space,
would be 77,180 while the total Gross Square Footage(GSF),which includes
structural elements,would be 84,898. Public parking and staff parking will have 20
parking stalls each. The total GSF for the Jail site is 95,455 requiring 4.37 acres.
• Bill Valdez shared a spreadsheet showing the Jail being broken down into specific
components: lobby/visiting/public spaces,courtroom/court support,jail
administration,intake/booking/release,health,inmate programs/alternate housing,
food/laundry/commissary,maintenance,and inmate housing. Chief Hanson
requested the following changes:only one fingerprint station in alternative
2
Board of Mason County Commissioners' Briefing Meeting Minutes
April 19,2021
sentencing,a metal detector in the lobby,and keeping a conference room in jail
administration. There is also no need for an interview room off of the Intake area.
Bill wanted to note there will be no inmate restroom in Video Court and the
receiving area in intake is large enough to accommodate a body scanner.
• Sheri O'Brien shared the impacts of new rulings for Washington State Criminal
Justice. In the State v. Blake case,the State essentially found that the law
criminalizing possession of controlled substances whether knowingly or
unknowingly was considered unconstitutional. Simple drug possession is no longer
illegal under State law. Mason County has a very low amount for drug possession as
a sole charge. Senate Bill 5248 2021-22 establishes a joint legislative task force on
jail standards. This current program meets the American Correctional Association
(ACA)standards. Due to time constraints,sentencing guideline changes discussion
was skipped. Juvenile designation changes were also discussed. One highlight was
E2SHB 1646 which extends the age of youth in the juvenile system from 21 to 25
years old. Cmmr.Neatherlin inquired about using additional spending dollars to
combine services for youth and adults. Bill shared there are sight and sound
separation requirements that could make that difficult. Chief Hanson has ideas and
would like to discuss those with Cmmr.Neatherlin and suggested short term 24-hour
juvenile housing.
• Bill went over a Jail Population Profile Status and Classification snapshot from
December 4,2019 and an Offense Profile from January 9,2020.
Adjourned at 4:00 p.m.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
3
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 10,2021
Monday,May 10,2021
9:00 A.M Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Recommendation from Lodging Tax Advisory Committee(LTAC)to contract with Northwest
Event Organizers(NEO),the current Tourism Development contractor,to create a comprehensive
report to explore a Visitor Welcome Center concept.
Rachel provided information on the Visitor Welcome Center concept that can provide visitor
information,have rotating displays that attract visitors,and have an outdoor and indoor event
facility. The Commissioners support moving the contract to the May 25 agenda with NEO in the
amount of up to$48,750 for this service.
• Jenn reviewed the 2021 Budget Amendments and approved to set the hearing for June 22.
• Consultant contract for replacement of Support Services Director in the amount of
$4,700 plus expenses will be placed on the May 11 agenda.
• No additional information for the American Rescue Plan Act(ARPA)is available at this time.
9:15 A.M Auditor—Paddy McGuire
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Auditor McGuire presented the Mason County Local Voters'Pamphlet Administrative Rules.
• They plan to keep the kiosk in Building 1 lobby in service through July 4 and then not renew the
contract.
The Board was in recess until 9:30 a.m.
9:30 A.M Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Request for an additional Planner/Senior Planner whose main focus will be water resource
management. The budget impact for the remainder of 2021 is$46,000. Cmmr Shutty is
supportive knowing there is WRIA work and there is an MOU with the Squaxin Island Tribe that
has deliverables. Cmmr.Trask and Cmmr.Neatherlin are also supportive to move this forward.
• Dave reported Mason County's COVID cases have plateaued and we will remain in Phase 3. The
State is in the process of developing Phase 4 and looking forward to what needs to happen in the
fall. They are also evaluating the need for mass clinics since there are other vaccine sources.
9:40 A.M Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Request to set a public hearing on June 23 with the Hearing Examiner to consider Road Vacation
No.410,W.Walnut Street and Fourth Street. This will be placed on the May 25 agenda.
• Brief discussion of S.C.Johnson contract—Cmmr.Neatherlin asked staff to make sure Republic
has no issue with the contract;he would like a limit on what the County would spend.
9:55 A.M Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty and Trask met in Closed Session from 9:55 a.m.to 10:40 a.m.
with Frank Pinter for a labor discussion.
10:40 A.M Executive Session—RCW 42.30.110(f)Complaint Against Employee
Commissioners Neatherlin,Shutty and Trask met in Executive Session from 10:50 a.m.to 11:24
a.m.for review of a complaint against an employee. Also in attendance was Dawn Twiddy,
Nichole Wilston,Loretta Swanson and Mike McIrvin. No action was taken.
Board of Mason County Commissioners' Briefmg Meeting Minutes
May 10,2021
The meeting adjourned at 11:25 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: May 25, 2021 Agenda Item # Ej, I
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8079583-8080190 $ 489,514.94
Direct Deposit Fund Warrant # 77374-77766 $ 719,894.95
Salary Clearing Fund Warrant # 7005904-7005940 $ 1,081,765.13
Treasurer Electronic Remittances $
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 15,759,894.61
Direct Deposit YTD Total $ 6,814,190.53
Salary Clearing YTD Total $ 7,431,769.25
Approval of Treasure Electronic Remittances YTD Total $ 12,479,027.47
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants
Claims Clearing Fund Warrant# 8079583-8080190 $ 489,514.94
Direct Deposit Fund Warrant # 77374-77766 $ 719,894.95
Salary Clearing Fund Warrant # 7005904-7005940 $ 1,081,765.13
Treasurer Electronic Remittances $
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file
with Clerk of the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: May 25, 2021 Agenda Item # 8.3
Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY: Support Services
[ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency — request is due 5/31/21
ITEM: Approval to sign letter of support for a Housing Kitsap grant application to the
United States Department of Agriculture (USDA) for the Mutual Self-Help Housing
Program. This is for the Northcliff Park neighborhood.
Background: Housing Kitsap makes home ownership affordable through their Mutual
Self-Help Housing program and they are currently building in Northcliff Park in
Shelton.
Budget Impacts: None
RECOMMENDED ACTION: Approval to sign letter of support for a Housing Kitsap
grant application to the United States Department of Agriculture (USDA) for the Mutual
Self-Help Housing Program. This is for the Northcliff Park neighborhood.
Attachment(s): Letter of Support
��gox cob�rA
May 25, 2021
18541, a
Office of Rural Development
US Department of Agriculture
1835 Black Lake Boulevard,Suite B
MASON COUNTY Olympia, WA 985-12-5715
BOARD
OF Attn: Ms.Trudy Teter, WA State Director
COMMISSIONERS Dear Ms.Teter,
sT We are pleased to support Housing Kitsap's grant application for a United States
1 District Department of Agriculture (USDA) Rural Housing Services Section 523 Technical
RANDY NEATHERLIN Assistance (TA) Grant for the Mutual Self-Help Housing Program.
2'District
KEVIN SHUTTY Housing Kitsap makes home ownership affordable through their Mutual Self-
Help Housing program and they are currently building in Northcliff Park in
3'District Shelton.
SHARON TRASK
Affordable housing continues to be difficult to find and we are pleased to
support this grant application that will improve our community.
Mason County Building I Sincerely,
411 North Fifth Street BOARD OF MASON COUNTY COMMISSIONERS
Shelton, WA 98584-3400
Randy Neatherlin Sharon Trask Kevin Shutty
(360)427-9670 ext.419 Chair Commissioner Commissioner
(360)2754467 ext.419
(360)482-5269 ext.419
Fax(360)427-8437
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins P.E, PLS, County Engineer Action
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: Ma 25 2021 A ends Item #
BRIEFING DATE: Aril 12, 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Mason County Code update to Chapter 12.08 -
Highway Approaches— Set hearing
EXECUTIVE SUMMARY:
Mason County Code, Chapter 12.08 for Highway Approaches was adopted in December
of 1973. This code is the procedure for road approaches along County roads and is
considerable outdated.
Public Works is recommending the numerous changes highlighted in red on attached
"Draft" document. These changes will bring the code up to current state laws, defined in
RCW 36.75 and new permit application, along with a checklist and diagrams will benefit
applicants doing business with the County.
With the recommended code update, the County would be charging a $200 non-
refundable Road Approach Permit fee. This fee will cover administrative processing and
field site inspections costs.
PUBLIC OUTREACH:
Notice of the hearing will be posted in the local newspaper for two-weeks and a copy of
the code updates will be available on the County website under"What's New".
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners set a public hearing for June 22, 2021
@ 9:15am to allow public comment on the recommended code changes to Chapter 12.08
- Highway Approaches.
ATTACHMENTS:
1. Draft Code Changes
2. Notice of Hearing
DRAFT
Chapter 12.08 - HIGHWAY APPROACHES`
Sections:
12.08.010 - Purpose
12.08.020 - Regulations adopted -Scope - Conformance required
12.08.030 - Access
12.08.040 -Approach Construction Required
12.08.050 - Permit Required, Application Review
12.08.060 - Permit Fees
12.08.070 - Inspections
12.08.080 - Construction- Requirements
12.08.090 - Construction - Improper
12.08.100 - Responsibility for Cost
12.08.110 - Maintenance
12.08.120 - Expectations
12.08.010 - Purpose.
The purpose of this chapter is to provide reasonable rules for the construction of road
approaches from abutting property to county roads pursuant to RCW 36.75.130 et seq. This
chapter requires permits, provides for inspection of proposed and actual construction of said
approaches, and provides penalties for violations of this chapter.
12.08.0240 - Regulations adopted—Scope—Conformance required.
The following rules and regulations for the location and construction of approaches to county
roads in Mason County are adopted as of 2021 Desember 24-1973. These
amended regulations shall supersede all prior regulations and practices in Mason County and
shall govern all approaches, including but not necessarily limited to driveways and private
access roads_, Ret approved by the beaFd prier to the date hereof-.
with these regulatieRs and with Any person wishing to construct or modify an approach onto any
mason county roadway shall obtain a permit for such work within the right-of-way from the
Public Works Department and shall comply with these regulations county road standards and
Chapter 36.75 RCW. .
The County Engineer or their designee shall be authorized to issue permits for road approaches
to county roads; provided that the applicant complies with appropriate rules regulations and
conditional requirements of the issued permit.
The county may limit the number, width, location and configuration of driveway(s) to provide
access to any property, as may be necessary in the public interest for reasons of safety.
12.08.030 - Access.
Each property owner is entitled to reasonable access to the county road system. Access to a
particular roadway and/or at a particular location may be restricted in certain circumstances
including, but not limited to:
1. Locations where limited access rights have been obtained by the county.
2. When reasonable access can be established through other roadways or lanes
DRAFT
both public and private.
3. When topographic features may cause the access to be unsafe or undesirable
to the county.
12.08.0420= Approach Construction Required.
All property owners shall be required to construct a new road approach, to County
standards,
any time an access point is added to the County road system or in conjunction with any
construction or change in use of the property that may increase the traffic volume or
change the type of traffic entering or exiting the roadway.
A building permit issued by the Mason County Building Department shall not pass a final
inspection until the County Engineer or their designee has verified that permitted access
exists or an approach permit has been issued for the intended use.
In evaluating if a new road approach is required or if an existing approach must be brought
up to current standards as a condition of issuing a permit required by the Mason County
Building Department, the County Engineer or their designee,will use the following
thresholds:
Construction of any dwelling or accessory dwelling
• Construction of any commercial or industrial structure
Placement or replacement of a manufactured home
• Ingress or egress to a county road for commercial or industrial purposes other than
temporary approaches
Any subdivision or modification of parcel boundaries that results in an approach serving
more than a single parcel shall be required to construct one approach, unless circumstances
warrant more than one (sight distance, topography, etc.) for the new parcels lacking an
approach to county standards as a condition of approval and must be surveyed and recorded
with the Mason Countv Auditor's Department. A road approach permit will need to be issued
and pass final inspection as part of this process.
For new joint use approaches that are not a result of a division of land,the first applicant for
a road approach permit shall be required to constructthe approach toCounty standards.
12.08.050 - Permit Required, Application Review
All property owners constructing a new road approach or making upgrades or modifications
to an existing approach shall first file an approach permit application with the Public Works
Department. The application forms are available from the department and online.
Applications that are turned in incomplete will not be accepted and returned to applicant.
When a completed application is received, the County Engineer or their designee, will
review the application and approve, deny or request additional information. Public Works will
make every effort to complete the application review and inspection process within 7-10
business days.
The review of the application will include:
DRAFT
• Ensuring the information on the application is accurate and appropriate to the
subject property.
• Ensuring the site sketch is accurate as to the location and type of approach
requested by the applicant.
A site visit to determine any conditional requirements that may need to be added
to the permit (the access shall be marked by the applicant).
If approved, the applicant will then proceed with construction of their access if the
required permit fees have been paid. If not approved, the County Engineer or their designee
will notify the applicant.
If during the course of the review it is determined that the approach is already permitted,
and conforms to all permit requirements at the time of original issuance, and the permittee
is not proposing any modifications to the approach, the reviewer will update the current
County permitting program and notify applicant that no additional action is required in
relation to the approach. Generally, no new approach permit will be issued.
12.08.060 - Permit requiredfees. .
No new approach or alteration of an existing approach to any County road shall be constructed
until
the person benefitted by or desiring such approach shall havehas been issued a permit by the
Mason County Public Works Department on a form which will be provided; except that
the Csounty may alter or improve any existing approach to a county road when such alteration
or improvement is necessary to the proper maintenance of the county road.
After approval of the permit for a new approach or modification to an existing approach the
applicant shall pay a non-refundable permit fee of $200 dollars.
The fee may be waived in the following circumstances:
•_ The approach is existing and found to be in conformance with the standard and policies
at the time of its original permitting and no modifications to the approach are proposed or
required.
• The approach connects directly to a private road which provide access to the County
road system
If the permit expires or the work has not been completed after 360-days the applicant shall re-
apply and pay the permit fee again.
In addition to the permit fee, a bond (or cash deposit) may be required in an amount to be
determined by the County Engineer or designee.
DRAFT
12.08.070 —Inspection.
All construction within the county right of way is subject to inspection and approval by the
County Engineer or their designee for the permit to be considered valid. All debris, including
wind blow sand/dirt and debris shall be removed from the roadway, road shoulder and
roadside ditch along the entire frontage of the property before final inspection will be
approved.
Inspection of the work may include, but is not limited to, the following:
• Verification that the geometric layout is consistent with permit requirements
• Verification and/or testing of compaction for base course and pavement within the
County right of way
• Verification of layer thickness for base course and pavement within the County
right ofway
• Verification that all conditional requirements have been satisfied
The applicant shall request an inspection by calling or emailing the Public Works
Department when their access is ready for inspection. If the work is not ready for inspection,
the inspection will be failed and the applicant will be required to schedule a new inspection. If
the applicant establishes a history of requesting inspections when the work to be inspected
has not been completed, an additional hundred dollars ($100) fee may be added to the
permit in order to compensate the County for costs incurred.
Work completed without a required prerequisite inspection being approved will be
automatically failed and Public Works will require the permittee to demonstrate that the
previous work meets all permit requirements or all such work shall be removed by the owner
at their own expense.
Records for each road approach will be kept on file in the Public Works Department.
Records will consist of all applications, whether approved or not, and all permits with
supporting construction records. Records will be maintained in accordance with Mason
County record retention policy and applicable state laws.
SpeG*f'G requ'FerneRtS stipulated by the beard and issued by the Masen GGURty read
12.08.0480 - Construction—Requirements.
General features ef GGRStFUGtien shall be as fellows� After approval of permit application and
permit fee has been paid, the applicant will be issued the permit. The permittee shall install the
access per their permit requirements and current minimum standard specifications
DRAFT
elevatien of Gulvert pope shall be as determiRed by the nni Rty engineer
(b) No appFeaGh shall be less thaR fifteeR feet 'R width eut to a PG*Rt fiVe feet frem the
shewider of the GeURty read, and Re appreaGh GUIvert shall be less than tweRty feet 'R IeRgth.
(G) The grade of the appreaGh Shall slope down frem the Sheulder ef the read at a rate Rot
less than three eighths ORGh PeF feet and RE)t more thaR eRe ORGh per feet for a distaRGe ef five
(e) ApPFC)aGhes shall be surfaGed with a mateFial whiGh Will ROt Spill, wash, tFaGk OF GtheFwise
GOrne eRt9 the Feadway te aR extent whiGh Will iRterfeFe with Rermal tFaffiG thereen. (Suitable
gravel SUFfadRg is aGGeptable.)
These minimum standard specifications may not be sufficient for all approach types. It is the
sole responsibility of the permittee to provide a road approach design that is appropriate for the
intended use. Public Works makes no certification that approaches constructed to minimum
standards will be sufficient and, if due to special use of or conditions on an approach the
County Engineer and their designee may direct that additional design work be required. This
may include, but not be limited to, certification of the adequacy of the approach by a licensed
engineer.
All approaches shall pass a final inspection by the County Engineer or their designee in order
for the permit to be finalized. Final inspection shall include a review of the approach surface
size and location. All debris, including wind blow sand/dirt and debris shall be removed from
the roadway, road shoulder and roadside ditch along the entire frontage of the property
before final inspection will be approved.
Any damage to the roadway, roadway shoulder or drainage ditch resulting from the permittee's
activities shall be repaired at the permittee's sole cost and expense and paid prior to final
approval of the road approach permit.
In accordance with RCW 19.122.030, the property owner shall be responsible to obtain
utility locates by usinq the statewide one-number locating service.
12.08.090-50 - Construction—Improper.
by or des'F*Rg the aPPFGaGh.
All access points to the county road system shall have a permit and shall comply with all
requirements of that permit. Approaches that were constructed under previous versions of
this policy, but are considered to be non-conforming approaches under the current version,
shall be considered unpermitted approaches when changing property use and will need to
re-apply.
Pursuant to RCW 36.75.130, any person failing to obtain the permission from the Public
Works Department prior to constructing an approach is guilty of a misdemeanor and subject
to prosecution.
The Public Works Department will issue a warning to any property owner observed to be
constructing or have constructed an unpermitted approach. The warning will give the
DRAFT
property owner ten (10) business days in which to remove said approach of complete an
approach permit application. If the property owner fails to comply with the conditions of the
warning letter,the matter will be forwarded to the Mason County Sheriff Department forfurther
action.
Upon failure of the permittee to use, occupy, or maintain an approach the County Engineer
orr their designee will notify the permittee verbally (if possible) and by first class letter of the
non-compliance. If, after thirty (30) days the non-compliance has not been corrected, the
County Engineer or their designee may order any such work to be done to remove the
approach.
The County Engineer or their designee reserves the right to revoke or deny any and all
approach permits when the approach creates a danger to the traveling public.
In addition to all other enforcement actions authorized under the code, any person, firm
partnership, association, joint venture, corporation or other legal entity who fails to correct an
approach will be required to compensate the county for the removal of the approach.
Compensation shall include administration time as well as equipment and materials to remove
or improve the approach. Reimbursement shall be made to the Public Works Department.
GGURty Fight of way. At the time ef app"Gat'GR fer PeRnit, the appliGaRt shall deposit with the
MaGOR G9URty read depaFtFReRt a sum to be determined by the GC)URty eRgirleeF. Costs will be
handliRg Gharges and overhead.
GenStFUGtierl by the GOURty will be at the GGRVeRmeRGe of the GOURty, w4h due GeRsideratiGn for
WheR mutually agreeable, between the 9WRer arld the GOURty, a paved valley may be
GORStrl Gted OR lieu of the G ilver4s as required heroin
The FR2iRteRaRGe of approaGhes eutside the roadway limits ef the GOURty read is the
12.08.100 - Responsibility for Cost.
Pursuant to RCW 36.75.130, all costs of construction and maintenance of approaches to any
county road shall be at the expense of the person benefitted by or desiring such approach and
all work shall be done in accordance with specific requirements stipulated by the County
Engineer or their designee and permit issued by the Public Works Department.
DRAFT
12.08.110 - Maintenance.
The maintenance of a-an approaches eutside the readway limits ef the GeuRty Fead off of a
county-maintained road is the responsibility of the person,_whose property is served by the
approach, including culvert replacements.
In the event a culvert needs emergency maintenance or replacement, to preserve a County
road, or, if, because of a County road or maintenance project, a culvert needs to be relocated or
removed, the County will be responsible for the cost. In the event a culvert needs replacement
due to age or damage, it is the property owner's responsibility.
If a culvert is causing damage to a County road, the County may opt to replace the culvert, and
back charge the property owner associated costs.
Clearing of snow from approaches is the responsibility of the property owner.
12.08.12080 - Expectations.
Where the beaFd fiRds that extraerd'Rary hardship will result from StFdGt GempliaRGe with all
Nothing in these regulations shall be construed to prohibit the Csounty from building
approaches to replace existing approaches during reconstruction or n4aje-rmaintenance of any
county road, or providing necessary access to property adjacent to roads constructed on new
alignment. The construction of approaches on new construction shall be as agreed negotiated
by the County and the property owner at the time right-of-way is secured for the improvement.
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a live stream public hearing at http://masonwebtv.com/ on Tuesday,
June 22, 2021 at 9:15am.
SAID HEARING will be to present updates to County Code, Chapter 12.08,
Highway Approaches.
Copies of the code updates are available on the County website at:
www.co.mason.wa.us on the Mason County homepage under"What's New".
Pursuant to Proclamation by the Governor 20-28.9, in-person attendance to
Commission meetings is temporarily restricted and during this time we will
accept public testimony using Zoom. The URL is available on the County website
— www.co.mason.wa.us to sign into the meeting. Please use the "raise hand"
feature to be recognized by the Chair to provide your testimony.
You can also email testimony to msmith0co.mason.wa.us or mail to
Commissioners Office, 411 North 5t' Street, Shelton, WA 98584; or call 360-427-
9670 ext. 230.
If special accommodations are needed, please contact the Commissioners'
office, (360) 427-9670 (Shelton), (360) 482-5269 (Elma) or (360) 275-4467
(Belfair), Ext. 419
DATED this 251 day of May 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
cc: Journal - Publ 2t: 6/3/21 and 6/10/21
(Bill: Public Works, 100 W Public Works Drive, Shelton, WA 98584)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins RE, PLS, County Engineer Action
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: May 25, 2021 Agenda Item #
BRIEFING DATE: May 10, 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Road Vacation No. 410— Set Hearing Date with Hearings Examiner
BACKGROUND:
Mary Leighton, property located at 121 W Walnut Street, has petitioned for the vacation of
two County easements, W. Walnut Street (north of her property) and Fourth Street (west
of her property), both adjacent to Ms. Leighton's property.
These easements were dedicated to the public in 1938 by way of Plat of Moore's Addition
to the City of Shelton. There is no evidence that these two easements have been opened
nor used as a public roadway.
An Engineer's Report has been prepared for the Hearings Examiner and Public Works
recommends the vacation as submitted, subject to retaining existing easements for ingress
and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining
an easement in favor of Mason County for any utilities present in the proposed vacated
rights of way.
An administration fee of$1,000 was turned in with the petition. These easements are
classified as a Class A which requires fifty percent (50%) of the appraised value. If the
vacation of these two easements is approved, the petitioner will be required to pay
$9,933.22 (see calculations in Exhibit D-1, 2).
RECOMMENDED ACTION:
Recommend the Board approve and execute the resolution setting a hearing date with the
Hearings Examiner for Wednesday, June 23, 2021 at 1:00pm to consider public comment
on the vacations of both W. Walnut Street and Fourth Street as petitioned, subject to the
relocation of a board fence and any existing easements for ingress and egress or any other
purpose, if any. And in accordance with RCW 36.87.170, Road Vacation No. 410.
ATTACHMENTS:
1. Engineer's Report
2. Hearing Notice
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
N SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 29, 2021
TO: Mason County Hearings Examiner
FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer and Deputy
Director
Cc: Dave Smith, Engineering and Construction Manager
SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 410
Vacation of an easement named W Walnut Street adjacent to Block 4 and Vacation of
an easement named Fourth Street Adjacent to Block 4 in the Plat of Moore's Addition
to the City of Shelton
Background:
Mary Leighton has petitioned for the vacation of an easement named W. Walnut Street that is north of
and adjacent to her property, in-addition to the vacation of an easement named Fourth Street that is
west of and adjacent to her property. Mary's property is located at 121 W Walnut Street. The Assessor's
brief legal for Ms. Leighton's property is Moore's Add Blk: 4 Lots 1-4 Survey 8/7, Assessor's Parcel
#32018-53-04003.
Both easements were dedicated to the public in 1938 by way of the Plat of Moore's Addition to the City
of Shelton. There is no evidence that either of the two petitioned easements have been opened nor
have been used as a public roadway.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's
direction, Public Works Department staff examined the portions of road right-of-way requested to be
vacated and solicited comments on the proposed vacation. Our findings are the following:
1. Neither of the requested easements are presently in use by the public and are not maintained by the
county road department.
2. W. Walnut is fenced off from the public, has a hot tub and propane tank located on it along with various
landscaping. W. Walnut is currently being used as a parking area for the house that Mary owns. See photo
Exhibit C-6
3. Fourth Street easement is heavily forested and has steep terrain. See photo Exhibit C-7
4. The easements are classified as "Class A" per MCC 12.20.040 and compensation is due for the
vacating of these county rights of way prior to vacation. The calculated compensation value is
$9,933.22. See Calcs. Exhibit D-1, 2.
5. The proposed vacation areas are not deemed necessary to preserve for the County road system for
the future.
6. PUD #3 has utility poles located within the requested vacation area and an easement must be
retained for utility purposes.
7. The public will benefit by this action, since it will clear title, add the vacated area to the tax rolls and
relieve the county of liability.
8. In order to approve the requested vacation areas, Mason County Public Works requires the relocation
of the existing board fence that stands in both the W. Walnut and Third St. easements. This fence
obstructs the line of sight from the adjacent private road approach to the north of W. Walnut. In
addition,the existing fence reduces the ability of the County to improve Third Street. See map on
exhibit B.
9. The City of Shelton have reviewed the requested vacations. The City has no use for these easements
for future utilities nor road use.
Public Notice
Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by
publishing in the county official newspaper.
Recommendation
Public Works recommends the vacation of both W Walnut Street easement and Fourth Street easement
as petitioned, subject to the relocation of a board fence and any existing easements for ingress and
egress or any other purpose, if any. And, in accordance with RCW 36.87.170, retaining an easement in
favor of Mason County for any utilities present in the vacated right of way.
Hearing Examiner Options
1. Find that this vacation meets the standards established by state law and recommend the vacation be
granted as petitioned and/or as recommended by the County Engineer.
2. Find that this vacation fails to meet the standards established by state law and recommend the
vacation be denied.
3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies
with the law, develop recommendations to grant the compliant portion and deny the other.
Attachments:
• Exhibit A— Parcel Map with Aerial photo overlay showing Road Vacation Petition #410
• Exhibit B—Mason County Survey Map
• Exhibit C—Vacation Petition and photos
• Exhibit D—Calculated Easement Value
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MAR 0 12021
Phil Franklin MASoNXU47. PUBUCWOWS
Mason County Public Works Department
100 W Public Works Dr.
Shelton,WA 98584
Re: Vacation Petition: Mason County: 30 foot section of W.Walnut St. between 3rd St. and 4`'St.
Mason County: 30 foot section of 4" St.off of Northcliff Rd.
Dear Mr. Franklin:
Please accept this filing of a vacation petition for the above identified road sections in Mason County. I
would like to inform you that I am represented in this action by Robert Tyler of the Swanson Law Firm.
He can be contacted at 914 7th Avenue SE, Olympia, WA.-360-23&-8755. Please advise both Mr.Tyler
and me of any information related to this petition. Thank you.
Sincerely,
Mary Leighton
121 W. Walnut St.
Shelton, WA 98584
360-481-1487
EXe C
C-1
MASON COUNTY
PETITION FOR VACATION OF COUNT' CE�VE AD
TO: Board of Mason County Commissioners D
c/o: Mason County Public Works Department MAR 0 1202,
100 W. Public Works Drive
Shelton,,WA 98584 WON COUNTY pU8UC
Applicant Name: FORK$
Mailing Address: cam.
Phone Number: 3(n() LkDi 1 Il LJ3 ) Email Address: VVIi LI t
Parcel Number: 3201>r 55 Uy 00 3
We, the undersigned, being owners of the majority of the frontage of the below-described county
road, hereby petition the Board of Mason County Commissioners for vacation of the following described
county road:
3,F,- W,wcalhuf 5 A- b f"P&n 3"tS'+I 4'k% V•niso-!a
Road Name: 4*"'51"-310 Ft Road Number:-* A.M ctifav% of
Description of road right of way to be vacated:
30' Sec- yr1 C)+ W wCLGLLL+ SF 6t_ "e0I 3jc`t« ..d q
QrPa LCvrlvhlOYUttc°tQ +uncQe Bt ��,9� that matKAaty--add + Ond 301 Se(ftcl.)
UT" 1}-0-) 5+ "YtAcc'T" 1 S Lt✓1 t vti r2v��t o 41 n� Lxax )L a a HJ got V►al-Itatnt
Plat Name: 1-7 1P 0% tLt0_ Recording Date:
Section: Towns ip: Range:
Attached herewith is a map secured from the Mason County Engineer or from the Mason County
Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the
ownerships along said right of way.
IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE:
I
That the undersigned are the owners of the majority of the frontage of the county road right of
way petitioned to be vacated and said right of way is located in Mason County,Washington.
II
That contact information,signatures and legal descriptions of the property owned by each
petitioner on the right of way to be vacated are provided below:
)'TAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PRONE
PROPERTY/PARCEL#
r
1 t-e l #� 3 tv 0--
a,1 ti�1 lilt a �u t S+ i C `f 00
I � 87
x
0 47r?0
PETITION FOR VACATION OF COUNTY ROAD
C-2
NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE
PROPERTY/PARCEL#
3
X
4
X
(Additional petitioners are listed on the attachment hereto.)
III
That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use
as a public road, the following proof is provided that the road was never opened for public travel for five
years following recording of the plat:
1 Y L.a road
(S Z-C r i�O L�tt�CA� C!"�p� �-G�l VLId r n n�^l ZQ�/_ s Q✓t
� • �t� -Q.,L Lr WO 1-lC9 '00 no,/{Jg In . CZit CO r.1�ti Zti Cl"`Q2�S
. ` IV
That such county road right of way is useless as a part of the county road system and that the
public would be benefited by its vacation for the following reasons:
pu
t c2o SC Vode� 4Pc,�KpnJ &,.p t30, wLdLQ Zh Ur lea, 40 L �.0 tic�r►t� C t �1 LI ( d
P u� c Yttr. OA.P 0" aVNPS. 00 to bt VQ&f0 I A M Lj S WtitA
'Y�QSC +wn yuarQ ',echcoj Loould leaig c. -76k ;ioo shun of ,2v-of1I,- L rj.a1'
(n () VDCL j L,-)(A�F Oil Ct L 1 A-V- I ��
V
That this road vacation is requested for the following purpose:
f o A p c f a kl ud tK! Q VYL t�rt4 4 V 4 cc-�I Q q0, `�
e of 'fw y'e skc(2nu r o� re tww-1 rLoo"[s A r0 d/ —ILA
S c ve a) --b wt duk �e t o -L-t n t J e v G.td u n pl-" —e d t-o a dJ �c-- c on r 4-6
/
That this petition is accompanied by an Administrative fee of One Thousand Dollars ($1,000.00),
payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the
Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all
proceedings pertaining to this petition for the vacation of said road right of way.The County also requires
compensation for Class A (50%)and Class B (100%)of appraised value.
DATED this 16 - day of C!C-r-: 20_.d-L.
PETITION FOR VACATION OF COUNTY ROAD
C-3
Petitioner: Mary Leighton
121 W. Walnut St.
Shelton,WA 98584
360-481-1487
March 1, 2021
Re:Vacation Petition: Mason County: 30 foot section of W.Walnut St. between 3rd St.and 4'St.
Mason County: 30 foot section of 41"St.off of Northcliff Rd.
I purchased the property at 121 W. Walnut St. in 2016. Upon inspection of the property, I knew I needed to
replace the existing cedar fencing that was rotting,a deterioration that takes between twenty and forty years. I
had no reason to question the placement of those fences as representing the long-term definition of the
recognized property lines for this property I was purchasing.
Subsequently, I learned that there are irregularities in this area that create an anomaly in how the properties
and streets are defined. The property at 121 W.Walnut St. is a part of a plat,with lots and blocks,that adjoins
property that is measured in acres. As a result,the section of W.Walnut St. between developed 3`d St.and
undeveloped 41h St.,and the length of undeveloped 4`h St. that adjoin this property, are only 30 feet wide—as
contributed from the plat side—with no street allocation for these streets contributed from the acreage side. W.
Walnut St.past developed 3rd St is 60 feet wide,with 30 feet contributed to the street from both the plat and
the acreage sides.
In July of 2019, a survey by Holman&Associates,(Exhibit 1), revealed that this 30 foot section of W.Walnut St.,
between developed 3`d St.and undeveloped 411 St.,was not located where it had previously been believed to be.
This survey placed this roadway thirty feet over and into the front of the garage and the corner of the house at
121 W.Walnut St. An additional survey was done, as directed by Phil Franklin of Mason County Public Works
Department, in February of 2020 that confirmed the placement of this roadway into the garage and house at
this location.(Information regarding this survey can be obtained from Phil Franklin.)
According to the Mason County Taxsifter,the buildings at 121 W.Walnut St.were originally constructed in 1973
and a twenty-five-foot setback from the property line was required. This property has changed hands several
times and permits have subsequently been issued for additional building projects. In addition, inspections have
been made by personnel representing Mason County that show in county documents that the proper setback
existed at this property.(This information can be provided if required.) Two surveys have now confirmed that
this is not the case. Apparently, this error was never caught, nor corrected,over the past forty-eight years.
Development of this roadway in the future would require an additional 30 feet of property to make this
currently undeveloped section of W.Walnut St., and the length of undeveloped 41"St., into 60 foot wide
roadways,as is required by Mason County. This would result in the destruction of the buildings, both house and
garage,at 121 W.Walnut St. This would leave the remaining four lots at approximately 70 feet wide and 200
feet long,with 60-foot roadways on all four sides of this now narrow strip of property.
Re:March 1,2021 Vacation Petition: Mason County:30 foot section of W.Walnut St.between 3.d St.and 41h St. C 4
Mason County:30 foot section of 41h St.off of Northcliff Rd.
The other alternative would be to take the 30 feet from the acreage side, placing the roadway at the front
window of the adjacent property owner's house, and would still require the destruction of the house and garage
at 121 W. Walnut St.
A 30 foot wide section of W. Walnut St. runs through the front of the garage and the corner of the house at 121
W. Walnut St. This has a significant effect on the value of this property. Development of roadways on this
section of W.Walnut St. and 41h St. would require adding an additional 30 feet at both of these locations,
reducing the property to a strip 70 feet wide and 200 feet long, with 60 foot roadways on all four sides,and
would require the condemnation and destruction of the buildings on the property. Essentially, this is an ongoing
threat of condemnation of this property as a residence, certainly having a negative effect on the valuation and
taxation of this property by Mason County.
In terms of compensation for these strips of undeveloped roadways at issue in this vacation request, county
codes and statutes indicate that this can be discretionary, depending on specific circumstances. In this light,
Mason County has expended no funds on these roadways, so no compensation is necessary. In addition, Mason
County has been compensated every year in terms of excessive taxes collected from the owners of the property
at 121 W.Walnut St. since 1973. Property owners have been paying taxes on this strip of land, because they
thought they owned it,for almost fifty years. If the taxes had been properly calculated, the taxes would have
been much lower—because there is a road running through the house and the garage, negatively affecting value
and marketability.
This problem would also need to be disclosed to any potential buyer of this property, making selling this
property impossible with a road running through the garage and house. These roadways could never be
developed without condemning the buildings on this property and creating a narrow strip of remaining land that
would have no suitable building purpose, and therefore no value.
In addition to these issues related to compensation,as a resident of Mason County, I have spent countless
hours over the last three years engaging in all of the activities that Mason County has informed me that I am
required to do to get a fair and equitable resolution to this problem. I am paying a thousand dollars to file this
petition, after paying five hundred dollars for the previous vacation petition. I have had to hire an attorney to
assist me with seeking a resolution to this problem and am incurring those ongoing legal expenses. I believe
Mason County has already been compensated adequately for these small strips of undeveloped roadway and
there should be no further charges levied against me.
Leaving the status of the sections of W. Walnut St. and 41h St. at issue in this vacation petition as they are, is
making a decision to condemn my home at 121 W.Walnut St. Having a road running through my garage and
home has significant negative consequences to the value and use of this property. I am asking that you approve
this petition to vacate these unneeded and undeveloped sections of roadways, with no further compensation
due, as the most equitable solution to this problem that has existed for almost fifty years.
Sincerely:
Mary Leighton
360-481-1487
Re:March 1,2021 Vacation Petition: Mason County:30 foot section of W.Walnut St.between 31d St.and 4"'St. C 5
Mason County:30 foot section of 4"'St.off of Northchff Rd.
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ROW Value to
be Paid by Petitioner
Assessor's land Value Acreage of Subject Lots Value per acre Value per Sq. Ft.
$46,080 0.65 $70,892.31
$1.63
4TH Street ROW Walnut ROW Total ROW Square Feet Value of ROW
50%
30 x 133.75 30 x 273.15
4,012.50 8,194.50 12,207.00 $ 9,933.22
m
x
s
a`
r:
cn
4/2/2021 TerraScan TaxSifter-Mason County Washington
1(-I It l l III
:r
t
Parcel
32018-53-04003 LEIGHTON, MARY ANN
11 -Residential-Single Family 121 W WALNUT ST
121 W WALNUT ST SHELTON
SHELTON WA
98584
MOORE'S ADD BLK: 4 LOTS: 1-4 SURVEY 8/7
Land: $OAM Land: $46,080 District: 0131 -Tax District 0131
Improvements: $231,195 Improvements: $231,195 Current Use/DFL: No
Permanent Crop: $0 Permanent Crop: $0
Total $277,275 Total $277,275 Total Acres: 4P 656M
Ownership
LEIGHTON, MARY ANN 100% Title Owner
Sales History
03/14/16 2053598 1 16-26251 US BANK NATIONAL ASSOCIATION LEIGHTON, MARY ANN $160,900
TRS
06/03/15 2041123 1 15-23535 QUALITY LOAN SERVICE CORP US BANK NATIONAL ASSOCIATION
TRS $187,000
11/15/04 1824352 1 200475155 JAMES H &DORIS ELLERSTEN WILLIAM D FREEMAN 5249,950
06/23/00 1713428 1 200053978 ROBERT&VIVKI OWENS JAMES H &DORIS M ELLERTSEN $0
H/W
Historical Valuation Info
2021 LEIGHTON, MARY ANN $46,080 $231,195 $0 $277,275 $0 $277,275
2020 LEIGHTON, MARY ANN $36,210 $217,325 $0 $253,535 $0 $253,535
2019 LEIGHTON, MARY ANN $29,120 $240,700 $0 $269,820 $0 $269,820
2018 LEIGHTON, MARY ANN $28,800 $238,900 $0 $267,700 $0 $267,700
2017 LEIGHTON,MARY ANN $28,800 $210,430 $0 $239,230 $0 5239,230
Exhibit D - Pg. 2
https://property.co.mason.wa.uslTaxSifter/Assessor.aspx?keyld=4038400&parcelNumber=32018-53-04003&typelD=1 112
RESOLUTION NO.
VACATION FILE NO. 410
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87
IN THE MATTER OF THE VACATION OF AN EASEMENT NAMED W. WALNUT STREET AND
FOURTH STREET, BOTH ADJACENT TO BLOCK 4 IN THE PLAT OF MOORE'S ADDITION TO THE
CITY OF SHELTON
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting for the vacation of the following right of way:
The vacation of both W. Walnut Street easement and Fourth Street easement, subject to the
relocation of a board fence and any existing easements for ingress and egress or any other purpose,
if any. In accordance with RCW 36.87.170, an easement will be retained in favor of Mason County for
any utilities present in the rights of way.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the
matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof
for posting and publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
June 23, 2021 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411
North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the
County Engineer's report, and be heard either for or against the vacation of the above said streets
located in Mason County Washington.
DATED this day of 12021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Vice Chair
Tim Whitehead, Ch. DPA
Assessor
Auditor Sharon Trask, Commissioner
County Engineer
Petitioner
Post no later than 6/2/21 (20 days prior to hearing at
each terminus of the county road or portion thereof
proposed to be vacated or abandoned.)
Vacation File No. 410
JOURNAL— Publish 2t: 6/4/21 — 6/10/21
(Bill Public Works)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: McKenzie Smith Action Agenda: X
Public Hearing:
Other
Department: Support Services Ext: 589
Commission Meeting Date: May 25, 2021 Agenda Item #8.LQ
(Commissioner staff to
com lete
Briefing Date: May 3, 2021
Briefing Presented By: Diane Zoren
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
Item:
Approval to sign the contract with GovQA for public records software.
Background:
With receiving a high number of both single- and multi-departmental records requests, using
software to help manage and track the requests would be greatly beneficial for the County and
could also potentially mitigate litigations. Utilizing this software will help save time, money, ensure
compliance, allow for quicker response times, streamline the request process, and potentially
reduce the number of public records requests. GovQA also offers JLARC reporting.
Three Public Records software vendors were taken into consideration: GovQA, NextRequest, and
JustFOIA. GovQA offers the most benefits, is cost effective, and is currently used by the Sheriff's
Department.
The prorated cost for this year would be $6,124.95 with a one-time hosting migration fee of $2,171
for a total of $8,295.95. The annual cost would be $10,500.
Recommended Action:
Approval to sign the contract with GovQA for public records software.
Attachment(s):
Contract
Agenda Summary 5/17/2021
GOVQA MASTER SERVICE(S) AGREEMENT
For GovQA Exchange Platform
THIS MASTER SERVICE(S)AGREEMENT(the"Agreement")between GovQA, NO LIABILITY FOR ANY CONSEQUENTIAL DAMAGES OF ANY KIND
LLC(hereafter"GovQA")with its principal place of business at 900 S.Frontage INCLUDING,BUT NOT LIMITED TO,DATA LOSS AND BUSINESS
Road,Suite 110 Woodridge,IL 60517 and the Mason County,Washington, INTERRUPTION,AND THE PARTIES AGREE THAT THE ONLY REMEDIES
with its principal place of business at Shelton("Customer')is made effective as of THAT SHALL BE AVAILABLE TO CUSTOMER UNDER THIS AGREEMENT
6/1/2021. SHALL BE THOSE EXPRESSLY SET FORTH IN THIS AGREEMENT. GOVQA'S
LIABILITY UNDER ALL CIRCUMSTANCES INVOLVED HEREIN THIS
1.GOVQA DELIVERY OF SERVICE(S): AGREEMENT IS EXPRESSLY LIMITED TO THE AMOUNT RECEIVED BY
GovQA grants Customer a non-exclusive,non-transferable limited license to GOVQA UNDER THIS AGREEMENT.
access and use the GovQA Service(s)on the Authorized Website(s)identified in
the attached Schedule A.This Agreement will also govern all additional Schedules 5.TERMINATION:
for Service(s). Either party may terminate this agreement without cause if the terminating party
gives the other party sixty(60)days written notice prior to termination. Should
2.CUSTOMER RESPONSIBILITIES: Customer terminate without cause after the first date of the then current term as
Customer acknowledges it is receiving only a limited license to use the Service(s) defined in the attached schedule,Customer must pay the balance of the current
and related documentation,if any,and shall obtain no title,ownership nor any other contracted term and this payment obligation will immediately become due.
rights in or to the Service(s)and related documentation,all of which title and rights
shall remain with GovQA.However,Customer will retain ownership of all its data in GovQA may terminate service(s)if payments are not received by GovQA as
the system. specified in Schedule A.All monies associated with current term will be due
immediately.
Customer agrees that(1)this license is limited to applications for its own use and
may not lease or rent the Service(s)nor offer its use for others;(2)GovQA is not Upon any termination,GovQA will discontinue Service(s)under this Agreement;
responsible for content placed into the Service(s);(3)that the Service(s)will not be GovQA will provide Customer with an electronic copy of all of Customers data,if
used to capture confidential information,such as social security numbers or requested and for a cost of no more than$2,500;and,the provisions of this
individual financial data or other sensitive data unless deployed in Fortress;and, Agreement regarding Ownership,Liability,Confidentiality and Miscellaneous will
(4)that it will maintain the Authorized Website(s)identified in Schedule A,provide continue to survive.
GovQA with all information reasonably necessary to setup or establish the
Service(s)on Customers behalf,and allow a"Powered by GovQA"logo with a 6.INDEMNIFICATION:
hyperlink to GovQA's website home page on the Authorized Website. To the extent allowed by law,each Party agrees to fully indemnify and hold
harmless the other for any and all costs,liabilities,losses,and expenses resulting
3.SERVICE(S)LEVELS: from any claim,suit,action,or proceeding brought by any third party.
GovQA will use commercially reasonable efforts to backup and keep the Service(s)
and Authorized Website(s)in operation consistent with applicable industry 7,ACCEPTABLE USE:
standards and will respond to customers'requests for support during normal Customer represents and warrants that the Service(s)will only be used for lawful
business hours. purposes,in a manner allowed by law,and in accordance with reasonable
operating rules,policies,terms and procedures. GovQA may,upon misuse of the
THE SERVICE(S)ARE PROVIDED ON AN"AS IS"BASIS,AND CUSTOMER'S Service(s),request Customer to terminate access to any individual and Customer
USE OF THE SERVICE(S)IS AT ITS OWN RISK. GOVQA DOES NOT agrees to promptly comply with such request unless such misuse is corrected.
WARRANT THAT THE SERVICE(S)WILL BE UNINTERRUPTED OR ERROR-
FREE OR UNAFFECTED BY FORCE MAJEURE EVENTS. 6.CONFIDENTIALITY:
Each party hereby agrees to maintain the confidentiality of the other party's
4.WARRANTY AND LIABILITY: confidential and proprietary materials and information,including but not limited to,
GOVQA MAKES NO REPRESENTATION OR WARRANTY AS TO all information,knowledge or data not generally available to the public which is
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT AS acquired in connection with this Agreement,unless disclosure is required by
OTHERWISE STATED HEREIN OF THE SERVICE(S)AND SHALL HAVE law. Each party hereby agrees not to copy,duplicate,or transcribe any confidential
documents of the other party except as required in connection with their
performance
Party Initials:
Page 1 of 5
GOVQA MASTER SERVICE(S) AGREEMENT
For GovQA Exchange Platform
under this Agreement.Customer acknowledges that the Service(s)contain
valuable trade secrets,which are the sole property of GovQA,and Customer
agrees to use reasonable care to prevent other parties from learning of these trade
secrets or have unauthorized access to the Service(s).GovQA will use reasonable Customer:
efforts to ensure that any GovQA contractors maintain the confidentiality of
proprietary materials and information. Signature:
9.MISCELLANEOUS PROVISIONS: Print Name:
This Agreement will be governed by and construed in accordance with the laws of
the State of WA.
Title:
GovQA may not assign its rights and obligations under this Agreement,in whole or
part,without prior written consent of Customer,which consent will not be
unreasonably withheld.
GovQA,LLC
10.ACCEPTANCE:
Authorized representatives of Customer and GovQA have read the foregoing and Signature:
all documents incorporated therein and agree and accept such terms effective as
of the date first written above. —
Print Name:
Title:
Date:
Party Initials:
Page 2 of 5
GOVQA MASTER SERVICE(S) AGREEMENT
For GovQA Exchange Platform
Annual Software Subscription Services
QTY PART# DESCRIPTION UNIT DISC (%) EXTENDED
PRICE
1 QA1000 Exchange Platform with FOIA Module $9,000.00 $5,250.00
1 OA2001 Hosted Data Storage(TB) Included $0.00
Note: Overage Fees Will Apply
1 QA1001 Fortress Hosting Included $0.00
5 QA1002 Redaction License (per named user) $0.00 100.00 $0.00
1 QA2005 Advanced Customer Email Tracking Module $0.00 $0.00
rl 5 QA1002 Redaction License(per named user) $100.00 $874.95
Annual Software Subscription Services TOTAL: $6,124.95
One-time Fees
QTY PART# DESCRIPTION UNIT DISC (%) EXTENDED
PRICE
1 QA5000 Exchange Platform Customer Onboarding $0.00 $0.00
1 QA5020 Migration to Fortress Hosting Environment $1,500.00 $1,500.00
1 ST1000 Washington State Sales Tax $671.00 $671.00
One-time Fees TOTAL: $2,171.00
QTY PART# DESCRIPTION UNIT DISC (%) EXTENDED
PRICE
1 Exchange Platform with FOIA Module $0.00 $0.00
Note: Includes Unlimited Customer Employee Users and One
Request Type Related to Public Records
TOTAL: $0.00
Party Initials:
Page 3 of 5
GOVQA MASTER SERVICE(S) AGREEMENT
For GovQA Exchange Platform
I.GovQA agrees to the following:
A.One-time setup of public facing page to access GovQA Exchange public facing functions
B.Branding of public facing page to the look and feel of Customer website.Future updates are available for an additional fee.
C.One-time configuration of GovQA Exchange Platform with one requests related to the Freedom of Information Act
II.Customer agrees to:
A.Hold an implementation joint kickoff meeting with GovQA within 5 days from contract Effective Date
B.Build and execute project plan to be fully implemented within 30 days of the contract Effective Date
III.Training and ongoing support included in Implementation and Subscription Fees:
A.One online Administrator training
B.Two online training sessions for all users
C.Ongoing support through system videos and knowledgebase
D.Periodic webinars to train and update customers on new features
E.Customer will log ALL ISSUES into the GovQA Support System to receive technical support.
IV.Data:Customer data is owned by Customer.Once 1TB of data storage has been exceeded,data storage is billed in increments of 1T13 over the allotted 1TB and will be
assessed at an annual fee of$1,500 and billed in arrears.Storage is reviewed annually and is adjusted at next renewal term.
V.Term:June 1,2021 to December 31,2021.This annual term will automatically renew all existing services,unless Customer notifies GovQA in writing of its intent not to
extend the term at least sixty(60)days prior to expiration of the then current term end date.Renewal Terms will not increase by more than 5.5%.
VI.Billing:All fees are exclusive of taxes,billed on an annual basis,and due upon receipt of invoice.This secures site,servers and resources necessary to begin project.If
payment is not received within 30 days,GovQA has the right to suspend all services.Furthermore,invoices accrue 1%per month past due and customer is responsible for all
costs,including attorney fees,for the collections of invoices.
VII.Remittance:All payments should be made directly to GovQA.GovQA mailing address for all payments is:
GovQA Accounts Receivable Department 900 S.Frontage Road Suite#110 Woodridge,IL 60517
Party Initials:
Page 4 of 5
GOVQA MASTER SERVICE(S) AGREEMENT
For GovQA Exchange Platform
VI II.Customer Contacts:
Main Contact: Title:
McKenzie Smith Clerk of the Board, Records Specialist
Address: City: State: Zip:
411 N 51h St. Shelton WA 98584
Work Phone: Mobile:
360 427-9670 ext. 589
Fax: Email:
360 427-8437 msmith co.mason.wa.us
Billing Contact: Title:
Diane Zoren Administrative Services Manager
Address: City: State: Zip:
411 N 5" St. Shelton WA 98584
Work Phone: Mobile:
360 427-9670 ext. 747
Fax: Email:
360 427-8437 dlz co.mason.wa.us
System Administrator Contact: Title:
McKenzie Smith Clerk of the Board, Records Specialist
Address* City: State: Zip:
411 N 51h St. Shelton I WA 98584
Work Phone: Mobile:
360 427-9670 ext. 589
Fax: Email:
360 427-8437 msmith co.mason.wa.us
Party Initials:
Page 5 of 5
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: May 25, 2021 Agenda Item # 6. r
Commissioner staff to complete)
BRIEFING DATE: May 10, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of Professional Services Contract Amendment #2 with Northwest
Event Organizers (NEO) for reimbursement of up to $48,750 for a Visitor Welcome
Center study as recommended by the Lodging Tax Advisory Committee (LTAC).
Background:
The legislative body may choose to fund lodging tax as recommended by the local
lodging tax advisory committee, pursuant to RCW 67.28.1816(2)(b)(ii).
LTAC met on 5/4/21 and recommend the County contract to study the Visitor
Welcome Center concept proposed by NEO.
Lodging tax receipts have stayed on track in Mason County (2018 - $475K; 2019 -
$562K; 2020 - $520K) and are increasing in 2021. The Lodging Tax Fund has a cash
balance of approximately $800K and there is adequate funding for this contract.
Budget Impacts: $48,750 from lodging tax
RECOMMENDED ACTION: Approval of Professional Services Contract Amendment
#2 with Northwest Event Organizers (NEO) for reimbursement of up to $48,750 for a
Visitor Welcome Center study as recommended by the Lodging Tax Advisory
Committee (LTAC).
Attachment(s): Contract with Statement of Work
MASON COUNTY
and
NORTHWEST EVENT ORGANIZERS
Professional Services Contract Amendment##2
This Amendment authorizes reimbursement to Northwest Event Organizers(NEO)of up to$48,750 for a
Visitor Welcome Center Study pursuant to the attached Scope of Work(Attachment A).
This is funded from the unanticipated services amount in the NEO contract originally awarded on 9/26/17
and extended for the 2020—2021 period, is recommended by the Lodging Tax Advisory Board and
approved by the Board of Mason County Commissioners. The total amount paid in 2021 to NEO shall not
exceed $373,750 unless additional awards are made.
In accordance with RCW 67.28.1816(2),applications for funding must include the following information:
Estimates of how any moneys received will result in increases in the number of people traveling for
business or pleasure on a trip:
(i)Away from their place of residence or business and staying overnight in paid accommodations;
(ii)To a place fifty miles or more one way from their place of residence or business for the day or staying
overnight; or
(iii)From another country or state outside of their place of residence or their business.
The above estimates shall be provided by NEO to Mason County prior to any reimbursement being made.
Amendment dated this 251h day of May, 2021.
NORTHWEST EVENT ORGANIZERS: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
� lu
Signature Randy Neatherlin, Chair
APPROVED AS TO FORM:
Tim Whit4rieW,,_Ch of DPA
C:\Users\TimWWppData\Local\Microsoft\Windows\INetCache\Content.Outlook\OY5CQT8D\NEO-Visitor Welcome
Center Study.doc
Attachment A
SCOPE OF SERVICES
2021 NORTHWEST EVENT ORGANIZERS, INC.
VISITOR WELCOME CENTER STUDY
Northwest Event Organizers, Inc. called "CONTRACTOR"will be responsible for providing a
comprehensive report that includes the following information for a Visitor Welcome Center Study:
1) CONTRACTOR will identify potential locations for a Visitor Welcome Center in Mason County.
Locations must allow for this type of service. If a rezone is required, the CONTRACTOR will research
this process and include the rezone process information.
2) CONTRACTOR will provide a budget that includes the cost of property, construction and operating
costs.
3) CONTRACTOR will identify funding sources for both capital and operating costs for a Visitor
Welcome Center.
4) CONTRACTOR will identify potential stakeholders.
5) CONTRACTOR will submit the report to Mason County no later than July 9, 2021.
6) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW
67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County
no later than February 15 after contract year.
Invoices for this Visitor Welcome Center Study shall not exceed $48,750 unless additional awards are
made.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kelly Bergh for Frank Pinter Action Agenda
Public Hearing _X
Other
DEPARTMENT: Support Services EXT: 644
DATE: 5/25/2021 Agenda Item # 1d:
Commissioner staff to complete
BRIEFING DATE: 4/5/2021
BRIEFING PRESENTED BY: Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
Public Hearing to inform citizens of the availability of funds and eligible uses of the
2021 Public Services Community Development Block Grant (PS-CDBG) and receive
comments on proposed activities specifically funding the Community Action Council of
Lewis, Mason & Thurston Counties (CAC) as well as receiving comments on the 2020
program.
Background:
Mason County coordinates with the CAC on an annual basis to apply for, receive and
provide services through a PS-CDBG administered by the Washington State
Department of Commerce.
In 2020, as with subsequent years, the funding of approximately $100,000, was
used to provide service referrals for a minimum of 6,000 individuals in Mason and
Lewis counties of which a minimum of 3060 must meet HUD's 51% income
qualification and provide direct services and referrals for a minimum of 300 child
victims. This year's allotment is $100,080, of which $3,500 will be used to off-set a
portion of our administration costs.
This Hearing will solicit public input on the proposed activities and services to be
provided as well as comments on current programming.
Recommended Action:
Make a motion to approve the submission of the CDBG application, sign the resolution
authorizing the submission and certifying the County's compliance with CDBG
requirements and authorizing Frank Pinter, Support Services Director to act as the
Chief Administration Official for the CDBG program.
Attachment(s):
Application
Resolution
Program Hand-outs
J.•I Grants I CDBG Public Service Grant l2021-2022 Application I Agenda Item Summary-Public
Hearin,doc
RESOLUTION NO.
RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE
(FOR CDBG PUBLIC SERVICES GRANT ONLY)
WHEREAS,Mason County is authorized to apply to the state Department of Commerce for a Community Development
Block Grant(CDBG); and
WHEREAS, Mason County has identified a community development and housing priority need for which to seek CDBG
funding; and
WHEREAS, it is necessary that certain conditions be met to receive CDBG funds;
NOW, THEREFORE, be it resolved that the Mason County authorizes submission of this application to the state
Department of Commerce to request $100,080 and any amended amounts to fund public service activities in
coordination with Community Action Council of Lewis, Mason&Thurston Counties and certifies that, if funded, it:
Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended,
and other applicable state and federal laws;
Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR
570.486;
Will not use assessments against properties owned and occupied by low- and moderate-income persons or charge
user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-
occupants;
Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds;
and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970, as amended;
Has adopted or will adopt a policy(s) to reduce greenhouse gas emissions in accordance with RCW 70.253.070 and
certifies this project will adhere to this policy(s);
Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing
Act,will affirmatively further fair housing (Title VI II of the Civil Rights Act of 1968); and
Has adopted (or will adopt) and enforce a policy to prohibit the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will
adopt)and implement a policy to enforce existing applicable state and local laws against physically barring entrance to
or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction,
in accordance with Section 104(1)of the Title I of the Housing and Community Development Act or 1974, as amended;
Certifies to meeting the National Environmental Policy Act (NEPA) through a determination the CDBG-funded public
services will not have a physical impact or result in any physical changes and are exempt under 24 CFR 58.34(a), and
are not applicable to the other requirements under 24 CFR 58.6; and are categorically exempt under the State
Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and Mason County designates Frank Pinter as the
authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this
application and Mason County's participation in the Washington State CDBG Program.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of Board Randy, Neatherlin, Chair
APPROVED AS TO FORM: Kevin Shutty, Commissioner
Tim Whitehead, Chief DPA Sharon Trask, Commissioner
5/11/2021 Print/Preview
.'Washington State
Department of
V40 Commerce
Powered byZoomGrants"'
Washington State Dept.of Commerce
2021 CDBG PUBLIC SERVICES GRANTS
Deadline:5/27/2021
Mason County.
Mason & Lewis County
jump to:Applicant Feedback Citizen Participation and Title VI certification Project Funding and Budget Project Summary and Description Your Uploaded Documents
USD 100,080.00 Requested Mason County
411 N 5th Street Te ephone360 427-9670
She ton,WA 98584 Fax 360 427-8437
Project Contact Wertz www.co.mason.wa.us
Kelly Bergh Director of Support Services
b&gh@co.mason.wa.us Frank Pinter
Tel:360 427-9670 ext 644 fpinter@co.mason.wa.us
Additional Contacts
none entered
Applicant Feedback top
1.Jurisdiction Name
(Not required but appreciated)
-no answer-
2.The application instructions were clear.
1:Strongly Disagree
2:Disagree
3:Neither Agree Nor Disagree
✓ 4:Agree
5:Strongly Agree
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3.The application questions were easily understood.
1:Strongly Disagree
2: Disagree
3: Neither Agree Nor Disagree
J 4:Agree
5:Strongly Agree
4. 1 was able to receive the assistance I needed from Commerce to complete the application.
1:Strongly Disagree
2:Disagree
3:Neither Agree Nor Disagree
J 4:Agree
5:Strongly Agree
5.1 had adequate time to prepare the application prior to the deadline.
1:Strongly Disagree
2:Disagree
3:Neither Agree Nor Disagree
✓ 4:Agree
5:Strongly Agree
6.Given program requirements,the application process was reasonable.
1:Strongly Disagree
2: Disagree
3: Neither Agree Nor Disagree
✓ 4:Agree
5:Strongly Agree
7.Comments:
(we appreciate your feedback)
-no answer-
Citizen Participation and Title VI certification top
*****CITIZEN PARTICIPATION DOCUMENTATION******
Assessment
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1.Are there a significant number of non-English speaking residents in the community to require additional outreach steps for the public hearing?
Check"YES'if this number is more than 10%,or if the beneficiaries ofyour proposed project will be largely non-English speaking residents,
Yes:There is a significant number of non-English speaking residents in the community to require additional outreach steps for the public hearing.
✓ No
Notice Development
2.1 used the following public hearing format:
A CDBG sample notice is linked within the 'Instructions"link above,
✓ I used the CDBG sample notice provided with this application
I received CDBG approval to use a notice with other wording that the CDBG sample.
I used another format-explain:
3.The public hearing notice states the hearing room is handicap accessible and accommodations for persons with special needs will be made upon request.
Yes
✓ No
4.Because I answered YES in Assessment step above,the notice states an interpreter will be available(even without advance request).
Yes
No
✓ N/A-the Assessment answer was NO
Advertisement
5.List public hearing notice date(s):
4/29/2021 &5/6/2021
6.The notice was advertised at least once,two weeks before the hearing date.
✓ Yes
No-please explain:
7.The notice meets local public hearing notification requirements.
✓ Yes
_ No-please explain:
8.Because I answered YES under the ASSESSMENT step above,the notice was advertised in the alternate language using at least one of the following methods:
1. Published in a newspaper or official on-line source
2.Announced on radio or television station
3. Posted at location(s)frequented by non-English speaking residents
✓ 4. N/A-the Assessment answer was NO
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9.If you included[item 3]as part of your answer to the previous question,please list the location(s)where the notice was posted.
Enter N/A if this does not apply.
N/A
10.Residents,especially LMI residents,of the areas in which CDBG funds are proposed to be used were encouraged to participate and provide input.
✓ Yes
No
Conducting the Public Hearing
11.Provide the date of your public hearing:
05/25/20211 Public hearing date
0_00�j TOTAL
12.The public hearing was held within 18 months of the CDBG application submittal date.
✓ Yes
No
13.The public hearing was conducted by the applicant local government.
✓ Yes
No
14.Minutes of the public hearing were taken.
✓ Yes
No
15.Both of the following required CDBG handouts were distributed at the public hearing:CDBG Fact Sheet and Federal Citizen Participation Requirements.
These documents are available for download from the CDBG website. The link is provided in the Instructions section at the top of this tab.
✓ Yes
No
16.Because I answered YES under the ASSESSMENT step above,alternate-language versions of the required handout were provided.
Find the Spanish versions of the handouts on the CDBG website under Guidance Materials/Public Hearing Resources.
Yes
No
✓ N/A-the Assessment answer was NO
Documenting the Public Hearing
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17.A copy of the public hearing notice's affidavit of publication OR a copy of the actual published notice from the newspaper has been uploaded with this
application.
Yes
No
18.Because I answered YES under the ASSESSMENT step above,documentation of outreach steps for non-English speaking residents(like a copy of the translated
notice from the newspaper or public hearing posters in the alternate language)has been uploaded.
Yes
✓ N/A-the Assessment answer was NO
19.The public hearing minutes have been uploaded with this application.
You are required to provide a copy of the official minutes.if they are not available by the CDBG application due date, enter a statement from the clerk indicating when the
minutes will become available.Send the minutes as soon as possible.
Yes
No-please explain:
Grievance Procedure
20.A copy of the applicant's adopted Grievance Procedure has been uploaded with this application.
Do not assume the CDBG program has a copy of applicant's procedure from a prior CDBG application.A sample Grievance Procedure is located in the Library Tab.
✓ Yes
No
******DEMOGRAPHICS AND TITLE VI CERTIFICATION******
Title VI of the Civil Rights Act of 1964 protects people from discrimination based on race,color or national origin in programs or activities that receive Federal
financial assistance.The applicant is certifying compliance with this Act by assessing and reporting on the ethnicity/racial composition of its residents and minority
outreach below.For guidance,see the Ethnicity and Race Instructions located in the Library Tab.
Demographics
21.Ethnicity Percentage of the service area
Provide the percentage of those residents in the service area who are of Hispanic or Latino origin.
10.551 Hispanic or Latino origin%
10.55,TOTAL
22.Race-Provide percentages by race.
Percentages need to add up to 1009/0
_ 89.81 White
_ 1.2 Black or African American
3.41 American Indian/Alaska Native
1.31Asian persons
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.3 Native Hawaiian and Other Pacific Islander
Some Other Race
41 Two or more Races
100.001 TOTAL
Minority Outreach
23.MINORITY POPULATIONS reported in the service area demographics above are:
J Scattered throughout the community.
Scattered throughout the community,with concentrations in the areas listed in the following question.
Concentrated in the areas listed in the following question.
24.Description of areas of population concentrations:
Input"NIA"if no area concentration issues.
N/A
25.The following opportunities were provided to Title VI protected groups to participate in and comment on the design of activities to be undertaken as part of
this project(check all that apply):
✓ Public hearing to review community development and housing needs
Community meeting(s)
Community survey
Apply to be on a wait list for direct assistance
Other:
26.Will all residents of the service area have the opportunity to benefit from this CDBG project?
If the answer is NO,provide the Title VI protected groups)or minority populations residing in the area that will not benefit from the CDBG project.
✓ Yes,all residents of the service area will benefit
If not-please explain:
27.The above populations that will not benefit from this CDBG project:
Will receive similar services provided through existing programs.
Do not receive similar services provided through existing programs.explain:
✓ N/A-All residents of the service area will have the opportunity to benefit
28.For those protected groups that will not benefit from this CDBG project nor will receive similar services,provide a plan that identifies a timetable for
providing such services in the future OR describe the reason no services are planned.
Enter"NIA"if no explanation is required.
N/A
29.The following steps will be taken to ensure CDBG benefits are offered to all residents and Title VI protected groups within the community:(check all that
apply)
Protected groups will be informed of the opportunity to apply for the direct assistance program funded by CDBG
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Protected groups will be informed of the availability of programs to be located in a CDBG funded facility
A community meeting will be held to inform all residents of benefits resulting from this CDBG project
✓ REQUIRED:A final public hearing to receive comment on this CDBG project is required and will be conducted with outreach and accommodation for non-English
speaking residents,if applicable
✓ Other: Posted on County Website
Project Funding and Budget top
--------------- Amount
CDBG USD$ 100,080.00
CDBG Program Income
Other Federal
Other State
Local Public
Private
Total USD$100,080.00
----------------- Service Delivery Costs Coun Administration Costs Combined Totals
Staffing USD$96,580.00 USD$3,500.00 USD$ 100,080.00
Goods and Services USD$0.00
Equipment USD$0.00
Travel USD$0.00
Indirect Costs USD$0.00
Total USD$96,580.00 USD$3,500.00 USD$100,080.00
Project Funding and Budget Narrative
Staffing includes salaries&benefits
Project Summary and Description top
PROJECT INFORMATION
PROJECT DESCRIPTION AND LOW-AND MODERATE-INCOME BENEFIT TABLE
Program (A) Name of Service (C) (D)Level of (E)#of
(B)Description of Services HUD Service: (F)Method ofEnsurin Benefit to LMi Persons
Activities Program Code (N41.5)Persons'-
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Activi 1 Resource Referral Provide referrals to services administered by 05 1 6,430 Information on family size and income reveals that
the Council and to other service providers in 51%of the activities clientele meet and will continue to
the community meet LMI standards
Activi 2 Monarch Children's Services include resource referral,advocacy& 05 N 350 Activi targets persons in one of the HUD-defined
justice and Advocacy case supports for victims of crime. special groups;it is presumed to princip benefit LMI
Center persons
&qLvity 4
Activity 5
Activity 6 _
PROJECT SERVICE AREA
*****AREA OF BENEFIT***** Service Area
Enter the county(s)to be served by this grant since some subrecipient agencies serve a multiple county area. Mason County&Lewis County
Provide the street address for the primary location of subrecipient services(if different than above subrecipient address), _
PRQJECT BENEFICIARIES
*****LEVEL OF SERVICE***** Persons Served
(N)#of persons-new or continuing access to a service 6,780
(I)#of persons-improved access to a service 100
(S)#of persons-service that is no long substandard 250
*****PERSONS SERVED*****
#of persons 6,780
#of LMI persons 3,500
LMI Percentage 52
How were the numbers of beneficiaries determined?(X)LMI Limited Clientele
Your Uploaded Documents top
Documents Requested* Required? Attached Documents
Resolutions with Certifications of Compliance I/
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download template
Official minutes of public hearing held for this CDBG request
Copy of public hearing notice affidavit of publication-OR-copes of actual
hearing-publication from newspaper
Local government's current adopted Grievance Procedure Grievance Procedure
6-G Determination of Exemption and Cat Ex Not Sub i To Section 58.5 _Sjgned NEPA 6-G
download template
6-H Finding of Categorical Exemption(SEPA)_ 2igned SEPA 6-H
download template
2021 CDBG Public Services Applicant Information Summary_ Project Summary_
download template
*ZoomGrantsIm is not responsible for the content of uploaded documents.
Application ID:347167
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- �,,.,.r.�-:ter'` �'•"'""�'... .
Fri...-..-
'~' Washington State
..� Department of
Commerce
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants $12,000,000 Agency contact
For planning or construction of public infrastructure, community Jon Galow
facilities, affordable housing, and economic development projects. SECTION MANAGER
Competitive. Maximum grant up to $900,000 based on project type.
Application materials available in March and due in June. Local Government Division
jon.galowo)commerce.wa.gov
Housing Enhancement Grants $200,000 Phone: 509.847.5021
For off-site infrastructure or the community facility component of a www•commerce.wa.gov/CDBG
state Housing Trust Fund project. Competitive. Maximum grant is
$200,000,with potential additional hardship funding. Initial CDBGELIGIBLE APPLICANTS:
application forms are submitted with a HTF Stage 2 application. Washington
with less than ••• in
Public Services Grants $1 ,500,000 population • • not participating
For 17 counties and community action agencies to fund new or in a CDBG entitlement urban
expanded services for lower income persons. Allocated by a county consortium,, and counties
with less than 200,000
formula based on population and poverty. Application materials population. complete on
available in February and due in April. -,.,•-
• non-profit
National Objectives • • Indian •- • •
eligible apply
Funded by the US Department of Housing & Urban Development, CDBG funding, . be .
CDBG activities must meet one of these national objectives: partner in projects •
subrecipient
• Principally benefits low-and moderate-income (LMI) persons. eligible county.
• Aids in the prevention or elimination of slums or blight.
• Addresses imminent threat to public health or safety
COMMUNITY DEVELOPMENT
Funding is contingent on HUD approval of the state CDBG Action Plan. BLOCK GRANT
February 2021
R, .�� -s• .r � ss, p� _ � ,.-,�,. 'q.�.�•-",u_ .�frY"u".,.. _ •'.sf.+ i �i: ,.e
Washington State
��►� Department
ll Commerce
AYUNDANDO LAS COMUNIDADES RURALES CON PROYECTOS QUE BENEFICIAN PERSONAS DE INGRESO BAJO
Becas Consolidadas para el Desarrollo Communitario
BECAS DE PROPOSITO GENERAL INFORMACION DE CONTACTO
Para planeamiento o construccion de infraestructura publica,
alow
facilidades comunitarias,viviendas economicas o proyectos de Jon desarrollo economico. Competitivo. El maximo de becas Ilega hasta DIRECCTORTOR
DE PROGRAMA
$900,000 basado en el tipo de proyecto. Las solicitudes estan Division del Gobierno Local
disponibles en Marzo y son recibidos en Junio. $12,000,000 lon.galow a commerce.wa.gov
Telefono: 509.847.5021
BECAS DE MEJORAMIENTO DE VIVIENDAS
Para infraestructura externa o el componente del proyecto de facilidad www•commerce.wa.gov/CDBG
comunitaria del fondo de vivienda del estado. Las solicitudes son
aceptadas mientras hayan fondos disponibles. Competitivo. El maximo DIRECTIVAS DE ELEGIBILIDAD-.
de becas es generalmente de $200,000. El material de solicitud esta elegibles son
aceptado con una solicitud de del HTF Etapa 2. $200,000 .,_ • • del
Washington con una poblaci6n de
BECAS DE SERVICIO PUBLICO menos •- 000 • - -
Para proveer fondos a agencias de condados y accion comunitaria que '' '' " en _ _ '
al
expandan sus servicios y ofrezcan servicios nuevos a personas de
bajos recursos. La solicitud esta disponible en Febrero para ser l a C - - menos _
recibidos en Abril. $1,500,000
200,000
-• . - ....
HUD OBJETIVOS NACIONALESenlistados en la pigina de la web
Los proyectos del CDBG deben cumplir con los tres Objetivos
Nacionales del HUD:
• Debe beneficiar personas de ingreso bajo o moderado
• Ayuda a la prevencion o eliminacion de la contaminacion COMMUNITY DEVELOPMENT
• Trata las amenazas inminentes a la salud del publico BLOCK GRANT(CDBG)
Febrero 2021
CITIZEN PARTICIPATION
Public participation is a CDBG requirement.
This guide includes detailed information on
how to meet the federal requirements. Sample
"MITITIT notices and handouts are included.
Review ALL the materials with the staff person
responsible for public hearings and establish a
timeline for completion. You can't start on this
aspect of your application too soon.
To apply for CDBG funds, a jurisdiction must show it has involved its citizens in the CDBG application
process and complied with the specific federal citizen participation requirements outlined in 24 CFR
570.486. The purpose of these activities is to inform residents and decision-makers of the availability of
CDBG funds and to provide an opportunity for community members to present potential projects and
offer input on proposed projects.
4 HELPFUL HINT: Plan for the required initial public hearing NOW! Decide the hearing date and then
work backward to determine when and how the public announcement must be published to allow
sufficient notice time and outreach.
If a jurisdiction intends to apply for more than one type of CDBG grant during the same year, it is
advisable to contact the CDBG office to discuss how to coordinate these citizen participation and public
hearing requirements.
THE MINIMUM CITIZEN PARTICIPATION STEPS
1. Assess Demographics. Review local demographic data to determine if it is reasonable to expect a
significant number of non-English speaking residents to participate in the public hearing. Advertise
and conduct the public hearing in accordance with this assessment.
2. Develop and Publish Notice. Publish an official announcement of the hearing, providing reasonable
advance notice. A sample public hearing notice with required language is provided on page 48.
3. Conduct Hearing. Conduct at least one public hearing prior to submission of the CDBG application.
This hearing must be held at a convenient time and location to encourage citizen participation. At the
hearing, distribute the CDBG handouts on the availability and eligible uses of CDBG funds, and the
CDBG citizen participation regulations at the public hearing. CDBG public hearing handout in
English is provided in this guide. The Spanish version is available on the CDBG website under
Guidance.
4. Adopt Grievance Procedure. Adopt a grievance procedure for the use of CDBG funds. The
grievance procedure must provide citizens the address, phone number, and times for submitting
complaints and grievances, and provide timely written answers to written complaints and grievances,
within 15 working days where practicable. A sample grievance procedure is provided on the CDBG
website under Guidance.
5. Document Citizen Participation. Complete and submit the Citizen Participation Documentation
form with all necessary public hearing documentation as part of your CDBG application. Along with
the Citizen Participation Documentation form, submit a copy of the hearing announcement, an
affidavit of publication, documentation of outreach to non-English speaking residence (if applicable)
and a copy of the public hearing minutes. If the official minutes are not available by the application
due date, instead include a statement from the clerk indicating when the minutes will become
available and send the minutes as soon as possible.
CITIZEN PARTICIPATION REQUIREMENTS INFORMATION
A. What is a Public Hearing?
A public hearing is a meeting of a governmental body during which the public is invited to the
council or board of county commissioners, who will primarily listen and receive public input. The
comments received go into the public record. A public hearing may be held as part of a
regularly scheduled public meeting, but do not assume a regular council or board meeting
automatically meets the public hearing requirement.
B. Meeting the Needs of Non-English Speaking Residents
The federal citizen participation regulations state that "public hearings shall be conducted in a
manner to meet the needs of non-English speaking residents where a significant number of
non-English speaking residents can reasonably be expected to participate." The applicant
jurisdiction must review local demographic data and consider the potential impacts of the
proposed project to determine the appropriate outreach steps and accommodations to meet the
needs of non-English speaking residents.
If the result is over 10% for any single language, then additional outreach and additional
accommodations are necessary as described in the Citizen Participation Documentation form
and sample Public Hearing Notice to encourage participation from non-English speaking
residents.
Of the 17 counties proposed to receive a CDBG Public Services Grant, only the following
counties show over 10% of the population speaks English "less than very well'. This
information is based on "Origins and Language" Table Number DP02 "Selected Social
Characteristics in the current American Community Survey 5-Year Estimates", "Language
Spoken at Home" section. Data on the number and percent of non-English speaking residents
in a jurisdiction can be found on the US Census website at http://factfinder2.census.gov
County Language Percentage
Grant County Spanish 17.3%
Yakima County Spanish 16%
C. Public Hearing Notice
When must the advance notice be made? A legal notice is generally published at least two
weeks before the hearing date. The notice must meet the local public hearing notice
requirements.
Where must the notice be made? —The hearing must be well advertised, generally in the official
local paper. If it meets the local notice requirements, the hearing notice can be on an official on-
line source. In addition, public notice can be made using community bulletin boards, local
newsletters, billing statements, newspaper articles or door-or-door distribution. Residents within
those areas in which CDBG funds are proposed to be used, especially the low- and moderate-
income persons, should be encouraged to attend or provide comment.
What must the notice say? —A sample notice is provided in this guide.
D. Public Hearing Logistics
What must the CDBG hearing cover? —The purpose of the hearing is to obtain citizens' views
and respond to proposals and questions. The hearing must cover community development and
housing needs as well as the availability of CDBG funds. This purpose is supported by
distributing the required CDBG handouts. Distributing additional materials describing the
proposed project(s) is advisable. Spanish versions of the handouts is provided on the CDBG
website under Guidance.
Who must conduct the hearing? —The applicant county must conduct the hearing. Although
some applications are developed by potential subrecipients such as community organizations or
special districts, these organizations cannot conduct the hearing and have it meet CDBG
requirements.
When must the hearing be held? — Prior to submission of the CDBG application and within 18
months of the application submittal date.
Where must the hearing be held? —The hearing location must be accessible to persons of
disability. The location must also be convenient for persons likely impacted by the proposed
project. This is particularly relevant for a county proposing a project in a community that is far
from the county seat.
NOTE: If funded, an additional public hearing will be required towards the end of the project to
review and receive comments on the project's performance. This final public hearing should be
included in your proposal's Work Plan and can be conducted at the same time as the new public
hearing (see item #5 of the sample public hearing notice). Also if funded, a public hearing would be
required if activities are proposed to be added, deleted or substantially changed from the original
proposal.
E. Grievance Procedure
What must the procedure do? —The grievance procedure must provide citizens the address,
phone number, and times for submitting complaints and grievances, and provide timely written
answers to written complaints and grievances, within 15 working days where practicable. An
existing Grievance Procedure may be submitted with the application. A sample grievance
procedure is provided in this guide.