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Home My WebLink About2021/03/16 - Regular Packet Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers '3 411 N 5t" St, Shelton, WA 98584 March 16, 2021 i 9:00 a.m. Our Commission meetings are live streamed at http://masonwebtv.com/ Pursuant to Proclamation by the Governor 20-28.15, in person attendance to Commission meetings is temporarily restricted. During this time,we will accept public comment and testimony using Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the"raise hand"feature to be recognized by the Chair to provide your comments and testimony. You can also e-mail msmith@co.mason.wa.us; mail in to the Commissioners'Office at 411 N 5t'St,Shelton, WA 98584; or call (360)427-9670 ext. 230. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners'Office no later than 4:00 p.m.the Friday before the meeting. These options are available only while COVID-19 Open Public Meetings Act(OPMA) meeting restrictions are in place. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Timberland Regional Library's Annual Report by Cheryl Heywood 4.3 News Release—Onsite Sewage Advisory Committee Vacancy by Alex Paysse 5. Open Forum for Citizen Input Please see above options to provide public comment. These options are only avai/able while COVID-19 OPMA meetings restrictions are in place. 6. Adoption of Agenda Items appearing on the agenda after'Item is Public Hearings"maybe be acted upon before 9.15 a.m. 7. Approval of Minutes— February 23, 2021 Regular Meeting Minutes and March 8, 2021 Briefing Minutes 8. Approval of Action Agenda Items listed under'Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Eviction Rent Assistance Program Grant# 21-4614C-117 Amendment B for additional funding with the Department of Commerce in the amount of$227,668 and approval of the amendments with Crossroads Housing and Shelton Youth Connection. 8.2 Approval of the Memorandum of Understanding between Teamsters Local Union # 252, General Services and Mason County to correct a scrivener's error which should have included "Consolidated Sewer&Waste Operators"in the Current Collective Bargaining Agreement(2019- 2021) 11.5 Holiday Compensation. 8.3 Approval of Consolidated Contract# CLH18253 Amendment 19 providing an increase of $189,582 for COVID Case management and tracing and extending multiple periods of performance. 8.4 Approval to move to a"dot gov"domain and for the Board to sign the Domain Authorization letter. 8.5 Approval for the Mason County Sheriff's Office to purchase and have installed a moveable divider wall from Hufcor Folding Panel Partitions from Barclay Dean for a total of$42,564.74. 8.6 Approval for the Mason County Sheriff's Office to purchase and have installed blinds from Allyn Interiors using REET funds in the amount of$10,656.69. 8.7 Approval for the Mason County Sheriff's Office to accept a reimbursement grant from Washington State Department of Ecology for litter pick up from July 1, 2021 to June 30, 2023. 8.8 Approval of Warrants&Treasure Electronic Remittances Claims Clearing Fund Warrant# 8077945-8078222 $ 1,217,754.99 Direct Deposit Fund Warrant# 75803-76194 $ 711,478.46 Salary Clearing Fund Warrant# 7005780-7005815 $ 1,012,645.05 Treasurer Electronic Remittances $ 2,816,951.47 8.9 Approval of the 2021 Mason County Heritage Grant to purchase a wireless security system for the Mason County Historical Society Museum in the amount of$1,000. 8.10 Approval for the Department of Community Development to recruit one full-time employee to fill the position of Building Inspector to act as a dedicated Plans Examiner. 8.11 Approval for Public Works to procure up to 50 GEOTAB G09 Plug and Play GPS Fleet Modules off of the Sourcewell (NJPA) contract. 8.12 Approval of the resolution supporting regional approaches to infrastructure. 8.13 Approval of the Gorst Coalition Memorandum of Understanding and authorize the use of Mason County's logo by the Coalition. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to review final project performance on 2019 Community Development Block Grant(CDBG) Public Services Grant and COVID-19 Amendment. Staff: Frank Pinter 10.2 Public Hearing for the rezone of parcel # 32003-20-00030 and 32134-30-00000 from Rural Residential 5 to Rural Natural Resource from Bayshore Sand and Gravel for the intent of future expansion of existing sand and gravel mine. Staff: Kell-Rowen 10.3 Public Hearing to award the Solid Waste and Recycle Materials Hauling services agreement to Mason County Garbage Company, Inc. Staff: Richard Dickinson 11. Board's Calendar and Reports 12. Adjournment MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: March 16, 2021 No. 4.1 ITEM: Correspondence 4.1.1 Phillips Lake Community Association sent in a letter saying thank you for the recent tree work at Phillips Lake Park. 4.1.2 Jamie Queen and Katherine McLean sent in a Lewis Mason Thurston Area Agency on Aging (LMTAAA) Advisory Board Applications. 4.1.3 Received letters from Mary Jo Cady, Dale Murphy, Brad Byerly, Richard Eger, Richard Frohlich, Butch Boad, Fred Gold, Eli Furnish, and Drew Davies regarding Vacation of the Roy Boad Road and the Belfair Sewer Loan & Extension. 4.1.4 Debbie Olig sent in an application for the Timberland Regional Library Board of Trustees. 4.1.5 Washington State Liquor and Cannabis Board sent in the following a Marijuana license for 47EB LLC., Liquor and Marijuana license due to expire. 4.1.6 Ken VanBuskirk sent in a letter regarding Gorst Coalition MOU and Resolution supporting regional approaches to infrastructure. 4.1.7 Received a letter from Kamilche Sea Farms regarding housing crisis in Mason County. 4.1.8 League of Women Voters of Mason County mailed in a letter regarding the House Bill 1590. 4.1.9 Kyle Cronk from the South Sound YMCA sent in a letter on affordable housing. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Trask Clerk February 24, 2021 To: Mason County Parks From: Phillips Lake Community Association RE:Thank You for the recent Tree work at Phillips Lake Park The Phillips Lake Community Association would like to express our sincere thanks for the quick and excellent response regarding cleaning up some dangerous trees on the county park located next to the boat ramp on Phillips Lake. Our association Vice President, Charles Gelsleichter reached out to the County and notified them of some tree issues in the park. Shortly thereafter county parks responded and worked to clean the area up making it much safer and nicer for the upcoming summer season when the park gets heavily used by neighbors in the Phillips Lake area. One hears often how government doesn't work, or our taxes go for naught, but it is nice to know that is not true and in this case a very positive response took place. So thanks again to the crew that came out and performed the work,thanks to the manager who allowed them to come out and thanks for helping to keep Phillips Lake a wonderful place to spend time enjoying life. is a V E 2 A 2&�i Nlason County Coti rniSSJo,jPrg Uc:c;MMFZS Neatherlin, Shutty, Trask C1erk� je PA 1 Gher� MASON COUNTY COMMSSIONERS 411 NORTH FIFTH STREET SHELTON WA: 98584 f, Mason County Fax 360-427-8437, Voice 360-427-9670, Ext. 419 275-446.7 or482-5269 d Commissioners 1854 L�"I AM SEEKING APPOINTMENT TO � kc�vl NAME { � AL3DRESS: PHONE: ( ` CITYIZIP: VOTING PRECINCT: WORK PHONE: ( REA IF!THE COUNTY You LNE) E-MAIL: a____ COMMUNITY SERVICE EMPLOYMENT: ( F RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: YRS POSITION: COMPANY: YRS. POSITION: In your words,what do you percee i role or purpose of the Boar ,Commitfee or Council for which you are applying: What interests, skills do you wish to offer the Board, Committee, or Council? t C' ! V !` Z Your participation is dependent upon attending certain trainings made available by the County during regular bus ess hours (such as Open Public Meetings Act and P blic Records).The trainings would be at no cost to you,Would you be able to attend such trainings? Realistically, how much time can you his position? Quarterly Monthly Weekly Daily office Use onliy a . Appointment Date Signature Date Term Expire Dat- Cc:CMMRS Neatherlin, Shutty, Trask Clerk Jess 1' avt Idarr/ilzel RECEIVED MASON COUNTY COMMISSIONERS 411 .NORTH FIFTH STREET ih EAR 0 9 2021 SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext- 419;275-4467 or 482-5269 1854t r r...��}f' -COI i IltTl{SS90nEYS I AM SEEKING APPOINTMENT TO Lewis/Mason/Thurston Area Agency on Aging Advisory Board NAME: Katherine Diane McLean ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE Victor E-MAIL: ) ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: 65th Parallel, LLC, 1985 to Present YRS Prec{nct Committee Officer League of Women Voters POSITION: Managing Member COMPANY: University of Alaska, 1997 to 2010 YRS POSITION: Director, Intellectual Property&Licensing -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The advisory board supports the Agency on Aging-�y_providing advice on service delivery to elderly and disabled citizens and recommendations on funding and legislative priorities.Advisory board members will apprise their respective county commissioners the AgGRG r.o«;itie� and m^te the A ens r-s services as appropriate. o�� .,.3v oTo , i�a�ro��.o c Q 3' What interests, skills do you wish to offer the Board,Committee, or Council? Seven years as volunteer and hoard member of the Hnspice of Tanana Valley Fairbanks Alaska Eight years as responsible care giver to elderly family member suffering from dementia.I have a stiong Inteiest in the w re of senici elfizens and those living with disabilities,and ensuring that the se �t tGL-s�T IeJ� populations need.are adequately provided. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? Quarterly X Monthly Weekly Daily Additional time as well. Office Use Only 3.2.2021 Appointment Date Signature Date Terns Expire Date Cc:CMMRS Neatherlin, Shutty, Trask e Feb. 26, 2021 Vacation of the Roy Boad Road: My concerns: The process had not been respectful of the organizations- that are in place to advise the Commissioners: i.e. The TIP-CAP, and the North Mason Chamber Government Affairs Committee. This is potentially a huge UGA issue and the North Mason citizens haven't had input. It appears to be a gift of Public Funds. Why isn't the developer required to pay an amount equal to repositioning the proposed vacation area? What happens to the access for the people who live beyond the proposed vacation? Please put this issue on hold until adequate information is available to you from TIP-CAP, The Government Affairs Committee, and the citizens of Belfair. Thank you, 'E C E I V E Mary Jo Cady Mason County Commissioners 3/1/2021 Mail-GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask FW: Belfair UGA sewer expansion clerk, Diane Zoren Mon 3/1/2021 10:29 AM To:Ginger Kenyon <GKenyon@co.mason.wa.us>; Please print for March 16 correspondence From:dmurphy@reidrealestate.com<dmurphy@reidrealestate.com> Sent: Friday, February 26, 2021 10:22 AM To: Diane Zoren<Dlz@co.mason.wa.us> Subject: Belfair UGA sewer expansion Dear Commissioners I am a realtor based in Belfair and I strongly urge you to reconsider your thoughts on expanding the sewer to serve the Mason Transit Building at Log Yard Rd and also the dead ending of Roy Boad Rd to allow for construction of an apartment building. I am not one that is against growth and development but I think if done responsibly we can make it work for the entire community. I ask that you please take in to consideration what is in the best interest of our local businesses and citizens and the impact that going forward as planned will have on not just our North Mason Community but, our county as a whole as the Belfair area contributes quite a sum to the entire county's economy via the tax base here. I am concerned that moving forward with this plan will not make it feasible for growth or for the current businesses to stay here due to the rates that will have to be charged just to recoup the expense of such a project. Respectfully, Dale Murphy, Broker Reid Real Estate 360-277-1179 DaleMurphy.reidrealestate.com https://owa.co.mason.wa.us/owa/#path=/mail 1/1 3/1/2021 Mail-GKenyon@co.mason.wa.us CC:CMMRS Neatherlin, Shutty, Trask FW: Question Received from the Mason County vveu�llLc - Diane Zoren Mon 3/1/2021 10:21 AM To:Ginger Kenyon <G Kenyon @co.mason.wa.us>; Please print and list in March 16 meeting correspondence.Thanks From: Randy Neatherlin Sent: Friday, February 26,20213:35 PM To: Diane Zoren<Dlz@co.mason.wa.us> Subject: FW: Question Received from the Mason County Website- Please share Sent from my Verizon,Samsung Galaxy smartphone --------Original message-------- From: BRADBYERLY3@YAHOO.COM Date: 2/26/215:27 PM (GMT-05:00) To: Randy Neatherlin <RandyN co.mason.wa.us> Subject: Question Received from the Mason County Website- From:Brad Byerly Dept Sent To:Commissioner Dist 1 Message: It has came to our attention Mason County Commissioners are considering taking out a loan for as much as 8 Million dollars to expand and already poorly planned sewer system.The proposed extension to serve mostly no one but possible speculators.Putting good money after bad with only speculating growth just like before does not seem to be in the best interest of the community. If there is interest in this kind of speculating it should be on Mason County and any increase is the cost of sewer to the people living in the area and the business working to survive here will not bring more growth to the area but detour it.Please consider the impacts on the citizens of our area. The backs of the investors in the project not the community. I work as a realtor here in Take Care Brad Byerly https://owa.co.mason.wa.us/owa/#path=/mail 1!1 3/1/2021 Mail-GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, TraskClerk---- FW: ROY BOAD HISTORIC ROAD - STOP VACATING AC. I IuiN Diane Zoren Mon 3/1/2021 1:33 PM To:Ginger Kenyon <GKenyon@co.mason.wa.us>; For 3/16 correspondence From: Randy Neatherlin Sent:Sunday, February 28,20218:15 PM To: Diane Zoren<Dlz@co.mason.wa.us> Subject: FW: ROY BOAD HISTORIC ROAD-STOP VACATING ACTION Please share Sent from my Verizon,Samsung Galaxy smartphone --------Original message-------- From: Rich Eger<reger007@aol.com> R E� Date: 2/28/216:50 PM (GMT-08:00) To:Sharon Trask<STrask co.mason.wa.us> M,,,R 0j Cc: reger007@icioud.com Randy Neatherlin<RandyN@co.mason.wa.us> Subject: ROY BOAD HISTORIC ROAD-STOP VACATING ACTION Mason County Commissioners My name is Richard Eger. I own the lot&warehouse due west of the subject lot asking for vacating of the long time designated and historic section of the Roy Boad Road. I have tried to attend all meeting regarding this access road for the past 30 plus years.The State Dept. of Transportation people at the time looked at the access right-of-way as an option to bypass traffic destined for north shore to reduce traffic at the traffic lighted intersection. The county engineer had reported in a previous meeting the road grade is too steep. It wasn't several years ago when the State Dept. Engineers reviewed the grade. It apparently wasn't too steep for the old cars and horse drawn wagons of past. I built my warehouse back from Roy Boad Road specifically to allow for the road improvements whenever they come. When a road is needed through that area,future building on the access would force alignment problems. My property would potentially be directly then in the path. It's a relatively straight easement now.This action would potentially damage my property when a road was needed in the future. To vacate the section and allow building on the route should not be happen. Look at the problem of locating a round-a-bout at the HWY 3 and Lake Flora Road intersection. To give up any public owned easement under pressure from a private owner for their financial benefit in not in the interest of the public. https://owa.co.mason.wa.us/owa/#path=/mail/inbox 1/2 3/1/2021 Mail-GKenyon@co.mason.wa.us Richard Eger 206-999-6017 13920 E STR 106 Belfair,WA 98528 https://owa.co.mason.wa.us/owa/#path=/mail/inbox 2/2 Cc:CMMRS Neatherlin, Shutty, Trask Cle"rk McKenzie Smith From: Richard Frohlich <richard_frohlich@msn.com> Sent: Sunday, February 28, 2021 10:36 AM To: McKenzie Smith Subject: Roy Boad road and Belfair Sewer Follow Up Flag: Follow up Flag Status: Flagged Honorable county commissioners, I am writing this letter in response to information I received related to the Boad Road and the request for the county vacating ownership to private development for eventual build of apartment building. Please do not give this county owned asset away. It has value and allows for possible future use by the county. It is a developer responsibility the invest the dollars needed to bring their project to fruition, as such they should purchase the land or modify plans to work around the right of way. In addition, I was made aware of the possible addition of the Belfair Sewer up to the new transit station by log yard road. Please do not invest$8M dollars of funds the county does not have for a "future" possible gain. If there is anything the county should realize is to not mortgage future dollars on a possible promise of future development.The citizens cannot currently afford the current sewer,why would we invest more dollars with no ability to recoup the investment in the near future?We do not need more debt related to the sewer! In addition the risks related to the project costs cannot be underestimated. Finally as a 20 year Belfair resident, I would respectfully ask you to listen to our commissioner, Randy. He understands his constituents and our concerns. With regards, Richard Frohlich (360)620-1815 1 appreciate Sent from my Verizon Motorola Smartphone 1 Cc:CMMRS Neatherlin, Shutty, Trask �C-1erk� McKenzie Smith From: Diane Zoren Sent: Monday, March 1, 2021 1:29 PM To: Kevin Shutty; Randy Neatherlin; Sharon Trask Cc: McKenzie Smith Subject: FW:Vacation of Roy Boad Road FYI From: laura@butchboad.com<laura@butchboad.com> Sent: Monday, March 1, 2021 1:11 PM To: Diane Zoren <Dlz@co.mason.wa.us> Subject:Vacation of Roy Boad Road To Mason County Commissioners: I respectfully request that Action Item 8.5 concerning the vacation of a portion of Roy Boad Road be removed from the agenda to be voted on separately after-public comment and discussion. Thank you, B►,_tchv 3ovdl Managing Broker Reid Real Estate Belfair,Washington Cell: 360- 731-1694 Fax: 360-277-5155 b-Litch@.butchboad.com ' 1 Cc:CMMRS Neatherlin, Shutty, Trask McKenzie Smith From: Sharon Trask Sent: Tuesday, March 2, 2021 8:45 AM To: McKenzie Smith Subject: Fw: Question Received from the Mason County Website - Fyi S kzwo-w Tra,,( . Mason County Commissioner District 3 Office 360-427-9670 X419 Cell 360-688-0055 From:gold_fred@hotmail.com <gold_fred@hotmail.com> Sent: Monday, March 1,20213:24 PM To:Sharon Trask Subject:Question Received from the Mason County Website- From: Fred Gold Dept Sent To: Commissioner Dist 3 Message:I understand from the agenda for this weeks meeting that vacating a section of Roy Boad Road is being considered. As a 40+year resident of the greater Belfair area I am concerned that the county would consider vacating this section of road. Options for traffic changes/improvement in Belfair are very limited and giving away this road right of way appears to limit them even further. The only way I can see to decrease some of the traffic flow on Highway 3 coming to the light at NE Clifton Lane(with out crossing the railroad tracks at some point)would be to siphon some of the traffic heading out the North Shore onto Roy Boad and then down to NE Clifton Lane below the Safeway shopping complex. We know in the summer that traffic from that light can back up to Lake Flora Road or further and with such limited options to move traffic in Belfair I cannot see giving an option way without some comprehensive study and exploration of this option. So I encourage the commission NOT to vacate this section of Roy Boad road. 1 Cc:CMMRS Neatherlin, Shutty, Trask Tlerk; McKenzie Smith From: Sharon Trask Sent: Tuesday, March 2, 2021 8:49 AM To: McKenzie Smith Subject: Fw: Question Received from the Mason County Website - FYI Sltia-Yo-w Ti-a,.4o Mason County Commissioner District 3 Office 360-427-9670 X419 Cell 360-688-0055 From:furnisheli377@gmail.com <furnisheli377@gmail.com> Sent:Tuesday, March 2, 20218:28 AM To:Sharon Trask Subject: Question Received from the Mason County Website- From:Eli A Furnish Dept Sent To:Commissioner Dist 3 Message:To whom it may concern, my name is Eli Furnish and I own the 16 acre parcel of land,formally the Pearl Lewis property, that is just north of the proposed development on Roy Boad Rd.As a long time resident(50+years) I would like to voice my concerns about the proposed vacation of the old Clifton Rd.easment to allow developers to build their appartments. 1.)The increased traffic from the apt. complex will be a major issue at the juntion of Roy Boad and Clifton lane.as it gets backed up enough during peak times(P.S.N.S.traffic), holiday and summer traffic.This intersection can barely handle the current conjestion. 2.) 1 also have major concerns about drainage and the impact on the wetlands to the west of the proposed development. During the rainy season the water naturally flows down the hill and through their property.What I haven't heard addessed yet is the storm drain that runs under Hwy 3 approximately halfway between McDonalds and the train trestle that drains onto the property above and to the north of the proposed development which adds to the water volume that comes down the hill. 3.)As Randy Netherland said,if the county vacates the rights to the easment and then in the future decides to build an off ramp they would have to acquire a large part of my property to proceed. It would be detrimental to the wildlife that depends on my property for their survival, as I choose to leave it natural for their benefit. Thank you for your time and consideration in this matter. sincerly Eli Furnish (360-550-5676) 1 Cc:CMMRS Neatherlin, Shutty, Trask G McKenzie Smith From: Sharon Trask Sent: Tuesday, March 2, 2021 8:46 AM To: McKenzie Smith Subject: Fw: Question Received from the Mason County Website- FYI sk"L ro-w Tr" Mason County Commissioner District 3 Office 360-427-9670 X419 Cell 360-688-0055 From: Ihvalue@q.com<Ihvalue@q.com> Sent: Monday, March 1, 20213:41 PM To:Sharon Trask Subject:Question Received from the Mason County Website- From:Drew Davies Dept Sent To:Commissioner Dist 3 Message:Dear Commisioner, I am writing about the proposed vacation of Roy Boad Road in Belfair. I strongly support the vacation. I saw the meeting on Friday where a fellow commissioner proposed blocking this action in order to hopefully run a high speed,high volume, one way highway exit past commercial property that they own. I found this shocking.This proposal would further delay the proposed apartment complex slated for the property costing the sewer systems hundreds of thousands in connection fees, but each month of delay is costing$10,000 a month in user fees. I own a property adjacent to the proposed apartment and I fully support the development. The area needs additional housing and the jobs and industry which come with it. I was also disappointed to see the fellow commissioner lobbying real estate agents for a quid pro quo type of support. This action would clearly be against the best interest of the industry which has historically supported increased housing and economic growth. I hope! that you will support the vacation action Sincerely Drew Davies 1 Cc:CMMRS Neatherlin, Shutty, Trask "` e Clerk Jeal chest A'JW"'o-(�sor� cooy�A MASON COUNTY COMMISSIONERS Z9 411 NORTH FIFTH STREET 4�1.! SHELTON WA 98584 Mason County Fax 360-427-8437, Voice 360-427-9670, Ext 499;275-4467 or 482-5269 1854 Commissioners I AM SEEKING APPOINTMENT TO Timberland Regional Library Board of Trustees NAME: Debbie Olig ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: E-MAIL: (OR AREA IN THE COUNTY YOU LIVE) ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS 1.Mason County Concert Association COMPANY: Gardiner MT Public Schools 1975-2015 yRS 2.Grapeview Community Assoc: Membership Co-Chair and Scholarship POSITION: Teacher/Counselor Committee member 3.North Mason Boys and Girls Club Volunteer COMPANY: YRS 4.Mason County History Society Member POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Reading the Action Plans and Strategic Direction Plans make me believe the libraries are staffed by educated . professionals.The Board.Members must study to keep up.Their job is to encourage all the ongoing improvements.and to advise when enthusiasm overcomes the constraints of common sense and fiscal responsibility. Board members should visit every library in the organization. What interests, skills do you wish to offer the Board, Committee, or Council? As a retired English teacher, I have had experience with libraries.When the pandemic allows, I plan to join the Friends of the Library because I enjoy interacting with the public, planning events, and even baking for them. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) There are none. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings?. Yes Realistically,how much time can you give to this position? Quarterly Monthly X Weekly Daily Z ,, �,�{^ Office Use Only JL V"�- 63-6;,-2pzl Appointment Date Signature Date Term Expire Date Cc:CMMRS Neatherlin, Shutty, Trask CCle k 0.001 d ftu 4. nQ�ItL .�` `9 Washington State Licensing and Regulation PO Box 43098 met »%3� Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360) 664-1600 Fax—(360) 753-2710 CORRECTED COPY March 4, 2021 47EB LLC 9903 NE 138TH PL KIRKLAND WA 98034-1809 Re: 47EB LLC 14249 W CLOQUALLUM RD ELMA WA 98541-9659 LICENSE No.: 416726-7G UBI: 604-646-119-001-0001 Your license has been approved for the following: MARIJUANA PRODUCER TIER 1 MARIJUANA PROCESSOR This license is valid through July 31, 2021. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with marijuana endorsement(s) within 15 days, please contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. The license allows you to produce a maximum of 2,000 square feet of cannabis for sale at wholesale to cannabis processor licensees and to other cannabis producer licensees. This license also allows you to process, package, and label usable cannabis and cannabis- infused products for sale at wholesale to cannabis retailers. *As of April 1, 2018 —The WSDA will regulate the processing of all Cannabis-Infused Edibles through an endorsement program. To get more information about the endorsement please call the WSDA at (360) 902-1876 or visit the WSDA's Cannabis Infused Edible website. The licensee must ensure required information is entered into the traceability system and kept completely up-to-date as stated in WAC 314-55-083(4). Persons under 21 years of age are not permitted on the premises. A sign reading "Persons under twenty-one years of age not permitted on these premises" must be posted in a conspicuous location at each entry to the premises (WAC 314-55-086). Page 2 Changes in ownership, alterations to your operating and/or floor plan, and business relocation require prior Board approval. If you wish to make such changes, please contact our office for assistance. In accordance with WAC 314-55-020(15) the issuance of a license by the WSLCB shall not be construed as a license for, or an approval of, any violations of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. Your marijuana license can be renewed through the Department of Revenue Business Licensing Service. Information on how to do this will be included on your renewal notice. Your access to the traceability system will begin the first business day after you receive this letter. Visit our website at: hftps://Icb.wa.gov/mmtrace/get started with leaf-article for directions on how to access the traceability system. Sarah `Worleylels Marijuana Licensing Specialist 360-664-1610 cc: Enforcement Office Mason County Commissioners File Marijuana 9/4/14 TBUT; g JGZUa TTTm pug asuaoTT eugnCTJgw eq4 maueJ oZ AZTJoying TBUT,� angy sJagwaw pJgog eq_qoTmmmapJJ$apxg6®Teg4ouag JapJo TeTZTuT ug enssT pug eouepTAe ayl JLo TTg JapTSUOO TTTM ebpnf MPT 9ATZeJ4STUTwpg ayj •suoijoeCgo Jo UOTjOelgo JnoA j.o lioddns UT soueptne zueseid Apw noA 'UOTZepuewwoOOJ TgmeueJ-uou eqj Zioddns oZ e6pn[ MVT eAT1gJjSTUTwpg Ug eJoLeq 6uTJgey eye. zg eye. Zg eoUepTAe luesaJd 0Z peJTnbeJ aq TTTM uOTsTATO 6UTSUaOT] S,pJEOg ayj 'noA A;Tlou TTTM em `6uTJgey le Jo; 3.senbeJ AlewTl saXgw aesuaOTT eqZ ;I 'esuaOTT guenCTJgw JTeyz ;0 T'emeuaJ-uou zseluoo o} 6uTJgey g }senbeJ 01 Z46TJ GqZ Sey OSTB aaSUOOTT eqj 'uoTSTOap slgZ Job. 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AzTunzioddo JnoA ST STyj •s/Cep 06 zunoge uT eJTdxe llTM S8SUeOTT guenCTJgw asoyM UOTZOTpSTJn[ JnoA UT sesiweid pasueOTT guenCTJgw J.o'ZSTT a PUTS. asgeld pasolou3 AZTunzioddO uoTloafg0 Jnok - uoTZoTpsTJnp JnoA uT suoTZLoTTddH TgmaueH esueOT-1 euen(TJeW :3H S.I�I UiS .I�31�:PJJ :AZTJogZnH Teool juea Awnoo uoseVW IZOZ 190 gojvw OILZ-ESL (09E) :0 Xgj A06'gM'bTT'MMM 260Et X09 0 d 77- `E - pjeog stgeuueo pue jonbt-1 aluls uoI6ui4sim �sejl Lx�al- I 5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge 'in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07/10 i C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 03/06/2021 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20210831 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . FCSLTE LLC BAYSHORE CANNABIS CO 415127 MARIJUANA RETAILER 3831 HIGHWAY 3 SHELTON WA 98584 0000 2 . WA GREEN PEAK LLC WA GREEN PEAK LLC 413655 NON-RETAIL PRIVILEGES 50 WEST WESTFIELD COURT #1 MARIJUANA PROCESSOR SHELTON WA 98584 6361 3 . SHEPHERD'S SOAP COMPANY, L.L.0 CREMA DE GALA 413009 MARIJUANA PROCESSOR 514 W BAMBI. FARMS RD SHELTON WA 98584 7493 4 . SHANE MCCARTHY AND COREEN DIGI MAC GARDEN 414152 MARIJUANA PRODUCER TIER 1 212 SE BANJO LN MARIJUANA� PROCESSOR SHELTON WA 98584 9204 Cc:CMMRS Neatherlin, Shutty, Trask C erk? Washington State d Liquor and Cannabis Board F^l E; Vav , PO Box 43098 Olympia WA 98504-3098, (360) 664-1600 � r5 a�t www.liq.wa.gov Fax #: (360) 753-2710 aL 08 2021 March 06, 2021 Dear Local Authority: Mason Counter RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Cor,,rnissiorcrs Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board! 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If, a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision.. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07/10 C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 03/06/2021 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20210630 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 KENNY, GEORGE TOP OF THE CORK 404783 BEER/WINE SPECIALTY SHOP E 18351 HWY 3 STE B ALLYN WA 98524 0000 2 . ANAYA-SAHAGUN-RODRIGUEZ, INC THE BISTRO AT LAKELAND VILLAGE 364081 SPIRITS/BR/WN REST LOUNGE + 470 E COUNTRY CLUB DR ALLYN WA 98524 8793 3 . CARPE DIEM, INC. BEAR CREEK COUNTRY STORE & FEED 358653 GROCERY STORE - BEER/WINE NE 3530 OLD BELFAIR HWY BELFAIR WA 98528 0000 4 . BENT BINE BREW CO., LLC BENT BINE BREW CO 423624 MICROBREWERY 23297 NE SR 3 BLDG C BELFAIR WA 98528 0000 5 . LEE, RANDY BOK RANDY'S SHORT STOP 361285 GROCERY STORE - BEER/WINE 24100 NE HWY 3 BELFAIR WA 98528 0216 6 . KUGLER, DANA JOANN MADDY'S OLD TOWN FLOWERS 430246 BEER/WINE GIFT DELIVERY 23781 NE STATE ROUTE 3 #101A BEER/WINE GIFT DELIVERY BELFAIR WA 98528 9814 7 . DEREK RONAN BEKEMANS EAGLE CREEK SALOON 361867 SPIRITS/BR/WN REST LOUNGE - 31281 US HWY 101 SPIRITS/BR/WN REST LOUNGE - LILLIWAUP WA 98555 9787 8 . TAYLOR SHELLFISH COMPANY, INC. TAYLOR SHELLFISH FARMS 411710 GROCERY STORE - BEER/WINE 130 SE LYNCH RD SHELTON WA 98584 8615 C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 03/06/2021 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20210630 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . SKOKOMISH INDIAN TRIBE THE LUCKY DOG 083168 SPIRITS/BR/WN REST LOUNGE - 19330 HIGHWAY 101 N SHELTON WA 98584 9781 10 . SKOKOMISH INDIAN TRIBE TWIN TOTEMS DELI & GROCERY 070682 CLS SPIRITS RETAILER 19390 HWY 101 N SHELTON WA 98584 9781 WINE RETAILER RESELLER 11 CHAFE, KIRK ALLAN UNION COUNTRY STORE 082522 GROCERY STORE - BEER/WINE 5130 E STATE ROUTE 106 UNION WA 98592 9511 12 . ALDERBROOK GOLF & YACHT CLUB ALDERBROOK GOLF & YACHT CLUB 356322 SPIRITS/BR/WN REST LOUNGE + 330 E COUNTRY CLUB DR EAST UNION WA' 98592 9757 3/8/2021 Mail-GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask aCle k. FW: Gorst coalition MOU and resolution supporting regional approaches to infrastructure McKenzie Smith Mon 3/8/2021 11:05 AM To:Ginger Kenyon <G Kenyon @co.masonma.us>; Good morning Ginger, Would you please add this as correspondence for the March 16, 2020 meeting? Thank you so much, McKenzie Smith � ll N.Y Clerk of the Board,Records Specialist Mason County Commissioners Office M,A.I' 0 8 20/2 (360)427-9670 ext.5891 msmith@co.masonma.us e, hftp://www.co.mason.wa.us/ Mason County Cor-11Mi-3Si0JJ&-s 'Please note:Mason County complies with the Public Records Act Chapter 42.56 RCW.As such,any a-mail sent io and/or from the County maybe subject to public disclosure. From: Ken VanBuskirk<kenvanb@gmail.com> Sent:Sunday, March 7, 2021 6:11 AM To:Sharon Trask<STrask@co.mason.wa.us>; Kevin Shutty<KShutty@co.mason.wa.us>; Randy Neatherlin <RandyN@co.mason.wa.us> Cc: McKenzie Smith<msmith@co.mason.wa.us>; Frank Pinter<FPinter@co.mason.wa.us>; Kell Rowen <KRowen@co.mason.wa.us>; Loretta Swanson <LorettaS@ co.mason.wa.us> . Subject:Gorst coalition MOU and resolution supporting regional approaches to infrastructure Commissioners, I understand you will be discussing the Gorst Coalition MOU and supporting Resolution at tomorrow's briefing. Please recognize receipt and consider these comments in your deliberations. I support the resolution with one exception, I still have reservations about the feasibility and safety of the"Romance Hill connector". With that one exception I feel the resolution should be adopted unanimously in connection with the Counties involvement with the important Gorst Coalition and its stated purposes. In my opinion this is a project long overdue for the entire region.The resolution, as written, clearly recognizes and supports the County's commitment to this important regional effort and partnerships. Given the two important membership roles Mason County will fill on the Coalition; of membership in the decision making Executive Committee and membership in the non decision making Technical Advisory Committee I would respectfully suggest that a Commissioner that supports the complete resolution serve on the Executive Committee. I would also suggest that the Technical Advisory Committee membership be filled by a Mason County Public Works staff like Ms. Swanson or Mr.Collins or a Community Development staff like Ms. Rowen. I also think the County should be very involved in the Coalition Building Partners Committee. Thank you for being involved in this important Coalition it is an important investment in our future and will be a legacy project for generations. https://owa.co.mason.wa.us/owa/#path=/mail 112 3/8/2021 Mail-GKenyon@co.mason.wa.us Best to you, Ken VanBuskirk Belfair McKenzie, please submit as correspondence at next BOCC meeting. https://owa.co.mason.wa.us/owa/#path=/mail 2/2 r. Cc:CMMRS Neatherlin, Shutty, Trask KAM 4 ILCHE S E A F A R M S Premium Mussels - Fresh from Puget Sound WA Cert.#217SS S.E. 2741 BLOOMFIELD ROAD PHONE (360) 427-5774 SHELTON, WASHINGTON 98584 USA FAX (360) 427-0610 Mason County Board of County Commissioners March 4, 2021 411 North 5th Street Shelton, WA 98584 Commissioners; We write to strongly encourage the Commission to act on an opportunity for Mason County to tackle the growing housing crisis in the county. Please enact the one-tenth of one percent local sales tax increase that was provided by the legislature last year as part of HB 1590. Funds raised in this manner are dedicated directly to building affordable housing, addressing homelessness,and providing associated services. As you know, housing costs are skyrocketing in the Puget Sound area, including in Mason County. Many folks are finding housing to be more and more unaffordable, and this will likely be exacerbated if the moratorium on evictions is lifted at the end of March. The time to act is now-enacting the local tax increase would have the effect of raising $900 thousand each year to tackle these problems. As a Mason County business, we often view with a wary eye any effort to increase the tax burden on individuals and businesses. In this case, however,the additional revenue source and tax is well warranted. It stands to assist citizens who are most vulnerable to the housing crisis: low income individuals, the elderly, working poor, and those who are homeless or living at the margins. To have a strong community(and healthy business climate) we need to create avenues for these folks to afford housing. The 1/10 of one percent tax does just that. As the housing crisis has deepened over the past several years,federal and state financial assistance has not kept pace to address it. In 2020 the legislature provided a local remedy, in the form of HB1590. We urge you to make use of it, by enacting this much-needed tax increase. Thank you for your attention to this vital issue. Sincerely, . °° Y� Emily Garlich Charlie Stephens Kamilche Sea Farms kfascl-i County Shelton WA Co: missioners Cc:CMMRS eatN herlin, Shutty, Trask Gle k League of Women Voters© of Mason County P.0.Box 2465•Shelton,WA98584•info@lwvmasoncounty.org •www.lwvmasoncounty.org hftps:iiwww.facebook.com/LWVMasonCounty BOARD OF March 4, 2021 DIRECTORS Amy Davis Dear Mason County Commissioners, Karen Herr Co-Presidents The League of Women Voters of Mason County appreciates this Bobbie Stady Carole Butkus opportunity to advocate for the use of funds made available by passage Vice Presidents of HB 1590 which allows county government to raise the local sales tax Pat carpenter by .1% and dedicate those dollars to both building new low-income Treasurer housing units and providing services in those units. Polly Hankin Jonnel Fagergren Linda Steffen Several years ago, in an effort to inform our membership and to Secretaries generate citizen interest in solutions to the condition of poverty and COMMITTEES the affordable housing crisis, our League presented a series of Programs programs highlighting local service groups and organizations focused Membership on longstanding economic issues. And recently, we hosted a program Voter Services on Housing and Homelessness in Washington State pinpointing the Climate Change indicators of where we are in providing housing to our most vulnerable Centennial populations. As a result, we've come to these simple conclusions: a significant number of people in Mason County experience various levels of housing insecurity,the challenge of Covid-19 makes the situation more dire than ever, housing is a basic need which when met will actually lead to economic growth, we can monitor our jurisdiction's comprehensive plans to provide adequate housing, we can take action in support of policy changes at the legislative level to ensure housing for all. But right now, we can take advantage of another source of revenue made available to local government with the passage of HB 1590. This would be a positive step toward addressing our housing needs. Please consider doing what other cities in our state have already started. Use these dollars to invest in our neighbors. Sincerely, Amy Davis LWVMC Co-President Cc:CMMRS Neatherlin, Shutty, Trask ° �Clerk � the e FOR YOUTH DEVELOPMENT° FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY March 9, 2021 Commissioners 411 N. 5th Street Shelton WA 98584 Dear Commissioners, Since the YMCAs founding in 1844, safe, affordable housing has been central to our mission. Building, maintaining and strengthening communities cannot occur without expanding the diversity of housing options. As you know the legislature passed HB1590 allowing taxes to be implemented directly by city and county elected bodies, saving valuable time and resources for local governments. I encourage you to utilize this tool as it offers an important response to the housing affordability crisis in throughout our region. At the Y, we believe all people should be housed. Our focus of healthy living, developing youth and being socially responsible drives us to meet communities' in their greatest need. As the hosing crisis continues people are suffering unnecessarily, communities are not living up to their full potential and too many divisions are being drawn. Affordable, safe and stable housing is a driver for economic growth and can both retain as well as attract new businesses and employee to the area. Up to 80% of job growth comes from existing business and they need more employees who can live near where they work. The more household spend on housing, the less they can have to spend on everything else. Potential new employees and new businesses for the region often examine migration and commuting patterns prior to making their important decisions on where to live or locate their business. Data discovered when we built the Shelton Family YMCA showed that Mason County is largely a commuter county with 43% of the workforce working outside of the county. Offering in-county, living wage jobs AND affordable housing provides strong incentive for the labor force to make their economic contributions locally. You can help lead us out of the regional housing crisis! As the Y we are here for good and willing to assist with this critical issue. Sincerely, Kyle Cronk President/CEO South Sound YMCA NEWS RELEASE March 16th, 2021 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5T" ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Onsite Sewage Advisory Committee Vacancy Mason County is seeking one "watershed" representative to serve on the Mason County Onsite Sewage Advisory Committee. This committee provides technical expertise to the Mason County Community Services Department in the development of ordinances, policies, procedures and priorities that will protect the public health and be consistent with state and local regulatory mandates. This committee is currently meeting quarterly at 5:00pm. Appointed members serve a three-year term. Applications to serve on this committee are being accepted until filled and should be submitted to Mason County Commissioners, 411 N. 5'h Street, Shelton, WA 98584. Application forms may be obtained from the Commissioner's Office, (360) 427- 9670 ext. 419 or visit our website at www.co.mason.wa.us. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Sharon Trask Chair J, n, Board of Mason County Commissioners Proceedings Commission Chambers a 411 N 51'' St, Shelton, WA 98584 February 23, 2021 1. Call to Order—The Chairperson called the regular meeting to order at 9:06 a.m. 2. Pledge of Allegiance— Fire Chief Matthew Welander led the flag salute. 3. Roll Call— Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor and Marijuana Licenses due to expire, Liquor License application for Briggsy Golf, Change of Corporate Officers for KAI'DRO, and an Application for Change of Location for the Rocky Brook Ranch. 4.1.2 Federal Energy Regulatory Commission sent in a letter regarding Standard License Articles 19 and 20. 4.1.3 Homes First sent in the annual report for 2020. 4.1.4 William Ryberg sent in an application for the Timberland Regional Library Board of Trustees. 4.1.5 Brenda Sturnip sent in a letter regarding Roy Boad Road off of Highway 3. 5. Open Forum for Citizen Input Ken VanBuskirk commented that the Gorst Coalition Memorandum of Understanding is a long overdue project. He sees the potential resolution as strengthening and beneficial for the Coalition and partnerships. With unanimous support of this resolution, it could be the catalyst needed to pursue the fundraising model. 6. Adoption of Agenda Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes No minutes for approval. 8. Approval of Action Agenda 8.1 Approval of Warrants&Treasure Electronic Remittances Claims Clearing Fund Warrant# 8077620-8077855 $ 1,109,740.07 Direct Deposit Fund Warrant# $ Salary Clearing Fund Warrant# $ Treasurer Electronic Remittances $ Cmmr.Trask/Shutty moved and seconded to approve action item 8.1. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider a petition for annexation of additional property into Mason County Fire Protection District No. 16. Staff: Diane Zoren (Exhibit A, Resolution * 2021-010) Auditor Paddy McGuire shared there are two methods by which a fire district can annex land: (1) by petition of landowners if you get 60% of the land area to be annexed or(2) by election if you get a petition with 20% of the voters in an area. Most of this land is owned by the National Forest Service who would not sign a petition. There are only two registered voters in this area which is west of Lake Cushman. The Fire District received a petition with qualifying signatures from 50% of the landowners. Once this petition is accepted the decision goes to the Board, back to the Fire District, and finally to the Auditor to be placed on the ballot presumably for April 27, 2021 Special Election. Cmmr. Neatherlin asked if this will be the same type of election where you will need 50% of the votes plus one. Paddy answered yes. Ken VanBuskirk commented he has worked for the Forest Service for a number of years and this annexation makes the most sense since the Fire District could be there quicker than any other responding agency. Fire Chief Welander clarified this annexation does not actually cover Forest Service land, however it does contain City of Tacoma property and Green Diamond land. Ultimately this is to correct an oversight where this land was thought to be protected by Fire District 18. When it was discovered that Fire District 16 was going into unprotected land it became an Auditor question of gifting of public funds because no fees or taxes were being collected in that area while a great deal of time and fuel was being spent. Cmmr. Shutty/Trask moved and seconded to approve Public Hearing to consider a petition for annexation of additional property into Mason County Fire District No. 16. Motion carried unanimously. N-aye; S-aye;T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:26 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty, Commissioner Sharon Trask, Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 8,2021 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty and Trask met in closed session from 9:00 a.m.to 9:26 a.m. with Frank Pinter for a labor discussion. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Jennifer Beierle presented the February financial report. Current Expense cash balance at end of February is$14,724,531. • Jennifer reviewed the ER&R cash reconciliation from 1/1/2015 to 2/29/2020. In March 2020,the Current Expense,Health Services and Information Technology Departments separated from ER&R and use an outside service for fleet management. The ER&R fund Balance needs to be allocated at the end of February 2020 to those departments that paid into the fund as of that date. The budget transfers from ER&R to Current Expense,Public Health and Information Technology are budgeted in the 2021 budget. • Jennifer reviewed the 2021 Budget Supplemental Appropriations calendar which is planned for two amendments. • Ross McDowell discussed moving to a"dot gov"domain for Mason County and the process that will be followed for the transition. There will be uniform email address going by first name period last name;masoncounty.gov. Budget impact is$700/year and comes with more control. • Frank Pinter shared a Building 10 update.Temporary certificate of occupancy received last week; the City is allowing the County to use the building without some of the construction requirements complete—ADA compliance of sidewalks,landscape, lighting,parking issues,curb modification requirements, ingress and egress. Architect is completing drawings shortly. • Frank discussed review of process for replacement of Support Services Director.He provided the Commissioners current and previous job descriptions for positions and asked the Commisioners to provide him feedback. This will be brought back to the next briefing. • Dawn Twiddy presented MOU between Teamsters Local Union#252 scrivener error on holiday compensation that Consolidated Sewer and Waste Operators get additional holiday pay. • Frank discussed consideration of in-person Commission meetings. Requirements would allow County to open Commission Chambers to 5 public and 3 staff,overflow managed in lobby area where 3 attendees could be accommodated. Information for each attendee would have to be taken for contact tracing purposes. Staff concerned with meeting OPMA requirements. Commissioners agreed to continue meeting virtually and wait for Phase 3to see what that looks like. • Ross shared that the State currently does not have a Phase 3 plan. Dave Windom is part of a work group that is trying to come up with a Phase 3 Plan. • Frank shared there are two positions open for Lewis-Mason-Thurston Area Agency on Aging. Commissioners would like to interview both applicants. • Ross gave an Area Command Update. At last Thursday's vaccination clinic 1,200 211 COVID 19 shots were given;the North Mason Wednesday clinic, 870 shots were given. Mason County's distribution is well above average and the state is not sending vaccines this week. Unsure if we will have shot clinic the following week. Ross will request a letter of appreciation for volunteers working at the shot clinics. • Commissioners discussed Gorst Coalition MOU and resolution. Cmmr. Shutty stated we are investing in a lot of projects in Belfair and the resolution serves as a reminder.He is concerned about how the County is being represented as at some meetings. Cmmr.Trask feels the resolution is solid and shows the County as a team player. Cmmr.Neatherlin feels the resolution is grandstanding and has nothing to do with the Gorst MOU and he is not supportive of the resolution. Cmmr. Shutty doesn't feel the resolution is grandstanding,but rather shows the actions the Commission has taken. It was agreed to bring forward the MOU and resolution to the next meeting. There is no issue with the County logo being used. Board of Mason County Commissioners' Briefing Meeting Minutes March 8,2021 • Letter of Support to City of Shelton workforce housing. Cmmr. Shutty tabled this indefinitely because the City may be going in a different direction. • KMB Jail Study. Cmmr. Shutty asked this be brought up to see where we are at with prioritizing building a jail.Frank stated KMB is 50%complete with scope of work. Ready to schedule virtual meeting to discuss potential building sites. Frank is concerned with legislation that may change jail standards. Frank will schedule a virtual briefing meeting. • Cmmr. Shutty brought up how correspondence directed to the Commission should be handled. Issues to consider: When are emails read into the record verbatim;can items be held up to the camera during a meeting. Cmmr.Neatherlin suggested staff draft a policy for the Board to consider and Cmmr.Trask would like legal staff s position on this and see if there are guidelines from MRSC 10:40 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Michael MacSems presented a request for$1,000 to the Mason County Historical Society to purchase a wireless security system for the museum approved to move forward. • Approval of amendments for the Eviction Rent Assistance Program Grant. • Request for a full-time Plan Examiner/Building Inspector and will be budget neutral. The front desk in-take has improved and the goal is to reduce the bottle neck in the plans examine area. Currently they have 2 dedicated plan examiners, lead Building Inspector also does plans examine work. Kell and Josh are putting together expectations for the amount of time to do plan review for the various types of plans. Goal for permit issuance is at or below 3 months. Cmmr. Shutty asked about long-term retention of staffing level. Kell believes there is enough growth now and in the future to add this staff person. Commissioners support adding the staff and requested benchmarks be established. • Alex presented updates to the proposed Water Quality Program that include a 5-year sunset. The Commissioners are supportive of the proposal and there is no formal action at this time. • Dave updated the Commissioners on work he is a part of in creating a Phase 3 to the COVID restrictions. 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Request to purchase GPS fleet modules approved. • Request to post to fill GIS position approved. • Announcement that Jeremy Seymour has been selected as Road Operations Manager and permission to advertise the vacated position approved. • Reminder of public hearing for the hauling services agreement on March 16. • Staff is working with United Way for a free dump day. 11:20 A.M. Sheriffs Office Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Ecology grant for litter pickup will be placed on agenda for approval. • Sole source purchase of moveable divider wall for the Sheriff s Office that will allow for physical training and classroom space. • Request to purchase blinds was approved to move forward. • Request for dash and body cameras for deputies. Undersheriff Adams believes cameras will reduce the County's liability and his recommendation is to move forward with exploring the options for cameras. There doesn't appear to be funding coming from the state. The Commissioners are supportive of cameras but want to know the total cost including staff. 11:30 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Provided the Winter 2021 Quarterly Report. Board of Mason County Commissioners' Briefing Meeting Minutes March 8,2021 • Request to fill the 4-H Coordinator that will be vacated the end of August. Request is to increase this to a full-time position and Dan was referred to Human Resources. 11:45 A.M. Interview for Planning Advisory Committee Commissioners Neatherlin,Shutty and Trask attended via Zoom. • The applicant withdrew his application. The meeting adjourned at 11:57 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Sharon Trask Kevin Shutty Chair Commissioner Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dave Windom / Todd Parker Action Agenda x Public Hearing Other DEPARTMENT: Community Services EXT: 260 DATE: 3/16/21 Agenda Item # 8.1 Commissioner staff to complete) BRIEFING DATE: 3/8/21 BRIEFING PRESENTED BY: Todd Parker [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Eviction Rent Assistance Program Grant: Additional Funding Background: The Department of Commerce is allocating an additional $227,668 through state funds for the Eviction Rent Assistance Program (ERAP). The following table provides the funding recommendation by the Housing and Behavioral Health Advisory Board. Award Recommendation Crossroads Shelton Youth Connection Mason County TOTAL Administration 0 3,000 5,300 8,300 Operations 22,700 6,000 0 28,700 By and For(5%) 11,000 0 0 11,000 Rental Assistance 1 149,668 1 30,000 0 179,668 TOTAL 183,368 391000 5,300 227,668 Crossroads Housing has 175 people on a wait list and Shelton Youth Connect 15. The breakdown by area on the Crossroads Housing wait list is as follows: Shelton: 95 Belfait:49 Allyn: 5 Tahuya: 6 Union: 3 Hoodsport: 8 Grapeview: 3 Budget Impacts: No impact to the general fund. Public Health budgeted $5,300 in administration. RECOMMENDED ACTION: Approval of Amendment B Grant Number 21-4614C-117 with the Department of Commerce in the amount of$227,668 and approval of amendments with Crossroads Housing and Shelton Youth Connection. Attachment(s): Department of Commerce, Shelton Youth Connection and Crossroads Housing Amendments Amendment Grant Number:21-4614C-117 Amendment Number:B Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Eviction Rent Assistance Program RAP 1.Grantee 2.Grantee Doing Business As(optional) Mason County Health Services 415N6THST SHELTON,WA 98584 3.Grantee Representative 4.COMMERCE Representative Casey Bingham Kathryn Dodge PO Box 42525 Fiscal Manager Grant Manager 1011 Plum St SE 360-427-9670 ext 562 (360)764-9682 Olympia,WA 98504-2525 caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov 5.Current Grant Amount(and any 6.Amendment Amount 7.New Grant Amount previous amendments or budget revisions) $500,876.00 $227,668 $728,544 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal:X State:X Other: N/A: 2/15/21 6/30/2021 11.Federal Funds(as applicable): 12.Federal Agency: 13.CFDA Number: $500,876.00 US Dept.of Treasury 21.019 14.Amendment Purpose: Adds funds from the state Disaster Response Account. COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget,and Attachment"C"- Grant Guidelines.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee.Any reference in the original Grant to the"Grant" shall mean the"Grant as Amended". FOR GRANTEE FOR COMMERCE Signature Diane Klontz,Assistant Director Community Services and Housing Division Print Name,Title Date APPROVED AS TO FORM ONLY Date Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce Amendment This Grant is amended as follows: Attachment B Budget Current Grant Amendment Amount New Grant Amount Amount Budget Category (and any previous amendments or budget revisions) Administration $11,700 $8,300 $20,000 Rent $434,776 $179,668 $614,444 Operations $33,205 $28,700 $61,905 By& For $21,195 $11,000 $32,195 Total $500,876 $227,668 $728,544 ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND EFFECT. 2 Contract Between Mason County and Shelton Family Center DBA Shelton Youth Connection Professional Services Contract#SFC:CaresAct.ERAP (MC Contract#20-083) Amendment# 1 The purpose of this amendment'is to increase the total contract award for the Eviction Prevention Program IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES)Act(P.L. 116-136) 2. AMENDMENT TERM: February 15, 2021 —June 30, 2021 3. TOTAL AWARD for the above term: $39,000 4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP" 5. EXHIBIT C— BUDGET a. Administration: 3,000 b. Operations: 6,000 c. Rental Assistance: 30,000 6. SCOPE OF SERVICE: a. The available funds will not meet the demand for assistance. Therefore, the Contractor shall prioritize households that are under 50%AMI, ensure equitable access as referenced in the grant guidelines item 7.1 to meet the performance measure, and households that have one or more persons that lost their job due to Covid-19. b. The contractor shall also ensure that all households are served throughout Mason County proportional to the percentage of people living in poverty. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2021. ONTRA TOR MASON COUNTY Susan Kir off Randy Neatherlin, Chair Executiv Director, Shelton Youth Connection Mason County Board of County Commissioners 1 Contract Between Mason County and Crossroads Housing Professional Services Contract#CH:CaresAct.ERAP (MC Contract#20-084) Amendment#4 The purpose of this amendment is to increase the total contract award for the Eviction Prevention Program IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES) Act(P.L. 116-136) 2. AMENDMENT TERM: February 15, 2021 —June 30, 2021 3. TOTAL ADDITIONAL AWARD: $183,368 4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP" 5. EXHIBIT C— BUDGET a. Operations: 22,700 b. By and For Organization: 11,000 c. Rental Assistance: 149,668 6. SCOPE OF SERVICE: a. The available funds will not meet the demand for assistance. Therefore, the Contractor shall prioritize households that are under 50% AM[, ensure equitable access as referenced in the grant guidelines item 7.1 to meet the performance measure, and households that have one or more persons that lost their job due to Covid-19. b. The contractor shall also ensure that all households are served throughout Mason County proportional to the percentage of people living in poverty. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. .IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2021. CONTRACTOR MASON COUNTY Tan F a i Randy Neatherlin, Chair cutive 8 ector, Crossroads Housing Mason County Board of County Commissioners 1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 3/16/21 Agenda Item # 8 2 (Commissioner staff to complete) BRIEFING DATE: 3/8/21 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of a Memorandum of Understanding between the Teamsters Local Union #252, General Services and Mason County to correct a scrivener's error in the Current Collective Bargaining Agreement(2019-2021). Background: A scrivener's error was identified in the Teamsters General Services Collective Bargaining Agreement in 11.5 Holiday Compensation, which should have included"and Consolidated Sewer&Waste Operators". The corrected language should be written as: "Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that day regardless of their work individual schedule. Part-time employees will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight(8) hours) on that day. Solid Waste Attendants and Consolidated Sewer & Waste Operators Solid Waste employees whose regular schedules include Martin Luther King Day, Presidents' Day, Memorial Day, Labor Day, Veterans' Day, and Day After Thanksgiving shall receive time and one-half (1 1/2) for all hours worked in addition to holiday pay. For work on other Holidays or for employees not regularly scheduled, see above. Consolidated Sewer & Wastewater employees whose regular schedules include any county observed holiday as listed in 11.1 shall receive time and one-half (1 1/2)for all hours worked in addition to holiday pay. Should any work be performed by an employee on a holiday at the approval and/or direction of their supervisor they shall be paid for time worked and overtime may result if, consistent with Article 6.4, it results in over forty (40) hours worked for the workweek. No employee shall be called on a holiday for less than four(4) hours, except those personnel serving Standby Duty." RECOMMENDED ACTION: Approval of a Memorandum of Understanding between the Teamsters Local Union #252, General Services and Mason County to correct a scrivener's error in the Current Collective Bargaining Agreement(2019-2021). Attachment: Memorandum of Understanding i MEMORANDUM OF UNDERSTANDING Between the TEAMSTERS LOCAL UNION#252, GENERAL SERVICES and MASON COUNTY Teamsters Local No. 252 and Mason County agree to correct scriveners' errors to the current Collective Bargaining Agreement(2019-2021)as shown below. Whereas:The parties are in a current Collective Bargaining Agreement with a term expiring December 31, 2021. It is further acknowledged that the parties currently and collaboratively negotiated for the terms and conditions of this January 1,2019 to December 31,2021 Collective Bargaining Agreement. Now, therefore, the parties agree to modify the terms of the 2019-2021 collective bargaining agreement as follows: 11.6 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that day regardless of their work individual schedule. Part-time employees will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work(not to exceed eight (8) hours) on that day. Solid Waste Attendants and Consolidated Sewer&Waste Operators: Solid Waste employees whose regular schedules include Martin Luther King Day, Presidents' Day, Memorial Day, Labor Day, Veterans' Day, and Day After Thanksgiving shall receive time and one-half(1 '/2)for all hours worked in addition to holiday pay. For work on other Holidays or for employees not regularly scheduled, see above. Consolidated Sewer & Wastewater employees whose regular schedules include any county observed holiday as listed in 11.1 shall receive time and one-half(1 '/2)for all hours worked in addition to holiday pay. Should any work be performed by an employee on a holiday at the approval and/or direction of their supervisor they shall be paid for time worked and overtime may result if, consistent with Article 6.4, it results in over forty(40) hours worked for the workweek. No employee shall be called on a holiday for less than four(4) hours, except those personnel serving Standby Duty. Executed this day of March, 2021 Teamsters Union Local No. 252 Mason County Russ Valpole, Sect surer Randy Neatherlin, Chair Y ( 33 a S andi rdiin, Business Agent 1of1 Teamsters Local Union#252/Mason County General Services Memorandum of Understanding(2019-2021) - Wastewater Holiday MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Casey Bingham Action Agenda X Public Hearing Other DEPARTMENT: Community Services EXT: 562 DATE: Agenda Item # S,3 Commissioner staff to complete) BRIEFING DATE: 2/22/21 BRIEFING PRESENTED BY: Casey Bingham [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Consolidated Contract CLH18253 Amendment 19 Amends Statement of Work for: 1. COVID-19 Coordinated Response: Extends the period of performance to 06/30/2021 and provides additional funding of 189,582 for Covid Case management and tracing. 2. Division of Emergency Preparedness &Response: Added Report Dates 3. ELC COVID-19: Extended Period from 12/31/2020 to 12/31/2021. 4. Emergency Preparedness &Response COVID-19 Local Cares: Extends performance period to 7/31/2021. S. Foundational Public Health Services: Extends Service Period to 6/30/2021 6. Injury and Violence Prevention: Extends Service Period to 8/31/2021 7. On-site septic system local management plan Implementation: Extends Service Period to 6/30/2021 and adds 30,000 in funding. S. Recreational Shellfish Activities: Extends Service Period to 6/30/2021 and adds 1,750 in funding. BUDGET IMPACTS: This increasing Amendment provides an increase of$189,582 in unbudgeted revenue the other 31,750 was budgeted in the 2021 budget to support Public Health's ongoing programs. RECOMMENDED OR REQUESTED ACTION: Move Amendment 19 CLH18253 Consolidated Contract to the Action Agenda. 3/3/2021 MASON COUNTY PUBLIC HEALTH 2018-2021 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 19 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as"DOH",and MASON COUNTY PUBLIC HEALTH,a Local Health Jurisdiction,hereinafter referred to as"LHJ",pursuant to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work,attached and incorporated by this reference, are amended as follows: ❑ Adds Statements of Work for the following programs: ® Amends Statements of Work for the following programs: • COVID-19 Coordinated Response-Effective July 1,2020 • Division of Emergency Preparedness&Response COVID-19-Effective January 20,2020 • ELC COVID-19-Effective June 1,2020 • Emergency Preparedness&Response COVID-19 Local CARES-Effective March 1,2020 • Foundational Public Health Services(FPHS)-Effective July 1,2019 • Injury&Violence Prevention(IVP)Overdose Data to Action-Effective September 1,2020 • OSS LMP Implementation-Effective July 1,2019 • Recreational Shellfish Activities-Effective July 1,2019 ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-19 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-18 Allocations as follows: ® Increase of$221,332 for a revised maximum consideration of$3,874,044. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. 3. Exhibit C-15 Schedule of Federal Awards,attached and incorporated by this reference,amends and replaces Exhibit C-14. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page 1 of 39 AMENDMENT#19 2018-2021 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: COVID-19 Coordinated Response-Effective July 1,2020.............................................................................................................. 3 DOH Program Name or Title: Division of Emergency Preparedness &Response-COVID-19-Effective January 20,2020......................................................... 12 DOH Program Name or Title: ELC COVID-19-Effective June 1,2020 ........................................................................................................................................22 DOH Program Name or Title: Emergency Preparedness &Response COVID-19 Local CARES-Effective March 1,2020 ........................................................24 DOH Program Name or Title: Foundational Public Health Services (FPHS)-Effective July 1,2019............................................................................................27 DOH Program Name or Title: Injury&Violence Prevention(IVP)-Overdose Data to Action-Effective September 1,2020.......................................................32 DOH Program Name or Title: OSS LMP Implementation-Effective July 1,2019.........................................................................................................................35 DOH Program Name or Title: Recreational Shellfish Activities-Effective July 1,2019................................................................................................................38 Exhibit A,Statements of Work Page 2 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: COVID-19 Coordinated Response- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement Period of Performance: July 1,2020 through June 30,2021 ® State ®FFATA(Transparency Act) ❑Fixed Price ❑Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide supplemental funding for the LHJ to ensure adequate culturally and linguistically responsive testing,investigation and contact tracing resources to limit the spread of COVID-19. Revision Purpose: The purpose of this revision is to change the DOH Program Name or Title from'Disease Control&Health Statistics BITV Cl/CT COVID-19-Effective July 1,2020"to"COVID-19 Coordinated Response-Effective July 1,2020";extend the period of perfonnance from December 30,2020 to June 30,2021;replace FEMA-75 COVID LHJ ALLOCATION funds with BITV-COVID ED LHJ ALLOCATION-CARES funds;add and revise language for Tasks 1 and 2 and add FFY21 COVID GFS LHJ Regional funding allocation,and add Task 3 and funding for COVID-19 Vaccine Services. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date BITV-COVID ED LHJ ALLOCATION-CARES 21.019 333.21.01 1897129V 07/01/20 1 12/30/21 87,918 263,754 351,672 FEMA-75 COVID LHJ ALLOCATION 97.036 333.97.03 1897129W 07/01/20 12/30/20 263,754 -263,754 0 FFY21 COVID19 VACCINE SERVICES-CARES 93.268 333.96.26 74310209 07/01/20, 06/30/21 0 14,582 14,582 FFY21 COVID GFS LHJ REGIONAL N/A 334.04.92 1897211G 1 12/31/20 06/30/21 0 175,000 175,000 TOTALS 351,672 189,582 541,254 Task *May?Support.PHAE ' Payment Number Task/Activity/Description 5tandards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Participate in public health emergency preparedness and response activities for COVID-19. This may inchide surveillance, epidemiology, laboratory capacity, infection control, mitigation, communications and or other preparedness and response activities for COVID-19. Examples of key activities inchide: • Incident management for the response • Testing • Case Investigation/Contact Tracing • Sustainable isolation and quarantine • Care coordination • Surge management • Data reporting Exhibit A,Statements of Work Page 3 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May.Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Previous f ending provided by DOII for COVID response(federal Crisis Cooperative Agreement fzanding, state Disaster Recovery Account funding)must be fully utilized before these f inds can be accessed. The total state funding consideration is for the period of December 31, 2020 through June 30, 2021. NOTE: The purpose of this agreement is to supplement existing finds for local health jurisdictions to carry out surveillance, epidemiology, case investigations&contact bracing, laboratory capacity, infection control, mitigation, communications, community engagement, and other public health preparedness and response activitiesfor COVID-19. DCHS COVID-19 Response-Tasks I and 2 1 Establish a budget plan and narrative to be submitted to the Submit the budget plan Within 30 days of Reimbursement of Department of Health(DOH)Contract Manager. DOH will and narrative using the receiving#laic any neiv actual costs send the"Budget narrative Template",`Budget Guidance" template provided. award for DCHS incurred,not to and any other applicable documents that may be identified. COVID-19 Response exceed: tasks. This , , , f , inehides r ce,r4 fiinding as y4 $351,672 BITV- ,r n , n ,• n r,, ,,a;M•� ,., COVID ED LHJ ., .,. ees ...ts,e e :a cca,r,� a----- Ni ,.,enfe gtn rr n..,,,,de,� ,,a e>�s ALLOCATION- --- `1 4 - sh, fiens en— _,� a ,.,nem CARES Funding d thn ; ...o_. i-evidi ..tes-o :ll-6 ^..t,�.med-. -- eesAtfof-FEAM (MI 1897129V) r, ,.,:, . nrnmz•. T ,purpose of this agreement&,, suppkement $175,000 FFY21 COVID GFS LHJ survellknee-,epidemiology,case tigade o eentae4 REGIONAL Funding commif' eonnni .ityengagenien and other � (MI 1897211 G) C WD iA aefivides may not be displaced by thesefiinds wid fton;this agreement shall be used to supphwit ex4s&;Ig eonunitnaents made before Augnat 31,2020: DOH does recognize the public health response goes beyond December 2020 and authorizes local health jurisdictions the ability to maximize funding streams available to them by using short term funding first to have longer term funding available to continue to support the local health jurisdiction response activities beyond December 2020 as applicable. Exhibit A,Statements of Work Page 4 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *MaySupportTEUB Payment Number Task/Activity/Description Standards%Measures ' Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 2 1) LIU Active monitoring activities.In partnership with Data collected and Enter performance WA DOH,the LH7 must ensure adequate culturally and reported into DOH metrics daily into DOH linguistically responsive testing,investigation and systems daily. identified systems contact tracing resources to limit the spread disease. LIM must conduct the following activities in accordance with the guidance to be provided by DOH. a. Allocate enough finding to ensure the following - a., nittst befii!s mwgeied ie•••w-ds Contact Enter all contact tracing Quarterly performance Tracing and Case Investigation Support: data in CREST as reporting updates i. Contact tracing dh-ee-tedby following 1. Strive to maintain the capacity to surge a gzidance from-DOH. minimum of eight-(S)five(5)contact tracers for every 100,000 people in the jurisdiction,as needed,based on disease rates.DOH centralized investigations may will count towards this minimum.$her-1- 2. Have staff that reflect the demographic makeup of the jurisdiction and who can provide culturally and linguistically competent and responsive services.In addition,or alternatively,enter into an agreement(s)with community-based and culturally-specific organizations to provide such services.DOH centralized investigations may will count towards this minimum. Per 1 OOL,000 > Tr._ 3. Ensure all contact tracing staff are trained in accordance with DOH investigative guidelines and data entry protocols. 9. Follow up with�90%of contacts within 24 hetir-s two(2)days of positive lab reporting. This can be modified and adapted based on caseloads and current case investigation and contact tracing prioritization recommendations. Exhibit A,Statements of Work Page 5 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support;PHAB Payment Number Task/Activity/Description Standarils/1VIeasures , Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 3 !`jqer 11 eentaet i,. ..,qta in GREST as a.reed, J by, n^" Strive to achieve DOH Case and Contact Tracing Metrics. (https://wNnv.doh.wa.zov/Portals/I/Documents /I 6001coronavil•zrs/data-tables/COVIDI9- CaselnvestigationContraciTracingReport.p& 6. Per form daily monitoring for symptoms dzu-ing quarantine period of contacts ii. Case investigation 1. Strive to maintain the capacity to surge a Enter all case minimum offrve(5)case investigators and investigation data in contact tracers for every 100,000 people in WDRS a-s dh-ee�ed by the jurisdiction, as needed, based on following guidance from disease rates.DOH centralized DOH. investigation will count toward this minimum. 2. Enter all case investigation and outbreak data in WDRS following DOH guidance. a) Strive to enter all case investigation and outbreak data into WO R CREST as directed by DOH. b) Ensure all staff designated to utilize WDRS have access and are trained in the system. c) Include if new positive cases are tied to a known existing positive case or indicate community spread. d) Conduct case investigation and monitor outbreaks. e) Strive to achieve DOH Case and Contact Tracing Alletrics. (hops•//wiinv doh.wa.gov/Portals/1/Documents /I 600%oronavi►•us/data-tables/COVIDI9- CaselnvestizationCorrtraciTi-acin��Report.pdfl b. Testing i. Work with partners to ensure testing is Maintain a current list of available to every person within the entities providing jurisdiction meeting current DOH criteria for COVID-19 testing and at testing and other local testing needs. what volume.Provide reports to DOH Contract Exhibit A,Statements of Work Page 6 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support.PHAB'. Payment Number Task/Activity/Description Standards/MeasuresySuort.P Deliverables/Outcomes Due Date/Time Frame Information and/or Amount ii. Work with partners to ensure testing is manager on testing provided in a culturally and linguistically locations and volume as responsive manner with an emphasis on requested. making testing available to disproportionately impacted communities and as a part of the jurisdiction's contact tracing strategy. iii. Maintain a current list of entities providing COVID-19 testing and at what volume. Provide reports to DOH on testing locations and volume as requested. c. Surveillance i. Ensure all COVID positive lab test results are entered in to TI1DRS by I)entering data directly in to TVDRS, 2)sending test results to DOH to enter, or 3)working with DOH and entities conducting tests to implement an electronic method for test result submission. ii. Maintain records of all COVID negative lab test results and enter into TVDRS when resources permit or send test results to DOH. d. Tribal Support. Ensure alignment of contact tracing Quarterly performance and support for patients and family by coordinating updates related to with local tribes if a patient identified as American culturally and linguistic Indian/Alaska Native and/or a member of a WA competency and tribe,if patient providers permission to notify tribes. responsiveness,tribal support,infection e. Support Infection Prevention and control for high- prevention and control for risk populations high-risk populations, L Migrant and seasonal farmworker support. community education and Partner with farmers,agriculture sector and regional active monitoring farmworker service organizations to develop activities. Performance and execute plans for testing,quarantine and update should include isolation,and social service needs for migrant status of all projects and seasonal farmworkers. listed. ii. Congregate care facilities: In collaboration with the'state licensing agency(DSHS), support infection prevention assessments, testing.Infection control and isolation and quarantine protocols in congregate care facilities. Exhibit A,Statements of Work Page 7 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support PHAB. Payment Number Task/Activity/Description StandardslMeasures . Deliverables/Outcomes Due Date/Time Frame Information and/or Amount iii. High risk businesses or community-based operations. In.collaboration with state licensing agencies and Labor and Industries, partner with food processing and manufacturing businesses to ensure adequate practices to prevent COVID-19 exposure, conduct testing and respond to outbreaks. r fi eentrel isekqiien and. fine anu r ress in6fividuals. M r:..hi s,. .:a:,, g in Healthcare:Support infection prevention and control assessments, testing, cohorting, and isolation procedures.Provide educational resources to a variety of healthcare setting types(e.g., nursing homes, hospitals, dental, dialysis). Non-healthcare settings that house vulnerable populations:In collaboration with state corrections agency(DOC)and other state partners, support testing, infection control, isolation and quarantine and social services and wraparound supports for individuals living or temporarily residing in congregate living settings, including detention centers, prisons,jails, transition housing, homeless shelters, and other vulnerable populations. 14: Schools:In collaboration with OSPI and local health jurisdictions,support infection prevention and control and outbreak response in K-12 and university school settings f. Community education. Work with partners to provide culturally and linguistically responsive community outreach and education related to COVID-19. Exhibit A,Statements of Work Page 8 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support-PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount POW. { T`nsitiw ivgidm- ..fi wneng h?the re'gien amen.T ur ,,,dwitr,Trce_nnra iv. Implemew-,4 fO Us as needed. Establish sustainable isolation and quarantine Quarterly performance measures. updates to include name, i. Have at least one(1)location identified and address and capacity of confirmed through contract/formal agreement identified location that that can support isolation and quarantine can support isolation and adequate to the population for your quarantine, date of jurisdiction with the ability to expand; exercise to be conducted alternatively, establish with an adjacent and confirmation of jurisdiction a formal agreement to provide the appropriate planning and isolation and quarantine capacity adequate to coordination as required the population for your jurisdiction with the ability to expand ii. Conduct at least one (1)exercise per year with the identified isolation and quarantine site to include a minimum of confirmation of ivrap around services(food service/delivery, laundry service,water/septic,garbage, ambulance service, cleaning/sanitation),futility intake and discharge procedures, transport procedures, and staffing. iii. Planning must incorporate transfer or receipt of isolation and quarantine patients to from adjacent jurisdictions or state,facilities in the event of localised increased need. iv. Planning must incorporate triggers and coordination to request state isolation and quarantine support either through mobile teams or the state facility to include site identification and access Exhibit A,Statements of Work Page 9 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May:Support PHAB? Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount COVID-19 Vaccine Services- Task 3 3.A Identify activity/activities to support COVID vaccine Summary of the January 31, 2021 Reimbursement of response in your community, using the examples below as a engagement strategies to actual costs guideline. be used with health care incurred, not to Example 1:Develop and implement communication providers and other exceed: strategies with health care providers, community, and/or partners, and the locally other partners to help build vaccine confidence broadly and identified population to be $14,582 FFY21 among groups anticipated to receive early vaccination, as reached. COVIDI9 well as dispel vaccine misinformation. Document and VACCINE provide a plan that shows the communication strategies SERVICES-CARES used with health care providers and other partners and the (MI 74310209) locally identified population anticipated to reach. Example 2:Engage in other vaccination planning activities such as partnership development,provider education, vaccination point of dispensing(POD)planning, tabletop exercises, engagement with communities, leaders, non- traditional provider, or vulnerable populations to develop strategies to ensure equitable access to vaccination services 3.B Implement the communication strategies or other activities, Mid-term written report Arfarch 31, 2021 working with health care providers and other partners to describing reach the locally identified population,support providers in activity/activities and vaccination plans, and support equitable access to progress made to-date vaccination services. and strategies used (tem late to Geprovided) 3.0 Catalog activities and conduct an evaluation of the Final written report, June 30, 2021 strategies used showing the strategies used and the final progress of the reach (template to beprovided) *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: ligp•//www pliaboard ore/wa-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Special Requirements Exhibit A,Statements of Work Page 10 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Program Specific Requirements/Narrative Restrictions on Funds:Indirects are NOT allowable for CARES funding from September 2,2020 forward—LHJ can charge administrative activities as direct costs but not incur indirects from September 2, 2020 through December 30, 2020 for activities fzmded with CARES finds(COVID LOCAL CARES-COVID LHJ OF:1II ALLOCATION-CARES, BIT V-COVID ED LHJ A LL 0 CA TION-CA RES,FEM4-75 COVID LHJ ALLOCATION) o Since the federal guidance was not updated until September 2, 2020,DOH understands that indirects could be charged fz•om March August, 2020. Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of the budget will not be accepted or approved. Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-IA invoice vouchers for amounts billable under this statement of work to DOH by the 25th of the following month or on a frequency no less often than quarterly. DOR Program Contact DOM z;:.gal G,nia . AAke n, G ,,.. ee AMnager Kasey Walker wl' ", r�� DOH,G .,,,m_ a r Qige,,. L n'PHOCIS 1610 NE 150"St,Shoreline,WA 98155 PO Beit- ' nU• 06 niP c�C� 3--n -cn 22 /0....ppi .!Ay. . _ _/ Irasev tivallcerna doh.tiva.gov �r�(J�3�-�-1 '�r�ee-�-�� DOH BITV-COVID ED LHJAllocation-CARES Fiscal Contact(Tasks I and 2) Sheri Spezze DOH, Office of Program Financial Management PO Box 47840, Olympia, WA 98504-7841 Ph: 360-23 6-4447/Fax: 360-664-22161shei-i.Mezze@doh.wazov DOH GFS Allocation Fiscal Contact(Tasks I and 2) Christie Durkin DOH, Office of Program Financial Management PO Box 47840, Olympia, WA 98504-7841 Ph: 360-236-4235/chi•istie.durkin(a2doh.wa.gov DOH COVIDI9 Vaccine Services Program Contacts(Task 3) Tawney Harper,MPA Misty Ellis, Project Manager Sonja Morris, Program Manager Deputy Director I Operations Manager CDC Public Health Advisor Enhanced Influenza and COVID-19 Response Office of Immunization and Child Prof le Office of Immunization and Child Profile Office of Immunization and Child Profile Department of Health Department of Health Department of Health PO Box 47843, Olympia WA 98504-7843 PO Box 47843, Olympia WA 98504-7843 PO Box 47843, Olympia, WA 98504-7843 lawney.harper(2adoh.wa.gov/360-236-3525 misty.e1lis a,doh.wa.Qov/360-236-3675 sonia.morris@doh.wa..2ov/360-236-3545 Exhibit A,Statements of Work Page 11 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Division of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health COVID-19-Effective JanuM 20,2020 . Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement ® State ®FFATA(Transparency Act) ® One-Time Period of Performance: January 20,2020 through June 30,2021 Other Distribution ❑ ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks for LHJs to prevent,prepare for,and respond to the COVED-19 disease outbreak. Revision Purpose: The purpose of this revision is to extend the period of performance from December 31,2020 to June 30,2021 and extend funding periods and add report deliverable due dates for 2021. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe 93.354 333.93.35 31104102 01/20/20 03/15/21 130,871 0 130,871 FY20/21 COVED-19 Disaster Response N/A 334.04.92 934A0101 01/20/20 06/30/21 119,129 0 119,129 TOTALS 250,000 0 250,000 Task *May Support'PHAB Due Date/Time Payment Information Number Task/Activity/DescriptionStandards/Measures Deliverables/Outcomes Frame and/or Amount 1 Federal Funds Activity report(s)on template June 30,2020 Reimbursement for actual Participate in public health emergency preparedness to be provided DOH. December 31,2020 costs not to exceed total and response activities for COVED-19.This may ilJarch.I5, 2021 funding consideration include surveillance,epidemiology,laboratory amount capacity,infection control,mitigation, Frequency and due communications,and or other preparedness and dates of reports may Note:Per Federal response activities for COVID-19. change based on funding requirements, federal requirements. prior approval from Activities must address one or more of the following DOH will notify LHJ DOH is required for six domains: of any changes via reimbursement of • Incident management for early crisis email. expenses incurred on or response after January 20,2020 • Jurisdictional recovery A final activity report through March 4,2020. • Information management is required prior to • Countermeasures and mitigation DOH releasing the Exhibit A,Statements of Work Page 12 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support'PAAB Due Date/Time Payment Information Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame and/or Amount • Surge management final amount of After approval is • Biosurveillance funding. received from DOH, LHJ must submit a DOH will provide additional guidance and technical separate invoice for assistance. reimbursement of these expenses. Note:The total federal funding consideration is for the period of January 20,2020 through March 30 15, 2021 4 unspenifimds, is k ,...,r del:..,.w r .....:h titre dales a tei-Deeember 3-1, 2020 will be:n,hided 2 State Funds Activity report(s)on template July 15,2020 LHJ has already received Participate in public health emergency preparedness to be provided DOH. October 15,2020 these funds as a one-time and response activities for COVED-19.This may January 15, 2021 distribution. include surveillance,epidemiology,laboratory ;lpril 15, 2021 capacity,infection control,mitigation, June 30, 2021 communications,and or other preparedness and response activities for COVED-19. Activities must address one or more of the following six domains: • Incident management for early crisis response • Jurisdictional recovery • Information management • Countermeasures and mitigation • Surge management • Biosurveillance DOH will provide additional guidance and technical assistance. Note:The total state funding consideration is for the period of January 20,2020 through June 30,2021. If Me LAV has ivmainingfiin4� tasks and de1Awiwbk-s ii,ith.1 a a.es fi -D 1 ei-31 2020 ion be 1•,J i ,l eena. iem;beginning r,..,..aFy 1_ 2021.Reports wig be due Janitaiy 15�,.4j941 15 6o? 1;.., an 202/ ter. Exhibit A,Statements of Work Page 13 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: htip•//www phaboard org/W-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Any subcontracts must be approved by DOH prior to executing the contract/s. Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverables(@doh.wa.gov Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS(b)number. Information about the LHJ and this statement of work will be made available on USASpendins.gov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) Please reference the Code of Federal Regulations: ligps//www ecfr aov/cgi bin/retrieveECFR?ap=l&STD=58ffddb5363a27f26e9d12ccec462549&ty=HTML&h=L&mc=true&r=PART&n=pt2.1.200#se2.1.200 1439 Allowable Activities-See list of allowable activities below,Appendix 2 from COVID-19 Crisis Response Cooperative Agreement—Components A and B Supplemental Funding, Interim Guidance,March 15,2020. Costs that are NOT allowable • Facility purchases—Maybe if prior approval received from the feds and state. Send those requests to Amy.Ferris@doh.wa.gov • Research • Clinical care except as provided for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. • Publicity and propaganda(lobbying): • Other than for normal and recognized executive-legislative relationships,no funds may be used for: o publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any legislative body o the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment of legislation, appropriations,regulation,administrative action,or Executive order proposed or pending before any legislative body o See Additional Requirement(AR) 12 for detailed guidance on this prohibition and additional guidance on lobbying for CDC recipients: https://www.edc.gov/grants/documents/Anti-Lobbying Restrictions for CDC Grantees July 2012.12df • Funds cannot be used to supplant existing federal funds awarded by other federal sources • Funds cannot be used to match funding on other federal awards. DOH Program Contact Tory Henderson,Contracts&Finance Specialist Department of Health P O Box 47960,Olympia,WA 98504-7960 360-236-4596/toryhendersongdoh.wa.gov Exhibit A,Statements of Work Page 14 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 OZOZ`91.zaqu>anoNJo sB PastAag 6I-£5Z8IH'ID JaguznN�a134mD 6£Jo SI a$Ed )IJoAk jo sjuauuaj7a;S°y;lq!tlxg -(alq�l!cng A add,pa�rro�aJ ascy»n.� � a!ed�l�.o}S IQLI-am;ani�¢9aa.cJ}�ael;�u!szaa�v PLJe-add a•unng.lJlsllp pue'aueyoeo'aulset4oind-to,.sueld uJa sds,sumlilleo3 weo 4,mea4.g:im& p.a;eJaa;ui aq pine gs.ASa;eJ;s siq-L-21.uJe4s,/aul;nggJ;slpaJ in SuJ4='ea JO}sueld aplrwa;e;s dalaAap-C.;suss!;geoo pue sJalpddens 4;!M 51-tom:sel,agpgoe-s 4j1ea4 Ja4.70 pue rsai:ll!Oej•aJen uJJa} -8uol 1501u1,10 luaFled4no'sjeljdso4 J;oj.aouepwS:Dc3 4wmiUalslsuo3-sa,iSaleJls9dd d0laAaaC7 0 •Ajo:tuaAuC add aloe-Jl`s93eziogs ule4a Alddns aledloilue pue-lslsse oz sgoolaleain, 's9lSale-4s ylpea4 pue uolleluawald:w;i Cgl!rus islss- Ptie aauePln"H-ao7laJdJa;c1!uva aq.rA sJoa e-leufwwwoo;o wain 0 44s[pquls9 a -PaU.pUal suaossap JaeglaS lace 'suvI O•an!laaJJQa'luaUve.jdvJl 'palaaload air.slanians einsua of'A'aal aNluls t4lpg'a9Lt pue,:jaws peuvllsdn tDu ue dolaAec o --xau!lap!"2r IaJopa;.441rv.aaucp•Jo==u!aaJa}yJarn aua;MA!;ale=y*fe'e'4/441eagg allgnd Su!.31zds-[3dd)'kuawd!rtba.m"t}pa}aF.jd Iruosjad }uaw:aaldual o �uo!4:3a an•!;aaJ�o9}uawa!dw! pu.c cd=l?ou!w.3a;aye }�addns yilaacl!c;nJaw Japu od�a� ;pue sweJ9ojd JL)a}esp4j.lea,4:leunllednaoo'sCnneJg-oJ,d AaualllsaJ"L-4-).0 uolleluatua;id-wi 0;pa;lwll;t U;»q aulpnlou!'a7hG4M-IQAA sruol:PlpslJnf a4}In,A.ta}es pue 441e'a'4 a.4p.ainssv =sal;gAlp!oe algemolle to saldwex3 piue A;a}eg Japuodsaa �°. �i�"u�°�:•j=bra'sr.'Po'$ZF'h�±� e p -l'i017DaJ 1p Pug ezmeip EnS aQa lsa'Yel ac{l ale'Jodjoaull 3u.cil-a 'asuodsa.J leuo!lo!ps!anf pue sueld a-lnsua L- 'slleo(•+v'ao:')f4!mllDV uo!llea!unwLuoa puee lloeaJlno]uelolullO PUB 511RO leu .a;pu:ao.o uo aledIDIV;ed•pue lauCnosJa•d luehap�J rryJ3otil Ql saJnpaaaJd luauJapduJf + -aJeo to sp.;Pipuels Aauallulsu•oa/slslJo Jol.sJaBSPJI/uolleauawalduJ1 Rue saJBa16J15 loJ;uoa pua un u:anaJd uog;salul uo srnraj•asuaclsaJ wa}sAs aJefj4}!,ea4 pue 44fea4 -n!Lcln,d s,uolJAlps!Jnf a4:4 anoJdws of pauSfsap flululeJ}a;e;!lpoe;pue spelJa;ew aip!AC-Jd • •spaau$u1ulext uJalsAs 9Jeo4g1'lea4 pue 4llea4 ollcln•cf s,.uomolpsl.Jnl a4l ssassv m -sessaooid OupxaeJluoo pallpedxa pu:e setw a4l.ne$uIJl.4 Aaua2JaUxa aleA'lz:)v a ^saaJnasas alcgell.ene of sjuaplsaJ SullaaJ!p gsus rucrReauJo;u! alpel;nd 'Bu'IJeels uolleULUCa}u]aoll.Rl!?edea u0110,0!Ummuc©Ja4..o-go T-wiLlaD flea Llsllgelsa a -papeau se sueld dOOO lu.awapdLut Pug(doo-j)sucl3e.led-olo ftnu11'u•oa ajnsua-ol su IsAs psa4sl1gel's,rill + 'wslaa}u:asge Jo;!ucsw AlpenulWOn pue'fy ales JaslJont, aJn:sse 'asu ds-aJ ay;.}Joddens o}Alessanau slllsks pue-sJa uUnu.a4;q;!m.3()3•a4;"e;S - 'asuodseJ 914140 sp:aa•u 644 }aaw ol.al+ewdo-Idde lamp e;.e•(303)u.a;u.ao•suolleiado AquaaJapiva s,uoj=psunf..a41 mmAanv o •eouels!ssp tplise4 olpcgndlJoj-slsanlaaJ,al puadsaJ pue sineld esuoclsei 6T-amoa ;o lu,autdolanap u6 sl.uauivedap yl1ea4 leglJl Rue leool olaouelsisse peaJua.paaZaPlnoJd m -salou;DDv 4lleaH ollgnd'lec1:W1 pue'lepoZiliag'fao:t l`ajejs Jo4 a:�uep!1nD�uluuep'd aseuodsam pu;;ssaupesvdaJ.d;6t A-al Ca:)CID u4 paseq sueld asuodsaj dpyleat4:3Jlcfnd luauialdW2 o -azueP!n3 aCID"JI' ti aanaepicous•ul"Sp a$e8!i!u1 cal pauSlsap suo!lau eplleacq all-grid luacmagduul e: •-..aaplayasle}s pue msau; ud A41unwwa3 y,;cM uo!;QUIP-moom ul s-.up}Xa•ump8egavw:=,Isla p1Je salaaleJls.taoll3'��.paJ->islJ,aZ1lIJolJd pue Ajlluapl 'luaunlssasse alsU GT-CII ACID leuo13o1psmnflanpuo> m uoLle'uppJooa'Pue asuodsarm sf.slia A•pJea Jo; :sa131Alaoe•algennolle-4o seldwE%a suoneJado AauaaSJaua-a lu.a+.uaBeueW Juaploul a a ° % sari}_.n1 ;5v%' aJC[,MA a',111'Q°' 'V_xgPu! d•dq 6 i#,LMEKC NHW V AMENDMENT#19 Identification of Examples of allowable activities: vulnerable populations a Implement mitigotion strategies for populations at riskfor morbidity, mortality,and other adverse outcomes, 1 Update response and recovery plans to include populations at risk. o Enlist other governmental and nongovernmental programs thatcan be leveraged to provide social services and ensure-that patients with COVID-119 virus(or at risk of exposure) receive proper information to connect them with available social services. o Leverage sociai services and behavioral health within the community, including,the Administration for Children and Families(,ACF)and Health Resources and Services Arlenlnistraalon (HP--'A). a_ Conduct rapid assessment(e.g.,focusgroupa)of concerns and needs ofthe community rtiated to COVID-19 prevention. o Identify gaps and implement strategies that encourage risk-reduction behaviors. Jurisdictional Recovery jurisdictional Recovery Examples of allowable.activities: o Recovery efforts to restore to pre-event functioning. o conduct a hot wash/after-action review and develop an improvement plan. Exhibit A,Statements of Work Page 16 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 yam, ,. . 9"-.' -'3=@ t7• e , - informatlon information sharing. examples of silo•wabie activities, Mana�eme>xt o Ensure information sharing among publlic'health staff, healthcare personnel, airport entry screening personnel,emergency medical services(EMS) providers,and the public. +� Develop,coordinate,and disseminate information,,alerts,vwamFngs,and notifications rmgarding risks and self-pnatiactiva mvas.uras ko thm public partir-Lolarly with at-rick and vulnerabic popura+tions and iincddent management responders.. o Develop new systems,or vtillxe existinggsystern:s to rapidly report public health date. r1 Develop community messages that are accurate,.timely,:and reach at-rdsk populations Emergency. Public Examples of allowable activities: information and Warning In Ensure redundant platforms are in;place ffor pushing.out messages t•a the.puFsl c and the and Risk Communication: healthcare sector regarding risks to the public,risk of transmission;and protective measures. +iMl•ork witlh health•comnmunicatorsan educators.on risk communications efforts designed to prevent the spread of CO VID-19 Vfrus, C. Updates scripts far,g Loris dictdonal,call contars with specific COVID-19 messaging'(alerts., warnings, and notifica,tions)_ CA Evaluate COVID-I!9 messaging and other communication materials and, tressed onfieed'laack from target audiences,revise messages and materials as needed. � Coraduct:rapid assassmcr�t[a•.g.,focus groups)o�axisting.•massaging and communications activities(e.g_web-based,social media) related to COVID-19 prevention. Monitor local news stories-and social m.=diapostings•to determine if inforrnation is accurmto,id4aratify massaging gaps,and mdjust comm+unications as neadad. o iCorrtrackwitf.F iacal vendor:for�tnan lmtion (aa neces,sary),printing,signagc,and audlavlsual/public service,an noun cement development and dissernmatlom v Identify gaps anddevelop culturally appropriate risk messages for at-risk populations Including rness•agestbatfocus an risk-recruction (behaviors. c� Develop a C:OV1D-19-specific mocha relations,strategy,inciudi:ng icienurication of key s o9ces: eo to and an approach for regular media,outreach- Exhibit A,Statements of Work Page 17 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 n coordlIna-te comm.,unication messages..procructs,and,programs•with key partmers and stakeholders to harmonlzie response messagdng, o Clearly communicate steps that health care providers should take it they suspect a patient has C'OVID-19•virus.infection te.g.,diagnostic testing,clinfcal guidance). Cauntermaaaures and htanpharmaceutical Examplaz of allowable activities_ Mitigation IntervenVons a, Develop plans and tril:eers for the implementation of community interventions., includin[= $ motivating emergency aperations plans for schomis, higher education,and mass gatherings; Ensuring that community,faith-based,,and business organizations are prepared to support interventions to prevent spread;and - Integrating.ilntorventions related to social soruicos providers, criminal justice sysr.erns:Itameless persons.and other vulnerable populations and a:t-risk Populations. a Anticipate disruption caused by community spread and interventions to prevent further spread- 0 Planning,for school drsm issal including continuity of education and other school- based services(e.g.,,meals); - Ensuring systems are active to provide igruidance on closure of busTnessesr government offices,.and social services agencies; 0 Ensuring systems are In place to rnonrtr rsocial disruptti.on t•e_Ig_,school closures); and = Ensuring that services(e,g.,housing,transpo'rtatronr food) are In place for community members.Impacted bV social distancing interventions. Quarantine and Isolation Examples of allowable activities-. Support a Provide•lodging and wrap-around services,including food and beverage,cleaning;waste management, maintenance,repairs at quarantine{lsalatlon sites,and clinical care costs Tor rndiv3.duaL-while under state-or federal quarantine and isolation orders that are not eligible for paVment by another sou rue. o RevisW a.ndl updatee state quarantine and isolation lamas,ragidations, and procedures_ Funds rney also be-used to devetep training and educational materials far local health departments and.judicial oiflcPalS. Exhibit A,Statements of Work Page 18 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 ® -0Identify and secure safe housl:ngfor persons subject to.restricted mcavementand other public health orders. Devela and'im lernent behavioral health-strategies to support.affected populations. Distribution and use of Exa:mpl•es of allowable actdvities" Madical'Matorial o Ensuro jurisdictionaal LOpaeity+fo:r a mass waeeinatnorn:ea.mpaign oneo vaeeina baeormas available. rncludlinr: s Enhancement of immunization informaition systems R ihrial.ntalning•a'b:ilityforvaccin-�s.peclfic cold chain management Corardinaffng mass vaccination clinics for emergency response Assessing and tracking vaccination caverage Iw Rapidly Identifying hlgh-rd!3k persons requlringvacclne Planrnin.gto prioritize limited medical countermeasures tM.CM)based on gurdance Trom coc and the Department of Health and. Human services (MHS) fl Ensure jurisdictional cepaeity for clistribution,of MACM and supplies_ Surge Management Surge Staffing Exarnples of al:lowa,bleactIvities: o Activate mechanisrhs for surging public health res.ponderstaff. ,q Activate volunteer arganizatlons Including:but not-limited to M.ed Ica I Reserve,Corps. Public l-Iaalth Exa.rnplas oif allcmmmblo mctivitiorz: Coordination with rn In partnorahip with health car®comlitiorm,.davolop triggars for anacting crisis,rconti:ng+ancy Healthcare Systems standards of care .o co,ordinate with laraspital Preparedness Program (14P:P) entities, he,alt�hc3re coalitions,health care•organizations,emergency management,-and ether relevvant.p.attners a:nd stskeholders to asses•,the public health and medical,surge needs of the community. o prepare forinereased demands fo•rservicesi exp:an.sions of public health functions, increases In administrative management requirements, and other emergency response surge needs. o Train hospitals, tong-teri'171 care facilitiesand other high-risk facilities.on infection prevention and co ntro 6. ActivelbrmnanitarhealthearL-systern rapa.01tV and develop mitigation strateglesto preserve healthcare system.resources. Exhibit A,Statements of Work Page 19 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 OZOZ`91.loqulanoNlo Se pasinag 6I-£SZ8IH'Ia zaqulnN loz.4uOD 6£Jo OZ 02Ud xzom jo sluouloluls`y Ilglgxg ^ollgn ayx pue suelatulp oi:a:keulwasslp;pine$u175a1-jo;epazlia,pus sazls 3ulYsaz alge1llenej-v zs;lpe dolana❑ a Su:1•ddlgs!pue.'sallddrrs •gu!lsa:�,qel ioA A413ede3 y}leay o+lgnd pue le!vatuwan,ssass.v o 4uaLnd!nb3'au!4sa1 ¢saRlhll3ealcpennOjleFlosapdwex3 Amoxelog Eq.yzleaHalLqnd unLuwoo aqz utiyil—enolssaJ os ;aseasl.p SuPedialZU18 Jo}slapow OOlaA9cl c 'G-E-a Aa:3 hq paaoa4e saloueuBaid;o sawoolno sl.ae-noz swa]sAs eou:equ3 G •su.apegndod alq.ejaulnn.Suowe Mulpnlou! 'sawoal.no.aseasl;p a.JBA;BS}o sauloozno aaiz...gozfuoLu pace Alnua•pl oz suuaxsAs-aouequ3 •sails pue lszndui`ezep gulpuedxa Aq (INV)ssaeol;ll aark3e y+7(1"11) ssaulp aslg-ezuanl.4ul se ,fro}e-!dsaj-mal acue•pl!aAjeroso!woUpuAs'aUl}suxa aoue4u3 0 -ersn LOZIUplolulapida aze3aj8ae Puv Pasoq-asea apinosd oY stue:kSA5 az�ue111an.ans aaueklu3 0 •sa.2nsoclxa bt-01ADO le!luagod LlUm suosaad uay}o pue slalane-44a`4su ssaSS-V o -(dn-rvtnlloJ gpw4UO'•sc ym•n.ra!}nru;mc uo!;wWr}zm+nu!g2:3!W-lc�,usap!da Euj:pmd-,a aLup eg7leaM a!Igrod '�1 pa]!uatl Sou anq'Hu!;pnlaul) Uglie?1;l:luapt asea page aauojjL;anjns;anpuo, o. -pRaa pue gougllleAins algwjnmjlc;o sagdcu.rrcg L!#Yc--OH m!pgn•,d ��uQ11!on.insa!tj -�uol�ecl.;.o uo!;rgasl pue-Foj:u oa aajrloS . 'aua!eA4 PUe;H . 'asn add ■ ;se Wans'sa!3.litae;aaea uaja3.-auo, pue s E;:t!dsvq up saa!zoead lonjuoo uall�a}ul + pue'!wu!zx U;3:kSjp-1$I00S + Isamilod uopepsm A4!l,!ze-; a —g:jieayjlea;ldsoy un sagueya _se yarns-sa-Inseaw:uamjuahaid uotralu! oz pa]elai•sanssl ssagppe o:isuolzlieoa a-eogzleay pue sJaprAwd ajeog4zleay clzlnn aHeau3 0 '3d'd Pue uo!luanaid pue!o-g}ujo3 uacpa!gui uo aauepin2l 003 pa;epdn mollod 0 :sapfiAl:ealgeMolle;a salidwex3 to.A}uoa,uop}oaJul •aaeo 1.0 sp�erl�ueas J;,ua8uiluanjslsu.a aze.nlzoe o:I�uetd tuaq sAs aleayzleay aqz.uo spueunap a;e5131w o;sat}!n! a zua•waiduso puce a.a'�r1s wa�sdfs ane�y}leery o� au!puodsa��o sa!�!�oy;ne a�noax3 -0 as 6I# LNaWQNaiV AMENDMENT#19 IM y t1 Appropriately collect and handle hospital and atiher clinical labrnratcry s:pecirnens that re uTre testing and shipping to Laboratory Response Network(LRN)or CDC laboratories designated for testing. 0 Rapidly report test results between'the 6abaratory,the public health department, heaalthcare facilities,and CDC to support public health inaestigatio:ns. o Test a•sarnple.of outpatrents with ILI or ARI for uoviD-B9 and other respiratory viruses and complete the—fallowing; 9P Report vre.ekly;percent positive COVID-19 outpatient Visits,by age group_ F Determine the rate of ILVART-outpatient visits and the rate-of COVID-10-co ILI patients. This.allowable activity Is siixiflarta"r.erltinel Ci?V'ID_:Lq Surveitlance,March 2020,and ILIN'et Enhance:ments in 2o19;'it may Include,but Is.not timlted tea the following_ — Conduct testing at public•health laboratories. — Describe modification of protocols and validation of specimen type otherthan i P1013 swabs,Including validation of different swab types and self.-swabbing for•COVID-`LEI a collaborate with Emerging Infeatich program and:Influenza Hospitalization Surveillance Network To.modify existing Flusurv-11FT'program for COVID-29. o E'nha•nce laboratory,surge capacity plans. 13 Determine tnaxlrrnum:lab testing capacity and estatslish•prroritfzation criteria and contingency plans fo•rtesting if maximum capacity is reached- Workwith la:bomtoryr partners to ensure labs receive updated guidance:on appropriate testing algordthnr sand sample types as addltTonal information is acquired. O Ensure clear guldance•is commun.icate'd to clinical limbs and.;physilcians oru how to obtain. appropriate lab testing. o Provide torfina,for Ernpaetod -hendMt:fuals.. Data management Examples of allowa6'•le activities_ o Ensure data nranageme.nt systems are In place and meet the needs,ofthe jurisdiction. o implement ac3alysis,visualization,and reporting for surnreitlanice-and-other available-data to support understanding of the outbreak,traensmissFan,and impact of Interventions. o Ensure efficient and tfrn-ely data.collection. ION a Ensure abilityita-rapidly exchange data with.public health partners(including COIC)and other relevant partners, Carnndfnate data systems fore idemfolo ical'.and laboratopy surveillance. Exhibit A,Statements of Work Page 21 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT 419 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: ELC COVID-19-Effective June 1,2020 Local Health Jurisdiction Name: Mason County Public Health Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment N Federal Subrecipient (check if applicable) ®Reimbursement ❑ State N FFATA(Transparency Act) ❑Fixed Price Period of Performance: June 1,2020 through December 31,2021 El Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to build and strengthen epidemiology,laboratory and health information systems capacity in local health jurisdictions. Revision Purpose: The purpose of this revision is to extend the period of performance and funding from 12/31/20 to 12/31/21,add federal funding terms,and update contact information. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY19 COVID CARES 93.323 333.93.32 1891029A 06/01/20 1 12/31/21 65,595 0 65,595 TOTALS 65,595 0 65,595 Task *May Support PHAB Payment Number Task/Activity/Description Stay Support P A Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 1 Establish a spending plan and staffing proposal to Submit spending plan and staffing August 15,2020 $65,595—MI support the work of COVID-19 case investigation proposal summary to the DOH 1891029A— and contact tracing. The spending plan and staffing Contract Manager. COVID CARES proposal should include proposed positions and ($65,595 for the define roles. 2 Hire,orient and/or train staff based on the negotiated Staff summary and training plan September 30,2020 period 06/01/20- staffing proposal.Develop a training plan in 12/31/21) consultation with DOH that is consistent with the DOH COVID-19 guideline.Training plan will be flexible depending on staff experience and based on for onboarding into new systems. 3 Conduct case investigations,contact tracing and Data collected and reported into Daily monitoring in accordance with DOH COVID-19 DOH systems Infection Reporting and Surveillance Guidelines (DOH 420-107),Appendix 1: Case and Contact Investigation,pages 16-21: Exhibit A,Statements of Work Page 22 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May-Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount littps://www.doh.wa.gov/Portals/l/Documents/51 00/ 420-107-Guideline-COVID-19.pdf *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http•//www aboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USA Spending.eov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which actvities,not direct payments,etc): CDC Funding Regulations and Policies https•//w1+,ii cdc zov/jv•ants/documents/General-Ternis-and-Conditions Non-Research-A1wards.pdf Monitoring Visits(frequency,type): The DOHprogram contact may conduct monitoring visits during the life of this project. The type, duration, and timing of visit will be determined and scheduled in cooperation with the subawardee. The DOH Fiscal Monitoring Unit may conduect fiscal monitoring site visits during the life of this project Program Specific Requirements/Narrative All work will be performed in accordance with the revised and approved project plans to be submitted to DOH'•• Ady 'sj,2020. Special Billing Requirements Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of the budget will not be accepted or approved. Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-IA invoice vouchers for amounts billable under this statement of work to DOH by the 2511 of the following month or on a frequency no less often than quarterly. DOH Program Contact DOH Fiscal Contact Kasey Walker Alike n Christie Durkin DOH,PHOCIS G .,,•nunie r' Disease r.D7 DOH,Office of Program Financial Management 1610 NE 150'St, Shoreline,WA 98155 PO Box 47840,Olympia,WA 98504-7841 kasev.walker@doh.wa.gov 360-236-42353486/Fax:360-664-2216 christie.durkin@doh.wa.gov Exhibit A,Statements of Work Page 23 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Emergency Preparedness&Response COVID-19 Local Local Health Jurisdiction Name: Mason County Public Health CARES-Effective March 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement ❑State ®FFATA(Transparency Act) ❑ One-Time Period of Performance: March 1,2020 through July 31,2021 ❑Other ❑Research&Development Distribution Statement of Work Purpose: The purpose of this statement of work is to provide additional funding to supplement existing funds for LHJs to prevent,prepare for,and respond to the COVED-19 disease outbreak. Revision Purpose: The purpose of this revision is to extend the period of performance from December 31,2020 to July 31,2021,extend the funding period to June 30,2021,and add report deliverable due dates. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date COVID LHJ OFM Allocation-CARES 21.019 333.21.01 934EO200 03/01/20 1 06/30/21 1,389,600 0 1,389,600 TOTALS 1,389,600 0 1,389,600 Task *May'Support PHAB Payment Information Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame and/or Amount 1 Federal Funds Complete Federal Funding September 30,2020 Reimbursement for Participate in public health emergency Certification(provided by actual costs not to preparedness and response activities for DOH). exceed total funding COVID-19.This may include surveillance, consideration amount. epidemiology,laboratory capacity,infection Activity report(s)on template September 30,2020 control,mitigation,communications,and or other to be provided DOH. October 31,2020 preparedness and response activities for November 30,2020 COVID-19. December 31,2020 January 30, 2021 The CARES Act(Coronavirus Relief Fund) February 28, 2021 provides that payments from the Fund may only be March 31, 2021 used to cover costs that: April 30, 2021 1. Are necessary expenditures incurred due to the May 31, 2021 public health emergency with respect to the June 30, 2021 Coronavirus Disease 2019(COVID-19); Exhibit A,Statements of Work Page 24 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 2. Were not accounted for in the budget most Final Report: recently approved as of March 27,2020(the J ... ..., an 2n�� date of enactment of the CARES Act)for the July 30, 2021 State or government;and; 3. Were incurred during the period that begins on Frequency and due dates March 1,2020 and ends on Dee ° e;-30 20 -20 of reports may change June 30, 2021. based on federal requirements.DOH will The guidance on the Department of the Treasury's notify LIU of any changes interpretation of these limitations on the via email. permissible use of Fund payments can be found at this link: A final activity report is required prior to DOH releasing the final amount of funding. Lv h yps•//home.treaswv.gov/policv-issues/cares/state- and-1 ocal-governments DOH will provide additional guidance and technical assistance. Note: Thesefunds am available shro*t* OH will iwageeate thesefitnds based en OF-A- The purpose of this agreement is to supplement existing funds for local health jurisdictions to carry out surveillance,epidemiology,case investigations and contact tracing,laboratory capacity,infection control,mitigation, communications,community engagement,and other public health preparedness and response activities for COVED-19. Existing funds for COVID-19 public health response activities may not be displaced by these funds and reallocated for other organizational expenses.No funds from this agreement shall be used to supplant existing federal,state or local funds nor any funding allocations or commitments made before August 31 2020. Exhibit A,Statements of Work Page 25 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 DOH does recognize the public health response goes beyond December 2020 and authorizes local health jurisdictions the ability to maximize funding streams available to them by using short term funding first to have longer term funding available to continue to support the local health jurisdiction response activities beyond December 2020 as applicable. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http•//www_pliaboard ory -content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Deliverables are to be submitted to the ConCon deliverables mailbox at_concondeliverables(a�doh.wa.gov Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) Please reference the Code of Federal Regulations: https//www eefr gov/cgi bin/retrieveECFR?gp-1&SID=58ffddb5363a27f26e9dl2ccee462549&ly=HTML&h=L&mc=true&r=PART&n=pt2.1.200#se2.1.200 1439 Allowable Activities- - See information about alloivable activities at US Department of the Treasury—CARES Act Provides Assistance for State, Local, and Tribal Governments: httys•//home treasury,gov oolicv-issues/cares/state-and-local-Qovermnents DOH Program Contact Tory Henderson,Contracts&Finance Specialist Department of Health P O Box 47960,Olympia,WA 98504-7960 360 22Q�lMobile360-789-7262/toiy.henderson@doh.wa.g_o_v Exhibit A,Statements of Work Page 26 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Foundational Public Health Services Local Health Jurisdiction Name: Mason County Public Health ,(FPHS)-Effective July 1,2019 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 2 Funding Source Federal Compliance Type of Payment ❑Federal<Select One> (check if applicable) ❑Reimbursement h June 30,2021 ®State ❑FFATA(Transparency Act) ®Periodic Period of Performance: July 1,2019 through El Other Distribution ❑Research&Develo ment Statement of Work Purpose: The purpose of this statement of work is to specify how state funds for Foundational Public Health Services(FPHS)will be used for the period of July 1,2019 through June 30,2021. Note: The total consideration is for the period of July 1,2019 through June 30,2021. 2019-2021 biennial funding allocations will be divided into four six-month lump sum amounts that will be disbursed at the beginning of each six month period as follows: July,1,2019;January 1,2020;July 1,2020;January 1,2021. FPHS funds must be spent in the state fiscal year(SFY)in which they are disbursed: SFY20 07/01/19-06/30/20 and SFY21 07/01/20-06/30/21. 2019-2021 Biennial Allocation: $405,782 Annual Allocation: $202,891 Six Month Disbursement: $101,445.50 Revision Purpose: The purpose of this revision is to extend the period of performance and funding from December 31,2020 to June 30,2021. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FPHS FUNDING FOR LHJS N/A 336.04.25 99202101 07/01/19 06/30/20 100,000 0 100,000 FPHS FUNDING FOR LHJS N/A 336.04.25 99202101 07/01/20 06/30/21 100,000 0 100,000 FPHS-Hepatitis C N/A 336.04.25 99202101 07/01/19 06/30/20 102,891 0 102,891 FPHS-Hepatitis C N/A 336.04.25 99202101 07/01/20 06/30/21 102,891 0 102,891 TOTALS 405,782 0 405,782 Task Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount Number 1 These funds are for delivering ANY or all of the FPHS Annual Report(template By 09/15/20 Funds are available beginning July 1,2019. communicable disease,environmental public health or provided by DOH)for Note:January 2021 Half of the annual allocation will be assessment service and can also be used for any of the SFY20(07/01/19—06/30/20) payment is dependent disbursed each July upon receipt of the other FPHS capabilities that support these FPHS as on submission of this Annual Report and the second half will be defined in the most current version of FPHS Definitions. annual report. disbursed each January. Exhibit A,Statements of Work Page 27 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount Number Annual Report(template By 08/15/21 Note: Funds must be spent in the state fiscal provided by DOH)for year(SFY)in which they are disbursed. SFY21 07/01/20—06/30/21) 2 FPHS Hepatitis C—Address Hepatitis C cases in the $205,782 for the biennium. jurisdiction per guidance developed by the statewide FPHS Communicable Disease Workgroup,including,but Annual distribution amount: not limited to:shared priorities,standardized $102,891 surveillance,minimum standards of practice,common metrics and staffing models. The allocation of these funds is based on burden of disease using the most current The priorities for SFY21 (July 2020—June 2021)are: Hepatitis C data.Allocations will be revised • Surveillance—entering labs into Washington using updated data biennially. Disease Reporting System(WDRS),enter acute cases into WDRS. These FPHS funds are for long-term core • Investigation—focus on acute cases: people aged FPHS investments in Hepatitis C elimination 35 or younger,newly diagnosed,pregnant women, as directed by the FPHS Steering Committee. people seen in the ED/inpatient,Black,Indigenous However in order to make use of the funds and People of Color or other historically available this 19-21 biennium,and in each marginalized population,and incorporate specific SFY during the COVID-19 Hepatitis B work. response,flexibility is allowed and these funds can be used for other FPHS activities like res onding to COVID-19. Tasks/Activiti.es/Description Imp.act_Measures• Control of Communicable Disease and Other Notifiable Conditions Percent of toddlers and school age children that have 1. Provide timely,statewide,locally relevant and accurate information statewide and to communities on completed the standard series of recommended vaccinations. prevention and control of communicable disease and other notifiable conditions. 2. Identify statewide and local community assets for the control of communicable diseases and other Percent of new positive Hepatitis C lab reports that are notifiable conditions,develop and implement a prioritized control plan addressing communicable received electronically which have a completed case report. diseases and other notifiable conditions and seek resources and advocate for high priority prevention and control policies and initiatives regarding communicable diseases and other notifiable conditions. Percent of new positive Hepatitis C case reports with 3. Promote immunization through evidence-based strategies and collaboration with schools,health care completed investigations. providers and other community partners to increase immunization rates. 4. Ensure disease surveillance,investigation and control for communicable disease and notifiable Percent of Gonorrhea cases investigated. conditions in accordance with local,state and federal mandates and guidelines. 5. Ensure availability of public health laboratory services for disease investigations and response,and Percent of Gonorrhea cases investigated that are receiving dual reference and confirmatory testing related to communicable diseases and notifiable conditions. treatment(treatment for both Gonorrhea and Chlamydia at the 6. When Additional Important Services(AIS)are delivered regarding prevention and control of same time) communicable disease and other notifiable conditions,ensure that they are well coordinated with foundational services. Exhibit A,Statements of Work Page 28 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT 419 Tasks/Aetivities/Descrip tion; Impact'1Vleasures Percent of newly diagnosed syphilis cases that receive partner services interview. Environmental Public Health TBD 1. Provide timely,state and locally relevant and accurate information statewide and to communities on environmental public health issues and health impacts from common environmental or toxic exposures. 2, Identify statewide and local community environmental public health assets and partners,and develop and implement a prioritized prevention plan to protect the public's health by preventing and reducing exposures to health hazards in the environment,seek resources and advocate for high priority policy initiatives. 3. Conduct environmental public health investigations,inspections,sampling,laboratory analysis and oversight to protect food,recreational water,drinking water and liquid waste and solid waste systems in accordance with local,state and federal laws and regulations. 4. Identify and address priority notifiable zoonotic conditions(e.g.those transmitted by birds,insects, rodents,etc.),air-borne conditions and other public health threats related to environmental hazards. 5. Protect the population from unnecessary radiation exposure in accordance with local,state and federal laws and regulations. 6. Participate in broad land use planning and sustainable development to encourage decisions that promote positive public health outcomes 7. When Additional Important Services(AIS)are delivered regarding environmental public health,assure that they are well coordinated with foundational services. Assessment(Surveillance and Epidemiology) TBD 1. Ability to collect sufficient,statewide and community level data and develop and maintain electronic information systems to guide public health planning and decision making at the state,regional and local level. 2. Ability to access,analyze,use and interpret data. 3. Abilfty to conduct a comprehensive community or statewide health assessment and identify health priorities arising from that assessment,including analysis of health disparities and the social determinants of health. Emergency Preparedness(All Hazards). TBD 1. Ability to develop emergency response plans for natural and man-made public health hazards;train public health staff for emergency response roles and routinely exercise response plans. 2. Ability to lead the Emergency Support Function 8—Public Health&Medical and/or a public health response for the county,region,jurisdiction and state. 3. Ability to activate and mobilize public health personnel and response teams;request and deploy resources; coordinate with public sector,private sector and non-profit response partners and manage public health and medical emergencies utilizing the incident command system. 4. Ability to communicate with diverse communities across different media,with emphasis on populations that are disproportionately challenged during disasters,to promote resilience in advance of disasters and protect public health during and following disasters. Exhibit A,Statements of Work Page 29 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Tasks/ActiyihesGDescription, Impact:Measures; Communication. 1. Ability to engage and maintain ongoing relations with local and statewide media. 2. Ability to develop and implement a communication strategy,in accordance with Public Health Accreditation Standards,to increase visibility of public health issues.This includes the ability to provide information on health risks,healthy behaviors,and disease prevention in culturally and linguistically appropriate formats for the various communities served. Policy Development and Support 1. Ability to develop basic public health policy recommendations.These policies must be evidence-based, or,if innovative/promising,must include evaluation plans. 2. Ability to work with partners and policy makers to enact policies that are evidence-based(or are innovative or promising and include evaluation plans)and that address the social determinants of health and health equity. 3. Ability to utilize cost-benefit information to develop an efficient and cost-effective action plan to respond to the priorities identified in a community and/or statewide health assessment. Community Partnership Development l., Ability to create and maintain relationships with diverse partners,including health-related national, statewide and community-based organizations;community groups or organizations representing populations experiencing health inequity;private businesses and health care organizations;Tribal Nations, and local,state and federal government agencies and leaders. 2. Ability to select and articulate governmental public health roles in programmatic and policy activities and coordinate with these partners. Business Competencies—Leadership Capabilities;Accountability and Quality Assurance Capabilities;Quality TBD Improvement Information;Technology Capabilities;Human Resources Capabilities;Fiscal Management, Contract and Procurement Capabilities;Facilities and Operations;Legal Capabilities. Program Specific Requirements/Narrative Special References(RCWs,WACs,etc) Link to 2SHB 1497—http•//lawfilesext leg wa gov/biennium/2019-20/PdfBills/House%20Passed%20Legislature/1497-S2.PL.ndf FPHS Definitions www.doh.wa..gov/fphsresources Special Instructions There are two different BARS Revenue Codes for"state flexible funds"to be tracked separately and reported separately on your annual BARS report. These two BARS Revenue Codes and definitions from the State Auditor's Office(SAO's)are listed below along with a link to the BARS Manual. 336.04.25 is the new BARS Revenue Code to use for the Foundational Public Health Services(FPHS)fiords included in this statement of work. 336.04.24—County Public Health Assistance Use this account for the state distribution authorized by the 2013 2ESSB 5034,section 710.The local health jurisdictions are required to provide reports regarding expenditures to the legislature from this revenue source. Exhibit A,Statements of Work Page 30 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 336.04.25—Foundational Public Health Services Use this account for the funding designated for the local health jurisdictions to provide a set of core services that government is responsible for in all communities in the WA state. This set of core services provides the foundation to support the work of the broader public health system and community partners.At this time the funding from this account is for delivering ANY or all of the FPHS communicable disease services(listed above)and can also be used for the FPHS capabilities that support FPHS communicable disease services as defined in the most current version of FPHS Definitions. SAO's BARS Manua] Flexibility During COVID-19 Pandemic Response—FPHS funds are for long-term core FPHS investments as directed by the FPHS Steering Committee.However,in order to make use of the funds available for the 19-21 biennium and in each specific state fiscal year(SFY)during the COVID-19 response,flexibility is allowed and these funds can be used for other FPHS activities like responding to COVID-19. Deliverables are to be submitted to Marie Flake at marie.flake(an)doh.wa.gov DOH Program Contact Marie Flake,Special Projects,Foundational Public Health Services Washington State Department of Health PO Box 47890,Olympia,WA 98504-7890 Phone 360-236-4063/Mobile 360-951-7566 Fax 360.236.4024/marie.flake@doh.wa.gov Exhibit A,Statements of Work Page 31 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Injury&Violence Prevention(IVP)-Overdose Data to Local Health Jurisdiction Name: Mason County Public Health Action-Effective September 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement ❑ State ®FFATA(Transparency Act) ❑Fixed Price Period of Performance: September 1,2020 through August 31,2021 Other ❑ ❑Research&Develo ment Statement of Work Purpose: Mason County Public Health(MCPH)will support strategies 5,6,and 7.MCPH will collaborate and coordinate among public health partners to establish seamless linkages to care via"warm hand-offs"between the various entities.MCPH will use existing partnerships and systems to engage the community,including emergency medical services,emergency departments,jails,public safety,mental health and substance use treatment providers, diversion programs,courts,and syringe exchange. It will build both client and agency awareness of existing resources,enhance those resources,and deploy technology to facilitate successful care linkage and coordination. Revision Purpose: The purpose of this revision is to extend the period of performance and funding from December 31,2020 to August 31,2021. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY20 OVERDOSE DATA TO ACTION PREV 93.136 333.93.13 77520292 09/01/20 08/31/21 50,000 0 50,000 TOTALS 50,000 0 50,000 Task *May Support PHAB Payment Information Number Task/Activity/Description Standards/Measures. Deliverables/Outcomes Due Date/Time Frame and/or Amount 1. Strategy 5: Collect and analyze opioid response Progress Report:Report data, Quarterly progress Monthly invoices for plan data. Conduct continuous quality improvement findings and analysis. reports to DOH for all actual cost on the opioid response plan and system.Data is Demonstrate how data informs tasks. reimbursement will be collected on all response activities in Mason Mason County linkages to care submitted to DOH. County.This includes outreach events,trainings, and opioid response plan Due Dates: naloxone distribution,overdoses,provider reports activities.Demonstrate how September-November Total of all invoices etc. This data is utilized to inform quality work aligns with Overdose due December 10,2020. will not exceed improvement for the community referral and Data to Action(OD2A)logic December-February due $50,000 through linkage system. model. March 10,2021. August 31,2021. 2. Strategy 6: Conduct continuous community Progress report:list training education on opioid and other substance use risks dates,locations,attendance and March-May due June 10, (See Special Billing and treatment resources through group and objective of trainings;lessons 2021. Requirements below.) individual trainings,outreach activities at transit learned and successes with center,shelters,jail,syringe exchange,mobile outreach,education and linkages to care.Are there Exhibit A,Statements of Work Page 32 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support PHAB Payment Information Number Task/Activity/Description Standards/Measures.. Deliverables/Outcomes Due Date/Time Frame and/or Amount outreach,Quick Response Team,to link individuals procedures or policies that June-August final report to care. MCPH has developed? for this funding period Demonstrate how work aligns due September 30,2021. with OD2A logic model. 3. Strategy 7:Facilitate academic detailing Progress report:list opportunities for primary care providers on safe opportunities,#of trainings, opioid prescribing,overdose prevention and outcomes,changes in buprenorphine-based medication-assisted treatment prescribing and any new (MAT).Academic detailing will also include waivered prescribers as an education on hepatitis C virus(HCV)treatment or outcome of these opportunities. other drug user health complications. Demonstrate how work aligns with OD2A logic model. 4. Participate in quarterly calls with DOH and grant Collaboration with grant partners.Share lessons learned and successes.More partners and DOH to improve frequent one on one calls with DOH when needed. statewide efforts to address the o ioid/all drug epidemic. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: hqp://www phaboard org/M-content/uploads/PHAB-Standards-and-Measures-Version-1.0.pdf Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending_gov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.) • Subrecipients may not use funds for research. • Subrecipients may not use funds for clinical care except as allowed by law. • Subrecipients may use funds only for reasonable program purposes,including personnel,travel,supplies,and services. • Generally,subrecipients may not use funds to purchase furniture or equipment. • No funds may be used for: o Publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any legislative body the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment of legislation,appropriations,regulation,administrative action,or Executive order proposed or pending before any legislative body. Exhibit A,Statements of Work Page 33 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 o In accordance with the United States Protecting Life in Global Health Assistance policy,all non-governmental organization(NGO)applicants acknowledge that foreign NGOs that receive funds provided through this award,either as a prime recipient or subrecipient,are strictly prohibited,regardless of the source of funds, from performing abortions as a method of family planning or engaging in any activity that promotes abortion as a method of family planning,or to provide financial support to any other foreign non-governmental organization that conducts such activities. See Additional Requirement(AR)35 for applicability (https://www.cdc.gov/grants/additionalreguirements/ar-35.htm1). • Program funds cannot be used for purchasing naloxone,implementing or expanding drug"take back"programs or other drug disposal programs(e.g.drop boxes or disposal bags),purchasing fentanyl test strips,or directly funding or expanding direct provision of substance abuse treatment programs.Such activities are outside the scope of this Notice of Funding Opportunity(NOFO). Monitoring Visits(frequency,type) DOH program staff may conduct site visits up to twice per funding year. Special Billing Requirements Billing on an A194A invoice voucher must be received by DOH monthly. Special Instructions The following funding statement must be used for media(publications,presentations,manuscripts,posters,etc.)created using OD2A funding: This publication(journal article,etc.)was supported by the Grant or Cooperative Agreement Number,NU17CE925007,funded by the Centers for Disease Control and Prevention. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the Centers for Disease Control and Prevention or the Department of Health and Human Services. DOH Program Contact DOH Program Contact DOH Fiscal Contact Rachel Meade Jennifer Alvisurez Tami Davidson Opioid Overdose Prevention Specialist Opioid Overdose Prevention Project Manager Contracts Coordinator Rachel.Meade(2,- doh.wa.gov Jennifer.Alvisurez@doh.wa.gov Tami.Davidson@doh.wa.gov 360-236-2846 360-236-2845 Exhibit A,Statements of Work Page 34 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: OSS LMP Implementation-Effective July 1,2019 Local Health Jurisdiction Name: Mason County Public Health Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ❑Federal<Select One> (check if applicable) ®Reimbursement ® State ❑FFATA(Transparency Act) ❑Fixed Price Period of Performance: July 1,2019 through June 30,2021 Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to fund implementation of the on-site sewage system(OSS)local manamgenet plan(LMP). Revision Purpose: The purpose of this revision is to extend the period of performance and funding period for the GFS funding account from December 31,2020 to June 30,2021 and add an additional Wastewater Management GFS funding account. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration crease(+) Consideration Code Code Start Date End Date Wastewater Management-GFS N/A 334.04.93 26701100 07/01/19 1 06/30/20 30,000 0 30,000 Wastewater Management-GFS N/A 334.04.93 26701100 07/01/20 06/30/21 30,000 0 30,000 Wastewater Management-GFS N/A 334.04.93 26701100 01/01/21 1 06/30/21 0 30,000 30,000 TOTALS 60,000 30,000 90,000 Payment Task Task/Activity/Description *May Support"PHAB. Deliverables/Outcomes Due Date/Time Frame Information Number Standards/Measures, and/or Amount 1 Administration Meet reporting requirements and Report Due Date: $5 000 LHJ will participate in all grant-related meetings attend DOH-sponsored meetings January 15,2020 $7,500 and conference calls sponsored by DOH. Final June 15,2020 report will be submitted including documents used December 31,2020 or produced for grant activities. June 15, 2021 Task is ongoing throughout the project period. 2 On-Site Education Educational Presentations Attended by greater than 10,000 Report Due Date: $25,00 I 2A.Mason County Public Health(MCPH)staff people. January 15,2020 $37,500 will host a booth the first full weekend in October June 15,2020 for Oysterfest. December 31,2020 June 15, 2021 2B.Modify and print maintenance manuals to be handed out to all new system owners,hand out at Task is ongoing throughout the project period. Exhibit A,Statements of Work Page 35 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Payment Task *May Support<PH as "B Number Task/Activity/Description stand Deliverables/Outcomes Due Date/Time Frame Information a /-Me and/or Amount educational presentations and are available to professional providers to give to their customers. 3B.Twenty-five(25)$200 rebates for pumping or maintenance or$200 rebates for retro-fitting tanks with risers and/or effluent filter.Each resident _. would be able to qualify for two 2)rebates 3 Operation and Maintenance(O&M) Track contacts and increase in Report Due Date: $j5,000 Notification to Homeowners maintenance.Progress will be January 15,2020 $22,500 3A.Follow up on unsatisfactory maintenance reported on the report form. June 15,2020 reports and complaints(75 unsatisfactory reports December 31,2020 and 20 complaints per month). June 15,2021 Task is ongoing throughout the project period. 4 O&M Database Management Progress will be reported on the Report Due Date: V0,00 4A.Continue truthing and creating record drawings report form. January 15,2020 $.15,000 June 15,2020 4B.Maintenance of the O&M database. December 31,2020 June 15, 2021 Task is ongoing throughout the project period. 5 Enhance GIS On-site Sewage Data Layer Mapping data as outlined in the Report Due Date: $S AOA LHJ will continue to develop and update on-site "Marine Recovery Area(MRA) January 15,2020 $7,500 sewage system(OSS)and O&M data to enhance OSS Data Reporting Requirement" June 15,2020 the Geographic Information Systems(GIS)OSS form. December 31,2020 Layer. Work will be done by GIS staff. June 15, 2021 Task is ongoing throughout the project period. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: hllp•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) These funds can NOT be used for local match to federal grants. Exhibit A,Statements of Work Page 36 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Special References(RCWs,WACs,etc) WAC 246-272A and RCW 70-118,6t 70A.110 State funds from the Aquatic Lands Enhancement Account must be used to implement elements and activities of the local on-site sewage management plans that do not conflict with and are consistent with the goals,strategies,objectives,and actions of the Puget Sound Action Agenda. Definitions Failure: A condition of an on-site sewage system or component that threatens the public health by inadequately treating sewage or by creating a potential for direct or indirect contact between sewage and the public.Examples of failure include: (a)Sewage on the surface of the ground;(b)Sewage backing up into a structure caused by slow soil absorption of septic tank effluent;(c)Sewage leaking from a sewage tank or collection system;(d)Cesspools or seepage pits where evidence of ground water or surface water quality degradation exists;(e)Inadequately treated effluent contaminating ground water or surface water;or(f)Noncompliance with standards stipulated on the permit. Maintenance and Monitoring: The actions necessary to keep the on-site sewage system components functioning as designed.Periodic or continuous checking of an on-site sewage system,which is performed by observations and measurements,to determine if the system is functioning as intended and if system maintenance is needed.Monitoring also includes maintaining accurate records that document monitoring activities. Special Billing Requirements Billing Information 1. Billings are submitted on an A19-IA form,which is provided by DOH. 2. A19-1A forms maybe submitted monthly and must be submitted bi-monthly at minimum. Special Instructions Semiannual progress reports,including marine recovery area(MRA)mapping data,are due to DOH via email to hel4Icv4enda14Qd ieremv.simmons0.doh.iva.go_v and tavlor.warren(a�doh.wa.gov. Progress Report Due Dates: January 15,2020,June 15,2020,-and December 31,2020, and June 15, 2021. The report format will be provided by DOH and may be modified throughout the contract period via email announcement. DOH Program Contact: cr dj 'i#• nd "Jeremy Simmons,Office of Environmental Health and Safety,PO Box 47824,Olympia WA 98504-7824;360-236-3-3963346; h,dikiiyk,. (i. ,de ••ieremy.simmon,v@doh.wa..Qov. DOH Fiscal Contact:K••� erTaylor Yf7arren, '..... ..... .:.' .'Publi_ u akh Office of Financial Services,PO Box 47820,Olympia WA 98504-7820,360-236-374,2-,3348, a^� tavlor.warren a,doh.iva.kov Exhibit A,Statements of Work Page 37 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Recreational Shellfish Activities- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2019 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 2 Funding Source Federal Compliance Type of Payment ❑Federal<Select One> (check if applicable) ®Reimbursement Period of Performance: July 1,2019 through June 30.2021 ® State ❑FFATA(Transparency Act) ❑Fixed Price ❑ Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide funds for shellfish harvesting safety. Revision Purpose: The purpose of this revision is to extend the period of performance and funding from December 31,2020 through June 30,2021,add funds,and update DOH fiscal contact information. Chart of Accounts Program Name or Title CFDA# BARS Master Funding-Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date Rec. Shellfish/Biotoxin N/A 334.04.93 26402600 07/01/19 06/30/21 5,250 1,750 7,000 TOTALS 5,250 1,750 7,000 Payment Task *May;SupporbPHAB Deliverables/Outcomes Due Date/Time Frame Information Number Task/Activity/Description Standards/Measures and/or Amount 1 Biotoxin Monitoring Submit report on DOH approved Email Report to DOH by: $4-888$6,400 • Collect samples on schedule according to format of activities for the year, December 31,2020 Department of Health(DOH)Biotoxin including the number and names Monitoring Plan,coordinate deviations from the of beaches posted for (See Special Instructions schedule with DOH,notify DOH in advance if classification. below.) samples cannot be collected. • Post/remove recreational shellfish warning and /or classification signs on beaches and restock cages as needed. • This may also include recruiting,training,and coordination of volunteers,and fuel reimbursement funds for volunteer biotoxin monitoring. 2 Outreach Submit report including the Email Report to DOH by: $4-50$600 • Staff educational booths at local events. number of events staffed,and December 31,2020 • Distribute safe shellfish harvesting information. amount of educational materials distributed. Exhibit A,Statements of Work Page 38 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 AMENDMENT#19 Task *May Support'_PHAB • Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount (See-Special Instructions below.) *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: ]_ptt ://www.phaboard.ors/wp-content/uRloads/PHAB-Standards-and-Measures-Version 1 0 gdf Program Specific Requirements/Narrative Program Manual,Handbook,Policy References Department of Health's Biotoxin Monitoring Plan Special References(RCWs,WACs,etc) Chapter 246-280 WAC http://www.doh.wa.sov/CommuniiyandEnvironment/Sliellfisli/RecreationalSliel l fi sh http://www.doh.wa.gov/AboutUs/Pro sramsandS ervices/EnvironmentaIPubl icHealth/Envi ronmentalHealthand S afety/Shel lfi shProgramB iotoxins Special Instructions Report for work done the previous year must be submitted via email to Liz Maier by December 31,2020. The report format will be provided by DOH and may be modified throughout the period of performance via email announcement. DOH Program Contacts: Liz Maier,Office of Environmental Health and Safety,PO Box 47824,Olympia WA 98504-7824;360.236.3308;liz.maier r,doh.wa.sov Kristy Warner.Office of Environmental Health and Safety PO Box 47824 Olympia WA 98504-7824.360 701 7537• kristy warner@doh wa�ov DOH Fiscal Contact: W4 9 504 7850. 60 2a,c 4Po. Taylor iYarren, Office of Financial Management;PO Box 47850, Olympia, WA 98504-7850;360.236.3348;taylor.lvarren(a.doh.wa.gov Exhibit A,Statements of Work Page 39 of 39 Contract Number CLH18253-19 Revised as of November 16,2020 EXHIBIT B-19 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: November 16,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DO$Use,Ohl,y," BARS Statement of Work Chart,of'Accounts' Funding Chart of Federal Award Revenue Funding Period F.uudin9•26ri6d'r Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start'Date 1iid Daie] Amount Sub Total Total BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 19 21.019 333.21.01 07/01/20 12/30/21 Q7/01'%201 -12130/21i $263,754 $351,672 S3519672 BITV-COVIDEd LHJ Allocation-CARES NGA Not Received Amd 17,19 21.019 333.21.01 07/01/20 12/30/21 07/61'/20', 32%30/21?, $87,918 COVIDLHJOFMAllocation-CARES NGA Not Received Amd17,19 21.019 333.21.01 03/01/20 06/30/21 1031010,; 06/30721, $1,389,600 $1,389,600 $1,389,600 SS Community OutreachPN NGA Not Received Amd 18 21.019 333.21.01 07/01/20 12/30/20 .0,710P/20 ,12/30/20,r $20,000 $20,000 $20,000 t NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 •TO/01'u,, 08I33,L19''1 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 •l0/0r./T4! '�08731%19 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01117' Q6I30/1.9. ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 :07L01/liT '06/3073'Qr $99,878 t FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 .01/01/18 06/30/18 {OT/OP/d'7 tQ7/02/1;8' $9,062 $28,979 $28,979 FFYI7 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01-117 :07/02/1$a $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01118i _;06130/10!, $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 .07/,OT/,.•18; !06[30/19"� $48,453 FFY20 PHEP BP2 LHJ Funding NTJ90TP922043 Amd 18 93.069 333.93.06 07/01/20 06/30/21 07/0l1120' O 30/21t 4 $19,737 $49,342 $98,684 FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 17,18 93.069 333.93.06 07/01/20 06/30/21 0,7/0l'%20 .06/30/2d! $29,605 FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 •07101'/,19' 0,6/30/20 j $49,342 $49,342 FFY20 Overdose Data to Action Prev NGA Not Received Amd 17,19 93.136 333.93.13 09/01/20. 09/31/21 ,69/01/20, 08/341/21 1 $50,000 $50,000 $100,000 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 '08/31/20 Q9%DS'%1'9) ,DB/31/20' $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 .09/.01-118• 08/3-11/19'�I, $35000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 09/01118 08/33/1911 $75:000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 09/011/17 08/31/ii $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/OT/371 _08111/11, $33,400 FFY17 Increasing Ltummization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19{•07/01'1,f8,, Q6%30/19, $5,600 $5,600 $5,600 FFY21 PPHF Ops NH231P922619 Amd 18 93.268 333.93.26 07/01/20 06/30/21 67/01/20, 06/30/2•1,a $250 $500 $1,500 FFY21 PPHF Ops NH231P922619 Amd.16,18 93.268 333.93.26 07/01/20 06/30/21 07/Ol'/201 L6/30%2.1: $250 FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 ;07/01719' 06/30/2Q�. $500 $500 FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/0111;8 06/30G19.` $500 $500 FFY17 317 Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/.01Y17 .,06/36/,T8-, $1,423 $1,423 $1,423 Page 1 of EXHIBIT B-19 Mason County Public Health ALLOCATIONS Contract Number: CLHIS253 Contract Term:2018-2021 Date: November 16,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DQH!.Use'Qnly- BARS Statement of Work ;C6art.ofAccouuts Funding Chart of Federal Award Revenue Funding Period Funding?P.eHod' Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date,StarEDate',-End`.Date; Amount Sub Total Total FFY17 AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/Ol'hi7 ,06/3p/18p. $4,293 $4,293 $4,293 t FFY21 COVID19 Vaccine Services-CARES NGA Not Received Amd 19 93.268 333.93.26 07/01/20 06/30/21 107/01120):i06/30123.} $14,582 $14,582 $14,582 FFY21 VFC Ops NH23IP922619 Amd 16 93.268 333.93.26 07/01/20 12/31/20�:07101/20: ;06/30%21; $2,800 $2,800 $10,628 FFY20 VFC Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 I'.07/017:19" .06730Y1 $5,600 $5,600 FFY17 VFC Ops 5NN23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18�-04101/17' ;003014 $2,228 $2,228 FFY19 COVED CARES NUSOCK000515 Amd 16,19 93.323 333.93.32 06/01/20 12/31/21 •06101'/20 1.2Y31jd1,, $65,595 $65,595 $65,595 FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14,19 93.354 333.93.35 01/20/20 03/15/21 ,0E/01/20: -L31,15/21 $130,871 $130,871 $130,871 FFY21 MCHBG LHJ Contracts NGA Not Received Amd 18 93.994 333.93.99 10/01/20 09/30/21 110/OP/20f 09/30/2t $67,694 $67,694 $259,197 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/.O1119, O9/30/.- $67,694 $67,694 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/01U,1F8: �09130%19' $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 j 1'Q[gl/347%-'09730/1!8 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18!! 10/Ol1/,h74, :09/30%P8 $50,771 FEMA-75 COVID LHJ Allocation NGA Not Received Amd 19 97.036 333.97.03 07/01/20 12/30/20 0;1/61720 12/30720 ($263,754) $0 $0 FEMA-75 COVID LHJ Allocation NGA Not Received Amd 17 97.036 333.97.03 07/01/20 12/30/20 07/01/2,0` 1,2/30720 $263,754 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 r07LQ171,T _06130(19;a ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 0710?/i-T ,06%30/0� $5,000 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07,--.,-, 06/30/21'- $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 ,07101J19 0613QY4,, $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 107/OT/17, 061361,lY i $2,500 $2,500 I Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/0E/V7 06130/19� $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 •0 1-61/19; 46/3012T ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 021QVIR 'W36621i $1,370 FY20/21 COVID-1 9 Disaster Response Acet Amd 14,19 N/A 334.04.92 01/20/20 06/30ln ,OP/0172w :06/5bWl $119,129 $119,129 $119,129 FFY21 COVID GFS LHJ Regional Amd 19 N/A 334.04.92 12/31/20 06/30/21 i 12/33`/20, 06/30/2P1 $175,000 $175,000 $175,000 FPH Lead Case Mgmt-FPH Amd12 N/A 334.04.93 07/01/19 06/30/20 ,07/01'/,_19i 06/30/20 $1,370 $1,370 $1,370 Page 2 of 4 EXHIBIT B-19 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: November 16,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DQH Us_e,•©nly BARS Statement of Work Chart,ofAccount§;:1 Funding Chart of Federal Award Revenue Funding Period l �Fu.ding,.jeriod, Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date�5tatf!Date:EndiDate.; Amount Sub Total Total SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/O1118+ 06130%1Q: $1,500 $1,500 $4,500 SFYl Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/61/17 66/30/lt $1,500 $3,000 SFYl Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18'--' $1,500 Rec Shelltish/Biotoxin Amd 19 N/A 334.04.93 07/01/19 06/30/21 _07/01'/19• A6130/211 l $1,750 $7,000 $14,500 Rec Shellfish/Biotoxin Amd 16,19 N/A 334.04.93 07/01/19 06/30/21 107/61/..19 Q6/30Ylli $1,750 Rec ShellfishBiotoxin Amd 9,16,19 N/A 334.04.93 07/01/19 06/30/21 i 07/011/19 06/30/21+ 1 $3,500 Rec ShellfishBiotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/3.0/19'; $7,500 $7,500 Wastewater Management-GFS Amd 19 N/A 334.04.93 01/01/21 06/30/21 .07/01'/T9 06130/21.,1 $30,000 S30,000 $150,000 Wastewater Management-GFS Amd9,19 N/A 334.04.93 07/01/20 06/30/21 07/01,/19 06/30/21'.1 $30,000 $30,000 Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/01/20 06/30/21 07/Ql_/R 6130.;, . 1 $30,000 $30,000 Wastewater Management-GFS Amd.5 N/A 334.04.93 07/01/18 06/30/19 ,01/0i7rbT 06/3 AY1 $43,274 $43,274 Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/017,17 06/30/191 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01717! 06/30/19 $60,000 FPHS Funding for LHJs Amd 17,19 N/A 336.04.25 07/01/20 06/30/21 07/6l/19,',-06/30121i $160,891 $202,891 $447,782 FPHS Funding for LHJs Amd 10,19 N/A 336.04.25 07/01/20 06/30/21 07/Ql'/.1'9+._40430/21! $42,000 FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/19 06/30/20 07/0.1119�' t06130721 $160,891 $202,891 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 1"01/.d1Y!l"9_;. !06130/2i $42,000 Amd 3 N/A •336.04.25 07/01/18 06/30/19 07,/Ol/1T •0 6/3 011 91 $42,000 $42,000 FPHS Funding for LHJs Dir -- YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/0l%1:7..;- 12/3111& ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 0710r/1T 12/3?1I1?8s $12,000 YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19, ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/30/19 071.01'/1!T 106%30h19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64 01/01/18 06/30/19 07101'kl'+7% 96/301`191 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 :0,7/01!l•17' A6/30/19!1 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 '07/,Ol'$LQ+ :06130l21 ($1,800) $23,000 $23,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 '07/01/19'."•06A0723!,j $11,200 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/.01/19.' s06/30/21;1 $13,600 Sanitary Survey Fees(FO-SW)-SS State Amd 15 N/A 346.26.65 01/01/18 12/31/20 '07/0171s7' +0.6/3012-Y ($1,800) $34,200 $34,200 Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 01/01/18 12/31/20 07/OlV17r Ofi/30/21_'; $11,200 Sanitary Survey Fees(FO-SW)-SS State Amd 7,12 N/A 346.26.65 01/01/18 12/31/20 67%Ol' +06/3D/21:.I $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 071,0111,7, 06/30/21!.- $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20,,07/Oi'/L7,! �06/30/21 $12,000 Page 3 of 4 EXHIBIT B-19 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: November 16,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% D©HjtUse Only BARS Statement of Work { iChart ofAccopnts Funding Chart of Federal Award Revenue Funding Period A FundmglP,enod' Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date StartD'ate End1M8&;, Amount Sub Total Total YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 �07/01/37j 12/3}1'/18? ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/Ol%17% 12/31%d,8i $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 Ol/Ol/18 06/30/19 ;.07/0i(117 'W30109 li ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 Ol/Ol/18 06/30/19 07/Ol(17a a06/30/195'� $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/1.9 �07/,0,1'/r17 0,6/30/19,' $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd.12 N/A 346.26.66 01/01/19 12/31/20 01/Ol%19 06/30/21' $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 12/31/20O1H,01?/19`. `06/30%21 $2,000 TOTAL $3,874,044 $3,874,044 Total consideration: $3,652,712 GRAND TOTAL $3,874,044 $221,332 GRAND TOTAL $3,874,044 Total Fed $2,876,863 Total State $997,181 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 4 of 4 Exhibit C-15 Schedule of Federal Awards AMENDMENT#19 Date:November 16,2020 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/01/2018-1213112021 DOH Total Amt Allocation Period Federal Federal Start End Federal Award Federal Grant Award Name Chart of Accounts Program Title BARS Award Date Award Date Date Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number SS COMMUNITY OUTREACH PN 333.21.01 NGA Not NGA Not 07/01/20 12/30120 $20,000 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA Not NGA Not 03l01/20 06/30/21 $1,389,600 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received BITV-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not 07/01/20 12/30/21 $351,672 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH PS S911-5 OSS TASK 333.66.12 08/02/16 $5.000.000 01/01/18 06/30/19 $86,541 66.123 Technical Investigations and 01,11801 STRATEGIC INITIATIVE LEAD Implementation Assistance Program Region 10 Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND RESTORATION NEP 5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01101/18 06/30119 $85,330 66.123 Technical investigations and Region 10 OOJ68801 PROJECT Implementation Assistance Program �.._� Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY FFY20 PHEP BP2 LHJ FUNDING 333.93.06 06/12/20 $11,365,797 07/01/20 06/30/21 $49,342 93.069 Preparedness Services Centers for Disease Control NUBOTP922043 PREPAREDNESS(PREP) and Prevention COOPERATIVE AGREEMENT Department of Health and Human PUBLIC HEALTH EMERGENCY FFY19 PHEP BPI LHJ FUNDING 333.93.06 06/29/19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 Public Health Emergency Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PREP) Preparedness and Prevention COOPERATIVE AGREEMENT HOSPITAL PREPAREDNESS PROGRAM Public Health Emergency Department of Health and Human AND PUBLIC HEALTH EMERGENCY FFY16 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/18 $11.062,782 07/01/18 05/30/19 $49,341 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 PREPAREDNESS COOPERATIVE and Prevention AGREEMENT Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062.782 01/01/18 06/30/18 $28,979 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT and Prevention NGA Not NGA Not Injury Prevention and Control Department of Health and Human A Not Received FFY20 OVERDOSE DATA TO ACTION PREY 333.93A3 Received Received 09/01/20 08131/21 $50,000 93.136 Research and Stale and Community-Services Centers for Disease Control NGA Not Received NG Based Programs and Prevention — Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT Services-Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4,390,240 09/01/19 08131/20 $50,000 93.136 Research and State and Community-and Prevention-National Center for Based Programs ACTION Injury Prevention and Control _ -�� Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY16 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6,223,623 09/01/1B 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY17 PRESCRIPTION DRUG ODSUPP 333.93.13 03/16/16 $4,031,632 01/01/18 OB/31/18 $63,027 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY21 VFC Ops 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $2.800 93.258 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Page 1 of 3 Exhibit C-15 Schedule of Federal Awards AMENDMENT#19 Date:November 16,2020 MASON COUNTY HEALTH SERACESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: D1/01/2018-12131/2021 DOH Total Amt Allocation Period Federal Federal Start End Federal Award Federal Grant Award Name Chart of Accounts Program Title BARS Award Date Award Date Date Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number Department of Health and Human IMMUNIZATION GRANT AND VACCINES 333.93.26 07/01/20 $9,062,252 07/01/20 06/30/21 $500 93.268 Immunization Cooperative Services Centers for Disease Control NH231P922619 Agreements FOR CHILDREN PROGRAM FFY21 PPHF OPS and Prevention `+ •^�•� ��qYV-,�� Cooperative Department of Health and Human FFY21 COVID19 VACCINE SERVICES-CARES 333.93.26 NGA Not NGA Not 0710112D 06130/21 $14,582 93.288 Immunization Coo P Services Centers for Disease Control NGA Not Received NGA Not Received Received Received Agreements and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCINES 333.93.26 07/01/19 $9,234,835 07/01/19 06/30/20 $5.600 93.268 Immunization Cooperative Services Centers for Disease Control NH231P922619 Agreements FOR CHILDREN PROGRAM FFY20 VFC OPS and Prevention Immunization Cooperative Services of Health and Human IMMUNIZATION GRANT AND VACCINES FFY20 PPHF OPS 333.93.26 07/01/19 $9.234,835 07/01/19 06/30120 $500 93.268 Agreements Services Centers for Disease Control NH23IP922619 F.OR CHILDREN PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 VFC OPS 333.93.26 03/03/17 $1,201,605 OV01/18 06/30/18 $2,228 93.268 Agreements Services Centers for Disease Control 5NH231POOD762-05-00 FOR CHILDREN'S PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 PPHF OPS 333.93.26 06/29/18 $3,634,512 07/01/18 06130/19 $500 93.268 Agreements Services Centers for Disease Control NH231POOD762 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06129/18 $1,722,443 07/01/18 06/30/19 $5,600 93.268 Immunization Cooperative Services Centers for Disease Control NH231P000762 Agreements FOR CHILDREN'PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 AFIX 333.9326 03/03/17 $1,672,2B9 01/01/18 06/30/18 $4,293 93.268 Agreements Services Centers for Disease Control SNH231POOD762-05-OD FOR CHILDREN'S PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 317 OPS 333.93.26 03/03117 $575,969 01/01/18 06/30/18 $1.423 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM and Prevention -^------�—^--- -'--- - ------ """—"- — Epidemiology and Laboratory EPIDEMIOLOGY&LABORATORY ~� Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS DISEASES FFY19 COVID CARES 333.93.32 04/23/20 $22,581,799 06/01/20 12/31/21 $65,595 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 (ELC)-BUILDING&STRENGTHENING Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY& Public Health Emergency Department of Health and Human CDC COOPERATIVE AGREEMENT FOR Response:Cooperative Agreement Centers for Disease Control NU90TP922069 EMERGENCY RESPONSE.PUBLIC Services FFY2D CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13,230,799 01/20/20 03/15/21 $130,871 93.354 for Emergency Response:Public HEALTH CRISIS RESPONSE CDC;RFA- Health Crisis Response and Prevention TP18-1802 - NGA Not NGA Not Matemal and Child Health Services Department of Health and Human FFY21 MCHBG LHJ CONTRACTS 333.93.99 10/01/20 09/30/21 $67,694 93.994 Black Grant to the States Services Health Resources and NGA Not Received NGA Not Received Received Received Services Administration Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY20 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10101/19 09/30120 $67,694 93.994 Block Grant to the States Services Services Adm Admin Resources and B04MC32576 SERVICES BLOCK GRANT inistration Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY19 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/18 09/30/19 $67,594 93.994 Block Grant to the Slates Services Health Resources and B04MC32578 SERVICES BLOCK GRANT Services Administration Page 2 of 3 Exhibit C-15 Schedule of Federal Awards AMENDMENT#19 Date:November 16,2020 MASON COUNTY HEALTH SERACESSWV0001893-04 CONTRACT CLH118253-Mason County Public Health CONTRACT PERIOD: 0110112 01 8-1 2131/2 021 DOH Total Amt Allocation Period Federal Federal Start End Federal Award Federal Grant Award Name Chart of Accounts Program Title BARS Award Date Award Date Date Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY1 B MCHBG LHJ CONTRACTS 333.93.99 10/20/17 $1,650,528 01/01/18 09/30/18 $56,115 93.994 Block Grant to the States Services Health Resources and B04MC31524 SERVICES Services Administration TOTAL $2,876,863 Page 3 of 3 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda _X Public Hearing Other DEPARTMENT: Information Technology EXT: 806 COMMISSION MEETING DATE: March 16, 2021 Agenda Item # 6A Commissioner staff to complete) BRIEFING DATE: 02-22-21 &03-08-21 BRIEFING PRESENTED BY: Ross McDowell [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Moving to a "dot gov"domain for Mason County Government BACKGROUND: Mason County currently uses a ".wa.us"domain for our website and e-mail addresses. We have a possibility of changing to the federally administrated ".gov"top-level domain for our webpages and e-mail addresses. The .gov domain includes a variety of security features that commercially available web addresses, like those ending in .com or .org often lack, including active vulnerability monitoring and two-factor authentication for all users. Sites on .gov are also capable of being "preloaded"in web browsers using HTTPS, a protocol that runs over an encrypted connection, rather than the unsecured HTTP protocol. The federal government also runs a round-the-clock emergency help desk for .gov operators. The DOTGOV Online Trust in Government Act, a bipartisan measure first proposed in 2019, which would reduce or eliminate the costs for state and local governments to adopt .gov addresses, a step widely considered to bolster their internet security. The major impact to move to the"dot gov"domain would be time on Information Technology Department to move everything over slowly one by one in most cases leaving access on both for a month or two. The implementation time is between 40 to 60 hours of work on this project. The name of www.masoncountywa.gov is available and coincides with the naming convention. BUDGET IMPACTS: The cost, if the $400 dollars per year .gov domain is removed by the DOTGOV Online Trust in Government Act, would be a $25 a month charge ($300) for DNS hosting. So, we are looking at the technical side being $400 a year to go to"dot gov"domain for a H:\FORMS\BOCC Forms\Commission Agenda Item Summary Template_I.doc Attachment A total of$700. There would also be a cost to reprinting anything that has our current web or e-mail addresses on it, such as business cards and stationary. RECOMMENDED ACTION: Recommend the BOCC approve moving to the`"Dot Com"domain and sign the Domain Authorization letter. ATTACHMENT(S): Domain Authorization Letter Template with Mason County information. H:\FORMS\BOCC Forms\Commission Agenda Item Summary Template_Ldoc March 16, 2021 .Gov Domain Registration c/o Verisign, Inc. 12061 Bluemont Way Reston, Virginia 20190 Dear Domain Manager, As County Commissioners for Mason County, Washington, we formally request that authority over the "masoncountywa.gov" second-level domain name be delegated to Mason County, Washington. We attest that we are the highest-ranking officials for Mason County, Washington and have signing rights on behalf of Mason County, Washington. This domain name will be used for governmental business. The use of this domain is consistent with the County of Mason Internet policy. In addition, we will ensure the content of the requested domain name conforms to the .gov policy. By requesting this domain name, we acknowledge that we will be responsible for payment of the annual $400 domain fee. We understand that if we wish to retire our domain, we must submit a written request to registrargadotgov.gov. If a written request is not submitted, we understand that we will continue to be responsible for all accrued domain fees. The following individuals will be listed as points of contact for www.masoncountywa.gov. It is understood that the contact information must remain valid and up to date, and that administrative, billing, and technical points of contact will be unique. Administrative Point of Contact: G. Ross McDowell IT Manager 411 N. 5th Street, Shelton, WA 98584 (360) 427-9670 ext. 806 RMcDowell(aco.mason.wa.us Billing Point of Contact: Jennifer Beierle Budget Manager 411 N. 5th Street, Shelton, WA 98584 (360) 427-9670 ext.532 ib a,co.mason.wa.us Technical Point of Contact: Todd Cannon IT Engineer 411 N 511 Street, Shelton, WA 98584 (360) 427-5501 toddc@co.mason.wa.us co.mason.wa.us Security Point of Contact: Todd Cannon toddc a,co.mason.wa.us Sincerely, Randy Neatherlin Kevin Shutty Sharon Trask Commissioner Commissioner Commissioner Notary Public Section Signed and sworn to (or affirmed) before me on Name of the Individual Making a Statement Signature of Notary Public My Commission Expires Notary Public Seal MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Sheryl Hilt Action Agenda _X Public Hearing Other DEPARTMENT: Sheriff's Office EXT: 636 COMMISSION MEETING DATE: March 16, 2021 Agenda Item # g.15 Commissioner staff to complete) BRIEFING DATE: March 8, 2021 BRIEFING PRESENTED BY: Sheryl Hilt [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Sole source purchase of a moveable divider wall for the MCSO training room. BACKGROUND: On February 8, 2021, the Board of Commissioners authorized the Sheriff's Office to proceed with the purchase of flooring, a divider wall, and blinds for the current gymnasium to allow for physical training and classroom space. The MCSO has found only one company that makes a wall that is an independent unit and does not require engineering and permanent installation in the building. The proposal is from Barclay Dean Architectural Products for folding wall partitions manufactured by Hufcor. The installed price quoted is $39,122.00 but an additional $3442.74 needs to be added for sales tax making the total request, $42,564.74. Mason County Purchasing Policy 2.21.030 stipulates sole source purchase approvals must come from the Board of County Commissioners. RECOMMENDED ACTION: Approval for the Mason County Sheriff's Office to purchase and have installed a moveable divider wall from Hufcor Folding Panel Partitions from Barclay Dean. BUDGET IMPACTS: REET funds in the amount of$42,564.74 have been approved for this purchase. C:\Users\dlz\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\G5 L 13 HRD\Commission Agenda Item Sole Source Wall.docx ATTACHMENT(S): Barclay Dean proposal Mason County Purchasing Policy 2.21.030 Draft resolution C:\Users\dlz\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\G5 L 13 HRD\Commission Agenda Item Sole Source Wall.docx BARCLAQ EAN. ARCHITECTURAL PRODUCTS PROPOSAL 22029 23rd DR SE,Bothell WA 98021 Phone(425)368-2020 s Fax(425)368-0465 NJPA VENDOR CONTRACT#082114-PTA WA License:BARCLDA022BE OR CCB License:193941 TO: Mason County Sheriffs Dept ATTN: Trevor Severance PROJECT: Mason County Sheriffs Dept Shelton, WA DATE: 01/11/21 We are pleased to quote the following materials as noted: 102226 Folding Panel Partitions Manufactured by Hufcor Series 642 with 43 STC (1)EA 33'-0"wide x 10'-0"tall w/(1)EA ADA compliant pass door Unispan self support system included Furnished and Installed...........................................$33,200.00 Add for standard Wilsonart PLAM......$3,000.00 Add for WSST.................................$2,922.00 Exclusions: Backing,exit sign,panic hardware,sales tax Insurance endorsement requests other than "CG 88 10 10 09"will incur an additional charge if available Pricing subject to escalation if awarded after 03131121 Terms: Net, 30 days CONDITIONS 1. The above proposal is subject to withdrawal or revision if not accepted within 30 days. Quotations are subject to stenographic errors. 2. If retentions are withheld we require formal notification of completion and acceptance by owner of said job. 3. When required,shop drawings will be furnished and,when approved by the purchaser or architect,they shall be deemed to be correct interpretation and design and dimensions. 4. The customer agrees to provide adequate storage facilities for the materials delivered to the job and to furnish necessary light and power,and elevator service, if available,when contract call for installation. S. No back charges will be accepted by us unless specifically agreed upon in writing. 6. We will not be responsible for loss or damage arising from delays caused by lack of correct or complete data;by changes or revisions;by late approval of drawings;by fire,floods,strikes,lockouts,riots;by accidents in plants of those furnishing us with materials;by inability to obtain material or skilled labor;by delays of transportation carriers or by any other causes beyond our control. T. Should the purchaser tender his own purchase order or contract,all terms and conditions of the proposal shall by this reference,be incorporated therein. B. Interest at the rate of 1%%per month will be charged on account balances after 60 days. Accepted By Date By Nick Rogers (nickr@bdap.com) r r „ , s r'y Y 2� .. 5sww A MO 7 WT HUFCOR v«.�.;` �s"�s' �. s -sue ax�rn.� `e - a� � �ct�� . ^. '-� r•aa..��'.� +v-s v�, .,� r� - h 3� r,��r.'^��- �._ e ,� ^�f s - � �."` "8,c"-r ��'�'�` ��.4&f a'z2' .� �•a+��s�" _�s shaping your experience e • e • .•e•o tee • e. •e •• • - -.• ••e • • •e• .e - e o gb d may 1 94.0 � f ' 9 h a i S 1 �6r? F ax �` vim WO y } � a N` j i 3 N , .. � � w n e .» r r y• tt� x 1 I Pau 1 i �tl 7 t � leBob k z 3 d l .r, 1 I l l 1 1 1 1 1 1 I 1 I I Ty k v i BUILT TO PERFORM I Hufcor's Unispan'is an independent support system for I • 1 operable partitions,glass walls,or accordion doors.It waste I I I developed as a pre-engineered solution to enable facilities to base install movable partitions in buildings with inadequate overhead structure,saving engineering and material costs of construction. The system consists of a horizontal truss and two vertical postspj that support a Hufcor partition independent of the building.The �4 posts transfer the partition weight to the floor and the weight is dispersed with floor pads installed under the posts—no `r' additional footings needed which saves on construction cost. ' The system is attached to the building with bracing which is needed for lateral stability only.The Unispan"truss includes a r built-in track which assures smooth partition movement across wide span openings,unaffected by building deflection under load which can lead to operable sag and floor interference. �� Unispan''has a Zone 4 seismic ratings and has built-in headers Access our online library that form a baffle above the partition,eliminating the need for of downloadable specs and another sub to install a plenum barrier. BIM Revit families at hufcor.com r tiF � q Y� '✓ , v �� y ° � 6 4 / Me wgSl S S f� J , n � t � s � Q 15 - / f f Nf. y t . 'F " ' s } 3� B fi, 3 b 15, k � ; 8 a ®, • e.e e. e o • Electric Unispan e - g®®• • • •. • Hufcor now offers the best of both worlds by combining the •. . • • • • ® • • • • convenience and simplicity of touch-of-a-button automated • ' ® ' ° • ' operation with the pre-engineered Unispan",support system. r Announcing the Hufcor Electric Unispan'powered operable wall •. , • o • . e • • •. support system featuring a motor and drive system integrated into e® ® ® • ® • "® e o the Unispan3 structure assembly for greatly improved installation �o• a •• •• • ••• • •- �• lead time over standard movable wall systems. Electric Unispan'°' can be used for openings up to 40'(12.1m)wide and panels weighing as much as 400lbs(181kg)each and can be mated � with Series 600'",operable partitions,Ultra"'Acoustic GlassWall, �2 Accordion Door and FlexTact'movable partitions. When <F Electric Unispan"'is combined with Series 600'm operable wall, g close-fitting vertical sound seals along with automatic,motar- operated bottom seals effectively maximizes sound management performance. FEATURES CONTINUOUS TRAIN'• PAIRED PANEL » Pre-engineered movable wall support system MANUAL OR ELECTRIC x independent of existing support systems � eliminating the need for structural steel beams and glue-lam beams. The only structure/ bracketing needed is for lateral support. This - saves on engineering and material costs of construction. OMNI DIRECTIONAL » Two vertical posts support the movable partitions independent of the building. These posts transfer the partition weight to the floor,and the weight is dispersed with floor pads installed under the posts—no additional footings are needed which further saves on engineering and construction costs. » Can support runs up to 40'(12.1m)long. -'— Maximum height is dictated by maximum panel weight of 400lbs(181kg)per panel. Can be used with Series 600"Operable Wall,Frameless GlassWalf", Timberframe'" Glass Wall'",UltraT"Acoustic GlassWallT", Accordion Door and FlexTacf' Can be used in both new or retrofit applications and can also be removed and moved to a new location as space needs dictates Built-in track system manufactured and shipped in sections for easy installation r�... » Electric Unispan'option used with Series 600"" Operable Wall is completely modular with built- it r in track system,built-in motor and drive system » Can be installed with the header below the ceiling and the truss concealed with header r panels finished in the same material as the partitions in the system. Or can be partially or totally installed above the ceiling if space permits. The same is true of the vertical posts. ,�- One or both maybe embedded in the wall(s). ®° r » Adheres to Zone 4 seismic ratings °o OPTIONS CONTINUOUS TRAIN » Custom header panels ELECTRIC SHOWN I » Embedded header options » Embedded vertical post options/finishes >> Acoustic models available » Omni panel remote stacking PAIRED PANEL 8 » Post connected pivot panels OMNI DIRECTIONAL CARE & WARRANTY Hufcor Unispan'Support Systems,including"Electric Train"with Hufcor Touchpad backlit LCD controller, are guaranteed for two years against defects in material and workmanship,excluding abuse.Protect and prolong the life of your investment further with a Hufcor Preventative Maintenance Agreement. HUFCOW HUFCOR.COM (800)542 2371 1 2101 Kennedy Rd.Janesville,WI 53545 shaping your experience M6001 L18/01 RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCUREMENT OF PARTITION WALLS FOR THE MASON COUNTY SHERIFF'S OFFICE TRAINING ROOM WHEREAS, the Mason County Sheriff's Office has been approved as a Criminal Justice Training Commission (CJTC) regional training facility; and, WHEREAS, there is a need at the Mason County Sheriff's Office for a larger meeting space for social distancing; and, WHEREAS, there is an additional need to maintain physical training space in the available room at the Sheriffs Office; and, WHEREAS, there is funding available in Real Estate Excise Tax(BEET)funds for upgrades to the Mason County Sheriff's Office; and, i WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding f requirements for purchases that are clearly and legitimately closed to a single source of supply; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County j Commissioners as follows: j i 1. Hufcor is a sole source supplier of free-standing partition walls which will meet the needs of the Sheriff's Office. 2. The Sheriff's Office is authorized to purchase without proceeding to secure competitive bids, estimated at$42,664.74. ADOPTED this day of , 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair ATTEST: Clerk of the Board Kevin Shutty, Commissioner I APPROVED AS TO FORM: I Sharon Trask, Commissioner I Tim hite e , —~— r j MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Sheryl Hilt Action Agenda _X Public Hearing Other DEPARTMENT: Sheriff's Office EXT: 636 COMMISSION MEETING DATE: March 16, 2021 Agenda Item # 0.0 Commissioner staff to complete) BRIEFING DATE: March 8, 2021 BRIEFING PRESENTED BY: Sheryl Hilt [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Purchase of blinds for the MCSO gymnasium/training room. BACKGROUND: On February 8, 2021, the Board of Commissioners authorized the Sheriff's Office to proceed with the purchase of flooring, a divider wall, and blinds for the current gymnasium to allow for physical training and classroom space. Initial research indicated the blinds would come in under the $10,000 threshold requiring three bids but due to the fact that a very specific type is needed, they did not. The MCSO contacted two other companies who can furnish the same blinds required for the space. One bid is $13,000 which has been removed from consideration since it's much higher than the other two. Of the two remaining, one is for $10,100 from a distributor in Thurston County and the other is for $10,600 from a Mason County company. The MCSO is requesting permission to use the Mason County company even though the bid is slightly higher in order to buy locally. This move may also facilitate the availability of someone to fix the blinds, should that become necessary. RECOMMENDED ACTION: Approve the purchase of blinds from Allyn Interiors from REET funds. BUDGET IMPACTS: This purchase has been approved from REEF funds in the amount of$10,656.69. ATTACH M ENT(S): Estimate from Allyn Interiors C:\Users\dlz\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\G5L 13HRD\Commission Agenda Item Blinds.docx ALLYN INTERIORS 18347 ST HWY 3 Allyn WA 98524 360-275-9664 February 25, 2021 To: Mason County Sheriff Dept. ESTIMATE 322 N.3rd St Shelton WA 98584 360-280-3066 tseverance@co.mason.wa.us Job Description Installing Hunter Douglas Duette Skylift Powerview room darkening window coverings. With a wall mount controller,rechargeable battery wand, 20' charging cord and satellite mount. Fabric is commercial grade with "Microshield"with antimicrobial protection and fire safety. Room Darkening"Black Onyx"Honeycomb 5 coverings @ 66Y100 Bronze hardware 7921.84 Installation of 5 Powerview Skylift Shades 1900.00 9821.84 TAX 834.85 TOTAL 10656.69 We appreciate your business if you have further questions please call 360-275-9664 Thank you Moria Rowsey MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Sheryl Hilt Action Agenda _X Public Hearing Other DEPARTMENT: Sheriff's Office EXT: _636 COMMISSION MEETING DATE: March 16, 2021 Agenda Item # �- (Commissioner staff to complete) BRIEFING DATE: March 8, 2021 BRIEFING PRESENTED BY: Sheryl Hilt [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Approval to accept a grant from the Washington State Department of Ecology for litter pickup. BACKGROUND: This grant is one the Sheriff's Office has received for several years to employ county jail inmates to pick up litter on county highways. The last grant received for the 2019-2021 biennium will account for $85,600.in revenue. This money is specifically used to pay the salary of one Community Corrections Officer and allowed the purchase of signage and safety equipment in 2020. The request for the 2021-2023 biennium is $141,079 and is intended to pay for: • Salary and benefits for one Community Corrections Officer; • Administrative costs; • A new trailer replacement and the associated licensing, signage, and lighting; • A new dump trailer to facilitate litter disposal; • Employing state flaggers; • Cold weather gear for staff and inmates; and • Supplies (pickers, trash bags, etc.). The final amount will be determined during the state budget discussions. An agreement will be brought forward as soon as it's received for commission approval. RECOMMENDED ACTION: Approve accepting a reimbursement grant from Washington State Department of Ecology for litter pickup beginning July 1, 2021 and ending June 30, 2023. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\B25 G21 ET\Commissio n Agenda Item Litter Grant.docx BUDGET IMPACTS: Not applying for the grant would reduce the anticipated revenue for 2021-2023 by approximately $85,000 to $150,000. There are no matching revenue requirements for this grant. ATTACHMENT(S): None C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\B25G21 ET\Commissio n Agenda Item Litter Grant.docx al6rk MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: March 16, 2021 Agenda Item # 9.3 (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED.BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant#8077945-8078222 $ 1,217,754.99 Direct Deposit Fund Warrant #75803-76194 $ 711,478.46 Salary Clearing Fund Warrant #7005780-7005815 $ 1,012,645.05 Treasurer Electronic Remittances $ 2,816,951.47 Macecom 2/2/2021 $ 130,280.90 Mental Health 2/10/2021 $ 673.51 Dispute Resolution Center 1/8/2021 $ 1,235.00 Current Expense-Non Departmental 2/18/2021 to $ 16,982.50 County Road 2/18/2021 $ 16,982.50 Mason Co Public Works Facility Bond 2/19/2021 $ 1,001,025.00 Mason Co Public Works Local Bond 2/19/2021 $ 1,001,025.00 REET 1 2/19/2021 to $ 275,040.10 MC LTGO 2008 BOND(LTGO 2020A REF BD PYMNT $ 275,040.10 Current Expense 2/19/2021 $ 68,666.86 REET 1 2/19/2021 $ 30,000.00 Refund Interest Earned 2/26/2021 $ 74.98 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 10,696,797.44 Direct Deposit YTD Total $ 3,814,167.96 Salary Clearing YTD Total $ 4,223,354.88 Approval of Treasure Electronic Remittances YTD Total $ 9,678,482.14 RECOMMENDED ACTION: Approval to: Move to approve the following warrants Claims Clearing Fund Warrant# 8077945-8078222 $ 1,217,754.99 Direct Deposit Fund Warrant# 75803-76194 $ 711,478.46 Salary Clearing Fund Warrant # 7005780-7005815 $ 1,012,645.05 Treasurer Electronic Remittances $ 2,816,951.47 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) 21212021 BAR'S# Payment approval of Macecom: _,_yam FUND Account# Remittance REGEIPT# I V B Macecom 001.000000.300.300 $ 130,280.90 M-71912 $ - 2H OI2021 Payment approval of Mental Health: FUND Account# Remittance IREGEIPT# MENTAL HEALTH 164.000000.000.000 $ 673.61 M-72117 $ - M- t872021 FUND Account# Remittance RECEIPT# DISPUTE RESOLUTION CENTER 001.000000.100.000 $ 1,235.00 M-72118 $ - 2MBl2021 FUND Account# Remittance REGEIP # Current Expense-Non Departmental 001.000000.300.000 $ 16,982.50 M-72306 County Road 106.000000.000.000 $ 16,982.50 M-72306 9.Feb- 1 FUND Account# Pay Bonds Remittance IRECEIPT# Mason Co Public WORKS FACILITY BOND 105.000000.000.000 $ 1,001,025.00 M-72341 591.43.571010.0000.00 Mason Co Public Wks LOCAL BOND 205.000000.000.000 $ 1,001,025.00 M-72342 592.43.583010.0000.00 r9 Feb-Z� FUND Account# Remiittance IREGEIPT# REET 1 350.000000.900.000 $ 276,040.10 1 M-72352 MC LTGO 2008 BOND(LTGO 2020A REF BD PYMNJ 250.000000.000.000 $275,040.10 M-72354 2/19/2021 FUND Account# Remittance IREGEIPT# Current Expense 001.000000.310.000 $ 68,666.86 M-72361 Reet 1 360.000000.300.000 $ 30,000.00 M-72361 2J 6/2021 REFUND INTEREST EARNED FUND Account# Remiittance 1REGE1PT# query run thru 12/21/2020 CURRENT EXPENSE 001.000000.260.000 $ 38.81 Multiple Rec i ( g/ ROA 001.000000.260.010 $0.48 Multiple Rec Veterans D Assist nce ENSE 190.000000.000.000 $ 0.48 Multiple Rec Is I/ fj P(� COUNTY ROAD 105.000000.000.000 $34.45 Multiple Rec V i"fiJ MENTAL HEALTH 164.000000.000.000 $0.76 Multiple Rec Respectfully submitted by:Julie Richert,Chief Deputy Treasurer 2/26/2021 E F 26 � Mason COt.;nty COMMiSsio n,-,' MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 3/16/21 Agenda Item # 8.9 Commissioner staff to complete) BRIEFING DATE: 3/8/21 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of a Heritage Grant applications for $1,000 6n the March 16th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) At their February 2021 monthly meeting the MCHPC voted to forward the following Heritage Grant to the BOCC for approval: t\,wo Mason County Historical Society: $a-;8999 towards purchasing a wireless security system for the Mason County Historical Society Museum. BUDGET IMPACTS: The Historic Preservation Commission budgeted $5,000 for Heritage Grants for fiscal year 2021. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $1,000. RECOMMENDED OR REQUESTED ACTION: Approval the 2021 Mason County Heritage Grant as discussed above for a total amount of $1,000. ATTACHMENTS: Grant Contract with Scope of Work (Exhibit "A"). Action Item Summary Form Heritage Grants HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 16,2021 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Liz Arbaugh c/o Mason County Historic Preservation Commission P.O.Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-426-1020 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant in the amount of$1,000 to purchase a wireless security system to be installed at the Grantee's museum located at 427 W Railroad Avenue in Shelton,Washington. 2.The County is granting up to the$1,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 3 6.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Eng_a_e� ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 16,2021 to September 16,2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 16,2021). 2021A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021A EXHIBIT A MASON COUNTY HISTORICAL SOCIETY - $1,000.00 The Mason County Historical Museum will purchase a wireless security system to be installed at the museum at 427 West Railroad Ave, in Shelton. The system will include entry and glass break alarms, closed circuit cameras, smoke detectors, water sensors, and panic buttons. The system will be installed by staff and will be monitored by a professional monitoring company for $25 per month. 2021A MASON COUNTY AGENDA ITEM SUMMARY FORM o: Board of Mason County Commissioners From: Kell Rowen, Community Development Administrator Action Agenda Q Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: March * 2021 Agenda Item #g,\O (Commissioner Staff To Complete) Briefing Date: March 8, 2021 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Adding one full-time employee in the Building Department. BACKGROUND: Mason County Department of Community Development proposes to add one full time employee to the Building Department to act as a dedicated Plans Examiner. Seeking to fill the position of Building Inspector II, III, IV or V. BUDGET IMPACT:. Due to last year's staff changes, this new position has no impact to the 2021 budget. RECOMMENDED ACTION: The BOCC shall approve the recruitment of one additional full-time Building Inspector (Plans Examiner focused). ATTACHMENT(S): Recruitment Request Form 3/9/2021 F epN co JOB POSTING - RECRUITMENT REQUEST Y /A4 Department:Building Position Title: Building Inspector II, III, IV or V New Position YES If so, date approved by CMMRS 3-16-2021 Existing Position Who formerly held this position MUNIS BARS# "New positions,please attach a copy of the action agenda approving this position and a completed Job Class Set-Up/Change Form— Please check off that the following are attached: I ✓ enda Action Sheet Job Class Set-Up/Change Form Human Resources use: Action Agenda sheet attached Job Class Set-Up/Change Form HR verified Send new position and job class request information to Financial Services Assigned Job Posting# Exempt ✓ Non-Exempt ❑✓ Regular FT ❑Regular PT Extra Help ®Seasonal LiTemporary Posting requirements for bargaining unit? ✓ Yes❑No If yes, x Concurrent with external OR: from to Opening Date: 3/16/2021 Closing Date: Until filled Min. Salary: 4,540 Max Salary:6,901 Requested Advertisements and Date(s)of Publication ❑Shelton Journal-Aprox.$15 per week.(Thursday) Date(s): 1) 2) ❑ Kitsap Sun- Average price$160 for 2 Sunday paper ads Date(s): 1) 2) [ ]The Olympian-Prices vary-Please request a quote from HR.Average price is$600-Online only options available upon request. Date(s): 1) 2) ❑Tacoma New Tribune Online:Ask HR to get a price quote. ❑The Shoppers Weekly-$7.50 for 20 words and.10 for each additional word. ❑AWC—JobNet$100.00 ❑Sound Publishing Approx.$30 per week.Bainbridge Island Reporter,North Kitsap Herald,Central Kitsap,Port Orchard Independent Other-specify publication: WABO Dates: 1) 2) Note: Each Department is responsible for their advertisement payments. Standard Recruitment Sources -HR posts to all of the follow with no cost to your department. WorkSource Monster.com Indeed.com Olympic College SPSCC Evergreen State College(CODA) County Website Squaxin Island HR Skokomish HR All County E-Mail WA State Employment Security Dept. County Facebook page Governmentjobs.com HR Lobby Pacific Mountain Workforce/Camo2Commerce Notes: Requested by: Kell Rowen Date: 03/10/2021 Updated 04.12.2019 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PE, PLS, County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 16, 2021 A enda Item # ,\1 BRIEFING DATE: March 8, 2021 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Purchase of Fleet Modules BACKGROUND: Public Works proposes to purchase up to (50) fifty modules that will result in: • reduced unplanned for"down time"and maintenance expenses; ■ increased efficiency by knowing where and when resources will arrive on job sites; • assistance with investigation of potential damage claims; and ■ providing real-time response status during emergencies and severe weather events. Several vendors were evaluated and Public Works proposes to go with GoFleet due to price, capabilities and support. A purchase of up to 50 units will result in a one-time expenditure of$9,358.50 and an annual subscription fee of$11,634. The following line items on the attached GoFleet estimate are prosed for purchase. Item # 1. (50) GPS Units @$62.50/ea. $3,125.00 2. (50)Harness Kits@$35/ea. $1,750.00 3. (50) Readers @ $81.50/ea. $4,075.00 10. Shipping $ 40.00 11. (50) Geotab-tariff-US @$7.37/ea. 368.50 Total $9,358.50 6. monthly fee (50) @ 19.39/ea. $969.50 Funding of this purchase will be out of the Road fund. The purchase is off of a Cooperative Purchasing Contract the County has with Sourcewell (NJPA). RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize Public Works to procure up to 50 GEOTAB G09 Plug and Play GPS Fleet Modules off of the Sourcewell (NJPA) contract. Attachment: 1. Sale Quote MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: March 16, 2021 Agenda Item # ,12 Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the resolution supporting regional approaches to infrastructure. Background: This resolution was put forward to demonstrate the County's support of a variety of projects in the Belfair/North Mason area. RECOMMENDED ACTION: Approval of the resolution supporting regional approaches to infrastructure. Attachment(s): Resolution Resolution 2021 Supporting regional approaches to infrastructure WHEREAS, Mason County is committed to bringing jobs, housing and opportunity to our community and region through local and regional efforts, including through the newly formed Gorst Coalition,and WHEREAS, planning for, designing and constructing critical infrastructure benefits the public in many ways, including stabilizing utility rates and the local tax base,and WHEREAS, Mason County has invested in a Planned-Action Environmental Impact Study to better plan for pending and anticipated growth in the Belfair Urban Growth Area, and WHEREAS, Mason County has benefitted from partnerships to secure funding for local projects thanks to support from the 35th Legislative District delegation, and WHEREAS, Mason County has worked in partnership with Mason Transit Authority to increase services in Belfair to support its growth and the many workers who rely on transit including improvements to State Route 3 and a Park and Ride facility, and WHEREAS, Mason County is working with the Washington State Department of Transportation to ensure timely completion of the State Route 3 Freight Corridor, formerly called the Belfair Bypass, and WHEREAS, Mason County is actively planning and designing connector roads for the Freight Corridor at Romance Hill and Log Yard roads as well as planning an intermodal freight corridor at Log Yard Road to allow for further mobility and congestion relief, and WHEREAS, Mason County is working in partnership with the City of Bremerton,who has pledged $1million,to support and help plan expanding sewer service to the Puget Sound Industrial Center,which is only one of eight Manufacturing Industrial Centers designated by the Puget Sound Regional Council, and WHEREAS,the Mason County Board of Commissioners voted unanimously on March 24, 2020 to accept a low-interest loan from the Washington State Department of Commerce and Public Works Board as well as$2.5million in grant funding through the state's Capital Budget,secured by local legislators, and WHEREAS,the Mason County Board of Commissioners annually adopts the Mason County Comprehensive Economic Development Strategy list, developed and approved by the staff and board of the Mason County Economic Development Council and includes the projects listed above, and WHEREAS,The Mason County Board of Commissioners adopts a one-year and six-year Transportation Improvement Plan,which includes the road projects above, and is developed by staff and the Mason County Transportation Improvement Project Citizen Advisory Panel, and WHEREAS, Mason County recognizes the important role of regional partnerships to expand opportunity and plan effectively for our future and in the spirit of partnership is willing to work with all who share our commitment to sustainable,sensible growth through targeted investments, NOW,THEREFORE, BE IT RESOLVED,The Board of Mason County Commissioners, having committed to financially support the Gorst Coalition, hereby agrees to sign the proposed Gorst Coalition Memorandum of Understanding to continue our involvement in regional infrastructure planning. Dated this 16th day of March, 2020 J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2021\Gorst Coalition resolution DRAFT.docx Resolution No. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin, Chair Sharon Trask,Commissioner ATTEST: McKenzie Smith,Clerk of the Board Kevin Shutty,Commissioner APPROVED AS TO FORM: Tim Whitehead Chief Deputy Prosecuting Attorney J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2021\Gorst Coalition resolution DRAFT.docx MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: March 16, 2021 Agenda Item # g.\3 Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the Gorst Coalition Memorandum of Understanding and authorize the use of Mason County's logo by the Coalition. Background: The Gorst Coalition formed by the MOU is a group of public agencies, businesses, and community partners within Kitsap and Mason Counties that have an interest in the Gorst area. The purpose of the Coalition is to find and secure state and federal resources needed to construct projects recommended strategies outlined by the members of the Coalition and WA State Department of Transportation for the SR3/SR16 Gorst corridor. Budget Impact: $5,000 RECOMMENDED ACTION: Approval of the Gorst Coalition Memorandum of Understanding and authorize the use of Mason County's logo by the Coalition. Attachment(s): MOU Gorst Coalition GORST COALITION MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding(MOU) is made and entered into by and between the undersigned parties to form the Gorst Coalition for the purposes and according to the procedures set forth herein.This MOU is not intended to be binding or enforceable but is established to provide a common framework and guide the efficient and effective goals of the Gorst Coalition ARTICLE I: GENERAL Section 1:Coalition Formation and Purpose The Gorst Coalition formed by this MOU is a group of public agencies, businesses, and community partners within Kitsap and Mason Counties that have an interest in the area of Gorst and a desire to work cooperatively for the best interests for the citizens and ecosystem in Gorst.As further explained in Article IV,this MOU does not create a separate entity or confer any additional substantive powers or authorities on members. Each member brings to the Coalition all powers and authorities otherwise vested by law. The purpose of the Gorst Coalition is to find and secure state and federal resources needed to construct the recommended strategies outlined by the members of the Coalition and Washington State Department of Transportation (WSDOT)for the SR3/SR16 Gorst corridor.The Coalition recognizes the urgent need to address resiliency from sea level rise and seismic events,congestion,and impacts to the ecosystem at Gorst and plans to build on previous partnership planning.The Coalition will work collaboratively with local businesses and governing bodies of state, local, and federal levels to ensure the safety, economic vitality, and mitigation of natural and cultural resources as well as supporting our local military installations. Section 2:Value of the Gorst Corridor and Gorst Creek Ecosystem 1. Transportation and Emergency Management Value The Gorst Corridor is the vital transportation link for the movement of people,freight, and emergency supplies within Kitsap County and is the gateway to Mason,Jefferson and Clallam Counties.The Federal Highway Administration designated the SR 3/SR 16—Gorst Corridor as a "Critical Urban Freight Corridor" and it provides a roadway link to local military facilities,which play a role in national security, as well as the regional economy.The area is identified by the Federal Emergency Management Agency (FEMA) as a chokepoint that can affect public safety and would be completely shut down in the event of a major earthquake or rising sea levels.With daily traffic volumes of 84,000 vehicles per day,the Corridor supports traffic levels similar to 1-5 south of Olympia and I- 90 east of Issaquah. Daily congestion impacts commuters,transit, and freight modes serving the region. 2. Cultural Value The Corridor is also within the ancestral lands and waters of the Suquamish Tribe,where the Suquamish people once hunted deer and elk,fished for salmon and smelt, dug clams and collected vegetal foods for millennia and where they exercise their treaty right to harvest salmon in these waters as they have for thousands of years.The Corridor is also overlaid with ancestral Suquamish village sites,seasonal villages, ceremonial gathering places and settings for creation stories. 3. Ecological Value The Corridor's primary natural features are the Gorst Creek watershed and the marine waters and shorelines of Sinclair Inlet.The Gorst Creek ecosystem, one of the largest and most productive watersheds in the east Water Gorst Coalition Memorandum of Understanding 1 Resource Inventory Area (WRIA)-15 subregion,supports runs of chinook,coho, and chum salmon as well as steelhead and cutthroat trout.The Sinclair Inlet estuary supports waterfowl,shorebirds,great blue herons, bald eagles, and is an important rearing and refuge area for juvenile chinook salmon and formerly hosted a natural oyster bed. The importance of the Corridor in terms of resiliency, national security, congestion, cultural and ecosystem functions requires robust coordination on transportation planning and mitigation for past, present, and future impacts to the region. Section 3: Membership and Vacancies The undersigned entities form the voting membership of the Coalition,whether such entity signed the MOU upon formation or after.The Coalition embodies the five committees listed under Section 4.The Coalition also includes "Resource Members" consisting of Washington State Legislators, WSDOT, and other state and federal agencies that provide expertise to the Coalition but do not have a financial stake in the Coalition, nor do they direct lobbyists.These resource members are not signatories to this MOU and do not vote. Section 4: Structure and Decision Making Each Coalition member shall appoint a representative to serve on a committee as identified herein, but each member shall only have one vote on each decision-making committee.Should a representative be unable to fulfill his or her duties for the Coalition member,the Coalition member will be responsible for appointing a new representative. The roles, decision-making model, and members of each committee is described below. 1. Co-Chair Committee: a. Role: Guides the coordination of the Coalition by monitoring Coalition work plan progress and budget performance,teeing up decisions for the Executive Committee to make, and overseeing administrative staff that could be a consultant or public agency staff(not lobbyist consultant). b. Decision Making: By consensus. (see Figure 1: Decision Making by Consensus) c. Meeting Chair: Leadership will be shared by having rotating Chairs facilitate the Co-Chair and Executive Committee meetings.The full Co-Chair group will have the opportunity to review all meeting materials. d. Membership: One representative each from the Port of Bremerton,the private sector,Senator Randall,, and fiduciary sponsor. 2. Executive Committee: a. Role: Coordinates on the state and federal strategy, leverages resources and partners, provides guidance to the Lobbyist Oversight Committee on public and legislative media/communications, oversees the Technical and Environmental Committees, and approves any spending of the Coalition's funds. b. Decision Making: By consensus of the voting membership. (see Figure 1: Decision Making by Consensus) c. Meeting Chair:The rotating Co-Chair as described above. d. Membership: Kitsap County, Mason County, City of Bremerton, City of Poulsbo, City of Port Orchard, Kitsap Transit,Suquamish Tribe, Port of Bremerton, Port of Kingston,WSDOT, and representatives of educational, recreational,community, business,and industry interests. 3. Lobbyist Oversight Committee a. Role: Guides the coordination of the lobbyist(s) by overseeing their work plan progress and budget performance. Gorst Coalition Memorandum of Understanding 2 b. Decision Making: By consensus of the voting membership. (see Figure 1: Decision Making by Consensus) c. Meeting Chair:TBD d. Membership:A subgroup of the Executive Committee based on interest, capacity, and ability to direct advocacy efforts. 4. Technical Advisory Committee a. Role: Coordinate on the technical components of Gorst projects and share updates and recommendations to the Executive Committee.This group can convene themselves without direction of the Executive Committee but may receive requests to address topics as needed. b. Decision Making: N/A,this groups provides recommendations. c. Meeting Chair: Rotating Chair from public agencies (excluding resource members).The Chair is responsible for scheduling the meetings, developing agendas,facilitating meetings, and providing meeting summaries. d. Membership: Suquamish Tribe, Port of Bremerton, City of Bremerton, City of Port Orchard, Kitsap County, Mason County, Dept. of Ecology, Dept. of Fish and Wildlife,WSDOT. 5. Environmental Committee a. Role: Coordinate on the ecological components of Gorst projects and share updates and recommendations to the Executive Committee.This group can convene themselves without direction of the Executive Committee but may receive requests to address topics as needed. b. Decision Making: N/A,this groups provides recommendations. c. Meeting Chair: Rotating Chair from public agencies(excluding resource members).The Chair is responsible for scheduling the meetings, developing agendas,facilitating meetings, and providing meeting summaries. d. Membership: Suquamish Tribe, Kitsap County Public Works (KCPW) Stormwater, WSDOT, Dept.of Fish and Wildlife,The Waterman Group 6. Coalition Building Partners a. Role: Cultivate broad support and advocate for the project through various means as appropriate, including potentially pursuing a grassroots fundraising model. Receive updates from the Executive Committee on decisions and milestones via quarterly emails. b. Decision Making: Not applicable.This is not a decision-making body. c. Membership:Jurisdictions,government agencies,Tribes, organizations and individuals from the private and public sectors. 7. Military Liaison a. Role: Provide Navy specific information to the Coalition. b. Decision Making: No decision-making authority. c. Membership: Naval Base Kitsap Gorst Coalition Memorandum of Understanding 3 Decision Making by Consensus: Gradients of Agreement Scale No Consensus Consensus Whole- Agreement Support More Don't Serious hearted with minor with Abstain discussion ; like but disagreement, Veto endorsement point of reservation needed will but won't veto concern support @Gradients of Agreement Scale,Sam Kaner, Duane Berger, and staff at Community at Work, 1987 Figure 1:Decision Making by Consensu! Gorst Coalition Organizational Chart Lobbyist O,uersight Committee'. Gonsul,tant Military Liaison Environmental Committee Committee T__ 7- A Figure 2: Gorst Coalition Organizational Chart Section 5: Fiduciary Responsibilities and Financing of Coalition The City of Bremerton will act as the fiduciary agent for the Coalition and will be responsible for coordinating contracts on behalf of the Coalition and for invoicing the paying members pursuant to this MOU.The City of Bremerton may resign from this position at any time or it may be re-assigned by the Co-Chair Committee as deemed appropriate. Coalition members will share the cost of the Coalition's budget through a tiered model in which members, regardless of public or private entity, aim to pay a certain minimum amount.Tiers will be determined by consensus based on economic,transportation, security, cultural, and ecological reliance on the Gorst Corridor. The annual target contributions are as follows: Tier 1: Parties most affected by Gorst—$20,000-450,000 annual contribution Tier 2: Parties affected by Gorst— $10,000-$20,000 annual contribution Tier 3: Parties affected by Gorst but with limited funding capacity—any amount Gorst Coalition Memorandum of Understanding 4 These payment amounts may be adjusted as deemed appropriate by the Co-Chair Committee,with actual amounts paid within the range determined by the paying member.All monies paid to or from the fiduciary agent shall be accounted for in accordance with RCW 43.09.210. Resource members including Legislators,WSDOT,and other state and federal agencies are not involved in the financing of the Coalition. The budget and work plan of the Coalition will be established annually based on expected contribution of the paying members,with the budget coinciding with the calendar year. Each September,the Co-Chair Committee will prepare a draft budget for review and approval by Executive Committee prior to the end of the fiscal year. ARTICLE II: OBJECTIVES AND WORK PRODUCTS Section 1: Objectives 1.1 The primary goal of the Coalition is to obtain funding for WSDOT to design and construct capacity, resiliency and redundancy improvements through the Gorst Corridor. 1.2 Work toward consensus whenever possible. 1.3 Work with the Washington State Legislature and U.S. Congress to prioritize and obtain funding for the Gorst Corridor. 1.4 Bring forth previous work,done on the Corridor to advance progress. 1.5 Identify and gather resources needed to support funding and environmental, cultural, and economic mitigation. 1.6 Review communication materials and draft plans. Section 2:Work Products 2.1 Administrative staff will produce meeting summaries for each Coalition Executive Committee meeting. 2.2 The Executive Committee will approve an annual workplan and budget. 2.3 The Executive Committee will approve a lobbyist scope of work and communication materials put forward by the Lobbyist Oversight Committee. 2.4 The Executive Committee will approve periodic updates to Coalition Partners about the work of the Coalition. 2.5 The Technical Advisory Committee and Environmental Committee may produce memos or other resources to share information with the Executive Committee. ARTICLE III: MEETINGS AND RECORDS Section 1: Meetings The Executive Committee shall meet on a schedule determined by the Co-Chair Committee following coordination with the Executive Committee to select the date,time, and location of any meeting.Administrative staff will email Executive Committee members to confirm the time and location of the meeting and to provide any materials for that meeting. It is the responsibility of Executive Committee members to review summaries of any meetings they did not attend. Gorst Coalition Memorandum of Understanding 5 Section 2: Public Participation in Meetings The Executive Committee meetings are open to the public and publicly noticed. Members of the public and Coalition members who do not serve on the Executive Committee may observe the meeting and provide public comment at the end of the meeting if desired. Section 3: Operating Protocols Coalition members and their representatives will: 3.1 Use available and appropriate resources to accomplish Coalition objectives. 3.2 Participate regularly and on time. 3.3 Participate with positive communication and respect for the opinions of other members. 3.4 Represent their perspective. 3.5 Acknowledge any conflicts of interest. 3.6 Leverage resources and information. 3.7 Advocate for recommendations of the Coalition. 3.8 Bring institutional knowledge. 3.9 Act as a conduit of information between the Coalition and their cities or organizations. Section 4: Records The Coalition members acknowledge that to the extent public agencies are subject to the Washington State Public Records Act,chapter 42.56 RCW, all materials submitted to those public agencies may be subject to review and copying by the public unless an exemption applies. Section 5: Media Policy Should Coalition members be contacted with inquiries by the media regarding the Coalition, members should direct them to the hired lobbyist. ARTICLE IV:TERMINATION, INDEMNIFICATION, EFFECT OF MOU,AND AMENDMENT Section 1: Effective Date and Termination: This MOU is effective when signed and shall remain in effect until terminated by a majority of the Co-Chair Committee members.Any member may terminate its membership in the Coalition by providing no less than 30 days written notice to the Co-Chair Committee of the desired termination date. Upon terminating its membership, a member forfeits its membership dues to the Coalition. Upon termination of the MOU,without renewal or replacement of this MOU, or upon dissolution of the Coalition,any unencumbered Coalition funds shall be returned, pro rata,to its then current paying membership based on a formula determined by the amount of contributions annually paid by each member as approved by the Co-Chair Committee, or based on a formula as otherwise established by the Co-Chair Committee. Section 2: Indemnification: Each Party shall defend, indemnify and hold each other harmless from any and all claims, demands, suits, actions, judgments, recoveries, liabilities, penalties, costs and expenses, including, but not limited to reasonable attorneys' fees, resulting from damage or bodily injury, including death,to the extent caused by a Party's breach of this MOU or the negligent actions or omissions of that Party,or its employees, agents, or officers, elected or appointed.The foregoing indemnity specially covers actions brought by the Party's own employees, and each Party agrees that the foregoing indemnity is specifically and expressly intended to constitute a waiver of immunity under Washington's Industrial Insurance Act, RCW Title 51, but only as to the Party entitled to indemnity and only to the extent necessary to provide a full and complete indemnity as required under this Section.The indemnification obligation provided in this section shall survive the expiration or earlier termination of this Agreement for the duration of any applicable statute of limitations. Gorst Coalition Memorandum of Understanding 6 Section 3: Effect of MOU: This MOU is an internal agreement and does not confer any rights upon any individual or other entity.This MOU sets forth mutual goals and approaches.This MOU is not intended to create any rights, benefits, or other responsibilities, either substantive or procedural, nor is it enforceable as law or equity by a party against the U.S., its agencies, its officers, or any other person. Nothing in this MOU shall obligate members to expend other monies or enter into any contract or other obligation. Nothing in the MOU shall be interpreted as limiting, superseding, or otherwise affecting the Parties' normal operations or decisions in carrying out their statutory or regulatory duties. This MOU does not limit or restrict members from participating in similar activities or arrangements with other agencies. SECTION 4: Amendment This MOU may be amended only in writing and only by agreement of all signing parties,except as set forth herein. Gorst Coalition Memorandum of Understanding MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kelly Bergh for Frank Pinter Action Agenda Public Hearing _x Other DEPARTMENT: Support Services EXT: 644 DATE: March 16, 2021 Agenda Item # jQ, Commissioner staff to complete) BRIEFING DATE: February.8, 2021 BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public hearing to review final project performance on 2019 Public Services Grant and COVID 19 Amendment funded by the Community Development Block Grant (CDBG). BACKGROUND: Mason County coordinates with the Community Action Council of Lewis, Mason and Thurston Counties (CAC) on an annual basis to apply for, receive, and provide services through a PS-CDBG administered by the Washington State Department of Commerce. In 2019, the $105,732 of funding was used to provide service referrals for a minimum of 7,500 individuals in Mason and Lewis Counties of which a minimum of 3825 must meet HUD's 51% income qualification and provide direct services and referrals for a minimum of 350 child victims. This allotment of$105,732 included $3,500 to off-set a portion of our administration costs. This grant was amended to include COVID 19 funding of$126,878 with an extended end date from 6/30/2020 to 2/28/2021. The Board of Mason County Commissioners directed the COVID 19 response funding to be allocated as $50,000 for Microenterprise Assistance with forgivable loans to microenterprises in Mason County through the Economic Development Council (EDC) and $73,378 for utility, rent and mortgage subsistence payments through CAC for Mason ($5,000) and Lewis County ($68,378) residents. As a part of the PS-CDBG close-out process, grantees are required to review final project performance as well as receive comments from the public. This citizen input is to be solicited at a published Public Hearing. RECOMMENDED ACTION: Hold a public hearing on Tuesday, March 16, 2021 at 9:15 a.m. to review final project performance on 2019 CDBG Public Services Grant and COVID 19 Amendment as well as receive public comment. ATTACHMENTS: Notice of Public Hearing Beneficiary Report for annual Public Services Program Microenterprise Assistance Project Detail Report Subsistence Report CDBG Contract Closeout Report J:\Grants\CDBG Public Service Grant\2019-2020\Close Out\CLOSE OUT Public Hearing.doc NOTICE OF PUBLIC HEARING 2019 PUBLIC SERVICES GRANT AND COVID 19 AMENDMENT COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on March 16, 2021 at 9:15 a.m. SAID HEARING will be to take public comment on and to review final project performance on the 2019 Public Services Grant and COVID 19 Amendment funded by the Community Development Block Grant(CDBG). Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission meetings is temporarily restricted and during this time we will accept public testimony using Zoom. The URL is available on the County website https://www.co.mason.wa.us/to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@co.mason.wa.us or mail to the Commissioners Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 589. If special accommodations are needed, please contact the Commissioners' office, Shelton (360)427-9670, Belfair(360)275-4467, or Elma(360)482-5269, ext.419. DATED this#day of[month],2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board CDBG PUBLIC SERVICES GRANT QUARTERLY BENEFICIARY REPORT This report is due Oct.31(for I'Qtr.),Jan 31 (for 2dd Qtr.),Apr.30(for 3`d Qtr.),July 15(for 4's Qtr.) Instructions follow. Grantee Name: Mason County 7/22120 Subrecipient Community Action Council ofLewis,Mason and Thurston CDBG Contract Number: 19-62210-010 Name: Reporting ❑ 1" Quarter(July-Sept) ❑2° Quarter(Oct-Dec) ❑Yd Quarter(Jan March) X❑e Quarter(Apr-June) Period 2019-2020 THE,TOTAL NUMBER OF: 1 Quarter - 2" Quarter Vd Quarter 4 Quarter Cumulative PERSONS ASSISTED 3791 3838 5909 4207 17745 IN 2019-2020 _ ,OF,THE,TOTAL;NMMPEKPIPPEttS.QNS,ASSISTED IH.E;NLIMBER;OF;PERSONS. WITH; NEW OR CONTINUING ACCESS TO SERVICE/BENEFIT IMPROVED ACCESS TO SERVICE/BENEFIT 3791 3838 5909 4207 17745 RECEIVING A SERVICE/BENEFIT THAT IS NO LONGER SUBSTANDARD 16T Quarter 2nd Quarter 3'd Quarter 4u'Quarter Cumulative RACEIETHNICITY OF BENEFICIARIES # #of # #of # #of # #of # #of Hispanic Hispanic Hispanic . Hispanic Hispanic WHITE 3280 1575 3303 1395 4980 2003 3330 6715 °;:'14873.;: ,`11688 BLACK/AFRIGANAMERIGAN 52 37 41 25 :ASIAN 4 9 9 5 AMERICAN,INDIANIALASKAN"NATI1/E 51 94 168 155 NATIVE FIAINAIIAN/OTHER PACIFIC 14 15 23 14 ISLANDER .;•'::AIi�IERICAN:INDIANIALASKAN°NATIVE = •: : '':.°._:::•: ::'i": :-:: ANDWHITE ASIAN ANDWHITE 0 .4. BLAGK/A RICANAM1AERICAN.ANDWHITE 0 ' AMERICAN;INDIAN/AIAS";NATIVE 0 o' AND BLACK/AFR(aN)MERIGAN HER_MULTI=RACIAL 390 380 708 878 TOTALS . :37.9.1.:.; ;;1575: 3838,::. .y.1395 :6795 HISPANIC*=Hispanic is an ethnic group and not a racial group. For example: a person can be both Hispanic and White,or Hispanic and Black/African American,but cannot be designated only as Hispanic. BENEFICIARY INCOME DATA %OF HUD ADJUSTED MEDIAN 1ST Quarter 2nd Quarter 3`d Quarter 4�h Quarter Cumulative FAMILY INCOME 0=30'1v(VER _LOVII=INCOME) 1583 1124 1406 1243?`.:::;:`:;: .;.`=°5356 31-'50%(LOIN=INCOME) 346 362 742 579 '._;'. :`: :..:`2029 51.80%::(MODERATE INCOME 711 962 1612 1079 NDABOVE 1151 1390 2149 EE4207 306 ':::. "5996 _. .. TOTALS.`. 3791 . :. . .:.:: 3838 .:: "`. : 5909 ;`: i ;r`i 17745 Briefly describe the quarter's public services accomplishments: (i.e., 150 meals provided to senior citizens,drug counseling provided to 25 people,etc.) Signature i noe Date of Signature 7/2� I certify that all CDBG s expe de or pers l cost are directly attributed to CDBG eligible activities. Printed name,title and phone number of person completing or signing this form: CDBG COVID-19 Microenterprise Assistance Project Detail Report CDBG Contract#19-62210-010 2/28/2021 Low-and Moderate -Income, Assistance Details CDBG Requirements $Funding Information e(LMI)Incom Median Household Income(MHI) N m m N S V d v v E� N c o °o d Z A Lu t 0 U m C h W d d C V What is the m} d E o d Funding o y o o ti Business funding for? r N a .cc Z c Type: Loan Terms: Date of Project S E x 0 a Z Agreement Type of (i.e.payroll, `ra m e o o E $Amount of Grant or Tenn,Rate Executed Completion c o c`o mom`o Id# City Zip Code Business rent,utilities) — z w w Assistance Loan (If applicable) Agreement Date I— c at w 1 Shelton 98584 Restaurant rent,unities Y N 2 $5,000.00 grant Na 7116/20 11/15/20 $41,300 2 Y 2 Shelton 9B5B4 Retail rent,utlities. Y N 2 $5,000.00 grant Na 8/4/20 11/15/20 $ 55,750.00 5 Y invento 3 Belfair 9B528 Retail rent,utilities, Y N 2 $5,000.00 invento grant n/a 7/16120 11/15/20 $ 51,600.00 4 Y 4 Shelton 98584 Services rent&utilities Y N 2 $5,000.00 grant Na 816/20 11/1l20 $ 51,600.00 4 Y 5 Belfair 98528 Services rent,utilities, Y N 1 $5.000.00 grant n/a 9/16/20 11/15/20 $ 36,150.00 1 Y inventory 6 Belfair 98528 Retail Inventory Y N 4 $5,000.00 grant Na 9/15/20 1111/20 $ 36,150.00 1 Y 7 Shelton 98584 Retail rent Y N 1 $5,000.00 grant Na 2/21/21 2/22/21 $35,000.00 1 HY 8 Shelton 98584 Hospitality utilitieos, Y N 6 $5.000.00 grant Na 2120/21 2/20121 $ 32,449.03 1 9 Inventry Lilliwaup 98555 Restaurant inventory Y N 3 $5,000.00 grant n/a 2/20/21 2121/21 $ 11,863.00 4 ITOTAL AWARDED $45,000.00 TOTAL GRANT AVAILABLE $50,000.00 AMOUNT DE-OBLIGATED $5,000.00 CDBG COVID 19 Utility/Rent/Mortgage Subsistence Payments Recap Households Qtr Ending Payment Mason Lewis Served Mason Lewis 6/30/2020 $30,573.98 $5,000.00 $25,573.90 36 5 31 9/30/2020 $17,808.22 $0.00 $17,808.22 21 0 21 12/30/2020 $24,995.80 $0.00 $24,995.80 25 0 25 Total $73,378.00 $5,000.00 $68,377.92 82 5 77 Average$ per household: $894.85 Grant Scope: Serve 73 households Utility 10 Rent 66 Mortgage 6 82 ATTACHMENT 16-A(1) al, Department of Commerce Community Development Block Grant CONTRACT CLOSEOUT REPORT Contract Number: 19-62210-010 1. Grantee Jurisdiction: 2. Official Address: Mason County 411 N 5th Street Shelton,WA 98584 3. Name of Chief Administrative Official: 4. Title: Frank Pinter Director of Support Services 5. CDBG Contract End Date or Project Completion Date: 6. Final Public Hearing Date: 2/28/2021 3/16/2021 . 7. Brief project summary and results achieved: (See instructions on following page) Project summary: To provide direct public services for low and moderate income persons in Mason & Lewis Counties with an amendment to provide$126,878 for COVID response service activities. (Subsistence payments of$73,378 and Forgivable microenterprise loans of$60,000 plus $3,500 for administration) Project results: Please see attached beneficiary report for results achieved for direct public services. Utility, Rent and Mortgage Subsistence payments exceeded the projection of serving 73 households. With an average of$894.85 per household, 82 households were provided subsistence payments (5 in Mason County and 77 in Lewis County) " Nine forgivable loans were awarded to Mason County Microenterprises for$5,000 each totaling $45,000- leaving a de-obligated amount of$5,000. ❑ For construction projects,pictures of the completed project have been submitted to your CDBG project Manager 8. Physical address of the activity(s)if not available at start of project(See instructions) The chief administrative official of the grantee jurisdiction certifies that: 1. To the best of his/her knowledge and belief,the financial Information and data provided in this report is true and correct as of the signature date indicated below. 2. The project was completed in accordance with the grant contract and scope of work. 3. A final public hearing was conducted to assess project performance. 4. Records supporting the information provided in this report will be maintained for a minimum of six(6)years from final closeout and made available upon request. 5. Consents to the use and reproduction by the CDBG Program or anyone authorized by CDBG, of any and all provided audio or video recording or photographs without compensation. In the event audits disclose disallowable costs,the Washington State Department of Commerce shall retain the right to recover an appropriate amount of costs after fully considering the recommendations on disallowed costs resulting from the final audit. Signature: / V� Z�� "-111 ief A inistrative official Date CDBG Contract Closeout Report 1 ATTACHMENT 16•A(3) FINANCIAL SUMMARY BUDGET SUMMARY HUD IDIS Activity Number, Budget Amount Funds Expended Balance Budget Code&Activity Title (See the project A-19 invoice voucher information) 7956 05Z Public Services $102,232.00 $102232 $0 7958 21A General Admin $3,500.00 $715.85 $2784.15 8035 05Q-Subsistence Payments $ 73,378.00 $73378 $0 8036 18C Microenterprise Assistance $50,000.00 $45000 $5000 8037 21A General Admin Covid $3,500.00 $886.42 $2613.58 Total CDBG $ 232,610.00 $ 222212.27 *$ 10397.73 Other Funding TOTAL PROJECT $ $ *Any dollar amount reflected in the Total CDBG Balance column will be assumed as a de-obligation and returned to the CDBG Program. PROGRAM INCOME SUMMARY WILL THIS PROJECT GENERATE PROGRAM INCOME ❑ Yes X No If you check"Yes," and request to retain program income you must submit a Program Income Reuse Plan by closeout or receipt of first loan payment (housing rehabilitation, microenterprise assistance or other),whichever is earlier. Program income(PI) is defined as the gross income received by a CDBG grantee or subrecipient that was generated from the use of CDBG funds and equals or exceeds $35,000 in a single calendar year. For detail on program income and content of a Program Income Reuse Plan see Section 4 CDBG Management Handbook. CDBG Contract Closeout Report 3 BENEFIT SUMMARY At CDBG application,the grantee identified and documented how each CDBG activity would benefit low-and moderate-income (LMI) persons as well as the ethnic and racial breakdown. If activities provided a benefit during the contracting period, actual beneficiary data was required during the project. If benefit was not achieved until completion of the project, beneficiary data is reported using the attached Beneficiary at Closeout Form. Follow these sequential steps to document the final project benefit(s) achieved. 1. Does your CDBG contract require you currently submit a beneficiary report for your project? (Example Public Service Grants or Local Assistance Programs)* X❑ Yes ❑ No • If yes, STOP,submit a new report documenting the beneficiaries since last reported and proceed to the Minority Business Development, Section 3 & Labor Standards Section. o If no, proceed to#2. 2. Is the project for a planning-only activity? ❑Yes ❑ No o If yes, STOP, data is not required, proceed to the Minority Business Development,Section 3 & Labor Standards Section If no, proceed to#3 3. Complete the Benefit at Closeout Form on the next page to document the benefit provided to LMI persons at project completion. *NOTE. Under limited circumstances, a project may have multiple activities that require beneficiary reporting both during the project and at completion (i.e.sewer system improvements that include replacement of private side services). In these instances,you will receive reporting guidance from your CDBG project manager prior to closeout. CDBG Contract Closeout Report 5 BENEFIT AT CLOSEOUT FORM Note: • General Administration and planning budget codes do not require reporting. o Totals for Lines 1, 2, and 3 should be the same. (Budget code and activity numbers can be found on the Contract Data Sheet sent with the executed CDBG Contract.) Budget Code Activity Number Project Beneficiary— Persons Served New Access (i.e. first in area) Access to services/facility is no longer substandard Improved access (i.e. improved proximity) [I. Total Persons Racial/Ethnic Breakdown *HUD has designated Hispanic as an ethnic group. A person can be identified as both a member of a racial group and an ethnic group,but cannot be designated only as an ethnic group. #by #of #by #of #by #of Race Hispanic* Race Hispanic Race Hispanic White Black/African American Asian American Indian/Alaskan Native Asian and White Black/African American and White American Indian/Alaskan Native & Blacic/African American Other Multi-Racial 2. Total Low- and Moderate-Income Breakdown Very Low Income (0-30%AMI) Very Low to Low Income (31-50%AMI) Low to Moderate Income (51-80%AM[) Sub-Total Non-LMI ( 81%AMI and above) 3. Total CDBG Contract Closeout Report 7 MINORITY BUSINESS DEVELOPMENT, SECTION 3 & LABOR STANDARDS REPORTING STEP 1: Minority Business Development & Section 3:, 1. If the grantee awarded professional or construction services in the past year, was it reported to CDBG? X❑ No ❑ Yes If no, please complete and submit,as applicable: Construction Projects--If yes, proceed to Step 2. • Contractor and Subcontractor Activity form, if Non-construction Projects—If yes,the closeout procured since September 30 of the previous year report is complete. (Attachment 1). o Grantee Section 3 Closeout Report, (for contracts totaling$100,000 or more) if procured since June 30 of the previous year(Attachment 2). Construction Projects--proceed to Step 2. Non-construction Projects—the closeout report is complete. STEP 2: Labor Standards (Construction projects only): 1. Has the grantee discovered federal labor standards violations not previously reported to CDBG? ❑ Yes ❑ No Using Attachment 3,report any federal labor Complete certification below standards violations not previously reported. For underpayments greater than$999.99 per contractor,contact your CDBG project manager for I certify to the best of my knowledge that all laborers and additional steps. mechanics employed on this construction contract were paid in accordance with the labor provisions. In addition,there are no outstanding or unresolved labor standards,underpayments, complaints,or disputes. Signature: Name: Title: Date: CDBG Contract Closeout Report 9 ATTACHMENT 1 Revised for Internal Use with WA State CDBG Closeout 3/2016 CONTRACT AND SUBCONTRACT ACTIVITY Dept. of Housing& Urban Dev./Dept. of Commerce OMB Approval No.:2535-0117(exp.1/31/2013) Please report any business activity not previously reported(i.e.on an annual Contractor/Subcontractor Activity Form). Executive Order 12421 dated July 14,1983,directs the Minority Business Development Plans shall be developed by each Federal Agency and that these annual plans shall establish minority business development objectives.The information is used by HUD to monitor and evaluate MBE activities against the total program activity and the designated minority business enterprise(MBE)goals.The Department requires the information to provide guidance and oversight for programs for the development of minority business enterprise concerning Minority Business Development.If the information is not collected HUD would not be able to establish meaningful MBE goals nor evaluate MBE performance against these goals.While no assurances of confidentiality is pledged to respondents,HUD generally discloses this data only in response to a Freedom of Information request. Privacy Act Notice-The United States Department of Housing and Urban Development,Federal Housing Administration,is authorized to solicit the information requested in this form by virtue of Title 12,United States Code,Section 1701 et seq.,and regulations promulgated thereunder at Title 12,Code of Federal Regulations.It will not be disclosed or released outside the United States Department of Housing and Urban Development without your consent, except as required or permitted by law. 1.Grantee 2.Location(City,State,ZIP Code) 3a.Name of Contact Person 3b.Phone Number 4.Reporting Period(contract activity not previously S.Program Code(Not applicable for CPD programs): 6.Date Submitted to (With Area Code) reported): NA COMMERCE Grant Contract# Amount of Type of Contractor or Woman Prime Sec. Subcontractor Sec. Contractor/Subcontractor Name and Address Contract/ Trade Subcontractor Owned Contractor 3 Identification 3 Subcontract Code Business Business Identification (Y/N) (ID)Number (Y/N) (See below) Racial/Ethnic (Yes/No) (ID)Number 7j. Code (See below) 7a. 7b 7c 7d. 7e. 7f. 7g. 7h. 71. Name Street City State Zip Code 7c:Type of Trade Codes: 7d:Racial/Ethnic Codes: 1=New Construction 6=Professional 1=White Americans 4=Hispanic Americans 2=Substantial Rehab. 7=Tenant Services 2=Black Americans 5=Asian/Pacific Americans 3=Repair 8=Education/Training 3=Native Americans 6=Hasidic Jews 4=Service 9=Arch./Eng.Appraisal 5=Project Mgmt. 0=Other CDBG Contract Closeout Report 11 ATTACHMENT 2 GRANTEE SECTION 3 -- CLOSEOUT REPORT Report any economic opportunities for low-and very low-income persons not previously reported(i.e.annual Section 3 report) 1.Grantee Name&Address:(Street,City,state,Zip) 2.CDBG Contract Number: 3.Total Amount of CDBG Award: 4.Contact Person Name: 5.Contact Person Phone: 6.Date Report Submitted: Part is Employment and Training("Columns B,C,and F are mandatory fields. Include New Hires in E&F) A B C D E F Job Category Number of New Number of New %Aggregate Number of %of Total Staff Hours Number Hires Hires that are Staff Hours of New Hires for Sec.3 Employees of Sec.3 Sec.3 Residents that are Sec.3 Residents and Trainees Trainees Professionals Technicians Office/Clerical Construction by Trade(List) Trade Trade Other(List) Total Part II:Contracts Awarded 1.Construction Contract Procured: A. Total dollar of construction contracts awarded (CDBG funds only) $ B. Total dollar amount of contracts awarded to Section 3 businesses(CDBG funds only) $ C. Percentage of the total CDBG Contract dollar amount that was awarded to Section 3 businesses (B_A) D. Total number of Section 3 businesses receiving CDBG contracts/monies 2. Non-Construction Contracts Procured: A. Total dollar amount of non-construction contracts awarded (CDBG funds only) $ B. Total dollar amount of non-construction contracts awarded to Section 3 businesses (CDBG funds only) $ C. Percentage of the total CDBG non-construction contract dollar amount awarded to Section 3 businesses (B:A) D. Total number of Section 3 businesses receiving CDBG non-construction contracts Part III:Summary of Efforts If no Section 3 persons were hired,or no Section 3 contracts were awarded,please provide a brief explanation as to why. CDBG Contract Closeout Report 13 ATTACHMENT 3 LABOR STANDARDS COMPLIANCE REPORT This Form Must Be Used for Restitution(Underpayments)of$.00 to$999.99. (See Federal Labor Standards Handbook 1344.1,for amounts totaling$1,000 or more per prime or subcontractor) PROJECT INFORMATION CDBG Contract#: HUD Program or Source of Funds: WA State CDBG Grantee Name and Address: Description of Work: Prime Contractor: Contract Amount: $ VIOLATIONS Number of Violations: Number of Employees Involved in Violations: Number of Subs Involved-Violations: Total Amount of Straight Time Underpayments (restitution): $ Total Amount of Overtime Underpayments (restitution): $ (Federal Contract Work Hours&Safety Standards Act violations only) Briefly Describe Any Labor Standards Complaints & Resolutions: Is any contractor retainage held at this time? ❑Yes ❑ No Amount of retainage held: $ SUBCONTRACTOR(S) WHO HAD VIOLATIONS: (Please attach more pages,if needed,for any additional information) Name Address Contract Type of Work Amount CERTIFICATION I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT ALL LABORERS AND MECHANICS EMPLOYED ON THIS CONSTRUCTION CONTRACT WERE PAID IN ACCORDANCE WITH THE LABOR PROVISIONS,EXCEPT AS NOTED. THERE ARE NO OUTSTANDING OR UNRESOLVED LABOR STANDARDS,UNDERPAYMENTS,COMPLAINTS,OR DISPUTES. Signature: Name: Title: Date: CDBG Contract Closeout Report 15 CDBG PUBLIC SERVICES GRANT QUARTERLY BENEFICIARY REPORT This report is due Oct.31(for 1"Qtr.),Jan 31 (for 2Id Qtr.),Apr.30(for 3`d Qtr.),July 15(for 41,Qtr.) Instructions follow. Grantee Name: Mason County 7/22/20 Subrecipient Community Action Council of Lewis,Mason and Thurston CDBG Contract Number: 19-62210-010 Name: Reporting ❑ 1" Quarter(July-Sept) ❑2" Quarter(Oct-Dec) El 3` Quarter(Jan-March) X❑4' Quarter(Apr-June) Period 2019-2020 THE TOTAL NUMBER OF: 1 Quarter 2nd Quarter 3` Quarter 4 Quarter Cumulative PERSONS ASSISTED 3791 3838 15909 4207 17745 IN 2019.2020 OF THE TOTAL NUMBER-OF PERSONS ASSISTED,'THE NUMBER.OF PERSONS:WITH: NEW OR CONTINUING ACCESS TO SERVICE/BENEFIT IMPROVED ACCESS TO SERVICE/BENEFIT 3791 3838 6909 4207 77745 RECEIVING A SERVICE/BENEFIT THAT IS NO LONGER SUBSTANDARD 18r Quarter 2nd Quarter 3`d quarter 4th Quarter Cumulative RACEIETHNICITY OF BENEFICIARIES # #of # #of # #of # #of # #of Hispanic Hispanic Hispanic Hispanic Hispanic WHITE 3280 1575 3303 1395 4960 2003 3330 6715 :14873 1168$ . BLACK/AFRICANAMERICAN 52 37 41 25 155 .0.. :.. ASIAN 4 9 9 5 ,27. .. 0: : '.AMERICAN IND.IAWALASKAN NATIVE 51 1 94 168 156 A68 0 NATIVE HAWAIIANIOTHER PACIFIC 14 15 23 14 66 0 .15LANDER AMERICAN.INDIAN/ALASKAN'NATIVE p U 0• AND WHITE 'ASIAN MD.WHITE 0 :0 0 •BLACWAFRICAN AMERICAN.AND WHITE 0 .0 0 AMERICAN INDIAN/ALASKAN NATIVE 0 0 AND BLACK/AFRICANAfUIERiCAN 0 OTHER MULTIAACIAL 390 380 708 678 2156 0 :. TOTALS . .3791 1575 3838 1395 5909 2003 4207 6715 . 17745. 19688 HISPANIC*=Hispanic is an ethnic group and not a racial group. For example: a person can be both Hispanic and White,or Hispanic and Black/African American,but cannot be designated only as Hispanic. BENEFICIARY INCOME DATA °A°OF HUD ADJUSTED MEDIAN 1ST Quarter 2"d FAMILY INCOME Quarter 3td Quarter 4!"Quarter Cumulative 0-30%(VERY LOW-INCOME) 1583 1124 1406 1243 :5356 '31-'50%°'(LOW=INCOME) 346 362 742 579 `2029 51-80%':MODERATE INCOME 711 962 1612 1079 4364 81%AND ABOVE 1151 1390 2149 1306 .5996 TOTALS 3791 3838 5909 4207 17745 Briefly describe the quarter's public services accomplishments: (i.e., 150 meals provided to senior citizens,drug counseling provided to 25 people,etc.) Signature t Date of Signature 17189/3-0 I certify that all CDBG s expe de or pers nnel cost"aredectly attributed to CDBG eligible activities. Printed name,title and phone number of person completing or signing this foam: CDBG COVID 19 Utility/Rent/Mortgage Subsistence Payments Recap Households Qtr Ending Payment Mason Lewis Served Mason Lewis 6/30/2020 $30,573.98 $5,000.00 $25,573.90 36 5 31 9/30/2020 $17,808.22 $0.00 $17,808.22 21 0 21 12/30/2020 $24,995.80 $0.00 $24,995.80 25 0 25 Total $73,378.00 $5,000.00 $68,377.92 82 5 77 Average$ per household: $894.85 Grant Scope: Serve 73 households Utility 10 Rent 66 Mortgage 6 82 CDBG COVID-19 Microenterprise Assistance Project Detail Report CDBG Contract#19-62210-010 212812021 Microenterprise Assistance Details CDBG Requirements $Funding Information Low- se old I ncome(LMI) Median Houusehold Income(MHI) C. 0 � N S to m o a o" �Z m Lu m m y What is the } d E U. d Funding c�„ o Business funding for? Co- N r Z # c Type: Loan Terms: Date of Project = = c t7 a z Agreement Type of (i.e.payroll, = m `o -a a $-Amount of Grant or Term,Rate Executed Completion c E yv-6m&`o Id# City Zip Code Business rent,utilities) z w °w Assistance Loan (If applicable) Agreement Date F e °a w 1 Shelton 98584 Restaurant rent,utlities Y N 2 $5,000.00 grant n/a 7/16120 11/15/20 $41,300 2 Y 2 Shelton 98584 Retail rent,utlities, Y N 2 $5,000.00 grant Na 8/4/20 11/15/20 $ 56.750.00 5 Y inventory 3 Belfair 98528 Retail rent,utilities, Y N 2 $5,000.00 invento grant Na 7/1620 11/15/20 $51,600.00 4 Y 4 Shelton 98584 Services rent&utilities Y N 2 $5.000.0D grant Na 816/20 11/1/20 $51,600.00 4 Y 5 Belfair 98528 Services rent,u""Iles, Y N 1 $S,OOD.00, grant Na 9/16120 11/15/20 $ 36,150.00 1 Y invento 6 Belfair 98528 Retail Inventory Y N 4 $6,000.00 grant Na 911520 1111120 $ 36.150.00 1 Y 7 Shelton 98584 Retail rent Y N 1 $5,000.00 grant Na 2121/21 2122/21 $35,000.00 1 Y 8 Shelton 98564 Hospitality utilities, Y N 6 $5,000.00 grant Na 220/21 220/21 $32,449.03 1 Y Inventory 9 Liliiwaup 98555 Restaurant inventory Y N 3 $5,000.00 grant Na 220/21 2/21/21 $ 11.863.00 4 Y ITOTAL AWARDED $45,000.00 TOTAL GRANT AVAILABLE $50,000.00 AMOUNT DE-OBLIGATED $5,000.00 MASON COUNTY AGENDA ITEM SUMMARY FORM o: Board of Mason County Commissioners From: Kell Rowen, Community Development Administrator Action Agenda ❑ Public Hearing C1 Other ❑ Department: Community Services Ext: 286 Date: March 16, 2021 Agenda Item # \W.2 (Commissioner Staff To Complete) Briefing Date: January 11, and February 8, 2021 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Public hearing March 3.6 at 9:15 a.m.to consider rezoning two parcels/96 acres in Rural Residential-5(RR5)to Rural Natural Resource(RNR). BACKGROUND: The Department of Community Services received a rezone request for parcel#s 32003- 20-00030 and 32134-30-00000 (Bayshore Sand and Gravel) from Rural Residential 5 (RR5)to Rural Natural Resource (RNR)..Intent is future expansion of existing sand and gravel mine. Requests is considered an amendment to the Development Regulations and is not a change to the Comprehensive Plan. RECOMMENDED ACTION: Board of County Commissioners shall approve the rezone of parcel numbers 32003-20- 00030 and 32134-30-00000 from Rural Residential 5-(RR5) to Rural Natural Resource (RNR): ATTACHMENT(S): Ordinance Staff Report with Attachments 3/10/2021 ORDINANCE NUMBER AMENDMENTTO MASON COUNTY DEVELOPMENT AREAS MAP BAYSHORE SAND AND GRAVEL REZONE ORDINANCE Mason County Development Areas Map (rezone) under the authority of RCW 36.70A. WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS, the County needs to address certain requests for comprehensive plan and zoning changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management Act); and WHEREAS, Bayshore Sand and Gravel, interest of real property in Mason County known as parcels 32003-20-00030 and 32134-30-00000, has requested a zoning change from Rural Residential 5 (11115) to Rural Natural Resource (RNR) for the purpose of expanding an existing sand and gravel mine; and WHEREAS, on June 22, 2020; November 16, 2020; and December 21, 2020 the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a motion to recommend approval of said rezone; and WHEREAS, the Board of County Commissioners considered the requested rezone at a duly advertised public hearing on March 16, 2021; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments,testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and .recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to the Development Areas Map complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and WHEREAS, the Board of County Commissioners considered the recommendation by the Planning Advisory Commission to approve the rezone request with the condition that the minimum required buffer from adjacent properties be increased from the Department of Natural Resources' standard of fifty (50) feet to one hundred (100) feet; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendment to the Mason County Development Areas Map rezoning parcels 32003- 20-00030 and 32134-30-00000 from Rural Residential 5 (RR5)to Rural Natural Resource (RNR) with the condition of the stated increased buffer requirement. DATED this day of 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner z Page 1 March 10,2021 REQUEST FOR REZONE APPLICANT PROPOSAL - PROPOSED REZONE OF 97 ACRES FROM RURAL RESIDENTIAL 5/10 (RR5/10) TO RURAL NATURAL RESOURCE (RNR) IN THE RURAL AREA OF MASON COUNTY (BAYSHORE) STAFF CONTACT Kell Rowen, Planning Manager Ext#286 APPLICANT PROPERTY OWNER Bayshore Sand &Gravel Same C/O Jason Hicks C/O Jared Kadoun 3133 SE Arcadia Rd. Shelton,WA 98584 SUMMARY OF PROPOSAL Rezone parcels 32003-20-00003 and 32134-30-00000 from Rural Residential 5/10 (RR5/1o) to Rural Natural.Resource (RNR). These parcels are in the Rural Area of Mason County, adjacent to land. already zoned as RNR.This does not require an amendment to the Future Land Use Map. PARCEL INFORMATION Parcel Nos.32003-20-000w and 32134--�o-00000 are 96.85 acres in size and are located west of and adjacentto E.Mason Lake Rd,about 3/4 mile northwest of S.R.3 in Bayshore.Approximately 75 acres are zoned Rural Residential 5(RR5)with the remaining acreage zoned RR1o. ZONING INFORMATION CURRENT ZONING DESIGNATION: RR5 Rural Residential 5 The purpose of the RR5 district is to provide for residential development on parcels of 5 acres or more. RRa.o Rural Residential s.o The purpose of the RR10 district is to provide for residential development on parcels of 10 acres or more. PROPOSED ZONING DESIGNATION: RNR Rural Natural Resource The purpose of the RNR district provides for isolated areas of resource-based industry outside of the designated resource lands. BACKGROUND The applicant's agent submitted a rezone application and fees to the Permit Assistance Center on March 25, 2020. The purpose of the request is to extend the resource area for the adjacent Johns Creek Mine,which has operated as a local source of aggregate since the 1940s. The proposed rezone and related mine expansion will facilitate mining of sand and gravel on the project site. Other mine Staff Report-BOCC Page 2 March 10,2021 operations,including processing,product stockpiling,commercial sales and related truck traffic,will continue to be located only on the existing mine site adjacent to S.R. 3. This will limit potential adverse effects to the local area and not place additional burden on public services and infrastructure. ANALYSIS Mason County Code Section 17.o5.o8o(a)describes the eight rezone criteria used to review a rezone proposal. These criterions have been established and adopted specifically for Mason County to establish standards by which each rezone is to be reviewed. The Code requires that each rezone be evaluated considering these standards; however, it does not require that they all be met. Below is Staff response to the proposed request (applicant response to criteria 1-8 is attached under the application): z.. Development allowed by the proposed rezone designation shall not damage public health, safety and welfare. This criterion is met as the applicant's proposed rezone of the property will not damage public health, safety or welfare. The proposed rezone will add another 97 acres to the already operating Johns Creek Mine by Bayshore Sand& Gravel. Approximately 196 acres is currently zoned as RNR. This rezone will expand the RNR zone to nearly300 acres. All required buffers and setbacks from Johns Creek and its tributaries will be maintained. Applicant's have agreed to increase the required.5o' bufferto 1oo'from the Treemont community and zoo plus feet from the Rainbow Lake community. 2. The zone designation shall be consistent with the Mason County Comprehensive Plan, Development Regulations,and other county ordinances,and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation. This criterion is met as the requested rezone is consistent with the Comp Plan, Development Regulations, other ordinances and the GMA. The designation is consistent with the on-going use of mineral extraction and is an expansion of the existing RNR zone. Unlike Long Term Commercial Forest and Agricultural Resource Lands, Mineral Resources are finite. This proposed expansion captures an important resource for the County and protects it from being lost to residential development. 3. No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling, low-density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity. This criterion is met as the rezone increases compatibility with resource-based uses and prevents the resource-based use from being lost to residential development. This proposed rezone would eliminate up to 17 potential residential units per current zoning. Staff considers this a nominal loss compared to the potential loss of an identified high qualitygravel resource that is used to create redi- mix concrete. Most residential construction in Mason County relies on redi-mix concrete for construction. Staff Report-BOCC Page 3 March 10,2021 4. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas,including but not limited to streets, parking, utilities,fire protection, police, and schools. Not applicable. 5. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner. This criterion is met as the rezone will not interfere with the goal to encourage development in urban areas. The rezone would ensure a reliable source of redi-mix concrete to supply an increased housing demand in the Urban Growth Areas of Allyn, Belfair and Shelton. 6. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality. This criterion is met as the rezone does not preclude the required protection of critical areas, and the existingg mine is subject to stormwater controls, groundwater monitoring (water quality/quantity) and air quality standards. 7. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County Comprehensive Plan. Not applicable. 8. These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. This criterion is not applicable and not being requested as the result of any mapping errors. STATE ENVIRONMENT PROTECTION ACT (SEPA) A SEPA checklist was prepared for this project. A formal SEPA Determinations of Non-Significance was made on June 8, 2020. Comment period for this determination closed on June 22, 2020. Staff Report-BOCC Page 4 March 10,2021 PUBLIC NOTIFICATION All property owners within 300 feet (plus all of the Rainbow Lake residents) of the subject parcels were notified by mail informing them of the proposal to rezone the property. In addition, Public Notice of this public hearing was published in the Mason Shelton Journal on March 4 and 11, 2021. The Planning Advisory Commission held a public hearing plus two continuations, which were published in the Mason Shelton Journal on June i1 and 1A November 5 and 12;and Decemberlo and 17, 2020. The Public Notice was posted onsite on June 12, 2020. PLANNING ADVISORY COMMISSION On December 21, 2020,the Planning Advisory Commission held it's third and final public hearing on this proposal. After calling for testimony and deliberation, they made a unanimous decision to recommend approval to the BOCC with the condition of an increased buffer from 5o'to too'on the north side of the five parcels lying north of and adjacent to Treemont Drive. PUBLIC COMMENTS Comments received to date are included as attachments. SUMMARY AND RECOMMENDATION Staff and the Planning Advisory Commission recommend the Mason County Board of Commissioners approve this rezone request with the condition of the increased buffer. EXHIBITS 1. Application with Description-3/25/2020 2. Aerial map of property and vicinity 3. Hydrogeologic Summary—SEPA Supplement-2/z5/2o20 4. 6o-Day Notice to Commerce—6/9/2020 5. SEPA DNS and Checklist-6/8/2020 6. SEPA/Public comment letters 7. Applicant response to comments—10/29/2020 8. Reissue SEPA Mitigated DNS—10/30/2020 9. Comment letters/Signatures 1o. Applicant's amended proposal/map with increased buffers—21/23/2020 11. PAC Minutes:6/22/2020;11/16/2020-12/21/2020 Staff Report-BOCC 4 *A 2db -60c)c)2. Fee: $2,220.00 MASON COMMUI EXHIBIT 1 Building,Planning,Environmental Health,Community Health s 615 W.Alder St.—Bldg.8,Shelton,WA 98584 Phone:(360)427-9670 ext.352 ♦ Fax:(360)427-7798 APPLICATION FOR AMENDMENT.TO: �� l El Comprehensive Plan Policy ❑Development Regulations ° VE ❑ MqFuture Land Use Map (Comp Plan Amendment) R 25 2020 XZoning Map (Development Regulation Amendment) IderSttee One application per parcel or contiguous group of parcels. This application does not guarantee t approval. You should discuss your proposal with the County Long Range Planner prior to application. Burden is on applicant to show compliance with the Comprehensive Plan or Growth Management Act policies and other planning ordinances. Applicant: Mailing Address: City: State: Zip: Telephone No.: Parcel Number(s): 320032000030 and 321343000000 Parcel Size and Legal Description: 320032000030 (40.84 ac): NW1/4, Section 3, T20N, R3W W.M. 321343000000 (56.01 acres): SE1/4, Section 33 and SW1/4, Section 34, T21N, R3W W.M. What kind of change in Comprehensive Plan Policy, Development Regulation,or Comprehensive Plan Map (Future Land Use/Zoning)is requested?(Attach additional.pages,if needed.) Zoning Map (Development Regulation Amendment) from Rural Residential to Rural Natural Resource Rationale for the Request: (include information on the property features, land use, and maps that will be used in considering your application) (see the attached information sheet) See attached narrative - Proposed Rezone Application Signature and date �DESIGNug AN N V15 COMPANY P'.ANf11NG February 26, 2020 RECEIVED Mason County Community Services MAR 2 5 2020 615 W Alder Street 615 W. Alder Street Shelton, WA 98584 Attention: Kell Rowen Proposed Rezone Application Proposed johns Creek Mine Expansion Mason County, Washington GeoDesign Project: BayshoreSG-1-02 INTRODUCTION On behalf of Bayshore Sand and Gravel, GeoDesign, Inc. requests that the Mason County Zoning Map be changed for parcel numbers 320032000030 and 321343000000 from Rural Residential to Rural Natural Resource. The purpose of the request is to extend the resource area for the adjacent Johns Creek Mine,which has operated as a local source of aggregate since the 1940s. Expanding the mineable resource for the mine will secure a source of high-quality aggregate to the local community from a long-term, established mine location. The land is currently zoned Rural Residential, but the parcels also are listed with a land use of"88 - Resource - Designated Forest Land." The reclaimed site will be restored to commercial forestry, which is compatible with the current land use and rural character of the site vicinity. The proposed rezone and related mine expansion will facilitate mining of sand and gravel on the project site. Other mine operations, including processing, product stockpiling, commercial sales, and related truck traffic, will continue to be located only on the existing mine site by State Route 3. This will limit potential adverse effects to the local area and not place additional burden on public services and infrastructure. The Mason County Rezone Criteria(17.05.080) are discussed below. We also provide a Washington State Environmental Policy Act(SEPA) checklist with this application that discusses the proposed rezone as well as the mine expansion proposed to follow rezoning of the subject property. Figures 1 through 4 show the currently permitted mine site and the proposed expansion area. 9450 SW Commerce Circle,Suite 300 1 Wilsonville,OR 97070 1 503.968.8787 www.geodesigninc.com MASON COUNTY REZONE CRITERIA 0 7.05.080) 1) Development allowed by the proposed rezone designation shall not damage public health, safety and welfare The purpose of the request is to extend the resource area for the adjacent Bayshore Sand and Gravel mine, which has operated as a source of aggregate since the 1940s. The current mine has operated in compliance with its permit requirements, which include Mason County, the Washington State Department of Natural Resources (DNR), and the Washington State Department of Ecology(Ecology). New buildings and structures are not planned within the proposed rezone area. Outside of extending the currently available resource area, no changes to mining operations or production volume are proposed or anticipated. A SEPA checklist and hydrogeologic summary are attached and discuss the mining and reclamation plan designed to minimize adverse impacts while providing high quality aggregate resource for the local area and its economic welfare. 2) The zone designation shall be consistent with the Mason County comprehensive plan, development regulations, and other county ordinances, and with the Growth Management Act,and that designation shall match the characteristics of the area to be re-zoned better than any other zone designation This rezone would designate and allow for potential extraction of significant, high-quality aggregate resource in a rural area in accordance with the Growth Management Act without requiring the establishment of a new mine. The proposed rezone area is outside of urban growth areas designated by Mason County. The additional resource in the project area will help sustain an established sand and gravel mine that provides aggregate resource to the local community. State regulations and the DNR will require reclamation of the site, which will be returned to its current use as commercial timberlands at the completion of mining operations. 3) No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling, low density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity The proposed rezone to Rural Natural Resource is compatible with the existing mine adjacent to the project site and undeveloped lands located in the site vicinity. The current use of the site is for natural resources (commercial forestry), and the proposed project would continue to supply natural resources to the local area(aggregate resource while an active mine, then commercial forestry after reclamation). No buildings or structures are proposed for the area to be rezoned, avoiding incompatible development with the resource-based use and rural character of the site vicinity. ©DESIGNK AN 11115 COMPANY 2 BayshoreSG-1-02:022620 4) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning/development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas, including, but not limited to, streets, parking, utilities, fire protection, police and schools The proposed rezone and expansion project would increase the resource volume available for the current mine operation. Processing, product stockpiling, commercial access, scales, and offices will continue to be located on the existing mine site by State Route 3. Accordingly, no additional burden to local infrastructure should occur. 5) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning or development, whether actual or potential, the cumulative impacts o f such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner The proposed rezone is located outside of areas designated as urban growth areas by Mason County. Per DNR requirements, the area will be returned to a compatible subsequent use (i.e., commercial forestry) at the completion of mining activities. 6) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality As part of our application to rezone, we have completed a SEPA checklist, prepared a hydrogeologic summary, and provided maps showing sensitive areas, setbacks, and buffers with respect to the proposed expansion. The proposed project includes setbacks from neighboring property boundaries, significant buffers from a mapped stream, and no mining within 10 vertical feet of the local water table. The conditions resulting from the Mason County Conditional Environmental Permit (MEP2007-00041) for the current mine site will be adopted for the proposed expansion, as may be required by Mason County. If expanded mining operations are approved, a comprehensive stormwater management plan will be implemented and overseen by Ecology through the Sand and Gravel General Permit. Additionally, the site will be reclaimed to commercial forestry use following mining activities, including regrading and replanting of the site. 7) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County comprehensive plan MDESIGN= ^N NI 5 COMPANY 3 BayshoreSG-1-02:022620 Existing infrastructure, development, and waterways all constrain the potential development of adjacent parcels in the site vicinity. The proposed rezone is not anticipated to affect population growth in the area. 8) These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land This criterion is not applicable to the current proposed expansion. Please feel free to contact our office should you have questions. Sincerely, GeoDesign, Inc. John C. Hook, G.I.T. (Oregon) Staff Engineering Geologist r Erick J. Staley, L.E.G. Principal Engineering Geologist cc: Jared Kadoun, Bayshore Sand and Gravel (via email only) Jason Hicks, Little Rock Land Development and Consulting, LLC (via email only) JCH:EJS:sn Attachments One copy submitted(via email only) DocumentlD: BayshoreSG-1-02-022620-minlr-rezone.docx ©2020 GeoDesign,Inc. All rights reserved. WIDESLGN= ^NNIV15COAIprtNY 4 BayshoreSG-1-02:022620 FIGURES T 20 N WESTERN WASHINGTON - 6 1 T WHATCOM 31 36 SITE SAN JUAN&0 R3W SKAGIT T 21 N Is 6 36 1 pp CLALLAM �1 SNOHOMISH JEFFERSON KIT 131 (� KING. R3W �j GRAYS MASO HARBOR Q PIERCE THURSTON LEWIS SITE COORDINATES:- PACIFIC LATITUDE: 47` 1 S' 7.4 " N waHKwKUM COWLITZ. LONGITUDE: 123' 3' 3.1"W SKAMANIA CLARK NOTE:USGS TOPOGRAPHIC QUADRANGLE MAPS REPRODUCED USING MAPTECH TERRAIN NAVIGATOR PRO®. ce f.� GA r,�,.a•! w�, �p PROPOSED I �.,a . •. 1.�7� x !!s I � EXPANSION/ cm CURRENT PERMIT - fig BOUNDARY 5 11 It r }7" %✓f Il/1 (f F r QB9 %rePa�C`� J N r t ,i !E^ �..�,.. ..m, \b�_�✓"� _ • f � ', • ,� r C�^ II• 9 t �� Ii. 1 �. f ll w Ju 4.. clf uub o P ij p4000' �' Ba ah s SCA E I N F / is N � m BAYSHORE SAND&GRAVEL VICINITY MAP E ' DESIGNZ JOHNS CREEK MINE v m AN COMPANY BAYSHORESG-1-02 MASON COUNTY,WA FIGURE 1 NI"V 15 FEBRUARY 2020 SECS. 3 &4,T20N&SECS. 33 &34,T21 N, R3W,W.M. AL lL , LEGEND: I m l ?� 'i,j'•`'`; SD "-^� r'` *�* )� '�" `''� $ � "` '.� "�* 'p `"� } � '*:• EXISTING PERMIT BOUNDARY 195.0 ACRES) r . Ada e 7 F,°" -,s d t*` 7+i° g°`",i°S y fi M d �+•, +..+�T+.+. IA-n i y a % ; gyp ,* _o PROPOSED EXPANSION BOUNDARY(94.1 ACRES) LL JOHNS CREEK h ... � �'� \ a � 'i'f �3'i.�saa .',.�,�•'-, �+ .ti�`i'^� Sh �, ,�3y, '"�,Y. i€ >' K a"u Cs t 4—.�•••� UNNAMED STREAM r a t .y /J�as...p 200-FOOT BUFFER f- • "�,qt ' tt'�' !, �2op.� EXISTING TOPOGRAPHY(I 0-FOOT INTERVALS; N 3 t * t a d .a5 50-FOOT INDEX CONTOURS) a 0 df ar i, EXISTING PERMIT AREA LIMITS OF g Y r7 t i a�M Sa.'` EXCAVATION-131 ACRES Z Q F PROPOSED EXPANSION AREA LIMITS OF g= 3 a ^. „.•� EXCAVATION-80 ACRES* F p u7 `\ k s *APPROXIMATE EXTRACTION VOLUME OF m r a _ a + d'•r. ,- a t �` �� $ ' �'aa - 2.4 MILLION CUBIC YARDS u 1 d•� `Q�' y :u �� Z w i ! !< i 1 /^y x p` -rr t •K. r I "a 200 -�. .r vi o w 3 I � ,LO �..• ,, 4y, ) r� r �°-r. 4 +l'`.a. a _'.,L �, If M '(1 i k � ✓ ��a 91 Uix n 1 < ; ay ' v tom. r N o v y o r �' D, 600 1200 RAY (SCALE IN FEET) t J • / A '; NOTES: y Q' ]NI 1. PERMIT BOUNDARY AND EXPANSION AREA OBTAINED FROM CZ.7 , _ PARCEL MAP OBTAINED FROM MASON COUNTY 5 GEOGRAPHIC INFORMATION SYSTEMS. W u o d ; OT ; ' ,* ! n�• 2. EXISTING TOPOGRAPHY OBTAINED FROM DNR,COLLECTED Q a �^ APRIL 20,2016. • a 3. AERIAL PHOTOGRAPH(JULY 21,2018)OBTAINED FROM EJO Ns P * 7 ,� fit' a rg o lL4IR/E '> i.. � +S'• �' �'" '1 ' � '»� v.- - s '•t GOOGLE EARTH PRO. E .. ✓� r. § ;.:°20p'� ">..�, *?y fi`,i d •,.. .,ae' ��, Ip .�.,a^ e a i''+',m: e 5 "7 0,9� x t v fq e �� „ .-,� � d`,, w� �R•", 1; a '�;e^ �?ti y�"$ 11 i� 4.STREAM LOCATIONS ADJUSTED FROM FOREST PRACTICES APPLICATION REVIEW SYSTEM BASED ON LIGHT DETECTION AND RANGING TOPOGRAPHY. ..,•�� -'ins-'�=��LYL� L 1 d �Y i.,!�_ _ ,l .0___ J a' w'`�e•.� `C 1 ETr; LEGEND: 4 g J "up l- lbw ./r ®""• sue 3 _ EXISTING PERMIT BOUNDARY(195.0 ACRES) W� es,•.r..:fl T p dam • � �'•:Ka�tYr�,j sn '} '�..r�� PROPOSED EXPANSION BOUNDARY 94.1 ACRES V JF C x ; 7 ? e °r4� F �� JOHNS CREEK UNNAMED STREAM ati r4�oo�0 �� l'✓a _7 � i7r� �f k F — 200-FOOT BUFFER EXISTING TOPOGRAPHY(10-FOOT INTERVALS; f `. 50-FOOT INDEX CONTOURS) r+t 3 ✓�. 1is °, L4 a1�; OD (' x EXISTING SLOPE(1 S%TO 30%) i I.•�; .•� (�� +, � f t x - t t '�aV�3� s i''Fyy/yAr� � t}R d •'Lr� "''•"��r+�'S�ii Z .:�F J "' � -. r � �. ``• r� � ;t+r'�qt� d,�� EXISTING SLOPE(>30%) I.'• +,(, x,/ rF"s"" u c ✓' x.. ` FLa..O d � - r;+ >• �,e �:�� I _ }>_5 L� �:�^.; `�t; � t '4 fit ��. x �• r..r• J .� .' rn � r ,� i st�r ` ti �rr - y'�* •,% t .� S •R.�,CW � `x,5 �t�' I 4 Imo— U D3 .4.9 Y O N 71 '> ;�,�� ,� t \ Y('��✓�� i`�-' �r � _ ��i/?r� Ip� ,�,My1.� �la f� - ^T 7ey i�ar d�� x .�'��u+�• �- + '� _ .r^�i ! �^'� ry.r�'r✓�1�� f�t � e� �'� �• -r•+..r i,�e - 3Zp0�� r�' r o j+�_ � _^ > ' ' ti f ^s.i p•�.•♦ N.. ` :� ry. y ia..'j vi fly e y' + x a j s �: L'cer' z•.,.ti rc.!1 C. a d - z-- 3 �.:i"i • r:.f.� � pan r r>�' !' 9. -+a ��.--�'£,s)h+�� J "! - r i ' -C{ ^•9c. 4 Zy r a. Sri r 9h J fir. rr1r� 1 t 1fe ty 4� �Ka 1a �• ✓ 00 Mi S � r,.: i C.l •' r i �� a Y � �1. / ri•' � .. 1 -� ! �C O 600 1200 *AV,. (SCALE IN FEET) NOTES: �N! �1 r. "•, - ,t 1'• € �' - 1. PERMIT BOUNDARY AND EXPANSION AREA OBTAINED FROM V i PARCEL MAP OBTAINED FROM MASON COUNTY GEOGRAPHIC INFORMATION SYSTEMS. W $ -o } 5 �• +b. r' r P ) '1 fa ''t".� r•* '.l p1 2. EXISTING TOPOGRAPHY OBTAINED FROM DNR,COLLECTED u-n �.v ,,. �.� - � t„s-,�.r^✓ti I APRIL 20,2016. o E jOY Sys t �P t ' ; 3. AERIAL PHOTOGRAPH DULY 21.2018)OBTAINED FROM' z E PIPAIR/E�R :'3 CY i.Zd > .fit s r a y v9 r.ti iJ s t a 9 r�i/- GOOGLE EARTH PRO. a - a 4.STREAM LOCATIONS ADJUSTED FROM FOREST PRACTICES APPLICATIONjREVIEW SYSTEM BASEDON LIGHT DETECTION _ _ t' _ _ __ ✓mac. > _t Ai) �..t '�.__.zy. AND RANGING TOPOGRAPHY. Mason county WA EXHIBIT 2 k a' 4 -f*-, L N. a W, i�1 � `•`'l` 4sr Tfi �'V .r �4 'one 5 urai:Ala#ter, Reso IL 4 M i 6/9/2020,2:56:52 PM 1:10,913 0 500 1,000 2,000 ft ❑ Tax Parcels(Zoom in to 1:30,000) ❑ Rural Residential 5 Acres 1 T-1 e 11 11 0 150 300 600 m -- Road Name Labels(Zoom to 1:100,000) ❑ Rural Residential 10 Acres Development Areas ❑ Rural Residential 20Acres 0 Rural Multi Family ❑ Agricultural Resource Lands Esri, HERE, Garmin, (c) OpenStreelMap contributors, and the GIS user community, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, Ga lnholding Lands ONES/Alrbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User ® Long Term Commercial Forest Community El Rural Residential 2.5 Acres Mason County WAGIS Web Map Application Richard Diaz I Esd.HERE,Garmin I Earthstar Geographics I P EXHIBIT 3 �DESIGNK - -- - AN NI VI5 COMPANY RECEIVE February 25, 2020 MAR 2 5 2020 615 W.Alder Street Bayshore Sand and Gravel 3133 SE Arcadia Road Shelton, WA 98584 Attention: Jared Kadoun Hydrogeologic Summary-SEPA Supplement Proposed johns Creek Mine Expansion Mason County, Washington GeoDesign Project: BayshoreSG-1-02 INTRODUCTION AND BACKGROUND This report is intended to supplement the checklist prepared in accordance with the Washington State Environmental Policy Act(SEPA)for review by the Mason County Community Services Department, in support of the Application for Amendment to the Zoning Map for parcel numbers 321343000000 and 320032000030. The proposed rezone to Rural Natural Resource is being requested to extend the available resource area for the adjacent johns Creek Mine operated by Bayshore Sand and Gravel (Washington State Department of Natural Resources [DNR] Permit No. 70-012381). The area is currently mapped within a Critical Aquifer Recharge Area(CARA) by Mason County in accordance with the Growth Management Act. johns Creek Mine underwent SEPA review and applied for a Conditional Environmental Permit for proposed expansion in 2007. To evaluate possible impacts from mining to groundwater and the CARA mapped in the site vicinity, a hydrogeologic study was prepared in 2006 by Robinson, Noble, and Saltbush, Inc.' The 2006 hydrogeologic report concluded that, by using best management.practices (BMPs) and continuing to allow stormwater to infiltrate on site as it had done before mining, the proposed mining would not have an adverse impact on the groundwater resources or the surface water systems to which the groundwater discharges. Mason County approved the Conditional Environmental Permit for expansion of the johns Creek Mine in 2007 to its current extent. ' Robinson,Noble,and Saltbush,Inc.,2006. Hydrogeologic Study of Proposed Expansion of the Bayshore Sand and Gravel Mine at Bayshore, Washington,dated June 28,2006. 9450 SW Commerce Circle,Suite 300 1 Wilsonville,OR 97070 1 503.968.8787 www.geodesigninc.com The purpose of the study summarized in this report is to evaluate more recent data collected on site since preparation of the 2006 hydrogeologic report and evaluate if the conclusions of that report are still valid in light of the newer data and for the current expansion proposal. The data used in this report include the following: • Elevation and topographic information derived from light detection and ranging (LiDAR) data downloaded from the DNR LiDAR Portal.z This survey was used to generate the topographic information shown on Figure HS-1, as well as providing surface elevations for field observations, explorations, and water well logs. • Observations from surface reconnaissance and subsurface explorations at the site completed in 2018 and 2019 as part of the property due diligence. In particular, we noted the presence of water in several subsurface explorations on site and observed groundwater seeps along Johns Creek. Explorations and groundwater seeps were located using a differential Global Navigation Satellite System unit. The locations are shown on Figure HS-1. • Relevant water well data gathered from the Washington State Department of Ecology (Ecology)Well Report Viewer.' The well logs are presented in Attachment A. • Local geology referenced from our field observations and from detailed mapping of the area completed in 2010 by DNR, which is shown on Figure B-1 presented in Attachment B.4 • The 2006 hydrogeologic study completed by Robinson, Noble, and Saltbush is presented in Attachment C. GEOLOGY Our understanding of the site geology is based on review of geologic mapping completed by Polenz et al. and the 2006 hydrogeologic report. This information was augmented by our observations of exposed geologic units during field reconnaissance and subsurface explorations on site. The site vicinity is underlain by significant glacial deposits and glacial-derived sediments from several episodes of glacial advance and retreat, some of which may date back at least 1 million years or more. Due to the destructive nature and variation of glacial advance and retreat, the glacial deposits older than the last glaciation, the Fraser Glaciation (lasting from 20,000 to 10,000 years ago), are poorly understood and correlated.' In general, the site vicinity is characterized by glacial sediments deposited during the Vashon Stade (glacial maximum) of the Fraser Glaciation (approximately 19,000 to 17,000 years ago) and recessional outwash sediments deposited during glacial retreat in the area approximately 16,000 years ago. Based on our observations and mapping by Polenz et al., the current mine site and proposed expansion area are underlain by Vashon recessional glacial outwash, a poorly consolidated assemblage of clean gravels and sands. These deposits are well exposed in the current mine face and along the north side of Johns Creek. Underlying the recessional outwash is Vashon lodgment till, composed of fine sediments with minor sand and gravel deposited along the base 'DNR,n.d. Washington LiDAR Portal. Retrieved February 19,2020 from https://Iidarportal.dnr.wa.gov 'Ecology,n.d. Washington State Well Report Viewer. Retrieved February 19,2020 from https://appswr.ecology.wa.gov/wel Iconstruction/map/WCLSWebMap/defau lt.aspx Polenz,M.,Czajkowski,J.L.,Legorreta-Paulin,G.,Contreras,T.A.,Miller,B.A.,Martin,M.E.,Walsh,Tj.,et al., 2010 (rev.2011). Geologic Map of the Skokomish Valley and Union 7.5-Minute Quadrangles,Mason County, Washington. Washington Division of Geology and Earth Resources Open File Report 2010-3, 1 sheet,scale 1:24,000,21 pp. 5 Orr,E.L.,and Orr,W.N.,2006. Geology of the Pacific Northwest. Long Grove,Illinois: Waveland Press,337 pp. WeDESIGM ^NNIV1S��,PaNr 2 BayshoreSG-1-02:022520 of a glacier during its advance. The till is also exposed along the north side of johns Creek in contact with the overlying recessional outwash. The glacial till is irregular in thickness and was partially eroded before deposition of the recessional outwash. The glacial till is underlain by additional glacial outwash that includes Vashon advance outwash deposited by rivers and streams originating from the advancing glacial front and possibly also includes older outwash from previous glacial episodes. HYDROLOGY As described in the 2006 hydrogeologic report, there are two water-bearing zones in the strata below the site area: a deep aquifer, which is used by most of the domestic water wells in the region and yields multiple artesian wells along State Route 3, and a shallower aquifer present in the Vashon outwash gravels and sands. The two aquifers are separated by a thick, regional silt and clay deposit that forms an aquitard between the aquifers. The shallow aquifer is of interest regarding potential impacts from mining, as it is located within the outwash gravels. The proposed mining extraction would extend only into the recessional outwash and would stop short of the underlying glacial till. The glacial till is not of economic value and is sufficiently thick to make it uneconomical to remove it to reach deeper outwash deposits. Thus, the resulting mine depths would be significantly above the aquitard that separates the shallow and deep aquifers, indicating the proposed mining should not impact the deep aquifer. Groundwater seepage was observed in the southwest portion of the existing mine site emanating from sand and gravel deposits near the contact with the underlying glacial till along the north bank of Johns Creek and in the headwaters of an unnamed tributary of Johns Creek. In addition, we observed groundwater in several on-site drilled borings and measured groundwater levels in the borings. The elevations of the seeps and the water levels in the borings represent the top of the shallow aquifer below the current mine site and proposed expansion. Several domestic wells north and east of the proposed expansion, shown on Figure HS-1 and presented in Attachment A, provide off-site water levels that can be used to extrapolate the groundwater surface to the area surrounding the site. INTERPRETED GROUNDWATER SURFACE The on-site and off-site water level data were used to conservatively interpret the top surface of the upper aquifer. Contours representing the top of the shallow aquifer in the site vicinity are shown on Figure HS-2. The interpreted shallow-aquifer groundwater table ranges from approximately 160 to 183 feet above mean sea level (MSL) in the proposed expansion area, with most of the expansion area having water levels at approximately 180.feet MSL. There is a descending gradient down to the natural springs along Johns Creek and the headwaters of the unnamed tributary. This is a result of the groundwater seeping out of the steeper slopes into the adjacent drainages. MDES�GNK nNNIV15 COMPANY 3 BayshoreSG-1-02:022520 CONCLUSIONS The results of our study indicate that, in concert with BMPs as required for the existing mine and in accordance with state regulations, the proposed mine expansion should have a negligible impact on local hydrology and water quality. The current proposal for the expansion area contemplates resource extraction to an elevation no deeper than 193 feet MSL. This depth is at least 10 feet above the interpreted shallow-aquifer groundwater table, in accordance with DNR surface-mining standards. As such, mining extraction should be adequately buffered from intersecting the groundwater table,which should protect groundwater quantity and quality. Stormwater runoff in the mine disturbance area will be directed to the mine floor and readily infiltrate into the underlying sand and gravel deposits. Therefore, the amount of infiltration anticipated during proposed mining activities will mimic the pre-mining condition, and the overall amount of recharge to the shallow aquifer will not be substantially diminished. This should facilitate recharge to the shallow aquifer and not adversely impact base flow to the Johns Creek drainage via groundwater seepage. The proposed rezone and related mine expansion contemplate mining of sand and gravel but restrict other mine operations to be located only on the existing mine site. This should limit the exposure of the expansion site to potential adverse effects from mining operations. Implementation of BMPs in accordance with an Ecology-approved Spill Control Plan should reduce the potential for accidental fuel or oil spills during equipment refueling and facilitate rapid clean- up of spills consistent with the Spill Control Plan. MDESIGN= AN�fyISCOMPANY 4 BayshoreSG-1-02:022520 We appreciate the opportunity to be of continued service to you on this project. Please call if you have questions concerning the-information provided. Sincerely, N&N $C� GeoDesign, Inc. � h�y o �i� l k 502 4.� John Hook, G.I.T. (Oregon) 4 �rs Staff Engineering Geologist 'SIgvALt Wash/ Signed 02/25/2020 �o � Erik A. He ber , P.E. o Associate Engineer � r r Engineering Geologist Erick J. Staley, L.E.G. �'� 2344 Principal Engineering Geologist hsea Ge oho Erick J. Staley JCH:EAH:EJS:sn Attachments = One copy submitted(via email only) DocumentlD: Bays horeSG-1-02-02 2 520-m in lr-hydro.docx Signed 02/25/2020 ©2020 GeoDesign,Inc. All rights reserved. i DESIGN? AN COMPANY 5 BayshoreSG-1-02:022520 FIGURES L i •- • r ✓z- �11 .�r �r y t! ' LEGEND: v I ..Mom. '' ry < it ,sL a k +„y '•'r" ,: c ,'jdl t •e.s.c •5.. ;r*- ,ar ti p EXISTING PERMIT BOUNDARY(195.0 ACRES) F Lu p " ,Q � � Yam. a rep�A. ..yr L.,'Y s�.. y,-,,.. ,' �. �' 00!�,; __ e„J z 7 rC "• � � U C —, y .pct� i PROPOSED EXPANSION BOUNDARY(94.1 ACRES l=7 ?e'N"J$4 J .�"'. 6' .r+ rfE-"i^'t L ) _ 4nr .L tt£r r y ' c�i - z w 7 c"stG 1 �y� iti; " ,..(_ JOHNS CREEK w u 'IF N >P 5 1 L H ^, •S. r• ! ''Nj 4:�✓ j' �'.,l•�^ _ Y n� W N �� vFr•°.•,. nr 'a �" .� a 1�'..�"••� UNNAMED STREAM ❑i ,�.. �, � F - t:' 4' ✓-u'�-�` �' ,'#�y > _?00•_� EXISTING TOPOGRAPHY(1 O-FOOT INTERVALS; Lu /' ` a� 1 r ` . 7 c`- a "�Ft G t�`e y� •_ay r} 50-FOOT INDEX CONTOURS) H ; �c'"�" 4j�e.�'�Q � Yt� a'" O 0 =e" ' ,� � ��'3 g I ti " a '#'7 n i� (16-1® BORING WITH WATER ELEVATION(FEET) ❑Z. 3 a s n t r} WP-1® SEEP WITH WATER ELEVATION(FEET) Qg 10 WATER WELL WITH WATER ELEVATION(FEET) u z f - - °s '� r�•r�,,s•'- T��'" tiP r's.'+. .?• r (203) Q 3} 6�• w - `� T r. Y,a_ P f'3 Y r J+�� + y �,�$ ✓J, •,.! � X� 0 m ^'�.-i h,} taM""•J,. .dr''' .� � 4 �� ;. y7 W U w w �2 a� z} y, ` r J e-""� i. ti� 4 ti r• f �•I-- `. � 1�_, ^r ", I n. ;.,"�,w � y-, 43 ®.'3 � s/ � }� c; ` ; •; �'-y r � 7 a y Y "S•' �rrr N 3I.A J 20go 0' u �- c ✓ �' r 7 r v c i.Y. I r ` i 4c N o 0 1 700 1400 OAKIIND (SCALE IN FEET) " 0 BAY ONI C c a r (4 tM nr NOTES: Z " y ` 1. PERMIT BOUNJRY AND EXPANSION AREA OBTAINED FROM V a PARCEL MAP OBTAINED FROM MASON COUNTY GEOGRAPHIC W o f' _ 3 �'� / r ` INFORMATION SYSTEMS. Q �s 2. AERIAL PHOTOGRAPH OULY 21,2018)OBTAINED FROM E' GOOGLE EARTH;PRO. a 3. STREAM LOCATIONS ADJUSTED FROM FOREST PRACTICES EJOHNS e 7 Rp i y= 1 Y n x APPLICATION REVIEW SYSTEM BASED ON LIDAR TOPOGRAPHY. i. q0 M z t .a t .p a.. ✓!r �• r wf ::A rp f' - -I` s 00v j j -f r, j 1 i ). 4.EXISTING TOPOGRAPHY OBTAINED FROM DNR PORTAL, COLLECTED APRIL 20,201 G. •, a.E* �, .# " Sys°' �j'"nMf A V' r sfw'"'u•�" - '-F' �"'2 ,r apex', ` ' La s �s ti a LEGEND: ry ,aY ^` EXISTING PERMIT BOUNDARY(195.0 ACRES) w w PROPOSED EXPANSION BOUNDARY(94.1 ACRES) LL "' �a a +++•• $.�„�. 9/ s d ..s ,. , ,ik .,'" ` fie 'rs z LL JOHNS CREEK y v #3q �p g�. ,�# ! z fi s 1 ; ems.. �5, `I �—...�••ar UNNAMED STREAMLLI Z C t NY y r ;,a '" }� 3ry 5 'r a sa p ,I 73.0, TOP OF INTERPRETED GROUNDWATER SURFACE '4`` •�', � ' ';•,;aY"� � i ��>✓ a ;,. , � �.. - ^r�. �` � s'� i(I 0-FOOT INTERVALS) _ � t Ind Ci�N „ y /� J}hAh�i� (s C 3 ` s21h''pr ^i i yid z LLI 100, r �, r ,t rL� ` r �y� iFi$S ^,4 I `•t°.+t ? _�,I ¢ O V d$aea %z in; , +� ads o rrp o w 'rN-r .-�C`.. _" -id •, �q,,�-."-'a$ x W _A ! r e } - � ,,,:; w •"..yk'fiYAY C��_ �,..5 �y1.:.~��,,�� dv , '"J�...r �x� �..zr ,.-� `` '�`�'ti'`3". . '9 y. y .� i� � - '�` � s• -+ � im,: ,yam 3 �*:� + �. � fit. _1 A.7x, 5� .mot,.�'4s._,• n•+...�� '•1, .r 3t;a_. . t,� _ '$'.'•w se ^` ++'" a s i+*•"s �6 j„} .� J '+,,.,5b ` - • .�x.s y,!xk� r.f t {r 1, .� t '3 1... �p ...�I � N N �� ^t�i�•RJ y .al 1 • 1 S ��.� � "� l^'`'Af ;`-'�c a�+�P n � 0 0 c I{ wNT f�T`7 Z _ v"r' ' 4 1 'f. ,� a-�t 1�'H '•r t ,5 4 Y% F�;y L ,.i�' °- .t+C R T.` I a7 V ry - 'S i ygYr +, •,_...e. -Y b`e. 1.. .i., -t, or.Y g+ ;_ A z > se .s.d� `g•fi mow. �R� -.. - � L� -s. ,� $y ha� a- � o N o ; •M- .,.p ,..* J & {°'b r be-Y5',� .'r , ?� `�,i3�,{ •: r O 4 (SCALE IN FEET) OAKIA e � ND t stir is � �p BAY Z n N 15 S�Q' NOTES: w $ _ ' f • 1. PERMIT BOUNDARY AND EXPANSION AREA OBTAINED FROM a" R_Y's, yCf ' PARCEL MAP 09TAINED FROM MASON COUNTY GEOGRAPHIC kf VIN4x INFORMATION SYSTEMS. E .2. AERIAL PHOTOGRAPH DULY 21,2019)OBTAINED FROM ¢ E s sA 1 "��e �> v, «T f .2 �R9t u GOOGLE EARTH PRO. v A EJOHNS.p2cjlRIE R�. +K� FF q_ t4 r 3. STREAM LOCATIONS ADJUSTED FROM FOREST PRACTICES z 4 ,. '.�. . `� s>lgy "„ ,., �.ty '►• - +r7 - ',z a` APPLICATION REVIEW SYSTEM BASED ON LIDAR TOPOGRAPHY. ATTACHMENT A WELL 1 , a WATER WELL REPORT CURRENT u b Original&l copy—Ecology,2 copy—owner,3 copy—driller Notice of Intent No. WE08433 E C 0 Lr0tG�It Construction/Decommission ("x"in circle) Unique Ecology Well ID Tag No. 6AR6z2 0 Construction - Water Right Permit No. EXEMPT WELL ❑ Decommission ORIGINAL INSTALLATION Notice Property Owner Name NATHAN STOUT of Intent Number U C(6 Well Street Address MCEWAN PRAIRIE JR 1-D) PROPOSED USE: 0 Domestic ❑ Industrial ❑ Municipal City SHELTON County MASON ❑DeWater ❑Irrigation ❑Test Well ❑Other Location NE 1/4-1/4 SE I/4 Sec 33 Twn21r R 3W 1=oM ❑circle TYPE OF WORK: Owner's number of well(if more than one)Tr I-D worm0 one [�]New well ❑Reconditioned Melhal:❑Dug ❑Bored ❑Driven Lat/Lon t r Lat Deg_ Lat Milt/Sec ❑Deepened [I Cable m Rotary ❑Jetted gS> > DIMENSIONS: Diameterofwell 6 inches,drilled 100 ft. Still REQUIRED) Long Deg Long Min/Sec Depth of completed well 96 fl. CONSTRUCTION DETAILS Tax Parcel No. 321334090024 Casing m Welded 6 Diam.from+1 ft.to 96 R. Installed: ®Liner installed Diam.from ft.to fl. CONSTRUCrION OR DECOMMISSION PROCEDURE Threaded Diam.from fl,to ft. Perforations: ❑Yes [Z]NoFonnation: Describe by color,character,size of material and structure,and the kind and nature ofthe material in each stratum penetrated,with at least one entry for each change of Type of perforator used information. USE ADDITIONAL SHEETS IF NECESSARY SIZE of perfs in.by in.and no.of perfs_from_ft.to_11 MATERIAL FROM TO Screens: ❑Yes ®No ❑K-Pac Location BROWN SILTY CLAY WITH GRAVEL 0 3 Manufacturer's Name BROWN SILT BOUND SAND,GRAVEL 3 17 Type Model No. GRAY SILTY CLAY WITH GRAVEL 17 21 Diam. Slot size from ft.to R. Diam. Siot size from R.to ft. BROWN SILT BOUND SAND AND GRAVEL 21 133 Gravel/Filter packed:El Yes m No ❑Size ofgravellsand MEDIUM TO LARGE GRAVEL,GRAY SAND 33 Materials placed from it.to fl WITH SILTY CLAY BINDER 76 Surface Seal:❑✓ Yes ❑No To what depth?20 fl. LARGE GRAVEL,BLACK SAND,WATER 76 100 Material used in seal BENTOMTE CHIPS Dtd any strata contain unusable water/ ❑Yes m No Type of water? Depth of strata Method of sealing strata off PUMP: Manufacturer's Name Type: H.P. WATER LEVELS: Land-surface elevation above mean sea level R. Static level 20 ft.below top of well Date 615/08 Artesian pressure lbs.per square inch Date Artesian water is controlled by (cap,valve,etc. WELL TESTS: Drawdown is amount water level is lowered below static level Was a pump test made?❑Yes m No I f yes,by whom? Yield- gal./min.with ft.drawdown after hrs. Yield: gal./min.with ft.drawdown after hrs. Yield: galJmin.with ft,drawdown afler hrs 1.•r' r Recovery data(ante raker as rem when pump turned qffl(crater level measured front irell A fl E V,.,,.I t• is H •i�' top to water level) Time Water Level Time Water Level Time Water Level Date of test Wn.3lt 1,12'10ll '.)Iitc) Bailertest gal./min with R.drawdown after hrs. Denartn nit of Ec olopw Airtest 15 gal./min with stem set at 85 fl.for I hrs, Artesian flow g p.m. Date Temperature of water Was a chemical analysis made? ❑Yes m No Start Date 6/5/08 Completed Date 6/5/08 WELL CONSTRUCTION CERTI ICATION: I constructed and/or accept responsibility for construction of this well,and its compliance with all Washington well construction St ds. Materials used and the information reported above are true to my best knowledge and belief. ❑Driller ❑Engineer ❑Trainee N t)JO A KO PP Drilling Company ARCADIA DRILLING INC. Driller/Engineer/Trainee Signature Address PO BOX 1790 Driller or trainee License No. 2874T City,State,Zip SHELTON WA 98584 If TRAINEE Contractor's Driller's Licensed No. Rogeray Phthian #2053 Registration No. ARCADD1098KI Date 6/9/08 Driller's Signature Ecology is an Equal Opportunity Employer ECY050-I-20(Rev 3 51) The Department of Ecology does NOT warranty the Data and/or Information on this Weil Report. WELL 2 WATER WELL REPORT CURRENT Original&1"copy—Ecology,Z"a copy—owner,3'a copy—driller Notice of Intent No. wE08432 eir :r�n: o, E c 0 L o c Y Unique Ecology Well ID Tag No. BAR621 Construction/Decommission("x"in circle) j]Construction Water Right Permit No. EXEMPT WELL ❑ Decommission ORIGINAL INSTALLATION Notice Property Owner Name NATHAN STOUT O of Intent Number Well Street Address McEWAN PRAIRIE (TR I-A) PROPOS USE: m Domestic ❑ Industrial ❑ Municipal City SHELTON County MASON ❑DeWater ❑irrigation ❑Test Well ❑Other Location NE1/4-1/4 SE 1/4 Sec 33 Twn 211`R 3W eawM ❑c,rcle TYPE OF WORK: Owner's number of well(if more than one)Tr 1-A WWM ❑ 91 New well ❑Reconditioned Method:❑Dug ❑Bored ❑Driven Lat/Lon S t r Lat De Lat Min/Sec El Deepened ❑Cable 0 Rotary ❑Jetted g� > > g DIMENSIONS: Diameter ofwell 6 inches,drilled 109 ft. Still REQUIRED) Long Deg Long Min/Sec Depth of completed well 109 ft. CONSTRUCTION DETAILS Tax Parcel No. 321334090021 Casing Rl Welded 6 " Diam,from+1 ft.to 107 8. Installed: ®Liner installed " Diam.from ft to ft. CONSTRUCTION OR DECOMMISSION PROCEDURE Threaded " Diam.from ft.to ft. Perforations: ❑Yes mNo Formation. Describe by color,character,size ofinaterial and structure,and the kind and nature of the material in each stratum penetrated,with at least one entry for each change of Type of perforator used information. (USE ADDITIONAL SHEETS IF NECESSARY. SIZE of perfii in.by in.and no.of perfs_frotn_ft.to_ft. MATERIAL FROM TO Screens: ❑Yes m No ❑K-Pac Location DARK BROWN SILTY CLAY,GRAVEL 0 4 Manufacturer's Name BROWN SILT BOUND SAND,GRAVEL,LOOSE 4 11 Type Model No. BROWN SILT BOUND SAND,GRAVEL,TIGHT, 11 Diam slot size from ft.to fl. Diam. Slot size from ft.to ft. COMPACT 23 Gravel/Filter packed:El Yes m No ❑Size of gravel/sand BROWN MEDIUM SAND WITH GRAVEL 23 1 38 Materials placed from ft.to ft BROWN MEDIUM SAND,GRAVEL,WET 38 168 Surface Seal:QYes ❑No To what depth?20 ft. GRAY SILTY CLAY,DRY,DENSE 68 75 Material used in seal BENTONITE CHIPS MEDIUM TO LARGE GRAVEL,BLACK SAND, 75 Did any strata contain unusable water? ❑Yes mNo WATER 78 Type of water? Depth ofstrata GRAY SILTY CLAY,DRY 78 99 Method of sealing strata off MEDIUM GRAVEL,BLACK SAND,WATER 99 108 PUMP: Manufacturer's Name GRAY CLAY,STICKY 108 109 Type- H.P. WATER LEVELS: Land-surface elevation above mean sea level ft. Static level I I ft,below top ofwell Date 616109 Artesian pressure lbs.per square inch Date Artesian water is controlled by (cap,valve,etc. WELL TESTS: Drawdown is amount water level is lowered below static level Was a pump test made?❑Yes m No If yes,by whom9 Yield: gal./min with ft.drawdown after his. Yield: gal/min.with ft.drawdown after his. Yield: gal./min.with ft.drawdown after his. Recovery data(time taken as zero wheir pump turned qjD(water level measured from welf top to water level) rr'-1�g+p� tt yyr-�, ar Time Water Level Time Water Level Time Water Level N a - v ° g t�" -5 I Date of test Bailer test galJmin.with ft.drawdownafter his. t1:::ri•,�.•trrf•„c+ ' i_ytin :. Airtest 20 gal./min,with stem set at 100 a.for I hrs. r' '-• t--- JJl•�)ilil Lll'_•iL Ll J�lrV Lv5,' Artesian flow g P.M. Date Temperature of water Was a chemical analysis made? ❑Yes m No Start Date 6/6/08 Completed Date 6/6/08 WELL CONSTRUCTION CERTIFICATION: I constructed and/or accept responsibility for construction of this well,and its compliance with all Washington well constructiANnt) ds. Materials used and the information reported above are true to my best knowledge and belief. Q Driller L)Engineer❑Trainee JO A KOEPP Drilling Company ARCADIA DRILLING INC. Driller/Engineerrrrainee Signature Address PO BOX 1790 Driller or trainee License No. 287 City,State,Zip SHELTON WA 98584 1fTRAINEE, Rogera Ph thian 2 3 Contractor's Driller's Licensed Na. Y Y Registration No ARCADDI098KI Date 6/9/08 Driller's Signature Ecology is an Equal Opportunity Employer. ECY 050-1-20(Rev 3/05) The Department of Ecology does NOT warranty the Data and/or Information on this Well Report. Please print,sign and return to the Department of Ecology WELL 3 Water Well Report Current .ut��tn.nt OrWrel-flog',11t copy-ewler,Z7A copy-driller Notice of Intent No. W186375 i'b'c si Construction/DecommissionUnique Ecology Well ID Tag No. AKB773 Construction Water Right Permit No.EXEMPT WELL. ❑ Decommission ORIGINAL IMTALLATIONNotice Property Owner Name DONINZUNZA 1 (P�! -� oflntentAUmber 11E.MaKELSENROAD L �l Z Well Street Address PROPOSED USE: m D=f:slic Industrial ❑Mumapal City SHELTON County MASON ❑DeMter ❑Irrigation Test Well ❑Other Location NF-1/4-1/4 SW1/4 Sec 34 Twn 211`R3W EK'MHn 11CkTYPEOFWORK: Ovmer'snumberofwdl(ifmorethanow) NWMm m Newwdl ❑Rewndifioned MkOwd:❑Dug ❑Bored ❑ Dnvm LEOLon Lai Deg_ Let Min/Sec ❑Deepened ❑Cable m Rotary ❑Jetted gs+ r DIMENSIONS: Diameter ofwdl 6 inches,dolled 140 R still REQUIRED ) Long Deg Long Min/Sec Depth of completed hell 140 ft. CONSTRUCTION DETAILS TeX Parcel NO,321343400020 Casing ❑Welded 6 Diam firm+_ft to 140 ft hutalled: ❑Linerinslalled Diem fmno ft to ft CONSTRUC TIO N OR DE COMNIISSION PROCEDURE ❑Threaded Diem from ft.to ft. Perforations: Yes ONO Formation Describe by color,rharacier,size ofaaterial and stmciure,and the landand nab, orthe material in each stratum penetrated,wrth at least one entry for each change of Type ofperforatorused inforaeuon indicate all water encountered (USEADDIMONAI SHFETSIFNECFSSARY) SIZEofperfs in.by—iaandno.ofperfs from_ft.ta_ft. MATERIAL FROM TO Sees: ❑Yes ❑No ❑K-Pac Lomtron SILTY SAND AND GRAVEL 0 6 Manufacturer's Name SILT B OUND SAND AND GRAVEL 6 55 Type Model No. SILTY SAND,SOME GRAVEL 55 65 Diam. Slri size firm ft to R Diem. Slot size from ft to R GRAY SILT B OUND SAND AMID GRAVEL 65 90 GravelTitterpaelW:[]Yes RIND ❑Size of gravel/sand GRAY SILTY CLAY 90 128 Nleteaals placed from ft.to ft GRAY SILT,SOME GRAVEL 128 131 Smiace Swl::❑Yes ❑No To that depth?20 ft BROWN SILTY SAND,GRAVEL AND WATER 131 140 Matedalusedinscal RFNNOKFPF.CFIIPS Dtd any strata confam unusable vwdefl ❑Yes ONO Type of water? Depth of strata Method of sealing strata off PUMP: ManufaclrcdsName Type H.P. WATERLEVELS:Land"sur&ceelerationabovemean sea lead ft Sfaticlevel 90 ft.belowtop of well Date 1118l05 Artesian pressure lhs.persquareienh Date Artesianwatars controlled by (cap,valve,etc WELLTESPS: Drawdovmisamcurdvater level islovxred below stahclevel Ms pump test made?❑Yes ONO Ifyes,by reborn? Ytdd gal.hnin.with ft drawdntvnafler hrs. Yield gal.knin.Lath A dmwdownafter hrs. Yid& gal.k in Lath ft drawdownafter brs Mcourry data(trma taken as Earn whrnpwnp fund o#)Goatee laral maawradfmm wall by b watarlaval) Time WaterLevel Time Water Level Time WaterLevd R 0 22005 Date of test Bailertest gallmia vAlh ft,drawdmm after hrs. t Airtcdj5 galimm troth stem set at 120 ft fen 1 hrs tt u t) )cry Artedanflaw gp.m Date Temptratureaftotrr Wasache iralanalysismaddl ❑Yes ®No Stet Date 1/18/05 Completed Date 1118105 WELL CONSTRUMON CERTIFICATION: I constructed and/or accept responsibility for construction of this well,and its compliance with all Washington well construction standards. Materials used and the information reported above are true to my best knowledge and belief. Driller/Engineer/Trainee Name(Print) ED O Drilling Company ARC'ADTA DRILLING INC DrillerfEngineerlTraineeSignatrae� Address PO BOX 1790 Driller or trainee Ucense No. 1886 City,State,Zip SHELTON WA 98584 If TRAINEE, Contractor's DrAkr'eLie=iaedM. Registration No ARCADDI098K1 _ Datell19/05 Drikr's Sfgmtme Ecology is an Equal Opportunity Employer. ECY 050-1-20(Rev 2413) Please print,sign and return to the Department of Ecology WELL 4 Water Well Report Current W196373 original—Ecology,lst copy—owrer,2na copy—drMe. Notice of Intent No. i C b I d e Unique Ecology Well ID Tag No. AK70B6 C on structi on/Decom mission 0 Construction Water Right Permit No.EXEMPT WELL ❑ Decommission ORIG21ALIMTALLATIONNolice Property Owner Name ANDREAFONTENOT 1 UCO oflntentNumber MIKKELSENROAD (LOT 2) Well Street Address PROPOSED USE: ODomasttc Industrial ❑ Municipal City SFIELTON County MASON ❑DeWater ❑Irrigation Test Wdl ❑Other Location 1/4-1/4 SW1/4 Sec 34 Twn 211�R 3W FWM r=Ie TYPE OF WORK: Owner's number of wdl(if more than one)LOT 2 — F1Or ❑f one la Newwdl ❑Reconditioned A&hod ❑Dug ❑Bored ❑Dnven Lat/Lon Lat Deg_ Let Min/Sec ❑Deepened ❑Cable El Ratary ❑Jetted gs r DIMENSIONS: Diameter of well 6 inrhmdrilled 147 ft. Sh11REQUIRED ) Long Deg Long Min/Sec Depth of completed well 147 ft. CONSTRUCTION DETAILS Tax Parcel No. 321343490032 (LOT2) Casing ©Welded 6 Drarn.fimn+1 fL to 147 ft Installed; Linerrnstalled Diam fro a fl.to 1l CONSTRUCTION ORDECOMMISSIONPROCEDURE H Threaded " Dram from FL to ft. Peforetiarte ❑Yes Na Formation. Describe by color,character,size of material and structure,and lire]and and nature afthe tratenal in each straUun penetrated,wrthat least one entry for each change of Type ofperforatorused mfmnellanmdicate all water encountered (USEADDITIONAI SHEETS IFNECESSARY.) SIZE ofperfs in.by_ui and no.ofpmfs from_ft.to ft MATERIAL FROM TO Smears: ❑Yes ©No ❑K-Pac LomGm BROWN ENE TO MEDIUM SANDY GRAVEL 0 Manufactures Name TIGHT,DRY 19 Type Model No BROWN FINE TO MEDIUM SANDY GRAVEL 19 Dian. Slat.sze from ft to fl 44 Dian Skit size from ft to ft TIGHT,MOIST Gravr]/Filterpaclmd:❑Yes m Na ❑Sizo of gravd/sand GRAY SILT,TIGHT,DRY 44 62 Materials placed from ft ft GRAY SILT TO FINE SANDY PEA GRAVEL, 62 Surface Seak:©Yes ❑No To rdrat depth?20 ft WET.LOOSE 71 Material usedin seal BENTQN!"R CHIPS GRAY SILTY CLAY,STIFF,DRY 71 96 Did any strata contain unusable water? ❑Yes 0 No BLACK FINE TO COARSE SAND,LOOSE,WET 96 99 Type of vetef? Depth of strata GRAY SILTY CLAY,STIFF,DRY 99 133 Method of sealing strata off BLACK FINE TO MEDIUM SANDY GRAVEL, 133 PUMP: ManufarhrrdSName WATER,TIGHT 141 Type H.P. BLACK COARSE SANDY GRAVEL,LOOSE, 141 WATERLEVELS:Land-surface elmration above mean sea level 8 WATER 147 Staticlevel 94 fLbdowtopafWelI Date W21/05 BLACK FINE SANDY GRAVEL,TIGHT.DRY, 147 Artesian pmssum lbs.per square inch Date SILT BOUND 147 Artesian vateris controlled by (cap,valve.etc VVELLTESTS:Drawdown is amount water levd is lowered below sted c level Was a pump test made?❑Yes, ONO If yes,by vbom? Yidd gal Amin.vtth ft drawdown after brs. Yield- ff1 Anin.with ft drawdownafter Tits Yidd yal Amin.with ft drawdownafter brs lacomy data(Sane takmu as zaro wMn promp twnad off)(water laws masurad from wall dip fo watar laval) r zr Time Wat=Levd Time Water Level Time Water Level AP Date of test Bailertrst gillmtn.with ft dmwdmm after his ''_: ' ;: ti:att;, Airtesi 30 galJmin with stem set at 140 ft.for] hrs• ),I I t I I I e I ( I L.L 6 ) Artesian flaw g.p.m Date Temperature of water 51 _Was a chemical analysis made? []Yes ONO Start Date 2121105 Cornpleted Date 2121105 WEIL CONSTRUCTION CERTIFICATION: I constructed and/or accept responsibility for construction of this well,and its compliance with all Washington well construction standards. Materials used and the information reported above are true to my best knowledge and belief. Driller/Enginec/Trainee Name(Pent) ROGERAY Drilling Company ARCADIA DRILLING INC Driller/EnginmdTrauneeSignature Address PO BOX 1790 s Driller or trainee License No.2053 City,State.Zip Z•rTON WA 98584 If TRAINEE, C ontractor's DrEkr'sLicauedNo. Registration No ARCADDI098K] Date2121105 Driller's SigWt Ecology is an Equal Opportunity Employer ECY 050-1-20(Rev 2M3) IMWATER WELL REPORT c"NT WELL 5 Notice of Intent No. w 1733 7 ca e'i'o'i'o'c'r Original&1st copy-Ecology,2nd copy-owner,3rd copy-driller Unique Ecology Well 1D Tag No. AGE 73& Construction/DeconllnisSlon(x"in circle) -10 Construction Water Right Permit No. O Decommission ORIGINAL CONSTRUCTION Notice of Intent Number Property Owner Name Alan Strang-e PROPOSED USE: f Domestic ❑Industrial ❑Mumcipal Well Street Address 700 E Catfish Lake Rd. ❑DeWater ❑Irngatron ❑Test Well ❑Other City Shal 1-cm County: 1VIa. nn I'YPE OF WORK: Owners number of well(if more than one) Location�E_1/4-1/4 17J t-1/4 Sec34_ Twn2L R3GlLEWM circle �iew Well ❑Reconditioned Method. ❑Dug ❑Bored ❑Driven or one ❑Deepened ®Cable ❑Rotary ElLat/Lon Jetted WWM g: Lat Deg Lat Min/Sec DIMENSIONS: Diameter of well 6 inches,drilled 23g ft (s,t,r still Depth of completed well 238 ft. REQUIRED) Long Deg . Long Min/Sec Tax Parcel No. CONSTRUCTION DETAILS Casing EjWelded - _ 6 Dram from 4.1 ft.to 7�d ft. CONSTRUCTION OR DECOMMISSION PROCEDURE Installed: ❑Liner installed Dram from ft to ft Formation.Describe by color,character,size of material and structure,and the " Diam from ft to-ft land and nature of the material in each stratum penetrated,with at least one ❑Threaded entry for each change of information Indicate all water encountered rTsly'!Treens: foratSot►s: ❑Yes No (USE ADDITIONAL SHEETS IF NECESSARY) e of perforator used MATERIAL - FROMTOE of perfsin byin and no of perfs from ft to ft [2 Yes ❑No Q K-Pac Location 23 Manufacturers Name Type ai-ai nl aca Model No Diam 5 Slot Size 4Q from 233 ft to 23a ft Diam Slot Size from ft to ft Gravel/Filter packed: ❑Yes E]No ❑Size of gravellsand Materials placed from ft to it. Surface Seal: ®Yes [I No To what depth9 is ft Materials used in seal $pin i+-p Blue Did any strata contain unusable water? []Yes :R]No Type of watery Depth of strata Method of sealing strata off Blue Silt bound sand & cumvel PUMP: Manufacturer's Name Type. silb HP WATER LEVELS: Land-surface elevation above mean sea level ft Static level_408 ft below top of well Date_ Brown silt Artesian pressure ]bs per square inch Date Artesian water is controlled by (ca ,valve,etc.) Brown S WELL TESTS: Drawdown is amount water level is lowered below static level . Was a pump test made9 Oyes [O No If yes,by whom9 Yield gal/rmn with ft drawdown after hrs Yield eal/min with ft drawdown after hrs Yield gal/nun.with ft drawdown after hrs Recovery data(time taken as zero when pump turned off)(water level measured from well top to water level) Time Water Level Time Water Level Time Water Level Date of test Bailer test 20 ga]/min with=eft drawdown after—:�—hrs tT 0 O Airtest gal/min with stem set at ft for his Z'y Artesian flow g p in. Date Temperature of water Was a chermcal analysis.made9 ❑Yes X]No Start D Completed Dated f]/�1?/03 WELL CONSTRUCTION CERTIFICATION: I constructed and/or accept responsibility for construction of thus well,and its compliance with all Waslungton well construction standards.Materials used and the information reported above are true to my best knowledge and belief. ®Driller ❑Engineer ❑Trainee Na (Print)!r�I gyp---- Drilling Company Dayi a nri 11 inq Driller/Engineer/Trainee Signature 1 wr�� —� Address 340 NE Davis Farm Rd Dnller or Trainee License No. 1706 City,State,Zip Belfair, WA 98528 Contractor's DAV.ISDiiOOA Oct. 03 If trainee,licensed driller's Registration No. Date Signature and License no. Ecology is an Equal Opportunity Employer. ECY 050-1-20(Rev 4101) Please print,sign and return to the Department of Ecology WELL 6 Water Well Report Current W181740 �ii:e�ir�i■n■ Ongrnal-Ecology.idcapy-ter.211copy-drllhT Notice of Intent No. i c b t a s It on/Decommission Unique Ecology Well ID Tag No. AKA653 Cont�ucti Q Construction Water Right Permit No. EXEMPT WELL ❑ Decommission ORIGINALRETALLATIONNotice Property Owner Name =&ROBINJOHNSON l,51 a 2.G oflntentAUwber Well Street Address MASONLAKE ROAD/CATFISH ROAD PROPOSED USE: J m Domestic Indutaal ❑Municipal City SHELTON County MASON ❑DeMter ❑hrigation Test Well ❑Other TYPE OF WORK: Owner's number of well(if more than one) Location 1/4-1/4 'w1/4 Sec Twn 212`R 3W �Mcilcl , ®Newwell ❑Reconditioned I&Ihod:❑Dug ❑Bored ❑Driven Let/Lon S t Deg_ wwm f o� ❑Deepened []Cable ®Rotary ❑Jetted g{ , ,r Lat D Lot Min/Sec DIMENSIONS: Diameter ofwcU 6 inches,drilled 87 ft. still REQUIRED Depth of completed well 86 ft. Long Deg Long Min/Sec CONSTRUCTION DETAILS Tax Parcel No. 321343000000 Casing m Welded 6 Dian from+1_ft.to 82 ft Installed: Lmerinstalled Diam from ft.to ft. CONSTRUCTION ORDECOMESSIONFROCEDURE Threaded Diam.from fl.to fL Nx-oratians Yes ONo Formation Describe by color,character,sue of rattdal and structure,and the lrindand Type ofperforatorused nature of the material in each stratumpenetrated withat least one entry for melt change of information indicate all water encountered SE ADDIMONAL SHEETS 1F NECESSARY.) SIZE ofperfs in.by_in andno.ofperfs_from_$.to ft MATERIAL FROM TO Sermus: m Yes []No m K-Pac Location 79 BROWN GRAVELLY FINE TO MIDIUM SAND, 0 Manufacturer's Name JOHNSON TIGHT,DRY 24 Type SLOTTED Model No. BROWNFIl�TO MEDIUM SANDY GRAVEL, 24 Diam 5 Slot size 020 fmm Rl ft to 86 ft Diam Slct size from ft to ft LOOSE,WET 46 GraveLFUterpaelmd:[]Yes No ❑Size of giavelhand GRAY SILTY CLAY WITH SOME GRAVEL, 46 Matedalsplaced from it to ft. TIGHT,DRY 74 Surface Seat:is Yes []No To whet depth?_? ft BLACK COARSE SANDY PEA GRAVEL,WET, 74 Material usedin seat BENTONITE CMPS LOOSE 86 Did any strata contain unusable water? ❑Yes la No GRAY CLAY,HARD,DRY 86 87 Type ofwater? Depth of strata Method of sealing strata off PUMP: ManufkcturcesName Type: H.P. WATERLEVELS: Land-surfacedevation above mean sea level ft. Staticlevel 53 fLbe1owtopofwd1 Date 10/19/04 Artesian pressure lbs.per squam inch Date Artesian wateris controlled by (cap,valve,etc. WELLTESfS:Drawdownisamountwaterlevdis lowered belowstaticlevel Was a pump test made?❑Yes 0No Ifyes,byvhom? Yield: Zl.Anin.tcitb ft.dawdownafter firs. Yield: gal.Anin with it,dawdownafter his. Yidd: rml.Aminwith it drawdown after hrs. facovey data 11tma taken as hero whanpimp Honed o.#)(valar lahvl m easurad lfrmr well fop fo waWlovel) Time Water Level Time Water Level Time WaterLevd Late of test Bailertest galin in.with ft.drawdown after his. v Airtest,1L_gallmin with stem set at 70 ft.for 1 hrs. Artesian flow g.p.rn Date Temperature ofvmiw 50 Was a chenflcal analysis n-zM []Yes ®No Start Date 10/19/04 Competed Date 10/19/04 WELL CONSTRUCTION CEFJMCATION: I constructed and/or accept responsibility for constnution of this well,and its compliance with all Washington well construction standards. Materials used and the information reported above are true to my best knowledge and belief. Drifler/FshgineearTrainee Name(Print) RO*ERA N Drilling Company ARCADIADRILLINGINC. Driller/EngineedTrainee Signahrc_ i Address PO BOX 1790 Driller ortraineeLiomseNo.2053 City,State Zip SHELTON WA 98584 TRAINEE, Contractor's Dr9kr'cLkimnsedNo Registration hb.ARCADDI098KI Date10/20/04 Dr1kes s4p"tww Ecology is an Equal Opportunity Employer. ECY 050-I-20(Kev 103). WELL 7 W A T E R W E L L R E P O R T Start Card No. W38537 Unique Well I.D. ## ABJ786 STATE OF WASHINGTON Water Right Permit No. ................. v...e-n==-=c===== ........_=====........---......v---a== (1) OWNER: Name KSNGERY, BILL Address 1820 ADAMS SHELTOR, WA 98584- (2) LOCATION OF WELL: County MASON - NS 1/4 SB 1J4 Sec 34 T 212E N., R 3W WM (2a) STREET ADDRESS OF WELL (or nearest address) CATFISH LR, SHELTON ___ ---.......-.....I................ ................ __ ............_ ................ .(3) PROPOSED USE: DOM$STIC [ (10) WELL LOG _-__---------------------------------------------------- {4) TYPE OF WORK: Owner s Number o£ well [ Formation. Describe by color, character, size of material (If more than one) 1 and structure, and show thickness of aquifers and the kind NRW WELL Method: ROTARY 1 and nature of the material in each stratum penetrated, with ................................=______-____====.............====1 at least one entry for each change in formation. (5) DIMENSIONS: Diameter of well 6 inches 1---------------------------------------------------- __-_____ Drilled 107 ft. Depth of completed well 107 ft. I MATERIAL I FROM I TO ----------=====o===-----------------..------vee=====______-------1 BROWN TOP SOIL GRAVEL [ 0 1 3 (6) CONSTRUCTION DETAILS: I CBMANTSD GRAVEL CLAY'62.awAl �,L4� )u'beg- [ 3 1 32 Casing installed: 5 " Dia.. from +1 ft. to 107 ft. I GRAVEL & WATER ZPM E $Ra wF+ rand 1 32 1 46 WELDED " Dia. from ft. to ft. I BLUE CLAY 1 46 1 49 " Dia. from ft. to ft. I CEHENTED BROWN GRAVEL 1 49 1 61 ----------------------------------------------------------1 GRAY CLAY i SAND GRAVEL 1 61 66 Perforations: 110 I GRAY CLAY 1 66 67 Type of perforator used I GRAY CLAY ae SAND GRAVEL 1 67 1 73 SIZE of perforations in. by in. I GRAVEL BLACK SAND 1 73 1 75 perforations from ft. to ft. I GRAVEL a WATER gradLiq 175 1 88 perforations from ft. to ft. I GRAY CLAY a SAND 88 1 91 perforations from ft. to ft. 1 GRAVEL & WATER SrAQLLy [ 91 1 93 ----------------------------------------------------------1 GRAY HARD CLAY [ 93 1 97- Screens: NO [ PACIMM BLACK SAND & GRAVEL 1 97 1 99 Manufacturer's Name 1 BLACK GRAVEL & WATER _� � 199 107 Type Model No. Diam. slot size from ft. to ft. 1 1 Diam. slot size from ft. to ft. 1 rrf1 1 ----------------------------------------------------------I Gravel packed: NO Size of gravel 1 z 1 I Gravel placed from ft. to ft. 1 _06 --------------------- -----------------------1 Surface seal: YES To what depth? 20 ft. Material used in seal BBNTONITS 1 C CD 1 [ Did any strata contain unusable water? NO 1 ;� �1 [ Type of water? Depth of strata ft. Method of sealing strata off 1 1 [ ------------ Name- --------------__ (7) PUMP: bi Type H.P. 1 ] 1 ____________________ ............. i I (8) WATER LEV&LS: band-surface elevation [ ` i -• above mean sea level ... ft. [ Static level 30 ft. below top of well Date 05/18/94 [ 1 1 Artesian Pressure lbs, per square inch Date 1 1 I Artesian water controlled by [ 1 1 [ Work started 05/18/94 Completed 05/18/94 {91 WELL TESTS: Drawdown is amount water level is lowered below 1 WELL CONSTRUCTOR CERTIFICATION: static level. 1 I constructed and/or accept responsibility for con- Was a pump test made? NO If yes, by wbom7 struction of this well, and its compliance with all Yield: gal./min with ft. drawdown after hrs, 1 Washington well construction standards. Materials used 1 and the information reported above are true to my best 1 knowledge and belief. Recovery data 1 Time Water Level Time Sister Level Time Water Level I NAME ARCADIA DRILLING IKC. 1 (Person, firm, or corporation) (Type or print) I 1 ADDRESS 5s 0 WALK; RD Date of test J / 1 sailer test gal/min. ft. drawdown after hrs. 1 [SIGNED) License No. 2053 Air test 30 gal/min. w/ stem set at 102 Et. for 1 hrs.1 Artesian flow g.p.m. Date 1 Contractor's Temperature of water Was a,chemical analysis made? NO I Registration No. ARCAUDIO98S1 Date 05/24/94 =------r----------------------=-»==es==»>=__________;_........................._______________--------------------------------. Please print,sign and return to the Department of Ecology WELL 8 Water Well Report Current W179810 Original—Eeology,lrteopy—owner,2rdcopy—drina' Notice of Intent No. e'Con n stlu t ction/Decomnilssion Y Unique Ecology Well ID Tag No. AKE777 � ❑✓ Construction Water Right Permit No.EXEMPT WELL ❑ Decommission ORIGINAL INS'TALLATIONNotzce Property Owner Name GARY BONFIELD u ✓G.uz-7 oflntentNumber Well Street Address 636E MASON LAKE DRIVES. PROPOSED USE: Ql Domestic ❑ Industrial ❑Municipal ❑DeMter ❑Irrigation []Test well ❑Other City ' �EW County MASON Location SV4/4-1/4 NE 1/4 See 8 Twn 2lT R 2W '7 ciecle TYPEOFWORK: Ovmer'snumterofwdl(ifmorethanone) WV�M Hart ONewwcU ❑Reconditioned Adothod:[IDug ❑Bored ❑ Driven []Deepened ❑Cable mRotary ❑jetted Lat/Long(s,t,r L Deg Lat Min/Sec DIMENSION& Diameter ofwell 6 inrhes,dolled 100 ft still REQUIRED ) Long Deg Long Min/Sec Depth of completed well 100 ft CONSTRUCTION DETAILS Tex Parcel No. 221085000033 Casing ©Welded 6 Diam from+2 ft.to 100 ft installed: ❑Linerinsialled Diam from ft.it) ft. CONSTRUCTION ORDECOMMISSIONPROCEDURE ❑Themdeel Dram from ft to ft. Perforetionc ❑Yes No Formation: Describe by color•character,size of rraterial and structute,and the Idndand nature of the material in each stratum penetrated,with at least one entry for each change of Type ofperfo[aterused mfirmation indicate all waterencountered. (USE ADDInONAL SHEETS IFNECESSARY) SIZE ofperfr iri.try—in andno,ofperfs from_ft.to_ft MATERIAL FROM TO Scram: ❑Yes ©Na ❑K-Pae Locatirat SILTBOUND SAND AND GRAVEL 0 38 Manufaelurds Name SILTY SAND AND GRAVEL 38 51 Type Model No. COARSE SAND 51 78 Diann Slcl size from ft to ft Dian Slot size from ft to ft SAND AND GRAVEL,WET 78 91 GravelYlIte rpacked:❑Yes ®No ❑Size of gravel/sand COARSE SAND,GRAVEL AND WATER 91 100 Materials placed from ft.to ft Surface Seal::®Yes ❑No To chat depth?20 ft Material use:din sent_BENTO=CHIPS Did any strata contain unusable wate:9 ❑Yes ONO Type ofwater? Depth of strata Method of sealing strata off PUMP: M aufacturcesName Type: HP WATERLEVELS:Land-surfaceelevati on above mean sea level ft StaticicvTl 45 ft.belowtopoN&I Date_1MO5 Artesian pressure lbs.per square inch Date Artesian water is cotdroll ed by (cap,valve,etc WELLTESPS:Drawdownisamount water level islu%wedbdow static level Was a pump test made❑Yes ONO If yes,by µitem? Yield' t$1 Anin.with fl drawdownafter hrs. Yield: gal.Anin with ft.drawdownafter firs. Yield_ t$l.Anin with ft drawdown after hrs. �covuy data tUtw Lvkon as zarn w)nn puanp tram ei o�(waw latvl moasurad lfam wall "� r by b watarlavol) Time Water Level Time WaterLevel Time Water Level C 1 ON Data ofted IS iljnne,:.j Bailertest gaUrrdn.with ft drawdawn after firs turtest_j� _gal./min with stem set at 85 ft.for 1 brs. Artesian flow &p.m Date T=peratureofwatez Was acheniral analysis made? ❑Yes ONO Start Date 1/7105 Carnpleted Date ln105 WELL CONSTRUCTION CERTIFICATION: I constructed and/or accept responsibility for construction of this well,and its compliance with all Washington well construction standards. Materials used and the information reported above are true to my best knowledge and belief. Driller/Fnginemffrainee Name(Print) ED SO Drilling Company ARCADIA DRILLING INC. Drill er/EnginudTraineeSignature ,o _ Address PO BOX 1790 DrillerortraineeUcenseNo._1896 City.State.Zip SIMLTON WA 98584 If TRAINEE, Contractor's DrRkr'cLicaaaed No. Registration No ARCADDI098K1 Date 1110/05 Dnikr's Sipatute Ecology is an Equal Opportunity Employer, ECY 050-1-20(Rev 2/03) ATTACHMENT B .1 `` � ,.�'� �—� it ., .. _ Z.0 - \ _1 s / Qgog Q f Qgic . I I I I 1 6!!1 I 111 1 I.I:11 g Qgic l 1 I Qgog { Qryi ,Q90 Q jt - - Qgog ` On f Geologic Units Existing Permit Qmw Mass wasting deposits—Cobbles,pebbles,sand,silt,clay,boulders,and diamicton;generally Boundary unsorted,but locally stratified;loose;shown along potentially or demonstrably unstable slopes. Alluvium—Gravel,sand,and silt;clasts well rounded;moderately to well sorted and loose; Proposed Expansion QOa deposited in streams and on adjacent flood plains and terraces;fresh;relict where unit Qoa. Boundary Alluvium fan deposits—Cobbles,pebbles,sand,silt,and boulders;poorly sorted and stratified; Qaf forms concentric lobes where streams emerge from valleys;relict where Qoaf. Vashon recessional outwash—Gravel and sand,some silt and clay;generally fresh;loose;clasts agO subrounded and moderately sorted;may be difficult to distinguish from unit Qga. Vashon recessional outwash gravel—Mostly gravel with clean,sandy matrix; Qg°g gray to tan;loose;clasts moderately to well rounded;moderately to well sorted. Qgos Vashon recessional outwash sand—Mostly sand;mostly matrix-free;gray to tan; loose;clasts moderately to well rounded;moderately to well sorted. Qg°I Vashon recessional glacial lake—deltaic outwash—Gravel,sand,and locally fines; gray to brown;loose;moderately to well sorted and clean;deltaic assemblage. Qglc Vashon ice-contact deposits—Sand,gravel,lodgment till,and flow till;tan to gray;variably sorted;loose to compact;massive to well stratified;includes sub-ice flow and collapse features. Qgt Vashon lodgment till—Unsorted,unstratified mix of clay,silt,sand,gravel,and sparse boulders; typically supported by a sandy matrix;mostly gray;compact,resembling concrete. Map Cited in Text: Vashon advance outwash—Pebbles,cobbles,and sand;gray to tan;generally compact,but Washington Department of Qga g y g y p Natural Resources,2010 commonly cohesionless;clasts well rounded,well sorted,clean;very thinly to thickly bedded. �DESIGNU BAYSHORESG-1-02 GEOLOGIC MAP AN NIVIS COMPANY FEBRUARY 2020 PROPOSED JOHNS CREEK MINE EXPANSION FIGURE 13-1 MASON COUNTY,WASHINGTON ATTACHMENT C I . -. .I...-I"�-�.�.,."-'--...,.�,,.,,",,.--.-.I:,......-...�.'.,.�.,:,I....,,..��I....I'�,,V,,.;..i I-.,,-..._.,%�:,.,-.��.�.,,-.z-!..�.-,.-�..:.I.-I,�,...'I---..-:t�,,'P�..1..-.:-.�-.,,..,-,."�.I-.I,�.----._�..-.�,.��-�.-.,.-%1-I:_--.-.1,�-,.,�:-.1.I,.�I.---.;�.,I�,_....�-._-I.�;_.1..-I,.,�.�,I I�:-I...,�....��-;.,I�--,....��'�...,.-�.�..,�..,�.-.�I 1-"-,.-;,.�:--.--..,�..._:",I,%-'.II.�-.-��"1I..I,,.I�.'.-,,1 1...-,;,:_�I,.1:�,-,-".-...I-..-,11,,�I.:,,-.,._I 1�...,.,t�,1II�..�-..:l...,,t:_,1-,.1-.1-,.-,-:.-,_,;��.�.,.�-..6�,,,,-.-.,..-I,,,,t,.�'I..`.--,....-..�,.z,_..,.,.I..,'�t,�11:-..�i.;,I,"..,,,-;;.-:%..,1,I::.,��I-II1�LI..-�.-1.�I��,..1.-,_-.,..�,l-�-.".-,,._-I,,.._I-.l.t,.,I.I"-��.--�,-�.,1,.I�.,1�--,,��"--I�.,,,-",._.,�"-..-'�.--.��.I�,�..I...,,�,...II,I,,%I�1._,-,,�,.I�._..�.-�.;-,,,,�'-..I..,.."I.,I1....I�,.�:��-,%-I I*1 11..,,I.;.,� - 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".,�I,,.,11..-,..I.I I C. t I r. HYDItOGEOI;OGIC STUDY OF'PROPOSED�EXPANSION OF TH ,. ; BAYS AND AND GRAIL M�„„INE AT BAY SHORE .WASHINGT�N_ _ . (.. I. . ., - . . j __ , , . . , • . �,, Prepared bye ,. f. , f . . .. 14`p` - .. - .. - - . , a �. 4 II ROBINSON,NOBLE,AND SALTI, S INC.! -' = GRQU'NDWATER AND-`ENVI1tUNMEAT3`AL SCIENTIST$ . , ., i ,,. . ; i'. - _ ((( �, i` M # f " _ 0 . J ulne 28,_ 900 . . . _ . _ . . . . . , , a .. — _--._I..-.�. ..__ _ _.-___7 _ _. . ;{ Bayshore Sand&Gravel Co. a Johns Creek Mine 1' E.40 Mell Road.,t, } Shelton,WA 98594 ' June 30,2006 ;� SAgP 70 012381 ROBINSON SALTBUSH NOBLE IN C.Fm6!'uh.41947 GROUNDWATER&ENVIRONMENTAL SCIENTISTS June 28, 2006 Bayshore Sand & Gravel SE 40 Mell Road Shelton, WA 98584 Attention: Deitz Kadoun Subject: Hydrogeologic study of the proposed expansion of the Bayshore Sand & Gravel Mine at Bayshore, Washington Dear Mr. Kadoun, At your request, Robinson, Noble & Saltbush has accomplished a preliminary hydrogeologic evaluation of the groundwater resource implications of your proposed mine expansion. The effort included review of publications and studies for the area, reconnaissance level field inspection of the property and evaluation of existing data for the site and surrounding properties. As we previously provided studies for property immediately south of and immediately north of your proposed expansion property, the findings from this evaluation, though based on existing information, are more site-specific in nature than would otherwise be expected. Nonetheless, the findings represent an informed opinion of the conditions likely to exist beneath the subject property and not a field definition of those conditions. The location of the Subject property is shown on Figure 1. Robinson, Noble & Saltbush also provided a hydrogeologic study for the Lincoln Heights project which was to develop property immediately across.Johns Creek from the currently mined Location. We have also recently evaluated the groundwater and surface water implications for a small development immediately north of your proposed expansion (south of Mason Lake Road). This project included the placement of a deep water well that defined aquifer systems significantly below sea level as well as the geology frorn land surface.to sea level. Our evaluations of the Bayshore well and the related golf course well on the Bayshore delta at the mouth of Johns Creek also provide us with insights into the deeper aquifer systems. A more regional study-of the area along SR3, to a point approximately three miles to the west was accomplished in relation to the permitting of the Manke aggregate mine approximately a half mile to the south. The subject property of this investigation was at the margins of that study as well. In addition to the Robinson, Noble & Saltbush direct experience in the area, we reviewed available published reports, geologic maps, and topographic maps to define the geologic and hydrogeologic setting of the area around the proposed expansion. Subsurface definition of the area was supported further by well log information available from Department of Ecology files. In our opinion, the available data is adequate to define the setting and the probable implications of the proposed expansion with regard to the groundwater resources of the area. 3011 South Huson Street,Suite A Tacoma,Washington 98409 m (253)475-7711. Fax:(253)472-5846 e-mail: mail@robinson-noble.com Bayshore Sand & Gravel June 28, 2006 Page 2 Geologic and Hydrogeologic Settings The current mine and the intended area of expansion are situated along the northern margin of a broad glacial outwash plain deposited by the Vashon glaciation during its recessional phase. The plain which consists primarily of outwash sand and gravel is bisected by the valley of Johns Creek, which is expressed as fairly steep-bluffed ravines throughout most of the lower reach associated with the mine site and the proposed expansion. The recessional sand and gravel deposits which are typically more than 100 feet thick in the southern portion of the site are generally underlain by glacial till deposited directly by the Vashon ice prior to the recession. It appears from observations made during mining of the current site that the till may have been locally eroded prior to the deposition of the recessional deposits making it inconsistent in its occurrence in the southern portion of the mine site. The northern portion of the site represents the northern margin of the nearly two-mile-wide outwash deposit. The northernmost portion of the property includes till exposures at land surface, protruding as hills in the outwash plain. Where this occurs, the recessional outwash deposits are expected to be relatively thin. Figure 2 presents a conceptual north-south cross section and Figure 3 presents an east-west conceptual section through the property. These describe the interpreted relationship of the geologic features and the water-table groundwater regime within the upper system. The eastern slope of the property is the face of a significant deltaic feature that is observable along SR3 from a point just south of Mason Lake Road to the southern boundary of the Manke Mine property approximately two miles south of Mason Lake Road. This deltaic feature was deposited by outwash streams that flowed roughly west to east into a glacial lake that existed during the recessional period. Typically, the till surface was plastered over an existing slope that subsequently became the lake shore. This results in a till surface that dives from an elevation of approximately 100 feet above sea level to approximately 25 feet at the eastern edge of the mine property. (This feature is also observable in road cuts along Mason Lake Road near its intersection with SR3.) As a result of the sloping till surface, the recessional sand and gravel deposits are somewhat thicker at the eastern edge of the subject property than at the western edge. Where the till was eroded away prior to the deposition of the recessional outwash, the gravel is locally thicker and transitions directly into older (perhaps pre-Vashon) sand or sand and gravel units that are also suitable for mining in most cases. This sequence of interrelated permeable units extends down to a silt and clay deposit that exists at or slightly above sea level throughout the region. The silt and clay unit is typically 20 to 50 feet thick and sufficiently consistent to create a regional groundwater flow barrier. Though only a few wells are completed above the silt and clay unit, several monitor.wells were established as part of the hydrogeoiogic evaluation of the Manke mine site less than a mile south of the Bayshore property and situated above the same outwash-plain/deltaic feature discussed above. Regionally, wells completed below the silt and clay unit are more common. When these wells are located along the SR3 corridor (which is only slightly above sea level in the subject area) flowing artesian conditions are typical. This is a clear indication of substantial hydraulic separation between the two regimes. The sub-sea-level (flowing-artesian) aquifer is itself underlain by a series of clay confining layers interbedded with substantially permeable units. Collectively these form a complex, deep groundwater resource that is highly confined throughout the subject area with flowing conditions that suggest discharge either through upward flow to Oakland Bay or eastward lateral flow Bayshore Sand & Gravel June 28, 2006 Page 3 beneath Oakland Bay, eventually discharging directly into South Puget Sound several miles to the east. These deeper hydrogeologic units are important to the regional groundwater resource but are not relevant to the requested mine expansion and are not discussed further. We generated a water table map as part of our work for the Lincoln Heights Subdivision. The general area studied for that effort also extends across the mine property. A modified version of this map is presented as Figure 4. Regionally, the groundwater surface has a southeastward gradient of approximately 45 feet per mile at the northwestern corner of the property. The water table falls from an elevation of approximately 125 feet in the northwest to an elevation of about 25 feet at the southeastern corner of the Bayshore property. In this case, however, the gradient is imposed by the topography of the till surface and/or the underlying silt and clay unit and does not reflect a hydraulically derived surface. The locally extreme gradients of as much as 200 feet per mile along the eastern edge of the mine reflect the slope of the underlying low-permeability deposits and are not related directly to the flow of water through the sand and gravel. Figure 4 presents this concept graphically. Where the system is cut by the steep valley of lower Johns Creek and its tributaries, the gradient is locally directed toward Johns Creek and the ground water provides base flow to the creek. This is indicated conceptually in Figure 4 by the local up-valley bends in the water table contour lines where they cross the stream. A portion of the ground water discharges directly to the stream or as springs along the valley walls of Johns Creek and contributes to the base flow of the lower reaches of the creek. The regional flow of the system is, however, to the southeast where it discharges along the shore of Oakland Bay Implications of Mine Expansion As we currently understand it, the proposed mine expansion will develop a series of terraces that begin in the upper portion of the northwest quadrant of the site beyond the till exposures. Successively lower terraces will be created to the southeast. Mining will be accomplished employing the same techniques as the current operation. The floor of the active mine area will be maintained as a closed basin that will fully control storm runoff and preclude the possibility of turbid water reaching Johns Creek from the mining operation. The intent is for all phases of the expanded operation to maintain a floor elevation at least 10 feet above the water table. There is no stated intention to store chemicals or fuels within the expanded mine area. As proposed, there is no reason to conclude that expansion of the mine introduces a threat to the ground water beneath it. Precipitation falling on the property currently percolates vertically to the water table. The proposed mine operation and pit geometry will not alter this relationship. Therefore, there would be no net increase in runoff from the property nor a diminishment of recharge to the water-table groundwater regime. Though the water quality beneath the site is inherently vulnerable given the high permeability of the overlying gravel, this is true of nearly every site from which sand land gravel materials are taken. In such circumstances, water quality is protected by controlling potentially contaminating substances in a way that precludes them being introduced beneath the site. The Best Management Practices (BMPs) developed by the mining industry have been very effective in protecting groundwater quality beneath such mines. This is clearly shown in a study performed by Bob, Mead for Thurston County, T_h_e__Qirect_-andl C-um-.Jat.ive.._F-ff_ects. .of.Gr_avel_Mining_on Group -W-a-d- ter Wi.thin.l h-Lusion_CQu.Dty,_Wasbingto❑ 0995). The successful operation of the existing operation also provides evidence of the successful protection of the underlying ground water. -N A V, IS 7 V—, 4)d "Al V1 AR" J7 K r Z N, K, -'.'A p, 75 r 7�" vj IN rl .or... z.. rZ ,Hti tO ........ f C"I b 01 to "A t no -Y -T f -5 v Wi A z` .-k -4 X"Ii" A i0l, z 777- V �jj V Z_ A6 S- ase M PAaKen 4 ROBINSON PM: FMK Mason County Figure 1 IN OB LE f-H-H JUne 2UU6 T 20 N/R 3 W- 031 Site and Cross Section Location Map GROLINDWAIIZR&ENVIRONMtXrALSCILI-MM 2377-001A Scale 1" = 2000' Bayshore Sand & Gravel: Mine Expansion i A A' SOUTH NORTH PRGR=EMHE E7 M=m E GSTINO MOLE n � d 33 INTERSECT zoo'- o W . :%°•.':, •,�e•e:o'4 .. �� RD:=OWL OWWASH GRAVEL'o .'; %•a•�'s;'a 4e• ,•o•4`•b> °s. � o�s!otkt•Q;t�H GI'�`G';� `d'.� S�i "°' •,P•a•�•�,•s4*'o.e s°•,b oe4• . o. i' �; a .,:.. :>• ,;.a„a f 0G'-�04 e•.e° .4. •a°a.e a•a. •-4•a'4 o ir. � A : •OLLq:•° •o.•e o.�•9.'c ei4 nLLt _+�.77 :' +tom .r • is AUJM'C 0 ASH OR EA .�... ..•, L •.:.ram•' v u . .�•••� ...J::. ....-� __ .::ram• . 0 ANfrF .: ••OR q 4n6?SH L -ice, .. .. .: +gyp •�:'':.... ....� •. :�� +... MSL-=-r--a.�� CfAY ANO SLT CONFlNING LAYER — - �_• - CGNFAWO IAYER I_, U L- . t.. ...:• :.CONFINE7I AWIE6t ':F�i-�. r_ •: '`CGNFlthD MURFR �xaacs_m�— ---- " ...,.•• :.,.'..:v"' ..CONFRIF➢AOOiFSR' . .. .� :GEFP AQGIRR• MN m,LAYER EEP MUM ••i a . .. ,.. .. � .•:>•.. ,.. •• _ ... ., .. ' 0' 200' 400' HORIZONTAL SCALE I ROB PM:FMK Mason County � A T Figure; ®NOBLE;„ "M June20o6 T20N/R3W-3,4 Conceptual North-South Cross Section A-A .r�e4 wr 2377.001A HGrirontal scale t°=360' Bayshore Sand&Gravel:Mine Expansiol B B1 WEST EAST i A-A' INTERSECT 200'- z0o'- U ° RECESSIONAL OUIWASH GRAVEL ° °°° °•° •°°° o r o °°='o ° ° ° °° °•°°° ° °°e° °° °o °. •°° .° •o °o e° °°. °REOEssIONAe aurwtsH crvaa., a'7�$°'�a•c _ °s•@°°`TILL.s4.0 700'- ase °se°a•°s a +° °eo t°a. s °°a°a 0 '� •ADVANCE OUIWASH OR QL�7¢i::.r .°� ".:;. \ _ / .•AOVAMCE.OUM'ASH OR OLDER•. ° MSL- _--- ----- -- '--.- - -- �s+°d°°°•Cep!e..:° .=NING LASER�_ Q° I/SL- .y. • "• • "'`�'.' ONFlNEO AQUIFER;•" - ;-C NFlN AqU FER. '• _BOO•_ Co FININ2�ri ER -2Do'- 777777. — — :.- —200'— .PEEP AQUFER •DEEP AQUIFER ... : . —300'— f 0. 200' 400' i HORIZONTAL SCALE I i ROBIN5ON pM:FMK Mason county V Figure ®I OBLE' June20ofi T20IN 3W-3,4 Conceptual East-West Cross Section B-B 2377-0o7A Horizontal scale, =3DD Bayshore Sand&Gravel:Mine Expansiol A k- �Y .5, # , o;* 0 o < 0 777, "o LOP" -J R 7 75 Y t '4 2.7 Aq A 9 Z 3- 10 1 A...' ik' -QUAD LOO zu- R' X 2 IN RANG .-,f E keaON' 1(11 M EITE xCONTOUR`) -c- Sfetton IN Al, Olf Club Bay 1, 000 7-' z' Shore ,1 e .34 R T 4 4' jo /Th-.0- A Water Level Contour Line A., 11 Flow Direction Arrow A- V Notes: Drawing Modified from 1999 Lincoln Heights Report Basemapt taken from USGS Union Quadrangle. Figure 4 ROBINSON PM: FMK Mason County I H IN OBLE IsN-B June 2005 T20 N/R3W- 03 Surface Water Table Map GROUNDWATER& 2377-00IA Scale 1" = 2000' Bayshore Sand & Gravel: Mine Expansion EXHIBIT 4 STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE•PO Box 42525. Olympia, Washington 98504-2525•(360)725-4000 www.commerce.wa.gov 06/09/2020 Ms. Kell Rowen Planning Manager Mason County 411 N 5th Street Shelton, WA 98332 Sent Via Electronic Mail Re: Mason County--2020-S-1452--60-day Notice of Intent to Adopt Amendment Dear Ms.Rowen: Thank you for sending the Washington State Department of Commerce(Commerce)the 60-day Notice of Intent to Adopt Amendment as required under RCW 36.70A.106. We received your submittal with the following description. Proposed rezone of 56 acres from Rural Residential to Rural Natural Resource for the purpose of expanding the existing Bayshore Sand & Gravel-John's Creek Mine. We received your submittal on 06/09/2020 and processed it with the Submittal ID 2020-S-1452. Please keep this letter as documentation that you have met this procedural requirement. Your 60-day notice period ends on 08/08/2020. We have forwarded a copy of this notice to other state agencies for comment. Please remember to submit the final adopted amendment to Commerce within ten days of adoption. If you have any questions,please contact Growth Management Services at reviewteam@commerce.wa.gov, or call Gary Idleburg, (360) 725-3045. Sincerely, Review Team Growth Management Services Page: 1 of 1 - EXHIBIT 5 MASON COUNTY MASON COUNTY Planning Division of Community Development 615 W.Alder St. Bldg.8,Shelton,WA 98584 tOMMUNITY SERVICES 360427-9670 ext 352 f k4dituA PrAn*q,F'mkirgnmenrkt He,.11eK c9mmunit!'Neft DETERMINATION OF NONSIGNIFICANCE (WAC 197-11-34) SEP2020-00010 Description of Rezone from Rural Residential to Rural Natural Resource for expansion of the Bayshore Sand& Proposal: Gravel-John's Creek Mine Proponent: BAYSHORE SAND&GRAVEL Location of Proposal: UNKNOWN Parcel Number: 320032000030 Legal Description: Lead Agency: Mason County Planner: Kell Rowen The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment. An Environmental Impact Statement(EIS)is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. Please contact the planner at 360-427-9670 x352 with any questions. This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date shown below,when the determination is final. Comments must be submitted to the Dept. of Community Development, 615 W Alder St, Shelton WA 98584 by: 06/22/2020 Appeal of this determination must be filed with a 14-day period following this final determination date, per Mason County Code Chapter 15.11 Appeals. bA V — (-P— I S/ I �_V/7 4 Authorize Local Government Official Date Page: 1 2�2t��000i c� SEP 2 0 2-0 coo(o $ 11100 . 00 SEPA ENVIRONMENTAL CHECKLIST '9,& Aso PLANNING ��a� °�® Purpose of checklist: Governmental agencies use this checklist to help determine whether the environmental impacts of your proposal are significant. This information is also helpful to determine if available avoidance, minimization or compensatory mitigation measures will address the probable significant impacts or if an environmental impact statement will be prepared to further analyze the proposal. . Instructions for applicants: This environmental checklist asks you to describe some basic information about your proposal. Please answer each question accurately and carefully, to the best of your knowledge. You may need to consult with an agency specialist or private consultant for some questions. You may use "not applicable" or "does not apply" only when you can explain why it does not apply and not when the answer is unknown. You may also attach or incorporate by reference additional studies reports. Complete and accurate answers to these questions often avoid delays with the SEPA process as well as later in the decision- making process. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects. The agency to which you submit this checklist may ask you to explain your . answers or provide additional information reasonably related to determining if there may be significant adverse impact. Instructions for Lead Agencies; Please adjust the format of this template as needed. Additional information may be necessary to evaluate the existing environment, all interrelated aspects of the proposal and an analysis of adverse impacts. The checklist is considered the first but not necessarily the only source of information needed to make an adequate threshold determination. Once a threshold determination is made, the lead agency is responsible for the completeness and accuracy of the checklist and other supporting documents. Use of checklist for nonproject proposals: .For nonproject proposals (such as ordinances, regulations, plans and programs), complete the applicable parts of sections A and B plus the SUPPLEMENTAL SHEET FOR NONPROJECT ACTIONS (part Q. Please completely answer all questions that apply and note that the words "project," "applicant," and "property or site" should be read as "proposal," "proponent," and "affected geographic area," respectively. The lead . agency may exclude (for non-projects).questions in Part B - Environmental Elements—that do not contribute meaningfully to the analysis of the proposal. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 1 of 17 A. Background FHELP1 1. Name of proposed project, if applicable: Bayshore Sand and Gravel - Proposed Rezone and Expansion of Johns Creek Mine 2. Name of applicant: Bayshore Sand and Gravel 3. Address and phone number of applicant and contact person: 3133 SE Arcadia Road, Shelton, WA 98584 Jason Hicks—360 790 0437 4. Date checklist prepared: February 19, 2020 5. Agency requesting checklist: Mason County 6. Proposed timing or schedule (including phasing, if applicable): Expansion will not start until the existing permitted resource is sufficiently depleted to require expanded mining. Mining in the expanded area likely would not take place within the next 10 years. Mining in the expansion area would continue until the resource is depleted, which will depend on local market demands, but could last for several decades after initiation. Site reclamation will be conducted as mining is completed across the site and will be completed within 2 years of completion of mining in accordance with DNR requirements. 7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. No 8. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. In addition to the environmental information for the existing mine permit, the following information is provided for this proposed expansion project: • Site Maps showing potential critical areas mapped by Mason County • Hydrogeologic Summary—SEPA Supplement 9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. No 10. List any government approvals or permits that will be needed for your proposal, if known. Mason County Application for Amendment to Zoning Map Mason County Conditional Environmental Permit Washington Department of Natural Resources (DNR) Reclamation Permit Washington Department of Ecology (DOE) Sand and Gravel Permit SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 2 of 17 11. Give brief, complete description of your proposal, including the proposed uses and the size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) The proposed project consists of permitting an expanded mine area to include property northwest of the currently permitted mine area. Both the existing mine permit area and proposed expansion boundary are shown on Figures 1 through 4 included with this checklist. The total expansion would encompass 94.1 acres of which only 80 acres would be enclosed within the limits of expanded excavation, omitting required setbacks from property boundaries and a 200-foot stream buffer. The subject parcels are currently zoned as Rural Residential and would need to be rezoned to Rural Natural Resource before mining could be permitted. Mining-related activities would consist of topsoil excavation and storage in stockpiles and perimeter berms; extraction of underlying sand and gravel; temporary stockpiling of material; hauling to and from the processing and sales area; and operation of earthwork equipment. Commercial access, scales, and offices will continue to be located on the existing mine site by State Route 3. Processing and product stockpiling will also continue to be located in the mined floor/work area at the existing mine. With the exception of haul roads, no new infrastructure (buildings, processing or loading areas) is being proposed within the expansion area. As mining progresses across the site,the mining disturbance will be reclaimed to forestry. Mined slopes will be excavated using the cut method to create finished slopes approximately 2 horizontal to 1 vertical (2111:1V). Upon reclamation, stored topsoil will be redistributed on slopes and the mine floor to prepare a rooting medium supporting future use as commercial forest. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan, vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. Site is located approximately 3.25 miles northeast of Shelton WA. The proposed expansion is located in the SE'/4 of Section 33 and the SW'/4 of Section 34, Township 21 N, Range 3W, W.M., and the NW'/4 of Section 3, Township 20N, Range 3W W.M. The proposed expansion is specifically located within privately owned parcels 321343000000 and 320032000030. B. Environmental Elements fHELP1 1. Earth Fhelpl a. General description of the site: (circle one Flat, rolling illy, steep slopes, mountainous, other SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 3 of 17 b. What is the steepest slope on the site (approximate percent slope)? The steepest slopes over most of the site are not steeper than 15% other than a small area in the southeast with slopes up to 30% of limited vertical extent and isolated portions of the ephemeral stream channel in the western site area. Slope gradients are presented on Figure 4. c. What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify them and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. The USDA Natural Resources Conservation Service's (NRCS)Web Soil Survey maps soils in the project area mostly as Carstairs series—gravelly loam, 0 to 5 percent slopes, and Grove series—Gravelly sandy loam, 0 to 5 percent slopes. Both soils are excessively drained and primarily suitable for woodland/forestry and are not classified as agricultural land of long-term commercial significance. The land was previously used for commercial forestry and would be reclaimed back to forestry. d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. No e. Describe the purpose, type, total area, and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill. The limits of extraction in the expansion area (approximately 80 acres)will be mined for aggregate resource. The total volume to be excavated including topsoil, overburden, and sand and gravel resource is approximately 2.4 million cubic yards. Topsoil and overburden removed in this area will be stored in temporary stockpiles and perimeter berms,which will be replaced back over the site during reclamation at the completion of mining. f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe. Erosion could occur along actively mined sections prior to reclamation. However, the site will be mined to direct stormwater and any potential erosion toward the incised mine floor. g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? 0 percent h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any: Mine operations will implement erosion control practices as required by the site's Sand and Gravel General Permit. Mining activity will take place such that any potential erosion from disturbance of native materials will be directed back into the active (incised) mining area. Stockpiles of topsoil and overburden reserved for reclamation will be located within or above the active quarry. These stockpiles will be seeded with an erosion control mix to stabilize the piles and prevent erosion. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 4 of 17 2. Air hf el a. What types of emissions to the air would result from the proposal during construction, operation, and maintenance when the project is completed? If any, generally describe and give approximate quantities if known. Emissions from equipment operating onsite (i.e..dozers, loaders and haul trucks) will occur during operating hours. No emissions will occur at the completion of the project. b. Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. No. c. Proposed measures to reduce or control emissions or other impacts to air, if any: Operating equipment will be equipped with mufflers and emission control devices that meet regulatory standards. 3. Water hf eM a. Surface Water: hf elpl 1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. An unnamed tributary of Johns Creek lies in the western portion of the permitted site southwest of the proposed expansion area. The tributary is primarily fed by a spring located at the western margin of the existing mine property and is ephemeral upstream from this spring. The confluence of the tributary and Johns Creek is located outside the proposed project area at the southwest corner of the currently permitted mine area. Johns Creek and the unnamed tributary are shown on Figures 1 through 4. 2)Will the project require any work over, in, or adjacent to (within 200 feet)the described waters? If yes, please describe and attach available plans. No—proposed plans.call for a 200-foot buffer from the ephemeral stream channel present at the western edge of the proposed expansion area. No mining disturbance will occur within this 200-foot buffer. The buffer and limits of expanded mining are shown on Figures 2 through 4. 3) Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. None 4)Will the proposal require surface water withdrawals or diversions? Give general description, purpose, and approximate quantities if known. No SEPA Environmental checklist(WAC 197.11-960) July 2016 Page 5 of 17 5) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. No 6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. No b. Ground Water: hf elpl 1)Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well. Will water be discharged to groundwater? Give general description, purpose, and approximate quantities if known. No, and mining will not occur deeper than 10 vertical feet above the.local water table. Stormwater runoff in the mine disturbance area will be directed to the mine floor and readily infiltrated into the underlying sand and gravel deposits. Volumes will be similar to what currently falls and infiltrates into the site subsurface. 2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals. . . ; agricultural; etc.). Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve. None c. Water runoff(including stormwater): 1) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe. Runoff will be limited to stormwater from precipitation and seasonal snowmelt that will be collected from disturbed areas and contained on site. It will be directed to the mine . floor where stormwater will readily infiltrate into the underlying sand and gravel deposits. Sand and Gravel General Permit requirements will be adhered to. 2) Could waste materials enter ground or surface waters? If so, generally describe. There will be no waste materials on site. Any potential sediment from runoff will be contained-on site. 3) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. No. Stormwater management plans will not alter or affect the overall hydrologic balance of the drainage patterns in the site vicinity. All stormwater that falls on the site will infiltrate through sand and gravel deposits, which is similar to what currently occurs on the site. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 6 of 17 d. Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern impacts, if any: Best Management Practices (BMP's)to prevent any potential erosion of soils from leaving the site will be implemented in accordance with the site's Sand and Gravel General Permit. Stormwater will be directed to the mine floor where it will readily infiltrate into the underlying sand and gravel deposits. Topsoil and overburden stockpiles and berms will be seeded to prevent erosion. Topsoil replacement for revegetation will be used on the reclaimed site to control surface runoff. 4. Plants hj el a. Check the types of vegetation found on the site: _X . deciduous tree: alder, maple, aspen, other X evergreen tree: fir, cedar, pine, other _X shrubs _X_g rass pasture crop or grain Orchards, vineyards or other permanent crops. wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other water plants: water lily, eelgrass, milfoil, other other types of vegetation b. What kind and amount of vegetation will be removed or altered? As mining proceeds, approximately 80 acres of vegetation (mostly grasses and shrubs with some smaller trees)will be removed and subsequently replanted according to the reclamation plan. c. List threatened and endangered species known to be on or near the site. None are known. d.. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any: Reclaimed mining areas will be reforested according to DNR reclamation standards and requirements for the prescribed subsequent use. e. List all noxious weeds and invasive species known to be on or near the'site. Scotch Broom (Cytisus scoparius) SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 7 of 17 5. Animals hf elpl a. List any birds and other animals which have been observed on or near the site or are known to be on or near the site. Examples include: birds: hawk, heron, eagle, songbirds, other: crows,jays mammals: deer, bear, elk, beaver, other: squirrels fish: bass, salmon, trout, herring, shellfish, other b. List any threatened and endangered species known to be on or near the site. None are known. c. Is the site part of a migration route? If so, explain. Pacific flyway (including all of Washington State) d. Proposed measures to preserve or enhance wildlife, if any: Leave a 200-foot buffer off the ephemeral stream channel and vegetation along the setback adjacent to operations where practical. As mining progresses, the site will be reclaimed to commercial timberland,which will preserve and enhance wildlife by providing varied age classes of timber and edge effect for forage. e. List any invasive animal species known to be on-or near the site. None are known. 6. Energy and Natural Resources hf elpl a. What kinds of energy (electric, natural gas, oil, wood stove, solar)will be used to meet the completed project's energy needs? Describe whether it will be used for heating,. manufacturing, etc. Petroleum products (diesel and gasoline) will power excavation and hauling equipment within the expansion area. b. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. No c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any: Not applicable. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 8 of 17 7. Environmental Health hf elpl a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so, describe. Petroleum products will be delivered to site equipment on an as-needed basis, eliminating the need for on-site storage tanks. Accidental fuel or oil spills are possible, but a DOE-approved Spill Control Plan (SCP)will be followed and revised as necessary throughout the life of the project according to the site's Sand and Gravel General Permit requirements. 1) Describe any known or possible contamination at the site from present or past uses. None are known. The site is currently undeveloped. 2) Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. None are known. 3) Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project. None 4) Describe special emergency services that might be required. None 5) Proposed measures to reduce or control environmental health hazards, if any: The SCP will remain-in effect through the project duration. Best management Practices (BMPs)will be employed on site to reduce the potential for accidental fuel or oil spills from occurring during equipment refueling. BMP's will also be used to quickly and completely clean up any spills consistent with the SCP and to remove any spill- contaminated materials. b. Noise 1)What types of noise exist in the area which may affect your project(for example: traffic, equipment, operation, other)? None 2)What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indi- cate what hours noise would come from the site. SEPA Environmental checklist(WAC 197-11.960) July 2016 Page 9 of 17 Sporadic noise would be generated by mining equipment and haul trucks with typical operating hours of 7 am to 7 pm. 3) Proposed measures to reduce or control noise impacts, if any: A 50-foot setback will be maintained from all property lines, including a 25-foot screen consisting of a berm and site-obscuring vegetation. Requisite muffling devices will be maintained on trucks and excavating equipment. 8. Land and Shoreline Use hf el a. What is the current use of the site and adjacent properties?Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. The proposed expansion area is currently used for commercial forestry. Adjacent properties are currently zoned and used for forestry, are undeveloped, or for rural single- family residence. Mining will not affect current land uses on nearby or adjacent properties. b. Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses as a result of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use? The proposed expansion area has been utilized as commercial forest land, where multiple rotations of commercial timber have been harvested. The majority(if not all) of the site will be returned to forest lands at the completion of mining. 1)Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how: No c. Describe any structures on the site. None d. Will any structures be demolished? If so, what? Not applicable. e. What is the current zoning classification of the site? Current zoning is Rural Residential 20 and Rural Residential 5. Both parcels are also identified as 88-Resource-Designated Forest Land. f. What is the current comprehensive plan designation of the site? Rural SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 10 of 17 g. If applicable, what is the current shoreline master program designation of the site? Not Applicable. h. Has any part of the site been classified as a critical area by the city or county? If so, specify. Site is currently classified as a Critical Aquifer Recharge Area (CARA). i. Approximately how many people would reside or work in the completed project? None j. Approximately how many people would the completed project displace? None k. Proposed measures to avoid or reduce displacement impacts, if any: Not Applicable. L. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: At the completion of reclamation, the subsequent use will be re-established to forestry. m. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any: Reclamation of the site back to commercial forestry use. 9. Housing hf gj a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing. None b. Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing. None c. Proposed measures to reduce or control housing impacts, if any: Not Applicable. 10. Aesthetics hf elpl a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s)proposed? Not Applicable. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 11 of 17 b. What views in the immediate vicinity would be altered or obstructed? None c. Proposed measures to reduce or control aesthetic impacts,,if any: Reclaim the site to forest land at the completion of mining operations. During active operations, a 50-foot setback will be observed, including a 25-foot berm and site- obscuring vegetation. 11. Light and Glare hf elpl a. What type of light or glare will the proposal produce? What time of day would it mainly occur? Excavation and hauling will take place during daylight hours and therefore lighting will not normally be required. Occasionally, contract orders require loading and hauling after daylight hours. Overhead lighting and vehicle head lights will be utilized on haul trucks and loading equipment as needed. b. Could light or glare from the finished project be a safety hazard or interfere.with views? No c. What existing off-site sources of light or glare may affect your proposal? None d. Proposed measures to reduce or control light and glare impacts,if any: In addition to the 50-foot setback, 25-foot berm and site-obscuring vegetation —should emergency,maintenance lighting be required, lighting sources will be hooded and directed at the specific work area to avoid the escape of light.and/or glare. 12. Recreation hf elpl a. What designated and informal recreational opportunities are in the immediate vicinity? Informal recreational hunting and fishing opportunities are available in some of the surrounding areas. b. Would the.proposed project displace any existing recreational uses? If so, describe. No c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: No mining activities will affect existing recreational opportunities. SEPA Environmental checklist(WAG 197-11-960) July 2016 Page 12 of 17 13. Historic and cultural preservation [hel a. Are there any buildings, structures, or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national, state, or local preservation registers? If so, specifically describe. None are known. b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation? This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. None are known. c. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc. The site has experienced multiple rotations for logging. Under previous ownership and in order for DNR harvest permits to have been approved, the tribes would have been notified for comment on potential impact to cultural and historic resources prior to the DNR-issuing approval of harvest permit(s). No evidence of human use or disturbance is apparent in lidar-derived hillshade maps other than from logging. d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. Prior mining in the site vicinity has not encountered cultural resources. If cultural resources are encountered during mine excavation, site activities will be immediately suspended in the vicinity of the discovery; and the Washington State Department of Archaeology and Historical Preservation-will be contacted for guidance in compliance with regulations. 14. Transportation hf elpl a. Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system. Show on site plans, if any. The site is served by Washington State Route 3. Access to the proposed expansion area will be via the existing permitted mine site. b. Is the site or affected geographic area currently served by public transit?. If so, generally describe. If not, what is the approximate distance to the nearest transit stop? The site is not served by local public transit. The nearest transit stop (bus) is the Pickering Rd. Park and Ride location in Shelton approximately 3 miles to the southwest. c. How many additional parking spaces would the completed project or non-project proposal have? How many would the project or proposal eliminate? None _SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 13 of 17 d. Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private). No e. Will the project or proposal use (or occur in the immediate vicinity of)water, rail, or air transportation? If so, generally describe. No f. How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and nonpassenger vehicles). What data or transportation models were used to make these estimates? No increase in daily production is anticipated as a result of the expanded mine permit boundary. Traffic volume will remain at the same level currently generated by the permitted mine and be conducted out of the existing commercial site entrance. g. Will the proposal interfere with, affect or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe. No h. Proposed measures to reduce or control transportation impacts, if any: None 15. Public Services hf elpl. a. Would the project result-in an increased need for public services.(for example: fire protection, police protection, public transit, health care, schools, other)? If so, generally describe. No b. Proposed measures to reduce or control direct impacts on public services, if any. .Not applicable. 16. Utilities hf elpl a. Circle utilities currently available at the site: None electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other d. Describe the utilities that are proposed for.the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. None SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 14 of 17 C. Signature fHELPI The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying_W them to make its decision. Signature: Name of signee -It M o /(_" Position and Agency/Organization Date Submitted: 3-2-0-7-0 D. Supplemental sheet for nonproject actions fHELPI (IT IS NOT NECESSARY to use this sheet for project actions) Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; pro- duction, storage, or release of toxic or hazardous substances; or production of noise? The proposed project is not likely to impact discharge to water since stormwater will be managed onsite and infiltrated to ground in the mine floor, and a 200-foot buffer will be observed from the ephemeral stream in the western site area. Air emissions from equipment operating onsite (i.e. dozers, loaders and haul trucks)will occur during operating hours. No hazardous substances will be produced or stored on the site, and accidental fuel or oil spills from fueling mobile equipment will be managed in accordance with the site's Spill Control Plan (SPC). Sporadic noise would be generated by mining equipment and haul trucks during operating hours. Proposed measures to avoid or reduce such increases are: Water—Mining activity will take place such that stormwater and any potential erosion from disturbance of native materials will be directed back into the active (incised) mining area, where it will infiltrate to ground. Mining will occur no deeper than 10 feet above the groundwater table in accordance with DNR requirements. Air—Operating equipment will be equipped with mufflers and emission control devices that meet regulatory standards. Hazardous substances—The site's SCP will remain in effect through the project duration. Best management Practices (BMPs)will be employed on site to reduce the potential for accidental fuel or oil spills from occurring during equipment refueling. BMPs will also be used to quickly and completely clean up any spills consistent with the SCP and to remove any spill-contaminated materials from the site. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 15 of 17 Noise—A 50-foot setback will be maintained from all property lines, including a 25-foot screen consisting of a berm and site-obscuring vegetation. Requisite muffling devices will be maintained on trucks and excavating equipment. 2. How would the proposal be likely to affect plants, animals, fish, or marine life? The site currently has minimal tree cover and is vegetated primarily with grasses and shrubs following commercial tree harvest. Mining the site will have a transient impact on this vegetation and animals in the area until the site is reclaimed. It is not located adjacent to perennial streams or marine environments and should not have significant effects on these habitats. Proposed measures to protect or conserve plants, animals, fish, or marine life are: Site disturbance during mining will leave a 200-foot buffer off the western ephemeral stream channel and vegetation along the setback surrounding the site where practical. As mining progresses, the site will be reclaimed to commercial timberland, which will preserve and enhance wildlife by providing varied age classes of timber and edge effect for forage. 3. How would the proposal be likely to deplete energy or natural resources? The project will not deplete energy resources. The project will produce natural resources, both during the active project(aggregates) and after being reclaimed (commercial timber). Proposed measures to protect or conserve energy and natural resources are: Mining and reclamation will be conducted to efficiently conduct extraction of the aggregate resource while preserving topsoil and overburden soils to reclaim the site. Post-mining use of the site for commercial forestry will restore the site to its previous use. 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study)for governmental protection; such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? No areas designated for governmental protection area located on the site. No significant impacts are anticipated to the listed sensitive areas. See Figure 2 for mapped wetlands from Mason County GIS, which show no wetlands on the project site.. Proposed measures to protect such resources or to avoid or reduce impacts are: Mining will be conducted in accordance with State and local permits including the Washington Department of Ecology Sand and.Gravel General Permit and the Washington Department of Natural Resources Surface Mine Reclamation Permit. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 16 of 17 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? The proposed project is an expansion of an adjacent, existing sand and gravel mine on land that is currently used for commercial forestry. The project will only consist of aggregate resource extraction-related activities. Processing, product stockpiling, commercial access, scales,and offices will continue to be located on the existing mine site by State Route 3. The site will be reclaimed to commercial forestry consistent with the current site use. Proposed measures to avoid or reduce shoreline and land use impacts are: As described above. 6. How would the proposal be likely to increase demands on transportation or public services and utilities? No increase in demands for transportation, public services, or utilities should occur. Proposed measures to reduce or respond to such demand(s) are: Not applicable. 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment.- Mining will be conducted in accordance with federal, state and local regulations and be compliant with the Washington Department of Ecology Sand and Gravel General Permit and the Washington Department of Natural Resources Surface Mine Reclamation Permit. SEPA Environmental checklist(WAC 197-11-960) July 2016 Page 17 of 17 EXHIBIT 6 Kell Rowen _. From: Shaun Dinubilo <sdinubilo@squaxin.us> Sent: Wednesday,June 10, 2020 8:16 AM To: Kell Rowen Subject: RE: 14-Day Comment Period:SEP2020-00010 &AFA2020700002 (two of two) Hi Kell, Thank you for contacting the Squaxin Island Tribe Cultural Resources Department regarding the above listed project for our review and comment. After a hard look at the supplied documents,we have no specific cultural resource concerns for this project. However, if DAHP recommends a survey, or any other additional recommendations, we concur with DAHP's recommendations. We would prefer to receive an electronic copy by email once completed. If any archaeological or cultural resources are uncovered.during implementation, please halt work in the area of discovery and contact DAHP and the Squaxin Island Tribe's Archaeologist, Shaun Dinubilo via email at sdinubilo@squaxin.us. Please do note that this department only conducts a cultural resources review of the proposed project area. Please let me know if you have any questions, Shaun Dinubilo Archaeologist Cultural Resource Department Squaxin Island Tribe 200 S.E. Billy Frank Jr. Way Shelton, WA 98584 Office Phone: 360=432-3998 Cell Phone: 360-870-6324 Email: sdinubilo@squaxin.us As per 43 CFR 7.18[a][11) of the Archaeological Resource Protection Act,Section 304 of the National Historic Preservation Act,and RCW 42.56.300 of the Washington State Archaeological Site Public Disclosure Exemption, all information concerning the location,character, and ownership of any cultural resource must be withheld from public disclosure. From: Kell Rowen<KRowen@co.mason.wa.us> Sent: Monday,June 8,2020 6:02 PM To:Jeff Dickison<jdickison@squaxin.us>; Erica Marbet<emarbet@squaxin.us>;Sarah Zaniewski <szaniewski@squaxin.us>;Shaun Dinubilo<sdinubilo@squaxin.us>; southpuget.region@dnr.wa.gov; sepacenter@dnr.wa.gov; Lauren Moore<lauren.moore@bhcconsultants.com>; separegister@ecy.wa.gov; sepadesk@dfw.wa.gov;Allison.Cook@dfw.wa.gov; OR-SEPA-REVIEW@wsdot.wa.gov; sepa@dahp.wa.gov; joe.laxson@doh.wa.gov Cc:Jason<hicksentllc@aol.com> Subject: 14-Day Comment Period:SEP2020-00010&AFA2020-00002 (two of two) i Kell Rowen From: Darner, Nicole (DNR) <Nicole.Damer@dnr.wa.gov> Sent: Thursday,June 11, 2020 10:42 AM To: Kell Rowen Cc: 0 NEAL, ELIZABETH (DNR); Skov, Rian (DNR); DNR RE SEPACENTER Subject: RE: 14-day Comment Period: SEP2020-00010 &AFA2020-00002 (one of two) Hi Kell, Thank you the opportunity to comment on the DNS for the proposed Johns Creek Mine Expansion. The staff of the Department of Natural Resources Surface Mine Reclamation Program has reviewed the above-noted SEPA checklist and supplemental documents and does not wish to make any comment. Nicole Damer Surface Mine Reclamation Specialist Washington Geological Survey Washington Department of Natural Resources Cell:360.970.7805 Nicole.Damer@dnr.wa.gov www.dnr.wa.gov From: Kell Rowen<KRowen@co.mason.wa.us> Sent: Monday,June 8, 2020 5:55 PM.wa.gov; Subject: 14-day Comment Period:SEP2020-00010&AFA2020-00002 (one of two) One of two (Hydrogeologic Summary to follow) Please see attached SEPA DNS and Application for Amendment to rezone two parcels totaling 96 acres from Rural Residential to Rural Natural Resource.This rezone will include subsequent expansion of the existing John's Creek Mine operated by Bayshore Sand &Gravel. Comment period ends on 6/22/2020. Sincerely, Kell Rowen Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public. Staff are continuing to work for you either from home, in the field or in the office. To find out.how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operating.pdf. 1 Kell Rowen From: Richard Guilford <RedWolf026@hotmaii.com> Sent: Tuesday,June 16, 2020 9:35 AM To: Kell Rowen Subject: Bayshore Sand and Gravel Zoning change Hello, I am writing you in in response to the public hearing scheduled on June 22, 2020,for consideration of Zoning change for 2 properties to expand mining activities for Bayshore Sand and Gravel. I live in the Bayshore Woods community on Treemont Dr. This action would effect my personal property a great deal in regards to noise in.the area.At this time;I can already hear Bayshore Sand and Gravel activities, and while it doesn't bother me at this time, if the expansion does indeed take place, it would put my propery at risk of losing market value in the future.The biggest issue would be noise pollution from mining activities. On the application, a 50ft noise buffer has been proposed for neighboring property lines. I do not think this would be enough, seeing how I already hear the mining activities and I'm about a 1/2 mile away. I wish to express that neighboring property lines be given the same buffer as an ephemeral stream located on the West side of their proposed boundary change.This would give not only myself, but the community I live in, reasonable buffers from commercial activity. I purchased my property due to the"Designated Forest Land" surrounding it so I could eliminate that potential, which is now a reality. While I wish to NOT impede on another's civic liberties, l do wish to preserve my own,which I feel would be accomplished with a 200ft noise buffer from neighboring property lines. Thank you for your time. Richard Guilford 6-16-2020 @ 09:21am Get Outlook for Android i Kell Rowen From: Adam Brennan <brennan.adam j@gmail.com> Sent: Wednesday,June 17, 2020 3:17 PM To: Kell Rowen Cc: Gloria Brennan Subject: Public Hearing to rezone 56 acres (parcels 32003-20-00030 and 32134-30-00000) Dear Mason County Department of Community Services, My family and I are residents and homeowners at 191 E.Treemont Drive in Shelton.We recently received notice of public hearing to rezone 56 acres for the purpose of expansion of the Johns Creek sand and gravel mine in Bayshore. As it stands currently,the bayshore sand and gravel mine buttresses the east/southeast of the 9-parcel developed community known as "Bayshore Woods".The rezoning of the 56 acres in question,would expand the sand and gravel mine such that it extends it to the west/northwest of our housing development, as well. If this rezoning goes forth, it will result in the Bayshore Woods development being surrounded on 3 sides by a sand and gravel mine. The prospect of this is of concern to my entire family.Our region of the county includes several small residential neighborhoods that have been developed over the past several decades, including ours. Neighboring community developments also include Rainbow Lake, Catfish lake,and further down, Lake Limerick. In addition,there are several established residences in the area, including the Baze Residence and many others,that are in the region of the proposed expansion of the sand and gravel mine. Our strong desire would be to see this land in question, be used strictly for residential development,or for the establishment of a park or some other community service, if anything at all. Doing so would add to the character of this region of Mason County and would further solidify it as an established residential area for community and for families. As Mason County continues to grow,the establishment of solid residential areas is of utmost concern. Let's proceed with community development in mind and keep these 56 acres zoned as Rural Residential. Thank you for your consideration. Sincerely, Adam &Gloria Brennan 191 E Treemont Drive, Shelton,WA 98584 360-229-9258 1 06/19/2020 To Planning Advisory Commission— I am writing to express my opposition to the rezoning request to rezone 56 acres from Rural Residential 5 (RR5)to Rural Natural Resources(RNR)for the expansion of the Johns Creek sand and gravel mine in Bayshore (parcels:32003-20-00030 and 32134-30-00000). Expanding the mine will have a negative impact on our current property and lifestyle we have come to expect since living on an adjacent parcel to the subjects for the last ten years.We bought and developed our property based on the surrounding property and their uses at that time. We feel that the expansion of mining operations that would then envelope our property on nearly four sides is unreasonable. Further,the'expanded mining operation would infringe upon and become adjacent to several other residential areas in the vicinity. We believe approving the rezone application will create the following issues: - Create an unsafe area as many children from the surrounding communities play in these historical timberlands - Increased daytime and possibly nighttime noise - Increased atmospheric dirt and dust - Increased pre-dawn and post-dusk light, contrary to dark sky initiatives - Displacement of various animals including deers, coyotes,gophers, rabbits, birds,etc - Increase the likelihood of impacting a CARA and residential water table Due to the relatively small size of the properties,the above issue will not be easily mitigated onsite and will affect our residential quality of life and decrease property values. Please consider recommending denial of the proposed rezoning. Ben Ramsfield 150 E Treemont Dr Shelton WA 98584 360-791-6691 U IN ISLAND TRIBE doe �4 u. .... n . i.♦e.a.-. . .. .. —i. •. -: .v .4.. W . .-yiT il.tK:i.':d:^:;TiiJi��.q�4��e'.i-'_Yka Kell Rowen June 22,2020 Planning Manger Mason County Community Development 426 W.Cedar S Shelton,WA 98584 Dear Kell, The Squax n island Tribe submits the fallow ng comments on the Determination of hlonsignificance("DNS")for SEP2020-00010(Rayshore Sand and Gravel,Parcel Number 320032000030)for a proposed rezone from(Rural Residential-.to Rural Natural Resource. For the following reasons,the Environmental Checklist, and the DNS are larking. We request a Meeting with 6ayshore Sand and Gravel to gain a:better understanding of the proposed rezone. In the interi m,we need to request that Mason County withdraw the DNS. The unnamed col dwatertributary("coldwater tributary")where the expanded mine will operate is the highest value spawning reach in the Johns watershed for summer chum salmon and cruldwater rearing refuge for Juvenile coho salmon. Summer chumm sa(moln are a stock that is distinct from the NGvember spawning churn. Summer chum spawn in late August and September. They gravitate towards the coldwatertributary. While m.ainstem Johns Creek is also habitat for these salmon,:its late summer temperatures reach 64°F,while the cofdwJater tributary remains at 500F. That low temperature indicates that the coldwater tributary is fern primarily by groundwater.The coldwater tributary is good habitat,.and its flow cools Johns Creek and makes it better habitat. That is why we are concerned about expanded mining d irectly over the headwaters. We appreciate the meaningFul dialogue between 0ayshore Sand and Gravel ('Bay. hore":)and the Squaxin Island Tribe( Squaxin")during the 2007 Conditional Environmental Permit application process:for expanding the Johns Creek mine. The conditions for that permit are listed below,so that we can determine whether the conditions tiwere met,and how they might be modified to address the proposed expansion- So far they appear to.have been rnet. '4tW'e note thatthe:rnine has notyet-externded all the way northwest to the unnamed coldvwater tributary on the western edge of its permitted area. Ka€tural Resources Department 3110 S.M Old 011ymptc HWY. ! Shelton, WA 98584 Phone (360) 426-9781 - (tar(3,60)426 5971. Squaxin staff have changed since these conditions were established. Current staff do not have access to monitoring wells. Has Bayshore been monitoring? Have groundwater levels stayed the same? We propose establishing another monitoring plan and following through with it. The mining just east of the coldwater tributary will likely be the most impactful. Regarding the proposed expansion,this new footprint will cover the headwaters of the coldwater tributary and a larger acreage. Mining there will take away the coldwater tributary's shallow transient water storage,which is an attenuating feature for stormwater. We request installing additional monitoring wells along the western edge of the existing permitted area and the proposed rezone area. Additionally, we request that Bayshore establish a continuous streamflow monitoring station at the mouth of the coldwater tributary and maintain that through the mining process. Sincerely, Erica Marbet Water Resources Biologist 2 SEPA Specific Comments for SEP2020-00010 from the Squaxin Island Tribe (Bayshore Sand and Gravel, Parcel Number 320032000030) Section 3.Water a. Surface Water-Although the proposed mining has a 200 ft buffer from the stream, the streamflow comes from groundwater, including shallow groundwater. The mining process will remove recessional outwash gravels that store stormwater and attenuate that water flow to the coldwater tributary. Even with reinfilration of all surface runoff from the mine, the timing of flow will change. The applicant needs to describe how will stormwater will be infiltrated through impervious till. b. Ground Water-Recessional gravels are still a storage and attenuation feature for transient water. Again, how will stormwater be infiltrated through impervious till? c. Water runoff(including stormwater) 3) Does the proposal alter or otherwise affect drainage patters in the vicinity of the site? If so, describe. Bayshore's checklist fails to acknowledge that mining will affect the timing of runoff. d. Proposed measures to reduce or control surface,ground,and runoff water,and drainage pattern impacts. Bayshore's checklist does not address how it will treat stormwater before it enters groundwater to prevent contamination by leaks and spills from operating equipment? Section 5.Animals a. The checklist fails to state that Coho salmon,two stocks of chum salmon, cutthroat trout, and sculpin are present. b. Summer chum salmon area distinct stock from fall chum. While neither summer chum,nor coho salmon are listed as threatened, they are fragile stocks with low spawning numbers. Section 7. Environmental Health a. The checklist fails to acknowledge that there will be a risk of spilled petroleum reaching groundwater in small amounts. Section 8.Land and Shoreline Use h. The checklist fails to state that this is a proposal to mine the critical aquifer, which does not only include saturated storage, but also water storage in the vadose(unsaturated)zone. Supplemental sheet for nonproject actions 1. How will the proposal be.likely to affect plants,animals,fish,or marine life? The checklist fails to acknowledge that the proposal will remove transient water storage features from the watershed, thereby changing the time of streamflow to the unnamed coldwater tributary to Johns Creek and possibly shortening the duration of cold water discharge to the those creeks in late summer. 3 Conditions of the 2007 Permit for expansion for Bayshore Sand and Gravel 1. The drainage report shall meet the satisfaction of the Department of Ecology prior to start of activity. 2. A cultural resources survey must be conducted by a professional archaeologist prior to the start of ground disturbing activities.Results of that study shall be presented to Mason County, the Squaxin Tribe, and the State of Washington, Office of Archaeology and Historic Preservation. 3. Continue to allow the Squaxin Island Tribe access to well monitoring. If monitoring identifies a significant drop in the water levels,then the County may require a complete hydrogeologic study. 4. Gravel mining operation shall remain a minimum 10 feet above the water table surface. 5. Continuous compliance with Olympic Region Clean Air Agency's (ORCAA) general nuisance dust prohibitions and standards shall be an ongoing responsibility of the applicant and shall be maintained by implementing best management practices to minimize airborne dust during dry conditions. 6. The applicant must respond to legitimate noise complaints, as determined by Mason County, of adjacent property owners by conducting noise monitoring evaluation, developing a corrective plan that may include modifying practices to meet county noise standards. 7. Mine lighting shall be oriented and operated to prevent impacts to adjacent properties. 8.A minimum 200-foot buffer shall be retained"along John's Creek. 9.All of the necessary permits from Mason County, Washington State and/or federal agencies that are required for this proposed activity must be obtained PRIOR TO START OF SAME ACTIVITY and adhered to upon completion of the development. 4 June 21, 2020 Attn: Kell Rowan Mason County Department of Community Services 615 W Alder Street Shelton, WA 98584 RE: Rezone 56 acres from Rural Residential to Rural Natural Resource for expansion of the Johns Creek sand and gravel mine in Bayshore (parcels: 32003-20-00030 and 32134-30-00000) My husband and I recently built a home on the property located at 281 E Treemont Drive (parcel #32003-20-50090) which we originally purchased on February 7, 2011. Our home is in the small (9 lot) community known as Bayshore Woods. We were informed several days ago about the upcoming public hearing which will impact our community. I have reviewed the documentation submitted to the county and published as part of the planning commission agenda and have some concerns regarding the rezoning proposal. Those concerns are as follows; 1. Public noticing- Pages 85 to 86 of the planning commission agenda packet include parcel #, property owner and mailing addresses. Our property is not included on that list, which means that we were not provided with notice. This impacts our property since it is within our community, and we should have been notified so we could have time to adequately research and respond. 2. Noise impact- There are loud noises associated with this type of business. There are families, domesticated animals and wildlife that will be impacted by this. I personally have a dog that has noise phobia associated with(a traumatic injury. He is extremely sensitive to loud noises. 3. Air quality- Mining operations produce fine particulate matter by blasting, digging; transportation and processing the gravel. In addition, heavy machinery and trucks burn diesel fuel emitting large amounts of toxic air pollutants. 4. Residential area-The proposed parcels are in a rural area that is residential in nature. Rezoning for the purpose of mining would alter the aesthetics of the neighborhood. 5. Property values- As referenced on page 82 of the agenda packet, our community will be "boxed in" by the gravel mine if this proposal is approved. In addition to the health issues expressed above, this will impact the resale of our properties. The SEPA environmental checklist (page 49 of agenda packet) proposes a noise buffer of a 50-foot setback to be maintained from all property lines. I would suggest a noise/air quality buffer of a 200-foot setback along all adjacent property lines to mitigate impacted property/homeowners. 6. Private road access- East Treemont Drive is currently a dead end privately owned/maintained road. The street is not meant to accommodate high volume or excess heavy vehicles. I have a concern that there could be additional traffic generated by rezoning the properties adjacent to the Bayshore Woods community. We enjoy living in this beautiful community in Shelton and hope that our concerns Will be considered when this item is heard before the planning commission on June 22, 2020. Respectfully submitted, Robert and Theresa Shoemaker 281 E. Treemont Drive Shelton, WA 98584 CC: Mariah Frazier srnr•ate a = e '�181i9 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47775•Olympia, Washington 98504-7775 •(360)407-6300 711 for Washington Relay Service •Persons with a speech disability can call 877-833-6341 June 22, 2020 Kell Rowen, Senior Planner Mason County Department of Community Services Planning Division PO Box 279 Shelton, WA 98584 Dear Kell Rowen: Thank you for the opportunity to comment on the determination of nonsignificance for the Mitchell's Lumber Yard Expansion Project (SEP2020-00015,AFA2020-00003) located at 81 Northeast Belfair Street as proposed by Mitchell Lumber Co /Mitchell Holdings LLC. The Department of Ecology(Ecology) reviewed the environmental checklist and has the following comment(s): SOLID WASTE MANAGEMENT: Derek Rockett(360) 407-6287 The applicant proposes to demolish an existing structure(s). In addition to any required asbestos abatement procedures,the applicant should ensure that any other potentially dangerous or hazardous materials present are removed prior to demolition. It is important that these materials and wastes are removed and appropriately managed prior to demolition. It is equally important that demolition debris is also safely managed, especially if it contains painted wood or concrete,treated wood, or other possibly dangerous materials. Please review the "Dangerous Waste Rules for Demolition, Construction, and Renovation Wastes," on Ecology's website at: Construction&Demolition Guidance. All removed debris resulting from this project must be disposed of at an approved site. All grading and filling of land must utilize only clean fill. All other materials may be considered solid waste and permit approval may be required from your local jurisdictional health department prior to filling. Contact the local jurisdictional health department for proper management of these materials. WATER QUALITY/WATERSHED RESOURCES UNIT: Morgan Maupin (360) 407-7320 Erosion control measures must be in place prior to any clearing, grading, or construction. These control measures must be effective to prevent stormwater runoff from carrying soil and other pollutants into surface water or stormdrains that lead to waters of the state. Sand, silt, clay particles, and soil will damage aquatic habitat and are considered to be pollutants. Kell Rowen June 22, 2020 Page 2 Any discharge of sediment-laden runoff or other pollutants to waters of the state is in violation of Chapter 90.48 RCW, Water Pollution Control, and WAC 173-201A, Water Quality Standards for Surface Waters of the State of Washington, and is subject to enforcement action. Ecology's comments are based upon information provided by the lead agency. As such,they may not constitute an exhaustive list of the various authorizations that must be obtained or legal requirements that must be fulfilled in order to carry out the proposed action. If you have any questions or would like to respond to these comments,please contact the appropriate reviewing staff listed above. Department of Ecology Southwest Regional Office (GMP:202003030) cc: Derek Rockett, SWM Morgan Maupin, WQ T STATf• o k J �yf IBB9 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47775.Olympia, Washington 98504-7775 •(360)407-6300 711 for Washington Relay Service •Persons with a speech disability can call 877-833-6341 June 22, 2020 Kell Rowen, Senior Planner Mason County Department of Community Services Planning Division PO Box 279 Shelton, WA 98584 Dear Kell Rowen: Thank you for the opportunity to comment on the determination of nonsignificance for the Bayshore Sand and Gravel Expansion of Johns Creek Mine and Rezone Project (SEP2020- 00010, AFA2020-00002) as proposed by Bayshore Sand and Gravel. The Department of Ecology(Ecology) reviewed the environmental checklist and has the following comment(s): WATER QUALITY/INDUSTRIAL OPERATIONS UNIT: Eli Newby,Sand & Gravel Permit Manager (360) 690-4796 1 eil.newbynecy.wa.gov The SEPA checklist identified a request for zoning changes and the expansion of a sand and gravel mining operation. The expansion of the mining related operations may require modifications to the Ecology Sand and Gravel General Permit WAG501474. For technical assistance, contact Eli Newby, Sand& Gravel Permit Manager in Ecology's Water Quality Program at eli.newby@ecy.wa.gov or by phone at(360) 407-6292 Ecology's comments are based upon information provided by the lead agency. As such, they may not constitute an exhaustive list of the various authorizations that must be obtained or legal requirements that must be fulfilled in order to carry out the proposed action. If you have any questions or would like to respond to these comments, please contact the appropriate reviewing staff listed above. Department of Ecology Southwest Regional Office (GMP:202003031) cc: Eli Newby, WQ t ./"/ EXHIBIT 7 DESIGN`` AN RIVI5 COMPANY October 29, 2020 Mason County,Community Services 615 West Alder Street - Shelton,WA 98584 Attention: Kell Rowen Response to Comments and Proposed Condition Application for Amendment to the Zoning Map Proposed Johns Creek Mine Expansion Mason County,Washington Parcel Nos. SEP2020-00010 and AFA2020-00002 GeoDesigrr Project: BayshoreSG-1-02 INTRODUCTION On behalf of Bayshore Sand and Gravel (Bayshore), GeoDesign, Inc. presents this letter responding to comments from community stakeholders regarding Bayshore's application for Amendment to the Zoning Map for parcel numbers 321343000000 and 320032000030. The proposed rezone to Rural Natural Resource is being requested to extend the available resource area for the adjacent Johns Creek Mine operated by Bayshore (Washington State Department of Natural Resources [DNR] Permit No. 70-012381). Bayshore presented its req.uest at a Mason County Planning Advisory Commission (PAC) meeting on June 22, 2020. During the meeting; several issues were raised by members of PAC and the public regarding the proposed mine expansion plans. This letter is intended to provide responses to those comments as well as inform the Mason County Community Services Department, PAC, and other stakeholders regarding agreements and a proposed condition for the rezone proposal. The following discussion organizes the various comments into general topics and provides relevant responses. . JOHNS CREEK AND THE COLD-WATER TRIBUTARY Members of the Squaxin Island Tribe, PAC, and the Washington Department of Fish and Wildlife commented on concerns regarding possible impacts to Johns Creek and the cold-water tributary that flows along the west side of the existing mine permit area to enter Johns Creek from the north. The cold-water tributary emanates from a spring located near the western mine permit 9450 SW Commerce Circle,Suite 300 1 Wilsonville,OR 97070 1 503.968.8787 www.geodesigninc.com boundary. Johns Creek and the cold-water tributary accommodate a chum salmon fishery that has been closely observed over the years by the Squaxin Island Tribe. They and other commenters expressed concern that the proposed mine expansion may have an adverse effect on groundwater volume and recharge and thus impact the salmon fishery. Our understanding of the geology underlying both the current mine site and the proposed expansion area is based on site reconnaissance and a subsurface exploration program completed in 2018 and 2019,which is discussed in our Hydrogeologic Summary-SEPA Supplement report, dated February 25, 2020,which was provided with the rezone application. We interpret the site geology to consist of glacial outwash composed of clean gravel and sand overlying glacial till composed of a variety of soil units, most of which are very clayey with low permeability. This results in surface water rapidly infiltrating downward through the permeable gravel and sand outwash to be perched atop the underlying glacial till. Due to the subsurface contact sloping toward the creek and Oakland'Bay, the perched groundwater flows to discharge as seeps along the banks of Johns Creek and at the spring that feeds the cold-water tributary. The results of our exploration program, in concert with our review of water levels reported for domestic water wells surrounding the site area, indicate that groundwater is at elevations as shallow as approximately 183 feet. This is the basis for the proposed maximum mining depth of 193 feet in elevation for expanded mining in order to keep at least 10 feet of separation between the mine floor and the groundwater surface, in accordance with DNR surface-mining standards. Because this shallow, perched aquifer will not be exposed in the mine excavation and surface water will still fall on the site and readily infiltrate into the subsurface even during proposed mining activities, we expect the overall amount of recharge to the shallow aquifer will not be substantially diminished. This should facilitate recharge to the shallow aquifer and not adversely impact base flow to the Johns Creek drainage via groundwater seepage. PROPOSED CONDITION FOR APPROVAL Following the June 22, 2020 PAC meeting,we held several calls with members of the Squaxin Island Tribe to discuss our site understanding and their concerns regarding potential impacts to groundwater and the salmon fishery. From our discussions, we determined that a monitoring program should be implemented before the west portion of the existing mine and the proposed mine expansion area are mined to evaluate potential impacts to the groundwater and stream recharge near the mine site. The Squaxin Island Tribe and the applicant developed a mutually agreeable Groundwater Monitoring Plan (GMP), included with this letter, to be incorporated as a condition of approval by PAC for the proposed rezone. Adoption and implementation of the GMP would also become a required condition for any expanded DNR surface-mining permit that would necessarily follow in order for the mine to be expanded as proposed. DNR will ask Mason County for input before issuing an expanded permit, so Mason County will be empowered to inform DNR that the GMP is a controlling condition for expanded mining. POTENTIAL RESIDENTIAL WELL IMPACTS One nearby resident expressed concern about the proposed mining affecting their water well. As previously discussed, the proposed mining would leave at least 10 vertical feet between the XUDESIGN= ^N�IMIJco��anrov 2 BayshoreSG-1-02:102920 shallow groundwater table and the bottom of mining. More importantly, as discussed in our Hydrogeologic Summary-SEPA Supplement, the wells surrounding the proposed expansion site draw water from a deeper aquifer, separated from the shallow outwash gravel and sand by a significant aquitard. Therefore,we do not expect the proposed expanded mining to affect wells on adjacent parcels. PROXIMITY OF MINING TO ADJACENT RESIDENCES Several nearby residents asked how close mining would be allowed to the property limits. Both at the meeting and�in the Washington State Environmental Policy Act(SEPA) checklist,we explained that mining would observe a 50-foot minimum setback from site boundaries adjacent to residential parcels on the expansion similar to the 50-foot setback approved for the existing mine site. From that setback line, mine excavations would be excavated downward at a 2H:1 V slope to the active mine floor. This setback exceeds the typical 30-foot setback often required by DNR. NOISE Several members of the public commented about the amount of noise the expanded mine may generate. It is important-to emphasize that the potential noise associated with the proposed expansion would be limited to excavation and hauling equipment and not screening, processing, stockpiling, or commercial sales traffic. These activities would remain in the current operations area. All trucks and excavating equipment will be operated in the expansion with required muffling devices. The proposed expansion would include the aforementioned 50-foot setback from adjacent parcels. A noise-attenuating berm would also be constructed within the setback approximately 25 feet wide,which will accommodate berm heights ranging from 8 to 12 feet. This physical barrier will limit the amount of mine-generated noise that would impact adjacent residential parcels. As the mine is advanced downward, equipment would be vertically separated and possible noise would be diminished for adjacent receivers. The berms will be planted with sight- obscuring vegetation (native trees)to lessen the visual impact of the berms and blend into the surrounding forest vegetation. NIGHTTIME IMPACTS One member of the public was concerned about nighttime lights and glare. The applicant explained in the PAC meeting that work would generally not occur at night, particularly in the expansion area. The processing and stockpiling area for commercial sales-with associated light poles and other long-term light sources -would remain down at the existing location along State Route 3. Only excavation and hauling would occur in the expansion area,where lighting will not normally be required. Occasionally, contract orders may require operation of loading and hauling after daylight hours, but site activity will be limited to operating hours in accordance with Mason County ordinances. The vegetated berms around the perimeter will help mitigate impacts from this occasional use. =DESIGN.�N�j1l5Cbti+rnrav 3 BayshcreSG-102:102920 DUST FROM GROUND DISTURBANCE Several members of the public were concerned about dust that might be created by ground disturbance and earthworks. The gravel and sand deposits mined by Bayshore have a low fines content, so the resource material itself does not have as much dust as other types of soil. Dust from ground disturbance, excavation, and mine traffic in the expansion area will be limited by the use of best management practices (BMPs) in order to protect employees and the areas surrounding a mine site. Water is the primary means for dust control. A water truck will be used to spray water over work surfaces in the mine excavation and internal roadways. Other BMPs to limit the release of dust include the following: • Observing lower speed limits on haul routes and on-site roads,which would reduce the amount of dust from passing traffic • Mulching and/or vegetating soil stockpiles and berms • Promoting revegetation of depleted areas of the mine as soon as possible Please feel free to contact our office should you have questions. Sincerely, GeoDesign, Inc. ' r v ErickJ. Staley, L.E.G. Principal Engineering Geologist cc: Jared Kadoun, Bayshore Sand and Gravel (via email only) Jason Hicks, Little Rock Land Development and Consulting, LLC (via email only) EJS:sn One copy submitted(via email only) DocumentlD: Bays horeSG-1-02-102 92 0-mint-response.docx ©2020 GeoDesign,Inc. All rights reserved. We DESIGN= ANJJV15 0MOANY 4 BayshoreSG-1-02:102920 C ®ESIGN`r AN NI VI5 COMPANY October 29, 2020 Mason County Community Services 615 West Alder Street Shelton,WA 98584 Attention: Kell Rowen Groundwater Monitoring Plan Application for Amendment to the Zoning Map Proposed Johns Creek Mine Expansion Mason County, Washington Parcel Nos. SEP2020-00010 and AFA2020-00002 GeoDesign Project: BayshoreSG-1-02 INTRODUCTION Bayshore Sand and Gravel (Bayshore) has requested that the Mason County Zoning Map be changed from Rural Residential to Rural Natural Resource for parcel numbers 320032000030 and 321343000000 to allow for the Johns Creek Mine to expand onto these parcels. During the public hearing process associated with this proposal, community stakeholders expressed concern about the possible impacts expanded mining may have on groundwater underlying the property and recharge of baseflow to Johns Creek and its north bank cold-water tributary, which are located southwest of the expansion property and adjacent to the current mine boundary. The site vicinity is shown on Figure 1, and a site plan with relevant features is shown on Figure 2. The applicant's geological consultant, GeoDesign, Inc., in consultation with the Squaxin Island Tribe, developed this Groundwater Monitoring Plan (GMP) to more fully develop understanding of the site groundwater and potential impacts from mining or other water use in the surrounding vicinity. The GMP described below is intended to become a required condition of the proposed rezone for these two parcels and must be implemented as described before any mining disturbance occurs on the expansion parcels. 9450 SW Commerce Circle,Suite 300 1 Wilsonville,OR 97070 1 503.968.8787 www.geodesigninc.com MONITORING COMPONENTS The GMP will include the following components: MONITORING WELLS Two new monitoring wells will be installed at the approximate locations shown on Figure 2. One well will be located near the intersection of parcels 320041000000, 321343000000, and 320032000030. The other well will be located toward the north boundary of the expansion area on parcel 321343000000. The wells will consist of standpipe piezometers drilled to depths ranging from 70 to 80 feet below ground surface. Based on prior drilling at the site, these installation depths should intersect at least 20 to 30 feet of saturated soil for groundwater monitoring. WATER-LEVEL TRANSDUCERS A water-level transducer and data logger(In-Situ Level TROLL, Solinst Levelogger, or equivalent) will be installed in each monitoring well to collect groundwater level and temperature data. The transducers must have sufficient data capacity and battery life to operate for several years per the manufacturer's specifications. Data must be collected at a frequency to discern daily fluctuations of water levels (e.g., every six hours). Data from the transducers must be downloaded in accordance with the monitoring schedule described below. GROUNDWATER SEEPS Groundwater seeps have previously been observed along the north bank of Johns Creek,which follows the south boundary of the current mine site._ The approximate locations of previously observed seeps are shown on Figure 2. As part of this GMP, the seeps must be reviewed on an annual basis, and the amount of seepage must be visually estimated in terms of gallons per minute or equivalent. Observed groundwater seeps must be flagged or otherwise conspicuously marked on the first year of the GMP so the seeps can be relocated and observed on subsequent years. Photographs of the seeps must be collected during each annual reconnaissance. TRIBUTARY SPRING TO JOHNS CREEK A tributary drainage to Johns Creek is located west of parcel 320041000000 and includes a groundwater spring that produces year-round cold-water flow to Johns Creek. Flow from this spring must be measured on an annual basis in accordance with the Monitoring Schedule described below. Flow must be measured with an in-stream flow meter or equivalent quantitative-measuring device at a similar location year to year. QUALIFIED PROFESSIONALS The GMP activities must be performed by an independent, qualified professional (geologist, hydrologist, or equivalent) and result in data reports submitted in accordance with the requirements outlined under the "Reporting" section. We DESIGNz AN015Lbhow 2 BayshoreSG 1 02:102920 MONITORING SCHEDULE Bayshore plans,to advance mining extraction from its current location in the southeast portion to the north and west of the currently permitted mine site.. Mining will gradually advance to the west portion of the current mine,which is located on parcel 320041000000. This parcel abuts the proposed expansion parcels to the north and northeast. INITIATION OF GMP Initiation of the GMP is required once mine extraction activities advance onto parcel 320041000000 in the current mine area. Should mine extraction be planned to occur on the expansion parcels before advancing onto parcel 320041000000, the GMP must be initiated at least two years before mine activities disturb the expansion area. SCHEDULE OF ACTIVITIES The GMP will be executed in accordance with the following schedule: 1) Annual measurements of the tributary groundwater spring and visual observation of the groundwater seeps along Johns Creek will be.conducted in late summer, generally in August or early September. This requirement is intended to facilitate observation of groundwater seepage at a time interpreted to represent the driest annual conditions. This monitoring shall not occur less than two weeks after any significant rain event (i.e., greater than 0.5 inch of rain). 2) Water levels will be measured from the monitoring wells and data collected from the transducers on a quarterly basis for the first year of monitoring. If the transducers are found to be in good working order and have water-level data consistent with physical measurements of water level in the wells, then the data-collection frequency can be reduced, although it is not to occur less frequently than on an annual basis. 3) Observations and data will be summarized in reports on an annual basis. Reporting requirements are described below. REPORTING Data reports must be prepared on an annual basis following each full-scale monitoring event (i.e., events including wells, seeps, and in-stream measurements). The collected data shall be summarized in plots and compared to previous observations. In addition, the water levels and flows shall be compared to daily rainfall data from representative rain gauges, such as from the National Weather Service, to correlate data observations to rainfall history in the region. Before mining in the expansion area, the prescribed interval of monitoring is needed to establish a baseline for seasonal variability in water levels and flow from groundwater seeps/springs or to identify possible impacts from groundwater withdrawals in the site vicinity unrelated to mining. The GMP data must be compared to seasonal precipitation trends using rainfall data to predict possible changes in water-level trends resulting from precipitation cycles. Adverse impacts from mining may be indicated if monitoring data show lower flows or water levels during intervals MDESIGN=ANNJV15COMe,ANv 3 BayshoreSG-1 02:1029Z0 when precipitation is otherwise similar to (or wetter than) prior monitoring seasons. The significance of irregular monitoring data will necessarily need to be determined through comparison to the baseline data. Summary reports must be prepared by a qualified professional licensed in the State of Washington (Licensed Hydrogeologist, Professional Engineer, or suitable equivalent). Conclusions regarding potential impacts from the mining or from groundwater use in the site vicinity will be provided with each report. Recommendations for the expanded mining plan will be provided if potential impacts are indicated by the data in order to avoid adverse impacts from continued mining. Please feel free to contact our office should you have questions. Sincerely, GeoDesign, Inc. ErickJ. Staley, L.E.G. Principal Engineering Geologist cc: Jared Kadoun, Bayshore Sand and Gravel (via email only) Jason Hicks, Little Rock Land Development and Consulting, LLC (via email only) EJS:sn Attachments One copy submitted(via email only) DocumentlD: BayshoreSG-1-02-102920-minlr-GMP.docx ©2020 GeoDesign,Inca All rights reserved. MUDESIGNU AN.�I�ISMKOANV 4 BayshoreSG 1 02:102920 FIGURES T 20 N WESTERN WASHINGTON 6. 1 WHATCOM 31 36 SITE SANJUAN�Q R3W �� SKAGIT T 21 N ISL 6 1 pp CLALLAM V SNOHOMISH JEFFERSON KIT KING R3W MASO GRAYS HARBOR O PIERCE THURSTON LEWIS SITE COORDINATES: PACIFIC LATITUDE: 47' 15' 7.4" N AIIKMM cowuTz LONGITUDE: 123' 3' 3.1"W SKAMANIA CLARK NOTE:USGS TOPOGRAPHIC QUADRANGLE MAPS REPRODUCED USING MAPTECH TERRAIN NAVIGATOR PRO®. IOU '�z i.J. (�(� �1' �.wj.'p/ � ��R +�. •/.1'��1 : :.1 B•f�- �y�a✓19 y a� m�. 1.�' kr � 9 i PROPOSED `', t1 .. ff EXPANSIONt 61 " tw T� 41�.3. 3 `.•:yi`•t Y to .% C _ Jp+' • 9..'•y ll 3 E> f ij C RRENT PERMIT ,f BOUNDARY gg Q31�♦V �ff f s ! I d t� .i r: 7. CVi _ A { .� `{,: �1 �� ` i � •' �t Fes.°3`'^'' `„ram-� •.H 4ry+'` � � � ��i''.�' ..>�' ,�.�t` -.�"�, � ��a a,�.'" '. q r,� '-• �.�?.nab oy P N �� •sII 1.1�$ "�1 f�`�°t h ' i `�1 � ?u' t 0t' � �� Y ti 9 i � � ILA. Ir j+ b'�'r....'N'r �' �/'�T� I� - ] I� �J 5 I14� A -1 � '>'� ` "�' ..a�i�iaY� ,. .'1''.• �� To Iq�+..' .`'11�ek•I N %to ti c 4ir.�l J 1. f >� $hi?1SC1e9•®BYS 1® f ^t ry c7 - !� .e) 1 7 � � �• � •C� �CIIOW �,,- wf • �p t rd nm`i m � n � / i � it lam, i,� � �,ir'� �' f. �. �*:A l°✓ _`� e? OQO• j �4000 t'1 INS �T)` m BAYSHORE VICINITY MAP E g C�DESIGN? SAND&GRAVEL JOHNS CREEK MINE av ANRIV15COMPAW BAYSHORESG-1-02 MASON COUNTY,WA FIGURE 1 v OCTOBER 2020 SECS. 3 &4,T20N&SECS. 33 &34,T21 N, R3W,W.M. L •u. LEGEND: EXISTING PERMIT BOUNDARY(195.0 ACRES) uj — — — PROPOSED EXPANSION BOUNDARY(94.1 ACRES) LL PARCEL BOUNDARY 321343000000 PARCEL NUMBER JOHNS CREEK 1164�—'d UNNAMED STREAM 200-FOOT BUFFER z EXISTING TOPOGRAPHY(I O-FOOT INTERVALS; SO-FOOT INDEX CONTOURS) Lo U AN. DRAINAGE PATTERNS n 3: MW-1 PROPOSED MONITORING WELL 0 B-1 0 BORING(GEODESIGN 2019)WITH WATER (167) ELEVATION(FEET) Z S-1 0 SEEP WITH WATER ELEVATION(FEET) 143) (121 B i:. DWAtEl ki zoo':§�08od N LD < 0 0 600 1200 j KLAND. (SCALE IN FEET) s-z- 5! 139 NOTES: 1. PERMIT BOUNDARY AND EXPANSION AREA OBTAINED FROM PARCEL MAP OBTAINED FROM MASON COUNTY Ow y' GEOGRAPHIC INFORMATION SYSTEMS. z 2. EXISTING TOPOGRAPHY OBTAINED FROM WASHINGTON u STATE DEPARTMENT OF NATURAL RESOURCES,COLLECTED APRIL 20,2016. 3. AERIAL PHOTOGRAPH OULY 21,2018)OBTAINED FROM GOGGLE EARTH PRO. 4.PARCEL BOUNDARIES OBTAINED FROM MASON COUNTY ASSESSOR. REAM LOCATIONS ADJUSTED FROM FOREST PRACTICES APPLICATION REVIEW SYSTEM BASED ON LIGHT DETECTION AND RANGING TOPOGRAPHY. EXHIBIT 8 �0��q.GL•7PIw.,_�C _ Planning Division of Community Development y Planning DEPARTMENT 615 W.Alder St. Bldg. 8, Shelton,WA 98584 Y 360-427-9670 ext.352 MITIGATED DETERMINATION OF NONSIGNIFICANCE (WAC 197-11-350) SEP2020-00010 Description of Proposal: REZONE FROM RURAL RESIDENTIAL TO RURAL NATURAL RESOURCE FOR EXPANSION OF THE BAYSHORE SAND & GRAVEL-JOHN'S CREEK MINE This proposal is subject to the Groundwater Monitoring Plan (GMP) as developed by GeoDesign dated 10/29/2020 (MCC 8.16.050 (e)(4)) Proponent: BAYSHORE SAND & GRAVEL Location of Proposal: Lying northwesterly of SR 3 and southwesterly of Mason Lake Rd Parcel Number: 32003-20-00030 and 32134-30-00000 Legal Description: TR 2 OF SURVEY 29/91 PTN OF S1/2 SW IN 3-21-34 & N1/2 NW IN 3-20-03 Size in Acres: 40.84 and PCL 1 OF BLA#18-23 AF#2100328 PT OF S 112 SW WLY OF R/W OF SEC 34 & SE OF SEC 33 Size in Acres: 56.01 Lead Agency: Mason County The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment. An Environmental Impact Statement(EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. Please contact Kell Rowen at 360-427-9670 x352 with any questions. This MDNS is issued under WAC 197- 11-350. The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final. Comments must be submitted to the Dept. of Community Development, 615 W Alder St, Shelton WA 98584 by 11/13/2020. Appeal-of this determination must be filed with a 14-day period following this final determination date,-per Mason County Code Chapter 15.11 Appeals. (o"� Authorized Local Government Official Date Printed by:Kell Rowen on:10/302020 10:08 AM EXHIBIT 9 Kell Rowen From: Richard Guilford <RedWolf026@hotmail.com> Sent:. Friday,October 30, 2020 2:58 PM To: Kell Rowen Subject: Re:SEP2020-00010 I would like to make it known,that no outreach for the Bayshore Woods community has been extended. I am the owner of parcel 320032050010,which is the closest to John's Creek and is close in proximity to a currently used private road. I believe my property would be at high risk of the conditions mentioned at the June 22,2020 meeting.The proposing party has made no attempt to appeal to their neighboring community and I feel very strongly that a 200ft buffer from all properties is more than accommodating.We can still retain our peaceful living conditions (to an extent) and also our life investments. It is not my intent to.see the proposing party be denied their endeavor to pursue their interest, but it should also be observed that they not deny our endeavor to retain peaceful living conditions. Please take this I to consideration when making your decision.Thank you for your time. Get Outlook for Android From: Kell Rowen<KRowen@co.mason.wa.us> Sent: Friday, October 30, 2020 2:43:58 PM To:Adam J Brennan<pastoradam@gatewaycf.com> Cc: Richard Guilford <RedWoIf026@hotmail.com>;Teresa Wright Hougland <teresa048@live.com>; robert shoemaker <r-shoemaker@live.com> Subject: RE:SEP2020-00010 The Bayshore Sand &Gravel mine expansion/rezone proposal. From:Adam J Brennan<pastoradam@gatewaycf.com> Sent: Friday, October 30, 2020 2:19 PM To: Kell Rowen<KRowen@co.mason.wa.us> Cc: Richard Guilford <RedWoIf026@hotmail.com>;Teresa Wright Hougland <teresa048@live.com>; robert shoemaker <r-shoemaker@live.com> Subject:Re: SEP2020-00010 Hi, Mariah.Thank you!The link does not seem to be working for me. I will try again on my laptop in a little bit.What are these documents concerning? Thanks. Adam On Fri,Oct 30,2020 at 14:11 Kell Rowen<KRowen@co.mason.wa.us>wrote: Good Afternoon, s Please use the Mason County ftp site to access documents related to SEP2020-00010. ftp://216.235.103.242- Username: DCD Password: IPlan*ning! 1 Files can be found in the directory named "SEP2020-00010". , Please access these files as soon as you receive this email. If you are unable to open files, please let us know in a timely manner.Site may not be accessible on hand held devices. If you have any questions, please let me know. Thank you, M GLY'I aG v FV'GUY" Mason County Community Development Clerical/Addressing Technician (360)427-9670 x365 mfrazier@co.mason.wa.us ADAM BRENNAN Lead Pastor I Gateway Christian Fellowship phone:360.426.2758 mobile:360.229.9268 site:www.GatewayCF.com Facebook.com/GatewayCF email: PastorAdamCoD-GatewayCF.com address: PO Box 190,405 S.7th St. Shelton,WA 98584 9 rkw,5461tz Swar1 16c� 'S 6PAc6ek 4-6 +4e- aloAllied G wa cLiN 6cj -1C6O NOV 13 2020 615 W. Alder Street We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To, Rural Natural Resources ( RNR) For Expansion Of The Johns Creek Sand And Gravel Mine In (Parcels:Ba shore 32003- 0 And v WE D 32134-30-00000). JUL o 6 2020 615 W. Alder Street Name/Date � Address Signature -71 Vjv '19.19P-a!s W H-,'-r-N rn LK /�r o to- liusvn Litt rd r o l ( I'llgS`)PJLX a " f�5 �It�ta,nc�v�"a � �rC► �0 � (�,.�e�ew� L� We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Natural Resources ( RNR) For Expansion Of The Johns Creek Sand And Gravel Mine In Bay shore Parcels: 32003'-20-00030 And 32134-30-00000) . RECEIVEDJut. 0 6 2020 615 W. Alder Street Name/Date Address Signature A 5 l76 �� We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Natural Resources ( RNR) For Expansion Of The Johns Creek Sand And Gravel Mine In Bay shore Parcels: 32003-20-00030 And RECEDED 32134-30-00000) . JUL o s 2020 615 W. Alder Street Name/Date Address Signature Fy 67-7, 20 7.G K V le- C I k k� L t vel(c i'P.9 0 � 6 � 2� - 6- denn d t r 4— q tA We Don't Want the Rezoning Of 56 Acres ' From Rural Residential 5 ( RR5) To Rural Natural Resources (RNR) For Expansion Of The Johns Creek Sand And Gravel Mine In ( Parcels:Ba shore 32003-20-00030 And Y 3 2134-3 0-00000) . RECEIVED JUL 0 6 2020 616 W. Alder Street Name/Date Address S1 ature �/-27 Aaj Wal ).ja 1 -0c fLA � � � 144 AbY, 1 � �' IEF J We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Natural Resources RNR For Expansion Of The Johns Creek Sand And Gravel Mine in Bay shore (Parcels: 3200'3E190030 And JUL 0 6 2020 3 213 4-30-00000) . 615 W.Alder Stmet Name/Date Address Signature 7l We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Natural Resources ( RNR) For Expansion Of The Johns Creek Sand And .Gravel Mine In Bay shore Parcels: 32003-20-00030 And 32134-30-00000) . RECEIVED JUL 0 6 2020 615 W. Alder Street Name Address Signature We Do-nIt Want the Rezo-ni-ng Of 56- Acres From Rural Residential 5 ( RR5) To Rural Natural Resources (RNR) For Expansion Of The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 3200dbt30 And 32134-30-00000) . JUL 0 6 2020 615 W. Alder Street Name Address Signature ffilet-1 Cvl v Ie� C-Pll RGF -WeI10Gr 1,1C �� We Don`f Want the Rezoning Of 56 Qcres From Rural Residential 5 (RR5) To Rural Natural Resources (RNR)For Expansion Of The Johns Creek Sand And Gravel Mine In Bayshore (Parce-Is: 320��E OED 30 And 32134-30-00000). JUL o s Bozo sus w.,vde►stmet Name Address Signature We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Resources (RNR) For Expansion Of Natura The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 32003-20-000,30 And 32134-30-00000) . Name Address Signature o -C rniu6h L k pest RECEIV JUL 0 6 2020 6 j5-W, Peer Street We Don't Want the Rezoning Of. 56 Acres From Rural Residential 5 ( RR5) To Rural. Natural Resources ('RN'R) For Expansion Of The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 32003-20-00030 And 32134-30-00000). Name Address Signature DECEIVED JUl 0 6 202� �16 W•der S1�� We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 ( RR5) To Rural Natural- Resources (RNR) For Expa.n.s.io-n Of The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 32003-20-00-030 And 32134-30-00000) . RECEIVED JUL 0 6 2020 615.W. Alder Street Name Address Date- Signature 0 �4np a 7 We Don't Want the Rezoning Of 56 Acres From Rural Residential-5 (RR5) To Rural Natural- Resources ( RN,R) For Expansion Of The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 32 �QfgqO30 Arid 32134-30-00000). JUL o s 2020 615 W.Alder Street Name Address Signature mrwxpj�;en Cj f�eV7 �-wi � ��-j rS �t �c We Don't Want the Rezoning Of 56 Acres From Rural Residential 5 (RR5) To Rural Natural Resources (RNR)For Expansion Of The Johns Creek Sand And Gravel Mine In Bayshore (Parcels: 32Q &@B030 And 32134-30-00000). JUL o s Bozo 815 W. Alder Street Name Address Signature 6644,-`-k,5 D .. G6vlu 30� ONO- ) en-rFisLA Lk azb .� EXHIBIT 10 Bayshore Sand & Gravel Bayside Redi-Mix November 23,2020 Dear Mason County Planning Advisory Commission and affected neighbors, Bayshore Sand &Gravel is writing this letter to address some of the concerns expressed by the commissioners and neighboring property owners during our public meeting with the commission November 16th,2020.As requested by the commissioners we have looked at the possibility of increasing the buffer areas along certain boundaries which are of concern to neighboring property owners. Our conclusions are as follows. We will be open to expanding the 50' buffer to 100' along the north side of the Treemont development. The north side of the development could be directly affected by the expansion.This includes five parcels, one of which is Mr. Richard Guilford who voiced concerns in the public meeting. Mr. Guilford is the farthest parcel to the west along the north line. He would benefit from the expansion of the setback along his north property line. However, his property abuts our already permitted existing mine on his west and south lines.These buffers would remain unchanged and they are already permitted and approved by DNR at 50'. For his consideration:the exploratory work conducted by our Geotech suggests there may be limited materials available to mine along his west and south lines.The topography suggests those areas are underlain by glacial till.Additionally, it is most likely that mining of this area wouldn't begin for another 50 years.based on current extraction rates. We will also be willing to increase our buffer to the Rainbow Lake Development as shown in the map provided.This setback at its furthest point would be approximately 650'. It would follow the power line easement at a diagonal to where it would meet up to the originally proposed 50.'setback.At this point of convergence,the setback is actually at 200'from the nearest Rainbow Lake residence. Our original proposal would have allowed mining under the power lines following the required setback from the towers to the 50'setback from the east-west line separating the mine and the Rainbow Lake Development. We would like all concerned parties to please understand these concessions have a significant economic impact to us. Based on present day values of this resource we are giving up approximately$882,OOO.in potential gross revenues by increasing the Tremont setback by 50'.We are also giving up approximately $3,469,492 in potential gross revenues in material_lost by increasing the buffers to the Rainbow Lake Development.This is a potential total loss of value to the mine today of$4,351,623. Since this is being proposed as a future reserve,the dollar amount will most likely increase due to the lack of permitted mines in Mason County. The economic loss to Mason County and to the support of future growth is incalculable at this time but should be taken into consideration by Mason County in some manner. Our intention was to be able to meet with the neighboring property owners prior to the last meeting. However,the reality is our concrete redi-mix and gravel operation require all of our time to operate efficiently as we are owner-operators.The logistics and time required to meet with all of the neighbors was not a feasible option for us, as well as trying to conduct it in a manner that was sensitive to concerns over COVID-19.As stated in the last meeting, we did meet with whom we thought were the key representatives of each development. Please understand a large amount of our energy was directed toward trying to come up with acceptable solutions to address the environmental and water related concerns over the expansion that were raised during our first planning commission meeting.We feel like we did come up with acceptable solutions to address those concerns and appreciated working with Erica Marbet and Jeff Dickison from the Squaxin Island Tribe to help identify potential issues and come up with workable solutions. We are hopeful that the concessions proposed here, as well as our previous efforts to reach out to project stakeholders will demonstrate our willingness to work with our neighbors toward an acceptable solution for all parties.We hope this proposal will result in an acceptable compromise and allow our operation and the neighbors to co-exist in a way that is beneficial to all parties. Best regards, Jared,Ty, and Dietz Kadoun •-- LEGEND: EXISTING PERMIT BOUNDARY(195.0 ACRES) 50 FT , _ ❑ PROPOSED EXPANSION BOUNDARY(94.1 ACRES) 20� " -- ' ' Southern Setback Area. O Northern Setback Area. �I - 96,498 sqft JOHNS CREEK 3 276,400 sqft = _ 0 4- —4~ UNNAMED STREAM ` ry r is r 200-FOOT BUFFER EXISTING TOPOGRAPHY(10-FOOT INTERVALS; U 50 FOOT INDEX CONTOURS) - EXISTING PERMIT AREA LIMITS w - 50 _z g ,'I OF 0 - -———- EXCAVATION-132 ACRES z w z o a, PROPOSED EXPANSION AREA LIMITS OF ❑z v ` EXCAVATION-71 ACRES Ohm 5 ❑ w f N o Ii owzi .` a.• 0 600 1200 m DAKLAND j - - _ ;�' BAY (SCALE IN FEET) NOTES: ON] PERMIT BOUNDARY AND EXPANSION AREA OBTAINED FROM V a r i PARCEL MAP OBTAINED FROM MASON COUNTY s r `r __ +` 1 GEOGRAPHIC INFORMATION SYSTEMS. W 6 t r I 2. EXISTING TOPOGRAPHY OBTAINED FROM DNR,COLLECTED o t( c�* APRIL 20,2016. x r 3 LY 01 )OBTAINED FROM Q E.JO NSP-RA/R/E,Q ^ . AERIAL PHOTOGRAPH(JU 21 2 8 o r ! GOGGLE EARTH PRO. 4.STREAM LOCATIONS ADJUSTED FROM FOREST PRACTICES APPLICATION REVIEW SYSTEM BASED ON LIGHT DETECTION AND RANGING TOPOGRAPHY. EXHIBIT 11 1\1 W__-_/_/ MASON COUNTY PLANNING ADVISORY COMMISSION MASON COUNTY COMMUNITY SERVICES 615 W.ALDER STREET,SHELTON,WA 98584 Meetings held at:Commissioners'Chambers 411 N.5th Street Shelton,WA 98584 REGULAR MEETING (41h Monday via Zoom) June 22, 2020 MINUTES 1. CALL TO ORDER AND ROLL CALL At 6:01 p.m. prior to calling the meeting to order, Kell gave a brief introduction of four new members to the commission.Aaron Cleveland, Planning Advisory Commission Vice Chair, called the meeting to order at 6:04 p.m.The following commissioners were in attendance: Aaron Cleveland Isaiah Johnston Brian Smith Joseph Myers Mac McLean Timothy Opiela Darin Holland Staff: Kell Rowen—Planning Manager Mariah Frazier.—.Clerical 2. REGULAR BUSINESS A. APPROVAL OF MEETING.MINUTES Commissioner Smith made a motion to approve the January 27, 2020 minutes as presented. Motion v✓as seconded by Commissioner.Holland Vote: 7 in favor 0 opposed Motion passed Commissioner Cleveland made a motion to approve the February 24, 2020 minutes as presented. Motion was seconded by Commissioner McLean. Commissioner Smith stated he would abstain as he was not present for that meeting,as did Commissioner Myers. Vote: 56 in favor 0 opposed 2-1 Abstention Motion passed B. CHANGES TO THE AGENDA This is a short summary of the action that took place during the meeting. The audio recording of the meeting can be found on the Planning Advisory Commission page of the Mason County website. Kell stated she would like to switch the order of the rezones from how they were presented on the agenda putting the Belfair rezone first, and Bayshore second. Commissioner Cleveland asked to table the SMP Periodic Update until July—doe.With everyone in agreement a vote for approval was called. Vote: 7 in favor 0 opposed Motion passed C. CONFLICT OF INTEREST None D. NEXT REGULAR MEETING(S) July 27,2020—Will be held on the 411 Monday of July E. COMMITTEE/STAFF UPDATES None. F. OTHER BUSINESS None. 3. PUBLIC COMMENT ON NON-AGENDA ITEMS None. 4. PUBLIC HEARINGS-6:15 p.m. Rezone approximately 0.82 acres of a 1.52 acre parcel from Residential 5(R-5)to Mixed Use (MU)in the Belfair Urban Growth Area. Parcel 12329-43-00060 is split zoned. This would make the entire parcel MU.—6:15 p.m. Kell began by giving a brief overview of the rezone and recommending approval.The parcel is currently split zoned as residential and mixed use and would become entirely mixed use if approved. Before getting into questions about the rezone, Commissioner Myers brought up the small size of notice required to be posted in Mason County. From previous experience, he is used to much more vibrant and obvious public posting of sites. Kell explained the issue gets brought up often and that she has been wanting to get the code changed to require larger, more noticeable posting as well as the ability to put the responsibility of posting, along with the cost, on the applicant. Commissioner Myers offered to bring forward a copy of the requirements in Pierce County to review. Moving conversation back to the rezone, Commissioner Cleveland asked the other commissioners if there were any questions for Kell.With no response, Commissioner Cleveland opened public comment. Public Comment Opened—6:22 p.m. • Andy Mitchell (Applicant)—Mr. Mitchell kept it brief,stating they bought the property with hopes to expand their lumber yard and that it makes more sense for the zoning to 2 1 P a g e be the same for the entire property. Commissioner Cleveland explained for the new members of PAC that typically the proposed use is not given too much consideration in their decision, but rather the potential uses of the new proposed zoning. Commissioner Opiela confirmed the size of the parcel and Commissioner Myers had; some clarifying questions regarding the SEPA before Commissioner Cleveland closed public comment Public Comment Closed—6:26 p.m. Commissioner Smith made a motion to recommend approval to the BOCC. Motion was seconded by Commissioner Johnston. Vote: 7 in favor 0 opposed Motion passed Rezone 56 acres from Rural Residential 5(RR5)to Rural Natural Resource(RNR)for expansion of the Johns Creek sand and gravel mine in Bayshore(parcels:32003-20-00030 and 32134-30- 00000-6:28 p.m. Kell gave a quick introduction of the rezone stating it was two parcels equaling a total 97 acres, the majority of which is currently zoned as RR5,with a portion as RR10. She explained that while there is no prepe immediate increase in production of miningtthe rezone would would expand the source for the mine. She then passed it off to the applicant and representatives. Jared Kadoun, one of the owners then spoke,stating his family has owned the mine for the last twenty years and that the pit has been there since 1926 and was expanded in 2006.The rezone would allow for an expansion of their mining permit allowing them to better serve the community in the future as they are one of two mines in Mason County that currently provide ready-mix. Jason Hicks,a consultant for the Kadoun family expanded on the need for expansion. He helped the applicants put together strategy to which to best use and maximize their current operations which reiterated the importance of their production of ready-mix and need for expansion. Commissioner Cleveland wondered who the closest producer of ready-mix outside of Shelton would be,to which Jason responded most likely Cal Portland located out of Tumwater. Commissioner Smith then asked about the timeline for expansion.Jason estimated it would be several decades before they would need to mine into the new area. Commissioner Myers expressed concern about the reclamation in the future and wanted to make sure it could be handled. Eric Staley, a second consultant to the Kadoun family explained__ that DNR is extremely good at keeping an eye on mining and holds them to a bond for being able to reclaim the site over time. 3 1 P a g e Commissioner Opiela asked about insurance that the product produced from the mine would stay in Mason County, rather than be shipped out to the highest bidder.Jared stated it would be impossible to prove that, but explained with regards to Manke who ships their product,their permitting doesn't allow for them to truck their product from the mine on the road so they barge it out.Jared state that was put in place with the permitting of Manke mining and is a unique situation. Public Comment Opened—6:46 p.m. • Warren Toby—Mr.Toby, President of the Rainbow Lake Homeowners Association expressed his opposition to the rezone, stating while the Homeowners Association has been unable to hold a meeting this year due to COVID-19,the neighbors he has spoken with are also opposed. He stated his main concerns were the added noise, dust, and trucks that would come with an expansion of the mine. • Allison Cook—Allison Cook from WDFW expressed concern about a tributary stream that appears to be located on the property and wanted to know what the applicants planned to do in regards to buffers and enhancements. Eric Staley stated they would be including a 200ft buffer. • Erica Marbet—Erica Marbet, Hydrologist for Squaxin Island Tribe expressed concern with the lack of detail in the SEPA Checklist and DNS and stated the Tribe would like Mason County to withdraw the determination until they have the chance to meet with Bayshore Sand and Gravel and Kadoun's. She also stated that with a previous expansion in 2006 the owners seemed to have a pretty good rapportfepe4 with the Tribe and there were conditions put into place. Since then staff has changed and she would like to know if those conditions are still being met. • Adam Brennan—Mr. Brennan stated his opposition as a neighbor and asked about the proximity of mining to the residential areas and road. o Eric Staley, applicant representative, responded first to Erica's statements stating they had done a hydrogeologic summary which was compared to the one done in 2006 to make sure their findings were the same. He said with that summary they had mapped some high groundwater. He then moved on to respond to Mr. Brennan stating that yes,there would be mining in close proximity to the residential parcels, but there is a buffer of at least 50ft from the property line in which no digging would be done. He also stated DNR requires a 2:1 cut slope for sand and gravel mining. o Commissioner Smith stated he had also noticed a lack of references to fishery resources in the SEPA Checklist and asked Kell about the review process for the Planning department. Kell stated that is something Planning staff usually raises but is also why there is a comment period. Planning staff rely on the reviewing agencies to catch what they may miss • Paul Aungst—Mr.Aungst, neighbors, stated their concerns, particularly about the groundwater. He also asked about general operational procedures such as noise, dust, and screening. Jared Kadoun answered the questions to the best of his ability to assure the neighbors that things will be remaining same as usual. . 4 1 P a g e • Erica Marbet—Erica noted she had reviewed hydrogeological report Eric Staley had mentioned but would like to have multiple opinions prior to backing the expansion. • Theresa Shoemaker—Mrs.Shoemaker, neighbor, expressed her opposition stating the expansion due to wanting to keep it a residential area.She also expressed concern over the 50ft buffer,feeling it should be bigger. Eric Staley responded saying they felt it is more important to have screening rather than distance in stopping noise and dust. • Paul Brennan—Mr. Brennan asked what size a berm for screening would be. Eric stated it would at least be an 8ft tall berm with trees on top of that. Public Comment Closed—7:24 p.m. Commissioner Smith stated he did not see the need to take action on this rezone right away and would like to have the SEPA and DNS refined. Commissioner Holland agreed and stated his biggest concern was the impact on house values for those neighboring the mine. Commissioner McLean expressed his concern with the lack of community outreach prior to this meeting and didn't feel comfortable making a recommendation until that has been done. As a final note, Commissioner Smith mentioned that in his experience a tree buffer for sound is not sufficient as other measures in blocking noise and should be considered by the applicants. He then made a motion to table the September 21s'meeting to provide time for the applicant to address questions and concerns raised at this meeting. Motion was seconded by Commissioner McLean. Prior to voting, Kell confirmed with Jared that the September meeting would work.Jared stated he would be out of town and upon discussion August seemed to be the better option. Commissioner Smith amended his motion to table until the August 171h meeting. Vote: 7 in favor 0 opposed Motion passed S. ELECTION OF CHAIR AND VICE CHAIR—7:38 p.m. Commissioner Cleveland opened the discussion and Commissioner Smith made a motion to nominate Commissioner Cleveland for Chair. Motion was seconded by Commissioner McLean. Commissioner Cleveland accepted the nomination, and rather than putting to a vote, Commissioner Smith recommended approval by^^�tien acclamation to which everyone was agreeable. Commissioner Smith volunteered for Vice Chair,with approval by acclimation. 6. ADJOURN . Commissioner Cleveland called the meeting adjourned at 7:42p.m. 51Page MASON COUNTY PLANNING ADVISORY COMMISSION MASON COUNTY COMMUNITY SERVICES 615 W.ALDER STREET,SHELTON,WA 98584 Meetings held at:Commissioners'Chambers 411 N.5th Street Shelton,WA 98584 REGULAR MEETING (via Zoom) November 16, 2020 MINUTES 1. CALL TO ORDER AND ROLL CALL Aaron Cleveland,.Planning Advisory Commission Chair called the meeting to order at 6:02 p.m.The following commissioners were in attendance: Aaron Cleveland Isaiah Johnston Timothy Opiela Mac McLean Absent:Joseph Meyers, Brian Smith Staff: Kell Rowen—Planning Manager Mariah Frazier—Clerical 2. REGULAR BUSINESS A. APPROVAL OF MEETING MINUTES Commissioner McLean made a motion to approve the October 19, 2020 minutes as presented. Motion was seconded by Commissioner Johnston Vote: 4 in favor 0 opposed Motion passed B. CHANGES TO THE AGENDA Kell asked to switch the order of the rezones on the agenda in order to hear the Golden Pheasant one before the continuation of the Bayshore Gravel Mine. C. CONFLICT OF INTEREST None. D. NEXT REGULAR MEETING(S) December 21,2020—Kell mentioned that she didn't have anything for the December agenda at this time and that there is a possibility it may be cancelled. E. COMMITTEE/STAFF UPDATES Kell introduced Marissa Watson,the newly promoted Long Range Planner for Mason County who will be taking over the SM.P update bringing rezones to the PAC. F. OTHER BUSINESS This is a short summary of the action that took place during the meeting. The audio recording of the meeting can be found on the Planning Advisory Commission page of the Mason County website. Commissioner McLean asked for an update on the Belfair EIS. Kell stated an online public meeting would be held on this coming Thursday, November 19 at 6pm and that all the Commissioners were welcome to attend. 3. PUBLIC COMMENT ON NON-AGENDA ITEMS None. 4. PUBLIC HEARINGS-6:07 p.m. Rezone(downsizing)a o.57-acre parcel from Rural Commercial(RC3)to Rural Residential2.5 (RR2.5)Parcel 31906-50-0001g.—6:07 p.m. Kell gave an overview of the proposal,stating this is the site of the Golden Pheasant Tavern which has been closed for many years and the owner is requesting a downzone to residential. Kell mentioned most surrounding properties are zoned as residential and that she would recommend approval of this rezone. The commissioners had no objections to the request and Commissioner Johnston made a motion to recommend approval to the BOOC. Commissioner McLean seconded the motion. Vote: 4 in favor 0 opposed Motion passed Break—6:10 p.m. Continuation of Public Hearing to rezone 96 acres from Rural Residential (RR5)to Rural Natural Resource(RNR)for expansion of the Johns Creek sand and gravel mine in Bayshore (parcels:32003-20-0003o and 32134-30-00000)—6:12 P.M. Kell gave a brief overview, reminding everyone of the June meeting and what has been done since. She stated she had reissued SEPA with an amendment including a groundwater monitoring plan agreed upon by the applicant and tribe, which she was recommending as a condition to approval of the rezone.She also stated it was her understanding some outreach had been done by the applicant to the surrounding neighbors. Lastly, Kell mentioned a list of signatures that had been received in July in opposition to the rezone and expansion. Jared Kadoun, applicant,was then given the opportunity to expand on what Kell had provided about what has taken place since the last meeting in June. He talked about an onsite meeting with their geologist Erick Staley, Erica Marbet, and Kell that addressed the water issues that were a concern previously, and that they had developed a groundwater monitoring plan. He also talked about meeting with Warren Toby,the head of the HOA at Rainbow Lake, and Doc Owens, a neighboring property owner on Treemont about their operating plans and how it would be a long time before any mining was ever done in the area of concern. Erick Staley,geologist for the applicant,followed up Jared's comments. He explained that the current mining operation would remain where it is and that the proposed expansion is for 2 1 P a g e reserves. He also talked about the required setbacks from the stream, groundwater, and residential areas and how their proposal surpasses those requirements. Prior to opening public comment, Commissioner Cleveland gave Erica Marbet with the Squaxin Tribe an opportunity to provide comment. Erica stated her appreciation for Jared and Erick being so open to working with her and creating a groundwater monitoring plan that she feels comfortable with as it's a fine line between access to a needed resource and protecting a salmon habitation stream. Public Comment Opened—6:24p.m. • Warren Toby—Mr.Toby talked about the water fluctuation levels and expressed concern about noise. He stated he walked around to neighbors in a mile radius of the posted notice collecting signatures of opposition and in that process the main complaints were regarding noise. • Paul Aungst—Mr.Aungst echoed many of Mr.Toby's comments,stating he is concerned about dust and noise and is opposed to rezoning. • Richard Guilford—Mr. Guilford stated his opposition, citing the belief when purchasing his property on Treemont that the surrounding property would be residential. He also stated he hadn't been a part of or aware of any public outreach from the Kadouns since the previous meeting. He continued to state he felt the proposed 50' buffer was unreasonable and recommended a 200' buffer instead. His last note of concern was for noise, as he said he is already able to hear trucks throughout the night. • Jared Kadoun—Mr. Kadoun was then given the opportunity to respond to the comments made. His main response was to Mr.Guilford, stating that any noise heard after 3pm would not be coming from his operation as it would be outside working hours. His guess was that noise during the night is coming from the pulp mill on Johns Prairie. Mr. Kadoun also responded to comments dust as inevitable, but containable through the use of water trucks. • Erick Staley—Mr.Staley was also given a chance to respond to comments. He stated that from a geologist viewpoint,the material mined is fairly clean sand and gravel that would produce minimal dust compared to other mined materials. • Paul Aungst—Mr.Aungst expressed his thanks to the applicants for being open to listening to the neighborhoods concerns. • Warren Toby—Mr.Toby reiterated his concern about noise and expressed his opinion that a berm wouldn't be enough to keep down noise. • Richard Guilford—Mr.Guilford repeated his request for a 200-foot buffer instead of the proposed 50-foot buffer. • Erick Staley—Mr.Staley responded to Mr. Guilford stating that the 50-foot buffer proposal was worked on with DNR and is in compliance with regulations. Public Comment Closed—6:45p.m. Moving on to PAC discussion, Commissioner McLean began by asking why the property was originally zoned as RR5 instead of RNR given the availability of outwash gravel which is limited 3 1 P a g e throughout the county. Kell responded that during Growth Management in the early 90's the technology available to Mason County would have been very poor compared to now, or even the early 2000's. Commissioner McLean then asked about the triggering point for the proposed groundwater monitoring plan. Erick Staley jumped in to answer the question stating the trigger for monitoring to begin is when mining crosses the threshold of the western most parcel of the existing mine. He also mentioned that on the off chance they began mining in the expansion rather than making their way through the western most parcel,the plan requires two years of monitoring to be done before any mining can occur in the expansion. Commissioner McLean then expressed his biggest concern is that if they were to approve the rezone and rectify that the parcels should have been zoned RNR in the first place, it still gave potential property owners the wrong idea about the nature of the neighborhood. He questioned if there was a way to approve the rezone with the condition of a larger buffer to make it more tolerable to the neighbors who felt like there had little outreach. Mr. Kadoun responded that as this area wouldn't be mined for many many years, he hasn't fully walked the area to know exactly what features are there. He stated it's entirely possible that a larger than proposed buffer is naturally occurring in the area in question and unable to be mined. He also expressed the inability of taking the time to talk to each and every neighbor within a mile radius. Notice requirements were met and he did reach out strategically to neighbors he knew to be a voice for their communities and able to pass along information. Commissioner Opiela was in alignment with Commissioner McLean on concerns, but stated he also wanted to hear more about the economic impacts the expansion may have, not just the environmental. Commissioner Cleveland also approved of Commissioner McLean's questions and stated he felt Mr. Kadoun responded well considering the mining activity in question would be many years in the future. Commissioner Opiela then made a motion to reject the rezone at this time,with the option to reconsider at a later date with more community outreach. Commissioner McLean seconded the motion. Vote: 4 in favor 0 opposed Motion passed Following up, Kell stated she would need to talk with the applicants and confirmed that the commissioners would be willing to re-open the hearing as early as the December meeting. 5. ADJOURN Commissioner Cleveland called the meeting adjourned at 7:07p.m. 41Page MASON COUNTY PLANNING ADVISORY COMMISSION MASON COUNTY COMMUNITY SERVICES 615 W.ALDER STREET,SHELTON,WA 98584 Meetings held at:Commissioners'Chambers 411 N.5th Street Shelton,WA 98584 REGULAR MEETING (via Zoom) December 21, 2020 MINUTES 1. CALL TO ORDER AND ROLL CALL Aaron Cleveland, Planning Advisory Commission Chair called the meeting to order at 6:01 p.m.The following commissioners were in attendance: Aaron Cleveland Brian Smith Timothy Opiela Mac McLean Joseph Myers Excused: Isaiah Johnston Staff: Kell Rowen—Planning Manager Mariah Frazier—Clerical 2. REGULAR BUSINESS A. APPROVAL OF MEETING MINUTES Commissioner McLean mentioned a typo on page 3 where "no" should have been "now". He then made a motion to approve the November 16, 2020 minutes with the minor fix. Motion was seconded by Commissioner Cleveland. Vote: 4 in favor 0 opposed 1 abstention Motion passed B. CHANGES TO THE AGENDA None. C. CONFLICT OF INTEREST None. D. NEXT REGULAR MEETING(S) January 25,2021—This is the fourth Monday due to Martin Luther King Jr Day. E. COMMITTEE/STAFF UPDATES Kell mentioned that a joint meeting with the BOCC will most likely not occur in 2021 due to COVID-19 and SMP updates. F. OTHER BUSINESS None. This is a short summary of the action that took place during the meeting. The audio recording of the meeting can be found on the Planning Advisory Commission page of the Mason County website. 3. PUBLIC COMMENT ON NON-AGENDA ITEMS None. 4. PUBLIC HEARINGS-6:08 p.m. Continuation of Public Hearing to rezone 96 acres from Rural Residential 5(RRS)to Rural Natural Resource(RNR)for expansion of the Johns Creek sand and gravel mine in Bayshore (parcels:32003-20-0003o and 32134-30-00000)—6:o8 p.m. As this was a continuation,Commissioner Cleveland began by asking the other commissioners if they felt public comment needed to be reopened. Commissioner Smith stated as a letter had been sent out after the last meeting and another had come in earlier that day that the public had not had a chance to review,the public should have a chance to respond. Commissioner Cleveland agreed to open public comment at the appropriate time. Moving on, Kell then reiterated staff recommendation for approval of the rezone with the new proposed buffers.She also echoed the fact from the last meeting that the information we have today regarding the mineral resources in the area was not available when originally zoned in the 90's. Jared Kadoun was then given a chance to comment. He stated he didn't really have anything more to add outside the letter he had written after the last meeting that had been sent to all the neighbors. He gave a brief recap of the letter, emphasizing the amount of lost minable material in the newly proposed buffers. The Commissioners then asked Mr. Kadoun to read the letter from Jason Hicks,the engineer for the project that was received earlier that same day. Erick Staley,the project geologist stepped in for Jared and read Jason's letter. Erick also expanded on some of Jason's main points, emphasizing the importance of the resource and its economic value to the community. Commissioner Smith then asked for Kell's take on Jason's letter,specifically in regards to the availability of resources at the site, and throughout Mason County. Kell reiterated that the Comprehensive Plan on Mineral Resource Lands hadn't been updated since 1996.She mentioned Thurston County was in the process of updating their map, and with this rezone and another gravel issue on North Shore, had been thinking a lot about what an updated Mason County map would look like.She stated she was positive the properties in question would be on any update to the Mineral Resource Lands Map.With the multiple issues regarding gravel in the past year and the many conversations she's had regarding gravel, Kell stated she has been led to understand that there is a shortage. Public Comment Re-Opened—6:23p.m. • Richard Guilford—Mr. Guilford started by saying her hadn't received the mailed letter but had had the opportunity to read it before the meeting thanks to a neighbor. He expressed concern over Mr. Kadoun's comments regarding potentially losing money in extending the buffer around Treemont as it implies he was planning on mining there in 2 1 P a g e the first place. He continued to express concern about the 100-foot buffer not being enough to protect their peaceful neighborhood and the effect it will have on property values. • Paul Aungst—Mr.Aungst agreed with Mr. Guilford's comments and emphasized that if approved,the mine expansion would lead to a mine surrounding their neighborhood on three sides. • Warren Toby—Mr.Toby, representative of the Rainbow Lake Community Club, reiterated what had already been said, and emphasized the potential effect on property values. He also mentioned there being other mines in the area and stated his opinion that Mason County needs more housing, not more gravel mines. Public Comment Closed—6.32 p.m. Commissioner McLean started commissioner deliberation stating besides the fact that this rezone really should have been done with a comprehensive plan update rather than as a spot rezone,the current owners have made as good an attempt as possible to reach a compromise with the neighbors.While not perfect,the increased proposed buffers and the ground water monitoring plan are an adequate compromise between private property owners and necessary resource development in his opinion. Commissioner Smith asked for a review of the current buffers being proposed for consideration. Kell answered that the proposed buffer to the north end of the Treemont neighborhood is 100ft and the Rainbow Lake setback would follow the powerline and is 650ft at its furthest projection, and at it's closest 200ft. Kell also reiterated that the code only requires the buffer to be 50ft. Commissioner Smith then inquired about what, if any,additional review would be done in future to ensure these proposed buffers are enforced in 50 years when the mining begins expanding to the parcels in question. Kell responded that when they do go through with expanding the mine,the DNR permit will require the county to sign an SM6 form stating the property is appropriately zoned for mining. Commissioner Smith expanded his question to ask if signing the SM6 form is strictly administerial to check the zoning or if a deeper review is done to confirm compliance with previous regulations like those that may be recommended in this meeting. Kell stated the county would confirm the zoning was correct or that a legal non-conforming use was established prior to signing the SM6 at time of expansion.She continued that DNR may have a more thorough review but that she is unaware of their full process. Commissioner Meyers stated his understanding of the DNR process is that it's fairly complex and would most likely require some review of regulations. He also stated that as the expansion wouldn't happen for many years,the impact to the current private property owners is minimal and that it would most likely be all new people living there when expansion begins. 3 1 Pa g e Commissioner Cleveland stated he agreed with what the other commissioners had to say and believes the new proposed buffers area generous compromise;then asked for a motion. Commissioner Smith made a motion to recommend approval to the BOCC with the newest proposed buffers and the groundwater monitoring plan previously discussed. Commissioner McLean seconded the motion. Vote: 5 in favor 0 opposed Motion passed Following up, Kell explained the process moving forward to the BOCC letting the neighbors in attendance know how to be notified of the next meeting. Mr. Guilford asked to make a final comment and stated he didn't believe the commissioners were able to fully understand the impact this rezone and expansion would have on the community as they don't live there. Commissioner Smith then asked for future meetings if an effort could be made to have video on in virtual meetings. Everyone agreed but as bandwidth can be an issue with too many people on video, could turn off their camera if not speaking. 5. ADJOURN Commissioner Cleveland called the meeting adjourned at 6:59p.m. 41Page MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Richard Dickinson, Deputy Director/ U&W Management Hearing DEPARTMENT: Public Works EXT: 652 COMMISSION MEETING DATE: March 16, 2021 Agenda Item # M 3 BRIEFING DATE: February 8, 2021, August 24, 2020 and August 3, 2020 BRIEFING PRESENTED BY: Richard Dickinson [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Contract Award Solid Waste and Recycle Material Hauling Services—Hearing BACKGROUND: On August 25, 2020, the Board of County Commissioners authorized Public Works to put out a Request for proposals (RFP) for solid waste and recycle material hauling for the collection and hauling of drop boxes from the County Drop Box Station locations and the Eells Hill Transfer Station. The RFP was advertised for 60-days after initial advertisement (per RCW 36.58.090) in the Shelton -Mason County Journal, the Daily Journal of Commerce and on the County and Builders Exchange of Washington websites. Public Works received one proposal in response to the RFP advertisement. The received proposal was from Mason County Garbage Company, Incorporated .out of Shelton, WA. A public hearing is required prior to award, per RCW 36.58.090. Public Works is recommending to award the Solid Waste and Recycle Materials Hauling services agreement to Mason County Garbage Company, Incorporated, but is requesting to extend the hearing to March 30, 2021 to allow more time for legal review of the new service agreement. RECOMMENDED ACTION: Recommend the Board of County Commissioners extend the public hearing to March 30, 2021 on awarding the Solid Waste and Recycle Materials Hauling services to Mason County Garbage Company, Incorporated to allow more time for legal review of the new service agreement. ATTACHMENTS: 1. Response to RFP- Mason County Garbage Co. WASTE CONNECTIONS Connect with the Future- Table of Contents ExecutiveSummary.............................................................................................1 Introduction................................................................................................................................1 Solid-llllaste,Handling:Qualifications and Experience.......................................2 AboutWaste Connections.........................................................................................................2 GeneralOverview.........................................................................................................2 Growth.................................. .................................................................................3 Management Philosophy and Financial Resources.....................................................3 Safety...................:.................................................................................................4 TheWC Team..................:.....................................................................................................5 RelevantExperience .................................................................................................................6 SchedulingAvailability...............................................................................................................6 Costs of Providing Services.......................................................................................................6 Compatibility with Existing Facilities..........................................................................................7 Outline of Intended Data Reporting Procedures.......................................................................7 Conclusion.................................................................................................................................7 References................................................................................................................................8 Response to RFP for Hauling Contract—Mason County WASTE CONNECTIONS Connect with the Future- Executive Summary Introduction Waste Connections (WC) is pleased to submit its response to the RFP from Mason County (County) for private contracting services to haul the County's Solid Waste Transfer Station boxes and the Blue Box Recycling Program.WC understands public-private partnership arrangements which have become a niche of the solid waste business that we target. With our experience we can insure the job will be done safely and be done right. We are currently engaged in similar public-private partnerships across the United States. Response to RFP for Hauling Contract—Mason County WASTE CONNECTIONS Connect with the Future• 1 . Solid Waste Handling Qualifications and Experience About Waste Connections General Overview Waste Connections (WC) is the third largest publicly traded solid waste services company in North America. WC is a publicly traded (NYSE and TSX symbol WCN) regional, integrated environmental services company that provides solid waste collection, transfer; disposal, and recycling services, as well.as petroleum exploration and production (E&P)throughout the United States and Canada. For more information, see http://www.Wasteconnections.com/. From its principal executive offices in Vaughan, Ontario, Canada, and it principal administrative offices in The Woodlands,Texas,WC serves residential,.commercial, industrial, and exploration and production (E&P) customers in 38 U.S. states and five Canadian provinces. WC owns or operates a network of 271 solid waste collection operations; 133 transfer stations; seven intermodal facilities; 71 recycling operations; 94 active municipal solid waste ("MSW"), E&P, and/or non-MSW landfills; 23 E&P liquid waste injection wells; and 16 E&P waste treatment and oil recovery facilities illustrated in the map below. J +• C • l� .A. r •i3 . i• ��}a f • is � •,: Lid .• � ■;�E ate a Corporate HQ • ♦ o• • O O Re&WHQCM. ♦i'~�•yy,17J5""�' �;�' � ♦ Copection �, b p Transfer • • i Dispoal f 1.andII! ♦ ♦ Recycfia8 '?,R,. •yr , E&P T—A, •= �• Al UP Pwmirg S DiP.A `. fN Response to RFP for Hauling Contract—Mason County 2 WASTE CONNECTIONS Connect tuith the Future- Growth Since our founding in 1997 in Vancouver, Washington, WC has grown into the third largest solid waste and recycling services provider in North America through a series of acquisitions of private and publicly-traded waste companies;divestitures from other solid waste companies; privatization of governmental operations; and successfully bidding, securing, and maintaining a large number of municipal contracts. Management Philosophy and Financial Resources. The WC corporate philosophy is based on the belief that the solid waste service business is a local business best managed by professionals living and working in the communities we serve. WC strives to provide service excellence for those communities that place their trust in our company and is always dedicated to putting our customers first. We look to technology and growth to help our customers, employees, and shareholders "Connect with the Future." Both corporate-wide and locally, we are committed to improving.the environment for the future of the communities we live in and serve. We believe that our services play an integral part in improving the environment and are always mindful of having the most cost-effective waste management solutions for our customers. In addition, we are committed to the safety of our workers and have programs in place to continually upgrade our risk management and environmental policies. WC's ability to effectively and ethically operate has been driven by our emphasis on integrity since the inception of the Company. Integrity is imperative throughout the organization—not only in the financial and accounting arena, but also in compliance with laws governing our employees, anti-trust and competitive practices. It also applies to our environmental track record as we work with regulators in a large number of states. WC is committed to this value and continuously strives to have the systems in place to ensure the preservation of integrity. A strong internal and external audit program has been and will continue to be integral to the corporate philosophy. The WC Statement of Values, created by a team of corporate, region and district employees, guides our daily and long-term decisions. Statement of Values Honoring our commitments provides our stakeholders peace of mind and establishes us as the premier solid waste services company in the markets we serve. This creates a safe and rewarding environment for our employees while protecting the health and welfare of the communities we serve, thereby increasing the value for our shareholders. Operating Values Safety. We strive to assure complete safety of our employees, our customers, and the public in all of our operations. Protection from accident or injury is paramount in all we do. Integrity. We define integrity as "saying what you will do and then doing it." We keep our promises to our customers, our employees and our stockholders. Do the right thing, at the right time,for the right reason. Response to RFP for Hauling Contract—Mason County 3 WASTE CONNECTIONS Connect with the Future- Customer Service. We provide our customers the best possible service in a courteous, effective manner, showing respect for those we are fortunate to serve. A Great Place to Work. We maintain a growth culture where our employees can maximize their potential personally and professionally. Our objective is to provide an environment where people enjoy what they do and take pride in their work. We wish to embody a work hard, play harder culture. To Be the Premier Solid Waste Services Company in the U.S. and Canada. We continue to provide-superior returns, remain environmentally responsible,and continue to grow in a disciplined way, deploying resources intelligently and benefiting.communities we live in. Vision of the Future Our goal is to create an environment where self-directed, empowered employees strive to consistently fulfill our constituent commitments and seek to create positive impacts through interactions with customers, communities, and fellow employees, always relying on our Operating Values as the foundation for our existence. Safety WC's company culture is a major contributor to our success—and safety is a key component of that culture: it's our#1 Operating Value. At WC, we believe safety is not a department. Rather, safety is the responsibility of each and every employee; it is engrained in our culture 24/7. In fact, we have the best safety record in the solid waste industry.. The safety of our employees, customers, and communities comes before anything else, period! It is WC's policy to conduct all operations in a safe and healthful manner. The safety and health of every employee is a fundamental consideration in every business decision, and all reasonable precautions will be taken to protect employees from injury and illness. We obsessively strive for zero incidents and to prevent the occurrence of all work-related injuries, illnesses, and property losses. It is our philosophy that, by tirelessly striving to eliminate unsafe conditions and actions, we will achieve this goal. All applicable safety regulations, codes, and accepted work practices will be trained upon and followed. Each employee will be informed of any hazards associated with his or her job and trained in safe work procedures, the use of personal protective equipment, and other means intended to provide required protection. Training is conducted upon hire of every new employee, prior to an employee being placed in a new position, prior to conducting different work from that to which they are accustomed, and monthly on required topics and as needed. WC's safety program includes accident and injury improvement, safety meetings, safety committee meetings, driver/operator management, reporting and safety assessments, route and work observations, spill response, regulatory training including lock-out/tag-out training, fire prevention training, medical and first aid training, heat and cold stress, accident prevention, defensive driving SMITH system training, PPE training, blood-borne pathogen training, etc. Response to RFP for Hauling Contract—Mason County 4 WASTE CONNECTIONS Connect with the Future- In addition, all prospective WC employees are subject to pre-employment, nine-panel drug testing, which includes screening for pain medications. Today, these drugs are widely abused and are not detected in the current U.S. Department of Transportation five-panel testing program. Throughout employment, all personnel in safety-sensitive positions are subject to Waste Connections' nine-panel random drug testing program. Additionally, U.S. Department of Transportation (DOT)-regulated employees are subject to the DOT's random drug testing program. The WC Team Vice President of Rainier Division - Matt O'Connell During the course of the contract, Matt O'Connell will offer support to District Manager, Tom Rupert, to satisfy expectations for services under the contract. Matt will.offer his expertise as a resource and act as a sounding board for the District Manager to help ensure that the County's goals are met for solid waste and recycling operations. Background: Matt has worked in the solid waste industry since 1991;when he started as a yard boy at Vancouver Sanitary Service (now Waste Connections of Vancouver) in Washington. He progressed to driving all types of solid waste equipment and was promoted into management as a Route Supervisor for Waste Management of Oregon, Inc. in 1998. As Operations Manager at WC in Fife,Washington, Matt oversaw the successful rollout for the commingled recycling services in 2004, involving nearly 72,000 customers. He went on to become Site Manager and in January 2012— Division Vice President for all Alaska sites. Matt is happy to have moved back to his native Washington as the Division Vice President in charge of all WC's Northern Washington locations. As DVP, he serves as a link between the various districts, providing access to capital resources and managing contracts throughout Northern Washington. District Manager of Mason County Garbage Co. Inc. -Tom Rupert Tom will ensure that the team has the financial, staffing, and equipment resources needed to support the customers in the County. Tom will work directly with the Site Manager to ensure the District and County's goals for customer service, efficient and safe collection, and recycling goals are achieved. Background: Tom has 19 years of experience in solid waste contract management, including collection and disposal of garbage and collection, processing, and marketing of recyclables. Tom started in the industry in accounting with Allied Waste in the South King County Markets. He moved into operations as an Operations Supervisor in 2006 and was promoted to Operations Manager in 2007. In 2009 he became a Site Manager in Centralia overseeing the Lewis County Market and started to oversee the Grays Harbor Market in 2011. Tom is currently responsible for the administration of 17 city contracts in Grays, Mason, and Lewis Counties. Site Manager of Mason County Garbage Co. Inc.—Chad White Chad White will provide guidance for the entire team at Mason County Garbage. Chad will keep the District Manager, Tom Rupert, informed on the status of all hauling operations, drivers, safety issues, equipment needs and any other issues that need to be reported. He will manage safety and compliance programs, staffing, route planning, budgeting, and customer service. Additionally he will Response to RFP for Hauling Contract—Mason County 5 WASTE CONNECTIONS Connect with the Future- provide coaching, general instruction, and safety instructions to insure the County's goals are met for the solid waste and recycling operations. Background: Chad has worked for Mason County Garbage since June 2003, when he was hired as a residential rear load driver. After about a year he,moved into the commercial rear load route. After a little over four years in that route he moved into a residential automated recycle route. Chad operated this route for about two years and then took on the responsibility of Route Supervisor. He performed this role for about a year before he was promoted to Operations Supervisor which includes dispatching for all routes, managing routes and scheduling, working with office staff and maintenance staff, and being responsible for safety meetings and managing the Drive Cam program. Chad was promoted to Site Manager in August 2018. Relevant Experience Our team has a strong background in municipal solid waste and recycling services on similar contracts in Western Washington as outlined above. In addition, Mason County Garbage has provided the services requested in this RFP under contract for Mason County since 2002. Each Waste Connections site operates as part of a larger team. The Rainier Division, which Mason County Garbage is part of, is able to share resources in experience, knowledge and operational assistance to be able to provide the best service. Schedule Availability Mason County Garbage currently provides the transfer station box and recycle box hauling services to the County as described in this RFP. This includes regularly scheduled and on-call hauls. Any changes to the current haul schedule will be mutually agreed upon between the County and WC. Costs of Providing Services Price is per haul except the Weekend On-Call rate which is per hour. Hauls are round trip. Recycle Transfer Station Boxes Boxes Monthly Rent per Box $100.00 $150.00 Shelton Transfer Station $100.19 $48.50 Belfair Transfer Station $197.34 $244.55 Hoods port Transfer Station $127.47 $185.65 Union Transfer Station $108.39 $166.56 Weekend on Call Rate—Per Hour $165.00 $225.00 Commodity Values Should the actual monthly combined proceeds of the value of the commodities sold by the contractor exceed a positive value of over five hundred dollars, the proceeds in excess of five hundred dollars shall be paid by the Contractor to the County. Response to RFP for Hauling Contract—Mason County 6 WASTE CONNECTIONS Connect with the Future- Should the actual monthly combined proceeds of the value of the commodities collected and sold by the contractor fall below negative three thousand dollars the pricing above can be negotiated in good faith by both parties. Compatibility with Existing Facilities Mason County Garbage is currently performing the services outlined in this RFP. All of the equipment we use in carrying out these services is compatible with the County's facilities. 'Outliner of Intended Data Reporting Procedures Working in conjunction with the county we would develop Excel formatted monthly and annual reports..These reports would be: • Monthly and Annual Reports for the monthly tonnage totals for each commodity hauled for each site including number of hauls per site. • Descriptions of how and where the material is being marketed for each commodity. • Monthly revenues or expenses paid for each of the commodities. Conclusion It has been our pleasure to provide this service to the county for the last 18 years and we appreciate the opportunity to respond to this RFP. Waste Connections' commitment to excellence will ensure that recyclable material is properly handled and drop stations will remain clean and presentable to the public. Mason County Garbage has proven to provide superior service and would love to continue our successful partnership with the County. Response to RFP for Hauling Contract—Mason County 7 WASTE CONNECTIONS Connect with the Future- References Mark Cox Grays Harbor County Director of Utilities and Community Development PO Box 511 Montesano, WA 98563 360-249-4222 Greg Gachowsky Lewis County Solid Waste Manager 1411 South Tower Ave Centralia, WA 98531 360-740-1451 Karen Weiss Financial and Asset Management Division Manager Interim Solid Waste Division Manager Thurston County Public Works 9605 Tilley Road S. Ste. C Olympia, WA 98512 360-701-5733 Response to RFP for Hauling Contract—Mason County $