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Home My WebLink About2020-89 - Res. Waiving Public Bidding Approving Procurement of 2018 Ford F550 Bucket Truck RESOLUTION NO. )=-�a A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SPECIAL MARKET CONDITION PROCURMENT OF 2018 FORD F550 84CA 6.71- DIESEL BUCKET TRUCK FROM NELSON TRUCK EQUIPMENT COMPANY, INC. WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures based on special market conditions and sole source findings for qualifying purchases; and WHEREAS, the Board of County Commissioners approved the purchase of a bucket truck in the 2020 budget; and WHEREAS, the County Purchasing Policy requires a resolution to waive bidding requirements over $25,000. WHEREAS, the identified equipment fits the specific needs of the County and is available at a very favorable price that may be sold before the County could complete a formal bidding process; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive.bidding requirements for the purchase of equipment where "special market conditions" exist for procurement of the equipment. To the extent any bidding requirements apply to the purchase of the equipment, in light of findings of fact set forth herein, the Board finds that special market conditions under RCW 39.04.280(b) exist and that all bidding requirements (if any) are hereby waived for the purchase of the specified bucket truck. Section 2. Special market conditions include: a) The 2018 Ford F550 84CA 6.71- Diesel Bucket Truck is being offered at a very favorable price to Mason County. b) The Bucket Truck may be sold by the provider before the County could complete a formal bid process. c) The equipment is needed for a specific purpose and is suitable to the unique needs of the Public Works Department. No other equipment has been found at the price that meets the needs and budget at this time. Section 3. The purchase of(1) 2018 Ford F550 84CA 6.7L Diesel Bucket Truck in the amount of $102,000 from Nelson Truck Equipment Company, Inc. is hereby approved. ADOPTED this-�J�—day ofM\MMW6020 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smit Cler of the Board Sharon Trask, Chair APPROVED AS TO FORM: 4ndy Neat r' , Vice Chair T Whitehea ��''� Kevin Shutty,Prnissioner �_ STATE Pyo c ° MASON COUNTY o "so'' = SOLE SOURCE JUSTIFICATION FORM r Ny q Date: October 19,2020 >aeea>, Department:Public Works Department Contact:Mike Collins,Ext.452 Recommended Vendor: Nelson Truck Equipment Company,Inc. Address:6309 NE Columbia Drive Phone:503.572.7103 Cost Estimate: $102,493.68 Describe the item requested and its function:2018 Ford F550 Bucket Truck Recommended Vendor: VERSALIFT Address:3770 Brooklake Road NE Phone:971.940.8924 Cost Estimate:$107,518 Describe the item requested and its function:2019 Ford F550 Bucket Truck 1. Check the reasons for the sole source request: ❑ Sole Source:No other items are known to exist which performs the same function ❑ Special Design:Item is of specific design to fit in with an existing installation ❑ Consultant:Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary:Item is held under exclusive title,trademark or copyright ❑ Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ® Special Market Value:The vendors are the holder of a 2018 and 2019 Ford F550 bucket truck that represents a good value and fits specific needs of the department. 3. Is this product available from other sources? ®Yes ❑ No 4. What necessary features does the vendor provide which are not available from other vendors? A very favorable price for the trucks that saves the county approx.$36 000 compared to newer models. 5. Can your requirements be modified so that competitive products or services may be used? ® Yes ❑ No If yes,please explain modifications and potential costs: Buying new would cost the county approximately $120 000/each It would be in the county's best financial interest to take advantage of these immediate purchasing opportunities and acquire the 2018 and 2019 bucket truck. 6. How does the recommended vendor's prices or,fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined.Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements.Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other,please explain:The County looked for other new bucket trucks that were available. The County could not find any others available at the same pricing. My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County.I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place.Neither has my personal familiarity W}th particular brands,types of equipment,materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. Elected Official or Director Signature for Approval: 1.J Date: �� J QUOTATION Nelson Truck Equipment Co Inc REVISED NO. 9/24/2020 6309 NE Columbia Drive Portland,OR 97218 PLEASE INDICATE ABOVE NUMBER WHEN ORDERING 503 572 7103 Quote To Date Mason Co Public Works 912412020 100 W Public Works Drive Contact Person John Seelke Shelton,WA 98584 Salesman John Seelke Attention:Jeremy Seymour CHASSIS INFO: 12018 FORD F550 84CA 6.7L DIESEL 4X2 PTO Provision STOCK/RTR Estimated Shipping Date F.O.B. Terms 3% 15 DAYS/NET 30 DAYS FOR AERIAL LIFT SALES ONLY. UNITS ON CHASSIS, Available Immediately Portland, Oregon location DUE ON PICKUP ID# Qty Item ID IDescription Unit Price Ext Price DURALIFT DTAX39FP 44 FT WORKING HEIGHT, 28FT SIDE REACH 350 LB Bucket Capacity,-2 To 81 Degrees Articulating Boom Travel,-25 To 78 degrees Main Boom Travel 1 1 D80114 DTAX-39FP CATEGORY D AERIAL LIFT 2 1 D60227 DC. BACKUP, HIGH SPEED PUMP 3 1 D60254 MAIN BOOM INSERT 4 1 D60267 ARTICULATING BOOM INSERT 5 1 D60212 CONTINUOUS ROTATION STD POWER STOW AT BASKET 6 1 D60360 4 AXIS NON HREC JOYSTICK 7 1 D60277 DOUBLE LOCKOUT STD 180° BASKET ROTATOR 8 1 D60492 24"X 30"WALKIN ALUMINUM BASKET BASKET DOOR:OPEN LEFT,HINGE LEFT STD 43" PEDESTAL 9 1 D60214 TOOL CIRCUIT AT BASKET 10 1 D60314 FISH PLATE MNTG KIT DTA35 11 1 D60351 SEVERE DUTY LEVEL RIDE TORSION BAR; REAR 12 1 D60292 TIMBREN LOAD BOOSTERS, FRONT 13 1 D60311 30"X 94"TAILSHELF, STEEL WALKUP 14 1 D60349 FRAME EXT. CLASS 5/6 FOR HITCH 15 1 D5495 2" COMBO PINTLE/BALL HITCH, RECEIVER STYLE 16 1 D4783 HITCH, PIN 17 1 D5237 7 PIN SPADE TRAILER PLUG 18 1 D60348 BODY AND MOUNTING HARDWARE KIT 19 1 D60224 PTO & PUMP, CLASS 5 20 2 D5340 WHEEL CHOCK WITH HANDLE 21 1 D5374 BACKUP ALARM 22 2 D5372 LED DOME STROBE LIGHT 23 2 D60407 SINGLE POST FOR LED STROBE 24 1 D1188 GRAB HANDLES-SMALL CHROME 25 1 503-2019 ALUMINUM POOL HANDLE 26 1 501-2147 ASSEMBLY; 10" BELTING STEP 27 1 D5478 INCLINOMETER 28 1 D60345 MUD FLAPS W/MOUNTING BRACKETS FOR UTILITY 29 1 D4620 5 LB FIRE EXT. W MOUNTING BRKT 30 1 D4618 TRIANGLE REFLECTOR KIT 31 1 501-0032-KHS KNAPHEIDE- BASE 132" BODY Knapheide Utility Body Model 6131 D54 131.25"Overall Length 94"Width 54" Floor Width 40"Side Compartment Height 20"Side Compartment Depth 24" Floor Height Street Side Compartments 1 V=34 1/4"W x 40" H 2V=21"W x 40" H H=52 3/4" L X 18 1/2" H 3V=23 1/4" L X 40" H Curb Side Compartments 1 V=34 1/4"W x 40" H 2V=21"W x 40" H H=52 3/4" L X 18 1/2" H 3V=23 1/4" L X 40" H Standard Shelving (2)Adjustable Shelves 1 st and 2nd Verticle (1) Bolt-In Divider Shelf Curbside Horizontal (1)Adjustable Divider Shelf Rear Verticle (28) Shelf Dividers Tailboard channels at rear of bed Interior and Exterior Knap White Aerial Lift Understructure 32 1 D60481 TAILSHELF LIGHTS WITH HARNESS 33 1 2018 FORD F550 84CA 6.71- DIESEL VIN#1FDUF5GT6JEC28386 Current Mileadge ;12,074 ....................... .... _ .:: Warranties-1 year on DURALIFT PRODUCT KNAPHEIDE SERVICE BODY-5 YEARS AGAINST RUST OUT CHASSIS-AS IMPLIED BY FORD GRAND TOTAL $102,000.00 WASHINGTON STATE WHOLESALER'S FEE $493.68 GRAND TOTAL PLUS WHOLESALER'S FEE $102,493.68 Note WA State Tax not lneluded OPTIONS D60412 24"x24"x42" FIBERGLASS BASKET W/STEP $522.00 BASKET STEP: LEFT ALL ORDERS SUBJECT TO APPROVAL BY THE HOME OFFICE. The prices and terms on this quotation are subject to verbal or other agreements unless approved in writing by the Home Office of the Seller. All quotations and agreements are contingent upon strikes,fires,availability of materials,and other causes beyond our control.Typographical and stenographic errors are subject to correction. The Purchaser assumes liability for patent and copyright infringement when goods are made to the Purchasers specifications. When the quotation specifies material to be fumished by the Purchaser,the material must be of suitable quality to facilitate efficient production. Any conditions not specifically stated herein shall be goverened by established trade customs. Terms inconsistant with those stated herein which may appear on the Purchaser's formal order will not be binding on the Seller. If chassis info is not complete additional charges&options will be required. Freight: All Freight charges are estimates given at the time of the quotation. Dur-A-Lift does not assume liabiity for the cost of freight at the time of shipment. We are pleased to submit the above quotation for your consideration. Should you place an order,be assured it will receive our prompt attention. This quotation is subject to the conditions below. Payment terms quoted are subject to change based on the Dealers account status at the time of the order. VERSALIFT NW QUOTATION 3770 Brooklake Road NE Salem, OR. 97303 <<VERSALIFT S-21483ME-1 971.940.8924 � A 7'JME MANUFACTURING COMPANY Customer: Mason County Public Works Date: 08-20-2020 Attn:Jeremy Seymour Fleet Supervisor ieremys(a)co.mason.wa.us 360-427-9670 ext. 387 We are pleased to quote the VERSALIFT SST-40-EIH, an insulated, end mounted 40 ft. telescopic articulating aerial platform lift,45 ft.working height including the following standard and optional features: ■ Standard platform capacity of 350 lbs. (158.7 kg). ■ VERSALIFT TruGuardTm dielectric isolating system with right hand single stick control. All control handles are isolated and tested per ANSI 92.2. The high resistive dielectric system is protected from direct environmental and job related contamination. TruGuardTM technology incorporates the use of full hydraulic controls with durable metal handles and linkages. ■ 1800 hydraulic platform rotator. ■ Full pressure turret mounted lower controls including override. ■ Engine start/stop system with controls at platform and lower controls. ■ Continuous unrestricted rotation including three pass collector ring. ■ Three gpm (11.4 Ipm) open center hydraulic system. ■ Chassis insulating system (lower boom insert) including fiberglass compensation link providing 12 inches(0.30 m) insulation gap. ■ Fiberglass inner boom and patented ELECTROGARD providing 42 in. (1.07 m) insulation gap fully retracted meeting ANSI A92.2 requirements for Category C, 46 KV and below. ■ Hydraulic tool power at bucket. Quick disconnect couplers not included. ■ ELECTROGARD and inner boom finished with white urethane paint over white gel coat. ■ Integral hydraulic oil reservoir with dual sight gauges and 15 gal. (56.8 1) capacity. ■ End mounted closed 24 in. x 30 in. x 42 in. (0.61 m x 0.76 m x 1.07 m)fiberglass platform with one step, liner and cover. ■ Master/slave hydraulic leveling with upper control to tilt for clean-out and rescue. Leveling control at lower controls. ■ Non-lube bearings used at all pivot points. ■ Multi-link hose carrier system through booms. ■ Boom cradle and ratchet type tie down strap. ■ Two speed throttle control. ■ 12-volt DC backup pump providing power to all boom functions. ■ Mounting hardware for chassis/cab installation. ■ Full body harness and lanyard. ■ Painted standard white urethane. ■ Two operator's manuals and two service manuals. ■ ANSI A92.2 data plate. SST-40-EIH Date: 03-17-2020 VERSALIFT.COM Page 1 of 3 Quote#: S-21483 ■ Cab and chassis to the following specifications: ■ 2019 Ford F-550 4x4 cab and chassis with a CA of 84" ■ GVWR: 19,500 lbs. payload plus upgrade package. ■ 6.71-4V OHV Power Stroke V8 turbo diesel engine ■ TorgShift 6-speed automatic transmission ■ Snow plow prep package including dual alternators (Total 332-Amps) ■ 4.88 limited slip axle. ■ Air conditioning. ■ Engine block heater ■ 225/70Rx19.5G BSW traction tires. ■ Radio: AM/FM stereo includes 4 speakers. ■ HD vinyl 40/20/40 slit bench seat ■ Trailer brake controller ■ Operator Commanded Regeneration (OCR) ■ Rear view camera and prep kit ■ Painted Oxford White. ■ 132" long x 40" high x 94"wide steel service body including the following: ■ 24"tread plate tail shelf. ■ Cable access step at rear and side access. ■ Two (2) chrome grab handles at side access and two (2) pool type grab handles for rear tail shelf. ■ Stainless steel automotive rotary door latches with chain stops on all doors. ■ LED lighting package installed in tail shelf with additional cutouts for strobe lights ■ Master door lock hook and loop system on each door with two (2) spring loaded door handles. Excludes 1st vertical curbside. ■ Wheel chock storage on curbside: ■ Street side Compartmentation: ■ 1st Vertical: Two (2) adjustable shelves with dividers. ■ 2nd Vertical: One (1) adjustable shelf with dividers. ■ Horizontal: Open. ■ Rear Vertical: Two (2) adjustable shelves with dividers. ■ Hot stick shelf with rear access door. ■ Curbside Compartments: ■ 1st Vertical: Two (2) adjustable shelves with dividers ■ 2"d Vertical: Grip strut access steps to bed area with removable composite side gate. • Horizontal: Open. ■ Rear Vertical: Five (5)fixed material hooks (1-3-1) ■ Installation to include the following: ■ Install VERSALIFT SST-40-EIH, mounting hardware, PTO and pump. ■ Install rear torsion bar and ballast ■ Install and paint service body and accessories. ■ Install combination pintle hitch with 2" ball, D rings and 7 prong trailer connector ■ Install two (2) amber strobe lights in tail shelf and two (2) strobes lights in front grill ■ Install mud flaps, back up alarm and park brake interlock system. ■ Furnish fire extinguisher, 3-piece triangle reflector kit and wheel chocks. ■ Test ride completed unit for 1 hour. ■ Test and certify per ANSI A92.2 SST-40-EIH Date: 03-17-2020 VERSALIFT.COM Page 2 of 3 Quote#: S-21483 Total net price for VERSALIFT SST-40-EIH, body and installation: $ 63,426.00 Total net price for cab and chassis: $ 44,092.00 Complete total net price: $ 107,518.00 Terms: Payment due upon delivery. MSO will be released after payment is made in full. Shipment: Above price includes delivery to Mason County Public Works Validity: This unit is complete and ready for immediate delivery. Ready to go units are sold on a first come basis. Above final price does not include and taxes title or document fees. Thank you for this opportunity, Mike Eastman Regional Sales Manager Cell: 971.940.8924 Email: mikeeastman(cD-versalift.com SIGNATURE: DATE: PURCHASE ORDER: QUANTITY: SST-40-EIH Date: 03-17-2020 VERSALIFT.COM Page 3 of 3 Quote#: S-21483