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HomeMy WebLinkAbout06/04/2015 Mason County Civil Service Commission Special Meeting Agenda Building I — Commission Chambers 411 N. 5h Street, Shelton, WA 98584 June 4, 2015 5:00 p.m. Call Meeting to Order: Chair Danielle Skeeters Lindsey called the meeting to order at 5:00 p.m. Roll Call: Commissioners Danielle Skeeters Lindsey, Chair, Brian Kelly, Chief Examiner Dawn T widdy, Chief Shepherd, Chief Finance Of Theresia Ehrich, Undersheriff Jim Barrett, Meghan Andrews, and Cheryl Williams. Business: A. Approval of inutes® Commissioner Kelly/Skeeters Lindsey moved and seconded approval of April 16, 2015 regular meeting inutes® Motion carried with all in favor. B. Chief Examiner Update a. Chief Twiddy informed the Commissioners that five applications were received for the open Civil Service Commissioner position. b. Chief Twiddy stated there were sixteen applicants that successfully passed the testing process to establish the Community Service Officer Eligibility List. The top three names have been certified and sent to the Sheriff s Office. c. Chief Twiddy reviewed the open Civil Service positions and recent corrections officers that have been hired. C. Sheriffs Office Update a. Undersheriff Barrett stated that one of the deputys may be leaving so there may be an additional deputy position open in the near future. b. Chief Shepherd stated that Carrissa Krumplos requested her name be removed from the Records Specialist Eligibility List. She is in the process of accepting a corrections officer position. c. Undersheriff Barrett discussed changing the Corrections Officer title to Corrections Deputy. This will align the staff with the proper name reflecting that they are a limited commissioned deputy. d. Undersheriff Barrett requested consideration to reclassify one vacant Community Service Officer position to a Financial Assistant position. He acknowledged that this would also need to be coordinated and approved by the Board of County Commissioners, During the If special accommodations are needed,please contact the Human Resources office, 427-9670, Ext. 422. accreditation process that was just completed it was noted that the personnel files would need to be handled differently than they are currently being done. It is essential to maintain the accreditation component by keeping separate personnel, medical and training files. This new position would be required to set up the new filing system, maintain and audit them and to ensure that training files and requirements are being met. The job description would need a sentence added to it that includes language such as; Prepares, tracks, documents files and audits personnel, medical and training records. The funding for the CS® position is slightly lower than the pay for the Financial Assistant position. There is money in the budget for it but it doesn't account for the additional pay needed, which will need to be approved by the Board of County Commissioners. Commissioner Kelly/Skeeters Lindsey moved to approve reclassification of one vacant Community Support Officer position to a Financial Assistant position® Motion carried with all in favor® Meeting adjourned at 5:25 p.m. Approved July 16, 2015 w-k 6�iellc §keeter's-Lindsey Brian KeID/ can Byrd Chair Commissioner Commissioner A : Dawn Twiddy, Chief Examinel) If special accommodations are needed, please contact the Human Resources office, 427-9670, Ext, 422,