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HomeMy WebLinkAbout07/21/2016 Mason County Civil Service Commission Building 1 — Commission Chambers 411 N. 51h Street, Shelton, WA 98584 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Mason County Civil Service Commission will hold a public hearing in the County Commission Chambers at Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, on Thursday, July 21,2016, at 5:00 p.m. SAID HEARING will be to consider a revision to the Civil Service Rules, changing Civil Service Rules 6.9 and 6.10 to reflect additional 10 (ten)percent preference points applied to a passing examination for reserve deputies, Mason County Sheriff s Office employees, Mason County residents and a 5 (five)percent promotional preference points for military employees who were called to active military service from employment with Mason County. If questions prior to the hearing,please contact the Chief Examiner at (360) 427-8422. All interested citizens are invited to attend to speak for or against the proposal. DATED this 17t" day of June, 2016. MASON COUNTY CIVIL SERVICE COMMISSION Dawn Twiddy, Chief Examiner If special accommodations are needed,please contact the Human Resources office, 427-9670, Ext. 422. 6. EXAMINATIONS 6.1 Examinations: All examinations shall be impartial and shall relate to those matters that will fairly test the capacity and fitness of candidates to efficiently perform the duties of the position to be filled. Examinations may include written, oral, physical fitness, and performance tests, or any combination of these. Tests may take into consideration such factors as education, experience, aptitude, knowledge, physical fitness, or any other qualifications or attributes that, in the judgment of the commission or chief examiner, enter into the determination of the relative fitness of applicants. The results of personality tests, if given, may be considered as part of the scoring of any oral examination. 6.2 Identity of Examinees Concealed: The chief examiner may require that the identity of all persons taking a competitive test be concealed by use of an identification number for all or specific parts of the examination process until all scores are established. 6.3 Rating Examinations: Final examination scores shall be expressed on, or converted to, a scale of one hundred (100) for maximum possible attainment with the required passing score set by the commission or the chief examiner. 6.4 Minimum Score on each Section: The commission or chief examiner may set a minimum score for any part, parts, or phase of entry-level examinations. Any candidate who fails to attain such minimum score shall be considered to have failed the entire examination. 6.5 Number of Applicants: The commission or chief examiner may limit eligibility in subsequent exam parts to those examinees scoring highest on a preliminary ranking exam or series of tests; provided, however, the number of examinees is established before the application deadline. 6.6 Review of Examinations: If the commission or chief examiner determines that the nature of an examination would allow review, a candidate may review the examination and the examination answer key. Such review must be requested and made within ten (10) calendar days after the examination. The review shall be made in the presence of the chief examiner, and the candidate may not take notes. A. After such review, if a candidate wishes to challenge any answer, a written challenge shall be submitted to the commission. Such challenge must be made within the ten (10) day review period. All such challenges shall be considered by the commission. If the commission determines such challenge is valid, the examination answer key shall be revised accordingly. The original examination answer key, together with any changes, shall be used in scoring all examination papers. B. No eligibility list shall be established until the commission issues its determination. 6.7 Notification of Results: Each applicant taking an examination shall be given written and/or electronic notification of the results thereof, and if successful, of the total earned rating and relative position on the eligibility list. 6.8 Error in Scoring: An error in scoring or rating, if called to the attention of the chief examiner within the ten (10) day review period, shall be corrected. Corrections shall not impact any appointments made prior to the corrections. 6.9 Credit Applied to a Passing Examination: These credits may not be combined. A. Veterans Scoring Criteria: Veterans, as defined in RCW 41.04.005, who obtain a passing score on an examination for original appointment, shall receive credit in accordance with Chapter 41.04 RCW. To receive such credit, a Department of Defense Certification Number DD 214 must be presented prior to or on the day of examination. In addition, applicants must certify that they have not previously obtained employment using such veteran's preference. B. Service Credit for Reserve Deputies: Applicants who are current reserve deputies for the Mason County Sheriff's Office and who obtain a passing score on an examination for original appointment, shall receive an additional 10 (ten) percent preference points. C. Service Credit for Employees of the Mason County Sheriff's Office: Applicants, who are current employees in good standing and off probation within the Mason County Sheriff's Office, shall receive an additional 10 (ten) percent preference points. D. Credit for Mason County Residents: Applicants who have a physical address in Mason County and who obtain a passing score on an examination for original appointment shall receive an additional 10 (ten) percent preference points. 6.10 Promotional Examinations: Vacancies may be filled through promotional examination. When the commission determines that there will be a promotional examination, the commission shall: A. Establish, in addition to other eligibility requirements, the required minimum period of service in the lower classification or classifications, which shall not be less than one year; B. Approve the examination plan for each promotional examination process, which shall include the date of a single examination, or each date of a multiphase examination process; C. Set the minimum score required to advance in each phase of a multi-phased examination process if a minimum score will be required; D. Set the maximum number of applicants that may advance at the completion of each phase of a multiphased examination process. 1. When two or more applicants achieve the same minimum score and occupy the lowest rank of applicants approved to advance from the preliminary ranking examination, then all applicants with that minimum score advance to the next phase of the examination process even if the resulting number of applicants to advance will exceed the maximum set in accordance with Section 6.10. 2. A preliminary ranking examination may be waived by the chief examiner when the number of applications received at the deadline for filing applications is equal to or less than the number approved to advance from a preliminary ranking examination. E. Veteran's Scoring Criteria: Veteran's as defined by RCW 41.04.005 who were called to active military service from employment with Mason County shall be awarded 5 (five) percent added to promotional examinations until the first promotion only (RCW 41.04.10(3)). 6.11 Qualified as Eligible for Promotion: Applicants that successfully complete an assessment center examination or other type of final examination phase and are determined to be qualified as eligible for promotion will be ranked on the appropriate promotional eligibility list. 6.12 Time Interval: Any person who unsuccessfully competes in an examination for a particular class or is removed from an eligibility list under Rule 7.3 or 7.4 E shall not be eligible to compete in another examination for the same class within six (6) months of the establishment of the eligibility list resulting from the first examination unless otherwise authorized by the commission. 6.13 Postponement and Cancellation: Any examination may be postponed or cancelled at the discretion of the commission or chief examiner. In either case, each applicant shall be notified of the postponement or cancellation.