HomeMy WebLinkAbout2020/06/23 - Regular Packet June 23.1
Pursuant to Proclamation by the Governor 20-28.5, in-person attendance to Commission
meetings is temporarily prohibited.
Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept
public comment via email — Mdrewry@co.mason.wa.us; or mail to Commissioners Office,
411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to
listen to the Commission meeting via your telephone, please provide your telephone
number to the Commissioners' office no later than 4 p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
June 23, 2020
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 News Release: Lewis-Mason-Thurston Area Agency on Aging Advisory Council
5. Open Forum for Citizen Input
In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We
will accept public comment via email — Mdrewry@co.mason.wa.us; or mail to
Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext.
419. We will revisit this suspension on a weekly basis.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15
a.m.
7. Approval of Minutes — June 1, 2020 Briefing Minutes
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval of a contract between Mason County Public Health and Olympic
Health and Recovery Services.
8.2 Approval of the 2019 Oath of Inventory pursuant to RCW 36.32.210 and
Mason County Code Chapter 3.56.
8.3 Approval to set a public hearing on Tuesday, July 14, 2020 at 9:15 a.m. to
consider the 2019 Open Space application for Baidha Dominique Wallace
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 06/22/20 12:07 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
June 23, 2020 — PAGE 2
8.4 Approval to increase the amount previously granted under the CARES Act to
continue funding of an additional contracted custodian staff member to
preform precautionary cleaning to Mason County buildings.
8.5 Approval of a resolution extending the Local Declaration of Mason county as
a disaster area for an additional 90 days.
8.6 Approval of Public Assistance Grant #D20-2053 for Presidential Disaster
Declaration 4539-DR-WA (Winter Storm 2020).
8.7 Approval of a contract for Professional Services between Mason County and
Creative Solutions Counseling, effective July 1, 2020 —June 30, 2021.
8.8 Approval to appoint Pam Volz to the Lodging Tax Advisory Committee in a
Spender Position replacing Stephanie Rowland for a term ending May 31,
2021.
8.9 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8073006-8073163 $ 301,036.60
Direct Deposit Fund Warrant # $
Salary Clearing Fund Warrant # $
8.10 Approval of contract K2293-202025 between Mason County Public Health and
Cascade Pacific Action Alliance for Mason County's Medicaid Transformation
Project.
8.11 Approval to authorize the Deputy Director/U&W Manager to purchase and
enter into contract with Granich Engineered Products, Inc. for one new
pump, including well cleanout and pump installation for the Belfair Water
Reclamation Facility, Lift Station No. 1.
8.12 Approval to authorize the Deputy Director/U&W Manager to purchase new
pumps and electrical system upgrades for Rustlewood Lift Station 3 and enter
into a contract with Aqua Tech to complete the project.
8.13 Approval of the Mason County Commissioner's 2021 and 2022 Preliminary
Budget Guidelines.
8.14 Approval to suspend certain limitations in County code Chapter 2.88 Meetings
of Board of County Commissioners regarding Commissioner participation in
commissioner meetings via conference call or video conference and
requirement that two commissioners be physically present. This suspension is
in effect until July 31, 2020.
8.15 Approval of a Memorandum of Understanding between Mason County, The
Mason County Sheriff's Office, The City of Shelton, The Shelton Police
Department, Mason County Prosecutor's Office, Mason county Public
Defender's Office and Olympia Health and Recovery Services for the Law
Enforcement Assisted Diversion (LEAD)program.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the
COVID-19 outbreak we will accept public comment via email — Mdrewry@co.mason.wa.us;
or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-
9670 ext. 419
11. Board's Reports and Calendar
12. Adjournment
J:\AGENDAS\2020\2020-06-23 REG.doc
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: June 23, 2020 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in Marijuana and Liquor
license due to expire.
4.1.2 Polly Hankin, Jennifer & Don Devan, Jeanne Rehwaldt, Shelly Spalding, Linda
Amar, Barbara Hoonan, Leslie Peterson, Jeannine Daggett, Darrell Barker,
Gene Biddinger sent in letters re: Home Rule Charter.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State � C j�" Em1�-D
Liquor and Cannabis Board
PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600
www.liq.wa.gov Fax #: (360) 753-2710 V 2020
June 06, 2020 Mason County
Commissioners
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) .
1 ) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) .
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20200930
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 . FAITH IN ACTION WEST SOUND THE HUB CENTER FOR SENIORS 421337 SENIOR CENTER
III NE OLD BELFAIR HWY
BELFAIR WA 98528 9634
2 AJS WINE, LLC STOTTLE WINERY 409435 DOMESTIC WINERY < 250,000 ADDL LOG
24180 HIGHWAY 101
HOODSPORT WA 98548 0000
3 ELDON STORE LLC ELDON STORE 352141 GROCERY STORE - BEER/WINE
36870 N HWY 101
LILLIWAUP WA 98555 0000
4 . BALTHIS & BARCOM, A PARTNERSHI MATLOCK GENERAL STORE 351017 GROCERY STORE - BEER/WINE
JAMES BALTHIS, LAURIE BALTHIS, W 17490 SHELTON MATLOCK RD
RANDEL BARCOM, BETTY BARCOM MATLOCK WA 98560 0000
5 SQUAXIN ISLAND TRIBE SQUAXIN MJ TRIBAL COMPACT-NATIVE SUN GROWN 420279 TRIBAL COMPACT
90 W ST HWY 108 MEDICAL MARIJUANA ENDORSEMENT
SHELTON WA 98584 0000
CC:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
Liquor and Cannabis Board REUgE
P 0 BOX 43098
www.liq.wa.gov Fax #: (360) 753-2710 J UN 12 2020
Mason County
June 06, 2020
Commissioners
Dear Local Authority:
RE: Marijuana License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of marijuana licensed premises in your jurisdiction whose marijuana licenses will expire in abount 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) .
1 ) Objection to License Renewal
To object to a marijuana license rnewal:
This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division.
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based.
o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (c) .
Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date (WAG 314-55-165) . If you need additional time you must request that in writing. Please be aware, however,
that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections.
Your request for extension will be granted or denied in writing. If the objection is received within thirty days of
the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint
and possible license revocation may be pursued by the enforcement division.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the marijuana license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b) )
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their marijuana license. If the licensee makes
timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the
at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in
support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial
order &DnoOhei0gatH6!rrdviivio?ffbe Board members have final authority to renew the marijuana license and will enter a final
5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a) )
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20201130
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 BOK CHOY LLC NORTH BAY MARIJUANA 413407 MARIJUANA RETAILER
211 E NORTH BAY RD MEDICAL MARIJUANA ENDORSEMENT
ALLYN WA 98524 0000
2 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED li 3 416868 MARIJUANA PROCESSOR
860 NE OLD BELFAIR HWY
BELFAIR WA 98528 0000
3 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED lit 415797 MARIJUANA PROCESSOR
860 NE OLD BELFAIR HWY
BELFAIR WA 98528 0000
4 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED BRANDS 412132 NON-RETAIL PRIVILEGES
860 NE OLD BELFAIR HWY MARIJUANA PROCESSOR
BELFAIR WA 98528 0000
5 . BRAND MANAGEMENT, INC BRAND MANAGEMENT, INC 428483 MARIJUANA PROCESSOR
160 WESTFIELD CT STE A
SHELTON WA 98584 0000
6 BALL, JEANNE GNARLEY DOG FARM 429749 MARIJUANA PRODUCER TIER 3
160 WEST WESTFIELD COURT STE E MARIJUANA PROCESSOR
SHELTON WA 98584 0000
7 RESINATE, LLC RESINATE 427455 MARIJUANA PRODUCER TIER 2
141 WESTFIELD CT LOT 3
SHELTON WA 98584 4604
8 JJE AG, LLC PINNACLE NW 422257 NON-RETAIL PRIVILEGES
500 E EXPORT RD MARIJUANA PROCESSOR
SHELTON WA 98584 4900
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20201130
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
9 . BROWNE, NICHOLAS RYAN HIGHWATER FARMS 412223 NON-RETAIL PRIVILEGES
2400 W SKOKOMISH VALLEY RD MARIJUANA PROCESSOR
SHELTON WA 98584 7402
10 . AGROPACK, LLC JUICER EXTRACTIONS 412741 NON-RETAIL PRIVILEGES
391 E EXPORT RD MARIJUANA PROCESSOR
SHELTON WA 98584 8559
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Fw: Home Rule Charter
Melissa Drewry
Tue 6/16/2020 9:04 AM
TaGinger Kenyon <G Kenyon @co.masonma.us>;
From: Polly Hankin <polhankin@gmail.com>
Sent:Tuesday,June 16, 2020 7:53 AM
To: Melissa Drewry
Subject: Home Rule Charter
Good Morning Ms. Drewry,
Please forward this message to our county commissioners. Thank You.
Dear County Commissioners,
The League of Women Voters of Mason County supports placing Home Rule Charter and
the election of Freeholders on the November ballot. An important role of local government
is to represent its constituents. With wider representation, home rule affords the
opportunity to hear diverse points of view, allows citizens an equal chance to be part of the
decision-making process, holds elected officials accountable through the system of
initiative and referendum, and creates a shared responsibility for positive community
outcomes.
Sincerely, Polly Hankin
50 E Mandy Lane, Harstine Island
https://owa.co.mason.wa.us/owa/ 6/16/2020
Cc:CMMRS Neatherlin, Shutty, Trask
Mail - GKenyon@co.mason.wa.us Clerk
Fw: Home Rule Charter Which Can Be Adopted by a Vote of the
People
Melissa Drewry
Tue 6/16/2020 9:05 AM
TaGinger Kenyon <GKenyon@co.mason.wa.us>;
please add this one as well.
Thank you
From:Jennifer and Don <DONJENN9@msn.com>
Sent:Tuesday,June 16, 2020 9:02 AM
To: Melissa Drewry
Cc:Jennifer and Don
Subject: Home Rule Charter Which Can Be Adopted by a Vote of the People
Dear County Commissioners,
The League of Women Voters of Mason County supports placing Home Rule Charter and
the election of Freeholders on the November ballot. An important role of local
government is to represent its constituents. With wider representation, home rule affords
the opportunity to hear diverse points of view, allows citizens an equal chance to be part of
the decision-making process, holds elected officials accountable through the system of
initiative and referendum, and creates a shared responsibility for positive community
outcomes.
Thank you.
Don and Jennifer Devan
131 E. Vine Maple Lane
Union, WA 98592
(360) 898 0175
Sent from Mail for Windows 10
https:Howa.co.mason.wa.us/owa/ 6/16/2020
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Fw: Home Rule
Melissa Drewry
Tue 6/16/2020 9:03 AM
ro:Ginger Kenyon<GKenyon@co.masonma.us>;
From:R.Jeanne Rehwaldt<rjrehwaldt@gmail.com>
Sent:Monday,June 15,2020 9:17 PM
To:Melissa Drewry
Subject:Home Rule
Dear County Commissioners,
The League of Women Voters of Mason County supports placing Home Rule Charter and the election of Freeholders on the November ballot.An
important role of local government is to represent its constituents.With wider representation,home rule affords the opportunity to hear diverse
points of view,allows citizens an equal chance to be part of the decision-making process,holds elected officials accountable through the system of
initiative and referendum,and creates a shared responsibility for positive community outcomes.
I am in support of placing this Charter on the ballot.Let the voters have a chance to decide if they want a stronger voice in the decision making
process where we live,work,and play.
Sincerely,
Jeanne Rehwaldt
Get Outlook for iOS
https://owa.co.mason.wa.us/owa/ 6/16/2020
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Fw: Home Rule Charter
Melissa Drewry
Tue 6/16/2020 9:33 AM
TaGinger Kenyon <GKenyon@co.mason.wa.us>;
From: Melissa Drewry
Sent:Tuesday,June 16, 2020 9:04 AM
To: Ginger Kenyon
Subject: Fw: Home Rule Charter
From: Barbara Hoonan <barbarahoonan@gmail.com>
Sent:Tuesday,June 16, 2020 6:56 AM
To: Melissa Drewry
Subject: Home Rule Charter
Dear Mason County Commissioners,
As a citizen residing in Mason County, I support the Home Rule Charter. I believe registered voters
should be able to cast their votes on this issue at the ballot this November.
I am writing to voice support for Home Rule Charter, and feel it would enhance our
democratic process.
Sincerely,
Barbara Hoonan
PO Box 245
Union, Wa 98592
https:Howa.co.mason.wa.us/owa/ 6/16/2020
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
From:Melissa Drewry
Sent:Tuesday,June 16,2020 9:04 AM
To:Ginger Kenyon
Subject:Fw:Home Rule Charter
From:Linda Amar<lindaramar@gmail.com>
Sent:Tuesday,June 16,2020 7:09 AM
To:Melissa Drewry
Subject:Home Rule Charter
Dear County Commissioners,
The League of Women Voters of Mason County supports placing Home Rule Charter and the election of Freeholders on the
November ballot.
An important role of local government is to represent its constituents.With wider representation,home rule affords the
opportunity to hear diverse points of view,allows citizens an equal chance to be part of the decision-making process,holds
elected officials accountable through the system of initiative and referendum,and creates a shared responsibility for positive
community outcomes.
Linda R.Amar
8381 W Shelton Matlock Rd
Shelton,WA 98584
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Fw:
Melissa Drewry
Tue 6/16/2020 9:03 AM
TO:Ginger Kenyon <G Kenyon @co.mason.wa.us>;
From: Shelley Spalding<saschar44@gmail.com>
Sent: Monday,June 15, 2020 7:43 PM
To: Melissa Drewry
Subject:
Dear County Commissioners,
I support the League of Women Voters of Mason County's efforts for placing Home Rule
Charter and the election of Freeholders on the November ballot. An important role of
local government is to represent its constituents. With wider representation, home rule
affords the opportunity to hear diverse points of view, allows citizens an equal chance
to be part of the decision-making process, holds elected officials accountable through
the system of initiative and referendum, and creates a shared responsibility for positive
community outcomes.
Shelley Spalding
Mason County resident
There is something infinitely healing in the repeated refrains of nature—the
assurance that dawn comes after night, and spring after winter." ---
Rachel Carson
https:Howa.co.mason.wa.us/owa/ 6/16/2020
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
please add to correspondence
Melissa Drewry
Tue 6/16/2020 10:18 AM
TaGinger Kenyon <GKenyon@co.mason.wa.us>;
From: Leslie Peterson <tlpleslie@yahoo.com>
Sent:Tuesday,June 16, 2020 10:15 AM
To: Melissa Drewry<MDrewry@co.mason.wa.us>
Subject: Home rule charter
Mason County Commissioners,
During this time of uncertainties, I encourage you to not complicate matters by
adding the Home Rule Charter, an important issue, to the November ballot. I don't
believe we would be able to give this issue the attention it deserves with the Social
Distancing requirements and other issues that we as citizens are concerned about.
Thank you,
Leslie Peterson
1380 E Island Lake Dr.
Shelton
https:Howa.co.mason.wa.us/owa/ 6/16/2020
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
June 16, 2020
Jeannine Daggett
PO Box 2208
Shelton, WA, 98584
0eanninedaggett@gmail.com
Dear Commissioners of Mason County, WA
Thank you for your service.
I'm writing in support of changing the format of our current 3-person county
government to that of the more expansive and diverse representative Home Rule
format.
It is my opinion that having a wider representation of the people in our home
county is advantageous because more perspectives in problem-solving and
envisioning are better than three. It would give voice to citizens that currently
have no or little say in matters.
In order to make the change, this home rule format needs to be put on the
November 2020 ballot. Please mark me down boldly for supporting this effort.
Thank you again for your service.
Sincerely,
Rev. Jeannine A Daggett
RECEIVED
JUN 10 t02.0
Mason County
Commissioners
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
FW: I want home rule.
Melissa Drewry
Wed 6/17/2020 8:41 AM
TaGinger Kenyon <G Kenyon @co.mason.wa.us>;
From: Darrell Barker<darrellbarker@msn.com>
Sent:Tuesday,June 16, 2020 6:03 PM
To: Melissa Drewry<MDrewry@co.mason.wa.us>
Subject: I want home rule.
Please place it on the Nov Ballot .
Darrell Barker
5501 E Agate Rd
Shelton, Wa 98584
360 463 7934
https:Howa.co.mason.wa.us/owa/ 6/17/2020
Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
FW: Home Rule Charter
Melissa Drewry
Wed 6/17/2020 8:41 AM
TaGinger Kenyon <GKenyon@co.mason.wa.us>;
From:Gene Biddinger<biddinger.gene2@gmail.com>
Sent:Tuesday,June 16, 2020 8:58 PM
To: Melissa Drewry<MDrewry@co.mason.wa.us>
Subject: Home Rule Charter
I have been studying the Home Rule Charter, and I believe it presents a way to represent the views of the people
of Mason County. I would like it to appear on the ballot so the voters of Mason County will be able to express
their opinions.
Eileen Perfrement
135 E Mooreview Lane E
Shelton, WA 98584
htt17s://owa.co.mason.wa.us/owa/ 6/17/2020
NEWS RELEASE
June 23, 2020
MASON COUNTY COMMISSIONERS
411 NORTH 5TH ST
SHELTON, WA 98584
(360) 427-9670 EXT. 419
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL,
THE SUN
RE: Lewis-Mason-Thurston Area Agency on Aging Advisory Council
Mason County is seeking applicants to fill one position on the Lewis-Mason-Thurston
Area Agency on Aging Advisory Council.
This Lewis-Mason-Thurston Area Agency on Aging is a local governmental agency that
provides home and community services for seniors and adults with disabilities to help
them remain living in their own homes. The advisory council makes recommendations
to the governing board and staff.
Members serve a two-year term and meet the first Wednesday of the month at the Area
Agency on Aging office at 2404 Heritage Court SW Suite A in Olympia from
approximately 9:30 a.m. to 12:00 p.m. Members are not paid, however automobile
mileage is covered. The website address is www.LMTAAA.org.
We invite interested persons to apply for this commission by completing an advisory
board form that can be downloaded from our website - www.co.mason.wa.us (forms and
brochures tab, click on Commissioners' department) or by calling the Commissioners'
office at 427-9670 ext. 419 or 275-4467 ext. 419.
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask Randy Neatherlin Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of June 1,2020
Monday, June 1,2020
9:00 A.M. Support Services—Frank Pinter
Commissioners Trask,Shutty and Neatherlin were in attendance.
• Director Evaluations will be scheduled on June 29.
• The Commissioners agreed to hold their regular June meetings. There will be no 51 Tuesday
meeting. Briefings along with regular business meetings will continue to be live streamed.
• Jenn presented the 2021 Budget Instructions. The Auditor has moved up the due dates. The call
for 2021 budgets will be July 1;due to Auditor by August 3 and the Auditor will present to the
Commissioners on September 1. There was discussion of revenue impacts to the budget. The
Commissioners requested 2021 revenue projections prior to July 1.
• Grant Management Zoom Training tuition is$595 and will be shared county-wide. It is scheduled
on June 4-5 from 8:30 a.m.to 3:30 p.m.each day.
• Review of various purchases for the Coronavirus Relief Funds/CARES Act Funds. Items include
purchasing laptops and temporary staff to prep the laptops;NEOGOV software and ExecuTime
software.Discussion of changing existing desk tops to laptops which accommodates teleworking.
Included in the request is additional VPN licenses,off site backup storage and an additional
server. The Commissioners stressed the importance of being ready for teleworking. The request
will be placed on the June 9 agenda. The Commissioners asked staff if NEOGOV and ExecuTime
can be paid with CARES act funding for a multi-year contract. These will be brought back next
Monday.
The Commissioners asked that if ExecuTime software is purchased,it be used county-wide and
they want to make sure there is buy-in from all offices.
• Frank provided the status of Emergency Medical Services Advisory Council. The EMS Council is
pursuing a 501 C3 status and will no longer be a county advisory board and they are asking a
Commissioner to sit on the Council. The next step is to adopt a resolution eliminating this
Council. Frank will check with legal regarding the request for a Commissioner to sit on the EMS
Council and what legal exposure that creates.
• AFSCME contract is ratified and will be placed on the agenda.
• The General Services ULP is in abeyance and the union members will vote on the contract as
presented in December 2019.
• Frank presented the reclass request for Kelly Frazier who has taken on the management of the
Current Expense motor pool. Cmmr.Neatherlin asked this be delayed to June 8.
• Permission was granted for the Senior Class to use the Building 10 parking lot as a gathering place
for a vehicle parade.
9:45 A.M. Community Services—Dave Windom
Commissioners Trask,Shutty and Neatherlin were in attendance.
• Request to extend the contract with Community Lifeline through June 30,2020 and this will be
placed on the June 2 agenda.
• Request to install sprinkler system to meet Fire Code for the Community Lifeline Shelter and will
increase the bed capacity from 35 to 55 beds and be able to operate year-round. Request to being
forward a contract.
• Todd Parker noted there is additional funding available from Commerce for emergency shelters.
The comment period ends June 4. Cmmr. Shutty asked staff to bring forward information on what
organizations would be eligible
• Dave Windom reviewed COVID Phase 3 guidelines. He is working on a MOU with DOH. The
application for Phase 3 will be coming out soon. Cmmr.Neatherlin is concerned with camping
opening up in Mason County and attracting out-of-county visitors. Dave will bring forward what
is eligible in Phase 3 along with Dr. Stein's recommendations next Monday,June 8. The target
date to go to Phase 3 is June 19.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Trask,Shutty and Neatherlin were in attendance.
Board of Mason County Commissioners'Briefing Meeting Minutes
June 1,2020
• Richard presented an application for Robert Edwards for Solid Waste Advisory Committee.
• Request to adopt a resolution setting a public hearing with the Hearings Examiner for Road
Vacation#400 was approved. Cmmr.Neatherlin expressed concern that if approved,there is no
purchase price of the property. He believes the property has value.
• Request to set a public hearing consider several franchise agreement applications for water
systems.
• Loretta presented a reorganization chart for Public Works. Two positions eliminated within the
Road Operations/ER&R division and replaced with one position;eliminate one position within the
Road Operations/ER&R and creating one new position;one additional engineering position is
proposed in the Engineering and Construction section. Some duties will be reassigned. In
addition,the proposal is to suspend the filling of 4.3 FTE that are vacant. Cmmr.Trask expressed
concern with the Confidential Administrator position. It was agreed to move the reorganization
request forward with exception of the Confidential Administrator position that may be considered
as a re-class.
• Utilities request to purchase grinder pumps for the North Bay and Belfair Sewer systems was
approved.
• Review of Salt Shed bids and the cost is now estimated at$460K and it was approved to move
forward.
• Road closures for culvert replacement projects on Deegan Road and Shelton Valley Road will be
brought forward.
• Hoodsport drop box is on-line.
• Staff is drafting a letter regarding solid waste flow control and will meet with legal.
The Commissioners took a 10 minute break.
11:00 A.M. Treasurer/Auditor—Lisa Frazier/Paddy McGuire
Commissioners Trask,Shutty and Neatherlin were in attendance.
• Auditor's office has been approved for two Election Security grants in the amount of$169,510
that has to be spent by December 31,2020 and a$136,674 grant that has to be sent by December
20,2024. The request is to open an imprest account so it is a separate interest-bearing account.
• Auditor McGuire requested permission to purchase scheduling/queuing system for use by the
Assessor/Auditor/Treasurer to manage the public for social distancing. They have a quote from
QLess for$13,500 startup costs and a$250 monthly service fee per office in Building 1 and$500
per office outside of this building. Auditor McGuire believes other county offices could also use
the service. A kiosk will be set up in the lobby. The intent is to use CARES Act funding for the
startup costs and at least the first-year service fees. There was discussion of including other
offices and Cmmr.Neatherlin would like to try and negotiate a lower price if more offices are
included. It was agreed to place the proposal,as presented,on the June 8 agenda and Auditor
McGuire will check with the company on pricing. Auditor McGuire has checked with three other
companies for similar software and only this company submitted a proposal and he stated his
office will be responsible for any public records requests.
10:45 A.M. Assessor—Patti McLean
Commissioners Trask,Shutty and Neatherlin were in attendance.
• Request to promote IdaMae Jensen from Senior Appraiser to Sales Analyst. The Assessor's
budget can absorb the 2020 additional cost. After review,the Commissioners asked the Assessor
to use the reclass process.
11:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Trask,Shutty and Neatherlin met in executive session for approximately 15
minutes with Tim Whitehead for a potential litigation matter.
Board of Mason County Commissioners'Briefing Meeting Minutes
June 1,2020
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask Randy Neatherlin Kevin Shutty
Chair Commissioner Commissioner
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Lydia Buchheit Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services-Public Health EXT: _404_
COMMISSION MEETING DATE: 06/23/2020 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 06/15/2020
BRIEFING PRESENTED BY: Lydia Buchheit
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Professional services contract with Olympic Health and Recovery Services (OHRS)
BACKGROUND:
OHRS will be responsible for providing direct services to clients during the life of the
Health Care Authority (HCA) contract K4511 in partnership with Public Health while
implementing the Law Enforcement Assisted Diversion program (LEAD) in Mason
County. Direct client services will include peer services, case management, SLID
assessments, recovery support coordination etc.
BUDGET IMPACTS:
All funds are provided, as pass through, by contract K4511 with HCA.
RECOMMENDED ACTION:
Approve professional services contract with OHRS
ATTACHMENT(S):
OHRS Professional services contract
L•\Community Services- Public Health\PH_06.16.20_C.Agenda OHRS-LEAD subcontract.doc
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT #
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Olympic Health and Recovery Services (OHRS) , hereinafter referred to as
"CONTRACTOR."
Contracted Entity Olympic Health and Recovery Services
Address 612 Woodland Square Loop SE
City, State, Zip Code Lacey, WA 98503
Phone 360-763-5828
Primary Contact Name, Title Joe Avalos
Primary Contact Phone & E- 360-819-3305
mail .oe.avalos tmbho.or
Contractor Fiscal Contact Tara Smith
Contractor Fiscal Phone & 360-763-5809
Email tara.smith@tmbho.org
Washington State UBI# 603-569-721
Federal EIN 47-5326968
Total Award/Contract Value $407,000
Contract Term Duration June 9, 2020-June 30, 2021
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Lydiab -co.mason.wa.us 360-427-9670 ext 404
Phone
County Fiscal Contact Casey Bingham, Fiscal Manager
County Fiscal Email & Phone Case b co.mason.wa.us 360-427-9670 ext. 562
PURPOSE
The purpose of this contract/grant is to assist the COUNTY in the delivery of a pilot project for Law
Enforcement Assisted Diversion which shall adhere to Law Enforcement Assist Diversion core principles
with funding from the Health Care Authority contract K4511 with Mason County Community Services.
COUNTY and CONTRACTOR, as defined above, acknowledge and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following other
documents incorporated by reference: RFP Application, instructions and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Olympic Health and Recovery Services
Agency Name
Authorized Signature Date Sharon Trask, Chair Date
Joe Avalos, Administrator APPROVED AS TO FORM:
Tim Whitehead, Chief DPA Date
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 1
Special Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following document
requirements and must be received within 30 days of contract award starting date for the
CONTRACTOR to submit an invoice and receive funding.
1. CONTRACT REQUIREMENTS to receive funding:
a. Certificate of Insurance (see requirements Exhibit B)
Funding Source: Health Care Authority Contract K4511 with Mason County Community-Services:
General State Funds & Substance Abuse Block Grant
General Terms and Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY all services and any materials as set forth as identified in
Exhibit A SCOPE OF SERVICES, Housing RFP Application, instructions and disclosures during the
CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise
provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at
the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties
hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual
consent of the parties-, provided, however, that the CONTRACT is in writing and signed by both parties.
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period
of up to one year, and for a total of no longer than three years.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder, and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit
C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation
pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or
privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a
separate place of business, serves clients other than COUNTY, will report all income and expense
accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of
Washington Department of Revenue for payment of all sales and use and Business and Occupation
taxes collected by the State of Washington. CONTRACTOR will be responsible for and will pay all taxes
related to the receipt of payments from the COUNTY.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Payment:
COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to the
terms provided in EXHIBIT B, provided that CONTRACTOR performs the services and submits all
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 2
reporting to a satisfactory level. Monthly expenditures will be reported using the template provided.
Payment is on the assumption that State and local funds are available to the COUNTY for disbursement
to the CONTRACTOR and have been expended and program requirements met, or earlier in the event
of non-compliance. If State or local funds are not available to the COUNTY, the COUNTY reserves the
right to amend the payment terms and the amount of the maximum contract total. The term of this
CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not to incur any expenses on
the program using COUNTY funding prior to the effective date. The CONTRACT end date is June 30,
2021, or earlier in the event of non-compliance.
Payment Information:
CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing
the COUNTY with all information necessary to correctly issue such payments. If CONTRACTOR fails to
provide such information in response to the COUNTY'S written request, then the COUNTY may withhold
payments to CONTRACTOR until CONTRACTOR provides such information.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will follow
the Budget Amendment Process for quarterly expense transfers within a budget category (i.e.
operations, administration, facilities support). Budget transfers will not be made unless approved by the
COUNTY. Late requests will not be accepted.
Duplicate Payment:
The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any other
party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. If
it is determined that CONTRACTOR has received duplicate payment, the CONTRACTOR must pay
back the COUNTY for these expenses.
Recordkeeping:
COTNRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and
expenditures of contract funds. These records, as well as supporting documentation, will be archived by
the CONTRACTOR'S office for at least six (6) years after the end of the contract. CONTRACTOR
agrees to make such books, records, and supporting documentation available to the COUNTY for
inspection when requested.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in
"Exhibit C BUDGET." Where Exhibit "C" requires payments by the COUNTY, payment shall be based
upon written claims supported, unless otherwise provided in Exhibit "C," by documentation of units of
work performed and amounts earned, including, where appropriate, the actual number of days worked
each month, total number of hours for the month, and the total dollar payment requested, to comply with
municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "C" or approved in writing in advance by the official executing this
CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer").
COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the
CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt
of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in
accordance with COUNTY's customary procedures.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in Exhibit A- on or before the dates indicated therein. The COUNTY reserves the
right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 3
reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the
program.
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development (HUD) and the Department of Commerce may
require additional reporting of programs and continuums of care directly or indirectly related to the
funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness, Housing
Inventory Report, Annual Performance Report, Point in Time Count and System Performance Measures.
CONTRACTOR agrees to participate in these evaluation efforts, meet individual benchmarks that
contribute to the system and will fulfill the data collection and reporting requirements specified at the time
of the request. It will be the obligation of the COUNTY representatives, CONTRACTOR and other
contractors to provide protections and assurances regarding the confidentiality of data, samples of work
(in any media format) and/or interview comments provided by participants. COTNRACTOR also agrees
to provide the COUNTY with the results of any independent or self-directed evaluation or research
undertaken in respect to the funded program.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the
times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts
otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or
otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling
CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to
the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10)
days after it determines to withhold amounts otherwise due. A determination of the Administrative
Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to
cure any alleged failure to perform shall be deemed conclusive, except to the extent that the
CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of
this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer
which has become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any
amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set
off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the
event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages
shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR
will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the
applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary
estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax
obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR
hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the
CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by
law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and
Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to
which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 4
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-
contractor by COUNTY now or in the future.
Intellectual Property:
COTNRACTOR shall retain all copyrights and other intellectual property rights to written work produced
because of this award, including but not limited to, work product listed in SCOPE OF SERVICES.
CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty-free license to
access, reproduce, publish, copy, or otherwise use such written work. Program materials may be
reproduced (but not morphed, amended, revised, or redesigned) by any other party, on a worldwide,
non-exclusive basis and without fee in connection with their own educational or program purposes, but
may not be used in connection with sales or distribution for profit. The owner must approve any use of
project materials not specifically permitted under this provision, in advance and in writing. As
appropriate, all materials shall contain an attribution of ownership.
Third-Party Rights:
CONTRACTOR warrants that written work product(s) produced under the terms of this CONTRACT will
not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived from the
intellectual property of any third party, without the COUNTY'S prior written consent.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an
assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in
the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work
elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive
any further payments under the CONTRACT until all work called for has been fully performed. Any extra
cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or
coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage sustained, or
which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the
notice of termination had been issued pursuant to the Termination for Public Convenience paragraph
hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole
discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is
terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual
work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not
constitute breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including
State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph,
the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A
Scope-of-Services and Exhibit B Compensation.
Disputes:
Professional Services Contract Olympic Health and Recovery Services June/2020 Page S
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that
such matters may be settled, or other appropriate action promptly taken. For objections that are not
made in the manner specified and within the time limits stated, the records, orders, rulings, instructions,
and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable,
or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the
happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice
of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to
the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the
reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR
shall keep full and complete daily records of the work performed, labor and material used, and all costs
and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of
time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim
arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written
statement of each element of cost or other compensation requested and of all elements of additional
time required, and copies of any supporting documents evidencing the amount or the extension of time
claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute
or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise,
including issues of specific performance, shall be determined by arbitration in Shelton, Washington,
under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as
modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days
of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue
about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The
arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific
performance), or any other remedy available from a judge, including expenses, costs and attorney fees
to the prevailing party and pre-award interest, but shall not have the power to award punitive damages.
The decision of the arbitrator shall be final and binding and an order confirming the award or judgment
upon the award may be entered in any court having jurisdiction. The parties agree that the decision of
the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or
pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the
arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not
delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with
arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within
six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is
commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in
nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand
for arbitration issued under this Agreement are not subject to arbitration.
Change in Personnel
The success of the approved program is largely contingent on the approved staffing identified in the
proposal application and/or related to the final award amount and related services. Should there be any
material change in job description, level of authority, or employment status of program staffing (or
projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY requires
that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and includes a
staffing plan to minimize any disruption in services. CONTRACTOR will provide weekly updates after
the written notice and plan until the staffing change is resolved.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 6
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not
limited to those pertaining to payment of wages and working conditions, in accordance with RCW
39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act;
and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as
determined by regulations promulgated by the Federal Secretary of Labor and/or the State of
Washington.
Equipment Purchase, Maintenance, and Ownership
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract
funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will be
used only for the program funded. The CONTRACTOR agrees to establish and maintain transaction
documents (purchase requisitions, packing slips, invoices, receipts) and maintenance records of
equipment purchased with Contract funds. The CONTRACTOR shall be responsible for any loss or
damage to property of the COUNTY that results from the negligence of the contractor or that results from
the failure on the part of the contractor to maintain and administer that property in accordance with
sound management practices. In the case of Early Termination, the CONTRACTOR agrees that all such
equipment will be returned to the COUNTY unless otherwise agreed upon in writing by the
CONTRACTOR and the COUNTY.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting
approved, CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any
applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the
subcontractor during the contract term to assure fiscal conditions and performance metrics are met.
COUNTY will be included on any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any
of its employees involved in the performance of this CONTRACT shall have or develop an interest in the
subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then
CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be
made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not
COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or
potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the
conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for
termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for
all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all
laws prohibiting discrimination against any employee or applicant for employment on the grounds of
race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or
veteran status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall
take affirmative action to insure that applicants are employed, and treated during employment, without
regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation,
disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 7
action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of
pay or other forms of compensation benefits, selection for training including apprenticeship, and
participation in recreational and educational activities. In all solicitations or advertisements for employees
placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing
provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw
materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex,
age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any
service or benefits under this CONTRACT; or subject an individual or business to segregation or
separate treatment in any manner related to his/her/its receipt any service or services or other benefits
provided under this CONTRACT; or deny an individual or business an opportunity to participate in any
program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to
require another person or corporation to refrain from submitting a proposal to or performing work or
providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly
or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or
from performing work or providing supplies to COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY; to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense
and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of
all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT,
except upon the prior written consent of COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this program
by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's
Office. Such review may occur with or without notice and may include, but is not limited to, on-site
inspection by COUNTY agents or employees, inspection of all records or other materials which
COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with
or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under this CONTRACT for
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 8
six (6) years after CONTRACT termination, and shall make them available for such review, within Mason
County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative
Officer in advance of any inspections, audits, or program review by any individual, agency, or
governmental unit whose purpose is to review the services provided within the terms of this
CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed
in "Exhibit B-Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to
CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full
compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,
agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised
Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the
obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim
brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the
parties to this CONTRACT.
Contractor Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding
upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph.
Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to
COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of
this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or
warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of
any property (including the loss of use resulting there from) which 1) are caused in whole or in part by
any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers
or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or
indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are
based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of
COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance
where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This
indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State
Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act,
disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any
immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a
material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's
compensation, and have been mutually negotiated by the parties.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 9
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in
the defense of any claim, damages, losses or expenses and such participation shall not constitute a
waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S
indemnity obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent
allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis
equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the
State of Washington, political subdivisions of the State of Washington and Mason County.
CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for
licensing, certification and operation of facilities and programs, and accreditation and licensing of
individuals.
Conflict of Interest
Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY may,
in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after due
notice and examination by the COUNTY that there is a violation of the Ethics in Public Service Act,
Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed
pursuant to the contract.
Unilateral Contract Changes
The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering
errors or other minor grammar or punctuation error without the need to amend the agreement. The
CONTRACTOR shall be notified when any correction take place and will be provided with a corrected
copy of the contract.
Contract Monitoring and Program Review
CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review
CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own
expense, to conduct an independent financial and/or programmatic audit of the expenditures related to
this contract.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community
Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the
Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including
COUNTY's right to receive and act on all reports and documents, and any auditing performed by the
COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Lydia Buchheit, Community and Family Health & Human Services Manager
Mason County Community Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: LydiaB@co.mason.wa.us
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 10
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(cD-co.mason.wa.us
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service
of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this
CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax,
hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and
binding upon either party, shall be in writing and signed by both of the parties.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of
Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed
by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances
is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given
effect without the invalid term, condition or application. To this end, the terms and conditions of this
CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or
deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist
upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein
conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any
such, or any other covenants or contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Special Conditions
C. General Terms & Conditions
D. Exhibit B Insurance Requirements
E. Exhibits A, C
F. Exhibit D-HCA Professional Services Contract#K4511 LEAD Pilot Site Development
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto,
represents the entire CONTRACT between the parties and supersedes any prior oral statements,
discussions or understandings between the parties.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 11
EXHIBIT A
SCOPE OF SERVICE
Program: Mason County Law Enforcement Assisted Diversion (LEAD) Program
Program Description:
Olympic Health and Recovery services will operate as the Behavioral Health Agency for Mason County's
Law Enforcement Assisted Diversion (LEAD) pilot program coordinated by Mason County Community
Services-Public Health Division (MCPH).
The program will divert willing individuals known to commit offenses related to behavioral health
conditions including Substance Use Disorder, to social service providers in lieu of jail booking and
prosecution, and will coordinate filed cases with individual intervention plans formulated by LEAD case
managers in consultation with program participants. Services to which participants are connected may
include, but are not limited to, case management, housing, medical care, mental health care, treatment
for alcohol or substance use disorders, nutritional counseling and treatment, psychological counseling,
employment, employment training and education, civil legal services, and system navigation.
Program Expectations:
• Coordinate with MCPH to Implement a LEAD pilot program that adheres to the Core Principles of
LEAD and HCA contract (Exhibit D)
• Provide Outreach Coordinator; Clinical Supervisor and Case Manager positions to implement the
program and fulfill HCA contract requirements
• Collect and report data and progress reports to MCPH monthly per LEAD requirements
• Ensure the LEAD program has referred and admitted at least 50 individuals by June 30, 2021.
Performance/Reporting and Deliverables:
Provider will serve a minimum of 50 unique individuals per year per each case manager. Provider will
collect and report the LEAD required data to Mason County Public Health on an agreed upon format,
forms and schedule.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 12
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability"
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional
insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits
shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general
aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket
contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no
less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and
hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single
limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within
thirty (30) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else
involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply
with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR
pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must
specifically allow the named insured to waive subrogation prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional requirements by
COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY,
consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional
insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20
10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete,
certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY
shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to
obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY
or any additional insured, in this or in any other regard.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 13
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by
CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in
relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR,
which may include reduction or elimination of the self-insured retention, substitution of other coverage, or
other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents
face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or
not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective
until COUNTY executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements. Should any
coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability
that exceed the required limits or coverage that is broader than as outlined above, those higher limits and
broader coverage shall be deemed to apply for the benefit of any person or organization included as an
additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs
and Sections of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they include any
limiting endorsement that has not been first submitted to COUNTY and approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the
extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by
insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits
the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to
cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other
than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any
subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this
agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any
cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and
types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such
change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and
CONTRACTOR may renegotiate CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other requirements or as
waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for
purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be
all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or
liability by such notice but has the right(but not the duty) to monitor the handling of any such claim or claims if
they are likely to involve COUNTY.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 14
EXHIBIT C
BUDGET
Submit monthly invoice request electronically to Stacey Ells at staceye(a-co.mason.wa.us and cc Abe
Gardner agardner(cDco.mason.wa.us
Olympic Health and
Recovery Services
Budget Details TBD
Maximum Contract Total 537,000
Payment:
Funding will be disbursed upon submitting the program reports and expenditure invoice according to the
vendor payment schedule of the County Assessor's Office.
Invoices are paid providing the CONTRACTOR performs the services, all expenses are allowable, and
submits all reporting to a satisfactory level. COUNTY will reimburse CONTRACTOR for actual
expenditures incurred each month. Payment is considered timely when paid within thirty days from the
date the invoice was approved.
Professional Services Contract Olympic Health and Recovery Services June/2020 Page 15
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
COMMISSION MEETING DATE: June 23, 2020 Agenda Item #
Commissioner staff to com lete
BRIEFING DATE: May 4, 2020
BRIEFING PRESENTED BY: Diane Zoren
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of the 2019 Oath of Inventory pursuant to RCW 36.32.210 and
Mason County Code Chapter 3.56
Background: The Oath of Inventory includes equipment that cost $5,000 or more and
other capital assets.
RECOMMENDED ACTION:
Approval of the 2019 Oath of Inventory pursuant to RCW 36.32.210 and Mason
County Code Chapter 3.56
Attachment: Oath of Inventory
6/12/2020
MASON COUNTY
OATH OF INVENTORY
AS OF DECEMBER 31, 2019
As required by RCW 36.32.210, and in compliance with Chapter 3.56 of the
Mason County Code, we, the Commissioners of Mason County, do solemnly
swear that this is the full and complete inventory, to the best of our knowledge,
of all capitalized machinery and equipment and capital assets for
Mason County as of December 31, 2019.
Supporting documentation for this inventory is on file in the Mason County
Support Services Department and Public Works Department.
Current Expense & Sheriff Special Funds $ 2,507,394.27
Information Technology Fund (#500) $ 284,113.00
Reserve for Tech Fund (#119) $ 547,306.34
County Road $ 293,045.99
Public Health Fund $ 60,950.72
Equipment Rental & Revolving Fund $ 15,643,884.03
Total Machinery and Equipment $19,336,694.35
Capital Assets:
Land $ 8,563,446.87
Other Improvements - Land $ 8,375,537.35
Buildings with Improvements $ 29,405,318.60
Public Works Road Land $ 4,367,246.13
Roads $ 181,327,150.21
Bridges $ 13,556,055.59
LandFill/Transfer Stations (#402) $ 2,168,131.98
North Bay/Case Inlet Sewer Utility (#403) $ 23,115,991.93
Rustlewood Sewer & Water (#411) $ 3,021,449.40
Beard's Cove Water (#412) $ 398,026.86
Belfair WW & Water Reclamation (#413) $ 42,261,491.58
See attachment A
J:\Capital Assets\2019 Equipment Lists\2019 Oath and Attach A with capital assets.xls 1 of 2
2019 Oath of Inventory
Subscribed and sworn this 23rd day of June, 2020
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Chair
Kevin Shutty, Commissioner
Randy Neatherlin, Commissioner
Attachment A
Inventory Balance
Department/Fund As of 12/31/2019
Auditor Recording & Elections $ 188,187.81
Facilities & Grounds 52,326.39
Clerk 82,240.34
Central Operations 7,604.18
District Court 7,702.67
Emergency Management 56,971.00
Juvenile Facility 21,970.32
Parks 272,196.03
Prosecuting Attorney 16,411.74
Sheriff 1,670,560.78
Superior Court 34,386.51
Treasurer 96,836.50
Total Current Expense Fund, Sheriff
Special Funds $ 2,507,394.27
Information Technology Fund (#500) $284,113
Reserve for Tech Fund (#119) note: in 2020 Fund
119 merged with Fund 500 547,306.34
County Road Fund 293,045.99
Public Health Fund 60,950.72
ER&R Fund 15,643,884.03
Total Other Funds: $16,829,300.08
Total Machinery & Equipment
Inventory as of 12/31/19 $ 19,336,694.35
Capital Assets:
Land $ 8,563,446.87
Other Improvements - Land $ 8,375,537.35
Buildings with Improvements $ 29,405,318.60
Public Works Road Land $ 4,367,246.13
Roads $ 181,327,150.21
Bridges $ 13,556,055.59
Land Fill/Transfer Stations (#402) $ 2,168,131.98
North Bay/Case Inlet Sewer Utility (#403) $ 23,115,991.93
Rustlewood Sewer&Water (#411) $ 3,021,449.40
Beard's Cove Water (#412) $ 398,026.86
Belfair WW &Water Reclamation (#413)1 $ 42,261,491.58
t
t
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: June 23, 2020 Agenda Item # 8
Commissioner staff to complete)
BRIEFING DATE: March 16, 2020
BRIEFING PRESENTED BY: Assessor
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to set a public hearing on Tuesday, July 14, 2020 at 9:15 a.m. to
consider the 2019 Open Space application from Baidha Dominique Wallace.
Background:
The Open Space Taxation Act, enacted in 1970, allows property owners to have their
open space, farm and agricultural, and timberlands valued at their current use rather
than their highest and best use. RCW 84.34 governs this Act.
There is one application to consider for Current Use Open Space designation. This is a
5-acre parcel classified in designated forest land and the request is to transfer 4 acres
to Open Space. The Assessor recommends approval.
RECOMMENDED ACTION: Approval to set a public hearing on Tuesday, July 14,
2020 at 9:15 a.m. to consider the 2019 Open Space application from Baidha
Dominique Wallace.
Attachment: Application info
MASON COUNTY ASSESSOR
CURRENT203.9 APPLICATIONS
APPLICATION NUMBER: CUOS01-2019
Parcel Number:12oi8-76-00020
Applicant's Name: Baidha Dominique Wallace
Property Address:ioi E Mandy Lane, Shelton, WA
Discussion:This is a 5.00-acre parcel classified in designated forest land and they would like to transfer
4.00 acres to current use open space and remove 1.00 for a building site.
RECOMMENDATION
.................................................................................................................................................................................................................................................................................................................--..................
The Assessor recommends approve the 4.00 into current use open space.A removal has been
processed for the i.00 acre building site that will remain at market value due to the residence.
PHOTO ATTACHED
' Change of Designation
(Chapter 84.33 RCW)
File with County Assessor
F
pplicant's Name: 111�11i1,�L3r1!!1 C `, '
I LL(?. County:
Address: L I`1 LtI�L1 f Ltl�� Tax Code Area:
City, State, zip: Shy 4
Phone Number:
� 1
Land Subject To This Application: (legal description)
1 r Z 07
S't Ze i r; AC res y S. O
t - rcc- D ,
Parcel No. or Account No.: 1 ZL1 7fc— 000 20
Change in Designation
The land is currently designated as forest land under the provisions of Chapter 84.33 RCW and meets the definition
of one of the following and Uwe request reclassification as: (Check appropriate box.)
Open space land as provided under RCW 84.34.020(1). (Attach completed form REV 64 0021)
nr^—.•• •. -7 la.._„1 I,....J .'.1....1 'cr nnYlr o,l �n non/�\ /.1 s.,...I. l.,s...7f..._. ncT7,C! nn'1 i
LJ •ui ul uiru ualrCu�wi ur tuiiu u,i �ivriu�u uilu�r i��. n u-r.✓�,u_u�:.�• �1y�cu�,rt i,viii�ic�cuJvr r�r �u.,r 4 Liu:.-r vi'
64 0108)
❑ Timber land as provided under RCW 84.34.020(3), unless county has merged their timber land classification
into their designated forest land program. (attach completed form REV 64 0109 or 64 0111 and a timber
managementplan)
Affirmation
As owner(s)or contract purchaser(s) of the land described in this application, Uwe hereby indicate by my/our
signature that Uwe am aware of the potential tax liability involved when the land ceases to be classified under the
provisions of Chapter 84.34 RCW.
If this land is removed trom classification before ten years have elapsed, compensating tax may also be due for part of
the period it was designated as forest land. See reference to RCW 84.33.14-5 on page two.
Signature(s)of All Owner(s)or Contract Purchaser(s)
>Jdic \
Attachments:
CRREV 64 0021 ❑ REV 64 0108 ❑ REV 64 0111
❑ REV 64 0024 ❑ REV 64 0109
❑Timber Management Plan
Assessors Use Only
If the parcel(s)subject to this transfer document is considered contiguous, as defined in RCW 84.33.035(4), with
VUlel paicels having diffGiclii VVVllel slll�is, Vellly arll lemalilliig Lies igndtcU paicets Wllll lli llGI GILL VYY IICI JI IIl.1J a(C still'.
❑ Adjoining
❑ Being managed as part of a single operation
LJ Meeting the definition of•to-mily" as defined in RCW 84.34.020(6)(b)(ii) with the owner of an adjoining parcel
REV 64 0033e(w) (6/3/14)
See next page
RCW 84.33.145
(1) If no later than thirty days after removal of (2) Nothing in this section authorizes the continued
designation the owner applies for classification designation under this chapter or defers or reduces
under RCW 84.34.020(1),(2)or(3),then the the compensating tax imposed upon forest land
designated forest land shall not be considered not transferred to classification under subsection
removed from designation for purposes of (1)of this section which does not meet the
compensating tax under RCW 84.33.140 until the necessary definitions of forest land under RCW
application for current use classification under 84.33.035.Nothing in this section affects the
chapter 84.34 RCW is denied or the property is additional tar imposed under RCW 84,34.108.
removed from classification under RCW
84.34.108. Upon removal from classification (3) In a county with a population of more than six
under RCW 84.34.108,the amount of hundred thousand inhabitants or in a county with a
compensating tar due under chapter 84.33 ROW population of at least two hundred forty-five
shal I be equal to: thousand inhabitants that borders Puget Sound as
defined in RCW 90.71.010, no amount of
(a) The difference, if any, between the amount compensating tax is due under this section if the
of the assessed valuation on such land as removal from classification under RCW 84.34.108
forest land and the amount of the new results from a transfer of property described in
assessed valuation of such land when RCW 84.34.108(6).
removed from classification under RCW
84.34.108 multiplied by the dollar rate of the
last levy extended against such land,
multiplied by;
(b) A number equal to:
(i) The number of years the land was
designated under this chapter, if the total
number of years the land was designated
under chapter 84.33 RCW and ciassified
under chapter 84.34 RCW is less than ten;
or
(ii) Ten minus the number of years the land
was classified under chapter 84.34 RCW,
if the total number of years the land was
designated under chapter 84.33 RCW and
classified under chapter 84.34 RCW is at
least ten.
To ask about the availability of this publication in an alternate format for the visually impaired,please call 1-800-647-7706.
Teletype(TTY)users may use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400.
REV 64 0038e(w) (6/3/14)
i
� Department of
Revenue Application for Classification or Reclassification
Open Spare Lanrl
Chapter 84.34 RCW
File With The County Legislative Authority
Name of Owner(s): i?q( c- Z,Mi n �e 4V l j0kCe- Phone No:\'2j D) 3 -21 �
Email Address: (�
c C ' Ctl Cc i'
Address: If--)I ld
Parcel Number(s): 12-ini d •-- --t(Xj2Q
I
Legal Description: S n p C
ctrY Zo ,
Total Acres in Application: ' asr a
Indicate what category of open space this land will qualify for:
Conserve or enhance natural, cultural, or scenic resources
❑ Protect streams, scream corridors, weiiands, naiurai shoreiines, or aquifers
❑ Protect soil resources, unique or critical wildlife,or native plant habitat
❑ Promote conservation principles by example or by offering educational opportunities
I-1 Enhance the value to the public of abuttinq or neighborinq parks,forests,wildlife preserves, nature
reservations or sanctuaries, or other open spaces
❑ Enhance recreation opportunities
❑ Preserve historic or archaeological sites
❑ Preserve visual quality along highway, road, street corridors, or scenic vistas
❑ Retain in its natural state tracts of land not less than one acre situated in an urban area and open to
public use on such conditions as may be reasonably required by the granting authority
f—I �a .,w r ,, l+ �I C�h�o.,�t;�.,IM.a —i ..I2 S;Fofj 1-4—D('%A/QA 1A
longer meets the criteria
❑ Farm and agricultural conservation land that is"traditional farmland"not classified under Chapter
84.33 or Chapter 84.34 RCW,that has not been irrevocably devoted to a use inconsistent with
agricultural uses, and has a high potential for returning to commercial agriculture
REV 64 0021 (08/02/17)
t
1. Describe the present use of the land. l
1n.1;i1f'1 i Ll,tY4'�' i`� ,vJJ, 1'Icr,�t��l 1 i'r;��� �? (A CIS
US(— A,
C��i� 0.� b�J Ceti CrC%"Li' fi� :Zr,-\CLtr\ 1C UTC1(.
2. Is the land subject to a lease or agreement which permits any other use than
its present use? ❑Yes j No
If yes, attach a copy of the lease aqreement.
3. escribe the present improvements(residence, buildings, etc.)located on the land.
b\z (-L:KrZ.1t ly
4. Is the land subject to any easements? JK Yes ❑ No
If yes, describe the type of easement,the easement restrictions, and the length_of the easement.
.Si;Vj Llnl `j'! ,r1 to?iSJ zi�(IF n+-
r�{'h� tiJ/�G,t�ia
S L:ry 2y �c:z i ,�, V�i t,t))' 114 ��s+ rl2 yS� P cy I`tt=, � � � '� f i�C,1 ,c S c S i` -7
5. If applying for the farm and agricultural conservation land category, provide a detailed�description below
ft
about the previous use, the current use, and the intended future use of the land.
NOTICE:
The county and/or city legislative authorities may require owners to submit additional
information regarding the use of the land.
As owner of the parcel(s) described in this application, I hereby indicate by my signature below that I
am aware of the additional tax, interest, and penalties involved when the land ceases to be classified
under the provisions of Chapter 84.34 RCW. I also certify that this application and any accompanying
documents are accurate and complete.
The agreement to tax according to use of the property is not a contract and can be annulled or
canceieci at any time oy the Legislature(KC;W 84.34.U/U)
Print the name of each owner: ature of each wn r Date
The granting or denial of an application for classification or reclassification as open space land is a
legislative determination and shall be reviewable only for arbitrary and capricious actions. Denials are
only appealable to the superior court of the county in which the land is located and the application is
made.
REV 64 0021 (08/02117)
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth
Street, Shelton, WA 98584 on Tuesday, July 14, 2020 at 9:15 a.m.
SAID HEARING will be to consider one 2019 Open Space Application.
If there are questions or if special accommodations are needed, contact the
Commissioners' office, 427-9670, Ext. 419.
DATED this 23rd day of June, 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board
c: Journal-Publ 1t: 7/2/20
(Bill: Commissioners,411 North 5th, Shelton, WA 98584)
J:\CURRENT USE\2019\Hearing notice for Open Space hrg on July 14.doc
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kelly Frazier Action Agenda x
Public Hearing
Other
DEPARTMENT: Facilities EXT: 519
COMMISSION MEETING DATE: 6/23/2020 Agenda Item #3,y
(Commissioner staff to
com lete
BRIEFING DATE: 6/15/2020
BRIEFING PRESENTED BY: Kelly Frazier
ITEM:
Approval to place on the June 23, 2020 Action Agenda to increase the amount
previously granted of $10,000 to total up to $50,000 for the 2020 year to continue
funding an additional contracted custodian staff member to perform precautionary
cleaning to Mason County buildings while still under the proclamation. Additionally, if
proclamation continues through 2021, requesting consideration to increase 2021
annual janitorial budget by $50,000. The funding used for the precautionary cleaning
by the contracted custodian staff member does qualify under the federal CARES Act.
BACKGROUND:
Washington State Governor has declared a public health emergency related to COVID-
19, which has an undetermined end date at this time. In March, 2020 the CARES Act
stimulus bill was passed by the federal government.
RECOMMENDED ACTION:
Approval to place on the June 23, 2020 Action Agenda to increase the amount
previously granted under the CARES Act of $10,000 to total up to $50,000 for the
2020 year to continue funding an additional contracted custodian staff member to
perform precautionary cleaning to Mason County buildings while still under the
proclamation. Additionally, if proclamation continues through 2021, requesting
consideration to increase 2021 annual janitorial budget by $50,000. The funding used
for the precautionary cleaning by the contracted custodian staff member does qualify
under the federal CARES Act.
ATTACH M E NT(S):
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Emergency Management EXT: 806
COMMISSION MEETING DATE: June 23, 2020 Agenda Item # ,j
Commissioner staff to com lete
BRIEFING DATE: 06/15/2020
BRIEFING PRESENTED BY: Ross McDowell
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Extend Disaster Declaration for COVID-19 Response & Recovery Resolution
2020-32 an additional 90 days.
BACKGROUND:
The Board of County Commissioners of Mason County declare Mason County remains
in a disaster due to the COVID-19 (Coronavirus) epidemic.
The emergency authority granted under this resolution 2020-32 shall expire July 6,
2020. Mason County Emergency Management requests to extend the disaster
declaration for an additional ninety (90) days unless specifically extended by the
Board. Also, Mason County Emergency Management request that Section 4 of the
disaster declaration be removed and considered void.
"SECTION 4. Such authorization shall include unannounced entry and access onto and
about private property, where such entry and access shall not violate those
constitutional privacy and property rights under an emergency declaration"
BUDGET IMPACTS:
Mason County has received grant contracts for reimbursements from both FEMA and
from the CARES Act which will be applied to costs of this pandemic/disaster.
RECOMMENDED ACTION:
Mason County Emergency Management and the Area Command for the COVID-19
Response and Recovery request that the Board of County Commissioners extend the
Disaster Declaration an additional 90 days with the option to extend by the Board.
ATTACH M ENT(S):
Resolution extending the Local Declaration of Mason County as a Disaster Area for an
additional 90 days.
J:\Disaster\2020\COVID-19 03-02-2020(4481-DR-WA-FEMA)\Proclamations-Declarations\Mason
County Proclamation-Declaration\Commission Agenda Item Summary- Extend Disaster Declaration 06-
23-2020.doc
BEFORE THE BOARD OF COUNTY COMMISSIONER OF
MASON COUNTY, WASHINGTON
RE: EXTEND DECLARATION )
OF MASON COUNTY )
AS A DISASTER AREA )
2020-32 ) RESOLUTION#
WHEREAS,for the last 140 days(starting January 27, 2020)there has been COVID-19
pandemic culminating on April 7,2020, in a disaster by creating multiple confirmed positive cases in parts
of Mason County; and,
WHEREAS,this COVID-19 pandemic has caused local resources to be exhausted or about to
be exhausted, said resources are still depleted; and,
WHEREAS,there is a present emergency which necessitates activation of the Mason County
Comprehensive Emergency Management Plan(CEMP), Public Health Emergency Activation
Functional Plan, and utilization of emergency powers granted pursuant to RCS 36.40.180 and RCW
38.52.070(2); and,
WHEREAS,a viral pandemic (Coronavirus)has and still is occurring to all residents and staff
of Mason County resulting in the need for assistance to impacted citizens to quarantine and/or
medically isolate with a focus of providing assistance for medical surges resulting in the need for
emergency sheltering, funding, staffing and relaxed time frames throughout the county; and,
WHEREAS,this disaster has caused and will cause an undetermined amount of financial,
emotional and long-lasting impacts to citizens,businesses and public entities in Mason County, and,
WHEREAS, severity and magnitude of this disaster/pandemic is beyond the capability of
local resources;
NOW,THEREFORE BE IT RESOLVED
SECTION 1. It is hereby declared by the Board of Mason County Commissioners that, in
accordance with the terms and conditions of RCW 36.40.180,the emergency remains due to the
above stated conditions in Mason County;therefore,the Board declare that Mason County remain a
disaster area and extend the disaster declaration an additional (90)days from the date of the
adoption of this declaration unless specifically extended by the Board.
SECTION 2. It hereby also removes Section 4 from the Disaster Declaration 2020-32;
"Such authorization shall include unannounced entry and access onto and about
private property, where such entry and access shall not violate those constitutional privacy
and property rights under an emergency declaration. "
1
❑ REGULAR
SIGNED IN ❑ SPECIAL SESSION THIS DAY OF
❑ EMERGENCY
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Michael Dorcy, Prosecuting Attorney MASON COUNTY WASHINGTON
Chief Civil Deputy Prosecutor Sharon Trask, Chair
Tim Whitehead
ATTEST:
Randy Neatherlin, Commissioner
Clerk of the Board Kevin Shutty, Commissioner
2
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Emergency Management EXT: 806
COMMISSION MEETING DATE: 07-07-2020 Agenda Item # 7 �p
Commissioner staff to corl� lete
BRIEFING DATE: 06-22-2020
BRIEFING PRESENTED BY: Ross McDowell
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Public Assistance Grant #D20-2053 for Presidential Disaster Declaration 4539-
DR-WA (Winter Storm 2020) January 20, 2020 to April 23, 2024).
BACKGROUND: A Presidential Disaster Declaration was issued (# FEMA-4539-DR-
WA-Washington) for the sever winter storms, high winds, flooding, landslides, and
mudslides that struck Washington counties between January 20 and February 10,
2020. The following fifteen counties: Columbia, Garfield, Grays Harbor, Island, King,
Lewis, Mason, Pacific, San Juan, Skagit, Snohomish, Thurston, Wahkiakum, Whatcom,
and Walla Walla Counties were affected by these storms. FEMA will provide funds to
Mason County (the SUBRECIPIENT) for response to sever winter storm by FEMA in
project worksheets describing eligible scopes of work and associated funding.
State EMD is the Recipient and Pass-through Entity of the Presidential Disaster
Declaration # FEMA-4539-DR-WA. FEMA State Agreement, which are incorporated by
reference, and makes a sub-award of Federal award funds to the SUBRECIPIENT
(Mason County) pursuant to this Agreement. Public Assistance Grant Agreement will
be reviewed by Mason County Prosecuting Attorney's Office and is approved to form.
BUDGET IMPACTS:
Amount to be received is still to be determined, based upon approved project
worksheets.
RECOMMENDED ACTION:
Approve Ross McDowell and Jennifer Beierle to sign the Public Assistance Grant
Agreement D20-2053.
ATTACHMENT(S):
Face sheet Public Assistance Grant Agreement of D20-2053.
K:\FEMA\2020 Jan 20-Feb 10 Winter Storms 4539-DR-WA\Commission Agenda Item Summary COVID
-19 D20-2053 06-15-2020.doc
Washington State Military Department
PUBLIC ASSISTANCE GRANT AGREEMENT FACE SHEET
1. SUBRECIPIENT Name and Address: 2. Grant Agreement Amount: 3. Grant Number:
Mason County To be determined, based upon
100 W Public Works Dr. approved project worksheets D20-2053
Shelton, WA 98584
4. SUBRECIPIENT, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
(360) 427-7535/rmcdowell@co.mason.wa.us January 20, 2020 April 23, 2024
7. DEPARTMENT Program Manager, phone/email: 8. Data Universal Numbering System 9. UBI#(state revenue):
Gerard Urbas, (253) 512-7402 (DUNS): 069580751
Gary.urbas@mil.wa.gov
10. Funding Authority:
Washington State Military Department the "DEPARTMENT"), and Federal Emergency Management Agency FEMA
11. Funding Source Agreement#: 12. Program Index# 13. Catalog of Federal Domestic Asst. (CFDA) 14. Federal EIN#:
FEMA-4539-DR-V 704VC(Federal)!702VE #&Title: 97.036, Public Assistance
State I704VD Admin
15. Total Federal Award Amount: N/A 16. Federal Award Date: N/A
17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): & _th Certified?: X N/A El NO
(BY CONGRESSIONAL DISTRICT):�th Mason County ❑ YES, OMWBE#
20. Contract Classification: 21. Contract Type (check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't ❑ Contract X Grant X Agreement
❑ Research/Development ❑ A/E ❑ Other__ ❑ Intergovernmental (RCW 39.34) ❑ Interagency
22. Contractor Selection Process: 23. Contractor Type(check all that apply)
X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A X Public Organization/Jurisdiction X Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑NO ❑ VENDOR ❑ SUBRECIPIENT X OTHER
24. BRIEF DESCRIPTION:
Presidential Disaster Declaration # FEMA4539-DR-WA Severe Storms, Flooding, Mudslides, Landslides. To provide funds to the
SUBRECIPIENT for the repair or restoration of damaged public facilities as approved by FEMA in project worksheets describing
eligible scopes of work and associated funding. The DEPARTMENT is the Recipient and Pass-through Entity of the Presidential
Disaster Declaration # FEMA4539-DR-WA Severe Storms, Flooding, Mudslides, Landslides, and FEMA State Agreement, which are
incorporated by reference, and makes a subaward of Federal award funds to the SUBRECIPIENT pursuant to this Agreement. The
SUBRECIPIENT is accountable to the DEPARTMENT for use of Federal award funds provided under this Agreement and the
associated matching funds.
IN WITNESS WHEREOF, the DEPARTMENT and SUBRECIPIENT acknowledge and accept the terms of this Agreement, references and
attachments hereto and have executed this Agreement as of the date and year written below. This Agreement Face Sheet, Special Terms
and Conditions (Attachment 1), General Terms and Conditions (Attachment 2), Project Worksheet Sample (Attachment 3), Washington State
Public Assistance Applicant Manual dated April 23, 2020 (Attachment 4), and all other documents, exhibits and attachments expressly
referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of
the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 5. Special Terms and Conditions
2. DHS Standard Terms and Conditions 6. General Terms and Conditions, and,
3. Presidential Declaration, FEMA State Agreement, 7. Other provisions of the contract incorporated by reference.
and other Documents
4. Statement of Work andlor Project Description as outlined in FEMA approved Project Worksheet(s)
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Stacey McClain, Governor's Authorized Representative print or type name:
Washington State Military Department
APPROVED AS TO FORM:
SUBRECIPIENT's Attorney Date
Form 5l1212020
Public Assistance Grant Agreement Page 1 of 21 Mason County, D20-2053
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jim Madsen Action Agenda X _
Public Hearing
Other
DEPARTMENT: Juvenile Court Services EXT: _332
DATE: 6/23/20 Agenda Item # , -7
Commissioner staff to complete)
BRIEFING DATE: 6/15/20
BRIEFING PRESENTED BY: Jim Madsen
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Functional Family Therapy contract 2020-2021 State Fiscal Year
Background:
Functional Family Therapy (FFT) is an evidence based service provided to probation
youth and their families who have scored moderate or high risk on a validated court
assessment tool. Then program is paid for by state grant monies and does not require
any county funding.
RECOMMENDED ACTION:
Recommend approval of the Contract For Professional Services between Mason County
and Creative Solutions Counseling effective July 1, 2020 through June 30, 2021.
Attachment(s):
Contract For Professional Services between Mason County and Creative Counseling
Solutions.
CONTRACT FOR PROFESSIONAL SERVICES
This Contract for Professional Services is entered into by Mason County, a municipal
corporation,having its principal offices at 411 North 5 h Street, Shelton, Washington, 98584
(the County) and Creative Solutions Counseling 1800 Cooper Pt. Rd. SW#20B, Olympia,
WA 98502 (the Contractor).
SECTION 1. EFFECTIVE DATE OF CONTRACT
The Contract will become effective on July 1, 2020 and terminate on June 30, 2021. In no
event will the Contract become effective unless and until it is approved and executed by the
Mason County Board of Commissioners.
SECTION 2. SERVICES TO BE PROVIDED
2.1 A description of the services to be performed by the Contractor is set forth in Exhibit
A: Description of Services, which is attached to the Contract and incorporated by this
reference. The Contractor agrees to provide its own labor and materials. Unless
otherwise provided for in the Contract, no material, labor or facilities will be
famished by the County.
2.2 The Contractor will perform the work specified in the Contract in accordance with
standard industry practice.
2.3 The Contractor will complete its work in a timely manner and in accordance with the
schedule agreed to by the parties.
2.4 Time is of the essence in the performance of the Contract.
2.5 The Contractor will confer with Juvenile Court Services from time to time during the
progress of work. The Contractor will prepare and present status reports and other
information that may be pertinent and necessary, or as may be requested by Juvenile
Court Services.
1 of 16
SECTION 3. CONTRACT REPRESENTATIVES
The County and the Contractor will each have a contract representative. A party may change
its representative upon providing written notice to the other party. The parties' representatives
are as follows:
County's Contract Representative
James W. Madsen
Mason County Juvenile Court Probation Department
P.O. Box 368
Shelton, WA 98584
Contractor's Contract Representative
Dr. David Simonsen, Ph. D. LMFT
1800 Cooper Pt. Rd. SW#20B
Olympia, WA 98502
SECTION 4. COMPENSATION
4.1 A description of the compensation to be paid to the Contractor is set forth in Exhibit B:
Compensation, which is attached to the Contract and incorporated by this reference.
4.2 Unless otherwise provided in the Contract,the Contractor may submit an invoice to the
County once a month for payment of work actually completed to date. Subject to the
other provisions of the Contract,the County generally will pay such an invoice within
30 days of receiving it.
4.3 The Contractor will be paid only for work expressly authorized in the Contract.
4.4 The Contractor will not be entitled to payment for any services that were performed
prior to the effective date of the Contract or after its termination, unless a provision of
the Contract expressly provides otherwise.
4.5 If the Contractor fails to perform any substantial obligation and the failure has not been
cured within 10 days following notice from the County,the County may, in its sole
discretion and upon written notice to the Contractor, withhold all monies due the
Contractor, without penalty, until such failure to perform is cured. For the purposes of
this provision, "substantial" means faithfully fulfilling the terms and conditions of the
Contract with variances only for technical or minor omissions or defects.
2of16
SECTION 5. AMENDMENTS AND CHANGES IN WORK
5.1 In order to be effective, any Contract renewal, amendment or modification must be in
writing, be signed by both parties and be attached to the Contract. Work under a
renewal, an amendment or a modification may not commence until the renewal,
amendment or modification has been approved by the County and has become effective.
SECTION 6. HOLD HARMLESS AND INDEMNIFICATION
6.1 The Contractor will hold harmless, indemnify and defend the County, its officers,
officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including
reasonable costs and attorneys' fees in defense thereof, for injury, sickness, disability
or death to persons or damage to property or business, caused by or arising out of the
Contractor's or subcontractor's acts, errors or omissions in the performance of the
Contract. Provided, however,that the Contractor's obligation under this provision will
not extend to injury, sickness, disability, death or damage caused by or arising out of the
sole negligence of the County, its officers, officials, employees or agents.
6.2 With regard to any claim against the County, its officers, officials, employees and
agents by any employee of the Contractor, subcontractor, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligation under this Section will not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or
for the Contractor or subcontractor under workers' compensation acts, disability benefit
acts or other employee benefit acts. It is clearly agreed and understood by the parties
to the Contract that the Contractor expressly waives any immunity the Contractor might
have had under such laws. By executing the Contract,the Contractor acknowledges
that the foregoing waiver has been mutually negotiated by the parties and that the
provisions ofthis Section will be incorporated, as relevant, into any contract the
Contractor makes with any subcontractor or agent performing work under the Contract.
6.3 The Contractor's obligations under these provisions include,but are not limited to,
investigating, adjusting and defending all claims alleging loss from action,error or
omission, or breach of any common law, statutory or other delegated duty by the
Contractor, the Contractor's employees, agents or subcontractors.
SECTION 7. INSURANCE
7.1 Professional-Legal Liability. The Contractor will maintain professional legal liability or
professional errors and omissions coverage appropriate to the Contractor's profession.
The coverage will have a limit of not less than $1 million per occurrence. The coverage
will apply to liability for a professional error, act or omission arising out of the
Contractor's or subcontractor's services under the Contract. The coverage will not
3of16
exclude bodily injury or property damage. The coverage will not exclude hazards related
to the work rendered as part of the Contract or within the scope of the Contractor's
services under the Contract, including testing, monitoring,measuring operations or
laboratory analysis where such services are rendered under the Contract.
7.2 Workers' Compensation and Employee Liability. The Contractor will maintain
workers' compensation insurance as required by Title 51, Revised Code of Washington,
and will provide evidence of coverage to the Mason County Risk Management Division.
If the Contract is for over $50,000,then the Contractor will also maintain employer
liability coverage with a limit of not less than$ 1 million.
7.3 Commercial General Liability. The Contractor will maintain commercial general
liability coverage for bodily injury, personal injury and property damage, subject to a
limit of not less than$1 million per occurrence. The general aggregate limit will apply
separately to the Contract and be no less than$2 million. The Contractor will provide
commercial general liability coverage that does not exclude any activity to be performed
in fulfillment of the Contract. Specialized forms specific to the industry of the Contractor
will be deemed equivalent provided coverage is no more restrictive than would be
provided under a standard commercial general liability policy, including contractual
liability coverage. NOT APPLICABLE FOR FFT.
7.4 Automobile Liability. The Contractor will maintain automobile liability insurance as
follows: (check ONE of the following):
X Not Applicable.
The Contractor will maintain commercial automobile liability insurance with a
limit of not less than$1 million each accident combined bodily injury and property
damage. The aggregate limit will be at least$2 million. Coverage will include owned,
hired and non-owned automobiles.
The Contractor will maintain automobile liability insurance or equivalent form
with.a limit of not less than $100,000 each accident combined bodily injury and property
damage. The aggregate limit will be at least$300,000. If a personal lines automobile
liability policy is used to meet this requirement, it must include a business rider and must
cover each vehicle to be used in the performance of the Contract and the certificates of
insurance must evidence that these conditions have been met. If the contractor will use
non-owned vehicles in performance of the Contract,the coverage will include owned,
hired and non-owned automobiles.
7.5 Miscellaneous Insurance Provisions
A. The Contractor's liability insurance provisions will be primary and non-contributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees and agents.
4of16
B. When such coverage is required,the Contractor's commercial general liability insurance
and automobile liability insurance will include the County, its officers, officials,
employees and agents with respect to performance of services.
C. When such coverage is required,the Contractor's commercial general liability insurance
and automobile liability insurance will contain no special limitations on the scope of
protection afforded to the County as an additional insured.
D. Any failure to comply with reporting provisions of the policies will not affect coverage
provided to the County, its officers, officials, employees or agents.
E. The Contractor's insurance will apply separately to each insured against whom claim is
made or suit is brought, subject to the limits of the insurer's liability.
F. The Contractor shall include all subcontractors as insured under its policies or will
furnish separate certificates and endorsements for each subcontractor naming Mason
County, its elected and appointed officers, officials, employees and agents. All coverage
for subcontractors will be subject to all of the requirements stated in these provisions.
G. The insurance limits mandated for any insurance coverage required by the Contract are
not intended to be an indication of exposure, nor are they limitations on indemnification.
H. The Contractor will maintain all required policies in force from the time services
commence until services are completed. Certificates, policies and endorsements
scheduled to expire before completion of services will be renewed before expiration. If
the Contractor's liability coverage is written as a claims-made policy,then the Contractor
must evidence the purchase of an extended-reporting period or"tail" coverage for a
three-year period after completion of the services.
7.6 Verification of Coverage and Acceptability of Insurers
A. The Contractor will place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-VII, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
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B. The Contractor will furnish the County with properly executed certificates of
insurance or a signed policy endorsement which will clearly evidence all insurance
required in this Section within 10 days after the effective date of the Contract. The
certificate will, at a minimum, list limits of liability and coverage. The certificate
will provide that the underlying insurance contract may not be canceled, or allowed
to expire, except on 30-days' prior written notice to the County. Any certificate or
endorsement limiting or negating the insurer's obligation to notify the County of
cancellation or changes must be amended so as not to negate the intent of this
provision.
C. The Contractor will furnish the County with evidence that the additional-insured
provision required above has been met. Acceptable forms of evidence are the
endorsement pages of the policy showing the County as an additional insured.
D. Certificates of insurance will show the certificate holder as Mason County and
indicate "care of the appropriate County office or department. The address of the
certificate holder will be shown as the current address of the appropriate County
office or department.
E. The Contractor will request that the Washington State Department of Labor and
Industries, Workers Compensation Representative, send written verification to
Mason County that the Contractor is currently paying workers' compensation.
F. Written notice of cancellation or change will be mailed to the County at the
following address:
Risk Management Division
Mason County Support Services
411 N. 5th
Shelton, WA 98584
G. The Contractor or its broker will provide a copy of all insurance policies specified in
the Contract upon request of the Mason County Risk Manager.
SECTION 8. TERMINATION
8.1 The County or Contractor may terminate the Contract in whole or in part whenever
either party determines, in its sole discretion,that such termination.is in the best
interests of the party. The party may terminate the Contract upon giving 10-days'
written notice. In that event, the County will pay the Contractor for all costs
incurred by the Contractor in performing the Contract up to the date of termination,
subject to the other provisions of the Contract.
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8.2 If funding for the underlying project or matter is withdrawn,reduced or limited in any
way after the Contract is signed or becomes effective, the County may summarily
terminate the Contract notwithstanding any other termination provision in the Contract.
Termination under this provision will be effective upon the date specified in the written
notice of termination sent by County to the Contractor. No costs incurred after the
effective date of the termination will be paid.
8.3 If the Contractor breaches any of its obligations under the Contract, and fails to cure the
breach within 10 days of written notice to do so by the County,the County may terminate
the Contract. In that event,the County will pay the Contractor only for the costs of
services accepted by the County. Upon such termination,the County, at its discretion,
may obtain performance of the work elsewhere, and the Contractor will bear all costs and
expenses incurred by the County in completing the work and all damages sustained by
the County by reason of the Contractor's breach.
SECTION 9. ASSIGNMENT,DELEGATION,AND SUBCONTRACTING
9.1 The Contractor will perform under the Contract using only its bona fide employees or
agents, and the obligations and duties of the Contractor under the Contract will not be
assigned, delegated or subcontracted to any other person or firm without the prior express
written consent of the County.
9.2 The Contractor warrants that it has not paid,nor has it agreed to pay, any company,
person,partnership or firm, other than a bona fide employee working exclusively for
Contractor, any fee, commission,percentage,brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of the Contract.
SECTION 10. INDEPENDENT CONTRACTOR
10.1 The Contractor's services will be furnished by the Contractor as an independent
contractor and not as an agent, an employee or a servant of the County. The Contractor
specifically has the right to direct and control Contractor's own activities in providing the
agreed services in accordance with the specifications set out in the Contract.
10.2 The Contractor acknowledges that the entire compensation for the Contract is set forth in
the compensation provisions of the Contract and the Contractor is not entitled to any
County benefits, including,but not limited to: vacation pay; holiday pay; sick leave pay;
medical, dental or other insurance benefits; fringe benefits; or any other rights or
privileges afforded to Mason County employees.
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10.3 The Contractor will have and maintain complete responsibility and control over all of
its subcontractors, employees, agents and representatives. No subcontractor,
employee, agent or representative of the Contractor will be or be deemed to be, or act
or purport to act, as an employee, agent or representative of the County.
SECTION 11. NON DISCRIMINATION
The Contractor, its assignees, delegates or subcontractors will not discriminate against any
person in performance of any of its obligations under the Contract on the basis of race, color,
creed, religion, national origin, age, sex, marital status, veteran status or the presence of any
disability.
SECTION 12. OWNERSHIP OF MATERIALS/WORKS PRODUCED
12.1 All reports, drawings,plans, specifications, all forms of electronic media, and data and
documents produced in the performance of the work under the Contract will be"works
for hire" as defined by the U.S. Copyright Act of 1976 and will be owned by the County.
Ownership includes the right to copyright, patent, and register, and the ability to transfer
these rights.
12.2 An electronic copy of all word processing documents will be submitted to the County
upon request or at the end of the job using the word processing program and version
specified by the County.
SECTION 13. PATENT/COPYRIGHT INFRINGEMENT
The Contractor will hold harmless, indemnify and defend the County, its officers, officials,
employees and agents, from and against any claimed action, cause or demand brought against the
County, where such action is based on the claim that information supplied by the Contractor or
subcontractor infringes any patent or copyright. The Contractor will be notified promptly in
writing by the County of any notice of such claim.
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SECTION 14. DISPUTES
Differences, disputes and disagreements between the Contractor and the County arising under or
out of the Contract will be brought to attention by either party at the earliest possible time so that
the matter may be settled or other appropriate action promptly taken. Any dispute relating to the
quality or acceptability of performance or compensation due the Contractor will be decided by
the County's contract representative or designee. All rulings, orders, instructions and decisions
of the County's contract representative will be final and conclusive.
SECTION 15. CONFIDENTIALITY
The Contractor, its employees, subcontractors and their employees will maintain the
confidentiality of all information provided by the County or acquired by the County in
performance of the Contract, except upon the prior express written consent of the County or an
order entered by a court of competent jurisdiction. The Contractor will promptly give the
County written notice of any judicial proceeding seeking disclosure of such information.
SECTION 16. CHOICE OF LAW,JURISDICTION AND VENUE
16.1 The Contract will be construed as having been made and delivered within the State of
Washington and it is agreed by each party that the Contract will be governed by the laws
of the State of Washington,both as to its interpretation and performance.
16.2 Any action at law, suit in equity or other judicial proceeding arising under or out of the
Contract may be instituted and maintained only in a court of competent jurisdiction.
SECTION 17. CRIMINAL HISTORY REQUIREMENTS
17.1 Background Checks. Contractor understands that the Juvenile Department is required
by the State of Washington to conduct yearly background checks on individual contract
service providers who will have unsupervised access, as the result of the service
provider's regularly scheduled activities or work duties,to juveniles under the
jurisdiction of the Juvenile Department.
17.2 Unsupervised Access to Juveniles. Contractor will ensure that individual service
providers will not have unsupervised access to juveniles under the jurisdiction of the
Juvenile Department if the service provider has been convicted of any crime noted on
Exhibit C, attached and incorporated by this reference.
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17.3 Reporting of Charges and Convictions. Contractor will report any charge or conviction
of service providers for any felony sex offense as defined in RCW 9.94A.030 and RCW
9A.44.130 or any violent offense as defined in RCW 9.94A.030 to the Juvenile
Department within seven days of the conviction. Failure to report within seven days
constitutes misconduct under Title 50 RCW.
SECTION 18. MISCELLANEOUS
18.1 No Waiver. The parties agree that the excuse or forgiveness of performance or waiver
of any provisions of the Contract does not constitute a waiver of such provision or
future performance or prejudice the right of the waiving party to enforce any of the
provisions of the Contract at a later time.
18.2 Tax Payments. The Contractor will pay all applicable federal, state and local taxes,
fees (including licensing fees) and other amounts.
18.3 Personnel Removal. The Contractor agrees to remove immediately any of its
subcontractors, employees, agents or representatives from assignment to perform
services under the Contract upon receipt of a written request to do so from the County's
contract representative or designee.
18.4 Legal Compliance. The Contractor and its subcontractors, employees, agents and
representatives will comply with all applicable federal, state and local laws, rules and
regulations in their performance under the Contract.
18.5 Records Inspection and Retention. The County may, at reasonable times, inspect the
books and records of the Contractor relating to the performance of the Contract. The
Contractor will retain for audit purposes all Contract-related records for at least six
years after termination of the Contract.
18.6 Successors and Assigns. The County,to the extent permitted by law, and the
Contractor each bind themselves,their partners, successors, executors, administrators
and assigns to the other party to the Contract and to the partners, successors,
administrators and assigns of such other party in respect to all covenants to the Contract.
18.7 Severability. If a court of competent jurisdiction holds any provision of the contract to
be illegal, invalid or unenforceable,in whole or in part,the validity of the remaining
provisions will not be affected, and the parties' rights and obligations will be construed
and enforced as if the Contract did not contain the particular provision held to be
invalid. If any provisions of the Contract conflicts with any statutory provision of the
State of Washington,the provision will be deemed inoperative to the extent of the
conflict or modified to conform to statutory requirements.
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18.8 Entire Agreement. The parties acknowledge that the Contract is the complete
expression of their agreement regarding the subject matter of the contract. Any oral or
written representations or understandings not incorporated in the Contract are
specifically excluded.
18.9 Notices. Any notices will be effective if personally served upon the other parry or if
mailed by registered or certified mail,return receipt requested,to the addresses set out
in the contract representative's provision of the Contract. Notice may also be given by
facsimile with the original to follow by regular mail. Notice will be deemed to be given
three days following the date of mailing, or immediately if personally served. For
service by facsimile, service will be effective at the beginning of the next working day.
Dated this_day , 202_. Dated this_day , 202_.
CONTRACTOR
Creative Solution Counseling
By: By:
Signature Jim Madsen
Juvenile Court Administrator
Printed Name:
Title:
Commissioner Trask
Commissioner Neatherlin
Commissioner Shutty
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EXHIBIT A: DESCRIPTION OF SERVICES
Responsibilities of the Contractor:
A. Contractor agrees to maintain current licensing and certification as a Licensed Marriage
and Family Counselor(LMFT) in accordance with RCW 18.225. Contractor shall
provide copies of applicable licenses and certifications to the Mason County Juvenile
Department.
B. The Contractor agrees to provide Functional Family Therapy to up to six (6) families
referred from Mason County Juvenile Court before June 30, 2021.
C. Contractor agrees to submit written reports for each client, in a timely fashion to the
Juvenile Court Services Department at PO Box 368, Shelton, Washington 98584.
D. Contractor agrees to participate in State approved Quality Assurance Workgroup for the
Functional Family Therapy(FFT)program as required by the State of Washington
Juvenile Justice and Rehabilitation Administration
E. Contractor agrees to not seek reimbursement from the county for any services in excess
of the rates and amount set forth in Exhibit B.
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EXHIBIT B: COMPENSATION
Payment to the Contractor shall be made as follows:
• The contractor will bill a total of$2700.00 for each referred case that successfully completes
all phases of the Functional Family Therapy intervention. Completed phases shall be paid as
follows:
a. Engagement and Motivation$900.00
b. Behavior Change $900.00
c. Generalization$900.00
d. $225 per completed session to be invoiced monthly
• The Juvenile Court Administrator and FFT provider must agree upon the need for any
session(s)that exceed the number prescribed by FFT in advance of the session. The fee will
not exceed$225.00 per session.
Payments shall be made by Mason County to the Contractor,usually within thirty (30) days of
the receipt of the correctly completed documents requesting and supporting demand for payment,
subject to:
1. Failure of the Contractor to comply with the terms of this agreement shall give the County
the right to withhold payment under this agreement.
The Contractor shall submit monthly billings to the Mason County Juvenile Department P.O.
368, Shelton, Washington or fax to, 360-427-7785 (attention Mike Dunn), within fifteen(15)
days following the last day of the previous month. The County reserves the right to withhold
payment for any claim not submitted for payment within fifteen(15) days following the
termination of this agreement.
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EXHIBIT C: DISCLOSURE OF CRIMINAL BACKGROUND
Pursuant to the requirements of Sections 43.43.830 to 43.43.845 of the Revised Code of Washington,
we must ask you to disclose the following information. The information will be kept confidential;
1. A. Have you ever been convicted of a crime against children or other persons? (A crime
against persons means a conviction of any of the following offenses: Aggravated murder; first
or second degree murder; first or second degree kidnapping; first, second or third degree
assault; first, second or third degree assault of a child; first, second or third degree rape; first,
second or third degree rape of a child; first or second degree robbery; first degree arson; first
degree burglary; first or second degree manslaughter; first or second degree extortion; indecent
liberties; incest; vehicular homicide; first degree promoting prostitution; communication with
a minor; unlawful imprisonment; simple assault; sexual exploitation of minors; first or second
degree criminal mistreatment; first or second degree custodial interference; first or second
degree custodial sexual misconduct; malicious harassment; firs, second or third degree child
molestation; first or second degree sexual misconduct with a minor;patronizing a juvenile
prostitute; child abandonment; promoting pornography; selling or distribution erotic material
to a minor; custodial assault; violation of child abuse restraining order; child buying or selling;
prostitution; felony indecent exposure; criminal abandonment; or any of these crimes as they
may be renamed in the future.)
Yes No
B. Have you ever been convicted of a crime relating to financial exploitation if the victim was
a.vulnerable adult? (Crimes relating to financial exploitation means a conviction for first,
second or third degree extortion; first, second or third degree theft; first or second degree
robbery; forgery; or any of these crimes as they may be renamed in the future.)
Yes . No
If you answer"yes"to either part A or B of question 1,please describe and provide the following
information:
Date State Conviction Sentence Cause Number Court State ID#
2. A. Have you ever been found in a dependency action or domestic relations proceeding to have
sexually assaulted, abused or exploited any minor, or to have committed child abuse or neglect
as defined in RCW 26.44.020?
Yes No
B. Have you ever been found in any disciplinary board final decision to have sexually or
physically abused or exploited any minor or developmentally disabled person or to have
abused or financially exploited any vulnerable adult?
Yes No
C. Have you ever been found by a court in a protection proceeding to have abused or
financially exploited a vulnerable adult?
14 of 16
Yes No
If you answer"Yes"to part A, B or C of question 2,please describe and provide the following
information:
Date State Findings/Penalty Cause Number Court State ID# (SID)
3. Have you ever been convicted of a crime relating to drugs? (A crime relating to drugs means a
conviction of a crime to manufacture, delivery or possession with intent to manufacture or
deliver a controlled substance.)
Yes No
Mason County Personnel may request your fingerprints to obtain from the criminal identification
system a report of your record of criminal convictions for offenses against children or other persons,
crimes relating to financial exploitation of vulnerable adults, crimes relating to drugs, civil
adjudications of child abuse, domestic relations proceedings, disciplinary board final decisions, and
protection proceedings. If you are hired before that report is available, YOUR EMPLOYMENT
WILL BE CONDITIONAL UPON THE RECEIPT OF A SATISFACTORY REPORT.
You will be notified of the response within ten days after Mason County Personnel receives the report.
We will make a copy of the report available to you upon request.
UNDER PENALTY OF PERJURY, I certify under the laws of the State of Washington that the
above information is true, correct and complete. I understand that if I am hired, I can be discharged
for any misrepresentation or omission in the above statements. I also understand that if I am hired,
my employment is conditioned on Mason County's receipt of a satisfactory report.
Signature:
Name (Please print):
DATE:
I signed this document while in , Washington
(city or town)
15of16
EXHIBIT C: Continued
DISQUALIFYING CRIMES AGAINST PERSONS
As listed in RCW 43.43.830 and RCW 43.43.842
Listed below are the crimes that disqualify an applicant from appointment to a position that requires a
Washington State Patrol Check. The duties and responsibilities of these positions include the
requirement of unsupervised contact with youth, developmentally disabled persons or vulnerable
adults. This information is taken from the DSHS form for criminal background checks for individual
providers (DSHS 09-803) (06/94).
Aggravated Murder Patronizing a Juvenile Prostitute
Arson 1"Degree Promoting Prostitution 1"Degree
Assault 1st Degree Prostitution (3 years or more)
Assault 2"d Degree Rape 1"Degree
Assault 3`d Degree Rape 2"d Degree
Assault 41h Degree (3 years or more) * Rape 3`d Degree
Burglary 1st Degree Rape of a Child 1"Degree
Child Abandonment Rape of a Child 2"d Degree
Child abuse or neglect (RCW 26.44.020) Rape of a Child P Degree
Child buying or selling Robbery 1st Degree
Child Molestation 1"Degree Robbery 2"d Degree
Child Molestation 2"d Degree Selling/Distributing Erotic Material to a Minor
Child Molestation 3`d Degree Sexual Exploitation of a Minor
Communication w/minor for immoral purposes Sexual Misconduct w/a Minor 1st Degree
Criminal Mistreatment 1st Degree Sexual Misconduct w/a Minor 2"d Degree
Criminal Mistreatment 2"d Degree Theft 1st Degree
Custodial Assault Theft 2"d Degree (5 years or more)
Custodial Interference 1st Degree Theft 3`d Degree (3 years or more)
Custodial Interference 2"d Degree Unlawful Imprisonment
Extortion 1st Degree Violation of Child Abuse Restraining Order
Extortion 2"d Degree
Extortion 3`d Degree
Felony Indecent Exposure
Forgery (5 years or more)
Incest
Kidnapping 1"Degree
Kidnapping 2"d Degree
Malicious Harassment
Manslaughter 1st Degree
Manslaughter 2"d Degree
Murder 1"Degree
Murder 2"d Degree
* The crimes above marked with an asterisk are not disqualifying as long as the conviction date is established to be 3 or
5 years prior to application.
16 of 16
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: June 23, 2020 Agenda Item # 7 g
Commissioner staff to com lete
BRIEFING DATE:
BRIEFING PRESENTED BY: Support Services
[ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to appoint Pam Volz to the Lodging Tax Advisory Committee in a
Spender Position replacing Stephanie Rowland for a term ending May 31, 2021.
Background:
Mason County Code Chpt. 2.96.030 - Composition—Appointment of members.
The lodging tax advisory committee shall consist of at least five members appointed
by the board of Mason County commissioners. The committee shall include: at least
two representatives of businesses that are required to collect the lodging tax; at least
two members who are persons involved in activities that are authorized to be funded
by lodging tax revenue; and one Mason County commissioner who shall serve as the
chair of the lodging tax advisory committee.
Budget Impacts: None
RECOMMENDED ACTION: Approval to appoint Pam Volz to the Lodging Tax
Advisory Committee in a Spender Position replacing Stephanie Rowland for a term
ending May 31, 2021.
'.cfl
�a MASON COUNTY COMY7SSj0NE—PS
411 N0FTH FHH STP.EET
SHELTON WA 98584
Fax 350-427-8437, Voice 360-427-9670, Ext_419,275-4467 or 482-5269
IR54
i AM SEEKING APPOINT MENTTo LTAC Committee Advisory Board
NAME Pam VOIZ
P.DDRES PHONE:
CITY/Z1P: VOTING PRECINCT, WORK PHONE:
Shelton98584 Lk Limerick
(OR AREA IN THE COUNTY YOU LIVE) E-MAIL:
"----------------
COMMUNITY SERVICE EMPLOYMENT:fIF RETIRED,IREQ PREVIOUS EXPERIENCE)
-- -Y-
(ACTIVITIES OR MEMBERSHIPS) COMPANY: North Mason Chamber-2 months
YRs
POSITION_ President&CEO
COMPANY: Thurston County Chamber-4.5 YRS
POSIT ION: Business&Workforce Development Spech
--------------------------- --------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
To enhance knowledge of the county lodging and tourism and be able to make sound recommendations of the
lodging funds,
What interests,skills do you wish to offer the Board,Committee,or Council?
II send my childhood on the canal and have lived in Mason County over 30 years and have a deep passion for our
communities. I have a strong commlttment to see Mason County thrive through knowledge I have about the area,
North Mason Chamber for 4 years,2009-13,as the marketing and membership coordinator).
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
None
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes
Realistically,ho ucb-time can you give to this position?
Ouarteriy 1 Monthly Weekly Daily
re Office Use Only
Signature `�PPointmenfDate
(
T erm Expire Date
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: June 23, 2020 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8073006-8073163 $ 301,036.60
Direct Deposit Fund Warrant # $
Salary Clearing Fund Warrant #s $
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 11,115,855.01
Direct Deposit YTD Total $ 8,019,197.66
Salary Clearing YTD Total $ 8,673,959.02
Approval of Treasure Electronic Remittances YTD Total $ 3,927,529.02
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant # 8073006-8073163 $ 301,036.60
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Casey Bingham Action Agenda _X
Public Hearing
Other
DEPARTMENT: Community Services EXT: 562
DATE: 6/23/2020 Agenda Item # $.10
Commissioner staff to complete)
BRIEFING DATE: 6/8/2020
BRIEFING PRESENTED BY: Casey Bingham
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Bilateral Amendment/Modification K2293-202025
Defines 2020 funding and reporting:
1. Cascade Pacific Action Alliance: Will provided up to 93,450 in funding for
Mason County's Medicaid Transformation Project. Mason County Health uses these
funds for its Substance Abuse Mobile Outreach Program.
BUDGET IMPACTS: This funding was budgeted for the 2020 fiscal year.
RECOMMENDED OR REQUESTED ACTION: Move to approve
Amendment/Modification K2293-202025.
6/17/2020
CASCADE PAC IFIC/)
;ICI ION ALLIANCE MTP 2020 Contract Amendment
CPAA ACH LLC
1217 4th Ave E., Suite 200 ❑New Contract
Olympia, WA 98506 ® Bilateral Amendment/Modification No: K2293-202025
(360) 539-7576
PARTNER INFORMATION
Agency Name Address Federal ID#
415 N. 6th Street
Mason County Community Services S 15 N. 6th treat 916001354
Contract Signer Title Phone Number
Sharon Trask Commission Chair (360) 427 9670
Email Address Fax Number
Strask@co.mason.wa.us (360) 427 7787
CPAA INFORMATION
Contract Signer Title Phone Number
Jean Clark Chief Executive Officer (360) 539-7576 x116
Email Address Fax Number
ClarkJ@crhn.org (360) 943-1164
AMENDMENT
This amendment is made between Mason County Community Services, hereinafter called
"[PARTNER]" and CASCADE PACIFIC ACTION ALLIANCE, hereinafter called "CPAA". It is
mutually understood and agreed by and between the undersigned contracting parties to
further amend the previously executed Medicaid Transformation Project (MTP) partner
contract:
A. To define funds available for 2020
B. To provide the Partner 2020 reporting schedule & performance expectations
C. To provide information about the 2020 reporting template
D. To define the purpose and methodology for a performance improvement process
ATTACHMENTS
Attachment A: Payment Information
Attachment B: Reporting and Milestone Achievement Schedule
Attachment C: Approved Partner Change Plan
Attachment D: Performance Improvement Processes
Attachment E: Updated CPAA Contacts
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 1
Term of Amendment
IN WITNESS THEREOF, CPAA and the PARTNER hereby acknowledge and accept the terms and
conditions of this amendment. This amendment shall become effective upon signature of both
parties. Signed versions of this contracted transmitted by facsimile copy or electronic mail shall
be the equivalent of original signatures on original versions.
Partner Signature CPAA Signature
Printed Name Sharon Trask Printed Name Jean Clark
Title Commission Chair Title Chief Executive Officer
Date Date
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 2
Attachment A:
Payment Information
PARTNER has the ability to earn funds in 2020 based upon compliance with the terms of this
Amendment; as well as efforts towards fulfilling the Scope of Work stated in the PARTNER'S
approved Change Plan for 2020-2021 (see Attachment C of this amendment). Payment will also
include evaluation of the Partner's performance on stated interventions and project
milestones.
CPAA as an Accountable Community of Health (ACH) is responsible for assuring targeted levels
of progression towards partner project specific goals (milestones). In 2020 partners are
expected to achieve 90% of their goals(milestones) with a minimum of 50%completion
required to receive immediate funding.
Please note that in response to COVID-19, base payments, multi-project participation bonus if
eligible, Q1, and Q2 payments will be disbursed upon receipt of executed amendment and
Financial Executor payment release schedule. Upon receipt and approval, Q3 and Q4 reports
will trigger quarterly reporting payments.
The payment schedule outlined below:
Payment Type Up to Amount Payment Date
Base Incentive $38,710 Upon Amendment Execution
Quarters 1 & 2 $27,370 Upon Amendment Execution
*Multi-Project Participation *Example, $14,775 Upon Amendment Execution
for two or more projects For 2 (two) total projects
*Pertains only to *Example, $ 29,950 for 3
eligible partners. (three) total projects
$14,775 funds are for *Example, $44,325 for 4
each CPAA approved (four) total projects
project in addition to *Example, $59,100 for 5
the first project (five) total projects
*Example, $73,875 for 6
(six) total projects
Quarter 3 $13,685 Upon receipt of quarterly
reports for Q1, Q2 and Q3 and
milestone achievement at a
minimum target threshold of
50%.
Quarter 4 $13,685 Upon receipt of Q4 report and
milestone achievement at a
minimum target threshold of
50%.
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 3
MTP Project areas were developed by Washington State's Health Care Authority. Participation
in the various Project Areas was determined by each ACH. CPAA selected to participate in the
following project areas:
• 2A: Bi-Directional Integration of Care
• 2B: Community-Based Care Coordination
• 2C: Transitional Care
• 3A: Addressing the Opioid Use Public Health Crisis
• 36: Reproductive and Maternal/Child Health
• 3D: Chronic Disease Prevention and Control
MTP Interventions support each of the six MTP Project areas. Every project area has its own
menu of state-approved, evidence-based interventions as defined in the MTP project toolkit
that must be pursued to achieve targeted levels of improvement for project-specific outcomes.
• Failure to meet the minimum target milestone threshold in Q3 or Q4 will result in the
organization being placed on a Performance Improvement Plan (PIP).
o Additional PIP information is included in Attachment D.
Performance Improvement Plans (PIP) currently in place with some Partners will remain in
effect. Payments for Quarters 3 and 4 may be deferred until the PIP is completed.
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 4
Attachment B:
Reporting and Milestone Achievement Schedule
Reporting for Quarters 1 and 2 will be collected on July 31, 2020. Program Managers will
provide each partner with an updated reporting template based on your approved change plan
for 2020-2021. Reporting for Quarter 3 will be collected on October 31, 2020, and on January
31, 2021 for Quarter 4.
Quarter Reporting/Achievement Date
Quarter 1 (January 1— March 31, 2020) July 31, 2020
Quarter 2 (April 1—June 30, 2020) July 31, 2020
Quarter 3 (July 1—September 30, 2020) October 31, 2020
Quarter 4 (October 1—December 31, 2020) January 31, 2021
Twice per year, CPAA is required to collect information related to pay for reporting (P4R)
metrics established by the Health Care Authority (HCA) from partners participating in projects
• 2A (Bi-Directional Integration of Care)
o The McHAF Site-Self Assessment needs to be completed semiannually between
April 1 and June 30, 2020 and October 1 and December 31, 2020.
• 3A (Opioid Response)
o Complete the CPAA Opioid Response P4R Metrics Survey semiannually by June
15, 2020 and December 15, 2020.
Program Managers will reach out to partners directly to collect this information.
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 5
Attachment C:
Approved Partner Change Plan
The modified 2020-2021 Change Plan below has been approved for your organization. The new
2020 reporting template with the milestones detailed is below.
• The Partner will complete tasks and deliverables as set forth in the Change Plan and
agrees to notify the CPAA Program Manager if timeline or deliverables will not be
submitted as required.
• The Partner may request technical assistance from CPAA Program Managers as
needed.
(Detail Change Plan on next page)
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 6
FUIIIIIC:U IUI l.(UQI LCI, Rt:I11Ql11� III rI Url C�J
Delayed, Remains in Progress Phone
Not Started Address
Update Status for the Quarter 00
50% milestone achievement Miles
standard in effect, per quarter
ReportingQuarter End Date
I Description Milestone 1 1 1 1 1 ' 1 1 1 1 1 1
ch staff will have increased the percent of referrals to the Opioid Treatment Network, MAT services and Behavioral Health for psychosocial care though our mobile outreach pro@
-jr SMART goal? Please select a confidence level for the quarter.
Assess capacity to provide screening and treatment for HIV/Hep C
and other communicable diseases
Assess capacity to provide wound care
Assess program sustainability and research other funding
Develop informational pamphlet around soft tissue infections and
educate participants on infection prevention.
Assess program sustainability, research other funding,and develop
sustainability plan.
Maintain provider relationships through bi-monthly provider
meetings
Evaluate referral process to OTN, MAT, BH psychosocial care for
effectiveness through collected data
from 0 to 800 naloxone kits through the Substance Use Mobile Outreach by 12/31/2021.
ar SMART goal? Please select a confidence level for the quarter.
5 heroin users about overdose prevention and provide them with naloxone kits through mobile outreach by 12/31/2021
-jr SMART goal? Please select a confidence level for the quarter.
3ch staff will have increased the percent of individuals referred to recovery support services from 0%to 10%.
ar SMART goal? Please select a confidence level for the quarter.
�!ntion
Continue research on naloxone kit funding for sustainability
Evaluate recovery support services referral system and implement
=ntion Ql as needed
Identify and orient new support service providers to recovery
-�ntion
system
Attachment D:
Performance Improvement Processes
Performance Improvement Plans (PIP) will be initiated for one of two reasons:
I. When milestone target of 50% has not been achieved.
II. When the Partner's progress on specific milestones does not meet the expectations as
stated in items X (ten) and XI (eleven) of the original MTP Contract under section
"Partner's Roles & responsibilities."
a. The Partner will complete tasks and deliverables as set forth in the Change Plan
b. Partner will show evidence for expansion or deepening of partnership's projects
A PIP will be used to address areas of concern and/or gaps in an organization's performance,
iterate CPAA's expectations going forward, and allow the organization an opportunity to
demonstrate improvement. To facilitate sustained improvement, PIPS will be used in
conjunction with an organization's modified Change Plan to monitor progress on Medicaid
Transformation Project (MTP) work.
If a PIP is initiated, the following process will be implemented:
1. Quarterly payments will be delayed until successful completion of PIP.
2. Once CPAA establishes that a partner's performance in one or more project areas is
unsatisfactory, CPAA will complete a PIP form and meet with the partner to review it.
3. The partner will then sign the finalized PIP and CPAA will provide the partner with a
finalized copy of the PIP.
4. The partner and CPAA Program Managers will meet at regular intervals during the PIP
time period to monitor the progress of each Partner. Program Managers will provide
consultation to help the Partner fulfill stated interventions and reach or improve
required and selected measures to ensure milestone achievement and alignment with
MTP goals.
5. Program Managers will provide the partner and CPAA's CEO with progress update notes
after each of the scheduled PIP progress meetings.
6. After 90 days, CPAA will assess whether the partner has met the performance
expectations outlined in the PIP. If the PIP was successful, CPAA will meet with the
partner to formally close the PIP and delayed payments will be made. If improvement
has not sufficiently occurred a determination will be made to potentially extend the PIP
or the Partner organization may be dropped from a project area or as a MTP partner.
If your organization is currently on a Performance Improvement Plans (PIP), the timeline to
demonstrate improvement will be no later than December, 2020.
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 7
Attachment E:
Updated CPAA Contacts
If you have questions about MTP contracts, finance, or program-specific questions, please use
the single point of contact information below.
Phone: (360) 539-7576 ext. 100
Contract or finance questions: finance@crhn.org
Reporting questions: reporting@cpaa.org
Program-specific questions: info@cpaa.org
Cascade Pacific Action Alliance
Contract#K2293-202025 MTP Contract Amendment 2020 Page 8
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Richard Dickinson, Deputy Director/ U&W Management Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: June 23, 2020 Agenda Item # ` I
BRIEFING DATE: June 15, 2020
BRIEFING PRESENTED BY: Richard Dickinson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Belfair Water Reclamation Facility Lift Station No. 1 pump replacement
BACKGROUND:
Lift Station No. 1 (pump 1) at the Belfair Water Reclamation Facility had a pump
failure that took place this last May. Currently, there is a newly rebuilt and
functional pump with very low hours, in slot No. 2 without any pumping
redundancy available in case of pump failure.
Staff requested a quote from the current pump vendor, Granich Engineered
Products, Inc. and from other manufacturers of similar pumps and received the two
quotes (see attached).
Public Works is requesting to purchase one new replacement pump from Granich
Engineered Products, along with the cleaning of the wet well (w/o could void
warranty) and installation of the pump at $57,107 plus tax.
RECOMMENDED ACTION:
Request the Board authorize for the Deputy Director/U&W Manager to purchase
and enter into contract with Granich Engineered Products, Inc. for one new pump,
including well cleanout and pump installation for the Belfair Water Reclamation
Facility, Lift Station No. 1.
ATTACHEMNTS: Quotes
Granich Engineered Products, Inc. F P E I V TA I R
1313 South 961h Street
Seattle,WA98108 FAIRBANKS NIJHUIST"
(206)315-2940
Fax: (206-315-2939
O�� Authorized Municipal Representative
Fairbanks Pumps
To: Mason County Utilities Date: June 8, 2020
Attn: Richard Dickinson
From: John Hayes
SUBJECT: BELFAIR LIFT STATION #1 / REPAIR/ CLEAN / INSTALL / SPARE PUMP
A. REPAIR/ INSTALL/ SPARE PUMP AND MOTOR INCLUDES:
• SHOP LABOR @ PREVAILING WAGES INCLUDES SKIM CUT SHAFT, DIP AND BAKE MOTOR,
SLEEVE SEAL CARRIER, REPAIR WIRE TERMINAL SEAT WITH EPDXY.
• NEW PARTS INCLUDE IMPELLER AND VOLUTE WEAR RINGS, HIGH PRESSURE LOWER SEAL
/ UPPER SEAL, MOTOR BEARINGS, O-RING AND GASKET SET
• SHOP DELIVERY TO JOBSITE @ PREVAILING WAGES
• CONTRACTOR CLEAN DEBRIS SOLIDS FROM WETWELL @ PREVAILING WAGES
• BOOM TRUCK INSTALLATION @ PREVAILING WAGES
• SPARE 4" 5434MV, SAME AS ORIGINAL SPEC, INCLUDES:
o DUPLICATE 4" 5434MV PUMP
o SS WEAR RINGS
o HP LOWER MECHANICAL SEAL
o DEDUCT FOR BASE ELBOW
0 50' POWER/CONTROL CORD ASSEMBLY
0 125 HP MOTOR W/COOLING JACKET
TOTAL COST, DELIVERED, 1 PUMP INSTALLED, (taxes not included):.......................$95,663.00
B. OPTIONAL SET OF 2) 4" 5434MV, SAME AS ORIGINAL SPEC, INCLUDES:
• DUPLICATE 4" 5434MV PUMP
• SS WEAR RINGS
• HP LOWER MECHANICAL SEAL
• DEDUCT FOR BASE ELBOW
• 50' POWER/CONTROL CORD ASSEMBLY
• 125 HP MOTOR W/COOLING JACKET
• BOOM TRUCK INSTALLATION OF 1 PUMP @ PREVAILING WAGES
TOTAL COST, 2 PUMPS DELIVERED, 1 PUMP INSTALLED, (taxes not included): ......$97,214.00
C. CONTRACTOR CLEAN WETWELL, INCLUDES:
• LABOR CREW @ PREVAILING WAGES
• HAUL AWAY DEBRIS (NOT INCLUDING SLUDGE)
TOTAL COST, (taxes not included): ..................................................................................$8,500.00
>,• PENTAI R
FAIRBANKS NIJHUIS'"
TERMS: NET 30
DELIVERY: 6—8 WEEKS REPAIR
14—18 WEEKS NEW
Please contact me with any questions. We await your instructions before proceeding.
Regards,
John Hayes
Granich
Se Engineered
Products, Inc.
Granich Engineered Products, Inc.
Cell:36OA81 ABOl
E-mail:johnhCa�aranich.com
WECI
Whitney Equipment Company,Inc
16120 Woodinville-Redmond Road Suite 3 WoodinvUle, WA 9807Z www.weci.com 800-255-2580
Quote#; 35643 Date: 6/3/2020
To; Mason County PUD From:
Attn: Richard Dickson Whitney Equipment Company
.Phone: 360-427-9670 Laura Haggard
Email:rdickson(uu3,co.mason.wa us
Richard,
Here is the price you requested for a Flygt submersible pump to replace your existing 4"Fairbanks Submersible
pump at PS#1 Belfair.I understand that the duty point for the station is 600gpm,at 255$TDH and.the power is
460.V,3ph. We would reuse your existing bracket to be able to,slide our pump down the existing guide,rails. The
price for a pump and a spare pump is as follows:
1VX-3202.095 41 diseharge
ITEM OTY. PART'# DESCRIPTION TOTAL.
1 2 Flygt NX-3202-095 including:
72HP Explosion Proof Motors:
Stainless Steel Cooling Jackets
50ff cable for 460V,30
460V,3ph pumpss
273 Hard Iron N impellers
Mini Cgs and socket
20ft lifting chain assemblies
(1) Grip eye lifting device
I day Startup assistance. $101,971,00
Ocean Freight to Shelton,WA $1063.00
TOTAL $105,034.00
Please make ensuing purchase orders to: Whitney Equipment Company,jnc.
FOB: Port of Entry,freight is estimated above This quote is for 3Q days.
Terms Net 30 daygon approved accounts Lead Time: 12-14weeks ARO
If you have any questions,please give me.a call.
Sincerely,
Laura Haggard
Cc: Steve Clark,.Inside Sales
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Richard Dickinson, Deputy Director/ U&W Management Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: June 23, 2020 Agenda Item #
BRIEFING DATE: June 15, 2020
BRIEFING PRESENTED BY: Richard Dickinson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Belfair Water Reclamation Facility Lift Station No. 1 pump replacement
BACKGROUND:
Lift Station No. 1 (pump 1) at the Belfair Water Reclamation Facility had a pump
failure that took place this last May. Currently, there is a newly rebuilt and
functional pump with very low hours, in slot No. 2 without any pumping
redundancy available in case of pump failure.
Staff requested a quote from the current pump vendor, Granich Engineered
Products, Inc. and from other manufacturers of similar pumps and received the two
quotes (see attached).
Public Works is requesting to purchase one new replacement pump from Granich
Engineered Products, along with the cleaning of the wet well (w/o could void
warranty) and installation of the pump at $57,107 plus tax.
RECOMMENDED ACTION:
Request the Board authorize for the Deputy Director/U&W Manager to purchase
and enter into contract with Granich Engineered Products, Inc. for one new pump,
including well cleanout and pump installation for the Belfair Water Reclamation
Facility, Lift Station No. 1.
ATTACHEMNTS: Quotes
qua i mn
Mason County Utilities Rustlewood Lift Station Upgrade Attention: Kenny Oberg
Aqua Tech, LLC Lead- 4-6 Weeks FOB: Factory-Piqua,OH
Time:
111 Sparrow Court
Name: Bob Thurston
Port Ludlow, Washington 98365 Phone: (360)301-3535 Sales
Email: bobt@aquatecllc.com agent:
# Part# Product Details CITY Price Each Totall
1. 3XSCMPA50N4 Barnes SITHE Submersible Chopper Pump 3XSCMPA50N4 2
SITHE Chopper Pump
3 inch discharge
Hydraulic Series PA
5 HP, 1750 RPM,208-230/460 volts,3 phase
Explosion Proof,Class 1,Division 1,Groups C&D,T4
Impeller Trim:TBD
Seals:
Carbon/Ceramic Upper
Sil Car/Sil Car Lower seal
2. 3SH-SIC/TC-ADD Barnes 3SH/SC SIC/TC Mechanical Seal Adder 2
Seals:
Silicon Carbide/Silicon Carbide Upper
Tungsten Carbide/Tungsten Carbide Lower
3. 125496XF Barnes SH Submersible Power Cord,LV,12/4,18/4,50' 2
208-230 volts
4. 134202 Barnes BAF 3'x3"Break Away Fitting Elbow � 2
5. VFD's VFD's for Phase conversion in Nema 4 Panel w/cooling fan �� 2T ��� ..
2 New Shutoff valves/2 new Check valves and related I `
6. Valves :e
ping 4
7• Floats 4 Float Speedy connect Float tree 4
8. Install Removal of existing piping in wet well and valve vault.install ��
of new pumps,piping,valves,floats and VFD's.
9. Optionl Install Barnes Non Clog 5HP pump instead of choppers
And deduct VFD's Deduct$3895 from Price Below
Sub Total $29,282.00
'Estimated 8.5% $2,488.91
Tax
Freight:, , 1 $575.00
Grand Total 32,345.97
Terms and Conditions
Bob
Good morning I am sending you preliminary numbers to replace the pumps and support equipment at
the Rustle wood Lift station#3.We were able to find single ph pumps that will work with in the head
and flow range you have provided.The electrical panel will need to have the starters upgraded to
handle the max amp draw. I know you are within a budget here so take a look at this and we will
proceed from there.
Thank you
EQUIPMENT ESTIMATE
QTY ITEM/Description PRICE(ea) PRICE(total)
2 EBG—51(53)/Grinder 5HP/230v/1ph $5413.00 $10,826.00
2 RS3-H/QDC 3" Discharge Elbow $1,354 $2,708.00
2 Moisture Sensor/Temp Limited Sensor $406.00 $812.00
1 #320.321.066/Moisture Sensor(up to two pumps) $186.00 $186.00
1 #320.365.003/Moisture Sensor Socket $121.00 $121.00
2 #208.153.200/Temp Limiter(1 per pump) $160.00 $320.00
2 2- IEC Contactor with IEC Overload rated for up to 50 Amps
Engineering services to update drawings and bill of material for revised unit.$929.00
1 2613K7032/2" Duplex BCB (Elbow/bracket/guide) $2,471.00 $2,471.00
1 2613K501/Duplex Sub Base for Duplex BCB $275.00 $275.00
40 #113976 2" SS Guide Rail 10ft per pump/40ft total $1,118.00 $1,118.00
1 3/16" or%" SS Lifting Chain (15ft per pump) $125.00 $125.00
4 SS Anchor Shackles(2 per pump) $11.00 $44.00
1 CEI Startup/Training/Documents $550.00
1 Freight Estimate to Site $1,150.00
EQUIP SUBTOTAL: $21635.00
Derek Zock
Correct Equipment
425 626 5147
Derekz@correcteguipment.com
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: June 23, 2020 Agenda Item # y. `3
(Commissioner staff to complete)
BRIEFING DATE: June 1, June 8, &June 15
BRIEFING PRESENTED BY: Jennifer Beierle, Budget Manager
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Mason County 2021 and 2022 Preliminary Budget Guidelines
EXECUTIVE SUMMARY: The call for budgets goes out to departments on or before
the second Monday in July, per RCW 36.40.010. This year the Auditor plans to send out
the notice on July 1st. The Board typically sends out budget instructions on the same day
as the Auditor's call for budgets.
BUDGET IMPACTS: The Preliminary Budget Guidelines will have a direct impact on the
2021 adopted budget decisions and will help to serve as a plan for the 2022 "shadow
budget".
RECOMMENDED ACTION: Approval of the Mason County Commissioner's 2021 and
2022 Preliminary Budget Guidelines.
J:\Budget Office\Briefmg, Agenda, &Public Hearing Items\2020\Action Agenda-Budget Guidelines
6.23.20.doc
os Cott*
July 1, 2020
124 To: Elected Officials& Department Heads
1854 Re: Mason County Commissioner's 2021 and 2022 Preliminary Budget
Preparation Guidelines
The following are the Board of County Commissioners guidelines for the
MASON COUNTY Preliminary Budget. Preliminary budgets are due to the Auditor in the Munis
BOARD Financial System by close of business on Monday,August 3, 2020.
OF The economic forecast for 2021 is uncertain due to the on-going implications of
COMMISSIONERS COVID-19. Elected Officials and Department Heads are asked to present a 2021
flat line budget at 2020 adopted budget levels,and a 2022 "shadow budget"at
1ST District 2021 levels. Approved contractual increases are absorbed into the department's
RANDY NEATHERLIN bottom line in a flat line budget.The intent is to adopt a status quo budget at
2020 adopted budget levels, and a flat line budget is being requested initially to
21"District help reach this goal.
KEVIN SHUTTY
Please implement the following guidelines when developing both 2021 and 2022
3`d District Preliminary Budgets:
SHARON TRASK
BEGINNING FUND BALANCE (BFB)
• BFB estimates are attached.Any differences in calculation should be
Mason County Building 1 communicated back to the Budget Office.
411 North Fifth Street REVENUE LEVELS
• Current Expense Property Tax levy will include a 1%increase.
Shelton, WA 98584-3400
• Roads Property Tax levy will include a 1%increase.
(360)427-9670 ext.419
• Budget with existing fees and service charge schedules; review for proposed fee
(360)275-4467 ext.419 increases if possible.
(360)482-5269 ext.419 • Grants should be budgeted conservatively with projected amounts to be
received within the proper budget year.
Fax (360)427-8437
• Interest rates on investments will be .50%.
•Transfers in—Fill out the attached transfer form and send to the transferring
department for signature, and return to the budget office.Transfers in without a
form or equivalent transfer out offset will not be considered in the budget.
• Reimbursable interdepartmental revenue budgeted in one fund should be
budgeted as an expense in another fund via the attached form. Requests without
a form or equivalent offset will not be considered in the budget.This includes
departments receiving Mental Health Fund revenue.
EXPENDITURE LEVELS
1
_soli Cot
4 �
• Salary& Benefit Projections will be emailed to Departments by the Budget
-;NA, Office. Differences in calculations should be entered into the spreadsheet
provided and sent back with an explanation.
1854
■ Wages for union represented employees with signed union contracts should
reflect general wage, step, and COLA increases as outlined in the contracts.
MASON COUNTY • Wages for non-represented employees shall reflect step increases only.The
BOARD BOCC may increase non-represented wages at a later date.
OF ■ Wages for Elected Officials shall reflect the increase stated in Resolution No. 39-
C OMMI SSIONERS 19, except for Prosecuting Attorney wages in Resolution No. 22-19, and BOCC
wages in Resolution No. 73-12.
1ST District • 2021 Motor Pool rates are attached (use budget expense accounts ending in
RANDY NEATHERLIN 5xx777 &5xx778)
2"a District • 2021 ER&R vehicle rates are attached (use budget expense accounts ending in
KEVIN SHUTTY 545951).
3`1 District • Traffic Policing Diversion at$2,160,000—Funding from Roads Property Tax Levy.
SHARON TRASK The BOCC may change the diversion amount during budget preparation.
• Budget any debt service per the attached Treasurer's Debt Service schedule.
•Transfers out—The attached transfer form is signed by the transferring from
Mason County Building 1 department and returned to the budget office for processing during the budget
411 North Fifth Street year.
• Reimbursable interdepartmental expenses budgeted in one fund should be
Shelton, WA 98584-3400 budgeted as revenue in another fund and approved by the other department via
(360)427-9670 ext.419 the attached form.
(360)275-4467 ext.419 • Human Resources will supply the Benefit Rate Sheet and Medical Allocation (use
budget expense accounts ending in 520040 for medical)for 2021 and 2022.
(360)482-5269 ext.419 Medical budgets should reflect maximum amounts paid by the County times the
number of FTE's.
Fax (360)427-8437
■2021 and 2022 Reserve for Technology rate will be $285 per FTE—Per the
benefit rate sheet(use budget expense accounts ending in 541501).
• 2021 and 2022 Unemployment rate will be$200 per FTE. (Elected Officials do
not receive an unemployment rate charge.)—Per the benefit rate sheet(use
budget expense accounts ending in 546096).
• 2021 internal allocation amounts are attached—see tab A-1 (use budget
expense accounts ending in 541019).
• 2021 Information Technology charges are attached (use budget expense
accounts ending in 545952).
2
ON CDU
tv
4" • 2021 State Auditor Charges are attached (use budget expense accounts ending
_„gi, in 541510).
1854 • Building remodel request forms emailed to departments should be returned to
Facilities so that Facilities may budget accordingly.
• Expenditure authority shall be adopted as two bottom lines for all Elected
MASON COUNTY Officials and County Department budgets, including Special Funds, in accordance
BOARD with Resolution No. 26-17: one bottom line for the total salaries and benefits and
OF one bottom line for operational expenses. Ending Fund Balance is not an
COMMISSIONERS appropriation.
• Overall expenditures will be reviewed in relation to reserve requirements
identified in Resolution No. 58-17.
1ST District
RANDY NEATHERLIN • Departments are encouraged to seek out new grant awards. Additional
expenditure requests in order to hire a grant writer will be considered by the
2"d District BOCC.
KEVIN SHUTTY
MUNIS BUDGET
3rd District
SHARON TRASK Prepare your internal budget analysis via any mechanism you prefer in
preparation of Munis entry.The Auditor will send processing instructions to
submit budgets in Munis.
Mason County Building 1 The 2021 Munis budget entry will include the following:
411 North Fifth Street • Budget 1—Preliminary Budget Request—Budget Level 1 will be populated with
2020 adopted budget numbers at 1/1/20. Departments may change the numbers
Shelton, WA 98584-3400 to the requested amounts.
(360)427-9670 ext.419 • Budget 2—Auditor's Preliminary Budget—The Auditor will make error
correction changes to preliminary budget requests.
(360)275-4467 ext.419
■ Budget 3-Maintenance Level Changes(MLC)—This is departments' 2020
(360)482-5269 ext.419 adopted budget plus non-discretionary changes, i.e. CBA's in effect, L&I, DRS, and
medical changes.A negative line item will be entered into each department's
Fax (360)427-8437 budget to bring the total expenditures back down to 2020 adopted levels. Budget
Level 3 will be entered by the Budget Office.
• Budget 4—Policy Level Requests(PLR)—This is the difference between Budget
Level 2 and Budget Level 3,and will populate automatically.The Budget Office
will email the budget level spreadsheet to departments after August 3rd.An
explanation or justification and project number should be entered into the
'Comments' and 'Project No.' columns for any amount in Budget Level 4. In
addition, the attached project form may be filled out for EACH new"project"
requested in the 2021 budget. A project request may include multiple BARS lines,
and both revenue and expenses to show how the "project" number was derived.
The following are considered projects:
3
dos cot,
frant
1. New staffing request(s)
„44Ar 2. Capital &Vehicle Purchases
3. Operational requests by project
I854 4. All other items over Maintenance Level Changes
The 2022 Munis budget entry will include the following:
MASON COUNTY • Budget 1—Enter any changes to the 2021 budget for the 2022 budget.
BOARD BUDGET NARRATIVES
OF
COMMISSIONERS A Budget Narrative should include the following information and is due to the
Budget Manager via email (no paper copies) by September 14th:
• 2019, 2020, and 2021 FTE count, and Organizational Chart
1ST District
RANDY NEATHERLIN • FTE position allocations and funding sources, if any
2nd District • Proposed Fee Increases
KEVIN SHUTTY • Workload Indicators—include a 3 year history comparison
3`d District • Project Level Changes(Budget Level 4 in Munis—Instructions and training to
SHARON TRASK follow)
Countywide trainings will be provided by the Budget Manager in the Commission
Chambers on July 1st at 9:00 am.There will be a Zoom option available for
Mason County Building 1
training.
411 North Fifth Street Departmental budget workshops with the Board will begin in October.The first
Shelton, WA 98584-3400 workshop scheduled will be an overview of the entire budget.
Sincerely,
(360)427-9670 ext.419
BOARD OF MASON COUNTY COMMISSIONERS
(360)275-4467 ext.419
(360)482-5269 ext.419
Fax (360)427-8437 Sharon Trask Randy Neatherlin Kevin Shutty
Chair Commissioner Commissioner
4
,
MASON COUNTY
BRIEFING ITEM SUMMARY FORM 5
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Lydia Buchheit
DEPARTMENT: Community Services—Public Health EXT: 404
BRIEFING DATE: 06/22/2020
PREVIOUS BRIEFING DATES: N/A
(If this is a follow-up briefing, please provide only new information)
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM:
Mason County Law Enforcement Assisted Diversion Program (MCLEAD), Policy
Coordinating Group (PCG), MOU
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The MCLEAD PCG MOU outlines the roles and responsibilities of each stakeholder. The
MC BOCC will designate a member to attend each PCG meeting to assist in program
development. The MOU is essential as no single agency owns LEAD. Instead, LEAD is a
voluntary collaborative process and success is dependent on all stakeholders agreeing
on systems change.
BUDGET IMPACT:
None
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
Move to action agenda 06/23/2020
ATTACHMENTS:
MCLEAD Policy Coordinating Group MOU
Briefing Summary 6/15/2020
MEMORANDUM OF UNDERSTANDING
Among
MASON COUNTY, THE MASON COUNTY SHERIFF'S OFFICE, THE CITY OF
SHELTON, THE SHELTON POLICE DEPARTMENT, MASON COUNTY PROSECUTOR'S
OFFICE, MASON COUNTY PUBLIC DEFENDER'S OFFICE AND OLYMPIC HEALTH
AND RECOVERY SERVICES
Regarding
LAW ENFORCEMENT ASSISTED DIVERSION ("LEAD")PROGRAM POLICY
COORDINATING GROUP: FORMATION, GOVERNANCE, AND RESPONSIBILITIES
WHEREAS, the City of Shelton ("Ci ` ason County ("C ty"), and residents and
business owners in Mason County want to improve public safety and public order in their
community; and
WHEREAS, the City, County, and community members want to reduce future criminal
behavior by non-violent and low-level criminal offenders in Mason County; and
WHEREAS, booking, prosecuting, and jailing individuals committing low-level non-
violent offenses in Mason County has had limited effectiveness in improving either public safety
or public order in Mason County communities; and
WHEREAS, interventions that connect low-level non-violent offenders with services have
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been shown to cost less and be more successful at reducing future criminal behavior than
processing these individuals through the criminal justice system; and
WHEREAS, the procurement of grant funds from Washington State's Health Care
Authority (HCA) have allowed for the operation of LEAD in the County with the understanding
that the Program presents a unique opportunity to work with local partners on a strategy that shows
promise for effecting systematic change and a paradigm shift in the public response to individuals'
low-level drug involvement;
NOW, THEREFORE, THE PARTIES STATE THEIR INTENT AS FOLLOWS:
I. Formation,Purposes,and Membership of the LEAD Policy Coordinating Group: The
LEAD Policy Coordinating Group ("PCG") is hereby formed for the Mason County LEAD
Program(hereafter the "Program"). The purposes of the PCG are to review and provide feedback
on the Referral and Diversion Protocols for LEAD candidates; review and provide feedback on
periodic reports from the Mason County Operational Workgroup; and make criminal justice and
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human services data available for monitoring and evaluation.
MOU Signatories'Statements of Intent
The parties signing this MOU specifically state their respective intents and commitments
as follows:
A. Mason County: The Mason County Board of County Commissioners (MCBOCC), is
fully committed to the LEAD model. It has become apparent that an approach relying
solely on booking, prosecuting, and incarcerating individuals addicted to drugs and/or
alcohol and/or who have mental health illnesses is not effective. Simply put, the
booking/prosecution/incarceration model does not alter individuals' underlying addiction
and/or mental health problems,the model costs the County and its taxpayers thousands of
dollars per individual each year, and the model does not serve as a deterrent and does not
reduce recidivism. The County believes that LEAD's objective — which is to treat the
underlying addiction and/or mental health issue leading to criminal behavior—is necessary
to conserve tax dollars spent on booking,prosecution, and incarceration and to rebuild our
community. The County will commit a commissioner as well as an employee from Public
Health,to the PCG and will look for opportunities to achieve synergies with employment,
housing, and other initiatives undertaken by Mason.County appropriate for LEAD
participants.
B. Mason County Sheriff's Office: The Mason County Sheriffs Office (MCSO) have
agreed to participate in the LEAD Program on both rational and policy level. The
MCSO will assign officers who will receive focu ,$" 'ng on the LEAD referral process
and who is knowledgeable in Washington's Sta e's drug laws, search seizure case law,
local, state, and federal criminal history records, State Department of Corrections records,
warrant records, and the ability to make street-level decisions on where to direct offenders.
At a policy level,the Sheriff will decide who serves on the LEAD PCG.
C. The City of Shel e City Council, by and through its appointed Chief Executive
Officer,the City Manager, is fully committed to the LEAD model. It has become apparent
that an approach relying solely on booking, prosecuting, and incarcerating individuals
addicted to drugs and/or alcohol and/or who have mental health illnesses is not effective.
Simply put, the booking/prosecution/incarceration model does not alter individuals'
underlying addiction and/or mental health problems, the model costs the City and its
taxpayers thousands of dollars per individual each year, and the model does not serve as a
deterrent and does not reduce recidivism. The City believes that LEAD's objective—which
is to treat the underlying addiction and/or mental health issue leading to criminal behavior
—is necessary to conserve tax dollars spent on booking,prosecution,and incarceration and
to rebuild our community. The City will commit the City Manager,or rely on participation
by the Chief of Police and/or Captain and/or Lieutenant, to the PCG and will look for
opportunities to achieve synergies with employment, housing, and other initiatives
undertaken by The City of Shelton appropriate for LEAD participants.
D. The Shelton Police Department: The Shelton Police Department (SPD) have agreed to
participate in the LEAD Program on both an operational and policy level. The SPD will
assign officers who will receive focused training on th ) I referral process and who is
knowledgeable in Washington's State's drug law seizure case law,local,state,and
federal criminal history records, State Department of Corrections records,warrant records,
and the ability to make street-level decisions on where to direct offenders. At a policy
level,the Chief of Police will decide who serves on the LEAD PCG.
E. Mason County Prosecutors Office: The Mason County Prosecuting Office (MCPO) has
committed to participate in the LEAD Program on both an operational and policy level.
The MCPO will provide the following staffing to the Program when applicable:
1. The MCPO will commit a deputy prosecuting attorney (DPA) knowledgeable in
Washing State's drug laws, search and seizure law, local, state and federal criminal
history records, State Department of Corrections records, warrant records, and the
ability to make criminal defense filing decisions, to participate in the case review
process. The MCPO will also provide paralegal services in support of the DPA's
work insofar as applied to felonies. The work of the DPA and Paralegal will
provide operational and technical support to the Program.
2. At a policy level, the Deputy Chief of Staff of the MCPO, or other designee as
appointed by the elected Prosecuting Attorney, shall serve on the LEAD PCG. The
Deputy Chief or other designee will serve on the PCG as long as it exists or unless
and until the MCPO withdraws from the Lead Program.
3. Though they will be informed by the LEAD Operational Groups' recommendations
regarding program participants, the Mason County Prosecutor retains ultimate and
exclusive authority to make filing decisions in all cases.
F. Mason County Public Defender's Office: The Mason County Public Defender's Office
(MCPDO) is in full support of Mason County's LEAD program and is looking forward to
working with local partners on a strategy that shows promise for effecting systematic
change and a paradigm shift in the public response to individuals' low-level drug
involvement. The MCPDO will participate in the LEAD Program on the policy level, by
providing a representative at the PCG.
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G. Olympic Health and Recovery Services: Olympic Health and Recovery Services
(OHRS) will be providing the direct service component of the Mason County LEAD
program. OHRS has extensive experience working with Mason County, its treatment
providers and its law enforcement agencies. OHRS commits to bringing a harm reduction
approach to the LEAD program and with their experience in the behavioral health field,
will work to provide quality services to Mason County residents as well as needed
leadership and wisdom to the Mason County LEAD policy and operations groups.
Therefore, OHRS will have representatives at both the operations workgroup and PCG.
H. PCG Membership: The PCG's membership shall consist of representatives from the
following entities and organizations:
1. Mason County-
a. Mason County commissioner(1)
b. Public Health employee (Manager and/or Program Coordinator)
2. Mason County Sheriffs Office-
a. Undersheriff
b. Chief Criminal Deputy
3. The City of Shelton-
a. The City Manager and/or Homeless Outreach Coordinator
4. The Shelton Police Department-
a. The Chief of Police and/or Captain/Lieutenant
5. Mason County Prosecutors Office-
a. Prosecuting Attorney and/or Chief Deputy P ing Attorney
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6. Public Defenders Office0,4
a. Deputy Public Defender
7. Olympic Health and Recovery Services
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a. Chief Executive Officer
b. Chief Operating Office 0
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8. Northwest Justice Project
a. Attorney
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Additional member entities and organizations may be added to the PCG upon unanimous
consent of the existing members.
II. Governance. Participation in LEAD PCG is voluntary, and any member may withdraw
unilaterally at any time for any reason. This MOU does not amend any law or ordinance;nor does
it create any binding obligation on the party of any signatory. This MOU simply memorializes the
intent of the PCG's members in participation in the Program and describes the responsibilities they
accept through their participation.
All decisions of the PCG will be made by modified consensus. For purposes of this MOU,
"modified consensus" means a decision that is acceptable to participants even if not ideal to one
or more.
Each member organization shall designate one representative for purposes of determining
consensus in the PCG decisions, but multiple representatives from each organization may attend
meetings and participate in discussions as non-voting members.
III. Responsibilities. The role of the PCG is to make policy-level decisions regarding the
LEAD Program and to provide periodic administrative oversight of the Program. Specific
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responsibilities include,but are not limited to,the follo
A. Review of LEAD Referral and Diversion Pr _+c' s
B. Collaboration on funding applications for LEAD operation and evaluation
C. Making available criminal justice and human sere', ystem data for comparison and
evaluative purposes
D. Oversight of LEAD implementation, contract compliance of service providers and
evaluators, and solicitation and review of community feedback; and
E. Modification of service provision, or evaluation criteria and process, as needed.
This MOU may be signed in Counterparts and shall be effective as of the date it is signed by all
parties. No amendment or modification of this MOU will have effect unless it is made in writing
and agreed to by all signatories and their successors.
Sharon Trask, Casey Salisbury,
Mason County Commissioner- Chair Mason County Sheriff
Date: Date:
Jeff Niten D. s ss Moody
City Manager, City of Shelton C of Police, City of Shelton
Date: D •
Michael Dorcy Vitf Peter Jones
Mason County Prosecuting Attorney Mason County Deputy Public
Defender
Date: Date:
114,
Joe Avalos
Chief Operating Officer
Olympic Health and Recovery Services riz,
Date: