HomeMy WebLinkAbout2020/06/01 - Briefing Packet Pursuant to Proclamation by the Governor 20-28, in-person attendance to Commission
meetings is temporarily prohibited.
Our Commission meetings are live streamed at hn://masonwebtv.com/ and we will accept
public comment via email — MdrewW(S'Dco.mason.wa.us; or mail to Commissioners Office,
411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to
listen to the Commission meeting via your telephone, please provide your telephone
number to the Commissioners'office no later than 4 p.m. the Friday before the meeting.
We intend to limit our meetings to discuss and/or take action on only necessary and
routine matters or matters necessary to respond to the COVID-19 outbreak and current
public health emergency.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of June 1, 2020
Monday - Friday
8:00 A.M. COVID-19 Coordinators Briefing*
Public Works Meeting Room A
100 Public Works Way
Monday, June 1, 2020
Commission Chambers
9:00 A.M. Support Services — Frank Pinter
9:45 A.M. Community Services — Dave Windom
10:00 A.M. Public Works — Loretta Swanson
Utilities &Waste Management
10:30 A.M. BREAK
10:40 A.M. Treasurer/Auditor— Lisa Frazier/Paddy McGuire
10:45 A.M. Assessor- Patti McLean
Commissioner Discussion —as needed
11:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation
Noon WA State Association of Counties Zoom Meeting's
Coronavirus Relief Funding "Chautauqua"
*This is being noticed as a Special Commission Meeting because a quorum
of the Mason County Commission may attend this event and notification is
provided per Mason County Code Chapter 2.88.020-Special Meetings.
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 05/28/20 at 1:25 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
June 1, 2020
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
co
1854
Budget Management
Mason County Support Services Department
co 411 North 5th Street Commissioner Administration
Emergency Management
Shelton, WA 98584 Facilities,Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
1NP Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
For June 1, 2020
• Specific Items for Review—.June 1 briefing
o Schedule Director Evaluations—Diane
o June meeting schedule- Diane
0 2021 Budget Instructions—Jenn
o Grant Management Zoom Training—Jenn
o Coronavirus Relief Funds/CARES Act Funds—Frank
✓ Laptops/staff
✓ NEOGOV
✓ ExecuTime
o Status of Emergency Medical Services Advisory Council—Frank
o AFSCME contract ratified—Frank
o Reclass request for Kelly Frazier—Frank
• Commissioner Discussion
J:\DLZ\Briefmg Items\2020\2020-06-Ol.docx
•
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: 3ennifer Beierle
DEPARTMENT: Support Services EXT: S32
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: 2021 Budget Guidelines— Draft and Initial Discussion
EXECUTIVE SUMMARY: The call for budgets goes out to departments by the second Monday
in July, per RCW 36.40.010. The Board typically sends out budget instructions on the same day
as the Auditor's call for budgets.
The economic forecast for 2021 is uncertain due to the on-going implications of COVID-19. At
this time, the Congressional Budget Office estimates that inflation-adjusted gross domestic
product (real GDP) will decline by approximately 12 percent during the second quarter of 2020,
but will sharply correct in the second half of the year to grow by about 17 percent. In 2021,
real GDP is projected to grow by 2.8 percent, on a 411 quarter to 4t' quarter basis.
A conservative approach to the 2021 budget is recommended.
BUDGET IMPACTS:
RECOMMENDED OR REQUESTED ACTION: Recommend the Board review and suggest
edits to the 2021 draft budget guidelines.
ATTACHMENTS: Budget Guidelines—Draft 1
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2020\Briefmg Summary 6.1.2020-Budget
Guidelines.doc
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July 139, 202019
To: Elected Officials& Department Heads
Re: Mason County Commissioner's 2020-aid-2021 and 2022 Preliminary Budget
Preparation Guidelines
The following are.the Board of County Commissioners guidelines for the
Preliminary Budget. Preliminary budgets are due to the Auditor in the Munis
Financial System by close of business on Monday,August 102L, 2020-9.
Revenue in 20219 is projected to be level with 202019.The County will strive to
build reserve balances with all unexpended and one time revenues, in accordance
with reserve requirements in Resolution No. 58-17.
Department Heads and Elected Officials are asked to present a 20210 budget at
2020-13amen edadopted budget levels at 3, and a 2022-1"shadow
budget" at 20210 levels, plus CBA and other contractual increases. .
Please implement the following guidelines when developing both 20219.and
2022-1 Preliminary Budgets:
BEGINNING FUND BALANCE(BFB)
■ BFB estimates are attached.Any differences in calculation should be
communicated back to the Budget Office.
REVENUE LEVELS
■ Current Expense Property Tax levy will include a 1%increase.
■ Roads Property Tax levy will include a 1%increase.
■ Budget with existing fees and service charge schedules; review for proposed fee
increases if possible.
■ Grants should be budgeted conservatively with projected amounts to be
received within the proper budget year.
■ Interest rates on investments will be .50%.
■Transfers in—Fill out the attached transfer form and send to the transferring
department for signature,and return to the budget office.Transfers in without a
form or equivalent transfer out offset will not be considered in the budget.
■ Reimbursable interdepartmental revenue budgeted in one fund should be
budgeted as an expense in another fund via the attached form. Requests without
a form or equivalent offset will not be considered in the budget.This includes
departments receiving Mental Health Fund revenue.
EXPENDITURE LEVELS
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■Salary&Benefit Projections will be emailed to Departments by the Budget
Office Differences in calculations should be entered into the spreadsheet
provided and sent back with an explanation.
■ Wages for union represented employees with signed union contracts should
reflect general wage,step,and COLA increases as outlined in the contracts.
■ Wages for non-represented employees shall reflect step increases only.The
BOCC may increase non-represented wages at a later date.
■Wages for Elected Officials.shall reflect the increase stated in Resolution No. 39-
19,except for Prosecuting Attorney wages in Resolution No.22-19,and BOCC
wages in Resolution No.73-12.
■2021 Motor Pool rates are attached (use budget expense accounts ending in
5xx777&5xx778)
■ 20210 ER&R vehicle rates are attached (use budget expense accounts ending in
545951).
■Traffic Policing Diversion at$2,160,000—Funding from Roads Property Tax Levy.
The BOCC may change the diversion amount during budget preparation.
■ Budget any debt service per the attached Treasurer's Debt Service schedule.
■Transfers out—The attached transfer form is signed by the transferring from
department and returned to the budget office for processing during the budget
year.
■ Reimbursable interdepartmental expenses budgeted in one fund should be
budgeted as revenue in another fund and approved by the other department via
the attached form.
■ Human Resources will supply the Benefit Rate Sheet and Medical Allocation (use
budget expense accounts ending in 520040 for medical)for 20210 and 2022-1.
Medical budgets should reflect maximum amounts paid by the County times the
number of FTE's.
■20210 and 2022-1 Reserve for Technology rate will be$285 per FTE—Per the
benefit rate sheet(use budget expense accounts ending in 541501).
■ 20210 and 2022-1 Unemployment rate will be $200 per FTE. (Elected Officials do
not receive an unemployment rate charge.)—Per the benefit rate sheet(use
budget expense accounts ending in 546096).
■ 20210 internal allocation amounts are attached—see tab A-1 (use budget
expense accounts ending in 541019).
■20210 Information Technology charges are attached (use budget expense
accounts ending in 545952).
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■ 20210 State Auditor Charges are attached (use budget expense accounts ending
in 541510).
■ Building remodel request forms emailed to departments oR4une-Olshould have
beee returned to Facilities by My Sth so that Facilities may budget accordingly.
■ Expenditure authority shall be adopted as two bottom lines for all Elected
Officials and County Department budgets, including Special Funds, in accordance
with Resolution No. 26-17:one bottom line for the total salaries and benefits and
one bottom line for operational expenses. Ending Fund Balance is not an
appropriation.
■ Overall expenditures will be reviewed in relation to reserve requirements
identified in Resolution No. 58-17.
■ Departments are encouraged to seek out new grant awards.Additional
expenditure requests in order to hire a grant writer will be considered by the
BOCC.
MUNIS BUDGET
Prepare your internal budget analysis via any mechanism you prefer in
preparation of Munis entry.The Auditor will send processing instructions to
submit Budgets in Munis.
The 20210 Munis budget entry will include the following:
■ Budget 1—Preliminary Budget Request—Budget Level 1 will be populated with
202019adobtedamended budget numbers at Departments may
change the numbers to the requested amounts.
■ Budget 2—Auditor's Preliminary Budget—The Auditor will make error
correction changes to preliminary budget requests.
■ Budget 3-Maintenance Level Changes(MLC)—This is departments' 202M
adootedmended budget at 6�39{19 plus non-discretionary changes, i.e. CBA's in
effect, L&I, DRS, and medical changes. PesitieRs apPF8ved at the 3i19i o 4•
6/18�1 n Wdget weaFi.,,,.VAI he iRel„dedin Budget Level yel 3. Budget Level 3 will be
entered by the Budget Office.
■ Budget 4—Policy Level Changes (PLC)—This is the difference between Budget
Level 2 and Budget Level 3,and will populate automatically.The Budget Office
will email the budget level spreadsheet to departments after August 10th.An
explanation or justification and proiect number should be entered into the
'Comments'and 'Proiect No.' columns for any amount in Budget Level 4. In
addition,Tthe attached project form May4-Feqt&ed4G be filled out for EACH new
"project" requested in the 2020 budget.A project request may include multiple
BARS lines, and both revenue and expenses to show how the"project" number
was derived.The following are considered projects:
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1. New staffing request(s)
2. Capital &Vehicle Purchases
3. Operational requests by project
4. All other items over Maintenance Level Changes
The 2022-1 Munis budget entry will include the following:
■ Budget 1—Enter any changes to the 20210 budget for the 2022-1 budget.
BUDGET NARRATIVES
A Budget Narrative should include the following information and is due to the
Budget Manager via email (no paper copies)by September 149th:
■ 20128,202039, and 20210 FTE count, and Organizational Chart
■ FTE position allocations and funding sources, if any
■ Proposed Fee Increases
■Workload Indicators—include a 3 year history comparison
■ Project Level Changes (Budget Level 4 in Munis—Instructions and training to
follow)
Countywide trainings will be provided by.the Budget Manager in the Commission
Chambers on July 15Vh at 9:00 am and 2:00 pm.
Departmental budget workshops with the Board will-bedin in October.The first
workshop scheduled will be an overview of the entire budget.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty Randy Neatherlin Sharon Trask
Chair Commissioner Commissioner
4
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: Grant Management Zoom Training
EXECUTIVE SUMMARY: Grant Management USA is offering a Zoom grant management class,
applicable to the Western States, June 4-5, 2020, from 8:30 to 3:30 each day. The objective is
to learn how to administer the government grants we've received while staying in compliance
with applicable rules and regulations. This training is timely as it will help in managing COVID
funding and meets the objectives for CARES Act grant reimbursement. The class is directed
towards both beginning and experienced grant managers from city, county, and state agencies,
healthcare organizations, nonprofits, K-12, colleges and universities.
Regional hosting partners for the training include:
• Benefits Health System, Montana
• Bernalillo County Sheriff's Department, New Mexico
• Clackamas Community College, Oregon
• Denver Regional Council of Governments, Colorado
• National University Riverside, California
• Regional Public Safety Training Center, Nevada
• Sandy City Police Department, Utah
• Thurston County Sheriff's Office, Washington
• Tucson Police Department, Arizona
• Washington State Criminal Justice Training Commission, Washington
Tuition is $595 and includes downloadable class materials in PDF format. On-demand replay of
the recorded Zoom training is available to replay anytime until the end of June. Grant materials
could be shared with all grant managers throughout the County.
BUDGET IMPACTS: $595 — CARES Act Funding Eligible
RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County
Commissioners approve one registration from Mason County Support Services for this grant
training opportunity that may help in managing the COVID-19 Federal and State grant funds
that Mason County will be billing for in the near future.
ATTACHMENTS: N/A
J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\2020\Briefmg Summary 6.1.2020-Grant Management
Zoom Class.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kelly Bergh for Frank Pinter
DEPARTMENT: Support Services EXT: 644
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: n/a
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): x❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Washington State Department of Commerce Coronavirus Relief Funds for Local
Governments / CARES Act Funds for Local Governments in Washington State. Mason County
award of$3,821,400 — COM Contract Number 20-6541C-023; COM Short Code CV20023.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Mason County has been awarded funds through the state's Coronavirus Relief
Funds (CRF). The funds are available under section 601(a) of the Social Security Act, as
added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (C"CARES
Act'). The grant is funded entirely through the federal stimulus funding under the CARES
Act provided by the U.S. Department of Treasury (US Treasury) to the Governor via the
Office of Financial Management (OFM).
On April 27, 2020 Governor Inslee announced the award of nearly $300 million to local
governments in CRF from the state's allocation of the CARES Act funding.
Funds may only be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
2. Were not accounted for in the budget most recently approved as of March 27,2020 (the date of
enactment of the CARES Act)for the State or government; and
3. Were incurred during the period that begins on March 1, 2020 and ends on October 31,2020.
Prior to receiving funds, a contract will need to be executed with Commerce.
BUDGET IMPACT: $3,821,400 toward reimbursement of COVID related costs.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community
meetings,etc.) n/a
RECOMMENDED OR REQUESTED ACTION: Approval to execute contract with
Commerce and give Frank Pinter, Support Services Director signature authority.
ATTACHMENTS:
Contract working papers
Blank Contract Template
Program Guidelines
Briefing Summary 5/27/2020
Washington State
' . Department of
Commerce
Interagency Agreement with
«Organization»
through
the Coronavirus Relief Fund for Local Governments
For
Costs incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19) during the period of
March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
,
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority...............................................................................................1
2. Acknowledgement of Federal Funding........................................................1
3. Contract Management............................................................................................1
4. Compensation ........................................................................................................1
5. Expenses.............................................................................................1
G. Indirect Coot -----------------------------1
7. Billing Procedures and Payment-------------------------.1
O. Audit.'--------------------------------.2
Q. Debarment.............................................................................................3
10. Laws.......................................................................................................................3
11. Order uf Precedence..............................................................................................4
General Terms and Conditions
1. Dafinitiona ------------------------------------'G
2. All Writings Contained Herein................................................................................5
3. Annendmento-----------------------------------.5
4` Assignment............................................................................................................5
5. Confidentiality and Safeguarding of Information....................................................5
G. Copyright................................................................................................................G
7 Disputes.................................................................................................................G
8. Governing Law and Venue ....................................................................................8
Q. |ndamnifinntion----------------------------------7
10. Licensing, Accreditation and Registration..............................................................7
11. Recapture...............................................................................................................7
12. Records Maintenance............................................................................................7
13. 8ovngs--------------------------------------7
14. Gavenabi|hx------------------------------------7
15. Suboontnsotng----------------------------------7
16. Survival...................................................................................................................8
17. Termination for Cause............................................................................................8
18. Termination for Convenience.................................................................................8
19. Termination Procedures.........................................................................................8
20. Treatment of Assets...............................................................................................Q
21. Waiver..................................................................................................................1O
AttachmentA, Scope of Work ....................................................................................................11
AttachmentEL Budget& Invoicing.............................................................................................13
Atta�:hromotC, A' S Certification ................................................................................................14
Attachment CLA- SActivity Report............................................................................................18
�
FACE SHEET
Contract Number: ((Contract Number»
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1.Contractor 2. Contractor Doing Business As(optional)
«Organization»
«Address»
«City»,Washington((Postal Code»
3. Contractor Representative 4.COMMERCE Representative
«First»«Last» «Full Name» P.O.Box 42525
«CDBG ContractsTitle» Project Manager 1011 Plum Street SE
«CDBG_ContractsPhone_Number» «LU_Project—ManagerPhone_Number» Olympia,WA 98504-2525
«Email» Fax 360-586-5880
«Mgr—EMail»
5.Contract Amount 6.Funding Source 7.Start Date S.End Date
«Amount» Federal: ® State: ❑ Other: ❑ N/A: ❑ March 1,2020 October 31,2020
9.Federal Funds(as applicable) Federal Agency: CFDA Number: Indirect Rate(if applicable):
«Amount» US Dept. of the Treasury 21.016 ((Indirect Rate»
10.Tax ED# 11.SWV# 12.UBI# 13.DUNS#
((TIN Number» «SWV Number» «UBI Number» ((DUNS Number»
14.Contract Purpose
To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019(COVID-19)
during the period of March 1,2020 thru October 31,2020.Final invoices must be received by November 15,2020.
15.Signing Statement
COMMERCE,defined as the Department of Commerce,and the Contractor,as'defined above,acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference:Attachment"A"—Scope of Work,Attachment`B"—Budget&Invoicing,Attachment
"C"—A-19 Certification,Attachment"D"—A-19 Activity Report
FOR CONTRACTOR FOR COMMERCE
«Sig_Auth—Whole Name», «Sig_Authority_Title» Mark K.Barkley,Assistant Director,Local Government Division
Date Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 05-01-2020.
APPROVAL ON FILE.
iii
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subject to Section 601(a)of the Social Security
Act, as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act(CARES
Act), and Title V and VI of the CARES Act.
The Contractor agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole
or in part with federal funds under this Contract, shall contain the following statements:
"This project was supported by a grant awarded by US Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent the official position
or policies of the US Department of the Treasury. Grant funds are administered by the Local
Government Coronavirus Relief Fund thru the Washington State Department of Commerce."
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as set
forth in the Scope of Work(Attachment A).
5. EXPENSES
Contractor shall receive reimbursement for allowable expenses as identified in the Scope of Work
(Attachment A) or as authorized in advance by COMMERCE as reimbursable.
Travel expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation
for travel expenses at current state travel reimbursement rates.
6. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal
government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs
(MTDC)will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Contract. When requesting reimbursement for expenditures made, Contractor shall submit all
Invoice Vouchers and any required documentation electronically through COMMERCE's Contracts
Management System (CMS), which is available through the Secure Access Washington (SAW) portal. If
the Contractor has constraints preventing access to COMMERCE's online A-19 portal, a hard copy A-19
form may be provided by the COMMERCE Project Manager upon request.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final
voucher shall be submitted to COMMERCE no later than November 15, 2020.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, reimbursable expenditures as
set forth under the Scope of Work(Attachment A)and Budget& Invoicing (Attachment B). The invoice shall
include the Contract Number as stated on the Face Sheet.
Each voucher must be accompanied by an A-19 Certification (Attachment C) and A-19 Activity Report
(Attachment D). The A-19 Certification must be certified by an authorized party of the Contractor to certify
and attest all expenditures submitted on the voucher are in compliance with the United States Treasury
Coronavirus Relief Fund ("Fund") Guidance for State, Territorial, Local, and Tribal Governments:
https://home.treasurygov/system/files/136/Coronavirus-Relief-Fund-Gu idance-for-State-Territorial-Local-
and-Tribal-Governments.pdf
The A-19 Activity Report must be submitted which describes, in Excel spreadsheet and narrative form, a
detailed breakdown of the expenditures within each applicable budget sub-category identified in the
voucher, as well as a report of expenditures to date. COMMERCE will not release payment for any
reimbursement request received unless and until the A-19 Certification and A-19 Activity Report is received.
After approving the Invoice Voucher, A-19 Certification and Activity Report, COMMERCE shall promptly
remit a warrant to the Contractor.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
Should the Contractor be found to spent funds inconsistent with federal laws, rules, guidelines, or otherwise
inappropriately, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on
disallowed costs.
8. AUDIT
Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards
in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a
material effect on each of its federal programs; and prepare appropriate financial statements, including a
schedule of expenditures of federal awards.
If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program-specific
audit for that fiscal year. Upon completion of each audit, the Contractor shall:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 2
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501,
reports required by the program-specific audit guide (if applicable), and a copy of any management
letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Contractor is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Contractor shall notify COMMERCE they did not meet the single audit
requirement.
The Contractor shall send all single audit documentation to auditreview(aD-commerce.wa.gov.
9. DEBARMENT
A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Contract had one or more
public transactions (Federal, State, or local)terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract,
such contractor shall attach an explanation to this Contract.
E. The terms covered transaction, debarred,suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations.
10. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local,
state, and federal governments, as now or hereafter amended, including, but not limited to:
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United States Laws, Regulations and Circulars (Federal)
Contractor shall comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirement
for Federal Award, 2 CFR 200, Subpart F—Audit Requirements.
Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget
(OMB) Circular or regulation.
Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1908,Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The
Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28
C.F.R. Part 35 and 39.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B— Budget& Invoicing
• Attachment C—A-19 Certification
• Attachment D—A-19 Activity Report
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1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health,finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
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COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual.property rights, moral rights,and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display.The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
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9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING,ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall maintain records that identify, in its accounts, all federal awards received and
expended and the federal programs under which they were received, by Catalog of Federal Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency, and name
of the pass-through entity.
The Contractor shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6)year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
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GENERAL TERMS AND CONDITIONS
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relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. Contractor
shall incorporate 2 CFR Part 200, Subpart F audit requirements into all subcontracts. The Contractor
is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition
of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure.
fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or
reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to.the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1)was not in default; or(2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of
this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
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with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or(ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results .
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
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21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A
Scope of Work
This funding is made available under section 601(a) of the Social Security Act, as added by section 5001
of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") and Section V and VI of the
CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-19). Under the CARES Act, the Coronavirus Relief Fund may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); AND
2. Are not accounted for in the budget most recently approved as of March 27, 2020 (the date
of enactment of the CARES Act)for the State or government.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru
Oct. 31, 2020. Please note: In order to ensure all funds have been fully utilized prior to the US
Treasury's December 30, 2020 end date,the State of Washington must closeout contracts by October
31, 2020. All final requests for reimbursement must be received no later than November 15, 2020.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These
may include expenditures incurred to allow the local government to respond directly to the emergency, such
as by addressing medical or public health needs, as well as expenditures incurred to respond to second-
order effects of the emergency, such as by providing economic support to those suffering from employment
or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not
a permissible use of Fund payments.
Payments may be used only to cover costs not accounted for in the budget most recently approved as of
March 27, 2020. A cost meets this requirement if either:
1. The cost cannot lawfully be funded using aline item, allotment, or allocation within that budget; OR
2. The cost is for a substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
The "most recently approved" budget is the enacted budget for the relevant fiscal period for the particular
government. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Allowable expenditures include, but are not limited to:
1. Medical expenses such as:
a. COVID-19-related expenses of public hospitals, clinics, and similar facilities.
b. Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
c. Costs of providing COVID-19 testing, including serological testing.
d. Emergency medical response expenses, including emergency medical transportation, related
to COVI D-19.
e. Expenses for establishing and operating public telemedicine capabilities for COVID-19-related
treatment.
2. Public health expenses such as:
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r
Attachment A
a. Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
b. Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers for
older adults and individuals with disabilities in community settings, and other public health or
safety workers in.connection with the COVID-19 public health emergency.
c. Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
d. Expenses for technical assistance to local authorities or other entities on mitigation of COVID-
19-related threats to public health and safety.
e. Expenses for public safety measures undertaken in response to COVID-19.
f. Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID-
19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
a. Expenses for food delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
b. Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
c. Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
d. Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
e. COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable
compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
a. Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
b. Expenditures related to a State, territorial, local, or Tribal government payroll support program.
c. Unemployment insurance costs related to the COVID-19 public health emergency if such costs
will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that
satisfy the Fund's eligibility criteria.
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Attachment B
Budget& Invoicing
The Contractor shall determine the appropriate budget and use of funds within the following 6 budget
categories and their sub-categories:
1. Medical
2. Public Health
3. Payroll
4. Actions to Comply with Public Health Measures
5. Economic Support
6. Other Covid-19 Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the
Commerce Contract Management System's (CMS) Online A-19 Portal. Each reimbursement request must
include:
1. A-19 Certification form—An authorized party of the local government will certify each invoice(A19)
submitted for reimbursement and attest that all incurred expenditures meet the US Treasury
Department's guidance: https:Hhome.treasu[y.gov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf
2. A-19 Activity Report
3. A detailed breakdown of the expenditures incurred within each applicable budget sub-category on
the A-19 Activity Report.
The A-19 Certification and Activity Report templates will be provided with the executed contract. The
documents are included in Attachment C and Attachment D for reference.
Receipts and proof of payment for costs incurred do not need to be submitted with A-19s. All contractors
are required to maintain accounting records in accordance with state and federal laws. Records must be
sufficient to demonstrate the funds have been used in accordance with section 601(d)of the Social Security
Act. Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall
comply with Commerce A-19 audits and provide the appropriate records upon request.
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Attachment C
p \Nashington State
Deparlrnent of
LOCAL GOVERNMENT CORONAVIRUS RELIEF FUNDS
CERTIFICATION
I, FIRST,LAST NAME ,am the<TI�L of,40CAL GOVERNMENT>,and I certify that:
1. 1 have the authority and approval from the governing body on behalf of the Local
Government to request reimbursement from the Department of Commerce
(Commerce)per contract number<COMMERCE CONTRACT NUMBER>from the
allocation of the Coronavirus Relief Fund as created in section 5001 of H.R.748,the
Coronavirus Aid,Relief,and Economic Security Act("CARES Act")for eligible
expenditures included on the corresponding A-19 invoice voucher for report period
REPORT PERIOD FROM A-19>.
2. 1 understand that as additional federal guidance becomes available,a contract
amendment to the agreement between Commerce and the Local Government may
become necessary.
3. 1 understand Commerce will rely on this certification as a material representation in
processing this reimbursement.
4. 1 certify the use of funds submitted for reimbursement from the Coronavirus Relief
Funds under this contract were used only to cover those costs that:
a. Are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 201.9(COVID-19);
b. We,,r¬ accounted for in the budget most recently approved as of March 27,2020;
and
c. Were incurred during the period that begins on March 1,2020,and ends on October
31,2020.
5. 1 understand the use of funds pursuant to this certification must adhere to official
federal guidance issued or to be issued on what constitutes a necessary expenditure.
We have reviewed the guidance established by U.S.Department of the Treasury'and
certify costs meet the required guidance.Any funds expended by the Local Government
or its subcontractor(s)in any manner that does not adhere to official federal guidance
shall be returned to the State of Washington.
Footnote:
1—Guidance available at Mips_//home.treasury.gov/system/files/136/Coronavims-Relief Fund-Guidance-for-State-
Territorial-Local-and-Tribal-Gove=ents_pdf(4l3012020)
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Attachment C
LOCAL GOVERNMENT COROMAVIRUS RELIEF FUNDS CERTIFICATION
Page 2 of 2
6. 1 understand the Local Government receiving funds pursuant to this certification shall
retain documentation of all uses of the funds,including but not limited to invoices
and/or sales receipts in a manner consistent with§200.333 Retention requirements for
records of 2 CFR Part 200 Uniform Administrative Requirements,Cost Principles,and
Audit Requirements forFederalAwards(Uniform Guidance).Such documentation shall
be produced to Commerce upon request and may be subject to audit by the State
Auditor.
7. 1 understand any funds provided pursuant to this certification cannot be used as a
revenue replacement for lower than expected tax or other revenue collections.
8. 1 understand funds received pursuant to this certification cannot be used for
expenditures for which the Local Government has received any other emergency COVID-
19 supplemental funding(whether state,federal or private in nature)for that same
expense.
I certify that I have read the above certification and my statements contained herein are true
and correct to the best of my knowledge.
Printed Name
Title
Signature
Date:
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Attachment D
CRF A-19 Activity Report
INSTRUCTIONS
INSTRUCTIONS:
A completed CRF A-19 Certification and Activity Report must be submitted with each A-19 reimbursement request.
The A-19 Activity Report must be submitted as an Excel spreadsheet,not a PDF.You must also include a detailed
breakdown of the individual expenditures reported in Column F for each applicable sub-category included on the A-19
Activity Report.
There are 6 primary budget categories;
1.Medical Expenses
2_Public Health Expenses
3.Payroll expenses for public employees dedicated to COVID-19
4.Expenses to facilitate compliance with COVID-19-measures
5.Economic Supports
6-Other COVID-19 Expenses
Each primary budget category includes sub-categories and provides an option to add"other"sub-categories not
listed.
Follow the below instructions when completing the A 19 Activity Report:
1 REPORT PERIOD-Enter the report period into Cell D1 of the A-19 Activity Report.
a This should match the report period entered on the corresponding A 19.
b Report period should include MMIYY to MMtYYYY,i.e.03f20,March 2020,0312020,etc.
2 COLUMN E-Enter the total amount of all previous reimbursement requests submitted to Commerce for each
applicable sub-category.
3 COLUMN F-Enter the total amount being requested in the current reimbursement request for each applicable
sub-category.
4 COLUMN H:USE OF FUNDS-You must include a general description of the use of the funds being requested
for each applicable sub-category.Keep descriptions as concise as possible,but include adequate context to
demonstrate how these funds helped address the COVID-19 emergency.9 applicable,please consider.
a Providing a brief description of the speck activities performed.
b Identifying specific populations served.
e Identifying specific programs created or utilized.
d Including any known or intended outcomes,results,or community impacts.
5 OTHER SUB-CATEGORIES-Budget categories 1-5 include a placeholder to add an additional sub-category if
necessary.
a Enter a Title for other expenses added within the appropriate budget category.
b Enter titles into Cells:D10,D19,D27,D36,and D41.
c There is only one"other"°placeholder in each budget category section.Please combine multiple"other"sub-
categories added to the same budget category-
6 OTHER BUDGET CATEGORIES-budget category 6 is where you should include any eligible expenditures
that don't fall under budget categories 1-5_
a Enter a Title for these"other"expenses within budget category 6.
b Enter titles into Cells D44-D48.
c There are only 5 entry fields available within Budget Category 6.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 16
Attachment D
Coronavirus Relief Fund
A-19 Adlvity Report
Bepart Period:
DescriptionPreviously Current Total
Eligible Expenditures Reported Expenditures Cumulative Brief
Expenditures thisInvoice
Expenditures 1
i Medical Expenses
A public hospitals,clinics_and similar facilities $ - $ - $
------------ ----'-----
B. Yemparary Rublic medical facilities&increased caRacity $ - $ - $ -
______ _____________
C. COVID-19 testing,_including serologicaltesteng $ $ $
__ ________________ _ _ _
D. Emergency medical response expenses---------------- $ - $ - $ -
E Telemedicinecapabilities $ $ $
------------------------------------------- -
F. Other $ $ $
---------------------------------
Sub Total: $ $ $
2 public Health Expenses
A Communication and enforcement of public health measures $ $ $
B. Medical and protective supplies,including sanitation and PPE $ $ $
'----------------------------'-------"-'-'- - _
C. Disinfecting public areasandother facilities $ $ $
D._Technicalass_ stance on_COVID-19threat_ ________mitigation $ $ $
_ i _ _ _
E -Puhlicsafety measures undertaken $ $ 5
------------------------------------------- - -F. Quarantining individuals $ $ $
G. Other $$ $
_
Sub-Total: $ $ $
3 Payroll expenses for public employees ded'icatedtoCOVID-19
A PublicSafety__________________________________ $ _ $ _ $ _
B. Public Health_ _ $ $ $
_______ _________________________________ _ _ _ _
C. Health Care $ $ $
D. Human Services $ $ $
E. Economic Development $ $ $
F. Other_ $ $ $
Sub-Total: $ $ $
4 Expenses to facilitate compliance urdh COVID-19-measures
A Food access and delivery to residents_ $
__ _ _________________ $ _ $
e. Distance learning tied to school closings $ $ $
--------------------'----------------------- - - -
C. Teleavork capabilities of Rublic employees $ $ $
D. Paid sick and paid family and medical leaveto public employ $ $ $
--------------'------------'-----'-'-------- - - _
E. COV1D-19-relatedex Sows in coin ails -
______________C�____ ty�________________ - - $
F. Care and mitigation services for-homeless-populations $ $ $
G._Other $ $
_ ____________________________ $
Sub-Total: $ $ $
5 Economic Supports
0. Small Business Grants for business interruptions $ $ $
___ _
B. Payro115upp2rt Praq ams_________________________ $ _ $
C. ____Other $ $ $
________________________________________
Sub Total: $ $ $
6 OtherCOVID-19Expenses
-------------------------------------------
A Other, $ S S
--------------------------------------------
- - -
e. Other 5 S $
C. Other $ $ $
D. Other:. $ $ $
_ _ _
E Other: _ ___ $ $ $
-----------------------------------Sub Total: $ $ $
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 17
� ® Washington State
Department of
Commerce
Coronavirus
Relief or
Local
Program Gui' del 'ines
CARES Act Funds for Local Governments
In Washington State
Administered by the Department of Commerce
Local Government Division
P.O. Box 42525
Olympia, WA 98504-2525
(Dated 5-18-2020)
Contact Information
Mailing / Street Address:
Washington State Department of Commerce
Local Government Division
PO Box 42525
1011 Plum Street SE
Olympia, WA 98504-2525
Program Leadership:
Tony Hanson Tina Hochwender
Deputy Assistant Director Managing Director
Community Capital Facilities Unit Community Assistance and Research Unit
360-725-3005 360-725-3087
Tony.Hanson(a)_commerce.wa.gov Tina.Hochwender(a),commerce.wa.gov
Commerce Leadership:
Lisa Brown, Ph.D. Mark Barkley
Director Assistant Director
Local Government Division
This publication is available in an alternative format upon request. Events sponsored by
Commerce are accessible to persons with disabilities. Accommodations may be arranged with
a minimum of 10 working days'notice by calling 360-725-3087
Coronavirus Relief Funds (CRF) for Local Governments
Program Guidelines
TABLE OF CONTENTS
General Information.................................................................... 1
1. Source of Funds.............................................................. 1
2. Allocation Formula .......................................................... 1
3. Period of Performance .................................................... 1
4. Intended Use................................................................... 1
5. Eligible Costs .................................................................. 2
6. Ineligible Costs ............................................................... 4
7. Eligible Cost Test............................................................ 4
8. Cost Reimbursements..................................................... 5
Process & Procedure to Obtain Funds ....................................... 7
1 . Award Letter.................................................................... 7
2. Working Papers .............................................................. 7
3. Contract .......................................................................... 7
4. Reimbursement Requests............................................... 8
5. A-19 Certification and Activity Report.............................. 8
General Information
1. Source of Funds
You have been awarded funds through the state's Coronavirus Relief Funds (CRF). The funds are
available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act ("CARES Act").
Your grant is funded entirely through the federal stimulus funding under the CARES Act provided by the
U.S. Department of Treasury (US Treasury)to the Governor via the Office of Financial Management
(OFM).
On April 27, 2020 Governor Inslee announced the award of nearly$300 million to local governments in
CRF from the state's allocation of the CARES Act funding.
2. Allocation Formula
OFM developed the allocation methodology and determined the jurisdiction amounts. The allocations
were based on 2019 population estimates for each jurisdiction.
Funds will be provided to cities and counties with populations under 500,000 that were ineligible to
receive direct funding under the CARES Act. Each county will receive a minimum distribution of
$250,000 and each city will receive a minimum distribution of$25,000.
Cities and counties with populations over 500,000 did not receive a direct allocation from the state.
Instead these jurisdictions received a direct allocation from the US Treasury(i.e. city of Seattle, King
Co., Pierce Co., Snohomish Co., etc.).
For a complete list of cities and counties and their allocations, click here.
3. Period of Performance
The Coronavirus Relief Funds may only be used for costs incurred by local governments in response to
the COVID-19 public health emergency during the period of March 1, 2020 thru October 31, 2020.
The US Treasury's Guidance provides an end date of December 30, 2020. This is the end date in which
the state must have reimbursed all "recipients of the funds" (grantees)their costs incurred in response to
the COVID-19 emergency. In order to allow time for Commerce to process final payments and conduct
contract closeouts; and for OFM to fully utilize any unspent funds before they expire, expenditures are
only being accepted on costs incurred through October 31, 2020.
All final requests for reimbursement must be submitted no later than November 15, 2020.
4. Intended Use
Under the CARES Act, the Coronavirus Relief Funds (CRF) may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); AND
2. Are NOT accounted for in the budget most recently approved as of March 27, 2020 (the date
of enactment of the CARES Act)for the State or local government. The "most recently
1
approved" budget refers to the enacted budget for the relevant fiscal period for the particular
government. A cost meets this requirement if:
a) The cost cannot lawfully be funded using a line item, allotment, or allocation within that
budget; OR
b) The cost is for a substantially different use from any expected use of funds in such a
line item, allotment, or allocation.
3. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Funds may NOT be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is
not a permissible use of Fund payments.
The use of these funds are very broad and flexible, and can be used for both operating and capital
expenditures.
If funds are being used for capital expenditures such as acquisition of real property or construction /
renovation costs, please contact us immediately. We will provide you with further information and
guidance. Utilizing CRF for these purposes will require additional Federal and state provisions being
applied to the project such as:
• All projects must be reviewed under a Federal Section 106 review for archaeological and
cultural resources if the project: acquires property, disturbs ground, and/or involves
structures more than 50 years old. Grantees must submit documentation to the project
manager when the review is complete. Section 106 supersedes the Governor's Executive
Order 05-05 review.
• Construction /renovation projects may be required to meet high-performance building
standards and document they have entered the state's LEED certification process.
• Construction/renovation projects will be required to follow Federal Davis Bacon and state
prevailing wage laws, rules, and regulations.
Additionally, grantees must ensure all capital expenditures are only for costs incurred through the limited
timeframe of March 1, 2020 thru October 31, 2020.
5. Eligible costs
There are six (6) primary eligible cost categories. These cost categories and their eligible cost sub-
categories are as follows:
1. Medical expenses such as:
• COVID-19-related expenses of public hospitals, clinics, and similar facilities.
• Expenses of establishing temporary public medical facilities and other measures to
increase COVID-19 treatment capacity, including related construction costs.
• Costs of providing COVID-19 testing, including serological testing.
• Emergency medical response expenses, including emergency medical
transportation, related to COVID-19.
2
• Expenses for establishing and operating public telemedicine capabilities for
COVID-19-related treatment.
2. Public health expenses such as:
• Expenses for communication and enforcement by State, territorial, local, and
Tribal governments of public health orders related to COVID-19.
• Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police
officers, social workers, child protection services, and child welfare officers, direct
service providers for older adults and individuals with disabilities in community
settings, and other public health or safety workers in connection with the COVID-19
public health emergency.
• Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in
response to the COVID-19 public health emergency.
• Expenses for technical assistance to local authorities or other entities on
mitigation of COVID-19-related threats to public health and safety.
• Expenses for public safety measures undertaken in response to COVID-19.
• Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the
COVID-19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health
measures, such as:
• Expenses for food delivery to residents, including, for example, senior citizens and
other vulnerable populations, to enable compliance with COVID-19 public health
precautions.
• Expenses to facilitate distance learning, including technological improvements, in
connection with school closings to enable compliance with COVID-19 precautions.
• Expenses to improve telework capabilities for public employees to enable
compliance with COVID-19 public health precautions.
• Expenses of providing paid sick and paid family and medical leave to public
employees to enable compliance with COVID-19 public health precautions.
• COVID-19-related expenses of maintaining state prisons and county jails, including as
relates to sanitation and improvement of social distancing measures, to enable
compliance with COVID-19 public health precautions.
• Expenses for care for homeless populations provided to mitigate COVID-19
effects and enable compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the
COVID-19 public health emergency, such as:
• Expenditures related to the provision of grants to small businesses to reimburse the
costs of business interruption caused by required closures.
• Expenditures related to a state, territorial, local, or Tribal government payroll
support program.
• Unemployment insurance costs related to the COVID-19 public health emergency
if such costs will not be reimbursed by the federal government pursuant to the
CARES Act or otherwise.
3
6. Any other COVID-19-related expenses reasonably necessary to the function of government
that satisfy the Fund's eligibility criteria.
6. Ineligible costs
Non-allowable expenditures include, but are not limited to:
1. Expenses for the state share of Medicaid.
2. Damages covered by insurance.
3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated
to mitigating or responding to the COVID-19 public health emergency.
4. Expenses that have been or will be reimbursed under any federal program, such as the
reimbursement by the federal government pursuant to the CARES Act of contributions by
states to state unemployment funds.
5. Reimbursement to donors for donated items or services.
6. Workforce bonuses other than hazard pay or overtime.
7. Severance pay.
8. Legal settlements.
7. Eligible cost test
Grantees are charged with determining whether or not an expense is eligible based on the US Treasury's
Guidance and as provided in the grantee's contract scope of work with Commerce.
To assist grantees with this determination, Commerce has developed an eligibility cost test. This test
gives each grantee full authority to make the appropriate call for each circumstance.
TEST— If all responses for the particular incurred cost are"true"for all five statements below, then a
jurisdiction can feel confident the cost is eligible:
1. The expense is connected to the COVID-19 emergency.
2. The expense is "necessary".
3. The expense is not filling a short fall in government revenues.
4. The expense is not funded thru another budget line item, allotment or allocation, as of March
27, 2020.
5. The expense wouldn't exist without COVID-19 OR would be for a "substantially different"
purpose.
It is the responsibility of each grantee to define "necessary" or"substantially different", giving the
grantee the authority and flexibility to make their own determination.
Additional consideration —The intent of these funds is to help jurisdictions cover the immediate
impacts of the COVID-19 emergency. Both direct costs to the jurisdiction and costs to their communities.
There are many possible eligible costs.
Many costs are clearly eligible and others are in more of a grey area. One could probably justify some of
the "grey area" costs based on the test, but are they directly addressing the immediate impacts? Possibly
not. In these situations it may be safer and more appropriate to utilize the funds in one of the many other
eligible cost categories that more clearly meet the intent of the funds. Again, each grantee has the full
authority to make the final call based on their circumstances and justification.
4
8. Cost reimbursement
Funds are available on a reimbursement basis only, and cannot be advanced under any circumstances.
If funds are being used for the acquisition of real property or construction/renovation costs, please
contact us immediately. Reimbursable costs are those that a Grantee has already incurred. We may only
reimburse grantees for eligible costs incurred in response to the COVID-19 public health emergency
during the period of March 1, 2020 thru October 31, 2020.
Final Date of Reimbursements
In order to ensure all awardees and their costs incurred'in response to the COVID-19
emergency are paid out by.December 30, 2020 per the US Treasury's Guidance,
expenditures are only being accepted on costs incurred through October 31, 2020.
All final requests for reimbursement must be submitted no later than November 15, 2020.
Grantees will not be required to submit a proposed budget prior to contract execution. Grantees will have
the discretion and flexibility to determine where these funds may best serve their communities.
Each grantee will determine eligible costs to submit for reimbursement. For reporting purposes,
expenditures must be tracked at the sub-category level for the six (6) primary eligible cost categories, as
follows:
1. Medical Expenses
A. Public hospitals, clinics, and similar facilities
B. Temporary public medical facilities & increased capacity
C. COVID-19 testing, including serological testing
D. Emergency medical response expenses
E. Telemedicine capabilities
F. Other
2. Public Health Expenses
A.- Communication and enforcement of public health measures
B. Medical and protective supplies, including sanitation and PPE
C. Disinfecting public areas and other facilities
D. Technical assistance on COVID-19 threat mitigation
E. Public safety measures undertaken
F. Quarantining individuals
G. Other
3. Payroll expenses for public employees dedicated to COVID-19
A. Public Safety
B. Public Health
C. Health Care
D. Human Services
E. Economic Development
F. Other
4. Expenses to facilitate compliance with COVID-19 measures
A. Food access and delivery to residents
B. Distance learning tied to school closings
C. Telework capabilities of public employees
5
D. Paid sick and paid family and medical leave to public employees
E. COVID-19-related expenses in county jails
F. Care and mitigation services for homeless populations
G. Other
5. Economic Supports
A. Small Business Grants for business interruptions
B. Payroll Support Programs
C. Other
6. Other COVID-19 Expenses
No receipts or proof of payment for costs incurred will be required to be submitted to Commerce.
Grantees are still required to maintain sufficient accounting records in accordance with state and federal
laws. Monitoring visits may be scheduled.
6
Process and Procedure to Obtain Funds
1. Award Letter
Commerce strives to administer funds expediently and with a minimum of red tape. We do so within the
policies and procedures established by the US Treasury and state's Legislature, OFM, Commerce, and
the Office of the Attorney General. Prior to receiving funds, a contract will need to be executed with
Commerce.
Award letters with instructions to initiate the contracting process will be emailed to each city and county
receiving an allocation by no later than May 22"d. Emails to cities will be sent to mayors and any other
contacts obtained with the assistance of the Association of Washington Cities. Emails to counties will be
sent to the county commissioners and any other contacts obtained with the assistance of the Washington
State Association of Counties.
Included with the award letter will be:
• CRF Program Guidelines
• A draft contract template for review and to initiate the public process for authorization to
execute once the final contract is available for execution
• Working Papers
2. Working papers
Your grant award packet includes Working Papers. The Working Papers ask for basic information
needed to create a contract:
• Contact information for the person who will administer the grant once the contract is
signed. Grant documents and correspondence will be sent to this person.
• Your Statewide Vendor Number(SWV#)
• Your Federal Indirect Rate
• Your fiscal year end date
• Name and title for the person authorized by the jurisdiction to sign the contract
Please complete and return the Working Papers to the Commerce project manager identified in the award
letter as soon as possible, even if you do not plan to begin drawing your funds for a while. Your project
manager will manage your contract until project completion. Feel free to give us a call if you have any
questions as you fill out the form (see contact information on previous page).
3. Contract
Once the completed Working Papers have been received by the Commerce project manager identified in
the award letter, a contract will be prepared and sent to you for signature. Have the authorized
representative sign the contract and then return a scanned pdf copy to your project manager. Then the
project manager will route the contract for Commerce's signature. It generally takes two to four weeks to
fully execute a contract. Once executed by Commerce a fully executed copy will be scanned and a pdf
copy emailed to the jurisdiction and you will have access to your funds.
Commerce is working to make the contracting process as quick and easy as possible.
7
4. Reimbursements
This is a reimbursement-style grant, meaning no advance payments. Funds are available once a contract
is executed. All grantees are required to set up a SWV number so funds may be sent electronically.
Grantees have the flexibility to cash out their grant or draw down funds as frequently as once a month as
long as you have incurred documented eligible costs in response to the COVID-19 public health
emergency during the period of March 1, 2020 thru October 31, 2020. All final requests for
reimbursement must be submitted no later than November 15, 2020.
Commerce has moved to electronic vouchering through their Contracts Management System (CMS)
Online A-19 Portal. Requests for reimbursement must be submitted online through the CMS System by
an individual authorized by the Grantee's organization. Online electronic vouchering provides for
grantees to receive reimbursements as quickly as possible. Grantees with barriers to using the online A-
19 portal, may request an A-19 form from their Commerce project manager.
Access to CMS is available through the Secure Access Washington (SAW) portal. You will need to
create a SAW account if you do not already have one. Please find detailed instructions here: Office of
Financial Management. It may take up to three weeks after you submit this information for an electronic
transfer account to be set up. We will automatically receive your SWV number from the office that sets
them up.
Once logged into SAW, add the Department of Commerce to your`services' and submit an Online A-19
External User Request form. Then Commerce will add you as a new external user in CMS; and the CMS
system will generate and email a registration code to you to complete the CMS registration.
For additional grantee support, refer to the Commerce Online A-19 Webpage for External Users, which
includes SAW resources and the CMS manual for external users.
The A-19 voucher must include a detailed breakdown of the costs incurred within each eligible budget
category and the total reportable eligible expenses in response to the COVID-19 public health
emergency. Accompanying with each voucher must be an executed A-19 certification and A-19 activity
report. Incomplete or improperly prepared submissions may result in payment delays. After receipt and
acceptance of a fully completed A-19 voucher submittal, grantees can expect electronic reimbursements
within 7-10 days.
No receipts or proof of payment for costs incurred will be required to be submitted to
Commerce. Grantees are still required to maintain sufficient accounting records in accordance
with state and federal laws; and are responsible for maintaining clear and accurate program
records, and making them accessible to Commerce and the State Auditor.
Monitoring visits may be scheduled.
5. A-19 Certification and Activity Report
In order to receive reimbursement for eligible expenses incurred, each A-19 Voucher must include:
1. A completed A-19 Certification:
• An individual authorized to execute on behalf of the local government must certify by
signing this document under penalty of perjury that the items and costs listed herein
and on the accompanying Commerce A-19 Voucher are eligible charges for necessary
expenditures incurred due to the COVID-19 public health emergency that were not
previously accounted for in the most recent approved budget as of March 27, 2020,
8
and that the funds were used in accordance with section 601(a) of the Social Security
Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security
Act("CARES Act").
2. A completed A-19 Activity Report (instructions included in document):
• Must be submitted as an Excel spreadsheet, not a PDF.
• Include a detailed breakdown of the individual eligible expenditures reported by each
sub-category of the six (6) primary budget categories. Each primary budget category
includes sub-categories and provides an option to add `other" sub-categories.
• Include the total amount of all previous reimbursement requests for each applicable
sub-category.
• Include the total amount of funds being requested in the current reimbursement
request for each applicable sub-category.
• Include a brief description of the use of the funds being requested for each applicable
sub-category. Keep descriptions as concise as possible, but include adequate context
to demonstrate how these funds addressed the COVID-19 emergency. If applicable,
please consider:
o Providing a brief description of the specific activities performed.
o Identifying specific populations served.
o Identifying specific programs created or utilized.
o Including any known or intended outcomes, results, or community impacts.
A certification and activity report must be completed and returned with each reimbursement voucher.
After the contract is executed, you will receive additional instructions on how to submit
electronic reimbursement requests with the A-19 certification and A-19 activity report.
9
Washington
Department of CORONAVIRUS RELIEF FUNDS
Commerce
FOR LOCAL GOVERNMENTS
Coronavirus Relief Funds for Local Governments
Contract Working Papers
Local Government Name: Mason County
COM Contract Number: 20-6541C-023
COM Short Code: CV20023
Grant Amount: $3,821,400
Instructions:
Before you can receive funds a contract will need to be executed between your local
governmental entity and the state. Please follow these steps to get the contracting process
started:
1. Completely fill out the survey questions by typing your responses in the electronic
version of this form;
2. Compile and email these documents to: Amanda Sieler at
amanda.sieler@commerce.wa.gov
All grantees are required to set up an SWV number so funds may be sent electronically. Please
find detailed instructions here: Office of Financial Management. It may take up to three weeks
after you submit this information for an electronic transfer account to be set up. You may
immediately submit your contract readiness survey to us; we will automatically receive your
SWV number from the office that sets them up.
Thank you for your assistance in making this contract-writing process as quick and easy as
possible!
If you have any questions or need additional information, please contact
Amanda Sieler, at amanda.sieler@commerce.wa.gov or (360) 791-1228.
Page 1 of 2
List thecontact information forhe person who will adminrsterthe
grant once the contract is signed. Grant, documents and
correspondence vwill be sent to this person.
First Name,
Last Name:
Title:
-mail'Address
Telephone
Number:
2 Street Address:
City; �
Zip. Code:
3 Statewide Vendor
(SWV) number:
4 Your Federal
Indirect,Rate::.
5. Your fiscal year
end date: .
6 List the name and title for the person authorized by this organization
to sign the contract.
First Name:
Last.Marne;
Title:
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: Request to add a temporary Information Services Technician FTE position & purchase
COVID related Information Technology items— CARES Act Funding Eligible
EXECUTIVE SUMMARY: The Information Technology Department is asking for permission to
purchase the following COVID-19 related items (all costs are approximate):
• 50 laptops including hardware, software, &docking stations $78,500
• VPN licenses $1400
• Of Site Backup storage @$2,500
• Server $11,100
In order to activate/install all of these COVID related expenses, it is necessary to hire a
temporary Information Services Technician position FTE (up to six months) with a cost of up to
$42k.
All of these items and the temporary position are CARES Act grant funding eligible.
BUDGET IMPACTS:
The total approximate cost for all IT items and the temporary position is $135,500
RECOMMENDED OR REQUESTED ACTION: Permission to place on the June 9th
meeting agenda an item authorizing the hiring of 1 temporary Information Services Technician
and permission to purchase $135,500 in IT related expenditures, and permission to add this
same amount to the third quarter budget amendment request.
ATTACHMENTS:
C:\Users\jb\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DZNDMJJV\Briefmg Summary
6.1.2020-IT Expenses-CARES ACT related.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: NEOGOV—Online job applications, onboarding, and recruitment Modules
EXECUTIVE SUMMARY: All County departments use Human Resources to advertise, accept and
process job applications, and onboard their new hires. The paper that is used usually touches about 15
hands before the application and benefit paperwork is filed in the new hires personnel file and then
manually enter employee time into Munis. This process is a challenge that has been amplified by the
COVID-19 pandemic. NEOGOV is a software module that can be incorporated into our current MUNIS
system, which would help to make our recruitment, new hire, and onboarding process more efficient,
especially during a pandemic, in the following ways:
• Automates the application process by job applicants applying online directly and then Human
Resources forward the appropriate applicants to the Elected Officials or Department Heads
through the software and can be viewed from any device
• Managers can email applicants to schedule interviews online and then forward the selected
applicants to HR.
• Helps to automate advertising by advertising on government obs.com, like most other public
agencies advertise.
• Once the new hire has been selected the applicant information can automatically be populated
into MUNIS and verified online
• May be used by any department within the County using role based permissions
• Trainings and benefit information can be automatically populated to the new hire for completion
online, returned to HR electronically and then automatically input to MUNIS
Support Services and Auditor's Financial Services have all viewed a demonstration of this software. The
general consensus from the demo is that this module appears ideal for departments within the County.
This software meets all 5 criteria for an eligible CARES Act Funded expense, as it is necessary to have
remote time entry and approval capabilities to ensure employees can safely and efficiently work from
home.
BUDGET IMPACTS:
$26,858.80—CARES Act Funding Eligible
RECOMMENDED OR REQUESTED ACTION: Permission to place on the June 9th
meeting agenda an item authorizing the purchase of the NEOGOV software modules in the amount of
$26,858.80, and permission to add this same amount to the third quarter budget amendment request
ATTACHMENTS: NEOGOV proposal
NEOGOV am
7 .1
,:.
NEOGOV ORDERING FORM...
Permitted FTE:300-349 FTE Govemmentjobs.com,Inc.(dba"NEOGOW)
300 Continental Blvd.,Suite 565
El Segundo,CA 90245
accoimting@neogov.com
s. Customea Information
Customer Mason,County of(WA) Customer Dawn Twiddy
Name: Contact Name:
Customer 411 N 5th St. Email Address: DawnT V ro_rnacon-wa.us
Address: Shelton,WA
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Onboard O $8,465.00 $3 000.00 $11,465.00
Government Jobs G $1,500.00 $0.00 $1,500.00
Recruitment Module
Discount 10% -1,963.90 -$800.00 -2,763.90
Applicant Textin CT $483.70 $483.70
New Hire Integration $1,500.00 -$3,000.00 $1,500.00
Order Total: $26i858:80
A. Agreement and Applicable Modifications to the Agreement.
1.Agreement.This Ordering Document and the Services purchased herein are governed by the terms of the Services Agreement either affixed
hereto or the version most recently published prior to execution of this Ordering Document available at https•//www nengnv rnm/servir.-
gnerifications,as well as the Service Specifications and applicable Schedules incorporated therein.
2.Effectiveness&Modification.Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed by its
authorized representative.This Order Form may not be modified or amended except through a written instrument signed by the parties.
B. General Terms Summary.
1.Summary of Fees.Listed above is a summary of Fees under this Order.Once placed,your order shall be non-cancelable and the sums paid
nonrefundable,except as provided in the Agreement.
2.The Effective Date.This Order is made and entered into as of the date of Customer signature on this Order Document(the"Effective Date").
3.SaaS Subscription(s)Start Date.The Effective Date.
4.Billing Frequency.Annual.Net 30 from Customer receipt of NEOGOV invoice.
5.Order of Precedence.This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement,applicable
Schedules,and Service Specifications.
6.Offer Validity.This Order is valid for 30 days from the date of Customer receipt of this Ordering Document unless extended by NEOGOV.
C.Special Conditions(ff any).
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IN WITNESS WHEREOF,the parties have caused this Order to be executed by their respective duly authorized officers as of the
date set forth below,and consent to the Agreement.
Entity Name: Mason,County of(WA)
Signature: Signature:
Print Name: Print Name:
Date: Date:
2 of 2
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INIFOGRAPHIC
now Paper Processes Bnc aerie the Msk
of Spreading Viruses Ac rosy Your
Workforce
How: Paper P o e s ,,v Increase .the
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am' s of
SPREADING VIRUSES
Across Your Workforce
—F(Q U q K FA T
Offices that are still processing paper are at a higher risk of spreading viruses. Using: the most recent
COV[D-19 research available,let's look atthe life of a paperform as it's routed around the workplace and the
potential for infecting others.
Caronav rus can live r- The c',very gi US office
on surfaces for days, i ` 10.10rkp-r annually touches
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(ZV'PI5-._ PA�Irl�._ touches their face infects an average of
and mouth-' 23X can hour' 2.2 people-
We estimate that the average form is distributed to five people throughout an office.According to the Center for
Infectious Disease Research and Policy,the Coronavirus has a basic reproductive value of 2.2.With one paper
form,all five people can be infected and spread the virus to an additional ten people,
INFECTED HEALTHY
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The fora is roasted digitally with zero health risk.
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What's Inside:
Download our infographic to understand the risk associated with paper processes and the health benefit of
switching to digital forms.
Offices still routing paper are taking a very grave risk in a world impacted by COVID-19.The Coronavirus
lives on paper for up to 5 days,therefore using manual processes increases the risk of spreading the virus
throughout the workplace(WebMD).
Sign up for your personalized demo!
GET DEMO
Sign up for Our Newsletter
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Built to serve the public sector, NEOGOV's applicant tracking
system automates the hiring process and meets compliance
requirements, reducing time to hire. With easy-to-use job
application templates and an applicant self-service portal,
Insight makes it easier to find and hire more qualified candidates.
With Insight, HR teams can quickly and easily manage all
applicants and access recruitment data throughout the ,
application process. List open positions on your company
website and accept online applications, while ensuring ADA/
Section 508 Compliance. Ensure compliance with the built-in,
auditable, and legally defensible hiring process, complete with
reporting on applicants, applicant flow, EEO, adverse impact, -�
and passpoint analysis. ;
Integrated with NEOGOV's online job board Govern ment-I obs.com,
Insight allows you to broaden your reach by advertising to
job seekers nationwide. Show your agency in the best light
with a customized Career Page that lets candidates find your r
job openings and submit online applications.
pl
CREATED FOR YOU
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and your candidates
✓ Public Sector Focus
✓ Compliance & Fairness Automation
✓ Decreases Time to Hire t'
✓ Automates Recruiting and Hiring
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-- MGHLMHTED FEATURES
CANDIDATE SCORING
As candidates apply, Insight pre-screens them using auto-scoring
to highlight the best candidates. By showing weighted scores
R and rankings based on screening protocols, tests, and
interviews, Insight helps you narrow candidates down and find
the best fit.
..
Configurable screening hurdles and weights
Customize scoring rules to rank candidates
• Generate and manage your ranked eligible list
COMPREHENSIVE REPORTING
Insight's easy-to-navigate reports and dashboards help optimize
the hiring process by offering data visualization and analysis.
With Insight you get more than 90 standard reports, advanced
ad-hoc reporting, adverse impact statistics, and dashboards
1 that help you make more informed hiring decisions. Monitor job
1 health and boost job postings to increase your exposure and
reach more candidates.
® See real-time applicant flow and job posting health and
boost jobs that are not attracting enough candidates
Perform passpoint analysis to ensure hiring does not result
in adverse impact
• Analyze recruitment timelines to identify opportunities to
reduce your time to hire
CANDIDATE SELF-SERVICE PORTAL '
Maintain transparency and streamline communication for both
the applicant and HR with an online self-service portal. Save
time by giving applicants the ability to check the status of
Besidestheir application and self-schedule written exams, oral panel .
lot easier, interviews, and performance tests.
what I value most • Allow candidates to monitor where they are in the
NEOGOV listerts to the users application process
and in-Lplements our • View all email notifications sent by the employer in the
job seeker inbox
Kankakee Community College • Access complete application history for all jobs the
candidate has applied for
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TODAY'S AY PUCANT
Enhance both the applicant and staff experience
by eliminating paper and automating processes.
In today's age of technology, Insight helps your o
organization stay up-to-date. 6"70
Integrate job postings with
GovernmentJobs.com
Configure online job application forms
86% of job seekers would use their
Ask job-specific supplemental questions smartphone to apply for a job.
to better screen applicants (Source: Staff.com)
Avoid incomplete applications with
required fields
BACKGROUND CHECKS
Accelerate the hiring process by integrating Insight with one of
f.. NEOGOV's recommended background check partners.
Insight's background check integration shortens time to hire,
provides accurate information about candidates, and ensures
compliance with public sector hiring laws. Set up.processes online
to decrease the amount of time spent routing paperwork manually.
Shorten the time required to complete background checks by up
to 35% and see a cost savings of up to 15% per candidate.
Give candidates and hiring managers visibility into the status of
applications as they move through the background check process.
The system is built to meet compliance requirements for EEOC
r and FCRA. Generate more accurate background reports and
field fewer candidate disputes. Our integration partners report a
10x lower dispute rate compared to manual background checks.
Shorter time to hire
® Lower risk of noncompliance
® Visibility for HR, hiring managers, and candidate
s2...
VENDORSNCLUDE
...and more!
. i
WPLEMENTATMN
PHASE i INITIATION 1-2 Weeks
KICK OFF
Bring stakeholders, internal resources, and project team members together to review scope, align
expectations, clarify roles and responsibilities, and agree upon milestones.
PROCESS ANALYSIS
Examine your current processes and decide if changes are needed. Using our process-proven
implementation workbook as a guide, answer questions designed to make your implementation
smoother and faster.
Add-On Service:Business Process Facilitation available for purchase.
PHASE CONFIGURATION 1-3 Weeks
DISCOVER
Choose self-directed learning or purchase on-site/ remote instruction
to learn how to use and configure Insight's features, allowing you to Best Practice:
meet your needs and goals.
CONFIGURE Reallocate funds spent
Within your training environment, set up the system based on your on salary studies by
analysis and discovery. Conduct mock recruitments to ensure the utilizing class specs and
workflows, security, and experience meet expectations for all roles salary ranges shared in
involved: HR, Managers, and Applicants. Design and test your the Community.
Career Pages as an applicant to ensure the experience enhances
your reputation.
Add-On Service: On-site training available for purchase.
PHASE 3 PRODUCTION 2-3 Weeks
PREPARE
Set up your production environment with the best practices and processes you designed within your
training environment. Review the set up with your implementation consultant and fine-tune to ensure
Insight is ready for use.
TRAIN
Ensure successful adoption through end user training for HR Users and Managers. Leverage the online
resources available from NEOGOV to conduct training sessions.
Add-On Service: On-site or remote training for end users available for purchase.
Time to implement subject to change for agencies with more than ZS00•employees.
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® fflGHL HTED FEATURES
Make a great first impression, convey your organization's
culture, and get your new hires fired up. The public sector has
unique hiring needs and Onboard was specifically created to fill
� those requirements. Onboard's robust form builder,templates
and global form bank, and employee portal are just a few of the
13;' ways Onboard supports HR and new hires.
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MORE THAN JUST
Onboard goes beyond onboarding, with the capability to handle
jAF9i pre-boarding and onboarding.
�t Seasonal hiring capability
TEMPLATES & GLOBAL
FORM BANK
a. Onboard's form builder allows you to drastically reduce paper
a?" forms for new hires. HR can create forms from scratch, use
existing form templates, or select from a library of forms being
utilized by other public sector agencies. HR can customize any
template to make it fit their specific process.
m Library of form templates from other public sector agencies
�. Customizable, editable templates
i
® Adaptable, not one-size-fits-all
EMPLOYEE PORTAL
Onboard's portal helps to communicate organizational culture,
It's nice to be - to provide job clarity, and stay compliant. Clearly spell out
employeegive the new
onboarding deadlines while giving new hires the freedom to
complete required forms at their convenience, leaving more
• • before
time for HR to engage with their new hires. Configure your new
start.They get exc�ted hire portal with checklists and interactive widgets to facilitate
to structure and collaboration while providing new hires with vital
more • documents, trainings, and videos.
® Communicate relevant training information to new hires
College of Saint BenedictShare your organization's mission and values
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vtsw ALL(9) Get acquainted'voi:h our otiice and Wzs---bu+ldina events.
Resources & Documentation
® NB®ARDWIG AND
EMPLOYEE RETENT� ON
Onboarding is a critical part.of employee ..•
retention. According to NEOGOV's 2019 Job •
Seeker Report, public sector organizations that • •
effectively onboard new hires can lower the rate
of employee turnover by 29%.
Additionally, solidified onboarding programs • :• e •
increase time to productivity by 64%,
{
according to The Aberdeen Group. °
IMPLEMENTATMN
PHASE I INITIATION 1-2 Weeks
KICK OFF
Bring stakeholders, internal resources, and project team members together to review scope, align
expectations, clarify roles and responsibilities, and agree upon milestones.
PROCESS ANALYSIS
Examine your current processes and decide if changes are needed. Using our process-proven
implementation workbook as a guide, answer questions designed to make your implementation
smoother and faster.
Add-On Service:Business Process Facilitation available for purchase.
PHASE 2 C-ONFIGURATION 173 Weeks
DISCOVER
Choose self-directed learning or purchase on-site/ remote instruction
to learn how to use and configure Onboard's features, allowing you to Best Practice:
°dice:
meet your needs and goals.
CONFIGURE Leverage forms shared
Set up your system based on your analysis and discovery. Build your in the Community using
forms, checklists, and portals. Design the new hire process to meet the NEOGOV Global
expectations for all roles involved: HR, Managers, Employees, and Form Bank.
New Hires.
Add-On Service: On-site training available for purchase.
PHASE 3 PRODUCTION 2-3 Weeks
PREPARE
Conduct mock onboarding to test your system to ensure the functionality, security, and experience all
meet your organizational expectations. Review your system set up with your implementation consultant
and fine-tune to ensure Onboard is ready to use.
TRAIN
Ensure successful adoption through end user training for HR Users and Employees. Leverage the
online resources available from NEOGOV to conduct training sessions.-
Add-On Service: On-site or remote training for end users available for purchase.
Time to implement subject to change for agencies with more than 2,500 employees.
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NEOGOV Security Overview
As the leading provider of workforce management solutions for the public sector and educations,
NEOGOV makes system security and data integrity a top priority. Please note, this document is for
information only purposes - NEOGOV reserves the right to update all policies and procedures outlined
within as needed and at its sole discretion.
NEOGOV's application and hardware infrastructure is one of the reasons why agencies nationwide have
chosen us to provide them with workforce management software. As with all NEOGOV customers, each
organization has complete control over establishing System Administrators who will maintain all accounts
and access rights throughout the system.
All password requirements (including character types, up to 6 month expiration, length, etc.) are defined
by your agency as needed. Insight Enterprise also employs a roles based security model ensuring users
only have access to areas for which they have been given access rights. As an example, various users
may be given access to the same core applicant data, however depending on their security rights, certain
users may or may not have access to any confidential information. System administrators also have the
ability to assign applicant related fields as confidential fields. The confidential fields are only displayed to
HR personnel that have permissions to view confidential data. Everyone else, including departments for
example will not see these fields on the applicant record. The system also can completely or partially
mask sensitive on-screen displayed data such as Social Security Number (SSN). If desired, NEOGOV
customers can help further protect sensitive data by eliminating the use of SSNs all together, using
Insight's Person IDs instead.
Once data has been entered into the system, NEOGOV's proven infrastructure helps provide additional
security of personal identifiable information. Our robust application security model for example prevents
one NEOGOV customer from accessing another's data. We have taken extensive measures to ensure
the data integrity of every customer. We have standards for all server and network hardening and we
audit and monitor our infrastructure on a regular basis to ensure that all non-essential services'are shut
down and a strict access control policy is in place. Regularly scheduled system and software audits are
conducted internally by NEOGOV personnel. 3rd party audits are also scheduled when applicable. Our
security model is reapplied with every request and enforced for the entire duration of a user session.
NEOGOV has also implemented comprehensive database encryption to secure customer's confidential
data (i.e. SSN, identity and authentication data, etc.). NEOGOV has determined that encrypting sensitive
data in multiple databases would.be the best and most secure strategy to comply with regulatory
requirements and customer security requirements for storing sensitive data.
As part of our hosting services, NEOGOV has established a proven infrastructure to help ensure our
customers have access to the system when they need it. NEOGOV is SOC2 certified for all operational
aspects with all products. Our production equipment is collocated at a tier 4 data center which offers the
highest level of security and redundancy available. The facility provides 24-hour physical security,
Biometrics and picture identification, redundant electrical generators, fire protection, and other backup
equipment designed to keep servers continually up and running. The datacenter has also undergone
strict retrofit procedures to protect against earthquakes and N+1 redundancy for power. Additionally, the
data center has multiple dark fiber rings that connect this center to several additional centers to help
provide continued connectivity.
The network perimeter for our.platform is protected by multiple firewalls and monitored by systems —all
sourced from industry-leading security vendors. In addition, NEOGOV monitors device logs to proactively
identify security threats. In addition we have anti-virus and intrusion detection/prevention systems
deployed, and have outlined manual security procedures that enforce our security policy.
In addition to the datacenter in Southern California, NEOGOV also stores backups in a secure secondary
data center connected with a dedicated point-to-point circuit. The secondary data center is located 1000+
miles from the production data center and is also a tier 4 data center with matching security and
redundancy features. In case of data center outage or in the event that the data center which houses
NEOGOV production equipment is destroyed, we have outlined the procedures to reconstruct all data
center infrastructure necessary to run NEOGOV applications within the near term.
Technology Overview Confidential and Proprietary Page 1
NEOGOV
In terms of downtime for rebuild and access to data, though dependent on the circumstances around
such disaster(s), NEOGOV's standard is to recover data as quickly as possible. For your consideration,
the following objectives are in place:
• RTQ (Recovery Time Objective, when we will be back in operation) - In addition to the data
center, NEOGOV also maintains backups in the cloud. In the event of a disaster, NEOGOV has
the flexibility to resume operations in a cloud and/or a new data center as needed.
• RPO (Recovery Point Objective, how much data will be lost) -NEOGOV currently stores our
backup data offsite for security and retention purposes. We have deployed processes protecting,
customers data loss to an absolute minimum.
Finally, in regards to the database itself, whenever possible database. access is controlled at the
operating system and database connection level for additional security. Access to production databases
is also limited to a number of points, and production databases do not share a master password
database. Currently, there are a restricted number of NEOGOV employees that have access to our data
center. By design, NEOGOV employees do not have direct access to the NEOGOV production
equipment, except where necessary for system management, maintenance, monitoring, and backups.
Security Measures
Our security measures include the following:
• Expert team of experienced, professional engineers and security specialists dedicated to round-
the-clock protection of data and systems
• - Continuous deployment of proven, up-to-date firewall protection using multiple levels and
vendors, SSL encryption, and other security technologies
• Ongoing evaluation of emerging security developments and threats
• Redundant architecture
• .Total commitment to a secure, scalable, private co-located system (Unlike,a hosted system
arrangement, NEOGOV manages all aspects of its operations.) -
• 3`d party vulnerability assessments are performed on a routine basis
Security Details Description
Physical Security Our production equipment is collocated at a tier 4
data center which offers the highest level of
security and redundancy available. The.facility
provides 24-hour physical security; palm print and
picture identification, . redundant electrical
generators, earthquake protection, fire protection;
and other backup equipment designed to keep
servers continually up and running. The center
maintains dual circuit connections to ensure
connectivity in the event of a failure.
Perimeter Defense The network perimeter is protected by firewalls —
all sourced from industry-leading'security vendors.
In addition, NEOGOV monitors device logs to
proactively identify security threats.
Data Encryption NEOGOV utilizes the strongest encryption products,
to protect customer data and communications,
including 256-bit Verisign SSL Certification and
2048 Bit RSA public keys. The lock icon in the
browser indicates that data is fully shielded from
access while in transit.
User Authentication Users access NEOGOV only with a valid username
and password combination, which is encrypted via
Technology Overview Confidential and Proprietary Page 2
kNEOGOW
SSL while in transmission. Encrypted session
tracking is used to uniquely identify each user. For
added security, the session key is automatically
scrambled and re-established in the background at
regular intervals.
Application Security Our robust application security model prevents one
NEOGOV customer from accessing another's data.
This security model is reapplied with every request
and enforced for the entire duration of a user
session.
Internal Systems Security Inside of the perimeter firewalls, systems are
safeguarded by network address translation, port
redirection, IP masquerading, non-routable IP
addressing schemes, and more. Exact details of
these features are proprietary.
Operating System Security We protect all operating system accounts with
strong passwords, and production servers do not
share a master password database.
Database Security Whenever possible, database access is controlled
at the operating system and database connection
level for additional security. Access to production
databases. is limited to a number of points, and
production databases do not share a master
password database.
Server Management Security All data entered into the NEOGOV application by a
customer is owned by that customer. NEO.GOV
employees do not have direct access to the
NEOGOV production equipment, except where
necessary for system management, maintenance,
monitoring, and backups. NEOGOV does not utilize
any managed service providers. The NEOGOV
team provides all system management,
maintenance, monitoring, and backups.
Reliability and Backup All networking components, firewalls, load
balancers, Web servers, and application servers
are configured in a. redundant configuration. All
customer data is stored on disk storage that is
mirrored across different storage cabinets and
controllers. All customer data, up to the last
committed transaction, is automatically backed up
on a nightly basis.Additionally, data is continuously
backed up online in real-time to the secondary data
center. Disaster recovery plans are in place and
are reviewed on a continual basis.
Technology Overview Confidential and Proprietary Page 3
INEOVO V "'
Technoloav and Security FAQs
Question Response
Is all access to and from the servers encrypted? Yes, all access to and from the servers is
encrypted using 256-bit SSL certificates.
Do you have procedures for identifying security Yes, we have procedures for identifying security
breaches? breaches. In addition to automated security
detection with firewalls, intrusion detection
systems, and anti-virus systems,we have also
outlined manual security procedures that enforce
our security policy.
Do you have standards for server& network We audit our external facing infrastructure on a
hardening?Are these resources periodically regular basis.
audited to ensure integrity?
What kind of security vulnerability tests does you NEOGOV performs vulnerability tests on all ports
company have in place? for all external applications and devices. Security
assessments on all of NEOGOV's applications,
including static code analysis on compiled binary
executables, dynamic web application analysis,
manual penetration tests, automatic perimeter and
internal scanning, and source code review. All
relevant security updates are applied to the system
to safeguard against all known vulnerabilities. We
also have procedures for identifying security
breaches. In addition to automated anti-virus and
intrusion detection/prevention systems, we have
also outlined manual security procedures that
enforce our security policy.
How are firewall, o/s, database, anti-virus and other Anti-virus and attack signatures are scheduled to
security patches kept up to date? download the latest definitions using the most
frequent setting.
How often are backups performed and are they In addition to the full nightly backups, continuous
being stored off site? log shipping, and mirrored disk arrays, NEOGOV
continuously backs up data online in real-time to
our secondary data center.
If a catastrophic event happen to the database If the catastrophic event occurs that completely
server and the entire server is lost,what is the destroys one of our hosting facilities, NEOGOV
worst case scenario in terms of data recoverability? would resume service in the secondary data center
How much data will be lost in such event? with no historical data loss and an absolute
minimum of recent transactional data lost.
Do you have procedures for disaster recovery? Yes, a disaster recovery plan and corresponding
procedures are in place. The plan is reviewed and
updated regularly. Therefore, it is strict company
policy not to share specific information regarding
security procedures.
Do you have service agreement with multiple ISPs? The NEOGOV data center is fully switched using
Cisco network gear and utilizes industry standard
BGP routing using NEOGOV's portable IP block
amongst multiple carriers.
What was your uptime for the past year? NEOGOV has built redundancy into its systems in
order to minimize any system failures that could be
perceived as customer outages. NEOGOV has
continually achieved 99.9% uptime level as
measured by an external service. All components
of the NEOGOV system are proactively monitored
Technology Overview Confidential and Proprietary Page 4
r
EO \. V tM
and managed so that faults are detected before
system outages. We realize there may occasionally
be system- outages due to issues beyond our
control. NEOGOV has established numerous
escalation procedures to notify the proper
personnel in the event of any system outage and
remedy any issues as quickly as possible. Since
the application is managed by NEOGOV for all
customers, the people who best understand the
architecture, installation, and design are
immediately available to resolve any issues.
How do you ensure performance does not degrade NEOGOV has the capacity to scale to the largest of
as you add new customers? enterprises. The architecture behind the NEOGOV
solution was designed to handle millions of users.
We use the most scalable hardware equipment,
and can scale as rapidly as our customers require.
We have procedures and tools that monitor server
performance, as well as load test simulations to
anticipate the infrastructure needs as we add new
customers.
How do you ensure performance during peak We are not limited in the amount of bandwidth our
times? servers can use, hence our high speed Internet
connectivity. During peak times, the bandwidth
automatically bursts to the amount necessary to
handle the traffic load; therefore the performance
does not suffer.
How do you schedule downtime for major upgrades According to the Service Level Agreement we
to-servers?What would our applicants see if they include as part of the Insight contract, we are
tried to apply during this downtime? obligated to notify all customers at least two weeks
prior to any scheduled outage. Notices are
generated and sent via email to the system
administrators and their backups. During the
system outage, a notification page is displayed
stating the system is undergoing maintenance and
also states the scheduled outage times.
How do you announce upgrades to your customers NEOGOV's process to announce upgrades is to _
before modifying functionality? generate an email outlining new system capabilities
and a description on how to utilize the functionality.
Customers are notified via email of the new items
and the process in which to use the functionality.
We conduct quarterly online training sessions
(included as part of the license agreement) to
provide further instruction on how to utilize new
features and improve our customer's overall
workflow.
Technology Overview Confidential and Proprietary Page 5
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: ExecuTime —Time and Attendance &Adv Scheduling Module
EXECUTIVE SUMMARY: Many County departments use some sort of Excel spreadsheet and
then manually enter employee time into Munis. The paper timesheet is printed and signed by
employee &supervisor. This process is a challenge that has been amplified by the COVID-19
pandemic. ExecuTime is a software module offered by Tyler Technologies that would help to
make our time entry process more efficient, especially during a pandemic, in the following
ways:
• Automates timekeeping by employees entering the"time directly into ExecuTime from
any device
• Managers can approve timesheets, manage staff scheduling, resolve exceptions, and
handle employee time-off requests from any device
• Helps to automate job costing that cannot be accomplished with the current Munis
payroll software
• May be used by any department within the County using role based permissions
• Interfaces with Munis automatically
Support Services, Auditor's Financial Services, and Sheriffs Office staff have all viewed a
demonstration of this software. The general consensus from the demo is that this module
appears ideal for departments within the County. This software meets all 5 criteria for an
eligible CARES Act Funded expense, as it is necessary to have remote time entry and approval
capabilities to ensure employees can safely and efficiently work from home.
BUDGET IMPACTS:
$97,926 — CARES Act Funding Eligible
RECOMMENDED OR REQUESTED ACTION: Permission to place on the June 9th
meeting agenda an item authorizing the purchase of the Tyler Technologies ExecuTime
software module in the amount of$97,926, and permission to add this same amount to the
third quarter budget amendment request
ATTACHMENTS:
J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\2020\Briefmg Summary 6.1.2020-ExecuTime.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT: 530
BRIEFING DATE: 6/1/2020
PREVIOUS BRIEFING DATES: N/A
(If this is a follow-up briefing, please provide only new information)
ITEM: Approval of the January 2020 — December 2022 Collective Bargaining Agreement
(CBA)for AFSCME Local 3.504 representing various departments within Mason County.
BUDGET IMPACTS: Supplemental—Funded by Ending Fund Balance.
BACKGROUND: The exclusive representatives of AFSCME Local 1504 representing various
departments within Mason County have reached a tentative agreement with Mason County
for the 2020-2022 term.
It is noted and commended to the Commissioner's that the parties reached this Agreement
through a very collaborative negotiations process.
RECOMMENDED OR REQUESTED ACTION: Approval of the January 2020 — December
2022 Collective Bargaining Agreement (CBA) for AFSCME Local 3.504 representing various
departments within Mason County.
ATTACHMENTS: Collective Bargaining Agreement on file with Clerk of the Board.
Briefing Summary 5/27/2020
COLLECTIVE BARGAINING
AGREEMENT
January 2020 — December 2022
BETWEEN
LOCAL 1504
OF THE WASHINGTON STATE COUNCIL
OF COUNTY AND CITY EMPLOYEES
AND THE
AMERICAN FEDERATION OF STATE,
COUNTY AND MUNICIPAL EMPLOYEES
AFL-CIO
A°
a `O : CII 2
Washington StateCouncilo(County and CRY_E[ptoycea
AND
MASON COUNTY
0 Co
1854
TABLE OF CONTENTS
PREAMBLE......................................................................................................................................................5
ARTICLE1 -DEFINITIONS............................................................................................................................5
ARTICLE 2-RECOGNITION..........................................................................................................................6
2.1 RECOGNITION.....................................................................................................................................6
2.2 NEW CLASSIFICATIONS.......................................................................................................................6
ARTICLE 3-UNION SECURITY.....................................................................................................................7
3.1 MEMBERSHIP,DUES AND MAINTENANCE..............................................................................................7
3.2 NEW EMPLOYEE ORIENTATION............................................................................................................7
3.3 UNION OFFICERS................................................................................................................................7
3.4 NONDISCRIMINATION-UNION ACTIVITY............................................................................................ ... 7
ARTICLE-4-UNION/ EMPLOYER RELATIONS . ........................................................................................8
4.1 UNION ACCESS................................................................................................................................... 8,
4.2 FACILITY USE..................................................................................................................................... 8
4.3 STEWARDS......................................................................................................................................... 8
4.4 BULLETIN BOARDS .............................................................................................................................8
4.5 CONTRACT DISTRIBUTION ................................................................................................................... 8
4.6 NEGOTIATIONS RELEASE TIME............................................................................................................8
4.7 GRIEVANCE RELEASE TIME.................................................................................................................9
4.8 UNION BUSINESS................................................................................................................................9
ARTICLE 5-EMPLOYMENT..........................................................................................................................9
5.1 PROBATIONARY PERIODS....................................................................................................................9
5.2 TYPES OF EMPLOYMENT.................................................................................................................... 10
5.3 CONTRACTORS................................................................................................................................. 10
5.4 STUDENTS/INTERNS.......................................................................................................................... 11
ARTICLE 6-HOURS'OF WORK AND OVERTIME.....................................................................................11
6.1 WORKDAY/WORKWEEK.........................................................................................7........................... 11
6.2 WORK SCHEDULES........................................................................................................................... 11
6.3 REST/MEAL BREAKS ........................................................................................................................ 12
6.4 OVERTIME........................................................................................................................................ 12
6.5 COMP TIME....................................................................................................................................... 12
ARTICLE 7-EMPLOYMENT PRACTICES..................................................................................................13
7.1 NONDISCRIMINATION......................................................................................................................... 13
7.2 JOB POSTING ................................................................................................................................... 13
7.3 PROMOTIONS.................................................................................................................................... 14
7.4 PERSONNEL FILE/POLICIES ............................................................ ................................................ 15
7.5 EVALUATIONS................................................................................................................................... 15
7.6 DISCIPLINE/CORRECTIVE ACTION ...................................................................................................... 16
ARTICLE 8-SENIORITY..............................................................................................................................17
8.1 DEFINITIONS..................................................................................................................................... 17
8.2 APPLICATION OF-SENIORITY.................................................................:............................................ 18
8.3 PROBATIONARY PERIOD ................................................................................................................... 19
8.4 LOSS OF SENIORITY.......................................................................................................................... 19
8.5 LAYOFFS..........................................................................................................................................20
8.6 NOTICE............................................................................................................................................20
8.7 MEETING WITH UNION.......................................................................................................................20
8.8 AFFECTED GROUP............................................................................................................................20
8.9 VACANT POSITIONS..........................................................................................................................21
8.10 SENIORITY LIST..................................................................................................................:.............21
8.11 ORDER OF LAYOFF...........................................................................................................................21
8.12 COMPARABLE EMPLOYMENT.................................................................:...........................................21
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 2
8.13 LAYOFF OPTIONS .............................................................................................................................22
8.14 REDUCTION HOURS/FTE ..................................................................................................................23
8.15 RECALL...........................'
.................................................................................................................23
8.16 VACATION&LEAVE CASH OUTS/PAY ...............................................................................................24
8.17 UNEMPLOYMENT CLAIMS..................................................................................................................24
ARTICLE9-WAGES.....................................................................................................................................24
9.1 WAGE SCHEDULE..............................................................................................................................24
9.2 HIRE-IN RATES..................................................................................................................................25
ARTICLE 10-OTHER COMPENSATION....................................................................................................25
10.1 STANDBY/DUTY OFFICER STIPEND..............................................................................................25
10.2 CALL-BACK PAY.........................................................................................................................25
10.3 WORK IN A HIGHER CLASSIFICATION............................................................................................26
10.4 MILEAGE REIMBURSEMENT..........................................................................................................26
10.5 LONGEVITY.................................................................................................................................26
10.6 BILINGUAL PAY...........................................................................................................................27
10.7 EDUCATION PAY.........................................................................................................................27
ARTICLE 11 -HOLIDAYS .......................................................:.....................................................................27
11.1 HOLIDAYS.......................................................................................:...........................................27
11.2 RELIGIOUS HOLIDAYS..................................................................................................................28
11.3 HOLIDAY OBSERVANCE...............................................................................................................28
11.4 HOLIDAY ON DAY OFF .......................................................:........................................................28
11.5 HOLIDAY COMPENSATION............................................................................................................28
ARTICLE 12-VACATION ............................................................................................................................28
12.1 VACATION ACCRUAL................................................................................................:...................28
12.2 VACATION SCHEDULING......................................:...........................:.........................:.................29
12.3 VACATION PAY ...........................................................................................................................29
12.4 VACATION UPON TERMINATION....................................................................................:..:............30
ARTICLE 13 -SICK LEAVE..........................................................................................................................30
13.1 SICK LEAVE ACCRUAL...............................................................................................................30
13.2 SICK LEAVE USAGE.......................................................................................................:............30
13.3 SHARED LEAVE...........................................................................................................................31
13.4 COORDINATION-WORKER'S COMPENSATION ..............................................................................31
13.5 FAMILY MEMBER..........................................................:........
......................................................31
13.6 SICK LEAVE CASH OUT...................................................................................................::...........31
ARTICLE 14-LEAVES OF ABSENCE........................................................................................................31
14.1 IN GENERAL.................................................................................................................................31
14.2 JURY DUTY/COURT................................................::...................................................................31
14.3 MILITARY LEAVE..................................................................................................:......................31
14.4 BEREAVEMENT....:.......................................................................................................................32
14.5 MAINTENANCE OF SENIORITY.......................................................................................................32
14.6 LEAVE WITHOUT PAY..................................................................................................................32
14.7 FAMILY LEAVE-FMLA................................................................................................................32
14.8 MATERNITY DISABILITY LEAVE.............................................................................:..:....................33
14.9 INCLEMENT WEATHER.................................................................................................................33
14.10 WASHINGTON STATE PAID LEAVE COMPLIANCE...........................................................................34
ARTICLE15-HEALTH &WELFARE..........................................................................................................34
15.1 HEALTH AND LIFE INSURANCE.....................................................................................................34
15.2 RETIREMENT...............................................................................................................................35
ARTICLE 16- TRAINING..............................................................................................................................35
16.1 TRAINING....................................................................................................................................35
16.2 TRAINING REIMBURSEMENT.........................................................................................................35
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 3
ARTICLE 17-LABOR/MANAGEMENT COMMITTEES............................................................................35
17.1 PURPOSE OF COMMITTEE............................................................................................................35
17.2 COMPOSITION OF COMMITTEE......................................................................................................35
17.3 COMPENSATION..........................................................................................................................35
ARTICLE18-HEALTH &SAFETY..............................................................................................................35
18.1 SAFE WORKPLACE............................................................................:......................:..................35
18.2 HEALTH&SAFETY PLAN.............................................................................................................36
18.3 DRUG FREE WORKPLACE............................................................................................................36
18.4 WORK PLACE VIOLENCE.............................................................................................................36
ARTICLE'19 -GRIEVANCE PROCEDURE ..................................................................................................36
19.1 GRIEVANCE DEFINED ..................................................................................................................36
19.2 GRIEVANCE PROCEDURE.............................................................................................................37
19.3 UNION/EMPLOYER GRIEVANCE....................................................................................................38
19.4 SCHEDULE OF MEETINGS.............................................................................................................38
ARTICLE 20 -NO STRIKE/NO LOCKOUT.................................................................................................39
20.1 NO STRIKE/NO LOCKOUT............................................................................................................39
ARTICLE 21 -MANAGEMENT RIGHTS AND RESPONSIBILITIES...........................................................39
21.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES.............................................................................39
ARTICLE 22 -GENERAL PROVISIONS......................................................................................................39
22.1 SAVINGS CLAUSE............................................................................ ..........................................39
ARTICLE 23-ENTIRE AGREEMENT..........................................................................................................40
23.1 DURATION CLAUSE.....................................................................................................................40
23.2 ENTIRE AGREEMENT...................................................................................................................40
SIGNATURES ..............................................................
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 4
PREAMBLE
THIS AGREEMENT is made by and between the Board of Mason County Commissioners and Mason
County Elected Officials (except Sheriff, Superior Court Judge, Coroner, and Prosecuting Attorney),
hereinafter called the "Employer', and Mason County, Washington, Public Employees Local Union
No. 1504 of the American Federation of State, County and Municipal Employees, AFL-CIO, and its
Council 2,the Washington State Council of County and City Employees, hereinafter called the"Union,"
for the purpose of setting salaries, benefits and conditions of employment of those employees for
whom the Public Employment Relations Commission has certified the Union as the collective
bargaining representative.
The purpose of the Employer and the Union in entering into this Agreement is to set forth their entire
agreement with regard to wages, hours, and working conditions so as to promote uninterrupted
public service, efficient operations, and harmonious relations, giving full recognition to the rights and
responsibilities of the Employer and the Employees.
ARTICLE 1 — DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 "Bargaining Unit" (Union) shall be Local 1504 Washington State Council of County and City
Employees of the American Federation of State, County and Municipal Employees, AFL-CIO.
1.2 "Employer' shall mean the Board of Mason County Commissioners and Mason County
Elected Officials as identified in the Preamble to this Agreement.
1.3 "Employee" shall 'mean a person occupying a position and paid a salary or wage by the
Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered
by this Agreement. Employee shall not include any person retained by the Employer under a written
personal services or consultant contract or agreement.
1.4 Executive,Administrative, and Professional Employees shall mean all employees as defined
in WAC 296-128-500.
1.6 Job classifications and salary steps are listed and categorized in Attachment A and B of this
Agreement.
1.6 "Immediate family" shall be defined as persons related by blood, marriage, or legal adoption
in the degree of relationship of spouse, registered domestic partner, grandparent, parent(biological,
adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or employee's
spouse or registered domestic partner, or a person who stood in loco parentis when the employee
was a minor child), , sibling, child (biological, adopted, or foster child, stepchild, or a child to whom
the employee stands in loco parentis, is a legal guardian, or is a de facto parent, regardless or age
or dependency), grandchild, in compliance with WAC 296-130-030 and RCW 49.12.270 (or
subsequent statutes) and other persons with the approval of the Employer.
1.7 "Overtime" shall mean all Employer-required work, consistent with Article 6.4.
1.8 Promotions, Transfers and Demotions defined and distinguished:
a. "Promotion" is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b. "Transfer' is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 5
c. "Demotion" is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
1.9 "Vacation shall mean a scheduled workday or accumulation of scheduled workdays on
which an employee may, by pre-arrangement, continue to receive the regular rate of compensation
although'he or she does not work.
1.10 "Working Day" for the purpose of timelines associated with grievances, appeals and policy
issues, shall mean an eight (8) hour working day, excluding holidays, or as defined in Alternate
Work Schedules, under Article 6.2.
1.11 "Anniversary Day of Pay" shall mean the day of your step increase depending on the day of
hire or promotion that takes place within the same pay period of anniversary date. The actual day
of pay increase shall be the 1st or the 16th,of the month, depending on the date of the anniversary
day (e.g., if an employee's anniversary date is on January 14, the pay increase will take effect
January 1).
ARTICLE 2.— RECOGNITION
2.1 RECOGNITION
The Employer recognizes the Union as the exclusive collective bargaining representative for all
employees within the Offices of the Auditor, Assessor, Treasurer,and County Clerk, the Division of
Emergency Management and District Court.
Excluded are appointed officials as pursuant to statute, employees represented by another bargaining
unit, confidential employees, as certified by the Public Employment Relations Commission, Extra Help
or Seasonal employees with a duration of less than 1040 hours within any 12 month period, the Chief
Accountant, Elections Superintendent and Chief Deputy in the Auditor's Office, the Administrative
Supervisor in the Treasurer's Office, the Chief Deputy and Chief Appraiser in the Assessor's Office,
Chief Deputy in the Clerk's Office, and the District Court Administrator. In unusual circumstances, the
parties may,agree to extend the 1040 hours threshold for Extra Help or Seasonal employees.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by
authorized representatives of the Union and authorized representatives of the Employer. Agreements
reached be the parties of this Agreement shall become effective only when signed by the
authorized I presentatives of the Union and by the Board of Mason County Commissioners and the
Elected Officials/Department Heads of the Offices and Departments named above.
2.2 NEW CLASSIFICATIONS
When new Regular or Temporary positions are created within the Departments represented, the
Union will be notified of the pending action prior to hire.
When existing classifications are substantially modified within the Departments represented, the
Union will b�e notified of the pending action within ten (10) working days of the date that the position
is first posted /advertised or the proposed effective date of the action that would change the status
of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order
to include or exclude new or modified positions in the bargaining unit consistent with the duties,
responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within
the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet
within thirty (30) calendar days. Existing bargaining unit'classifications shall remain within the
AFSCME Local No.1504 and Mason County 2020-2022.Collective Barga►ning Agreement Page 6
bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment
Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties
recognize the determination of whether the position is included within the bargaining unit may be
reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification
to be included in the bargaining unit, the position shall be placed within the Union salary schedule
at the appropriate rate of pay and at a step arrived at either by mutual agreement / negotiation or
PERC ruling.
ARTICLE 3 —UNION SECURITY
3.1 MEMBERSHIP, DUES AND MAINTENANCE
For current Union members and those who choose to join the Union, the Employer shall deduct
once each month all Union dues and fees levied. The Employer shall transfer amounts deducted to
Council 2.Authorizations for Payroll Deduction are valid whether executed in writing or via facsimile.
The Employer and Union agree to comply with RCW 41.56.110 in regards to authorization for Union
membership and/or dues or other payroll deduction. The Employer shall provide an electronic copy
of the Authorization for Payroll Deduction and Representation via email to C2everett@council2.com
within ten (10) days of the employee executing the document. The Employer shall provide to the
Union, monthly, a complete list of all bargaining unit members that includes: employee name, work
address, home address, work phone, work email, birth date, hire date in current bargaining unit,job
classification, department, hours worked and monthly base wage. The Employer shall hand out an
approved Union packet at the time of signing new employee orientation paperwork. It is recognized
that this is for employee informational purposes only, comments will remain neutral, and questions
will be referred to the Union. The Employer shall remain neutral when communicating with
employees about Union membership. The Employer shall honor the terms set forward by Council 2
regarding the employee's payroll deduction. The Employer shall continue to deduct and remit Union
dues and fees to the Union until such time as the Union notifies the Employer that the dues
authorization has been properly terminated in compliance with the terms of the payroll deduction
authorization executed by the employee. The Union shall indemnify defend, and hold harmless the
Employer from any and all claims against the Employer arising out of administration of this article.
3.2 NEW EMPLOYEE ORIENTATION
The Employer agrees to notify the Union staff representative and Local Union President in writing
of any new positions and new employees, ten (10) full working days subsequent to the orientation
of the new employee. The Employer shall provide an electronic format list with the names of the
employees, corresponding job title, and Department. Within ninety (90) days of the new employee's
start date, the new employee and the Union official may, at no loss of pay, be granted no less than
thirty (30) minutes to present information about the Union, and will occur during the new employee's
regular work hours, at the employee's regular worksite, or a location mutually agreed upon by the
employer and the exclusive bargaining representative, pursuant to RCW 41.56.037.
3.3 UNION OFFICERS
The Union agrees to supply Human Resources with current lists of Officers and stewards. The
Employer will recognize the Officers and stewards as soon as the list is received, in writing, by
Human Resources.
3.4 NONDISCRIMINATION—UNION ACTIVITY
Neither party shall discriminate against any employee because of membership in or non-
membership in or activity on behalf of the Union. No employee shall be discharged or discriminated
against for upholding Union principles, fulfilling duties as an Officer in the Union or serving on a
Union committee.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 7
ARTICLE 4— UNION / EMPLOYER RELATIONS
4.1 UNION ACCESS
Employees shall have the right to Union representation. The Union's authorized staff representatives
shall have access to the Employer's premises where employees covered by this Agreement are
working for the purpose of investigating grievances and contract compliance, after notifying the
Employer. Access for other purposes shall not be unreasonably denied.by the Employer. Such
visits shall not interfere with or disturb employees in the performance of their work during working
hours.
4.2 FACILITY USE
The conduct of Union business on Employer time and premises shall be subject to the limitations
set forth in this Article and with the understanding that no Union member or Officer shall use
Employer's equipment in the conduct of Union business.
The Union shall be permitted to use designated premises of the Employer for Union meetings, with
or without Union staff present, provided it is not disruptive to.operations and space is available.
Use of Employer's premises for meetings shall be limited to the hours of 5pm to 8am and 12pm to
1 pm, unless otherwise approved by the Employer.
4.3 STEWARDS
The Union may designate one (1) Steward for each County Department, not to exceed seven (7)
Stewards and one (1) Chief Steward. Stewards shall be allowed reasonable time during working
hours to investigate and process grievances. Prior to undertaking such grievance duties, the Steward
shall inform his/her supervisor of the need to be away from his/her work. The Elected
Official/Department Head shall grant the Steward's request unless the Steward cannot be spared at
that particular time. If such is the case, then the Elected Official/Department Head shall allow the
Steward time to perform his/her Steward duties at the earliest possible time.
The Union shall provide the Human Resources Department with a current list of all Stewards and
Officers. With notice to the Employer, Stewards and/or the Officers shall be allowed reasonable
time during working hours to investigate and process grievances, as defined-in Article 4.7, 4.8 and
19.4.
Union activities other than those provided for in this Article are to be conducted on the employee's
own time (e.g. lunch or coffee breaks, before or after work). Employees shall attend Union meetings
on their own time.
4.4 BULLETIN BOARDS
The Employer will provide a bulletin board for Union use. No materials shall be posted except
notices of meetings and elections, results of elections, changes in Union by-laws, notices of
employee social occasions, similar Union notices, letters, and memoranda. All material shall be
signed by an Officer of the Union. Union will limit the posting of any material on the Employers'
premises to its bulletin board.
4.5 CONTRACT DISTRIBUTION
The Union will provide access to a copy of this Agreement to each new and current employee in the -
unit.
4.6 NEGOTIATIONS RELEASE TIME
The Employer will make a good faith effort to assist in providing release time for Union negotiating
team members participating in contract negotiations if negotiations take place on work time,
provided that coverage can be arranged.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 8
4.7 GRIEVANCE RELEASE TIME
Prior to any proposed investigation of a grievance, stewards or Officers provide notice to their and
the grievant's supervisor, which will be granted unless the steward, Officer or the grievant is working
on something that requires immediate attention. If permission cannot be immediately granted, the
Employer will arrange to allow investigation of the grievance at the earliest possible time. When it
is necessary for stewards or Officers to conduct Union business authorized by this Agreement in an
area or on a shift other than their own, they shall notify the supervisor of that area or shift of their
presence and of the nature of their business. No compensation shall be provided by the Employer
for such steward activities outside the employee's work shift, without express pre-authorization by
the steward's Department Director or Human Resources.
4.8 UNION BUSINESS
Compensable Union business shall be defined as meeting with an authorized Employer
representative who schedules a meeting during normal business hours when it is necessary for a
duly authorized Officer of the Union (who is also a member of the bargaining unit) to attend for the
purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that
require the presence of a Union official. When reasonably possible, the Union representative will
notify their Supervisor or Designee when they are requested to attend a Union meeting during
regular business hours. Consistent with Articles 4.3, 4.7 and 19.4, stewards and/or the Officers
shall be afforded reasonable time for the investigation of grievance and compliance issues dealing
with this Agreement. Other Union business will not be conducted on Employer time.
Any concerns by the Employer which indicate that a Union Officer or steward is spending an
unreasonable amount of time performing Union duties shall be referred to Human Resources for
discussion and resolution with the Staff Representative of the Union or their Designee.
The Union and the Employer have the right to communicate on matters of concern using e-mail,
written correspondence, and telephonic communications. The Parties agree to ensure that all
i respective stakeholders are notified and copied appropriately. The parties agree to respond to
written and e-mail correspondence and telephonic messages as soon as reasonably possible.
ARTICLE 5— EMPLOYMENT
6.1 PROBATIONARY PERIODS
All newly hired employees will be placed on probationary status for a period of six(6) calendar months
from date of hire. New employees with prior related experience may be placed at a step in the salary
range equivalent to one (1) step for each two (2) years of experience, up to a maximum of three (3)
steps.
The Employer may discharge a probationary employee with a minimum of one (1) day written notice.
A probationary employee does not have the right to grieve termination of his or her employment during
the probationary period.
The Employer may extend the six (6) month probationary period for new employees up to an
additional six (6) months. The Employer shall provide a written notice to the Union no less than
fourteen (14) calendar days prior to the probationary period's expiration of his or her intent to extend
a probationary period. The Union may request reconsideration of the decision and/or the length of
the extension period within fourteen (14) calendar days of the date of the notice. The employee will
remain on probation until such time as a resolution has been determined.
Trial Service Period - Employees who are transferred or promoted to another position and/or
classification in the bargaining unit shall serve a trial service period for six (6) months of work,
consistent with Article 7.3.
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5.2 TYPES OF EMPLOYMENT
5.2.1 REGULAR FULL-TIME EMPLOYEES:
A regular full time employee is scheduled to work forty (40) hours per week in a regularly
budgeted, on-going position. Regular Full-Time employees are eligible to receive the,
standard benefit package.
5.2.2 REGULAR PART-TIME EMPLOYEES:
A regular part-time employee typically-is scheduled to work a minimum of twenty (20) hours
per week but no more than forty (40) hours per week in a regularly budgeted, on-going
position. Regular Part-Time employees are eligible to receive the standard benefit package,
prorated to match the FTE percentage and adjusted by actual hours worked. Medical
benefits are consistent with Article 15.1.
5.2.3 TEMPORARY EMPLOYEES:
A temporary employee is hired for a specific assignment that has a duration of employment
and schedule that is anticipated to work one thousand and forty (1 '040) hours or more in a
twelve (12) month period.
A temporary employee is eligible for the standard benefits package, prorated to match the
anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are
consistent with Article 15.1 if Part-Time Temporary.
If a regular employee accepts an assignment of a temporary position, that employee will be
eligible for return rights to their former position upon completion of the specific assignment
or term of the temporary employment, or upon twenty (20) calendar days' notice from the
Employer, or 30 calendar days' notice from the employee, whichever is earlier. The regular
employee shall continue to earn seniority as to their former position'during the period of the
temporary position assignment. Any new-hire employee who is hired to fill the vacancy,
which was created by the regular employee accepting a temporary position,will also be hired
as a temporary employee and that employee will cease to have employment rights upon the
return of the regular employee to the former position.
Employees in temporary positions serve an anticipated but not guaranteed term. While a
term of employment is anticipated, the assignment / project may be terminated at any time
for any reason, with or without notice.
5.2.4 EXTRA HELP/ON-CALL EMPLOYEES:
An on-call/extra help employee works in a limited, but on-going capacity. They do not have
a specific end date. Their schedule may consist of an intermittent or varying schedule per
week on an as needed basis, and are anticipated to work fewer than one thousand and forty
(1,040) hours within a twelve (12) month period. They are not eligible for the benefits
package.
5.2.5 SEASONAL EMPLOYEES:
A seasonal employee works for a specific amount of time and is not anticipated to meet or
exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A
seasonal employee is not eligible to receive the benefits package.
5.3 CONTRACTORS
The Employer will make good faith efforts to limit bargaining unit work to employees covered by this
Agreement. "Contractors"who are not employees of the Employer will be permitted to do bargaining
unit work where both the need is occasional and temporary and when there are not regular staff
either qualified or available to do such work.
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Should the Employer consider Subcontracting,the parties shall meet to allow the Union an opportunity,
to review the County's financial reasons for considering subcontracting and to present any alternative
means of cost-savings besides subcontracting for the County to consider. Although the County has
the final decision on whether to subcontract, that decision must be based on economic response after
considering alternatives presented by the Union. ,If the County determines that subcontracting is
necessary, the County shall negotiate with the Union the effects of subcontracting upon members of
the bargaining unit.
5.4 STUDENTS/INTERNS
Student and Internship programs may be created by the employer provided such does.not take
work away from budgeted classifications represented by the Union, the Union is provided notice
and, upon request by the Union, the Employer meets with the Union to discuss the impacts and
benefits of the program.
ARTICLE 6 — HOURS OF WORK AND OVERTIME
6.1 WORKDAY/WORKWEEK
A regular full-time workweek shall consist of forty(40) hours of time actually worked or compensated
within a seven (7) day period (typically Sunday 12:00 a.m. through Saturday 11:59 p.m.). Changes
in work schedule,which may include changes in the schedule or total hours, shall be consistent with
Article 6.2.
6.2 WORK SCHEDULES
For regular full-time employees, the workweek shall normally consist of forty (40) hours of time
scheduled within a seven (7) consecutive day period. Work hours for full-time employees covered by
this Agreement shall normally be 8:00 a.m. to 5:00 p.m., unless a County Office or Department
establishes an alternate work schedule as described below
A. The regular workweek shall normally consist of five (5) consecutive workdays,
Monday through Friday.
B. The Employer may modify the regular workweek to support special purposes at specified
periods of time (for instance, elections, April/October tax receipt collections, and annual
property revaluations), provided employees receive at least five (5) working days' notice
of the schedule change.
C. If the Employer makes a non-emergency change in the employee's work schedule, the
employee shall be given at least ten (10) working days' notice prior to the new schedule
going into effect.
D. Hours shall be extended outside of normal business hours as necessary to allow for the
uninterrupted and efficient operation of District and Superior Court as determined by the
sitting judge.
Flex Time: An earlier or later starting time may be adopted for any or all employees. Such starting
time shall be mutually agreeable with the Department Head/Elected Official and the employees, and
shall not result in the application of the overtime provision, but shall be paid at the regular rate for an
eight-hour work day.
Alternate Work Schedule: Workweeks and work shifts of different numbers of hours and/or
workdays may be established by the Elected Official/Department Head in order to meet business and
customer service needs, or in response to budgetary demands. Employees may be assigned to an
alternate work schedule with five (5)working days' notice from-the Elected Official/Department Head.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 11
Employees may request an alternate work schedule, which is subject to approval by the Elected
Official/Department Head.
Alternate work schedules may be mutually agreed upon by the employee and appropriate
supervisor/manager and approved by the Elected Official or Designee in writing with'a term as long
as there is a fifteen (15) day review prior to the end of the term. Alternate work schedules may consist
of four (4) consecutive ten (10) hour days, eighty (80) hours worked in nine (9) days or other
appropriate schedules. Implementation of alternative work schedules shall comply with the provisions
of the Fair Labor Standards Act (FLSA). An employee and the Supervisor shall sign a written
document documenting an employee is working an alternate schedule which shall be made available
to the Union, upon the Union's request.
6.3 REST/MEAL BREAKS
Employees will be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by
the Elected Official/Department Head. Employees may take one (1) fifteen-minute break for every
four (4) hours worked. Breaks should be arranged so that they do not interfere with County
business or service to the public. Lunch periods-and breaks shall not be combined and they may not
be used to shorten an employee's workday. The Employer and the Union agree that there is a mutual
and shared commitment to uninterrupted breaks. The Employer is responsible for creating a work
environment and processes under which employees are able and encouraged to take uninterrupted
breaks. Employees will notify their supervisor/Designee if the employee anticipates not being able to
take a meal or rest break. The supervisor/Designee will provide the employee with the break. Any
missed rest-break shall be paid on the next pay period.
6.4 OVERTIME
Any employee who works in excess of eight(8) hours in any one day(or beyond their scheduled work
day), or more than forty (40) hours in a workweek shall be paid one and one-half (1 '/2) times their
straight-time hourly rate for all such overtime hours worked. Upon a request to work beyond the regular
workday, by mutual agreement, the parties may agree upon an adjusted workweek for that specific
workweek, for purposes of employee convenience and to avoid overtime.
Time compensated shall be considered as time worked for purposes of this Article. Overtime shall be
compensated for and accounted for in six (6) minute increments (i.e. to the nearest one-tentp (1/10)
of the hour).
Any work required on a weekend (Saturday and/or Sunday) or holiday shall be paid at double the
straight-time hourly rate for all such hours worked, except Departments which require a five (5) day
week including a Saturday as a normal work day, i.e. Tuesday through Saturday. -Christmas Eve is
not identified as a holiday on a weekday for the purposes of double time, as it is being identified as a
floating holiday option.
Any employee requesting to work overtime on a Saturday in lieu of working overtime during the regular
workweek shall do so at the time and one-half (1 Y2) rate. The employee shall make the request in
writing. If the requested overtime is approved, the Elected Official/Department Head may respond
orally. If denied, the Elected Official/Department Head shall respond in writing.
6.5 COMP TIME
The employee may receive.comp time in lieu of overtime compensation and, if so, the employee shall
receive comp time at the time-and-one-half(1 Y2) rate. Employees hired before January 1, 2011, may
accrue up to two hundred forty(240) hours of comp time. All comp time after the limit of two hundred
forty (240) hours is reached shall be paid at time and one-half, or used by the employee as time off.
Employees hired on.or after January 1, 2011, shall be permitted to accrue up to eighty (80) hours of
comp time. For employees hired on or after January 1, 2020, no rollover comp time can be banked,
and the allowed eighty (80) hours of accrued comp time must be used by the end of each year. If
AFSCME Local No.1504 and Mason County- 2020-2022 Collective Bargaining Agreement Page 12
the employee does not use all'their-accumulated comp time, they will receive a payout for the unused
comp time on the December 25 payroll check the scheduling of comp time off shall be requested and
approved' in the same manner as vacation leave. Upon such request, the Employer shall pay the
employee for the requested hours no later than the payday for the first full pay period following the
request.
Compensation shall not be paid (nor comp time earned) more than once for the same hours under
any provision of this Article or Agreement Premium or overtime pay shall not be duplicated or
pyramided unless required,by Fair Labor Standards Act (FLSA), in which case premium or overtime
pay shall be based on the employee's regular rate of pay.
Unless there are qualified occupational requirements, authorized overtime work opportunities shall be
distributed as equally as possible, in inverse order of seniority within job classifications. Employees
may decline voluntary overtime opportunities.
ARTICLE 7— EMPLOYMENT PRACTICES
7.1 NONDISCRIMINATION
Mindful of their legal and moral obligations, the parties agree that in their service to the public they will
provide equal treatment and respect for all including the public, as well as the parties to this
Agreement. The Employer and the Union agree that they will not discriminate against any employee
by reason of race, color, creed, national origin, physical handicaps, physical characteristics, sexual
orientation, sex, age, place of residence and marital or family status as long as the employee is
capable of meeting the job requirements.
Disputes involving this Article may be processed through an appropriate agency and/or the grievance
procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other
official action involving such a dispute when the action is originated by the Union or members thereof.
Whenever words denoting gender are used in this Agreement, they are intended to apply equally to
either gender.
7.2 JOB POSTING
When a job opening or vacancy in the bargaining unit occurs, notice of such position shall be posted
by the Human Resources Department fora period of no less than seven (7) calendar days before
the position is filled. The posting shall indicate the salary range for the position, the required or
preferred minimum qualifications and/or experience, the Department to whom the position will report
and the application process. Union positions will be identified as such.
The Elected Official/Department Head having the vacancy or new position which. constitutes a
promotion will limit applications to bargaining unit employees of the affected Office or Department.
Employees on layoff and still on recall status from the affected Office or Department may.apply at the
same time as active employees. The notice of such vacancy shall be posted for seven (7) calendar
days.
If the position is not filled it shall be posted again with applications limited to existing bargaining unit
employees, if qualified. Employees on layoff and still on recall status from a bargaining unit Office or
Department may apply at the same time as active employees. If a person on a recall list is selected
and takes the position, their name shall be removed from the recall list. The notice of such vacancy
shall be provided to the Union steward and be posted in a space made permanently available, without.
obstruction, on each County employee Department bulletin board in each bargaining unit Department.
The notice shall be posted for seven (7) calendar days. The Elected Official/Department Head may
elect to post the promotional opportunity.in his/her Office and bargaining unit wide concurrently. If
AFSCME Local No..1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 13
that occurs he/she shall consider applicants from the Office before considering applicants from other
Offices. "
Qualified employees must apply for the posted position within the seven (7) calendar day posting
period in order to be considered. "Qualified" shall mean that the employee meets the qualifications
for the position as stated on the job description and has received a satisfactory rating in all areas of
the latest annual evaluation.
It is the Employer's interest to fill positions with the most qualified individuals who apply. While
qualified employees within the bargaining unit shall be given first consideration for a position, the
Employer may consider outside applicants if two or less qualified bargaining unit employees apply.
7.3 PROMOTIONS
Promotions, Transfers and Demotions defined -As used in this Article the following terms mean:
A) Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
B) Transfer is a change of an employee from a job 'classification to a different job
classification which is compensated at the same salary range.
C) Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
Employees who promote, transfer or voluntarily demote to another job classification within their Office
or Department shall serve a six (6) month trial service period in their new position.
Employees may elect to revert to their previous job classification and. position within thirty (30)
calendar days of the effective date of the promotion, transfer or voluntary demotion. After this time, if,
an employee fails to successfully complete the trial service period in the new job classification, the
employee may be returned to their previous position if it has not been either abolished or filled. If the
position was abolished or filled, such employee will be laid off and eligible for recall in accordance with
Article 8.15, except that the employee may not bump another employee. Employees on trial service
shall be paid the appropriate established salary for that position; and, if reverted,-will return to their
previous salary (including any adjustments due; e.g. salary increase, step increase, etc.).
Employees who promote, transfer or voluntarily demote to a job classification outside of,an Office or
Department shall serve a six (6) month trial service period in their new position. If they fail to obtain
Regular status in the new position, the employee may not return to their previous position, unless the
employee chooses to revert back within thirty (30) calendar days. In that case, the employee will be
returned to the same or similar classification and pay as held prior to promotion or transfer, including .
any adjustment due (e.g., salary increases, step increases, etc.).
When an employee is promoted they will be placed on the step and range on the salary plan that gives
them at least"a five percent (5%)wage increase. Step increases from that date will depend on where
the employee is placed.
When an employee is transferred, they shall retain their step placement and their step date.
When an employee voluntarily accepts a lower classification within the bargaining unit he/she shall be
placed on the same step in the new range (Example: 16 Step 5 to 14 Step 5).
Promotions for Appraisal Technician series require a three (3) year employment with Mason County
and other job related requirements as outlined on the job description to be eligible to move to the
senior position. Judicial Support Technicians must meet qualifications as outlined in the job
description to move to the next Salary Range.
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7.4 PERSONNEL FILE/POLICIES
Unless otherwise provided by the terms of this Agreement, the Employer Administrative and
Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to
Employer policies to resolve matters not covered by this Agreement or for clarification of matters
covered by this Agreement. However, where there is a conflict between Employer policies and any
provisions of this Agreement, the provision(s) of this Agreement shall govern.
The official personnel file for each employee shall be clearly identified as such and the Human
Resources Department shall be the custodian of such files. The files shall be locked, and access shall
be limited to the employee's Elected Official/Department Head or anyone designated by the Employer
to act on their behalf, and staff in the Human Resources Department. An employee may examine
his/her own personnel file by making an appointment with Human Resources. Representatives,of the
employee may be granted access with the written authorization of the employee, except as authorized
by law.
Conditions .of hiring, termination change in status, shift, evaluations, commendations and
disciplinary actions shall be in writing with a copy to the Employee prior to placement in their
personnel file. The Employer's failure to abide by this Article pertaining to personnel file access
shall not affect the Employer's ability to proceed with the merits of discipline or discharge but may
be a separate Union grievable matter and any grievance time-lines will be correspondingly
extended.
Employees shall have the right to provide a written response to any written evaluations or
disciplinary actions to be included in the personnel file.. Upon approval of the Human Resources
Department, employees may add additional documents to their personnel file including, but not
limited to, certifications, degrees, and commendations.
When an employee's information and/or documents about an employee are the subject of a public
records.disclosure request:in the Human Resources Department, Human Resources will make a
good faith effort to inform the employee prior to the release of the request.
Medical files shall be kept separate and confidential in accordance with state and federal law.
7.5 EVALUATIONS
The purpose of evaluation is to help an employee be successful in performance and to understand
the standards and goals of their position .and their Department. The evaluation will assess and
focus on the employee's accomplishment of their job functions and the goals and standards of the
position. Where the employee does not meet the above, a plan for correction, training or support
should be developed with the employee.
Evaluation may occur in two forms:
7.5.1 All regular employees should be formally evaluated in writing by their immediate
supervisor and/or Department Head or Designee during the probationary or trial service
period and at least annually (at date of hire or a common date) thereafter.
7.5.2 Additionally, evaluation.of job performance may occur at any time and on an ongoing
basis. Evaluation may occur in various ways and may include coaching, counseling or
written assessment.
The evaluation process shall also include a review of the current job description.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 15
Evaluation shall not, by itself, constitute disciplinary action —disciplinary action must be specifically
identified as such, in writing, consistent with Article 7.6.
Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation,
acknowledging its receipt. Evaluations are not grievable, however, employees may elect to provide
a written response to the evaluation, which will be retained with the evaluation in the employee's
personnel file.
7.6 DISCIPLINE/CORRECTIVE ACTION
The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular
employee and any such discipline, dismissal or demotion shall be made only for just cause.
No employee shall be discharged except for just cause. The parties recognize that just cause
requires progressive discipline. Progressive discipline may include:
• oral warnings, which will be documented;
• written warnings — which may also include work performance improvement or corrective
action plan for poor work performance or misconduct,
• suspension without pay;
• demotion; or
• discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to
correct misconduct. Progressive discipline shall not apply where the offense requires more serious
discipline in the first instance. Both the sequencing and the steps of progressive discipline are
determined on a case-by-case basis, given the nature of the problem.
All disciplinary actions shall be clearly identified as such in writing. The employee will be requested
to sign the disciplinary action. The employee's signature thereon shall not be construed as
admission of guilt or concurrence with the discipline, but rather shall be requested as an indication
that they have seen and comprehend the gravity of the disciplinary action. Employees shall have
the right to review and comment on disciplinary actions in their personnel file.
A copy of all disciplinary notices shall be provided to the employee before such material is placed
in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance
procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel
records shall be cleared of reference to the incident, which gave rise to the grievance.
The Employer will notify the Union in writing within three (3) working days after any notice of
discharge. The failure to provide such notice shall not affect such discharge but will extend the
period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory
interview with a supervisor may result in discipline to request the presence of a Union representative
at such an interview. Upon request, they shall be afforded a Union representative. The Employer
will delay the interview for a reasonable period of time in order to allow a Union representative an
opportunity to attend. If a Union representative is not available or delay is not reasonable, the
employee may request the presence of a bargaining unit witness. (Weingarten rights)
Employees shall also have a right to a notice and a determination meeting prior to any disciplinary
action (except oral warning). The Employer must provide a notice and statement in writing to the
employee identifying the performance violations or misconduct alleged, a finding of fact and the
reasons for the proposed action. The employee shall be given an opportunity to respond to the
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 16
charges in a meeting with the Employer, and shall have the right to Union representation during that
meeting, upon request. (LoudermN rights)
The Employer shall endeavor to correct employee errors or misjudgments in private, with
appropriate Union representation if requested by the employee.
Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such
action as to any post-probationary employee was for just cause. Just cause shall be established`if
the following has been shown by the Employer:
7.6.1 That the Employer did forewarn employee of possible consequences of conduct;
7.6.2 That the Employer policy, rule, or order involved reasonably related to the orderly,
efficient, or safe operation of the Employer;
7.6.3 That before administering discipline, the Employer did make an effort to discover
whether employee did, in fact, violate or disobey an Employer policy or rule;
7.6.4 That the Employer conducted its investigation objectively;
7.6.5 That, in the investigation, the Employer did obtain evidence or proof that the
employee violated such Employer policy or rule;
7.6.6 That the Employer applied its rules, orders, and penalties without discrimination
under the circumstances; and
J
7.6.7 That the degree of discipline was reasonably related to the seriousness of the offense
and/or the employee's record.
ARTICLE 8—SENIORITY
8.1 DEFINITIONS
Office/Department Seniority: The service time spent in each individual Elected Official's Office or
Department within the bargaining unit.
Employer Seniority: The total unbroken service with Mason County. An employee's County seniority
shall be established a's the initial date of hire, upon completion of-the original six (6) month
probationary period.
Bargaining Unit Seniority: The total length of continuous calendar-based service with the Employer
and in the bargaining unit.
Seniority.shall be established upon appointment to a regular full-time or part-time, budgeted position
within the bargaining unit. No seniority shall be established while an employee is employed in
Seasonal or Extra Help/On-Call position. Time in service in a Temporary position shall count for
leave accrual or step movement purposes only. A Temporary employee or a Regular employee in
a Temporary position who is hired without a break in service directly into a Regular position in the
same classification shall be credited for Office / Department Seniority from the original date of hire
into that classification.
The appointment date shall be adjusted for leaves of absence without pay, except when such leaves
are the result of federal or state legally protected leaves.
Other Definitions:
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8.1.1 APPLICATION OF SENIORITY
How an employee's years of continuous service are utilized to determine their respective rights
in regard to postings, promotions, reassignment, transfer, layoff, or recall.
8.1.2 CONTINUOUS SERVICE
Means uninterrupted employment with the Employer subject to the following provisions:
1. Continuous calendar-based service shall include uninterrupted employment.
2. Continuous service is terminated by resignation, termination, retirement, layoff or
failure to respond to two offers of recall to former or comparable employment.
8.1.3 LAYOFF
A layoff is identified as the anticipated and on-going or prolonged reduction in the number of
full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or
within a job classification covered by this Agreement. A reduction in force in a classification
may occur for reasons of lack of funds, lack of work, efficiency or reorganization. Reductions
in force are identified by classification within the affected Office or Department.
8.1.4 AFFECTED GROUP/EMPLOYEES
An Affected Group would be any job classification that is subject to a layoff. An Affected
Employee would be the least senior employee(s) within an affected job classification which
are subject to lay-off or reduction in force and have certain rights as a result.
8.1.5 LAYOFF ALTERNATIVES
A number of alternatives exist for affected employees including:
1. Assume a vacant position - per Article 8.13.1
2. Bump- displacing a less senior employee
3. Recall - accepting unemployment and the option of future recall
8.1.6 BUMPING
The displacement of a less senior regular employee by another regular employee with more
seniority as defined by this Article.
8.2 APPLICATION OF SENIORITY
In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor
where employees are equally qualified to do the job.
Seniority shall be applied in the following manner:
For purpose of promotions and/or layoffs from within an Office or Department, seniority shall mean
that time spent in each individual Elected Official's Office or Department within the bargaining unit.
For all other purposes, seniority means total unbroken services with Mason County. An employee's
County seniority shall be established as the initial date of hire upon completion of the original six (6)
month probationary period.
8.2.1 POSTING/PROMOTIONS
In regard to job postings, promotion and reassignment, "qualifications" and/or"ability"will be
the primary consideration, with such posting or promotion being consistent with Article 7 and
this Article. Qualifications will include the minimum qualifications of education, training and
experience as set forth in the job description, as well as the job performance, ability,
employment record and contribution to the needs of the Department.
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8.2.2 LAYOFFS
Total Office/Department Seniority shall determine who is to be laid off within the selected
classification (affected group) and within the Office or Department. The least senior regular
employee(s) within the classification shall be the affected employee(s). In the event of two
employees having the same Office/Department Seniority, bargaining unit seniority shall be
determinative. In the,event of two (2) employees having the same.bargaining unit seniority,
Employer Seniority shall be determinative.
8.2.3 BUMPING
As to bumping, the employee's "competence" and the ability to adequately perform the
unique functions of the job assignment will be the primary consideration, applied in
accordance with seniority. Competence/Ability to adequately perform will be defined as the
immediate, clear and full performance on the job, with a minimal period of orientation and
no material reduction in the efficiency of the operation or services, as determined by the
Employer.
8.2.4 RECALL
Seniority shall be determinative in the identification of which employee is to be recalled,
when there are more than one who is qualified and/or have previously performed a
position. In the event that an employee is being recalled to a new position, the employee's
qualification and the ability to adequately perform the unique functions of the job assignment
will be the primary consideration, applied in accordance with seniority, consistent with Article
8.2.3.
8.3 PROBATIONARY PERIOD
Upon successful completion of the probationary period, the Employer seniority of the Regular
employee shall be established as the initial date of hire including the service during the probationary
period. Department seniority shall then be based on continuous service with the Department.
8.4 LOSS OF SENIORITY
Seniority shall terminate by discharge from service or by voluntarily leaving County service; provided
that employees on lay-off status retain the seniority they had at time of lay-off for fourteen (14) months
from date of layoff.
An employee, therefore, will lose seniority rights by and/or upon:
8.4.1 Resignation.
8.4.2 Discharge.
8.4.3 Retirement.
8.4.4 Layoff/ Recall list of more than fourteen (14) consecutive months.
8.4.5 Failure to respond to two offers of recall to former or comparable employment.
Employees who are re-employed following the loss of their seniority, shall be deemed a newly-hired
employee for all purposes under this Agreement, except as provided in the following:if an employee
is laid off in good standing after working at least twelve (12) consecutive months, and is thereafter
re-employed within twelve (12) months (or fourteen (14) months in the event of recall), the employee
will, upon successful completion of the probationary period, regain the seniority that they had as of
the effective date that the employee was laid off.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 19
8.5 LAYOFFS
A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-
time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job
classification covered by this Agreement.
For purposes of this article, layoff is further identified as any reduction in hours which results in a
regular position being less than their budgeted FTE.
Total Office/Department Seniority shall determine who is to be laid off within the selected
classification. Bumping rights are determined by Office/Department seniority, consistent with Article
8.2.
Layoff process:
A. The Employer may reduce the work force because of lack 'of work, lack of funds, or
workflow reorganization.
B. If a reduction in the work force becomes necessary, the Employer will first consider
reduction through normal attrition, (i.e., by not filling normally occurring vacancies).
C. If normal attrition is not feasible, then the Elected Official or Department Head shall
determine which position(s) will be eliminated. The least senior employee(s) in the
affected job classification(s) within the affected Office or Department shall be-laid off.
Before laying off any regular employee, all temporary and probationary employees within the same
Office or Department shall be laid off first, provided there is a regular employee qualified to do the
work of the position.
8.6 NOTICE
Employees scheduled for layoff shall be given at least fourteen (14) calendar days' written notice of
the layoff:
8.7 MEETING WITH UNION
The Union shall also be notified in writing of any reduction in hours proposed by the Employer,
including the purpose, scope, and duration of the proposed reduction.
Upon the,Union's request, the Employer and the Union shall meet promptly during the,notice period
identified in Article 8.6 to discuss the reasons and the time-lines for the layoff and to review any
suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the
Employer prior to implementation of any reduction in hours. This procedure shall not preclude the
Employer from providing notice to employees or requesting volunteers to take leaves-of absence
without pay, provided the Employer notifies the Union of the proposed request.
8.8 AFFECTED GROUP
The following procedure shall apply to.any layoff:
8.8.1 AFFECTED EMPLOYEES
The Employer shall first determine by job classification the number of employees or FTEs to
be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff,
shall be the "affected employee(s)".
The least senior employee, by Office or Department seniority, within the affected job
classification shall be selected for layoff, consistent with Article 8.2.2. The exception would
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 20
be only when the Employer determines that the position requires unique qualifications and
abilities necessary to perform the specialized and required functions of that position, which
would then become an overriding factor.
In cases where Office or Department seniority within a job classification is-equal, bargaining
unit seniority will be the determining factor. In the event this is also equal, Classification
seniority will control. In the event this is also equal, Employer seniority will control. If all of
the seniorities are equal, then Management shall make the .final decision based on
performance and job skills.
8.8.2 VOLUNTEERS
Simultaneous with implementing the provisions of the layoff procedure, the Employer may
first seek, by a five (5) working day posting process, volunteers for layoff or voluntary
resignation from among those employees who work within the same job classification as the
affected employees. If there are more volunteers than affected employees, volunteers will
be chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall
rights as described in this article at the time of layoff.
If there are no or insufficient volunteers"within the affected job classification, the remaining
affected employees who have received notice must choose promptly (within five (5) full
working days of receipt of the Notice) among the layoff options set forth in Article 8.13. -
8.8.3 PROBATIONARY EMPLOYEES
If the number of volunteers is not sufficient to meet the announced number of necessary
layoffs, and if the affected employee is an initial probationary employee, then that employee
shall be laid off and are ineligible to select among layoff options.
8.9 VACANT POSITIONS
Positions will be filled in accordance with Article 8.2 and other sections of this Article.
Within the bargaining unit and the Department, affected employees and employees on the recall list
shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior
to outside hiring by the Employer, consistent with Article 8.13.1. Within other Departments affected,
employees will be given consideration for vacant positions for which they are qualified.
8.10 SENIORITY LIST
The Employer shall update the seniority list and provide it to the Union annually or upon request,
consistent with Article 3.1. If a layoff is announced, a current ranked seniority list including job
classifications, names,job locations, and FTE or hours per week shall be provided to the Union and
posted in the affected Department.
8.11 ORDER OF LAYOFF
The least senior employee (by Office/Department Seniority)within the affected job classification and
affected Department shall be selected for layoff. No regular employee shall be laid off while another
employee in the same classification within the Department is employed on a probationary, extra
help or temporary basis, unless specialized skills are_required to fill the position that are not
possessed by the regular staff member. This provision-shall apply only to the classification where
the initial layoff occurs and not to the classification into which laid off employees have bumped.
8.12 COMPARABLE EMPLOYMENT
For purposes of this Article, "comparable employment," "comparable position" or"vacancy" shall be
defined to include a position, which has the same salary pay range, and, additionally, the
educational and experience qualifications, FTE and workweek are substantially similar.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 21
8.13 LAYOFF OPTIONS
Affected employees who have completed their probationary period shall have the following options:
8.13.1 ASSUME A VACANT POSITION
On a bargaining unit seniority basis, to assume a vacant position in the same Department
and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the
employee shall also be considered for available job openings within the Employer for which
the employee is qualified.
When a regular full-time or part-time employee is being, laid off the Employer may offer a
temporary position if one is available and the employee has the ability to perform the work.
Laid off employees who accept these assignments will be provided the benefits and
provisions of the temporary assignment. Employee(s) accepting these assignments will be
subject to recall.
8.13.2 BUMP
Employees scheduled for layoff may bump into another employee's position within their Office
or Department in lieu of being laid off, if all of the following conditions are met:
1. They have more seniority than the employee they will bump;
2. The job classification they are bumping to is paid on a salary range that is equal
to or less than the salary range of their job classification; and
3. They previously held status in that job classification or they are determined by the
employer to be qualified and competent to perform the job within thirty (30)
calendar days.
Under no circumstances shall an employee's exercise of his/her bumping right result in a
greater benefit to the employee than previously held (e.g. a promotion or increase to full-time
if previously part-time).
Laid off employees, including bumped employees, shall be allowed to bump less senior
employees (by Bargaining Unit Seniority) within their Department in lower classifications or
in classifications which the employees previously held and are still competent to perform the
work of the classification.
Regular Employees faced with a reduction of hours shall have the option of remaining in the
reduced position (if above the twenty (20) hour threshold) or bumping to a lower
classification, if competent as defined in Article 8.2.3. Competent shall mean having
demonstrated skills and required experience to perform the job; and in case of disputes, the
final decision shall be made by the Employer.
An employee who has bumped shall move to the highest step of the new range that does
not exceed their current salary.
If there is no employee in the next lower classification who is less senior than the person
scheduled for layoff, that person may look progressively to the next lower classification for
such bumping rights.
The employee who.is bumped by the affected employee shall have the same rights under
this Article.
8.13.3 RECALL
If the affected employee elects not to take a vacant position, elects not to bump or cannot
immediately and adequately perform the functions of the job assignment in assuming a
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 22
vacant or bumped position, then that employee will be placed on the recall list and will be
eligible for recall under Article 8.15.
Nothing contained in this layoff section shall be construed to require the Employer to modify its
position and classification structure in order to accommodate bumping or other re-employment
rights.
Salary placement rules shall apply to recall to regular positions and to employees who have
bumped. Employees bumping to another position shall retain their old anniversary date for
purposes of step increases. Persons recalled to the same salary range shall be placed in their
former step and time in step. The salary for non-regular positions not represented by the bargaining
unit shall be determined by the Employer.
8.14 REDUCTION HOURS/FTE
An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may
bump and/or may elect to be placed on recall in accordance with Article 8.13. If the reduction results
in hours less than their budgeted FTE, it will be considered a layoff and the employee shall have
the right to bump or recall list.
8.15 RECALL
Any. Regular employee who is laid off shall have his/her name placed on a recall list within each
respective Office or Department for the classification he/she was laid off from, for any lower
classification in the same series, and for any other classification in which the employee has held,
Regular status. The employee's name shall remain on the recall list(s) for a period of fourteen (14)
months from date of layoff. Persons shall be recalled in inverse order of layoff to the classification
held at the time of layoff. Employees who were laid off shall be considered for other positions in their
Office or Department and/or within the bargaining unit in accordance with Article 8.9.
It shall be the responsibility of each person on a recall list to keep the County informed of his/her
current address and telephone number. The layoff letter to the employee shall advise.him/her of their
recall rights and of the name and address of the person in County government to whom the employee
must send notice of their current address or any subsequent changes. The County shall have the
right to remove the name of any person on the recall list if there is no response within fourteen (14)
calendar days after the County has mailed a certified.letter(return receipt request)to the person's last
known address.
If an employee on recall accepts an opportunity to return.to work_ in a lower classification than the one
laid off from, the employee's name may remain on the recall list for their previous higher classification
for the balance of the fourteen (14)months, and shall be given an opportunity to accept such a position
if it should become available. If an employee is recalled to return to the same.classification from which
he/she was laid off, and refuses the offer to return, his/her name shall be removed from the recall list
and further return rights shall be forfeited.
Employees recalled to their former classification within fourteen (14) months of being laid off shall be
placed at the same salary range and step, and time in step, inceffect at the time of layoff. In addition,
employees recalled to County service within fourteen (14) months to the same or another job
classification, Office or Department shall have the sick leave balance as of the date of layoff restored
(unless the employee received a sick leave cash out at the time of layoff); shall accrue annual leave
at the same accrual rate in effect as of the date of layoff; and the number of years of continuous
County service at the time of layoff shall be credited towards eligibility for the longevity benefit.
Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described
in other articles of this Agreement.
AFSCME Local No..1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 23
As long as any employee remains on the recall list the Employer shall not newly employ by hiring
persons into the affected bargaining unit classification(s), within their Department, until all qualified
employees holding recall rights to that affected classification have been offered recall.
A copy of the recall list shall be provided to the Union, upon request.
There shall be no probationary requirement for persons returning to their former position if the initial .
probationary period has been completed.
Employees shall not lose seniority original as a result of layoff for a period of up to fourteen (14)
months, per Article 8.4.4; provided, however,-that no benefits nor seniority shall be accrued during
the period of layoff.
8.16 VACATION &LEAVE CASH OUTS/PAY Any regular employee who is laid off or terminated shall be cashed out for any unused vacation
benefits or comp time with their final paycheck, to the extent of established maximums (per other
Articles of this Agreement).
Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person
is recalled into a regular position from the recall list and the employee did not receive a sick leave
cash-out per Article 13.6. No sick leave shall accrue during the period of layoff.
r
If a person on the recall list is employed in a temporary position, only sick leave accrued during
temporary employment may be used during temporary employment. Sick leave accrued during
temporary employment may be added to any existing sick leave balance if the person is hired into
a regular position from the recall list:
8.17 UNEMPLOYMENT CLAIMS
If laid off employees apply for unemployment compensation benefits, the Employer will not contest
the claim and will confirm that the employee was laid off.
ARTICLE 9—WAGES
9.1 WAGE SCHEDULE.
Effective upon the signing of this Agreement through December 31, 2022, each employee shall have
his/her base wage increased in each year as set forth in Attachment A:
1/1/2020 1.750
1/1/2021 2.00%
1/1/2022 2.00%
Any additional economic consideration offered to employees of Mason County represented by a
union and in effect at any period during this contract,will trigger a"me too"provision for the members
of AFSCME 1504, thereby granting said members the same economic considerations.
Should it become necessary to establish a new job classification within the bargaining unit during
the life of this Agreement, the Employer may designate a job classification title and salary for the
classification. The salary.for any new classification within the bargaining unit shall be subject .to
negotiations, consistent with Article 2.2.
Each move within a range is determined by the employee's anniversary date. The anniversary date
is the day the employee started work within a range. Upon promotion of an employee placing him/her
in a higher range,the date of the promotion becomes the anniversary date that determines future step
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 24
increases within that range. The employee's actual date of hire with Mason County will always remain
the same (regardless of promotion) for purposes of vacation,leave, sick leave, and retirement.
A reclassification is a change in the allocation of a position from its current job classification to a
different job classification. Reclassification will be considered when an employee has been
permanently assigned to perform the primary functions of a different job classification or has been
permanently assigned significantly different duties, which may warrant establishing a new job
classification.
An employee may request reclassification by submitting a written request, which includes a
justification, to their Elected Official/Department Head. The Elected Official/Department Head shall
respond to the employee in writing within thirty (30)working days.
An Elected Official/Department Head may request reclassification of a position by submitting a written
request with justification to the Human Resources Director or Designee. The Human Resources
Director or Designee shall respond to the request in writing within thirty (30) working days of receipt
of the request. If approved or denied by the Human Resources Director or Designee, the request may
then be submitted to the Board of County Commissioners, with written justification from the Elected
Official/Department Head for their review. The Board of County Commissioners shall respond to the
request in writing within thirty (30) working days of their receipt of the request. If approved, the
reclassification shall be effective as of the date of the written request for reclassification. If the Board
denies the request, the matter is closed.
Step placement of an employee who has been reclassified shall be the same as if the employee had
been promoted, transferred,,or demoted, whichever is applicable.
Job descriptions will be on file in each individual Department/Office within the Bargaining Unit and at
the Union Office.
9.2 HIRE-IN RATES
New regular employees shall normally be placed at Step 1 of the appropriate salary range, or placed
consistent with current personnel rules.
ARTICLE 10—OTHER COMPENSATION
10.1 STANDBY/DUTY OFFICER STIPEND
Employees whose duties require them to serve as a 24/7 point of contact for after business hours
and weekends (duty officer) shall be paid a stipend of two hundred and fifty dollars ($250) per week
of duty. The two hundred and-fifty dollars ($250) will be adjusted for any pre-approved periods of
time not available for standby duty during that workweek. The employee may be paid overtime (or
offered comp time)for such hours as work is actually performed in the event.of an incident, provided
such hours worked are consistent with the requirements of Article 6.4 and results in more than forty
(40) hours in a workweek which shall be paid one and one-half(1 'h) times their straight-time hourly
rate, or any work required on a weekend (Saturday and/or Sunday), or a holiday shall be paid at
double the straight-time hourly rate for all such hours worked.
10.2 CALL-BACK PAY
All employees will respond to emergency call-outs unless extenuating circumstances such as illness
or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW
38.52 concerning Emergency Management, and Mason County Code 2.19.050, the Employer may
utilize personnel of any County Department or agency in a declared disaster.
AFSCME Local No.,1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 25
Full-time employees who are called back to work after leaving the job site (and not adjacent to the
next regularly scheduled shift), shall receive a minimum of two (2) hours' pay at the overtime
rate. When an employee is called out between shifts, the time worked between shifts shall be paid
at the rate of one and one-half (1%) times the regular rate. After working the call out shift, the
employee may have the option of working the next regularly scheduled shift, provided the supervisor
and the employee feel the employee can carry out the duties of the position safely. When the
employee does continue working, the time worked on the next regularly scheduled shift shall be
compensated at the normal straight time rate.
During periods of emergency, changes of shift can be made with eight (8) hours' notice, provided
the employee has eight (8) hours off between the two (2) shifts.
This provision shall apply to employees who are required to attend Employer scheduled meetings
on their regularly scheduled day(s) off.
Part-time employees who are called back to work after leaving the job site shall receive a minimum
of two (2) hours' pay at the appropriate rate of pay.
10.3 WORK IN A HIGHER CLASSIFICATION
No employee shall be reduced in salary or benefits because of being assigned by the Employer to
perform the work of a lower classification, except in the situation of lay off.
A supervisor may assign an employee to perform the primary duties of a higher classification, when
those duties are not part of the employee's current job classification, for the purpose of:
A. Providing work coverage during an authorized vacation period;
B. Providing work coverage during an authorized sick leave;
C. Providing work coverage for an authorized leave of absence; or
D. Providing work coverage for a currently vacant position.
If the employee is scheduled to work in the higher job classification for a minimum of three (3)
consecutive workdays, the employee shall be paid on the step of the salary range for the higher
classification that provides at least a five percent (5%) increase.
10.4 MILEAGE REIMBURSEMENT
All bargaining unit employees who are required to use their own vehicles for Employer business
shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business.
10.5 LONGEVITY
The County shall provide additional. monthly compensation above each eligible, regular full-time
employee's base salary to recognize continuous length of service as a County employee. Eligible,
regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of
hours the part-time employee is in pay status during the month as compared to that required for full-
time employment. The longevity benefit will be' implemented in accordance with the following
schedule:
Beginning of 11th year of County service 1.5% of Base Pa
Beginning of 16th year of County service 3.0% of Base Pay
Beginning of 211 year of County service 4.5% of Base Pa
Beginning of 261 year of County service 6.0% of Base Pa
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 26
10.6 BILINGUAL PAY
Eligible employees that possess bilingual fluency in a County-approved non-English language, and
who use their bilingual skills in the performance of official duties, shall receive bilingual incentive
pay as indicated herein: -
$75.00.per month for Bilingual Language Fluency
Eligibility requirements:
A. The County shall determine if bilingual pay shall be utilized, the language(s)that bilingual
is payable for and the number of employee's eligible for bilingual pay.
B. Bilingual language fluency eligible employees are those who have taken and passed a
language fluency test from an accredited institution and/or employees who have self-
identified bilingual fluency that has been demonstrated on the job.
10.7 EDUCATION PAY
In order to qualify, individuals must receive their degree from a nationally or regionally accredited
institution, approved by their Elected Official/Department Head and have a degree or transcripts
submitted to Human Resources.
Two (2) Year Associate Degree 1.5% of Base Pay
Four 4 Year Baccalaureate Degree 3.0% of Base Pa
Six (6),Year Master's Degree 4.5% of Base Pay
If there_is an employee currently earning more than the above percentage, that employee will be
grandfathered at their rate until the percentage is equivalent or more than the percentage that begins
on January 1, 2020.
10.8 WEATHER CLOTHING & BOOT ALLOWANCE
Any employee represented by this bargaining unit that is assigned to work outside as part of their
duties during an inclement weather incident covered by the Inclement Weather Policy of the
Employer shall be eligible for a one time reimbursement towards a winter jacket and/or insulated
boots for up to two hundred fifty dollars ($250).
ARTICLE 11 - HOLIDAYS
11.1 HOLIDAYS
The following annual paid holidays are recognized for all employees:
New Year's Day Veteran's Da
Martin Luther King Day Thanksgiving Day
President's Day Day following Thanksgiving
Memorial Day Christmas Eve Da
Independence Day Christmas Da
Labor Da 2 Flnqfinq Holida s
If any Department under this agreement cannot accommodate Christmas Eve as an observed holiday,
the employee will schedule an alternate day. Employees must receive written approval at least one
week in advance of the date(s) in which they desire to utilize their floating holiday. All requests to use
a floating holiday must be made no later than the last working day of November. Floating holiday(s)
not used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing
needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in
half-day increments. -
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 27
11.2 RELIGIOUS HOLIDAYS
Employees may also take other religious holidays off with their supervisor's approval, with or without
pay, through utilization of vacation or comp time or by making alternative work schedule
arrangements; Such requests shall not be unreasonably denied.
11.3 HOLIDAY OBSERVANCE
When a recognized holiday falls on a Saturday, the proceeding Friday shall be considered the holiday.
When a recognized holiday falls on a Sunday,the following Monday shall be considered the holiday.
For those employees on a 4-10 work schedule, or other alternate schedule, when one of the listed
holidays falls on one of the employee's regularly scheduled days off, the holiday shall be observed
on a day mutually agreeable to the employee and the Employer within the same workweek.
11.4 HOLIDAY ON DAY OFF
Benefitted employees shall receive benefit pay for each holiday according to their own work
schedule in force at the time of the holiday and time-off for each holiday listed in Article 11.1.
11.6 HOLIDAY COMPENSATION
Regular employees shall receive holiday benefit pay for each holiday according to their own work
schedule in force at the time of the holiday. The holiday shall be pro-rated by FTE.
Should any work be performed by an employee on a holiday at the approval and/or direction of their
supervisor they shall be paid for time worked and overtime may result if, consistent with Article 6.4,
it results in over forty(40) hours worked for the workweek. No employee shall be called on a holiday
for less than four (4) hours, except those personnel serving Standby Duty.
ARTICLE 12—VACATION
12.1 VACATION ACCRUAL
Regular and Temporary full-time employees shall accrue paid vacation leave as follows:
Years of Continuous Service Hours per Year
1'through 31 96 hours
41 through 7th 120 hours
8th through 9th 144 hours
10th through 11th 160 hours
12th through 141 176 hours
151'through 16th 184 hours
171 through 191 192 hours
20th year and over 200 hours
Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in
proportion to the number of hours the part-time employee is in pay status during the month as
compared to that required for full-time employment,- plus they must also meet the qualification for
PERS participation to have vacation leave accrual apply.
The first day of the month of hire shall be the effective date of subsequent increases in the vacation
leave accrual rate for employees hired between the first and the fifteenth of the month. The first day
of the month following the month of hire shall be the effective date of subsequent increases in the
vacation leave accrual for employees hired between the sixteenth and the last day of the month.
With the exception of promoted employees, vacation leave accrued within the first six (6) months of
employment.cannot be utilized by an employee until they have successfully completed their initial
appointment probationary requirements. An employee whose employment with Mason County
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 28
terminates within the six(6)month probationary period shall not be paid for any vacation leave accrued
during the probationary period.
For Regular and Temporary full-time or Regular and Temporary part-time employees, the maximum
amount of vacation leave that may be accrued at any point in time is four hundred (400) hours. No
vacation leave accrued will be added to an employee's vacation leave benefit when the maximum
accrual has been attained, except that the four hundred (400) hours maximum may be exceeded in
any given month with prior written approval of the Elected Official or Department Head.
Whereas the Union and the Employer recognizes the importance of employees utilizing earned
vacation leave to promote and enhance their mental and physical well-being, employees shall attempt
to use vacation leave during the year in which it.is earned.
12.2 VACATION SCHEDULING
Upon completion of six (6) months' continuous service in a Regular and Temporary position, an
employee shall be eligible for paid vacation. An employee's request for vacation leave will be
granted, provided that prior approval is given by the employer and provided that leave requested
does not prevent a Department or division thereof from providing efficient public service.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason
County service schedule where the employee is employed.
All requests to use vacation leave shall be submitted in writing. When an employee desires to use
five (5) or more consecutive vacation leave days he/she must submit a leave request at least fifteen
(15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15)
calendar days in advance may be cause for the denial of the requested leave. The Employer will
respond to leave requests within ten (10) calendar days of receipt.
Regular and Temporary full-time employees must work or be in a paid status at least eighty(80) hours
in a month in order to accrue vacation leave for the month. Regular and Temporary part-time
employees must work or be in a paid status at least in the same proportion to the eighty (80) hours as
their regular hours are to full-time employment to accrue vacation leave for that month.
If an approved holiday occurs within the approved vacation leave period, such day shall be charged
as holiday leave rather than vacation leave.
Employees shall have the option of using compensatory time or vacation leave for approved paid
time off.
Each Department may not "block out" more than twenty-seven (27) days annually as restrictive
vacation and/or no vacation approval time and must identify the "blocked out" dates within two (2)
weeks prior to ratification of this contract, and the beginning of each annual year thereafter.
12.3 VACATION PAY
Vacation leave days shall be the same as the regular workday schedule for the Department wherein
the employee is employed. Vacation pay shall be the amount that the employee would have earned
if the employee had worked their regular position during the vacation period.
If an authorized holiday occurs within an employee's vacation period, that day will be paid as a
holiday and not deducted from the employee's vacation accruals. Employees cannot receive
vacation, sick leave or holiday pay simultaneously for the same days.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 29
12.4 VACATION UPON TERMINATION
Upon separation of a Regular and Temporary full-time or Regular and Temporary part-time employee
by resignation (with ten (10)working days' notice), retirement, layoff, dismissal or death,the employee
or beneficiary thereof, shall be paid for unused vacation leave at the employee's rate of pay at the
time of separation, provided that no employee may cash out more than four hundred (400) hours of
vacation leave.
Employees shall provide at least ten (10) working days written notice of their effective resignation
date. The time limit of the resignation may be waived at the discretion of the Elected Official of
Designee. Pay in lieu of unused vacation shall be forfeited if ten (10)working days written notice is
not provided or waived.
ARTICLE 13 -SICK LEAVE
13.1 SICK LEAVE ACCRUAL
Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and
Initiative 1433, the County and the Union mutually agree to comply the with the laws.
Sick leave shall be accumulated for all Regular and Temporary full-time employees at the rate of eight
(8) hours per month for each month of employment.
Regular and Temporary full-time employees must work or be in a paid status at least eighty(80) hours
in a month to accrue sick leave for the month. Regular and Temporary part-time employees must
work or be in a paid status at least in the same proportion to the eighty (80) hours as their regular
hours are to full-time employment to accrue sick leave for that month.
Sick leave accrual may not exceed one thousand two hundred (1,200) hours.
13.2 SICK LEAVE USAGE
Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave
law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to
comply with the laws.
Employees are expected to be on the job unless excused by Supervisor or Department Director
because of illness. Sick leave shall be considered as a type of insurance and not as a benefit.
Abuse of sick leave shall be grounds for disciplinary action. An Elected Official or Designee may
require an employee to_provide a written notice from the employee's health care provider when a
pattern of excessive absence and/or sick leave abuse is indicated.
Employees may use _accrued sick leave for their own illness, injury, pregnancy and/or childbirth,
medical and dental appointments and prescribed treatment associated therefrom. Sick leave may be
used for the care of immediate family members who have a health condition that requires treatment
or supervision and to take immediate family members to medical and dental appointments. However,
two (2) workdays' advance notice is required when the medical/dental appointment is not due to an
emergency condition and the immediate family member is other than the employee's child.
For this Article, immediate family shall be defined as referenced in Article 1.6.
When an employee's sick leave necessitates more than three(3)consecutive days of leave from work,
the employee may be requested to provide the Elected Official/Department Head written verification
that he/she has been under the care of a medical doctor, or other bona fide practitioner.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 30
13.3 SHARED LEAVE
The Employer may permit an employee to receive donation of vacation, sick or comp time consistent
with the then current Shared Leave policy.
13.4 COORDINATION -WORKER'S COMPENSATION
In the event an employee shall be entitled to benefits or payments under any program of disability
insurance furnished by the Employer, Worker's Compensation Act or similar legislation by the State
of Washington or other governmental unit, the Employer shall pay to the employee only the
difference between the benefits and payments received under such insurance or act by such
employee and the regular rate of compensation that he/she would have received from the Employer
if able to work. In such event, the number of hours deducted from the employee's total accrued sick
leave shall be the hourly equivalent of the Employer's payment. The foregoing payment or
contribution by the employer shall be limited to the period of time that such employee has
accumulated sick leave credits as herein above specified.
13.5 FAMILY MEMBER
Authorized uses of sick leave may be utilized as referenced above in this article for immediate
family, as defined in Article 1.6.
13.6 SICK LEAVE CASH OUT
Employees hired before January 1, 2011, shall receive payment for unused sick leave upon
termination of employment with fifteen (15) years of continuous County service; or upon termination
of employment with Mason County when the termination is contemporaneous with retirement under
an appropriate Washington State Public Employees Retirement System; or upon the death of the
employee, in which case payment shall be made to his/her estate. Employees hired on or after
January 1, 2011, shall not be:eligible (nor their estate) to receive any cash out of their accrued sick
leave upon separation from County service.
ARTICLE 14— LEAVES OF ABSENCE
14.1 IN GENERAL
Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in
writing as far in advance as possible.
As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid
leave, unless otherwise provided for in this Agreement.
Leave does not accrue nor may it be used until the first day of the following pay period in which it is
earned (no "negative" leave use during the period in which it is earned).
14.2 JURY DUTY/COURT
An employee, who is required to serve on a jury or as a result of official Employer duties is required
to appear before a court, legislative committee.or quasi-judicial body as a witness in response to a
subpoena or other directive, shall be allowed authorized leave with pay less any amount received
for such duty.
14.3 MILITARY LEAVE
All Regular and Temporary employees shall be allowed military leave as required by RCW
38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of
military leave per year (October 1 through September 30). Employees enlisting or entering the
military service of the United States, pursuant to the provisions of the Uniformed Services
Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and
privileges provided by the ACT.
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14.4 BEREAVEMENT
Employees will be provided up to three (3) days of paid bereavement leave in the event of the death
of an immediate family member. Immediate family includes only persons related by blood or marriage
or legal adoption. For purposes of this Bereavement Article, these individuals are wife, husband,
parent, grandparent, brother, sister, child or grandchild, grandmother-in-law, grandfather-in-law,
mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, daughter-in-law, nieces,
nephews, cousins, aunts, and uncles of the employee. A day of bereavement leave shall be in
accordance with the employee's regularly scheduled workday. Bereavement leave will not be
deducted from the accrued sick/vacation time. Upon request, two (2) days of accrued sick leave shall
be granted. Additional time off may be requested and charged to comp time, floating holiday or
vacation leave, as approved by the Elected Official/Department Head. Use of sick leave shall follow
Article 13, as well as any Federal or State laws.
14.5 MAINTENANCE OF SENIORITY
The Employer shall adjust the employee's anniversary date to reflect any period of unpaid
leave. Seniority shall continue to accrue and the employee's anniversary date shall not be adjusted
for periods of legally protected leave, such as FMLA or Military Leave.
14.6 LEAVE WITHOUT PAY
Leave of absence requests are limited to six (6) months. As appropriate for the type of leave
requested, all allowable leave balances must be exhausted prior to taking a leave of absence without
pay, except for using vacation leave during an employee's probationary period.
If a medical leave of absence without pay is granted, the employee shall have return rights to his/her
previously held position. Return rights for any other leave of absence shall be limited to three (3)
months. If the previously held position has been abolished during the leave of absence, then the
employee shall have return rights to a similar position (a position in the same classification at the same
salary level) if there is a vacancy. If there is no vacant similar position, the employee shall be placed
on the recall list, pursuant to Article 8.15.
An employee on leave of absence may be affected by a layoff in the same manner as if the employee
were working.
Leave of absence without pay is not creditable towards seniority and seniority related benefits, except
as identified above in Article 14.5 for identified legally protected leave such as FMLA and Military. An
employee who takes a leave of absence without pay shall have his/her date of hire for seniority
purposes adjusted for the same duration of time as the period of leave without pay. Step increases
are based on duration of employment and will be adjusted accordingly. General salary increases are
not based upon duration of employment and will not be adjusted in this manner. The employee's
seniority for purposes of vacation accrual, promotion and layoff would be adjusted in the same amount
as the duration of the leave without pay. In the unlikely event an employee was granted a leave
without pay during his/her probationary period, the probationary period would be extended for the
same duration as the leave without pay.
14.7 FAMILY LEAVE—FMLA
The County and the Union mutually agree to comply with all State and Federal Family Leave Laws
(FM LA, RCW 49.78). All allowable leave balances must be exhausted prior to an employee taking
leave without pay.
Under the terms of the Family and Medical Leave Act of 1993 (FMLA) and the state law, upon the
completion of one(1)year of employment, any employee who has worked at least 1250 hours during
the prior twelve (12) months shall be entitled to up to twelve (12) weeks of leave per rolling year for
the birth, adoption or placement of a foster child; to care for a spouse or immediate family member
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 32
with a serious health condition; or when the employee is unable to work due to a serious health
condition. For purposes of this Article, the definition of"immediate family"will be found in Article 1.7.
The Employer shall maintain the employee's health benefits during this leave. If the employee fails
to return from leave for any reason other than the medical condition initially qualifying for the FMLA
absence, the Employer may recover from the employee the insurance premiums paid during any
period of unpaid leave.
If a leave qualifies under both federal and state law, the leave shall run concurrently. Ordinarily, the
employee must provide thirty (30) days written advance notice to the Employer when the leave is
foreseeable. The employee should report qualifying events as soon as known and practicable.
The combination of FMLA and other types of leave(s) is not precluded and, in fact, leave utilizations
are to be concurrent, with the intent that appropriate paid accruals are to be,utilized first, consistent
with other Articles of this Agreement. The Employee may elect to retain up to forty (40) hours of
vacation (prorated by their FTE) for use upon return to work, consistent with the process identified
in the personnel policy. Upon the employee's election, any accrued comp time may be utilized prior
to any period of unpaid leave.
The Employer will grant leave consistent with state and federal law. Family leave shall be consistent
with the FMLA and the adopted conditions and provisions of the state and federal law and are not
intended to expand upon the rights thus set forth.
If an employee has any questions regarding the State and Federal Family leave laws, they may
contact the County's Human Resource Department, the Union or any other resource for guidance.
14.8 MATERNITY DISABILITY LEAVE
Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of
temporary disability because of pregnancy or childbirth. This may be in addition to the leave
entitlements of FMLA.
This leave provides female employees with the right to a leave of absence equivalent to the disability
phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has
no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with
FMLA).
Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no
limit to the length of the disability phase, except for the right for medical verification and the right of
second opinion at the employer's expense. At the end of the disability leave, the employee is
entitled to return to the same job or a similar job of at least the same pay as provided by
law. Employees must use their accrued vacation and sick leave, if any, during the leave period and,
at their election, any accrued comp time, consistent with the retention provision as provided in Article
14.7. Once this paid leave is exhausted, the employee's leave may be switched over to unpaid
leave.
14.9 INCLEMENT WEATHER
Employee.rights and responsibilities during severe weather and emergency or disaster conditions
are covered by the current Inclement Weather Policy of the Employer. The goal shall be to continue
to provide essential Employer services, consistent with public and employee safety and emergency
operations priorities. If an employee is expected to.work during an inclement weather, emergency
closure, or early release while any other employee does not have to arrive/remain at work because
of a Department closure, the employee who must suffer work shall be credited the same amount of
time off of the Department closure and the amount of time the Department closed workers were
allowed to remain away from work.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 33
The parties agree, they will, continue to meet to develop recommendations for Court and County
security issues which balance employee safety and continuity of operations and, particularly, the
Court's necessary discretion. Such will be a policy workgroup with representatives of key
stakeholders and with a goal of recommendations for the County and the Court and, upon adoption,
integrated into the County's Emergency Management and Inclement Weather/Emergency policies.
14.10 WASHINGTON STATE PAID LEAVE COMPLIANCE
The County and Union mutually agree to comply with all Washington State Paid Family & Medical
Leave laws, per RCW 50A.04, and future amendments with the law.
ARTICLE 15— HEALTH &WELFARE
15.1 HEALTH AND LIFE INSURANCE
The County shall contribute as below each month during the term of this Agreement for each eligible
employee for medical, dental, vision, and life insurance coverage.
A. Effective January 1, 2020 the contribution shall be increased to one thousand three
hundred and ten dollars ($1,310) per month during the term of this Agreement for each
eligible employee for medical, dental, vision, and life insurance coverage.
B. Effective January 1, 2021 the contribution shall be increased to one thousand three
hundred sixty two dollars($1,362) per month during the term of this Agreement for each
eligible employee for medical, dental, vision, and life insurance coverage.
C. Effective January 1, 2022 the contribution shall be increased to one thousand four
hundred fourteen dollars ($1,414) per month during the term of this Agreement for each
eligible employee for medical, dental, vision, and life insurance coverage.
D. Any additional health contributions offered to employees of Mason County represented
by a union and in effect as of the current contract will trigger a "me too" provision for the
members of AFSCME 1504, thereby granting said members the same health
contributions.
Eligible employees are those Regulars and Temporary full-time and Regular and Temporary part-
time employees compensated for eighty (80) man-hours or more per month during the calendar
year. This excludes separated employees that are being paid out for vacation, sick and comp time.
Part-time employees hired after January 1, 2014 will have the benefits of this Article prorated to FTE
and adjusted by actual hours worked effective upon the date of such language being approved
under the Employer's Personnel Policy.
The above contribution is to be applied to premiums for Washington Teamsters Welfare Trust
Medical Plan without optional coverage, and current County vision, dental, and life insurance plans.
In the event the County's maximum monthly contribution is insufficient to provide 100% of the total
Health and Welfare premiums as referenced above, the priority of order for full County payment
shall be as follows: (1) Life Insurance, (2) Vision, (3) Dental and (4) Medical.
Any monthly premium contribution required above the County's contribution shall be paid by a
reduction of the necessary amount from the employee's wages.
The County shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit
employees.
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16.2 RETIREMENT
Pensions for employees and contributions to pension funds will be governed by the Washington
State statutes in relation thereto in existence during the contract period.
ARTICLE 16 - TRAINING
16.1 TRAINING
Approval for attendance at training, the hours intended to be compensated and the reimbursement /
for travel and expenses shall be established by the supervisor prior to the training, consistent with
the current policy.
16.2 TRAINING REIMBURSEMENT
Compensation associated with training or representation of the Employer on official business shall
be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-
500.
ARTICLE 17— LABOR/ MANAGEMENT COMMITTEES
17.1 PURPOSE OF COMMITTEE
The Employer and the Union agree that a need exists for continuing cooperation between labor and
management, and to meet from time to time upon the request of either party concerning suggestions
and issues of a general nature affecting the Union and the Employer relations.
The parties therefore establish a Labor/Management Committee consisting of up to six (6) members
from the Bargaining Unit and the Union staff representative, and up to seven (7) members from the
Employer, including a representative from Human Resources. The committee will meet from time to
time during working hours to discuss matters of mutual interest or concern. The committee shall not
have the authority to change this Agreement, nor shall it substitute for the grievance procedure.
The above provision does not preclude and in fact encourages the parties to also meet informally
and expeditiously on an as needed basis on matters of mutual concern.
Policy Work Groups - The Union will be given an opportunity to designate participants to Policy
Work Groups related to employment policies. Policy Work Groups will be chaired by Human
Resources. Policy Work Group participants will not negotiate on behalf of the Union regarding
employment policies that would impact wages, hours and working conditions.
17.2 COMPOSITION OF COMMITTEE
The Labor Management Committee meetings will include a minimum of three (3) representatives of
the employer and a minimum of three (3) representatives appointed by Local No.1504, unless
otherwise mutually agreed upon. Said committee shall attempt to meet for the purpose of discussing
and facilitating the resolution of issues which may arise between the parties other than those for
which another procedure is provided by law or other provisions of this Agreement.
17.3 COMPENSATION
All meeting time spent by members of the joint Labor-Management Committee will be considered
time worked if during duty hours and will be paid at the appropriate regular rate of pay.
ARTICLE 18— HEALTH & SAFETY
18.1 SAFE WORKPLACE
The Employer is responsible for maintaining a safe and healthful workplace. The Employer shall
comply with all federal, state, and local laws applicable to the safety and health of its employees.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 35
Employees shall not be required to perform work if they have a reasonable basis for believing the
assignment would constitute a danger to their health and safety. The employee shall immediately
contact a supervisor who shall make a determination with regard to safety. Upon the supervisor's
review and liability, the employee will perform the work but may refer the matter to.the safety
committee or risk management.
All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify
their supervisor if they are unable to work because of a work-related injury or illness.
18.2 HEALTH&SAFETY PLAN
The Employer shall develop and follow written policies and procedures to deal with on-the-job safety
and shall conduct an ongoing site-specific safety and security plans in conformance with state and
federal laws.
18.3 DRUG FREE WORKPLACE
The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that
employers will provide a drug free workplace. This policy strictly prohibits the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the workplace.
Fitness For Duty: If a supervisor or manager reasonably suspects, through observation, that an
employee may physically incapable of performing the essential functions of the job and/or may be
under any influence of, or impaired by, a substance, the employee shall be removed from duty
immediately and undergo substance testing for the suspected substance. Except in emergency
situations, the supervisor or manager shall consult with another supervisor, manager or
representative of Human Resources to ensure that adequate grounds for reasonable suspicion
exist. The consulted supervisor, manager or representative of Human Resources shall also
personally observe the employee before the employee is required to test for the presence of that
substance. At this time, the employee will also be notified of his or her Weingarten rights.
Employees removed from duty under such circumstances who test positive shall be required to
meet with the Employer's Substance Abuse Professional (SAP) and shall only be allowed to return
to work, if at all, in accordance with the return to work provisions of the Employer's substance abuse
policy.
18.4 WORK PLACE VIOLENCE
The Employer is committed to employee health and safety. Workplace violence,-including threats
of violence by or against a County employee, will not be tolerated and should be immediately
reported whether or-not physical injury occurs.
ARTICLE 19 -GRIEVANCE PROCEDURE
19.1 GRIEVANCE DEFINED
The purpose of this grievance procedure is to promote harmony and efficiency between employees
and the County by providing timely settlement of grievances without fear of discrimination or reprisal.
A grievance is an allegation by an employee, group of employees or the Union that there has been a
violation, misapplication or misinterpretation of this Agreement.
Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal
in seeking adjudication of their grievance.
Any grievance procedure time limit may be extended by mutual written agreement.
Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute
withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 36
automatically permit the Union or the employee to advance the grievance to the next step in the
grievance procedure.
A grievance of interest to several employees may be filed as a "group grievance."
The processing and adjudication of grievances shall be conducted during working hours.
19.2 GRIEVANCE PROCEDURE
In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) working days of the incident giving rise to the
grievance or the date the grievant knew or could reasonably have known of the incident to the
employee's immediate supervisor or manager if the grievance is not related to a salary issue.
However, if the incident is related to a salary issue, the employee and/or the Union Steward shall
submit a written grievance at Step 2 to the Elected Official/Department Head. If the grievance is not
resolved by the employee and the immediate supervisor/manager, then a formal grievance may be
filed at Step 2.
Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall
include:
1: The specific details of the incident or issue giving rise to the grievance;
2. The Article(s) and Section(s) of the Agreement allegedly violated; and
3. The remedy sought.
The written grievance shall be submitted by the employee and/or the Union Steward to the Elected
Official/Department Head within seven (7)working days of the date of the discussion in Step 1 above.
A copy of the grievance will be filed with the Human Resources Department. Within seven (7)working
days after the receipt of the official written grievance, the Elected Official/Department Head shall
schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and
seek to resolve the grievance. The Elected Official/Department Head shall provide a written answer
to the Employee and the Union Steward/Union Representative within ten (10) working days of the
meeting. If the grievance is not resolved at Step 2, the grievance may be advanced to Step 3.
Step 3. The written grievance shall be submitted to the Human Resources_Director or Designee
within seven (7)working days of the date of the written response at Step 2. Within seven (7)working
days of receipt of the grievance, the Human Resources Director or Designee shall schedule a
meeting with the employee and Shop Steward and/or Union Representative to hear and seek to
.resolve the grievance. The Human Resources Director or Designee shall provide a written answer
to the Employee and the Union Steward/Union Representative within ten (10) working days of the .
meeting. If the grievance is not resolved at Step 3, the grievance may be advanced to Step 4.
Step 4. The Union may refer the grievance, in writing, to the Public Employment Relations
Commission (PERC), Federal Mediation and Conciliation Services(FMCS) or a mutually agreed upon
arbitration service for arbitration and to request a list of seven (7)qualified arbitrators. If a list of seven
arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they
cannot agree within ten (10) working days from the receipt of the list, a flip of the coin will determine
which party strikes the first name from the list. This striking of names will alternate between the parties
until one name remains. This person shall be the arbitrator. The written referral to arbitration must
be made within thirty (30) calendar days after the decision of the Human Resources Director or
Designee, and a copy of the referral provided to the Elected Official/Department Head and the Human
Resources Director or Designee. The referral to arbitration will contain the following:
1. The specific details of the incident or issue giving rise to the grievance;
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 37
2. Article(s) and Section(s) of the Agreement allegedly violated;
3. Copies of the Step 2 and 3 responses to the grievance; and
4. Remedy sought.
Grievance Arbitration. A hearing shall be scheduled at a date,time and location mutually convenient
for all parties._ In connection with any arbitration proceeding 'held pursuant to this Article, it is
understood as follows:
A. The arbitrator shall have no power to render a decision that will add to, subtract from or alter,
change, or modify the terms of this Agreement, and his/her power shall be limited to
interpretation or application of the terms of this Agreement, and all other matters shall be
excluded from arbitration.
B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the
Union and the employee involved.
C. The cost of the arbitrator shall be borne equally by the Employer and the-Union, and each
party shall bear the cost of presenting its own case.
D. The'arbitrator's decision shall be made in writing and shall be issued to the parties within a
reasonable-timeframe after the date of the arbitration hearing or after receipt of the parties'
post hearing briefs are submitted to the arbitrator.
19.3 UNION/EMPLOYER GRIEVANCE
Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in
writing within ten (10) business days from the date the Employer / employees became aware or
reasonably should have known that the grievance existed. The Employer may not grieve the acts
of individual employees, but rather, only orchestrated acts or actions of authorized representatives
believed to be in conflict with this Agreement. An Employer grievance will not be subject to
Arbitration and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving
different supervisors or from different Departments. Such grievances may be referred to mediation
services by mutual agreement prior to Arbitration.
19.4 SCHEDULE-OF MEETINGS
Upon request, and without unnecessary delay, a steward's immediate supervisor or Designee shall
allow the steward during normal work hours without loss of pay, reasonable time to:
19.4.1 Investigate-any grievance or dispute so that it can be properly presented in
accordance with the grievance procedure.
19.4.2 Attend meetings with the Director or other Employer representatives when such
meetings are necessary to adjust grievances or disputes. Meetings with designated
personnel will be by appointment and held without delay when possible.
19.4.3 Confer with a staff,representative of the Union and/or employees on Employer
premises, at such time and.places as may be authorized by the.Director or Designee in
advance of the intended meetings.
For the purposes of this Article and Article 4.3, obtaining coverage to insure minimum staffing levels ,
shall not be considered an unnecessary delay. The Employer shall not be obligated to provide
coverage immediately if the use of overtime is the only means of providing that coverage.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 38
ARTICLE 20 - NO STRIKE / NO LOCKOUT
20.1 NO STRIKE/NO LOCKOUT
The Union agrees that there shall be no strikes, slow-downs, or stoppage of work, or any
interference with the efficient operation of the Department. Any such action shall be subject to
disciplinary action, including termination and replacement of the involved employees. The Employer
shall not lockout any employee during the life of this Agreement.
ARTICLE 21 — MANAGEMENT RIGHTS AND RESPONSIBILITIES
21.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES
Except as specifically abridged, granted, delegated or modified by this Agreement, including
amendments, the County acting through the Board of Commissioners on issues regarding financial
matters, and the Elected Officials acting individually retains all legal and inherent exclusive rights with
respect to matters of legislative and managerial policy. Furthermore, the elected official and County
reserve all customary management prerogatives including, but not limited to the right to:
A. Establish, plan for and direct the workforce toward the organizational goals of
County government. -
B. Determine the organization and merits, necessity, and level of activity or service provided
to the public.
C. Determine the County budget and financial policies, including accounting procedures.
D. Determine the procedures and standards for hiring, promotion, assignment, transfer,
layoff, discipline, and retention.
E. Discipline employees for just cause.
F. Determine the methods, means, equipment, and.kinds and number of personnel required
to accomplish the governmental operations and maintain the efficiency thereof.
G. Assign work and schedule employees.
H. Establish work rules and rules of conduct.
I. Evaluate employee performance.
J. Layoff or reduce any employee from duty due to lack of work, insufficient funds or workflow
reorganization. Layoff means involuntary reduction in force by termination of employment
or a temporary or permanent involuntary reduction of hours below an employee's normal
workweek or work month.
K. Take all actions necessary to carry out the mission of the County in emergencies.
ARTICLE 22 -GENERAL PROVISIONS
22.1 SAVINGS CLAUSE
It is understood that the.parties hereto are governed by the provisions of applicable Federal.and State
Law,which provisions shall prevail over this Agreement. Where there may be conflict between County
ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 39
If an article of this Agreement or any addenda thereto should be invalid by operation of law or by
any tribunal of competent jurisdiction, or if compliance with or enforcement of any article should be
restrained by such tribunal, the remainder of this Agreement and addenda shall not be affected
thereby, and the parties shall enter into immediate collective bargaining negotiations for the purpose
of arriving at a mutually satisfactory replacement for such article or addenda.
ARTICLE 23— ENTIRE AGREEMENT
23.1 DURATION CLAUSE
This Agreement shall become effective upon the signing of the Agreement and shall remain in effect
through December 31, 2022.
Either party may request negotiations of a successor agreement within ninety (90) days of the
expiration of this Agreement.
This Agreement may be modified during its term by mutual agreement of both parties concerned.
Such mutual. agreement shall be reduced in writing and shall be incorporated as a part of this
Agreement.
23.2 ENTIRE AGREEMENT
The Agreement expressed herein in writing constitutes the entire agreement between the parties and
no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter
into any Agreement or contract with any covered employee(s), either individually or collectively, which
is inconsistent with the terms of this Agreement.
The existing contract shall remain in effect until a successor contract is signed, or until one (1) year
from the termination of this Agreement.
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 40
SIGNATURES
DATED this day of
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST
Melissa Drewry Sharon Trask
Clerk of the Board Chair
Approved as to form:
Randy Neatherlin
Commissioner
Timothy Whitehead
Chief Deputy Prosecuting Attorney Kevin Shutty
Commissioner
AFSCME LOCAL 1504
Aaron Cole Tammi Wright
Staff Representative President, Local No. 1504
ELECTED OFFICIALS
Paddy McGuire Sharon Fogo
Auditor Clerk
Patti McLean George Steele
Assessor District.Court Judge
Elisabeth Frazier
Treasurer
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 41
ATTACHMENT A
AFSCME 2020 SALARY WAGE TABLE
AFSCME Salary Step
Table 2020 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 10
Assessor
Administrative Data
Technician 4,166.24 4,377.43 4,598.37 4,835.15 5,076.87 5,202.59 5,335.68 5,469.07 5,605.80 5,745.94
Levy/Personal Property
Technician 3,679.94 3,869.28 4,064.57 4,270.65 4,486.20 4,596.96 4,717.23 4,835.16 4,956.04 5,079.94
Real Property Technician 3,587.10 3,775.27 3,964.54 4,165.85 4,375.45 4,486.20 4,596.96 4,711.88 4,829.68 4,950.42
Senior Appraisal Technician 3,587.10 3,775.27 3,964.54 4,165.85 4,375.45 4,486.20 4,596.96 4,711.88 4,829.68 4,950.42
Appraisal Technician 3,252.39 3,416.74 3,587.10 3,775.27 3,964.54 4,064.57 4,165.85 4,269.99 4,376.74 4,486.16
Clerk 3,095.21 3,252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 1 4,063.65 4,165.24 4,269.37
Auditor
Financial Analyst 4,270.38 4,486.83 4,713.29 4,966.04 5,203.79 5,332.66 5,469.07 5,605.80 5,745.94 5,889.59
Recording Manager/Archive
Specialist 4,166.24 4,377.43 4,598.37 4,835.15 5,076.87 5,202.59 5,335.68 5,469.07 5,605.80 5,745.94
Licensing Manager 3,869.28 4,064.57 4,270.65 4,486.20 4,717.23 4,829.17 4,953.02 5,076.85 5,203.77 5,333.86
Accounting Technician 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Sr. Office Technician 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Assistant Elections
Administrator 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Sr. Elections Technician 3,252.39 3,416.74 3,587.10 3,775.27 3,964.54 4,064.57 4,165.85 4,269.99 4,376.74 4,486.16
Office Technician 3,095.21 3;252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 4,063.65 4,165.24 4,269.37
Elections Technician 3,095.21 3,252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 4,063.65 4,165.24 4,269.37
County Clerk
Jury Manager/Records
Manager 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Deputy Clerk III 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Deputy Clerk II 3,252.39 3,416.74 3,587.10 3,775.27 3,964.54 4,064.57 4,165.85 4,269.99 4,376.74 4,486.16
Court Collector 3,172.62 3,335.77 3,503.73 3,679.94 3,869.28 3,964.54 4,064.57 4,166.19 4,270.34 41377.10
Deputy Clerk 1 3,095.21 3,252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 4,063.65 4,165.24 4,269.37
District Court
District Court Administrative
Assistant 4,064.57 4,270.65 4,486.20 4,717.23 4,953.02 5,075.71 5,205.52 5,335.65 5,469.05 5,605.77
Judicial Support Specialist III 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Judicial Support Specialist II 3,252.39 3,416.74 3,587.10 3,775.27 3,964.54 4,064.57 4,165.85 4,269.99 4,376.74 4,486.16
Judicial Support Specialist 1 3,095.21 3,252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 4,063.65 4,165.24 4,269.37
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 42
Emergency Management Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Senior Emergency
Management Coordinator 4,166.24 4,377.43 4,598.37 4,835.15 5,076.87 5,202.59 5,335.68 5,469.07 5,605.80 5,745.94
Emergency Management
Training/Exercise Coordinator 3,869.28 4,064.57 4,270.65 4,486.20 4,717.23 4,829.17 4,953.02 5,076.86 5,203.77 5,333.86
Treasurer
Finance Accounting Deputy-
Investments-Banking ' 3,775.27 3,964.54 4,165.85 4,375.45 4,596.96 4,717.23 4;829.17 4,949.90 5,073.65 5,200.49
Finance Accounting Deputy-
IT-Billing Specialist 3,775.27 3,964.54 4,165.85 4,375.45 4,596.96 4,717.23 4,829.17 4,949.90 5,073.65 5,200.49
Cashier Deputy-Foreclosure 3,775.27 3,964.54 4,165.85 4,375.45 4,596.96 4,717.23 4,829.17 4,949.90 5,073.65 5,200.49
Finance Accounting Deputy 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Cashier Deputy-Collections 3,416.74 3,587.10 3,775.27 3,964.54 4,165.85 4,270.65 4,375.45 4,484.84 4,596.96 4,711.88
Senior Cashier 3,252.39 3,416.74 3,587.10 3,775.27 3,964.54 4,064.57 4,165.85 4,269.99 4,376.74 4,486.16
Cashier 3,095.21 3,252.39 3,416.74 3,587.10 3,775.27 3,869.28 3,964.54 4,063.65 4,165.24 4,269.37
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 43
ATTACHMENT A
AFSCME 2021 SALARY WAGE TABLE
AFSCME Salary Table
2021 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Assessor
Administrative Data
Technician 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,306.64 5,442.39 5,578.45 5,717.91 5,860.86
Levy/Personal Property
Technician 3,753.54 3,946.66 1 4,145.87 4,356.06 4,575.92 4,688.90 1 4,811.57 4,931.86 5,055.16 5,181.54
Real Property Technician 3,658.84 3,850.78 4,043.83 4,249.17 4,462.96 4,575.92 4,688.90 4,806.12 4,926.27 5,049.43
Senior Appraisal Technician 3,658.84 3,850.78 4,043.83 4,249.17 4,462.96 4,575.92 4,688.90 4,806.12 4,926.27 5,049.43
Appraisal Technician 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Clerk 3,157.11 3,317.44 3,485.07 3,658.84 3,850.78 3,946.66 4,043.83 4,144.92 4,248.55 4,354.76
Auditor
Financial Analyst 4,355.79 4,576.57 4,807.56 5,055.16 5,307.86 5,439.32 5,578.45 5,717.91 5,860.86 6,007.38
Recording Manager/Archive
Specialist 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,3016.64 5,442.39 5,578.45 5,717.91 5,860.86
Licensing Manager 3,946.66 4,145.87 4,356.06 4,575.92 4,811.57 4,925.75 5,052.08 5,178.38 5,307.84 5,440.54
Accounting Technician 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Sr. Office Technician 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Assistant Elections
Administrator 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Sr. Elections Technician 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Office Technician 3,157.11 3,317.44 3,485.07 3,658.84 3,850.78 3,946.66 4,043.83 4,144.92 4,248.55 4,354.76
Elections Technician 3,157.11 3,317.44 1 3,485.07 3,658.84 3,850.78 3,946.66 1 4,043.83 4,144.92 4,248.55 4,354.76
County Clerk
Jury Manager/Records
Manager 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Deputy Clerk III 3,485.07 1 3,658.84 3,850.78 4,043.83 4,249.17 1 4,356.06 4,462.96 4,574.53 4,688.90 1 4,806.12
Deputy Clerk II 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Court Collector 3,236.07 3,402.48 3,573.80 3,753.54 3,946.66 4,043.83 4,145.87 4,249.51 4,355.75 4,464.64
Deputy Clerk 1 3,157.11 3,317.44 1 3,485.07 3,658.84 3,850.78 3,946.66 1 4,043.83 4,144.92 4,248.55 4,354.76
District Court
District Court Administrative
Assistant 4,145.87 4,356.06 4,575.92 4,811.57 5,052.08 5,177.22 5,309.63 5,442.37 5,578.43 5,717.89
Judicial Support Specialist III 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Judicial-Su ort Specialist 11 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Judicial Support Specialist 1 3,157.11 3,317.44 3,485.07 3,658.84 3,850.78 3,946.66 4,043.83 4,144.92 4,248.55 4,354.76
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 44
Emergency Mana ement - Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Senior Emergency
Management Coordinator 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,306.64 5,442.39 5,578.45 5,717.91 5,860.86
Emergency Management -
Training/Exercise Coordinator 3,946.66 4,145.87 4,356.06. 4,575.92- 4,811.57 4,925.75 5,052.08 5,178.38 5,307.84 5,440.54
Treasurer
Finance Accounting Deputy-
Investments-Bankin 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.90 5,175.12 .5,304.50
Finance Accounting Deputy-
IT-Billing Specialist 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.90 5,175.12 5,304.50
Cashier Deputy-Foreclosure 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.90 5,175.12 5,304.50
Finance Accounting Deputy 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Cashier Deputy-Collections 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Senior Cashier 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Cashier 3,157.11 3,317.44 3,485.07 3,658.84 3,850.78 3,946.66 4,043.83 4,144.92 4,248.55 4,354.76
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 45
ATTACHMENT A
AFSCME 2022 SALARY WAGE TABLE
AFSCME Salary Table 2022 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Assessor
Administrative Data
Technician 4,334.55 4,554.27 4,784.14 5,030.49 5,281.97 5,412.77 5,551.24 5,690.02 5,832.27 5,978.08
Levy/Personal Property
Technician 3,828.61 4,025.60 4,228.78 4,443.18 4,667.44 4,782.67 4,907.80 5,030.50 5,156.26 5,285.17
Real Property Technician 3,732.02 3,927.79 4,124.70 4,334.15 4,552.22 4,667.44 4,782.67 4,902.24 5,024.80 5,150.42
Senior Appraisal Technician 3,732.02 3,927.79 4,124.70 4,334.15 4,552.22 4,667.44 4,782.67 4,902.24 5,024.80 5,150.42
Appraisal Technician 3,383.79 3,554.77 '3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Clerk 3,220.26 1 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 4,441.85
Auditor
Financial Analyst 4,442.91 4,668.10 4,903.71 5,156.26 5,414.02 5,548.10 5,690.02 5,832.27 5,978.08 6,127.53
Recording Manager/Archive
Specialist 4,334.55 4,554.27 4,784.14 5,030.49 6,281.97 5,412.77 5,551.24 5,690.02 5,832.27 5,978.08
Licensing Manager 4,025.60 4,228.78 4,443.18 4,667.44 4,907.80 5,024.27 5,153.12 5,281.95 5,414.00 5,549.35
Accounting Technician 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Sr. Office Technician 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Assistant Elections
Administrator 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Sr. Elections Technician 3,383.79 3,554.77 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Office Technician 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 4,441.85
Elections Technician 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 1 4,025.60 4,124.70 4,227.82 4,333.52 1 4,441.85
County Clerk
Jury Manager/Records
Manager 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Deputy Clerk III 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Deputy Clerk II 3,383.79 3,554.77 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Court Collector 3,300.79 3,470.53 3,645.28 3,828.61 4,025.60 4,124.70 4,228.78 4,334.50 4,442.87 4,553.94
Deputy Clerk 1 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 4,441.85
District Court
District Court Administrative
Assistant 4,228.78 4,443.18 4,667.44 4,907.80 5,153.12 5,280.76 5,415.82 5,551.21 5,689.99 5,832.24
Judicial Support Specialist III 3,554.77 3,732.02 ' 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Judicial Support Specialist II 3,383.79 3,554.77 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Judicial Support Specialist 1 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 4,441.85
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 46
Emergency Management Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Senior DEM Coordinator 4,334.55 4,554.27 4,784.14 5,030.49 5,281.97 _ 5,412.77 5,551.24 5,690.02 5,832.27, 5,978.08
DEM Training Coordinator 4,025.60 4,228.78 4,443.18 4,667.44 4,907.80 5,024.27 5,153.12 5,281.95 5,414.00 5,549.35
Treasurer
Finance Accounting Deputy-
Banking 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Finance Accounting Deputy-
Specialist 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 1 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Cashier Deputy-Foreclosure 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Finance Accounting Deputy 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Cashier Deputy-Collections 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Senior Cashier 3,383.79 3,554.771 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Cashier 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 1 4,441.85
AFSCME Local No.1504 and Mason County 2020-2022 Collective Bargaining Agreement Page 47
y t
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Human Resources EXT: 530
BRIEFING DATE: June 1,2020
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing,please provide only new information)
INTERNAL REVIEW(please check all that apply): ❑Budget/Finance ❑Human Resources
❑Legal ❑Other—please explain
ITEM: The Support Services Director requests to reclassify the Facilities Manager based on the BOCC's
decision to create a Motor Pool Department on February 18,2020 for Current Expense and Health Department
fleet vehicles and assign it to the Facilities Manager.The request was received,which is presented in its entirety
from the Facility Manager with a corresponding analysis and recommendations from Human Resources.
EXECUTIVE SUMMARY: (If applicable,please include available options and potential solutions):
Resolution 71=15 amended the Personnel Policy adding Chapter 5.3 Reclassification with an effective date of
January 1,2016. Reclassifications are reallocations of positions from one class to another as a result of changed
duties,responsibilities,and/or authority of a position. .A classification analysis focuses upon the qualifications,
responsibilities,tasks,and duties of the position and not the qualifications of the incumbent in the position.
_. The following factors may be considered as evidence of possible eligibility for reclassification: a.A majority of
job duties have changed to the extent they are more accurately reflected in another existing classification
description;b.A majority of job duties have changed to the extent the job entails a different skill set,which
requires increased education or experience in order to perform essential job functions.
The following circumstances are NOT factors to be considered reasons for reclassification: a.Increased volume
of the same level of work;b.Added duties of a similar nature already covered by the current classification or
requiring similar skills,education,or experience;c.Duties within a current classification that have not been
previously assigned;d.Additional assigned duties in a higher classification unless those duties become a
majority of the current position;e.Enhanced technological tools to perform current duties;f. Salary differences
for similar jobs in other jurisdictions;g.Reclassifications which occur in other departments.
BUDGET IMPACT:Human Resources approximates the additional cost to be$6,000.
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:Approval to set an Agenda Item on the June 9,2020
Commissioner's Agenda for approval to reclassify the Facilities Manager from Salary Range 29, Step 5 to Salary
Range 38,Step 0,effective June 16,2020.
ATTACHMENTS:Reclassification requests and Human Resources analysis,Resolution to amend the Non
Represented Salary Scale.
Briefing Summary 5/27/2020
RESOLUTION NO.
_J AMENDING RESOLUTION NO. 2020-12 TO REVISE THE NON-REPRESENTED SALARY SCALE
RANGE ALIGNEMENT BY RECLASSIFYING THE FACILITIES MANAER FROM SALARY RANGE 29
TO SALARY RANGE 38
WHEREAS, RCW 36.16.070 states that... The Board shall fix the compensation of all
employees...,
WHEREAS, The Board, has approved the reclassification of the Facilities Manager to
Salary Range 38 on the Non-Represented Salary Scale and places the incumbent at Salary Step
0; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does
hereby revise the Non-Represented Salary Scale Range Alignment approving the reclassification
of the Facilities Manager from Salary Range 29 to Salary Range 38 and places_the incumbent at
Salary Step 0, effective,June 16, 2020
DATED this day of June 2020.
BOARD'OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead, Chief DPA
Randy Neatherlin, Commissioner
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE 'JOB CLASS
46 Community Services Director 1015
Public Works & Utilities Director 4005
Support Services Director 1156
Undersheriff 3000
44 Deputy Director Public Works/Utilities &Waste Mgmt 4010
County Engineer 4008
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
41 Jail Lieutenant 3005
40 Engineering and Construction Manager 4030
39 Chief Finance Officer 2000
38 DEM/IT/Parks &Trails Manager 2059
Road Operations & Maintenance/ER&R Manager 4020
Water&Wastewater Manager 4015
Chief Civil Deputy 3001
County Surveyor 4058
Facilities Manager 2058
37 Administrator, Probation & Juvenile Services 1050
35 District Court Administrator 1180
Superior Court Administrator 1190
Juvenile Court Services Deputy Administrator 1052
34 Assistant Road Operations & Maintenance Manager 4021
33 Engineer III 4033
Personal Health Manager 2171
Environmental Health Manager_ 2169
Planning Manager 2080
Permit Assistance Center Manager 2090
32 Budget Manager 1155
Project Support Services Manager 4201
31 Public Works Finance Manager 2011
30 Engineering & Construction Assistant Manager 4029
Page 1 of 2
Attachment A
l,`f NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Administrative Services Manager 1153
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Administrative Manager 2149
Chief Deputy Clerk 1108
28 Engineer II 4032
27 Elections Superintendent 1080
26 Engineer 1 4031
25 Program Manager 1 2200
Operations & Maintenance/ER&R Administrator 4200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator 2045
21 Financial Analyst
Risk &-Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
Victim/Witness Advocate 2154
11 Senior Deputy Coroner 3071
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
Page 12 of 2
Attachment A
1 Central Shop Assistant 4099
s
t,
Page 3 of 2
Attachment A
RANGE ENTRY ENTRY" "P STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL
ANNUAL 0"
46 $ 115,911.60 $ 9,659.30 $ 9,907.02 $ 10,161.04 $ 10,421.52 $ 10,688.78 $ 10,962.80 $131,553.60
45 $ 94,407.82 $ 7,867.32 $ 8,259.44 $ 8,673.56 $ 8,890.46 $ 9,113.18 $ 9,339.36 $ 112,072.32
44 1 $ 92;138.64 $ 7,678.22 $ 8,063.34 $ 8,467.04 $ 8,678.16 $ 8,895.08 $ 9,117.80 .$ 109,413.60
43 $ 89,883.60 $ 7,490.30 $ 7,865.02 $ 8,258.24 $ 8,465.90. . $ 8,675.84 $ 8,893.92 $ 106,727.04
42 $ 87;781.20 $ 7,315.10 $ 7,680.56 $ 8,063.34 $ 8,266.36 $ 8,472.84 $ 8,683.96 $�.104,207.52
41 $ 85;609.92 $ 7,134.16 $ 7,490.30 $ 7,866.12 $ 8,062.20 $ 8,264.04 $ 8,470.52 $- 101,646.24
40 $ 83,591.52 $ 6,965.96 $ 7,315.10 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 8,271.00 $ . 99,252.00
39 $ 81,545..52. $ 6,795.46 $ 7,136.52 $ 7,492.64 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ - 96,830.16
38 $ 79;59632 $ 6,633.06 $ 6,964.80 $ 7,312.80 $ 7,497.28 $ 7,681.66 $ 7,875.42 $ 94,505.04
37 $ 77,647.68 $ 6,470.64 $ 6,794.28 $ 7,135.34 $ 7,312.80 $ 7,496.12 $ 7,682.84 -$ 92,194.08
36 $. 75,796.32 $ 6,316.36 $ 6,633.06 $ 6,964.80 $ 7,139.96 $ 7,318.66 $ 7,501.88 $._ 90,022.56
35 $ 73,972,80 $ 6,164.40 $ 6,472.94 $ 6,796.60 $ 6,965.96 $ 7,141.10 $ 7,319.80 $ %87,837.60
34 $ 72,218:64 $ 6,018.22 $ 6,317.54 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 7,144.62 $ 85,735.44
33 $ 70,456.56 $ 5,870.88 $ 6,164.40 $ 6,472.94 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 83,646.96
32 $ 68,794.32 $ 5,732.86 $ 6,019.38 $ 6,318.68 $ 6,476.42 $ 6,638.82 $ 6,804.74 $ 81,656.88
31 '$ 67,068.48 $ 5,589.04 $ 5,869.74 $ 6,163.24 $ . 6,316.36 $ 6,475.24 $ 6,637.66 _$ 79,65-1.92
30 $ 65,508.72 $ 5,459.06 $ 5,731.68 $ 6,018.22 $ 6,169.00 $ 6,320.98 $ 6,479.88 $ 77,758.56
29 '$ 63,922.32 $ 5,326.86 $ 5,591.34 $ 5,870.88 $ 6,019.38 $ 6,169.00 $ 6,323.32 $ .75,879.84
28 $. 62;390.64 $ 5,199.22 $ 5,459.06 $ 5,731.68 $ 5,874.36 $ 6,022.86 $ 6,173.66 $.. 74;083.92
27 $ 60,873:60 $ 5,072.80 $ 5,325.70 $ 5,590.18 $ 5,731.68 $ 5,874.36 $ 6,020.56 :$_ 72,246.72
26 $ 59,42592 $ 4,952.16 $ 5,199.22 $ 5,459.06 $ 5,593.64 $ 5,735.16. $ 5,879.02 .$ 70,548.24_
25 $. 57,964.32 $ 4,830.36 $ 5,071.60 $ 5,324.58 $ 5,457.92 $ 5,592.50 $ 5,734.00 $. 68,808.00.
24 $ 56;600,16 $ 4,716.68 $ 4,952.16 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 5,599.48 $ .67,193.76
23 $ 55,207.44 $ 4,600.62 $ 4,830.36 $ 5,071.60 $ 5,199.22 $ 5,329.18 $ 5,461.42 $. 65,537.04
22 $ 53,899.68 $ 4,491.64 $ 4,716.68 $ 4,953.34 $ 5,076.26 $ 5,202.70 $ 5,332.64 $ 63,991.68
21 $ 52;577.04. $ 4,381.42 $ 4,600.62 $ 4,831.52 $ 4,952.16 $ 5,075.12 $ 5,201.56 $ - 62,418.72
20 $ '51,310.32 $ 4,275.86 $ 4,490.48 $ 4,715.50 $ 4,832.66 $ 4,954.48 $ 5,077.44 $. 60,929.28
19 $ 50,070.96 $ 4,172.58 $ 4,381.42 $ 4,600.62 $ 4,716.68 $ 4,833.82 $ 4,955.64 $ 59;467.68
18 $ 48,888.24 $ 4,074.02 $ 4,277.02 $ 4,491.64 $ 4,602.98 $ 4,719.00 $ 4,836.18 $ _58,034.16
17 $ 47,691.12 $ 3,974.26 $ 4,173.74 $ 4,382.60 $ 4,492.82 $ 4,604.14 $ 4,720.16 $ 56,641.92
16 $ 46;549.44 $ 3,879.12 $ 4,074.02 $ 4,277.02 $ 4,384.92 $ 4,493.98 $ 4,605.28 $ 55,263.36
15 $ 45,421.92 $ 3,785.16 $ 3,975.42 $ 4,172.58 $ 4,275.86 $ 4,381.42 $ 4,491.64 $ 53,899.68
14 $ 44,322.72 $ 3,693.56 $ 3,877.98 $ 4,071.70 $ 4,173.74 $ 4,278.18 $ 4,386.08 $ 52,632.96
13 $ 43,250.40 $ 3,604.20 $ 3,784.02 $ 3,974.26 $ 4,072.86 $ 4,174.92 $ 4,279.36 .$ 51,352.32
12 $ 42,206.64 $ 3,517.22 $ 3,693.56 $ 3,877.98 $ 3,975.42 $ 4,075.20 $ 4,176.08 .$ 50,112.96
11 $ 41,190.48 $ 3,432.54 $ 3,604.20 $ 3,784.02 $ 3,879.12 $ 3,976.58 $ 4,075.20 $ 48;902.40
10 $ 40,215.84 $ 3,351.32 $ 3,517.22 $ 3,693.56 $ 3,785.16 $ 3,880.30 $ 3,977.74 $ 47,732.88
9 $ 39,227.52 $ 3,268.96 $ 3,432.54 $ 3,604.20 $ 3,693.56 $ 3,786.34 $ 3,880.30 $ 46,563:60
8 -$ _88,294.88 $ 3,191.24 $ 3,348.98 $ 3,517.22 $ 3,605.36 $ 3,694.68 $ 3,787.50 $ 45,450.00
7 $ 37,348.08 $ 3,112.34 $ 3,268.96 $ 3,432.54 $ 3,517.22 $ 3,605.36 $ 3,697.04 $. 44,364.48
6 $ 36,411:60 $ 3,039.30 $ 3,192.42 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 3,608.86 -$ 43,306.32
5 $ 35,580.48 $ 2,965.04 $ 3,112.34 $ 3,268.96 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 42,248.16
4 $ 34,745.52 $ 2,895.46 $ 3,039.30 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 3,437.20 $: 41;246.40
3 $ 33,895.92 $ 2,824.66 $ 2,966.20 $ 3,113.50 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 40;251.60
2 '$ 33,074.88 $ 2,756.24 $ 2,894.28 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 3,272.50. $ 89,270.00
1 $ 32,295".12 $ 2,691.26 $ 2,824.66 $ 2,965.04 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 391322.72
Human Resources Budget Management
Mason County Support Services Department Commissioner Administration
411 N 5th Street Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
Human Resources
_ 360.427.9670 ext. 422 Information Services
Labor Relations
Frank Pinter, Director Risk Management
MEMORANDUM
To: Board of County Commissioners
From: Frank Pinter-Support Services Director
Date: May 28,2020
Subject: Facilities Manger—Support Services Reclassification Request
Union/Non Represented: Non Represented
Current Range/Step: Range 29 Step 0-5 Salary:$63,922-$75,880
Requested Range/Step: Range 38 Step 0-5 Salary:$79,597-$94,505
r aQuested New Title: Facilities Manager
1
Background: During the 2020 budget process,there was much discussion on removing Current Expense and Health Department fleet
vehicles from the Public Works ER&R Special Fund. During this process,the Commissioners requested the Facilities Manager manage
the program. It was also suggested the program be moved over and operational and then a reclassification request would be
entertained. Effective February 18, 2020 a Motor Pool Department was created under the Board of County Commissioners and
assigned to the Facilities Manager for operational management. The Motor Pool division has increased the Manager's workload
significantly. The planning, organizing, developing pick up, drop offs, towing, fuel-plans, managing credit cards, and general
maintenance of the vehicles has been a significant increase in knowledge,skills,and ability for the newly assigned Motor Pool program.
This change has increased budgeting, staff levels, procurement, specification writing, project management, fiscal responsibility and
integrating Motor Pool operations in support of County goals and objectives.The Courthouse Security has also been removed from
the Clerk,Sharon Fogo and assigned to the Facilities Manager,to ensure campus security needs are met.This-includes budgeting, RFP
and contract administration, staff levels, procurement, and integrating campus security operations in support of County goals and
objectives.
Analysis:There is evidence to show the majority of the job duties have changed to the extent the job entails a different(new)skill
set,which required increased education or experience in order to perform the essential job functions of the Motor Pool and
Courthouse Security programs.Additionally,the skill set has increased in the proposed new job description to ensure the person in
the position must have knowledge,skills,and ability to effectively manage the staff,the facilities, motor pool vehicles,and the
courthouse security programs.
HR Recommendation:Recommendation is to support the request to reclassify the Facilities Manager form Salary Range 29 to Salary
Range 38 and place the incumbent at Salary Range 38,Step 0,and effective June 15,2020. If approved,moving forward the
.r,;cumbents step date anniversary will be effective the date the Board of County Commissioners approve the reclassification.
1,
`hR Recommended Range/Step: Salary Range 38—Step 0 Salary: $6,633.06
R ECLASSI FICA RON REQUEST FORM
Mason County Personnel Policy 5.3 Reclassification Policy
INSTRUCTIONS:
The following factors may be considered as evidence of possible eligibility for
reclassification:
a. A majority of job duties have changed to the extent they are more
accurately reflected in another.existing classification description;
b. A majority of job duties have changed to the extent the job entails a
different skill set, which requires increased education or experience in
order to perform essential job functions.
DATE:5/27/2020 UNION:N/A DEPARTMENT: Support Services-
UNION APPROVAL:❑ Facilities
REPARER: FLSA STATUS: HUMAN RESOURCES REVIEW:
EXEMPT N DATE:5/27/2020
NON EXEMPT❑ REVIEWED BY:
Frank Pinter
CURRENT JOB TITLE:Facilities Manager CURRENT SALARY RANGE:
f Non-Represented Range 29
PROPOSED NEW JOB TITLE:Facilities and Motor Pool Manager PROPOSED NEW SALARY RANGE:
Non-Represented Range 38
ATTACHMENTS:
CURRENT JOB DESCRIPTION:® PROPOSED JOB DESCRIPTION:
BACKGROUND: The Facilities Manager Plans, organizes, schedules and manages the operation,repair,maintenance and improvement o
County-owned facilities,to include structures,machinery,furnishings,and grounds.Also serves as a staff resource to advisory boards and committees.
Administers, organizes and supervises the operations of facilities and grounds. Provides planning, leadership, technical assistance, training, an
direction for assigned staff. Develops short and long-range plans,goals and objectives for program operations. Maintains administrative systems
including the preparation and monitoring of facilities,and REET program budgets,the application and administration of grants,the preparation o
reports and selection of staff. Develops and prioritizes operational support,planning,and training.
e Facilities Manager position description was approved in December 2018 when the position was created,which did not include Motor Pool or
Courthouse Security programs.
`i
l
12EQUEST(Specifically outline the job duties&increased education requirements,which require a different skill set causing the increased education
&experience):
During the 2020 budget process,there was much discussion on removing Current Expense and Health Department fleet vehicles from the Public
Works ER&R Special Fund.During this process,the Commissioners requested the Facilities Manager manage the program.It was also suggested the
program is moved over and operational and then a reclassification request would be entertained.Effective February 18,2020 a Motor Pool Department
was created under the Board of County Commissioners and assigned to the Facilities Manager for operational management.The Motor Pool division
ias increased the Manager's workload significantly.The planning, organizing,developing pick up,drop offs,towing, fuel plans,managing credit
cards,and general maintenance of the vehicles has been a significant increase in knowledge,skills, and ability for the newly assigned Motor Poo
program. This change has increased budgeting, staff levels, procurement, specification writing, project management, fiscal responsibility an
integrating Motor Pool operations in support of County goals and objectives.The Courthouse Security has also been removed from the Clerk,Sharo
ogo and assigned to the Facilities Manager,to ensure campus security needs are met.This includes budgeting,RFP and contract administration,
levels,procurement,and integrating campus security operations in support of County goals and objectives.
ASIS OF REQUEST(Reason why the position has now taken on the new job duties,outside of their normal type of work):
e Facilities Manager position was created in 2018 and was not,at the time,managing motor pool or courthouse security operations.Motor Pool
operations were managed in the Public Works Department and as ofFebruary 18,2020,the BOCC approved to move the Current Expense Motor
Pool vehicles and equipment and the Courthouse Security functions to the Facilities Department.The Facilities Manager is currently at a range 29 on
e Non-Represented salary scale,which was proposed at the creation of the position,however with the new programs,knowledge,skills,abilities an
span of control that they encompass,a Range 38 is proposed.The other jobs paid at a Salary Range 38 are similar in nature for duties,knowledge,
kills,abilities,and span of control.
ACTION REQUESTED:I request that the Mason County Board of County Commissioners approve the reclassification/reassignment
of the Facilities Manager Salary Range 29 to Facilities and Motor Pool Manager at a Salary Range 38 on the Non-represented Salary
Scale.
Elected Official/Department Head Signature Date
Human Resources Signature Date
Does this request qualify for Reclassification? ❑Yes ❑No
If"YES"department must prepare an Agenda Action Cover Sheet for BOCC approval.
Is a Salary Range Resolution needed? ❑Yes ❑No
If"YES"Human Resources must prepare the resolution and attachment's necessary.
Date Approved:Click here to enter a date.
Once approved it is the responsibility of the department to submit a Personnel Action Form.
l
Application of Mason County Personnel Policy—Reclassification Policy Chapter 5 Section 5.3:
Generally, for Union represented employees,the collective bargaining process is the
appropriate forum for any modification of compensation or position description. The
applicable collective bargaining agreement may specify provisions related to reclassification
and, if silent,the impacts of such decisions may also need to be bargained with or noticed to
the appropriate Union.All Non-Represented employees must follow both the Mason County
Personnel Policy Chapter 5, Section 5.3 for any modification of compensation or position
description change to current position held.
Reclassifications are reallocations of positions from one class to another as a
result of changed duties, responsibilities, and/or authority of aposition.
The reclassification of a job involves an analysis of the critical elements of the
position against pre-determined standards for measuring the relative worth
of a position and placement in the County's classification/pay scale. A
classification analysis focuses upon the qualifications,responsibilities,tasks, and
duties of the position and not the.,qualifications of the incumbent in the position.
The following factors may be considered as evidence of possible eligibility for
reclassification:
a. A majority of job duties have changed to the extent they are more
accurately reflected in another existing classification description;
b. A majority of job duties have changed to the extent the job entails a
different skill set,which requires increased education or experience in
order to perform essential job functions.
i
The following circumstances are NOT factors to be considered reasons for
reclassification:
a. Increased volume of the same level of work;
b. Added duties of a similar nature already covered by the current
classification or requiring similar skills, education, or experience;
c. Duties within a current classification that have not been-previously
assigned;
d. Additional assigned duties in a higher classification unless those duties
become a majority of the current position;
��, e. Enhanced technological tools to perform current duties;
` f. Salary differences for similar jobs in other jurisdictions;
g. Reclassifications which occur in other departments.
Reclassification Upgrade: A reclassification upgrade is the result of an increase in
the level of responsibilities,tasks, and duties of a position which changes areas of
emphasis and the level of skill required in the current position.
a. A reclassification upgrade may not be used as a merit raise, nor as a
reward for employment longevity,nor may it be used solely to reflect
an increased volume of work at the same level of responsibility that the
incumbent is currently performing.
b. As a result of reclassification, and due to an overall increase in the
responsibilities of a position,the monetary compensation(pay range)
established for the position may increase.
c. Correspondingly, a reclassification will result in the assignment to the
position of a revised or different Job Description which includes the
changes in responsibilities, functions and minimum qualifications
Reclassification Downgrade: A reclassification downgrade is the result of a
decrease in the level of responsibilities, tasks, and duties of a position which
changes areas of emphasis and the level of skill required in the current position.
a. A position may be reclassified to a lower range if the responsibilities of
the job are determined to be less than originally indicated, or if certain
responsibilities are removed from the job. The Elected Official or
Department Director may request a formal review and recommendation by
Human Resources by process and timelines as identified within the policy.
b. An incumbent employee affected by a reclassification downgrade shall
be paid at the rate of the revised position. However, in exceptional cases,
a Y-rating may be considered for a specified period.
Administrative change: Human Resources may make administrative changes to
job specifications. Administrative changes result in no substantial change to the
overall essential functions or major emphasis of the classification. An
administrative change requires no Board action,however, also results in no
change in pay range.
I
POSITION DESCRIPTION Formatted:Line spacing: Multiple 1.15 li
,Title:-Facilities Facilities&Motor Pool ______ Department_ SuPeort Services-Facilities and-__-_ Formatted:Font.12 pt
------------------
Manager Grounds Formatted Table
.Affiliation: No_n-Represented__ ___ Reports to_Support Services Director _______ Formatted:Font 12 t
- -------------- �- p
Formatted:Line spacing: Multiple 1.15 li
J=-xem�t__X _Non-Exempt:______ Superyises/Directs_Maintenance IS II�III and IV___ Formatted:Font 12 pt
Job--C----lass:2058 Risk Class:___ Salary Range_According to current Non- __ __ Formatted:Line spacing: Multiple 1.15 li
•- ---------------
1501-00 Represented Salary Scale `�� Formatted:Font 12 pt
Formatted:Line spacing: Multiple 1.15 li
pP MAppy_ Da --- Rrsro,varoalme ^� , an esou
Formatted:Font 12 pt
->--- _
•___ �__ _ _ __ _ =_y Date s____ _---_-_-- ___ ------ Formatted:Line spacing: Multiple 1.15 li
"'
__- __ � ` Formatted:Font 12 pt
Formatted:Font 12 pt,Not Bold
GENERAL DESCRIPTION - �"
- -
- �` Formatted:Font 12 pt
Plans grganizes, schedules and manages the operation_
-repair maintenance and Imerovement of 'J
County owned facilities;to include-sir_actures,maffi.e ,furnishings aAt a»dgrounds Ais_o serves as � � Formatted:Font 12 pt Not Bold
OR M
a staff resource to advisory boards and=committegF9-.. ____ Formatted:Font 12 pt
spaRP-
cing: Multiple 1.15 li
Administers, organizes and supervises the operations of facilities and grounds. Provides planning,-,� Formatted:Justified,Line spacing: Multiple 1.15 li
leadershiptechnlcal'assistance, training anddirection for assigned staff. Develops shbft and= long-
Formatted:Line spacing: Multiple 1.15 li
range plansals and objest%ues for program:operations Maintains administrative syste_m_s including
_ — L=
the preparation and monitoring of facilities, REET 1 and 2 program budgets, the application and
administration of grants, the preparation of reports and selection of staff. Develops and prioritizes
operational support,planning,and training.
Plans,organizes and manages the Motor Pool division,including vehicle and equipment.This includes -- Formatted:Justified,Line spacing: Multiple 1.15 li
budgeting,staff levels,procurement,specification writing,proiect management,fiscal responsibility and
integrating Motor Pool operations in support of County goals and objectives.
Administer Courthouse security to ensure campus security needs are met. This includes, budgeting,
contract administration,staff levels,procurement,and integrating campus security operations in support
of County goals and objectives.
~-- Formatted:Line spacing: Multiple 1.15 li
ESSENTIAL JOB FUNCTIONS-GENERAL: (Any one position may not include all of the duties listed
nor do the listed examples include all tasks,which may be found in positions of this class.)
Est.11/20/1 8/Rev 2-5.xx.2020
Directs department operations to achieve goals within budgeted funds and available personnel; plans
and organizes workloads and staff assignments, reviews progress, directs changes in priorities and
schedules as needed to assure services are provided in a safe,efficient and timely manner.
Provides managerial leadership and selects, supervises and evaluates staff. Conducts performance
evaluations,initiates,and implements disciplinary actions as warranted.Resolves employee grievances
and other sensitive personnel issues, working in conjunction with the Human Resources Department
and relevant labor organizations. Provides training and/or professional development opportunities, as
funding allows,ensuring the safe and effective delivery of services by staff in the department.
Implements policies, procedures, work rules and performance standards to assure departmental
operations are in compliance with County guidelines,goals and objectives, and with federal,state,and
local laws. Periodically reviews and analyzes existing practices and procedures and recommends
improvements,as needed.
Directs.the_preparation,reconciliation-of,and administration of facilities and REET Land2depactment
budgets based oo=staffing and resource requiremel ts-_ mts=dam obteetve_sanda
goals Monitors budgets to assure compliance within aRproved budge .[evels and standards
Provides(planning leadership=and direction and establishes short and for'long-range plans department
operations; coordln6t&e7s department aElties wittl=otherCounty departments, outside governmental
agencies=and the public
Provrdesjeadership direction n establishing and rnalntarnrng interagency cooperation with all regulatory
REY
agencies_and commissions _
Es HE
Investigates gran funding sources and directs the preparation of applications for grants=assistance
from federal state;and private:sources Qeve[ops and approves preliminary work programs for grant
applications.Negotiates contract commitments on all grant applications with federal and state agencies
Coordinates the bid preparation process by writing and/or participating in the writing of specifications,
preparing advertising, reviewing proposals, and formulating recommendations for bid selection to
ensure the process followed is consistent with local,state and federal regulations.
Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or
quality of services.Responds to the most sensitive or complex inquires of service complaints.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the
listed examples include all tasks,which may be found in positions of this class.)
Manages a variety of maintenance and remodeling projects by participating in planning and pre-
construction meetings to provide input and recommendations regarding design and layout of facilities,
coordinating project activities,inspecting or reviewing reports to ensure compliance with local,state and
federal codes and access regulations. Assure parts, supplies and equipment required to complete
projects and to maintain buildings,grounds,and open space within budget guidelines.
Est.1 1/20/1 8/Rev 2-5.xx.2020
/ i
i
i
As required, and necessary, emergency calls and alarm monitoring are the responsibility of the
Manager.
Ensure custodial duties and professional services contracts relating to the care of facilities and grounds
are maintained.
Proposes, coordinates and implements the Capital Improvement Plan, Maintenance Plans, Asset
Management Plans,and Business Plans.Ensures stakeholder involvement,both internal and external,
through public meetings and/or an advisory panel.
Prepares, coordinates, proposes and completes all projects in the Capital Improvement Plan through
the REET 1 and 2 budgets.Oversees all REET 1 and 2 projects, budgets, reconciles revenue, grants
and expenditures for each project. Coordinates with Elected Officials, Department Heads, and
Managers to facilitate and oversee capital improvement projects.
Directs_and_reviews construction plans and specifications. SuQenrises-_new_construction__and
rehabihte�ron of facilities and grounds v _
Provides_ representation oa.=various committees and before special interest groups; makes
presentations and provides technical advice and assistance regarding'planning,facilities and grounds
activitiesto the CounLComrnissioners civic groupsand the general 90
public _
Provides_technical advice to_County Commissioners regarding the_marntenanee and operation of
County buildings, grounds and open space. Mas�resentations before various committees, special
interest-groups,and Corr ssione!s_ ensure thetcun&e tanding of,and support for maintenance
-__
and safey projects_fi7d programs _ _ _ _
Reviews all mechanical spe"clfications_and Foperational manuals to_ensure they are_.current and
applicable-fo-County-owned=equipment=Oversees and coordinates preventive maintenance and
repair program for all facilities and grounds-keeping equipment to ensure efficient operations.
Analyzes and recommends improvements to all existing facilities, equipment and operating systems
of the Department.Develops and maintains facilities and grounds.
Assists the Support Services Director to establish the terms and charges for any Motor Pool vehicle
purchased,repairs and maintenance provided,and fuel.
Oversees purchasing of Motor Pool supplies,service,and equipment for County departments (other
than Public Works) for vehicles and equipment. Coordinates the installation and maintenance of
communication and other .specialized equipment in vehicles as necessary. Prepares bid
specifications and contracts for vehicles,services,repairs and maintenance.
-——JFormatted:Justified,Line spacing: Multiple 1.15 li
Administers, organizes and supervises the operations of the Courthouse Security Program.
Provides planning, leadership, technical assistance, and direction to the awarded contract
company. Develops short and long-range courthouse plans, goals and objectives for program
operations. Maintains administrative systems including the preparation and monitoring of
Est.11/20/18/Rev 2-5.xx.2020
program budgets, the application and administration of contracts, the preparation of reports and
selection of staff. Develops and prioritizes operational support,planning,and training.
Performs other related duties as assigned.
Formatted:Line spacing: Multiple 1.15 li
Regular,reliable and punctual attendance.
WORKING CONDITIONS:
Duties are performed in both an office environment while sitting at a desk, computer terminal and
walking around County facilities and grounds.Requires regular travel and work at other locations.Work
is performed in varying weather conditions when working on construction and maintenance projects.
Physical exertion may be required to climb ladders, stairs, and around construction projects. Lifting
supplies and equipment up to 100 pounds in weight may be required.
—— Formatted:Line spacing: Multiple 1.15 li
EDUC&TIQI1IND..EXPERIENCE __(Any equivalent cflmbination of education and experience which
provides.;the amp=cant with the knowledge,skills and%0ilities,require.(do perfoml the lobs_;
Bachelor'_s degree In-:Facility.!%nagement or related field dive l�eais of professional level facility
management experience including managerial and supervisory responsibility.
€iveElo-h€ years progressively responsible experience__in managing=prbgrams supervisory
experience, project management construction and_maintenance management, management of a
CapitaLitun ovement Plan ar g-referrdd-.
,lCNOWj EDGE OF= € ____ ______,- Formatted:No underline
_ Formatted:Indent:First line: 0.06" Linespacing:;;]
am_
Practices, principles, materials and procedures in bperating facilities, construction, repair•. Multiple 1.15 li
and maintenance. Formatted:Line spacing: Multiple 1.15 li
• Management and supervision principles and practices.
• Interpretation and applications of safety and legal requirements, regulations and laws
applicable to area of assignment.
• Operation of large heating,ventilation and air conditioning equipment and modern energy
management techniques and practices.
• Fiscal management,including budget preparation,expenditure control and record keeping.
• Principals and practices of contract and grant administration.
• Common trade skills,such as carpentry, plumbing,electrical and mechanical, and related
safety equipment standards.
•--,Secure key and access controls-
• Asset management
• Motor Pool procedures
• Grants and contracts
• RFQ writina
Est.11/20/18/Rev 2-5.xx.2020
• Interpreting Capital Facilities improvements
• Understanding Bid Laws
BILITYTO: ___________________________________________________ Formatted:No underline
Formatted:Indent Left 0.06",First line: 0",Line
• Plan, organize and oversee assigned work programs, including monitoring work schedules and spacing: Multiple 1.15 li
evaluating the work of others.
• Organize and manage multi year projects.
• Read and understand blue prints, schematics and specifications, and maintenance and repair
manuals.
• Use a variety of tools and equipment.
• Develop department goals and objectives and conduct planning activities.
• Analyze and evaluate operations,develop and implement corrective actions.
• Establish and maintain effective working relationships with employees, County Commissioners,
volunteers ther agencies=and=the public.
• Cammurncate-effective►y both orate and in wnting-with individgin
uals=and groups regarding corflplex
oGsensltive issues or regulations{
_ --- - Formatted:Line spacing: Multiple 1.15 li
LICENSES,CERTIFICATES A-ND OTHER REQUIREMENTS:
1 Valid Washington State Dover's License is required for this position -- Formatted:IndentLeft o,Line spacing: Multiple
• Current Aautomubile tinsurance
1.15 1i
• FlrstJAid and CP�trainir0certificat o
Formatted:Indent:Left 0",Hanging: 0.31"
• Rddbired to ha asses'a Mason County henffs Office ackground screening
='
- Formatted:Indent Left 0",Line spacing: Multiple
• Pestteide Applicator Lice®se-Regtares affidst plus forty ccedits every five years with a=max of 15 1.15 li
credits earned per year. Formatted:Indent Left 0",Hanging: 0.31"
• Underground Storage Certification-Requires a test plus recertification every two years.
• Water Treatment Fundamentals:Boilers,Cooling Towers,Closed Loops-Requires hands on test
plus recertification every two years.
• Elastomeric Waterproofing Systems.
• Basic Medco Locksmith-Reouires a test plus an annual recertification.
• Online Video Pro Irrigation 101 Training Courses-Intro to Irrigation&Sprinkler Systems,Piping
Systems.Timers&Electrical Systems,and Drip Irrigation for Lawn&Farm(All video's and
quizzes must be proctored by Human Resources and passed)There is no annual recertification
for this series.
REQUIRED TRAINING FOR THIS POSITION: DEFENSIVE DRIVING-ALL ANNUALLY:
Sexual Harassment 8,Discrimination-Annually Basics
Blood Borne Pathogens-Annually R is for Reverse
Smart Risk Management-Once Intersections
Slip,Trip and Fall-Annually General Auto Risk Program for Drivers
Safe Lifting Practices-Annually Reduce Winter Weather Accidents
FEMA IS 100 and 700-Once REGULAR MONITORED DRIVER: X Yes No
FEMA IS-907-Active Shooter-Annually
Est.11120/1 8/Rev 2-5.xx:2020
1 j
Confined Space-Annually
Forklift-Annually
Ladder Safety-Annually
Hearing Safety-Annually
Criminal Justice Information Services Training vrithin 6 months of hire.
REQUIRED TRAINING GAD THIS POSITION- t--
Formatted:Line spacing: Multiple 1.15 li
Sexual HaFassmeRt 4 Pis ..Mien Annually
Plead Bourge PathegeRs _Anne aHy
Clip TFin and Call annually
Safe lifting o.nMinee Annually
PRO IS 400 a ne+inn h nn a Me.eee s nne.e
C�"li���oi Once
REGULAR MONITORED DRIV€R! X Yes-No
DEFER AL
Jffff
Basics _ _
rTTccFsebl-
s
_[_.....r - -
(fie "7 Aute O'c.L O//� ...iG C� - _ ............
Additional job speck trairt ngs mate issued ata later date.
BeaFd of County Support Services Director Signature of Approval:
Date:
Date:
Bate:
Sifeeter.9 Human Resources Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Est.11/20/18/Rev2-5.ia.2020
U�
Signature:
Est.11/20/18/Rev 2-5.xx.2020
�1
Cc
POSITION DESCRIPTION
Title: Facilities Manager Department: Support Services-Facilities and
Grounds
Affiliation: Non-Represented Reports to: Support Services Director
Exempt: Non-Exempt: Supervises/Directs: Maintenance I, II, III and
IV
Job Class: 2058 Risk Class: Salary Range: According to current Non-
1501-00 Represented Salary Scale
BOCC Approval Date: 12/11/18 Elected Official / Human Resources
Approval Date: 12/11/18
GENERAL DESCRIPTION:
Plans, organizes, schedules and manages the operation, repair, maintenance and improvement of
County-owned facilities, to include structures, machinery, furnishings, and grounds. Also serves as a
staff resource to advisory boards and committees.
Administers, organizes and ;supervises the operations of facilities and grounds. Provides planning,
leadership, technical assistance, training, and direction for assigned staff. Develops short and long-
range plans, goals and objectives for program operations. Maintains administrative systems including
the preparation and monitoring of facilities, REET 1 and 2 program budgets, the application and
administration of grants, the preparation of reports and selection of staff. Develops and prioritizes
operational support, planning, and training.
ESSENTIAL JOB FUNCTIONS — GENERAL: (Any'one position may not include all of the duties listed
nor do the listed examples include all tasks, which may be found in positions of this class.)
Directs department operations to achieve goals within budgeted funds and available personnel; plans
and organizes workloads and staff assignments, reviews'progress, directs changes in priorities and
schedules as needed to assure services are provided in a safe, efficient and timely manner.
Provides managerial leadership and selects, supervises and evaluates staff. Conducts performance
evaluations, initiates, and implements disciplinary actions as warranted. Resolves employee grievances
and other sensitive personnel issues, working in conjunction with the Human Resources Department
and relevant labor organizations. Provides training and/or professional development opportunities, as
funding allows, ensuring the safe and effective delivery of services by staff in the department.
Implements policies, procedures, work rules and performance standards to assure departmental
operations are in compliance with County guidelines, goals and objectives, and with federal, state, and
local laws. Periodically reviews and analyzes existing practices and procedures and recommends
improvements, as needed.
Est.11/20/18
Directs the preparation, reconciliation of, and administration of facilities and REET 1 and 2 department
JJ budgets based on staffing and resource requirements, cost estimates, departmental objectives and
goals. Monitors budgets to assure compliance within approved budget levels and standards.
Provides planning leadership and direction and establishes short and long-range plans for department
operations; coordinates department activities with other County departments, outside governmental
agencies and the public.
Provides leadership direction in establishing and maintaining interagency cooperation with all regulatory
agencies and commissions.
Investigates grant-funding sources and directs the preparation of applications for grants assistance
from federal, state, and private sources. Develops and approves preliminary work programs for grant
applications. Negotiates contract commitments on all grant applications with federal and state agencies
Coordinates the bid preparation process by writing and/or participating in the writing of specifications,
preparing advertising, reviewing proposals, and formulating recommendations for bid selection to
ensure the process followed is consistent with local, state and federal regulations.
Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or
quality of services. Responds to the most sensitive or complex inquires of service complaints.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the
listed examples include all tasks, which may be found in positions of this class.)
Manages a variety of maintenance and remodeling projects by participating in planning and pre-
construction meetings to provide input and recommendations regarding design and layout of facilities,
coordinating project activities, inspecting or reviewing reports to ensure compliance with local, state and
federal codes and access regulations. Assure parts, supplies and equipment required to complete .
projects and to maintain buildings, grounds, and open space within budget guidelines.
As required, and necessary, emergency calls and alarm monitoring are the responsibility of the
Manager.
Ensure custodial duties and professional services contracts relating to the care of facilities and grounds
are maintained.
Proposes, coordinates and implements the Capital Improvement Plan, Maintenance Plans, Asset
Management Plans, and Business Plans. Ensures stakeholder involvement, both internal and external,
through public meetings and/or an advisory panel.
Prepares, coordinates, proposes and completes all projects in the Capital Improvement Plan through
the REET 1 and 2 budgets. Oversees all REET 1 and 2 projects, budgets, reconciles revenue, grants
and expenditures for each project. Coordinates with Elected Officials, Department Heads, and
Managers to facilitate and oversee capital improvement projects.
Directs and reviews construction plans and specifications. Supervises new construction and
rehabilitation of facilities and grounds.
Est.1 1/20118
Provides representation on various committees and before special interest . groups; makes
presentations and.provides technical advice and assistance regarding planning, facilities and grounds
activities to the County Commissioners, civic groups and the general public.
Provides technical advice to County Commissioners regarding the maintenance and operation of
County buildings, grounds, and open space. Makes presentations before various committees, special
interest groups, and the Commissioners to ensure their understanding of, and support for, maintenance
and safety projects and programs.
Reviews all mechanical specifications and operational manuals to ensure they are current and
applicable to County-owned equipment. Oversees and coordinates a preventive maintenance and
repair program for all facilities and grounds-keeping equipment to ensure efficient operations.
Analyzes and recommends improvements to all existing facilities, equipment and operating systems
of the Department. Develops and maintains facilities and grounds.
Regular, reliable.and punctual attendance.
WORKING CONDITIONS:
Duties are performed in both an office environment while sitting at a desk, computer terminal and
walking around .County facilities and grounds. Requires regular travel and work at other locations. Work
is performed in varying weather conditions when working on construction *and maintenance projects.
Physical exertion.may be required to climb ladders, stairs, and around construction projects. Lifting
supplies and equipment up to 100 pounds in weight may be required.
QUALIFICATIONS:
Education .and Experience (Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job.)
Bachelor's degree in Facility Management or related field. Five years of professional level facility
management experience including managerial and supervisory responsibility.
Five years progressively responsible experience in managing programs, supervisory experience,
project management, construction and maintenance management, management of a Capital
Improvement Plan, are preferred.
Knowledge.of:
Practices, principles, materials and procedures in operating facilities, construction, repair
and maintenance.
• Management and supervision principles and practices.
• Interpretation and applications of safety- and legal requirements, regulations and laws
applicable to area of assignment.
• Operation of large heating, ventilation and air conditioning equipment and modern energy
management techniques and practices.
e Fiscal management, including budget preparation, expenditure control and record keeping.
• Principals and practices of contract and grant administration.
Est.11/20/18
1
0 Common trade skills, such as carpentry, plumbing, electrical and mechanical, and related
safety equipment standards.
0 Secure key and access controls.
Ability to:
Plan, organize and oversee assigned work programs, including monitoring work schedules
and evaluating the work of others.
Organize and manage multi year projects.
• Read and understand blue prints, schematics and specifications, and maintenance and
repair manuals.
o Use a variety of tools and equipment.
• Develop department goals and objectives and conduct planning activities.
Analyze and.evaluate operations, develop and implement corrective actions.
o Establish :and maintain effective working relationships with employees, County
Commissioners,-volunteers, other agencies and the public.
s Communicate effectively, both orally and in writing, with individuals and groups regarding
complex or sensitive issues or regulations.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Valid Washington State Driver's License is required for this position.
o Current:Automobile Insurance
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment &Discrimination —Annually
Blood Bourne Pathogens—Annually
Smart Risk Management—Once
Slip, Trip and Fall—Annually
Safe Lifting Practices —Annually
FEMA IS 100.c..and 700.b All.employee's-Once
FMLA- Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Board of County Commissioners Signature of Approval:
Est.11/20/18
Date:
Date:
Date:
Director/Human Resources Signature of Approval:
Date:.
I have read and understand the above position description:
Name: Date:
Signature:
Est.11/20/18
A '
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Todd Parker
DEPARTMENT: Community Services - CFH EXT: 293
BRIEFING DATE: 6/1/20
PREVIOUS BRIEFING DATES: 5/4/20
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM:
Community Lifeline Proposal to extend Shelter Operations
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Seeking approval to extend Community Lifeline overnight shelter operations through the month
of June as part of the Covid-19 response and recovery plan with the contingency to extend
operations month by month through September 301n
BUDGET IMPACT:
Washington State Covid-19 Outbreak Emergency Housing Grant: $18,610 per month
PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Fund Community Lifeline to continue overnight shelter operations through June 30, 2020
ATTACHMENTS:
Community Lifeline Proposal and Contract Amendment 4
Briefing Summary 5/27/2020
it
Contract Between
Mason County
and
Community Lifeline
Professional Services Contract#CL:2019-2021.4
Amendment#4
The purpose of this amendment is to increase the total award of the contract for the COVID-19 response
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUNDING SOURCE: Washington State COVID-19 Outbreak Emergency Housing Grant
2. AMENDMENT TERM: June 1 through September 30, 2020
3. TOTAL ADDITIONAL AWARD: Not to exceed $74,440
Shelter Manager: $165 per week
Shelter Staff: $3557 per week
4. INVOICE:
Include with the Covid-19 invoice with the title "Community Lifeline COVID-19 Response CL:2019-
2020.4"
5. APPENDIX A—SCOPE OF WORK
All activities and expenditures must comply with the Washington State COVID-19 Outbreak Emergency
Housing Grant GUIDELINES.
Approval to extend Shelter manager and staff wages and benefits to keep the overnight shelter open
will be evaluated monthly. Communication from Mason County on whether to continue the overnight
shelter will occur by the 20th of each month.
Amendment 2 terms and conditions will stay in effect for day programs that remain open during the
emergency declaration.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day
of 12020.
CONTRACTOR MASON COUNTY
Bert Pedersen Sharon Trask, Chair
Board Chair, Community Lifeline Mason County Board of County Commissioners
1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Todd Parker
DEPARTMENT: Community Services - CFH EXT: 293
BRIEFING DATE: 6/1/20
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM:
Community Lifeline Proposal to Install Sprinkler System to meet Fire Code
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Installing the sprinkler system is an allowable expense that we have approval for in the
Washington State Covid-19 Outbreak Emergency Housing Grant. This will allow
Community Lifeline to increase bed capacity from 35 to 55 and be able to operate year-
round.
BUDGET IMPACT:
Washington State Covid-19 Outbreak Emergency Housing Grant: $200,000
PUBLIC OUTREACH:(include any legal requirements,direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Approval to develop contracts for the sprinkler project
ATTACHMENTS:
Briefmg Summary 5/27/2020
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
June 1,2020
Briefing Items
• Solid Waste Advisory Committee application for Robert Edwards
• Road Vacations No. 400—Vacation of unused portion of Gray Road
• Road Closures for county culvert replacement projects on
■ Deegan Road- Closure from July 6- 17, 2020
■ Shelton Valley Road—Closure from July 20, 2020 thru Aug 7, 2020.
• Franchise Renewals
Discussion Items
1. Bulk purchase of Grinder Pumps for the North Bay and Belfair Sewer systems
2. Salt Shed Bids
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
_Others(list below)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Richard Dickinson, Deputy Director/ Utilities and Waste Management
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: June 1 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human
Resources
❑ Legal ❑ Other— please explain
ITEM: Solid Waste Advisory Committee Application — Robert Edwards
EXECUTIVE SUMMARY:
A Solid Waste Advisory Committee (SWAG) Application has been received from Robert
Edwards. The advisory committee currently has seven (7) members and two (2) vacancies
that the County has actively, through the advisory webpage and news releases, been
recruiting new members.
The Solid Waste Advisory Committee is made up of citizen and industry members per
Resolution 08-05 SWAC and consists of nine members with a term of three years (two from
each Commissioner Districts and one local elected official, business and solid waste industry
member). The committee assists in the development of programs and policies concerning
solid waste handling and disposal and to review and comment upon proposed rules, policies
or ordinances prior to their adoption. Current membership is presented in the table:
Name, Representing Term
.Ex firing
Jeff Bickford District 2 7/24/2020
Rik Fredrickson District 2 12/9/2021
Lynda Links District 3 3/10/2023
Sherri Dysart Tribe 3/10/2023
Chad White Mason County Garbage & Recycling — 10/4/2021
Solid Waste Industry
Dan Teuteberg A riculture 4/3/2021
Delroy Cox ]DEL Consulting, 3/26/2022
Solid Waste Industry
Cost Impact to the County
No cost impact to the county.
RECOMMENDATION: Recommend the Board appoint Robert Edwards to the Mason
County Solid Waste Advisory Committee for a period of three years, expiring June 2, 2023.
Attachment: Application
Briefing Summary
•
��,�Ivnvlrc Iveatnenin, sttutty, Trask
Clerk
MASON COUNTY:COMMISSIONERS
l`''i ,1. i -€ 41k1 NORTH.F TH STREET
i ! •
SHELTON WA 98584
•
""( mason �;ti.i it Fax 360-427-8437;.Voice 360-427-9670, Oct.419 275-4467 or482-5269
I AM SEEKING APPOINTMENT TO, S i L-T D V 14 7`
•
NAME: Po g-g`4---6., F�Dyf-A-R s
ADDRESS:. -. PHONE: 340:
CITY/ZIP: VOTING'PRECINCT: W6t-t4.,rytR-SbiJWORK PHONE:
6'u4 IS.5.2-ct. (OR AREA IN TILE COUNTY YOU LIVE) EMAIL: - a
COMMUNITY SERVICE EMPLOYMENT:'OF RETIRED;.PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) :.
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In your words;what do you perceive,is to role or purpose of the Board, .Committee or Councii for Which you are applying:
a412,, t ec:.r: -.a.3-?4fir.J . • �2 � A ,u c9e_,_
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Wh 'I-Retests,tr.4,74 skills do you wish to offer the Board Commi ee;.or`Council?
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f 1 - 617,0 ` T-GYti3A-r2T 1 yL 1" g) 4-1 ,(17 L-Ih -I-S I�e---
Please list any financial;professional, or voluntary affiliations which'may influence'or affect your position"on this Board S'Gi.f�TO-.
(Le,create a potential conflict of interest) c. c•
i1-4f?/ -' 10,--it C O) aEIJ/i.�AP l 4 it o a/ 4 C,L dh'LP/tfl 'th-x.
Your participationis dependent upon attending certain trainings made available by the County during regUlarbusiness hours:
(suchp 9 ).: g_. y youe
as O en Public Meetln s Act and Public .Records The training would be at no costto. ou:Would be:
able to attend such tram.ings? 'f}s ba 141,10a57-1 I
Realistically,how much tirhe can you give.to this position?
,. Quarterly •• Monthly ( Weekl Daily
Office Use Only
r 6, c2� 7ioZv
Appointment Date ''
Signature . _ • Dafe
Term Expire Date
X�
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson. Director
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑
Legal ❑ Other— please explain
ITEM: Road Vacation No. 400—Set Hearing Date with Hearings Examiner
EXECUTIVE SUMMARY:
Public Works has received a request to vacate the South half of a road once named Gray
Road in the Plat of Will-Char Addition to Phillips Lake. It is unknown if this road has ever
opened, but has not for the past several years and Mason County has not maintained any
of the old unused road that history shows. This unused road is adjacent, and north of, III
E Willchar Boulevard.
Since the initial applicants (Allan & Dani Kirk) on the petition of vacation, the property has
changed ownership twice. The current owners, Ronald Schaefer and April Packer, have
requested in writing to continue forward with the requested vacation. The requested
vacation area will allow the property owner to have a slightly larger building area and place
this property back on the tax rolls. The vacation will also remove liability of a portion of the
right of way for property that Mason Count has no use for.
An Engineer's Report has been prepared for the Hearings Examiner and Public Works
recommends the vacation as submitted, subject to retaining existing easements in favor of
Mason County for POD #3, any water service serving this area and any other utilities
present in the proposed vacated right of way.
BUDGET IMPACTS:
Petitioners have paid the required administrative fee of$500 for the Petition for Vacation of
County Road.
PUBLIC OUTREACH:
Public notice will be posted at the site and published in the county official newspaper, as
required by RCW 36.87.050.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board approve and execute the resolution setting a hearing date with the
Hearings Examiner for Wednesday, July 8, 2020 at 1:00pm to consider public comment on
the petition for vacation of the South 10 feet of an unused road, once called Gray Road
that is located north of 111 E. Willchar Blvd. in the Plat of Will-Char Addition to Phillips
Lake Tracts 5 — 6 located in Mason County Washington.
ATTACHMENTS:
1. Engineer's Report
2. Hearing Notice
Briefing Summary 5/27/2020
q
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
:C SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: May 27, 2020
TO: Mason County Hearings Examiner
FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer
Cc: Loretta Swanson, Director of Mason County Public Works
SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 400
Vacation of the Southerly 10 feet of Gray Road adjacent to and northerly of Tracts 5 and
6 on the plat of Will-Char Addition to Phillips Lake
Background:
Allan & Dani Kirk petitioned for the vacation of the southerly 10 feet of an unnamed, unopened right-of-
way, shown as Gray Road on the plat of Will-Char Addition to Phillips Lake recorded in 1954. At the time
of petition,the Kirks owned tax parcel #22005555500005, also identified as Tracts 5 and 6 on the plat of
Will-Char Addition to Phillips Lake, said tracts also recorded as DCP No. 18-26 under auditors file No.
215083. The stated purpose for the vacation was to increase the overall property size, and allow for
improvements to be made that could discourage the dumping of garbage and drug paraphernalia.
During the processing of this vacation,the property was sold to a company named Modern Living
Limited/Future Homes on November 20, 2019. A representative for the company, Dwane Henning, was
contacted and the new owner provided a letter to continue with the road vacation request of the
previous owner (see attached Exhibit A 5). On March 9, 2020,the property was sold again to Ronald
Schaefer and April Packer (husband and wife). The new owners were contacted and they expressed
interest in continuing on with the requested road vacation (See the attached exhibits A6 and A7).
Per Mason County Code,this road is classified as a Class A road and the right-of-way is an easement. No
compensation is required for Class A Roads with the exception of the administrative costs of the
vacation action.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction,
Public Works Department staff examined the portion of road right-of-way requested to be vacated and
solicited comments on the proposed vacation. No concerns or objections were noted other than the need
to reserve easement for utilities per RCW 36.87.140.
Our findings are the following:
• Gray Road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest
or appraisal is due prior to vacation. As previously described, Gray Road is presently unnamed and
Page 1 of 2
unopened.
• The proposed vacation area is not deemed necessary to preserve for the County road system for
the future. Vacating this area will not adversely affect legal access to other tracts within the plat.
Access to most properties is by Willchar Boulevard which is noted as Division Lane in the original
Plat.
• The public will benefit by this action, as it will place the vacated area back on the tax rolls and
relieve the county of liability.
• The Kirk's paid in full the required administrative fee of$500.00.
Public Notice:
Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by
publishing in the county official newspaper.
Recommendation:
Public Works recommends the vacation of the unnamed, unopened road that was once dedicated in the
Plat of Will-Char Addition to Phillips Lake, as Gray Road. The petitioned area is adjacent and north of
Tract 5 Pending DPC#18-26 and is approximately 10 feet by 100 feet, as petitioned, subject to existing
easements for ingress and egress for any other purpose, if any, and, in accordance with RCW 36.87.140,
retaining an easement in favor of Mason County for any utilities present in the vacated right of way.
Hearing Examiner Options:
1. Find that this vacation meets the standards established by state law and recommend the
vacation be granted as petitioned and/or as recommended by the County Engineer.
2. Find that this vacation fails to meet the standards established by state law and recommend the
vacation be denied.
3. Find that only part of the vacation as petitioned or recommended by the County Engineer
complies with the law, develop recommendations to grant the compliant portion and deny the
other.
Attachments:
Exhibit Al thru A7- Petition
Exhibit B1 thru B6—Maps and Aerials showing area to be vacated
Exhibit C—Legal Description of area to be vacated
Exhibit D1 thru D2-Approval Emails from Other County Departments
Page 2 of 2
MASON COUNTY
kF,T010N F.ORNACATION:OF COUNTY:ROAD`
TO:. Board`of Mason County Com nissione'rs;
c% Mason County Public Works,Department
100 W;Public;Works Dnve: �,
Sheltion,AVA'985:84
We;ahe,understgned;:betng,owners of the majonty,of the�fro itage bf the b6td. described,,county j
road;hereby,petition the Board ff Mason,Gounty Commissioners foCwacation_of the.61lowing:descrihed-
county,road.:
r .
Roa&Nan e: : t ` U\; 1Af
Road Number
e
Description o.f'Tog tight of way to be;wacated•,
-�►� -t'� o
A
Plat-Name.. Vb e? �� �h��� Q ��iYxA Recording;"Date:
-1=
1--: ' Zk
Section gan R
; Townsht '� O e
p _ 2 U `
Attached herewith is-.a map' secured from, the Mason County E c' or ft the Vason County.
Assessor We have Shaded the nght of way herein,petitioned to,be vacated and.;have:also shown the.
owner"sfiips along saidrtght of way`:;,
.IN,SUPPORT'.OF ETITIONERS ALLEGE.
That the undersigned are the owners of the ma on ty;o'F the frontage;of the county road.right of:
way petitioned to'bd vacated dnd.said"nghf.of way is located,in Mason County;Washington:
;II
Thaf contactinformation,'signatures and legal descriptions of::the property o"vned by-4 h
petitioner owit e.righf of wayao be vacated are,providgo below`.. i
LEGAL DESCRIPTION OF a
INAMEIADD:RESS/SIGNATURE PHONE
PROPERTY/PARCEL
r "
;fthut.
PETITION FOR'VACATION;OF COINTY ROAD Pagz_1"
Exhibit#A1
. f
.. ..........
LLGAL,D.ESCRII'TIUN OF
�lA1kIE%r1DURESS/SIGNATURE, P2�ONE,
. :
:uX': €
4
(Additional;petitione s axe listed qn.the attaalin�icnt l er�toA
:ITf
That;,if the,plat was.recorded pnor`to March, 12;1904,and;jf the right of way is;riot now i i;use
•as a public road, the:;following proof'is provided that the road was fever;opened for`.publid travel for:fue
years.following recording of=thy"plait: "
i
That such county road nght tafway is useless as a part of the:county=road'systeni aiid,thaG tic
public would e benefited by Jts vacs"lion for the following reasons:
:i
i
That°tlus;roai Vacation is°requesfed'forthe:folla�viigpurposex J
1t
That this petitton is accompanied by a deposit in tl.�e suiri of Five:Hundred Dollars ($500 001- ?
a cable to Mason County Public Works,p,.
Ivlasiin Colin Road ursuant to'statute,conditioned upon petitioners paying into the,
ty Fund the amount of ah costs;;and expenses:incurred in the,examination,., report,
a,praisal,and all proceedings pertaining to this petit p.n for the vacation•ofsaid road right of:},+ay
'DATED this: day of,
P1;TiMI T FQR"UACATION;.F C(WNI TY RQAD, Pao&2
....
Exhibit#A2
ATTA.CHEMENT TO-PETITION'FOR VACATION OF:COUNTYROAD
ADDITIONAL PETITIONERS
LEGAL DESCRIPTION Of '
NAME/ADDRESS/SIGNATURE. PHONE
PROPERTY/PARCEL•#
7 ,
X
X.
9.
>1
X:
e
.. ...,. ........,,.. i
X
12,
X,
13
F
X
R
PETITION'FOR VACATION Or;COUNTY ROAD.: :Pa&.3
J
Exhibit#A3
MASON-Cou NWz Pl18LIC WORKS
DEPARTMENT OF PUBLIC,WORKS"
MUNFS,VEND'OR#1925-
1001N PUBLIC WORKS DRIVE
'SHELTON,VIlA;98584.
f360)427 9670
Receipt'
No: 03819,
:Date: •02/2872019
t
Payment Types .Cheek.#4251
Natite Mas...n County..Excavat 66 :inc
4
escnptlori; mount
Road U66atjo6;#400 500.00
f
f
S
TOTAL $50000
Receipted by, Braakman .Amy
Exhibit #A4
Rd a Norm
12/5/19 I'
e
To:Mason County Public Works
Attention; Phil Franklin
Re; Road Vacation #400
As the owner of the property 111 E Willchar Blvd Shelton
Parcel # 22005-55-00005
I would like to continue with the Road Vacation Process.
Thank you,
Dwane Henning
i
Future Homes of Bremerton 4021 State HWY 16 Bremerton WA 98312
Office-360-479-4663 fax-360-479-4630
futurebremerton@aol.com www.futurehomesbremerton.com
Exhibit A5
5/1.2/2020 TerraScan TaxSMter.-Mason County Washington:.
z�£.E T.SiFTE2: t PUJWTY PAY"ARNT CAR�'{v
NU 5F'i ST
S'a :55P.J- Tre, f 4 Afro c1:d i r i r
Parcei
F'�rcz�3 22005-55,00005 Lzvct .r ii irrx: ;: SCH/AEFEft El:.UX,::RONALD 7:
t z R etid 91 Undeveloped;: Land: xactieti 2e APRIL,A PACKER;
z t, r 31x9ri'-; 111'E WILCH4wB'LVD
aUa lVt i71 ti_rI C U,� 5trytt; SHEL•TON;VNA..
:9.8584
f raUi isitti WILL=CHAR AD0TQ PHILLI PS,{LAKE TRS'576 DPC#I8;26,AF#2,105083
�02o.14' :at'Valu>a :2,02 ?. rni l :�1'3S 262,0 A Yq 3etat.€a `
Land $33,315 Land $33 315 Distract 0182 Tax Distnct 0182.'
Improvements $0 Improvements $Os Noz
Permanent Crop $0 Permanent Crop $0
Total $33,315 Total $33y315 Total Acres. 0 26000
Ownership
_-
SCHmmt,ET UX, RONALD J 100
Sales flWON
z(e 43t'e 5 &� Laar ant dac .� Err t3rarrt�xa i�3ft 'ti
03/09/20 2127255, 1 20 43690 MODERN LIVING LIMITED SCHAEFER ET UX,RONALD J $197,972
li/20/19 2121449. 2 19 42519 ,KIRK,ALLAN&DANI MODERN LIVING LIMITED $50,000
08/03/18 2097926: 1 18 36623 ;HEATH,WILLIAM M' KIRK,ALL' &DANI $6 800,
08/2$/01 1738328 Y 200158962 DAVID.Z&BETTY L HEATH WILLIAM M HEATH'. $0:
Historical Valuation ,I'nfo:
Ti
k.
20201 SCHAEFER ET UX,;RONALD J $33 315 $D• $0 $33,315': $0 $33,315
2019 MODERN.LIVING LIMITED $28,945 $0
2018 wKIRK,AILAN&DANI; $28,945 $0 $0 $28,945 $0 $28,945
2017 HEATH;;WILLIAM M $4,850 $0
:.
2016 :HEATH,WILLIAM M, $4,850 $0: $0, $4,850 $0.; $4850:
'.
V,iix v ee e..:;,
Parcel Comments
No`Comments Available::
•httpsi//property.co.inaso"n:wa.us/TaktiFteNAssessoraspx?keyld=4007216&parcelNumbei•=22005-55 00005&t WD T 1/2;
%611.ok WA-98 04:
'May,�
T.
',Moron artty P*WWr rk ;
400,
As#h�e�4 �01 Shp; rpjv f1j V!(il�t i�tr�t�d:�helic�n
1'W&IId like tc nit •, JO ! tl
hank}=eau
ej
H�ppyh�rdr ��e
( - `:
� ly '1tv _ tisn
Exhibit#A7
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EXHIBIT#B1: Requested Area to be Vacated
Taken From Phillips Lake Road on the North Side of
Property
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EXHIBIT#B2: Requested area of vacation in back of picture, Taken
from the South side of property.
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g
Vacation #400 Kirk Legend. Lee
jr
requested to be vacated Approximate Area Requested to vaca4e
Estimated area that has been re
t
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221325100002
221325100001
221325100003
221339999999
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221325100902 ,,. 221333300030 7
221325100901 Q Q
221329999999-r
i 221325100902
- - 221326100901
22005 99999
220055500008
220047500180
220055500009 220055500007 220055500005 220055500004
220055500001
220055500010 220055500003
27960
E WILLCHAR-
BLVD
E WILLCHAR BLVD
- -.- 220059999999
220055500021 220055500023
220055500019 220055500022
220055500024 220055500026
220055500028
220055500025 220055500027
220047500010
220051190050
Exhibit#B4
VOL.4 - 'PIT.
ME.COR.0f,secl 5
g, 7 .a '40E. AIM F....
—GRAY iMal.4D
PLAT OF
WILL-CHAR ADDITION
S�14 3 4 LO
TO PHILLIPS LAKE
4,71
li, SEC.5,Twp. 2 ON..R Ge.2 W W.M.
—LANE
MASON COUNTY WASHINGTON
%Ir 4:100'SCALE
W.—_PIPE sgi,
4 Z.1
17 18 x
19 to zI zz 23 0 W.—TEI CONCRETE......IT GET
w
NOTE!
rA N.3, so, sd 56 5. so so so' 36 56 5 PLAT 11 BAIC.UFO.A.AC-FIELD 5....I
OF A PORTION OF SEC.S.1wr,.to 2 W.
ull, W.M.
�.Vil BY CLARENCE 13.SN61N,PROFESSIONAL ENGINEER
AND R—OiZo—IN VOL.4 OF PLAYS AT PAGES 39A.n 39,RE-
C ...OF MAII).COUL11I.W..M.—
SURVE40R'S CERTIFICATE.
I HIRES,CERTIFY THAFTNE,PLAT OF WILL-CNAR ADDITION
151ON LINE 158
C..m.m.". Div &RIES UPON AN ACTUAL SURVEY AND SUBDIVISION OF A
F... • C11 05EC ION 5 TwP.ZDN,,RGF_ZW.W-M,TWAT THE
PORTION OF T
DISTANCES AND
COURT 5"0..TtaE..ARE CORRECT;
TIAN THE MONUMENTS HAVE BEEN SET AND L.,AND
BLOCK CORNERS STAKED ON THE GROUND.
L.A.Hlc"OLsom&Sows
CEI
REGISTERED PROF.LA—SURVEYOR L.
DESCRIPTION DEDICATION
BEGINNING AT CONCRETE M..u.nN,IN THE H.E.1/40F HEA14 OF SEC.ST-20N.. (:Z� KNOW ALL MEN BNT"E5E PRESENTS TNAN Wt._IME UNDERSIGNED---
01 TLAND F-1 PLATTED,ROE. W.
W.M.AT-M E JU NCTI II OF COUNTY ROAD,KI owN AS GRAY ROAD.AND EA 5T LANE ov,.e—1.FEE 5 ALL R-03.,t L...6
R T.
,:AV. e.GLEA�9366fTTOEA�SE�iC.L,14E THENCE SOUTH zs4.5PT THENCE WEST D.—Fli—15 PLAT A-P D.M.M.TO T..USE OF-,PUBLIC FOREVER.
V.GFI.G 5 ACRES TO-a ALL W K-35—5I.—ILS FOR CUTS OR FILLS U
III FT.ALONG RjW TO RO 0.CONTAIN s....ONTLAS PLAN,AND TUE USE Tl4mlar FOR ANY A.D ALL AUER—P..P.ses.ALSO.TNt RINr
OF VAST LAKE ROAD,YLeHIC HWLY.3Z3.Z I TINE T.A.T.On LOTS,54oww UVON
ALr0 THIS FLAT WTHE REASONABLE ORIGINAL GRADING Do ALL ROADS LA.eS 3, A.D.19 53.
D -*V-/
SE : :f
-.5 TWP.?0 N,Q.jW.W.Nj.ATTNE jUNCTIOM OF COUNTY ROAD.KmowH AS GRAY ROAD, IN WI:.E.S W......WE HAVE SET OUR.....AND SEALS TH,SZ!:-DAY o
AN EAST LANE R—..TmcNce,EAST-JSG,G-FT.T0fEASrSw,CT,ON LlmE,74I,mce NCATN34�#1 —Z.,
FT,T.E...WEST 555.18 PT.,T.R/,J D,EAST L...RoAD.TeNGe S.E.35.38 FT,ALONG SAID
RAN-TA.P..'s. 2'
TIE W-1 D,T.E"4qNOlPnOW 15 TO EMBRACE ALLYNE FOLLOWIUG DESCRI69P
15 FT.SDIT-01 TLNE N.E.C.F.I.or SEC.5 Twr.to m..RGE.2 W.W,M.TIN ENc E 5—tv AND SCALED IN
53. 285.51 FT.ALONG EAST LINE OF SAID SEC.5,'rNajc 1,S.og*SC'W.76M 35 FT.70 TIE PRESENCE OF
EASTER—R/W ClNi OPEAST LAKE DRIVIL.Tle—K.38•09`a23.20 FT.ALoNII EAST
LING OP SAID VRIVE.TNt.Ct NORTH 35.30 FT.,THENCEt4.8!r34.ZeE-335.49FT-TO P.O.B. STATE of WASHINGTON)
COUNTY OF m6aw �'�5 &7Y.
1, S.E.SMITH,TREASURES OF MASON COUNTY,W43HINSTUN,HEREBY CERTIFY T.AT ALL THIS IsTo C.- T AT D
TARES
YNE YEAR I",' A NOTARY PUBLIC.IN AND FOR-YHE STATE qPWA3"1NQTO",DULY Go—a—meo ANoswa—
ON-FIE ABOVE PRorE*TN ARE FULLY PAID Up 7ro AND 11CLUVIND PERSONALLY APPEARED- "0'i1`.�,.'�&..�,i. . kMowN TO IIETNI
INDIVIDUALS VJMO"ECUTRD F_&Oi �._.A....—C-GED TO ME TAT TN-Y
BY 56"AND SEALED VIE 5—E, AS'THEIR FREE AND VOLUNTARY ACT AND DEED FOR TIE
TREASURER OF MASON ou... DEPUTY LISLE,AND PURPOSED T"KIN11"MENTIONED- NO N-FIRST A.—F.WRITTEN
WITNESS MY HAND AND OFFICIAL SEAL TIE DAN A
NOTARY P°RLIC_1M ANDTOR INE,STATE of WASLJWSTO"
A,
EJAIIINED AND APFROInD TS�t_"DAN OF
1953
E...AND AFF..
?
FILED FOR RECORD AN RE.u..T DF_L'F" _TICSOF
AT:!-+-Ml.Ult.PAST-_ '.Cft—N.A40 RECORDED IN PLAIN,P
RECORDS OF MASON COUNT,.WA5"1.G'Q.,
COUNTY AUDITOR�
FT DEPUTY
Mason County WA GIS Page 1 of 1
I
i
i
Mason County WA GIS N1asoi t! i
w
gst?iLL41ySRW,r-,,L ', A fires 22133 9999
I
i
221325100902
22132 14000
n !
i
i
221329999999
i
221325100902 l
l tP 510 901
22005999�e99a of Re uested Vaca '
i
i
i
9.1 E'NILLCHAR 6LVD 22005 500007.11..
220055500010220055500 6'92200555 0008 1 5500EWILLCHAR 6LVD0555400 220055500 Q 91 E'NIL
2200555000�15 ;
Requesting Property Owners Property `
i
i
i
E wiLLCHAR 6L%/D 220059999999 E 4;ILLCHAR
2,'fE-;,ilL(LfL'HVRBL"' i00555000 1220055500 222200555 002322005 500024 200555000 22005550
-IOO E'fiILLCHAR LVD T5000
0055
I 9
i
60ft
122.952 47.259 Decir�_es
Exhibit#B6
littps://gis.co.mason.wa.us/mason/ 10/16/2019
Exhibit C
Legal Description of Area to be Vacated
All that portion of Gray Road as shown in the plat of Will-Char Addition to Phillips Lake, as
recorded on April 19, 1954 in Volume 4 of Plats, at Page 118, in the Mason County Auditor's
Office, Mason County, Washington, being a portion Section 5,Township 20 North, Range 2
West, W.M. more particularly described as follows:
The Southerly 10 feet of Gray Road, now unnamed and unopened, laying adjacent to and
Northerly of Tracts 5 and 6 as shown on the official map of said plat of Will-Char Addition to
Phillips Lake said tracts also recorded as DCP No. 18-26 under auditors file No. 215083
l EI- %
Road.Vacation ii#400 ..MrL=Plfi rdnklhi, Pagp I of 2
Re: Road Vacation #400, Kirk
Terry Donley
Fil Q. 0 1,'9 AM F.,
TO-Brenen Frofiff,-cbprcfflft@conasonma.us;�, S IV be;Wichae].Mac �ams< rns a co.rnasan;wa.u5>.4 Philfrankliry
@JO. ia p G(�.c r a
e NO,i I I <Gbt' ;njia's'on.v�
_9 M 9 TR 9
I ba:V6 nai$sdet*withthis,r.oad.vatatibn.
Terry
'FroM.Brenen..Pe.ofitt Sefit:: esday.Wbb -F 1��,-2019 3:03:.S&M Wedn i.
e
9: qSems;PhiRjA ,nkI i h.Terry Conley,X611'Rowen;Grace Milker.subject::Re-.Road Vacaiion.4400,1irk,
Phil,
i also cloWt 5ee,any issues with,the Kirk,and]Walked this sects last year arid
& cussed the area.being;vacated,. There-is a ri.jtvie-al draln—a th' t ru ns throb hthd.,area and,,6vee to
gel a 9
Wilchar Bledr I
. ki has tight lined the drainage.through s property and.clbes4naint'a ih,it.
h hi fil e
Thanks,
,13'renen
:Flom:Michael IVIacSems=
Sentt Wednesday;'O.ciober,,'16:,,,2019-10:25---17 AM
,To: Phil Fran`klin,T&ty -Coniey f.e eh,P(bfitt-- Kefl..RdWen*I.G 6c Miller
n
adNacafion 1 40.0 1 Kirk
Subject Re:
6n�-.is' be With this request. Pbr.-thO As' ld6k-*IJke' ,th'&so .12 fth
.1 dor.j.'t's6e s _S� sesso,r:.s.m a p,i s south 3,6 e
G 11 '
easter6-199 od this:-,f '/w has a vacated Imill w :f6.tW.zird-,t(j Kell R'o"wen'.an' d= raceNi er for.
edm,Meht.If . 0 end of the please assume,nq.concerns.
.y6u.,d not;hear from th6m by'tN.6.
Thahks,.
Michael,
Exhibit#D1
litOp s-//6,w4..c9 jjjp:soq wa.us/owa/
Re:Road Vacation#4Qt);,l iik,-Phil PzdW t 'Pane Iof,2
i
E win�ccigq tcR fe `; csder:..;- € �°'- HI = ,v ✓,s�.s ",s r� � �.; ^" ,; _
Fia ,� � mae.�"T#a# 05aBdo�rJ+e�
d zs�i f• ntar oa to b � _ ye ''3�� � '_ � _Y r a •Y.�; G ;,
sfzrCrstir is "a v r= ' •` �� e t
t .�,x hm�d drearce trc zntrcjFr e 'k - � :
a r
yy 0 tsytcat Audee3eeq h ar zaPaz tn
ta.mshiRz�c3Seaions Eai EPlrR,t�stAx BS. � �y, 17.•� � `` s
�, fiat Resr zetrns :ww,y.R �,� a9. .»,x�5x`•'s�= s �'�"� s`� b � ��
M a d cauandtges '
!',ERMA FTW?ucis Sca n;,j
14
G3 L''Stich n.GEF}9cund `•:.r �' ,,,�� � e �.r .0 .� '� � �'"" ,
x
ati�IiGA FAC.P rt Sa,urCares '.. !:•§� �saT'a � , a,�€�..' "v4� a�" `� �c�c
i�?Ufian�.a;.ttrtrta Tcna+g f,. ,� .,'✓��"'.'. x� a,...,.� � � ;q £€ N ara�
I
�i azEta"rIc n9; a.„�✓ , a -.. t
At 5,: � �•� "� t`, -.'__...za eta...,. ar`-r,E�:,,
r U a$ca2 n
�.-zr 1%eic LiFeK •€ ,z_t ,., � a z .,�� a F
•'�'`9Z7 NLfP, 1 P'+ata 3 S 4{ �" "��„�'"" "" �w� t yn
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�R6M iSfe R'i Laa Wt'G§x.'�SLat£_bf+�--FR}�r4/1Y RSE.�aF d..,o£(3GLftliXT<st .... -„
From,Phil Franklin
Sent:'Wednesday, October;l6.201! 9 mi- AM,
To.Terry Conley;Beenen_P.rofitt;Michael W66rris
subject.Road Vacation#400' Kirk
Terr..y,Brerien and Michael;- I
.Alan Kirk has requested`a road.vacation of apart of'the;old.Phillips Lake.Road.that Is,no longer used:or
maintained bythe'county. He h;asreported this-area'as'_a problem area Whe"re'p:eopfe"have p'ulled`over
and dumped garbage and usedsyringps and'he also.deyelopmg-his adfacent lot"to the-old Right of:Vi/ay:,
He is asking:ahat"the cauntyvacate the South half of;the old right of way tha"t abuts his property.This
would be approximatelV;12 5 feet as.the old right of'!way is.Z5"feet m fkis area:.
Mich.ael, I know you.ore not th`e,only one th'af.gives me input on:the vacation requests;so could,you
please pass this along to:any�of`the'staff that may b`e- involved..in this vacation.
Please send;me an email answer so I have it`in my:file when I present the vacation•to the PO andaha
Hearings EXarriin'ef
ThankVou very much:
app°reciate everyone`s help and input;
Phil
Phil Franklin
Right
:of Way Agent
Mason County Public Works,
360427-%70, Ext. 456.
Exhibit#D2
hft s://owa co:mason.,, a.us/owa/-
.18/20-19'
RESOLUTION NO.
VACATION FILE NO. 400
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
IN THE MATTER OF THE VACATION OF THE SOUTH 10 FEET OF A ROAD ONCE NAMED
GRAY ROAD, THAT LAYS NORTH OF TRACTS 5 &6 IN
THE PLAT OF WILL-CHAR ADDITION TO PHILLIPS LAKE
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting for the vacation of the following right of way:
The Southerly 10 feet of Gray Road, now unnamed and unopened, laying adjacent to and Northerly
of Tracts 5 and 6 as shown on the official map of said plat of Will-Char Addition to Phillips Lake said
tracts also recorded as DCP No. 18-26 under auditors file No. 215083.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the
matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof
for posting and publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
July 8, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North
Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County
Engineer's report, and be heard either for or against the vacation of the above said portion of road
located in Mason County Washington.
DATED this day of 12020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Melissa Drewry, Clerk of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Randy Neatherlin, Vice Commissioner
Tim Whitehead, Ch. DPA
Assessor
Auditor Kevin Shutty, Commissioner
County Engineer
Petitioner
Post no later than (20 days prior to hearing at
each terminus of the county road or portion thereof
proposed to be vacated or abandoned.)
Vacation File No. 400
JOURNAL— Publish 2t: —
(Bill Public Works)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: June 1, 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Road Closures Resolutions for Culvert Replacement Projects on
Deegan Road West and Shelton Valley Road
EXECUTIVE SUMMARY: Commissioner approved County Road Project (CRP) No. 2014, Deegan Road West
on April 23, 2018, Resolution No. 23-18 and CRP No. 2015, Shelton Valley Road on June 12, 2018, Resolution
No. 24.18. Both of these projects involve the removal of an existing undersized culvert that is currently
restricting the flow of Goldsbourough Creek; both culverts will be replaced with a fish barrier culvert that will
increase creek habitat.
These projects will require the County to close each of the roadways during the culvert removal
and installation. Commuters should become familiar with alternate routes and allow for extra
travel time during the closure. The closure information for:
• CRP 2014 Deegan Road W., approximately milepost 2.35
Closed Monday, July 6, 2020 to Friday, July 17, 2020.
• CRP 2015—Shelton Valley Road, approximately milepost 2.13
Closed Monday, July 20, 2020 to Friday, August 7, 2020
BUDGET IMPACT: Both are budgeted county road projects. Public Works has received Fish
Barrier Removal Board (FBRB) funding, approved by WDFW for Deegan Road and Recreation and
Conservation Office (RCO) funding for Shelton Valley Road.
PUBLIC OUTREACH: The road closures will be posted per RCW 47.48.020 and Public Works will
also reach out to the public with the following:
1. A flyer for each project will be mailed to residents in the area (see attached). Flyer
will also be posted on County Facebook page.
2. Reader board signs will be placed on each road to notify the traveling public of the
upcoming closure, with contact information.
3. Email with project information and contact information will be sent out to our road
closure email list.
4. (includes: MACECOM, School District, Fire Department, Transit, Post Office)
5. County website under Public Works Project will have project information and updated
information added throughout the project construction.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board execute a Road Closure
Resolution for following Mason County Public Works culvert replacement projects:
1. CRP 2014, Deegan Road West at milepost 2.35 to be closed from
Monday, July 6, 2020 and reopening prior to Friday, July 17, 2020.
2. CRP 2015, Shelton Valley Road work at milepost 2.13 to be closed from
Monday, July 20, 2020 and reopening prior Friday, August 7, 2020.
ATTACHMENTS: Resolutions
Flyer Notices
Briefing Summary 5/27/2020
RESOLUTION NUMBER
COUNTY ROAD CLOSURE
DEEGAN ROAD WEST
NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Deegan Road West, County
Road No. 06110, shall be closed to all through traffic at approximate Milepost 2.35 starting on
Monday, July 6, 2020 reopening prior to Friday, July 17, 2020. Commuters should become
familiar with alternate routes and allow for extra travel time during the closure. A detour route
will be posted during the closure.
NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has
declared the above described road closure a public necessity to facilitate the Deegan Road West
culvert replacement project, CRP 2014.
THEREFORE, the County Engineer is hereby ordered and authorized to proceed as
prescribed by law.
ADOPTED this day of , 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Sharon Trask, Chair
ATTEST:
Randy Neatherlin, Vice Chair
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead, Chief Deputy
Prosecuting Attorney
cc: Commissioners
Engineer
JOURNAL: Publ. lt.: 6/18/20 (Bill Road Dept.)
POST: At Least three (3) days prior to closure.
RESOLUTION NUMBER
COUNTY ROAD CLOSURE
SHELTON VALLEY ROAD
NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Shelton Valley Road, County
Road No. 05930, shall be closed to all through traffic at approximate Milepost 2.13 starting on
Monday, July 20, 2020 reopening prior to Friday, August 7, 2020. Commuters should become
familiar with alternate routes and allow for extra travel time during the closure. A detour route
will be posted during the closure.
NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has
declared the above described road closure a public necessity to facilitate the Shelton Valley Road
culvert replacement project, CRP 2015.
THEREFORE, the County Engineer is hereby ordered and authorized to proceed as
prescribed by law.
ADOPTED this_day of , 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Sharon Trask, Chair
ATTEST:
Randy Neatherlin, Vice Chair
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead, Chief Deputy
Prosecuting Attorney
cc: Commissioners
Engineer
JOURNAL: Publ. 1t.: 6/18/20 (Bill Road Dept.)
POST: At Least three (3) days prior to closure.
Mason County PublicWorks
Deegan Road West Culvert Replacement Project
Deegan Road West Road Closure
Starts July 6th, 2020 SON c �
Mason County Public Works will begin the replacement of a culvert on Deegan Road West at MP 2.35 on Monday,
July 6th, 2020. All traffic will be restricted from entering the work zone. This closure will help expedite the
replacement, minimizing the inconvenience to the traveling public. Please become familiar with the alternate routes
and allow for extra travel time to use them. We estimate that the road will reopen to traffic around
July 17th, 2020. If you have questions, please feel free to contact the Public Works Department.
Follow @masoncountywa on Facebook for project updates and County notices.
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Mason •unty Public Works
100 W Public Works Drive Shelton, WA- 98584
Phone: 360-427-9670 ext. 450
Web site: www.co.mason.wa.us/public-works,
Facebook- @rnasoncountywa
[Mason County Public Works
Shelton Valley Culvert Replacement Project
Shelton Valley Road Closure
Starts July 2th, 2020 coy
Mason County Public Works will begin the replacement of a culvert on the Shelton Valley Road at MP 2.13 on
Monday, July 20th, 2020. All traffic will be restricted from entering the work zone. This closure will help expedite the
replacement, minimizing the inconvenience to the traveling public. Please become familiar with the alternate routes
and allow for extra travel time to use them. We estimate that the road will reopen to traffic around
August 7th, 2020. If you have questions, please feel free to contact the Public Works Department.
Follow @masoncountywa on Facebook for project updates and County notices.
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Director
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: June 1, 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
X Legal ❑ Other— please explain
ITEM: Franchise Agreement Applications Water Systems—Set Hearing
EXECUTIVE SUMMARY:
This"bundled"water system franchise agreement renewals were postponed due to the
Covid-19 pandemic back in March. At this time, Public Works is requesting to move forward
to set a hearing for July 14, 2020 to consider approving the following water system
agreements that include updated franchise language with a provision for automatic renewal
for up to three 10-year terms:
Aquarius Utilities, LLC Island Shores Water, LLC
Detroit Water Service Association Oak Park Water Company, LLC
Mission Creek Tracts Water System Mason County Public Works U&W Mgmt.
Little Mission Creek Water System
BUDGET IMPACT:
Applications are not considered "new"and applicants have paid $300 for franchise re-
application.
PUBLIC OUTREACH:
The public will be notified through the normal public hearing notice process. Public Works
staff has communicated with the water districts and systems via email, phone call, and/or
letter through their boards and/or committees.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board set a hearing for Tuesday, July 14, 2020 at 9:15am to consider
approving the franchise agreement applications between Mason County and Aquarius Utilities,
LLC, Island Shores Water, LLC, Detroit Water Service Association, Oak Park Water
Company, LLC, Mission Creek Tracts Water System, Mason County Public Works Utilities &
Waste Management Division and Little Mission Creek Water System, granting permission to
run the utility lines under and across county road rights of way.
Attachments:
1. Example of Franchise agreement application
2. Description of franchise areas
3. Notice
IN THE MATTER OF THE APPLICATION OF
FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE,AND MAINTAIN
UTILITY FACILITIES,
OVER,ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON
COUNTY, WASHINGTON
Application of(Name of operator)
doing business in Washington as ,
with its principal offices located at
by and through(person authorized to actfor and on behalfofapplicant) ,
for a franchise to construct, operate and maintain (description of type) utility
facilities in,over,along and under county roads and highways in Mason County,Washington,as set
forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the
County Commissioners of Mason County, Washington, on the day of
, 20 , at the hour of . , under the provisions of RCW 36.55, RCW
80.32.010 and RCW 80.36.040, and it appearing to the Board that notice of said hearing has been
duly given as required by law, and that it is in the public interest to allow the franchise herein
granted;
NOW THEREFORE,IT IS ORDERED that a non-exclusive franchise be, and the same is hereby
given and granted to Operator, and its successors and assigns,hereinafter referred to as the
Franchisee, for a period of 10 years with automatic renewal at the end of each term of 10 years
unless either party gives the other written notice of termination at least 30 days prior to the end of
the relevant term.,(no more than ten years each term and can only be renewed 3 times) from and
after the date of the entry of this order for the purposes, at the location(s), and upon the express
terms and conditions as described herein.
I. DEFINITIONS
For the purposes of this franchise,terms,phrases,words,and their derivations not defined herein that
are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the
Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same
meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words
not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary
meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may
be amended,revised,updated,re-enacted or re-codified from time to time.
H. GRANT
The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it
becomes effective shall authorize the Franchisee to enter upon the road rights-of-way located
1
within the Franchise Area identified in attached Exhibit`B", for the purpose of installing,
constructing,maintaining,repairing,replacing, adjusting,relocating and operating the utility
facilities, which grant shall be limited to the following described purpose(s):
Such grant is subject to and must be exercised in strict accordance with and subject to this franchise,
Title 12 of the Mason County Code, the Manual and all applicable laws, rules, regulations and
ordinances. Franchisee's exercise of any rights granted pursuant to the franchise is subject to the
exercise of the County's police powers,and other regulatory powers as it may have or obtain in the
future. No rights shall pass to the franchisee by implication. This franchise does not include
permission to enter into or upon the road rights-of-way for any purposes others than the purposes
expressly described herein. Permittee has a duty to notify the County of any change in use or
condition of the utility facilities that may affect the status of the utility facilities or the impact of the
utility facilities upon the road rights-of-way.
III. UTILITY PERMIT REQUIRED
Franchisee shall not commence or perform work(hereafter"Work")to install, construct,maintain
repair, replace adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road
rights-of-way,without first applying for,paying all associated fees,and obtaining a utility permit as
required pursuant to Title 12 of the Mason County Code. In any utility permit so issued,the County
may impose,as a condition of the granting the utility permit,such conditions and regulations as may
be necessary for the protection,preservation and management of the road rights-of-way,including,
by way of example and not limitation, for the purpose of protecting any structures in the road
rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration of
such road rights-of-way and structures, and for the protection of the County and the public and the
continuity of pedestrian and vehicular traffic.
Franchisee shall first.file with the County Engineer its application for a utility permit to do such.
Work together with plans and specifications in triplicate showing at a minimum:
A.The position,depth and location of all such utility facilities sought to be constructed,laid,
installed or erected at that time,showing their relative position to existing county roads,rights-of-way
or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of
definite location;
B. The class and type of material and equipment to be used, manner of excavation,
construction,installation,backfill,erection of temporary structures,erection of permanent structures,
traffic control,traffic turnouts and road obstructions;
C. The manner in which the utility facility is to be installed;
D. Measures to be taken to preserve safe and free flow of traffic;
2
E. Structural integrity of the roadway,bridge, or other structure;
F. Specifications for the restoration of the county road,right-of-way or other county property
in the event that the road right of way will be disturbed by the Work; and
G. Provision for ease of future road maintenance and appearance of the roadway.
Provision shall be made for known or planned expansion of the utility facilities,particularly those
located underground or attached to bridges or other structures within the road right-of-way.
The location, alignment and depth of the utility facilities shall-conform with said map of definite
location,except in instances in which deviation may be allowed thereafter in writing by the County
Engineer pursuant to application by Franchisee.
All such Work shall be subject to the approval of and shall pass the inspection of the County
Engineer.The Franchisee shall pay all costs of and expenses incurred in the examination,inspection
and approval of such work on account of granting the said utility permits.
IV. RESTORATION OF ROAD RIGHT OF WAY
In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise,
public or private property, the Franchisee shall at its own expense and with all convenient speed,
complete the work to repair and restore the county road right-of-way, or the public or private
property so disturbed or damaged, and leave the same in as good or better condition as before the
Work was commenced,to the reasonable satisfaction of the County Engineer. The Franchisee shall
pay all costs of and expenses incurred in the examination, inspection and approval of such
restoration or repair.
The County Commissioners and/or County Engineer may at any time do,order or have done any and
all work that they consider necessary to restore to a safe condition such County road right-of-way or
other County property left by the Franchisee or its agents in a condition dangerous to life or property,
and the Franchisee, upon demand, shall pay to the County all costs of such work.
V. FRANCHISEE WORK IN RIGHT OF WAY
Franchisee expressly agrees and understands that,with regard to Work within the road rights-of-way:
A. All of Franchisee's utility facilities and Work within the road rights-of-way or other
County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the
administrative regulations adopted by the County Engineer,other County established requirements
for placement of utility facilities in road rights-of-way, including the specific location of utility
facilities in the road rights-of-way, and all applicable laws,rules, regulations and ordinances;
B. In preparing plans and specifications for Work of utility facilities in the road rights-of-
3
way the Franchisee shall use the Manual. Prior to commencement of work in the road rights-of-way,
Franchisee shall submit such plans and specifications to the Mason County Engineer for review and
approval together with adequate exhibits depicting existing or proposed location of the utility facility
in relation to the road, including right-of-way or easement lines; relationship to currently planned
road revisions, if applicable; and all locations and situations for which deviations in depth of cover
(including the proposed method of protection) or other locational standards that are anticipated;
C. All Work to utility facilities located within the road rights-of-way or other county
property subject to this franchise shall be done in such a manner as not to interfere, other than in
ways approved by the County, with the construction, operation and maintenance of other utilities,
public or private, drains, drainage ditches and structures, irrigation ditches and structures, located
therein,nor with the grading or improvements of such County roads,rights-of-way or other County
property;
D. The owners and operators of all utility facilities (public or private) installed in the
Franchise Area or other county property prior in time to the utility facilities of the Franchisee,shall
have preference as to the alignment and location of such utilities so installed with respect to the
Franchisee. Such preference shall continue in the event of the necessity of relocating or changing the
grade of any such county road or right-of-way;
E. Franchisee shall perform the Work and operate its utility facilities in a manner that
minimizes interference with the use of the road rights-of-way by others,including others that may be
installing utility facilities; and
F. The County may require that Franchisee's utility facilities be installed at a particular time,
at a specific place,or in a particular manner as a condition of access to a particular road right-of-way;
may deny access if a Franchisee is not willing to comply with the County's requirements; and may
remove, or require removal of, any utility facility that is not installed in compliance with the
requirements established by the County, or which is installed without prior County approval of the
time, place, or manner of installation and charge the Franchisee for all the costs associated with
removal; and may require Franchisee to cooperate with others to minimize adverse impacts on the
road rights-of-way through joint trenching and other arrangements.
G. The County may inspect the utility facilities at any time reasonable under the
circumstances to ensure compliance with this franchise and applicable law,including to ensure that
the utility facilities are constructed and maintained in a safe condition. If an unsafe condition is
found to exist,the County,in addition to taking any other action permitted under applicable law,may
order the Franchisee, in writing, to make the necessary repairs and alterations specified therein
forthwith to correct the unsafe condition on a time-table established by the County which is
reasonable in light of the unsafe condition. The County has the right to correct,inspect,administer,
and repair the unsafe condition if the Franchisee fails to do so, and to charge the Franchisee
therefore. The right of the County to conduct such inspections and order or make repairs shall not be
construed to create an obligation therefore,and such obligation to construct and maintain its utility
4
facilities in a safe condition shall at all times remain the sole obligation of the Franchisee.
H. When required by the County,Franchisee shall make information available to the public
regarding any work involving the ongoing installation,construction,adjustment,relocation,repair or
maintenance of its utility facilities sufficient to show(1)the nature of the work being performed;
(2)where it is being performed; (3) its estimated completion date; and(4)progress to completion.
I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC,COMMUNICATIONS,
POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES, AND PIPELINES MAY BE
BURIED ON THE RIGHT OF WAY. Before beginning any underground work, Franchisee will
contact the appropriate personnel to have such facilities located and make arrangements as to
protective measures that must be adhered to prior to the commencement of any work within the Road
rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall
indemnify and hold the County and its elected and appointed officers, employees and agents
harmless against and from all cost,liability,and expense whatsoever(including,without limitation,
attorney's fees and court costs and expenses)arising out of or in any.way contributed to by any act or
omission of Franchisee,its contractor,agents and/or employees,that cause or in any way or degree
contribute to (1) any damage to or destruction of any such facilities by Franchisee, and/or its
contractor, agents and/or employees, on the County's property, (2) any injury to or death of any
person employed by or on behalf of any entity,and/or its contractor,agents and/or employees,on the
road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue, or
loss of service, by a customer or user of services or products of such company(ies) (collectively
"Liabilities" for purposes of this Section V.I). The only Liabilities with respect to which
Franchisee's obligation to indemnify the County and its elected and appointed officers, employees
and agents does not apply are Liabilities to the extent arising out of,caused by or resulting from the
negligence of the County, and its elected and appointed officers, employees and agents and
Liabilities that by law the County and its elected and appointed officers, employees and agents for
which the County cannot be indemnified.
J. Franchisee shall continuously be a member of the State of Washington one number locator
service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable
rules and regulations.
K. Except in the event of emergency as described below,Franchisee and its Agents may not
enter upon the Franchise Area to perform work for which a utility permit is not required,unless and
except upon two-business days notice to the County Engineer.
L. In the event of an emergency involving the threat of imminent harm to persons or
property,and for purposes of taking immediate corrective action,Franchisee and its agents may enter
the Franchise Area without advance notice to the County as long as such entry is for the sole purpose
of addressing the emergency;provided however,that if any entry for such purposes would require
issuance of a utility permit,Franchisee shall give the County verbal or telephonic notice of the places
where and the manner in which entry is required prior to such entry,promptly followed by written
notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or
as soon as practicable after entry upon the road right-of-Way.
5
M. Franchisee shall promptly reimburse the County for their reasonable and direct costs
incurred in responding to an emergency that is caused, created by or attributable to the presence,
construction,maintenance,repair,or operation of the Franchisees utility facilities in the road rights-
of-way.
N. If,during installation,construction,relocation,realignment,adjustment,maintenance,or
repair of the Franchisee's utility facilities in the road rights-of-way,Franchisee or its agents discover
scientific or historic artifacts,Franchisee shall immediately notify the County of said discovery and
shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the
properly of the County if the County wishes to own it.
VI. PROTECTION OF PUBLIC
All work done under this franchise shall be done in a thorough and workman-like manner. In the
performance of Work within or near .the road rights-of-way, including without limitation, the
opening of trenches and the tunneling under county roads,rights-of way or other county property,the
Franchisee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as
possible with public travel and shall take all due and necessary precautions to guard the same,so that
damage or injury shall not occur or arise by reason of such Work; and where any of such trenches,
ditches and tunnels are left open at night,the Franchisee shall place warning lights,barricades and
other appropriate protective devices at such a position as to give adequate warning of such Work.
The Franchisee shall be liable for any injury to person or persons or damage to property sustained
arising out of its carelessness or neglect, or through any failure or neglect to properly guard or give
warning of any trenches, ditches or tunnels dug or maintained by the Franchisee.
VII. POLICE.POWERS
The County of Mason,in granting this franchise,does not waive any rights which it now has or may
hereafter acquire with respect to county roads, rights-of-way or other county property and this
franchise shall not be construed to deprive the county of any powers, rights or privileges which it
now has or may hereafter acquire to regulate the use of and to control the county roads,rights-of-way
and other county property covered by this franchise. The County retains the right to administer and
regulate activities of the Franchisee up to the fullest extent of the law. The failure to reserve a
particular right to regulate, or reference a particular regulation, shall not be interpreted by negative
implication or otherwise to prevent the application of a regulation to the Franchisee.
VIII. RELOCATION
Franchisee shall, in the course of any Work, comply with the following requirements:
A. The Franchisee shall, by a time specified by the County, protect, support, temporarily
disconnect,relocate,or remove any of its utility facilities when required by the County by reason of
traffic conditions;public safety;road right-of-way construction;road right-of-way repair(including
6
resurfacing or widening);change of road right-of-way grade; construction,installation,or repair of
County-owned sewers,drains,water pipes,power lines,signal lines,tracks,communications system,
other public work, public facility, or improvement of any government-owned utility; road
right-of-way vacation;or for any other purpose where the County work involved would be aided by
the removal or relocation of the utility facilities. Collectively,such matters are referred to below as
the "public work."
Franchisee acknowledges and understands that any'delay by Franchisee in performing the herein
described work may delay, hinder, or interfere with the work performed by the County and its
contractors and subcontractors done in furtherance of such Public Work and result in damage to the
County,including but not limited to,delay claims. Franchisee shall cooperate with the County and
its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public
Work project and project schedules to avoid delay, hindrance of, or interference with the Public
Work. The County of Mason shall make available to the Franchisee a copy of the Six Year
Transportation Program and the County's annual construction program after adoption each year. It is
anticipated these programs will aid the utility in planning construction programs.
B. Franchisee has a duty to protect its utility facilities from work performed by the County
within the road rights-of-way. The rights granted to the Franchisee herein do not preclude the
County of Mason, its employees, contractors, subcontractors, and agents from blasting, grading,
excavating, or doing other necessary road work contiguous to Franchisee's utility facilities;
providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said
blasting or other work in order that the Franchisee may protect its utility facilities.
C. In the event of an emergency,or where the utility facility creates or is contributing to an
imminent danger to health, safety, or property, the County.may protect, support, temporarily
disconnect,remove,or relocate any or all parts of the utility facility without prior notice,and charge
the Franchisee for costs incurred.
D. If any Person that is authorized to place facilities in the road right of way requests the
Franchisee to protect, support,temporarily disconnect,remove, or relocate the Franchisee's utility
facilities to accommodate the construction,operation,or repair of the facilities of such other person,
the Franchisee shall,after 3 0 days'advance written notice,take action to effect the necessary changes
requested;provided that,if such project is related to or competes with Franchisee's service,or if the
effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of
this franchise for its intended purposes through interference with the operation of Franchisee's utility
facilities or otherwise, Franchisee shall not be required to relocate its utility facilities. Unless the
matter is governed by a valid contract or a state or federal law or regulation, or unless the
Franchisee's utility facilities were not properly installed, the reasonable cost of the same shall be
borne by the Person requesting the protection, support, temporary disconnection, removal, or
relocation at no charge to the County, even if the County makes the request for such action.
7
E. The Franchisee shall, on the request of any person holding a valid permit issued by a
governmental authority, temporarily raise or lower its wires to permit the moving of buildings or
other objects. The expense of such temporary removal or raising or lowering of wires shall be paid
by the person requesting the same.
The County of Mason will accept liability for direct and actual damages to said Franchisee that are
the result of the negligence of Mason County, its trustees, officers, employees, contractors,
subcontractors or agents while performing County improvement or Public Works projects
enumerated in the original franchise agreement under Section VIII,paragraph B. Direct and actual
damages are specifically limited to physical damage to properly installed and located infrastructure
of the Franchisee and the cost to repair such physical damage. Mason County retains the right to
assert all applicable defenses in the event of a dispute including contributory negligence on the part
of the Franchisee. Mason County shall in no way be liable for incidental damages claimed to arise
from such actions.
All Work to be performed by the Franchisee under this section shall pass the inspection of the
County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work.
IX. PRESERVATION OF MONUMENTS/MARKERS
Before any work is performed under this franchise which may affect any existing monuments or
markers of any nature relating to subdivisions,plats,roads and all other surveys,the Franchisee shall
reference all such monuments and markers. The reference points shall be so located that they will
not be disturbed during the Franchisee's operations under this franchise. The method of referencing
these monuments or other points to be referenced shall be approved by the County Engineer. The
replacement of all such monuments or markers disturbed during construction shall be made as
expeditiously as conditions permit,and as directed by the County Engineer. The cost of monuments
or other markers lost, destroyed, or disturbed, and the expense of replacement by approved
monuments shall be borne by the Franchisee.
A complete'set of reference notes for monument and other ties shall be filed with the office of the
Mason County Engineer.
X. VACATION OF ROAD RIGHT-OF-WAY
If at any time the County shall vacate any County road,right-of-way or other County property which
is subject to rights granted by this franchise and said vacation shall be for the purpose of acquiring
the fee or other property interest in said road, right-of-way or other county property for the use of
Mason County,in either its proprietary or governmental capacity,then the Board of Mason County
Commissioners may, at its option, and by giving thirty(30) days written notice to the Franchisee,
terminate this franchise with reference to such county road,right-of-way or other county property so
vacated, and the County of Mason shall not be liable for any damages or loss to the Franchisee by
reason of such termination. It has been the practice of Mason County to reserve easements for
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utilities at the time of road vacation,and will continue to be the practice until such time the Board of
Mason County Commissioners direct a change of practice.
XI. FINANCIAL SECURITY
A. Insurance Except as otherwise provided herein,Franchisee shall maintain for itself and
the County,throughout the entire period any part of Franchisee's utility facilities are located in the
Franchise Area, adequate insurance to protect the Parties and their elected and appointed officers,
agents, employees against all of County's and Franchisee's liability arising out of Franchisee's use
and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee
to maintain insurance at least in the following amounts:
1. COMMERCIAL GENERAL LIABILITY insurance to cover liability, bodily
injury, and property damage. The Commercial General Liability insurance shall be written on an
occurrence basis, with an aggregate limit location endorsement for the Franchise Area, and shall
provide coverage for any and all costs, including defense costs, and losses and damages resulting
from personal injury, bodily injury and death, property damage, products liability and completed
operations. Such insurance shall include blanket contractual coverage, including coverage for the
Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth
herein. Coverage must be written with the following limits of liability:
Bodily and Personal Injury&Property Damage
$ 1,000,000 per Occurrence
$ 2,000,000 aggregate
2 WORKERS' COMPENSATION insurance shall be maintained to comply with
statutory limits for all employees,and in the case any work is sublet,the Franchisee shall require its
contractors and subcontractors similarly to provide workers' compensation insurance for all the
employees. The Franchisee shall also maintain, during the life of this policy, employer's liability
insurance;provided that this obligation shall not apply to any time period during which Franchisee
has no employees. The following minimum limits must be maintained:
Workers' Compensation Statutory
Employer's Liability $ 1,000,000 each occurrence
3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired,and
non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at
least$2,000,000 per occurrence.
If the Franchisee, its contractors, or subcontractors do not have the required insurance,the County
may require such entities to stop operations until the insurance is obtained and approved.
Certificates of Insurance reflecting evidence of the required insurance and approved by the County's
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Risk Manager for the GENERAL LIABILITY policies described above,shall be sent to the County's
risk manager. The certificate shall be filed with the acceptance of the franchise, and annually
thereafter, and as provided below. All coverage shall be listed all on one certificate with the same
expiration dates.
The certificates shall contain a provision that coverages afforded under these policies will not be
canceled until at least 30 days'prior written notice has been given to the County.
In the event that the insurance certificate provided indicates that the insurance'shall terminate or
lapse during the period of the franchise,then,in that event,the Franchisee shall furnish,at least 30
days prior to the expiration of the date of such insurance,a renewed certificate of insurance as proof
that equal and like coverage has been or will be obtained prior to any such lapse or termination
during the balance of the period of the franchise.
The County reserves the right, during the term of the franchise, to require any other insurance
coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk
management practices and principals based upon the loss exposures.
Each insurance policy required pursuant to this franchise shall be primary and non-contributing as
respects any coverage maintained by the County and shall include an endorsement reflecting the
same. Any other coverage maintained by County shall be excess of this coverage herein defined as
primary and shall not contribute with it. The certificate of insurance must reflect that the above
wording is included in all such policies.
Each insurance policy obtained pursuant to this franchise shall be issued by financially sound
insurers who may lawfully do business in the State of Washington with a financial rating at all times
during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of
"Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating
guide approved in writing by the County's risk manager. In the event that at any time during
coverage,the insurer does not meet the foregoing standards,Franchisee shall give prompt notice to
the County and shall seek coverage from an insurer that meets the foregoing standards. The County
reserves the right to change the rating or the rating guide depending upon the changed risks or
availability of other suitable and reliable rating guides.
Comprehensive general liability insurance policies and coverage obtained pursuant to this franchise
shall include an endorsement(standard ISO form CG 24-17) deleting all exclusions for work or
incidents occurring within any distance from a railroad track or railroad property, or on, over, or
under a railroad track.
Insurance policies required pursuant to this franchise shall have no non-standard exclusions unless
approved of by the County Risk Manager or designee.
Commercial general liability insurance policies obtained pursuant to this franchise shall name the
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County as an additional insured without limitation,pursuant to an endorsement approved of by the
County's Risk Manager or designee.
Franchisee and Franchisee's Contractors' insurers,through policy endorsement, shall waive their
rights of subrogation against the County for all claims and suits. The certificate of insurance must
reflect this waiver of subrogation rights endorsement.
Commercial General Liability Insurance policies and coverage required herein of public utility
operators may include a reasonable deductible or self-insured retention;provided,however,that as to
any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or
self-insured retention,Franchisee shall itself directly cover,in lieu of insurance,any and all County
liabilities that would otherwise in accordance with the provisions of this Franchise be covered by
Franchisee's insurance if Franchisee elected not to include a deductible or self-insured retention.
Such direct coverage by Franchisee shall be in an amount equal to the amount of Franchisee's actual
deductible or self-insured retention. Franchisee shall be required to provide a certification of self-
insurance retention to the county in a form and content acceptable to the county engineer.
B. Performance/Payment Bond. At the same time Franchisee provides its acceptance of this
Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and
payment bond to ensure the full and faithful performance of all of its responsibilities under this
franchise and applicable rules, regulations and ordinances, including, by way of example, but not
limited to,its obligations to relocate and remove its utility facilities,to restore the road rights-of-way
and other property when damaged or disturbed, and to reimburse the County for its costs. The
amount of the performance and payment bond shall be for ZERO ($0). The amount of the bond,or
cash deposit as described below,may be adjusted by the County every five years from the date of
execution of this franchise,to take into account cumulative inflation or increased risks to the County.
The Franchisee may be required to obtain additional bonds in accordance with the County's ordinary
practices. The bond shall be in a form with terms and conditions acceptable to the County and
reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no
less than "A X" in the latest edition of"Bests Key Rating Guide," published by A.M. Best Guide.
The Franchisee shall pay all premiums or costs associated with maintaining the bond,and shall keep
the same in full force and effect at all times.If Franchisee fails to provide or maintain the bond,then.
the County,in its sole discretion,may require Franchisee to substitute an equivalent cash deposit as
described below in lieu of the bond.
Franchisee,may at its election or upon order by the County, substitute an equivalent cash deposit
instead of a performance and payment bond. This cash deposit shall ensure the full and faithful
performance of all of Franchisee's responsibilities hereto under this Permit and all applicable laws,
rules, regulations or ordinances. This includes, but is not limited to, its obligations to relocate or
remove its facilities, restore the road rights-of-way and other property to their original condition,
reimbursing the County for its costs, and keeping Franchisee's insurance in full force.
The County shall notify Franchisee in writing, by certified mail, of any default and shall give
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Franchisee thirty(3 0)days from the date of such notice to cure any such default. In the event that the
Franchisee fails to cure such default to the satisfaction of the County,the County may,at its option,
forfeit the entire amount of the cash deposit or draw upon the cash deposit up to the amount of the
County's costs incurred to cure Franchisee's default. Upon the County's cure of Franchisee's
default,the County shall notify Franchisee in writing of such cure.
In the event that the County draws upon the cash deposit or forfeits the same, Franchisee shall
thereupon replenish the cash deposit to the full amount as specified herein or provide a replacement
performance and payment bond.
Before any Work commences in the road right-of-way,the County Engineer may require the operator
to provide a performance and payment bond for each separate project in an amount to be determined
by the County Engineer, but not less than five hundred dollars, written by a surety company
acceptable to the County Risk Manager and authorized to do business in the state of Washington.
The purpose of the bond is to insure completion of construction, including the restoration of
surfacing,slopes,slope treatment,topsoil,landscape treatment,and drainage facilities,and cleanup
of rights-of-way, and payment of costs incurred by the County to enforce the requirements of this
Chapter. The performance and payment bond shall be in place for a period ending not more than one
year after the date of completion.
A project specific performance bond shall not be required in the event that the franchisee has in place
a blanket performance bond and, when required, a payment bond, maintained pursuant to the
requirements of this franchise.
A performance and payment bond for work in the road right-of-way will not be required of the
United States Government or any of its agencies or of any municipal corporation or department
of the state of Washington and its local subdivisions.
C. Limitation of Liability. To the fullest extent permitted by law,the Franchisee shall,and
shall cause its contractor(s) to release, indemnify, defend and hold harmless the county and the
county's legal representatives, officer(elected or),appointed)employees and agents(collectively,
"indemnitees")for,from and against any and all claims, liabilities,fines,penalties, cost, damages,
losses, liens, causes of action, suits, demands, judgments and expenses (including, without
limitations, court costs, attorneys' fees and costs of investigation, removal and remediation and
governmental oversight costs),Environmental or otherwise(collectively"liabilities")of any nature,
kind,or description, of any person or entity, directly or indirectly,arising out of,resulting from,or
related to (in whole or in part):
1. this franchise;
2. any rights or interests granted pursuant to this franchise;
3. franchisee's occupation and use of the road right of way;
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4. franchisee's operation of its utility facilities;
5. the presence of utility facilities within the right of way;
6. the environmental condition and status of.the road right-of-way caused by,
aggravated by, or contributed to, in whole or in part,by franchisee or its agents; or
7. The acts,errors, or omissions of third parties when arising out of the installation,
construction,adjustment,relocation,replacement,removal,or maintenance of such third parry utility
facilities within the road rights-of-way when such work is performed under authority of the
operator's utility permit or at the direction or under the control of the operator; or
8. any act or omission of franchisee or franchisee's agents;
The only liabilities with respect to which franchisee's obligation to indemnify the indemnitees do not
apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the
county, its officers, agents, employees or contractors and liabilities that by law the indemnities
cannon be indemnified for.
Upon written notice from the county,franchisee agrees to assume the defense of any lawsuit or other
proceeding brought against any indemnitee by any entity, relating to any matter covered by this
franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless
any indemnitee.Franchisee shall pay all cost incident to such defense,including,but not limited to,
attorneys' fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts
paid in satisfaction of judgments. Franchisee willfully satisfy said judgment within ninety(90)days
after said suit or action shall have finally been determined if determined adversely to Mason County.
Upon the Franchisee's failure to satisfy said judgment within the ninety (90) day period, this
franchise shall at once cease and terminate.
Acceptance by the County of any Work performed by the Franchisee at the time of completion shall
not be grounds for avoidance of this covenant.
XII. FRANCHISE NONEXCLUSIVE
This franchise shall not be.deemed to be an exclusive franchise. It shall in no manner prohibit the
County of Mason from granting other utilities under,along,across,over and upon any of the County
roads,rights-of-way or other County property subject to this franchise and shall in no way prevent or
prohibit the County of Mason from constructing, altering,maintaining or using any of said roads,
rights-of-way,drainage structures or facilities,irrigation structures or facilities,or any other county
property or affect its jurisdiction over them or any part of them with full power to make all necessary
changes,relocations,repairs,maintenance, etc., the same as the county may deem fit.
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XHI. SUCCESSORS AND ASSIGNS
All the provisions,conditions,regulations and requirements herein contained shall be binding upon
the successors and assigns of the Franchisee,and all privileges,as well as all obligations and liability
of the Franchisee, shall ensure to its successors and assigns equally as if they were specifically
mentioned wherever the Franchisee is mentioned. Any reference in this franchise to a specifically
named party shall be deemed to apply to any successor, heir, administrator, executor or assign of
such party who has acquired its interest in compliance with the terms of this franchise,or under law.
XIV. TRANSFER/ASSIGNMENT
Franchisee may assign or transfer this franchise after prior written notice to County of Mason and
assignee's written commitment,in a form and content approved by the County Prosecutor,delivered
to County of Mason,that assignees shall thereafter be responsible for all obligations of Franchisee
with respect to the franchise and guaranteeing performance under the terms and conditions of the
franchise and that transferee will be bound by all the conditions of the franchise and will assume all
the obligations of its predecessor. Such an assignment shall relieve the Franchisee of any further
obligations under the franchise, including any obligations not fulfilled by Franchisee's assignee;
provided that,the assignment shall not in any respect relieve the Franchisee,or any of its successors
in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof,
which acts or omissions occur prior to the time of the assignment. No franchise or master road use
permit may be assigned or transferred without filing or establishing with the county the insurance
certificates and performance bond as required pursuant to this franchise.
XV. ANNEXATION
Whenever any of the County roads, rights-of-way or other county property as designated in this
franchise,by reason of the subsequent incorporation of any town or city,or extension of the limits of
any town or city, shall fall within the city or town limits and shall by operation of law or otherwise
terminate in respect to the said roads,rights-of-way or other county property so included with city or
town limits; this franchise shall continue in force and effect to all county roads, rights-of-way or
other county property not so included in city or town limits.
XVI. REVOCATION/REMEDIES
A. Revocation. In addition the right to revoke this franchise as set forth in Title 12 of the
Mason County Code, if the Franchisee shall willfully violate, or fail to comply with any of the
provisions of this franchise through willful or unreasonable neglect or fail to heed or comply with
any notice given the Franchisee under the provision of this grant, then Franchisee shall forfeit all
rights conferred hereunder and this franchise may be revoked or annulled,after a public hearing by
the Board of County Commissioners. The Franchisee shall not be relieved of any of its obligations
to comply promptly with any provision of this franchise by reason of any failure of the County to
enforce prompt compliance,and the County's failure to enforce shall not constitute a waiver of rights
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or acquiescence in the Licensee's conduct.
Subject to the required consent, adjudication, permission or authorization of a federal or state
regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the
County may require the Franchisee to remove its utility facilities from any road rights-of-way, and
restore such road right-of-way to its same or better condition as existed just prior to such removal,or
de-commission and abandon such utility facilities in place in whole or in part and in a manner
approved by the County Board of Commissioners. If the Franchisee fails to remove utility facilities
that the.County requires it to remove,the County may perform the work and collect the cost thereof
from the Franchisee. The actual cost thereof,including direct and indirect administrative costs,shall
be a lien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of
the lien with the Mason County Auditor.
B. Remedies. The County has the right to exercise any and all of the following remedies,
singly or in combination,in the event of Default. "Default"shall mean any failure of Franchisee or
its agents to keep,observe,or perform any of Franchisee's or its agent's duties or obligations under
this franchise:
1. Damages. Franchisee shall be liable for any and all damages incurred by County.
2. Specific Performance. County shall be entitled to specific performance of each
and every obligation of Franchisee under this franchise without any requirement to prove or establish
that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of
any such proof and acknowledges that County would not have an adequate remedy at law for
Franchisee's commission of an Event of Default hereunder.
3. Injunction. County shall be entitled to restrain, by injunction, the actual or
threatened commission or attempt of an Event of Default and to obtain a judgment or order
specifically prohibiting a violation or breach of this Agreement without, in either case, being
required to prove or establish that County does not have an adequate remedy at law. Franchisee
hereby waives the requirement of any such proof and acknowledges that County would not have an
adequate remedy at law for Franchisee's commission of an Event of Default hereunder.
4. Alternative Remedies. Neither the existence of other remedies identified in this
franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to
commence an action for equitable or other relief, and/or proceed against Franchisee and any
guarantor for all direct monetary damages, costs and expenses arising from the Default and to
recover all such damages, costs and expenses, including reasonable attorneys' fees. Remedies are
cumulative;the exercise of one shall not foreclose the exercise of others.
XVII. SUBSEQUENT ACTION
In the event that after this franchise becomes effective, (a) there is a change in the law which
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broadens the authority of the County of Mason or the Franchisee with respect to any act permitted or
authorized under this franchise; or (b)the County of Mason or the Franchisee believe that
amendments to this franchise are necessary or appropriate, then the County of Mason and the
Franchisee agree to enter into good faith negotiations to amend this franchise so as to enable the
Parties to address, in a manner reasonably acceptable to all Parties, such change or other
development which formed the basis for the negotiations. The Parties recognize that the purpose of
the negotiations would be to preserve, to the maximum extent consistent with law,the scope and
purpose of this franchise.
Mason County reserves for itself the right at any time upon ninety (90) days written notice to the
Franchisee, to so change, amend, modify or amplify any of the provisions or conditions herein
enumerated to conform to any state statute or county regulation,relating to the public welfare,health,
safety or highway regulation,as may hereafter be enacted,adopted or promulgated and this franchise
may be terminated at such time a public hearing is held by the Board of County Commissioners,and
the Franchisee's utility facilities are found not to be operated or maintained in accordance with such
statute or regulation.
XVIII. ACCEPTANCE
Franchisee shall execute and return to the County of Mason a signed acceptance of the franchise
granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit
"A", and in accepting the franchise, Franchisee warrants that it has carefully read the terms and
conditions of this franchise and accepts all of the terms and conditions of this franchise and agrees to
abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts,
that it has had the assistance of counsel, that it was not induced to accept a franchise, that this
franchise represents the entire agreement between the Franchisee and the County of Mason. In the
event the Franchisee fails to submit the countersigned ordinance and acceptance as provided for
herein within the time limits set forth in this section, the grant herein is and shall become null and
void.
XIX. MISCELLANEOUS PROVISIONS
A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any
of the provisions of this franchise shall be governed by the laws of the State of Washington. Venue
of any action or arbitration brought under this franchise shall be in Mason County,Washington or the
Western District of Washington if an action is brought in federal court, provided, however, that
venue of such action is legally proper.
B. Liens. Franchisee shall promptly pay and discharge any and all liens arising out of any
Work done, suffered or permitted to be done by Franchisee on any Franchise Area.
C. Waiver. No waiver by either party of any provision of this franchise shall in any way
impair the right of such party to enforce that provision for any subsequent breach, or County of
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Mason's right to enforce all other provisions of this franchise.
D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the
terms of this franchise, the substantially prevailing Parry or Parties shall be entitled to reasonable
attorney's fees,costs and necessary disbursements in addition to any other relief to which such Parry
or Parties may be entitled.
E. Amendment. This franchise may be amended only by a written contract signed by
authorized representatives of Franchisee and County of Mason.
F. Severability. If any provision of this franchise is held to be illegal, invalid or
unenforceable under present or future laws,such provision will be fully severable and this franchise
will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part
hereof,and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal,
invalid or unenforceable provision herein, there will be added automatically as a part of this
franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as
may be possible and be legal, valid and enforceable.
G. Joint and Several Liability. Franchisee acknowledges that, in any case in which
Franchisee and Franchisee's Contractors are responsible under the terms of this franchise, such
responsibility is joint and several as between Franchisee and any such Franchisee's Contractors;
provided that,the Franchisee is not prohibited from allocating such liability as a matter of contract.
H. Notices. Any notice contemplated, required, or permitted to be given under this
franchise shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail,
return receipt requested;or(b)a nationally recognized overnight mail delivery service,to the Party
and at the address specified below, except as such Parry and address may be changed by providing
notice to the other Parry no less than thirty (30) days' advance written notice of such change in
address.
Franchisee:
Attn:
Grantor: County of Mason Public Works
100 Public Works Drive
Shelton, WA 98584
I. Approvals. Nothing in this franchise shall be deemed to impose any duty or obligation
upon the County of Mason to determine the adequacy or sufficiency of Franchisee's plans and
specifications or to ascertain whether Franchisee's proposed or actual construction, testing,
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maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in
conformance with the plans and specifications reviewed by the County of Mason. No approval
given, inspection made,review or supervision performed by the County of Mason pursuant to this
franchise shall constitute or be construed as a representation or warranty express or implied by
County of Mason that such item approved, inspected, or supervised, complies with laws, rules
regulations or ordinances or this franchise or meets any particular standard,code or requirement,or
is in conformance with the plans and specifications,and no liability shall attach with respect thereto.
County and inspections as provided herein, are for the sole purpose of protecting the County of
Mason's rights as the owner or manager of the road rights-of-way and shall not constitute any
representation or warranty,express or implied,as to the adequacy of the design,construction,repair,
or maintenance of the utility facilities, suitability of the Franchise Area for construction,
maintenance,or repair of the utility facilities,or any obligation on the part of the County of Mason to
insure that work or materials are in compliance with any requirements imposed by a governmental
entity. County of Mason is under no obligation or duty to supervise the design, construction,
installation, relocation, adjustment, realignment, maintenance, repair, or operation of the utility
facilities.
J. Force Majeure. Neither Parry hereto shall be liable to the other Parry for any failure to
perform an obligation set forth herein to the extent such failure is caused by war,act of terrorism or
an act of God,provided that such Party has made and is making all reasonable efforts to perform
such obligation and minimize any and all resulting loss or damage.
K. Construction. All pronouns and any variations thereof shall be deemed to refer to the
masculine,feminine or neuter, singular or plural,as the identity of the Party or Parties may require.
The provisions of this franchise shall be construed as a whole according to their common meaning,
except where specifically defined herein,not strictly for or against any party and consistent with the
provisions contained herein in order to achieve the objectives and purposes of this franchise.
L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this
franchise or in the future as contemplated herein, are hereby incorporated by reference as though
fully set forth herein.
M. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays,and legal holidays in the State of Washington,except that if the last day of any period falls
on any Saturday, Sunday,or legal holiday in the State of Washington,the period shall be extended to
include the next day which is not a Saturday, Sunday, or legal holiday in the State of Washington.
N. Entire Agreement. This franchise is the full and complete agreement of County of Mason
and Franchisee with respect to all matters covered herein and all matters related to the use of the
Franchise Area by Franchisee and Franchisee's Contractors,and this franchise supersedes any and all
other agreements of the Parties hereto with respect to all such matters,including,without limitation,
all agreements evidencing the franchise.
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O. No Recourse. Without limiting such immunities as the County or other persons may have
under applicable law,Franchisee shall have no monetary recourse whatsoever against the County or
its officials, boards, commissions, agents, or employees for any loss or damage arising out of the
County's exercising its authority pursuant to this Franchise or other applicable law.
P. Responsibility for Costs. Except as expressly provided otherwise,-any act that Franchisee
is required to perform under this franchise shall be performed at its cost. If Franchisee fails to
perform work that it is required to perform within the time provided for performance,the County
may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within
30 days.
Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors is
subject to the same restrictions, limitations, and conditions as if the work was performed by the
Franchisee. The Franchisee shall be responsible for all work performed by its contractors and
subcontractors,and others performing work on its behalf,under its control,or under authority of its
utility permit,as if the work were performed by it and shall ensure that all such work is performed in
compliance with this franchise, Title 12 MCC, the Manual and other applicable law, and shall be
jointly and severally liable for all damages and correcting all damage caused by them. It is the
Franchisee's responsibility to ensure that contractors, subcontractors, or other.Persons performing
work on the Franchisee's behalf are familiar with the requirements of the franchise,Title 12 MCC,
the Manual, and other applicable laws governing the work performed by them.
R. Survival of Terms. Upon the expiration, termination, revocation or forfeiture of the
franchise,the Franchisee shall no longer have the right to occupy the franchise area for the purpose
of providing services authorized herein. However,the Franchisee's obligations under this franchise
to the County shall survive the expiration, termination; revocation or forfeiture of these rights
according to its terms for so long as the Franchisee's utility facilities shall remain in whole or in-part
in the road rights of way. By way of illustration and not limitation, Franchisee's obligations to
indemnify, defend and hold harmless the County, provide insurance and a performance/payment
bond pursuant to Section M and Franchisee's obligation to relocate its utility facilities pursuant to
Section -VIH, shall continue in effect as to the Franchisee, notwithstanding any expiration,
termination, revocation or forfeiture of the-franchise, except to the extent that a County-approved
transfer, sale, or assignment of the utility system is completed,and another entity has assumed full
and complete responsibility for the utility system or for the relevant acts or omissions.
S. Warranties. By acceptance of this franchise, Franchisee warrants:
1. That Franchisee has fall right and authority to enter into and perform this
Franchise in accordance with the terms hereof, and by entering into or performing this Franchise,
Franchisee is not in violation of its charter or by-laws,or any law,regulation,or agreement by which
it is bound or to which it is subject; and
2. That the execution,delivery,and performance of this Franchise by Franchisee has been duly
authorized by all requisite Board/Commission action, that the signatories for Franchisee of the
19
acceptance hereof are authorized to sign this Franchise, and that the joinder or consent of any other
parry, including a court, trustee, or referee, is not necessary to make valid and effective the
execution, delivery, and performance of this Franchise and acceptance.
DATED at Shelton, Washington this day of 20_.
BOARD OF COMMISSIONERS
APPROVED: MASON COUNTY, WASHINGTON
County Engineer Chair
Approve as to form:
Vice Chair
Chief D.P.A.
Commissioner
20
Exhibit A
ACCEPTANCE OF FRANCHISE
Ordinance No. 115-06, effective November 14, 2006.
1, , am the of
and am the authorized representative to accept the above-referenced franchise on behalf of
I certify that this franchise and all terms and conditions thereof are accepted by
without qualification or reservation.
DATED this day of 120 .
FRANCHISEE
By:
Its:
Tax Id.No.
STATE OF )
)ss.
COUNTY OF )
I certify that I know or have satisfactory evidence that is the
person who appeared before me,and said person acknowledged that he/she signed this instrument,on oath stated
that he/she was authorized to execute the instrument and acknowledged it as the of
the to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
Dated:
Notary Public
Print Name
My commission expires
A
EXHIBIT B
Description of Franchise Area .
B
RECORDED AT THE REQUEST OF
AND AFTER RECORDING RETURN TO:
County of Mason
100 West Public Works Drive
Shelton WA 98584
Attn: County Engineer
Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington
Grantee:
Legal Description of Benefited Property
Legal Description:
Assessor's Tax Parcel ID#:
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EXHIBIT B
Description of Franchise Area
All County Roads,right of way and real property in Mason County.
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NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
two public hearings at the Mason County Courthouse Building I, Commission Chambers, 411
North Fifth Street, Shelton,WA 98584 on Tuesday,July 14,2020 at 9:15am.
SAID HEARING will be to consider multiple water Franchise Permit applications between Mason
County and Aquarius Utilities,LLC, Island Shores Water, LLC, Detroit Water Service Association,
Oak Park Water Company,LLC, Mission Creek Tracts Water System,Mason County Public Works
Utilities&Waste Management Division and Little Mission Creek Water System.
If special accommodations are needed,please contact the Commissioners' office,
(360) 427-9670 (Shelton), (360) 482-5269 (Elma) or (360) 275-4467 (Belfair), Ext. 419 or any
questions contact Terry Conley,360-427-9670,EA 450.
DATED this_day of June,2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Melissa Drewry, Clerk of the Board
Cc: Auditor
Clerk of the Board
Public Works
Listed Water Districts
Journal - Publ 2t: 6/17/20 & 6/24/20 (not less than 5 days prior to hearing)
Post: 3 public places 15 days before hearing—No later than 6/29/20
(Bill Public Works— 100 W Public Works Drive, Shelton, WA 98584)
BID TABULATIONS SHEET
SALT AND PATCH
STORAGE FACILITY Wildwood Carpentry,LLC. JH Kelly,LLC. Talakal Construction Brumfield Construction Inc. Rognlin's,Inc. General Mechanic
(SALT CONTAINMENT STRUCTURE) 15918 Delano Rd. 821 3rd Ave 9236 25th Ave SW PO Box 600 321 W.State Street 2316 S.State St.
BID OPENING:May 15,2020 9:15 A.M. Lakebay,WA 98349 Longview,WA 98632 Seattle, WA 98106 Aberdeen, WA 98520 Aberdeen, WA 98520 Tacoma,WA 98409
ENGINEERS BIDDER NO: 6 BIDDER NO: 5 BIDDER NO: 4 BIDDER NO: 3 BIDDER NO: 2 BIDDER NO: I
11 ESTIMATE BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y
ITEM ITEM PLANNED ,:;UNIT: ESTIMATE: UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE
No. DESCRIPTION UNIT QUANTITY 'PRICE ., ' "TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 Mobilization L.S. 1 $10 000.00 $ 10,000.00 $20,000.00 $ 20 000.00 $13 499.00 $ 13 499.00 $68 000.00 $ 68 000.00 $91 000.00 $ 91,000.00 $41 000.00 $ 41 000.00 $30 000.00 $ 30 000.00
2 Excavation C.Y. 480 $ 7.00 $ 3,360.00 $ 41.67 $ 20 000.16 $ 16.27 $ 7,809.60 $ 70.00 $ 33,600.00 $ 77.00 $ 36,960.00 $ 325.00 $156,000.00 $ 27.96 $ 13 420.80
3 CSTC TON 450 $ 20.00 $ 9,000.00 $ 44.45 $ 20,000.25 $ 34.97 $ 15 736.50 $ 68.00 $ 30,600.00 $ 66.00 $ 29,700.00 $ 53.00 $ 23 850.00 $ 29.14 $ 13 113.00
Construction Metal
and Fabric Hybrid L.S. 1
Structure(Agency
4 Supplied) $32 000.00 $ 32 000.00 $65 000.00 $ 65 000.00 $33 024.00 $ 33 024.00 $42 800.00 $ 42,800.00 $52 000.00 $ 52 000.00 $37 000.00 $ 37 000.00 $44 778.00 $ 44 778.00
Class 4000 concrete
for Foundation per
professionally C.Y. 400
stamped plans and
manufacturer
5 specifications $ 250.00 $100,000.00 $ 325.00 $130,000.00 $ 624.67 $249868.00 $ 795.00 $318,000.00 $ 698.00 $279200.00 $ 410.00 $164,000.00 $ 411.95 $164780.00
Reinforcing steel for
Foundation per
professionally lb. 60,000
stamped plans and
manufacturer
6 s ecifications $ 1.00 $ 60,000.00, $ 1.00 $ 60.000.00 $ 1.16 $ 69,600.00 $ 1.25 $ 75,000.00 $ 1.70 $102 000.00 $ 1.15 $ 69,000.00 $ 1.01 $ 60 600.00
Class 4000 Concrete CY 145
7 Pad $ 250.00 $ 36 250.00 $ 137.93 $ 20,000.14 $ 258.96 $ 37 549.20 $ 695.00 $100,775.00 $ 550.00 $ 79 750.00 $ 320.00 $ 46 400.00 $ 262.00 $ 37 990.00
8 Minor Change Dollars 2,000 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 1$ 1.00 $ 2,000.00
Sub Totals $252 610.00 $337,000.55 $429,086.30 $670,775.00 $672 610.00 $539,250.00 $366 681.80
Tax @8.5 $21,471.85 $28,645.04 $36,472.34 $57,015.88 $57,171.85 $45,836.25 $31,167.89
Total amounts $274,081.85 $365,645.59 $466,658.64 $727,790.88 $729,781.86 $585,086.25 $397,849.69
Page 1 of 1
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Director
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: June 1, 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance J Human Resources
0 Legal €Other— please explain
ITEM: Proposed Reorganization and Update of Organization Chart
EXECUTIVE SUMMARY:
A reorganization of the Department of Public Works/Utilities and Waste Management has
been under consideration for some time. Several factors led to the proposed reorganization
and update:
• The need to update the chart to reflect changes since 11/2018;
• A review of existing position duties, position descriptions, and work load;
• The goal of reducing project/program delivery times and overall cost;
• The need to ensure utility fund administrative costs are contained;
• The goal of working as one team across all divisions and providing uniformity in
policies and procedures; and
• The goal of working efficiently and collaboratively with other departments.
Two financial considerations also shape the proposed reorganization. 1.) Recent changes to
the ER&R program resulted in increased costs to the Road Fund and county water, sewer
and solid waste utility funds. 2.) COVID-19 financial impacts are projected to reduce Road
Fund Motor Vehicle Fuel Tax (MVFT) revenue by N $500,000 in 2020 (less than the original
N $ 1.25 million projection) and Commissioners have issued 2020 budgetary guidelines
aimed at capturing 5% of budget authority.
The proposed reorganization consists of eliminating two positions within the Road
Operations/ER&R division and creating one new position within the division (a net reduction
1 FTE) and eliminating one position within the Road Operations/ER&R division and creating
one new position within the department (no change in FTE). One additional engineering
position is proposed within the Engineering and Construction section (1 FTE) to better
balance development review, environmental permitting and right-of-way workloads.
Positions previously assigned to the Technical Services Manager are proposed to be
reassigned to the County Surveyor and Engineering and Construction Manager. The Sign
Shop is proposed to be reassigned to the Engineering and Construction Manager to work in
concert with the engineering traffic group.
In addition to the proposed reorganization, filling the following vacant positions will be
suspended at this time to be mindful of Commissioner direction and anticipated MVFT
reduction:
Water/Wastewater Operator (1 FTE) Extra Help and Interns (1.3 FTEs)
Traffic Engineer III (1 FTE) Engineer III (1 FTE)
BUDGET IMPACT:
The proposed revisions will result in a slight decrease in the overall budget. Not filling the
4.3 FTEs at this time will reduce the financial impacts on Road Fund and utilities.
PUBLIC OUTREACH: N/A
RECOMMENDED OR REQUESTED ACTION:
Request the Board approve the proposed position changes, reorganization, and updated
organization chart.
Attachments:
1. Current Organization Chart
2. Proposed Organization Chart
3. Position Descriptions
4. Budget Analysis
Existing Positions-Request to Eliminate Existing Positions-Requesting to Reclassify
PW Portion ul Operations& FRO Portion of Operations&
Maintenance/ER&R Maintenance/ER&R PW Portion of Road Operations Operations& Assistant Road Operations& Engineering&Construction Equipment Maintenance
Administrator Administrator &Maintenance/ER&R Manager Maintenance/ER&R Manager Maintenance Manager Manager Supervisor
Current Salary Range Salary Range 25/Step 2 Salary Range 25/Step 2 Salary Range 38 j Salary Range 38 Salary Range 34 _ Salary Range 40/Step 1 I Salary Range 29/Step 5
2020 PW Budgeted Wages 38,336.98 47,252.52 85,735.44 87,781.20 75,879.84
2020 ER&R Budgeted Wages 25,557.98 47,252.52
Medical Benefits 10,999.22 7,332.82 9,166.02 9,166.02 18,332.04 _ 18,332.04 18,332.04 '
FICA _ 2,932.78 1,955.19 3,614.82 3,614.82 6,558.76 6,715.26 5,804.81
State Retirement 4,930.14 3,286.76 6,076.67 6,076.67 11,025.58 11,288.66 9,758.15
L&l 129.04 86.03 928.10 928.10 1,856.19 1,856.19 1,856.19
WA Paid FMLA 56.24 37.49 69.32 69.32 125.77 128.78 111.32
Total Wages&Benefits 57,384.40 32,256.26 67,107.45 67,107.45 123,633.78 126,102.13 111,742.34
Existing Positions-Requesting to Reclassify
Proposed New Positions Dave Smith 81634 Jeremy Seymour 81363
PW/Utilities Confidential Engineering&Construction Equipment Maintenance
Administrator Road Operations Manager Engineer I Manager Supervisor
Proposed New Salary Rang Salary Range 35/Step 3 Salary Range 35 Step 3 Salary Range 26/Step 3 Proposed New Salary Range Salary Range 42/Step 1 Salary Range 31/Step 5
2020 Budgeted Wages 83,591.52 83,591.52 65,508.72 2020 Budgeted Wages 92,166.72 79,651.92
Medical Benefits 18,332.04 18,332.04 15,117.12 Medical Benefits 18,332.04 18,332.04
FICA 6,394.75 6,394.75 5,011.42 FICA 7,050.75 6,093.37
State Retirement 10,749.87 10,749.87 8,424.42 State Retirement 11,852.64 10,243.24
L&I 215.07 1,856.19 1,856.19 L&I 1,856.19 1,856.19
WA Paid FMLA 122.63 122.63 96.10 WA Paid FMLA 135.21 116.85
Total Wages&Benefits 119,405.88 121,047.00 96,013.97 Total Wages&Benefits 131,393.55 116,293.61
Increase 5,291.42 4,551.27
2020 PW Budgeted
Portion of three
eliminated positions 248,125.63
2020 ER&R Budgeted
Portion of three
eliminated positions 105,363.71
___,
Savings 353,489.34
Reclass&New
Engineering& --
Construction Manager 5,291.42
Equipment Maintenance •
Supervisor 4,551.27
Road Operations Manager 121,047.00
PW/Utilities Confidential
Administrator 119,405.88 ` ___ _
Engineer I 96,013.97
Increases 346,309.55 I
Difference 7,179.80
Legend Citizens of Mason County Approved by the Board of Commissioners
Direct Line of Authority
Sharon Trask,Chair Date
Board of County Commissioners
Statutory Requirements for ---•--••-••-••-•.- Commissioner Randy Neatherlin-District 1
Reporting to County Engineer Commissioner Kevin Shutty-District 2 Randy Neatherlin,Vice Chair
Commissioner Sharon Trask-District 3
r Kevin Shutty,Commissioner
Loretta Swanson
I I
W MMIIIIIIIMIIIII
Mike Collins,P.E.
-..-..-..-..-..-.. Vacant(New)"-"-"-"' 1 FTE-Vacant Kelle Medcalf
.3FTE Intern-Varani
County Surveyor Road/ER&R Accounting Office Support Richard Diaz
Mike Mclrvin Engineering/Construction Manager Dawn Dady Amy Braakman Terri Stamper IS, s `T'i L "I-,_
Dave Smith,P.E. Jessica Koehn Lucille Castillo Zach Foster
Senior Party Chief
Jim McLean Utilities Accounting Solid Waste Attendants
Kelsey Byrd Engineering/Construction Assistant Manager Dawnell Arndt Carolynn Earles Kevin Guijosa
Fred Perryman Britta Creed Lisa Montalto Teri Myers
Right of Way Michele Morris Richard Turner Mason Ritchie
Phil Franklin Sherrell Wright Jordan Riley
Engineering&Construction
Alan Berbisco Project Support Services Manager Extra Help-
Equipment Maintenance "Jesse San Nicolas .SFTE Kimely Foreman& ', I Var,drn
Jeremy Seymour--Equipment Supervisor Sheree Jankowski
Gary Albaugh-Central Sores Specialist Engineer III-Vacant
Matt Heinrich--Radio Tech Environmental Coordinator
Engineer I-Vacant(New) Erik Schwartz
Mechanics Intern.SFTE-Vacant ,
Eric Grounds 'rW.t'
Robert Choate
Delbert Schnitzer —
Sign Shop Engineering Tech-
Chris Walker Michael Leeberg-Foreman Transportation Water/Wastewater Operators
Road Operations Manager Andrew Eagle Tim Rhoades 1FTE Vacant Jose Trejo Lopez
Kevin Ward Ethan Stroh Lindsey Beahm
Vacant(New) Traffic Engineer Ill Christina Mink Matthew Adair
Jason Knight Kenneth Oberg
Road O&M Supervisors --
Rod LaRue-Area 1 Brenen Profitt-Area 2 Grant Dishon-Area 3 _
94-3 FTE(13.8 are vacant)
OPERATORS TEAMSTERS-Truck Drivers 94.3 Approved 2020 Budgeted FTE's
Kelly Arndt Kelly Asche Brandon Anderson Roy Beierle Vacancies
Riley Borden Bryan Chrisman Steve Bennett Chris Freeman 1 FTE WW Operator .5 FTE Extra Help Solid Waste
Drew Johnson Blake Lundgren Kim Griggs Devan Mastellar Department of Public Works 1 FTE Finance Manager .3 FTE Finance Intern
Joe Nelson Rafael Olivas Pete Medcalf Ben Mirka 1 FTE PW/U&W Confidential Administrator 1 FTE Project Support Services Manager
Anthony Perez John Ronald Richard Sanzaro Chuck Smith Organization Chart 1 FTE Traffic Engineer III 1 FTE Engineer Ill
Dan Sorley Gary Systma Steven Steiger Eldon Ulrich
Bill Thompson Jordan Ward 1 FTE Engineer I .5 FTE Engineer Intern
4FTE-Seasonal Flogger(8)Positions-Var.mi 1 FTE Road Operations Manager 4 FTE(8 bodies)Seasonal Flaggers
.SFTE-Part-time Central Shop-V,a act .5 FTE Part-time Central Shop
Legend Citizens of Mason County Approved by t Board of omml rs (J
Direct Line of Authority • --' I, 11 / p
Ra dy Neathe n,Chair Date
Statutory Requirements for —••—••—••— •— •—•- Board of County Commissioners
Reporting to County Engineer (3 FTE's) Terri Drexler,Vice Chair
`I VP)
Kevin Shutty, m si er
Public Works/Utilities
Director(1 FTE)
Interim Deputy Director/ I ( Deputy Director/Utilities
Public Works (1 FTE)
(1FTE) f—• — _ — �'�.
1
County Road Engineer Office Administrator • Finance Manager
(1 FTE) .. (1 FTE) �..—.._..—..—..—..—.--
(1 FTE)
1
L Office Support,Reception, Utilities Accounting I
Road/ER&R
Scheduling(2 FTE's) and Billing(3 FTE's) Accounting and Billing
(2 FTE's)
•
Road O&M/ER&R Manager Engineering/Construction Technical Services Water/Wastewater Manager Solid Waste Operations
(1 FTE) Manager(1 FTE) Manager(1 FTE) (1 FTE) Program Manager
(1 FTE)
Assistant- Engineering& Engineering Tech—
Road O&M/ER&R Manager Construction Transportation(2 FTE)
(1 FTE) (3 FTE's) Water/Wastewater Solid Waste Attendants
Operators(7 FIE's) (8 FTE's&4 Extra Help)
ER&R/Road Ops I Surveying Environmental Coordinator
Administrator —{f (3 FTE's) (1 FTE)
— (1 FTE)
j Equipment Geographical Information Department of Public Works
Maintenance(S.5 FTE) Services(1 FTE)
Organization Chart
Hydraulics Engineer
Road O&M Supervisors (1 FTE)
Areas 1-3(3 FTE's) H
Right of Way
!1 fTFI K
Road Maintenance
- (26 FTE's&8 Seasonal) Road Utility Specialist a ( ► 4.. ,
H
Sign Shop (1 FTE)
�'
(3 FTE's) 0 �
Traffic Engineer i-/%
(1 FTE)
i'
05/28/20
2:37 PM
MASON COUNTY POSITION DESCRIPTION
Title: Assistant Road Operations and Department:
Maintenance Manager Public Works
Affiliation: Exempt Reports to: Deputy Director/County
Engineer
'Last Revised: 05/05 Supervises: Road Supervisors
JOB SUMMARY: Serves as the assistant to the Deputy Director/County
Engineer in overseeing and directing the safe and cost-effective operation,
maintenance and repair of the County road, bridge and drainage infrastructure.
Administers the ER&R construction material stocks and identifies equipment
necessary to carry out maintenance and repair..
WORK/RESPONSIBILITIES:
Develops plans, and assists in the organization and direction of the work
activities of road maintenance staff to ensure efficient, effective utilization of
personnel and resources in maintaining the county road system. Implements
approved policies, procedures and performance standards to assure efficient and
effective operations that are in compliance with county guidelines, goals and
objectives.
Identifies, recommends, and prioritizes maintenance and repair needs and
schedules the crews, equipment and materials to accomplish the work as
directed by the Deputy Director/County Engineer.
Identifies need for, monitors progress, and ensures all necessary permits,
property rights, and utility coordination activities are complete prior to work
commencing.
Coordinates county road and bridge maintenance and repair projects with
railroad, public utilities, and other public agencies to ensure conformity to
standards and specifications. Contracts for special road maintenance equipment
or services and monitors work for contract compliance.
Identifies need for and coordinates for engineering design services to carry out
more complex maintenance activities.
05/28/20
2:37 PM
Is the primary point of contact for all after-hours, weekend and holiday requests
for road crew response for such events as water over the roadway, trees blocking
the road and missing signs.
During major storm events and natural disasters, assists in organizing the road
maintenance resources to most effectively respond to prevailing conditions.
Develops crew and equipment schedules to include setting up and managing 24-
7 operations until the emergency is concluded. Recommends assignment and
deployment of personnel and equipment, prioritizes of various tasks, obtains
additional resources if required, and available and determines the need for road
closures.
Provides annual road maintenance budget and work matrix recommendations to
the Deputy Director/County Engineer to meet the Washington State "Standard of
Good Practice for the Management of Maintenance Programs" and to ensure
timely and cost effective services. Prepares required annual County Road
Administration Board reports.
Monitors work program and budget and recommends adjustments to the budget
to reflect changes to the program as the year progresses.
Assesses, evaluates, and recommends equipment needs, specifications and
selections. Administers the ER&R fund stocks of road maintenance and
construction materials. Prepares or coordinates the annual procurement of
materials in compliance with purchasing requirements and oversees stock
inventory.
Inspects and reviews the progress and completion of road maintenance and
repair projects to assure high quality of work and that safety standards are being
met.
Represents the Maintenance Department at public meetings, utility council
meetings and other such gatherings to provide input and receive information
regarding maintenance and repair projects and activities.
Provides input to employee performance reviews, monitors and resolves
grievances and other personnel matters, and provides training to employees to
ensure effective delivery of services by the department.
05/28/20
2:37 PM
May be assigned Road Supervisor duties during disasters and storm events or in
the absence of Road Supervisors.
Responds to and resolves inquires, complaints, problems or emergencies
affecting the availability or quality of services.
Represents the road division in contract negotiations by providing background
regarding crew and equipment practices.
Is the secondary point of contact with the Risk Pool regarding claims against the
county relating to accidents occurring on the road system, damages attributed to
crew operations, and other road related damage claims.
Participates in accident investigations with engineering personnel. Recommends
measures to resolve safety issues as required to ensure the county road system is
safe and well-maintained.
Shows initiative in performing job functions.
Performs related work as required.
WORKING CONDITIONS:
Works outdoors, sometimes during inclement weather; also works indoors in an
office workspace. Visits job sites that may involve exposure to heavy construction
equipment, loud noises, dust and debris and that require walking on uneven,
rocky, or rough ground. Required to sit, talk, and hear; frequently required to use
hands to: finger, feel or handle writing utensils, computers and office supplies
which require repetitive arm, wrist and hand movement. Occasionally required
to stand and reach, climb,balance, stoop, kneel, crouch, bend or crawl. Specific
vision abilities include close, distant, color, and peripheral vision, depth
perception and to adjust focus. The employee is occasionally required to lift or
move up to 35 pounds.
Position requires mental acuity to ensure thorough mental analysis of situations
in a fast-paced environment. Employee is required to maintain confidentiality of
information within the department. May be required to deal with irate,
disgruntled individuals requiring the use of conflict management skills.
Employee is frequently required to perform work in confidence and under
05/28/20
2:37 PM
pressure for deadlines, and is required to maintain professional composure and
tact, patience and courtesy at all times.
QUALIFICATIONS
Knowledge, Skills &Abilities:
Knowledge of
• County, state and federal regulations and codes pertaining to public works
maintenance, construction and ER&R.
• Materials, methods, techniques, tools and equipment applicable to road,
bridge, and storm drainage installation in maintenance.
• Infrastructure life cycle cost analysis and best practices for reducing costs
• Current principles of supervision and personnel management.
• Cost estimating techniques and cost control and reporting systems.
• Land titles, easements and rights-of-way.
• Hazards and safety precautions of road maintenance.
Ability to:
• Plan and coordinate field maintenance work.
• Analyze and identify problem areas and develop solutions.
• Read, understand and communicate plans and specifications applicable to
road and bridge construction to others.
• Write technical specifications for the procurement of construction materials,
equipment, and vehicles.
• Evaluate product and equipment alternatives and make recommendations.
• Set work priorities and manage the work of staff and contractors.
• Communicate effectively, both orally and in writing.
• Inspect and evaluate the condition of public works structures.
• Negotiate with contractors and others regarding maintenance projects.
• Comply with Washington State Motor Vehicle Laws.
• Physically perform the essential functions of the job.
Education and Experience--Any equivalent combination of education and experience which
provides the applicant with the knowledge,skills,and abilities required to perform the job.
• High School Diploma or GED.
• Ten years of progressively responsible experience in road maintenance
including five years performing public works construction.
05/28/20
2:37 PM
• Two years in a lead or supervisory position.
*********OR*******
• A Bachelor of Science in Civil Engineering or related field.
• Five years experience road design, road maintenance or construction.
• Two years in a lead or supervisory position.
Licenses, Certificates and Other Requirements:
• A valid Washington State Drivers License with a good driving record.
• A First-Aid/CPR Card.
• A Flagger's Card.
• Maintenance of current skills and additional training as needed.
MASON COUNTY POSITION DESCRIPTION
New Title: Confidential Department: Public Works/Utilities
Administrator
Proposed Title: Same Reports to: Director
Affiliation: Exempt Supervises: N/A
Budget:
JOB SUMMARY:
A key member of the department leadership team, this position is responsible for the ensuring
administrative and personnel policies and procedures are carried out consistently and
uniformly. The position serves as the public records officer for personnel matters.
WORK/RESPONSIBILITIES:
Personnel
Responsible for the confidential management and maintenance of the department's personnel
information including:
• Ensures department personnel development reviews are conducted on regular basis
• Assists with staff development goals
• Oversees drug and alcohol testing
• Oversees annual hearing tests, follow-ups and documentation
• tracks and reports staff training
• Tracks FMLA usage and balances and notifies Human Resource and payroll personnel
• Maintains accident/incident reports for divisions and reports to Risk
Serves as the public records officer for personnel matters.
Analyzes risk reports and trends and makes risk/claim reduction recommendations
Assists with the implementation of policies and procedures to ensure a safe workplace,
compliance with the Washington Industries Safety and Health Act(WISHA) and Washington
State Department of Ecology rules and standards;
Assists with development,review and implementation of Collective Bargaining Agreements;
and
Assists department leadership with investigations, counseling and disciplinary actions.
Administrative Support
Assists leadership team with setting goals and priorities, developing procedures, and
maintaining schedules;
Performs Cost Accounting Management System(CAMS) data entry and runs reports to assist
managers with efficient operations;
Prepares and drafts confidential correspondence, contracts,reports, forms, rosters, and/or other
divisional documentation
Coordinates project,program, and activity schedules;
Researches,prepares reports, develops and maintains spreadsheets and databases;and
Manages division files and electronic filing system
Special Projects
May serve as the liaison between Public Works/Utilities divisions coordinating CRP's,
maintenance activities and special projects.
Researches and prepares reports as requested by other Public Works/Utilities divisions or
County departments.
WORKING CONDITIONS:
Required to sit, talk, and hear;frequently required to use hands to:finger, feel or handle writing
utensils, computers and office supplies which require repetitive arm,wrist and hand
movement. Occasionally required to stand and reach with arms and hands,climb,balance,
stoop,kneel,crouch,bend or crawl.Specific vision abilities include close,distant, color, and
peripheral vision, depth perception and to adjust focus.Visits job sites that require walking on
uneven, rocky, or rough ground.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced
environment. May be required to deal with irate,disgruntled individuals requiring the use of
conflict management skills. Employee is frequently required to perform work in confidence
and under pressure for deadlines, and is required to maintain professional composure and tact,
patience and courtesy at all times.
QUALIFICATIONS
Knowledge, Skills &Abilities
Knowledge of:
County policies and procedures
Principles and practices of project and program management
Budget and ER&R funds
Methods,materials and equipment used in road construction and maintenance
Federal,State and County policies, procedures, codes and ordinances governing Public Works
projects including County Road Administrative Board(CRAB)standards,protocols,
specifications and guidelines
FEMA processes and project tracking
Record keeping and record retention laws
Federal and State Procurement laws and regulations
Principles and practices of government finance and accounting
Inventory management and tracking
Research RCW,Codes,Ordinances and standards
Excel spreadsheets
MS Office
Ability to:
Assessing and prioritizing multiple tasks,projects and demands
Prepare and maintain accurate written reports and records utilizing PC databases, spreadsheet
and word processors.
Establish and maintain effective working relationships with employees, vendors, contractors,
and other departmental personnel.
Communicate effectively,both orally and in writing.
Manage confidential information
Performing accurate data entry and mathematical calculations
Identify and remedy hazards and unsafe work practices.
Physically perform the essential functions of the job.
Education and Experience--Any equivalent combination of education and experience which
provides the applicant with the knowledge, skills, and abilities required to perform the job.
Bachelor's Degree in with major coursework in public administration,business,human
resources or closely related field AND 3 years' experience preferably in Public Works
environment.
In addition to meeting the minimum qualifications,preference will be given to those candidates
who have work experience dealing with tasks listed in Work Responsibilities and Knowledge,
Skills and Abilities section(above).
Licenses, Certificates and Other Requirements:
A valid Washington State Drivers License
NIMS and ISC certification preferred,but must obtain NIMS certification within 1 year
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Lisa Frazier
DEPARTMENT: Treasurer EXT: 484
BRIEFING DATE: 6/1/2020
PREVIOUS BRIEFING DATES: n/a
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources
❑ Legal ❑ Other.— please explain
ITEM: Establish revolving account for US Elections Security Assistance Grant monies.
EXECUTIVE'SU M MARY: (If applicable, please include available options and potential
solutions): Mason County (Auditor, Paddy McGuire) has been approved for two Election Security
Grants in the amounts of$169,510 and $136,674.
The grant agreements require that the funds be placed in an interest bearing account. The treasure
will open such account with Columbia Bank. Funds placed in the account will be used to offset
- expenses used to (a) prevent, prepare for, and respond to coronavirus domestically or internationally
for the 2020 Federal election cycle, (b) Improve administration of elections for Federal office, including
to enhance election technology and make election security improvements to systems, equipment and
processing used.in,federal elections.
Unused funds, including interest'earn must be returned if not used before 12/31/2020 and
12/20/2024.
BUDGET IMPACT:
Will require budget amendment..............for revenue and expenditures. Auditor McGuire will work with
the budget manager.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community
meetings,etc.) N/A
RECOMMENDED OR REQUESTED ACTION:
Approve Resolution to establish the USE Elections Security Assistance Revolving Account
ATTACHMENTS:
Draft Resolution
i
Briefing Summary 5/27/2020
RESOLUTION NO.
ESTABLISH THE US ELECTIONS SECURITY ASSISTANCE
REVOLVING ACCOUNT
PURSUANT TO THE COVID 19 CARES ACT
Fund#001.000000.030.034
WHEREAS,Mason County has entered into an Intergovernmental Grant Agreements between the State of
Washington,Office of the Secretary of State for a Federal Awards,CDFDA 90-404 HAVA Election Security Grants in
the amount of$169,509.84 and$136,674.24.
WHEREAS,the purpose of the grants are to
a. Prevent,prepare for,and respond to coronavirus domestically or internationally,for the 2020 Federal
election cycle
b. Improve the administration of elections for Federal office,including to enhance election technology and
make election security improvements"to the systems,equipment and processes used in federal elections
WHEREAS,the grant agreements requires the county to place the funds received in an interest bearing
account. All funds will remain in that account until spent by the county on allowable activities.
WHEREAS,interest earned on deposited funds will be spent on allowable activities under the grant
agreement.
WHEREAS,unused grant funds shall be returned to the Office of the Secretary of State on December 31,
2020,and December 20,2024 unless the grant agreement is terminated sooner. In the event of termination of the
grant agreement,interest earned on deposited funds shall be remitted to Office of the Secretary,of State together
with all unspent federal and state match funds in the account
WHEREAS,the Mason County Auditor and/or designee(s)in partnership with the Mason County Treasurer
and/or.designee(s)are authorized to receive, pay and transfer revenue and expenses as approved in writing
between the Elections Fund#001.000000.030.034 and the US ELECTIONS SECURITY ASSISSTANCE Checking
Account.
WHEREAS,the Mason County Treasurer,has reviewed and approves of creating a revolving account for
the US Election Security Assistance Funds. The Elections Department will be the responsible party for reconciling
the monthly bank statement and providing such reconciliation to the Mason County Treasurer's Office.
NOW THEREFORE BE IT RESOVLED,that the Board of County Commissioners hereby approves the recommendation
of the Mason County Treasurer to create the US Elections Security Assistance Revolving Account.
DATED this ,of June,2020.
BOARD OF COUNTY COMMISSIONERS,
ATTEST: MASON COUNTY,WASHINGTON
Melissa Drewry,Clerk of the Board Sharon Trask,Chair
APPROVED AS TO FORM: '
Randy Neatherlin,Commissioner
Tim Whitehead,Chief Deputy Prosecutor Kevin Shutty,Commissioner
APPROVED:
Lisa Frazier, Mason County Treasurer
__ Cc: Auditor Finance Department,Risk Manager,Treasurer,Auditor
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Paddy McGuire
DEPARTMENT: Auditor EXT: 468
BRIEFING DATE: June 1, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply):
❑ Budget/Finance ❑ Human Resources x Legal ❑ Other— please explain
ITEM: Authorize use of county Covid-19 funds to for scheduling/queueing system for
Assessor/Auditor/Treasurer.
EXECUTIVE SUMMARY: (If applicable,please include available options and potential solutions)
When the county reopens, the upstairs offices need a system to limit access to our offices if our
customers are going to be socially distant. It is simply impossible to handle the number of customers
that we have and keep them apart. We would like to acquire an online scheduling and queueing
system to space out our customers. We would use Covid funds for the startup and first year of
operation and would submit budget requests for 2021 and beyond should we need to continue.
BUDGET IMPACT:
$13,500 for startup and first year of operations including an estimated $2,000 in hardware, not in the
proposal.
PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
Approve the use of Covid funds for this use
ATTACHMENTS:
Proposal from Qless
Briefmg Summary 5/28/2020
OLESSGovernment Solutions
The QLess Solution Key Benefits
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dramatically advances the delivery of citizen Citizens choose the type of service they need without standing in long Tines.
services by eliminating lines with"virtual they want and our system shares the
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schedule appointments,manage lines,and
even steer citizens to less busy times of the
day.The result:employees that are better
equipped to deliver optimal service.
"?Less saves permit applicants hours of wasted time,
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to fetter monitor performance." LV� Timely updates and notifications alert
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City of Milford,Connecticut scheduling enables citizens to feel
empowered and in control of their time.
f=( Gain Valuable Insights with Reports
How QLess Works For Your Citizens �{ Equip your department with key data to
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vpft provide real-time reporting and
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Enhance Communications and
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Oursystem offers bi-directional
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Citizens can Citizens Citizens Citizens are citizens.Likewise,our automated survey
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Cloud Technology Dashboard
100%web-based and supported by all » A real-time dashboard displaying each queue IMPROVE CUSTOMER upto
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No proprietary hardware or downloads » Improve staff productivity and efficiency with live
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queue Flex Appointments
» Instead of waiting in your lobby,citizens can » Flex Appointments seamlessly integrates walk-ins •
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long gaps between citizens on busy days d
Interactive Communication v Collect valuable data such as citizen name, <ra� - a�8 aeu�,s
Bi-directional communication connects your ID#,and service need I
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Citizens are updated throughout their wait, g Office�You'recurrently 6th
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: PATTI MCLEAN
DEPARTMENT: ASSESSOR EXT: 498
BRIEFING DATE: APRIL 13, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources
€Legal €Other— please explain
ITEM: PROMOTION
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
We are promoting IdaMae Jensen from Sr. Appraiser to Sales Analyst
BUDGET IMPACT:
5% increase in her salary
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Allow our office to promote
ATTACHMENTS: emails from human resources, sales analyst job description,
bargaining unit salary scale
Briefing Summary 4/8/2020
- k POSITION DESCRIPTION
Title: Appraiser Analyst Department: Assessor
Affiliation: Teamsters Appraisers Reports to: Assessor or Chief Deputy Assessor
i
Exempt: Non-Exempt: X Supervises/Directs: None
Job Class: Risk Class: Salary Range: According to current CBA
t I U—1 5306-07
Union Approval Date: Elected Official Approval Date:
Summary:
The incumbent in this position performs a variety of technical duties, including researching and
analyzing sales. Incumbent acts as the lead in preparing, presenting, assigning, and reviewing
materials for Board of Equalization hearings. This position is distinguished from the Appraiser
Trainee, Appraiser and Senior Appraiser series by requiring a higher level of understanding
and ability in math, statistics, market modeling, and computer operation, as well as
participation in highly complex or atypical nature appraisal activities and/or statistical Mass
Appraisal modeling. The incumbent functions in the capacity of a facilitator to provide
guidance, clarify procedures, and assist with troubleshooting problem areas.
Essential Job Functions:
• Appraises properties using cost, market, and income approaches to value; correlates
values to a value conclusion.
• Reviews and analyzes countywide real estate sale transactions in order to provide valid
research data for assessment analysis.
• Assists with the establishment of sales and income models for valuing improved
residential and commercial property using a variety of software packages.
• Coordinates and monitors defense of value preparation for hearings before the Board of
Equalization (BOE), including assignment, and review of each appeal. Testifies at
hearings of the BOE and for the State Board of Tax Appeals (BTA) to defend appraisal
conclusions and recommendations. Defends complex industrial and commercial or
complex real property appeals before the BOE and/or the State BTA.
• Performs advanced appraisal activities using difficult and dissimilar assessment
techniques.
• Provides technical assistance with complex or unusual appraisals.
Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019
• Develops and prepares on-going training for appraisal staff.
• Reviews appraisal assignments completed by an appraiser in Appraiser Trainee,
Appraiser or Senior Appraiser classifications.
• Establishes land benchmarks and adjustments for views, access, topography, wetland,
traffic, etc., using advanced market modeling and statistical analysis techniques.
• Identifies neighborhood land and building adjustments and recommends percentage of
change and types of property to be affected based on the statistical analysis of sales.
Assists with defining neighborhood boundaries for computer assisted appraisals.
• Identifies patterns or problem areas, prepares statistical documentation to include
reports and graphs, and extract and organize statistical data. Makes recommendations
on corrective action.
• Requests and verifies information on income producing properties, including balance
sheets, profit and loss statements, asset accounts, and federal income tax records.
Responsible for confidentiality of all income related documents.
Other Job Functions:
• Inspects and appraises real and-or personal properties to determine fair market value
as necessary.
• May determine the value of industrial, farm, business, or other equipment or machinery.
• May perform the duties of an Appraiser Trainee, Appraiser or Senior Appraiser.
• May work a flexible schedule.
• May perform other duties as assigned.
Qualifications:
Knowledge of:
I
• Sales analysis or other statistical reviews.
• Principles and methodologies of statistical analysis.
• Real estate appraisal principles, procedures, laws and regulations.
• County building codes, regulations, ordinances, and zoning codes.
• Technological advances and methodology changes.
• Assessment, appraisal software and computer assisted mass appraisal (CAMA)
systems and current office software programs.
• Accounting and auditing practices and procedures relative to commercial, industrial,
and/or personal property appraisal.
• Ability to use GIS software.
• Customer service techniques.
Must have the ability to:
Est. 04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019
• Select appraisal methods and techniques best suited to particular property and
conditions.
• Use independent judgement and effective decision-making in the application of a wide
variety of laws, policies, and procedures and in effective problem-solving.
• Effectively coordinate, perform, and complete multiple duties and assignments
concurrently and in a timely manner.
• Prepare and present written and/or oral evidence of fair market value when disputed.
• Read, communicate, and understand legal descriptions and appraisal manuals.
• Read, understand and apply appraisal principles and techniques applicable to the work
assignment.
• Use and operate a personal computer, digital imaging device, scanner, and related
software programs.
• Prepare and submit technical reports.
• Effectively communicate, both orally and in writing.
• Meet the physical requirements of the position:
o Physical activities required are finger dexterity necessary to operate equipment used in the
position, talking, seeing, and hearing. Other physical requirements include walking, sitting,
balancing, climbing, kneeling, bending, stooping, crouching, extensive reaching, pushing, pulling,
unassisted lifting and/or carrying of lightweight equipment, entering and exiting a vehicle multiple
times, and adequate vision and manual dexterity required to make drawings and sketches.Travel
to various worksites may be required. Must have the ability to drive and perform duties in all
weather conditions and all terrain.
• Maintain regular, punctual attendance during scheduled work hours at assigned
worksite.
Education and Experience:
The ideal incumbent will have a bachelor's degree with major course work in business,
economics, finance, real estate, or statistics, and Washington State sponsored or
professionally approved courses in real, personal, and commercial property. Two years of
experience in real estate transactions, which provide a knowledge of real property values and
appraising techniques, plus two years of hands-on market modeling using spreadsheet
analysis and database management. Knowledge of computer-assisted mass appraisal
programs and statistical analysis is essential. Must be accredited by the Department of
Revenue.
Must possess the following licenses or certificates and have attended and/or successfully
passed the following: (May substitute any combination of experience and education at the
discretion of the Assessor, after review.)
• High School Diploma or its equivalent
• Valid Washington State Driver's License
• USPAP Course
Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019
i
• Accreditation Examination, or its equivalent, resulting in certification as a Real Property
Appraiser.
• Fundamentals of the Assessor's Office
• IAAO Course 101 (Fundamentals of Real Property Appraisal)
• IAAO Course 102 (income Approach to Valuation 1), or its equivalent
• IAAO Course 201 (Appraisal of Land), or its equivalent
• IAAO Course 301 (Fundamentals of Mass Appraisal), or its equivalent
• IAAO Course 112 (Income Approach to Valuation II), or its equivalent
• IAAO Course 311 (Residential Modeling Concepts)
• IAAO Course 331 (Mass Appraisal Practices and Procedures)
Required training for this position: Defensive driving-all annually:
Sexual Harassment& Discrimination—Annually Basics
Blood Bourne Pathogens—Annually R is for Reverse
Smart Risk Management—Once Intersections
Slip, Trip and Fall—Annually Reduce Winter Weather Accidents
Safe Lifting Practices—Annually General Auto Risk Program for Drivers
FEMA IS 100 and 700 -Once Regular monitored driver:_X_Yes
Additional job specific trainings may be issued at a later date.
Ur e r e tive Signature of Approval:
Date:
Elected Offici Signature of Approval: /q-
� Date: l
I have read and understand the above position description: i
Name: Date:
Signature:
Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019
I
APPENDIX I
SALARY SCHEDULE:
Note:
Unless otherwise specified above, step increases shall be granted annually.
Effective January1, 2019 j
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Appraiser Trainee $3,511.27 $3,599.05 $3,689.02 $3,781.25 $3,875.78 $3,972.67
Appraiser $4,071.99 $4,173.79 $4,278.14 $4,385.09 $4,494.72 $4,607.08
Senior Appraiser $4,722.26 $4,840.32 $4,961.33 $5,085.36 $5,212.49 $5,342.81
Appraiser Analyst $4,958.37 $5,082.33 $5,209.39 $5,339,63 $5,473.12 $5,609.95
GIS Technician $3,951.27 $4,153.06 $4,256.88 $4,363.30 $4,472.39 $4,584.20
Effective January1,2020
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Appraiser Trainee $3,572.71 $3,662.03 $3,753.58 $3,847.42 $3,943.61 $4,042.20
Appraiser $4,143.25 $4,246.83 $4,353.00 $4,461.83 $4,573.37 $4,687.71
Senior Appraiser $4,804.90 1 $4,925.02 $5,048.15 $5,174.35 $5,303.71 $5,436.30
Appraiser Analyst $5,045.15 $5,171.28 $5,300.56 $5,433.07 $5,568.90 $5,708.12
GIS Technician $4,020.42 1 $4,275.73 1 $4,331.38 $4,439.66 $4,550.65 $44,664.42
Effective Jamnuary1,2021
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Appraiser Trainee $3,644.17 $3,735.27 $3,828.65 $3,924.37 $4,022.48 $4,123.04
Appraiser $4,226.12 $4,331.77 $4,440.06 $4,551.07 $4,664.84 $4,781.46
Senior Appraiser $4,901.00 $5,023.52 $5,149.11 $5,277.84 $5,409.79 $5,545.03
Appraiser Analyst $5,146.05 $5,274.70 $5,406.57 $5,541.73 $5,680.28 $5,822.28
GIS Technician $4,100.83 $4,310.25 $4,418.00 $4,528.45 $4,641.67 $4,757.71
Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement pane 46
Vickie King
From: Meghan Andrews
Sent: Friday, March 27, 2020 12:49 PM
To: Patti McLean; Vickie King
Cc: Frank Pinter
Subject: Idamae Promotion PAF
Patti and Vickie-
The 81612020 BOCC minutes 8.8-Approval to change BARS line 514.24.510100 from Chief Appraiser(non-rep)to
Appraisal Analyst(Teamsters).
After discussing with Frank, we felt as though this was an elimination the Chief position and making it the Appraisal
Analyst. It did not add a new positon to the department. The Appraisal Analyst position was posted internally and
Thomas Gibbons was promoted into that position.
So,there is 1 FTE for the Appraisal Analyst position.
The Appraiser Trainee,Appraiser and Senior Appraisal are a series, with certs met and time in seat to move up.
If you wish to promote Idamae to an Appraisal Analyst position, Patti will need to take her request to BOCC that she
would like to eliminate an Appraiser position and request for a second Appraisal Analyst.
Thank you,
J"W eghan Andrews
Personnel Analyst
Mason County Human Resources
meghana@co.mason.wa.us
360-427-9670 x 290
1
Vickie King
From: noreply@co.mason.wa.us
Sent: Tuesday, March 31, 2020 9:29 AM
To: Vickie King
Subject: PERSONNEL ACTIONS REJECTED
The following SALARY CHANGE has been rejected:
Rejection comment: Per Dawn-Patti will reach out to BOCC
Employee: 1699 JENSEN, IDAMAE
Action comment: PROMOTE FROM SR APPR TO APPR ANALYST
This Personnel Action can be accessed in the Personnel Action Entry program in MUNIS.
This is a Munis system generated message. Please do not reply to this unmonitored mailbox.
1