Loading...
HomeMy WebLinkAboutHood Canal Coordinating Council MC Contract#20-026 HCCC c PROFESSIONAL SERVICES CONTRACT AGREEMENT BETWEEN HOOD CANAL COORDINATING COUNCIL AND MASON COUNTY PUBLIC HEALTH THIS AGREEMENT is a subaward and is between Hood Canal Coordinating'Council (HCCC), located at 17791 Fjord Drive, NE,Suite 118,Poulsbo,WA 98370, and Mason County Public Health (Consultant),with an address of 411 North 5th.Street,Shelton,WA 98584, and is made effective as of the date signed below by HCCC. HCCC and Consultant are also referred to as the "Parties" and each as a "Party." The Parties to this Agreement agree as follows: 1) DEFINITIONS. -- For purposes of this Agreement,the term— a) "Hood Canal Coordinating Council" means Hood Canal Coordinating Council, also referred to as HCCC, a Washington Corporation,and its members,directors, officers, employees and agents; b) "Consultant" means the Consultant and its directors, officers, employees, agents and subcontractors; and c) "Contract Representative" means the person designated below and incorporated by reference,to serve as representative of HCCC and the Consultant for purposes of administration of this Agreement. 2) SERVICES TO BE PERFORMED AND DELIVERABLES. The Consultant agrees to provide services to HCCC, in accordance with applicable professional standards,as described in Exhibit A and the Funding Source Programmatic Conditions (if any), as described in Exhibit A. No work shall commence under this Agreement until it is fully executed by both Parties. 3) COMPENSATION.-- a) Except as provided herein, HCCC agrees to pay Consultant on a monthly basis following receipt of an invoice documenting services rendered and costs incurred, in a manner and amount stipulated in Exhibit A. b) Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement, or as otherwise stated in Exhibit A. HCCC Contract Agreement. Page 1 i.) HCCC may, at its sole discretion, retain up to 10 percent of the amount otherwise due and owing under each invoice until Consultant completes all work described in Exhibit A, or otherwise authorized by HCCC. HCCC shall notify Consultant of the amount retained and deposit the retained amount in an interest-bearing account. HCCC shall release the amount retained, together with earned interest, not later than 30 days after receipt of a final invoice and acceptance of HCCC:of all work authorized. ii) HCCC may,at its sole discretion, retain an amount otherwise due and owing under each invoice until.Consultant provides HCCC with evidence that the Consultant has paid industrialinsurance premiums for its employees and/or is in compliance with state industrial insurance requirements.. c) Allowable Costs.—. I) Travel"Expenses.-- HCCC.agrees to reimburse Consultant up to the amount stipulated in Exhibit A for travel expenses (including per diem)from Consultant's home or principal place of business to meeting sites. HCCC shall reimburse Consultant for travel expenses in accordance with federal travel regulations. Payment for expenses over the category amount will not be honored without prior approval of HCCC's Contract Representative. International travel requires advance pre-approval. ;ii) Other Expenses.--HCCC agrees to reimburse Consultant for miscellaneous expenses specified in Exhibit A, provided thosecosts are allowable under the. Federal Cost Principles set forth in the OMB Uniform Guidance, 2 CFR Part 200. Any request over the category amount will"not be honored without prior approval by HCCC's Contract Representative. d) Unallowable Costs. -- i) Management fees or similar charges in excess of the direct costs:are not. allowable.. ii) If Consultant expends more than the amount of its approved budget in anticipation of receiving additional funds, it does so at its own risk. HCCC is not legally obligated to reimburse Consultant for costs incurred in excess of the approved budget. e) :Invoice. --Consultant's invoice shall indicate dates of service,.a description of. work performed, and time spent on that date in providing service under this Agreement. The invoke shall include travel claims for travel expenses'incurred by Consultant in connection with performance under this Agreement. The invoice shall provide a progress report describingall activities:accomplished for the period being invoiced. HCCC Contract Agreement Page 2 i) invoices should be sent to the Accountant at the HCCC address listed below via.U.S. Postal Service or email (not both). ii) Invoices must be submitted by a representative of the Consultant who has the Consultant's full authority to render such reports and requests for payment and certify to the following at time of submission:. By signing this payment request, I certify to the best of my knowledge and belief that the payment request is true, complete,and accurate. The expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Agreement. I am aware that any false,fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud,false statements,false claims or otherwise. 18 USC 1001 and 31`LISC 3729-3730 and 3801-3812. 4) TERM.--The term of this Agreement commences on the effective date,the date the agreement is signed by the HCCC Executive Director below, and continues until December 31,2021 as stipulated in Exhibit A,or until terminated by the Parties. 'In the event funding from state,federal, or other sources is withdrawn, reduced, of limited in any way after the effective date of this contract and prior to normal completion, HCCC may terminate the contract under the "Term" clause without a notice requirement. 5) SUBCONTRACTING. —Consultant may not subcontract without prior written approval by the HCCC. Additionally,the Consultant is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this contract are carried forward to any subcontracts. 6) TRAINING. -- Consultant acknowledges that no training will be provided to Consultant under this Agreement. Consultant warrants and represents that its personnel are fully trained to,perform services required under this Agreement and that additional training provided.by HCCC will be unnecessary. 7) BUSINESS LICENSES AND TAXES.-- a) Consultant shall,at its own expense, secure and maintain in full force and effect during the term of this Agreement all required licenses, permits, and similar legal authorization, and comply with all applicable Federal,State and local regulations. b) Consultant shall be responsible for payment of taxes, insurance and other obligations relating to its performance of services under this Agreement. Consultant shall provide HCCC with verification of its— i) Unified business identifier number from the State of Washington and that its business license is in good standing; HCCC Contract Agreement Page 3 ii) Washington State Department of Revenue account and that the account is in good standing; iii) Washington State Labor and Industries account and that the account is in good standing or that the Consultant is exempt from the state's industrial insurance requirements; iv) Data Universal Numbering System (DUNS) number; and v) Central Contractor Registry(CCR)through SAM.gov. c) All other necessary licenses and permits to perform the work specified in Exhibit B. 8) INDEPENDENT CONSULTANT STATUS. -- a) Consultant shall act as an independent Consultant, and in no way shall be considered an employee of HCCC. Consultant is not required to report to HCCC's offices at any specific time, except as requested for occasional consultations. HCCC does not have the right to assign any additional projects to.Consultant. Consultant shall choose the time and manner for performing each part of the services described in Exhibit A according to its own routines and'schedules, independent from HCCC's normal business operations. b) Consultant acknowledges that Consultant will not qualify for benefits which may be available if classified as an employee. In the event that the Internal Revenue Service.(IRS) successfully asserts that Consultant is not or was not an independent Consultant for any period during the term of this Agreement and reclassifies Consultant as an employee, Consultant agrees to complete,sign and deliver IRS Form 4669 (Employee Wage Statement)to HCCC for any tax period affected. HCCCshall then file the Form 4669 with the IRS-(along with IRS Form 4670 "Request for Relief From Payment of Income Tax Withholding")to offset against HCCC's withholding obligation. c) Consultant acknowledges that it will be liable to HCCC for any industrial insurance premiums or any other premiums or fees that HCCC is required to pay on its behalf under RCW 51.12.070, or any other applicable statute, regulation or ordinance,to the State of Washington or local jurisdiction. 9) NON-EXCLUSIVE CONTRACT;- This Agreement is non-exclusive. Consultant reserves the right to perform services for others during the term of the Agreement. 10)MATERIALS AND EQUIPMENT. --`Consultant shall provide all materials and equipment necessary to perform its obligations under this Agreement:Provided, however,that Consultant may use office.equipment located in the offices of.HCCC, as available, and provided however,that if"Other Expenses"have been awarded as part of this agreement, HCCC may purchase said supplies and services on behalf of the Consultant as part of this Agreement. HCCC Contract;Agreement Page 4 11)INDEMNIFICATION. -- a) To the fullest extent permitted by law,Consultant hereby indemnifies and holds HCCC harmless from any and all loss, damage,suits, liability, claims, demands or costs,whatsoever,whether arising at law or in equity,or sounding in tort, contract or other causes of action arising from any claim or liability resulting from Consultant's performance of services described in Exhibit A under this Agreement, except to the extent caused by the negligence of HCCC. b) Consultant hereby indemnifies and holds HCCC harmless from any additional taxes, interest and penalties due from Consultant or HCCC resulting from reclassification in the event the IRS or any state or local taxing authority successfully asserts that Consultant is not or was not an independent Consultant for any period during the term of this Agreement and reclassifies Consultant as an employee. 12)INSURANCE.--Consultant shall provide HCCC with a certificate of insurance for each insurance provision required in this section.The certificate of insurance shall be effective during the duration of this agreement. HCCC may require that the certificate of insurance name HCCC as an additional insured party. Consultant shall also require all of its subcontractors to maintain the same type and level of insurance as required in this section and provide certificates of insurance to HCCC as required in this section_ Consultant shall, at its own expense, acquire and maintain the following insurance throughout the term of the Agreement: a) Commercial.Automobile Liability Insurance covering all owned, non-owned and hired automobiles,trucks and trailers. Such insured shall provide the Standard Comprehensive Automobile Liability policy in limits not less than$1,000,000 Combined Single Limit; b) Commercial General Liability Coverage Insurance,with not less than the following limits: $1,000,000 for each occurrence limit,$1,000,000 for personal injury limit,$2,000,000 general aggregate limit; c) Professional Liability Insurance in an amount not less than $1,000,000 per claim and in the aggregate; and d) Workers' Compensation and Employer Defense insurance as required by statute and employer liability coverage,with not less than the following limits: $1,000,000 each accident for bodily injury by accident,$1,000,000 each employee for bodily injury by disease and$1,000,000 policy limit for bodily injury by disease. e) Notwithstanding the forgoing, Contractor maintains a system for self-insurance that meets the requirements of this section 12, HCCC Contract Agreement Page 5 13)CONFIDENTIALITY. -- Information produced or made available to the Consultant, shall not be disclosed to others or used for any other purpose,except as required under this contractor by law,without prior written approval by HCCC 14)OWNERSHIP OF PRODUCTS PRODUCED UNDER THIS CONTRACT --All data and products developed under this contract, excluding copyrighted material used with permission,or other public data that cannot be copyrighted, shall become the sole property of the HCCC and its assigns. Permission for its subsequent use must be obtained from the HCCC prior to that use. Any alteration of the data by HCCC for purposes other than those intended by this Agreement shall be,at HCCC's sole risk and without legal liability upon the Consultant. 15)PUBLICITY AND ACKNOWLEDGEMENT OF SUPPORT.-- a) Consultant,gives HCCC the right and authority to:publicize HCCC's financial support for this Agreement and the Project in press releases, publications and other public communications. Consultant agrees to; (i)give appropriate credit to HCCC and any Funding Sources identified in this Agreement for their financial support in any and all press releases, publications, annual reports,signage,video credits, dedications, and other public communications regarding this Agreement or any of the project deliverables associated with this Agreement,subject to any terms and conditions below;and (ii) include the disclaimer provided for in (b). Consultant must obtain prior HCCC approval for the use relating to this Agreement of the HCCC logo or the logo of any Funding Source. b) Disclaimers.--`Payments made under this Agreement do not by direct reference or implication convey HCCC's endorsement nor the endorsement by any other entity that provides funds through this Agreement, including the U.S. Government, as applicable,for the Project. All information submitted for publication or other public releases of information regarding this Agreement shall carry the following disclaimer: i) For Projects funded in whole or part with Federal funds: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the Hood Canal Coordinating Council and its funding sources. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government, or the Hood Canal Coordinating Council or its funding sources." ii) For Projects not funded with Federal funds: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions of the Hood Canal Coordinating Council or its funding sources. Mention of trade names or commercial. HCCC Contract Agreement Page 6 products does not constitute their endorsement by the Hood Canal Coordinating Council or its funding sources 16)INSPECTION AND RETENTION OF RECORDS.--The Consultant shall make all applicable financial records,supporting documents,and all other pertinent records related to this Project, available to HCCC,the State of Washington,the U.S. Government or any of their duly authorized representatives,for inspection. Records shall be retained until the Term date of this Agreement and then submitted to the Project Manager for retention until required bylaw. 17)NONDISCRIMINATION.— By signing this Agreement,the Consultant certifies that it is an Equal Opportunity Employer and in compliance with all state and federal nondiscrimination requirements.The Consultant agrees to continue to be in compliance with all state and federal nondiscrimination requirements.;Consultant agrees to comply fully with applicable civil rights statutes and regulations, including Title IV of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975,. and the American Disabilities Act. 18)COMPLIANCE WITH COPELAND"ANTI-KICKBACK"ACT.-- Consultant is prohibited from inducing, by any means, any person employed in the construction,completion, or repair of public work,to give up any part of the compensation to which he is otherwise entitled and remain in compliance with 18 U.S.C. 874 and 40.U.S.C. 276c. 19)PREVAILING WAGE.--The Consultant agrees to pay the prevailing rate of wage to all workers,laborers,or mechanics employed in the performance of any part of this contract when required by state law to do so, and to comply with provisions of the Davis-Bacon Act (40 USC 3141-3148), Contract Work Hours and Safety Standards Act (40 USC 3701-3708), other federal laws and Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries. 20)APPLICABLE LAW.--This Agreement shall be construed and enforced under the laws of the State of Washington, irrespective of the fact that any one of the Parties is now or may become.a resident of another state: Venue for any action under this Agreement shall lie in Kitsap County,Washington. 21)MODIFICATION.--This Agreement may not be waived, discharged or modified in any manner other than by written agreement of the Parties. 22)SEVERABILITY.--No provision of this Agreement is severable from any and all other provisions of this Agreement.Should any provision or provisions of this Agreement be unenforceable for any reason,the party finding itself unable to enforce said provision(s) may, at its sole discretion, declare this entire.Agreement to be null and void. 23)TERMINATION.-- Either party may terminate this Agreement with 30 days written notification to the other party. If this Agreement is so terminated,the Parties shall be liable only for performance rendered or costs incurred in accordance with the ............ . .: . . HCCC Contract Agreement Page 7 terms of this Agreement prior to the effective date oftermination. If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days, If the failure or violation is not corrected,this Agreement may be terminated immediately by written notice of the aggrieved.party to the other. HCCC shall have the right to terminate this Agreement in whole or in part at any time, if the Funding Source issues an early termination under the funding agreement(s)covering all Or part of the Project at issue hereunder: 24)WAVIER.--If either party fails to exercise its rights under this Agreement,it shall not be precluded from subsequent exercise of its rights. A failure to exercise rights shall not constitute a waiver of any other rights under this Agreement, unless stated in a letter signed by authorized representative of the party and attached:to the original agreement. 25)COSTS AND ATTORNEYS FEES.--If either party brings any action against the other for relief, declaratory or otherwise, arising out of this Agreement,the prevailing party shall recover against the other party all costs and reasonable attorneys'fees, including costs and reasonable attorneys'fees incurred to enforce any judgment rendered pursuant to this Agreement 26)CERTIFICATIONS AND ASSURANCES RELATING TO FEDERAL FUNDS applicable). -- If the Funding Source, including any secondary funding source,is paid with federal funds,the Consultant must comply with the following. a) Uniform Guidance. --Consultant must comply with the Uniform Guidance (2 CFR Part 200)tO the extent applicable to.Consultant as a non-Federal entity receiving a federal award.. With respect to cost principles: Non.-Profit Organizations, , Institution.of Higher Education,'State, Local or Tribal Government,:must comply with the Cost.Principles of the Uniform Guidance,2 CFR Part 200, and Commercial(for-profit) organizations must comply with Title 48 Chapter 1 Subchapter E Part 31. No funds provided pursuant to this Agreement may be used to support any activities not authorized under this Agreement-or allowable under the Federal Cost Principles set forth in the OMB Uniform Guidance. b) Audit Requirements:.--Consultant may be required to comply with the Federal. Audit Requirements found in 2.CFR 200.500(formerly OMB Circular A-133).. c) Lobbying and Litigation(2 CFR 200.450).— i) No funds under the Agreement may be used to engage in lobbying of the Federal Government or in litigation against the U.S. unless authorized under existing law.. HCCC'Contract Agreement Page 8 ii), .New Restrictions on Lobbying. --In any subcontract over$100,000, Consultant shall require that subcontractors submit certification and disclosure forms in accordance with the Byrd Anti-Lobbying Amendment,31 USC"1352. Any consultant who makes a prohibited expenditure or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure. d) Debarment and Suspensions.--Unless Consultant has submitted a written justification fourteen (14)days prior to execution of this Contract,stating the reason that this term does not apply,which has been expressly accepted and approved by HCCC prior to execution, by signing this.Agreement, Consultant warrants and represents its initial and continued compliance that it is not listed. on the General Services Administration's, government-wide System for Award Management Exclusions (SAM Exclusions),in accordance with the OMB guidelines at 2 C.F.R Part 180 that implement E.O:s 12549 (3 C.F.R., 1986 Comp., p. 189)and 12689 (3 C.F.R.; 1989 Comp., p. 235),"Debarment and:Suspension." The Consultant further provides that it shall not enter into any subaward, contract or other Contract using funds'provided by HCCC with any party listed on the SAM Exclusions in accordance with Executive Orders 12549 and 12689.The SAM Exclusions can be found at SAM.gov. e) Drug-Free Workplace Certification.--Consultant shall make an ongoing,good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in CFR Part 1536 Subpart B. Consultant shall identify all known workplaces under this Agreement, and keep this information on file during the performance of the Agreement. Consultants who are individuals must comply with the drug-free provisions set forth in 2 CFR Part 1536 Subpart C. The consequences for violating this condition are detailed under 2 CFR Part 1536 Subpart E. f) Trafficking in Persons. --You as the sub-recipient,your employees, sub- awardees under this award, and sub-awardees' employees may not engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a commercial sex act during the period of time that the award is in effect;or use focused labor in the performance of the award or sub-awards under this Award and must inform HCCC immediately of any information you receive for any source alleging a violation of this prohibition during the term of the agreement. g) Reducing Text Messaging while Driving, Executive Order 13593.--Consultant is encouraged to adopt and enforce policies that ban text messaging while driving, including conducting initiatives of the type described in,section 3(a) of the order. HCCC Contract Agreement Page.,9. h) Disadvantaged Business Enterprise.--Consultant agrees to good faith efforts whenever procuring construction, equipment,services and stipplies in compliance with the requirements of EPA's Program of Utilization of Small, Minority and Women's Business Enterprise (MBE/WBE). 40 CFR 33. Consultant must receive permission from HCCC to sub-contract with another entity. I) Additional Responsibility Matters. -- By signing this Agreement, Consultant warrants and represents that it is not subject to the below circumstance. i) Was convicted (or had an officer or agent of such corporation acting on behalf of the corporation convicted) of a felony criminal violation under any Federal or State law within the preceding 24 months,where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. j) Certification and Representation.--Consultant must submit those certifications and representations required by Federal statutes,or regulations to HCCC on an annual basis.Submission may be required more frequently if the Consultant entity fails to meet a requirement of:a Federal award. 27)COUNTERPARTS AND ELECTRONIC SIGNATURES. --This Agreement may be executed in counterparts, after execution by all Parties hereto,shall together constitute the Agreement The parties acknowledge that a signature in electronic form has the same legal effect and validity as a handvvritten signature. IN WITNESS WHEREOF,the Parties hereto have executed this Agreement effective as of the day and year signed by the Executive Director below. Hood Canal reardinating Council For Mason County Public Health 11 sco Brewer, Executive Director Mason County Commissioner Approved as to form: •Mason County Prosecuting Attorney Date: This Agreement is made effective as f the date signed by the HCCC Executive Director on the 11 day of C 2020 HCCC.Contract Agreement Page 10 EXHIBIT A Independent Consultant Scope of Services Hood Canal Regional Pollution Identification and Correction Program =.Phase 4 CONSULTANT: MASON COUNTY Description of Services Mason County Public Health (MCPH) will provide services to support the implementation of.the Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program's Phase 4, as described below.The following project information is excerpted from HCCC's base agreement scope of work: Contract number: CB024134 Subrecipient Organization: Hood Canal Coordinating Council Subrecipient Contact: Haley Harguth, Watershed Program Manager, hharguth@hccc.wa.gov,360.328.4625; Scott Brewer, Executive Director, sbrewer@hccc.wa.gov,360.531.0575 DUNS:#: 620533930 CPAR Info (Statewide Vendor#, UBI, Federal Tax ID, etc.):0011386-00,602-080- 310,91-2085994 'DOH Contract Manager: Megan Schell megan.schell@doh.wa.gov 360.236.3307 Federally Approved Indirect Rate: 10% (de minimis) Period of Performance: DOE—December'31, 2021 NOTE: EPA stretch goals are to spend awarded funds within 2 years Project Description: This project funds pollution identification and correction activities to protect and improve Hood Canal water quality to safeguard public and ecosystem health and keep shellfish growing areas and recreational beaches open by preventing bacterial pollution flowing into surface waters. The Hood Canal Regional Pollution Identification and Correction Program brings together local health jurisdictions and tribal partners across the Hood Canal region to coordinate water quality protection actions.This unique regional structure enables cross-jurisdictional sharing of resources and expertise to solve water HCCC Contract Agreement Page 11 quality challenges threatening Hood Canal's community and ecosystem health. Not to exceed: $ 222,353. Near Term Action ID: 2018-0639 OVERVI EW The Hood Canal Regional Pollution Identification and Correction Program (HCRPIC) core partners will work collaboratively to implement prioritized Pollution Identification and Correction (PIC)work throughout Hood Canal to help reduce bacterial contamination and increase harvestable shellfish acres. HCRPIC core members include Jefferson,.Kitsap, and Mason Counties,the Port Gamble S'Klallam and Skokomish Tribes;other partners include the county conservation districts, Hood Canal Salmon Enhancement Group, and WSU Extension. There are eighteen shellfish growing areas in the Hood Canal Action Area:As of 2019 the Hood Canal Action Area had 29,766 acres of approved growing areas,-1,515 acres with conditional approval, and about 3,144 acres of prohibited or restricted growing area. Washington State Department of Health (DOH) has identified several emergency closure zones,threatened areas, and areas of concern based on marine water quality data.There are close to 30,000 onsite sewage systems (OSS) in the project area, many in close proximity to waterbodies and approximately one third of the systems are over 30 years old.PIC programs have been essential to maintain and improve water qualityand will continue to be vital for the health of Hood Canal and its communities. The project will primarily address fecal pollution and associated pathogens. As fecal pollution sources'are corrected, less nutrients and organic materials, associated with human and animal waste,will enter Hood Canal.That will result in less oxygen demand. to break down algae blooms resulting from excess nutrients and the organic materials in waste. Hood Canal Regional PIC Program implementation will identify and correct pathogen sources.The resulting water quality improvements'will help achieve the Puget Sound Partnership's Vital Sign recovery target to increase harvestable shellfish acreage. Phase 1 of the HCRPIC program developed a coordinated PIC monitoring plan with the goal to upgrade shellfish harvest areas and prevent future downgrades in Hood Canal priority areas.In the Phase 2 and 3 implementation phases, priority shoreline areas were determined by HCRPIC members using current water quality monitoring information to identify the most important shoreline areas to survey.The prioritization of shoreline areas will be updated annually as new data emerges. Phase 3 ended in August 2019,collectively resulting in 66 shoreline miles monitored, 380 site inspections completed,55 OSS failures identified,with 28 OSS repairs completed and the rest in. HCCC Contract Agreement—Exhibit A Page 12. progress.The incomplete OSS repairs will continue to be tracked in Phase.& Phase 4 builds off of previous implementation phases but with a reduced scope of work due to funding limitations. HCRPIC Program- Phase 4 components include:shoreline surveys,in priority Hood Canal shoreline areas, pollution hotspot investigation and correction, updated GIS mapping of OSS in Hood Canal,outreach and education to Hood Canal 05S property owners and decision makers, OSS maintenance rebates, ambient stream water quality monitoring, and regional inter-jurisdictional coordination. The Phase 4 work plan will be developed in consultation with DOH and will include: O Remaining Phase 3 priority hotspots and work areas including Hoodsport,.,Union, Big Bend,Alderbrook, and Annas Bay, and ® Other areas with urgent public health or emerging.water quality concerns. GOALS:& MEASURABLE OBJECTIVES Description r iitr z?' 4iits �. Tir ‘1 a ° �; e f us .e s beds reopeiie '} ,e e I Tic h g,numbe Upgrade 50 acres from prohibited to approved in Acres 50 Hoodsport area of Hood Canal 6 Reopen all closed parcels due to elevated bacteria in Parcels 30 drainages or due to failing onsite septic systems Number of hotspots identified in Mason County Hotspots Unknown (will be reported quarterly) Number of site inspections completed in Mason County Site Inspections 50 Number of OSS failures identified in Mason County OSS Failures 3 Number of OSS failures corrected in Mason County OSS Corrections 3 Area of shoreline surveys conducted in priority areas Miles 5 Number of ambient freshwater samples collected Samples 100 MASON COUNTY'S HCRPIC PHASE 4 TASKS The following are the tasks, deliverables, and deadlines associated with this subaward. Task numbering aligns with the task numbers in HCCC's base grant with DOH. HCCC Contract Agreement—Exhibit A Page 13 TASK-3. Hood Canal Regional Pollution Identification and Correction. Program Phase 4 lrriplenmentation . FIRPIC.PROGRAM COORDINATION: This task includes::collaboration with program partners to establish shared protocols and work flows, and,the Phase 4 Workplan,preparation of invoices and progress reports for project coordinators,coordination of County staff on work toward Phase 4 objectives,coordination with landowners within the project area,upkeep and quality assurance of program data, data reporting, and contributions to program deliverables, including quarterly and final reports,;sustainable funding efforts, and outreach materials. Project Coordination: Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC protocols described in the HCRPIC Guidance Document and the project'COPP. Monitor spending and progress toward::deliverables. • Submit monthly invoices and progress reports(using HCRPIC Program templates) by the 15th of the following month. Communicate any concerns to HCRPIC Coordinator that progress is not on track. Invoices will be'reimbursed upon satisfactory progress and reporting on the. deliverables within each payment period. - Send invoices via e-mail to admin@hccc:wa.gov Send progress reports via email to Haley Harguth(hharguth@hccc wa.gov) HCRPIC Ph.4 Workplan: HCRPIC partners will work collaboratively to develop the HCRPIC Phase 4 Workplan, which will establish priority areas for shoreline and ambient. freshwater stream'monitoring and sanitary surveys,targeting areas of known pollutio.n hotshots,or facing shellfish growing area downgrades.'The Phase 4 Workpian will be informed by data from the HCRPIC Program Phase 3 results.and GIS analysis, current water quality information gathered from cbuntyhealth jurisdictions`and tribes,and monitoring data and recommendations from Washington State Department of Health technical staff. It will outline tasks to build upon supporting work conducted in Phase 3. The Phase 4 WOrkplan will outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and reporting,including the enforcement process and timeline, and protocol for communication of public health risks. Field work activities cannot begin until the HCRPIC Phase 4 Workplan is completed. " Data Collection&Reporting:Submit field work data to project coordinators every quarter using the HCRPIC Cumulative Data Report template:Data reported to the HCCC Contract Agreement—Exhibit A Page 14 HCRPIC Program should include all PIC field work performed in Hood Canal funded by the.HCRPIC Program grant, as well as other funding sources, in order to provide a comprehensive report of all Hood Canal PIC efforts across jurisdictions. Data is expected to be thoroughly reviewed by the submitter for quality assurance and quality control prior to it being submitted. Final Cumulative.Data Reports will be submitted to project coordinators after field work is completed to prepare for analysis, mapping,and EPA WQX data entry.All data collected that is funded by this grant must be shared with state and federal agencies upon request. HCRPIC Guidance Group Meetings: HCRPIC partners will share information and ideas, make collaborative decisions, and help guide HCRPIC Program's direction.The Guidance Group provides oversight,guidance, shared learning, and structure for consistent procedures across the PIC program. Guidance Group meetings with project partners will be held quarterly or as needed to advance collaborative work in the PIC project area. At Guidance Group meetings, partners will: - Report on Ph 4 Workplan implementation, including current progress updates, success stories, lessons learned, requests for advice and assistance, next steps, upcoming events, etc. - Present hotspots for consideration of elimination following hotspot closure protocol described in HCRPIC Guidance Document.This information will be included in the HCRPIC'Ph. 4 final report. - Provide updates on sustainable funding efforts. Strategic Planning/Sustainable funding:Strategic planning efforts will be conducted to develop and implement a plan to enhance the HCRPIC Program's efforts to reduce bacterial contamination in the shellfish growing areas of Jefferson, Kitsap, and Mason Counties. HCRPIC partners will work with program coordinators to develop a strategic plan,which addresses the key elements in the Pollution Identification and Correction Program Draft Protocols Recommendations provided by the Departments of Health and Ecology.The Guidance Group will determine objectives and scope of activities, which may include hiring an outreach consultant to support the development of a sustainable funding outreach campaign, outreach products, and presentations to decision-makers on water quality protection, program successes and sustainable funding. HCRPIC partners will provide updates of sustainable funding efforts at Guidance Group meetings. Training/Workshops:Assist project coordinators in preparing and leading HCRPIC Field Training Workshop.The HCRPIC members will participate in a field training and data, reporting workshop addressing HCPRIC protocols and procedures.The workshop will be held in the first quarter after contract agreements are in place. LHJ Project coordinator HCCC Contract Agreement—Exhibit A Page 15 and at least one field staff participating in HCRPIC Program field activities must attend the training. Project partners may participate in DOH-sponsored PIC workshops and other trainings/events (subject to grant coordinator approval), as funds allow. Maximum of two events per sub-recipient, or two people may attend a single event. 3.2 PoLi.UTioN (DENTItICATION AND CORRECTIONFIELDWORK The HCPRIC Program members will identify, investigate, and work to correct all pollution sources found throughout the project period, utilizing a variety:of tools, collaborative problem solving amongst the HCRPIC Guidance Group, and regulatory backstopping, as needed,in order to achieve project objectives outlined above. HCRPIC Program partners will determine Phase 4 priority work areas, including: - Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big Bend,Alderbrook, and Annas Bay-Skokomish River valley, and - Other areas with urgent public health or emerging water quality concerns MCPH will utilize this grant funding to investigate priority area shoreline drainages and conduct parcel surveysto identify sources of fecal coliform bacteria.They will provide technical assistance,work to correct identified sources, and conduct post-corrective follow-up. MCPH will provide the regulatory;backstop of enforcement with the help of WA Departments of Ecology and Health as needed,depending on the facility type. Shoreline surveys for pollution hotspots: Monitor shoreline for pollution outfalls in priority areas identified in the HCRPIC Phase 4 Workplan and per HCRPIC Guidance Document protocols and approved QAPP procedures. Document areas surveyed using HCRPIC Shoreline Surveys Log (included in the Cumulative Data Report). Pollution hotspot investigation and correction:Within the priority areas identified in the.HCRPIC Phase 4 Workplan,MCPH will conduct pollution source investigation and follow-up of hotspots identified in shoreline surveys and ambient stream monitoring, technical assistance, and enforcement with regulatory backstopping according to the enforcement protocol developed by the HCRPIC Guidance Group and documented in the Phase 4 Workplan. Procedures are outlined in the HCRPIC Program Guidance Document and the QAAP. Freshwater stream monitoring for pollution hotspots: Collaborate with Hood Canal Salmon Enhancement Group to support freshwater monitoring of streams identified in HCRPIC Phase 4 Workplan, per QAPP procedures. Task 3.2. activities will begin after the HCRPIC Phase 4 Workplan is finalized.. HCCC Contract Agreement—Exhibit A Page 16 Water Quality Information Sharing: HCRPIC and DOH have built an information sharing process to quickly and efficiently: - Prioritize HCRPIC work areas - Provide DOH with post-corrective water quality data - Respond to DOH early water quality warnings All pollution identification data funded by the grant will be regularly shared with state or federal agencies.All pollution hotspots identified by HCPRIC partners will be referred to DOH, and new pollution hotspots identified by DOH will be referred to the local health jurisdictions. Updates on progress toward pollution source identification and repairs will be regularly provided by local health jurisdiction staff, and progress toward water quality upgrades by DOH and remaining information needs will be shared at Guidance Group meetings, and as needed. Any identified agricultural pollution sources will be referred to the local Conservation District. Data Reporting: - Field work data will be entered into the HCRPIC Cumulative Data Report template and submitted to program coordinators quarterly.See further description of data collection and reporting activities in task 3.1. - Enter monitoring data into Kitsap Public Health's online cloud-based water quality database to facilitate EPA WQX data entry at end of project. - Final Cumulative Data Reports will be submitted to project coordinators after field work is completed to prepare for analysis and mapping. 3.3 ONSITE.SEPTIC SYSTEM MAINTENANCE REBATES Homeowner rebates for onsite septic system maintenance will be provided to priority parcels by local health jurisdictions.These rebates were very successful in Phases 2 and 3 to incentivize homeowners to properly operate and maintain their septic systems. In Phase 4, HCRPIC partners will offer rebate vouchers up to $250 per OSS,to reimburse costs for OSS inspections and pumping, and small repairs. Rebate notices will be distributed to targeted residences using a consistent format across jurisdictions.The criteria for rebate recipients will be determined by the Guidance Group and approved by DOH. In past phases, criteria were set to target homeowners who had not previously received a voucher, located in priority areas,or had missing or overdue maintenance records. Data on rebate recipients and services reimbursed will be tracked and analyzed to evaluate the effectiveness of the rebate program as a behavior change tool and inform future phases. HCCC Contract Agreement—Exhibit A Page 17 D LES 3'1 Describe coordination activities in monthly Ongoing, monthly. progressre�parts. Report on Workuhah implementation progress at . , ` | � � qua�er���/ianc�Gnou� meetings. Atq [�uk�anceGrobp , meetings . . 3.2 1\ []escrObe P|C es`n monthiy progress 11 Qneo|qg...m8nthk/ i reports, -,� Report onvvnrko|on implementation 7)Atgu��e�«(�uidanoe progress atqua�edv Guidance Group -'' ' ` Group meetings meeting. 3\ Submit Cumulative Data Report toH[RFIC 3)Quarterly, one week prior 'Coordinators to Guidance Group meetings; and atehd of field work. 1,3 above\will addmss the following.project. objectives: '- a. Number of parcel su condude'd - b. At least` 2 miles of Priori' shoreline in bod Canal Areas monitoredper Phase4 yVork�|an _ c Collect approximately 200 water samples . d. Repartthe number.of sites requiring resannpUng e. Conduct approximately SQ priority parcel ` surveys _ t Report number-of dtesdvatested g. Reportnumber of failing septic systems , identified , h. Report number of failing `septic systems ' corrected i. Number,kocatk]n .and status' ofsites referred to other agencies for technical . ! . nnd/nr corrective achons'.' ~ ' ' 3.3 OSS Maintenance Rebates a) Provide input on HCPRIC Phase IV rebate process:for DOH review and approval a) March 31,2020 b) Develop OSS rebate outreach materials b) July 31, 2020 using HCRPIC template c) Ongoing, complete by Dec c) Report number of rebates processed in 31, 2021 monthly progress reports and in final reporting Project:Budget 1 RP1C Program Ph.;4 Budget—Mason County „ Task 3.1:Program Coordination Personnel Finance Manager $60 per hour x 60 $3,600 Clerical . . $50.per hour x30 $1,500 EH Manager . $60 per hour x 24.4 $1,464 EII Specialist $60 per hour x 80 $4,800 Personnel Subtotal $11,364 Other Costs Other(provide description) $ Other.Costs Subtotal $0 Indirect.Costs 10% $1,136 Task 3..1 Subtotal I $12,500 Task 3.2: PIC Fieldwork Personnel EH Specialist $60 per hour x 1029.7 $61,782 Personnel Subtotal $61,782 Other Costs .... Lab Analysis 200 samples @$29 . $5,800 Postage Mailings $300 Materials Paper,dye packets,other supplies $300 Other Costs Subtotal $6,400. Indirect Costs 10% $6,818 Task 3.2 Subtotal, $75,000 HCCC Contract Agreement—Exhibit A Page 19 Task 33:OSS Maintenance Rebates Personnel EIH Specialist $60 per hour x 9.47 $568 Personnel Subtotal $568 Other:Costs._ OSS O&M Rebates 25 rebates cr,$250 $6,250 _ Other Costs Subtotal'. $6,250 Indirect Costs 10% $682 Task 3.3 Subtotal $7,500 Subtotals Personnel Total $74,114 Other Costs Total Lab analysis,postage,materials, rebates,.other $12,250 Travel Total (Describe if any) $0 _ Indirect Costs 10% $8,63.6 Grand Total $95,000 Compensation:The Consultant shall be compensated under this agreement in an amount not to exceed: $95,000. Submit monthly invoices to:the Accountant by the 15th of the following month. Expenses are payable with prior authorization from.HCCC :. project manager, and contingent upon satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Progress Reporting: Consultant will submit progress reports each month by the 15th of the following month to.accompany invoices. A progress report template will be provided.Submit progress reports to the project manager. Travel: If claiming mileage Consultant will submit a mileage Report for reimbursement with invoice. Mileage and travel costs will be reimbursed at current federal rates or allowances. Contract Duration Date:The effective date is the date the contract is signed by the Executive Director and ends December 31, 2021. Consultant Checklist: Consultant will complete and provide requested information on Exhibit B. Contract Representatives: Scott Brewer, Executive Director Hood Canal Coordinating Council HCCC Contract Agreement—Exhibit A Page 20 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 360-394-0046 sbrewer@hccc.wa.gov HCCC Project Manager: Haley Harguth, Watershed Program Manager Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 hharguth@hccc.wa.gov 360-328.4625 Accountant: Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 admin@hccc.wa.gov 360-394-0046 Consultant Representative(s): David Windom, Director Mason County Public Health 415 N. 6th Street Shelton, WA:98584 dwindom@co.mason.wa.us 360-427-9670 Project Manager: Alex Paysse, EH Manager Mason County Public Health 415.N 6th Street Shelton,WA 98584. alexp@co.mason.wa.us 360-427-9670, extension 279 HCCC Contract Agreement-Exhibit A Page 21 EXHIBIT B PROFESSIONAL SERVICES CONTRACT CONSULTANT CHECKLIST Consultant is a Subrecipient or a Contractor(Consultant): According to GSA-CX-1.8: Subrecipient and Contractor Determination guidelines, HCCC has determined that you are a Contractor, aka Consultant. UBI No.232 002 101 Federal Tax ID No. 91-6001354 Provide Data Universal Numbering Systems (DUNS) number: 069 580 751 Consultant Type: Local government FEDERAL/STATE PASS-THROUGH INFORMATION Refer also to information in Exhibit A. Project Name: Hood Canal Shellfish Strategic Initiative, Hood Canal Regional Pollution and Identification Correction Program Phase 4 Funding Sources: Environmental Protection Agency(passed through) Washington State Department of Health CFDA Program Title: Puget Sound Action Agenda: Technical Investigations and Implementation Assistance Program Funding Source Award Date:07/25/18 Funding Source Number(Federal Award Identification No): PC-01J18001-4 Catalog of Federal Domestic Assistance No. (CFDA): 66.123 Note: This award is not for R&D (research and development). Complete Cyber Certification (if contract involves Collecting and Managing Data in federal system). N/A Consultant is hereby provided with Exhibit A-1 WA DOH Agreement CBO24134 subrecipient Statement of Work Programmatic Conditions as applicable. In accordance with 40 CFR 33..106 and its Appendix A,the contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor administration shall carryout application requirements of 40 CFR part 33 in the award of contract awarded under EPA financial assistance^ HCCC Contract Agreement—Exhibit B Page 22 agreements Failure by the contractor to carry out these requirements is a rrraterial breach of this contract which may result in the termination of this contract or other legally available remedies. If grant is over$100,000 complete/sign restrictions on Lobbying Certification 40 CFR Part 34(and disclosure if applicable): Sign and return Certification linked here Certifications Consultant DBE Program Reporting(indicate as appropriate): Owned and Managed as Disadvantaged Business: ❑ Women Owned Business Enterprise ❑ Minority Owner Business Enterprise ❑ Veteran Owned Business Enterprise ❑ Community Based Organization If certified by Washington State's Office of Minority and Women Owned Business Enterprise (OMWBE)www.omwbe.wa.gov or Department of Veterans Affairs(DVA), enter the certification number: N/A (entity is a county) Provide proof of WA Dept. of Revenue Account in Good Standing: See attached. Provide proof of WA Labor&Industries Account in Good Standing(and not debarred) or Exemption (if no employees): 004,874-00; see attached. Insurance (as applicable)--Renew during term of contract — Commercial Auto Liability (if claiming mileage--use HCCC Mileage Report if included in Exhibit A tasks) — Commercial General Liability (naming HCCC as additional insured) - Professional Liability Insurance, — Workers' Compensation and Employer Defense Insurance Notice: The Hood Canal Coordinating Council as an equal opportunity employer will not. discriminate on the basis of race, creed, color, national origin, ancestry, sex, marital status,gender,sexual orientation, age.[40 and over], maternity, and childbirth, honorably discharged veteran or military status, disability, genetics, HIV and/or Hepatitis C status, use of a trained guide dog or service animal by a person with a disability, or other protected class [legally recognized] under federal,state or local law. Persons requiring reasonable accommodation or requiring any information in an alternative format may contact 360-394-0046. Inquiries about the HCCC's compliance may be directed to Scott Brewer, Executive Director. HCCC Contract Agreement—Exhibit B Page 23 WashmitonStaeDepartment9fRevenue r , '.dices s Business Lookup : MASON COUNTY License Information: .: . .._ New search Back to results Entity name: MASON COUNTY FACILITIES Business name: MASON COUNTY. Entity type: Municipality UBI n: 232-002401 Business ID: 001 Location ID: 0008 Location: Active Location address: 100 PUBLIC WORKS DR SHELTON WA 58564-9714 Mailing address: 100 PUBLIC WORKS DR SHELTON WA 93534-9714 Excise tax and reselier permit status:. Click here Endorsements Endorsements held at this boa on License# Count Details iSta1,4 riExptrahoe date 3Fi6t t suanci Underground"Storage Tank. 2 View Tanks Active Governing People ytrtcroaenuvee;reeect'renotretfateuaw€la sac eoryorstaze. Governing people Title, MCGREGOR,SHANNON L Officer • Registered Trade Names Registared tr d names Status" ;Firs sot d r MASON COUNTY Active Mar 26-20 8 View Additional Locations' The Business Lookup information is updated nightly.Search date and time:1130,2020 12 36:34.PM • • HCCC Contract Agreement—Exhibit B Page 24