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2020/03/17 - Regular Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers—9:00 a.m. 411 North Fifth Street, Shelton WA 98584 March 17, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Bid award announcements- Staff: Mike Collins 5. Open Forum for Citizen Input (3 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes — March 2 and March 9, 2020 Briefing minutes; March 3 and March 10, 2020 Regular Minutes; March 10, 2020 Special Meeting Minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to cancel the ILA for Lobbying Services with City of Shelton and Professional Service Agreement with Phillips Burgess Government Relations and approval to authorize the Chair to sign the termination letter. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070946-8071036 $ 229,382.80 Direct Deposit Fund Warrant #s 66468-66857 $ 682,437.96 Salary Clearing Fund Warrant #s 7005040-7005074 $ 975,192.75 8.3 Approval of the three following 2020 Heritage Grant Applications totaling $1,179: • Matlock Historical Society: $179 for the purchase of archival storage materials for the Rediska-Hearing collection. • League of Women Voters: $500 towards the cost of creating six professionally designed mounted posters that focus on woman leaders in Mason County, to be displayed publicly. • Mason County Historical Society: $500 towards creating six 24" by 36" display boards showcasing six historically significant communities in Mason County. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 03/12/20 4:09 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA March 17, 2020—PAGE 2 8.4 Approval to set a hearing Tuesday, April 7, 2020 at 9:15 a.m. to consider approval of the franchise agreement applications between Mason County and Mission Creek Tracts Water System, Mason County Public Works Utilities & Waste Management Division and Little Mission Creek Water System, granting permission to run the utility lines under and across county road rights of way. 8.5 Approval to authorize the Public Works Deputy Director/Utilities &Waste Manager to work on establishing internet service at the Hoodsport Drop Box facility, and approval to purchase another Paradigm License and computer to track and manage solid waste operations at the facility. 8.6 Approval to amend Resolution 2020-20 Mason County Personnel Policy, to update Chapter 4.5, Unusual Weather Conditions/Extreme Circumstances Policy to include public health emergencies. 8.7 Approval to adopt a Mason County Telework Program Policy and Procedures. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time 10.1 Public hearing to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Staff: Jennifer Beierle 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-03-17 REG.doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: March 17, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Special Occasion Liquor License for North Mason Rotary Club to be held at the HUB in Belfair. 4.1.2 Washington State Liquor and Cannabis Board sent in a Marijuana License Application change of location for The Dab Lab. 4.1.3 Federal Energy Regulatory Commission sent in a letter re: 2019 Owner's Dam Safety Program Update, Cities of Tacoma and Aberdeen. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Trask ;Clerk_b.U)tnd©a4 A. (voee --s e44 s. WASHINGTON STATE LIQUOR AND CANNABIS BOARD - License Services 1025 Union Ave SE - PO Box 43085 Olympia WA 98504-3075 Specialoccasions@lcb.wa.gov / 360-664-1600 TO: MASON COUNTY COMMISSIONERS March 5, 2020 R `U Ld `? SPECIAL OCCASION #: 090508 1°If��t� 09 20?0 1°i L d NORTH MASON ROTARY CLUB ' Mason Count PO BOX 321 ALLYN WA 98524 Commissioners DATE: APRIL 25TH 2020 TIME: 4:00 PM TO 11:00 PM PLACE: THE HUB - 111 NE OLD BELFAIR HWY - BELFAIR CONTACT: LORI SEVERSON (DOB: 2.23.61) 360-710-3715 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. . If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a - -- -- license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Cc:CMMRS Neatherlin,C erShutty, Trask k p. W L Kd D 1/61 .Ar-. pub See Washington State F- ��We 1, -r� Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO:localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 3/10/20 RE: CHANGE OF LOCATION APPLICATION from SMOOTH SAILING VENTURES 3303 S 35TH ST STE B-9 STE B-9 APPLICANTS: TACOMA,WA 98409-4701 License: 416278 -7V County:23 SMOOTH SAILING VENTURES, LLC UBI:602-864-862-001-0003 TURNER, RONALD WILLARD Tradename:THE DAB LAB 1954-09-17 New Loc: 160 W WESTFIELD CT UNIT F SHELTON,WA 98584 Mail: 2307 56TH ST SE AUBURN,WA 98092-6597 Phone No.: 206-631-9058 RONALD TURNER Privileges Applied For: MARIJUANA PRODUCER TIER 3 MARIJUANA PROCESSOR As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for.a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN, contact our Marijuana CHRI desk at(360)664-1704. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4.If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE CC:CMMRS Neatherlin, Shutty, Trask �.Clerk i, FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections—Portland Regional Office 805 SW Broadway, Suite 550 Portland, Oregon 97205 (503) 552-2700 Office - (503) 552-2799 Facsimile 2/27/2020 In reply refer to: P-460, P=1862, P-2016, P-6842, P-10256 Mr. Chris Mattson Generation Manager City of Tacoma P.O. Box 11007 Tacoma, WA 98411-0007 Subject: 2019 Owner's Dam Safety Program Update, Cities of Tacoma and Aberdeen Dear Mr. Mattson: This letter is to acknowledge your December 27, 2019 letter transmitting Tacoma Power's December 2019 revisions of the Owner's Dam Safety Program (ODSP) for the projects referenced above. We have reviewed the revised ODSP and have no comments. The ODSP is acceptable. We appreciate Tacoma Power's efforts to continue to help improve both the technical and organizational aspects of your dam safety program. The ODSP should be considered to be a living document that will require revision from time to time. Therefore, as revisions are made, we request that a complete resubmittal of the ODSP be made to the Commission. We appreciate your cooperation in this aspect of the Commission's dam safety program. If you have any questions, please contact either Mr. Justin Nettle or Mr. Jordan Reimer of this office at(503) 552-2714, 2720, respectively. Sincerely, Douglas L. Johnson, P.E. Regional Engineer neopost� ! FIRST-CLASS HAIL FEDERAL ENERGY 8 IJ REGULATORY COMMISSION 888 First Street NE •°°� ZIP 2D426 Washington,DC 20426 • r �' 041 N1122 ^ 5 2369 Docket No.: P-460 MASON COUNTY BOARD OF COMMISSIONERS 411 N 5th St Shelton, WA 98584-3466 You are receiving this document because your address is on a.mailing list for the referenced project(s)/docket(s). If you would like to receive electronic notification or be removed from the mailing list please contact FERCOnlineSupport@ferc.gov or call 1-866-208-36.76. c gV E D HAR 0 9 2029 Mason County Commissioners MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, County Engineer/Deputy Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 17, 2020 Agenda Item # BRIEFING DATE: March 9, 2020, October 21, 2019 and January 27, 2020 BRIEFING PRESENTED BY: Loretta Swanson and Mike Collins [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Bid Award Announcements for 2020 BACKGROUND: The Public Works Department is announcing the bid award, to the lowest bidder, for the Culvert Pipe and Lining, Asphalt Emulsion, Manufacturing and Stockpiling of Chipseal Aggregate, Paint Line and for contract for 2020. County Commissioners authorized Public Works, to call for bids, set bid opening dates/times, and award. No. Bid Opening for: Contract Award to: Bid Amount Of Bids• 2 Culvert Pipe and Lining Cascade Concrete, Inc. out of $ 101,881.50 Bellevue, WA (transportation/ availability may vary) 1 Asphalt Emulsion Albina Asphalt, out of $1,855.00 Vancouver, WA 3 Manufacturing and Sterling Breen Crushing, Inc. out Zone 1: $63,742.67 Stockpiling of Chipseal of Centralia, WA Zone 2: $72,467.31 Aggregate (see bid tab for zone information 4 Paint Line Stripe Rite, Inc. out of $283,191.30 Sumner, WA The bid tabulation is attached and also available to the public on the Builders Exchange of Washington website. Recommended Action: No action required. Attachments: Bid Tabulations BID TABULATION SHEET BID OPENING: 2/28/20 9:OOAM 2020 CULVERT REPLACEMENT Cascade Concrete Inc Columbia Precast Products MATERIALS ONLY 127 Bellevue Way, Ste 100 1765 Howard Way Bellevue, WA 98004 Woodland,WA 98674 ENGINEER'S BIDDER NO: 1 BIDDER NO: 2 ESTIMATE BOND/ADD? y BOND/ADD? y ITEM ITEM PLANNED UNIT ESTIMATE I UNIT ESTIMATE UNIT ESTIMATE NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 14'X5'PRECAST REINFORCED CONCRETE 1 WITH LID THREE-SIDED STRUCTURED LF 60 1,069.06 64,143.83 $ 1,565.00 $ 93,900.00 1,816.67.00 $ 109,000.00 MATERIAL ONLY SUB-TOTALS 64,143.83 $ 93,900.00 1 1 $ 109 000.00 TAX 8.5% $ 5,452.23 $7,981.50 $9,265.00 TOTAL $ 69,596.06 TOTAL $ 101,881.50 TOTAL $ 118 265.00 J:\1.Weekly Briefing-Commission Mtg Material\March 3.16.20\Commission Mtg 3.17.20\Bid Award Announcements\CRP 2015 Culvert Replacement Bid Tabs.xls BID TABULATIONS BID OPENING:2/28/20 9:15AM 2020 ASPHALT EMULSION Albina Asphalt 801 Main St no other bids received Vancouver WA 98660 ENGINEERS BIDDER NO: 1 BIDDER NO: 2 ESTIMATE BOND/ADD? n/a BOND/ADD? ITEM ITEM UNIT UNIT DELIVERY UNIT DELIVERY NO. DESCRIPTION PRICE PRICE POINT PRICE POINT 1 CRS-213 Emulsion, FOB TON $ 435.00 $ 420.00 Mason County Job Sites Mason County Job Sites 2 Emulsion Shipping TON Mason County Job Sites Mason County Job Sites $ 65.00 $ 65.00 3 Demurrage HOUR $ 100.00 $ 100.00 Mason County Job Sites Mason County Job Sites 4 CSS-11-11, FOB TON Mason County Job Sites Mason County Job Sites $ 420.00 $ 400.00 5 PMCRS-2H TON Mason County Job Sites Mason County Job Sites $ 650.00 $ 420.00 6 CRSLTP Low Temp, FOB TON $ 650.00 $ 450.00 Mason County Job Sites Mason County Job Sites JIM. Weekly Briefing - Commission Mtg Material\March 3.16.20\Commission Mtg 3.17.20\Bid Award Announcements\2020 Asphalt Emulsion Bid Tabs .xIs Mason County Public Works BID TABULATION SHEET BID OPENING: 2/28/20 9:OOAM 2020 MANUFACTURING Sterling Breen Crushing,Inc. Trucking&Landscaping Supply Inc. Northwest Rock &STOCKPILING 887 Ste Rte 507 PO Box 789 642 Newskah Road OF CHIP SEAL AGGREGATE Centralia,WA 98531 Belfair,WA 98528 Aberdeen,WA 98520 IF ENGINEER'S I BIDDER NO: 1 BIDDER NO: 2 BIDDER NO: 3 ESTIMATE BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y ITEM ZPLANNED I UNIONE 1 UNIT Q ANTITY RICE E STITOTIAL E PRICE UNIT E TOSTITIAL E STI PRICE UNITE TOTIAL E PRICE UNIT E TOSTITAL E NO. A Central Shop Stockpile Site TON 330 $ 33.00 $ 10,890.00 $24.50 $ 8,085.00 $ 35.30 $ 11,649.00 $ 39.00 $ 12,870.00 Public Works Drive MP 0.2 UnionTransfer Station B Stockpile Site TON 1,490 $ 33.00 $ 49,170.00 $26.00 $ 38,740.00 $ 40.25 $ 59,972.50 $ 39.00 $ 58,110.00 McReavy Rd,MP 1.4 Boat Launch Overflow Lot C Stockpile Site TON 440 $ 33.00 $ 14,520.00 $2.7.10 $ 11,924.00 $ 39.00 $ 17,160.00 $ 39.00 $ 17,160.00 Pickering Road,MP 3.15 SUBTOAL 2,260 $ 74,580.00 $ 58,749.00 $ 88,781.50 $ 88,140.00 TAX 8.5% $ 6,339.30 $ 4,993.67 $ 7,546.43 $ 7,491.90 ZONE 1 TOTAL $ 80,919.30 $ 63,742.67 $ 96,327.93 $ 95,631.90 Xrte:, ZONE 2 D Sand Hill Stockpile Site TON 790 $ 33.00 $ 26,070.00 $ 31.00 $ 24,490.00 $ 40.10 $ 31,679.00 $ 43.00 $ 33,970.00 Sand Hill Rd,MP 0.2 E Trails Stockpile Site TON 900 $ 33.00 $ 27,700.00 $ 27.50 $ 24,750.15 $ 40.10 $ 36,090.00 $ 43.00 $ 38,700.00 Trails Rd.,MP 3.0 F Fred Hill Stockpile Site TON 540 $ 33.00 $ 17,820.00 $ 32.50 $ 17,550.00 $ 41.35 $ 22,329.00 $ 43.00 $ 23,220.00 Belfair-Tahuya Rd,MP 3.9 SUBTOTAL 2,230 $ 71,590.00 $ 66,790.15 $ 90,098.00 $ 95,890.00 TAX 8.5% $ 6,085.15 $ 5,677.16 $ 7,658.33 $ 8,150.65 ZONE 2 TOTAL $ 77,675.15 $ 72,467.31 $ 97,756.33 $ 104,040.65 J:\1.Weekly Briefing-Commission Mtg Material\March 3.16.20\Commission Mtg 3.17.20\Bid Award Announcements\2020 Chip Seal Aggregate Bid Tabs.xls Mason County Public Works BID TABULATION SHEET BID OPENING.2/28/20 9:30AM Page 1 of 1 PROJECT.2020 PAINT LINE Stripe Rite Inc. Road Products,Inc. Apply-A-Line,LLC Specialized Pavement Marking,Inc 1813137th Ave.E PO box 11072 175 Roy Rd SW,Bldg C 11095 SW Industrial Way,Ste A Sumner,WA 98584 Spokane,WA 99211-1072 Pacific,WA 98047 Tualatin,OR 97062 ENGINEER'S ESTIMATE BIDDERNO: 1 BIDDER NO: 2 BIDDER NO: 3 BIDDERNO: 4 BOND/ADD7 Y BOND/ADD7 Y BOND/ADD? Y BOND/ADD7 ITEM ITEM UNIT PLANNED UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE NO. DESCRIPTION QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 SINGLE SHOTPAINTLINE LM 625.20 $ 355.00 $ 221,946.00 $ 369.00 $ 230,698.80 $ 405.00 $ 253,206.00 $ 450.00 $ 281,340.00 $ 450.00 $ 281,340.00 2 SINGLE SHOT PAINTED WIDE LINE LM 9.88 $ 412.00 $ 4,070.56 $ 1,500.00 $ 14,820.00 $ 715.00 $ 7,064.20 $ 700.00 $ 6,916.00 $ 750.00 $ 7,410.00 3 DOUBLE SHOT PAINT LINE LM 50.23 $ 690.00 $ 34,658.20 $ 750.00 $ 37,672.50 $ 675.00 $ 33,905.25 $ 830.00 $ 41,690.90 $ 850.00 $ 42,695.50 TOTALS $ 260,674.76 $ 283,191.30 $ 294,175.45 $ 329,946.90 $ 331,445.50 J:\1.Weekly Briefing-Commission Mtg MaterialWarch 3.16.20\Commission Mtg 3.17.20\Bid Award Announcements\2020 PAINT LINE BID TABS.xis BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 2,2020 Monday,March 2,2020 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session with Prosecuting Attorney Tim Whitehead,and Risk Manager,Nichole Wilston until 9:50 a.m. 9:50 A.M. Closed Session—RCW 42.3 0.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty met in Executive Session with Frank Pinter until 9:59 a.m. 10:00 A.M. Support Services-Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance s Frank announced that two Collective bargaining Agreements were ready for approval.He asked that both be moved forward to the March 10t`agenda. • Kelly Frazier asked the Board if all new fleet cars should have the Mason County Logo or another print to be marked.The board approved the current logo on all fleet vehicles. 9:40 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance • Loretta introduced the new County Engineer,Mike Collins. • SWAC appointments—Richard Dickenson presented two applications for SWAC and asked that both be appointed at the March 101 meeting.It was noted that there are four openings and two will remain after this appointment. • Private Line Occupancy Permit—Loretta gave a brief description of the work being proposed.The Board was in favor of moving forward. • Franchise Agreement Applications-Loretta will be setting a hearing on April 71'for consideration of four water systems. 10:05 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance • Trudy Soucoup from Homes First joined Lydia and Todd to address changing the duplex at 414-416 S.71 Street, Shelton to"Veteran Preferred"in order to find tenants.Trudy spoke of some of the issues faced by Homes First in assisting Veterans in Mason County. She noted that the number of homeless veterans is unknown,as is the amount of need.A lengthy discussion was had between Trudy and Cmmr.Neatherlin about the involvement of Tom Davis in the original decision to sign with Homes First. • Alderbrook Resort Conservancy Area Plan—Pat McCullough discussed the proposed revisions to change the current conservation easement with the County.Kell noted that the work will still require all permits and such.This conversation is just regarding the easement itself.The Board was in favor of moving forward with revisions. • Alex Paysse brought forward a renewal contract between Mason County and Hood Canal Coordinating Council.He asked to place it on the agenda for approval.No questions from the board,approval to place on the March 10,2020 agenda. • Outdoor burning regulations-Dave said the changes include extending length of the permit from one to six months, and permits will be available online.He said he would brief again in the future on the agricultural portion of the regulations. • Coronavirus-Dave handed out information to the Board regarding the newest information.He announced upcoming meetings with the schools and other local entities. Dave then announced that he is asking for a meeting on March 3rd at 10:00 a.m. immediately following the Commission meeting. Cmmr.Neatherlin asked to make an informational flyer about what you can do to stay safe. o Ross McDowell said Emergency Management will be working alongside Public Health and will be working with EMS to make sure messages are unified to cut down rumors and fear. 11:00 A.M. Sheriff s Office—Sheriff Salisbury/Undersheriff Adams Commissioners Shutty,Trask and Neatherlin were in attendance • Undersheriff Travis Adams said they wanted to brief the Board regarding short and long- term onbterm goals.Travis clarified that he would mainly be focusing on a three-year projection. • Undersheriff Adams stated that the North End precinct needs full time staffing because volunteers have been mostly running that area,but they are now stepping down,so fmding replacements is difficult. • Sheryl spoke about how jobs were split after budget cuts in 2018,meaning many people are still doing items outside their description.After speaking about a workplace analysis, she asked to hire a clerical person,step 1,which would cost around$64,000. • Travis said more support staff would be nice to cover walk-in citizens and phones.He also voiced the need for an additional person in Evidence,while noting that a CSO could also assist with either position. • The difficulty in hiring corrections officers was talked about. Chief Hanson said there are three vacancies at this time,four people out due to injury, and one person retiring at the end of the month.After pushing the jobs out and trying to attract candidates,only two people have applied.Discussion was had on ideas to attract people to work for Mason County. • Chief Hanson then talked about the possibility of creating an inmate program to work with dogs. Sheriff Salisbury pointed out the positives of inmate programs such as this. • Drugs and weapons getting into the jail were discussed.Chief Hanson spoke about the types of searches allowed on inmates,noting that items hidden internally or swallowed are not always found.He spoke of the need for a body scanner,which could see non- organic matter in bodies.A fully installed scanner is close to$200,000. • Undersheriff Adams said they are looking into the possibility of adding a second floor within the Sheriff's office where the gym sits. • A discussion was had about how to move forward with the current jail and facilities should a new jail project fail.April 13-17 week one April 27-may 1 week 2 Commissioner Discussion—No discussion. Tuesday,March 3,2020 10:25 A.M COVID-19 Department Head/Elected Official meeting Commissioners Shutty,Trask and Neatherlin were in attendance • Dave Windom announced incident command at Public Health with daily briefings. Currently,there have been six deaths and 18 confirmed cases in King and Snohomish Counties. Public Health is also working with Emergency Management and Emergency Services throughout the County. COVID-19 currently mimics other flu symptoms,and can cause pneumonia in some people. o It is recommended to contact your physician before you go in,to prevent the spread withirimedial offices and Emergency Rooms. o 80%of the population won't be affected.The elderly and those with respiratory diseases will be most at risk.The current death rate is two per one thousand people. • Three handouts were given to those in attendance regarding care and prevention of the virus. • Kelly Frazier,Facilities Manager,spoke about precautionary cleaning that will be done by the contracted janitorial staff.He said that obtaining more cleaning supplies and masks is difficult and he is trying to buy items as they become available.A bottle of special cleaner will be delivered to each department along with paper towels.It was emphasized to use paper towels instead of rags in order to dispose of infected items. • Cmmr.Neatherlin encouraged staff to allow employees time off as needed and to be responsible for high traffic areas used by the public. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 9,2020 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)—Potential Litigation Commissioners Trask, Shutty and Neatherlin met in Executive Session from 9:00 a.m.to 9:55 a.m. for potential litigation. Chief Deputy Prosecuting Attorney Tim Whitehead,Risk Pool staff and Nichole Wilston were in attendance. 10:00 A.M. Home Rule Citizen Committee Commissioners Trask,Shutty and Neatherlin were in attendance. Pete Butkus,Tom Davis and Karen Herr represented the citizen committee. • Pete Butkus presented history of Mason County and invited the Commissioners to a League of Women Voters Forum on March 17 where information on home rule charter forms of county government will be provided. 10:20 A.M. Support Services—Frank Pinter Commissioners Trask, Shutty and Neatherlin were in attendance. • Interlocal Agreement with City of Shelton relating to annexation of lands within the Shelton UGA will be reviewed by Community Development and brought back for briefing. • Rescind Professional Services Agreement with Phillips Burgess Government Relations and ILA for Lobbying Services with City of Shelton will be placed on the agenda. • The Commissioners agreed to extend the janitorial contract to include daily cleaning of all county buildings except for the jail at$1,000 a day for up to 10 weeks to address the COVID19 virus. • A draft telecommute policy has been circulated to all departments for comment and will be brought back next Monday for comment. 10:35 A.M. Juvenile Services—Jim Madsen Commissioners Trask, Shutty and Neatherlin were in attendance. • Request to fill a vacant full-time female Detention Officer position was approved to move forward. 11:00 A.M. Audit Committee—Leo Kim Commissioners Trask, Shutty and Neatherlin were in attendance. • Leo Kim updated the Commissioners on the Audit Committee including internal control,January reports,long term planning including succession planning, asset inventory and internal auditing— staff is working on inventorying Parks and Facilities buildings and land. Suggested we may need to contract out asset inventory or hire additional staff. Cmmr.Neatherlin asked for potential cost. Other topics include ExecuTime software which is an electronic timesheet;Clerk's office audit recommendations are going well;staff is working on the Chart of Accounts reorganization; working on the 2020 Federal ICAP rate and the Motor Pool leases will need to be tracked according to GASB 87. 11:45 A.M. Community Services—Dave Windom Commissioners Trask, Shutty and Neatherlin were in attendance. • The Commissioners approved moving forward the three 2020 Mason County Heritage Grants for a total of$1,179. • Permission granted to fill a DCD clerical vacancy. • February 2020 Permit Assistance Center activity report was distributed. Permits are out 45 to 55 days. • The Commissioners asked Dave to thoroughly review the proposed ILA with the City of Shelton regarding annexation. • Dave provided an update on the COVID 19 response. Board of Mason County Commissioners'Briefing Meeting Minutes March 9,2020 Commissioner Discussion Cmmr.Trask brought up proposed legislation for State Patrol crime lab toxically fees and asked Commissioners to contact our legislators. BREAK—NOON 2:30 P.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty met in Closed Session with Frank Pinter from 2:30 p.m.to 3:00 p.m. 3:15 P.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask, Shutty and Neatherlin were in attendance. • Public hearing will be scheduled for the Little Mission Creek Water System Franchise renewals. • Approved staff to establish internet service at the Hoodsport Drop Box facility and purchase another Paradigm License and computer to track and manage solid waste operations at the facility. The$27,500 cost would be covered by the Utility budget.Cmmr.Neatherlin asked staff to research whether a wi-fi hotspot would work. • 2020 bid award announcements for culvert pipe and lining,asphalt emulsion, chipseal and paint line. • Public Works will be filling Road Operations seasonal help. • Review of Public Works equipment purchases. The proposed 2020 purchases equal$1,269,950; order two more dump trucks to be delivered in January 2021;discussion to purchase one heavy- duty tractor which the Commissioners approved. • Staff has been in contact with City of Bremerton regarding extending the sewer and will be briefed next week. • Staff reorganization will be discussed. The briefing adjourned at 3:42 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 51h Street, Shelton, WA March 3, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance— Chief Hanson led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Liquor License for the Union Chevron and The Ridge Motorsports Park. 4.1.2 Washington State Liquor and Cannabis Board sent in a change in limited liability members on the behalf of Evergreen Gropro. 5. Open Forum for Citizen Input— 5.1 Jeff Carey spoke about rates of the Belfair Sewer and voiced some long term issues if the sewer continues to be run in the same way. 5.2 Terri Drexler, Chair of the Shelton Youth Connection introduced Susan Kerchoff who then spoke about the center and how they are helping homeless youth in Mason County. 5.3 Bonnie Knight with the North Bay Historical Society spoke about the Sergeant Oyster House and the fundraising done to restore it. She put out a public thank you to everyone that has helped with the project. 5.4 Tom Davis addressed comments made by a representative from Homes First at the March 2, 2020 briefings. He stated that he has emails and documents to defend his side and offered them to the Board should they wish to see them. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;T-aye. 7. Approval of Minutes—February 18, 2020 Briefing Minutes. Cmmr. Neatherlin/Shutty moved and seconded to adopt the February 18, 2020 briefing minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda: 8.1 Approval to authorize the County Engineer to sign a Construction and Maintenance Easement agreement, along with any agreed upon amendments or modification to the agreement, between the County and Cheryl and Richard Alexander for the ecology block wall at 16391 North Shore Road. 8.2 Approval to authorize the County Engineer to re-execute a Consultant Agreement with Gibbs & Olson to continue and complete work started under Agreement#17-005 that expired at the end of calendar year 2019 to design the water/wastewater system that will connect the City of Shelton mains in the vicinity of Public Works Drive and SR102. 8.3 Approval of the resolution rescinding Resolution 106-19 establishing an Imprest revolving checking Account for Lake Management District no. 3 for spencer Lake. (Ex.A—Res.2020-22) 8.4 Approval of the resolution authorizing the use of Equipment Rental and Revolving Fund Services by other Mason County Departments and Offices. (Ex.B—Res.2020-23) 8.5 Approval to authorize Frank Pinter, Director of Support Services, to sign Department of commerce's Request for Amendment for the CDBG Microenterprise Loan Program, CDBG Contract No. 18-62210-039. 8.6 Approval to amend Resolution 2020-01, and the Mason County Personnel Policy to update Chapter 13, Vehicle Use Policy to include the use of motor pool vehicles. (Ex.c—Res.2020-24) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 2 8.7 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070667-8070792 $ 329,935.26 Direct Deposit Fund Warrant #s 66083-66467 $ 724,507.70 Salary Clearing Fund Warrant #s 7005015-7005039 $ 507,435.82 8.8 Approval to enter into a lease agreement with North Mason Resources providing office space to Veteran Service officers for 2020 at$350 per month payable form the Veterans Assistance Fund (#190) as recommended by the Veterans Advisory Board. 8.9 Approval of the Motor Pool Use Procedures for Current Use and Public Health vehicles separate from ER&R. 8.10 Approval of an amended agreement between Mason County and Summit Food Services for jail and juvenile meal services. 8.11 Approval of an Interlocal Agreement for pathology services between Kitsap County and Mason County. 8.12 Approval to set a Public Hearing on Tuesday, April 7, 2020 at 9:15 a.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant(CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties, as well as receive comments on the 2019 program. 8.13 Approval of a Memorandum of Agreement (MOA) between the US Army Corps of Engineers and the Washington State Historic Preservation Officer regarding the demolition of the historic Olympia Oyster Company oyster house on Totten Inlet that will benefit the Sargent Oyster House restoration in Allyn. 8.14 Approval of contract QC.2060.2020.1 with Quixote Communities in the amount of$190,000 to support new building for the veteran home village. 8.15 Approval to have the Chair sign the Declaration in Support of Motion to Intervene regarding two recent decisions by the State of Washington, Board of Natural Resources and DNR- Sustainable Harvest Calculation and the Long-Term Conservation Strategy for the Marbled Murrelet. 8.16 Approval to sign a Resolution Amending Resolutions 07-17 & 11-18, authorizing Support Services to pay certain charges from County fund and Department budgets. (Ex.D—Res.2020-25) 8.17 Approval of Amendment #1 to the Homes First Contract for the single-family property at 420 S. 7th street to change use from a veteran's shelter to a"group transitional home for single adults with veteran preference", and approval of the Memorandum of Understanding (MOU) with Homes First for use of the home to house therapeutic court participants needing housing. Tom Davis asked to remove item 8.17 for discussion. Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.16. Motion carried unanimously. N-aye; S-aye;T-aye. 8.17 Todd Parker spoke about the project of trying to turn this house into a shelter which wasn't allowed through the City of Shelton. He said the reason they want to open this to Therapeutic Court participants is because many of them went homeless last year, and many of the participants are veterans, so they're hoping to increase graduation rates. Tom Davis said this location was always meant to be a shelter, and property should not have been purchased if it couldn't be used as such. Cmmr. Neatherlin/Shutty moved and seconded to approve Amendment #1 to the Homes First Contract for the single-family property at 420 S. 7th street to change use from a veteran's shelter to a "group transitional home for single adults with veteran preference", and approval of the Memorandum of Understanding (MOU) with Homes BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 3 First for use of the home to house therapeutic court participants needing housing. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials) 9.1 Dave Windom spoke about how the County is working on COVID-19, and addressed the current number of those affected in King and Snohomish County. 9.2 Loretta Swanson introduced the new County Engineer, Mike Collins. He gave a brief background of his work history and time as Public Works Director in Pacific County. 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider the rezone of 8.66 acres in Village commercial (VC) to Multifamily Medium Density Residential (R-2). Staff: Kell Rowen Kell briefed the staff report, noting the parcels in question are all in the Allyn Urban Growth Area. The Planning Advisory Commission did recommend approval of the rezone. Jeff Carey and Bonnie Knight discussed the proposed rezone. Kell presented the GIS map off the Mason County website for reference. Jeff Carey gave some insight into the history of this request and rezones around the Allyn UGA. Bonnie Knight questioned density within the UGA, and spoke about the original zoning decided by the PAC. Terri Drexler stated the need for housing, and spoke in favor of this rezone. She acknowledged concerns voiced by Ms. Knight and Mr. Carey, but went back to the need for housing. Ken Van Buskirk said this rezone was first applied for over nine months ago, noting that it should be approved. Cmmr. Neatherlin stated that he would not be speaking in favor of the rezone. He said development is occurring and changes are not necessary. Cmmr. Shutty said he would be in favor of this as it went through the PAC twice and was recommended for approval both times. Cmmr. Shutty/Trask moved and seconded to the rezone of 8.66 acres in Village commercial (VC) to Multifamily Medium Density Residential (R-2). Motion carried unanimously. N-nay; S-aye; T-aye. (Ex.E—Res.2020-26) 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 10:15 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 4 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 5th Street, Shelton, WA March 10, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m. 2. Pledge of Allegiance— Mike Collins led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a change in limited liability for Synchronic located at 831 W. Golden Pheasant Road, Shelton. 4.1.2 Washington State Liquor and Cannabis Board sent in a Special Occasion License for Allyn Community Association to be held at Faith in Action —The Hub. 4.2 Timberland Regional Library Report- Cheryl Heywood 5. Open Forum for Citizen Input— 5.1 Brenda Hershey thanked the Board for appointing her to the Timberland Regional Library Board. She then spoke to the fact that Mason County only has three libraries, whereas other counties have many more locations that are easily accessible. She also spoke to the need for funds to keep libraries open. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes- February 10, and February 24, 2020 Briefing Minutes; February 25, 2020 Regular Meeting Minutes. Cmmr. Shutty/Neatherlin moved and seconded to adopt the February 10,and February 24, 2020 Briefing Minutes; February 25, 2020 Regular Meeting Minutes as published. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda: 8.1 Approval to have the Chair sign the amendment to the Alderbrook Resort Conservancy Area Plan Conservation Easement. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070793-8070945 $ 587,647.95 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasurer Electronic Remittance for February 2020 $ 120,632.43 8.3 Approval of the Professional Services Contract between Hood Canal Coordinating Council and Mason County to improve water quality and commercial shellfish harvest opportunities within Hood canal. 8.4 Approval to sign a letter of support to Washington State Department of Transportation (WSDOT) on behalf of the Mason Transit Authority concerning the importance of sustaining existing services and replacement vehicles. 8.5 Approval to appoint Sherri Dysart and Lynda Links to the Solid Waste Advisory Committee for a three-year term ending March 10, 2023. 8.6 Approval of a Private Line Occupancy Permit for the Port of Grapeview, granting permission to run a pressurized sewer line across Grapeview Loop Road from parcel 12105-51-66001 to 12105-51-63003 and 12105-51-63005. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 10, 2020 - PAGE 2 8.7 Approval to set a hearing on Tuesday, April 7, 2020 at 9:15 a.m. to consider approving the franchise agreement applications between Mason county and the following: • Aquarius Utilities, LLC • Island Shores Water, LLC • Detroit Water Service Association • Oak Park Water Company, LLC 8.8 Approval of the January 2019-December 2021 Collective Bargaining Agreement (CBA) for Woodworkers Local Lodge W38 IAM representing Mason County Sheriff's Office Corrections &Support Staff. 8.9 Approval of the January 2019-December 2021 Collective Bargaining Agreement (CBA) for Teamsters Local No. 252 &Operating Engineers Local 302 representing Mason County Public Works Unit. Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.9. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials)— None. 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings scheduled. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:46 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair. Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS SPECIAL MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 2:30 p.m., Wednesday, March 4, 2020 1. Call to Order - The Chairperson called the regular meeting to order at 2:32 p.m. 2. Roll Call Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask. 3. Actions to Consider- Adoption of an Emergency Proclamation regarding COVID-19 Staff: Dave Windom & Ross McDowell Ross McDowell, Emergency Management Manager, explained that they are asking for the proclamation to be signed. He explained that a proclamation is different than a state of emergency, noting that adopting the proclamation will make funding and response from the state somewhat easier if it becomes necessary. He then read the proclamation aloud. Cmmr. Shutty/Neatherlin moved and seconded to adopt the emergency proclamation regarding COVID-19. Motion carried unanimously. N-aye; S-aye; T-aye. 4. Adjourn —The meeting adjourned at 2:36 p.m. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 DATE: March 17, 2020 Agenda Item # Z- 1 (Commissionerstaff to complete) BRIEFING DATE: March 9, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to cancel the ILA for Lobbying Services with City of Shelton and Professional Services Agreement with Phillips Burgess Government Relations and . authorize the Chair to sign the termination letter. Background: On November 7, 2019 the County approved a joint agreement with Phillips Burgess Government Relations and the City of Shelton and entered into an Interlocal Agreement (ILA) with City of Shelton for lobbying services. The City did not approve entering into these agreements. The request is to terminate these agreements. Budget Impacts: None RECOMMENDED ACTION: Approval to cancel the ILA for Lobbying Services with City of Shelton and Professional Services Agreement with Phillips Burgess Government Relations and authorize the Chair to sign the termination letter. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: March 17, 2020 Agenda Item # g (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant#s 8070946-8071036 $ 229,382.80 Direct Deposit Fund Warrant #s 66468-66857 $ 682,437.96 Salary Clearing Fund Warrant #s 7005040-7005074 $ 975,192.75 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 4,993,184.66 Direct Deposit YTD Total $ 3,554,978.86 Salary Clearing YTD Total $ 3,994,609.70 Approval of Treasure Electronic Remittances YTD Total $ 1,660,430.47 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant # 8070946-8071036 $ 229,382.80 Direct Deposit Fund Warrant #s 66468-66857 $ 682,437.96 Salary Clearing Fund Warrant#s 7005040-7005074 $ 975,192.75 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X_ Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 3/17/20 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 3/9/20 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of three 2020 Heritage Grant applications totaling $1,179 on the March 17th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) At their February 2020 monthly meeting the MCHPC voted to forward the following Heritage Grants to the BOCC for approval: Matlock Historical Society: $179 For the purchase of archival storage materials for the Rediska-Hearing collection. League of Woman Voters: $500 towards the cost of creating six professionally designed mounted posters that focus on Woman leaders in Mason County, to be displayed publicly. Mason County Historical Society: $500 towards creating six 24" x 36" display boards showcasing six historically significant communities in Mason County. BUDGET IMPACTS: The Historic Preservation Commission budgeted $500 for Heritage Grants for fiscal year 2020. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $1,179. The $679 difference will be taken from other under- utilized line items in the HPC's 2020 budget. RECOMMENDED OR REQUESTED ACTION: Approval three 2020 Mason County Heritage Grants, as discussed above, for a total amount of $1,179. ATTACHMENTS: Grant Contracts with Scope of Work (Exhibit "X). Action Item Summary Form Heritage Grants March 17.doc HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 17,2020 by and between Mason County(the"County"),and the Matlock Historical Society(the"Grantee"). Matlock Historical Society Mason County Attn: Susan Stanley c/o Mason County Historic Preservation Commission P.O.Box 276 615 W Alder Street Matlock,WA 98560 Shelton,WA 98584 (360)-490-9447 Attn:Michael MacSems (360)427-9670 ext. 571 RECITALS 1.The Grantee has applied for a grant in the amount of$179 to buy archival quality storage products to preserve the Rediska-Hearing collection of locally historically significant documents and artifacts at their museum location. 2.The County is granting the$179 requested for this project on a reimbursement basis, based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 17,2020 to September 17,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 17,2020). 17A 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17A EXHIBIT A: MATLOCK HISTORICAL SOCIETY - $179.00 1. Purchase archival materials to preserve the Rediska- Hearing Collection of historical materials. 2. Submit a digital copy of catalog-for the Rediska- Hearing collection to include a brief description of each item in the collection. 17A HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 17,2020 by and between Mason County(the"County"),and the League of Woman Voters Education Fund(the"Grantee"). League of Woman Voters Education Fund Mason County Attn:Pat Carpenter c/o Mason County Historic Preservation Commission 130W Pine Street 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-432-8575 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant in the amount of$500 to produce six biographical posters commemorating the lives of female community leaders in Mason County. 2.The County is granting the$500 requested for this project on a reimbursement basis, based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga_eg_ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 17,2020 to September 17,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 17,2020). 17B 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17B EXHIBIT A LEAGUE OF WOMENS VOTERS - $500.00 1. Create 6 professionally designed, mounted posters with biographic captions that focus on past and present-day women leaders who were or are Mason County residents who made a difference by pushing boundaries, set an example of citizen participation and who represent our diverse community. 2. Create 7 tabletop versions of the posters identified in paragraph 1. 3. Create and provide in digital format a Power Point presentation of the photographs and biographies depicted on the posters. 4. Create and provide a digital booklet of the photographs and stories of the subjects depicted in the posters. 5. Post the digital copies of the products identified in paragraphs 1 to 4 on a minimum of 3 public websites. 17B HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 17,2020 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Liz Arbaugh c/o Mason County Historic Preservation Commission P.O.Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-426-1020 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant in the amount of$500 to produce six 24"x36"exhibit panels showcasing six historically significant smaller communities in Mason County. 2.The County is granting up to the$500 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ra (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 17,2020 to September 17,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 17,2020). 17C 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a fmal report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17C EXHIBIT A MASON COUNTY HISTORICAL SOCIETY - $500.00 1. Create a permanent exhibit of 6 - 24" x 36" display boards that showcases 6 different historically significant communities in the context of Mason County history. 17C MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 17, 2020 Agenda Item # BRIEFING DATE: March 9, 2020 BRIEFING PRESENTED BY: Loretta Swanson and Mike Collins [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Franchise Agreement Applications Water Systems—Set Hearing BACKGROUND: This is the fourth in a series of"bundled"water system franchise agreement renewals. The agreements include updated franchise language with a provision for automatic renewal for up to three 10-year terms. Mission Creek Tracts Water System, Mason County Public Works Utilities &Waste Management Division and Little Mission Creek Water System have re-applied for franchise agreements. BUDGET IMPACT: Applications are not considered "new"and applicants have paid $300 for franchise re- application. RECOMMENDED ACTION: Recommend the Board set a hearing for Tuesday, April 7, 2020 at 9:15am to consider approving the franchise agreement applications between Mason County and Mission Creek Tracts Water System, Mason County Public Works Utilities &Waste Management Division and Little Mission Creek Water System, granting permission to run the utility lines under and across county road rights of way. Attachments: 1. Example of Franchise agreement application 2. Description of franchise areas 3. Notice IN THE MATTER OF THE APPLICATION OF FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN UTILITY FACILITIES, OVER, ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON COUNTY, WASHINGTON Application of(Name of Operator) doing business in Washington as , with its principal offices located at by and through(person authorized to actfor and on behalfofapplicant) , for a franchise to construct, operate and maintain (description of type) utility facilities in,over,along and under county roads and highways in Mason County,Washington,as set forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the County Commissioners of Mason County, Washington, on the day of , 20 , at the hour of , under the provisions of RCW 36.55, RCW 80.32.010 and RCW 80.36.040, and it appearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to allow the franchise herein granted; NOW THEREFORE, IT IS ORDERED that a non-exclusive franchise be, and the same is hereby given and granted to Operator, and its successors and assigns, hereinafter referred to as the Franchisee, for a period of 10 years with automatic renewal at the end of each term of 10 years unless either party gives the other written notice of termination at least 30 days prior to the end of the relevant term. (no more than ten years each term and can only be renewed 3 times) from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein. I. DEFINITIONS For the purposes of this franchise,terms,phrases,words,and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended,revised, updated,re-enacted or re-codified from time to time. 11. GRANT The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it becomes effective shall authorize the Franchisee to enter upon the road rights-of-way located 1 within the Franchise Area identified in attached Exhibit`B", for the purpose of installing, constructing,maintaining, repairing, replacing, adjusting, relocating and operating the utility facilities, which grant shall be limited to the following described purpose(s): Such grant is subject to and must be exercised in strict accordance with and subject to this franchise, Title 12 of the Mason County Code, the Manual and all applicable laws, rules, regulations and ordinances. Franchisee's exercise of any rights granted pursuant to the franchise is subject to the exercise of the County's police powers,and other regulatory powers as it may have or obtain in the future. No rights shall pass to the franchisee by implication. This franchise does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Franchisee shall not commence or perform work(hereafter"Work")to install, construct,maintain repair, replace adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-way,without first applying for,paying all associated fees,and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued,the County may impose,as a condition of the granting the utility permit,such conditions and regulations as may be necessary for the protection,preservation and management of the road rights-of-way,including, by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration of such road rights-of-way and structures, and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Franchisee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications in triplicate showing at a minimum: A.The position,depth and location of all such utility facilities sought to be constructed,laid, installed or erected at that time,showing their relative position to existing county roads,rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction,installation,backfill,erection of temporary structures,erection of permanent structures, traffic control, traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic; 2 E. Structural integrity of the roadway,bridge, or other structure; F. Specifications for the restoration of the county road,right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way- The location, alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Franchisee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer.The Franchisee shall pay all costs of and expenses incurred in the examination,inspection and approval of such work on account of granting the said utility permits. IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise, public or private property, the Franchisee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged, and leave the same in as good or better condition as before the Work was commenced,to the reasonable satisfaction of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of-way or other County property left by the Franchisee or its agents in a condition dangerous to life or property, and the Franchisee, upon demand, shall pay to the County all costs of such work. V. FRANCHISEE WORK IN RIGHT OF WAY Franchisee expressly agrees and understands that,with regard to Work within the road rights-of-way: A. All of Franchisee's utility facilities and Work within the road rights-of-way or other County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the administrative regulations adopted by the County Engineer,other County established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws, rules, regulations and ordinances; B. In preparing plans and specifications for Work of utility facilities in the road rights-of- 3 way the Franchisee shall use the Manual. Prior to commencement of work in the road rights-of-way, Franchisee shall submit such plans and specifications to the Mason County Engineer for review and approval together with adequate exhibits depicting existing or proposed location of the utility facility in relation to the road, including right-of-way or easement lines; relationship to currently planned road revisions,if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection) or other locational standards that are anticipated; C. All Work to utility facilities located within the road rights-of-way or other county property subject to this franchise shall be done in such a manner as not to interfere, other than in ways approved by the County, with the construction, operation and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures, located therein,nor with the grading or improvements of such County roads,rights-of-way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Franchise Area or other county property prior in time to the utility facilities of the Franchisee,shall have preference as to the alignment and location of such utilities so installed with respect to the Franchisee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Franchisee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that may be installing utility facilities; and F. The County may require that Franchisee's utility facilities be installed at a particular time, at a specific place,or in a particular manner as a condition of access to a particular road right-of-way; may deny access if a Franchisee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County, or which is installed without prior County approval of the time, place, or manner of installation and charge the Franchisee for all the costs associated with removal; and may require Franchisee to cooperate with others to minimize adverse impacts on the road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this franchise and applicable law,including to ensure that the utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist,the County,in addition to taking any other action permitted under applicable law,may order the Franchisee, in writing, to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct,inspect,administer, and repair the unsafe condition if the Franchisee fails to do so, and to charge the Franchisee therefore. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore, and such obligation to construct and maintain its utility 4 facilities in a safe condition shall at all times remain the sole obligation of the Franchisee. H. When required by the County,Franchisee shall make information available to the public regarding any work involving the ongoing installation,construction,adjustment,relocation,repair or maintenance of its utility facilities sufficient to show(1) the nature of the work being performed; (2) where it is being performed; (3) its estimated completion date; and(4)progress to completion. I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC,COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES, AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work, Franchisee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the Road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall indemnify and hold the County and its elected and appointed officers, employees and agents harmless against and from all cost,liability,and expense whatsoever(including,without limitation, attorney's fees and court costs and expenses)arising out of or in any way contributed to by any act or omission of Franchisee, its contractor,agents and/or employees,that cause or in any way or degree contribute to (1) any damage to or destruction of any such facilities by Franchisee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity,and/or its contractor,agents and/or employees,on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue, or loss of service, by a customer or user of services or products of such company(ies) (collectively "Liabilities" for purposes of this Section V.I). The only Liabilities with respect to which Franchisee's obligation to indemnify the County and its elected and appointed officers, employees and agents does not apply are Liabilities to the extent arising out of,caused by or resulting from the negligence of the County, and its elected and appointed officers, employees and agents and Liabilities that by law the County and its elected and appointed officers, employees and agents for which the County cannot be indemnified. J. Franchisee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Franchisee and its Agents may not enter upon the Franchise Area to perform work for which a utility permit is not required,unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property,and for purposes of taking immediate corrective action,Franchisee and its agents may enter the Franchise Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency;provided however, that if any entry for such purposes would require issuance of a utility permit,Franchisee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-Way. 5 M. Franchisee shall promptly reimburse the County for their reasonable and direct costs incurred in responding to an emergency that is caused, created by or attributable to the presence, construction,maintenance,repair,or operation of the Franchisees utility facilities in the road rights- of-way. N. If,during installation,construction,relocation,realignment,adjustment,maintenance,or repair of the Franchisee's utility facilities in the road rights-of-way,Franchisee or its agents discover scientific or historic artifacts,Franchisee shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All work done under this franchise shall be done in a thorough and workman-like manner. In the performance of Work within or near the road rights-of-way, including without limitation, the opening of trenches and the tunneling under county roads,rights-of way or other county property,the Franchisee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches and tunnels are left open at night,the Franchisee shall place warning lights, barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Franchisee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect, or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Franchisee. VII. POLICE POWERS The County of Mason,in granting this franchise,does not waive any rights which it now has or may hereafter acquire with respect to county roads, rights-of-way or other county property and this franchise shall not be construed to deprive the county of any powers, rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads,rights-of-way and other county property covered by this franchise. The County retains the right to administer and regulate activities of the Franchisee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Franchisee. VIII. RELOCATION Franchisee shall, in the course of any Work, comply with the following requirements: A. The Franchisee shall, by a time specified by the County, protect, support, temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions;public safety;road right-of-way construction;road right-of-way repair(including 6 resurfacing or widening); change of road right-of-way grade; construction,installation, or repair of County-owned sewers,drains,water pipes,power lines,signal lines,tracks,communications system, other public work, public facility, or improvement of any government-owned utility; road right-of-way vacation;or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively,such matters are referred to below as the "public work." Franchisee acknowledges and understands that any delay by Franchisee in performing the herein described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Franchisee shall cooperate with the County and its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public Work project and project schedules to avoid delay, hindrance of, or interference with the Public Work. The County of Mason shall make available to the Franchisee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the utility in planning construction programs. B. Franchisee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Franchisee herein do not preclude the County of Mason, its employees, contractors, subcontractors, and agents from blasting, grading, excavating, or doing other necessary road work contiguous to Franchisee's utility facilities; providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said blasting or other work in order that the Franchisee may protect its utility facilities. C. In the event of an emergency, or where the utility facility creates or is contributing to an imminent danger to health, safety, or property, the County may protect, support, temporarily disconnect,remove,or relocate any or all parts of the utility facility without prior notice,and charge the Franchisee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Franchisee to protect, support, temporarily disconnect, remove, or relocate the Franchisee's utility facilities to accommodate the construction,operation,or repair of the facilities of such other person, the Franchisee shall,after 30 days'advance written notice,take action to effect the necessary changes requested;provided that,if such project is related to or competes with Franchisee's service,or if the effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of this franchise for its intended purposes through interference with the operation of Franchisee's utility facilities or otherwise, Franchisee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Franchisee's utility facilities were not properly installed, the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection, removal, or relocation at no charge to the County, even if the County makes the request for such action. 7 E. The Franchisee shall, on the request of any person holding a valid permit issued by a governmental authority, temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. The County of Mason will accept liability for direct and actual damages to said Franchisee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in the original franchise agreement under Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Franchisee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory negligence on the part of the Franchisee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Franchisee under this section shall pass the inspection of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTS/MARKERS Before any work is performed under this franchise which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys,the Franchisee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Franchisee's operations under this franchise. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit,and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Franchisee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road,right-of-way or other County property which is subject to rights granted by this franchise and said vacation shall be for the purpose of acquiring the fee or other property interest in said road, right-of-way or other county property for the use of Mason County, in either its proprietary or governmental capacity,then the Board of Mason County Commissioners may, at its option, and by giving thirty (30) days written notice to the Franchisee, terminate this franchise with reference to such county road,right-of-way or other county property so vacated, and the County of Mason shall not be liable for any damages or loss to the Franchisee by reason of such termination. It has been the practice of Mason County to reserve easements for 8 utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. XI. FINANCIAL SECURITY A. Insurance Except as otherwise provided herein,Franchisee shall maintain for itself and the County,throughout the entire period any part of Franchisee's utility facilities are located in the Franchise Area, adequate insurance to protect the Parties and their elected and appointed officers, agents, employees against all of County's and Franchisee's liability arising out of Franchisee's use and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee to maintain insurance at least in the following amounts: 1. COMMERCIAL GENERAL LIABILITY insurance to cover liability, bodily injury, and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Franchise Area, and shall provide coverage for any and all costs, including defense costs, and losses and damages resulting from personal injury, bodily injury and death, property damage, products liability and completed operations. Such insurance shall include blanket contractual coverage, including coverage for the Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth herein. Coverage must be written with the following limits of liability: Bodily and Personal Injury&Property Damage $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS' COMPENSATION insurance shall be maintained to comply with statutory limits for all employees,and in the case any work is sublet,the Franchisee shall require its contractors and subcontractors similarly to provide workers' compensation insurance for all the employees. The Franchisee shall also maintain, during the life of this policy, employer's liability insurance; provided that this obligation shall not apply to any time period during which Franchisee has no employees. The following minimum limits must be maintained: Workers' Compensation Statutory Employer's Liability $ 1,000,000 each occurrence 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired,and non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at least$2,000,000 per occurrence. If the Franchisee, its contractors, or subcontractors do not have the required insurance,the County may require such entities to stop operations until the insurance is obtained and approved. Certificates of Insurance reflecting evidence of the required insurance and approved by the County's 9 Risk Manager for the GENERAL LIABILITY policies described above,shall be sent to the County's risk manager. The certificate shall be filed with the acceptance of the franchise, and annually thereafter, and as provided below. All coverage shall be listed all on one certificate with the same expiration dates. The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the franchise,then, in that event,the Franchisee shall furnish, at least 30 days prior to the expiration of the date of such insurance,a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the franchise. The County reserves the right, during the term of the franchise, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this franchise shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this franchise shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of "Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Franchisee shall give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this franchise shall include an endorsement(standard ISO form CG 24-17) deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property, or on, over, or under a railroad track. Insurance policies required pursuant to this franchise shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this franchise shall name the 10 County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Franchisee and Franchisee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. Commercial General Liability Insurance policies and coverage required herein of public utility operators may include a reasonable deductible or self-insured retention;provided,however,that as to any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or self-insured retention,Franchisee shall itself directly cover,in lieu of insurance,any and all County liabilities that would otherwise in accordance with the provisions of this Franchise be covered by Franchisee's insurance if Franchisee elected not to include a deductible or self-insured retention. Such direct coverage by Franchisee shall be in an amount equal to the amount of Franchisee's actual deductible or self-insured retention. Franchisee shall be required to provide a certification of self- insurance retention to the county in a form and content acceptable to the county engineer. B. Performance/Payment Bond. At the same time Franchisee provides its acceptance of this Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and payment bond to ensure the full and faithful performance of all of its responsibilities under this franchise and applicable rules, regulations and ordinances, including, by way of example, but not limited to,its obligations to relocate and remove its utility facilities,to restore the road rights-of-way and other property when damaged or disturbed, and to reimburse the County for its costs. The amount of the performance and payment bond shall be for ZERO ($0). The amount of the bond,or cash deposit as described below, may be adjusted by the County every five years from the date of execution of this franchise,to take into account cumulative inflation or increased risks to the County. The Franchisee may be required to obtain additional bonds in accordance with the County's ordinary practices. The bond shall be in a form with terms and conditions acceptable to the County and reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no less than "A V in the latest edition of"Bests Key Rating Guide," published by A.M. Best Guide. The Franchisee shall pay all premiums or costs associated with maintaining the bond,and shall keep the same in full force and effect at all times.If Franchisee fails to provide or maintain the bond,then the County,in its sole discretion,may require Franchisee to substitute an equivalent cash deposit as described below in lieu of the bond. Franchisee, may at its election or upon order by the County, substitute an equivalent cash deposit instead of a performance and payment bond. This cash deposit shall ensure the full and faithful performance of all of Franchisee's responsibilities hereto under this Permit and all applicable laws, rules, regulations or ordinances. This includes, but is not limited to, its obligations to relocate or remove its facilities, restore the road rights-of-way and other property to their original condition, reimbursing the County for its costs, and keeping Franchisee's insurance in full force. The County shall notify Franchisee in writing, by certified mail, of any default and shall give 11 Franchisee thirty(30)days from the date of such notice to cure any such default. In the event that the Franchisee fails to cure such default to the satisfaction of the County,the County may,at its option, forfeit the entire amount of the cash deposit or draw upon the cash deposit up to the amount of the County's costs incurred to cure Franchisee's default. Upon the County's cure of Franchisee's default,the County shall notify Franchisee in writing of such cure. In the event that the County draws upon the cash deposit or forfeits the same, Franchisee shall thereupon replenish the cash deposit to the full amount as specified herein or provide a replacement performance and payment bond. Before any Work commences in the road right-of-way,the County Engineer may require the operator to provide a performance and payment bond for each separate proj ect in an amount to be determined by the County Engineer, but not less than five hundred dollars, written by a surety company acceptable to the County Risk Manager and authorized to do business in the state of Washington. The purpose of the bond is to insure completion of construction, including the restoration of surfacing,slopes,slope treatment,topsoil,landscape treatment,and drainage facilities,and cleanup of rights-of-way, and payment of costs incurred by the County to enforce the requirements of this Chapter. The performance and payment bond shall be in place for a period ending not more than one year after the date of completion. A project specific performance bond shall not be required in the event that the franchisee has in place a blanket performance bond and, when required, a payment bond, maintained pursuant to the requirements of this franchise. A performance and payment bond for work in the road right-of-way will not be required of the United States Government or any of its agencies or of any municipal corporation or department of the state of Washington and its local subdivisions. C. Limitation of Liability. To the fullest extent permitted by law,the Franchisee shall, and shall cause its contractor(s) to release, indemnify, defend and hold harmless the county and the county's legal representatives, officer(elected or), appointed) employees and agents(collectively, "indemnitees") for, from and against any and all claims, liabilities, fines,penalties, cost, damages, losses, liens, causes of action, suits, demands, judgments and expenses (including, without limitations, court costs, attorneys' fees and costs of investigation, removal and remediation and governmental oversight costs),Environmental or otherwise(collectively"liabilities")of any nature, kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to (in whole or in part): 1. this franchise; 2. any rights or interests granted pursuant to this franchise; 3. franchisee's occupation and use of the road right of way; 12 4. franchisee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part,by franchisee or its agents; or 7. The acts,errors, or omissions of third parties when arising out of the installation, construction,adjustment,relocation,replacement,removal,or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of franchisee or franchisee's agents; The only liabilities with respect to which franchisee's obligation to indemnify the indemnitees do not apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the county, its officers, agents, employees or contractors and liabilities that by law the indemnities cannon be indemnified for. Upon written notice from the county,franchisee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity, relating to any matter covered by this franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Franchisee shall pay all cost incident to such defense,including,but not limited to, attorneys' fees,investigators' fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Franchisee will fully satisfy said judgment within ninety(90)days after said suit or action shall have finally been determined if determined adversely to Mason County. Upon the Franchisee's failure to satisfy said judgment within the ninety (90) day period, this franchise shall at once cease and terminate. Acceptance by the County of any Work performed by the Franchisee at the time of completion shall not be grounds for avoidance of this covenant. XII. FRANCHISE NONEXCLUSIVE This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County of Mason from granting other utilities under,along,across,over and upon any of the County roads,rights-of-way or other County property subject to this franchise and shall in no way prevent or prohibit the County of Mason from constructing, altering, maintaining or using any of said roads, rights-of-way,drainage structures or facilities,irrigation structures or facilities,or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs,maintenance, etc., the same as the county may deem fit. 13 XIII. SUCCESSORS AND ASSIGNS All the provisions,conditions,regulations and requirements herein contained shall be binding upon the successors and assigns of the Franchisee,and all privileges,as well as all obligations and liability of the Franchisee, shall ensure to its successors and assigns equally as if they were specifically mentioned wherever the Franchisee is mentioned. Any reference in this franchise to a specifically named parry shall be deemed to apply to any successor, heir, administrator, executor or assign of such party who has acquired its interest in compliance with the terms of this franchise,or under law. XIV. TRANSFER/ASSIGNMENT Franchisee may assign or transfer this franchise after prior written notice to County of Mason and assignee's written commitment,in a form and content approved by the County Prosecutor,delivered to County of Mason,that assignees shall thereafter be responsible for all obligations of Franchisee with respect to the franchise and guaranteeing performance under the terms and conditions of the franchise and that transferee will be bound by all the conditions of the franchise and will assume all the obligations of its predecessor. Such an assignment shall relieve the Franchisee of any further obligations under the franchise, including any obligations not fulfilled by Franchisee's assignee; provided that,the assignment shall not in any respect relieve the Franchisee,or any of its successors in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof, which acts or omissions occur prior to the time of the assignment. No franchise or master road use permit may be assigned or transferred without filing or establishing with the county the insurance certificates and performance bond as required pursuant to this franchise. XV. ANNEXATION Whenever any of the County roads, rights-of-way or other county property as designated in this franchise,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the-city or town limits and shall by operation of law or otherwise terminate in respect to the said roads,rights-of-way or other county property so included with city or town limits; this franchise shall continue in force and effect to all county roads, rights-of-way or other county property not so included in city or town limits. XVI. REVOCATION/REMEDIES A. Revocation. In addition the right to revoke this franchise as set forth in Title 12 of the Mason County Code, if the Franchisee shall willfully violate, or fail to comply with any of the provisions of this franchise through willful or unreasonable neglect or fail to heed or comply with any notice given the Franchisee under the provision of this grant, then Franchisee shall forfeit all rights conferred hereunder and this franchise may be revoked or annulled,after a public hearing by the Board of County Commissioners. The Franchisee shall not be relieved of any of its obligations to comply promptly with any provision of this franchise by reason of any failure of the County to enforce prompt compliance,and the County's failure to enforce shall not constitute a waiver of rights 14 or acquiescence in the Licensee's conduct. Subject to the required-consent, adjudication, permission or authorization of a federal or state regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the County may require the Franchisee to remove its utility facilities from any road rights-of-way, and restore such road right-of-way to its same or better condition as existed just prior to such removal,or de-commission and abandon such utility facilities in place in whole or in part and in a manner approved by the County Board of Commissioners. If the Franchisee fails to remove utility facilities that the County requires it to remove,the County may perform the work and collect the cost thereof from the Franchisee. The actual cost thereof,including direct and indirect administrative costs,shall be a lien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of the lien with the Mason County Auditor. B. Remedies. The County has the right to exercise any and all of the following remedies, singly or in combination,in the event of Default. "Default"shall mean any failure of Franchisee or its agents to keep,observe,or perform any of Franchisee's or its agent's duties or obligations under this franchise: 1. Damages. Franchisee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Franchisee under this franchise without any requirement to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief, and/or proceed against Franchisee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages, costs and expenses, including reasonable attorneys' fees. Remedies are cumulative; the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION In the event that after this franchise becomes effective, (a) there is a change in the law which 15 broadens the authority of the County of Mason or the Franchisee with respect to any act permitted or authorized under this franchise; or (b) the County of Mason or the Franchisee believe that amendments to this franchise are necessary or appropriate, then the County of Mason and the Franchisee agree to enter into good faith negotiations to amend this franchise so as to enable the Parties to address, in a manner reasonably acceptable to all Parties, such change or other development which formed the basis for the negotiations. The Parties recognize that the purpose of the negotiations would be to preserve, to the maximum extent consistent with law, the scope and purpose of this franchise. Mason County reserves for itself the right at any time upon ninety (90) days written notice to the Franchisee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation,relating to the public welfare,health, safety or highway regulation,as may hereafter be enacted,adopted or promulgated and this franchise may be terminated at such time a public hearing is held by the Board of County Commissioners,and the Franchisee's utility facilities are found not to be operated or maintained in accordance with such statute or regulation. XVIII. ACCEPTANCE Franchisee shall execute and return to the County of Mason a signed acceptance of the franchise granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the franchise, Franchisee warrants that it has carefully read the terms and conditions of this franchise and accepts all of the terms and conditions of this franchise and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts, that it has had the assistance of counsel, that it was not induced to accept a franchise, that this franchise represents the entire agreement between the Franchisee and the County of Mason. In the event the Franchisee fails to submit the countersigned ordinance and acceptance as provided for herein within the time limits set forth in this section,the grant herein is and shall become null and void. XIX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this franchise shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this franchise shall be in Mason County,Washington or the Western District of Washington if an action is brought in federal court, provided, however, that venue of such action is legally proper. B. Liens. Franchisee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Franchisee on any Franchise Area. C. Waiver. No waiver by either party of any provision of this franchise shall in any way impair the right of such party to enforce that provision for any subsequent breach, or County of 16 Mason's right to enforce all other provisions of this franchise. D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this franchise, the substantially prevailing Party or Parties shall be entitled to reasonable attorney's fees,costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This franchise may be amended only by a written contract signed by authorized representatives of Franchisee and County of Mason. F. Severability. If any provision of this franchise is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this franchise will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof,and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. G. Joint and Several Liability. Franchisee acknowledges that, in any case in which Franchisee and Franchisee's Contractors are responsible under the terms of this franchise, such responsibility is joint and several as between Franchisee and any such Franchisee's Contractors; provided that,the Franchisee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this franchise shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail, return receipt requested; or(b)a nationally recognized overnight mail delivery service,to the Party and at the address specified below, except as such Party and address may be changed by providing notice to the other Party no less than thirty (30) days' advance written notice of such change in address. Franchisee: Attn: Grantor: County of Mason Public Works 100 Public Works Drive Shelton, WA 98584 I. Approvals. Nothing in this franchise shall be deemed to impose any duty or obligation upon the County of Mason to determine the adequacy or sufficiency of Franchisee's plans and specifications or to ascertain whether Franchisee's proposed or actual construction, testing, 17 maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County of Mason. No approval given, inspection made, review or supervision performed by the County of Mason pursuant to this franchise shall constitute or be construed as a representation or warranty express or implied by County of Mason that such item approved, inspected, or supervised, complies with laws, rules regulations or ordinances or this franchise or meets any particular standard,code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto. County and inspections as provided herein, are for the sole purpose of protecting the County of Mason's rights as the owner or manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied,as to the adequacy of the design,construction,repair, or maintenance of the utility facilities, suitability of the Franchise Area for construction, maintenance,or repair of the utility facilities,or any obligation on the part of the County of Mason to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County of Mason is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation of the utility facilities. J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure to perform an obligation set forth herein to the extent such failure is caused by war, act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimize any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine,feminine or neuter, singular or plural,as the identity of the Parry or Parties may require. The provisions of this franchise shall be construed as a whole according to their common meaning, except where specifically defined herein,not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this franchise. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this franchise or in the future as contemplated herein, are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays,and legal holidays in the State of Washington,except that if the last day of any period falls on any Saturday, Sunday,or legal holiday in the State of Washington,the period shall be extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State of Washington. N. Entire Agreement. This franchise is the full and complete agreement of County of Mason and Franchisee with respect to all matters covered herein and all matters related to the use of the Franchise Area by Franchisee and Franchisee's Contractors,and this franchise supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation, all agreements evidencing the franchise. 18 O. No Recourse. Without limiting such immunities as the County or other persons may have under applicable law,Franchisee shall have no monetary recourse whatsoever against the County or its officials, boards, commissions, agents, or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Franchise or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise,any act that Franchisee is required to perform under this franchise shall be performed at its cost. If Franchisee fails to perform work that it is required to perform within the time provided for performance, the County may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work was performed by the Franchisee. The Franchisee shall be responsible for all work performed by its contractors and subcontractors,and others performing work on its behalf,under its control,or under authority of its utility permit,as if the work were performed by it and shall ensure that all such work is performed in compliance with this franchise, Title 12 MCC, the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Franchisee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Franchisee's behalf are familiar with the requirements of the franchise,Title 12 MCC, the Manual, and other applicable laws governing the work performed by them. R. Survival of Terms. Upon the expiration, termination, revocation or forfeiture of the franchise,the Franchisee shall no longer have the right to occupy the franchise area for the purpose of providing services authorized herein. However,the Franchisee's obligations under this franchise to the County shall survive the expiration, termination, revocation or forfeiture of these rights according to its terms for so long as the Franchisee's utility facilities shall remain in whole or in part in the road rights of way. By way of illustration and not limitation, Franchisee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Franchisee's obligation to relocate its utility facilities pursuant to Section VIII, shall continue in effect as to the Franchisee, notwithstanding any expiration, termination, revocation or forfeiture of the franchise, except to the extent that a County-approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility system or for the relevant acts or omissions. S. Warranties. By acceptance of this franchise, Franchisee warrants: 1. That Franchisee has full right and authority to enter into and perform this Franchise in accordance with the terms hereof, and by entering into or performing this Franchise, Franchisee is not in violation of its charter or by-laws,or any law,regulation,or agreement by which it is bound or to which it is subject; and 2. That the execution,delivery,and performance of this Franchise by Franchisee has been duly authorized by all requisite Board/Commission action, that the signatories for Franchisee of the 19 acceptance hereof are authorized to sign this Franchise,and that the joinder or consent of any other parry, including a court, trustee, or referee, is not necessary to make valid and effective the execution, delivery, and performance of this Franchise and acceptance. DATED at Shelton, Washington this day of 20_. BOARD OF COMMISSIONERS APPROVED: MASON COUNTY, WASHINGTON County Engineer Chair Approve as to form: Vice Chair Chief D.P.A. Commissioner 20 Exhibit A ACCEPTANCE OF FRANCHISE Ordinance No. 115-06, effective November 14, 2006. I, , am the of and am the authorized representative to accept the above-referenced franchise on behalf of I certify that this franchise and all terms and conditions thereof are accepted by ,without qualification or reservation. DATED this day of , 20_ FRANCHISEE By: Its: Tax Id.No. STATE OF ) ss. COUNTY OF ) I certify that I know or have satisfactory evidence that is the person who appeared before me,and said person acknowledged that he/she signed this instrument,on oath stated that he/she was authorized to execute the instrument and acknowledged it as the of the to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Notary Public Print Name My commission expires A EXHIBIT B Description of Franchise Area B RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO: County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee: Legal Description of Benefited Property Legal Description: Assessor's Tax Parcel ID#: i {; 'c.� - - � , _ .: - . . .,. .,?-� . . ,. .... .. 'Y - ,. ... ,. .: � .. .� ,.. ,. �. _ �. ' . ��a,. ,. � �...:, .. :2� Y�:. .:, . _ ',. : .. ^ ,,; z� �. .. o � . �.. �. W _ , ... _ "Z. ,, �. ,:. ,: , .. '� ... a.; ..... �. ': _ ..._ . N �aa �. �io��ssrjN.'a �a° ��x��s��zz�x��o'a,�t�diz�s�;�� ��g'�TffZ ., I z i ....... .... Up s1w WQ- 0� EXHIBIT B Description of Franchise Area All County Roads, right of way and real property in Mason County. NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold two public hearings at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday,April 7,2020 at 9:15am. SAID HEARING will be to consider water Franchise Permit applications between Mason County and Mission Creek Tracts Water System,Mason County Public Works Utilities&Waste Management Division and Little Mission Creek Water System. If special accommodations are needed,please contact the Commissioners' office, (360) 427-9670 (Shelton), (360) 482-5269 (Elma) or (360) 275-4467 (Belfair), Ext. 419 or any questions contact Terry Conley, 360-427-9670,Ext. 450. DATED this_day of March,2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Cc: Auditor Clerk of the Board Public Works Listed Water Districts Journal - Publ 2t: 3/26/20 & 4/2/20 (not less than 5 days prior to hearing) Post: 3 public places 15 days before hearing—No later than 3/24/20 (Bill Public Works — 100 W Public Works Drive, Shelton, WA 98584) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 17, 2020 Agenda Item # BRIEFING DATE: March 9, 2020 BRIEFING PRESENTED BY: Loretta Swanson and Zach Foster [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Internet Service for Hoodsport Drop Box facility BACKGROUND: The County Hoodsport Drop Box facility is currently the only solid waste facility without internet service. Without internet the Paradigm software used to track and manage solid waste operations hasn't been able to be utilized like it has been at the other three county facilities. Public Works has received a cost estimate from Hood Canal Communication (HCC) to extend internet service from the intersection of Highway 119 (N. Lake Cushman Road) and North Foothills Park Road to the Hoodsport Drop Box Stations (approximately 1,200 lineal feet). Once the internet service has been installed, another Paradigm software license will need to be purchased and a dedicated computer to run the program will also be required. BUDGET IMPACT: Estimated cost of this project is $27,500. RECOMMENDED ACTION: Recommend the Board authorize the Public Works Deputy Director/U&W Manager to work on establishing internet service at the Hoodsport Drop Box facility, purchase another Paradigm License and computer to track and manage solid waste operations at the facility. MASON COUNTY AGENDA ITEM SUMMARY(FORM T0-. BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Meering Other DEPARTMENT.- Support Services TEXT: 422 1 PF COMMISS$ON MEETING DATE-. 3/17/2020 Agenda Item # (Commissioner staff to complete) BRIEFING DATM 3/16/2020 BPJEFING PRESENTED BY: Dawn T'wIddy X ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency o To have current language in the policy to support the potential need for ai closure or reduced schedule in the event a public health emergency in Mason County. ITEM-. Approval to amend Resolution 2020-20 Mason County Personnel Policy, to update Chapter 4.5 Unusual Weather Conditions/Extreme Circumstances Policy to include the public health emergencies. , Background-. Washington State Governor has declared a public health emergency related to COVID-19, which has an undetermined end date at this time. The amendment to the Personnel Policy, Chapter 4.5 Unusual Weather conditions/Extreme Circumstances Policy will add in language to support public health emergencies. RECOMMENDED ACTION-. Approval to amend Resolution 2020-20 Mason County Personnel Policy, to update Chapter 4.5 Unusual Weather Conditions/Extreme Circumstances Policy to include the public health emergencies. Attachment: Resolution and Personnel Policy RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 2020-24 MASON COUNTY PERSONNEL POLICY AMENDING CHAPTER 4.5 UNUSUAL WEATHER CONDITIONS/EXTREME CIRCUMSTANCES WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to change the current language in Unusual Weather Conditions/Extreme Circumstances to include the public health emergencies. NOW,THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 2020-201 Mason County Personnel Policy amending Chapter 4.5 Unusual Weather Conditions/Extreme Circumstances to include public health emergencies, as outlined in Attachment A. This resolution shall become effective immediately upon its passage. ADOPTED THIS day of March, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Sharon Trask, Chair Melissa Drewry, Clerk of the Board Randy Neatherlin, Commissioner APPROVED AS TO FORM Kevin Shutty, Commissioner Timothy Whitehead, Deputy Prosecuting Attorney C: Elected Officials&Department Heads rate of pay for the position from which the employee is transferring from, not the rate of the new position. Payout for compensatory time is not eligible for a payout payment plan. [RESOLUTION 8c-�g=g/3/g] 4.4 ATTENDANCE Punctual and consistent attendance is a condition of employment. Each Elected Official and Department Head is responsible for maintaining an accurate attendance record of his/her employees. Employees unable to work or unable to report to work on time should notify their supervisor as soon as possible, ordinarily before the work day begins or within thirty(30) minutes of the employee's usual starting time. If an absence continues beyond one day, the employee is responsible for reporting in each day unless excused from daily reporting by his/her supervisor. If the supervisor is unavailable,the employee may leave a message with the Elected Official/Department Head or his/her designated representative, stating the reason for being late or unable to report for work. 4.5 UNUSUAL WEATHER CONDITIONS/EXTREME CIRCUMSTANCES During times of inclement weather or natural disaster, it is essential that the County continue to provide vital public services.Therefore, it is expected that employees make every reasonable effort to report to work without endangering their personal safety. An employee who is unable to get to work, arrives late to work, or leaves work early because of unusual weather conditions or other extreme'circumstances shall charge the time missed to: vacation,floating holiday, compensatory time or if such leave is not available,to leave without pay.The employee shall advise their supervisor by phone or in person as in any other case of late arrival or absence. In some extreme circumstances, including, but not limited to,flooding,fire, total power outages, or other public health emergencies, one or more County work locations may not be suitable for employees to safely or effectively perform their jobs. Under such circumstances, if employees are sent home after reporting to work or told to report to work later than their regular starting time,they shall be paid for hours missed from work that day. If employees are advised before reporting to work, or if reasonable efforts were made to advise them before reporting to work,that they should not report to work, such absence for time missed from work shall be charged to:vacation, personal holiday, compensatory time or if such leave is not available,to leave without pay. In no event shall the decision that some employees cannot work due to conditions at their work location, entitle other employees who worked, compensation beyond their regular pay. Mason County Personnel Policies Page 11 The decision to send employees home or tell them not to report to work shall be made by the Elected Official or Department Head responsible forthe work location and is subject to the prior approval of the Board or a single Board member if only one Board member is available. If no Board member is available,the decision of the Elected Official or Department Head shall be final. Such decision shall include consideration of the expected duration of the condition, safety issues affecting employees or the public and alternative work locations. County Office Closure Procedure 1. When a major snow, ice or storm event is taking place or appears to be imminent,the road operations manager or their designee shall collect information from a variety of community sources to prepare a road condition report as early as possible, but no later than 4:45 a.m. if possible. i. On or about 4:45 a.m.the designated road operations manager shall contact the Public Works Director or their designee to discuss the road and weather conditions and latest weather forecast. 3. On or about 5:oo a.m.the Public Works Director or designee calls the Commission Chair to advise them of road conditions throughout the county and latest weather forecast and makes recommendation regarding suspending standard operations. 4. The Chair shall decide-that: a. Situation does not merit suspending standard operations: The County will observe normal business operations because road conditions in most areas of the County are not hazardous; all County operations will be conducted to facilitate justice and commerce. Staff may use leave as provided in the Personnel Policy 4.5 Unusual Weather Conditions/Extreme Circumstances; or b. Opening standard operations will be delayed until specified time later in the day(preferably io:oo a.m.or 12:30 p.m.)[or closed early if conditions merit] because extremely hazardous conditions currently exist and the safety risks of travel for employees and the public and the associated County liability outweigh the benefit of commencing designated standard operations at the normal time; or c. Extremely hazardous conditions exist and are likely to persist throughout the day and the safety risks of travel for employees, the public, and the associated County liability outweigh the benefit of conducting designated standard operations this day. Conduct of standard operations is suspended until a specified time the following day. 5. The Chair will contact the Presiding Judges of Superior and District Courts to determine if it is necessary to make special accommodations for any of their operations during the suspension of standard operations. Mason County Personnel Policies Page 12 6. By 6:0o a.m.,the Chair calls Support Services staff to update the County closure information message number(360-427-967o ext. 678)with information regarding the duration of the suspension. Support Services will contact the media and the Emergency Management/Information Technology Manager or designee. 7. The Emergency Management/Information Technology Manager or designee shall update the County website with the closure information and broadcast an AlertSense message. 8. If closure occurs during regular work hours, Support Services staff updates the County closure information message number(x678), contacts each county office, sends out an "all county" email, sends notice to website and the media. Emergency Management shall broadcast an AlertSense message. RESOLUTION o6-13-2tl2t13,updated RESOLUTION 70-16-iori8/16 4.6 BREAKS AND MEALTIME Employees will be allowed up to a one(1) hour unpaid lunch period as approved and scheduled by the employee's supervisor. Employees may take one (1)fifteen-minute break for every four (4) hours worked. Breaks should be arranged so that they do not interfere with County business or service to the public. The scheduling of meal periods may vary depending on department workload. Meal periods are unpaid and usually one hour in length. Lunch periods and breaks shall not be combined and they may not be used to shorten an employee's workday. BREAK TIME FOR NURSING MOTHERS PROVISION: Purpose and Overview The intent of this policy is to support Mason County employees who are breastfeeding and to meet the requirements of Section 7 of the Fair Labor Standards Act of 1938 (29 U.S.C. 207) as amended by the Patient Protection and Affordable Care Act(effective March 23, 2010). This policy applies to all!Mason County employees. Procedures This policy provides the following information: 1. A reasonable amount of time to express milk or breastfeed (lactation time) 2. Private and secure rooms to express milk or breastfeed (lactation room) 3. Employee responsibilities 4. Education and support 5. Anti-discrimination, harassment or retaliation 6. Employee Notification i. Reasonable Amount of Time to Express Milk or Breastfeed(Lactation Time) Mason County Personnel Policies Page 13 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 3/17/2020 Agenda Item# g (Commissioner staff to complete) BRIEFING DATE: 3/16/2020 BRIEFING PRESENTED BY: Dawn Twiddy [ X ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency—To have current language in the policy to support the potential need for a closure or,reduced schedule in the event,a public health emergency in Mason County. ITEM: Approval to adopt a Mason County Telework Program Policy and Procedures. BACKGROUND: The.purpose of the telework Program is to meet department missions and operational needs by helping the County to: promote management efficiencies; increase County responsiveness in severe weather or other emergencies; enhance the recruitment and retention of highly qualified employees; and improve employee work-life. RECOMMENDED ACTION: Approval to place on the March 17, 2020 Action Agenda Approval to place on the March 17, 2020 Action Agenda a Mason County Telework Program Policy and Procedures. ATTACHMENT(S): Mason County Telework Program Policy and Procedures MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing X_ Other DEPARTMENT: Support Services EXT: 532 DATE: March 17, 2020 Agenda Item # /p./ Commissioner staff to complete) BRIEFING DATE: February 10, 2020 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Hold a Public Hearing on March 17, 2020 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Background: Requests for 2020 budget supplemental appropriations and amendments. Total Adjustments to authorized expenditure appropriations in the General Fund: $274,162 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $976,823 J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\Budget Hearings\2020\3.17.20 Budget Hearing\Public Hearing Cover Sheet 3.17.20.docx ORDER 2020 Budget IN THE MATTER OF: BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS - NOTICE OF HEARING RESOLUTION NO. 2020-18 DATED AND PASSED: February 18, 2020 FOR BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 2020-18 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget supplemental appropriations and amendments to the 2020 budget as follows: Total Adjustments to authorized expenditure appropriations in the General Fund: $274,162 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $976,823 BE IT FURTHER RESOLVED that these Budget Amendments and Transfers will be expended and recorded in the 2020 budget as listed in Attachment B which is also incorporated as part of this order. PASSED in open session this 171 day of March, 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Kevin Shutty, Commissioner C: Auditor Financial Services Treasurer RESOLUTION NO.16 o 2020 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2020,it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachment A&B to this Resolution,are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2020 authorized expenditure appropriations in the General Fund is an increase of$274,162;and WHEREAS, the net total of adjustments to 2020 authorized expenditure appropriations in funds other than the General Fund is an increase of$976,823;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 17th day of March,2020 at the hour of 9:15 a.m.,in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2020 Budget as provided in Attachment A&B to this Resolution. Contact person:Jennifer Beierle, Budget Manager,(360)427-9670 ext.532 A copy of this resolution and the proposed amendments to the 2020 budget is available by contacting Kelly Bergh at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 18th of February,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Me issarewry,Clerk of the -151 vF Board Sharon Trask,Chair APPROVED AS TO FORM: / - Ra y Neat ommissioner Tim Whiteh6d -Chief DPA *--Wil r CC: Auditor—Financial Services Kevin Shutty,Com issione Publish 2x 2/27&3/5 bill to Commissioners, 411 North 5`h Street,Shelton ATTACHMENT A TO RESOLUTION NO. 10,2,0 2020 BUDGET AMENDMENT#1 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION 1 001 IGENERAL FUND WSU 2,235 NU GENERAL WAGE INC 1.75%Res#101-19 2 1001 IGENERALFUND ASSESSOR 1,456 NU GENERAL WAGE INC 1.75%Res#101-19 3 001 JGENERAL FUND AUDITOR 3,509 NU GENERAL WAGE INC 1.75%Res#101-19 4 1 001 IGENERALFUND DEM 647 NU GENERAL WAGE INC 1.75%Res#101-19 5 1001 IGENERAL FUND FACILITIES 1,575 NU GENERAL WAGE INC 1.75%Res#101-19 6 001 GENERAL FUND HR/RISK 5,177 NU GENERAL WAGE INC 1.75%Res#101-19 7 001 GENERAL FUND CLERK 1,299 NU GENERAL WAGE INC 1.75%Res#101-19 8 001 GENERAL FUND SUPPORT SERVICES 10,187 NU GENERAL WAGE INC 1.75%Res#101-19 9 001 GENERAL FUND DISTRICT COURT _ 1,823 NU GENERAL WAGE INC 1.75%Res#101-19 10 001 GENERAL FUND DCD 4,756 NU GENERAL WAGE INC 1.75%Res#101-19 11 001 1 GENERAL FUND PARKS&TRAILS 647 NU GENERAL WAGE INC 1.75%Res#101-19 12001 GENERAL FUND JUVENILE CT SRVS 3,650 NU GENERAL WAGE INC 1.75%Res#101-19 13 001 IGENERALFUND PROSECUTOR 4,851 NU GENERAL WAGE INC 1.75%Res#101-19 14 001 GENERAL FUND CHILD SUPPORT ENF 1,143 NU GENERAL WAGE INC 1.75%Res#101-19 15 001 GENERAL FUND SHERIFF 10,722 NU GENERAL WAGE INC 1.75%Res#101-19 16 001 GENERAL FUND _ OPD 3,261 NU GENERAL WAGE INC 1.75%Res#101-19 17 001 GENERAL FUND SUPERIOR COURT 5,369 NU GENERAL WAGE INC 1.75%Res#101-19 18 001 GENERAL FUND THERAPEUTIC CRT 3,180 NU GENERAL WAGE INC 1.75%Res#101-19 19 001 IGENERALFUND TREASURER 1,520 NU GENERAL WAGE INC 1.75%Res#101-19 20 105 1 COUNTY ROAD 23,986 NU GENERAL WAGE INC 1.75%Res#101-19 21 110 CRIME VICTIMS 966 NU GENERAL WAGE INC 1.75%Res#101-19 22 114 VICTIM WITNESS 781 NU GENERAL WAGE INC 1.75%Res#101-19 23 150 COMM SRVS HEALTH 4,502 NU GENERAL WAGE INC 1.75%Res#101-19 24 160 LAW LIBRARY 72 NU GENERAL WAGE INC 1.75%Res#101-19 25 402 MC LANDFILL 2,259 NU GENERAL WAGE INC 1.75%Res#101-19 26 403 NBCI SEWER UTILITY 1,506 NU GENERAL WAGE INC 1.75%Res#101-19 27 411 RUSTLEWOOD S&W 540 NU GENERAL WAGE INC 1.75%Res#101-19 28 412 BEARDS COVE WATER _ 242 NU GENERAL WAGE INC 1.75%Res#101-19 29 413 BELFAIR SEWER 684 NU GENERAL WAGE INC 1.75%Res#101-19 30 500 INFO TECHNOLOGY 667 NU GENERAL WAGE INC 1.75%Res#101-19 31 501 TR—&R 3,585 NU GENERAL WAGE INC 1.75%Res#101-19 34 001 GENERAL FUND AUDITOR 3,063 ADD TRAVEL THAT WAS CUT IN 2020 BACK IN 35 001 GENERAL FUND FACILITIES 40,000 JANITORIAL SERVICES CONTRACT INCREASE TO FUND REMAINING PORTION OF.5 FTE IN 36 001 GENERAL FUND FACILITIES 6,805 FACILITIES DEPT($20,632 IS IN BUDGET) 37 001 GENERAL FUND CLERK 5,366 RECLASS CHIEF DEPUTY-RANGE 27 TO 29 38 ,001 GENERAL FUND JUVENILE CT SRVS 5,051 RECLASS DEPUTY ADMIN-RANGE 33 TO 35 TRANSFER CASH FROM SHERIFF SPECIAL FUNDS TO PRISONER WELFARE&GENERAL DONATIONS 39 001 GENERAL FUND SHERIFF _ 80,000 80,000 TO CLOSE OUT FUND 140 CREATING BUDGETED REVENUE&EXPENSE LINES FOR PRISONER WELFARE&DONATIONS 40 001 GENERAL FUND SHERIFF 29,432 29,432 PREVIOUSLY PART OF FUND 140 41 001 GENERAL FUND MOTOR POOL 10,000 INITIAL OPERATING BUDGET AUTHORITY .5 FTE BUDGETED TO MP DEPARTMENT(.5 FTE 42 001 GENERAL FUND MOTOR POOL 27,438 WILL BE BUDGETED TO FACILITIES) 43 105 COUNTY ROAD 38,925 38,925 FHWA GRANT-HARSTINE ISL BRIDGE DECK 44 105 COUNTY ROAD 262,000 PATCH TRUCK ORDERED IN JULY OF 2019 SHERIFF'S SPECIAL TRANSFER OUT CASH BALANCES TO PRISONER FUNDS WELFARE, DONATIONS,BOATING,&NARCOTICS 45 140 330,000 330,000 INVESTIGATION Page 1of2 i I i ATTACHMENT A TO RESOLUTION NO. �(k�0` 2020 BUDGET AMENDMENT#1 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME (DEPARTMENT CHANGE CHANGE DESCRIPTION SHERIFF'S BOATING TRANSFER CASH FROM SHERIFF SPECIAL FUNDS 46 141 PROGRAM 160,000 160,000 TO CLOSE OUT FUND 140 CREATING BUDGETED REVENUE&EXPENSE SHERIFF'S BOATING LINES FOR BOATING PREVIOUSLY PART OF FUND 47 141 PROGRAM 48,947 48,947 140 NARCOTICS TRANSFER CASH FROM SHERIFF SPECIAL FUNDS 48 142 INVESTIGATION 90,000 90,000 TO CLOSE OUT FUND 140 CREATING BUDGETED REVENUE&EXPENSE NARCOTICS LINES FOR NARCOTICS INVESTIGATION 49 142 INVESTIGATION 6,797 6,797 PREVIOUSLY PART OF FUND 140 INC TRANSFER IN DUE TO FACILITIES ADDITIONAL 50 500 INFO TECHNOLOGY 214 214 .5 FTE INC TRANSFER IN DUE TO FACILITIES ADDITIONAL 51 502 JUNEMPLOYMENT 150 150 .5 FTE GENERAL FUND TOTAL 109,432 274,162 OTHER FUNDS TOTAL 675,033 976,823 ALL•FUNDS GRAND TOTAL 784;465.1 1,250;985 Page 2 of 2 i I " ATTACHMENT B TO RESOLUTION NO. 2020 BUDGET AMENDMENT 41 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account I Type I I/D Revenue Expenditure EFB Change Total Description 001.000000.010.000,571.21.510030.0000.0 1 ! 1,264OFFICE MANAGER 001.000000.010.003.553.60.510060.0000.00. 1 I 971 COORDINATOR 001.000000.020.000.514.24.510020.0000.00. 1 I 1,456 CHIEF DEPUTY 001.000000.030.031.514.23.510020.0000.00. 1 I 2,009 CHIEF FINANCIAL OFFICER 001.000000.030.034.514.40.510010.0000.00. 1 I 1,500 ELECTIONS SUPERINTENDENT 001.000000.050.000.525.10.510010.0000.00. 1 I 647 DEM MANAGER 001.000000.055.000.518.30.510010.0000.00. 1 I 1,575 FACILITIES MANAGER 001.000000.057.000.518.10.510010.0000.00. 1 I 1,575 HUMAN RESOURCE RISK MANAGER 001.000000.057.000.518.10.510020.0000.00. 1 I 1,246 PERSONNEL ANALYST 001.000000.057.100.518.90.510030.0000,00. 1 I 11198 RISK SAFETY COMPLIANCE MANAGER 001.000000.057.200.514.20.510010.0000.00. 1 I 579 _ ADMIN CLERK 001.000000.057.200.521.10.510010.0000.00. 1 1 579 ADMIN CLERK 001.000000.070.000.512.30.510020.0000.00. 1 1 _ 1,299 CHIEF DEPUTY 001.000000.090.000.511.30.510010.0000.00. 1 1 1,158 CLERK OF BOARD/CLAIMSADMIN 001.000000.090.000.513.10.510005.0000.00. 1 1 2,645 SUPPORT SERVICES DIRECTOR 001.000000.090.000.513.10.510010.0000.00. 1 1 1,575 ADMINISTRATIVE SUPERVISOR 001.000000.090.000.513.10.510030.0000.00. 1 1 912 SECRETARY/RECEPTIONIST 001.000000.090.000.513.10.510040.0000.00. 1 I 987 SECRETARY RECEPTIONIST 001.000000.090.000.514.20.510020.0000.00. 1 I 1,694 BUDGET MANAGER 001.000000.090.000.514.20.510030.0000.00. 1 1 1,216 FINANCIAL ANALYST 001.000000.100.000.512.40.510020.0000.00. 1 1 1,203 COURT ADMINISTRATOR 001.000000.100.173.523.33.510020.0000.00. 1 1 620 ADMINISTRATOR 001.000000.125.140.558.50.510005.0000.00. 1 1 451 COMMUNITY SRVCS DIRECTOR 001.000000.125.140.558.50.510007.0000.00. 1 1 1,693 !PERMIT ASSISTANCE CENTER MNGR 001.000000.125.145.558.60.510005.0000.00. 1 1 4511 COMMUNITY SRVCS DIRECTOR 001.000000.125.145.558.60.510052.0000.00. 1 1 855 1 PLANNING MANAGER 001.000000.125.146.558.60.510005.0000.00. 1 1 ( 4511 COMMUNITY SRVCS DIRECTOR 001.000000.125.146.558.60.510010.0000.00. 1 1 855 PLANNING MANAGER 001.000000.146.000.576.80.510780.0000.00. 1 1 647 PARKS&TRAILS MANAGER 001.000000.170.000.523.31.510010.0000.00. 1 1ADMINISTRATOR _- 001.000000.170.000.523.31.510020,0000.00. 1 I 1,736 DEPUTY ADMINISTRATOR 001.000000.180.000.515.31.510040.0000.00. 1 1 1,496 ADMINISTRATIVE MANAGER 001.000000.180.000.515.31.510050.0000.00. 1 1 1,065 LEGAL SECRETARY 001.000000.180.000.515.31.510090.0000.00. 1 1 1,065 ADMINISTRATIVE SECRETARY 001.000000.180.000.515.31.510091.0000.00. 1 1 433 SECRETARY RECEPTIONIST 001.000000.180.000.515.31.510092.0000.00. 1 1 533 ADMINISTRATIVE SECRETARY 001.000000.180.000.515.31.510100.0000.00. 1 1 259 ADMINISTRATIVE SECRETARY 001.000000.185.000.515.80.510050.0000.00. 1 1 781 ADMINISTRATIVE SUPERVISOR 001.000000.185.000.515.80.510090.0000.00. 1 1 1,065 ADMINISTRATIVE SECRETARY 001.000000.205.265.521.10.510010.0000.00. 1 1 2,648 SHERIFF 001.000000.205.265.521.10.510020.0000.00. 1 1 2,523 UNDERSHERIFF 001.000000.205.265.521.10.510100.0000.00. 1 1 1,499 FINANCE MANAGER 001.000000.205.270.523.60.510001.0000.00. 1 1 2,231 JAIL CHIEF 001.000000.205.270.523.60.510152.0000.00. 1 I 1,821 LIEUTENANT 001.000000.240,200.515.91.510010.0000.00. 1 I 2,086 CHIEF PUBLIC DEFENDER 001.000000.240.200.515.91.510080.0000.00. 1 1 1,175 ADMINISTRATIVE ASSISTANT 001.000000.250.000.512.21.510030.0000.00. 1 1 1,816 COURT ADMINISTRATOR 001.000000.250.000.512.21.510130.0000.00. 1 1 1,234 COURT RECORDER/JUDICAL ASSIST 001.000000.250.000.512.21.510140.0000.00. 1 1 1,085 COURT RECORDER JUDICIAL ASSIST 001.000000.250.000.512,21.510150.0000.00. 1 1 1,234 COURT RECORDER FACILITATOR 001.000000.256.100.512.22.510025.0000.00. 1 1 1,427 PROGRAM MANAGER 001.000000.256.100.512.22.510035.0000.00. 1 1 894 I CASEWORKER 001.000000.256.100.512.22.510045.0000.00. 1 1 859 FRC CASEWORKER 001.000000.260.000.514.22.510020.0000.00. 1 1 1,520 CHIEF DEPUTY 001.000000.320.000.508.80.500000.0000.00. 1 LD - 67,007 529,791 END FUND BALANCE UNRESERVED 105.000000.000.000.542.10.510035.0000.00. 1 1 670 OPER&MAINT ER&R ADMINISTRATO 105.000000.000.000.542.10.510100.0000.00. 1 1 1,176 ROAD OPERATIONS MANAGER 105.000000.000.000.542.10.510110.0000.00. 1 1 1,780 ASSISTANT ROAD OPER&MAIN SUP 105.000000.000.000.542.10.510120.0000.00. 1 1 1,569 ROAD SUPERVISOR 105.000000.000.000.542.10.510130.0000.00. 1 1 1,575 ROAD SUPERVISOR 105.000000.000.000.542.10.510140.0000.00. 1 1 1,575 ROAD SUPERVISOR 105.000000.000.000.543.10.510010.0000.00. 1 I _ _ 1,221 PUBLIC WORKS DIRECTOR 105.000000.000.000.543.10.510020.0000.00. 1 I 1,817 COUNTY ENGINEER 105'.000000.00D.000.543.10.510030.00D0,40., 653 FINANCE MANAGER t€ + " . ' -j' Page 1 of 4 ATTACHMENT BTO RESOLUTION NO. �()o2U-�U 2020 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I I/D Revenue Expenditure I EFB Change Total Description 105.000000.000.000.543.10.510070.0000.00. 1 1 1,070 OFFICE ADMINISTRATOR 105.000000.000.000.544.20.510020.0000.00. 1 I _ 227 COUNTY ENGINEER 105.000000.000.000.544.20,510025.0000.00. 1 I 1,957 TECHNICAL SERVICES MANAGER 105.000000.000.000.544.20.510150.0000.00. 1 I 1,201 ENGINEERING&CONST MANAGER 105.000000.000.000.544.20.510200.0000.00. 1 1 1,736 TRANSPORTATION PLANNING SUPVSR 105.000000.000.000.544.20.510210.0000.00. 1 I 1,354 ENGINEER 105.000000.000.000.544.20.510230.0000.00. 1 I 1,736 ENGINEER HYDRAULIC ENGINEER 105.000000.000.000.544.20.510240.0000.00. 1 I 385 ENGINEER 105.000000.000.000.595.10.510020.0000.00. 1 I 227 ENGINEER 105.000000.000.000.595.10.510150.0000.00. 1 I 801 ENGINEERING&CONST MANAGER 105.000000.000.000.595.10.510240.0000.00. 1 I _ 1,153 ENGINEER 105.000000.000.100.543.10.510025.0000.00. 1 1 I 103 TECHNICAL SERVICES MANAGER 105.000000.000.000.508.10.500000.0000.00. 1 D 23,986 1,623,814 END FUND RESERVED 110.000000.000.000.515.70.510091.0000.00. 1 1 433 CRIME VICTIM'S ASSIST 110.000000.000.000.515.70.510100.0000.00. 1 1 533CRIME VICTIM'S ASSIST 110.000000.000.000.508.10.500000.0000.00. 1 D 966 85,131 END FUND RESERVED 114.000000.000.000.515.70.510091.0000.00. 1 I 7811 VICTIM WITNESS ASST 114.000000.000.000.508.10.500000.0000.00. 1 1 D 781 16,852 END FUND RESERVED 150.000000.100.000.562.10.510010.0000.00. 1 1 1 1,354 COMMUNITY SRVCS DIRECTOR 150.000000.100.000.562.10.510015.0000.00. _ 1 1 1,575 FINANCE MANAGER 150.000000.300.000.562.50.510015.0000.00. 1 1 1,573 ENVIRONMENTAL HEALTH MANAGER 150.000000.000.000.508.10.500000.0000.00. 1 D 4,502 15,372 END FUND RESERVED 160.000000.000.000.572.20.510140.0000.00. 1 1 72 LAW LIBRARIAN CLERK 160.000000.000.000.508.10.500000.0000.00. 1 D 72 60,008 END FUND RESERVED 402.00_0000.000.000.537.80.510995.0000.00. 1 1 1,3511 PROGRAM MANAGER 402.000000.000.000.538.10.510010.0000.00. 1 1 579 UTILITIES/PUB WORKS DIRECTOR 402.000000.000.000.538.10.510030.0000.00. 1 1 232 FINANCE MANAGER 402.000000.000.000.538.10.510070.0000.00. 1 I 97 PUB WKS OFFICE MGR 402.000000.000.000.508.10.500000.0000.00. 1 D 2,259 486,373 END FUND RESERVED 403.000000.100.020.535.83.510045.0000.00. 1 1 1,069 WATER&WASTEWATER MANAGER 403.000000.100.020.538.10.510010.0000.00. 1 1 279 UTILITIES PUB WORKS DIRECTOR 403.000000.100.020.538.10.510030.0000.00. 1 I 112 FINANCE MANAGER 403.000000.100.020.538.10.510070.0000.00. ! 1 I 46 PUB WKS OFFICE MGR 403.000000.100.020.508.10.500000.0000.00. 1 D 1,506 593,841 END FUND RESERVED 411.000000.100.000.535.81.510045.0000.00. 1 1 179 OPERATOR 411.000000.100.000.538.10.510010.0000.00. 1 1 58 UTILITIES PUB WORKS DIRECTOR 411.000000.100.000.538.10.510030.0000.00. 1 I 23 FINANCE MANAGER 411.000000.100.000.538.10.510070.0000.00. 1 I 101 PUB WKS OFFICE MGR 411.000000.200.000.534.81.510045.0000.00. 1 I 179 1 OPERATOR 411.000000.200.000.538.10.510010.0000.00. 1 I 58 UTILITIES PUB WORKS DIRECTOR 411.000000.200.000.538.10.510030.0000.00. 1 I 23 FINANCE MANAGER 411.000000.200.000.538.10.510070.0000.00. 1 I 10 PUB WKS OFFICE MGR 411.000000.000.000.508.10.500000.0000.00. 1 D 540 5,706 END FUND RESERVED 412.000000.200.000.534.82.510045.0000.00. 1 1 144 OPERATOR 412.000000.200.000.538.10.510010.0000.00. 1 I 63 UTILITIES PUB WORKS DIRECTOR 412.000000.200.000.538.10.510030.0000.00. 1 I 25 FINANCE MANAGER 412.000000.200.000.538.10.510070.0000.00. 1 I 10 PUB WKS OFFICE MGR 412.000000.000.000.508.10.500000.0000.00. 1 D 242 585,080 END FUND RESERVED 413.000000.000.000.535.84.510045.0000.00. 1 1 392 OPERATOR 413.000000.000.000.538.10.510010.0000.00. 1 1 187 UTILITIES PUB WORKS DIRECTOR 413.000000.000.000.538.10.510030.0000.00. 1 I 75 FINANCE MANAGER 413.000000.000.000.538.10.510070.0000.00. 1 I 30 PUB WKS OFFICE MGR 413.000000.000.000.508.10.500000.0000.00. 1 D 684 376,352 END FUND RESERVED 500.000000.000.000.518.80.510780.0000.00. 1 1 667 INFORMATION SERV MANAGER 500.000000.000.000.508.10.500000.0000.00. 1 D 667 31,137 END FUND RESERVED 501.000000.000.000.548.30.510030.0000.00. 1 1 490 FINANCE MANAGER 501.000000.000.000.548.30.510035.0000.00. 1 I 670 OPER&MAI NT/ER&R ADMINISTRATO 501.000000.000.000.548.30.510070.0000.00. 1 I 66 PUB WKS OFFICE MGR 501.000000.000.000.548.30.510100.0000.00. 1 I _ 784 DEP DIRECTOR ER&R 501.000000.000.000.548.30.510760.0000.00. I 1 I 1,575 EQUIPMENT MAINT SUPERVISOR 501.000000.000.000.508.10.500000.0000.00. 1 D 3,585 2,413,276 END FUND RESERVED 001.000000.030.030.513.10.543010.0000.00. 1 1 1,150 TRAVEL 001.000000 030 031 514 23 5490.20 0000 00 '` 1 I:. 1,063 TRAINING/DUES/REGISTRATION ti Page 2 of 4 I I ATTACHMENT B TO RESOLUTION NO.�( �- 2020 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure I EFB Change Total Description 001.000000.030.033.514.81.543010.0000.00. 1 1 850 TRAVEL 001.000000.320.000.508.80.500000.0000.00. 1 D 3,063 450,457 END FUND BALANCE UNRESERVED 001.000000.055.000.518.30.541030.0000.00. 1 I 40,000 JANITORIAL SERVICES 001.000000.320.000.508.80.500000.0000.00. 1 D 40,000 410,457 END FUND BALANCE UNRESERVED 001.000000.055.000.518.30.510030.0000.00. 1 1 6,805 MAINTENANCE 001.000000.320.000.508.80.500000.0000.00. 1 D 6,805 403,652 END FUND BALANCE UNRESERVED 001.000000.070.000.512.30.510020.0000.00. 1 1 4,452 DEPUTY ADMINISTRATOR 001.000000.070.000.512.30.520020.0000.00. 1 1 341 SOCIAL SECURITY MEDICARE 001.000000.070.000.512.30.520030.0000.00. 1 1 573 STATE RETIREMENT 001.000000.320.000.508.80.500000.0000.00. 1 D 5,366 398,286 END FUND BALANCE UNRESERVED 001.000000.170.000.523.31.510020.0000.00. 1 1 4,191 DEPUTY ADMINISTRATOR 001.000000.170.000.523.31.520020.0000.00. 1 1 321 SOCIAL SECURITY MEDICARE 001.000000.170.000.523.31.520030.0000.00. 1 1 539 STATE RETIREMENT 001.000000.320.000.508.80.500000.0000.00. 1 D 5,051 393,235 END FUND BALANCE UNRESERVED 001.000000.205.290.397.00.300140.0000.00. 2 1 60,000 TRANSFER IN-SHERIFF'S SPECIAL FUNDS 001.000000.205.290.341.70.300000.0000.00. 2 1 15,939 MERCHANDISE SALES 001.000000.205.290.369.91.300010.0000.00. 2 1 3,720 SECURUS VIDEO 001.000000.205.290.369.91.300000.0000.00. 2 1 473 MISCELLANEOUS REVENUE 001.000000.205.290.523,60.531010.0000.00. 2 1 3,650 INMATE SUPPLIES 001.000000.205.290.523.60.535010.0000.00. 2 1 300 SMALLTOOLS&MINOR EQUIPMENT 001.000000.205.290.523.90.541010.0000.00. 2 1 76,182 FOOD SERVICES 001.000000.205.295.397.00.300140.0000.00. 2 1 20,000 1 TRANSFER IN-SHERIFF'S SPECIAL FUNDS 001.000000.205.295.367.00.300000.0000.00. 2 1 9,300 l DONATIONS 001.000000.205.295.521.10.520011.0000.00. 2 1 2,000 VOLUNTEER INDUSTRIAL INSURANCE 001.000000.205.295,521.10.520050.0000.00. 2 I 200 VOLUNTEER UNIFORMS 001.000000.205.295.521.10.531010.0000.00. .2 1 100 VOLUNTEER SUPPLIES 001.000000.205.295.521.23.520050.0000.00. 2 1 600 UNIFORMS 001.000000.205.295.521.23.531010.0000.00. 2 1 1,935 SUPPLIES&EQUIPMENT 001.000000.205.295.521.23.535099.0000.00. 2 1 3,250 TRACKABLE TOOLS&EQUIPMENT 001.000000.205.295.521.23.541010.0000.00. 2 1 19,070 PROFESSIONAL SERVICES 001.000000.205.295.521.23.543010.0000.00. 2 1 545 ITRAVEL 001.000000.205.295.521.23.549020.0000.00. 2 L 1,600 TUITION,REGISTRATIONS,&MEMBER. 001.000000.305.000.548.70.531010.0000.00. 1 1 10,000 SUPPLIES 001.000000.320.000.508.80.500000.0000.00. 1 D 10,000 383,235 END FUND BALANCE UNRESERVED 001.000000.305.000.548.70.510030.0000.00. 1 1 17,029 MAINTENANCE 001.000000.305.000.548.70.520010.0000.00. 1 1 833 INDUSTRIAL INSURANCE 001.000000.305.000.548.70.520020.0000.00. 1 I 1,303 SOCIAL SECURITY/MEDICARE 001.000000.305.000.548.70.520030.0000.00. 1 1 2,190 ISTATE RETIREMENT 001.000000.305.000.548.70.520035.0000.00. 1 1 390 TEAMSTERS PENSION 001.000000.305.000.548.70.520040.0000.00. 1 I 5,436 MED/DENT/VIS/LIFE 001.000000.305.000.548.70.520045.0000.00. 1 I 25 IWA PD FMLA 001.000000.305.000.548.70.520050.0000.00. 1 I 50 UNIFORMS 001.000000.305.000.548.70.541501.0000.00. 1 1 107 RESERVE FOR TECH 001.000000.305.000.548.70.546096.0000.00. 1 1 75 UNEMPLOYMENT 001.000000.320.000.508.80.500000.0000.00. 1 D 27,438 355,797 END FUND BALANCE UNRESERVED 105.000000.000.000.333.20.320000.0000.00. 2 1 38,925 FED FHWA VIA WS ST DOT 105.000000.000.000.544.20.541000.0000.00. 2 I 38,925 PROFESSIONAL SERVICES 105.000000.000.000.594.44.564000.0000.00. 1 I 262,000 ICAPITAL MACHINERY&EQUIPMENT 105.000000.000.000.508.10.500000.0000.00. 1 D 1262,000 1,361,814 END FUND RESERVED i 140.000000.000.000.308.10.300000.0000.00. 2 1 330,000 BEGINNING FUND BALANCE 140.000000.000.000.597.00.500290.0000.00. 2 1 60,000 TRANSFER OUT-PRISONER WELFARE 140.000000.000.000.597.00.500300.0000.00. 2 1 20,000 TRANSFER OUT-DONATIONS 140:000OOQ.000.000,59.7:00.500300-0000:00 :.I V 2=- 1:= =" r 1,-1,60,000 TRANSFER OUT-BOATING Page 3 of 4 ,l' ATTACHMENT B TO RESOLUTION NO. 2020 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES I Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 140.000000.000.000.597.00.500300.0000.00. 2 1 90,000 TRANSFER OUT-NARCOTICS 141.000000.000.000.397.00.300140.0000.00. 2 1 160,000 TRANSFER IN-SHERIFF'S SPECIAL FUNDS 141.000000.000.000.333.97.301010.0000.00. 2 1 12,947 WA STATE PARKS GRANT 141.000000.000.000.336.00.384000.0000.00. 2 1 33,000 VESSEL REGISTRATION FEES 141.000000.000.000.361.10.300000.0000.00. 2 1 3,000 INVESTMENT INTEREST 141.000000.000.000.514.21.541510.0000.00 2 1 1,093 STATE AUDITOR CHARGES 141.000000.000.000.521.22.512000.0000.00 2 1 22,000 OVERTIME 141.000000.000.000.521.22.520010.0000.00 2 1 512 INDUSTRIAL INSURANCE 141.000000.000.000.521.22.520020.0000.00 2 1 1,727 SOCIAL SECURITY/MEDICARE 141.000000.000.000.521.22.520030.0000.00 2 1 1,249 STATE RETIREMENT 141.000000.000.000.521.22.520040.0000.00 2 I 2,564 MED/DENT/VIS/LIFE 141.000000,000.000.521.22.520045.0000.00 2 1 34 WA PD FMLA 141.000000.000.000.521.22.532010.0000.00 2 1 %031 FUEL USED 141.000000.000.000.521.22.535010.0000.00 2 1 330 SMALLTOOLS&MINOR EQUIPMENT 141.000000.000.000.521.22.541019.0000.00 2 1 5,330 INTERNAL ALLOCATION 141.000000.000.000.521.22.546010.0000.00 2 1 157 LIABILITY INSURANCE 141.000000.000.000.521.22.548010.0000.00 2 1 160 BOAT REPAIRS&MAINTENANCE 141.000000.000.000.508.10.500000.0000.00 2 1 170,760 END FUND RESERVE 142.000000.000.000.397.00.300140.0000.00. 2 I 90,000 TRANSFER IN-SHERIFF'S SPECIAL FUNDS 142.000000.000.000.351.50.301000.0000.00. 2 1 3,637 DRUG FUND 142.000000.000.000.361.10.300000.0000.00. 2 1 160 _ INVESTMENT INTEREST 142.000000.000.000.369.30.300000.0000.00. 2 1 3,000 142.000000.000.000.521.21.541010.0000.00. 2 1 242 PROFESSIONAL SERVICES 142.000000.000.000.521.21.544010.0000.00. 2 1 126 10%STATE CONFISCATION PAYMENT 142.000000.000.000.521.21.548011.0000.00. 2 1 101 REPAIRS AND MAINTENANCE 142.000000.000.000.521.22.541019.0000.00. 2 1 3,058 INTERNAL ALLOCATION 142.000000.000.000.521.21.549010.0000.00. 2 1 2,5161 INVESTIGATING REVOLVING REIMB. 142.000000.000.000,508.10.500000.0000.00. 2 I 1 90,7541 END FUND RESERVE 500.000000.000.000.348.40.300000.0000.00. 1 1 214 RESERVE FOR TECH 500.000000.000.000.508.10.500000.0000.00. 1 1 1 214 1 END FUND RESERVED 502.000000.000.000.341.97.300001.0000.00. 1 I 150 JUNEMPLOYMENT 502.000000.000.000.517.78.520060.0000.00. 1 I 150 UNEMPLOYMENT PAYMENTS General Fund Total: 109,432 1 274,162 164,730 Other Funds Total: 675,033 976,823 301,790 789;455_ _T0;985"_.__456;5ZO�u i � Page 4 of 4 ORDER 2020 Budget IN THE MATTER OF: BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS - NOTICE OF HEARING RESOLUTION NO. 2020-18 DATED AND PASSED: February 18, 2020 FOR BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 2020-18 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget supplemental appropriations and amendments to the 2020 budget as follows: Total Adjustments to authorized expenditure appropriations in the General Fund: $274,162 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $976,823 BE IT FURTHER RESOLVED that these Budget Amendments and Transfers will be expended and recorded in the 2020 budget as listed in Attachment B which is also incorporated as part of this order. PASSED in open session this 171' day of March, 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehedq, Chief'Deputy Prosecuting Attorney Kevin Shutty, Commissioner C: Auditor Financial Services Treasurer