HomeMy WebLinkAbout2019/12/16 - Briefing Packet December 16.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of December 16, 2019
Monday, December 16, 2019
Commission Chambers
9:00 A.M. Support Services — Frank Pinter
9:15 A.M. General Fund Vehicle Fleet Recommendation — (continued from
November 12) Public Works/Equipment Rental & Revolving
(ER&R)
9:45 A.M. Review Request for Proposal for General Fund Vehicle Fleet
(continued from November 12) — Frank Pinter, Support Services
10:30 A.M. BREAK
10:35 A.M. Public Works — Loretta Swanson
Utilities & Waste Management
11:00 A.M. Community Services — Dave Windom
Commissioner Discussion — as needed
Tuesday, December 17, 2019
Commission Chambers
10:30 A.M. Executive Session — RCW 42.30.110 (1)(g)
Performance of a public employee
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version.
Last printed 12/16/19 at 1:36 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
December 16, 2019
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
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1854 Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
December 16, 2019
• Specific Items for Review
o Region #3 Homeland Security Mutual Aid Omnibus Agreement— Ross
o November Financial Statements—Jennifer
0 2020 Budget Amendment Calendar-Jennifer
o Public Works Engineer land 2 job descriptions—Dawn
• Commissioner Discussion
J:\DLZ\Briefing Items\2019\2019-12-16.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Emergency Management EXT: 806
BRIEFING DATE: 12-16-2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources
X Legal €Other— please explain
ITEM: Region #3 Homeland Security Mutual Aid Omnibus Agreement
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Mason County Emergency Management participated with other Region #3 Homeland Security
member to engineer, develop, and draft the updated Region #3 Homeland Security Mutual
Aid Omnibus Agreement from 2013.
Participation in this Region #3 Homeland Security Omnibus Agreement is purely voluntary
and very benifitual to Mason County. Mason County's 2018 Multi-Jurisdictional Mitigation Plan
identified one of our gaps for disasters response and recovery was emergency resources.
This Omnibus Agreement execution would help with assisting local disaster response and
recovery efforts from our other Region #3 Omnibus Agreement members.
Execution of this Agreement is therefore not legally binding on Mason County until the Mason
County agrees to become a lender or borrower in accordance with its terms. Once this
Omnibus Agreement execution, Mason County is obliged to disclose the qualification(s) and
training level of personnel identified to provide assistance.
Mason County will not be liable to another Omnibus Agreement Member for, or considered to
be in breach of or default under this Omnibus Agreement because of any delay in or failure
to perform any obligation under this Omnibus Agreement. The exception is to make payment
if applicable, as specified in Article 11 of this Omnibus Agreement (consumable good
replenished, negotiation for any reimbursement for services).
Washington State already has some useful mutual aid agreement in place such as Chapter
10.93 RCW - Law Enforcement Mutual Aid Peace Officers Powers Act, Chapter 43.43.961
RCW - State Fire Service Mobilization (Fire Mob) and Chapter 38.56 RCW - Intrastate Mutual
Aid System (WAMAS). This Mutual Aid Omnibus Agreement would cover other County's
assets and personnel deployable (available and qualified) to any Region #3 Omnibus
Agreement member in a disaster.
Briefing Summary 12/5/2019
Mason County Prosecutor's Office is reviewing this Region #3 Homeland Security Mutual Aid
Omnibus Agreement for validity and form.
BUDGET IMPACT:
Assistance Costs may occur - means any expenses that extend beyond the first eight (8)
hours (usual and customary costs) incurred by the Lender in providing any asset requested.
After eight (8) hours, the borrower incurs all costs associated with the borrowed asset(s). For
this Agreement, the computation of time begins when the lending agency agrees to provide
resources by mobilizing the same. Further agreements regarding costs are in Article 11,
"Payment for Services and Assistance"of the Omnibus Agreement.
Paraphrased from Article 11 - In many cases, the Lender and Borrower will agree no
reimbursement is necessary. Negotiation and agreement of the payment terms and
conditions shall be part of the initial request, but if more time is necessary, payment terms
must be agreed upon within thirty (30) days of the request. The Borrower shall pay the
invoice for Assistance Cost to the Lender with in (60) days of receipt of the Lender's invoice.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings,
etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
I believe this is a valuable resource asset to Mason County and we should sign on to this
Omnibus Agreement.
ATTACHMENTS:
Region #3 Mutual Aid Omnibus Agreement— January 2019
Briefing Summary 12/5/2019
Region 3 Mutual Aid Agreement
Omnibus Agreement
This OMNIBUS AGREEMENT is made and entered into by the undersigned counties, cities,tribes,
political subdivisions, and state institutions of higher education located in or contiguous with the
Washington State Homeland Security Region 3 counties of Grays Harbor, Lewis, Mason, Pacific, and
Thurston—hereafter referred to as"Members" -to enable them to provide assistance to each other as
requested.
WHEREAS,the Members have expressed a mutual interest in the establishment of an
Omnibus Agreement to facilitate and encourage assistance among Members to this agreement; and
WHEREAS, in the event of an emergency, a Member to this Omnibus Agreement may need
assistance in the form of supplemental personnel, equipment, materials or other support; and
WHEREAS, each Member may own and maintain equipment, stock materials and employ
trained personnel for a variety of public services and shall, under certain conditions, lend its supplies,
equipment and services to other Members in the event of an emergency; and
WHEREAS, the proximity of the Members to each other enables them to provide expedited
assistance to each other.
NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter set
forth, each undersigned Member agrees as follows:
Article 1 -APPLICABILITY
This Omnibus Agreement is available for execution to all counties,cities, tribes,other political
subdivisions, and state institutions of higher education located within, or contiguous with, the counties
mentioned above. Execution of this Omnibus Agreement shall occur when the Member signs an
identical version of this Omnibus Agreement.
Article 2 -DEFINITIONS
A. Asset means anything that has value to the organization. Assets are defined, but not
limited to, any function or department, including,but not limited to Law Enforcement,
Fire Service, Public Works, Health Services, Social Services, Building Officials,
Engineers, Information Services,Adult Detention, and Craft or Tradesmen.
B. Assistance means employees, services, equipment, materials, or supplies offered during
incidents, emergencies or disasters by the Lender and accepted by the Borrower to assist
in maintaining or restoring normal services when such service has been disrupted by
acts of the elements, equipment malfunctions, accidents,terrorism/sabotage and other
occurrences where assistance from other Members is necessary or advisable, as
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 1
mutually determined by the lending Member and requesting Member. Assistance may
also be offered to support training, drills and exercises.
C. Assistance Costs means any expenses that extend beyond the first eight(8)hours(usual
and customary costs) incurred by the Lender in providing any asset requested. After
eight(8)hours,the borrower incurs all costs associated with the borrowed asset(s). For
this Agreement,the computation of time begins when the lending agency agrees to
provide resources by mobilizing the same. Further agreements regarding costs are
addressed herein in Article 11, "Payment for Services and Assistance".
D. Borrower means a member county, city,tribe, other political subdivision, or state
institution of higher education that has adopted, signed and subscribes to this Omnibus
Agreement and has made a request for Emergency Assistance and has received
commitment(s)to deliver Emergency Assistance pursuant to the terms of this Omnibus
Agreement.
E. Contact Person(s)means the person or persons designated by each Member to request
Emergency Assistance from or grant Emergency Assistance to another Member
pursuant to the terms of this Omnibus Agreement.
F. Counterparts: This Agreement may be executed in counterparts and by facsimile
signature with the same force and effect as if all original signatures were set forth in a
single document. The Regional Lead Coordinating Agency shall maintain an original
and/or a copy of each signature sheet for each participant.
G. Designated representative shall be identified and designated by each Member to serve
as the representative of their respective Member in any meeting to work out the
language or implementation issues of this Omnibus Agreement.
H. Emergency includes,but is not limited to, any human-caused or natural event or
circumstance within the area of operation of any participating Member causing or
threatening loss of life,damage to the environment, injury to person or property,human
suffering or financial loss, such as: fire, explosion, flood, severe weather, drought,
earthquake, volcanic activity, spills or releases of hazardous materials, contamination,
utility or transportation emergencies, disease, infestation, civil disturbance, riots, act of
terrorism or sabotage; said event being or is likely to be beyond the capacity of any
affected Member or Members, in terms of personnel, equipment and facilities, thereby
requiring assistance.
I. Emergency Contact Information Form is the form to be submitted to the Regional Lead
Coordinating Agency and Designated Representative by each Member listing names,
addresses, and 24 hour phone numbers of the Contact Person(s) of each Member.
Alternatively,the phone number of a dispatch office staffed 24 hours a day that is
capable of contacting the Contact Person(s) is acceptable.
J. Event refers to an incident, emergency, disaster,training, drill or exercise which causes
a Borrower to request assistance from a Lender under this Omnibus Agreement.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 2
K. Execution means an action, whereupon the occurrence of which comes after a Member
has followed an approved legal process.
L. Institution of hip-her education means a state university, regional university, The
Evergreen State College, community college, or technical college authorized under Title
28B RCW of the State of Washington, Higher Education.
M. Lender means a Member who has subscribed to this Omnibus Agreement and has
agreed to deliver assistance to another Member pursuant to the terms and conditions of
this Omnibus Agreement.
N. Omnibus Agreement means identical agreements executed in counterparts,which bind
the executing Member to its terms and conditions to provide and receive assistance.
The terms and conditions of the Omnibus Agreements are all identical and the
execution of an Omnibus Agreement by a Member binds that Member to all other
Members who have executed an identical Omnibus Agreement in counterparts. To be
effective for purposes of receiving assistance, this Omnibus Agreement must be fully
executed and received by the Subscribing Member's Designated Representative.
O. Member as a term used in this Agreement refers to any function, agency, department,
county or city government and their departments and agencies,tribes, other political
subdivisions, and state institutions of higher education, including,but not limited to,
Law Enforcement, Fire Service, Public Works, Health Services, Social Services,
Building Officials, Engineers, Information Services, Adult Detention, and Craft or
Tradesmen.
P. Political Subdivision includes,but is not limited to, any county, city or town, tribe, fire
district,port,public utility district, or school district.
Q. Repository Agency is the Regional Lead Coordinating Agency, or Thurston County, in
the absence of a regional organization. This agency shall maintain records, lists, etc.
relative to this Omnibus Agreement.
R. Termination Date is the date upon which this Agreement terminates pursuant to Article
29,herein.
Article 3 -PARTICIPATION
Participation in this Omnibus Agreement is purely voluntary. Execution of this Agreement is therefore
not legally binding on a Member until the Member agrees to become a lender or borrower in
accordance with its terms. Once this Omnibus Agreement is executed,Members are obliged to
disclose the qualification(s)and training level of personnel identified to provide assistance.
No Member shall be liable to another Member for, or be considered to be in breach of or default under
this Omnibus Agreement on account of any delay in or failure to perform any obligation under this
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 3
Omnibus Agreement, except to make payment if applicable, as specified in Article 11 of this Omnibus
Agreement. However, Members who execute the Omnibus Agreement are encouraged to:
A. Ensure that other Members have their organization's most current Emergency Contact
Information, and possess a good understanding about how to request assistance under
this Agreement.
B. Participate in scheduled meetings,coordinate training, as well as plan for operations and
implementation issues to the extent possible.
C. Operate under the principles of the National Incident Management System(NIMS)and
the Incident Command System(ICS).
Article 4 -ROLE OF DESIGNATED REPRESENTATIVE OF MEMBERS
Members agree to identify a Designated Representative who shall serve on behalf of their respective
Member to clarify language or implementation issues of this Omnibus Agreement.
The Designated Representative of each Member shall:
A. Participate in any meetings convened on the implementation of this Omnibus
Agreement.
B. Obtain and communicate to relevant Member departments the discussion items and
decisions of the meeting, as they bear on interoperability among Members.
C. Maintain a copy of this Omnibus Agreement(including amendments) and a list of the
Members. The Designated Representative of the Regional Lead Coordinating Agency
shall maintain a master copy of the agreement and accompanying original Member
signature pages.
D. The Designated Representative of the Regional Lead Coordinating Agency shall ensure
that each Member has a copy of the signature page of newly executed Omnibus
Agreement(s).
E. The Designated Representative of the Regional Lead Coordinating Agency shall
provide each Member with copies of the Emergency Contact Information Forms
provided by the other Members. The Designated Representative of each Member shall
ensure that the Regional Lead Coordinating Agency has current Emergency Contact
Information for their respective Member.
F. The Designated Representative of each Member shall notify the Lead Coordinating
Agency in writing upon their Member's termination of participation in this Omnibus
Agreement. In turn, the Designated Representative of the Regional Lead Coordinating
Agency shall notify all Members whenever a Member terminates its participation in this
Omnibus Agreement.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 4
G. Maintain and distribute checklists to assist Members in the planning details associated
with being a Borrower or Lender under the terms of this Omnibus Agreement.
Article 5 -REQUESTS FOR ASSISTANCE
A Member may request assistance of other participating Members in preventing, mitigating,
responding to and recovering from incidents, emergencies,disasters,or in concert with drills or
exercises. Requests for assistance shall be directed to the designated contact person(s)on the contact
list provided by the Members. Verbal requests shall be followed up with a written request as soon as
practical or within thirty(30)days. The extent to which the Lender provides any assistance shall be at
the Lender's sole discretion. In the event the emergency impacts a large geographical area that
activates either Federal or State emergency laws,this Agreement shall remain in effect until or unless
this Agreement conflicts with such Federal and State laws.
Article 6- GENERAL NATURE OF ASSISTANCE
Assistance shall be in the form of resources, such as equipment, supplies, and personnel or the direct
provision of services. The execution of the Omnibus Agreement shall not create any duty to respond
on the part of any Member. A Member shall not be held liable to any other Member for failing to
provide assistance. A Member has the absolute discretion to decline to provide any requested
assistance and to withdraw resources it has provided at any time without incurring any liability.
Resources are"borrowed", with reimbursement(if applicable) and terms of exchange varying with the
type of resource as defined in Articles 7 and 8. The Members hereto recognize that time is critical
during an emergency and diligent efforts shall be made to respond to a request for resources as rapidly
as possible, including any notification(s)that requested resources are not available. A subscribing
Member maintains the option of submitting a request for assistance directly to the State or Federal
government or through any other mutual aid agreement or compact the Member agency is party to.
Article 7-LOANS OF EQUIPMENT
At the sole discretion of the Lender, equipment may be made available upon request of a Member.
Equipment and tool loans are subject to the following conditions:
A. Assets and equipment of a Lender shall continue under the command and control of the
Lender,but shall be under the operational control of the appropriate officials within the
incident management system of the Borrower.
B. At the option of the Lender, loaned equipment may be loaned with an operator. See
Article 8 for terms and conditions applicable to use of borrowed personnel.
C. Loaned equipment shall be returned to the Lender upon release by the Borrower, or
immediately upon the Borrower's receipt of an oral or written notice from the Lender
for the return of the equipment. When notified to return equipment to a Lender,the
Borrower shall make every effort to return the equipment to the Lender's possession
within 24 hours following notification.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 5
D. Borrower shall, at its own expense,provide consumable supplies needed to operate
equipment unless mutually agreed upon otherwise. The Borrower shall take proper
precaution in its operation, storage and maintenance of Lender's equipment. Members
are responsible to ensure that Equipment shall be used only by properly trained and
supervised operators. Lender shall endeavor to provide equipment in good working
order. All equipment is provided"as is", with no representations or warranties as to its
fitness for particular purpose.
E. Lender's cost related to the transportation, handling, and loading/unloading of
equipment shall be borne by the Borrower unless mutually agreed upon otherwise.
Lender shall provide copies of invoices for such charges where provided by outside
sources and shall provide hourly accounting of charges for Lender's employees who
perform such services.
F. Without prejudice to a Lender's right to indemnification under Article 12, in the event
loaned equipment is lost or damaged while being dispatched to Borrower, or while in
the custody and use of the Borrower,or while being returned to the Lender,Borrower
shall reimburse the Lender for the reasonable cost of repairing said damaged equipment.
If the equipment cannot be repaired within a time period indicated by the Lender,then
Borrower shall reimburse Lender for the cost of replacing such equipment with
equipment that is of equal condition and capability. Any determinations of what
constitutes"equal condition and capability" shall be at the discretion of the Lender. If
Lender must lease or rent a piece of equipment while the Lender's equipment is being
repaired or replaced, Borrower shall reimburse Lender for such costs. Borrower shall
have the right of subrogation for all claims against persons other than Members to this
Omnibus Agreement who may be responsible in whole or in part for damage to the
equipment. No Member shall be liable for damage caused by the sole negligence of
another Member's operator(s).
Article 8 -LOANS OF PERSONNEL
Any Lender personnel providing assistance to Borrower shall remain under the command and control
of the Lender, to include medical protocols, standard operating procedures and other protocols. The
organizational units shall be under the operational control of the appropriate authorities within the
incident management system of the Borrower. Lender shall not be liable for cessation or slowdown of
work if Lender's employees decline or are reluctant to perform any assigned tasks if said employees
judge such task to be unsafe. A request for loaned personnel to direct the activities of others during a
particular response operation does not relieve the Borrower of any responsibility or create any liability
on the part of the Lender for decisions and/or consequences of the Borrower's response operation.
When supervisory personnel are loaned, the lender may make stipulations on the scope and duties of
supervisory personnel loaned.
Any valid licenses, certifications, or other permits issued to Lender personnel by Lender or Lender's
state, evidencing qualification in a professional,mechanical or other skill, may be recognized by the
Borrower during the term of the event and for purposes related to the event. When notified to return
personnel to a Lender,the Borrower shall make every effort to return the personnel to the Lender
immediately after notification.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 6
The Lender must ensure that loaned personnel have the ability, skill, and certification necessary to
perform the work required and may be obliged to disclose the qualification(s) and training level of
personnel identified to provide assistance.
The Members' Designated Representative shall develop planning details associated with being a
Borrower or Lender under the terms of this Omnibus Agreement.
Article 9-RECORD KEEPING
Time sheets and/or daily logs showing hours worked and equipment and materials used or provided by
the Lender shall be recorded on a shift-by-shift basis by the Lender and/or the loaned employee(s) and
shall be provided to the Borrower as needed. If no personnel are loaned, the Lender shall provide
shipping records for materials and equipment, and the Borrower is responsible for any required
documentation of use of material and equipment for state or federal reimbursement. Under all
circumstances,the Borrower remains responsible for ensuring that the amount and quality of all
documentation is adequate to enable disaster reimbursement.
Article 10-INDEPENDENT CONTRACTOR
Lender shall be and operate as an independent contractor of Borrower in the performance of any
assistance. Employees of Lender shall, at all times while providing assistance, continue to be
employees of Lender and shall not be deemed employees of Borrower for any purpose. Wages,hours,
and other terms and conditions of employment of Lender shall remain applicable to all of its
employees who provide assistance. Lender shall be solely responsible for payment of its employees'
wages, any required payroll taxes and any benefits or other compensation. Borrower shall not be
responsible for paying any wages, benefits,taxes, or other compensation directly to the Lender's
employees. The costs associated with borrowed personnel are subject to the reimbursement process
outlined in Article 11. In no event, shall Lender or its officers, employees, agents,or representatives
be authorized(or represent that they are authorized)to make any representation, enter into any
agreement,waive any right or incur any obligation in the name of, on behalf of, or as agent for
Borrower under or by virtue of this Omnibus Agreement.
Article 11 -PAYMENT FOR SERVICES AND ASSISTANCE
When a request for assistance is made, the Lender and Borrower will determine if reimbursement for
services will be requested. Optimally,payment terms and conditions will be negotiated and agreed on
at the time of the initial request,but if more time is necessary, any payment terms must be agreed upon
within thirty(30)days of the request. In many cases,the Lender and Borrower will agree no
reimbursement is necessary.
When reimbursement has been negotiated,the Borrower shall pay the Lender for all valid and invoiced
Assistance Costs within sixty(60)days of receipt of the Lender's invoice. If this presents a hardship,
the Borrower can make a request to the Lender to revise the payment timeframe. In the event Lender
provides equipment, supplies or parts,the Lender shall have the option to accept payment of cash or in
kind for the equipment, supplies or parts supplied.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 7
Verbal requests shall be followed up with a written request as soon as practical or within thirty(30)
days.
Article 12 -INDEMNIFICATION AND LIMITATION OF LIABILITY
A. INDEMNIFICATION. Except as provided in section B,to the fullest extent permitted
by applicable law,the Borrower releases and shall indemnify, hold harmless and defend
each Lender, its officers, employees and agents from and against any and all costs,
including costs of defense, claims,judgments or awards of damages asserted or arising
directly or indirectly from, on account of, or in connection with providing assistance to
the Borrower,whether arising before, during or after performance of the assistance and
whether suffered by any of the Members or any other person or entity.
The Borrower agrees that its obligation under this section extends to any claim, demand
and/or cause of action brought by or on behalf of any of its employees or agents. For
this purpose,the Borrower,by mutual negotiation,hereby waives, as respects any
indemnity only, any immunity that would otherwise be available against such claims
under the Industrial Insurance provisions of Title 51 RCW of the State of Washington.
B. ACTIVITIES IN BAD FAITH OR BEYOND SCOPE. Any Member shall not be
required under this Omnibus Agreement to indemnify,hold harmless and defend any
other Member from any claim, loss,harm, liability, damage,cost or expense caused by
or resulting from the activities of any Member's officers,employees, or agents acting in
bad faith or performing activities beyond the scope of their training or duties.
C. LIABILITY FOR PARTICIPATION. In the event of any liability,claim, demand,
action or proceeding,of whatever kind or nature arising out of rendering of assistance
through this Omnibus Agreement,the Borrower'agrees to indemnify, hold harmless,
and defend, to the fullest extent of the law, each signatory to this Omnibus Agreement
whose only involvement in the transaction or occurrence which is the subject of such
claim, action,demand, or other proceeding, is the execution and approval of this
Omnibus Agreement.
D. DELAY/FAILURE TO RESPOND. No Member shall be liable to another Member for,
or be considered to be in breach of or default under this Omnibus Agreement on
account of any delay in or failure to perform any obligation under this Omnibus
Agreement, except to make payment as specified in this Omnibus Agreement.
E. DISPUTE RESOLUTION PROCEDURES. Each Member seeking to be released,
indemnified, held harmless or defended under this Article with respect to any claim
shall promptly notify the Borrower of such claim and shall not settle such claim without
the prior consent of Borrower, which consent shall not be unreasonably withheld. Such
Member shall have the right to participate in the defense of said claim to the extent of
its own interest. Member's personnel shall cooperate and participate in legal
proceedings if so requested by the Borrower, and/or required by a court of competent
jurisdiction.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 8
Article 13 - SUBROGATION
A. BORROWER'S WAIVER. Borrower expressly waives any rights of subrogation
against the Lender,which it may have on account of,or in connection with, the Lender
providing assistance to the Borrower under this Omnibus Agreement.
B. LENDER'S RESERVATION AND WAIVER. Lender expressly reserves its right to
subrogation against the Borrower to the extent the Lender incurs any self-insured, self-
insured retention or deductible loss. The Lender expressly waives its rights to
subrogation for all insured losses only to the extent the Lender's insurance policies
permit such waiver.
Article 14-WORKER'S COMPENSATION AND EMPLOYEE CLAIMS
Lender's employees, officers or agents, made available to Borrower, shall remain the general employee
of Lender while engaged in carrying out duties, functions or activities pursuant to this Omnibus
Agreement, and each Member shall remain fully responsible as employer for all taxes, assessments,
fees,premiums,wages, withholdings, workers' compensation and other direct and indirect
compensation,benefits, and related obligations with respect to its own employees. Likewise, each
Member shall provide worker's compensation in compliance with statutory requirements of the State
of Washington.
Article 15 - GOVERNMENTAL AUTHORITY
This Agreement is subject to laws, rules,regulations, orders, and other requirements,now or as
amended,of all governmental authorities having jurisdiction over the events covered by this Omnibus
Agreement. A Member and its employees providing assistance under this Agreement shall be entitled
to all privileges and immunities from liability as are authorized by the Washington Emergency
Management Act, Chapter 38.52 RCW and Federal law.
Article 16-NO DEDICATION OF FACILITIES
No undertaking by one Member to the other Member under any provision of this Omnibus Agreement
shall constitute a dedication of the facilities or assets of such Member, or any portion thereof,to the
public or to the other Member. Nothing in this Omnibus Agreement shall be construed to give a
Member any right of ownership,possession,use or control of the facilities or assets of the other
Member.
Article 17-NO PARTNERSHIP
This Omnibus Agreement shall not be interpreted or construed to create an association,joint venture or
partnership among the Members or to impose any partnership obligation or liability upon any Member.
Further,no Member shall have any undertaking for or on behalf of,or to act as or be an agent or
representative of, or to otherwise bind any other Member.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 9
Article 18-NO THIRD MEMBER BENEFICIARY
Nothing in this Omnibus Agreement shall be construed to create any rights in or duties to any third
party, nor any liability to or standard of care with reference to any third party. This Agreement shall
not confer any right, or remedy upon any person other than the Members. This Omnibus Agreement
shall not release or discharge any obligation or liability of any third party to any Member.
Article 19-ENTIRE AGREEMENT
This Agreement constitutes the entire agreement,though prior agreements of the Members may take
precedent over certain concepts outlined in this Agreement.
Article 20 - SUCCESSORS AND ASSIGNS
This Omnibus Agreement is not transferable or assignable, in whole or in part, and any Member may
terminate its participation in this Omnibus Agreement subject to Article 29.
Article 21 - GOVERNING LAW
This Omnibus Agreement shall be interpreted, construed, and enforced in accordance with the laws of
the State of Washington.
Article 22 -VENUE
Any action which may arise out of this Omnibus Agreement shall be brought in the courts of the State
of Washington.
Article 23 -TORT CLAIMS
It is not the intention of this Omnibus Agreement to remove from any of the Members any protection
provided by any applicable Tort Claims Act. However,between Borrower and Lender, the Borrower
retains full liability to the Lender for any claims brought against the Lender as described in other
provisions of this Omnibus Agreement.
Article 24-WAIVER OF RIGHTS
Any waiver at any time by any Member of its rights with respect to a default under this Omnibus
Agreement, or with respect to any other matter arising in connection with this Omnibus Agreement,
shall not constitute or be deemed a waiver with respect to any subsequent default or other matter
arising in connection with this Omnibus Agreement. Any delay in asserting or enforcing any right,
except those related to the statutes of limitations, shall not constitute or be deemed a waiver.
Article 25-SEVERABILITY
Should a court of competent jurisdiction rule any portion, section or subsection of this Omnibus
Agreement invalid or nullified,that fact shall not affect or invalidate any other portion, section or
subsection; and all remaining portions, sections or subsections shall remain in full force and effect.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 10
Article 26-NON EXCLUSIVENESS AND ADDITIONAL AGREEMENTS
This Omnibus Agreement is not intended to be exclusive among the Members. Any Member may
enter into separate assistance agreements with any other entity. No such separate agreement shall
terminate any responsibility under the Omnibus Agreement. To the extent that prior agreements
between Members are inconsistent with this Agreement,prior agreements for assistance between the
counties, cities,tribes, other political subdivisions, or state institutions of higher education hereto shall
supersede this Omnibus Agreement,until and unless any inconsistencies of the prior agreements are
reconciled by the Members.
Article 27 -MODIFICATIONS
No provision of this Omnibus Agreement may be modified, altered, or rescinded by any individual
Member without 2/3 affirmative concurrence of the Members to this Agreement. Modifications to this
Omnibus Agreement must be in writing,must be approved by a 2/3 affirmative vote of the Members,
and must be signed by the Designated Representative of each Member.
Article 28-NOTICES
Any notice, demand, information, report, or item otherwise required, authorized, or provided for in this
Omnibus Agreement shall be given in writing and shall be deemed properly given if(i)delivered
personally, (ii)transmitted and received by telephone facsimile device and confirmed by telephone, or
(iii)sent by United States Mail,postage prepaid, to the Designated Representative or equivalent for all
Members at the address designated in the organization's Emergency Contact Information Form.
Article 29-TERM AND TERMINATION
A. This Omnibus Agreement is effective upon execution by two or more Members
commencing January 10, 2019, and shall remain in effect until December 31,2023.
Thereafter,unless otherwise agreed upon,the agreement may be extended in five(5)
year increments upon concurrence of the signatory Members.
B. A Member opting to terminate this Omnibus Agreement shall provide written
termination notification to the Regional Lead Coordinating Agency for all Members.
Notice of termination becomes effective upon receipt by the Regional Lead
Coordinating Agency. Any terminating Member shall remain liable for all obligations
incurred during its period of participation,until the obligation is satisfied.
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 11
SIGNATURE PAGE
IN WITNESS WHEREOF,the Member hereto has caused this Omnibus Agreement for Emergency
Assistance to be executed by duly authorized representatives as of the date of their signatures.
ADOPTED:
(Date)
AGENCY NAME:
ATTEST:
Signature
By: (Title)
Title
APPROVED AS TO FORM:
Signature
Title
By: (Title)
Signature
Title
APPROVE WORM:
J 11EIM
Prosecuting Attorney
Homeland Security Region 3
Mutual Aid Omnibus Agreement—January 2019 Page 12
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: December 16, 2019
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: November 2019
EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and
Expenditures through November of 2019.
BUDGET IMPACTS: N/A
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: November 2019
J:\Budget Office\Briefing, Agenda,&Public Hearing Items\2019\Briefmg Summary 12.16.2019-November 2019
Financial Report.doc
NOVEMBER
MASON COUNTY MONTHLY
FINANCIAL REPORT 2019
J:\Financials\2019 Financials\2019 November Financial Report 1
NOVEMBER
j MASON COUNTY MONTHLY
= FINANCIAL REPORT 2019
2018 vs 2019 Current Expense Revenue Comparison
Revenue Revenue
Collected % Collected Actual dif 2018
Department Name 2018 Budget Through End of Uncollected 2018 2019 Budget Through End of Uncollected %2019 vs 2019
Month Revenue Month Revenue
WSU Extension $ 33,868 $ 31,217 $ (2,651) 92% $ 28,440 $ 23,726 $ (4,714) 83% $ (7,491)
Assessor 8,815 3,319 (5,496) 38% 6,000 9,417 3,417 157% 6,098
Auditor 762,267 591,075 $ (171,193) 78% 744,371 601,095 $ (143,276) 81% 10,020
Emergency Management 156,830 117,707 (39,124) 75% 83,207 60,933 (22,274) 73% (56,774)
Facilities&Grounds - 600 $ 600 0% - 600 $ 600 0% -
Human Resources - 7,231 7,231 0% - 2,168 2,168 0% (5,063)
Clerk 351,420 279,709 $ (71,711) 80% 308,825 404,172 $ 95,347 131% 124,464
Commissioners 2,448 2,454 6 100% 824 669 (155) 81% (1,785)
Support Services 700 5,624 $ 4,924 803% 700 3,995 $ 3,295 571% (1,629)
District Court 1,003,481 996,214 (7,267) 99% 893,787 937,052 43,265 105% (59,163)
Community Development 1,640,810 1,681,142 $ 40,332 102% 1,667,810 1,888,137 $ 220,327 113% 206,994
Parks&Trails 72,200 74,443 2,243 103% 42,200 47,660 5,460 113% (26,783)
Juvenile Court Services 991,150 1,015,409 $ 24,259 102% 1,026,628 1,145,455 $ 118,827 112% 130,046
Prosecutor 177,793 150,799 (26,994) 85% 182,232 151,834 (30,398) 83% 1,035
Child Support Enforcement 275,503 155,631 $ (119,872) 56% 206,367 110,173 $ (96,194) 53% (45,458)
Coroner 39,000 26,240 (12,760) 67% 39,000 32,020 (6,980) 82% 5,780
Sheriff 1,152,019 1,063,685 $ (88,334) 92% 1,166,039 1,089,067 $ (76,972) 93% 25,382
Indigent Defense 223,493 181,568 (41,925) 81% 204,767 123,430 (81,337) 60% (58,138)
Superior Court 76,358 34,830 $ (41,528) 46% 48,550 38,944 $ (9,606) 80% 4,113
Family Court 2,500 2,288 (212) 92% 2,500 2,072 (428) 83% (216)
Therapeutic Court 281,744 193,392 $ (88,352) 69% 579,041 276,041 $ (303,000) 48% 82,648
Murder Expenditures - - - 0% - - - 0% -
Treasurer 23,758,359 24,729,195 $ 970,836 104% 24,726,117 25,537,492 $ 811,375 103% 808,298
Indirect Payments from Other Funds 3,917,846 2,622,448 (1,295,398) 67% 1 3,923,478 3,620,093 (303,385) 92% 997,645
Totals $ 34,928,604 $ 33,966,218 $ (962,386) 97% $ 35,880,883 $ 36,106,242 $ 225,359 101%t$ 2,140,024
MLUnaudited *Benchmark for Month is 92%
J:\Financials\2019 Financials\2019 November Financial Report 2
MASON COUNTY MONTHLY NOVEMBER
N, FINANCIAL REPORT 2019
Treasurer Department Receipts
Treasurer#001-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019
REAL&PERSONAL PROPERTY TAXES 9,994,965 9,654,685 745,483 97% 10,169,566 9,914,688 718,852 97%
SALES TAX TITLE PROPERTY - 1,691 0 0% - 582 64 0%
LOCAL RETAIL SALES&USE TAX 5,000,000 4,982,400 515,098 100% 5,225,000 5,563,585 573,194 106%
LOCAL PUBLIC SAFETY-CITY 35,000 37,319 3,896 107% 37,000 47,301 4,680 128%
CRIMINALJUSTICE 550,000 609,982 63,267 111% 600,000 710,004 72,288 118%
LEASEHOLD EXCISE TAX 25,000 19,805 1 79% 35,000 18,478 0 53%
FOREST EXCISE TAX - 454,762 96,177 0% - 461,030 100,383 0%
FRANCHISE FEES 500,000 512,471 97,751 102% 510,000 509,402 49,430 100%
PAYMENT IN LIEU OF TAX/B OF L 250,000 431,129 0 172% 275,000 288,550 0 105%
PUD PRIVILEGE TAX 700,000 734,620 0 105% 700,000 723,453 0 103%
DNR OTHER TRUST 2 100 63 0 63% 100 288 0 288%
CITY-COUNTY ASSISTANCE 875,000 1,030,978 0 118% 1,362,676 1,128,624 0 83%
DNR PILT NAP/NRCA 4,000 87 0 2% 4,000 - 0 0%
CRIMINAL JUSTICE-COUNTIES 1,072,924 665,139 0 62% 680,000 701,020 0 103%
ADULT COURT COST-JUVENILE OFFE 5,500 4,348 384 79% 5,000 4,361 412 87%
CRIMINAL JST-MARIJUANA ENFORCE 18,300 88,776 0 485% 85,000 62,140 0 73%
DUI-OTHER CRIMINAL JUSTICE 50,300 15,082 0 30% 15,400 14,552 0 94%
LIQUOR/BEER EXCISE TAX 95,000 213,142 14,623 224% 116,920 123,519 0 106%
LIQUOR CONTROL BOARD PROFITS 200,000 51,141 0 26% 205,000 150,627 0 73%
IN LIEU OF-CITY OF TACOMA 175,000 175,265 0 100% 175,000 181,932 16,539 104%
PAYMNT FOR SRVCS-MASON LK DIST 475 500 0 105% 475 573 0 121%
PAYMNT FOR SRVCS-ISLAND LK FND 75 120 0 160% 100 120 0 120%
CHARGES FOR SRVCS-MACECOM 1,500 1,396 0 93% 1,400 1,316 0 94%
RETURNED REMITTANCE(NSF)FEES 2,000 2,560 440 128% 2,400 2,400 480 100%
REET COLLECTION FEES 90,000 110,780 7,247 123% 100,000 114,583 7,436 115%
REST COLLECTIONS COSTS 8,500 8,625 825 101% 9,000 8,180 645 91%
TREAS.FIRE PROTECTION ASSESSM 14,700 14,976 1,103 102% 15,000 14,945 1,061 100%
TREAS OTHER WORD PROCESSING - 590 24 0% 400 389 30 97%
PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% 10 106 0 1063%
DATA PROCESSING SERVICES 1,500 1,600 0 107% 2,000 1,601 0 80%
3
Treasurer Department Receipts
Treasurer#ODI-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019
GAMBLING TAX PENALTY 1,128 100 0% 728 100 0%
REAL&PERSONAL PENALTY 55,402 5,395 0% 190,237 12,144 0%
PERSONAL PROP FILING PEN - 22,151 4,282 0% - 21,702 1,330 0%
PENALTY ON REAL&PERSONAL PRO 350,000 234,685 7,627 67% 350,000 110,493 3,547 32%
FAILURE TO LIST PERSONAL PROP 14,000 3,202 0 23% 5,000 1,596 0 32%
INTEREST&OTHER EARNINGS 300,000 577,470 71,557 192% 600,000 799,030 66,547 133%
INVESTMENT SERVICE FEES(TREAS. 15,000 22,706 2,224 151% 24,000 23,827 2,050 99%
INT.ON CONT.NOTES-ACCTS.HELD,S 5,000 10,896 1,472 218% 8,500 20,254 1,563 238%
LEASEHOLD EXCISE TAX INTEREST - 5 0 0% - 10 0 0%
EXCISE INTEREST 56 0 0% 50 144 0 288%
INV PURCHASED INT - (13,451) (5,449) 0% - (2,517) (214) 0%
INTEREST ON DELINQUENT PR TAX 650,000 571,272 38,422 88% 650,000 533,806 37,307 82%
RENTS/LEASES-DNR TRUST 21,000 15,966 0 76% 500,000 18,979 0 4%
RENTS/LEASES-DNR WEIR TRUST 1 250,000 906,015 51,486 362% - 570,840 77,186 0%
UNCLAIMED MONEY/PROCEEDS-SALES - 27,247 1,816 0% - 104,516 0 0%
TREASURER TAX FORECLOSURE TRUST 18,000 - 0 0% 32,000 - 0 0%
CASHIER'S OVERAGES AND SHORTAG 10 (416) (222) -4155% 10 (668) (126) -6676%
TAX DISTRIBUTION ROUNDING 10 (2) (0) -17% 10 - 0 0%
MISCELLANEOUS-OTHER REVENUE - 443 0 0% - 108 0 0%
ROAD DIVERSION 2,160,000 2,129,686 167,166 99% 2,160,000 2,144,878 159,519 99%
SALE OF TAX TITLE PROPERTY - 411 0 0% - 139 15 0%
LEASEHOLD EXCISE TAX 2,500 4,007 0 160% 5,000 2,008 0 40%
TIMBER EXCISE TAX 250,000 110,461 23,361 44% 53,000 109,869 23,923 207%
DNR OTHER TRUST 2 - 37 0 0% 50 69 0 137%
OTHER INT-DNR INTEREST - 4,259 3 0% 50 149 2 299%
RENTS&LEASES/DNR OTHR TRST 1 50,000 221,526 12,522 443% 2,500 138,945 18,423 5558%
SPACE AND FACILITIES LEASES 3,000 - 0 0% 4,500 - 0 0%
Grand Total $23,758,359 $24,729,195 j $1,928,084 104% $24,726,117 $25,537,492 $1,948,810 103%
Unaudited*Benchmark for Month is 92%
4
MASON COUNTY MONTHLY FINANCIAL NOVEMBER
REPORT 2019
2018 vs 2019 Expenditure Comparison for Current Expense
Expenditures Expenditures Unexended
Actualdif
Department Name 2018 Budget through End of Unexended %2018 2019 Budget through End of Budget %2019 201
9
vs 2019
Month Budget Authority Month Authority
WSU Extension 236,934 $ 193,046 $ 43,888 81% 267,872 $ 219,152 $ 48,720 82% 26,106
Assessor 1,159,421 1,047,071 112,350 90% 1,334,071 1,178,555 155,516 88% 131,484
Auditor 1,258,178 1,108,002 150,176 88% 1,345,142 1,220,800 124,342 91% 112,799
Emergency Management 305,973 265,885 40,088 87% 223,056 207,739 15,317 93% (58,145)
Facilities&Grounds 1,017,601 858,283 159,318 84% 1,179,000 969,668 209,332 82% 111,385
HR/Risk Mngt 720,050 561,225 158,825 78% 738,873 598,060 140,813 81% 36,835
LEOFF 65,600 68,741 (3,141) 105% 100,000 60,061 39,939 60% (8,680)
Clerk 895,518 787,218 108,300 88% 1,007,346 866,885 140,461 86% 79,667
Commissioners 341,240 307,542 33,698 90% 356,881 305,043 51,838 85% (2,500)
Support Services 514,739 393,471 121,268 76% 527,667 466,214 61,453 88% 72,744
District Court 1,127,960 980,801 147,159 87% 1,263,137 996,681 266,456 79% 15,880
Community Development 2,032,165 1,715,725 316,440 84% 2,193,111 1,818,112 374,999 83% 102,386
Parks&Trails 379,658 338,720 40,938 89% 501,787 437,943 63,844 87% 99,223
Juvenile Court Services 1,793,978 1,500,875 293,103 84% 1,867,831 1,567,612 300,219 84% 66,737
Prosecutor 1,525,057 1,278,938 246,119 84% 1,659,636 1,222,218 437,418 74% (56,720)
Child Support Enforcement 275,503 161,570 113,933 59% 210,020 158,362 51,658 75% (3,208)
Coroner 302,958 274,951 28,007 91% 310,249 283,448 26,801 91% 8,497
Sheriff 10,419,596 9,485,740 933,856 91% 10,614,904 9,478,557 1,136,347 89% 7,183
Traffic Policing 2,160,000 1,756,505 403,495 81% 2,214,252 1,900,799 313,453 86% 144,294
Courthouse Security 167,240 147,354 19,886 88% 170,740 129,253 41,488 76% (18,102)
Indigent Defense 999,360 882,072 117,288 88% 1,006,254 870,768 135,486 87% (112304)
Superior Court 855,792 764,713 91,079 89% 903,142 778,999 124,143 86% 14,285
Family Court 2,500 2,088 412 84% 2,500 2,500 - 100% 412
Therapeutic Court 281,744 225,146 56,598 80% 595,346 363,111 232,235 61% 137,964
Murder Expenditures 50,000 32,140 17,860 64% 50,000 24,666 25,334 49% (7,474)
Treasurer 727,704 614,701 113,003 84% 821,712 689,788 131,924 84% 75,087
Non Departmental 4,070,540 2,997,965 1,072,575 74% 4,198,247 3,090,456 1,107,791 74% 92,492
Transfers Out to Other Funds 965,950 713,022 252,928 74% 818,869 723,810 95,059 88% 10,788
Totals $ 34,652,959 $ 29,463,512 $ 5,189,447 85% $ 36,481,645 $ 30,629,259 $ 5,852,386 84% 1,165,747
Unaudited 'Benchmark for Month is 92%
J:\Financials\2019 Financials\2019 November Financial Report rJ
NOVEMBER 2019
Six Year Current Expense Specific Revenue Streams Comparison
11/30/2014 11/30/2015 11/30/20161 11/30/2017 11/30/2018111 1/30/2019
Community Development Revenues-$ 1,419,881 $ 1,405,779 $ 1,762,640 $ 1,508,285 $ 1,681,142 1,888,137
Detention &Correction Services-$ 150,000 $ 404,337 $ 161,486 33,439 83,355 147,020
Current Expense Property Taxes 8,166,925 7,373,472 10,900,241 9,511,831 9,654,685 9,914,688
Road Diversion Property Tax 1,180,639 1,473,371 1,188,293 1,484,635 2,129,686 2,144,878
County Road Property Tax 8,161,916 7,938,588 6,533,766 8,106,616 8,484,647 8,764,928
Current Expense Sales Tax 3,585,115 4,085,167 4,324,280 4,540,123 4,982,400 5,563,585
Criminal Justice Taxes/Entitlements 1,154,449 1,189,198 1,242,156 1,267,845 1,383,328 1,492,077
Rural Sales & Use Tax Fund $ 476,942 $ 525,664 $ 554,119 $ 589,133 $ 645,513 $ 751,532
600,000
600,000
400,000
200,000
Com Srvcs-Homelessess Preven Filings 274,155 320,140 364,433 407,474 527,801 649,387
600,000
450,000
300,000
150,000
Lodging (Hotel/Motel)Tax 288,425 315,604 351,857 369,930 446,025 526,591
600,000
450,000
300,000
150,000
REET 1 Excise Tax Only 507,044 645,003 755,450 992,759 1,143,045 1,164,211
REET 2 Excise Tax Only 507,044 645,003 755,450 992,759 1,143,045 1,164,211
1250,000
0o
t, 0,000 -
750,000
500,00o x -
250,000
J:\Financials\2019 Financials\2019 November Financial Report 6
;� N COpNrA NOVEMBER
MASON COUNTY MONTHLY
1854 FINANCIAL REPORT 2019
REVENUE MONTH 12018 REVENUE 1 2019 REVENUE DIFFERENCE
JANUARY $ 372,449.24 $ 417,707.75 $ 45,258.51
FEBRUARY $ 479,665.97 $ 522,335.70 $ 42,669.73
MARCH $ 359,008.50 $ 415,075.81 $ 56,067.31
APRIL $ 336,177.46 $ 367,492.05 $ 31,314.59
MAY $ 462,937.56 $ 530,280.53 $ 67,342.97
JUNE $ 412,828.00 $ 489,373.95 $ 76,545.95
JULY $ 455,381.25 $ 517,176.50 $ 61,795.25
AUGUST $ 534,629.02 $ 614,829.65 $ 80,200.63
SEPTEMBER $ 525,946.26 $ 576,324.52 $ 50,378.26
OCTOBER $ 528,278.70 $ 539,794.06 $ 11,515.36
NOVEMBER $ 515,097.65 $ 573,194.27 $ 58,096.62
DECEMBER $ 505,370.89 $ (505,370.89)
TOTAL COLLECTED REVENUE $ 5,487,770.50 $ 5,563,584.79 Projected END OF YEAR REVENUE
REVENUE BUDGETED $ 5,000,000.00 $ 5,225,000.00 $ 5,819,485.50
Yet to be Collected $ 338,584.79
ANTICIPATED INCREASE $ 594,485.50
LLI rt WVERAGE CHE
PRIOR MONTH 12 MO. ROLLING AVG CHANGE]A
J:\Financials\2019 Financials\2019 November Financial Report 7
�PeON COpNrJ
NOVEMBER 2019
Six Year Financial Recap
Current Expense Recap 11/30/2014 11/30/2015 11/30/2016 11/30/2017 11/30/2018 11/30/2019
Account Receivable from Belfair Sewer 1,200,000
General Fund Operating Reserves 6,520,791
Contingency Reserve 1,000,000
Technology Replacement Reserves 200,000
Equipment&Vehicle Replacement Reserves 525,000
Accrued Leave Reserve 520,000
Current Expense Unreserved Cash 4,725,699
This Month Current Expense Cash $ 9,620,028 $ 9,795,849 $ 6,545,163 $ 4,857,985 $ 8,884,243 $ 13,491,490
Adopted Budget on December 31st 33,809,280 36,198,316 40,787,973 38,545,163 36,930,990 41,404,349
Supplemental Appropriations - - 864,056 1,136,040 1,059,364 263,253
Total Budget including Supplementals $ 33,809,280 $ 36,198,316 $ 41,652,029 $ 39,681,203 $ 37,990,354 $ 41,667,602
Budgeted Beginning Fund Balance 6,800,000 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719
Budgeted Ending Fund Balance 5,239,165 4,315,462 3,219,132 4,522,364 5,185,957 5,185,957
Revenue Budgets 27,009,280 28,649,671 33,632,301 32,371,259 34,928,604 35,880,883
Revenues thru This Month of each year 27,535,232 29,011,201 30,521,581 31,081,433 33,966,218 36,106,242
Budgeted Revenues Received 102% 101% 91% 96% 97% 101%
Expenditure Budgets 28,570,115 31,882,854 38,534,111 35,194,527 34,652,959 36,481,645
Expenditures thru This Month of each year, 24,867,975 27,398,910 30,987,235 29,709,645 29,463,512 30,629,259
Budgeted Expenditures Expended 87% 86% 80% 84% 85% 84%
J:\Financials\2019 Financials\2019 November Financial Report 8
NOVEMBER 2019
Special Fund Cash Balances 11/30/2014 11/30/2015 11/30/2016 11/30/2017 11/30/2018 11/30/2019
Rural County Sales&Use Tax Fund .09) $ 452,573 $ 507,861 $ 567,243 $ 448,979 $ 629,057 $ 805,768
Auditor's O&M 381,796 261,356 214,961 251,833 285,320 281,094
County Roads Fund 5,767,095 6,507,533 11,681,062 10,431,935 11,643,424 11,578,680
Paths&Trails 207,809 219,236 231,342 244,179 257,632 269,456
Election Equipment Holding 195,471 212,119 255,432 271,254 158,502 162,003
Crime Victims 253,483 256,198 216,216 237,823 200,703 210,397
Victim Witness Activities 63,813 62,348 91,377 32,529 24,415 27,856
Historical Preservation Fund 84,038 52,416 37,690 37,756 44,706 27,791
Community Support Services Fund 484,344 452,145 390,442 496,329 699,720 762,885
Abatement/Repair/Demolition Fund 265,235 267,404 266,376 269,239 273,294 277,808
Reserve for Technology Fund 131,113 15,086 105,471 166,133 120,697 70,483
REET&Property Tax Admin Asst 53,802 61,583 70,689 82,279 76,890 78,815
National Forest Safety 41,099 67,356 69,700 39,465 47,726 26,572
Trial Court Improvement Fund 80,782 46,150 68,819 81,409 106,225 111,561
Sheriff Special Funds 437,495 275,271 263,833 255,851 256,893 231,490
Public Health Fund 32,319 208,292 109,954 229,292 132,271 255,148
Law Library 85,545 83,424 84,331 79,277 77,127 73,455
Lodging Motel/Hotel Tax Fund 431,679 372,831 361,475 409,147 561,045 797,519
Mental Health Tax Fund 1,012,397 1,306,766 1,486,619 1,341,224 1,542,626 1,458,356
Treasurer's M&O Fund 81,631 72,054 93,589 92,352 49,801 68,838
Veterans Assistance 133,409 142,538 232,605 216,109 98,635 73,707
Skokomish Flood Zone 346,287 109,122 200,235 153,064 80,797 16,562
Mason Lake Management District 61,284 89,187 98,512 113,728 140,167 115,523
Island Lake Management District 5,357 10,762 17,568 16,821 19,890 29,610
Capital Improvement/Reet 1 Fund 2,080,297 816,706 863,660 1,406,098 1,956,768 2,154,792
Capital Improvement/Reet 2 Fund 1,329,575 1,989,524 2,464,971 2,094,075 2,329,422 2,737,696
Mason County Landfill 414,815 667,286 874,567 762,527 578,098 633,814
N.Ba /Case Inlet Utility 650,749 639,727 835,246 855,316 962,541 986,660
N.Ba /Case Inlet Utility Reserve 714 715 717 722 732 -
Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 74,301 38,220 57,844 353,586 402,546 164,025
Beards Cove Water 213,627 223,123 268,992 356,426 425,631 473,406
Belfair WW&Water Reclamation 368,873 701,286 627,242 403,034 460,965 686,118
Reserve Landfill 496,359 507,928 509,939 514,020 487,150 467,181
Reserve Beards Cove Ulid 303,426 314,211 326,676 340,156 356,696 199,632
Storm Drain System Development 284,905 276,062 137,294 26,798 195,678 181,567
Information Technology 345,429 86,438 270,911 11,684 181,317 157,220
Equipment Rental&Revolving Fund 3,793,430 5,228,062 1,888,892 3,482,760 2,820,094 3,199,356
Unemployment Fund 108,912 156,355 162,807 151,699 170,533 1551910
Totals $21,559,255 $23,308,666 $26,509,286 $26,760,894 $28,859,718 $30,012,739
J:\Financials\2019 Financials\2019 November Financial Report 9
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: December 16, 2019
PREVIOUS BRIEFING DATES:
ITEM: 2020 Budget Supplemental Appropriations and Amendments Calendar
EXECUTIVE SUMMARY: Typically, it is a six week process for each approval of supplemental
appropriations and amendments to the budget when following the requirements of RCW
36.40.100 which states ..."upon a resolution formally adopted by the board...the board shall
publish notice of the time and date of the meeting at which the supplemental appropriations
resolution will be adopted...for two consecutive weeks prior to the meeting in the official
newspaper of the county".
2019 was the first year the budget office planned on quarterly budget supplemental
appropriations and amendments. This seemed to work out well for all parties involved, and the
budget office has again planned out the quarterly calendar.
BUDGET IMPACTS: None at this time
RECOMMENDED OR REQUESTED ACTION: Request the Board review the 2020 Budget
Supplemental Appropriations and Amendments Calendar
ATTACHMENTS: 2020 Budget Supplemental Appropriations and Amendments Calendar
J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\2019\Briefmg Summary 12.16.19-2020 Budget
Supplementals&Amendments Calendar.doc
Mason County
2020 Budget Supplemental Appropriations and Amendments Calendar
*Dates may be subject to change's
January Febru ry March
S M T W T F S S M T W T1 F S S M T W T F S
2 3 4 1 1 2 3 4 5 6 7
5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14
12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 171 18 19 20 21
19 21 22 23 24 25 16= 18 19 20 21 22 22 23 24 25 26 27 28
26 27 28 29 30 31 23 24 25 261 271 28 29 29 30 31
Aril May June
S M T W1 T1 F S S M T1 W T F S S1 MI T W T1 F S
1 2 3 4 1 1 2 1 2 3 41 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 111 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
19 20 21 22 23 24 2517 18 19 20 21 22 23 21 22 23 24 25 26 27
26 27 28 29 30 24 26 27 28 29 30 28 29 30
31
Jul _ August Se tember
S M T W1 T1 F S S M T W T F S S M T W T F S
11 2 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 8 9 10 11 12
12 131 14 15 16 17 18 9 101 11 12 13 14 15 13 14 15 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
26 27 28 29 30 31 23 24 25 26 27 281 29 27 28 29 30
30 31
October November December
S M T W T F S S M T W T F S S1 M I T W T F S
1 2 3 1 2 3 4 5 6 7 1 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 M 12 13 14 6 71 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
18 19 20 21 22 23 24 22 231 241 25 28 20 21 22 23 24 26
25 26 27 28 29 30 31 29 301 27 28 29 30 31
Supplemental & Transfer Requests Due to the Budget Office from Departments for Inclusion in the Next
Scheduled Public Hearin
Budget Office Briefs BOCC & Prepares Resolution to Set Public Hearin
BOCC Adopts Resolution to Set Public Hearin
Deadline to Send Public Hearing Notice to MC Journal for 2 Week Publication Requirement
Public Hearin at 9:15 a.m. to Consider Budget Supplementals & Transfers to the 2019 Budget
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dawn Twiddy
DEPARTMENT: Human Resources EXT: 422
BRIEFING DATE: December 9, 2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Based on a Fair Labor Standards Act questionnaire completed for both Public
Works Engineer I & II positions it is recommended to change the current position
status of exempt to non-exempt.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Based on the Fair Labor Standards act both the Engineer I & II positions qualify for
being non-exempt. To be qualified for the Engineer I & II it is preferred but not
required to have a Bachelor's Degree. Neither of the positions have supervisory
duties, nor do they perform non-manual work directly related to the management of
the department.
BUDGET IMPACT: NA
PUBLIC OUTREACH:(Include any legal requirements, direct notice,
website, community meetings, etc.) NA
RECOMMENDED OR REQUESTED ACTION: Informational only
ATTACHMENTS: Engineer I & II Job Descriptions
Briefmg Summary 12/4/2019
b
POSITION DESCRIPTION
Title: Engineer I Department: Public Works
Affiliation: Non Represented Reports to: Engineering & Construction Manager
Exempt: Non-Exempt: X Supervises/Directs: May supervise Engineering
Techs, Interns, Consultants and Contractors
Risk Class: 1501-00 Salary Range: According to current Non Represented
Salary Scale
Job Class: 3031 Elected Official/Director Approval Date:
JOB SUMMARY
Responsible for all types of Public Works projects from design conception through completion of
construction, in accordance with established policy and professional standards, including but not
limited to.-
• Roadway, bridge, wall, drainage, and street lighting design, inspection and construction
oversight
• Ensuring receipt of project permits
• Identifying ROW needs and coordinating the acquisition of right-of-way
• Performing and overseeing technical studies
• Developing and managing consultant contracts
• Responding to emergencies
Depending on the level of the Project Engineer, may be required to work under the supervision of
others, independently, or to supervise the work of others.
WORK/RESPONSIBILITIES
Coordinates and facilitates projects internally with transportation, environmental, surveyor, right-of-
way, maintenance, and accounting; coordinates externally with the County Planning Department,
permit and government agencies/departments, contractors, consultants and the public. Also
coordinates with public and private franchise utilities to eliminate conflicts and arrange work
schedules.
Prepares plans, specifications and estimates for all types of projects.
Provides design information and exhibits necessary for environmental documentation, permitting and
ROW acquisition.
Coordinates design and construction schedules, working with Engineering & Construction Manager.
Prepares scope of work, manages and monitors consultant agreements.
Performs construction inspection work when required to ensure compliance with contract plans,
specifications and provisions. Ensures that materials acceptance and testing is performed as
required.
Rev 1.2015/Rev 2.2018/Rev 3.09.18.2018
Maintains accurate and detailed construction records such as: daily reports, field notes, as-built
drawings, etc. and reviews records prepared by construction inspectors. Also prepares pay
estimates, change orders and construction documentation files for review.
Interprets plans and specifications and addresses questions from contractors during bidding and
construction.
May assign tasks, review work, and/or supervise lower-level Project Engineers and Technicians in the
completion of design, construction, and contract administration tasks. Also performs peer review for
others.
Provides technical support to the road maintenance section of Public Works.
Provides response for County-wide emergencies in any capacity needed. Duties may include, but
are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities,
preparation of estimates for repairs and other necessary documentation for project funding,
coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs.
May be required to attend bridge inspection training and prepare elements of bridge inspection
reports and/or become a Bridge Inspection Team Leader.
Conducts bridge inspections for annual program documenting the condition of the structures,
compiling reports, and recommending improvements to address found defects.
Attends and participates in professional group meetings, keeps abreast of new trends and
innovations in the engineering field. Also performs research on materials, products or other data as
required to complete projects.
Shows initiative in performing job functions — has the ability to accurately estimate the time for
completion of tasks and meets self-imposed deadlines, requests timely guidance when needed,
regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities
for training as it becomes available or needed.
Performs a variety of office and field support duties as required.
Regular, reliable and punctual attendance.
WORKING CONDITIONS
Works primarily indoors in a clean, climate-controlled workspace. Some outdoor work is required,
sometimes during inclement weather and occasionally during the night. Outdoor work may require
traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and
debris.
QUALIFICATIONS
Knowledge of.-
• Use of personal computer for drafting and design tasks as well as for email, word processing,
spreadsheets, scheduling, internet research, graphics, database management, and use of
printers/plotters and digital cameras in support of work responsibilities.
• Engineering principles, practices, methods, plans, specifications, CADD procedures and drafting
standards.
Rev 1.2015/Rev 2.2018/Rev 3.09.18.2018
• Advanced mathematics, algebra, geometry, trigonometry, and engineering formulas.
• County, state and federal regulations and codes pertaining to public works, engineering and
construction, including (but not limited to) WSDOT Standard Specifications, Local Agency
Guidelines (LAG), and AASHTO Design Standards.
• Principles and practices of road construction, including earthwork, roadway, bridge, utility,
drainage, erosion and sediment control. Understanding of efficient use of construction equipment
as well as materials testing requirements. Ability to perform testing if required, and working
knowledge of test results, allowing for acceptance/rejection of materials.
• Design and construction references, including but not limited to: WSDOT Design Manual, WSDOT
Construction Manual, Standard Plans, Plans Prep Manual, Highway Runoff Manual, AASHTO,
MUTCD, etc.
• Principles of construction inspection, including understanding and application of specifications
outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to
enforce the provisions of the contract.
• Surveying and mapping principles and practices.
• Project management techniques and procedures, including scheduling.
Ability to.-
Communicate
o.Communicate clearly and concisely, orally and in writing, in English.
• Work and communicate effectively and courteously with other employees, the public, outside
agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the
aforementioned, occasionally in difficult/tense situations. The employee may be required to deal
with disgruntled individuals requiring the use of conflict management skills.
• Read, interpret and communicate engineering plans and specifications, prepared to any
Engineering or Architectural Standard.
• Adapt approved engineering methods to the design and construction of county projects.
• Exercise sound independent professional judgment in making decisions on difficult engineering
problems.
• Plan, supervise and coordinate engineering work.
• Prepare bid documents and plans.
• Analyze and identify problem areas and develop solutions.
• Set work priorities, manage and guide the work of project staff (Engineers, Technicians, Interns,
and Consultants) and Contractors, and to mentor less experienced coworkers.
• Inspect and evaluate the condition of public works structures.
• Identify quality of construction materials.
• Negotiate with contractors, consultants, outside agencies and the public.
• Maintain confidentiality within the department or work group, as necessary.
• Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing
utensils, computers and office supplies which require repetitive arm, wrist and hand movement.
Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel,
crouch, bend or crawl.
• Specific vision abilities include close, distant, color and peripheral vision, depth perception and to
adjust focus.
• Employee may occasionally be required to lift or move up to 40 pounds.
EDUCATION AND EXPERIENCE (Any equivalent combination of education and experience which provides the
applicant with the knowledge, skills, and abilities required to perform the job.)
• Bachelor's degree in Engineering (preferably civil engineering)
Rev 1.2015/Rev 2.2018/Rev 3.09.18.2018
• Equivalent related field or office experience in Civil Engineering
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
• A valid Washington State Driver's License
• First Aid/CPR/AED certification
• Maintenance of current skills and additional training as needed
ENGINEER I
Entry level position.
Work Product
Prepares plans, specifications and estimates (PS&E) for review and incorporation into projects.
Prepares project design files.
Involved with coordination with Environmental and Right of Way support groups, as well as outside
utilities and residents.
Inspects one or more elements of a construction project with oversight by a primary inspector or
supervisor and prepares necessary paperwork, including but not limited to field notes, IDRs, wage
rate interviews, independent estimates and other change order documentation. Paperwork is
reviewed by primary inspector on a daily basis.
Prepares some elements of contracts.
Level of authority: Ask and Recommend.
REQUIRED TRAINING FOR THIS POSITION
Sexual Harassment & Discrimination —Annually
Blood Bourne Pathogens —Annually
Smart Risk Management — Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b All employee's-Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING- ALL ANNUALLY
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Rev 1.2015/Rev 2.2018/Rev 3.09.18.2018
Elected Official / Director Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
HR or Manager Signature:
Rev 1.2015/Rev 2.2018/Rev 3.09.18.2018
POSITION DESCRIPTION
Title: Engineer II Department: Public Works
Affiliation: Non Represented Reports to: Engineering & Construction Manager
Exempt: Non-Exempt: X Supervises/Directs: May supervise Engineering
Techs, Interns, Consultants and Contractors
Risk Class: 1501-00 Salary Range: According to current Non Represented
Salary Scale
Job Class: 3032 Elected Official/HR Approval Date:
JOB SUMMARY
Responsible for all types of Public Works projects from design conception through completion of
construction, in accordance with established policy and professional standards, including but not
limited to:
• Roadway, bridge, wall, drainage, and street lighting design, inspection and construction
oversight
• Ensuring receipt of project permits
• Identifying ROW needs and coordinating the acquisition of right-of-way
• Performing and overseeing technical studies
• Developing and managing consultant contracts
• Responding to emergencies
Depending on the level of the Project Engineer, may be required to work under the supervision of
others, independently, or to supervise the work of others.
WORK/RESPONSIBILITIES
Coordinates and facilitates projects internally with transportation, environmental, surveyor, right-of-
way, maintenance, and accounting; coordinates externally with the County Planning Department,
permit and government agencies/departments, contractors, consultants and the public. Also
coordinates with public and private franchise utilities to eliminate conflicts and arrange work
schedules.
Prepares plans, specifications and estimates for all types of projects.
Provides design information and exhibits necessary for environmental documentation, permitting and
ROW acquisition.
Coordinates design and construction schedules, working with Engineering & Construction Manager.
Prepares scope of work, manages and monitors consultant agreements.
Performs construction inspection work when required to ensure compliance with contract plans,
specifications and provisions. Ensures that materials acceptance and testing is performed as
required.
Rev 1.2015/Rev 2.2018
Maintains accurate and detailed construction records such as: daily reports, field notes, as-built
drawings, etc. and reviews records prepared by construction inspectors. Also prepares pay
estimates, change orders and construction documentation files for review.
Interprets plans and specifications and addresses questions from contractors during bidding and
construction.
May assign tasks, review work, and/or supervise lower-level Project Engineers and Technicians in the
completion of design, construction, and contract administration tasks. Also performs peer review for
others.
Provides technical support to the road maintenance section of Public Works.
Provides response for County-wide emergencies in any capacity needed. Duties may include, but
are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities,
preparation of estimates for repairs and other necessary documentation for project funding,
coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs.
May be required to attend bridge inspection training and prepare elements of bridge inspection
reports and/or become a Bridge Inspection Team Leader.
Conducts bridge inspections for annual program documenting the condition of the structures,
compiling reports, and recommending improvements to address found defects.
Attends and participates in professional group meetings, keeps abreast of new trends and
innovations in the engineering field. Also performs research on materials, products or other data as
required to complete projects.
Shows initiative in performing job functions — has the ability to accurately estimate the time for
completion of tasks and meets self-imposed deadlines, requests timely guidance when needed,
regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities
for training as it becomes available or needed.
Performs a variety of office and field support duties as required.
Regular, reliable and punctual attendance.
WORKING CONDITIONS
Works primarily indoors in a clean, climate-controlled workspace. Some outdoor work is required,
sometimes during inclement weather and occasionally during the night. Outdoor work may require
traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and
debris.
MINIMUM QUALIFICATIONS:
Knowledge of.-
• Use of personal computer for drafting and design tasks as well as for email, word processing,
spreadsheets, scheduling, internet research, graphics, database management, and use of
printers/plotters and digital cameras in support of work responsibilities.
• Engineering principles, practices, methods, plans, specifications, CADD procedures and drafting
standards.
• Advanced mathematics, algebra, geometry, trigonometry, and engineering formulas.
Rev 1.2015/Rev 2.2018
• County, state and federal regulations and codes pertaining to public works, engineering and
construction, including (but not limited to) WSDOT Standard Specifications, Local Agency
Guidelines (LAG), and AASHTO Design Standards.
• Principles and practices of road construction, including earthwork, roadway, bridge, utility,
drainage, erosion and sediment control. Understanding of efficient use of construction equipment
as well as materials testing requirements. Ability to perform testing if required, and working
knowledge of test results, allowing for acceptance/rejection of materials.
• Design and construction references, including but not limited to: WSDOT Design Manual, WSDOT
Construction Manual, Standard Plans, Plans Prep Manual, Highway Runoff Manual, AASHTO,
MUTCD, etc.
• Principles of construction inspection, including understanding and application of specifications
outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to
enforce the provisions of the contract.
• Surveying and mapping principles and practices.
• Project management techniques and procedures, including scheduling.
Ability to.
• Communicate clearly and concisely, orally and in writing, in English.
• Work and communicate effectively and courteously with other employees, the public, outside
agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the
aforementioned, occasionally in difficult/tense situations. The employee may be required to deal
with disgruntled individuals requiring the use of conflict management skills.
• Read, interpret and communicate engineering plans and specifications, prepared to any
Engineering or Architectural Standard.
• Adapt approved engineering methods to the design and construction of county projects.
• Exercise sound independent professional judgment in making decisions on difficult engineering
problems.
• Plan, supervise and coordinate engineering work.
• Prepare bid documents and plans.
• Analyze and identify problem areas and develop solutions.
• Set work priorities, manage and guide the work of project staff (Engineers, Technicians, Interns,
and Consultants) and Contractors, and to mentor less experienced coworkers.
• Inspect and evaluate the condition of public works structures.
• Identify quality of construction materials.
• Negotiate with contractors, consultants, outside agencies and the public.
• Maintain confidentiality within the department or work group, as necessary.
• Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing
utensils, computers and office supplies which require repetitive arm, wrist and hand movement.
Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel,
crouch, bend or crawl.
• Specific vision abilities include close, distant, color and peripheral vision, depth perception and to
adjust focus.
• Employee may occasionally be required to lift or move up to 40 pounds.
EDUCATION AND EXPERIENCE (Any equivalent combination of education and experience which provides the
applicant with the knowledge, skills, and abilities required to perform the job.)
• Bachelor's degree in Engineering (preferably civil engineering)
• Equivalent related field or office experience in Civil Engineering
Rev 1.2015/Rev 2.2018
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
• A valid Washington State Driver's License
• First Aid/CPR/AED certification
• Maintenance of current skills and additional training as needed
• Certification as an Engineer in Training (EIT) is preferred.
ENGINEER II — DISTINGUISHED BY:
Incumbent will have at least two years of experience as an Engineer I or equivalent AND will have the
ability to produce Work Products outlined below.
Work Product
Independently prepares PS&E for review. Independently prepares design files.
Coordinates independently with Environmental and ROW support groups, outside utilities, residents,
Consultants and Contractors.
Checks the work (PS&E preparation) of other Project Engineers and Technicians.
Inspects construction projects and prepares necessary paperwork, including but not limited to, field
notes, IDRs, wage rate interviews, independent estimates and other change order documentation.
Paperwork is reviewed by a supervisor on a daily or weekly basis.
Level of authority: Act and Report Immediately.
ENGINEER II - HYDRAULIC ENGINEER-DISTINGUISHED BY:
Incumbent education and experience will include an emphasis on some combination of hydraulics,
hydrology, geology and natural processes. Responsible for overseeing the delivery of
hydraulic/hydrology aspects of Public Works road and bridge projects. Coordinates environmental
restoration efforts within the Skokomish watershed and countywide fish barrier projects. Reviews
new development proposals for compliance with minimum stormwater management design
standards. Implements stormwater program recommendations.
MINIMUM QUALIFICATIONS:
• BSCE or related
• 2 years design experience as an Engineer I or equivalent with emphasis on hydraulics,
hydrology, geology and natural processes
Knowledge of:
• The Highway Runoff Manual
• The Stormwater Management for Western Washington and Low Impact Development Manual
• Water Crossing Design Guidelines
• Western Washington Hydrology Model and conveyance models
REQUIRED TRAINING FOR THIS POSITION
Sexual Harassment & Discrimination —Annually
Blood Bourne Pathogens —Annually
Smart Risk Management— Once
Rev 1.2015/Rev 2.2018
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b All employee's-Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING- ALL ANNUALLY
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Elected Official / Director Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
HR or Manager Signature:
Rev 1.2015/Rev 2.2018
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
DECEMBER 16,2019
Briefing Items
1. TIP-CAP Appointments
2. On-Call Commercial Electrical Services for U&W Management
Discussion Items
• Coffee Creek-Road Use Permit
• SR3/John's Prairie PRPTO TAC and Workshop
• ER&R
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff.: Public:
_Randy Neatherlin _Diane Sheesley
_Kevin Shutty _Loretta Swanson
Sharon Trask —Others:(List below)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Sheesly, County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: December 16, 2019
PREVIOUS BRIEFING DATES:
ITEM: Transportation Improvement Program Citizen Advisory Panel
(TIP-CAP) Re-Appointments
EXECUTIVE SUMMARY:
The Board created TIP-CAP whose mission "...is to represent citizen interests throughout Mason County
for all modes of travel during the development of the 6-year TIP." In order to balance interests
county-wide, Resolution 53-14 identifies membership comprised of nine individuals representing: three
from each rural area of the Commissioner Districts, three from each UGA or RAC of each Commissioner
District, and three"at-large" positions representing different modes of transportation such as transit,
bicycle/pedestrian, and freight/trucking.
There are seven members with a term that will either expire at the end of 2019 or beginning of 2020.
Six of these members are interested in continuing another two-year term and have re-applied (see
below and attached application).
Name Represents Term Expires Re-applied
Mary Jo Cady District 1—Rural 2019 No
Don Pogreba District 3—Rural 2019 Yes
Mark Carlson District 3—Shelton UGA 2019 Yes
Philip Wolff Bicycle/Pedestrian (resides in District 1) 2019 Turning in application
when back from vacation
Jeff Carey District 1—Belfair/Allyn UGA 2019 Yes
Jack Johnson Freight/Trucking (resides/property owner 2019 Yes
District 1)
Pete Butkus District 2—Rural 2019 Yes
Kathy Geist Transit(resides in District 2) 5/1/2020 Not expiring
Vacant District 2—Hoodsport/Union UGA
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners re-appoint Don Progreba, Mark Carlson, Jeff
Carey, Jack Johnson and Pete Butkus to another two-year term on the Transportation
Improvement Program Citizens Advisory Panel (TIP-CAP).
Attachments:
1. Applications
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269
1854
1 AM SEEKING APPOINTMENT TO Mason County TIPCAP
NAME: Don Pogreba
ADDRESS: PHONE: 360-
CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360-
98584 Mill Creek E-MAIL
(OR AREA IN THE COUNTY YOU LIVE) net
-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: Pogreba& Associates 4
YRS
POSITION: Project Manager
COMPANY: Thurston County Public Works 25 YRS
POSITION: Assistant Design Engineer
--------------------------------------------------------------------------------------------
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The purpose of TIP-CAP is to advise the Mason County Commission in the selection of County transportation
projects.
Work with the Mason County Public Works Department to establish transportation project priorities.
What interests, skills do you wish to offer the Board, Committee, or Council?
I have worked in all phases of county public works projects including funding acquisition, right of way procurement,
design, and construction management.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be
able to attend such trainings? Yes
Realistically, how much time can you give to this position?
Quarter) Monthly X Weekly Daily
Office Use Only
Zv Appointment Date
Signature
Term Expire Date
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 3601427-8437; Voice 3601427-9670, Ext. 419
1 AM SEEKING APPOINTMENT TO-TRANSPORTATION IMPROVEMFNT PROGRAM
CITIZENS ADVISORY PANEL(TIP
0 BOARD l COMMITTEE 0 COUNCIL
C4A,�L S 6k COMMISSIONER DISTRICT#:_
NAME: M t4a-K--
-P 70 CITY,ZIP: She
NAME:
P 0 E-MAIL:
PHONE: PHONE:
.................................I.............................................................................................................................. ....................................
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
'!
(ACTIVITIES OR MEMBERSHIPS)
COMPANY: YRS
POSITION:
OTU-*- V8(",Aj
V;.S;d-'-J C"--e -v-11,e-YRS 7- 7
COMPANY:
POSITION: 'Pre,5ij-'a
II
................ ............................................................................
............................... .........................................................
In your words,what do you perceive is the role or purpose of the Board, Committee or
Council for which you are applying:
What interests, skills do you wish to offer the Board, Committee, or Council?
or- 71-(9-
-4- A—
Please list any financial, professional, or voluntary affiliations which may influence or affect your position
on this Board: (i.e. create a potential conflict of interest)
,A101445-
Realistically, how much time can you give to this position?
11 Quarterly �"onthly 0 Weekly 0 Daily
2-/Y
Signature Date
71),PLEASE ATTACH ADDITIONAL SHEET FOR MORE INFORMATION)
2o1J\COMMITTEE AP,PLICATION.doc
AyoMASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
_ ^w Fax 360-427-8437, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
rss:s
I AM SEEKING APPOINTMENT TO Mason County TIP-CAP (Allyn & Belfair UGA's)For 2020
NAME: Jeff Carey
ADDRESS: PHONE: 360-
CITY/ZIP: VOTING PRECINCT: WORK PHONE: Cell 360-
Belfair 98528 Trails End E-MAIL
(OR AREA tNTl1ECOUNTY YOU LIVE) ICarey.tipcap@gmail.com
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: Delta Systems, Inc. 35 Yrs. YRS
Virtnr Chih 1997-2x119,Allyn r:nmm As-n-
1997-2015, North Mason Chamber of
Commerce for several years around 2005 _ POSITION: Treasurer,Admin. Logistics,Tech Suppod
Mason County Trails Advisory Committee
2005 COMPANY: Self Employed 7 Yrs. YRS
Mason County Allyn & Belfair UGA
Committee 2015-16&TIPCAP 2015-2019 POSITION: Consultant Work& Subcontractor Support
--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
1)To pursue&achieve the objectives called out in the county's resolution 53-14. 2) Seek out input from local
citizens& businesses to hopefully address their issues&concerns. 3)To identify road projects that would enhance
ecurturrilu develUPITIellt f0l the LJGA's& Mason County as whole. 4)To suppoit TIP-CAP guidelines, processes and
bylaws that would allow TIP-CAP committee to address all projects in way that is transparent to all of Mason County
citizens.
What interests, skills do you wish to offer the Board,Committee,or Council?
1) Five years of training & knowledge of TI F?-('A I? activities 9) 1 helper] developer' the Allyn I JGA code& regs over a
11-12 year period. 3) 1 have a working knowledge of county development&zoning regs. related to Allyn& Belfair
UGAs. have a very comprehensive un ers an mg of the roads and right ot ways in Allyn especially the plat o
Allvn
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
None
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes Up t0 3 Hrs
Realistically,how much time can you give to this position?
Quarterly Monthly X Weekly Daly
f3Cfice Use t)n!v
Jeff Carey 12/09/204 Appointment Dare
Signature Date �v
Term Expire Dale-
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 3601427-8437, Voice 3601427-9670, Ext 419
1 AM SEEKING APPOINTMENT TO_TRANSPORTATION IMPRQVEME I-EEaGRAM
CITIZEMS-ADVI-S-MY-EAREL-(IIECAP-)
0 BOARD 0 COMMITTEE 0 COUNCIL
DISTRICT#:
NAME: __-COMMISSIONER
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ADDRESS: CITY,ZIP:
PHONE360731f- WORK PHONE: E-MAIL. _C C -: LA
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COMMUNITY SERVICE I EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
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POSITION:
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In your words,what do you perceive is the role or purpose of the Board, Committee or
Council for which you are applying:
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What interests, skills do You wish to offer the Board, Committee, or Council?
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'Wa'se lis?a'ngfinanci�aiv, professional, or voluntary influence
on this Board: (i.e. create a potential conflict of interest)
Realistically, how Much time can you give to this position? 0 Daily
EI Quarterly Monthly 0 Weekly
WW-
12 - 7 - 1
14 u Date
Si ,
713,PLEASE ATTACH ADDITIONAL SHEET FOR MORE INFORMATION)
,201 1\COMMITTEE APPI_ICAIION.doc�
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360/427-8437; Voice 360/427-9670, Ext. 419
1 AAA SEEKING APPOINTMENT TO TRANSPORTATION IMPROVEMENT PROGRAM
CITIZENS ADVISQRY PANEL_ IP .API
❑ BOARD ❑ COMMITTEE ❑COUNCIL
NAME: L e B y TIC u S COMMISSIONER DISTRICT#: j
ADDRESS: CITY,ZIP: S!-Ye Z- 6 -V 796
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PHONE:
3(6,N —HONE: -3"`S '` / E-MAIL: � 9
46
COMMUNITY SERVICE i EMPLOYME �RETiRE PREVIOUS EXPERIENCE) I
(ACTIVITIES OR MEMBERSHIPS) COMPANYJ %/� F!S tS O YRS
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COMPANY: S�m rn k m S J1 YRS / I
cCLL:� 1)P, C I i Y 0*14A'
j POSITION:
In your words,what do you perceive is the role or purpose of the Board, Committee or
Council for which you are applying:
What interests,skills do you wish to offer the Board, Committee orCouncil?
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Please list any financial, professional,or voluntary affiliations which may influence or affect your position
on this Board: (i.e. create a potential conflict of interest)
110 KAJ6w ,,v Gb rv1 IC i S
Realistically,how much time can you give to this position?
❑Quarterly .3 Monthly dyoWee ❑ Daily
0 g 1)6C r
Signature Date
-D,PLEASE ATTACH ADDITIONAL SHEET FOR MORE INFORMATION)
20111COMMIT'EE APPLICA110N.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Director
DEPARTMENT: Public Works DEPARTMENT: Public
Works
BRIEFING DATE: December 16, 2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: On-call Commercial Electrical Services
EXECUTIVE SUMMARY: The County operates four utility systems (North Bay/
Case Inlet, Belfair Water and Wastewater, Beards Cove and Rustlewood systems). All
of these facilities are susceptible to electrical issues with pumps that are typically
unanticipated and emergent in nature for these plants to operate.
Public Works U& W Management Division would like authorization to solicit for on-call
commercial electrical services for 2020-2022 calendars years in an amount not to
exceed $50,000/per year.
BUDGET IMPACTS: The maximum pay-out for these services is not to exceed
$50,000 per calendar year and will be budgeted through U&W Management Division.
RECOMMENDED ACTION: Recommend the Board authorize Public Works to
solicit, select and the Deputy Director to sign a contract for on-call commercial
electrical services. The maximum pay-out is not to exceed $50,000/per year.
Briefing Summary