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HomeMy WebLinkAboutNorthwest Event Organizers and Shelton-Mason County Chamber of Commerce MC Contract#19-104 AGREEMENT BETWEEN MASON COUNTY, NORTHWEST EVENT ORGANIZERS and SHELTON MASON COUNTY CHAMBER OF COMMERCE FOR TEMPORARY USE OF MASON COUNTY BUILDING 10 AND PARKING LOT WHEREAS, THIS AGREEMENT made this day by and between Mason County, 411 N Fifth Street, Shelton, WA 98584, (hereinafter "MC"), and Northwest Event Organizers and Shelton Mason County Chamber of Commerce, Shelton,WA 98584(hereinafter"NEO/COC"). WHEREAS, MC is the owner of Building 10, which is a vacant building located at 414 W Franklin Street, Shelton,WA 98584. NEO/COC desires to use the Building 10 to support tourism activities in the month of December 2019. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties agree as follows: 1. The initial term of this AGREEMENT for the use of Building 10 and parking lot facilities is November 25,2019 to December 31,2019 . 2. Immediate revocation in the event of a violation of any of the terms and conditions of this AGREEMENT; 3. In the event such use shall become, for any reason, dangerous or any structure of obstruction -permittedshall-become-insecure-or--unsafe,-wilt result-in-immediate-r cation,-witkout-notice. 4. If any use or occupancy for which this AGREEMENT has been revoked is not immediately discontinued, MC may remove any such structure or obstruct or cause to be made such repairs upon the structure or obstruction as may be necessary to render the same secure and safe, or adjourn any special event the cost of expense of which shall assessed against NEO/COC including all professional fees associated with enforcement of the collection of the same. 5. NEO/COC accepts and agrees to use Building 10 and the parking lot "as is". MC will not be required to maintain the parking lot and any improvements to the parking lot shall be at the expense of NEO/COC. Prior to making any significant repair or modification to the parking lot, NEO/COC shall obtain the consent of MC. MC shall not be responsible for repaving the lot, should it become damaged while being used by NEO/COC. 6. NEO/COC will ensure that all fire hydrants and Fire Department Connections are accessible and NOT obstructed by vehicles or displays. 7. NEO/COC will ensure that "Responsible Parties" are readily identifiable by the use of, and waring of a high-visibility vest, or other means of identification, by Emergency Services Personnel(Law,Fire,EMS), if necessary. 8. If there are temporary vendors participating in the NEO/COC event, NEO/COC agrees to submit a listing of all temporary vendors and their contact information to Support Services along with their proof of insurance. Any food vendors cooking food using portable gas-fueled equipment shall provide not less than one (1) fire extinguisher rated 2A, 1 OB:C (5# Dry Chemical). Vendors utilizing deep-frying equipment shall provide a Class "K" fire extinguisher IN ADDITION TO the fire extinguisher required above. Portable LPG cylinders(5 gals or more) used for fuel for gas-fueled equipment shall be stored not less than 5 feet from open flame or 1 I I 17. NEO/COC agree to provide evidence of the insurance required herein no later than ten(10) days before the event, satisfactory to MC, consisting of: Certificate(s) of Insurance naming Mason County as an additional insured. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Any actual or alleged failure on the part of MC, under these requirements, to obtain proof of insurance required under this AGREEMENT in no way waives any right or remedy of MC, in this or in any other regard. 18. NEO/COC will pay a total of two thousand($2,000) dollars for use of Building 10 and parking lot for the period of 11/25/19 to 12/31/19. 19. Non-Compliance with any of the above may result in closure of the activities until compliance is realized. IN WITNESS WHEREOF, COUNTY and NEO/COC have executed this AGREEMENT as of the 12TH day of November, 2019. Northwest Event Organizers Shelton M son County Chamber of Commerce SHHEELTON, W HINGTON SHEL WAS INGTON Lu Rachel Hansen e,d/ cCutc BOARD OF MASON COUNTY COMMISSIONERS MASON CO , WASHINGTON / /r t/ •# Kevin Shutty, hair Sharon Trask Randy N atherlin Commissioner Commissioner Comm sioner Approved as to form: Timothy d Chief Deputy Prosecuting Attorney NEO/COC Primary Contact Information: Rachel Hansen, PO Box 622, Shelton, WA 98584, 360-427-5599, rachel@nwevent.org 3I1' d c SHELMA1 OP ID: MM Ai CORE) CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) `--� 02/05/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 360-426-3317 CONTACT MICHELE LEWIS ARNOLD&SMITH INS AGENCY INC. N ON: FAX P.O.BOX L (A CC,NNo,Ext):360-426-3317 (A/C,No): SHELTON,WA 98584 E-MAIL MICHELE LEWIS ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC N INSURER A:LIBERTY NORTHWEST INSURANCE INSURED SHELTON-MASON COUNTY CHAMBER INSURER B: OF COMMERCE P.O.BOX 2389 INSURER C SHELTON,WA 98584 INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR, INSD WVD IMM/DDIYYYYI,(MMIDD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR BK057663911 02/27/2019 02/27/2020 DAMAGETORENTED 1,000,000 Y PREMISES R oNcurrencel $ MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 RRpp -- -PRODUCTS--COMP/OP AGG- $ _.__ 2 000,000 ....._..POLICY _.__.�EGT _--- Llx ---.. -__ _--- _. ... _.._... ___ __ OTHER $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ ANY AUTO BAA57663911 02/27/2019 02/27/2020 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOSRE� ONLY _ AUTOS SSWNEp BODILY INJURY(Per accident) X AUTOS ONLY X AUTOS ONLY PROPERTY tDAMAGE $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTION$ $ A WORKERS COMPENSATION PER X OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y IN BK057663911 02/27/2019 02/27/2020 1,000,000 ANY� PROPRIETOR/PARTNER/EXECUTIVE — I E.L.EACH ACCIDENT Ap $ (Mandatory in N I EXCLUDED? J N 1 A STOP GAP COVERAGE 1,000,000 E.L.DISEASE-EA EMPLOYEE $ It yes,describe under 2,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) CERTIFICATE HOLDER IS ADDITIONAL INSURED WHEN REQUIRED IN WRITTEN CONTRACT PER FORM CG 88 10 04 13 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN MASON COUNTY ACCORDANCE WITH THE POLICY PROVISIONS. 215 W. RAILROAD AVE SHELTON,WA 98584 AUTHORIZED REPRESENTATIVE -4Y1 ictast 'kw is ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD