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HomeMy WebLinkAboutMason County Housing Authority IVIC Contract #19 - ()(Dq MASON COUNTY PROFESSIONAL SERVICES CONTRACT Contract#19-2060-2163 THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Mason County Housing Authority, hereinafter referred to as "CONTRACTOR." Contracted Entity Mason County Housing Authority Address 415 N. 6th Street City, State, Zip Code Shelton, WA 98584 Phone 360-427-9670 x720; 360-490-1977 Primary Contact: Name, Title Kathryn M. Haigh, Chairperson Primary Contact: E-mail kathai h aol.com Washington State UBI# Federal EIN 91-1082643 DUNS# 832110865 Total 2060 Funds Awarded Total 2163 Funds Awarded Up to $100,000 Total Award/Contract Value Not to exceed $100,000 RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide the following service: homeless housing, affordable housing and housing services that benefit low-income, homeless and at-risk of homelessness residents residing in Mason County and detailed in "Exhibit A Scope-of-Work;" and WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services and WHERAS, the stairs and landings for second floor apartments at Fairmount Cove Apartments have fallen into disrepair and no longer meet building code requirements NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions Funding Source: Revenue from document recording fees as allowed per 2005 legislation for Engrossed Second Substitute House Bill (ESHHB) 2163 and 2002 legislation for Substitute House Bill (SHB) 2060. Funding Distribution: COUNTY will provide 33% of the total funds awarded as a funding advance within 10 days of CONTRACT execution. CONTRACTOR will be required to submit a report and an invoice 2 totaling the advancement on or before March 1st, 2019. The COUNTY'S Community Development Department will furnish staff to enter receipts into the MUNIS vouchering system. Remaining funds will be distributed within 30 days so long as CONTRACTOR has provided the reports and invoices as required and detailed in "Exhibit B Compensation." Should CONTRACTOR fail to properly report and document allowable expenses COUNTY will require CONTRACTOR to repay unaccounted for funds within 30 days of request from COUNTY. Should CONTRACTOR fail to submit any reports, including the final report and/or invoices as detailed in "Exhibit B Compensation", COUNTY reserves the right to disqualify CONTRACTOR as an eligible contractor for subsequent funding programs. Required Assurances from Request for Proposal: Fair Housing and Affirmative Marketing-All housing construction, purchase or rental projects must comply with the following federal fair housing laws, including but not limited to: Title VI of the Civil Rights Act of 1964 as amended; The Fair Housing Act; Equal Opportunity in Housing Act; and Age discrimination act All housing projects must adopt affirmative marketing procedures in compliance with federal and county policy. An affirmative marketing plan must be provided. The plan must, to the greatest extent possible, provide information to the public and potential tenants that may be underserved in the community. Accessibility-All projects must comply with the accessibility laws, including the Americans with Disabilities Act and Fair Housing Act. Financial Management-CONTRACTOR must comply with all relevant accounting/financial standards and have a management system in place that can demonstrate cost reasonableness. Contract Number CONTRACTOR must include/reference the Contract# on all invoices, reports and other documents pertaining to this CONTRACT. General Conditions Scope of Services: The CONTRACTOR agrees to provide to COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT will start on January 22, 2019 and end June 30, 2019. Allowed expenses incurred during this performance period may be billed to this CONTRACT without regards to the actual date of CONTRACT execution. 3 Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Compensation: CONTRACT total values not to exceed $100,000 Taxes: CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify the COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. The COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does not hold title. The COUNTY is exempt from Federal Excise Tax. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then the COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. The COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY under this clause. 4 Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit "B" and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than the COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR or Subcontractor whose proposal is identified in "Exhibit F: Submitted Proposal". No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the COUNTY at the present time or in the future. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any 5 manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to the COUNTY. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and absolute property of COUNTY. CONTRACTOR further agrees to make research, notes, and other work products produced in the performance of this CONTRACT available to COUNTY upon request. 6 Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of the COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Minimum Insurance Required: At a minimum, CONTRACTOR shall provide the following types and amounts of insurance: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. Proof of Insurance: A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance." Additional Insurance Requirements and Stipulations: CONTRACTOR is required to provide insurance as detailed and stipulated in "EXHIBIT C Insurance Requirements." Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property 8 of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Contractor's initials acknowledging indemnity terms: Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Director of the Mason County Community Services Department and his or her designees, as COUNTY's representative, hereinafter referred to as the Administrative Officers, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The designated Administrative Officers for purposes of this CONTRACT is: Program David Windom, Community Services Director Mason County Public Health and Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 293 Fax: 360-427-7787 E-mail: dwindom@co.mason.wa.us Submit all reports/forms to caseyb(a)-co.mason.wa.us Financial: Casey Bingham, Finance Manager Mason County Public Health and Human Services 9 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@co.mason.wa.us; Submit all reports/forms to caseyb(a-co.mason.wa.us Contractor Contact Information: Kathryn M. Haigh, Chairperson, Mason County Housing Authority 360-490-1977 kathaigh@aol.com Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer's designees under this CONTRACT. Notice to CONTRACTOR for all purposes under this CONTRACT shall be given to the address provided by CONTRACTOR herein above in the "Contractor Information" section. Notice may be given by delivery or by depositing in the U.S. mail. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the Contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. 10 Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: Differences between CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. Notice of Potential Claims: CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. Detailed Claim: CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or 11 judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Mason. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Special Conditions D. General Conditions Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, and the submitted proposals, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Exhibits: Exhibit A Scope-of-Work Exhibit B Compensation Exhibit C Insurance Requirements Exhibit D Certificate of Insurance Exhibit E Reporting Exhibit F Submitted Proposal 12 IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. Mason County Housing Authority Mason County Name, Thle Kevin Shutty, hair Mason County BOCC Dated: / Dated: I �ZZ APPROVED AS TO FORM: Tim Whitehead, Chief DPA 13 EXHIBIT A SCOPE OF SERVICES 1. CONTRACTOR must include/reference the Contract#on all reports and other documents pertaining to this CONTRACT. 2. CONTRACTOR is required to repair and replace as necessary the stairs and landings that service the apartment complex located at Fairmount Cove that currently do not meet building safety code. All repairs and replacement work shall be complete by 30 June 2019. 3. CONTRACTOR is required to acquire all necessary permits and inspections from the City of Shelton. 4. CONTRACTOR must formulate and submit monthly invoices for reimbursements detailed in Exhibit E Reporting. Submit all reports and forms to Casey Bingham - caseyb(a-)-co.mason.wa.us 4. CONTRACTOR is to conduct its program as detailed in the submitted proposal included in this CONTRACT as "Exhibit F Submitted Proposal" and meet or exceed the Performance Measures as detailed on the following page. 14 EXHIBIT B COMPENSATION 1. Any travel expenses included in budget and detailed in this CONTRACT will be allowed at current Washington State reimbursement rates. 2. CONTRACTOR must include/reference the Contract# on all invoices. 3. The approved budget which details the expenses that CONTRACTOR can use CONTRACT funds for are approved in an amount not to exceed $100,000 4. Budget Revisions: CONTRACTOR must contact COUNTY to request budget modifications prior to using program funds for expenses outside of the approved budget Modification request must include a justification and be submitted with a revised budget that reflects the funds use adjustment. COUNTY will notify CONTRACTOR of modification decision in writing. The revised budget as submitted and approved by COUNTY will be appended to this CONTRACT without the need for a formal CONTRACT amendment. 5. Procurement-CONTRACTOR is required to procure goods and services in alignment with Washington State procurement standards. 15 EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. B. Certificate of Insurance: A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance." 3. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter "indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 16 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, is intended to apply on a primary non- contributing basis in relation to any other insurance or self-insurance available to COUNTY. 17 EXHIBIT D CERTIFICATE OF INSURANCE 18 CERTIFICATE OF INSURANCE Placeholder 19 EXHIBIT E REPORTING 1. Quarterly Reports: A. Contractor will submit monthly program reports no later than the 10th day following the reporting month. B. Reports Include: 1. All invoices for goods, materials and services connected to the repairs and replacements as noted in Scope of Service 2. Completed Final Report Not Later Than 10 July 2019 2. Unspent Funds: Any unspent funds are to be returned to COUNTY on or before July 30, 2019 in the form of a check paid to the order of the County Auditor; mailed to Casey Bingham, Mason County Public Health and Human Services, PO Box 1666, Shelton, WA 98584 20 EXHIBIT F SUBMITTED PROPOSAL AUTX0'�% ■ �, 7111 NE 179th Street Vancouver,Washington 98686 f Ph: (360)574-9035 ext. 103, Fax: (360) 574-9401 E-mail:torey@harrp.com RISK RETENTION P00t Thursday, December 27,2018 Housing Authority of Mason County Attn: Kristine Sangasy Everett, WA 98204 Dear Kristine: Enclosed is your 2019 initial issue package for property, liability and auto coverages from the Housing Authorities Risk Retention Pool (HARRP). We want to thank you for renewing your policy with us and for your continued confidence in HARRP's services and coverage. The packet contains the following documents: 1. Cover page 2. Information pages 3. List of exposure units (inventory) 4. Invoice The information pages provide information relating to your specific portfolio of coverage, such as specific deductibles, endorsements, and other related underwriting matters, as well as providing basic information on HARRP rates, deductibles, coinsurance clauses, underwriting considerations and endorsements. The invoice is part of HARRP's accounts receivables and is generated from our accounting system. Remittance of the premium invoiced should be received no later than thirty days after receipt. HARRP reserves the right to cancel coverage if the invoiced premium is not received within thirty days. If you have any questions on any portion of this initial issue packet, you are encouraged to contact the HARRP office. Thank you once again for your continued support of the programs and services offered by HARRP. Sincerely, d 0"_� Pal William Gregory Executive Director « SN 16 AUT#0 7111 NE 179th Street Vancouver, Washington 98686 Ph: (360)574-9035 Fax: (360)574-9401 E-mail: torey@harrp.com RISK kFTt NTION P0Ot The staff and the Board of Directors would like to thank you for your continued support of HARRP. Your dedication to the pool, recognition and practice of sound risk management has made this pool the success it is today! As part of the initial issue process, the following summary is provided as a basis of information and understanding of the complexities of your insurance portfolio with HARRP. Many factors go into HARRP's self-insurance programs. With the vast array of options that HARRP permits, underwriting, pricing and policy management becomes cumbersome and, unfortunately, sources of confusion. This portion of your initial issue packet is designed to provide basic information regarding HARRP's programs. RATING: Background: Rates are determined annually. These rates are actuarially determined based on criteria generated by HARRP, such as premiums collected, loss experiences, exposure units, administrative overhead and several smaller factors. The actuarial studies are conducted in September and recommended rates are presented to the HARRP Board of Directors in December. New rules are effective on January 1st and expire the following December 31st. Property rates are based on Total Insured Value (TIV). These values are Marshall and Swift analyzed for replacement cost values, not based on market values. Replacement cost excludes foundation costs, utility easements, etc., as these are not typically lost in a structure loss. Accurate reflection of TIV is of the utmost importance, as the maximum payable on the loss is covered at 125% of the value stated, unless underwritten specifically by endorsement. General liability rates are based on unit count. Errors and Omissions (E&O) coverage is based on unit count and full time employee count, depending on the scope of coverage. For instance, employment practices liability coverage for E&O is based on the number of full time employees and a percentage of part time employees. Auto rates are based on the number of vehicles and the intended use of the vehicle. There are several areas of coverage that necessitate explanation. The following synopsis of specific lines of auto coverage is explained, as follows: Auto Liability: Pays damages to third parties for injuries or property damage that the housing authority is legally obligated to pay, arising out of the use of a covered automobile. Collision: Pays for damages to an agency owned covered automobile caused by a collision with another object. Comprehensive: Pays for damages to an agency owned covered automobile caused by something other than collision; theft, vandalism, fire, etc. Hired and Non-Owned: Hired Auto pays for liability claims, in excess of the available insurance covering the vehicle, arising out of the use of a leased or rented vehicle that is not owned by the member, but only while used on official business of the member. Non-Owned pays for liability claims, in excess of the available insurance covering the vehicle, arising out of an auto accident that one of your employees has in a personal vehicle while on housing authority business. Auto Medical Payments (state-specific): Generally pays for medical expenses to non- employee passengers, incurred and directly related to an accident arising out of the use of a covered automobile. Personal Injury Protection (PIP) (state-specific): Provides additional coverages, in addition to medical payments, for wage loss, loss of services, funeral expenses, etc. to non- employee occupants, arising out of the use of a covered automobile. Beginning January 1, 2009, HARRP implemented a loss sensitive formula for rating. HARRP members will be assigned to one of six rating tiers. These tiers will be developed manually by actuarial consultants. Tiers will be based on loss ratios of HARRP members. Developing the tiers included many factors, most of which have been historically used by HARRP. The purpose of the loss sensitive rating is to provide equity to all members based on individual loss experience, not specific geographic location. COVERAGE OPTIONS: HARRP's standard coverage lines include property, liability, errors and omissions for housing authority professional services, employment practices liability, E&O for section 8 units and auto. There is no requirement that members elect all lines of coverage. Members are permitted to elect coverages independent of the other lines offered by HARRP. POLICY ISSUANCE: HARRP generates annual policies. Policies are now billed annually at the time of renewal. Adds and deletes to the property and/or auto inventories will be dispensed at the time the member reports the change to their schedule. Applicable billing statements or return of premiums already collected will be automatically generated from HARRP's RMIS program. Q�S` A lI Ty0�i� s s • RISK RETENTION POOL HOUSING AUTHORITIES RISK RETENTION POOL INFORMATION PAGES ITEM 1. Member Authority and Mailing Address: Member No: 00058-PLEAF Housing Authority of Mason County Everett, WA 98204 ITEM 2. Coverage Period From 1/1/2019 to 1/1/2020 As respects Errors and Omissions coverage, the retroactive date is: ITEM 3. This coverage agreement applies to the locations and items of property shown in the coverage sections indicated in the Information Pages by a "yes" beside the coverage and the attached reported schedule; subject to all of the limits, terms and conditions of this coverage agreement, including forms and endorsements made a part hereof. For all liability coverages, the defense costs are included in, and not in addition to, the limits of liability. PROPERTY COVERAGES Coverage and Perils Loss Limit and Deductible Scheduled Property NA Special Causes of Loss Equipment Breakdown INA Coverage Section _ T Included (Yes or No)� A Buildings and Personal Property and Equipment Breakdown No B Towed and Mobile Equiment No LC Rental Income Coverage No LIABILITY COVERAGE Coverage Section Included (Yes or No) A�Bodily Injury and Property Damage No (other than automobile liability) B Errors and Omissions and Personal Injury Yes C Bodily Injury and Property Damage No (Automobile) Optional Coverages Included (Yes or No) Employers Liability(NV&WA Only) No LIMIT OF LIABILITY Coverage(s) Per Occurrence Annual Aggregate A 1 (Excluding loss arising from operation or use of a 0 0 j covered automobile) �B 2 (Excluding loss arising from operation or use of a 0 0 covered automobile) 3 Hired and non-owned automobile 0 0 C 4 Bodily Injury and Property Damage (automobile) 0 0 57 Medical Payments (automobile) 0 per person AUTOMOBILE PHYSICAL DAMAGE COVERAGES Coverage Section (Yeslor No) Limit of Liability Deductible 4 Comprehensive Coverage No Actual Cash Value NA Collision Coverage No Actual Cash Value NA f * Per most recent auto inventory. CRIME COVERAGES Coverage Section Included(Yes or No) Limit of Liability Deductible � Employee Dishonesty No NA NA Forgery or Alteration No NA NA Theft No NA NA ITEM 4. PREMIUMS Property - General Liability Section - Errors and Omissions Section $764.00 Automobile Coverage Section - Crime Section Included at no charge TOTAL GROSS PREMIUM: $764.00 In return for the payment of and subject to all terms of this policy, HARRP agrees to provide the above named covered entity the coverage stated in this policy. Receipt of premium signifies that the covered entity agrees to all terms and conditions of the policy, inclusive of values, rates, applicable deductibles and coinsurance. In witness whereof, HARRP has caused this policy to be executed and this policy shall not be valid unless signed by our authorized representative: 1/112019 J&tt dpLtt:', Issue Date Authorized Sign ure �sNi,e nuryo��l'.� ■ Fe 14ATowl-ga-w R I S K RETENTION POOL 7111 NF 179th Street Vancouver,WA 98686 Ph:(360)574-9035 ext. 103•FAX(360)574-9401 • Coverage Schedule Effective 1/1/2019 Insured Entity Policy Number: 00058-PLEAF Housing Authority of Mason County Everett,WA 98204 Coverage Details Number of Units 0 Filled Board/Commissioner positions 5 Crime and Fidelity Coverages Coverage Limit of Liability Deductible Employee Dishonesty NaN NaN Forgery or Alteration NaN NaN Theft of Money and Securities NaN NaN Property Summary Member Bldg Insured Values Value) Property Complex Name Property ID Address ID Unit Structure ACV Contents Rntl Incm Sq Ft Sq Ft Type Units Numbers Totals $0 $o $0 $0 0 hUT//O i � n s r r RISK RETENTION POOL 7111 NE 179th Street Vancouver,WA 98686 Ph:(360)574-9035 ext. 100•FAX(360)574-9401 Automobile Summary Insured Entity Policy Number:00058-PLEAF-1901 Housing Authority of Mason County c/o Cascade Management ,WA Year Make Model Collision Comprehensive VIN Inventory Number Coverage Type Deductible Deductible THEHOUS-01 ATHOMPSON A`v�zo CERTIFICATE OF LIABILITY INSURANCE DATE 3/201 8Y) 08l0312018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER CONTACT McMinnville Office PHONE FAX Paxnewest Insurance,Inc. (Arc,No,Exc):(503)472-2121 (Arc,No):(503)434-5872 P.U.BOX 269 E-MAIL McMinnville,OR 97128 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Eagle West Insurance CompanV 12890 INSURED Housing Authority of Mason County DBA The Cove,Kneeland INSURER B: Park,Pine Gardens/Cascade management INSURER C: c/o Cascade Management INSURER D: 13321 SW 68th Pkwy Ste 310 Portland,OR 97223 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO-WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB POLICY NUMBER POLICY EFF POLICY EXPLTR LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE F_X] OCCUR 27-BOP-2-070006290 07/01/2018 07/01/2019 PAGE TO eEoNTED $ 100,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 4,000,000 POLICY j T LOC PRODUCTS-COMPrOP AGG $ 2,000,000 OTHER' $ AUTOMOBILE LIABILITYCOMBINED SINGLE LIMIT Ea accide 1 $ ANYAUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-0WNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION 7 PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE R ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICERIME�MggrR EXCLUDED? N I A (Mandatory in NH) If yes,describe under E.L.DISEASE-EA EMPLOYE $ DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is additional insured as respects liability arising out of the activities by and on behalf of the named insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cascade Management THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN g ACCORDANCE WITH THE POLICY PROVISIONS. 13221 SW 68th Pkwy Ste 310 Portland,OR 97223 AUTHORIZED REPRESENTATIVE !rl A ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ATHOMPSON EVIDENCE OF COMMERCIAL PROPERTY INSURANCE DATE 8/3/2018YY) THIS EVIDENCE OF COMMERCIAL PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW.THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE ADDITIONAL INTEREST. PRODUCER NAME,CONTACT PERSON AND ADDRESS PAIRONEo,ExtH (503)472-2121 COMPANY NAME AND ADDRESS NAIC NO:12890 ,N McMinnville Office Eagle West Insurance Company PayneWest Insurance,Inc. 2300 Garden Rd P.O.Box 269 Monterey,CA 93940 McMinnville,OR 97128 Contact name: A 503 434-5872 gDMDRIESS: IF MULTIPLE COMPANIES,COMPLETE SEPARATE FORM FOR EACH CODE: SUB CODE: POLICY TYPE CUSTOMERIoa:THEHOUS-01 Businessowners Policy NAMED INSURED AND ADDRESS LOAN NUMBER POLICY NUMBER The Cove 27-BOP-2-070005290 c/o Cascade Management 13321 SW 68th Pkwy Ste 310 EFFECTIVE GATE EXPIRATION DATE Portland,OR 97223 7/1/2018 7/1/2019 C NTINUED UNTIL HECKED ADDITIONAL NAMED INSURED(S) THIS REPLACES PRIOR EVIDENCE DATED: PROPERTY INFORMATION (ACORD 101 may be attached if mores ace is required) X BUILDING OR X BUSINESS PERSONAL PROPERTY LOCATION/DESCRIPTION 301 S 5th St,Shelton,WA 98584,The Cove THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COVERAGE INFORMATION PERILS INSURED I BASIC I I BROAD I X I SPECIAL COMMERCIAL PROPERTY COVERAGE AMOUNT OF INSURANCE: $3,600,000 DED: 5,000 YES NO NIA BUSINESS INCOME ❑ RENTAL VALUE If YES,LIMIT: X Actual Loss Sustained;#of months:24 BLANKET COVERAGE X If YES,indicate value(s)reported on property identified above:$ TERRORISM COVERAGE X Attach Disclosure Notice/DEC IS THERE A TERRORISM-SPECIFIC EXCLUSION? X IS DOMESTIC TERRORISM EXCLUDED? X LIMITED FUNGUS COVERAGE X If YES,LIMIT: DED: FUNGUS EXCLUSION(If"YES",specify organization's form used) X REPLACEMENT COST X AGREED VALUE X COINSURANCE X If YES, EQUIPMENT BREAKDOWN(If Applicable) X If YES,LIMIT: 3,600,000 DED: 5,000 ORDINANCE OR LAW -Coverage for loss to undamaged portion of bldg X If YES,LIMIT: 100,000 DED: 5,000 Demolition Costs X If YES,LIMIT: 100,000 DED: 5,000 Incr.Cost of Construction If YES,LIMIT: 100,000 DED: 5,000 EARTH MOVEMENT(if Applicable) X If YES,LIMIT: DIED: FLOOD(If Applicable) I X I If YES,LIMIT: DED: WIND/HAIL MCL ❑YES ❑NO Subject to Different Provisions: X If YES,LIMIT: DED: NAMED STORM INCL ❑YES ❑NO Subject to Different Provisions: X If YES,LIMIT: DED: PERMISSION TO WAIVE SUBROGATION IN FAVOR OF MORTGAGE X HOLDER PRIOR TO LOSS CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ADDITIONAL INTEREST CONTRACT OF SALE LENDER'S LOSS PAYABLE LOSS PAYEE LENDER SERVICING AGENT NAME AND ADDRESS MORTGAGEE NAME AND ADDRESS Cascade Management Inc AUTHORIZED REPRESENTATIVE 13221 SW68th Pkwy Ste 310 Portland,OR 97223 ACORD 28(2016/03) ©2003-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HOUSING AUTHORITIES RISK RETENTION POOL (HARRP) Member: Housing Authority of Mason County Invoice No.: 105341 Everett,WA 98204 Invoice Date: 12/27/2018 REMIT TO: HARRP 7111 NE 179th Street Vancouver,Washington 98686 **INVOICE** Member No.: 00058-PLEAF Please include invoice number on your remittance check Covg Period Annual Renewal—Housing Authority of Mason County Amount 1/1/2019- 1/1/2020- ERRORS&OMISSIONS($2,000,000 per occurrence/10%co-pay deductible) Stand Alone Employment Practices Liability $764.00 ERRORS&OMISSIONS TOTAL: $764.00 TOTAL AMOUNT DUE $764.00 Inquiries: HARRP (360)574-9035 ext.103 FAX(360)574-9401 Payment is due by 1/16119.