HomeMy WebLinkAbout2018/12/11 - Regular Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
December 11, 2018
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 News Release- Free Christmas Tree Recycling Staff: Jerry Hauth
4.3 Mason County Budget Advisory Committee Recommendations—Jim Sims
5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30
a.m.
7. Approval of Minutes — November 12 and November 19, 2018 Briefing Minutes; November
5, November 13, and November 20, 2018 Regular Meeting Minutes.
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval of amendment 3 to contract 1763-94262 between the State of Washington
Health Care Authority and Mason County Health.
8.2 Approval to cancel the December 24 and 31 briefings and the December 25, 2018
and January 1, 2019 Commission meetings.
8.3 Approval to sign a two year Mason County Park Host Contract with Angie and Mark
Stubblefield for Walker Park with a provision for extending additional years upon
agreement from both parties.
8.4 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Treasure Electronic Remittance for November 2018 $ 844,564.31
8.5 Approval to execute the resolution for CRP 2016-2018, Mason County Overlay
projects on Agate Road, Clifton Lane, and Harstine Bridge Road and authorize the
Chair to sign all pertinent documents and allow Public Works to advertise, set bid
opening date/time and award contract. Contract award will be announced during a
regular meeting of the Board.
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 12/06/18 2:24 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
December 11, 2018— PAGE 2
8.6 Approval to authorize the Chair to execute Supplemental No. 3 to the agreement
with SCJ Alliance, extending the contract completion date from December 31, 2018
to March 1, 2019.
8.7 Approval of Rik Fredrickson's appointment to the Solid Waste Advisory Committee
effective December 10, 2018 through December 9, 2021.
8.8 Approval to authorize the Chair to sign the Non Discrimination Agreement Annual
Report covering the reporting period from May 1, 2017 to April 30, 2018.
8.9 Approval of the resolution authorizing the County Road Load/Speed Restrictions and
Emergency Closing Orders for the 2019 calendar year.
8.10 Approval to allow Mason County Community Services Director signature authority for
contracts and amendments for the Water Resources Restoration Project Planning
Agreement and approval to sign as the county representative on Agreement No.
WRSRPPG-2018-MACoCs-00046 between Washington State Department of Ecology
and Mason County Community Services.
8.11 Approval to sign the FY18 Emergency Management Performance Grant, contract E19-
161 with the US Department of Homeland Security.
8.12 Approval to have the Board sign a two year Mason County Park Host contract with
Bernie and Heather Games for Truman Glick Park, with a provision for extending
additional years upon agreement from both parties.
8.13 Approval of the Resolution authorizing the purchase of real property located at 414
W. Franklin Street, Shelton, WA for a total of$825,000 plus closing costs with a 25%
down payment and monthly installments at 4.5% for five years, paid from the REET
1 Fund #350.
8.14 Approval to sign the letter of intent to the North Mason Regional Fire Authority
regarding entering into a collaborative lease agreement for the use of the existing
fire station located at 460 NE Old Belfair Highway, Belfair, in the event the Fire
Authority builds a new Fire Station.
8.15 Approval to appoint Judge-Elect George Steele to complete the District Court Judge
term for January 1 —January 13, 2019. Judge Meadows is retiring December 31,
2018 and the new term begins January 14, 2019, so this appointment completes the
current term.
8.16 Approval to adopt a resolution to collect Washington Paid Family & Medical Leave
premiums effective January 1, 2019, as required per RCW 50A.04 and WAC 192-500.
8.17 Approval to amend Resolution 73-18 to revise the Non-Represented Salary Scale
Range Alignment by approving the request to create, post and fill a Facilities
Manager position in conjunction with the adoption of the 2019 budget, at a Salary
Range 29 on the Non-represented Salary Scale Range and remove Facilities from the
DEM/MFacilities/Parks &Trails Manager title changing it to DEM/IT/Parks &Trails
Manager. There is no change in salary for the DEM/IT/Parks &Trails Manager
Position.
9. Other Business (Department Heads and Elected Officials)
10. 9:30 a.m. Public Hearings and Items Set for a Certain Time
10.1 Public Hearing to consider approval of supplemental appropriation and budget
transfer requests to the 2018 budget. (see agenda summary form for detailed list)
Staff: Jennifer Beierle
10.2 Public Hearing to consider the updated fee schedule for Community Development and
amendments to ordinances 42-18 and 123-08. Staff: Kristopher Nelsen.
11. Board's Reports and Calendar
12. Adjournment
JAAGENDAS\2018\2018-12-11 REG.doc
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Jennifer Giraldes Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: December 11, 2018 No. 4.1
ITEM: Correspondence
4.1.1 City of Shelton, City of Shelton EMS, Shelton Metropolitan Park District, North
Mason School District, Port of Dewatto and Mason Fire District #1, #3 sent in
their 2019 Levies.
4.1.2 North Mason Regional Fire Authority sent in a letter regarding a proposal to
build a new headquarter fire station.
4.1.3 Washington State Liquor and Cannabis Board sent in Notification of Pending
Marijuana Extraction Operation for Haze Daze 1982 NE Old Belfair Hwy,
Belfair.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Drexler
Clerk
Department of
Revenue PC Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, I, 74i Svb 1Y1� l 6y
(Name)
In4t4l 1'1(1 I r l!t 6 r,eC+Q,— , for Gh�,p-� � ,do hereby certify to
(Title) —� (District Name) /+
the YY�QSM County legislative authority that the C1 COJICA
(Name of County) (Cormosioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in -�019 as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on t4tky% 0t—% d KLvj• 261 2018
(Date of Public Hearing)
Regular Levy: 0 Y7 , U 1(0.13I
�
(State the total do ar amount to be levied) C SE
Excess Levy:
NOV 2 8 2018
(State the total dollar amount to be levied) Mason County
Commissioners
Refund Levy: o2 t U S,(D 3
(State the total dollar amount to be levied)
Signature: Date: ( $
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
RE V 64 0100e(w)(2/21/12)
Section 3.
Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance is
declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or
effectiveness of the remaining portions of this ordinance.
Section 4.
This ordinance concerns the levy of taxes and shall become effective five days from the date of
passage.
INTRODUCED the 6th day of November 2018.
ADOPTED by the City Council of the City of Shelton, Mason County, Washington at a regular
open public meeting held the 20th day of November 2018, the following Council being present
and voting in favor of this ordinance.
ATTEST: Mayor Rogers
&jr-
1 oaf_
City Clerk— M Deputy Mayor Peterson
Councilme ber Cronce
Rclu
Councilmember Dorcy
C
-Lu
Cotuicilme#ber McDowell
Co I
ilme er Onisko
Councihnember Schmit
Cc:CMMRS Neatherlin, Shutty, Drexler
Clerk
Department of r�-
Revenue ` Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, 1, e 1 5Gb Vl� �t� ,
(Name)
Fr1W u O re cta- , for' 1 lY1,-�pqL-A?fzLrI Park. CkSkdo hereby certify to
(Title) (District Name)
the YY101SOVI County legislative authority that the —&OW-A
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in dD19 as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on fApV. 0 A,K-bu,ZO"t i Zo 18
(Date of Public Hearing)
Regular Levy: �u ,g i b,q s R E C I°i/
(State the total dollar amount to be levied)
NOV 2 8 2018
Excess Levy:
(State the total dollar amount to be levied) Mason County
Commissioners
Refund Levy: q512). (og
(State the total dollar amount to be levied)
Signature: Date:
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
REV 64 0100e(w)(2/21/12)
RESOLUTION NO.SMPD 26-1118
A RESOLUTION OF THE SHELTON METROPOLITAN PARK DISTRICT OF
SHELTON,WASHINGTON INCREASING THE AD VALOREM TAXES FOR CALENDAR
YEAR 2019
WHEREAS, the Board of the Shelton Metropolitan Park District has properly given notice of
the public hearing held on November 6, 2018 to consider the revenues and expenses for the 2019
calendar year; and
WHEREAS, the Board of the Shelton Metropolitan Park District has properly given notice of
the public hearing held on November 6, 2018 to consider the Shelton Metropolitan Park
District's Ad Valorem (Property) taxes for the 2019 calendar year, pursuant to RCW 84.55.120;
and
WHEREAS, the Shelton Metropolitan Park District's actual regular levy amount from the
previous year was$485,547.53; and
WHEREAS,the population of this district is more than 10,000;
NOW,THEREFORE,be it ordained by the Board of the Shelton Metropolitan Park District of
Shelton, Washington, as follows:
Section 1.
A levy is authorized to be collected in 2019, with an increase of the Shelton Metropolitan Park
District's regular tax levy, in the dollar amount over the actual levy amount from the previous
year of$4,855.48, which is a percentage increase of 1% from the previous year. This increase is
exclusive of additional revenues resulting from new construction, improvements to property, any
increase in the value of state-assessed property, any annexations that have occurred and refunds
made.
Section 2.
Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is
declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or
effectiveness of the remaining portions of this resolution.
Introduced and passed by the Board of the Shelton Metropolitan Park District on this 2&day of
November, 2018.
City of Shelton District
MayorBob gers Presiders
Deputy Mayor Deidre Peterson Clerk
Council ember Cronce
A?v-.E f V
Councilmember Dorcy ATTEST:
vl
Co cil ember McDowell ity Clerk-lnt ri m
Z
m er Oniskomember Schmit
Cc:CMMRS Neatherlin, Shutty, Drexler
Clerk
Date: 11/26/2018
From: Board of Commissioners- Fire District#1
Fire District# 1
P.O. Box 354 REEVED
Hoodsport, Wa. 98548 4
To: Mason County Auditor ,i NAV 3O 2018
Attention: Financial Services
Mason County
P.O. Box 400 Commissioners
Shelton, WA. 98584
Please accept the following budget(s) presented for budget year 2019. The
district approved their budget(s) at an advertised public meeting. The budget
was approved by a quorum of our elected/appointed commissioners.
Date of public meeting and budget approval: _ 11/26/2018
District resolution number: 2018-09
The following budgets for Fire District#1 funds were approved at the above
stated public meeting and will be in effect for budget year 2019:
FUND NUMBER 2018 REVENUE: 2018 Expenditures:
BARS 389.00.00.0000 BARS 589.00.00.0000
FD#1 Expense
665-001-010 $138,000.00 $129,000.00
FD#1 Reserve
665-001-020 $137,267.00 $137,267.00
FD#1 EMS
665-001-040 $47,000.00 $48,000.00
FD#1 Bond
665-001-060 $0.00 1$0,00
Approved and signed below by Fire District#1 Commissioners:
Chairman Mark McDougall:
Mark McDougall
Commissioner James Goodpaster:
James oodpa ter
Commissioner Barbara Bodin:
Barba Bodin
FIRE DISTRICT #1
YEAR PAGE
2019 1
CERTIFICATION
STATE OF WASHINGTON
COUNTY OF MASON
I, Keli Summers, Secretary of Mason County Fire Protection District #1, do hereby certify that
the following is a true and correct copy of the budget for the year 2019 adopted by the Fire
Commissioners of said district, and appearing in the minutes a meeting held on the 26th day
of November 2018, requesting the Board of Commissioners of Mason County to levy taxes as
follows:
A. CURRENT EXPENSE FUND:
1. REGULAR LEVY $ 129,000.00
2. EMERGENCY MEDICAL SERVICES $ 48,000.00
3. EXCESS LEVY $ 0.00
B. RESERVE FUND $ 0.00
C. REGISTERED WARRANT FUND $ 0.00
D. G.O. BOND FUND $ 0.00
E. OTHER REFUNDS
1. Expense Refund Levy $ 392.92
2. EMS Refund Levy $ 128.71
F. TOTAL OTHER TAXES $ 177,521.63
Given under my hand and the official seal of said district on this 26th day of November 2018.
, , V,' ,iv,14=
Distri t Secretary
WCFA #45
Levy Certification
Submit this document to the county authority on or before November 30 of the year
preceding the year in which the levy amounts are to be collected and forward a copy to the
assessor
In accordance with RCW 84.52.020, 1 Keli Summers,Secretary, for Mason County Fire Protection District
#1, do hereby certify to The Mason County Legislative authority that the Commissioners of said district
that the following Levy amount be collected in 2019 as provided in the district's budget, which was
adopted following a public hearing held on November 26, 2018:
Regular Levy: $129,000.00
Signature: Date: 11/26/2018
i
Levy Certification
Submit this document to the county authority on or before November 30 of the year
preceding the year in which the levy amounts are to be collected and forward a copy to the
assessor
In accordance with RCW 84.52.020, 1 Keli Summers,Secretary, for Mason County Fire Protection District
#1, do hereby certify to The Mason County Legislative authority that the Commissioners of said district
that the following Levy amount be collected in 2019 as provided in the district's budget, which was
adopted following a public hearing held on November 26, 2017:
EMS Levy:$48,000.00
Signature: Date: 11/26/2018
Ordinance / Resolution No 2018-08
RCW 84.55.120
Whereas, the Commissioners of Mason County Fire Protection District#1 has met and considered its
budget for the year 2019; and,
Whereas, the districts actual levy amount from the previous year was$47,687.25
Whereas, the population of this district is less than 10,000; and now, therefore,
Be It Resolved by the governing body of the taxing district that an increase in the regular property tax
Levy is here by authorized for the levy to be collected in the 2019 tax year
The dollar amount of the increase over the actual levy amount from the previous year shall be$1,537.32
which is a percentage increase of 1%from the previous year.This increase Is exclusive of additional
revenues resulting from new construction, improvements to property, newly constructed wind turbines,
any increase in the value of state assessed property, any annexation that have occurred and refunds
made.
Adopted this 26 day of November, 2018.
Commissioner
Commissioner
Commissioner
Ordinance / Resolution No 2018-07
RCW 84.55.120
Whereas, the Commissioners of Mason County Fire Protection District#1 has met and considered its
budget for the year 2019; and,
Whereas, the districts actual levy amount from the previous year was$127,687.99
Whereas, the population of this district is less than 10,000; and now, therefore,
Be It Resolved by the governing body of the taxing district that an increase in the regular property tax
Levy is here by authorized for the levy to be collected in the 2019 tax year
The dollar amount of the increase over the actual levy amount from the previous year shall be $1,079.52
which is a percentage increase of.856787%from the previous year. This increase Is exclusive of
additional revenues resulting from new construction, improvements to property, newly constructed
wind turbines, any increase in the value of state assessed property, any annexation that have occurred
and refunds made.
Adopted this 26 day of November, 2018.
Commissioner
Commissioner
Commissioner
Cc:CMMRS Neatherlin, Shutty, Drexler
Clerk
RECD IUED
Department of NOV 2 8 2018
Revenue Levy Certification
Washington Stote Mason County
Commissioners
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, 1, P L. Grope be/
�t
A (flame)
elan; �,_- - , for M"0 n Fi DlS�y ici
'2d do hereby certify to
(Title) (District Name)
the M(A$Oln County legislative authority that the R(Sar
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in 7,619 as provided in the district's
(Year of Collection)
budget, which was adopted following a public hearing held on •Z.�-2.� S:
(Date of Public Hearing)
Regular Levy: �1 14 '99-7 . 00
(State the total dollar amount to be levied)
Excess Levy: 15-17 A I&*.0 .00
(State the total dollar amount to be levied)
Refund Levy: Aa—
(State the total dollar amount to be levied)
Signature: ,7,A",nll . Date: f�• Z�-ZQ)8
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tar assistance,call(360)5344400.
REV 640100e(w)('-.21'12)
Department of EX pehSe/
Revenue
bUOShingtor,$Icc Ordinance / Resolution No. 2018
,
RCW 84.55.120
WHEREAS, the _ Pj p CLr d of dSO h �rL�{ f)'GT/ has met and considered
(Governing body of the taxing district) (Name of the taring district)
its budget for the calendar year ; and,
WHEREAS, the districts actual levy amount from the previous year was $ ] Q g p,7 9 ; and,
(Previou year's levy amount)
WHEREAS, the population of this district is ❑more than or 0,less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 20 19 tax year.
(Year oF�col ectiioon)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ U. 3
which is a percentage increase of • 399 % from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property, newly constructed wind turbines,
solar, biomass, and geothermal facilities,and any increase in the value of state assessed property,any annexations
that have occurred and refunds made.
Adopted this 7. 1 day of N o V P-ry.,bP,r- 200 .
o n t'r
'.-- l A rv� rvt i 6 51 o rLe'�-
If additional signatures are necessary, please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority
no later than November 30`''. As required by RCW 84.52.020, that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the 'Levy Certification" form(REV 64 0100)
for this purpose. The fonn can be found at: http://dor.wa.zov/docs/forms/PropTx/Forms/LeyyCertf doc
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711. For tax assistance,call(360)534-1400.
REV 64 010le(w)(12:9 14)
Department of >c M J
Revenue
Washington State Ordinance / Resolution No. 2 c) l $ - -2
RCW 84.55.120
WHEREAS, the bc� Y` of N y,-&Y % r► l 3 has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year `)-, I ; and,
WHEREAS, the districts actual levy amount from the previous year was S s 37- Z 5 ; and,
(Prey ous year's levy amount)
WHEREAS, the population of this district is ❑ more than or [�'less than 10,000; and now, therefore,
(Check one) / \
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 20 ICI tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ S y . 37
which is a percentage increase of _% from the previous year.This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property, newly constructed wind turbines,
solar, biomass, and geothermal facilities,and any increase in the value of state assessed property,any annexations
that have occurred and refunds made.
Adopted this Z I day of p f_kt, �
✓�m u' 5 4 O Yn t e-
1f additional signatures are necessary, please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority
no later than November 30d,. As required by RCW 8=1.52.020, that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The forth can be found at: http://dor.wa.gov/docs/forms/ProDTx/Forms/LeyyCertfdoc.
To ask about the availability of this publication in an alternate format,please call 1-500-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711. For tar assistance,call(360)534-1400.
REV 64 0101e(w)(13:9 14)
Cc:CMMRS Neatherlin, Shutty, Drexler
RECEIVED Clerk
DEC 0 3 2018
Mason County
Commissioners
_ North Mason School District
71 E. Campus Drive, Belfair, WA 98528
(360)277-2300
(360)277-2326 FAX
November 30, 2018
Director of Administrative Services
Kitsap County Administration
614 Division Street MS-7
Port Orchard, WA 98366
Subject: Certification of Excess Tax Levies for 2019
Dear Board of County Commissioners:
Attached you will find the verification of Excess Tax Levies for 2019 collection
pursuant to RCW 84.52.020, as determined by the North Mason School District
Board of Directors.
The Office of Superintendent of Public Instruction has computed the 2019
Operation and Maintenance Levy Limitation by district.
If you have any questions, please let me know.
Regards,
Ashley Supry
Executive Director of Finance & Operations
(360) 277-2107
Department of r
Revenue \ Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, 1, Ashley Supry
(Name)
Executive Director of Finance and ,for North Mason School District No. 403 , do hereby certify to
Operations
(Title) (District Name)
the Mason County legislative authority that the Board
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in 2019 as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on 08/16/18
_ (Date of Public Hearing)
� r DS
Regular Levy: $4,654,330.00 -7
(State the total dollar amount to be levied) i
Excess Levy:
(State the total dollar amount to be levied)
Refund Levy: $12,795.74 13 J ) . 36
(State the total dollar amount to be levied)
Signature: Date: 11/30/18
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
REV 64 0I OOe(w)(2/21/12)
FY 2018-2019
Run: 11/5/2018 12:06:07 PM
North Mason School District No.403
BUDGET AND EXCESS LEVY SUMMARY
Associated
Student Body Debt Service Capital Transportation
General Fund Fund Fund Projects Fund Vehicle Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 32,382,545 432,755 3,434,619 1,540,000 158,894
Total Appropriation (Expenditures) 32,053,698 434,536 3,289,268 3,078,000 158,894
Other Financing Uses--Transfers Out (G.L.
536) 438,606 XXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXX 0 0 0
Excess of Revenues/Other Financing Sources
Over/(Under) Expenditures and Other
Financing Uses -109,759 -1,781 145,351 -1,538,000 0
Beginning Total Fund Balance 2,500,000 225,324 2,400,000 2,500,000 152,000
Ending Total Fund Balance 2,390,241 223,543 2,545,351 962,000 152,000
SECTION B: EXCESS LEVIES FOR 2019
COLLECTION
Excess levies approved by voters for 2019
collection 4,654,330 0 0 0 0
Rollback mandated by school district Board
of Directors l/ 1,392,854 0 0 0 0
Net excess levy amount for 2019 collection
after rollback 3,261,476 XXXX 2,786,013 0 0
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 of 1 Fund Summary
CC:CMMRS Neatherlin, Shutty, Drexler
Clerk
RECEIVED
Date: ( f j Li 1i f7' auditor- Finandai Services
From: Board of Commissioners NAV 2 ] 20i6
Port of Dewatto RECEIVED`
PO Box 1483 Audited by: --
Belfair, WA 98528 DEC 0 3 2018
To: Mason County Auditor
Attention: Financial Services Masan County
Cnmmissioners
P O Box 400
Shelton, WA 98584
Please accept the following budget(s) presented for budget year 2019. Per RCW,
the district approved their budget(s) at an advertised public meeting. The budget
was approved by a quorum of our elected/appointed commissioners.
date of public meeting and budget approval: j c r It
district resolution number:
The following budget(s) for Port of Dewatto funds were approved
at the above stated public meeting and will be in effect for budget year 201;
FUND NUMBER: 2019 REVENUE: 2019 EXPENDITURES:
670.010010.000.000
A#Oroved and signed below by Port of Dewatto Commissioners:
Please print names and district position next to signatures. Return to Mason
County Financial Services at the above address when approved and signed.
Please return form no later than November 30, 201`,
If you have a separate document that was signed at the public budget meeting
where your budget was formally adopted, you may use that as your signatures.
Please attach that document in lieu of gathering new signatures for this form.
However, the budget amounts still need to be filled in on this document.
N M Cc:CMMRS Neatherlin, Shutty, Drexler
Clerk
November 29, 2018 RECEIVED
Board of Mason County Commissioners NOV 29 2018
411 N 5th St
Shelton, WA 98584 Mason County
Commissloners
Board of Mason County Commissioners,
For the past year the North Mason Regional Fire Authority's Board of Fire Commissioners has
been exploring a proposal to build a new headquarters Fire Station. The Board is currently
conducting a feasibility process for building a new fire station on a 2.5 acre parcel of property.
This property is adjacent to the Authority's existing Fire Station on the Old Belfair Highway. The
building of a new Fire Station would require the support of voter approved funding.
As part of the feasibility process we have asked our staff to explore options for the future use of
the existing Fire Station. We are happy to hear that Mason County may have an interest in
using the existing Fire Station as a North Mason substation for the Mason County Sheriff's
Office and potentially as a North Mason site to provide additional Mason County services. We
view a partnership between the Authority and Mason County as being tremendously beneficial
for our constituents.
As the Fire Station project proposal takes shape, we have also asked staff to present the
proposal to our public for discussion and feedback. During our public presentations, we would
like to present the Authority's and the County's intent to move forward with a collaborative
working relationship for the use of the Authority's existing Fire Station. In order to ensure that
we properly convey this intent during our presentations, the N ARFA Beard -of Commissioners
would like to respectfully request a non-binding letter of intent from Mason County. The letter
of intent from Mason County would outline the County's intent to move forward as a project
partner and document its intent to use the existing Fire Station for the future provision of
Mason County Services.
We sincerely appreciate your consideration of our request.
Sincerely,
K el 11 Mclnto , B Chairperson
Board of F 0mmissioners
North Mason Regional Fire Authority
P.O. Box 277 Belfair> WA 98528
Phone: (360) 275-6711 Fax: (360) 275-6224
Email: mail@ north mason rfa.com
Cc:CMMRS Neatherlin, Shutty, Drexler
Q. ] Washiington
Clerk
State ) �I� rU�
Liquor and Cannabis Board
November 30, 2018
Mason County Commissioners
ATTN.- meghan@co.mason.wa.us; JGiraldes@co.mason.wa.us; diz@co.mason.wa.us
Shelton, WA
RE: Notification of Pending Marijuana Extraction Operation
Trade Name: Hazy Daze License Number: 412452
Contact Name: Lonnie Foss Phone Number: 360-265-3432
Location Address: 1982 NE Old Belfair Hwy Belfair WA 98528-9657
Dear Sir or Madam,
In accordance with Washington Administrative Code (WAC) 314-55-104(5), the WSLCB is
sending notifications to local authorities (LA) when a marijuana processor plans to perform
extractions of marijuana requiring the use of a professional grade closed loop extraction system
at a facility within their jurisdiction.
This letter is to inform you that the above mentioned applicant/licensee has indicated in their
operating plan that they intend to extract marijuana using a Propane/Butane/Alcohol Closed
Loop process. They have an approved Butane extractor that they are now planning to add
Propane and Alcohol extraction to.
In accordance with the law, "Professional closed loop systems, other equipment used, the
extraction operation, and facilities must be approved for their use by the local fire code official
and meet any required fire, safety, and building code requirements." For additional information
on extraction requirements please see WAC 314-55-104.
Meeting the required fire, safety and building code requirements is a process between the LA
and the applicant, and a requirement for the applicant to begin operation. The WSLCB does not
verify local fire code approvals as part of the application process.
If you have additional questions, you may contact us via email at: MJ Exam iner(aD-lcb.wa.gov.
Thank you, RECEIVED
Dora Duval
Marijuana Examiner NOV 3 0 2018
Washington State Liquor Control Board
360-664-1614 Mason County
Commissioners
3000 Pacific Ave. SE, P.O. Box 43098, Olympia WA 98504, (360) 664-1600, www.liq.wa.gov
NEWS RELEASE
December 11, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
(360) 427-9670 EXT. 419
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Free Christmas Tree Recycling
Mason County announces free Christmas tree recycling available at the following
locations starting December 26th to January 12th:
• Shelton Transfer Station located at 501 West Eells Hill Road in Shelton,
business hours are Monday through Saturday from 8:00am to 4:45pm
• Belfair Solid Waste Drop Off Facility located at 2001 NE Sand Hill Road in
Belfair, business hours are Tuesday through Saturday from 9 am to 4pm
Customers of Mason County Garbage and Recycling curbside service can cut up
their trees and stick them in their cart as part of their regular pickup.
Please note that all trees dropped off for free recycling at County facilities must be
free of tinsel, decorations, and flocking. Wreaths and garlands will not be accepted
for free recycling since these items contain wires and can therefore not be
recycled.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Vice Chair Commissioner
December 11, 2018
Mason County Commissioners
Chair Randy Neatherlin
Commissioner Terri Drexler
Commissioner Kevin Shutty
Dear Commissioners,
The Mason County Citizens Advisory Budget Committee was created by the Board of County
Commissioners(BOCC)and consisted of five citizens from diverse public and private disciplines offering
a broad spectrum of experience. It was tasked to review existing circumstances and develop
recommendations to the County Commissioners on:
1) Budget priorities based on mandates;
2) How to close the funding gap between expenditures and revenues;
3) Examine and evaluate new revenue sources and new revenue options and provide
recommendations on what to pursue;
4) Define and recommend alternative budgeting methods, i.e. zero based, line item authority and
biennial;
5) Define opportunities to better manage expenditures and revenue growth;
6) Establish recommendations for a county-wide sustainable budget.
This committee looked at how the revenue for the county is generated.
The graph below identifies the amounts and percentages for the 2019 Adopted Budget:
Permits, Fines,Other Resources,
$4,832,026, 13%
Charges for Goods&
Services, $4,887,417,
14%
Taxes, $21,024,566
59%
a
Fed,State,Local Grants,
$4,873,621, 14
1Page
The committee also looked at how the property tax payments are distributed.
The graph below shows what percentage of your tax payments are paid to what group:
County, 10%,
Fire, 14%,
Education, 56% Hospital, 8%
Roads, 12%
The County's 10%portion supports the Current Expenses of the county;which funds all county
Elected Official's Services:
Assessor Auditor Auditor
Clerk Commissioners Coroner
District Court Prosecutor Sheriff
Jail Superior Court Juvenile Services
Treasurer
And all Departmental Services:
Public Defenders Human Resources Community Development
Support Services Budget Emergency Management
Risk Management Facilities and Grounds Courthouse Security
WSU Extension Parks and Trails Portions of Public Health
Information Technology Equipment and Vehicles
21 Page
For 2019 the Current Expense expenditures are allocated as follows:
Environmental Services, Social,Cultural and Capital, $2,031,782
$2,199,602, 6% 6Yo
General
Government,
$13,885,308,
39%
Criminal Justice& Public
Safety, $17,501,360,
49%
This committee also examined all departmental functions including the responsibilities they have from
legislative requirements (mandates),what funding sources were available to support the mandates and
understand what the gap was between funded, under-funded and unfunded mandates.The committee
met with each elected official and department head to discuss, in depth,their budgets, operations,
staffing levels and needs, and shortfalls. It was very evident that the problem the county is facing is
expenditures,driven by market conditions, are rising much faster than the county has the ability to
increase revenues that support the expenditures.
Proposition 747 limits the ability of the county to raise property taxes to no more than 1%and Retail
Sales Tax was set by voter approval.Annual property taxes can increase, by the language in Proposition
747 by only$200,000.The difficulty today is that the regional employment market has salaries growing
at about two percent plus (2%+) annually. If the county were to give its employees a two percent(2%)
salary increase it would cost about$920,000.This gap created by the divergent revenue vs. expenditure
stream cannot be managed without continually reducing staffing. This cannot be resolved by county
government without the assistance of the citizens. It is understandable that no one wants to pay
additional taxes. Without adequate resources,county government will need to continue either:
1. Continue reducing staff or
2. Reduce hours open to the public
Both of these options will result in reduction of services to the public.
31 Page
County staff presented to the committee numerous reports showing various methods of increasing
revenue funding sources and new revenue streams that are not currently utilized.The reports included
the requirements to implement various funding sources,such as:
• Unilateral action taken by County Commission to shift resources from one fund to another:A
Levy Shift or Diversion
• County Commission action to present to the citizens a proposition requesting voter approval to
authorize an addition to revenues of the current expense fund: A Single or Multi-year Levy Lid
Lift
• Other citizen action that the County Commission can support.
This committee recognizes that the current state of county expenditures is as minimal as it can possibly
be.There was extensive review of all expenditures within all phases of operations and nowhere did we
find overspending or unnecessary expenditures.As a matter of fact, all of the department budgets are
below a reasonable level of funding.Some are at critical levels where they are unable to maintain
required mandates with current funding levels.After the review of the current budget, it is apparent to
this committee the only solution to this problem is to increase funding to the Criminal Justice and Public
Safety component of county government by utilizing those funding sources that are restricted to
Criminal Justice and Public Safety. Mason County citizens are the resources that can change the
shortfall. Without change the county will continue to have expenses increase at a pace greater than
revenues.
This committee carefully reviewed all the information presented by the Elected Officials, Department
Heads and county staff and came to the conclusion that the Criminal Justice and Public Safety system
had the greatest need for additional funding and, as such,should receive highest priority in increased
revenue opportunities.The committee unanimously makes the following recommendations in order of
priority.
1) Support a citizen-led initiative to pursue a voter approved multi-year"Lid Lift"to the maximum
amount allowable.The lid lift could be used for Criminal Justice and Public Safety needs and
could be specified in the initiative as to how the funds could be spent.
2) Review and increase fees for services, annually.
3) Pursue and increase all grants and partnerships where and when available.
41 Page
This Committee recommends to the Board of County Commissioners the following to be utilized when,
or, as necessary.
1) Support and/or lead an initiative to pursue a voter approved, county-wide, Metropolitan Park
District with a more cohesive and cogent focus.This could reduce unfunded service expenses
from the county current expense fund that could be used to supplement and expand Criminal
Justice and Public Safety.
2) Recognize the need for expanded jail facilities,
a. Fund the construction cost of a new jail facility with a voter approved Criminal Justice
levy of$.50 per thousand of assessed property value for six years
b. Initiate a three-tenths of a percent (.3%) sales tax increase to be used for inmate
outsourcing and ultimately, with the increased capacity offered by a new jail facility,the
increased staffing needs for that facility.
3) Seek recommendations from juvenile professionals regarding outsourcing the current Juvenile
Detention services to Kitsap County for north end citizens and to Thurston County for south end
citizens.
4) Provide opportunities for its employees to work more efficiently by continuing to move forward
with increasing more productive, citizen centric, electronic advancements that improve, simplify
and expand services to the citizens of Mason County by using electronic services and LEAN
practices to improve service quality, eliminate waste, eliminate inefficiency and reduce total
costs.
5) Implement a county wide policy to limit or restrict use of comp-time reducing the exposure to
the cost of overtime.This could reduce the exposure of increased accrued leave liability in
future years
The committee did not come to consensus on a recommendation for an alternative budgeting process.
This committee feels that Mason County must provide to its citizens a safe and secure place to live and
county government must continue to address the needs of the community by providing adequate
services.
Without immediate attention by the citizens of Mason County and allowing,via voter approval, county
government to increase tax revenues, county government will have no choice but to continue reducing
staff, services and hours of operation.
Mason County Citizens Advisory Budget Committee
Jim Sims—Vice Chair
Jeff Carey
Tamra Ingwaldson
Astrid Pearson
Cheryl Williams
51 Page
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 12,2018
Monday,November 12,2018
No Briefings Due To Veteran's Day Holiday
Tuesday,November 13,2018
9:45 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
Commissioners Neatherlin,Drexler and Shutty met in Executive Session at 9:45 a.m.
Tim Whitehead,Jerry Hauth,Cyndi Ticknor,Allan Eaton,Frank Pinter and Dawn
Twiddy were also in attendance.
Wednesday,November 14,2018
10:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• 2019 county medical contribution was discussed. Some labor union contracts have not
been ratified for 2019 and do not have any medical contribution increase. Those
contracts that are settled have a$52 increase per month. The pooled PEBB contribution
for the settled contracts is$1421.10 per employee and pooled monthly rate for non-union
employees and outstanding labor contracts is$1369.10 per employee. The cost to
increase all contributions is approximately$150K. The Board approved moving forward
the resolution as presented.
• Review of the resolution amending the non-union salary classification that adds the
County Engineer position and names the Deputy Director Public Works as an Interim
position. Approved to move forward.
• Frank presented a proposal from North Mason Fire Authority offering a long term lease
at$2000 per month for a 30 year term for the existing fire district building for county
services. Current lease on the building leased in Belfair expires in August 2019. Frank
asked if the Commissioners would like to enter into a letter of intent. Cmmr. Shutty
understands this is attached to a ballot measure for the North Mason Fire Authority.
Cmmr.Drexler would like to see this as a formal request from the North Mason Fire
Authority and to hear directly from the Sheriff if he supports this proposal.
• Cmmr.Drexler provided an update on Behavioral Health Organization(BHO)business.
In the BHO budget,there is a$250K reimbursement to the county for involuntary
commitment hearings and$500K for facilitate treatment facilities in Mason and Thurston
Counties. To prepare for health care integration in 2020,BHO is starting to obtain the
required certifications in order to continue contracting services that are now provided.
This leaves the county's role as an associated service organization to provide crisis
services. There is pending legislation,but the BHO is anticipating a 30%reduction in
state funding. There may be an opportunity to partner with surrounding counties.
10:15 A.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Frank provided an update on the preliminary 2019 budget. Making various adjustments,
the Current Expense expenditures are$98,965 over what was anticipated. Frank
recommended increasing retail sales tax revenue by this amount and still stay within the
conservative estimate of revenues. The Board agreed to adjust the retail sales tax
revenue.
• Jennifer provided an update summary on Special Funds and a spreadsheet of outstanding
PLR's for the special funds.
• Road Fund-no new positions. Approved to move the 2018 project carry over forward in
the 2019 budget.
Board of Mason County Commissioners'Briefing Meeting Minutes
Week for November 12,2018
• GIS services were discussed. Mapping updates are needed and GIS services can be billed
out to Current Expense departments. Approved adding a GIS position.
• Historical Preservation—leave at the$3,000 level.
• Community Support Services#117 Fund—leave$21K request for Host contract as PLR
and approved$500 for travel.
• Sheriff Special Funds—there were various adjustments made to the Sheriff Special Funds
including$15K for overtime and various expenditures for Boating Program and the K-9
program. In the 2019 budget these special funds will be separated as appropriate. The
Commissioners were good with the adjustments.
• Inmate Commissary(140-800)has an increase for inmate supplies of$25K. This will
remain open for now and staff will confirm with Sheriff's office what it's for and that
there is additional revenue.
• Health Department—request for phone increase will be held.
• Skokomish Flood Zone PLR's approved.
• REET 1 and REET 2—adding a position split between the two funds to work on REET
funded capital projects was approved.
• Storm Drain#480 PLR's approved.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 19,2018
Monday,November 19,2018
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:00 to 9:45
a.m.Tim Whitehead was also in attendance.
9:50 A.M. Support Services—Frank Pinter
• Jennifer recommended moving consolidating Juvenile Departments(Probation,
services,and misc.)into fund 170-Juvenile Services as suggested by Jim Madsen.
Jennifer also suggested removing fund 406 as it is not being used.
• Civil Service Commission-Dawn announced that Dean Byrds position is expiring.She
asked permission to add a news release to the Nov.27I'agenda.The board approved
the release.
• Frank discussed the upcoming Elected Official/Director meeting being held December
3rd and asked for input on topics of discussion.Cmmr.Shutty suggested moving the
meeting to January,which Cmmr.Neatherlin agreed with.Cmmr.Neatherlin asked that
the budget process be on that agenda.
• Jennifer Beierle reviewed items on the request for supplemental appropriations and
budget transfers to the 2018 budget hearing being held December I It'.Cmmr.
Neatherlin asked for a total under each section at the hearing.
• Cmmr.Drexler asked which Commissioner will be stepping up to sit on the Housing
and Behavioral Health Board because staff is trying to get materials and information to
that person before the New Year.Cmmr.Neatherlin said he was not comfortable
making the decision without the incoming Commissioner present.Cmmr. Shutty
expressed interest in sitting on the board.
10:10 A.M. Break
10:15 A.M. Treasurer/Support Services—Lisa Frazier/Melissa Drewry
• Lisa Frazier and Melissa Drewry reviewed the Tax Title Property Auction held in
October.A total of$93,040 was sold and disbursed to ten areas including taxes,
foreclosure costs,recording and Bid4Assetts listing fees.It was questioned how often
auctions would be held and Melissa notified the Board that the current plan is to hold
Tax Title auctions yearly,preferably at least six months after the Treasurer auction.
10:30 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
• Bart Stepp announced that Insta-Pipe Inc.won the bid for the Rustlewood Sewer Main
Lining Project bid.
• Road Closure-The Belfair Christmas Parade is being held on December 2,2018 and is
requesting a road closure.
• Private Line Occupancy Permit-Loretta said it is a straightforward project on North
Shore.The Board had no questions or issues.
• Cyndi Ticknor asked to place equipment and vehicles for surplus.The Board approved.
• Grinder Pump Contract-Bart explained that Correct Equipment was the only company
to respond to a bid request in 2017.The contract is due to expire at the end of 2018 and
they are the only supplier with the necessary pumps.Bart questioned if a new sole
source contract could be done.The Board agreed that would be the best option.Cmmr.
Drexler questioned the life of the pumps;Bart explained they last about 15 years.The
North Bay Sewer System is at its 15 year mark and many of the pumps are beginning
to fail.
• Sarah Grice asked to move forward for calls for bids for Asphalt Emulsion,Paint
Lines,Manufacturing and Stockpiling of chip seal Aggregate,Asphaltic Materials,
Culvert Pipes and lining for 2019.She also asked permission to open solicitation to
create a surfacing Materials Vendor List and a Vehicle Equipment Tire Repair and
Towing list.
• Public Works Organization Chart-Cyndi passed out an updated reorganization chart
due to missing positions on the previously approved version.The Board asked to place
this on the December 11,2018 agenda.
• Loretta Swanson announced that Jason Wells in GIS is accepting another position so
she asked to post the position.The Board approved the immediate posting.Cmmr.
Neatherlin suggested someone that was familiar with Environmental Assessments as
well.
11:00 A.M. Community Services—Dave Windom
• Kell Rowen asked to set a hearing on December 18,2018 to consider adoption of the
Public Benefit Rating System(PBRS).Discussion was had regarding grandfathering,
which can be done,but would need to be done by hand per the Assessor's office.
o Cmmr.Drexler said that just because someone has been in the current program,
it doesn't mean they'll qualify for PBRS.Cmmr.Neatherlin noted that he would
like to give those that don't qualify but are currently enrolled in Open Space
some time to transition out of the program.Cmmr.Shutty asked Kell to speak
with PAC at their meeting about grandfathering requirements and to return to
briefing with their input before the hearing.
• Water Resources Streamflow Restoration Project Planning Grant-Dave said the grant
is currently being amended and he should have it soon.He noted that some contracts
only have a 24 hour turn around for signature.He said if that is the case on this grant
he will sign then bring to the Board.There is a clause to pull out if an issue arises.
Cmmr Drexler questioned the effective date which shows January 19,2018.He
explained that is when the Hirst bill passed and he will be able to bill back to that time.
• Medicaid Administrative Claiming Grant-Dave explained this is to allow the health
department to assist Medicaid recipients to get into services done through Medicaid.
• Michael MacSems stated that there are two terms ending both of which can be refilled
by the same members.He received two additional applications from members of the
public and asked if the Board had any input.The Board recommended reappointment
of Stephanie Neil and Rick Calvin.
• Kristopher Nelsen quickly briefed the fee schedule increases for Building and Planning
which he would like to see implemented in 2019.
• Alex Paysse reviewed the proposed 2019 fee schedule for Environmental Health fees.
The Commissioners allowed him to move forward.Alex then asked to post the
Environmental Health Specialist position,as Sean McGuire has resigned which was
also approved.
11:30 A.M. Audit Committee—Leo Kim
• Leo Kim discussed the current Audit noting that the audit may spill over into 2019.He
stated that accountability,which is handled by each department,is the largest issue at
the moment.He then presented a list noting that the items in bold are still being worked
on.
11:45 A.M. Proposed 2019 Budget Review—Jennifer Beierle
• Jennifer passed around a handout with current numbers.Frank Pinter noted the$25,000
in question was purchases done through the commissary by inmates,and phone
increase in Public health was due to all field staff receiving cell phones.
• Commissioner Discussion-Cmmr.Drexler asked Dave Windom if they could still meet
to discuss the HOST contract.
Respectfully submitted,
Melissa Drewry,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North 5th Street, Shelton, WA
November 6, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance—Kathy Haigh led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Port of Shelton, Mason County Public Hospital District#2 and North Mason Regional
Fire Authority sent in Tax Levies for 2019.
4.1.2 Economic Development Council of Mason County sent in their third quarter report for
2018.
4.1.3 National Forest Counties and Schools Coalition sent in letter regarding Secure Rural
Schools funding.
4.1.4 Lowell Mahugh sent in resignation from the Port of Grapeview.
4.1.5 Comcast Cable Communications sent a letter regarding Franchise Renewal.
4.1.6 Rev. Jeannine Daggett brought in an application for the Housing &Behavioral Health
Boa rd.
4.1.7 Stephanie Neil and Richard Calvin sent in applications for the Mason County Historic
Preservation Commission.
4.2 Staff recognition Staff: Ross McDowell
4.3 Lewis, Mason Thurston Area Agency on Aging Update—Nicole Kiddoo
S. Open Forum for Citizen Input—
5.1 Conley Watson talked about Bonneville Power and lines to California back in the 1960's.
5.2 Kathy Haigh spoke about deck replacements for Fairmont Cove apartments. She said the Housing
Board has received a bid for $83,000 before taxes and permits.
5.3 Alan Krivor spoke about the condition of Sunnyside Road, noting that he would like to see more
care of the road by Mason County Public Works.
5.4 Tom Davis asked the Board to be clear when a public meeting has ended and is adjourned.
5.5 Dave Windom announced that this weekend marks the 100th anniversary of the end of World War
I.
5.6 Jack Johnson talked about the care of county gravel roads and spoke to the TIP-CAP who is
discussing this care. He invited input from the public.
6. Adoption of Agenda - Cmmr. Drexler/Shutty moved and seconded to amend the agenda
with the addition of the following:
8.11 Approval to set a public hearing on Tuesday, November 27, 2018 at 6:30 p.m. to certify to the
County Assessor the amount of taxes levied for county purposes of the amount of taxes levied
for each taxing district for 2019.
8.12 Approval to set a public hearing on Monday, December 3, 2018 at 9:00 a.m. to consider
adoption of the 2019 budget for Mason County. Copies of the 2019 preliminary budget will be
available to the public on November 19, 2018.
Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes— October 15 Briefing Minutes and September 4, September 18, and
October 2, 2018 Regular Meeting Minutes
Cmmr. Shutty/Drexler moved and seconded to approve the October 15 Briefing Minutes
and September 4, September 18, and October 2, 2018 Regular Meeting Minutes. Motion
carried unanimously. N-aye; S-aye; D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 6, 2018 - PAGE 2
8. Approval of Action Agenda:
8.1 Approval to set two public hearings on Tuesday, December 4, 2018 at 9:30 a.m. to 1) review the
performance of and close out the Community Development Block Grant(CDBG) for $269,210
ending September 30, 2018 and 2) re-apply for up to an additional $200,000 to extend the
program and inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant and receive comments on proposed activities, specifically a Local
Microenterprise Assistance Program.
8.2 Approval to authorize the County Engineer to procure the services necessary to complete a
timber harvesting-thinning project on parcel 42004-30-60000 and execute the contract(s)for
these services.
8.3 Approval to use two free cleanup days under the County's contract with Republic Services to
provide free services to residents during the United Ways Day of Caring Program for 2019.
8.4 Approval of the 2018 Mason County Comprehensive Solid Waste Management Plan, which
includes a waste reduction and recycling element.
8.5 Approval to set a hearing on Tuesday, December 4, 2018 at 9:30 a.m. to consider the 2018 Open
Space applications and an amendment to a 2017 Current Use application from Kim &John Oliver.
8.6 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8059943-8060261 $ 1,021,887.57
Direct Deposit Fund Warrant #s 53879-54264 $ 689,056.90
Salary Clearing Fund Warrant #s 7003984-7004011 $ 477,924.13
8.7 Approval for the Mason County Board of Equalization to hear timely filed appeals for the 2018
assessment year.
8.8 Approval to pay Todd Cannon, Genie McFarland and Grace Miller 10% Lead Pay'through
December 31, 2019 for Lead Worker assigned duties.
8.9 Approval of the Contract for Professional Services between Mason County and Strengthening
Foundations Counseling, LLC, to continue Functional Family Therapy services with probation
youth and families.
8.10 Approval to amend the purchase price for parcel #32019-51-08001 for 414 W. Franklin Street to
$900,000 and authorize the Chair to sing any pertinent documents. This purchase will be from
the Real Estate Excise Tax 1 Fund (REET 1).
8.11 Approval to set a public hearing on Tuesday, November 27, 2018 at 620 p.m. to certify to the
County Assessor the amount of taxes levied for county purposes of the amount of taxes levied for
each taxing district for 2019.
8.12 Approval to set a public hearing on Monday, December 3, 2018 at 9:00 a.m, to consider adoption
of the 2019 budget for Mason County. Copies of the 2019 preliminary budget will be available to
the public on November 19, 2018.
Items 8.5 and 8.10 were asked to be removed for separate discussion.
Cmmr. Drexler/Shutty moved and seconded to adopt items 8.1—8.12 with the
exclusion of item 8.5 and 8.10. Motion carried unanimously. N-aye; S-aye; D-aye.
8.5 Ken VanBuskirk questioned if a hearing had been set for the Public Benefit Rating System.
Cmmr. Neatherlin said it had not been set.
Cmmr. Drexler/Shutty moved and seconded approval to set a hearing on Tuesday, December 4,
2018 at 9:30 a.m. to consider the 2018 Open Space applications and an amendment to a 2017
Current Use application from Kim &John Oliver. Motion carried unanimously. N-aye; S-aye;
D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 6, 2018 - PAGE 3
8.10 Frank Pinter explained that the county was originally going to purchase two buildings. After
consideration, only the Olson's Furniture Building was determined to be of use to the County.
This caused the price to go up.
Tom Davis questioned how the market value of the property was determined. Frank noted an
appraisal is required which may change the price.
Pat Burke questioned if an architectural review was done on the building to see if the building will
be usable for a court. He voiced concern over the cost to remodel the building. Frank noted that
no review has been done for engineering and contractor cost estimates have.been received.
Public Testimony:
Pat Burke spoke once again about the future and possible impacts to REET. He voiced concern
about financing falling through and falling on the shoulders of the tax payers. He then asked if
Mrs. Olson would be exempt from paying REET tax on the sale. It was suggested to use the
space for a jail instead of additional court space. He urged the Commissioners to think outside
the box to take care of the criminal/jail issues.
Tom Davis called the purchase of the Olson's Furniture Building"ill-conceived". He said over
$15,000 of tax funds will be lost per year when this becomes a courthouse. Tom said the entire
purchase is a bad decision in all aspects and chastised the Board for not including the public in
their decision.
Cmmr. Shutty thanked those who commented. He noted that people are both asking for
something to be done about crime and then in the same breath being told not to do anything
about the crime. He said the Board has a responsibility to do what is necessary and spoke to the
lack of room in the current courthouse with all of the staff and hearings for District and Superior
court. He noted that the building was marked as going out of business for months and could
have been purchased by any interested party before the County stepped in. Cmmr. Shutty stated
that he has no issues moving forward with this purchase.
Cmmr. Drexler agreed with Cmmr. Shutty and spoke to the fact that just because a building is
empty doesn't mean it will be purchased or used. She used the old PUD 3 building on Cota Street
as an example due to the fact that it sat empty for almost 3 years. Cmmr. Drexler stated that
building a new courthouse would be much more costly than the $900,000 the County is
spending. She noted the struggle and necessity for space and services in the court system.
Cmmr. Drexler stated her support for this purchase.
Cmmr. Neatherlin explained that once the appraisal is done, the cost could go down. The county
is not allowed to pay more than the appraised price. He addressed Mr. Burkes question about
Mrs. Olson and said that the Commission doesn't have the power to exempt anybody from paying
taxes. Space in the Courthouse is so tight that employees are now in the basement trying to find
room. They do not have sufficient room to even work at their desks. In regards to a jail, the base
cost is $35-$45 million. Cmmr. Neatherlin spoke to the fact that REET funds are only to be used
for specific items such as building and maintenance, and cannot be used for staff salaries.
Cmmr. Shutty/Drexler moved and seconded to approve the purchase price for parcel
#32019-51-08001 for 414 W. Franklin Street to $900,000 and authorize the Chair to
sign any pertinent documents. This purchase will be from the Real Estate Excise Tax 1
Fund (REET 1). Motion carried unanimously. N-aye; S-aye; D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 6, 2018 - PAGE 4
9. Other Business (Department Heads and Elected Officials)- None
10. 9:30 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider the resolution adopting the 2019 Annual Construction
Program. Staff: Jerry Hauth and Loretta Swanson
Loretta Swanson presented a list of 20 projects which included culvert replacements,
sidewalks, and road repairs.
Sarah Grice said all projects add up to $6.68 million, of which 44% comes from grant funds.
Ken VanBuskirk questioned why the TIP CAP questioned the Belfair Connector on Romance
Hill. He noted that the bypass is still years out and this project should wait.
Cmmr. Drexler thanked staff for their work on the annual construction program and for staff
work to obtain all of the grants.
Cmmr. Shutty/Drexler moved and seconded to approve the resolution adopting
the 2019 Annual Construction Program. Motion carried unanimously. N-aye; S-
aye; D-aye.
10.2 Public Hearing to consider the resolution adopting the 2019-2024 Six-Year
Transportation Improvement Program. Staff: Jerry Hauth and Loretta Swanson
Sarah Grice noted this is a list of 25 projects to complete within the next six years. She noted
that the first year of the plan is listed in the annual report.
Jeff Cary, vice chair of Tip Cap, spoke about population growth and impact to the budget.
Jack Johnson, Chair of Tip Cap, thanked Chief Ryan Spurling for speaking about traffic
diversion. He discussed some items on the list adding that there seems to be a need to work
on safety for many intersections in the county.
Cmmr. Drexler/Neatherlin moved and seconded to approve and execute the
resolution adopting the 2019-2024 Six-Year Transportation Improvement
Program. Motion carried unanimously. N-aye; S-aye; D-aye.
10.3 Public Hearing to consider the rezone of parcel #12328-23-00011 from Medium
Density Residential (R-5) to Multi Family Residential (R-10) within the Belfair Urban
Growth Area. Staff: Kell Rowen
Kell Rowen briefed the staff report noting that the Planning Advisory Commission did
recommend approval of the rezone to the Board.
Cmmr. Shutty asked about the moratorium on the parcel. Kell explained that there was illegal
tree cutting on the property which resulted in a 10-year development moratorium which will
go through 2024. In order to release the moratorium, the owner would be required to go
through a release process which requires a hearing in front of the Hearings Examiner.
Rob Drexler spoke in favor of the rezone noting the need for housing and rentals. Currently,
the north end of the county is lacking in apartment complexes and are forced to pay much
higher rents in houses or move out of the county. He urged the Board to approve the
application.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 6, 2018 - PAGE 5
Ken VanBuskirk suggested this hearing be tabled because the PAC wasn't notified of the
moratorium when they moved their approval, adding that DNR does not have a signed copy
of the Continuing Forest Land Obligation. Ken also voiced concern with the government
owned parcel that bisects the parcel in question.
Donna Simmons, President of the HCCC objected the rezone. She noted that the main
objections were the impact to neighboring properties, the moratorium in place, and the
number of SEPA checklist errors. She read from a prepared letter.
Dean Mouerman, who represents the property owner, addressed the positive location of the
parcel. He explained that they are working to hire the,necessary specialists to meet
requirements to have the moratorium lifted. The right of way/easement still shows up on GIS
but after research with title companies it was determined that the right of way was
abandoned and will be updated.
The Board spoke to the needs of affordable housing and the need for growth in Mason
County, especially the north end of the county. All three were in.favor of the rezone to begin
necessary steps to build.
Cmmr. Drexler/Shutty moved and seconded to approve the rezone of parcel #12328-23-
00011 from Medium Density Residential (R-5) to Multi Family Residential (R-10) within the
Belfair Urban Growth Area. Motion carried unanimously. N-aye; S-aye; D-aye.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 11:25 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
NOVEMBER 13, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m.
2. Pledge of Allegiance— Mike Olson led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Port of Grapeview submitted their Tax Levy for 2019.
4.1.2 Great Peninsula Conservancy sent in a letter regarding a Public Hearing on the
proposed Rezone of Parcel No. 12328-23-00011.
4.1.3 David Dally and Peggy Hosford sent in an application for the Mason County Historic
Preservation Commission.
4.1.4 Washington State Department of Natural Resources (DNR) sent in a County Income
Report Explanation of Tables for October 2018.
4.2 Public Works bid award for County Road Projects- Staff: Sarah Grice
4.3 News Release- Hoodsport and Belfair Drop Box Stations Closure. Staff: Bart Stepp
5. Open Forum for Citizen Input—
5.1 Cheryl Williams announced a League of Women voters meeting on November 20th at the Olympic
College library.
5.2 Mike Olson stated that he agrees with Tom Davis'comments about the purchase of the Olson
Furniture building. He noted that he has not heard any public support on the purchase and
suggested that the money instead be put towards housing inmates. Mike spoke about a public
safety sales tax, which had been previously applauded by citizens.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes- October 22 and October 29, 2018 Briefing Minutes; October 9, 2018
Regular Meeting Minutes
Cmmr. Drexler/Shutty moved and seconded to approve the October 22nd &October 29,
2018 briefing minutes and the October 9, 2018 regular meeting minutes as written.
Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval of Amendment No. 3 to agreement WQAIP-2016-MasNWB-00013 between
the State of Washington Department of Ecology and Mason County Noxious Weed
Control Board of the Spencer Lake Integrated Aquatic Vegetation Management Plan.
8.2 Approval to have the Chair sign the Professional Services Contract for Real Estate
Services with Richard Beckman Realty Group, LLC for 2019/2020 with the possibility
of a two year extension.
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8060262-8060363 $ 225,397.17
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Treasure Electronic Remittance for October 2018 $ 185,435.70
8.4 Approval to set a public hearing on December 4, 2018 at 9:30 a.m. to consider two
separate code amendments. The first amendment would reinstate the Hearing
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 13, 2018 - PAGE 2
Examiner procedures for Code Enforcement compliance cases; the second
amendment would be to add allowed uses in the Village Commercial District within
the Allyn Urban Growth Area.
8.5 Approval to authorize Public Works and the County Engineer to select and sign the
agreements for Structural, Geotechnical, Hydraulic, Engineering and Construction
Services as needed for 2019-2020 calendar years from the County MRSC Consultant
Roster. The maximum payout for each service agreement is not to exceed $200,000.
8.6 Approval of the Private Line Occupancy Permit granting permission to run a septic
transport line and power under the North Shore Road for parcel 32220-50-03313.
8.7 Approval of the following: 1) Approval of the updated Public Works organization
chart to incorporate the changes within the department. 2) Approval to authorize HR
to move forward with the process of revising the non-represented salary scale
resolution updating the County Engineer and Interim Deputy Director/Public Works
positions. 3) Approval to authorize the Public Works Director to hire a County
Engineer and Public Works Deputy Director.
8.8 Approval to authorize the Chair to sign the Interlocal Agreement between Mason
County and Belfair Water District #1 allowing either party to provide various services
on a reimbursable basis.
8.9 Approval to Request for Qualifications (RFQ) for engineering services to develop a
study document for a proposed Regional Jail Facility with Grays Harbor County.
8.10 Approval to have the Chair sign the Vehicle Take Home Assignment Authorization
Request forms for Jerry Hauth, Allan Eaton, Bob Pearson, Brenen Profitt, Grant
Dishon, Michael Leeberg, and Cindy Brewer for calendar year 2019.
Cmmr. Shutty/Drexler moved and seconded to approve action items 8.1 through 8.10.
Motion carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)- None.
10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings scheduled.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:28 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 13, 2018 - PAGE 3
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
November 20, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Cmmr. Shutty led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Republic Services sent in a letter regarding the blue box recycling program and waste
export.
4.1.2 Washington State Liquor and Cannabis board sent Notification of Pending Marijuana
Extraction Operation for Toucan Farms 391 East Export Road, Shelton.
4.1.3 Department of the Navy sent in a letter regarding Notice of Availability of Final
Supplemental Environment Impact Statement for the land-water interface and service
pier extension project at Naval Base Kitsap Bangor.
5. Open Forum for Citizen Input— None
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes- October 16, and October 23, 2018 Regular Meeting Minutes
Cmmr. Drexler/Shutty moved and seconded to approve the October 16 and October 23,
2018 regular meeting minutes. Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8060364-8060526 $ 536,453.52
Direct Deposit Fund Warrant #s 54265-54644 $ 658,303.19
Salary Clearing Fund Warrant #s 7004012-7004049 $ 965,749.94
8.2 Approval of the Resolution adopting the 2018 Comprehensive Economic Development
Strategy (CEDS) Project list as recommended by the Mason County Economic
Development Council.
8.3 Approval to amend Resolution 56-18 to revise the Non-Represented Salary Scale Range
Alignment by approving the request to create Interim Deputy Director of Public Works
and County Engineer Classifications in the Public Works Department both at Salary
Range 44; approval to remove the Deputy Directory Public Works/County Engineer at
Salary Range 44 and authorization to fill the positions. (Ex.A- Res.73-18)
8.4 Approval of the resolution for participants of the PEBB medical program, which
allocates through the pooling method, $937.58 per month County contribution for
single enrollments on medical, and $1,369.10 per month for Elected Officials, eligible
Non-Represented Employees, and any Collective Bargaining Agreements (General
Services & Probation) in place, but not ratified on January 1, 2019 with dependent
enrollments, and $1,421.10 per month for those Collective Bargaining Agreements
(Community Family Health, Deputy Prosecutors, & Public Defenders) in place and
ratified on January 1, 2019. (Ex. B- Res. 72-18)
8.5 Approval to have the Board sign and extend the janitorial services with Bella Casa for
an extension of one year (2019).
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 20, 2018 - PAGE 2
8.6 Approval to set a public hearing for December 11th at 9:30 a.m. in order to consider
the approval of the following Supplemental Appropriations and Budget Transfers to the
2018 Budget: (Ex.C- Res. 74-18)
Supplemental Appropriations:
$6,420 Increase to Superior Court Fund 001.250—Administrative Office of the Courts funding
$6,420 Increase to Superior Court Fund 001.250—Equipment
Due to funding from AOC for upgrading computer equipment for the judges
$22,888 Increase to Sheriff Fund 001.205—Law Enforcement Services to DNR and Skok Tribe
$22,888 Increase to Sheriff Fund 001.205—Patrol OT
Due to new contracts with DNR and the Skokomish Tribe for Law Enforcement Services
$350,000 Increase to Landfill Fund 402—Solid Waste Fees
$350,000 Increase to Landfill fund 402— Long-haul Charges
Due to higher than anticipated 2018 revenues and associated expenses
$20,000 Increase to Public Health Fund 150—CPAA Funding
$20,000 Increase to Public Health Fund 150—Vehicles&Operating Supplies
Due to new CPAA funding
$6,783 Increase to District Court Fund 001.100—Administrative Office of the Courts
$6,783 Increase to District Court Fund 001.100—Equipment
Due to funding from AOC for upgrading computer equipment for the judge
Budget Transfers:
$15,000 from Current Expense Fund 001.320- Ending Fund Balance to
$15,000 LEOFF Fund 001.058- Medical
Due to higher than anticipated expense levels during the 2018 budget process
$90,000 from North Bay Sewer Fund 403—Ending Fund Balance to
$50,000 North Bay Sewer Fund 403— Professional Services and
$40,000 North Bay Sewer Fund 403—Repairs and Maintenance
Due to higher than anticipated 2018 operating expenses
$1,553 from Sales&Use Tax Fund 103—Ending Fund Balance to
$1,553 Sales&Use Tax Fund 103—State Audit Charges
$13,791 from Auditor's O&M—Ending Fund Balance to
$13,557 Auditor's 0&M Fund 104—Internal Allocation
$234 Auditor's 0&M Fund 104—State Audit Charges
$2,075 from Paths&Trails Fund 106—Ending Fund Balance to
$1,762 Paths&Trails Fund 106—Internal Allocation
$313 Paths&Trails Fund 106—State Audit Charges
$395 from Election Equipment Fund 109—Ending Fund Balance to
$395 Election Equipment Fund 109—State Audit Charges
$275 from Crime Victims Fund 110—Ending Fund Balance to
$275 Crime Victims Fund 110—State Audit Charges
$20 from Victim Witness Activity—Ending Fund Balance to
$20 Victim Witness Activity—State Audit Charges
$71 from Historical Preservation Fund 116- Ending Fund Balance to
$71 Historical Preservation Fund 116—State Audit Charges
$1000 from Community Support Services Fund 117— Ending Fund Balance to
$1000 Community Support Services Fund 117—State Audit Charges
$365 from Abatement Fund 118—Ending Fund Balance to
$365 Abatement Fund 118—State Audit Charges
$492 from Trial Court Improvement Fund 135—Ending Fund Balance to
$365 Trial Court Improvement Fund 135—Internal Allocation
$127 Trial Court Improvement Fund 135—State Audit Charges
$4,759 from Family Law Facilitator Fund 138—Ending Fund Balance to
$4,738 Family Law Facilitator Fund 138—Internal Allocation
$21 Family Law Facilitator Fund 138—State Audit Charges
$353 from Sheriff's Special Funds 140— Ending Fund Balance to
$353 Sheriff's Special Funds 140—State Audit Charges
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 20, 2018 - PAGE 3
$138 from Law Library Fund 160—Ending Fund Balance to
$138 Law Library Fund 160—State Audit Charges
$722 from Lodging Tax Fund 163—Ending Fund Balance to
$722 Lodging Tax Fund 163—State Audit Charges
$3,954 from Skokomish Flood Zone Fund 192—Ending Fund Balance to
$3,148 Skokomish Flood Zone Fund 192—Internal Allocation
$806 Skokomish Flood Zone Fund 192—State Audit Charges
$8,175 from REET 2—Ending Fund Balance to
$8,175 REEF 2—State Audit Charges
$12,701 from Landfill Fund 402—Ending Fund Balance to
$12,701 Landfill Fund 402—Internal Allocation
$5,409 from North Bay Sewer Fund 403—Ending Fund Balance to
$5,409 North Bay Sewer Fund 403—Internal Allocation
$1,646 from Rustlewood Sewer&Water Fund 411— Ending Fund Balance to
$1,646 Rustlewood Sewer&Water Fund 411—Internal Allocation
$706 from Beards Cove Water Fund 412— Ending Fund Balance to
$706 Beards Cove Water Fund 412—Internal Allocation
$3,057 from Belfair Sewer Fund 413—Ending Fund Balance to
$3,057 Belfair Sewer Fund 413—Internal Allocation
$886 from Landfill Reserve Fund 428—Ending Fund Balance to
$886 Landfill Reserve Fund 428—Internal Allocation
$4,976 from Beards Cove Reserve Fund 429— Ending Fund Balance to
$4,976 Beards Cove Reserve Fund 429—Internal Allocation
$98 from Storm Drain System Development Fund 480—Ending Fund Balance to
$98 Storm Drain System Development Fund 480—State Audit Charges
In order to come into compliance with SAO's requirement that all funds be charged equitably for
internal allocation and state auditor charges
$3,436 from Current Expense Fund 001.320—Ending Fund Balance to
$3,436 Commissioners Fund 001.080—State Retirement
Due to underestimating the state retirement expense
$2,290 from Current Expense Fund 001.320—Ending Fund Balance to
$2,290 Coroner Fund 001.190—Medical/Dental/Vision/Life
Due to underestimating the medical expense
$11,328 from Current Expense Fund 001.320—Ending Fund Balance to
$5,801 Crime Victims Fund 110—Transfer In
$276 Victim Witness Activity Fund 114—Transfer In
$492 Trial Court Improvement Fund 135—Transfer In
$4,759 Family Law Facilitator Fund 138—Transfer In
To offset the cost of internal allocations and SAO charges
$338 from Current Expense Fund 001.320—Ending Fund Balance to
$338 District Court Fund 001.100—Equipment
County expense portion of AOC funding for new equipment for the judge
8.7 Approval of a resolution to close Old Belfair Highway at approximately milepost 0.000
to milepost 0.100 on Sunday, December 2, 2018 from 3:30 P.M. to 5:30 P.M. (Ex. D—
Res. 75-18)
Rick Blake asked to remove item 8.3 for separate discussion.
Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.7 with
the exception of 8.3. Motion carried unanimously. N-aye; S-aye; D-aye.
8.3 Frank Pinter explained that this resolution would eliminate one position and create two positions.
Rick Blake questioned the need for two positions. Frank answered that it would create an interim deputy
director and county engineer as a separate position.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 20, 2018 - PAGE 4
Cmmr. Drexler added that there is a planned retirement in place and the Board would like to have a
possible replacement in place.
Rick questioned why the position isn't Director/Engineer as it used to be. He voiced his concern in the
fact that Mason County can't find a qualified person. He suggested raising the salary to be more
competitive.
Cmmr. Drexler thanked Mr. Blake for his comments while noting that Jerry Hauth has been looking at
outside applicants for almost seven months with no luck. She noted that two positions are nearly lateral
and though it is confusing it is a good workaround at this time.
Cmmr. Shutty added that the searches for candidates were done nationally. He said if this plan does not
work, then they can return to the original classifications. He voiced his confidence in Jerry and his
direction.
Cmmr. Neatherlin agreed with Cmmr. Shutty and stated that the Board has been working closely with
Public Works to create this position change.
Cmmr. Drexler/Shutty moved and seconded to amend Resolution 56-18 to revise the Non-
Represented Salary Scale Range Alignment by approving the request to create Interim
Deputy Director of Public Works and County Engineer Classifications in the Public Works
Department both at Salary Range 44; approval to remove the Deputy Directory Public
Works/County Engineer at Salary Range 44 and authorization to fill the positions. Motion
carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)- None.
10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:29 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Casey Bingham Action Agenda _X
Public Hearing
Other
DEPARTMENT: Community Services EXT: 562
DATE: 12/11/18 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 12/3/18
BRIEFING PRESENTED BY: David Windom
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of State of Washington Health Care Authority (HCA)
Community Prevention and Wellness Initiative contract 1763-94262
amendment 03.
Adds Statement of work for:
Background: This contract provides funding to perform existing functions in
Community Prevention and Initiative contract as well as expanding the contracted
services to cover the Belfair area of Mason County.
This is an ongoing contract that has been partially budgeted for in the 2018 budget year.
There is an additional 80,000 to the 2019 budget that will be expended in contracted
services through the funding and require no additional FTE at this time. This contract
has no matching requirements.
RECOMMENDED OR REQUESTED ACTION: Approve Amendment 3 to HCA
Contract Number 1763-94262.
12/5/2018
Washington$fdt2HCA CONTRACT NUMBER:
CONTRACT AMENDMENT 1763-94262
Health Carehu--t-h�ority Prevention Services
Amendment No. 03
This Contract Amendment is between the State of Washington Health Care Program Contract Number
Authority (HCA) and the Contractor identified below. Click here to enter text.
Contractor Contract Number
CONTRACTOR NAME CONTRACTOR doing business as(DBA)
Mason County
CONTRACTOR ADDRESS WASHINGTON UNIFORM BUSINESS ACD INDEX NUMBER
415 North 6th Street IDENTIFIER(UBI) 1229
Shelton, WA 98584-
CONTRACTOR CONTACT CONTRACTOR TELEPHONE I CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS
Lydia Buchheit 360 427-9670 360) 427-7787 I diab@co.mason.wa.us
HCA PROGRAM AREA 71644
CA CONTRACT CODE
Division of Behavioral Health CS-63
HCA CONTACT NAME AND TITLE HCA CONTACT ADDRESS
Sarah Mariani 4500 Tenth Ave SE
Program Administrator PO Box 45330
Olympia, WA 98504
HCA CONTACT TELEPHONE HCA CONTACT FAX HCA CONTACT E-MAIL ADDRESS
(360)725-3774 1 1 Sarah.Mariani@hca.wa. ov
IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS
Yes 93.243
AMENDMENT START DATE CONTRACT END DATE
11/01/2018 06/30/2019
PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT
$228,000.00 $72,728.00 $300,728.00
REASON FOR AMENDMENT:
CHANGE OR CORRECT CHOOSE ONE:
ATTACHMENTS, When the box below is marked with an X, the following Exhibits are attached and are incorporated into
this Contract Amendment by reference:
® Additional Exhibits (specify): Exhbits B and N-O
This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms
and conditions agreed upon by the parties as changes to the original Contract. No other understandings or
representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or
bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing
below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract
Amendment.
CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Jim Ga ton, HCA Contracts Adminstrator
HCA Contract Services Pagel
7024PF HCA Custom Contract Amendment(5-2-2018)
This Contract between the State of Washington Health Care Authority (HCA) and the Contractor is hereby
amended as follows:
Federal Award Identification for Subrecipients (reference 2 CFR 200.331) - Strategic Prevention
Framework Partnerships for Success
(i) Subrecipient name (which must match the name Mason County
associated with its unique entity identifier);
(ii) Subrecipient's unique entity identifier; (DUNS) 069580751
(iii) Federal Award Identification Number(FAIN); SP020155
(iv) Federal Award Date (see §200.39 Federal award 06/12/2015
date);
(v) Subaward Period of Performance Start and End 11-1-18 to 6-30-19
Date;
(vi) Amount of Federal Funds Obligated by this action; $24,935
(vii) Total Amount of Federal Funds Obligated to the $76,247
subrecipient;
(viii) Total Amount of the Federal Award; $2,207,505 FY16 (09/30/15 - 09/29/16)
(ix) Federal award project description, as required to be Strategic Prevention Framework Partnerships for
responsive to the Federal Funding Accountability Success (PFS)
and Transparency Act (FFATA);
(x) Name of Federal awarding agency, pass-through SAMHSA,
entity, and contact information for awarding official, Washington State DSHS,
Chris Imhoff, Director
PO Box 45330
Olympia, WA 98504-5330
IMHOFC@dshs.wa.gov
(xi) CFDA Number and Name; the pass-through entity 93.243
must identify the dollar amount made available
under each Federal award and the CFDA number at
time of disbursement;
(xii) Identification of whether the award is R&D; and ❑ Yes ® No
(xiii) Indirect cost rate for the Federal award (including if de minimis (10%)
the de minimis rate is charged per§200.414 Indirect
(F&A) costs).
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Federal Award Identification (reference 2 CFR 200.331) —SOR Grant CFDA#93.788
(i) Subrecipient name (which must match the name
associated with its unique entity identifier);
(ii) Subrecipient's unique entity identifier; (DUNS)
(iii) Federal Award Identification Number(FAIN); H79TIO81705
(iv) Federal Award Date (see§200.39 Federal award 9/19/18
date);
(v) Subaward Period of Performance Start and End 11-1-18 to 6-30-19
Date;
(vi) Amount of Federal Funds Obligated by this $47,793
action;
(vii) Total Amount of Federal Funds Obligated to the $47,793
subrecipient;
(viii) Total Amount of the Federal Award; $21,573,093
(ix) Federal award project description, as required to Washington State Opioid Response(SOR) Grant
be responsive to the Federal Funding
Accountability and Transparency Act(FFATA);
(x) Name of Federal awarding agency, pass-through Department of Health and Human Services,
entity, and contact information for awarding Substance Abuse and Mental Health Services
official, Administration, Center for Substance Abuse
Treatment
(A) CFDA Number and Name; the pass-through 93.788
entity must identify the dollar amount made
available under each Federal award and the
CFDA number at time of disbursement;
(xii) Identification of whether the award is R&D; and ❑ Yes ® No
(xiii) Indirect cost rate for the Federal award (including de minimis(10%)
if the de minimis rate is charged per§200.414
Indirect(F&A) costs).
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7024PF HCA Custom Contract Amendment(5-2-2018)
1. The Contract maximum is increased by $228,000 from $72,728 to $300,728. Source of funds for this
amendment is the Prevention Framework Partnerships for Success (PFS), CFDA#93.243 and State
Opioid Response (SOR), CFDA#93.788. The Awards and Revenues (A&R) is attached as Exhibit B.
2. Amend Section 1. Definitions by adding Subsections gg, and hh. As follows:
gg. "Partnership for Success" or "PFS" means the Federal Substance Abuse and Mental Health
Services Administration (SAMHSA) Grants Funding Opportunity SP-18-008 supporting
implementation of this state grant project. Anticipated start date 9/30/2018; length of project period
is up to five years. More information can be found at:
https://www.samhsa.gov/sites/default/files/grants/pdf/spf pfs final 5.7.18.pdf.
a. "State Opioid Response" or "SOR" means the Federal Substance Abuse and Mental Health
Services Administration (SAMHSA) Grants Funding Opportunity TI-18-015 supporting
implementation of this state grant project. Anticipated start date 9/30/2018; length of project period
is up to two years. More information can be found at:
https://www.Samhsa.gov/sites/default/files/qrants/pdf/sorfoafinal.6.14.18.pdf.
3. Amend Special Terms and Conditions Section 8. Applicable Exhibits by deleting and replacing with the
following:
8. Applicable Exhibits.
The following table lists the included exhibits in the Contract and the Contractors to which they apply.
Exhibit Title of Exhibit Applicable to the Following
Contractors
Exhibit A Data Security Requirements All Contractors
Exhibit B Awards and Revenue A&R All Contractors
Exhibit C PFS Advanced Community King County, San Juan County,
Surveillance Project —Year 5 City of Prosser, Tekoa School
September 30, 2017 to September 29, District
2018
Exhibit D PFS Secure Medicine Take-Back City of Prosser, Garfield County,
Year 5 September 30, 2017 to King County, Lewis County,
September 29, 2018 Tekoa School District; Grant
Count
Exhibit E PFS Community Coalition Sector City of Prosser, Garfield County
Sharing Project - Year 5 September
30, 2017 to September 29, 2018
Exhibit F PFS Increase Capacity, Outreach, and King County, City of Prosser
Programming to LGBTQ Community -
Project Year 5 September 30, 2017 to
September 29, 2018
Exhibit G State Targeted Response to the Opioid Whatcom County, Pacific County,
Crisis (STR) Community Prevention Spokane Tribal Network, Cape
and Wellness Initiative (CPWI) Flattery School District, Skagit
Expansion Community -August 15, County
2017 —April 30, 2019*
Exhibit H PFS Community Coalition Mentoring ESD 112
Project - Year 5 September 30, 2017 to
September 29, 2018
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Exhibit I PFS Secure Medicine Take-Back ESD 112
Year 5 September 30, 2017 to
September 29, 2018
Exhibit J PFS Carryover Funds To Enhance San Juan County, Mt. Adams
Prevention Services Carryover ending School District, Wapato School
September 29, 2017 District
Exhibit K PFS Carryover Funds for NPN City of Prosser, Clark County,
Conference Support Carryover ending Grant County; Mt. Adams School
September 29, 2017 District
Exhibit L State Targeted Response to the Opioid Grays Harbor County
Crisis (STR)
Community Prevention and Wellness
Initiative (CPWI) Expansion
Community
August 15, 2017 —April 30, 2019*
Exhibit M Video: "Prevention Tools, What Works, Monroe School District
What Doesn't"
Ma 15, 2018 —June 30, 2018
Exhibit N Partnership for Success (PFS) and Pend Oreille County, Grant
State Opioid Response (SOR) County; Jefferson County, Mason
Community Prevention and Wellness County, ESD 101, Benton
Initiative (CPWI) Expansion County, ESD 112, Skagit County,
Community Lewis County, ESD 105
November 1, 2018 —June 30, 2019
Exhibit O State Opioid Response (SOR) Mason County
Community-based Prevention Services
November 1, 2018 —June 30, 2019
Exhibit P State Opioid Response (SOR) Chelan-Douglas TOGETHER for
Community-based Prevention Services Youth
November 1, 2018 — June 30, 2019
4. Amend Special Terms and Conditions Section 9. Consideration first paragraph only by deleting and
replacing with the following:
Total consideration payable to the Contractor for satisfactory performance of the work under this
Contract is increased by $72,728, up to a maximum of$300,787 including any and all expenses, and
shall be based as outlined in Exhibit B: Awards and Revenue.
5. Amend Special Terms and Conditions Section 9. Consideration Subsection a. (1) (c) by deleting and
replacing with the following:
(c) The Contractor shall use no more than eight percent (8%) of the DMA, SOR, and PFS
allocation for administrative costs.
6. Amend Special Terms and Conditions Section 10. Billing and Payment Subsection e. by deleting and
replacing with the following:
a. Claims for Payment.
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7024PF HCA Custom Contract Amendment(5-2-2018)
The Contractor shall:
(1) Submit invoices for costs due and payable under this agreement that were incurred prior to the
expiration date within ninety (90) days of the date services were provided.
(2) Submit final billing for services provided within forty-five (45) days after the end of the State
Fiscal Year.
(a) Final PFS and SOR billing shall be submitted within forty-five (45) days of end of each
Federal Fiscal Year.
(b) Final STIR billing shall be submitted by June 30'h, annually for each fiscal year.
7. Amend Special Terms and Conditions by replacing Exhibit B as follows on the next page:
HCA Contract Services Page 6
7024PF HCA Custom Contract Amendment(5-2-2018)
Exhibit B
AWARD AND REVENUES
2017-2019 Biennium
CONTRACTOR NAME Mason county Public Health
CONTRACTNUMBER 1763-94262 Amend#3
COUNTY Mason
The above named Contractor is hereby awarded the fo)loriing amounts for the purposes listed.
REVENUE SOURCE TYPE OF SERVICE AWARD AMOUNTS
CODE:
Total 17-19
SFY18 SFY19
Biennium
333.99.59 SABG Prevention(7.1.17-6.30.19) S 48,839 $ 72,748 $ 121,587
334.04.6X GF-State- Admin(for SABG Prevention) $ 4,028 $ 6,107 $ 10,135
SFY IS(7.I.I7-6.30.18) $ 4,018
SFY 19(7.1.18.6.30-19) $ 6,107
334.04.6X Dedicated Marijuana Account-Fund 315-State $ 22,483 $ 22,483 $ 44,966
SFY 18(7.1.17.6.30.18) $ 22,483
SFY 19(7.1.18.6.30-19) $ 12,483
333.92.43 PFS-Total $ 34,650 $ 41,597 $ 76,247
Year 4 FFY16(7.1.17-9.29.17) $ 8,662
Year 5 FFY17(9.30.17-9.19.18) $ 25,988 $ 16,662
Year I FFY18(11.1.18-6.30.19) $ 24,935
333.37.88 STR-Total $ - $ - $
FFY17(8.15.17-4.30.18) $ -
FFY18(5.1.18-4.30.19) $
333.37.88 SOR-Total $ $ 47,793 $ 47,793
S
FFY18(11.1.18-6.30.19) $ - $ 47,793
Total Federal Funds $ 83,489 $ 162,138 $ 245,627
Total State Funds $ 26,511 $ 28,590 $ 55,101
TOTAL ALL AWARDS $ 110,000 $ 190,728 $ 300,728
Federal CFDA:
SABG-Substance Abuse Block Grant-CFDA 93.959 Substance Abuse and Mental Health Services Administration(SAMHSA)
SABG Prevention:
Funding period(s): 7.1.17-6.30.19
Funds may be used in SFY 18 or SFY 19;up to the Total 17-19 Biennium award,as indicated above.
GF-State-Admin(for SHBG Prevention):
Funding penod(s): 7.1.17-6.30.18 and 7.1.18-6.30.19
Funds must be used only in the SFY in which they are awarded,as indicated above.
Dedicated Marijuana Account-Fund 315 State:
Funding period(s): 7.1.17-6.30.18 and 7.1.18-6.30.19
Funds must be used only in the SFY in which they are awarded,as Indicated above.
PFS-Partnerships for Success-CFDA 93.243 Substance Abuse and Mental Health Services Administration(SAMHSA)
PFS:
Year 4 funding: 7.1.17.9.29.17
Year 5 funding; 9.30.17-9.29.18
Year 1 funding: 11.1.18-6.30.19
Funds must be used in the FFY in which they are awarded,as ind{cated above.
Beginning 9.30.17,funds for Year 5 may be used in SFY 18 or SFY 19,until 9.29.18.
STR-State Targeted Response to the Oplold Crisis-CFDA 93.788 Substance Abuse and Mental Health Services Administration(SAMHSA)
STR:
FFY17 8.15.17-4.30.18
FFY18 5.1.18-4.30.19
Funds must be used in the FFY in which they are awarded,as indicated above.
Beginning 5.1.18,funds for FFY18 may be used in SFY 18 or SFY 19,until 4.30.19.
SOR-State Oplold Response-CFDA 93.788 Substance Abuse and Mental Health Services Administration(SAMHSA)
SOR:
FFY18 11.1.18-6.30.19
Funds must be used in the FFY in which they are awarded,as indicated above.
HCA Contract Services Page 7
7024PF HCA Custom Contract Amendment(5-2-2018)
8. Amend Special Terms and Conditions by adding Exhibit N as follows on the next page:
HCA Contract Services Page 8
7024PF HCA Custom Contract Amendment(5-2-2018)
Exhibit N
Partnership for Success (PFS) and State Opioid Response (SOR)
Community Prevention and Wellness Initiative (CPWI) Expansion Community
November 1, 2018 —June 30, 2019
1. Purpose. The purpose of this Exhibit N is to implement Community Prevention and Wellness Initiative
(CPWI) services in the community and school district or High School Service Area identified in selected
Washington State PFS and SOR Grant for CPWI Expansion RFA# K3054 application. This Exhibit
applies to the Contractors listed in Section 8 —Applicable Exhibits. This Exhibit supplements but does
not replace the existing contract and contractual obligations within the existing contract remain.
2. Performance Statement of Work. The following requirements are added in this amendment.
The Contractor shall ensure the provision of CPWI services in accordance with the CPWI Community
Coalition Guide located on the Athena Forum website littps://www.theathenaforum.org/cpwi-
community-coalition-guide which outlines the minimal standards to participate in the CPWI. Contractor
shall plan to reach the ideal benchmarks related to the community coalition's efforts and staffing to
include but not limited to:
a. Hire or identify a minimum of one (1) part-time (0.5 FTE) staff member to serve as qualified
coordinator upon contract execution. Post position no later than November 15, 2018. Full-time
employment (1.0 FTE) for the community coordinator is allowable and is strongly recommended in
order to meet the scope of the project.
(1) Ensure new hire Community Coalition Coordinator(s) meet required position qualifications and
workstation requirements found in the CPWI Community Coalition Guide.
(2) Contractor shall submit a completed Community Coalition Coordinator Qualification Checklist to
Contract Manager or designee for review. HCA shall review and respond within five (5) business
days.
b. Participate in contract and program orientation provided by HCA on January 7, 2019 and January 8,
2019 or as otherwise directed by HCA staff.
c. Contractor contact on page one (1) of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training on November 26, 2018 or as otherwise directed by HCA staff.
d. By December 31, 2018 the contractor will:
(1) Hold first community coalition meeting.
(2) Hold at least one local Town Hall meeting to educate community members about local youth
substance use issues identified using local community-level data and engage expanded
participation in coalition meetings.
(3) Provide Key Leader Orientation to gain feedback and support.
e. For year 1, develop and submit a community-based, data-driven Strategic Plan and an annual
Action Plan and Budget with projected expenditures (including salary and benefits for HCA funded
prevention staff, program costs, training and travel) to the Contract Manager or designee, by April 1,
2018 or within thirty (30) days upon request. A template will be provided.
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7024PF HCA Custom Contract Amendment(5-2-2018)
f. Ensure sixty-percent (60%) of programs supported by HCA funds will be replications or adaptations
of"Evidence-based Practice" substance abuse prevention programs as identified in the list provided
by DBHR. Ensure that all of the programs supported by HCA meet the Center for Substance Abuse
Prevention's (CSAP) Principles of Substance Abuse Prevention, found on the Athena Forum
Website: https //www the athenaforum org/csap-principles-effectiveness-prevention.
g. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR or PFS specific reporting requirements per SAMHSA.
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with either PFS or SOR funds.
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9. Amend Special Terms and Conditions by adding Exhibit O as follows on the next page:
HCA Contract Services Page 11
7024PF HCA Custom Contract Amendment(5-2-2018)
Exhibit O
State Opioid Response (SOR)
Community-based Prevention Services
November 1, 2018 —June 30, 2019
1. Purpose. The purpose of this Exhibit is to implement Community-based Prevention Services in selected
Washington State SOR Grant for RFA # K3055 application. This Exhibit applies to the Contractor listed
on page one (1). This Exhibit supplements but does not replace the existing contract and contractual
obligations within the existing contract remain.
2. The Contractor shall ensure:
a. The implementation of the Work Plan submitted in Project Narrative as part of RFA and/or as
approved by DBHR to include:
(1) Approved programs and communities from the RFA and approved by DBHR as it applies to
Mason County: North Mason — Guiding Good Choices.
(a) Services, defined as a direct service program, implementation, training, or dissemination of
a media campaign, must begin on or before December 31, 2018.
(b) Program(s) will be implemented for target audience in which they are designed in an
ongoing cycle in communities as designated in approved Work Plan.
(c) Participation in the National Drug Take-Back Days held in April and October each year of
the contract period, and implementation of the Starts with One opioid public education
campaign.
(2) Ensuring funds are used to support program costs including staff for program planning, training,
implementation, reporting and evaluation.
(3) Program implementation must be in alignment with the approved Action Plan and Budget
submitted with the RFA, including approved program(s), dates &timelines, scope, dosage,
target audience(s), leadership, and responsible parties.
(4) Enter approved implementation Work Plan into designated prevention reporting system
(Substance Use Disorder Prevention and Mental Health Promotion Management Information
System (Minerva)) within 30 days of executed contract.
(5) Complete monthly program or strategy services reporting by the 15th of the month following the
month of services, including required pre/post-test data.
(6) Participate in monthly check-in phone calls with contract manager or designee.
b. Contractor contact on page one of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training that will be scheduled for four (4) hours in duration, or as
determined by HCA staff. For year 1, the annual contractor training is scheduled for November 26,
2018.
c. Contractor shall ensure that a regular annual schedule of direct prevention services
d. Budget adjustments that total ten percent (10%) or more from the approved budget shall submit a
HCA Contract Services Page 12
7024PF HCA Custom Contract Amendment(5-2-2018)
budget revision for approval to CM or designee at least fifteen (15) days prior to expending adjusted
budget items. Approval must be granted prior to expending funds.
e. Ensure program facilitators are formally trained or certified trainers are used for the approved
program(s) selected, if indicated as necessary by the program.
f. Ensure program is implemented with full fidelity. Specified adaptations must be submitted in writing
to Contract Manager or designee for approval no less that twenty (20) days in advance of program
implementation. Specific adaptations may not affect the core components of the program.
g. Community-based mentoring programs must be implementing the 4th edition of the Elements of
Effective Practice for Mentoring found here: https://www.mentoring.org/program-
resources/elements-of-effective-practice-for-mentoring/
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with SOR funds.
(4) No more than a total of$1,000 of funds contracted for prevention services by DBHR may be
spent on food or light refreshments per contract per year as designated in application and
approved Work Plan.
i. Participate in monthly HCA DBHR scheduled learning community meetings.
j. Participate in monthly check-in phone calls with Contract Manager or designee.
k. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR specific reporting requirements per SAMHSA.
I. Prevention Training.
(1) The Contractor shall participate in all required training events identified by HCA.
(2) Non-Required Training
(a) Training paid for by HCA shall be approved by Contract Manager or designee prior to
training and meet the approved goals and objectives related to approved programs in
Minerva.
(b) The Contractor shall ensure any requests for training that are not in the Work Plan are
requested in writing and sent directly to the Contract Manager or designee a minimum of ten
(10) working days before the date of the proposed training expenses are to occur.
(c) The Contractor shall bill for training events on an A-19 per billing code according the
Program/Fiscal Requirements and record training events in the HCA Substance Use
Disorder Prevention and Mental Health Promotion Online Reporting Systems or Minerva in
accordance with the monthly reporting requirements and Prevention Report Schedule/Due
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7024PF HCA Custom Contract Amendment(5-2-2018)
Dates.
m. Media Materials.
(1) Media materials and publications developed with HCA funds shall be submitted to the Contract
Manager or designee for approval prior to publication (HCA will respond within five (5) working
days). HCA must be cited as the funding source in news releases, publications, and advertising
messages created with or about HCA funding. The funding source shall be cited as:
Washington State Health Care Authority. The HCA logo may also be used in place of the above
citation.
Exceptions: The Contractor does not need to submit the following items to or designee:
(a) Newsletters and fact sheets.
(b) News coverage resulting from interviews with reporters. This includes online news
coverage.
(c) Newspaper editorials or letters to the editor.
(d) Posts on Facebook, YouTube, Tumblr, Twitter, Instagram, Snapchat and other social media
sites.
(e) When a statewide media message is developed by HCA is localized if the only change is the
local CBO information.
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7024PF HCA Custom Contract Amendment(5-2-2018)
10. Amend Special Terms and Conditions by adding Exhibit P as follows on the next page:
HCA Contract Services Page 15
7024PF HCA Custom Contract Amendment(5-2-2018)
Exhibit P
State Opioid Response (SOR)
Community-based Prevention Services
November 1, 2018 — June 30, 2019
1. Purpose. The purpose of this Exhibit is to implement Community-based Prevention Services in selected
Washington State SOR Grant for RFA# K3055 application. This Exhibit applies to the Contractor listed
on page one (1). This Exhibit supplements but does not replace the existing contract and contractual
obligations within the existing contract remain.
2. The Contractor shall ensure:
a. The implementation of the Work Plan submitted in Project Narrative as part of RFA and/or as
approved by DBHR to include:
(1) Approved programs and communities from the RFA and approved by DBHR as it applies to
Chelan-Douglas TOGETHER for Youth: East Wenatchee Eastmont School District — Life Skills.
(a) Services, defined as a direct service program, implementation, training, or dissemination of
a media campaign, must begin on or before December 31, 2018.
(b) Program(s) will be implemented for target audience in which they are designed in an
ongoing cycle in communities as designated in approved Work Plan.
(c) Participation in the National Drug Take-Back Days held in April and October each year of
the contract period, and implementation of the Starts with One opioid public education
campaign.
(2) Ensuring funds are used to support program costs including staff for program planning, training,
implementation, reporting and evaluation.
(3) Program implementation must be in alignment with the approved Action Plan and Budget
submitted with the RFA, including approved program(s), dates & timelines, scope, dosage,
target audience(s), leadership, and responsible parties.
(4) Enter approved implementation Work Plan into designated prevention reporting system
(Substance Use Disorder Prevention and Mental Health Promotion Management Information
System (Minerva)) within 30 days of executed contract.
(5) Complete monthly program or strategy services reporting by the 15th of the month following the
month of services, including required pre/post-test data.
(6) Participate in monthly check-in phone calls with contract manager or designee.
b. Contractor contact on page one of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training that will be scheduled for four (4) hours in duration, or as
determined by HCA staff. For year 1, the annual contractor training is scheduled for November 26,
2018.
c. Contractor shall ensure that a regular annual schedule of direct prevention services
d. Budget adjustments that total ten percent (10%) or more from the approved budget shall submit a
HCA Contract Services Page 16
7024PF HCA Custom Contract Amendment(5-2-2018)
budget revision for approval to CM or designee at least fifteen (15) days prior to expending adjusted
budget items. Approval must be granted prior to expending funds.
e. Ensure program facilitators are formally trained or certified trainers are used for the approved
program(s) selected, if indicated as necessary by the program.
f. Ensure program is implemented with full fidelity. Specified adaptations must be submitted in writing
to Contract Manager or designee for approval no less that twenty (20) days in advance of program
implementation. Specific adaptations may not affect the core components of the program.
g. Community-based mentoring programs must be implementing the 4`h edition of the Elements of
Effective Practice for Mentoring found here: https://www.mentoring.org/program-
resources/elements-of-effective-practice-for-mentoring/
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with SOR funds.
(4) No more than a total of $1,000 of funds contracted for prevention services by DBHR may be
spent on food or light refreshments per contract per year as designated in application and
approved Work Plan.
i. Participate in monthly HCA DBHR scheduled learning community meetings.
j. Participate in monthly check-in phone calls with Contract Manager or designee.
k. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR specific reporting requirements per SAMHSA.
I. Prevention Training.
(1) The Contractor shall participate in all required training events identified by HCA.
(2) Non-Required Training
(a) Training paid for by HCA shall be approved by Contract Manager or designee prior to
training and meet the approved goals and objectives related to approved programs in
Minerva.
(b) The Contractor shall ensure any requests for training that are not in the Work Plan are
requested in writing and sent directly to the Contract Manager or designee a minimum of ten
(10) working days before the date of the proposed training expenses are to occur.
(c) The Contractor shall bill for training events on an A-19 per billing code according the
Program/Fiscal Requirements and record training events in the HCA Substance Use
Disorder Prevention and Mental Health Promotion Online Reporting Systems or Minerva in
accordance with the monthly reporting requirements and Prevention Report Schedule/Due
HCA Contract Services Page 17
7024PF HCA Custom Contract Amendment(5-2-2018)
Dates.
m. Media Materials.
(1) Media materials and publications developed with HCA funds shall be submitted to the Contract
Manager or designee for approval prior to publication (HCA will respond within five (5) working
days). HCA must be cited as the funding source in news releases, publications, and advertising
messages created with or about HCA funding. The funding source shall be cited as:
Washington State Health Care Authority. The HCA logo may also be used in place of the above
citation.
Exceptions: The Contractor does not need to submit the following items to or designee.-
(a)
esignee:(a) Newsletters and fact sheets.
(b) News coverage resulting from interviews with reporters. This includes online news
coverage.
(c) Newspaper editorials or letters to the editor.
(d) Posts on Facebook, YouTube, Tumblr, Twitter, Instagram, Snapchat and other social media
sites.
(e) When a statewide media message is developed by HCA is localized if the only change is the
local CBO information.
All other terms and conditions of this Contract remain in full force and effect.
HCA Contract Services Page 18
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: 12-11-18 Agenda Item # g �-
(Commissioner staff to complete)
BRIEFING DATE: November 5, 2018
BRIEFING PRESENTED BY: Diane Zoren
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to cancel the December 24 and 31 briefings and the December 25, 2018
and January 1, 2019 Commission meetings.
Background: Pursuant to Mason County Code Chpt. 2.88.010, a meeting may be canceled
by the Commissioners. Due to the holidays there will be no briefings on December 24 or
December 31 and the December 25 and January 1 Commission meetings are canceled.
The first 2019 Commission briefing will be Monday, January 7 and business meeting will be
Tuesday, January 8.
RECOMMENDED ACTION: Approval to cancel the December 24 and 31 briefings and the
December 25, 2018 and January 1, 2019 Commission meetings.
•
•
ii6i
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _ X_
Public Hearing
Other
DEPARTMENT: Parks &Trails Department EXT: 806
COMMISSION MEETING DATE: 12/18/2018 Agenda Item # 913
Commissioner staff to complete)
BRIEFING DATE: 12/17/2018
BRIEFING PRESENTED BY: Ross McDowell
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Mason County Park Host Contracts
Renewal of Park Host Contract — Angie & Mark Stubblefield — Walker Park
BACKGROUND:
Mason County Parks &Trails Department would recommend the renewal of current
park host at Walker Park. Angie & Mark Stubblefield have been park hosts at Walker
Park for 5 years and wish to renew their park host contracts. As park hosts, they will
add security, do light maintenance and grounds keeping. This contract is for two year
period starting January 1, 2019.
Angie & Mark Stubblefield have been exemplary Park Hosts and keep Walker Park in
good condition and work well with our Mason County Park Staff.
BUDGET IMPACTS:
None
RECOMMENDED ACTION:
The Mason County Parks &Trails Department recommends that the Board of County
Commissioners sign a two (2) year Mason County Park Host contract with a provision
for extending additional years with agreement from both parties.
ATTACHMENT(S):
Mason County Parks and Trails on-site Park Host Contractual Agreement.
H:\Facilities& Parks\Parks\Caretaker-Park Hosts\2019\Commission Summary Walker Park Host 2019-
2020.doc
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Mark and Angie Stubblefield, of Mason County, hereinafter referred to as On-
site Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason,
State of Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE — DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Walker Park, Shelton, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
• Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
• Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
♦ Requests for off duty time shall be negotiated with the Contractor.
• Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
Home: 360-432-0465
2. Ross McDowell 360-427-9670, extension 806
Cell: 360-490-7646
Home: 360-751-2961
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
Park Host Contract Page 2 of 3
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2019 to December 31,
2020.
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR— PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE—CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on behalf
of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or in
writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
Park Host Contract Page 3 of 3
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special proceedings
pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the laws of the State
of Washington. Any actions or matters shall come before the courts of Mason County, Washington for actions
and/or decisions.
SECTION THIRTEEN -TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 2400 Walker Park Road, Shelton, WA 98584 or at such other address as Contractor shall
designate in writing. On the giving of such notice, this Agreement shall cease on the last day of the month in
which the notice is mailed, with the same force and effect as if such last day of the month were the date
originally herein set forth as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host's affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
day of , 20
ON-SITE PARK HOST BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Chair
Date: Kevin Shutty, Commissioner
ATTEST:
Terri Drexler, Commissioner
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead, Chief Deputy Prosecutor
Lcm,
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: December 11, 2018 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Treasure Electronic Remittance for November 2018 $ 844,564.31
Electronic Remittance Detail
Macecom 11/6/18 $ 124,344.33
Mental Health 11/9/18 $ 59,727.67
Mental Health to Public Defender 11/16/18 $ 22,178.00
Current Expense to Public Health 9/17/18 $ 94,063.75
Community Health & Social Services 11/9/18 $ 330.86
Capital Improve Reet 2 Fund 351 to Belfair Sewer 11/7/18 $ 400,000.00
Mental Health to Clerk 11/16/18 $ 3,795.00
Mental Health to Prosecutor 11/16/18 $ 10,615.31
Mental Health to Juvenile Probation 11/16/18 $ 11,564.14
Reet 2 to Rustlewood Sewer 11/7/18 $ 200,000.00
Veterans Assistance to Non-Dept. Current Exp. 11/7/18 $ 12,009.00
Refund Interest Earned 11/30/18 $ 32.11
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 25,057,651.69
Direct Deposit YTD Total $ 15,383,669.10
Salary Clearing YTD Total $ 16,257,212.36
Approval of Treasure Electronic Remittances YTD Total $ 8,320,395.09
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Treasure Electronic Remittance for November 2018 $ 844,564.31
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
N\
Q���ypNC0 Office of the Treasurer
g A 411 N. 5th, Bldg.
<W� I P.O. Box 429
r`, The Qi Shelton, Washington 98584-0429
\ Asu (360) 427-9670, ext. 475 • Fax (360) 427-7267
Belfair (360) 275-4467 • Elma (360) 482-5269
X°i Elisabeth (Lisa) Frazier, Treasurer
Payment approval of Macecom:
Account
FUND # Remittance RECEIPT #
Macecom001.000000.300.300 $ 124,344.33 M-49138
$ -
11/9/2018
Payment approval of Mental Health:
Account
FUND # Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 59,727.67 M-49227
Is - M-
11/16/2018
Account
FUND # Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 22,178.00 M-49407
PUBLIC DEFENDER 001.000000.240.000 $ 22,178.00 M-49408
Payment approval of Community Health & Social Services Fees:
11/9/2018
BOND FISCAL
FUND AGENT
FUND No. ACCT. #'S Remiittance RECEIPT #
Community Health & Social Services 637.000000.000.000 $ 330.86 M-
Payment approval of Capital Improvement Reet 2
11/7/2018
BOND FISCAL
FUND AGENT
FUND No. ACCT. #'S Remiittance RECEIPT #
Capital Improv Reet 2 Fund 351 351.000000.000.000 Is 400,000.00 M-49149
17 Budgeted Trnsfr to BELFAIR SEWER 413.000000.000.000 $400,000.00 M-49150
11/16/2018
Account
FUND # Remiittance RECEIPT #
Mental Health- Budgeted Transfer 164.000000.100.000 $ 3,795.00 M-49401
Clerk 001.000000.070.000 $3,795.00 M-49402
16-Nov-18
Account
FUND # Remiittance RECEIPT #
Mental Health- Budgeted Transfer 164.000000.100.000 $ 10,615.31 M-49405
Prosecutor 001.000000.180.164 1 $10,615.31 M-49406
11/16/2018
Account
FUND # Remiittance RECEIPT #
Mental Health-Budgeted Transfer 164.000000.100.000 $ 11,564.14 M-49403
Juvenile Probation 001.000000.170.220 1 $11,564.14 M-49404
7-Nov-18
Account
FUND # Remiittance RECEIPT #
Reet 2-Transfer Out 351.000000.000.000 1 $ 200,000.00 M-49152
Rustlewood Sewer 411.000000.000.000 1 $200,000.00 M-49153
Veterans Assistance-Indirect Charge 190.000000.000.000 $ 12,009.00 M-40659
Non-Departmental Current Expense 001.000000.300.310 1 $12,009.001M-40659
30-Nov-18 REFUND INTEREST EARNEDTL)4aI
Account
FUND # Remiittance RECEIPT #
CURRENT EXPENSE 001.000000.260.000 $ 15.11 Multiple Rec
ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $3.35 Multiple Rec
Veterans Assistance 190.000000.000.000 $ 0.07 Multiple Rec
COUNTY ROAD 105.000000.000.000 $13.31 Multiple Rec
MENTAL HEALTH 164.000000.000.000 $0.27 Multiple Rec
Respectfully submitted by: Julie 01chert, Chief Deputy Treasurer 11/30/2018
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jerry W. Hauth, Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: December 11, 2018 Agenda Item #
BRIEFING DATE: December 3, 2018
BRIEFING PRESENTED BY: Jerry Hauth
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Hot-Mix-Asphalt (HMA) Overlay Projects:
County Road Project (CRP) 2016 — Agate Road
County Road Project (CRP) 2017 — Clifton Lane
County Road Project (CRP) 2018 — Harstine Bridge Road
BACKGROUND: County Road Projects (CRP) 2016-2018 are HMA overlay projects
that identified as 01 on the 2019 Annual Construction Program. The project
provides improvement to 1.7 miles of Agate Road, from milepost 0.0-1.7, 0.2 miles
of Clifton Lane, from milepost 0.0-0.2, and 0.32 miles of Harstine Bridge Road,
from milepost 0.0-0.12 and 0.4-0.6 (excluding the bridge).
The preliminary estimated cost of the project is $1,025,000. Surface Transportation
Program (STP) funding for this project is estimated at $700,000.
RECOMMENDED ACTION: Recommend the Board execute, the resolution for
CRP 2016-2018, Mason County Overlay projects on Agate Road, Clifton Lane, and
Harstine Bridge Road and authorize the Chair to sign all pertinent documents and
Public Works to advertise, set bid opening date/time and award contract. Contract
award will be announced during a regular meeting of the Board.
Attachments: Resolution
Vicinity overview/location maps
RESOLUTION NO:
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON.
In the matter of initiating County Road Projects and assigning CRP numbers.
IT IS HEREBY RESOLVED THAT the roads listed below be improved as shown between the points indicated.
These projects are hereby declared to be public necessity and the county road engineer is hereby ordered and authorized to report and proceed
as by law provided.(RCW 36.75.050,36.80.080,36.80.070).
IT IS FURTHER RESOLVED that appropriations from the officially adopted road fund budget and based on the county engineers estimates
are hereby made in the amount and for the purposes shown:
Cost Estimate( ousan )
Type of
Item It6eni No Road No. Road Name MY Work Cont. Foount Local FED Engr ; R/W � Const Section,Township,Range CRP No.
;(See Code) ;
1 1 23910 Agate Rd 0.0-1.7 D 625 95 230 490 95 0 625 S36,T21N,R3 W 2016
2 T20N R3W
----------------- --------------------------------------------L---------- ------- ------ ---_---- _------- -------1------1----___ --- --L?--2----N -----____ ________
2 1 86750 Clifton Ln 0.0-0.2 D 147 22 54 115 22 0 147 S29,T23N,RI W 2017_
----------------- ---------- -------------------- -----------r------------------------------------------------------r------.,..--'---- --------------------------_
3 1 30000 Harstine Bridge Rd 0.0-0.12 I D 118 18 41.00 95 18 ; 0 ; 118 S3,4,T20N,R2 W 2018
0.4-0.6 1
------ --------- ---------- -------------------- -----------;---------- ------- ------ -------- -------- -------;------1------- --------------------------- --------
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325 700 135 T0 890 1
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (1 4) (15)
(7) TYPE OF WORK CODE
A.Grading&Draining F.Sidewalks K.Environmental Mitigation (7) The construction is to be accomplished by contract
B. Base&Top Course G.Traffic Facilities L.Fish Passage in accordance with RCW 36.77.020 et.seq.
C. B.S.T./Seals H.Paths,Trails,Bikeways (8) The construction is to be accomplished by county
D. HMA Overlay I. Bridges forces in accordance with RCW 36.77.065 and WAC 136.18
E. Curbs and Gutters J. Ferry Facilities
ADOPTED this day of .2018 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Randy Neatherlin,Chair
Melissa Drewry,Clerk of the Board
Terri Drexler,Vice Chair
Tim Whitehead, eputy Prosecuting Attorney
cc: Commissioners Kevin Shutty,Commissioner
Engineer
JOURNAL: Publ. It: 12/20/18(Bill Rd Dept.)
2019 Mason County Overlay Program
Vicinity Overview
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jerry W. Hauth, Director Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: December 11, 2018 Agenda Item #
BRIEFING DATE: December 3, 2018, January 29, 2018,
January 9, 2017 and November 28 2016
BRIEFING PRESENTED BY: Jerry Hauth & Loretta Swanson
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: SCJ Alliance Contract Agreement— Supplemental #3
BACKGROUND: The Board approved a consultant agreement with SCJ Alliance to prepare a
transportation element update to the County Comprehensive Plan. It was anticipated that
additional transportation and circulation studies would be prioritized, scoped, and authorized,
as a result of the Mason County Transportation Plan.
The Board approved Supplemental No. 1 on January 17, 2017, adding the Belfair Mobility Plan and the
Allyn Circulation and Waterfront Plan to the scope of work and extended the completion date. The
Allyn Plan was completed in July 2017 and the Belfair Mobility Plan was completed in September, 2018.
The Belfair Mobility Plan includes an evaluation of the Belfair Bypass termini and identifying the
preferred location of new connections between SR 3 and the bypass. Mason County is also planning
for an alternate route for Trails Road as a longer-term solution aimed at addressing on-going slide
concerns. Alternate routes to Trails Road are related to the southern Bypass termini and it makes
sense to evaluate these two together. The Southern bypass study is referred to as the East Rasor Road
Connections Study.
Supplemental No. 2 was approved by the Board, February 6, 2018, adding the East Rasor Road
Connections Study and extending the contract completion date to December 31, 2018. At this time,
Public Works is requesting Board approve Supplement No. 3, extending the contract agreement
completion date to March 1, 2019, with no change in cost or scope of work.
BUDGET IMPACTS: The current maximum payable amount for the SCJ Alliance agreement is
$304,637.30. The additional time for completion will not change the contract amount.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and authorize the
Chair to execute Supplemental No. 3 to the agreement with SCJ Alliance, extending the contract
completion date from December 31, 2018 to March 1, 2019.
ATTACHMENTS: Supplemental Agreement Number 3.
� Washington State
WI/ Department of Transportation
Supplemental Agreement Organization and Address
Number 3 Shea Carr&Jewell,Inc.(aba SCJ Alliance)
Original Agreement Number 8730 Tallon Lane NE. Suite 200
Lacy,WA 98516
0675.02
Phone: 360-352-1465
Project Number Execution Date Completion Date
0675.02
Project Title New Maximum Amount Payable
East Rasor Road Connection Study
Description of Work
SEE ATTACHED AMMENDED SCHEDULE FOR COMPLETION
The Local Agency of Mason County
desires to supplement the agreement entered in to with Shea Carr&Jewell
and executed on 3/15/2016 and identified as Agreement No. 0675.02
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
N/A
I1
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Completion by March 1,2019
III
Section V, PAYMENT, shall be amended as follows:
N/A
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/ Utilities and Waste Management Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: December 11, 2018 Agenda Item # .�
BRIEFING DATE: December 3, 2018
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Solid Waste Advisory Committee Membership of
Rik Fredrickson as District 2 Representative
BACKGROUND: The Solid Waste Advisory Committee (SWAC) is made up of citizen and
industry members. Rik Fredrickson, previously a solid waste industry representative for
Mason County Garbage, has retired and has sent in an application as a citizen
representative. Mr. Fredrickson has decades of experience on the SWAC and it would be
beneficial to continue to have his expertise.
RECOMMENDED ACTION: Recommend the Board approve Rik Fredrickson's
appointment to the Solid Waste Advisory Committee effective December 10, 2018 and
running through December 9, 2021.
Attachment: Rik Fredrickson SWAC Application
Briefing Summary
r
*1854
4 7 1 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437, Voice 360-427-9670. Ext 419: 275-4467 or 482-5269
1 AM SEEKING APPOINTMENT TG 0.C--
ADDRE55. PHONE. 3 W
CITY/ZIP: VOTING PRECINCT: WORK PHONE.-IL-0
S \��N ,q� • R AREA IN THE COUNTY YOUINE) Z E-MAIL:
COMMUNITY SERVICE EMPLOYMENT. (IF RETIRED, PREVIOUS_EXPERIENCE)
AC 7lV!flFS OR MEF.413ERSHIPS! COMPANY- I♦Y -�
POSITION µ _-
-}
COMPANY: �T• 4•c.Q --- ::,.
POSITION.
In your words, what do you perceive is the role or purpose of the Board. Committee or Council for which you are applying
CAL-
o rw e
What interests, skills do you wish to offer the Board, Committee, or Council?
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board
(i.e. create a potential conflict of interest`
--- - ---- -------- 0 J/,2A-t-Tt y �sUA�s�K_A-K-<- To V4�Or (�A>'jgcr 7
a --------- ---- --- -— — - _ -
Your participation Is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records) The trainings would be at no cost to you. Would you be
able to attend such trainings? l
Realistically, how much time can you give to is position?
Q.:arterly Monthhr
Weekly Dain; ---
Office Use Only
Appointment Date
Gate
Tema F spire Date_ _
I
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jerry W. Hauth PE, Director Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: December 11 2018 Agenda Item #
BRIEFING DATE: December 3, 2018
BRIEFING PRESENTED BY: Jerry Hauth
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Title VI Non-Discrimination Agreement (NDA):
Annual Update and Accomplishment Report
Background: Washington State Department of Transportation (WSDOT) requires Public Works
to submit a Title VI NDA Annual Accomplishment and Update report each year. In prior years,
WSDOT required the previous year report due for the current year (Commissioner approved
the May 2016 through April 2017 Report in September of this year). With recent changes to
the program, WSDOT is requesting that the current report, May 2017 through April 2018, be
reported during the 2018 calendar year.
Title VI of the Civil Rights Act of 1964 is the main legal authority for the department's Office of
Equal Opportunity, External Civil Rights nondiscrimination programs. Title VI prohibits
discrimination on the basis of race, color, sex or national origin in programs or activities
receiving federal financial assistance.
Once an agency accepts federal funds, all of its programs and activities are covered,
regardless of their funding source. Related statutes and Presidential Executive Orders under
the umbrella of Title VI address Environmental Justice (EJ) in minority and low-income
populations, and services to those individuals with Limited English Proficiency (LEP), women
and the disabled.
WSDOT's Title VI Program is responsible for providing leadership, direction and policy to
ensure compliance with Title VI and Environmental Justice and Limited English Proficiency
principles and to ensure that social impacts to communities and people are recognized and
considered throughout the transportation planning and decision-making process.
Recommended Action: Recommend the Board authorize the Chair to sign the Non
Discrimination Agreement Annual Report covering the reporting period from
May 1, 2017 to April 30, 2018
Attachment: Report
ANNUAL UPDATE AND ACCOMPLISHMENT REPORT
For agencies under 100,000
Mason County, WA
(Name of Recipient)
December 11, 2018
(Report Submission Date)
May 1, 2017 — April 30, 2018
(Reporting Period)
As stipulated in this agency's Title VI Program Non-Discrimination Agreement, WSDOT"s
approval letter to that agreement, and WSDOT's Highways and Local Programs Local Agency
Guidelines Manual (Chapter 28), the annual accomplishment and update report for the reporting
period reflected above is hereby submitted.
Current Chief Executive Officer:
• Name: Randy Neatherlin
• Title: Chair
Planning or Public Works Director:
• Name: Jerry W. Hauth
• Title: Public Works Director
Title VI Coordinator:
• Name: Frank Pinter
• Title: Support Services Director
SUBMITTED:
Signature
Typed/Printed Name
Title
Date
OEO: Annual Report Form(revised December 2009)
Annual Update and Accomplishment Report
f Population Under 100,000
Reference: WSDOT's Local Agency Guidelines Manual, Chapter 28
1. Report any changes in the organizational structure since the last reporting period.
(Example: New Title VI Coordinator, new planning or public works directors, etc).
• Report should identify the changes in the racial/gender composition of those persons
involved in the transportation decision making, including planning and advisory staff.
Changes in Organizational Structure since Last Reporting Period
Name Gender/ Title Program
Ethnicity
Melissa Female/ County Engineer Plans, organizes and directs the
McFadden Caucasian engineering and road maintenance
activities within Public Works including
design, construction, inspection,
surveying, right-of-way acquisition,
environmental permitting, budgeting and
reporting.
John Huestis Male/ County Engineer (See above)
Caucasian
Drew Carlson Male/ Road Operations Plans, organizes, schedules, supervises
(Resigned) Caucasian & Maintenance and monitors the work of maintenance
Supervisor crews engaged in the maintenance,
repair, construction or operations of
county roads, bridges and drainage
systems.
Brenen Profitt Male/ Road Operations (See above)
(Promoted) Caucasian & Maintenance
Supervisor
Jenny Johnson Female/ Financial Analyst Routine collection, reviewing and
(Resigned) Caucasian posting of fiscal records for Public Works
Department.
Michael Leeberg Male/ Sign Shop Lead Fabricates, installs and maintains
(Promoted) Caucasian Foreman road signs throughout county road
system.
• If no changes have been made, please indicate that accordingly.
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
2. Using the most current data available (through Census or Washington State Office of Financial
Management), describe the demographics
within your jurisdiction.
Demographics:
Mason County has a total area of 1,051 miles
(961 miles of it is land and 90 miles of is water).
AP1
The TOTAL POPULATION per the Office of Financial C
Management=63,710(April 1, 2018, Press Release, i
"Strong Population Growth in Washington Continues")
The Mason County demographics below are based on
statistic for population estimates from the July 1, 2017—
U.S. Census data
ablCouraphics . ,..:.... _,n . _. ..
on estimates -
Total Population 63,710
Sub ect Count Percentage
Female 31,039 48.7%
Male 32,671 51.3%
Under 18 years 12,523 19.66%
18 to 24 years 3,903 6.13%
25 to 44 years 14,645 22.98%
45 to 64 years 17,860 28.03%
65 and over 14,779 23.2%
White 56,001 87.9%
Black or African American 892 1.4%
Native 1,276 .5%
Asian 1,115 1.7%
Hispanic or Latino 6,307 9.9%
White Alone, not Hispanic or 51,350 80.6%
Latino
There is no current data for non-English speaking residents for the county in the 2016 or 2017 data; Data USA
(source Census Bureau)show that in 2015 out of a 60,791 population, 4,663 of Mason County citizens were
speakers of a non-English language. This average is lower than the national average of 21.1. The most
common non-English language spoken in Mason County is Spanish.
Census-recognized communities Other communities
• Allyn-Grapeview Matlock Kamilche• Shelton Belfair Lake Cushman
• Skokomish Eldon 0 Lilliwaup
• Hoodsport 0 Tahuya
• Harstine Island 0 Union
• Potlatch
• Grapeview(part of Allyn-Grapeview CDP)
• Allyn (part of Allyn-Grapeview CDP)
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
a. Describe any required Title VI activities and/or studies conducted that provided data relative
to minority persons, neighborhoods, income levels, physical environment, and travel habits.
There were no Title VI activities and or studies conducted during this report period.
b. How was the information utilized or Title VI provisions and needs applied in each study or
activity?
Not applicable.
3. List any Public outreach activities during the reporting period such as, public announcements
and/or communications for meetings, hearings, project notices. Include the following:
a. How were special language needs assessed? List the special language needs
assessments conducted.
There were no special language assessments during this report period.
b. What outreach efforts did you utilize to ensure that minority, women, low-income, and LEP
population groups were provided equal opportunity to participate in those outreach activities.
(Examples: provided materials in other languages, met with local social services agencies,
advertised in a minority publication).
County Commission meetings are used to provide the public information regarding
Public Works projects. Agendas, notices and minutes of all meetings are available to
the County website: www.co.mason.wa.us —Special accommodations for persons with
disabilities or use English as a second language that attend or sign up to speak at a
meeting can be requested by contacting the County Clerk in advance of meetings.
The Public Works County webpage provides information on active and upcoming
project (Annual and Six-Year Transportation Improvement Program). Facebook has
been an additional resource that was started in 2016. The page has 625 followers and
continues to grow. Other outreach efforts include local news and radio stations.
The County has updated the website link related to non-discrimination and the
County's complaint process. This link can be found at the following link:
www.co.mason.wa.us/public-works/title-VI
Future Public Works projects will also be translated by"Translation by Google" to
Spanish for publications.
c. List the special language services provided — note the professional language service
provided including the name of the service, date provided, number of persons served, and
any other relevant information.
None
d. List any costs incurred for translations and interpreters for each activity.
No costs incurred during this reporting period.
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
4. List all the transportation related contracts (Federal and others)that were executed during the
reporting period. (Please include construction, consultant agreements for planning, design,
engineering, environmental, research, maintenance, etc.)
• Include dollar value of each
Contract Contract Dollar Value Contractor/Consultant Name or
Type County Forces
2018 Chip Rock Materials $362,981.22 Sterling Breen
2018 Paint Line Construction $277,733.21 Stripe Rite, Inc.
CRP 2010 Construction Lakeside Industries, Inc.
CRP 1916 Construction $2,123,123.00 Active Construction, Inc.
• Other than advertising in your local legal publication, what outreach was made to DMWBE
firms that a contracting opportunity existed within your agency?
Other than advertising in our local legal publication, Mason County Public Works also
advertised with Builders Exchange and the Daily Journal of Commerce in Seattle,
which reaches DMWBE firms.
• Identify the DMWBE contracts that were awarded and their dollar amount.
CRP 2010—2017 Mason County Overlay— Lakeside Industries, Inc. (BC Traffic LLC,
COA =$105,000.00)
• Is there a Title VI Non-Discrimination statement included in all contracts and public notices?
All contracts awarded by Mason County Public Works include a Title VI Non-
Discrimination statement (see Attachment A-1).
• How did your organization ensure that minority, women, and disadvantaged firms were
provided equal opportunity to participate in the contracting arena?
, Summarize any transportation projects that identify potential impacts to minority and/or low-
income Environmental Justice (EJ) populations (i.e., impacts such as displacements,
increased noise, bisecting neighborhoods, et al). Note the following:
Mason County uses MRSC to advertise for our Consultant, small works, and vendor
rosters, inviting minorities, women, and disadvantaged firms to apply. We also
advertise our projects on Builders Exchange, Shelton Journal, and Seattle Daily
Journal of Commerce, again inviting minorities, women, and disadvantaged firms to
participate.
• How impacts were minimized/mitigated.
The projects completed in the reporting period did not have impacts such as
displacement, increased noise, and/or bisecting neighborhoods; all projects have been
improvements, repairs, or replacement of existing transportation infrastructures.
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
• Also include a statement, if applicable, on projects that specifically benefit community
cohesion such as: adding sidewalks, improving access to properties that improve access for
EJ populations.
None of the projects during this reporting period increased the cohesion of the
community.
5. If Right of Way has been acquired for a transportation project, please describe:
• Identify the number of minority, low-income, elderly and disabled persons affected.
None
• The efforts that were made to address Limited English Proficiency issues (including use and
cost of translators, outreach efforts for each reported activity).
N/A
• Describe any concerns raised by minorities and women regarding appraisals, negotiations,
relocation assistance, and payments. What actions were taken to resolve those issues?
N/A
6. List and describe any Title VI related complaints, as a result of transportation activities and
projects. Include:
• What was the allegation or concern?
None
• Procedures used
N/A
• Action taken
N/A
• Resolution
N/A
OEO: Annual Report Form (12/09)
ATTACHMENT A
The following is applicable to federal aid projects:
The (Local Agency) in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant
to this advertisement, disadvantaged business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
NOTICE TO BIDDERS
Page 1 of 1
CRP 1997- BELFAIR SIDEWALK
CLIFTON LANE
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jerry W. Hauth, Director Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: December 11, 2018 Agenda Item #
BRIEFING DATE: December 3, 2018
BRIEFING PRESENTED BY: Jerry Hauth
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: County Load/Speed Restrictions and Emergency Closing Orders
BACKGROUND: Each year, Mason County Public Works presents a resolution
regarding the County Road Load/Speed Restrictions and Emergency Closing Orders
to the Mason County Commissioners for approval and execution.
9
The attached resolution would be effect for the 2010 calendar year.
RECOMMENDED ACTION: Recommend the Board approve, the Resolution
authorizing the County Road Load/Speed Restrictions and Emergency Closing Orders
for the 201,E calendar year.
Attachment: Resolution
r
RESOLUTION NO.
LOAD/SPEED RESTRICTIONS AND
EMERGENCY CLOSING ORDERS FOR COUNTY ROADS
NOTICE IS HEREBY GIVEN that pursuant to the emergency provisions of RCW 36.75.270 and RCW
46.44.080,all Mason County roads are hereby immediately subject to closure for travel by all vehicles exceeding the
weight and/or speed limits as listed herein for the 2019 calendar year. (Note:The Board may suspend or extend the
closure on any County Road by independent action according to the prevailing conditions.)
THIS ORDER shall not supersede or modify any restrictions now in force covering load limits on bridges
located upon county roads.
THE COUNTY ROADS posted with the following load restrictions are closed to all vehicles with a gross
weight(vehicles and load)which exceeds the following load limits for the size of tires as stated in WAC 468-38-080
and as set forth below:
EMERGENCY LOAD RESTRICTIONS
CONVENTIONAL TIRES TUBELESS OR SPECIAL WITH.5 MARKING
Gross Load Gross Load
Tire Size Each Tire Tire Size Each Tire
7.00 1800 lbs. 8-22.5 2250 lbs.
7.50 2250 lbs. 9-22.5 2800 lbs.
8.25 2800 lbs. 10-22.5 3400 lbs.
9.00 3400 lbs. 11-22.5 4000 lbs.
10.00 4000 lbs. 11-24.5 4000 lbs.
11.00&over 4500 lbs. 12-22.5&over 4500 lbs.
SEVERE EMERGENCY LOAD RESTRICTIONS
CONVENTIONAL TIRES TUBELESS OR SPECIAL WITH.5 MARKING
Gross Load Gross Load
Tire Size Each Tire Tire Size Each Tire
7.00 1800 lbs. 8-22.5 1800 lbs.
7.50 1800 lbs. 9-22.5 1900 lbs.
8.25 1900 lbs. 10-22.5 2250 lbs.
9.00 2250 lbs. 11-22.5 2750 lbs.
10.00 2750 lbs. 11-24.5 2750 lbs.
11.00&over 3000 lbs. 12-22.5&over 3000 lbs.
IN ACCORDANCE WITH RCW 36.75.270 and RCW 46.44.080,these emergency restrictions may be
imposed effective immediately,by posting the roads involved.
WHEN IMPOSING LOAD RESTRICTIONS pursuant to this Resolution,the Mason County Public
Works Department shall specify and display by posted signs,whichever of the above schedules of load restrictions is
necessary to protect the county road from damage.
NO ALLOWANCE SHALL BE MADE for any second gear axle suspended from the frame of the vehicle
independent of the regular driving axle,otherwise known as"rigid trail'axles. Allowance will be made for single tires
only on the front of any truck. The load distribution on any axle of a vehicle shall be such that it will not load the tires
on said axles in excess of the prescribed load,as above set forth. Any loading in excess of the specified maximums as
listed herein will be considered a violation of this order. If the motive power for any type of trailer is inadequate to
safely handle the specified maximum load as listed herein for such trailer,then in that event,the load on the trailer shall
be reduced sufficiently to allow said truck and trailer to operate with safety.
PERMITS ALLOWING TRANSPORTATION ALONG RESTRICTED ROADS. Permits may be issued
by the Mason County Public Works Department to allow the operation of trucks transporting perishable commodities
or commodities necessary for the health and welfare of local residents on such county roads,which may be closed or
restricted. Such permit may include weight and speed restrictions,plus other restrictions deemed necessary to protect
the roadway from undo damage. Vehicles with a gross weight of less than 10,500 lbs(GVW)shall be permitted to
operate at full capacity under this resolution.(By general rule emergency vehicles do not need a special permit,but may
require weight and speed restrictions.School buses maybe required to run emergency bus routes with possible speed
restrictions).
Pagel of 2
Load/Speed Restrictions and
Emergency Closing Orders for County Roads
Resolution No.
VIOLATION-TRAFFIC INFRACTION. Any violation of these restrictions constitutes an infraction
under the provisions of RCW 46.44.105;RCW 46.44.080. Any person found to have violated any posted limitations
COUNTY of a highway or section of highway shall be assessed a monetary penalty of not less than one hundred and
fifty dollars.
CIVIL LIABILITY PENALTY. Violators are also subject to civil liability for the damage caused by such
violations as provided under RCW 46.44.110 and RCW 46.44.120.
POSTING ROAD CLOSURES. The county engineer or road operations&maintenance supervisor in and
for said Mason County is delegated the authority in the absence of said Board of County Commissioners,and with their
permission to close any and all county roads by publishing and posting notice in accordance with RCW 47.48.020;
provided,however,that in cases of emergency or conditions,the county engineer or road operations&maintenance
supervisor may,without permission or delay,close county roads temporarily to all vehicles or designated class of
vehicles or place other conditions or restrictions by posting notice at each end of the closed portion of road or roads.
Such restrictions shall be effective immediately upon posting.
THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY hereby resolves to place the
above described Load Restrictions and Emergency Closing Orders in effect for the 2019 calendar year and the county
road purpose described herein is declared a public necessity and the county road engineer shall be and is hereby
ordered and authorized to proceed as prescribed by law.
ADOPTED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
RANDY NEATHERLIN,Chair
MELISSA DREWRY,Clerk of the Board
TERRI DREXLER,Vice Chair
APPROVED AS TO FORM:
KEVIN SHUTTY,Commissioner
Tim WfffrEHEAD,Ch.DPA
cc: Commissioners
Public Works
Prosecutor
Sheriff
Publ.: 1 Time: 12/13/18(Bill: Mason County Dept.of Public Works)
Page 2 of 2
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: MCCS Action Agenda _XX
Public Hearing
Other
DEPARTMENT: Commissioners EXT:
COMMISSION MEETING DATE: 11 December 2018 Agenda Item # $,10
Commissioner staff to complete)
BRIEFING DATE: 19 Nov. 2018
BRIEFING PRESENTED BY: David Windom
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Place on Commission agenda for December 11th vote to allow Mason County
Community Services Director signature authority for contracts and amendments for
changes in contracts for the Water Resources Restoration Project Planning Agreement.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions)Authorizes the Community Services Director to sign as the
county representative for the above named project. Project Short Description:
WRSRPPG-2018-MACoCs-00046, Water Resources Streamflow Restoration
Planning for WRIA 14, 15, and 22. This grant supports the planning and
committee work necessary to meet the requirements of ESSB 6091 by providing
the financial resources for Mason County to conduct the bulk of the planning and
regulation writing that supports having a plan for regulation, restoration and
enhancement in WRIAs 14,15, and 22.
BUDGET IMPACTS: Adds $78,100 to the time period of 18 Jan. 2018 to 30
June, 2019
RECOMMENDED OR REQUESTED ACTION: Request approval
ATTACHMENTS: Agreement No. WRSRPPG-2018-MACoCs-00046
DEPARTMENT OF
ECOLOGY
State of Washington
Agreement No. WRSRPPG-2018-MACoCs-00046
WATER RESOURCES STREAMFLOW RESTORATION PROJECT PLANNING GRANT AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
MASON COUNTY COMMUNITY SERVICES
This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,
hereinafter referred to as"ECOLOGY,"and Mason County Community Services,hereinafter referred to as the
"RECIPIENT,"to cavy out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: Water Resources Streamflow Restoration
Planning for WRIA 14, 15,and 22
Total Cost: $78,100.00
Total Eligible Cost: $781100.00
Ecology Share: $78,100.00
Recipient Share: $0.00
The Effective Date of this Agreement is: 01/19/2018
The Expiration Date of this Agreement is no later than: 06/30/2019
Project Type: Streamflow Restoration Grant
Project Short Description:
WRSRPPG-2018-MACoCs-00046,Water Resources Streamflow Restoration Planning for WRIA 14, 15,and
22.This grant supports the planning and committee work necessary to meet the requirements of ESSB 6091 by
providing the financial resources for Mason County to conduct the bulk of the planning and regulation writing
that supports having a plan for regulation,restoration and enhancement in WRIAs 14,15,and 22.
Project Long Description:
The grant allows Mason County staff to meet the requirements of ESSB 6091 to support and participate in
watershed restoration and enhancement as required in sections 202 and 203. Staff will support the activities of
the committee by developing and presenting research,evaluating current regulations and developing regulations
that meet committee needs.These funds also provide county staff the ability to work with tribes on research
around instream flows both currently and historically,the number and location of exempt wells,develop long
range estimates of consumptive water uses,and use these results to inform the committee decisions.
State of Washington Department of Ecology Page 3 of 19
Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
RECIPIENT INFORMATION
Organization Name: Mason County Community Services
Federal Tax ID: 91-6001354
DUNS Number: 695801751
Mailing Address: 615 West Alder
Shelton, 138 98584
Physical Address: 615 West Alder
Shelton,Washington 98584
Contacts
Project Manager David Windom
Director
615 West Alder
Shelton,Washington 98584
Email: dwindom@co.mason.wa.us
Phone: (360)427-9670
Billing Contact Kathy Chaussee
615 West Alder
Shelton,Washington 98584
Email: kathyc@co.mason.wa.us
Phone: (360)427-9670
Authorized David Windom
Signatory Director
615 West Alder
Shelton,Washington 98584
Email: dwindom@co.mason.wa.us
Phone: (360)427-9670
Version 10/30/2015
State of Washington Department of Ecology Page 5 of 19
Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
AUTHORIZING SIGNATURES
RECIPIENT agrees to fiunish the necessary personnel,equipment,materials,services,and otherwise do all things
necessary.for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and
conditions of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all
applicable laws,statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the
RECIPIENT has read,understood,and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties,and there are no other understandings or
representations other than as set forth,or incorporated by reference,herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed
by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their
respective organizations to this Agreement.
IN WITNESS WHEREOF:the parties hereto,having read this Agreement in its entirety,including all attachments,do
agree in each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology Mason County Community Services
By: By:
Mary Verner Date David Windom Date
Water Resources Director
Program Manager
Template Approved to Form by
Attorney General's Office
Version 10/30/2015
State of Washington Department of Ecology Page 7 of 19
Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
SCOPE OF WORK
Task Number: 2 Task Cost:$70,290.00
Task Title: Planning Process Participation
Task Description:
Mason Co shall participate in the Watershed Restoration and Enhancement Plan process to develop projects and
actions that will measure,protect,and enhance instream resources and improve watershed functions that support the
recovery of threatened and endangered salmonids.
Task Goal Statement:
The County will:
1) Participate in the planning process,attend meetings,coordinate with stakeholders,provide information,and assist
the WRIAs 14, 15 and 22 Watershed Restoration and Enhancement Committee(s)described in ESSB 6091 section 203
and 202.to develop.plans that include recommendations for projects and actions that will measure,protect,and
enhance instream resources and improve watershed functions that support the recovery of threatened and endangered
salmonids.Anticipated commitment is up to 8 hours per week including Committee meetings.Plan recommendations
may include,but are not limited to,acquiring senior water rights,water conservation,water reuse,stream gaging,
groundwater monitoring,and developing natural and constructed infrastructure(such as floodplain restoration,
off-channel storage,and aquifer recharge).Qualifying projects must be specifically designed to enhance stream flows
and result in net ecological benefit.
2) Participate in forums,review documents,and conduct other applicable activities associated with ESSB 6091 policy
and guidance development or implementation in WRIA 15 watershed to the extent capacity allows.
Task Expected Outcome:
The County will provide a closeout report summarizing all activity performed under this agreement.
Recipient Task Coordinator: Dave Windom
Planning Process Participation
Deliverables
Number Description Due Date
2.1 County Closeout Report summarizing all activity performed under this 06/30/2019
agreement.
Version 10/30/2015
State of Washington Department of Ecology Page 9 of 19
Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
I+undinI4 Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
Streamflow Restoration 0.00 % $ 0.00 $ 78,100.00 $ 78,100.00
Plannins WRIA 14, 15,22
Total $ 0.00 S 78,100.00 $ 78,100.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this
agreement is used to match a federal grant award,the following terms and conditions apply to you.
A.CERTIFICATION REGARDING SUSPENSION DEBARMENT INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,
proposed for debarment,declared ineligible or otherwise excluded from contracting with the federal
government,or from receiving contracts paid for with federal funds.If the RECIPIENT/CONTRACTOR is
unable to certify to the statements contained in the certification,they must provide an explanation as to why they
cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
3. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,
person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have
the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,
suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Version 10/30/2015
State of Washington Department of Ecology Page 11 of 19
Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology
GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 1/22/2018 VERSION
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the"Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL
Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.htnl)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper
management of all funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring
all subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right
to request proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the
extent and character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No
subsequent modification(s)or amendment(s)of this Agreement will be of any force or effect unless in writing and
signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff
contacts and administrative information without the concurrence of either party.
3. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take reasonable action to avoid,minimize,or mitigate adverse effects to archeological and historic
resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to
historical or cultural artifacts discovered,disturbed,or damaged due to the RECIPIENT's project funded under this
Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their
project:
• For capital construction projects or land acquisitions for capital construction projects,if required,comply with
Governor Executive Order 05-05,Archaeology and Cultural Resources.
• For projects with any federal involvement,if required,comply with the National Historic Preservation Act.
• Any cultural resources federal or state requirements must be completed prior to the start of any work on the project
site.
b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to
implementing any project that involves ground disturbing activities.ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff and contractors working at the project site.
• Implement the IDP when cultural resources or human remains are found at the project site.
c) If any archeological or historic resources are found while conducting work under this Agreement:
• Immediately stop work and notify the ECOLOGY Program,the Department of Archaeology and Historic
Preservation at(360)586-3064,any affected Tribe,and the local government.
d) If any human remains are found while conducting work under this Agreement:
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Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the
RECIPIENT fails to comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered
modified to conform to that statute or rule of law.
8. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or
responsibility in the review,approval,or carrying out of this Agreement,shall not have any personal or financial
interest,direct or indirect,nor affect the interest of any corporation,partnership,or association in which he/she is a part,
in this Agreement or the proceeds thereof.
9. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall
award all contracts for construction,purchase of goods,equipment,services,and professional architectural and
engineering services through a competitive process,if required by State law. RECIPIENT is required to follow
procurement procedures that ensure legal,fair,and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT
may be required to provide written certification that they have followed their standard procurement procedures and
applicable state law in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with
state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
10. DISPUTES
When there is a dispute with regard to the extent and character of the work,or any other matter related to this
Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal
decisions as provided for below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the
review.
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of
such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal.The decision of the Director or `
duly authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's
decision will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this
Agreement and in accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in
addition to the dispute resolution procedure outlined above.
11. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan(QAPP)for a project that collects or uses
environmental measurement data.RECIPIENTS unsure about whether a QAPP is required for their project shall contact
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Recipient Name: Mason County Community Services
minority and women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises
(OMWBE)(866-208-1064)and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as
appropriate.
17. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved
by giving precedence in the following order: (a)applicable federal and state statutes and regulations;(b)The
Agreement;(c)Scope of Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by
reference,including the"Administrative Requirements for Recipients of Ecology Grants and Loans';and(f)the
General Terms and Conditions.
18. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the
fulfillment of this Agreement:
a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten(10)business days
prior to production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible
products developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,
videos,audio tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator
magnet,and any online communications,such as web pages,blogs,and twitter campaigns.If it is not practical to
provide a copy,then the RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best
represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's
graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's
logo contact ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
19. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress
reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does
not document timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed
without a progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided•progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1
through September 30,and October 1 through December 31. Reports shall be submitted within thirty(30)days after
the end of the quarter being reported.
e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been
approved by ECOLOGY,all financial,performance,and other reports required by the agreement and funding program
guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format.
20. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any-copyrightable materials or invents any patentable
property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,
nonexclusive,and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to
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Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,
in order to monitor and evaluate performance,compliance,and any other conditions under this Agreement.
22. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory
performance of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditures)
or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this
Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments
within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the
time ECOLOGY demands repayment of funds.
Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
23. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid
provision,and to this end the provisions of this Agreement are declared to be severable.
24. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State
Environmental Policy Act(Chapter 43.21C RCW and Chapter 197-11 WAC)have been or will be met. Any
reimbursements are subject to this provision.
25. SUSPENSION
When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause,suspend this Agreement or
any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall
resume performance on the next business day following the suspension period unless another day is specified by
ECOLOGY.
26. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as:use of clean energy,use of double-sided printing,hosting low
impact meetings,and setting up recycling and composting programs.
b) Purchasing may include such items as:sustainably produced products and services,EPEAT registered computers
and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products
with reduced packaging,office products that are refillable,rechargeable,and recyclable,and 100%post-consumer
recycled paper.
For more suggestions visit ECOLOGY's web page: Green Purchasing,,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
27. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven(7)calendar days prior written notification to the
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Agreement No: WRSRPPG-2018-MACoCs-00046
Project Title: Water Resources Streamflow Restoration Planning for WRIA 14,15,and 22
Recipient Name: Mason County Community Services
completed on such documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds,identified herein.
28. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state
of Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
29. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,
and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the
authorized representative of ECOLOGY.
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Emergency Management EXT: 806
COMMISSION MEETING DATE: 12-11-2018 Agenda Item # I!
Commissioner staff to com tete
BRIEFING DATE: 12-03-2018
BRIEFING PRESENTED BY: Ross McDowell
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: FY18- Emergency Management Performance Grant (EMPG) contract E19-161
approval
Background: This grant originates from the US Department of Homeland
Security to Washington State Military Department to State EMD then to us at the
county level.
The EMPG grant is a yearly reimbursable grant we have been receiving since
2007. The amounts have been slowly decreasing over the years. In 2017 the
grant was for $35,388 and this year we will be receiving $35,459. There is a
50% match to the grant which comes from the 2018/19 DEM salaries and
supplies budget lines.
The grant paperwork has been reviewed by the Mason County Prosecuting
Attorney's Office for its form.
RECOMMENDED ACTION:
Approve the signing of the FY18 EMPG contract E19-161 by Emergency
Management Manager.
Attachment(s):
FY18 EMPG grant contract E19-161 (page 1)
11/15/2018
Washington State Military Department
EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET
1 Subrecipient Name and Address 2. Grant Agreement Amount: 3. Grant Agreement Number:
Mason County $35,459 E19-161
Division of Emergency Management (DEM)
100 W Public Works Drive
Shelton, WA 98584-9714
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Ross McDowell,(360)427-9670 x806 June 1,2018 August 31,2019
rmcdowell co.mason.wa.us
7. Department Contact,phone/email: 8. Data Universal Numbering System(DUNS): 9. UBI#(state revenue):
John Hollingsworth,(253)512-7044 069580751 232-002-101
john.hollingsworth@mil.wa.gov
10. Funding Authority:
Washington State Military Department(the 'DEPARTMENT')and the U.S. Department of Homeland Security(DHS)
11. Federal Funding Identification#: 12. Federal Award Date: 13. Catalog of Federal Domestic Assistance(CFDA)#&Title:
EMS-2018-EP-00004-S01 08/17/2018 97.042 18EMPG
14. Total Federal Amount#: 15. Program Index#&OBJ/SUB-OBJ:
$7,345,832 783PT NZ
16. Service Districts: 17. Service Area by County(ies): 18. Women/Minority-Owned,State
(BY LEGISLATIVE DISTRICT): 35 Mason Certified?: Z N/A ❑ NO
BY CONGRESSIONAL DISTRICT): 6, 10 YES,OMWBE#
19. Agreement Classification 20, Contract Type(check all that apply):
❑ Personal Services Client Services Public/Local Gov't ❑ Contract Z Grant F' Agreement
❑ Research/Development E. A/E ❑ Other ❑ intergovernmental RCW 39.34 ❑ interagency
21. Subrecipient Selection Process: 22. Subrecipient Type(check all that apply)
Z "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A R' Public Organization/Jurisdiction ❑ Non-Profit
Filed w/OFbI? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR IZ SUBRECIPIENT ❑ OTHER
23. PURPOSE& DESCRIPTION:
The purpose of the Fiscal Year(FY)2018 Emergency Management Performance Grant(18EMPG)is to provide U.S. Department
of Homeland Security(DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to local jurisdictions and
tribes with emergency management programs to assist in preparing for all hazards through sustainment and enhancement of
those programs as described in the Work Plan.
The Department is the Recipient and Pass-through Entity of the 18EMPG DHS Award Letter for Grant No. EMS-2018-EP-00004-
S01,which is incorporated in and attached hereto as Attachment#1 and has made a subaward of Federal award funds to the
Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds
provided under this Agreement and the associated matching funds.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced
Exhibits and Attachments which are hereby incorporated in and made a part hereof,and have executed this Agreement as of the date below.
This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C);
Timeline(Exhibit D); Budget(Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorporated herein
contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No
other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties
hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2, DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan 6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Regan Anne Hesse,Chief Financial Officer Ross McDowell,DEM Manager
Washington State Military Department Mason County DEM
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable):
Brian E. Buchholz 8/21/2018
Sr.Assistant Attorney General Applicant's Legal Review Date
DHS-FEMA-EMPG-FY 18 Page 1 of 36 Mason County DEM, E19-161
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _ X_
Public Hearing
Other
DEPARTMENT: Parks & Trails Department EXT: 806
COMMISSION MEETING DATE: 12/11/2018 Agenda Item # g ?,
Commissioner staff to complete)
BRIEFING DATE: 12/03/2018
BRIEFING PRESENTED BY: Ross McDowell
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Mason County Park Host Contracts
Renewal of Park Host Contract — Bernie & Heather Games —Truman Glick Park
BACKGROUND:
Mason County Parks &Trails Department would recommend the renewal of current
park host at Truman Glick Park. Bernie & Heather Games have been park hosts at
Truman Glick Park for 4 years and wish to renew their park host contracts. As park
hosts, they will add security, do light maintenance and grounds keeping. This contract
is for two year period starting January 1, 2019.
Bernie & Heather Games have been exemplary Park Hosts and keep Truman Glick Park
in top notch condition and work well with our Mason County Park Staff.
BUDGET IMPACTS:
None
RECOMMENDED ACTION:
The Mason County Parks &Trails Department recommends that the Board of County
Commissioners sign a two (2) year Mason County Park Host contract with a provision
for extending additional years with agreement from both parties.
ATTACHMENT(S):
Mason County Parks and Trails on-site Park Host Contractual Agreement.
H:AFacilities& Parks\Parks\Caretaker-Park Hosts\2019\Commission Summary Truman Glick Park Host
2019-2020.doc
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Bernie Games & Heather Games of Mason County, hereinafter referred to as
On-site Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason,
State of Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE— DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Truman Glick Park, Matlock, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
Requests for off duty time shall be negotiated with the Contractor.
Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
Home: 360-432-0465
2. Ross McDowell 360-427-9670, extension 806
Cell: 360-490-7646
Home: 360-751-2961
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
Park Host Contract Page 2 of 3
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2019 to December 31,
2020.
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR— PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE— CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on behalf
of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or in
writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
Park Host Contract Page 3 of 3
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special proceedings
pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the laws of the State
of Washington. Any actions or matters shall come before the courts of Mason County, Washington for actions
and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 1291 W. Ford Rd., Matlock, WA 98560 or at such other address as Contractor shall designate in
writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice
is mailed, with the same force and effect as if such last day of the month were the date originally herein set forth
as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host's affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
day of , 20
ON-SITE PARK HOST Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Commissioner
Date:
Kevin Shutty, Commissioner
ATTEST:
Terri Drexler, Commissioner
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT: 530
MEETING DATE: December 11, 2018
BRIEFING DATE: December 3, 2018
ITEM: Approval of the Resolution authorizing the purchase of real property located at
414 W. Franklin Street, Shelton, WA for a total of$825,000 plus closing costs with a
25% down payment and monthly installments at 4.5% for five years, paid from the
REEF 1 Fund #350.
EXECUTIVE SUMMARY: In order to improve facilities space for Superior and District
Courts and other Criminal Justice Service providers as well as offer better service to
the public, the County wishes to purchase this property.
BUDGET IMPACTS: This parcel will cost $825,000 and be paid from REST 1 funds.
REET 1 has sufficient funding in the 2018 budget to pay the 25% down payment. The
balance of the purchase price will be paid to the seller in monthly installments at a
rate of 4.5% over five years.
RECOMMENDED OR REQUESTED ACTION:
Approval of the Resolution authorizing the purchase of real property located at 414 W.
Franklin Street, Shelton, WA for a total of $825,000 plus closing costs with a 25%
down payment and monthly installments at 4.5% for five years, paid from the REET 1
Fund #350.
ATTACHMENTS: Resolution
Briefing Summary 12/6/2018
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT
414 W. FRANKLIN STREET, SHELTON WA.
WHEREAS, the County has an opportunity to purchase property ideally suited for future County
use and are desirous of taking advantage of the opportunity while the price is reasonable; and
WHEREAS, an agreement has been worked out between the county and the owners of the
property which the Board feels is reasonable; and
WHEREAS, the Board on October 23, 2018 approved a motion to purchase said property located
at 414 W. Franklin Street, Shelton WA; and
WHEREAS, the owner of the property has entered into a purchase sale agreement for the sale of
the property at $825,000 with 25% down payment and monthly installments for five years at a
rate of 4.5% interest; and
WHEREAS, financing for this purchase was approved by the Mason County Finance Committee
on October 17, 2018; and
WHEREAS, Mason County is authorized by RCW 82.46.010(2) to utilize REET 1 funds for the
purchase of capital property.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners, that we hereby
authorize the Chair to execute a closing to purchase the property located at 414 W. Franklin
Street, Shelton, WA for $825,000 plus closing costs with a 25% down payment and monthly
installments at 4.5% for five years, on December 12, 2018.
FURTHER, that these amounts be paid from the REET 1 Special Fund#350.
ADOPTED:
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
Clerk of the Board
APPROVED AS TO FORM: Terri Drexler, Commissioner
Tim Whitehead, Chief Deputy Prosecuting Kevin Shutty, Commissioner
Attorney
SEP/27/2018/THU 06;04 PM Olsen Furniture FAX No. 360-426-7858 P. 001
AWbentlaW ID:e205EFeD•UA4-a7D494re•AICSFL9B2s7-7
®CommcrcialErokers.4�uciaL'on li
2011
ALL RIGHTS RESERVEp
CBA Fcnn P6 1A
Purchaw&Sale Ag,eemant
Re,1120t1
Page 1 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
This has bean prepared for submission to youra@omey forreview and approval prior to
signing.No repraeentetlon la matte by A'Cens00 a$to its sufficiency or tax consequences
Reference Date: September 27, 2018
Mason County
("Buyer")agrees to buy and
Olsen Business PE22ertfes, LLC _
("Seller') agrees co seri, on the following terms, the commercial real estate and all improvements thereon
(collectively,the"Property`)commonly known as 414 W Franklin
in the City of Shelton I Mason County,Washington, 98584
legally described on attached Exhibit A. The Reference Date above is intended to be used to reference this
Agreement, and is not the date of"Mutual Acceptance."Mutual Acceptance is defined in Section 23 below,
1. PURCHASE PRICE.The total purchase price is Eight Hundred , d Seventy Five Thousand
Dollars( _) payable as follows(check only one):
All cash at closing with no financing condngency,$875,000.00
❑ Ali cash at closing contingent on new financing in accordance with the Financing Addendum (attach CBA
Form PS—FIN).
X S OR 25,000 % of the purchase price in cash at closing with the balance of the
purchase price paid as follows (check one or both, as applicable) ❑ Buyer's assumption of the
outstanding principal balance as of the Closing Date of a first lien note and deed of trust(or mortgage),or real
estate contract, in accordance with the Financing Addendum(attach CBA Form PS—FIN): F Buyer's delivery
at closing of a promissory note for the balance of the purchase price, secured by a deed of trust encumbering
the Property, in accordance with the Financing Addendum(attach CBA Form PS FIN).
❑ Other:
2. EARNEST MONEY. The earnest money in the amount of$1 000.00 _ shall be in the form of ❑
Cash D Personal check Y Promissory note(attached CBA Form EMN) Othe—
r.
The earnest money shall be held by ❑Selling Firm [RClosing Agent, Selling Broker may, however,
transfer the earnest money to Closing Agent
Buyer shall deliver the earnest money no later than:
days after Mutual Acceptance.
On the last day of the Feasibility Period defined in Section 5 below.
X Other. 3 dais after the buyer waives the feasibility study.
If the earnest money is to be held by Selling Firm and is over $10,000, it shall be deposited to: ❑Selling
Firm's pooled trust account (with interest paid to the State Treasurer) El separate interest bearing trust
account in Selling Firm's name. The interest, if any, shall be credited at closing to Buyer. If this sale falls to
close,whoever is entitled to the earnest money is entitled to interest.
Selling Firm shall deposit any check to be held by Selling Firm within 3 days after receipt or Mutual
Acceptance, whichever occurs later. Buyer agrees to pay financing and purchase costs incurred by Buyer.
Unless otherwise provided in this Agreement,the earnest money shall be applicable to the purchase price.
3. EXHIBITS AND ADDENDA.The following Exhibits and Addenda are made a part of this Agreement:
Exhibit A-Legal Description
Earnest Money Promissory Note,CSA Form EMN
Ma '
INITIALS. BUYER DATE SELLER_ _ __� DATE �
BUYER _ DATE ! SELLER DATE
Rkbsre B-<kman Reilly Group,V0 601 V S110r00\yA Ma J4 Pnorre.(40816-M Pax JN N'Ynaldin
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Authentf6{6n ID!82D5FF60C4A4.463U64TE41G6F6962577
&)Commercial BrokersAssouauon
2017 CW
ALL RIGHTS RESERVED
CBA Form PS-1A
Purcnase 8 5510 AgreeMen7
Rev,1!2011
Page 2 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
X Promissory Note, LPB Form No.28A
X'' Short Form Deed of Trust, LPB Form No.20
X Deed of Trust Rider, CBA Form DTR
X Utility Charges Addendum,CBA Form UA
FIRPTA Certification, CBA Form 22E
Assignment and Assumption,CBA Form PS-AS
X Addendum/Amendment, CBA f=orm PSA
Back-Up Addendum, CBA Form BUA
Vacant Land Addendum,CBA Form VLA
X Financing Addendum, CBA Form PS FIN
Tenant Estoppel Certificate,CBA Form PS_TEC
Defeasance Addendum. CBA Form PS-D
Other
4. SELLER'S UNDERLYING FINANCING, Unless Buyer is assuming Salter's underlying financing, Seller shall
be responsible for confirming the existing underlying financing is not subject to any "lock out" or similar
covenant which would prevent the lender's lien from being released at closing. In addition, Seller shall
provide Buyer notice prior to the end of the Feasibility Period If Seller is required to substitute securities for
the Property as collateral for the underlying financing (known as"defeasance'). If Seller provides this notice
of defeasance to Buyer,then the parties shall close the transaction in accordance with the process described
in CBA Form PS—D or any different process identified in Seller's defeasance notice to Buyer.
s. FEASIBILITY CONTINGENCY. Buyer's obligations under this Agreement are conditioned upon Buyer's
satisfaction in Buyer's sole discretion, concerning all aspects of the Property, including its physical condition;
the presence of or absence of any hazardous substances, the contracts and leases affecting the property;the
potential financial performance of the Property;the availability of government permits and approvals; and the
feasibility of the Property for Buyer's intended purpose. This Agreement shall terminate and Buyer shall
receive a refund of the earnest money unless Buyer gives written notice to Seller within 60 days(30 days
if not filled in) (the "Feasibility Period") of Mutual Acceptance stating that this condition is satisfied. If such
notice is timely given, the feasibility contingency stated in this Section 5 shall be deemed to be satisfied.
a, Books, Records, Leases, Agreements. Seller shall make available for inspection by Buyer and its
agents within days (2 days if not filled in) after Mutual Acceptance all documents In Seller's
possession or control relating to the ownership, operation, renovation or development of the Property,
excluding appraisals or other statements of value, and including; statements for real estate taxes,
assessments, and utilities for the last three years and year to date; property management agreements and
any other agreements with professionals or consultants; leases or other agreements relating to occupancy of
all or a portion of the Property and a suite-by-suite schedule of tenants, rents, prepaid rents, deposits and
fees; plans, specifications, permits, applications, drawings, surveys, and studies; maintenance records,
accounting records and audit reports for the last three years and year to date; and "Vendor Contracts"which
shall Include maintenance or service contracts, and installments purchase contracts or leases of
personal property or fixtures used in connection with the Property. Buyer shall determine within the
Feasibility Period: (i) whether Seller will agree to terminate any objectionable Vendor Contracts; and (ii)
whether Seller will agree to pay any damages or penalties resulting from the termination of objectionable
Vendor Contracts. Buyer's waiver of the Feasibility Contingency shall be deemed Buyer's acceptance of
all Vendor Contracts which Seller has not agreed in writing to terminate. Buyer shall be solely
responsible for obtaining any required consents to such assumption ,^f
INITIALS BUYER DATE_ SELLER (?—yO DATE Si
BUYER _ DATE SELLER DATE
111W Lno1We Frodt—d wrh z pForrr&by:iprogir 19070 Firloan w-Rana Frsor.WNW 48026 w .t;r.L19�,cam
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Authendsign 1D:82D5EFWb CM/-43D.3/7E.AtC6PbQ2877
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2011
ALL RIGHTS RESERVED
C5A Funs PS_tn
P—haw&Sale ngrccment
Rev.1.12011
Page 3 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
and the payment of any assumption fees. Sailer shall cooperate with Buyer's efforts to receive any such
consents but shall not be required to incur any out-of-pocket expenses or liability in doing so. Seller shall
transfer the Vendor Contracts as provided in Section 17.
b. Access. Seller shall permit Buyer and its agents, at Buyer's sole expense and risk to enter the Property
at reasonable times subject to the rights of and after legal notice to tenants, to conduct inspections
concerning the Property and improvements, including without limitation, the structural condition of
improvements, hazardous materials, pest infestation, soils conditions, sensitive areas, wetlands, or other
matters affecting the feasibility of the Property for Buyer's intended use. Buyer shall schedule any entry onto
the Property with Seller in advance and shall comply with Seller's reasonable requirements including those
relating to security, confidentiality, and disruption of Seller's tenants. Buyer shall not perform any invasive
testing including environmental inspections beyond a phase I assessment or contact the tenants or property
Management personnel without obtaining the Seller's prior written consent, which shall not be unreasonably
withheld. Buyer shall restore the Property and improvements to the same condition they were in prior to
inspection. Buyer shall be solely responsible for all costs of its inspections and feasibility analysis and has no
authority to bind the Property for purposes of statutory liens. Buyer agrees to indemnify and defend Seller
from all liens, costs, claims, and expenses, including attorneys' and experts' fees, arising from or relating to
entry onto or inspection of the Property by Buyer and its agents. This agreement to indemnify and defend
Seller shall survive closing. Buyer may continue to enter the Property in accordance with the foregoing terms
and conditions after removal or satisfaction of the feasibility contingency only for the purpose of leasing or to
satisfy conditions of financing.
C. Buyer waives the right to receive a seller disclosure statement ("Form 17-Commercial") If required by
RCW 64.06. However, if Seller would otherwise be required to provide Buyer with a Form 17-Commercial,
and if the answer to any of the questions in the section of the Form 17-Commerclal entitled "Environmental"
would be `yes," then Buyer does not waive the receipt of the "Environmental" section of the Form 17-
Commercial which shall be provided by Seller.
6. TITLE INSURANCE,
a. Title Report. Seller authorizes Buyer, its Lender, Listin Broker, Selling_Broker or Closing Agent, at
Seller's expense, to apply for and deliver to Buyer a standard [ extended (standard, if not
completed) coverage owner's policy of title insurance. Buyer shall pay the Increased costs associated
with an extended policy including the excess premium over that charged for a standard coverage policy,
and the cost of any survey required by the title insurer. The title report shall be issued by
Mason County Title (a title company of Seller's choice, if
not completed). If Seller previously received a preliminary commitment from a title insurer that Buyer declines
to use, Buyer shall pay any cancellation fee owing to the original title insurer. Otherwise, the party applying
for title insurance shall pay any title cancellation fee,in the event such a fee is assessed.
b. Permitted Exceptions. Buyer shall notify Seller of any objectionable matters in the title report or any
supplemental report within the earlier of: (1)twenty (20) days after Mutual Acceptance of this Agreement; or
(2)the expiration of the Feasibility Period.This Agreement shall terminate and Buyer shall receive a refund of
the earnest money, less any costs advanced or committed for Buyer, unless within five (5) days of Buyer's
notice of such objections (1) Seller agrees, in writing, to remove all objectionable provisions or (2) Buyer
notifies Sailer that Buyer waives any objections which Seller does not agree to remove. If any now title matters
are disclosed in a supplemental title report, then the preceding termination, objection and waiver provisions
shall apply to the new title matters except that Buyer's notice of objections must be delivered within five (5)
days of delivery of the supplemental report and Sellers response or Buyer's waiver must be delivered within
two (2) days of Buyer's notice of objections. The closing date shall be extended to the extent necessary
to 7 �/
INITIALS' BUYER_ DATE SELLER /? DATE
BUYER _ — IDATE SELLER DATE
Pl.&-d.10 2 pr—&or 2,pLo9,r. 18070 Eieean Fide Rasa,Eraser.MICNgan 4EU26 ��y ypl o01x CaM
414 W F—klin
SEP/27/2018/THU 06:05 PM Olsen Furniture FAX No, 360-426-7858 P. 004
AuQntn6Nen ID:87PSEFDr>•CM4•A64D•BAlE•AICSFDB81D77
0 Commerrlal Broker!Association ��
2011
ALL RIGHTS RESERVED
CBA Form PS to
Purehaao&Sale Agreement
Rev.1f1011
Page 4 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
permit time for these notices. Buyer shall not be required to object to any mortgage or deed of trust liens, er
the statutory lien for real property taxes, and the same shall not be deemed to be Permitted Exceptions,
provided, however, that the lien securing any financing which Buyer has agread to assume shall be a
Permitted Exception. Except for the foregoing, those provisions not objected to or for which Buyer waived its
objections shall be referred to collectively as the "Permitted Exceptions." Seller shall cooperate with Buyer
and the title company to clear objectionable title matters but shall not be required to incur any out-of-pocket
expenses or liability other than payment of monetary encumbrances not assumed by Buyer and proration of
real property taxes, and Seller shall provide art owner's Rffidavit containing the information and reasonable
covenants requested by the title company. The title policy shall contain no exceptions other than the General
Exclusiors and Exceptions common to such form of policy and the Permitted Exceptions,
7. CLOSING OF SALE.This sale shall be closed on November 30,2016
("Closing') by Mason County Escrow _('Closing Agent") (Seller shall select the
Closing Agent, if not completed). Buyer and Seller shall deposit with Closing Agent by 12:00 p.m. on the
scheduled Closing date all instruments and monies required to complete the purchase in accordance with this
Agreement. "Closing" shall be deemed to have occurred when the deed is recorded and the sale proceeds
are available to Seller.Time is of the essence in the performance of this Agreement. Sale proceeds shall be
considered available to Seller, even though they cannot be disbursed to Seller until the next business day
after Closing. Notwithstanding the foregoing, if Seller Informed Buyer during the Feaslbillty Period that
Seller's underlying financing requires that it be defeased and may not be paid off, then Closing shall be
conducted in accordance with the three-day closing process described in CBA Form PS—D- This Agreement
is Intended to constitute escrow instructions to Closing Agent. Buyer and Seller will provide any supplemental
instructions requested by Closing Agent provided the same are consistent with this Agreement.
B. CLOSING COSTS AND PRORATIONS. Seller shall deliver an updated rent roll to Closing Agent not later
than two (2) days before the scheduled Closing date in the form required by Section 5(a) and any other
information reasonably requested by Closing Agent to allow Closing Agent to prepare a settlement statement
for Closing. Seller certifies that the information contained in the rent roll is correct as of the date submitted.
Seller shall pay the premium for the owner's standard coverage title policy. Buyer shall pay the excess
premium attributable to any extended coverage or endorsements requested by Buyer, and the cost of any
survey required in connection with the same. Seller and Buyer shall each pay one-half of the escrow fees.
Any real estate excise taxes shall be paid by the party who bears primary responsibility for payment under the
applicable statute or code. Real and personal property taxes and assessments payable in the year of closing,
collected rents on any existing tenancies, interest; utilities; and other operating expenses shall be pro-rated as
of Closing. if tenants pay any of the foregoing expenses directly,then Closing Agent shall only pro rate those
expenses paid by Seller. Buyer shall pay to Seller at Closing an additional sum equal to any utility deposits or
mortgage reserves for assumed financing for which Buyer receives the benefit after Closing. Buyer shall pay
all costs of financing including the premium for the lender's title policy. If the Property was taxed under a
deferred classification prior to Closing, then Seller shall pay all taxes, interest, penalties, deferred taxes or
similar items which result from removal of the Property from the deferred classification. At Closing, all
refundable deposits on tenancies shall be credited to Buyer or delivered to Buyer for deposit in a trust account
if required by state or local law. Buyer shall pay any sales or use tax applicable to the transfer of personal
property included in the sale
a. Unpaid Utility Charges. Buyer and Seller E]WAIVE XX DO NOT WAIVE (do not waive if neither box
checked)the right to have the Closing Agent disburse closing funds necessary to satisfy unpaid utility charges
affecting the Property pursuant to RCW 60.80. If"do not waive"is checked, then attach CBA Form UA("Utility
Charges"Addendum)to this Agreement. �j r
INITIALS: BUYER DATE_ SELLER DATE
1
BUYER DATE SELLER DATE
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ALL RIGHTS RESERVED CBk
CBA,Form P5_1A
Purcha3e&Sale Agreement
Rev-112011
Page 6 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
9. POST-CLOSING ADJUSTMENTS,COLLECTIONS,AND PAYMENTS.After Closing, Buyer and Seller shall
reconcile the actual amount of revenues or liabilities upon receipt or payment thereof to the extent those items
were prorated or credited at Closing based upon estimates. Any bills or invoices received by Buyer after
Closing which relate to services rendered or goods delivered to the Seller or the Property prior to Closing
shall be paid by Seller upon presentation of such bill or invoice.At Buyers option, Buyer may pay such bill or
invoice and be reimbursed the amount paid plus interest at the rate of 12°1.per annum beginning fifteen (15)
days from the date of Buyer's written demand to Seller for reimbursement until such reimbursement is made.
Notwithstanding the foregoing, If tenants pay certain expenses based on estimates subject to a post-closing
reconciliation to the actual amount of those expenses, then Buyer shall be entitled to any surplus and shall be
liable for any credit resulting from the reconciliation. Rents collected from each tenant after Closing shall be
applied first to rentals due most recently from such tenant for the period after closing, and the balance shall
be applied for the benefit of Seller for delinquent rentals owed for a period prior to closing. The amounts
applied for the benefit of Seller shall be turned over by Buyer to Seller promptly after receipt. Seller shall be
entitled to pursue any lawful methods of collection of delinquent rents but shall have no right to evict tenants
after Closing.
10. OPERATIONS PRIOR TO CLOSING. Prior to Closing, Seller shall continue to operate the Property in the
ordinary course of its business and maintain the Property in the same or better condition than as existing on
the date of Mutual Acceptance but shall not be required to repair material damage from casualty except as
otherwise provided in this Agreement.After the Feasibility Period, Seller shall not enter into or modify existing
rental agreements or leases (except that Seller may enter into, modify, extend, renew or terminate residential
rental agreements or residential teases in the ordinary course of its business), service contracts, or other
agreements affecting the Property which have terms extending beyond Closing without first obtaining Buyer's
consent,which shall not be unreasonably withheld.
11. POSSESSION.Buyer shall be entitled to possession [XI onclosing ❑ (on closing,
if not completed). Buyer shall accept possession subject to all tenancies disclosed to Buyer during the
Feasibility Period.
12. SELLER'S REPRESENTATIONS. Except as disclosed to or known by Buyer prior to the satisfaction or
waiver of the feasibility contingency stated in Section 5 above, including in the books, records and documents
made available to Buyer, or in the title report or any supplemental report or documents referenced therein,
Seller represents to Buyer that,to the best of Seller's actual knowledge: each of the following is true as of the
date hereof: (a) Seller is authorized to enter into the Agreement, to sell the Property, and to perform its
obligations under the Agreement; (b) The books, records, leases, agreements and other items delivered to
Buyer pursuant to this Agreement comprise all material documents in Sellers pcssessicn or control regarding
the operation and condition of the Property; (c) Seller has not received any written notices that the Property or
the business conducted thereon violate any applicable laws, regulations,codes and ordinances; (d) Seiler has
all certificates of occupancy, permits, and other governmental consents necessary to own and operate the
Property for its current use; (e) There is no pending or threatened litigation which would adversely affect the
Property or Buyer's ownership thereof after Closing; (f) There is no pending or threatened condemnation or
similar proceedings affecting the Property, and the Property is not within the boundaries of any planned or
authorized local improvement district; (g) Seller has paid (except to the extent prorated at Closing) all local,
state and federal taxes(other than real and personal property taxes and assessments described in Section 8
above)attributable to the period prior to closing which, if not paid, could constitute a lien on Property(including
any personal property), or for which Buyer may be held liable after Closing; (h) Seller is not aware of any
concealed material defects in the Property except as disclosed to Buyer in writing during the Feasibility Period;
(i)There are no Hazardous Substances (as defined below)currently located in, on, or under the Property in a
manner or quantity that presently violates any Environmental Law (as defined below), there are no
underground storage tanks located on the Property; and there is no pending or threatened investigation or
INITIALS: BUYER GATE SELLER
-(� DATE
/ !O
BUYER _ DATE SELLER DATE
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ALL RIGHTS RESERVED
c5A Form PS–IA
Purchase&Sale Agreement
Rev,112011
Page 6 of 13
COMMERCIAL&INVESTMENT REAL ESTATE.
PURCHASE& SALE AGREEMENT
(CONTINUED)
remedial action by any governmental agency regarding the release of Hazardous Substances or the violation
of Environmental Law at the Property, As used herein, the term "Hazardous Substances" shall mean any
substance or material now or hereafter defined or regulated as a hazardous substance, hazardous waste,
toxic substance, pollutant, or contaminant under any federal, state, or local law, regulation, or ordinance
governing any substance that could cause actual or suspected harm to human health or the environment
("Environmental Law"), The term "Hazardous Substances" specifically includes, but is not limited to,
petroleum, petroleum by-products,and asbestos,
If prior to Closing Seller or Buyer discovers any information which would cause any of the representations
above to be false if the same were deemed made as of the date of such discovery,then the party discovering
the same shall promptly notify the other party in writing. If the newly-discovered information will result in costs
or liability to Buyer in excess of the lesser of$100,000 or five percent(5a/o)of the purchase price stated in this
Agreement, or will materially adversely affect Buyer's intended use of the Property, then Buyer shall have the
right to terminate the Agreement and receive a refund of its earnest money. Buyer shall give notice of
termination within five (5) days of discovering or receiving written notice of the new information. Nothing in
this paragraph shall prevent Buyer from pursuing its remedies against Seller if Seller had actual knowledge of
the newly-discovered information such that a representation provided for above was false.
13. AS-IS, Except for those representations and warranties specifically included in this Agreement: (i) Seller
makes no representations or warranties regarding the Property; (ii)Seller hereby disclaims,and Buyer hereby
waives, any and all representations or warranties of any kind, express or implied, concerning the Property or
any portion thereof, as to its condition, value, compliance with laws, status of permits or approvals,existence
or absence of hazardous material on site, occupancy rate or any other matter of similar or dissimilar nature
relating in any way to the Property, including the warranties of fitness for a particular purpose, tenantability,
habitability and use; (ii) Buyer otherwise takes the Property"AS IS;"and (iv) Buyer represents and warrants
to Seller that Buyer has sufficient experience and expertise such that it is reasonable for Buyer to rely on its
own pre-closing Inspections and investigations.
14. PERSONAL PROPERTY.
a. This sale includes all right,title and interest of Seller to the following tangible personal property; R None
❑That portion of the personal property located on and used in connection with the Property,which Seller will
itemize in an Exhibit to be attached to this Agreement within ten(10)days of Mutual Acceptance (None, if not
completed). The value assigned to the personal property shall be $ (if not completed, the
County-assessed value if available, and if not available, the fair market value determined by an appraiser
selected by the Listing Broker and Selling Broker). Seller warrants title to, but not the condition of, the
personal property and shall convey it by bill of sale.
b, In addition to the leases and Vendor Contracts assumed by Buyer pursuant to Section 5(a)above,this sale
includes all right,title and interest of Seller to the following intangible property now or hereafter existing with
respect to the Property including without limitation: all rights-of-way, rights of Ingress or egress or other
interests in, on, or to, any land, highway, street, road, or avenue, open or proposed, in, on, or across, in front
of, abutting or adjoining the Property; all rights to utilities serving the Properly; all drawings, plans,
specifications and other architectural or engineering work product; all governmental permits, certificates,
licenses, authorizations and approvals; all rights, claims, causes of action, and warranties under contracts
with contractors, engineers, architects, consultants or other parties associated with the Property; all utility,
security and other deposits and reserve accounts made as security for the fulfillment of any of Seller's
obligations; any name of or telephone numbers for the Property and related trademarks, service marks or
trade dress; and guaranties,warranties or other assurances of performance received.
INITIALS; BUYER . .–.1?DATE_ _ SELLER DATE=_._.
BUYER DATE SELLER DATE
P10dueedwfat:IpFo1n-A by Z;PLogfx 18070 Fifteen Mae Rona,Fraser,MicNoin 46020 xio�onf�ron
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®Commerdat Brokers Association _ j'
2011
ALL RIGHTS RESERVED ClUYtAi/
C8A Form PS to
Purohaee&Side A6teernent
Rev.112011
Page 7 of 19
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
15. CONDEMNATION AND CASUALTY.Seller bears all risk of loss until Closing,and thereafter Buyer shall bear
the rlsk of loss. Buyer may terminate this Agreement and obtain a refund of the earnest money if
improvements on the Property are destroyed or materially damaged by casualty before Closing, or if
condemnation proceedings are commenced against all or a portion of the Property before Closing. Damage
will be considered material if the cost of repair exceeds the lesser of $100,000 or five percent (5%) of the
purchase price stated in this Agreement. Alternatively, Buyer may elect to proceed with closing, in which
case, at Closing, Seller shall assign to Buyer all claims and right to proceeds under any property insurance
policy and shall credit to Buyer at Closing the amount of any deductible provided for in the policy.
16, FIRPTA -TAX WITHHOLDING AT CLOSING. Closing Agent Is Instructed to prepare a certification (CBA or
NWMLS Form 22E, or equivalent) that Seller is not a "foreign person" within the meaning of the Foreign
Investment in Real Property Tax Act,and Seller shall sign it on or before Closing. If Seller is a foreign person,
and this transaction is not otherwise exempt from FIRPTA, Closing Agent is instructed to withhold and pay the
required amount to the Internal Revenue Service.
17. CONVEYANCE. Title shall be conveyed by a Statutory Warranty Deed subject only to the Permitted
Exceptions. if this Agreement is for conveyance of Seller's vendee's interest in a Real Estate Contract, the
Statutory Warranty Deed shall Include a contract vendee's assignment sufficient to convey after acquired title.
At Closing, Seller and Buyer shall execute and deliver to Closing Agent CBA Form No. PS-AS Assignment
and Assumption Agreement transferring all leases and Vendor Contracts assumed by Buyer pursuant to
Section 5(a)and all intangible property transferred pursuant to Section 14(b).
18. NOTICES AND COMPUTATION OF TIME.Unless otherwise specified,any notice required or permitted in,or
related to, this Agreement (including revocations of offers and counteroffers) must be in writing. Notices to
Seller must be signed by at least one Buyer and must be delivered to Seller and Listing Broker with a
courtesy copy to any other party identified as a recipient of notices in Section 28. A notice to Seller shall be
deemed delivered only when received by Seller, Listing Broker, or the licensed office of Listing Broker.
Notices to Buyer must be signed by at least one Seiler and must be delivered to Buyer, with a copy to Selling
Broker and with a courtesy copy to any other party identified as a recipient of notices in Section 28. A notice
to Buyer shall be deemed delivered only when received by Buyer, Selling Broker, or the licensed office of
Selling Broker. Selling Broker and Listing Broker have no responsibility to advise of receipt of a notice
beyond either phoning the represented party or causing a copy of the notice to be delivered to the party's
address provided in this Agreement. Buyer and Seller shall keep Selling Broker and Listing Broker advised of
their whereabouts in order to receive prompt notification of receipt of a notice. If any party is not represented
by a licensee, then notices must be delivered to and shall be effective when received by that party at the
address, fax number, or email indicated in Section 28.
Unless otherwise specified In this Agreement, any period of time in this Agreement shall mean Pacific Time
and shall begin the day after the event starting the period and shall expire at 5:00 p.m, of the last calendar
day of the specified period of time, unless the last day is a Saturday, Sunday or legal holiday as defined in
RCW 1.16.050, in which case the specified period of time shall expire on the next day that is not a Saturday,
Sunday or legal holiday. Any specified period of five(5)days or less shall not include Saturdays, Sundays or
legal holidays. Notwithstanding the foregoing, references to specific dates or times or number of hours shall
mean those dates, times or number of hours, provided, however, that if the Closing Date falls on a Saturday,
Sunday, or legal holiday as defined in RCW 1.16.050, or a date when the county recording office is closed,
then the Closing Date shall be the next regular business day.
INITIALS' BUYER ,_a MATE SELLER DATE
BUYER_ J DATE SELLER DATE
ilk W Fr]nklln Prow aJd �im MFO,mS,Uy 2�oLogu 18070 FUtaeo Milo Road,Fraser,MtMlgan 4M25tpy, 1p. m
SEP/27/2018/THU 06:07 PM Olsen Furniture FAX No, 360-426-7858 P. 008
A,dhentl■lgn 10;8305Er80-C4A4463 47E-A1C6F86B2577
O Commercial Brokers Association A— .
2011 /lLLL1YAi
ALL RiCH76 RESERVED
CBA Form PS 1A
Purchase&Sala Agreement
Rev.11701l
Page 9 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
19. AGENCY DISCLOSURE. At the signing of this Agreement,
Selling Broker Richard Beckman•Richard Beckman Realty Group,LLC
Represented Buyer
and the Listing Broker Nle
represented ria _
Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager(if any)and Selling Broker's
Managing Broker(if any) represent the same party that Selling Broker represents. Listing Firm, Listing Firm's
Designated Broker, Listing Broker's Branch Manager(if any), and Listing Broker's Managing Broker (if any)
represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different
persons affiliated with the sarne Firm, then both Buyer and Seller confirm their consent to the Brokers'
Designated Broker, Branch Manager (if any), and Managing Broker (if any) representing both parties as a
dual agent. If Selling Broker and Listing Broker are the same person representing both parties, then both
Buyer and Seller confirm their consent to that person and his/her Designated Broker, Branch Manager (if
any), and Managing Broker(if any)representing both parties as dual agents. All parties acknowledge receipt
of the pamphlet entitled`The Law of Real Estate Agency."
20. ASSIGNMENT.Buyer 11 may ❑J( may not (may not, if not completed) assign this Agreement, or Buyer's
rights hereunder, without Seller's prior written consent, unless provided otherwise herein. If the "may not"
option is selected and the words "and/or assigns" or similar words are used to identify the Buyer, then this
Agreement may be assigned with notice to Seller but without Seller's consent only to an entity which is
controlled by or under common control with the Buyer identified in this Agreement. Any other assignment
requires Seller's consent. The party identified as the initial Buyer shall remain responsible for those
obligations of Buyer stated in this Agreement notwithstanding any assignment and, if this Agreement provides
for Seller to finance a portion of the purchase price, then the party identified as the initial Buyer shall
guarantee payment of the Seller financing.
21. DEFAULT AND ATTORNEY'S FEE.
(a) Buyer's default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property,
then(check one)-
❑X Seller may terminate this Agreement and keep the earnest money as liquidated damages as the sole and
exclusive remedy available to Seller for such failure;or
❑ Seller may, at its option, (a)terminate this Agreement and keep as liquidated damages the earnast money
as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's
actual damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or
(d)pursue any other rights or remedies available at law or equity.
(b) Seller's default. In the event Seller fails, without legal excuse, to complete the sale of the Property,
then(check one):
X❑ As Buyer's sole remedy, Buyer may either (a) terminate this Agreement and recover all earnest money or
fees paid by Buyer whether or not the same are identified as refundable or applicable to the purchase price;
or (b) bring suit to specifically enforce this Agreement and recover Incidental damages, provided, however,
Buyer must file suit within sixty (60) days from the scheduled date of closing or from the date Seller has
informed Buyer in writing that Seller will not proceed with closing,whichever is earlier;or
❑ Buyer may, at its option, (a) bring suit against Seller for Buyer's actual damages, (b) bring suit to
specifically enforce this Agreement and recover any incidental damages, or (c) pursue any other rights or
remedies available at law or equity.
INITIALS; BUYER )ATESELLER DATE
BUYER (DATE, SELLER DATE
414 W rruau■ Pmdwaadvrlle zlpF0rnAby zlpLog�x $8070 fifteen Mile Road Fr■sm,Michigan 48026 ,� jax.cern
SEF/27/2018/THU 06:07 PM Olsen Furniture FAX No, 330-426-7858 P, 009
AuthwtI091 Ib:62DSEPBb•C1Ad.d69D.6dTE.AtC6F6613:677
q1 Commercial Emkoore Aseoclatlon CRt/
2011
ALL RIGHTS RESERVED
CBA Form PS 1A
Purchase 6 Sale Agreement
Rev.112011
page 9 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
Neither Buyer nor Seller may recover consequential damages such as lost profits. If Buyer or Seller institutes
suit against the other concerning this Agreement,the prevailing party is entitled to reasonable attorneys'fees
and expenses. In the event of trial, the amount of the attorney's fee shall be fixed by the court. The venue of
any suit shall be the county in which the Property is located, and this Agreement shall be governed by the
laws of the state where the Property is located.
22. MISCELLANEOUS PROVISIONS.
a. Complete Agreement. This Agreement and any addenda and exhibits thereto state the entire
understanding of Buyer and Seller regarding the sale of the Property. There are no verbal or other written
agreements which modify or affect the Agreement.
b. Counterpart Signatures. This Agreement may be signed in counterpart, each signed counterpart shall
be deemed an original,and all counterparts together shall constitute one and the same agreement.
c. Electronic Delivery. Electronic delivery of documents (e.g., transmission by facsimile or email) including
signed offers or counteroffers and notices shall be legally sufficient to bind the party the same as delivery of
an original. At the request of either party, or the Closing Agent,the parties will replace electronically delivered
offers or counteroffers with original documents.
d. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a
Section 1031 like-kind exchange,then the other party agrees to cooperate In the completion of the like-kind
exchange so long as the cooperating party incurs no additional liability in doing so, and so long as any
expenses (including attorneys fees and costs) incurred by the cooperating party that are related only to the
exchange are paid or reimbursed to the cooperating party at or prior to Closing. Notwithstanding Section 20
above, any party completing a Section 1031 like-kind exchange may assign this Agreement to its qualified
intermediary or any entity set up for the purposes of completing a reverse exchange.
23. ACCEPTANCE;COUNTEROFFERS.Seller has until midnight of -,ct. 4, 2018 (if not filled in,the
third business day)following the day Buyer delivers the offer to accept torr..,s;, ,nte6s sooner withdrawn. If
this offer is not timely accepted, it shall lapse and the earnest money shall be refunded to Buyer. If either
party makes a future counteroffer, the other party shall have until 5:00 p.m. on the 2 business day (if
not filled in, the second business day)following receipt to accept the counteroffer, unless sooner withdrawn. If
the counteroffer is not timely accepted or countered, this Agreement shall lapse and the earnest money shall
be refunded to the Buyer. No acceptance, offer or counteroffer from the Buyer is effective until a signed copy
is received by the Seller, the Listing Broker or the licensed office of the Listing Broker. No acceptance,offer or
counteroffer from the Seller is effective until a signed copy Is received by the Buyer, the Selling Broker or the
licensed office of the Selling Broker. "Mutual Acceptance"shall occur when the last counteroffer is signed by
the offeree, and the fully-signed counteroffer has been received by the offeror, his or her broker, or the
licensed office of the broker. If any party is not represented by a broker, then notices must be delivered to
and shall be effective when received by that party.
24. INFORMATION TRANSFER. In the event this Agreement is terminated, Buyer agrees to deliver to Seller
within ten (10) days of Seller's written request copies of all materials received from Seller and any non-
privileged plans, studies, reports, inspections, appraisals, surveys, drawings, permits, applications or other
development wont product relating to the Property in Buyer's possession or control as of the date this
Agreement is terminated.
INITIALSBUYER ATE_ SI=LLER_7 DATE / �2
BUYER _ JATE SELLER V DATE
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Auihenhslpn ID:8205FK80-C4A4-4631)$47F AICSFag Bl577
O Commercial Broker,Aaeocia Con �
2011
ALL RIGHTS RESERVE CBt
CBA Form Ps_1A
Purchase d Sale Agroement
Rcv 112011
Pap 10 of 15
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
25. CONFIDENTIALITY. Until and unless closing has been consummated, Buyer and Seller shall follow
reasonable measures to prevent unnecessary disclosure of information obtained in connection with the
negotiation and performance of this Agreement. Neither party shall use or knowingly permit the use of any
such information in any manner detrimental to the other party.
26. SELLER'S ACCEPTANCE AND BROKERAGE AGREEMENT. Seller agrees to sell the Property on the
terms and conditions herein. and further agrees to pay a commission In a total amount computed in
accordance with the listing or commission agreement. If there is no written listing or commission agreement,
Seller agrees to pay a commission of % of the sales price or$ . The commission
shall be apportioned between Listing Firm and Selling Firm as specified in the listing or any co-brokerage
agreement. If there is no listing or written co-brokerage agreement,then Listing Firm shall pay to Selling Firm
a commission of % of the sales price or $ _ Seller assigns to Listing Firm and
Selling Firm a portion of the sales proceeds equal to the commission. if the earnest money is retained as
liquidated damages, any costs advanced or committed by Listing Firm or Selling Firm for Buyer or Seller shall
be reimbursed or paid therefrom,and the balance shall be paid one-half to Seller and one-half to Listing Firm
and Selling Firm according to the listing agreement and any co-brokerage agreement. In any action by Listing
Firm or Selling Firm to enforce this Section, the prevailing party is entitled to reasonable attorneys' fees and
expenses. Neither Listing Firm nor Selling Fimn are receiving compensation from more than one party to this
transaction unless disclosed on an attached addendum, in which case Buyer and Seller consent to such
compensation. The Property described in attached Exhibit A is commercial real estate. Notwithstanding
Section 25 above, the pages containing this Section, the parties'signatures and an attachment describing the
Property may be recorded.
27. LISTING BROKER AND SELLING BROKER DISCLOSURE. EXCEPT AS OTHERWISE DISCLOSED IN
WRITING TO BUYER OR SELLER, THE SELLING BROKER, LISTING BROKER, AND FIRMS HAVE NOT
MADE ANY REPRESENTATIONS OR WARRANTIES OR CONDUCTED ANY INDEPENDENT
INVESTIGATION CONCERNING THE LEGAL EFFECT OF THIS AGREEMENT, BUYER'S OR SELLER'S
FINANCIAL STRENGTH, BOOKS, RECORDS, REPORTS, STUDIES, OR OPERATING STATEMENTS;
THE CONDITION OF THE PROPERTY OR ITS IMPROVEMENTS; THE FITNESS OF THE PROPERTY
FOR BUYER'S INTENDED USE; OR OTHER MATTERS RELATING TO THE PROPERTY, INCLUDING
WITHOUT LIMITATION THE PROPERTY'S ZONING, BOUNDARIES, AREA, COMPLIANCE WITH
APPLICABLE LAWS (INCLUDING LAWS REGARDING ACCESSIBILITY FOR DISABLED PERSONS), OR
HAZARDOUS OR TOXIC MATERIALS INCLUDING MOLD OR OTHER ALLERGENS,SELLER AND BUYER
ARE EACH ADVISED TO ENGAGE QUALIFIED EXPERTS TO ASSIST WITH THESE DUE DILIGENCE
AND FEASIBILITY MATTERS,AND ARE FURTHER ADVISED TO SEEK INDEPENDENT LEGAL AND TAX
ADVICE RELATED TO THIS AGREEMENT.
INITIALS' BUYER IRATE_ SELLER DATE e5)7-7f.
Buy2R )DATE SELLER DATE
ProdaCed with zlprorrA by zip.N4 18075 Fih_en We Rcad,fmsar.Michgan 480M 4�
414 W JR—kill.
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A rthendsign 10:IS2036r{DC4A44i1D-647E-A1c5f OO82s77
0 COrvirneroal Brokers Association '
2011
ALL RI0tt76 RESERVED aw
CEA Form PS-1A
Purchase&Sale Agreemcni
Rev 112011
Page 11 0!13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
28, IDENTIFICATION OF THE PARTIES. The following is the contact Information for the parties involved in this
Agreement:
Buyer Seller
Contact: Mason County Contact: Carolyn Olsen
411 N 5th
Address:Shelton,WA 88584 Address:2280 E Spencer Lake Rd�
Shelton,WA,98584
Business Phone:(360)427-9670 Business Phone: y�
Mobile Phone: Mobile Phone:(360)790-6611
Fax: Fax:
Email: Email:
Syfling Firm Listing Firm
Name: Richard Beckman Realty Group,LLC Name:
Assumed Name(if applicable). Assumed Name(If applicable):
Selling Broker: Richard Beckman Listing Broker:
Address: 117 N 8th Address: _
Shelton,WA 98584
Business Phone:J160 426-5521 Business Phone:
Mobile Phone:(360)790-1821 Mobile Phone:
Emall: richardprichardbeckman.com Email:
Fax: (360,)426-1645 Fax:
CBA Office No.: CBA Office No.:
Licensed Office of,filling Qroker Lic2lised Office of Llstinq_Srokar
Address: Address:
Business Phone: Business Phone:
Fax: Fax:
Email: Email:
CBA Office No.: CBA Office No.:
Courtesy Cppy_of Noticed to Buyer to; Courtesy Copy of Notices to Seller to:
Name: Name:
Address: Address:
Business Phone:___ Business Phone:
Mobile Phone: Mobile Phone:
Fax: Fax:
Email: Email:
INITIALS BUYER DATE_ SELLER DATE
BUYER DATE d SELLER DATE
PrOd"d with ZWForrrt by vpLngic 16070 FMeen M0 A*"Fraser.MlChlgan 46026 w,vw YOLoak corn
41411 Fnn Yin
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O Commordal Broken Association
2011
ALL RIGHTS RESERVED
CeAFamPS 1A
Purchase 6 Sale Agreement
R.V.112011
Page 12 of 18
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
IN WITNESS WHEREOF,the parties have signed this Agreement intending to be bound.
Buyer _ Buyer
Printed name and type of entity Printed name and type of entity
Aulh.pfita..
Buyer Buyer
Signature and title
Date signed Date signed
Seller Olsen Business Properties= LLC Seller
Printed name and type of entity Print nam a e of entity
Seller Seller
Signature and title Signature and title
Date signed Date signed 7—If
INITIALS: BUYER ^ DATE_ SELLER Q�DATE FC7k/7 rd
-
J
BUYER DATE SELLER DATE
Prodicea Win bpFinaA by siµopY 1w?c Ftaeen Mile Road.Fraeer.MCh ow 48028 www MLQQij fi QI 414 W F—ktls
SEP/27/2018/THU 06:08 PM Olsen Furniture FAX No. 360-426-7858 P, 013
Autlxntlapn m:B2D5EFWC4A4463DA47E-A1C5F9W257T
O Commensal Brokers Aseocleban
2011
ALL RIGHTS RESERVED
CBA Form PS-1 A
Purchase&Sate Agroemernl
Rev'V2011
Page 13 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
EXHIBIT A"
[Legal Description]
LOTS 1 THROUGH 8 BLOCK H OF DAVID SHELTON'S FIRST ADDITION TO SHELTON AS RECORDED IN
VOLUME 1 OF PLATS PAGE 2•TOGETHER WITH THE VACATED ALLEY WHICH UPON VACATION
ATTACHED THERETO BY OPERATION OF LAW.Parcel#3201951-08001
To ensure accuracy in the legal description, consider substituting the legal description contained in the
preliminary commitment for title insurance or a copy of the Property's last Vesting deed for this page. Do not
neglect to label the substitution'Exhibit A."You should avoid transcribing the legal description because any error
in transcription may render the legal description inaccurate and this Agreement void and unenforceable.
INITIALS: BUYER DATE, SELLER ` DATE (J
BUYER DATE SELLER DATE
414\v fnaktla Pfonsad wK"YJPFumm"pPL091.19070 FMean Mea Road.Fl r.MIaMpn 18076 awZjX&ddlu eom
SEP/27/2018/THU 06:08 PM Olsen Furniture FAX No, 360-426-7858 P. 014
Autheneslgn IN B7DSRPeD•C4A4463"4T&-AICSFUBX$77
0 Commercial Broken Association
2011
ALL RI43HTS RESERVED
GOA Forts PSA
AddendurNArrPondmentto PSA
Rev.lao11
Page 1 or t
_ 4DDENDUM/AMENDMENT TO
PURCHASE AND SALE AGREEMENT
The following is part of the Purchase and Sale Agreement dated September 27, 2018
(the'Agreement"),between _ Mason county
("Buyer'),and _ Olsen Business properties LLC
("Seller"), regarding the sale of the Property known as: 414 W Franklin Shelton WA 88584
(the`Property').
IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS:
1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and
sales agreement,in an open public meeting.
2.Mason County Commissioner Randy Neatherlin is a licensed real estate broker In the state of
Washington.
3.This agreement is contingent the property appraising at or above the purchase price.
4.This agreement Is contingent upon the Seller selling the property located at 129 N 3rd Shelton WA,
parcel#32019.6541900.to Buyer.
INITIALS: BUYER DATE_ SELLER-qODATE ',07�
BUYER ( IATE _ SELLER DATE
ese"rd lk-L—•Reee7 Crerp,PO flee Y Saehox%VA MU Pnon6,rSfOH2bde21 Fax 414 W Fo."A
R.L.d eeek— P10d—d.wth npFwm&by 1gL"q.180170 FYl W AM7►RQ".F(j11W.MK"1W+e= ypys —LQpk—m
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AWhenbslan lD:e2DIEFaD•C4A4.463D.e47E-A1C5F0882S77
(P Commercial ero:Xera Assoclal;on
2011
ALL RIGHTS RESERVED
CBA Form PS FIN
Financing Addendum
ReV.112011
Page 1 of 3
FINANCING ADDENDUM
The following is part of the Purchase and Sale Agreement dated September 27, 2018 _ (the "Agreement'),
between M29%cin rnnnty
("Buyer*),and Olsen Business Proper-ties, LLC
(`Seller"), regarding the sale of the Properly known as, 414 W Franklin,Shelton WA 98584
(the`Property').
IT IS AGREED BETWEEN THE BUYER AND SELLER AS FOLLOWS
F-11 1. NEW FINANCING. Buyer's obligations under the Agreement are contingent on Buyer obtaining new
financing. Buyer shall submit a complete written application for financing for the Property within five (5)
business days after waiver or satisfaction of the Feasibility Period in Section 5 of the Agreement, pay required
costs and make a good faith effort to procure such financing. Buyer shall not reject those terms of a
commitment which provide for a loan amount of at least$ or__% of the purchase
price, interest not to exceed _-____`___% per annum, a payment schedule calling for monthly payments
amortized over not less than years,and total placement fees and points of not more than 0/0
of the loan amount. The Agreement shall terminate and Buyer shall receive a refund of the earnest money
unless Buyer gives notice that this condition is satisfied or waived on or before days (60 days, if not
completed)following mutual acceptance of the Agreement.
❑ 2. Assumption of Existing Financing.
a. Approval of Documents. Buyer's obligations under the Agreement are contingent on Buyer's
assumption of a note and mortgage or deed of trust, or a real estate contract. Seller shall deliver to Buyer
within five (5) days after mutual acceptance of the Agreement a copy of all documents relating to the
obligations that Buyer will assume, including the note, deed of trust, mortgage or real estate contract (or
any other underlying debt instruments); any guaranties, non-recourse carve-outs, or indemnity
agreements; and any fixture filings or financing statements (the "Underlying Loan Documents"). Buyer
shall be deemed to have approved the Underlying Loan Documents unless Buyer gives notice of
disapproval during the Feasibility Period
b. Consent to Assumption. Buyer shall submit a complete application for assumption of the Underlying
Loan Documents together with any required application fee no later than five(5) days after the end of the
Feasibility Period. Upon Buyer's request, Seller shall assist Buyer by requesting the lender's consent to
the assumption on Buyer's behalf. Buyer's principals shall be required to execute any reasonable
guaranties and indemnities required by the lender. Unless Buyer has obtained consent or waived this
condition within days (30 days, if not completed)after the end of the Feasibility Period
and provided Buyer has timely complied with its obligations under this Addendum, this Agreement shall
terminate and, Buyer shall receive a refund of the earnest money.
c. Assumption Fees and Expenses. Buyer shall pay all costs and expenses attributable to the assumption
of the underlying indebtedness Including all application fees, processing charges,and assumption fees.
d. Release of Seller and Principals. Seller's obligations under the Agreement ❑shall be ❑shall not be
(shall not be, if not completed) conditioned upon Seller and all guarantors or indemnitors being released
from their obligations arising under the Underlying Loan Documents for the period on and after Closing.
INITIALS: BUYER jATE SELLER DATE_� if
BUYER NTE SELLER DATE
Richard Backman Ree10 Group,rO Bas Y Shelioo WA 98504 Ph.
r,.(30a)416.5521 FdX 114 W FranUlu
Rkh.rd Beckman Foqucdd r.;ih IlCformO by rpLoglx 10070 Fiaeen Mile Road(racer.f,ChAgan 48026 Yo7Ly'SIJILII9�mt�r
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AuthentaW ID:6213lHF/D.C4A4J63b$a7E-AIC5FSS82577
0 Commercial Brokers A6iociation
2011
ALL RIGHTS RESERVED
C6A Form PS—FIN
Financing,Addendum
Rev,112011
Page 2 or
FINANCING ADDENDUM
(CONTINUED)
[� 3. Seller Financing.
a. Debt Instruments. If Seller is financing a portion of the purchase price, unless different forms are
attached to this Agreement, Buyer shall execute and submit to the Closing Agent: (1)LPB Form No. 28A-
05 Promissory Note and the DUE ON SALE and COMMERCIAL PROPERTY optional clauses in that
form shall apply; (ii) LPB Form No. 20-05 Short Form Deed of Trust; and (iii) CBA Form DTR Deed of
Trust Rider. In addition, Buyer authorizes Seller and Closing Agent to file a financing statement to perfect
Seller's security interest in the personal property described in the Deed of Trust Rider.
b. Payment Terms. The promissory note shall bear Interest at the rate of 4.500 % per annum, and shall
be payable as follows(choose one):
n monthly installments of Interest only;
monthly installments of$
R equal monthly installments of principal and interest in an amount sufficient to fully amortize the
outstanding principal balance at the stated interest rate over 5 years;
other
Payments shall commence on the first day of the first month after closing and shall continue on the same
day of each succeeding month unti*hoose one):
� 60 months from the date of closing;
l_i other_
on which date all outstanding principal and interest shall be due.
Buyer ❑X may O may not (may, if not completed) prepay the outstanding principal balance without
premium or penalty. If Seller receives any monthly payment more than 30 days(15 days if not
filled in)after its due date, then Buyer shall be in default and a late payment charge of$
or_ 5.000 % of the delinquent amount (5% of the delinquent amount if not filled in) shall be added to
the scheduled payment. The principal shall,at Seller's option, bear interest at the rate of 10.000 % per
annum (1S% or the maximum rate allowed by law, whichever is less, if not filled in) during any period of
Buyer's default. Buyer shall have 5 days(5 days if not filled in)after written notice from Seller
to cure a default before Seller may declare all outstanding sums to be immediately due and payable.
(Note to Buyer and Seller: If the Property is currently used primarily for agricultural purposes, then a non-
judicial foreclosure/forfeiture remedy is available to Seller only by using a real estate contract and is not
available with a deed of trust,)
4. Estoppels/SNDAs. If Buyer or its lender require estoppel certificates or subordination nondisturbance and
attornment agreements ('Estoppul/SNDAs') from some or all of the ncn-residential tenants at the Property,
then Seller shall cooperate with Buyer to obtain them. The form of the Estoppels/SNDAs shall be CBA Form
PS TEC, or any different form required by Buyer's lender which Buyer has delivered to Seiler during the
Feasibility Period. Promptly after the Feasibility Period, Seller shall use commercially reasonable efforts and
diligence to obtain the Estoppel/SNDAs from affected tenants; provided, however, Seller shall not be required
to Incur any liability or out-of-pocket expenses which are not reimbursed by Buyer. Buyer shall have no
separate contingency for receipt of the Estoppels/SNDAs other than as otherwise agreed by Seller i writing.
INITIALS: BUYER - -- - 4TE SELLERDATE � �
BUYER, —ATE SELLEDATE
Prod,¢ed w1h mprPom-0 Py zpLoplx 75070 Fltlaan Mlle Read,Fraser.Michigan 45076 -71111 now rp(n
414"'Vh klla
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Authendsign D:d2DWOO.CMH670-SM-A1C*602577
A Commercial Brokem Awomtiw
2011
ALL RIGHTS RESERVED
C8A Form P6 FIN
Flnenaing Addendum
Rev.1/2011
Page 3 of 3
FINANCING ADDENDUM
(CONTINUED)
5, ADDITIONAL PROVISIONS. The terms of the Agreement remain unchanged except as supplemented in this
Addendum or provided below:
INITIALS: BUYER 'SATE- SELLER DATE
BUYER J DATE SELLER DATE
414 W
Prad r d*In 21pFO(O by zipLopia 18070 Fifteen Mk se
R3aa Frar.M"Ipn 08028 g=gA ApbL �
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AUlrre(tgNgn Pt P2DWOO-C4A44630-647E-AICSF6482577
6 Commercial Brokers Association
2011
ALL RIGHTS RESERVED
CRA Form EMN
ERA Fromis"Note
Rev,1/2011
Page 1 of 1
EARNEST MONEY PROMISSORY NOTE
$1,000.00 Place: Shelton
Date: September 27, 2018
FOR VALUE RECEIVED, Mason Count � ('Buyer") agrees to pay to
the order of MCTI ("Holder") the sum of
One Thousand Dollars ($1,000.00 )
as follows.
❑ days(3 days if not filled in)following mutual acceptance of the Purchase and
Sate Agreement.
❑ Upon satisfaction or waiver of the feasibility contingency stated in the Purchase and Sale
Agreement.
[� Other 3 days after the the seller waives the feasibikity contingency.
This Note is evidence of the obligation to pay earnest money under the purchase and sale agreement
(the"Agreement")between the Buyer and
Olsen Business Properties, LLC
("Seller')dated_Sept. _2.L _20.1.8 , for the property located at.
414 W Franklin Shelton WA 98584 Buyer's failure to
pay the earnest money strictly as above shall constitute default on the Agreement as well as on this Note-
if Halder retains an attorney for collection of amounts due pursuant to this Note, or if Holder brings
suit to collect any amounts due on this Note, Buyer promises to pay a reasonable attorney's fee and
costs.This Note shall bear interest at the rate of twelve percent(12%)per annum after default.
BUYER
By.
rrinleu rvdtne and Tltle~
" too not enter"on closing' as the datE this Nota becomes Sal@ anc�p�yabl� bea, c{psjp�u� er the
Purchase Aargement�5 rLot certain fo occur Instead insert a spec fit date or an event its r,e�gjp tg
occur.
Hle.rd B-k—A,w)Group,r0 0o,t,'6edtoe R'A 9" Phare l-'+6Dy1:(-521 Fax 414 W F—Q,i
Rkurd Beek— with zJ0orn.A by 2JPLOgLR 16070E—W.Road,Fr—r,I.Lettigan 49028 txanaLw_i=
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AuthmUslpn 10;8205EFaD.C4A.4&3D434?E-AICSFSB82S77
1)Commorcial Brokers Association 2012
All Rignffi P.eaervctl
C8A Form No.LP-US CW
Rev.1/2012
Page 1 of 2
DISCLOSURE OF INFORMATION ON LEAD-BASED PAINT
AND LEAD-BASED PAiNT HAZARDS
The Followina is nnrt of 1ha n P11rrhnse&Sale Agreement []the Lease/Rental Agreement dated
September 27.,..2Q18_._ between
Mason Countv ("Buyer" or "Lessee")
and 01sea Business Properties, LLC ("Seller' or'Lessor")
concerning. 414 W Franklin Shelton WA 98584 ("the Property').
Lead Warning State mentPurchase and Sale Agreements
Every purchase of any interest In residential real property on which a residential dwelling was built prior to
1978 is notified that such property may present exposure to lead from lead-based paint that may place young
children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent
neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems and
impaired memory. Lead poisoning also poses a particular risk to pregnant women. The seller of any interest
in residential reef property is required to provide the buyer with any information on lead-based paint hazards
from risk assessments or inspections in the seller's possession and notify the buyer of any known lead-based
paint hazards A risk assessment or inspection for possible lead-based paint hazards is recommended prior
to purchase.
Lead Warning StatementLease/Rental Agreements
Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose
health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant
women. Before renting pre-1978 housing, lessors must disclose the presence of lead-based paint and/or
lead-based paint hazards in the dwelling. Lessees must also receive a fedeNtly approved pamphlet on lead
poisoning prevention.
Seller'slLessor's Disclosure. Seller/Lessor makes the following disclosures:
(a) Presence of lead-based paint or lead-based paint hazards(check one below):
Seller/Lessor knows the following lead-based paint and/or lead-based paint hazards are present in
the housing.
Seller/Lessor has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.
(b) Records and reports available to the Seller/Lessor(check one below).
Seller/Lessor has provided the Buyer with all available records and reports pertaining to lead-based
paint and/or lead-based paint hazards in the housing, as follows.
[' Seller/Lessor has no reports or records pertaining to lead-based paint and/or lead-based paint
hazards in the housing
INITIALS: Buyer/Lessee ate_ Seller/Lessor �r Date � /d'
Buyer/Lessea _ Date Sellar/lessor Date
R icA.rd B4akman Rrat•s Grnu1"PO Bu,1'shaa wa 9BW4 Ptron,'.1?GBN:4?5:1 Fac- 414 K FranWin
RI(bua Eechmnn FmO—d wO XPFDM*by 21DLOON 18C70 FlRaeeo Mia Road Fraae),Mich;(4W 48026 wh x z Qaix cnm
SEP/27/2018/THU 06: 10 PM Olsen Furniture SAX No, 360-426-7858 P. 020
A„u,cn>:N�6n ID.e�oseFbo-cawaas3o-B17�-A1CSF8962577
®Commercial Sickens Aevaciatlon 2012
Ad Rights Reserved
CBA Form tic.LP-US
Rev.1@012
Page 2 of 2
DISCLOSURE OF INFORMATION ON LEAD-BASED PAINT
AND LEAD-BASED PAINT HAZARDS
(CONTINUED)
Buyer's/Lessee's Acknowledgment. Buyer/Lessee acknowledges that.
(c) Buyer/Lessee has received copies of all information listed above.
(d) Buyer/Lessee has received the pamphlet Protect Your Family from Lead in Your Nome.
(e) If this Disclosure is being made by Seller as part of a Purchase and Sale Agreement, then Buyer has
(check one below):
O] Waived the opportunity to conduct a risk assessment or inspection for the presence of lead-based
paint and/or lead-based paint hazards.
or
Accepted an opportunity to conduct a ten (10) day risk assessment or Inspection for the presence of
lead-based paint and/or lead-based paint hazards as part of the Feasibitity Contingency set forth in
the Purchase and Sale Agreement.
Licensees' Acknowledgment. Licensees have informed the Seller of the Seller's obligations under 42 U.S.C.
4582(d)and are aware of their responsibility to ensure compliance.
CANCELLATION FLIGHTS. If a residential dwelling or housing was built on the Property prior to 1978, this
Disclosure must be provided to Buyer/Lessee before mutual acceptance of the purchase and sale, rental,or lease
agreement. If this Disclosure is not provided before mutual acceptance, then Buyer may rescind the purchase
and safe,rental, or lease agreement up to three(3)days after Buyer receives this Disclosure.
Certification of Accuracy. The following parties have reviewed the information above and certify, to the best of
their knowledge, that the information provided by the signatory is true and accurate.
Buyer/Lessee Mason County Date Seller/Les or C olyniSAen Date
Buyer/Lessee 411 N 5th Date Seiler/Lessor Date
6YR1chard Beckman Date Listing 9 Broker Date
INITIALS: Buyer/Lessee Data Seller/Lessor Date` �7
BuyerlLessee — Date Seller/Lessor Date^
Pf000Cee with npFomt by 21PL091x 18070 FM! 4n We R"c,Frazer,eachigan+emsi ems! LzeL tv
ill W F-1,11.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 530
DATE: December 11, 2018 Agenda Item # 7. y
Commissioner staff to complete)
BRIEFING DATE: November 26 & December 3, 2018
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to sign the letter of intent to the North Mason Regional Fire Authority
regarding entering into a collaborative lease agreement for the use of the existing fire
station located at 460 NE Old Belfair Highway, Belfair, in the event the Fire Authority
builds a new Fire Station.
Background: The North Mason Regional Fire Authority has reached out to Mason
County asking if the County has an interest in using the existing Fire Station as a
North Mason substation for County services, included Sheriff's Office, in the event the
Fire Authority builds a new fire station.
The Fire Authority has requested a letter of intent from Mason County.
Budget Impacts: None, at this point.
RECOMMENDED ACTION: Approval to sign the letter of intent to the North Mason
Regional Fire Authority regarding entering into a collaborative lease agreement for the
use of the existing fire station located at 460 NE Old Belfair Highway, Belfair, in the
event the Fire Authority builds a new Fire Station.
Attachment(s): Letter of Intent & letter from North Mason Regional Fire Authority
December 11, 2018
Board of Fire Commissioners
North Mason Regional Fire Authority
PO Box 277
Belfair, WA 98528
We have been advised that the North Mason Regional Fire Authority is in the
process of conducting a feasibility assessment process for building a new Fire
Station at 490 NE Old Belfair Highway.The site of the proposed Fire Station is
north and adjacent to the Authority's existing headquarters Fire Station located
at 460 NE Old Belfair Highway.
In the event that the Fire Authority moves forward with building a new Fire
Station at the proposed location, the Authority would vacate,yet retain
ownership of the existing Fire Station.The Authority has approached Mason
County to see if the County would have any interest in entering into a
collaborative lease arrangement with the Authority for use of the existing Fire
Station.The purpose for the lease would be to provide Mason County with use
of the vacated Fire Station building for the direct provision and delivery of
County services in North Mason.
With this letter Mason County wishes to express its sincere intent to enter into a
collaborative lease agreement for the use of the existing fire station on or near
the date of vacation by the Authority. It should be understood that this letter of
intent does not establish any binding terms for either Mason County or the
Authority, nor does it establish any terms or conditions for possible agreements
between Mason County and the Authority.
We look forward to working with you further on a partnership that will greatly
serve the interests of our citizens.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri M. Drexler Kevin Shutty
Chair Commissioner Commissioner
IV"rgt/z MC-FAW
November 29, 2018
Board of Mason County Commissioners
411 N 5"St
Shelton, WA 98584
Board of Mason County Commissioners,
For the past year the North Mason Regional Fire Authority's Board of Fire Commissioners has
been exploring a proposal to build a new headquarters Fire Station. The Board is currently
conducting a feasibility process for building a new fire station on a 2.5 acre parcel of property.
This property is adjacent to the Authority's existing Fire Station on the Old Belfair Highway. The
building of a new Fire Station would require the support of voter approved funding.
As part of the feasibility process we have asked our staff to explore options for the future use of
the existing Fire Station. We are happy to hear that Mason County may have an interest in
using the existing Fire Station as a North Mason substation for the Mason County Sheriff's
Office and potentially as a North Mason site to provide additional Mason County services. We
view a partnership between the Authority and Mason County as being tremendously beneficial
for our constituents.
As the Fire Station project proposal takes shape, we have also asked staff to present the
proposal to our public for discussion and feedback. During our public presentations, we would
like to present the Authority's and the County's intent to move forward with a collaborative
working relationship for the use of the Authority's existing Fire Station. In order to ensure that
we properly convey this intent during our presentations, the NMRFA Board of Commissioners
would like to respectfully request a non-binding letter of intent from Mason County. The letter
of intent from Mason County would outline the County's intent to move forward as a project
partner and document its intent to use the existing Fire Station for the future provision of
Mason County Services.
We sincerely appreciate your consideration of our request.
Sincerely,
Kell MCI to , B Chairperson
Board of Fi ommissioners
North Mason Regional Fire Authority
P.O. Box 277 Belfair> WA 98528
Phone: (360) 275-6711 Fax: (360) 275-6224
Email: mail@northmasonrfa.com
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: December 11, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: December 3, 2018
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to appoint Judge-Elect George Steele to complete the District Court
Judge term for January 1 —January 13, 2019. Judge Meadows is retiring December
31, 2018 and the new term begins January 14, 2019 so this appointment completes
the current term.
Background: Pursuant to RCW 3.34.070, the District Court Judge term of office
begins the second Monday in January (January 14, 2019) and Judge Meadows has
submitted her retirement effective December 31, 2018.
Pursuant to RCW 3.34.100, the county legislative authority shall fill all vacancies by
appointment and the recommendation is to have the Commissioners appoint Judge-
Elect George Steele to complete the term (January 1 —January 13, 2019) so the
position is not vacant.
Budget Impacts: The 2019 judge salary is budgeted in the budget.
RECOMMENDED ACTION: Approval to appoint Judge-Elect George Steele to
complete the District Court Judge term for January 1 —January 13, 2019. Judge
Meadows is retiring December 31, 2018 and the new term begins January 14, 2019 so
this appointment completes the current term.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dawn Twiddy Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 422
COMMISSION MEETING DATE: 12/11/18 Agenda Item #
(Commissioner staff to
complete)
BRIEFING DATE: 11/5 & 12/3/18
BRIEFING PRESENTED BY: Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to adoption of a Resolution to collect Washington Paid Family & Medical Leave
premiums effective January 1, 2019, as required per RCW 50A.04 and WAC 192-500 .
Background: WA Paid Family & Medical Leave will provide partial wage replacement while an
employee is on leave for covered family and medical reasons. January 1, 2019 employees and
employers will be required to collect and remit premiums. January 1, 2020 employees will be
able to access partial wage replacement benefit. This will be under the purview of Employment
Security and benefits paid treated much like unemployment benefits.
Requirements: All employees, including exempt are covered, must have worked at least 820
hours for any covered employer during the qualifying period. Employees who do not meet FMLA
eligibility requirements can get compensation benefit, but not necessarily job protection.
When an employee is absent for more than seven consecutive days for a covered reason,
employer must provide notice of rights within five business days.
If a Collective Bargaining Agreement (CBA) was in effect on October 19, 2017, and has
remained in effect since that date, none of the rights or responsibilities under new law apply
until the CBA expires or is reopened for negotiation. If opened for Janus or for any other reason
the WA Paid Family & Medical Leave must be also negotiated.
Financial Impact: The premium rate is 0.4 percent of wages up to the Social Security cap of
$128,400 for 2019.
• The employer pays .3667% of gross wages for its portion of the employee's medical leave
benefit.
• The employee pays .6333% of gross wages for its portion of both the family and medical leave
benefits.
Sample math: Employer's responsibility is 37% of the premium. For a $50,000 salary:
• Total annual premium: $200 ($50,000 X .004)
• Employer annual share: $73.34 ($200 X .3667)
• Employee annual share: $126.66 ($200 X .6333)
RECOMMENDED ACTION: Approval to adopt a Resolution to collect Washington Paid Family
& Medical Leave premiums effective January 1, 2019, as required per RCW 50A.04 and WAC
192-500.
Attachment: Resolution on file with Clerk of the Board.
RESOLUTION NO.
COLLECT WASHINGTON PAID FAMILY & MEDICAL LEAVE PREMIUMS FROM EMPLOYEES AND
THE EMPLOYER, AS REQUIRED BY RCW 50A.04.005-.900 AND WAC 192-500.
WHEREAS, RCW 50A.04 states that ... The legislature declares it to be in the public
interest to create a family and medical leave insurance program to provide reasonable paid
family leave for the birth or placement of a child with the employee, for the care of a family
member who has a serious health condition, and for a qualifying exigency under the federal
family and medical leave act, and reasonable paid medical leave for an employee's own serious
health condition and to reasonably assist businesses in implementing and maintaining a
program to support their employees and family; and
WHEREAS, Employees are eligible for family and medical leave benefits after working for
at least eight hundred twenty hours in employment during the qualifying period; and
WHEREAS, Employers are required to collect premiums for Paid Family and Medical
Leave on January 1, 2019; and
WHEREAS, Mason County agrees to collect premiums set by Washington State
Employment Security Department (ESD) from both the employer and employee; and
WHEREAS, The 2019 premium rate set by ESD for 2019 is set at .4% of an employee's
gross wages; and
WHEREAS, As set by ESD, Mason County's employer portion of the premium to be
collected is .3667% and the employee's premium to be collected is .6333% of gross wages
paid; and
WHEREAS, Employees, who have worked cumulative 820 hours in the qualifying period
(2018), regardless of where they earned the hours, may begin utilizing the Washington Paid
Family & Medical Leave effective January 1, 2019; and
WHEREAS, Employees will submit all claims to ESD and will receive their benefit check
from ESD; and
WHEREAS, Employees covered by Collective Bargaining Agreements will bargain for the
collection of Washington Paid Family & Medical Leave premiums separately; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby
adopt and approve the collection of Washington Paid Family & Medical Leave premiums, from
the employer in the amount of .3667% and from all employees in the amount of .633%, and
remit the premium collected to Washington State Employment Security Department effective
January 1, 2019.
DATED this day of December 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Terri Drexler, Commissioner
Tim White ie DPA
Kevin Shutty, Commissioner
v
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dawn Twiddy Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 422
COMMISSION MEETING DATE: 12/11/18 Agenda Item #
(Commissioner staff to
complete)
BRIEFING DATE: 12/3/18 (Also briefed in previous budget briefings.)
BRIEFING PRESENTED BY: Dawn Twiddy
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to amend Resolution 73-18 to revise the Non-Represented Salary Scale
Range Alignment by approving the request to create, post, and fill a Facilities Manager
position in conjunction with the adoption of the 2019 budget, at a Salary Range 29 on the
Non-Represented Salary Scale Range Alignment and remove Facilities from the
DEM/IT/Facilities/Parks &Trails Manager title changing it to DEM/IT/Parks &Trails Manager.
There is no change in salary for the DEM/IT/Parks &Trails Manager position.
Background: Mason County has a need to restore a Facilities Manager to administer,
organize, and supervise the operations of facilities and grounds and all capital improvement
projects. This position will provide planning, leadership, technical assistance, training, and
direction to staff. Develop short and long-range plans, goals and objectives for the program
operations. Maintain administrative systems including the preparation and monitoring of
facilities, REET 1 and 2 program budgets, administration of grants, and the preparation of
reports and selection of staff.
The duties of the Facilities Manager were previously included in the DEM/IT/Facilities /Parks &
Trails Manager position classification. The new title for this position is DEM/IT/Parks &Trails
Manager.
RECOMMENDED ACTION: Approval to amend Resolution 73-18 to revise the Non-
Represented Salary Scale Range Alignment by approving the request to create, post, and fill a
Facilities Manager position in conjunction with the adoption of the 2019 budget, at a Salary
Range 29 on the Non-Represented Salary Scale Range Alignment and remove Facilities from
the DEM/IT/Facilities/Parks &Trails Manager title changing it to DEM/IT/Parks &Trails
Manager. There is no change in salary for the DEM/IT/Parks &Trails Manager position.
Approval to add the Resolution and Position Classification Descriptions to the December 11,
2018 Action Agenda.
Attachment: Resolution, Non-Represented Salary Scale Range Alignment (Attachment A) &
Job Classifications on file with Clerk of the Board.
RESOLUTION NO.
AMENDING RESOLUTION NO. 73-18 TO REVISE THE NON-REPRESENTED SALARY SCALE
RANGE ALIGNEMENT BY APPROVING THE CREATION OF FACILITIES MANAGER AND THE
CHANGE OF TITLE FOR THE DEM/IT/FACILITIES/PARKS &TRAILS MANAGER TO
DEM/IT/PARKS &TRAILS MANAGER.
WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all
employees...,
WHEREAS, The Board has approved a Facilities Manager at Salary Range 29 on the Non-
Represented Salary Scale.
WHEREAS, The Board has approved the change of title for the DEM/IT/Facilities/Parks &
Trails to DEM/IT/Parks &Trails at Salary Range 38 on the Non-Represented Salary Scale.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby
revise the Non-Represented Salary Scale Range Alignment approving the creation of a Facilities
Manager at Salary Range 29 and the change of title for the DEM/IT/Facilities/Parks &Trails to
DEM/IT/Parks &Trails at Salary Range 38 on the Non-Represented Salary Scale.
DATED this day of December 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Terri Drexler, Commissioner
Tim Whitehead, Chief DPA
Kevin Shutty, Commissioner
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
46 Community Services Director 1015
Chief Deputy Prosecuting Attorney 2150
Public Works & Utilities Director 4005
Support Services Director 1156
Undersheriff 3000
44 Deputy Director Public Works/Utilities &Waste Mgmt 4010
County Engineer
Interim Deputy Director Public Works
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
39 Chief Finance Officer 2000
38 DEM/IT/€aG4Wes/Parks & Trails Manager 2059
Road Operations & Maintenance/ER&R Manager 4020
Water&Wastewater Manager 4015
Chief Civil Deputy 3001
37 Administrator, Probation & Juvenile Services 1050
35 District Court Administrator 1180
Engineering and Construction Manager 4030
Superior Court Administrator 1190
Jail Lieutenant 3005
34 Assistant Road Operations & Maintenance Manager 4021
33 Deputy Administrator, Probation Services 1052
Engineer III 4033
Technical Services Manager 4220
Personal Health Manager 2171
Environmental Health Manager 2169
Planning Manager 2080
32 Permit Assistance Center Manager 2090
Budget Manager 1155
31 Public Works Finance Manager 2011
Page I I of 2
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Administrative Services Manager 1153
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Chief Appraiser 1107
Administrative Manager 2149
Facilities Manager
28 Engineer II 4032
27 Chief Deputy 1108
Elections Superintendent 1080
26 Engineer 1 4031
25 Program Manager 1 2200
Operations & Maintenance/ER&R Administrator 4200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
Page 12 of 2
RANGE ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
"Step 0"
46 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04
45 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10
44 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56
43 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78
42 7,083.04 7,436.90 7,807.54 8,004.12 8,204.061 8,408.48
41 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82
40 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62
39 6,579.88 6,910.12 7,254.96 7,435.76 7,622.24 7,813.20
38 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60
37 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12
36 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90
35 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58
34 5,827.32 6,117.12 6,423.76 6,584.36 6,749.46 6,917.98
33 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46
32 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86
31 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10
30 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32
29 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72
28 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82
27 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58
26 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52
25 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10
24 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86
23 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16
22 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46
21 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56
20 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38
19 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42
18 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76
17 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42
16 1 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20
15 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14
14 3,576.40 3,754.96 3;942.54 4,041.34 4,142.46 4,246.94
13 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60
12 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60
11 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94
10 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54
9 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20
8 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34
7 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76
6 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38
5 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98
4 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16
3 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38
2 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68
1 1 1 2,605.901 2,735.061 2,870.981 2,942.881 3,015.841 3,092.26
�reoK 70U�TF
_s POSITION DESCRIPTION
1854
Title: Facilities Manager Department: Support Services-Facilities and
Grounds
Affiliation: Non-Represented Reports to: Support Services Director
Exempt: Non-Exempt: Supervises/Directs: Maintenance I, II, III and
IV
Job Class: Not Risk Class: Salary Range: According to current Non-
assigned yet 1501-00 Represented Salary Scale
BOCC Approval Date: Elected Official / Human Resources
Approval Date:
GENERAL DESCRIPTION:
Plans, organizes, schedules and manages the operation, repair, maintenance and improvement of
County-owned facilities, to include structures, machinery, furnishings, and grounds. Also serves as a
staff resource to advisory boards and committees.
Administers, organizes and supervises the operations of facilities and grounds. Provides planning,
leadership, technical assistance, training, and direction for assigned staff. Develops short and long-
range plans, goals and objectives for program operations. Maintains administrative systems including
the preparation and monitoring of facilities, REET 1 and 2 program budgets, the application and
administration of grants, the preparation of reports and selection of staff. Develops and prioritizes
operational support, planning, and training.
ESSENTIAL JOB FUNCTIONS — GENERAL: (Any one position may not include all of the duties listed
nor do the listed examples include all tasks, which may be found in positions of this class.)
Directs department operations to achieve goals within budgeted funds and available personnel; plans
and organizes workloads and staff assignments, reviews progress, directs changes in priorities and
schedules as needed to assure services are provided in a safe, efficient and timely manner.
Provides managerial leadership and selects, supervises and evaluates staff. Conducts performance
evaluations, initiates, and implements disciplinary actions as warranted. Resolves employee grievances
and other sensitive personnel issues, working in conjunction with the Human Resources Department
and relevant labor organizations. Provides training and/or professional development opportunities, as
funding allows, ensuring the safe and effective delivery of services by staff in the department.
Implements policies, procedures, work rules and performance standards to assure departmental
operations are in compliance with County guidelines, goals and objectives, and with federal, state, and
local laws. Periodically reviews and analyzes existing practices and procedures and recommends
improvements, as needed.
Directs the preparation, reconciliation of, and administration of facilities and REET 1 and 2 department
budgets based on staffing and resource requirements, cost estimates, departmental objectives and
goals. Monitors budgets to assure compliance within approved budget levels and standards.
Provides planning leadership and direction and establishes short and long-range plans for department
operations; coordinates department activities with other County departments, outside governmental
agencies and the public.
Provides leadership direction in establishing and maintaining interagency cooperation with all regulatory
agencies and commissions.
Investigates grant-funding sources and directs the preparation of applications for grants assistance
from federal, state, and private sources. Develops and approves preliminary work programs for grant
applications. Negotiates contract commitments on all grant applications with federal and state agencies
Coordinates the bid preparation process by writing and/or participating in the writing of specifications,
preparing advertising, reviewing proposals, and formulating recommendations for bid selection to
ensure the process followed is consistent with local, state and federal regulations.
Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or
quality of services. Responds to the most sensitive or complex inquires of service complaints.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the
listed examples include all tasks, which may be found in positions of this class.)
Manages a variety of maintenance and remodeling projects by participating in planning and pre-
construction meetings to provide input and recommendations regarding design and layout of facilities,
coordinating project activities, inspecting or reviewing reports to ensure compliance with local, state and
federal codes and access regulations. Assure parts, supplies and equipment required to complete
projects and to maintain buildings, grounds, parks, and open space are ordered within budget
guidelines.
Proposes, coordinates and implements the Capital Improvement Plan, Maintenance Plans, Asset
Management Plans, and Business Plans. Ensures stakeholder involvement, both internal and external,
through public meetings and/or an advisory panel.
Prepares, coordinates, proposes and completes all projects in the Capital Improvement Plan through
the REET 1 and 2 budgets. Oversees all REET 1 and 2 projects, budgets, reconciles revenue, grants
and expenditures for each project. Coordinates with Elected Officials, Department Heads, and
Managers to facilitate and oversee capital improvement projects.
Directs and reviews construction plans and specifications. Supervises new construction and
rehabilitation of facilities and grounds.
Provides representation on various committees and before special interest groups; makes
presentations and provides technical advice and assistance regarding planning, facilities and grounds
activities to the County Commissioners, civic groups and the general public.
Provides technical advice to County Commissioners regarding the maintenance and operation of
County buildings, grounds, and open space. Makes presentations before various committees, special
interest groups, and the Commissioners to ensure their understanding of, and support for, maintenance
and safety projects and programs.
Reviews all mechanical specifications and operational manuals to ensure they are current and
applicable to County-owned equipment. Oversees and coordinates a preventive maintenance and
repair program for all facilities and grounds-keeping equipment to ensure efficient operations.
Analyzes and recommends improvements to all existing facilities, equipment and operating systems
of the Department. Develops and maintains facilities and grounds.
Regular, reliable and punctual attendance.
WORKING CONDITIONS:
Duties are performed in both an office environment while sitting at a desk, computer terminal and
walking around County facilities and grounds. Requires regular travel and work at other locations. Work
is performed in varying weather conditions when working on construction and maintenance projects.
Physical exertion may be required to climb ladders, stairs, and around construction projects. Lifting
supplies and equipment up to 100 pounds in weight may be required.
QUALIFICATIONS:
Education and Experience (Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job.)
Bachelor's degree in Facility Management or related field. Five years of professional level facility
management or parks and recreation management experience including managerial and supervisory
responsibility.
Five years progressively responsible experience in managing programs, supervisory experience,
project management, construction and maintenance management, management of a Capital
Improvement Plan, are preferred.
Knowledge of:
• Practices, principles, materials and procedures in operating facilities, construction, repair
and maintenance.
• Management and supervision principles and practices.
• Interpretation and applications of safety and legal requirements, regulations and laws
applicable to area of assignment.
• Operation of large heating, ventilation and air conditioning equipment and modern energy
management techniques and practices.
• Fiscal management, including budget preparation, expenditure control and record keeping.
• Principals and practices of contract and grant administration.
• Common trade skills, such as carpentry, plumbing, electrical and mechanical, and related
safety equipment standards.
Ability to:
• Plan, organize and oversee assigned work programs, including monitoring work schedules
and evaluating the work of others.
• Organize and manage multi year projects.
• Read and understand blue prints, schematics and specifications, and maintenance and
repair manuals.
• Use a variety of tools and equipment.
• Develop department goals and objectives and conduct planning activities.
• Analyze and evaluate operations, develop and implement corrective actions.
• Establish and maintain effective working relationships with employees, County
Commissioners, volunteers, other agencies and the public.
• Communicate effectively, both orally and in writing, with individuals and groups regarding
complex or sensitive issues or regulations.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
• Valid Washington State Driver's License is required for this position.
• Current Automobile Insurance
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Blood Bourne Pathogens—Annually
Smart Risk Management—Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b All employee's-Once
FMLA- Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Board of County Commissioners Signature of Approval:
Date:
Date:
Date:
Director/ Human Resources Signature of Approval:
Date:
e
I have read and understand the above position description:
Name: Date:
Signature:
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda
Public Hearing _X_
Other
DEPARTMENT: Support Services EXT: 532
DATE: December 11, 2018 Agenda Item #/0. )
Commissioner staff to complete)
BRIEFING DATE: November 5, 2018 & November 19, 2018
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
Hold a Public Hearing on December 11, 2018 at 9:30 a.m. to consider approval of supplemental
appropriation and budget transfer requests to the 2018 budget.
Background:
Requests for supplemental appropriations and budget transfers.
Budget Impacts:
$32,392 Decrease in ending fund balance - Current Expense Fund 001.320
$1,553 Decrease in ending fund balance—Sales &Use Tax Fund 103
$13,791 Decrease in ending fund balance—Auditor's 0&M Fund 104
$2,075 Decrease in ending fund balance— Paths &Trails Fund 106
$395 Decrease in ending fund balance — Election Equipment Fund 109
$5,526 Increase in ending fund balance—Crime Victims Fund 110
$256 Increase in ending fund balance—Victim Witness Activity Fund 114
$71 Decrease in ending fund balance— Historical Preservation Fund 116
$1,000 Decrease in ending fund balance— Community Support Services Fund 117
$365 Decrease in ending fund balance—Abatement Fund 118
$353 Decrease in ending fund balance— Sheriff's Special Funds Fund 140
$138 Decrease in ending fund balance— Law Library Fund 160
$722 Decrease in ending fund balance— Lodging Tax Fund 163
$3,954 Decrease in ending fund balance— Skokomish Flood Zone Fund 192
$8,175 Decrease in ending fund balance— REET 2 Fund 351
$12,701 Decrease in ending fund balance— Landfill Fund 402
$95,409 Decrease in ending fund balance— North Bay Sewer Fund 403
$1,646 Decrease in ending fund balance — Rustlewood Sewer&Water Fund 411
$706 Decrease in ending fund balance— Beards Cove Water Fund 412
$3,057 Decrease in ending fund balance — Belfair Sewer Fund 413
$886 Decrease in ending fund balance— Landfill Reserve Fund 428
$4,976 Decrease in ending fund balance— Beards Cove Reserve Fund 429
$98 Decrease in ending fund balance— Storm Drain System Development Fund 480
Supplemental Appropriations:
$6,420 Increase to Superior Court Fund 001.250—Administrative Office of the Courts funding
J:\Budget OfficeVennifer\Briefing,Agenda, &Public Hearing Items\Budget Hearings\2018\12.11.18
Budget Hearing Info\Public Hearing Cover Sheet 12.11.18-l.doc
$6,420 Increase to Superior Court Fund 001.250 - Equipment
$22,888 Increase to Sheriff Fund 001.205— Law Enforcement Services to DNR and Skok Tribe
$22,888 Increase to Sheriff Fund 001.205— Patrol OT
$350,000 Increase to Landfill Fund 402 — Solid Waste Fees
$350,000 Increase to Landfill Fund 402 — Long-haul Charges
$20,000 Increase to Public Health Fund 150 —CPAA Funding
$20,000 Increase to Public Health Fund 150—Vehicles &Operating Supplies
$6,783 Increase to District Court Fund 001.100 —Administrative Office of the Courts
$6,783 Increase to District Court Fund 001.100 - Equipment
Total Supplemental Appropriations: $406,091
Budget Transfers:
$32,392 from Current Expense Fund 001.320 - Ending Fund Balance to
$15,000 LEOFF Fund 001.058 - Medical
$3,436 Commissioners Fund 001.080 —State Retirement
$2,290 Coroner Fund 001.190 — Medical/Dental/Vision/Life
$5,801 Crime Victims Fund 110 —Transfer In
$276 Victim Witness Activity Fund 114—Transfer In
$492 Trial Court Improvement Fund 135 —Transfer In
$4,759 Family Law Facilitator Fund 138 —Transfer In
$338 District Court Fund 001.100 — Equipment
$1,553 from Sales & Use Tax Fund 103— Ending Fund Balance to
$1,553 Sales & Use Tax Fund 103 — State Audit Charges
$13,791 from Auditor's 0&M Fund 104— Ending Fund Balance to
$13,557 Auditor's O&M Fund 104—Internal Allocation
$234 Auditor's O&M Fund 104— State Audit Charges
$2,075 from Paths &Trails Fund 106 — Ending Fund Balance to
$1,762 Paths &Trails Fund 106 —Internal Allocation
$313 Paths &Trails Fund 106 — State Audit Charges
$395 from Election Equipment Fund 109— Ending Fund Balance to
$395 Election Equipment Fund 109— State Audit Charges
$275 from Crime Victims Fund 110 — Ending Fund Balance to
$275 Crime Victims Fund 110 —State Audit Charges
$20 from Victim Witness Activity— Ending Fund Balance to
$20 Victim Witness Activity— State Audit Charges
$71 from Historical Preservation Fund 116- Ending Fund Balance to
$71 Historical Preservation Fund 116—State Audit Charges
$1,000 from Community Support Services Fund 117 — Ending Fund Balance to
$1000 Community Support Services Fund 117—State Audit Charges
$365 from Abatement Fund 118 — Ending Fund Balance to
$365 Abatement Fund 118—State Audit Charges
$492 from Trial Court Improvement Fund 135 — Ending Fund Balance to
$365 Trial Court Improvement Fund 135 —Internal Allocation
$127 Trial Court Improvement Fund 135 — State Audit Charges
$4,759 from Family Law Facilitator Fund 138— Ending Fund Balance to
$4,738 Family Law Facilitator Fund 138—Internal Allocation
$21 Family Law Facilitator Fund 138 —State Audit Charges
$353 from Sheriff's Special Funds 140— Ending Fund Balance to
$353 Sheriff's Special Funds 140 — State Audit Charges
$138 from Law Library Fund 160 — Ending Fund Balance to
$138 Law Library Fund 160 —State Audit Charges
$722 from Lodging Tax Fund 163 — Ending Fund Balance to
$722 Lodging Tax Fund 163 — State Audit Charges
$3,954 from Skokomish Flood Zone Fund 192— Ending Fund Balance to
$3,148 Skokomish Flood Zone Fund 192—Internal Allocation
$806 Skokomish Flood Zone Fund 192— State Audit Charges
J:\Budget Office\Jennifer\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2018\12.11.18
Budget Hearing Info\Public Hearing Cover Sheet 12.11.18-I.doc
$8,175 from REET 2 Fund 351 — Ending Fund Balance to
$8,175 REET 2 Fund 351— State Audit Charges
$12,701 from Landfill Fund 402— Ending Fund Balance to
$12,701 Landfill Fund 402 —Internal Allocation
$95,409 from North Bay Sewer Fund 403 — Ending Fund Balance to
$50,000 North Bay Sewer Fund 403— Professional Services and
$40,000 North Bay Sewer Fund 403 — Repairs and Maintenance
$5,409 North Bay Sewer Fund 403 —Internal Allocation
$1,646 from Rustlewood Sewer &Water Fund 411 — Ending Fund Balance to
$1,646 Rustlewood Sewer&Water Fund 411 — Internal Allocation
$706 from Beards Cove Water Fund 412 — Ending Fund Balance to
$706 Beards Cove Water Fund 412—Internal Allocation
$3,057 from Belfair Sewer Fund 413— Ending Fund Balance to
$3,057 Belfair Sewer Fund 413 — Internal Allocation
$886 from Landfill Reserve Fund 428 — Ending Fund Balance to
$886 Landfill Reserve Fund 428 —Internal Allocation
$4,976 from Beards Cove Reserve Fund 429 — Ending Fund Balance to
$4,976 Beards Cove Reserve Fund 429—Internal Allocation
$98 from Storm Drain System Development Fund 480— Ending Fund Balance to
$98 Storm Drain System Development Fund 480—State Audit Charges
Total Budget Transfers: $190,009
J:\Budget Office\Jennifer\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2018\12.11.18
Budget Hearing Info\Public Hearing Cover Sheet 12.11.18-l.doc
ORDER
2018 Budget
IN THE MATTER OF:
BUDGET TRANSFER - NOTICE OF HEARING
RESOLUTION NO. 74-18
DATED AND PASSED: November 20, 2018
FOR BUDGET TRANSFER OF:
WHEREAS, a notice was published and a public hearing was held in accordance with
RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 74-18 (see Attachment A
which is incorporated as part of this order).
THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves
the budget supplementals/transfers to the 2018 budget as follows:
Supplemental Requests:
$6,420 Increase to Superior Court Fund 001.250 —Administrative Office of the Courts
$22,888 Increase to Sheriff Fund 001.205 — Law Enforcement Services to DNR and
Skok Tribe
$350,000 Increase to Landfill Fund 402 — Solid Waste Fees
$20,000 Increase to Public Health Fund 150 —CPAA Funding
$6,783 Increase to District Court Fund 001.100 —Administrative Office of the Courts
TOTAL SUPPLEMENTAL REQUESTS: 406,091
Budget Transfers:
$32,392 from Current Expense Fund 001.320 - Ending Fund Balance to
$15,000 LEOFF Fund 001.058 - Medical
$3,436 Commissioners Fund 001.080 — State Retirement
$2,290 Coroner Fund 00 1.190— Medical/Dental/Vision/Life
$5,801 Crime Victims Fund 110—Transfer In
$276 Victim Witness Activity Fund 114—Transfer In
$492 Trial Court Improvement Fund 135 —Transfer In
$4,759 Family Law Facilitator Fund 138—Transfer In
$338 District Court Fund 001.100— Equipment
$1,553 from Sales & Use Tax Fund 103— Ending Fund Balance to
$1,553 Sales & Use Tax Fund 103 — State Audit Charges
$13,791 from Auditor's O&M Fund 104— Ending Fund Balance to
$13,557 Auditor's O&M Fund 104 — Internal Allocation
$234 Auditor's O&M Fund 104 — State Audit Charges
$2,075 from Paths & Trails Fund 106 — Ending Fund Balance to
$1,762 Paths & Trails Fund 106 — Internal Allocation
$313 Paths & Trails Fund 106 — State Audit Charges
$395 from Election Equipment Fund 109— Ending Fund Balance to
$395 Election Equipment Fund 109 — State Audit Charges
$275 from Crime Victims Fund 110 — Ending Fund Balance to
$275 Crime Victims Fund 110 — State Audit Charges
$20 from Victim Witness Activity Fund 114 — Ending Fund Balance to
$20 Victim Witness Activity Fund 114— State Audit Charges
$71 from Historical Preservation Fund 116- Ending Fund Balance to
$71 Historical Preservation Fund 116—State Audit Charges
$1,000 from Community Support Services Fund 117 — Ending Fund Balance to
$1000 Community Support Services Fund 117— State Audit Charges
$365 from Abatement Fund 118 — Ending Fund Balance to
$365 Abatement Fund 118 — State Audit Charges
$492 from Trial Court Improvement Fund 135 — Ending Fund Balance to
$365 Trial Court Improvement Fund 135— Internal Allocation
$127 Trial Court Improvement Fund 135 — State Audit Charges
$4,759 from Family Law Facilitator Fund 138— Ending Fund Balance to
$4,738 Family Law Facilitator Fund 138 — Internal Allocation
$21 Family Law Facilitator Fund 138 — State Audit Charges
$353 from Sheriff's Special Funds 140— Ending Fund Balance to
$353 Sheriff's Special Funds 140 — State Audit Charges
$138 from Law Library Fund 160 — Ending Fund Balance to
$138 Law Library Fund 160 — State Audit Charges
$722 from Lodging Tax Fund 163— Ending Fund Balance to
$722 Lodging Tax Fund 163 — State Audit Charges
$3,954 from Skokomish Flood Zone Fund 192— Ending Fund Balance to
$3,148 Skokomish Flood Zone Fund 192 — Internal Allocation
$806 Skokomish Flood Zone Fund 192 — State Audit Charges
$8,175 from REET 2 Fund 351 — Ending Fund Balance to
$8,175 REET 2 Fund 351— State Audit Charges
$12,701 from Landfill Fund 402 — Ending Fund Balance to
$12,701 Landfill Fund 402 — Internal Allocation
$95,409 from North Bay Sewer Fund 403 — Ending Fund Balance to
$50,000 North Bay Sewer Fund 403 — Professional Services and
$40,000 North Bay Sewer Fund 403— Repairs and Maintenance
$5,409 North Bay Sewer Fund 403 — Internal Allocation
$1,646 from Rustlewood Sewer& Water Fund 411 — Ending Fund Balance to
$1,646 Rustlewood Sewer& Water Fund 411 — Internal Allocation
$706 from Beards Cove Water Fund 412 — Ending Fund Balance to
$706 Beards Cove Water Fund 412 — Internal Allocation
$3,057 from Belfair Sewer Fund 413 — Ending Fund Balance to
$3,057 Belfair Sewer Fund 413 — Internal Allocation
$886 from Landfill Reserve Fund 428 — Ending Fund Balance to
$886 Landfill Reserve Fund 428— Internal Allocation
$4,976 from Beards Cove Reserve Fund 429— Ending Fund Balance to
$4,976 Beards Cove Reserve Fund 429— Internal Allocation
$98 from Storm Drain System Development Fund 480— Ending Fund Balance to
$98 Storm Drain System Development Fund 480 — State Audit Charges
TOTAL BUDGET TRANSFERS: $190,009
BE IT FURTHER RESOLVED that these Budget Supplementals and Transfers will be
expended and recorded in the 2018 budget as listed in Attachment B which is also
incorporated as part of this order.
PASSED in open session this 11th day of December, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board
Randy Neatherlin, Chair
APPROVED AS TO FORM:
Terri Drexler, Commissioner
Tim Whitehead, Chief Deputy Prosecuting
Attorney Kevin Shutty, Commissioner
C: Auditor Financial Services
Treasurer
Budget Order 12.11.2018
Attachment B
Amount 5 -U ILD Account Description
$ 6,420.00 Revenue Inc 001.000000.250.000.337.00.300000 AOC Equipment Funding
$ 6,420.00 Expense Inc 001.000000.250.000.512.21.535098 IT Trackable Equipment
$ 22,888.00 Revenue Inc 001.000000.205.267.342.10.300500 Law Enforcement Services
$ 22,888.00 Expense Inc 001.000000.205.267.521.22.512000 Patrol OT
$ 350,000.00 Revenue Inc 402.000000.000.000.343.70.300000 Solid Waste Fees/Charges
$ 350,000.00 Expense Inc 402.000000.000.000.537.80.547040 Longhaul Solid Waste Disposal
$ 20,000.00 Revenue Inc 150.000000.200.000.334.06.392293 CPAA Funding
$ 14,995.00 Expense Inc 150.000000.200.000.594.62.564020 Recreational Outreach Vehicle
$ 5,005.00 Expense Inc 150.000000.200.000.562.20.535010 Operating Supplies
$ 6,783.00 Revenue Inc 001.000000.100.000.337.00.300000 AOC Equipment Funding
$ 7,121.00 Expense Inc 001.000000.100.000.512.21.535098 IT Trackable Equipment
$ 338.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved
$ 15,000.00 Expense Inc 001.000000.058.271.517.20.520040 LEOFF I Medical
$ 3,436.00 Expense Inc 001.000000.080.000.511.60.520030 State Retirement
$ 2,290.00 Expense Inc 001.000000.190.000.563.10.520040 Med/Dent/Vis/Life
$ 20,726.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved
$ 5,801.00 Revenue Inc 110.000000.000.000.397.00.500001 Transfer In from Current Expense
$ 276.00 Revenue Inc 114.000000.000.000.397.00.500001 Transfer In from Current Expense
$ 492.00 Revenue Inc 135.000000.000.000.397.00.500001 Transfer In from Current Expense
$ 4,759.00 Revenue Inc 138.000000.000.000.397.00.500001 Transfer In from Current Expense
$ 5,801.00 Expense Inc 110.000000.000.000.508.10.500000 End Fund Reserved
$ 276.00 Expense Inc 114.000000.000.000.508.10.500000 End Fund Reserved
$ 492.00 Expense Inc 135.000000.000.000.508.10.500000 End Fund Reserved
$ 4,759.00 Expense Inc 138.000000.000.000.508.10.500000 End Fund Reserved
$ 5,801.00 Expense Inc 001.000000.310.000.597.00.500110 Transfer Out:Crime Victims
$ 276.00 Expense Inc 001.000000.310.000.597.00.500114 Transfer Out:Victim Witness Activity
$ 492.00 Expense Inc 001.000000.310.000.597.00.500135 Transfer Out:Trial Court Improvement
$ 4,759.00 Expense Inc 001.000000.310.000.597.00.500138 Transfer Out:Family Law Facilitator
$ 11,328.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved
$ 1,553.00 Expense Inc 103.000000.000.000.514.21.541510 State Auditor Charges
$ 1,553.00 Expense Dec 103.000000.000.000.508.10.500000 End Fund Reserved
$ 13,557.00 Expense Inc 104.000000.000.000.514.89.541019 Internal Allocation
$ 234.00 Expense Inc 104.000000.000.000.514.21.541510 State Auditor Charges
$ 13,791.00 Expense Dec 104.000000.000.000.508.10.500000 End Fund Balance-Reserved
$ 1,762.00 Expense Inc 106.000000.000.000.543.10.541019 Internal Allocation
$ 313.00 Expense Inc 106.000000.000.000.514.21.541510 State Auditor Charges
$ 2,075.00 Expense Dec 106.000000.000.000.508.10.500000 End Fund Reserved
$ 395.00 Expense Inc 109.000000.000.000.514.21.541510 State Auditor Charges
$ 395.00 Expense Inc 109.000000.000.000.508.10.500000 End Fund Reserved
$ 275.00 Expense Inc 110.000000.000.000.514.21.541510 State Auditor Charges
$ 275.00 Expense Inc 110.000000.000.000.508.10.500000 End Fund Reserved
$ 20.00 Expense Inc 114.000000.000.000.514.21.541510 State Auditor Charges
$ 20.00 Expense Dec 114.000000.000.000.508.10.500000 End Fund Reserved
$ 71.00 Expense Inc 116.000000.000.000.514.21.541510 State Auditor Charges
$ 71.00 Expense Dec 116.000000.000.000.508.10.500000 End Fund Reserved
$ 1,000.00 Expense Inc 117.000000.000.000.514.21.541510 State Auditor Charges
$ 1,000.00 Expense Dec 117.000000.000.000.508.10.500000 End Fund Reserved
$ 365.00 Expense Inc 118.000000.000.000.514.21.541510 State Auditor Charges
$ 365.00 Expense Dec 118.000000.000.000.508.10.500000 End Fund Reserved
$ 365.00 Expense Inc 135.000000.000.000.514.21.541019 Internal Allocation
$ 127.00 Expense Inc 135.000000.000.000.514.21.541510 State Auditor Charges
$ 492.00 Expense Dec 135.000000.000.000.508.10.500000 End Fund Reserved
$ 4,738.00 Expense Inc 138.000000.000.000.514.21.541019 Internal Allocation
$ 21.00 Expense Inc 138.000000.000.000.514.21.541510 State Auditor Charges
$ 4,759.00 Expense Dec 138.000000.000.000.508.10.500000 End Fund Reserved
$ 353.00 Expense Inc 140.000000.000.000.514.21.541510 State Auditor Charges
$ 353.00 Expense Dec 140.000000.800.000.508.10.500000 End Fund Reserved
$ 138.00 Expense Inc 160.000000.000.000.514.21.541510 State Auditor Charges
$ 138.00 Expense Dec 160.000000.000.000.508.10.500000 End Fund Reserved
$ 722.00 Expense Inc 163.000000.000.000.514.21.541510 State Auditor Charges
$ 722.00 Expense Dec 163.000000.000.000.508.30.500000 End Fund Bal Restricted
$ 3,148.00 Expense Inc 192.000000.000.000.514.21.541019 Internal Allocation
$ 806.00 Expense Inc 192.000000.000.000.514.21.541510 State Auditor Charges
$ 3,954.00 Expense Dec 192.000000.000.000.508.10.500000 End Fund Reserved
$ 8,175.00 Expense Inc 351.000000.000.000.514.21.541510 State Auditor Charges
$ 8,175.00 Expense Dec 351.000000.000.000.508.10.500000 End Fund Reserved
$ 8,637.00 Expense Inc 402.000000.000.000.537.80.541019 Internal Allocation
$ 4,064.00 Expense Inc 402.000000.000.000.538.10.541019 Internal Allocation
$ 12,701.00 Expense Dec 402.000000.000.000.508.10.500000 End Fund Reserved
$ 3,895.00 Expense Inc 403.000000.100.020.535.83.541019 Internal Allocation
$ 1,514.00 Expense Inc 403.000000.100.020.538.10.541019 Internal Allocation
$ 50,000.00 Expense Inc 403.000000.100.020.535.83.541040 Professional Services
$ 40,000.00 Expense Inc 403.000000.100.020.535.83.548020 Repairs&Maintenance
$ 95,409.00 Expense Dec 403.000000.100.020.508.10.500000 End Fund Reserved
$ 576.00 Expense Inc 411.000000.100.000.535.81.541019 Internal Allocation
$ 576.00 Expense Inc 411.000000.200.000.534.81.541019 Internal Allocation
$ 247.00 Expense Inc 411.000000.100.000.538.10.541019 Internal Allocation
$ 247.00 Expense Inc 411.000000.200.000.538.10.541019 Internal Allocation
$ 1,646.00 Expense Dec 411.000000.000.000.508.10.500000 End Fund Reserved
$ 537.00 Expense Inc 412.000000.200.000.534.82.541019 Internal Allocation
$ 169.00 Expense Inc 412.000000.200.000.538.10.541019 Internal Allocation
$ 706.00 Expense Dec 412.000000.000.000.508.10.500000 End Fund Reserved
$ 2,201.00 Expense Inc 413.000000.000.000.535.84.541019 Internal Allocation
$ 856.00 Expense Inc 413.000000.000.000.538.10.541019 Internal Allocation
$ 3,057.00 Expense Dec 413.000000.000.000.508.10.500000 End Fund Reserved
$ 886.00 Expense Inc 428.000000.000.000.538.10.541019 Internal Allocation
$ 886.00 Expense Dec 428.000000.000.000.508.10.500000 End Fund Reserved
$ 4,976.00 Expense Inc 429.000000.000.000.538.10.541019 Internal Allocation
$ 4,976.00 Expense Dec 429.000000.000.000.508.10.500000 End Fund Reserved
$ 98.00 Expense Inc 480.000000.000.000.531.30.541019 Internal Allocation
$ 98.00 Expense Dec 480.000000.000.000.508.10.500000 End Fund Reserved
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kristopher Nelsen, Action Agenda _
Permit Assistance Center Manager Public Hearing
Other
DEPARTMENT: Community Services EXT: _359_
COMMISSION MEETING DATE: December 11, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: November 19, 2018
BRIEFING PRESENTED BY: Kristopher Nelsen, PAC Manager
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Public Hearing for 2019 amendment proposal to community development
fee schedules.
BACKGROUND:
Mason County's community development fee schedules have not been restructured
since 2008. Per ordinance 123-08, the only rate annually adjusted are permits
assessed with the International Code Council Building Valuation Data's August update.
For the past decade, all other fee for service rates continue to remain stagnated and
should be reassessed up to 10%.
BUDGET IMPACTS:
RECOMMENDED ACTION:
Approval to amend ordinance number 48-18 and 123-08, update FEE table; 1, 1-A, 1-
B, 1-C, and 1-D.
ATTACHMENT(S): proposed schedules.
C:\Users\Knelsen\Documents\GroupWise\DCD fee schdule PH Commission Agenda Item Summary
Template.doc
�f
MASON COUNTY
COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
BUILDING PERMIT FEE INFORMATION
EFFECTIVE: January 1, 2019
VALUATION BASED FEES:
Building permits and plan review fees are to be based upon the building valuation. Mason County will utilize
the International Code Council's "Building Valuation Data" as published in the August edition of the Building
Safety Journal. The square footage valuations from this table will be implemented on the first day of
September following publication and remain in force though August of the following year (updated annually).
For occupancies or structure types not addressed by the building valuation table please refer to Table 1. The
building permit fee is based on Table 1 (as shown below) and the plan review fee is calculated at 65% of the
building permit fee. The plan check fee will be collected when the building plans and applications are
submitted. In addition, all other review fees and addressing fee, if applicable, will be collected at submittal. The
building permit fee, and other associated fees, will be collected when the permit is issued.
Table 1 — Building Permit Fees
Total Valuation Fee
$1.00 to $500.00 $156.00 minimum*
$501.00 to $2,000.00 $156.00 minimum*
$2,001.00 to $25,000.00 $156.00 minimum"` or$76.17 for the first$2,000.00
plus $15.40 for each additional $1,000.00, or fraction
thereof, to and including $25,000.00. Whichever is
greater
$25,001.00 to $50,000.00 $430.37 for the first$25,000.00 plus$11.11 for each
additional $1,000.00, or fraction thereof, to and
including $50,000.00.
$50,001.00 to $100,000.00 $708.12 for the first$50,000.00 plus$7.70 for each
additional $1,000.00, or fraction thereof, to and
including $100,000.00.
$100,001.00 to $500,000.00 $1,093.12 for the first$100,000.00 plus$6.16 for each
additional $1,000.00, or fraction thereof, to and
including $500,000.00.
$500001.00 to$1,000,000.00 $3,557.12 for the first$500,000.00 plus $5.22 for each
additional $1,000.00, or fraction thereof, to and
including $1,000,000.00.
$1,000,000.00 and up $6,166.35 for the first$1,000,000.00 plus $3.46 for
each additional $1,000.00, or fraction thereof
*Permit fees shall be as set forth in Table 1. A minimum fee of$156.00 will be assessed or adjusted fee(based upon departmental cost
considerations)assigned at the discretion of the Building Official and/or Community Services Director.
• For plumbing and mechanical fees, please refer to the attached tables 1-B and 1-C.
• For Land Modification permit fees see table 1-D
• Planning fees are per"Planning Program Permit Fees" documents
• Technology fee per Mason County Ordinance 84.17.
• State Building fee collected per RCW 19.27.085.
• For additional fee information please contact the Permit Assistance Center at (360)427-9670 ext. 352.
Mason County Ordinance—48,8, Amend Ord. 42-18 and 123-08.
Table 1-A -_-� '•`
PERMIT FEES AND VALUATIONS
tesidential(and accessory)building valuations
_) New construction,and remodels greater than 50%,of"R"occupancies(including finished basements and additions)are valued per the most
current August version of the(ICC)International Code Council's Building Valuation Data for the specified occupancy.
2) Private garages,storage buildings,green houses and similar structures shall be valued as Utility,Miscellaneous.
3) Remodels less than 50%shall be valued at 50%of the table value from the ICC Building Valuation Data for the occupancy specified.
NOTE:all footnotes of Building Valuation Data as published by ICC shall apply
MISCELLANEOUS VALUATIONS
*Covered Decks/Carport: per sq.ft$22.00
*Fences: per sq.ft $12.00
*Decks: per sq.ft $15.00
*Retaining Walls: per sq.ft $23.00
MISCELLANEOUS VALUATIONS(Shoreline Related)
*Bulkheads: Per WAC173-27-040(2)(a)the valuation
*Boat ramps: for these projects must be at cost,or fair
*Docks,Piers,Floats: market value,whichever is higher.A written
*Stairs and Landings: contractor's bid or engineer's estimate
*Pilings: of cost must be submitted with application.
RESIDENTIAL PERMIT FEES(Plan Review fees may apply where applicable)
MANUFACTURED HOUSING FEES
*Manufactured Homes:(see below if perimeter"concrete"foundation system) flat fee $550.00
*Modular Home or(Manufactured Home with perimeter concrete foundation) flat fee $720.00
*MH Title Elimination: flat fee $40.00
*MH Runners/T-iedowns: flat fee $156.00
liscellaneous
*Foundation Only:(SEE POLICY FOR IMPORTANT DETAILS) flat fee $156.00
*Window replacement in existing openings(SEE POLICY FOR IMPORTANT DETAILS) flat fee $120.00
*Roofing Only(Residential): flat fee $120.00
*Demolition Fee: flat fee $120.00
*Below ground tank removal/abandonment: flat fee $80.00
*Site Inspection/Investigation: per trip $80.00
*Final Inspection/Expired permit: per trip $80.00
*Plan Review Revisions: per hour $80.00
*Re-inspect Fee: per trip $80.00
*Geotechnical/Stormwater Review(for related building structural issues) per 1/2 hr. $40.00
*Addressing Fee: flat fee $185.00
*Bldg. Inspections/Adj.Counties: base fee plus mileage $156.00
*Appeals of Administrative Decisions flat fee $660.00
*Large scale copies(plans): per page $4.50
*Land Use Prosecutor/Deputy Prosecutor Research and/or Consultation fee: *per hour actual cost to department
*Structures or work requiring permits for which no fee is specifically indicated:signs,pools,etc.,will be valued utilizing submitted written
contractor's bid or engineer's cost information,or closest related item for which a fee is determined. A minimum permit fee of$156.00 will be
assessed,or adjusted fee assigned at the discretion of the Building Official and/or Community Development Director.
PLUMBING FEES MECHANICAL FEES
*Base and fixture fees,Table 1-B *Base and unit fees,Table 1-C
PERMIT FEES/PLAN REVIEW
*Permit fees shall be as set forth in Table 1. A minimum fee of$156.00 will be assessed,or adjusted fee assigned at the discretion of the Building
r)fficial and/or Community Development Director. Plan review fees,where not otherwise provided for or indicated,shall be established at 65%of
ie building permit fee or a rate of$80.00 per hour with a one-hour minimum charge.
VIOLATION/STOP WORK ORDER PENALTIES AND FINES
*Shall be assessed pursuant to Title 14,Title 15,and codes adopted at time of submittal.
Mason County Ordinance 8. Amend Ord. 42-18 and 123-08.
Table 1-A(continued)
STOCK PLAN FEES
*A full plan review fee based upon square footage,occupancy,and use of the building will be collected when the initial stock plan is submitted
along with a 1-hour charge for the initial stock plan set-up. The plan review fee for the subsequent submittals is the greater of 20%of the building
ermit fee,or 1 hour charged at the current rate.The reduced plan check fee will cover review of site-specific conditions and is intended to cover
-ocessing costs.If additional reviews are needed because of a geo-technical report or similar issues,hourly fees will be assessed based upon the
current adopted fee schedule in effect at the time the building permit application was received. Stock plan use,and limitations will be per current
Mason County stock plan policy at time of submittal.
Commercial Structures& Improvements, Permit and Plan Review Fees
VALUATION
1)New construction,and remodels greater than 50%,of all occupancies are valued per the most current August version of the International Code
Council's Building Valuation Data for the specified occupancy.
2.)Written Contractor's Bid or Engineer's Estimate of cost if not specified in the published Building Valuation Data.
3.)Remodels less than 50%,permit and plan review fees shall be based upon 50%of the valuation for the occupancy group listed in the Building
Valuation Data as published by the ICC
PERMIT FEES/PLAN REVIEW
*Permit fees shall be as set forth in Table 1. A minimum fee of$156.00 will be assessed,or adjusted fee assigned at the discretion of the Building
Official and/or Community Development Director. Plan review fees,where not otherwise provided for or indicated,shall be established at 65%of
the building permit fee or a rate of$80.00 per hour with a one-hour minimum charge.
*Plan review fees for compliance to the Non-Residential Energy Code shall be established at the rate of$80.00 per hour,with a%hour minimum
and shall be paid at the time the permit is issued.
*Tank installation,or removal,permit fees will be valued per criteria of#2 above,or will be a minimum fee base of$190.00,whichever is greater in
addition to any applicable IFC and IBC plan check fees that may apply.
*Re-roof permit fees for commercial structures will be based upon the above criteria or will be a minimum fee base of$190.00,whichever is
greater in addition to any applicable IFC and IBC plan check fees that may apply.
*Change in Tenant Applications$156.00 in addition to any applicable IFC and IBC plan check fees that may apply.
*Commercial Coach$550.00. A separate plan review fee and building permit fee will be charged for additional structures,such as landings,ramps,
etc.
* Modular structure placed on permanent foundation systems$720.00.A separate plan review fee and building permit fee will be charged for
--Jditional structures,such as landings,ramps,etc.
PLUMBING FEES MECHANICAL FEES
*Base and fixture fees,Table 1-B *Base and unit fees,Table 1-C
LAND MODIFICATION
*Fees per Table 1-D *Additional Review/Inspection fees may apply.
INTERNATIONAL FIRE CODE/ASSOCIATED FEES
*Plan review fees for fire code compliance of building plan reviews,shall be established at 50%of the IBC plan review fee or a rate of$80.00 per
hour with a one hour minimum(whichever is greater).
*Fire related reviews and site visits for large lot short plat/subdivisions are based on the hourly rate of$80.00 per hour with a one-hour minimum
charge.
*Fire related plan review and inspection fees where not otherwise provided for,or indicated,shall be at a rate of$80.00 per hour with a one-hour
minimum charge
*Automatic Fire Alarms:Fees to be assessed based upon submitted contractor bid and the adopted fee schedule as depicted in Table 1. Exception:
The permit fee will be a minimum fee base of$190.00.Plan review fees will be calculated at 65%of permit fee.
*Fixed Fire Suppression:Fees to be assessed based upon submitted contractor bid and the adopted fee schedule as depicted in Table 1. Exception:
The permit fee will be a minimum fee base of$190.00. Plan review fees will be calculated at 65%of permit fee.
*Automatic Sprinkler:Fees to be assessed per Building Standards valuation data or upon submitted contractor bid at the discretion of the Fire
Marshal.Exception: The permit fee will be a minimum fee base of$190.00. Plan review fees will be calculated at 65%of permit fee.
Fire Apparatus Road Review: $80.00 per site
Burn Permit: $175.00 per site
Fireworks related fees-Local permit and license fees(limits pursuant to RCW70.77.555).
*Retail Fireworks Stand Permit:$100.00 for one retail sales permit for one selling season in a year. Cost includes processing,permit,and
spections.
Public Fireworks Display Permit: $250.00 minimum permit fee and min.%=hr.plan review fee or the total hourly cost to the jurisdiction,whichever
is the greatest. This cost shall include supervision,overhead,equipment, hourly wages and fringe benefits of the employees involved and include
administrative costs. In no case shall the costs total more than five thousand dollars for any one display permit.
Mason County Ordinance 48.Amend Ord. 42-18 and 123-08.
TABLE 1-B
Plumbing Permit Fee Schedule
ermit Issuance
FEE
Base Fee for issuing each permit $25.00
Base Fee for issuing each supplemental permit $13.00
Unit Fee Schedule (In addition to items 1 and 2 above)
For each plumbing fixture on one trap or a set of fixtures on one trap
(including water, drainage piping and associated backflow protection) $9.00
For each building sewer and each trailer pack sewer $19.00
Rainwater systems—per drain (inside building) $9.00
For each cesspool (where permitted) $31.00
For each private sewage disposal system $55.00
For each water heater and or vent $9.00
For each gas-piping system of one to five outlets $7.00
For each additional gas piping system outlet, per outlet $2.00
For each industrial waste pretreatment interceptor including its trap and vent,
except kitchen-type grease interceptors functioning as fixture traps $9.00
For each installation, alteration or repair of water piping and/or water treating equipment, each $9.00
For each repair or alteration of drainage or vent piping, each fixture $9.00
For each lawn sprinkler system on any one meter including associated backflow protection devices $9.00
ror atmospheric-type vacuum breakers not included in item 12:
1 to 5 $7.00
over 5, each $2.00
For each backflow protective device other than atmospheric type vacuum breakers:
2-inch (51 mm) diameter and smaller $9.00
over 2-inch (51 mm) diameter $20.00
For each gray water system $50.00
For initial installation and testing for a reclaimed water system $80.00
For each annual cross-connection testing of a reclaimed water system (including Initial test) $80.00
For each medical gas piping system serving one to five inlets(s)/outlet(s)for a specific gas $65.00
For each additional medical gas inlets)/outlet(s) $7.00
Other Inspections and Fees
Inspections outside of normal business hours* $120.00
Reinspection fee $80.00
Inspections for which no fee is specifically indicated* $80.00
Additional plan review for changes, additions or revisions to approved plans (1/2-hour minimum) * $80.00
*Per hour based on hours worked or cost to the jurisdiction, whichever is greater.
This cost shall include supervision,overhead,equipment, hourly wages and fringe benefits of all the employees involved.
Mason County Ordinance rx.-18.Amend Ord. 42-18 and 123-08.
Table 1-C '
is
Mechanical Permit Fee Schedule
ermit Issuance FEE
)r the issuance of each mechanical permit $30.00
For issuing each supplemental permit for which the original permit has not expired, been canceled or completed $10.00
Unit Fee Schedule
Furnaces
For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts
and vents attached to such appliance, up to and including 100 Btu/h (29.3 kW $19.00
For the installation or relocation of each floor furnace, including vent $19.00
For the installation or relocation of each suspended heater,recessed wall heater or floor-mounted unit heater $19.00
For the installation or relocation of each forced-air or gravity-type furnace or burner,including ducts and
Vents attached to such appliance $23.00
Appliance Vents
For the installation,relocation or replacement of each appliance vent installed and not included in another permit $10.00
Repairs or Additions
For the repair of,alteration of,or addition to each heating appliance,refrigeration unit,cooling unit,
Absorption unit or each heating,cooling absorption or evaporative cooling system,including installation of
Controls regulated by the Mechanical Code $17.00
Boilers,Compressors and Absorption Systems(Incl.Heat Pump)
For the installation or relocation of each boiler or compressor to and including 3 horsepower(10.6 kW),
Or each absorption system to and including 100,000 Btu/h(29.3kW) $19.00
For the installation or relocation of each boiler or compressor over three horsepower(10.6kW)to
and including 15 horsepower(52.7kW),or each absorption system over 100,000 Btu/h(29.3 kW)to
and including 500,000 Btu/h (146.6kW) $35.00
For the installation or relocation of each boiler or compressor over 30 horsepower(52.7 kW)to and
Including 30 horsepower(105.5 kW),or each absorption system over 500,000 Btu/h(146.6 kW)to and
Including 1,000,000 Btu/h (293.1 kW) $46.00
For the installation or relocation of each boiler or compressor over 30 horsepower(105.5 kW)to and
Including 50 horsepower(176 kW),or each absorption system over 1,000,000 Btu/h (293.1 kW)to
and including 1,750,000 Btu/h (512.9 kW) $70.00
For the installation or relocation of each boiler or compressor over 50 horsepower(176 kW)or each
Absorption system over 1,750,000 Btu/h(512.9 kW) $115.00
Air Handlers
For each air-handling unit to and including 10,000 cubic feet per minute(cfm)(4719L/s),including attached ducts. $14.00
Note: This fee does not apply to an air-handling unit which is a portion of a factory-assembled appliance,
Cooling unit,evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.
For each air-handling unit over 10,000 cfm (4719L/s) $23.00
Miscellaneous $14.00
Ventilation and Exhaust
For each ventilation fan connected to a single duct $10.00
For each ventilation system which is not a portion of any other permitted heating or air-conditioning system $14.00
For the installation of each hood which is served by mechanical exhaust,including the ducts for each hood $14.00
Incinerator
For the installation or relocation of each domestic-type incinerator $23.00
For the installation or relocation of each commercial or industrial-type incinerator $18.00
Miscellaneous
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other
Appliance categories, or for which no other fee is listed in the table $14.00
Other Inspections and Fee:
Inspections outside of normal business hours, per hour(minimum charge two hours) $80.00
Re-inspection Fee $80.00
Inspections for which no fee is specifically indicated,per hour(minimum charge one-half hour) $80.00
Additional plan review required by changes,additions or revisions to plans or to plans for which an
Initial review has been completed (minimum charge-one-half hour) $80.00
Liquid propane tank,above ground tank,below ground fuel storage tank(Residential Only)*Commercial per Table 1-A $80.00
Solid Fuel Burning Equipment: Wood, Pellet, LP and fireplace, barbeque appliances $80.00
Mason County Ordinance "'-18.Amend Ord. 42-18 and 123-08.
Table 1-D
GRADING FEE SCHEDULE
Irior to each inspection,grading permit greater than two (2) years of age from issuance date will be charged per
ispection at current inspection rate.
GRADING FEE
PLAN REVIEW $40.00
PERMIT FEES $40.00
INSPECTION FEE
$80.00 per hour
GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3) or less....................................................................................... NO-FEE
51 to 100 cubic yards (40 m3 to 76.5 m3) ...................................................................... $40.00
101 to 1,000 cubic yards(77.2 m3 to 764.6 m3) ............................................................ $60.00
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) ................................................... $80.00
10,001 to 100,000 cubic yards (7646.3 m3 to 76 455 m3) ............................................. $55.00
for the first 10,000 cubic yards (7645.5 m3), plus........................................ $40.00
for each additional 10,000 yards (7645.5 m3) or fraction thereof.
100,001 to 200,000 cubic yards(76 456 m3 to 76 455 m3) ............................................$460.00
for the first 100,000 cubic yards (76 455 m3), plus...................................... $22.00
for each additional 10,000 yards(7645.5 m3) or fraction thereof.
200,001 cubic yards (152 912 m3) or more..................................................................... $680.00
for the first 200,000 cubic yards(152 911 m3), plus..................................... $12.00
for each additional 10,000 yards (7645.5 m3) or fraction thereof.
Ither Fees:
Additional plan review required by changes, additions
or revisions to approved plans...................................................................... $80.00 Per Hour
(minimum charge--one hour)
*Inspection fee charged per trip
GRADING PERMIT FEES
50 cubic yards (38.2 m3) or less.................................................................................... $40.00
51 to 100 cubic yards (40 m3 to 76.5 m3) ................................................................... $60.00
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) ......................................................... $60.00
for the first 100 cubic yards (76.5 m3) plus................................................ $30.00
for each additional 100 cubic yards (76.5 m3) or fraction thereof.
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) ................................................. $330.00
for the first 1,000 cubic yards (764.6 m3), plus.......................................... $24.00
for each additional 1,000 cubic yards (764.6 m3) or fraction thereof.
10,001 to 100,000 cubic yards(7646.3 m3 to 76 455 m3) ......................................... $550.00
for the first 10,000 cubic yards (7645.5 m3), plus........................................ $110.00
for each additional 10,000 yards (7645.5 m3) or fraction thereof.
100,001 cubic yards (76 456 m3) or more.................................................................... $1,560.00
for the first 100,000 cubic yards(76 455 m3), plus....................................... $60.00
for each additional 10,000 yards (7645.5 m3) or fraction thereof.
*Inspections same hourly rate as above
Mason County Ordinance "`-18,Amend Ord. 42-18 and 123-08.