HomeMy WebLinkAbout2018/12/03 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of December 3, 2018
Monday, December 3, 2018
Commission Chambers
9:00 A.M. 2019 Budget Hearing
Briefing Schedule
9:30 A.M. Support Services — Frank Pinter
10:15 A.M. Community Services — Dave Windom
10:45 A.M. Public Works — Jerry Hauth
Utilities & Waste Management
Commissioner Discussion — as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 11/29/18 at 10:28 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma 4482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
December 3, 2018
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
We have changed the packet format so that it is an interactive document. Please
click on the agenda item which then takes you to the cover sheet of that section in
the document. To get back to the agenda, hit your "home" key on the keyboard.
Please see draft briefing agenda for schedule.
1851
Mason County Support Services Department Budget Management
th Commissioner Administration
411 North 5 Street
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
December 3, 2018
• Specific Items for Review
o Appointment to fill the District Court Judge position that will be vacant on 1/1/19 — Diane
0 2019 EDC contract @ $83,000 (changed SOW to include funding support project for CEDS list) — Diane
o Renewal of Park Host contract for Truman Glick Park(Bernie & Heather Games) — Ross
o FY18- Emergency Management Performance Grant (EMPG) contract E19-161- Ross
o Citizens' Budget Advisory Committee presentation of recommendations at December 11 Commission meeting?—
Frank
o Amend Non-Union Salary Resolution to add the Facilities Manager position effective January 1, 2019 — Frank
o Impact to 2019 Budget for the Paid Family Medical Leave &Resolution for Implementation — Frank
o Letter of Intent from the North Mason Regional Fire Authority - Frank
• Commissioner Discussion
J:\DLZ\Briefing Items\2018\2018-12-03.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: The District Court Judge term of office begins the second Monday in January
(January 14, 2019) and Judge Meadows has submitted her retirement effective
December 31, 2018. George Steele is the Judge-Elect. The recommendation is to
have the Commissioners appoint Judge-Elect Steele to complete the term (January 1 —
January 13, 2019) so the position is not vacant.
EXECUTIVE SUMMARY:
Pursuant to RCW 3.34.100, the county legislative authority shall fill vacant district
court judge positions.
BUDGET IMPACTS: The 2019 judge salary is budgeted in the budget.
RECOMMENDED OR REQUESTED ACTION: Place the appointment of Judge-Elect
Steele on the December 11 Action Agenda.
Briefing Summary 11/27/2018
RCW 3.34.070: District judges—Term of office. Page 1 of 1
RCW 3.34.070 Uma
District judges—Term of office.
Every district judge shall hold office for a term of four years from and after the second
Monday in January next succeeding his or her selection and continuing until a successor is
elected and qualified.
[ 1984 c 258 § 13; 1961 c 299 § 16.]
NOTES:
Court Improvement Act of 1984—Effective dates—Severability—Short
title-1984 c 258: See notes following RCW 3.30.010.
http://app.leg.wa.gov/RCW/default.aspx?cite=3.34.070 10/2/2018
RCW 3.34.100: District judges—Vacancies—Remuneration. Page 1 of 1
RCW 3.34.100
District judges—Vacancies—Remuneration.
If a district judge dies, resigns, is convicted of a felony, ceases to reside in the district,
fails to serve for any reason except temporary disability, or if his or her term of office is
terminated in any other manner, the office shall be deemed vacant. The county legislative
authority shall fill all vacancies by appointment and the judge thus appointed shall hold office
until the next general election and until a successor is elected and qualified. However, if a
vacancy in the office of district court judge occurs and the total number of district court judges
remaining in the county is equal to or greater than the number of district court judges
authorized in RCW 3.34.010 then the position shall remain vacant. District judges shall be
granted sick leave in the same manner as other county employees. A district judge may
receive when vacating office remuneration for unused accumulated leave and sick leave at a
rate equal to one day's monetary compensation for each full day of accrued leave and one
day's monetary compensation for each four full days of accrued sick leave, the total
remuneration for leave and sick leave not to exceed the equivalent of thirty days' monetary
compensation.
[ 2003 c 97 § 3; 1992 c 76 § 1; 1984 c 258 § 16; 1961 c 299 § 19.]
NOTES:
Effective date-2003 c 97: See note following RCW 3.34.010.
Court Improvement Act of 1984—Effective dates—Severability—Short
title-1984 c 258: See notes following RCW 3.30.010. .
http://app.leg.wa.gov/RCW/default.aspx?cite=3.34.100 10/2/2018
MASON COUNTY DISTRICT COURT � �
P.O.BOX"O"(360)427-9670
SHELTON,WASHINGTON 98584
September 27, 2018
To: Mason County Commissioners: Randy Neatherlin, Chair,Terri Drexler and Kevin Shutty
Patsy Robinson, Administrator
From: Victoria Meadows,Judge
Re: Retirement
As we have discussed, I will retire at the end of the year, December 31, 2018. It has been an honor to
serve the people of Mason County. As the next term begins January 14, 2019, per RCW 3.34.070 the
county legislative authority shall fill the vacancy by appointment. I propose that it would make sense to
appoint the person who is elected in the November 7, 2018 election to serve January 1,to 14, 2019
pursuant to RCW 3.34.100. 1 am not familiar with the process, therefore, I want to give you sufficient
time to evaluate and act on it.
Is there anything else you need from me pertaining to my retirement?
Victoria Meadows Patricia Robinson
Judge Administrator
MASON COUNTY
and
ECONOMIC DEVELOPMENT COUNCIL of MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as"COUNTY"and the Economic Development Council of Mason County"CONTRACTOR"
referred to as"CONTRACTOR."COUNTY and EDC are referred to collectively as the"parties."
RECITALS:
WHEREAS,sales tax and use funds collected under RCW 82.14.370 are to be used to finance
public facilities serving economic development purposes in rural counties and finance personnel
in economic development offices;and
WHEREAS,the Economic Development Council of Mason County meets the requirement of
being"an office of a county, port district,or an associate development organization as defined in
RCW 43.330.010,which promotes economic development purposes within the county"with its
purposes including the facilitation of the creation or retention of businesses and jobs in a county;
and
WHEREAS,through RCW 43.330.080 the Economic Development Council of Mason County,as
the County's designated Associate Development Organization,is required to provide direct
assistance including business planning to companies throughout the County who need support
to stay in business,expand or relocate to Washington from out-of-state and other countries.
Assistance must comply with business recruitment and retention protocols established by the
State;and
WHEREAS,COUNTY has consulted with the city of Shelton and the port districts located within
the county to ensure that this expenditure meets the goals of chapter 130, Laws of 2004;and
WHEREAS,COUNTY has determined that it is in the best interest of the residents of Mason
County to contract with the Economic Development Council of Mason County to provide
economic development technical assistance,support and services.
NOW,THEREFORE,for and in consideration of the CONTRACT made,and the payments to be
made by COUNTY,the parties agree to the following:
Special Conditions
Funding Source:
Funds for this CONTRACT are provided as allowed in RCW 82.14.370 sales and use tax for
public facilities in rural counties.
Required County Matching Funds:
Per RCW 43.330.086 COUNTY is required to provide matching funds for its Associate
Development Organization's grant with the Washington State Department of Commerce.
$54,920 0 of the funding provided through this CONTRACT is designated as the _- Comment[dz1]:What isthis amount for 2ot97
-----------
COUNTY's matching funds.
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General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in"Exhibit A Scope-of-Services,"during the CONTRACT period. No material,labor or
facilities will be furnished by COUNTY,unless otherwise provided for in the CONTRACT.
Term:
The performance period for this CONTRACT will start on January 1,2019 and end December
31,2019.
Services Outside of Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing.The term of this CONTRACT may
be extended by mutual consent of the parties;provided, however,that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties,for
a period of up to one year.
Compensation:
CONTRACT total values is not to exceed$83,000.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee.All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including,but not
limited to:vacation pay,holiday pay,sick leave pay, medical,dental,or other insurance benefits,
or any other rights or privileges afforded to employees of COUNTY.The CONTRACTOR
represents that he/she/it maintains a separate place of business,serves clients other than
COUNTY,will report all income and expense accrued under this CONTRACT to the Internal
Revenue Service,and has a tax account with the State of Washington Department of Revenue
for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY,its officers,agents or
employees from any loss or expense, including, but not limited to, settlements,judgments,
setoffs,attorneys'fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of 2
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT.The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law.The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax,taxes based on the CONTRACTOR's gross or net income,or
personal property to which COUNTY does not hold title.COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in"Exhibit B Compensation."Where Exhibit"B"requires payments by the COUNTY,
payment shall be based upon written claims supported,unless otherwise provided in Exhibit"B,"
by documentation of units of work actually performed and amounts earned, including,where
appropriate,the actual number of days worked each month,total number of hours for the month,
and the total dollar payment requested,so as to comply with municipal auditing requirements.
Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit"B"or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee(hereinafter referred to as the
"Administrative Officer").COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT.Where
required,COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit"B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT,then COUNTY may, upon written notice,withhold
from amounts otherwise due and payable to CONTRACTOR,without penalty, until such failure
to perform is cured or otherwise adjudicated.Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages,provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform,and in no case more than ten(10)days after it determines to withhold amounts
otherwise due.A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive,except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause,without prejudice to any other remedy under the
CONTRACT,to take all or any of the following actions:(1)cure any failure or default,(2)to pay
any amount so required to be paid and to charge the same to the account of the
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CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements,including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040,the Prevailing Wage Act;the Americans with Disabilities Act of 1990;the
Davis-Bacon Act;and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages,minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Conflict of Interest:
If at any time prior to commencement of,or during the term of this CONTRACT,CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest,then CONTRACTOR shall immediately notify COUNTY of the same.The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any manner
by the existence of the conflict,actual or potential.Thereafter,COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest.COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms,conditions and privileges of
employment for all qualified applicants and employees without regard to race, color,creed,
religion, national origin,sex,sexual orientation,age, marital status,disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race,color,creed, religion, national origin,sex,
sexual orientation,age,marital status,disability,or veteran status,except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment,without regard to their race,color,creed,religion, national origin,sex, age,
marital status,sexual orientation,disability,or veteran status,except where such constitutes a
bona fide occupational qualification.Such action shall include, but not be limited to:advertising,
hiring,promotions,layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship,and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race,color, religion,sex or national origin.
4
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials,or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race,color,creed, religion, national
origin,sex, age,marital status,sexual orientation,disability,or veteran status;or deny an
individual or business any service or benefits under this CONTRACT;or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT;or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise,to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY,and CONTRACTOR further promises that it
will not in the future,directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Ownership of Items Produced:
All writings, programs,data, public records or other materials prepared by CONTRACTOR
and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,
shall be the sole and absolute property of COUNTY.
When CONTRACTOR creates any copyrightable materials or invents any patentable property,
CONTRACTOR may copyright or patent the same,but COUNTY retains a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, recover,or otherwise use the
materials or property and to authorize other governments to use the same for state or local
governmental purposes.CONTRACTOR further agrees to make research, notes,and other
work products produced in the performance of this CONTRACT available to COUNTY upon
request.
Work Product:
CONTRACTOR will provide COUNTY with all work product including;reports,surveys,studies,
data collected and other as appropriate prior to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY,to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright.CONTRACTOR will pay those
costs and damages attributable to any such claims that are finally awarded against COUNTY in
any action.Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder,at its option and expense,to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees,sub-contractors,and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT,except upon the prior written consent of COUNTY or an order
5
entered by a court after having acquired jurisdiction over COUNTY.CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information.CONTRACTOR shall indemnify and hold harmless COUNTY, its officials,agents
or employees from all loss or expense, including,but not limited to,settlements,judgments,
setoffs,attorneys'fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor.COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditors Office.Such review may occur with or without notice and may include, but
is not limited to,on-site inspection by COUNTY agents or employees,inspection of all records or
other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six(6)years after CONTRACT termination,and
shall make them available for such review,within Mason County,State of Washington, upon
request.CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections,audits,or program review by any individual,agency,or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR,then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in"Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance,payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five(5)days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers,agents and employees,CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington,the Industrial Insurance Act,for injuries to its employees and
agrees that the obligations to indemnify,defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR.This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments,Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR,unless otherwise specifically provided herein with reference to
this paragraph.Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY.A commitment includes,but is not limited to,
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any representation made prior to execution of this CONTRACT,whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period,or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR.To the fullest extent permitted by law,CONTRACTOR
agrees to indemnify,defend and hold COUNTY and its departments,elected and appointed
officials,employees,agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs,attorney's fees and
alternative dispute resolution costs,for any personal injury,for any bodily injury,sickness,
disease or death and for any damage to or destruction of any property(including the loss of use
resulting therefrom)which 1)are caused in whole or in part by any act or omission, negligent or
otherwise,of the CONTRACTOR,its employees,agents or volunteers or CONTRACTOR's
subcontractors and their employees,agents or volunteers;or 2)are directly or indirectly arising
out of, resulting from,or in connection with performance of this CONTRACT;or 3)are based
upon CONTRACTOR's or its subcontractors'use of,presence upon or proximity to the property
of COUNTY.This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim,damage, loss or expense is caused by the sole negligence of
COUNTY.This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51,or by application of any other
workmen's compensation act,disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts.The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT,are reflected in CONTRACTOR's compensation,and have been
mutually negotiated by the parties.
Participation by County—No Waiver.COUNTY reserves the right, but not the obligation,to
participate in the defense of any claim,damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination
of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT,CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws,Rules and Regulations:
This CONTRACT shall be subject to all laws,rules,and regulations of the United States of
America,the State of Washington,political subdivisions of the State of Washington and Mason
County.CONTRACTOR also agrees to comply with applicable Federal,State,County or
municipal standards for licensing,certification and operation of facilities and programs,and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints,and CONTRACTOR hereby accepts,the Mason County's Support
Services Director or designee,as COUNTY s representative, hereinafter referred to as the
Administrative Officer,for the purposes of administering the provisions of this CONTRACT,
including COUNTY's right to receive and act on all reports and documents,and any auditing
performed by the COUNTY related to this CONTRACT.
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The Administrative Officer for purposes of this CONTRACT is:
Frank Pinter
Support Services Director
Mason County
411 N. 5th Street
Shelton,WA 98584
Phone: 360-427-9670 Ext. 530
FPinter()..co.mason.wa.us
CONTRACTOR's Primary Contact's Information:
Jennifer Baria
310 W.Cota
Shelton,WA 98584
Phone: 360-426-2279
E-mail:iennifer@choosemason.com
Notice:
Except as set forth elsewhere in the CONTRACT,for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's
Administrative Officer under this CONTRACT. Notices and other communication may be
conducted via e-mail, U.S. mail,fax, hand-delivery or other generally accepted manner
including delivery services.
Modifications:
Either party may request changes in the CONTRACT.Any and all agreed modifications,to be
valid and binding upon either party,shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors,COUNTY may, by depositing written notice
to CONTRACTOR in the U.S. mail,terminate the CONTRACT,and at COUNTY's option,
obtain performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed.Any extra cost or damage to COUNTY
resulting from such default(s)shall be deducted from any money due or coming due to
CONTRACTOR.CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default,the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines,in
its sole discretion,that such termination is in the interests of COUNTY.Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
8
Exhibit B Compensation.An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work.Termination of this CONTRACT by COUNTY
at any time during the term,whether for default or convenience,shall not constitute breach of
CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion,that such termination is necessary due to a decrease in available funding
including State and/or Federal grants.Whenever the CONTRACT is terminated in accordance
with this paragraph,the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY,arising under and by virtue of the
CONTRACT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated,the records,orders,
rulings,instructions,and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for(1)any act or failure to act by the Administrative Officer
of COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten(10)days of the commencement
of the act,failure,or event giving rise to the claim, and before final payment by COUNTY.The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due,the nature of the cost involved,
and insofar as possible,the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation,or
extension of time, unless within thirty(30)days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY,the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional time required,and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto(which may be brought either in
court or pursuant to this arbitration provision),and consistent with the provisions hereinabove,
any claim,dispute or controversy between the parties under,arising out of,or related to this
CONTRACT or otherwise, including issues of specific performance,shall be determined by
arbitration in Shelton,Washington, under the applicable American Arbitration Association(MA)
rules in effect on the date hereof,as modified by this CONTRACT.There shall be one arbitrator
selected by the parties within ten(10)days of the arbitration demand,or if not,by the AAA or
any other group having similar credentials.Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator.The arbitrator shall apply substantive law and
may award injunctive relief,equitable relief(including specific performance), or any other
remedy available from a judge, including expenses,costs and attorney fees to the prevailing
party and pre-award interest,but shall not have the power to award punitive damages.The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction.The parties agree
9
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator.At the request of either party
made not later than forty-five(45)days after the arbitration demand,the parties agree to submit
the dispute to nonbinding mediation,which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six(6)years after the initial occurrence giving rise to the claim,dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim,dispute or
issue was continuing in nature.Claims,disputes or issues arising more than six(6)years prior
to a written request or demand for arbitration issued under this CONTRACT are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT,the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein,this
CONTRACT shall be governed by the laws of the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s)or
circumstances is held invalid,such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term,condition or application.To this
end,the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing,signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT,or to
exercise any option herein conferred in any one or more instances,shall not be construed to be
a waiver or relinquishment of any such,or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal,state and county statutes,regulations,policies, procedures,federal Office
of Management and Budget(OMB)circulars and federal and state executive orders.
B. Funding source agreement(s)including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT,comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements,discussions or understandings between the parties.
10
ECONOMIC DEVELOPMENT COUNCIL BOARD OF COUNTY COMMISSIONERS
of MASON COUNTY MASON COUNTY,WASHINGTON
James Thomas, Chair Randy Neatherlin, Chair
Dated: Dated:
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
EXHIBIT A
SCOPE OF SERVICES
CONTRACTOR to provide a budget by expense category totaling$83,000 for the 2019,one year
contract to the BOCC within fifteen days(15)of contract execution.
CONTRACTOR to provide update to Board of County Commissioner at commission business
meetings. Deliverable:At a minimum of once per quarter the Executive Director or designee will
provide a brief update on EDC work during public testimony at commission meetings.
RECRUITMENT&MARKETING
CONTRACTOR to market Mason County as excellent locations to expand or relocate a business
and positioning Washington as a globally competitive place to grow business,which may include
developing and executing regional plans to attract companies from out of state. Deliverable:
number of businesses contacted.
CONTRACTOR to provide site location assistance for businesses that are looking to locate in
Mason County. Deliverable:Quarterly list of project names.
BUSINESS RETENTION&EXPANSION ACTIVITIES
CONTRACTOR to work with partners throughout the county including,but no limited to, local
governments,workforce development councils,port districts,community and technical colleges
and higher education institutions,export assistance providers,small business assistance
programs, innovation partnership zones,and other federal,state, and local programs to facilitate
the alignment of planning efforts and the seamless delivery of business support services within
the entire county. Deliverable:copy of communication plan bn or before 3/31/2018 and a ____ _ -- comment[dz2]:Keep in 2019 contract?ortust
quarterly dashboard of communication analytics. the quarterly dashboard of communication analytics?
CONTRACTOR to provide business retention and expansion services throughout the county.
Such services must include, but are not limited to, business outreach and monitoring efforts to
identify and address challenges and opportunities faced by businesses,assistance to trade
impacted businesses in applying for grants from the federal trade adjustment assistance,and the
provision of information to businesses on resources available for microenterprise development
and resources available on the revitalization of commercial districts. Deliverable: number of
businesses visited and number of follow-ups with existing businesses.
CONTRACTOR to participate with the state board for community and technical colleges in the
coordination of the job skills training program and the customized training program within its
region.
BUSINESS ASSISTANCE
CONTRACTOR to provide or facilitate the provision of export assistance through workshops or
one-on-one assistance.
CONTRACTOR to provide information on state and local permitting processes,tax issues,export
assistance,and other essential information for operating,expanding,or locating a business in
Mason County. Deliverable: number of businesses that direct assistance was provided,and
number of follow-up interactions.
COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY LIST(CEDS)
CONTRACTOR to strengthen the local efforts in bringing state funding to necessary
infrastructure projects and provide strategic advice and planning in the development of the
annual county-wide Comprehensive Economic Development
Strategy(CEDS)list annually including but not limited to:
Formatted:Font:(Default)Arial,10.5 pt
• Contribute proactive and creative suggestions for state funding opportunities to advance Formatted:List Paragraph,Buffeted+Level:
the CEDS Proiect List and legislative/business priorities. 1+Aligned at: 0.34^+Indent at: 0.59^
• Assist in strategy and partnership development for advancing the County/EDC Formatted:Font:(Default)Arial,10.5 pt
legislative infrastructure priorities.
• Develop implementation plans for how to advance strategic priorities
• Assist in the drafting of legislative language.
• Provide regular updates to the Mason County Commission including but not limited to
monitoring of potential and pending legislation.
• Deliverable:CEDS list shall be s.Submitted to COUNTY for review and_approval on or__ _- Formatted:Font:(Default)Arial,10.5 pt
--- ----------- --
before 6/30/19. Formatted:Font:(Default)Arial,10.5 pt
READINESS&CAPACITY BUILDING
CONTRACTOR to provide an annual economic report. Deliverable: report of economic indicators
and comparisons in Mason County.
CONTRACTOR to participate in economic development system-wide discussions regarding gaps
in business start-up assistance in Mason County.
CONTRACTOR to participate in development of a countywide economic development plan in
conjunction with other governmental jurisdictions and institutions.
CONTRACTOR to provide an annual snapshot of local economic conditions to include
breakdowns of the three UGAs. Deliverable: Economic Vitality index.
EXHIBIT B
COMPENSATION
A. Compensation:
CONTRACTOR will be compensated a total of$83,000 which will be paid in four equal
payments of$20,750 after the receipt of an invoice.
B. Requests for Payment:
1. At a minimum the invoice is to include:performance period;date of submission;
CONTRACTOR's name, remittance address and phone number;invoice total; and any
additional applicable information.
2. Submit invoice with required performance report via e-mail to dlz(cDco.mason.wa.us and
fointer co.mason.wa.us.
3. Payment will be made to CONTRACTOR within thirty(30)days of the receipt of a
complete and accurate invoice
13
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Facilities, Parks and Trails EXT: 806
BRIEFING DATE: 12/03/2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM:
Renewal of Park Host contract for Truman Glick Park (Bernie & Heather Games)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions)
Mason County Parks &Trails Department has a couple, Bernie & Heather Games who
have been Park Host at Truman Glick Park since 2014. As park hosts, they performed
security, do light maintenance and grounds keeping. Bernie & Heather have been
exemplary Park Hosts and keep Truman Glick Park in pristine condition.
The Park Host contract expires December 31, 2018 and we recommend renewal of the
contract for two (2) years with Bernie & Heather Games.
RECOMMENDED OR REQUESTED ACTION:
I recommend that the BOCC approval an offer to Bernie & Heather Games for park
host at Truman Glick Park in Matlock and review the prepared Mason County Parks
and Trails on-site Park Host Contractual Agreement for the a BOCC Meeting Agenda
item on December 11, 2018.
Briefing Summary 11/26/2018
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Bernie Games& Heather Games of Mason County, hereinafter referred to as
On-site Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason,
State of Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE— DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Truman Glick Park, Matlock, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
• Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
Requests for off duty time shall be negotiated with the Contractor.
• Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
Home: 360-432-0465
2. Ross McDowell 360-427-9670, extension 806
Cell: 360-490-7646
Home: 360-751-2961
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
Park Host Contract Page 2 of 3
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2019 to December 31,
2020.
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR— PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE—CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on behalf
of the County without the written consent of the County
SECTION EIGHT- ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or in
writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
Park Host Contract Page 3 of 3
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special proceedings
pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the laws of the State
of Washington. Any actions or matters shall come before the courts of Mason County, Washington for actions
and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 1291 W. Ford Rd., Matlock, WA 98560 or at such other address as Contractor shall designate in
writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice
is mailed, with the same force and effect as if such last day of the month were the date originally herein set forth
as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host's affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
day of , 20
ON-SITE PARK HOST Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Commissioner
Date:
Kevin Shutty, Commissioner
ATTEST:
Terri Drexler, Commissioner
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Emergency Management EXT: 806
BRIEFING DATE: 12-03-2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: FY18- Emergency Management Performance Grant (EMPG) contract E19-161
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
This grant originates from the US Department of Homeland Security to Washington
State Military Department to State EMD then to us at the county level. The EMPG
grant is a yearly reimbursable grant we have been receiving since 2007. The grant is
for program enhancements and continuation of special programs that assist with
planning, educating, exercising citizens and staff in emergency preparedness. The
grant also allows for the purchase of preparedness items to attain our goal of
preparedness.
The amounts have been slowly decreasing over the years. In 2017 the grant was for
$35,388 and this year we will be receiving $35,459. There is a 50% match to the
grant which comes from the 2018/19 DEM salaries and supplies budget lines.
BUDGET IMPACTS:
DEM Budget Revenue $35,459 for FY 2018/19
RECOMMENDED OR REQUESTED ACTION:
Approve the signing of the FY18 EMPG contract E19-161
ATTACHMENTS:
FY18 EMPG grant contract E19-161 face sheet
Briefing Summary 11/15/2018
Washington State Military Department
EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET
1 Subrecipient Name and Address: 2. Grant Agreement Amount: 3 Grant Agreement Number:
Mason County $35,459 E19-161
Division of Emergency Management(DEM)
100 W Public Works Drive
Shelton,WA 98584-9714
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Ross McDowell,(360)427-9670 x806 June 1,2018 August 31,2019
rmcdowell co.mason.wa.us
7. Department Contact, phone/email: 8. Data Universal Numbering System(DUNS): 9. UBI#(state revenue):
John Hollingsworth,(253)512-7044 069580751 232-002-101
john.hollingsworth@mil.wa.gov
10. Funding Authority:
Washington State Military Department(the 'DEPARTMENT")and the U.S. Department of Homeland Security(DHS)
11. Federal Funding Identification#: 12. Federal Award Date: 13. Catalog of Federal Domestic Assistance(CFDA)#&Title:
EMS-2018-EP-00004-S01 08/1712018 97.042 18EMPG
14. Total Federal Amount#: 15. Program Index#& OBJ/SUB-OBJ:
$7,345,832 783PT NZ
16. Service Districts: 17. Service Area by County(ies): 18. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): 35 Mason Certified?: I] N/A ❑ NO
BY CONGRESSIONAL DISTRICT): 6, 10 YES,OMWBE#
19. Agreement Classification 20. Contract Type(check all that apply):
❑ Personal Services Client Services ❑ Public/Local Gov't ❑ Contract Z Grant Z Agreement
ElResearch/Development ❑ A/E ❑ Other ❑ intergovernmental RCW 39.34 ❑ interagency
21. Subrecipient Selection Process: 22, Subrecipient Type(check all that apply)
"To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A ❑C Public Organization/Jurisdiction ❑ Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR Z SUBRECIPIENT ❑ OTHER
23. PURPOSE& DESCRIPTION:
The purpose of the Fiscal Year(FY)2018 Emergency Management Performance Grant(18EMPG)is to provide U.S. Department
of Homeland Security(DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to local jurisdictions and
tribes with emergency management programs to assist in preparing for all hazards through sustainment and enhancement of
those programs as described in the Work Plan.
The Department is the Recipient and Pass-through Entity of the 18EMPG DHS Award Letter for Grant No. EMS-2018-EP-00004-
S01,which is incorporated in and attached hereto as Attachment#1 and has made a subaward of Federal award funds to the
Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds
provided under this Agreement and the associated matching funds.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced
Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below.
This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C);
Timeline(Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorporated herein
contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No
other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties
hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan 6. Other provisions of the Agreement incorporated by reference
WHEREAS,the parties hereto have executed this Agreement ori the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Regan Anne Hesse,Chief Financial Officer Ross McDowell, DEM Manager
Washington State Military Department Mason County DEM
BOILERPLATE APPROVED AS TO FORM:
APPROVED AS TO FORM (if applicable):
Brian E. Buchholz 8/21/2018
Sr. Assistant Attorney General Applicant's Legal Review Date
DHS-FEMA-EMPG-FY 18 Page 1 of 36 Mason County DEM, E19-161
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT: 530
BRIEFING DATE: 12/3/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Approval to amend Resolution 73-18 to revise the Non-Represented Salary
Scale Range Alignment by approving the request to create, post, and fill a Facilities
Manager position in conjunction with the adoption of the 2019 budget, at a Salary
Range 29 on the Non-Represented Salary Scale Range Alignment and remove Facilities
from the DEM/IT/Facilities/Parks &Trails Manager title changing it to DEM/IT/Parks &
Trails Manager. There is no change in salary for the DEM/IT/Parks &Trails Manager
position.
EXECUTIVE SUMMARY: Mason County has a need to restore a Facilities Manager to
administer, organize, and supervise the operations of facilities and grounds and all
capital improvement projects. This position will provide planning, leadership, technical
assistance, training, and direction to staff. Develop short and long-range plans, goals
and objectives for the program operations. Maintain administrative systems including
the preparation and monitoring of facilities, REET 1 and 2 program budgets,
administration of grants, and the preparation of reports and selection of staff.
The duties of the Facilities Manager were previously included in the DEM/IT/Facilities
/Parks &Trails Manager position classification. The new title for this position is
DEM/IT/Parks &Trails Manager.
RECOMMENDED OR REQUESTED ACTION: Approval to amend Resolution 73-18
to revise the Non-Represented Salary Scale Range Alignment by approving the request
to create, post, and fill a Facilities Manager position in conjunction with the adoption
of the 2019 budget, at a Salary Range 29 on the Non-Represented Salary Scale Range
Alignment and remove Facilities from the DEM/IT/Facilities/Parks &Trails Manager title
changing it to DEM/IT/Parks &Trails Manager. There is no change in salary for the
DEM/IT/Parks &Trails Manager position. Approval to add the Resolution and Position
Classification Descriptions to the December 11, 2018 Action Agenda.
ATTACHMENTS: Resolution & Position Descriptions
RESOLUTION NO.
AMENDING RESOLUTION NO. 73-18 TO REVISE THE NON-REPRESENTED SALARY SCALE
RANGE ALIGNEMENT BY APPROVING THE CREATION OF FACILITIES MANAGER AND THE
CHANGE OF TITLE FOR THE DEM/IT/FACILITIES/PARKS &TRAILS MANAGER TO
DEM/IT/PARKS &TRAILS MANAGER.
WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all
employees...,
WHEREAS, The Board has approved a Facilities Manager at Salary Range 29 on the Non-
Represented Salary Scale.
WHEREAS, The Board has approved the change of title for the DEM/IT/Facilities/Parks &
Trails to DEM/IT/Parks &Trails at Salary Range 38 on the Non-Represented Salary Scale.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby
revise the Non-Represented Salary Scale Range Alignment approving the creation of a Facilities
Manager at Salary Range 29 and the change of title for the DEM/IT/Facilities/Parks &Trails to
DEM/IT/Parks &Trails at Salary Range 38 on the Non-Represented Salary Scale.
DATED this day of December 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Terri Drexler, Commissioner
Tim Whitehead, Chief DPA
Kevin Shutty, Commissioner
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
46 Community Services Director 1015
Chief Deputy Prosecuting Attorney 2150
Public Works & Utilities Director 4005
Support Services Director 1156
Undersheriff 3000
44 Deputy Director Public Works/Utilities &Waste Mgmt 4010
County Engineer
Interim Deputy Director Public Works
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
39 Chief Finance Officer 2000
38 DEM/IT/F, ao;;Aies/Parks &Trails Manager 2059
Road Operations & Maintenance/ER&R Manager 4020
Water &Wastewater Manager 4015
Chief Civil Deputy 3001
37 Administrator, Probation & Juvenile Services 1050
35 District Court Administrator 1180
Engineering and Construction Manager 4030
Superior Court Administrator 1190
Jail Lieutenant 3005
34 Assistant Road Operations & Maintenance Manager 4021
33 Deputy Administrator, Probation Services 1052
Engineer III 4033
Technical Services Manager 4220
Personal Health Manager 2171
Environmental Health Manager 2169
Planning Manager 2080
32 Permit Assistance Center Manager 2090
Budget Manager 1155
31 Public Works Finance Manager 2011
Page I 1 of 2
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Administrative Services Manager 1153
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Chief Appraiser 1107
Administrative Manager 2149
Facilities Manager __
28 Engineer II 4032
27 Chief Deputy 1108
Elections Superintendent 1080
26 Engineer ) 4031
25 Program Manager 1 2200
Operations & Maintenance/ER&R Administrator 4200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
Page 12 of 2
RANGE "Step ENTRY Y STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
46 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04
45 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10
44 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56
43 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78
42- 1 7,083.041 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48
41 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82
40 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62
39 6,579.88 6,910.12 7,254.96 7,435.76 7,622.24 7,813.20
38 6,422.64 6,74186 7,080.80 7,259.44 7,437.98 7,625.60
37 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12
36 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90
35 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58
34 5,827.32 6,117.12 6,423.76 6,584.36 6,749.46 6,917.98
33 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46
32 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86
31 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10
30 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32
29 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72
28 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82
27 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58
26 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52
25 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10
24 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86
23 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16
22 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46
21 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56
20 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38
19 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42
18 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76
17 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42
16 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20
15 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14
14 3,576.40 3,754.96 3;942.54 4,041.34 4,142.46 4,246.94
13 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60
12 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60
11 3,323.64 3,489.88 3,663.98 3,756.06 31850.42 3,945.94
10 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54
9 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20
8 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34
7 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76
6 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38
5 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98
4 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16
3 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38
2 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68
1 1 1 2,605.901 2,735.061 2,870.981 2,942.881 3,015.84 3,092.26
#1854
POSITION DESCRIPTION
Title: Facilities Manager Department: Support Services-Facilities and
Grounds
Affiliation: Non-Represented Reports to: Support Services Director
Exempt: Non-Exempt: Supervises/Directs: Maintenance I, II, III and
IV
Job Class: Not Risk Class: Salary Range: According to current Non-
assigned yet 1501-00 Represented Salary Scale
BOCC Approval Date: Elected Official / Human Resources
Approval Date:
GENERAL DESCRIPTION:
Plans, organizes, schedules and manages the operation, repair, maintenance and improvement of
County-owned facilities, to include structures, machinery, furnishings, and grounds. Also serves as a
staff resource to advisory boards and committees.
Administers, organizes and supervises the operations of facilities and grounds. Provides planning,
leadership, technical assistance, training, and direction for assigned staff. Develops short and long-
range plans, goals and objectives for program operations. Maintains administrative systems including
the preparation and monitoring of facilities, REET 1 and 2 program budgets, the application and
administration of grants, the preparation of reports and selection of staff. Develops and prioritizes
operational support, planning, and training.
ESSENTIAL JOB FUNCTIONS — GENERAL: (Any one position may not include all of the duties listed
nor do the listed examples include all tasks, which may be found in positions of this class.)
Directs department operations to achieve goals within budgeted funds and available personnel; plans
and organizes workloads and staff assignments, reviews progress, directs changes in priorities and
schedules as needed to assure services are provided in a safe, efficient and timely manner.
Provides managerial leadership and selects, supervises and evaluates staff. Conducts performance
evaluations, initiates, and implements disciplinary actions as warranted. Resolves employee grievances
and other sensitive personnel issues, working in conjunction with the Human Resources Department
and relevant labor organizations. Provides training and/or professional development opportunities, as
funding allows, ensuring the safe and effective delivery of services by staff in the department.
Implements policies, procedures, work rules and performance standards to assure departmental
operations are in compliance with County guidelines, goals and objectives, and with federal, state, and
local laws. Periodically reviews and analyzes existing practices and procedures and recommends
improvements, as needed.
Directs the preparation, reconciliation of, and administration of facilities and REET 1 and 2 department
budgets based on staffing and resource requirements, cost estimates, departmental objectives and
goals. Monitors budgets to assure compliance within approved budget levels and standards.
Provides planning leadership and direction and establishes short and long-range plans for department
operations; coordinates department activities with other County departments, outside governmental
agencies and the public.
Provides leadership direction in establishing and maintaining interagency cooperation with all regulatory
agencies and commissions.
Investigates grant-funding sources and directs the preparation of applications for grants assistance
from federal, state, and private sources. Develops and approves preliminary work programs for grant
applications. Negotiates contract commitments on all grant applications with federal and state agencies
Coordinates the bid preparation process by writing and/or participating in the writing of specifications,
preparing advertising, reviewing proposals, and formulating recommendations for bid selection to
ensure the process followed is consistent with local, state and federal regulations.
Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or
quality of services. Responds to the most sensitive or complex inquires of service complaints.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the
listed examples include all tasks, which may be found in positions of this class.)
Manages a variety of maintenance and remodeling projects by participating in planning and pre-
construction meetings to provide input and recommendations regarding design and layout of facilities,
coordinating project activities, inspecting or reviewing reports to ensure compliance with local, state and
federal codes and access regulations. Assure parts, supplies and equipment required to complete
projects and to maintain buildings, grounds, parks, and open space are ordered within budget
guidelines.
Proposes, coordinates and implements the Capital Improvement Plan, Maintenance Plans, Asset
Management Plans, and Business Plans. Ensures stakeholder involvement, both internal and external,
through public meetings and/or an advisory panel.
Prepares, coordinates, proposes and completes all projects in the Capital Improvement Plan through
the REET 1 and 2 budgets. Oversees all REET 1 and 2 projects, budgets, reconciles revenue, grants
and expenditures for each project. Coordinates with Elected Officials, Department Heads, and
Managers to facilitate and oversee capital improvement projects.
Directs and reviews construction plans and specifications. Supervises new construction and
rehabilitation of facilities and grounds.
Provides representation on various committees and before special interest groups; makes
presentations and provides technical advice and assistance regarding planning, facilities and grounds
activities to the County Commissioners, civic groups and the general public.
Provides technical advice to County Commissioners regarding the maintenance and operation of
County buildings, grounds, and open space. Makes presentations before various committees, special
interest groups, and the Commissioners to ensure their understanding of, and support for, maintenance
and safety projects and programs.
Reviews all mechanical specifications and operational manuals to ensure they are current and
applicable to County-owned equipment. Oversees and coordinates a preventive maintenance and
repair program for all facilities and grounds-keeping equipment to ensure efficient operations.
Analyzes and recommends improvements to all existing facilities, equipment and operating systems
of the Department. Develops and maintains facilities and grounds.
Regular, reliable and punctual attendance.
WORKING CONDITIONS:
Duties are performed in both an office environment while sitting at a desk, computer terminal and
walking around County facilities and grounds. Requires regular travel and work at other locations. Work
is performed in varying weather conditions when working on construction and maintenance projects.
Physical exertion may be required to climb ladders, stairs, and around construction projects. Lifting
supplies and equipment up to 100 pounds in weight may be required.
QUALIFICATIONS:
Education and Experience (Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job.)
Bachelor's degree in Facility Management or related field. Five years of professional level facility
management or parks and recreation management experience including managerial and supervisory
responsibility.
Five years progressively responsible experience in managing programs, supervisory experience,
project management, construction and maintenance management, management of a Capital
Improvement Plan, are preferred.
Knowledge of:
• Practices, principles, materials and procedures in operating facilities, construction, repair
and maintenance.
• Management and supervision principles and practices.
• Interpretation and applications of safety and legal requirements, regulations and laws
applicable to area of assignment.
• Operation of large heating, ventilation and air conditioning equipment and modern energy
management techniques and practices.
• Fiscal management, including budget preparation, expenditure control and record keeping.
• Principals and practices of contract and grant administration.
• Common trade skills, such as carpentry, plumbing, electrical and mechanical, and related
safety equipment standards.
Ability to:
• Plan, organize and oversee assigned work programs, including monitoring work schedules
and evaluating the work of others.
• Organize and manage multi year projects.
• Read and understand blue prints, schematics and specifications, and maintenance and
repair manuals.
• Use a variety of tools and equipment.
• Develop department goals and objectives and conduct planning activities.
• Analyze and evaluate operations, develop and implement corrective actions.
• Establish and maintain effective working relationships with employees, County
Commissioners, volunteers, other agencies and the public.
• Communicate effectively, both orally and in writing, with individuals and groups regarding
complex or sensitive issues or regulations.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
• Valid Washington State Driver's License is required for this position.
• Current Automobile Insurance
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Blood Bourne Pathogens—Annually
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b All employee's-Once
FMLA- Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Board of County Commissioners Signature of Approval:
Date:
Date:
Date:
Director/ Human Resources Signature of Approval:
Date:
e
I have read and understand the above position description:
Name: Date:
Signature:
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT:530
BRIEFING DATE: 12/3/18
PREVIOUS BRIEFING DATES: 11/5/18
ITEM: Approval to place on the December 11, 2018 Action Agenda the adoption of a Resolution to collect
Washington Paid Family & Medical Leave premiums effective January 1, 2019, as required per RCW 50A.04 and
WAC 192-500.
EXECUTIVE SUMMARY:WA Paid Family& Medical Leave will provide partial wage replacement while an employee
is on leave for covered family and medical reasons. January 1, 2019 employees and employers will be required to
collect and remit premiums. January 1, 2020 employees will be able to access partial wage replacement benefit.
This will be under the purview of Employment Security and benefits paid treated much like unemployment
benefits.
Requirements:All employees,including exempt are covered, must have worked at least 820 hours for any covered
employer during the qualifying period. Employees who do not meet FMLA eligibility requirements can get
compensation benefit,but not necessarily job protection.
When an employee is absent for more than seven consecutive days for a covered reason, employer must provide
notice of rights within five business days.
If a Collective Bargaining Agreement(CBA)was in effect on October 19, 2017, and has remained in effect since that
date, none of the rights or responsibilities under new law apply until the CBA expires or is reopened for
negotiation. If opened for Janus or for any other reason the WA Paid Family & Medical Leave must be also
negotiated.
Financial Impact:The premium rate is 0.4 percent of wages up to the Social Security cap of$128,400 for 2019.
• The employer pays.3667%of gross wages for its portion of the employee's medical leave benefit.
• The employee pays.6333%of gross wages for its portion of both the family and medical leave benefits.
Sample math: Employer's responsibility is 37%of the premium. For a$50,000 salary:
• Total annual premium:$200($50,000 X.004)
• Employer annual share:$73.34($200 X.3667)
• Employee annual share:$126.66($200 X.6333)
RECOMMENDED OR REQUESTED ACTION: Approval to place on the December 11, 2018 Action Agenda the
adoption of a Resolution to collect Washington Paid Family& Medical Leave premiums effective January 1, 2019,
as required per RCW 50A.04 and WAC 192-500.
k:\cmmr cover sheets\briefing cover-wa paid family&medical leave 12032018.doc
RESOLUTION NO.
COLLECT WASHINGTON PAID FAMILY & MEDICAL LEAVE PREMIUMS FROM EMPLOYEES AND
THE EMPLOYER, AS REQUIRED BY RCW 50A.04.005-.900 AND WAC 192-500.
WHEREAS, RCW 50A.04 states that ... The legislature declares it to be in the public
interest to create a family and medical leave insurance program to provide reasonable paid
family leave for the birth or placement of a child with the employee, for the care of a family
member who has a serious health condition, and for a qualifying exigency under the federal
family and medical leave act, and reasonable paid medical leave for an employee's own serious
health condition and to reasonably assist businesses in implementing and maintaining a
program to support their employees and family; and
WHEREAS, Employees are eligible for family and medical leave benefits after working for
at least eight hundred twenty hours in employment during the qualifying period; and
WHEREAS, Employers are required to collect premiums for Paid Family and Medical
Leave on January 1, 2019; and
WHEREAS, Mason County agrees to collect premiums set by Washington State
Employment Security Department (ESD) from both the employer and employee; and
WHEREAS, The 2019 premium rate set by ESD for 2019 is set at .4% of an employee's
gross wages; and
WHEREAS, As set by ESD, Mason County's employer portion of the premium to be
collected is .3667% and the employee's premium to be collected is .6333% of gross wages
paid; and
WHEREAS, Employees, who have worked cumulative 820 hours in the qualifying period
(2018), regardless of where they earned the hours, may begin utilizing the Washington Paid
Family & Medical Leave effective January 1, 2019; and
WHEREAS, Employees will submit all claims to ESD and will receive their benefit check
from ESD; and
WHEREAS, Employees covered by Collective Bargaining Agreements will bargain for the
collection of Washington Paid Family & Medical Leave premiums separately; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby
adopt and approve the collection of Washington Paid Family & Medical Leave premiums, from
the employer in the amount of .3667% and from all employees in the amount of .633%, and
remit the premium collected to Washington State Employment Security Department effective
January 1, 2019.
DATED this day of December 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Terri Drexler, Commissioner
Tim Whitehead, Chief DPA
Kevin Shutty, Commissioner
lV,ca� tfz MCv��
November 29, 2018
Board of Mason County Commissioners
411 N 5"St
Shelton, WA 98584
Board of Mason County Commissioners,
For the past year the North Mason Regional Fire Authority's Board of Fire Commissioners has
been exploring a proposal to build a new headquarters Fire Station. The Board is currently
conducting a feasibility process for building a new fire station on a 2.5 acre parcel of property.
This property is adjacent to the Authority's existing Fire Station on the Old Belfair Highway. The
building of a new Fire Station would require the support of voter approved funding.
As part of the feasibility process we have asked our staff to explore options for the future use of
the existing Fire Station. We are happy to hear that Mason County may have an interest in
using the existing Fire Station as a North Mason substation for the Mason County Sheriff's
Office and potentially as a North Mason site to provide additional Mason County services. We
view a partnership between the Authority and Mason County as being tremendously beneficial
for our constituents.
As the Fire Station project proposal takes shape, we have also asked staff to present the
proposal to our public for discussion and feedback. During our public presentations, we would
like to present the Authority's and the County's intent to move forward with a collaborative
working relationship for the use of the Authority's existing Fire Station. In order to ensure that
we properly convey this intent during our presentations, the NMRFA Board of Commissioners
would like to respectfully request a non-binding letter of intent from Mason County. The letter
of intent from Mason County would outline the County's intent to move forward as a project
partner and document its intent to use the existing Fire Station for the future provision of
Mason County Services.
We sincerely appreciate your consideration of our request.
Sincerely,
Kell MCI to B Chairperson
Board of Fi ommissioners
North Mason Regional Fire Authority
P.O. Box 277 Belfair, WA 98528
Phone: (360) 275-6711 Fax: (360) 275-6224
Email: mail@northmasonrfa.com
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Casey Bingham
DEPARTMENT: Public Health EXT: 562
BRIEFING DATE: 12/3/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Approval of State of Washington Health Care Authority (HCA)
Community Prevention and Wellness Inititive contract 1763-94262
amendment 03.
Background: This contract provides funding to perform existing functions in
Community Prevention and Initiative contract as well as expanding the contracted
services to cover the Belfair area of Mason County.
This is an ongoing contract that has been partially budgeted for in the 2018 budget year.
There is an additional 80,000 to the 2019 budget that will be expended in contracted
services through the funding and require no additional FTE at this time. This contract
has no matching requirements.
RECOMMENDED OR REQUESTED ACTION: Move Amendment 3 HCA Contract
Number 1763-94262 Amendment No. 03 to the Action Agenda for 12/11/2018.
Briefmg Summary 11/28/2018
Washington State HCA CONTRACT NUMBER:
ty CONTRACT AMENDMENT 1763-94262
Health Care k4horl
Prevention Services Amendment No. 03
This Contract Amendment is between the State of Washington Health Care Program Contract Number
Authority (HCA) and the Contractor identified below. Click here to enter text.
Contractor Contract Number
CONTRACTOR NAME CONTRACTOR doing business as(DBA)
Mason County
CONTRACTOR ADDRESS WASHINGTON UNIFORM BUSINESS ACD INDEX NUMBER
415 North 6th Street IDENTIFIER(UBI) 1229
Shelton, WA 98584-
CONTRACTOR CONTACT CONTRACTOR TELEPHONE I CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS
Lydia Buchheit 360 427-9670 360 427-7787 lydiab@co.mason.wa.us
HCA PROGRAM AREA HCA CONTRACT CODE
Division of Behavioral Health I 1644CS-63
HCA CONTACT NAME AND TITLE HCA CONTACT ADDRESS
Sarah Mariani 4500 Tenth Ave SE
Program Administrator PO Box 45330
Olympia WA 98504
HCA CONTACT TELEPHONECONTACT FAX HCA CONTACT E-MAIL ADDRESS
HCA
(360)725-3774 Sarah.Mariani@hca.wa.gov
IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? I CFDA NUMBERS
Yes 93.243
AMENDMENT START DATE CONTRACT END DATE
11/01/2018 06/30/2019
PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT
$228,000.00 $72,728.00 $300,728.00
REASON FOR AMENDMENT;
CHANGE OR CORRECT CHOOSE ONE:
ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into
this Contract Amendment by reference:
® Additional Exhibits (specify): Exhbits B and N-O
This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms
and conditions agreed upon by the parties as changes to the original Contract. No other understandings or
representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or
bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing
below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract
Amendment.
CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Jim Gayon, HCA Contracts Adminstrator
HCA Contract Services Pagel
7024PF HCA Custom Contract Amendment(5-2-2018)
This Contract between the State of Washington Health Care Authority (HCA) and the Contractor is hereby
amended as follows:
Federal Award Identification for Subrecipients (reference 2 CFR 200.331) - Strategic Prevention
Framework Partnerships for Success
(i) Subrecipient name (which must match the name Mason County
associated with its unique entity identifier);
(ii) Subrecipient's unique entity identifier; (DUNS) 069580751
(iii) Federal Award Identification Number(FAIN); SP020155
(iv) Federal Award Date (see §200.39 Federal award 06/12/2015
date);
(v) Subaward Period of Performance Start and End 11-1-18 to 6-30-19
Date;
(vi) Amount of Federal Funds Obligated by this action; $24,935
(vii) Total Amount of Federal Funds Obligated to the $76,247
subrecipient;
(viii) Total Amount of the Federal Award; $2,207,505 FY16 (09/30/15 - 09/29/16)
(ix) Federal award project description, as required to be Strategic Prevention Framework Partnerships for
responsive to the Federal Funding Accountability Success (PFS)
and Transparency Act(FFATA);
(x) Name of Federal awarding agency, pass-through SAMHSA,
entity, and contact information for awarding official, Washington State DSHS,
Chris Imhoff, Director
PO Box 45330
Olympia, WA 98504-5330
IMHOFC@dshs.wa.gov
(xi) CFDA Number and Name; the pass-through entity 93.243
must identify the dollar amount made available
under each Federal award and the CFDA number at
time of disbursement;
(xii) Identification of whether the award is R&D; and ❑ Yes ® No
(xiii) Indirect cost rate for the Federal award (including if de minimis (10%)
the de minimis rate is charged per§200.414 Indirect
(F&A) costs).
HCA Contract Services Page 2
7024PF HCA Custom Contract Amendment(5-2-2018)
Federal Award Identification (reference 2 CFR 200.331) — SOR Grant CFDA#93.788
(i) Subrecipient name (which must match the name
associated with its unique entity identifier);
(ii) Subrecipient's unique entity identifier; (DUNS)
(iii) Federal Award Identification Number(FAIN); H79TIO81705
(iv) Federal Award Date (see §200.39 Federal award 9/19/18
date);
(v) Subaward Period of Performance Start and End 11-1-18 to 6-30-19
Date;
(vi) Amount of Federal Funds Obligated by this $47,793
action;
(vii) Total Amount of Federal Funds Obligated to the $47,793
subrecipient;
(viii) Total Amount of the Federal Award; $21,573,093
(ix) Federal award project description, as required to Washington State Opioid Response (SOR) Grant
be responsive to the Federal Funding
Accountability and Transparency Act(FFATA);
(x) Name of Federal awarding agency, pass-through Department of Health and Human Services,
entity, and contact information for awarding Substance Abuse and Mental Health Services
official, Administration, Center for Substance Abuse
Treatment
(xi) CFDA Number and Name; the pass-through 93.788
entity must identify the dollar amount made
available under each Federal award and the
CFDA number at time of disbursement;
(xii) Identification of whether the award is R&D; and [] Yes ® No
(xiii) Indirect cost rate for the Federal award (including de minimis (10%)
if the de minimis rate is charged per§200.414
Indirect(F&A) costs).
HCA Contract Services Page 3
7024PF HCA Custom Contract Amendment(5-2-2018)
1. The Contract maximum is increased by $228,000 from $72,728 to $300,728. Source of funds for this
amendment is the Prevention Framework Partnerships for Success (PFS), CFDA#93.243 and State
Opioid Response (SOR), CFDA#93.788. The Awards and Revenues (A&R) is attached as Exhibit B.
2. Amend Section 1. Definitions by adding Subsections gg. and hh. As follows:
gg. "Partnership for Success" or"PFS" means the Federal Substance Abuse and Mental Health
Services Administration (SAMHSA) Grants Funding Opportunity SP-18-008 supporting
implementation of this state grant project. Anticipated start date 9/30/2018; length of project period
is up to five years. More information can be found at:
https://www.samhsa.gov/sites/default/files/grants/pdf/spf pfs final 5.7.18.pdf.
a. "State Opioid Response" or"SOR" means the Federal Substance Abuse and Mental Health
Services Administration (SAMHSA) Grants Funding Opportunity TI-18-015 supporting
implementation of this state grant project. Anticipated start date 9/30/2018; length of project period
is up to two years. More information can be found at:
https://www.samhsa.gov/sites/default/files/grants/pdf/sorfoafinal.6.14.18.pdf.
3. Amend Special Terms and Conditions Section 8. Applicable Exhibits by deleting and replacing with the
following:
8. Applicable Exhibits.
The following table lists the included exhibits in the Contract and the Contractors to which they apply.
Exhibit Title of Exhibit Applicable to the Following
Contractors
Exhibit A Data Security Requirements All Contractors
Exhibit B Awards and Revenue A&R All Contractors
Exhibit C PFS Advanced Community King County, San Juan County,
Surveillance Project—Year 5 City of Prosser, Tekoa School
September 30, 2017 to September 29, District
2018
Exhibit D PFS Secure Medicine Take-Back City of Prosser, Garfield County,
Year 5 September 30, 2017 to King County, Lewis County,
September 29, 2018 Tekoa School District; Grant
Count
Exhibit E PFS Community Coalition Sector City of Prosser, Garfield County
Sharing Project - Year 5 September
30, 2017 to September 29, 2018
Exhibit F PFS Increase Capacity, Outreach, and King County, City of Prosser
Programming to LGBTQ Community -
Project Year 5 September 30, 2017 to
September 29, 2018
Exhibit G State Targeted Response to the Opioid Whatcom County, Pacific County,
Crisis (STR) Community Prevention Spokane Tribal Network, Cape
and Wellness Initiative (CPWI) Flattery School District, Skagit
Expansion Community -August 15, County
2017 —April 30, 2019*
Exhibit H PFS Community Coalition Mentoring ESD 112
Project - Year 5 September 30, 2017 to
Se tember 29, 2018
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Exhibit I PFS Secure Medicine Take-Back ESD 112
Year 5 September 30, 2017 to
Se tember 29, 2018
Exhibit J PFS Carryover Funds To Enhance San Juan County, Mt. Adams
Prevention Services Carryover ending School District, Wapato School
September 29, 2017 District
Exhibit K PFS Carryover Funds for NPN City of Prosser, Clark County,
Conference Support Carryover ending Grant County; Mt. Adams School
September 29, 2017 District
Exhibit L State Targeted Response to the Opioid Grays Harbor County
Crisis (STR)
Community Prevention and Wellness
Initiative (CPWI) Expansion
Community
August 15, 2017 —April 30, 2019*
Exhibit M Video: "Prevention Tools, What Works, Monroe School District
What Doesn't"
May 15, 2018 —June 30, 2018
Exhibit N Partnership for Success (PFS) and Pend Oreille County, Grant
State Opioid Response (SOR) County; Jefferson County, Mason
Community Prevention and Wellness County, ESD 101, Benton
Initiative (CPWI) Expansion County, ESD 112, Skagit County,
Community Lewis County, ESD 105
November 1, 2018 —June 30, 2019
Exhibit O State Opioid Response (SOR) Mason County
Community-based Prevention Services
November 1, 2018 —June 30, 2019
Exhibit P State Opioid Response (SOR) Chelan-Douglas TOGETHER for
Community-based Prevention Services Youth
November 1, 2018 —June 30, 2019
4. Amend Special Terms and Conditions Section 9. Consideration first paragraph only by deleting and
replacing with the following:
Total consideration payable to the Contractor for satisfactory performance of the work under this
Contract is increased by $72,728, up to a maximum of$300,787 including any and all expenses, and
shall be based as outlined in Exhibit B: Awards and Revenue.
5. Amend Special Terms and Conditions Section 9. Consideration Subsection a. (1) (c) by deleting and
replacing with the following:
(c) The Contractor shall use no more than eight percent (8%) of the DMA, SOR, and PFS
allocation for administrative costs.
6. Amend Special Terms and Conditions Section 10. Billing and Payment Subsection e. by deleting and
replacing with the following:
a. Claims for Payment.
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The Contractor shall:
(1) Submit invoices for costs due and payable under this agreement that were incurred prior to the
expiration date within ninety (90) days of the date services were provided.
(2) Submit final billing for services provided within forty-five (45) days after the end of the State
Fiscal Year.
(a) Final PFS and SOR billing shall be submitted within forty-five (45) days of end of each
Federal Fiscal Year.
(b) Final STIR billing shall be submitted by June 30th, annually for each fiscal year.
7. Amend Special Terms and Conditions by replacing Exhibit B as follows on the next page:
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Exhibit B
AWARD AND REVENUES
2017-2019 Biennium
CONTRACTOR NAME Mason County Public Health
CONTRACT NUMBER 1763-94262 Amend#3
COUNTY Mason
The above named Contractor is hereby awarded the following amountsfor the purposes listed.
REVENUE SOURCE TYPE OF SERVICE AWARD AMOUNTS
CODE:
Total 17-19
SFY18 SFY19
Biennium
333.99.59 SABG Prevention(7.1.17-6.30.19) $ 48,839 $ 72,748 $ 121,587
334.04.6X GF-State- Admin(for SABG Prevention) $ 4,028 $ 6,107 $ 10,135
SFY 18(7.1.17-6.30.18) $ 4,028
SFY 19(7.1.18-6.30-19) $ 6,107
334.04.6X Dedicated Marijuana Account-Fund 315-State $ 22,483 $ 22,483 $ 44,966
SFY 18(7.1.17-6.30.18) $ 22,483
SFY 19(7.1.18-6.30-19) $ 22,483
333.92.43 PFS-Total $ 34,650 $ 41,597 $ 76,247
Year 4 FFY26(7.1.17-9.29.17) $ 8,662
Year 5 FFYS7(9.30.17-9.29.18) $ 25,988 $ 16,661
Year 1 FFY18(11.1.18-6.30.19) $ 24,935
333.37.88 STR-Total S - $ - $
FFY17(8.15.17-4.30.18) $ -
FFY18(5.1.18-4.30.19) $ - $ -
333.37.88 SOR-Total $ - $ 47,793 $ 47,793
FFY18(11.1.18-6.30.19) $ - $ 47,793
Total Federal Funds $ 83,489 $ 162,138 $ 245,627
Total State Funds $ 26,511 $ 28,590 $ 55,101
TOTAL ALL AWARDS $ 110,000 $ 190,728 $ 300,728
Federal CFDA:
SABG-Substance Abuse Block Grant-CFDA 93.959 Substance Abuse and Mental Health Services Administration(SAMHSA)
SABG Prevention:
Funding period(s): 7.1.17-6.30.19
Funds may be used in SFY 18 or SFY 19;up to the Total 17-19 Biennium award,as indicated above.
GF-State-Admin(for SABG Prevention):
Funding period(s): 7.1.17-6.30.18 and 7.1.18-6.30.19
Funds must be used only in the SFY in which they are awarded,as indicated above.
Dedicated Marijuana Account-Fund 31S State:
Funding penod(s): 7.1.17-6.30.18 and 7.1.18-6.30.19
Funds must be used only in the SFY in which they are awarded,as indicated above.
PFS-Partnerships for Success-CFDA 93.243 Substance Abuse and Mental Health Services Administration(SAMHSA)
PFS:
Year 4 funding: 7.1.17-9.29.17
Years funding: 9.30.17-9.29.18
Year 1 funding: 11.1.18-6.30.19
Funds must be used in the FFY in which they are awarded,as indicated above.
Beginning 9.30.17,funds for Year 5 may be used in SFV 18 or SFY 19,until 9.29.18.
STIR-State Targeted Response to the Opioid Crisis-CFDA 93.788 Substance Abuse and Mental Health Services Administration(SAMHSA)
STR:
FFY17 8.15.17-4.30.18
FFY18 5.1.18-4.30.19
Funds must be used in the FFY in which they are awarded,as indicated above.
Beginning 5.1.18,funds for FFY18 may be used in SFY 18 or SFY 19,until 4.30.19.
SOR-State Opioid Response-CFDA 93.788 Substance Abuse and Mental Health Services Administration(SAMHSA)
SOR:
FFY18 11.1.18-6.30.19
Funds must be used in the FFY in which they are awarded,as indicated above.
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8. Amend Special Terms and Conditions by adding Exhibit N as follows on the next page:
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Exhibit N
Partnership for Success (PFS) and State Opioid Response (SOR)
Community Prevention and Wellness Initiative (CPWI) Expansion Community
November 1, 2018 —June 30, 2019
1. Purpose. The purpose of this Exhibit N is to implement Community Prevention and Wellness Initiative
(CPWI) services in the community and school district or High School Service Area identified in selected
Washington State PFS and SOR Grant for CPWI Expansion RFA# K3054 application. This Exhibit
applies to the Contractors listed in Section 8 —Applicable Exhibits. This Exhibit supplements but does
not replace the existing contract and contractual obligations within the existing contract remain.
2. Performance Statement of Work. The following requirements are added in this amendment.
The Contractor shall ensure the provision of CPWI services in accordance with the CPWI Community
Coalition Guide located on the Athena Forum website https://www.theathenaforum.org/cpwi-
community-coalition-guide which outlines the minimal standards to participate in the CPWI. Contractor
shall plan to reach the ideal benchmarks related to the community coalition's efforts and staffing to
include but not limited to:
a. Hire or identify a minimum of one (1) part-time (0.5 FTE) staff member to serve as qualified
coordinator upon contract execution. Post position no later than November 15, 2018. Full-time
employment (1.0 FTE) for the community coordinator is allowable and is strongly recommended in
order to meet the scope of the project.
(1) Ensure new hire Community Coalition Coordinator(s) meet required position qualifications and
workstation requirements found in the CPWI Community Coalition Guide.
(2) Contractor shall submit a completed Community Coalition Coordinator Qualification Checklist to
Contract Manager or designee for review. HCA shall review and respond within five (5) business
days.
b. Participate in contract and program orientation provided by HCA on January 7, 2019 and January 8,
2019 or as otherwise directed by HCA staff.
c. Contractor contact on page one (1) of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training on November 26, 2018 or as otherwise directed by HCA staff.
d. By December 31, 2018 the contractor will:
(1) Hold first community coalition meeting.
(2) Hold at least one local Town Hall meeting to educate community members about local youth
substance use issues identified using local community-level data and engage expanded
participation in coalition meetings.
(3) Provide Key Leader Orientation to gain feedback and support.
e. For year 1, develop and submit a community-based, data-driven Strategic Plan and an annual
Action Plan and Budget with projected expenditures (including salary and benefits for HCA funded
prevention staff, program costs, training and travel) to the Contract Manager or designee, by April 1,
2018 or within thirty (30) days upon request. A template will be provided.
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f. Ensure sixty-percent (60%) of programs supported by HCA funds will be replications or adaptations
of"Evidence-based Practice" substance abuse prevention programs as identified in the list provided
by DBHR. Ensure that all of the programs supported by HCA meet the Center for Substance Abuse
Prevention's (CSAP) Principles of Substance Abuse Prevention, found on the Athena Forum
Website: https://www.theathenaforum.org/csap-principles-effectiveness-prevention.
g. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR or PFS specific reporting requirements per SAMHSA.
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with either PFS or SOR funds.
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9. Amend Special Terms and Conditions by adding Exhibit O as follows on the next page:
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Exhibit O
State Opioid Response (SOR)
Community-based Prevention Services
November 1, 2018—June 30, 2019
1. Purpose. The purpose of this Exhibit is to implement Community-based Prevention Services in selected
Washington State SOR Grant for RFA# K3055 application. This Exhibit applies to the Contractor listed
on page one (1). This Exhibit supplements but does not replace the existing contract and contractual
obligations within the existing contract remain.
2. The Contractor shall ensure:
a. The implementation of the Work Plan submitted in Project Narrative as part of RFA and/or as
approved by DBHR to include:
(1) Approved programs and communities from the RFA and approved by DBHR as it applies to
Mason County: North Mason —Guiding Good Choices.
(a) Services, defined as a direct service program, implementation, training, or dissemination of
a media campaign, must begin on or before December 31, 2018.
(b) Program(s) will be implemented for target audience in which they are designed in an
ongoing cycle in communities as designated in approved Work Plan.
(c) Participation in the National Drug Take-Back Days held in April and October each year of
the contract period, and implementation of the Starts with One opioid public education
campaign.
(2) Ensuring funds are used to support program costs including staff for program planning, training,
implementation, reporting and evaluation.
(3) Program implementation must be in alignment with the approved Action Plan and Budget
submitted with the RFA, including approved program(s), dates &timelines, scope, dosage,
target audience(s), leadership, and responsible parties.
(4) Enter approved implementation Work Plan into designated prevention reporting system
(Substance Use Disorder Prevention and Mental Health Promotion Management Information
System (Minerva)) within 30 days of executed contract.
(5) Complete monthly program or strategy services reporting by the 15th of the month following the
month of services, including required pre/post-test data.
(6) Participate in monthly check-in phone calls with contract manager or designee.
b. Contractor contact on page one of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training that will be scheduled for four (4) hours in duration, or as
determined by HCA staff. For year 1, the annual contractor training is scheduled for November 26,
2018.
c. Contractor shall ensure that a regular annual schedule of direct prevention services
d. Budget adjustments that total ten percent (10%) or more from the approved budget shall submit a
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7024PF HCA Custom Contract Amendment(5-2-2018)
budget revision for approval to CM or designee at least fifteen (15) days prior to expending adjusted
budget items. Approval must be granted prior to expending funds.
e. Ensure program facilitators are formally trained or certified trainers are used for the approved
program(s) selected, if indicated as necessary by the program.
f. Ensure program is implemented with full fidelity. Specified adaptations must be submitted in writing
to Contract Manager or designee for approval no less that twenty (20) days in advance of program
implementation. Specific adaptations may not affect the core components of the program.
g. Community-based mentoring programs must be implementing the 4th edition of the Elements of
Effective Practice for Mentoring found here: https://www.mentoring.org/program-
resources/elements-of-effective-practice-for-mentoring/
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with SOR funds.
(4) No more than a total of$1,000 of funds contracted for prevention services by DBHR may be
spent on food or light refreshments per contract per year as designated in application and
approved Work Plan.
i. Participate in monthly HCA DBHR scheduled learning community meetings.
j. Participate in monthly check-in phone calls with Contract Manager or designee.
k. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR specific reporting requirements per SAMHSA.
I. Prevention Training.
(1) The Contractor shall participate in all required training events identified by HCA.
(2) Non-Required Training
(a) Training paid for by HCA shall be approved by Contract Manager or designee prior to
training and meet the approved goals and objectives related to approved programs in
Minerva.
(b) The Contractor shall ensure any requests for training that are not in the Work Plan are
requested in writing and sent directly to the Contract Manager or designee a minimum of ten
(10) working days before the date of the proposed training expenses are to occur.
(c) The Contractor shall bill for training events on an A-19 per billing code according the
Program/Fiscal Requirements and record training events in the HCA Substance Use
Disorder Prevention and Mental Health Promotion Online Reporting Systems or Minerva in
accordance with the monthly reporting requirements and Prevention Report Schedule/Due
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Dates.
m. Media Materials.
(1) Media materials and publications developed with HCA funds shall be submitted to the Contract
Manager or designee for approval prior to publication (HCA will respond within five (5) working
days). HCA must be cited as the funding source in news releases, publications, and advertising
messages created with or about HCA funding. The funding source shall be cited as:
Washington State Health Care Authority. The HCA logo may also be used in place of the above
citation.
Exceptions: The Contractor does not need to submit the following items to or designee:
(a) Newsletters and fact sheets.
(b) News coverage resulting from interviews with reporters. This includes online news
coverage.
(c) Newspaper editorials or letters to the editor.
(d) Posts on Facebook, YouTube, Tumblr, Twitter, Instagram, Snapchat and other social media
sites.
(e) When a statewide media message is developed by HCA is localized if the only change is the
local CBO information.
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10. Amend Special Terms and Conditions by adding Exhibit P as follows on the next page:
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7024PF HCA Custom Contract Amendment(5-2-2018)
Exhibit P
State Opioid Response (SOR)
Community-based Prevention Services
November 1, 2018—June 30, 2019
1. Purpose. The purpose of this Exhibit is to implement Community-based Prevention Services in selected
Washington State SOR Grant for RFA# K3055 application. This Exhibit applies to the Contractor listed
on page one (1). This Exhibit supplements but does not replace the existing contract and contractual
obligations within the existing contract remain.
2. The Contractor shall ensure:
a. The implementation of the Work Plan submitted in Project Narrative as part of RFA and/or as
approved by DBHR to include:
(1) Approved programs and communities from the RFA and approved by DBHR as it applies to
Chelan-Douglas TOGETHER for Youth: East Wenatchee Eastmont School District— Life Skills.
(a) Services, defined as a direct service program, implementation, training, or dissemination of
a media campaign, must begin on or before December 31, 2018.
(b) Program(s) will be implemented for target audience in which they are designed in an
ongoing cycle in communities as designated in approved Work Plan.
(c) Participation in the National Drug Take-Back Days held in April and October each year of
the contract period, and implementation of the Starts with One opioid public education
campaign.
(2) Ensuring funds are used to support program costs including staff for program planning, training,
implementation, reporting and evaluation.
(3) Program implementation must be in alignment with the approved Action Plan and Budget
submitted with the RFA, including approved program(s), dates &timelines, scope, dosage,
target audience(s), leadership, and responsible parties.
(4) Enter approved implementation Work Plan into designated prevention reporting system
(Substance Use Disorder Prevention and Mental Health Promotion Management Information
System (Minerva)) within 30 days of executed contract.
(5) Complete monthly program or strategy services reporting by the 15th of the month following the
month of services, including required pre/post-test data.
(6) Participate in monthly check-in phone calls with contract manager or designee.
b. Contractor contact on page one of this Contract and primary fiscal staff or their designee(s) shall
attend annual contractor training that will be scheduled for four (4) hours in duration, or as
determined by HCA staff. For year 1, the annual contractor training is scheduled for November 26,
2018.
c. Contractor shall ensure that a regular annual schedule of direct prevention services
d. Budget adjustments that total ten percent (10%) or more from the approved budget shall submit a
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budget revision for approval to CM or designee at least fifteen (15) days prior to expending adjusted
budget items. Approval must be granted prior to expending funds.
e. Ensure program facilitators are formally trained or certified trainers are used for the approved
program(s) selected, if indicated as necessary by the program.
f. Ensure program is implemented with full fidelity. Specified adaptations must be submitted in writing
to Contract Manager or designee for approval no less that twenty (20) days in advance of program
implementation. Specific adaptations may not affect the core components of the program.
g. Community-based mentoring programs must be implementing the 4th edition of the Elements of
Effective Practice for Mentoring found here: https://www.mentoring.or- /program-
resources/elements-of-effective-practice-for-mentoring/
h. Food costs are generally unallowable during program implementation except within the following
parameters:
(1) Light refreshment costs for training events and meetings lasting longer than two (2) hours in
duration are allowable.
(2) Ensure that light refreshment costs do not exceed $2.50 per person.
(3) Meals are not allowable costs with SOR funds.
(4) No more than a total of$1,000 of funds contracted for prevention services by DBHR may be
spent on food or light refreshments per contract per year as designated in application and
approved Work Plan.
i. Participate in monthly HCA DBHR scheduled learning community meetings.
j. Participate in monthly check-in phone calls with Contract Manager or designee.
k. HCA reserves the right to add reporting requirements based on requirements of grants including
any SOR specific reporting requirements per SAMHSA.
I. Prevention Training.
(1) The Contractor shall participate in all required training events identified by HCA.
(2) Non-Required Training
(a) Training paid for by HCA shall be approved by Contract Manager or designee prior to
training and meet the approved goals and objectives related to approved programs in
Minerva.
(b) The Contractor shall ensure any requests for training that are not in the Work Plan are
requested in writing and sent directly to the Contract Manager or designee a minimum of ten
(10) working days before the date of the proposed training expenses are to occur.
(c) The Contractor shall bill for training events on an A-19 per billing code according the
Program/Fiscal Requirements and record training events in the HCA Substance Use
Disorder Prevention and Mental Health Promotion Online Reporting Systems or Minerva in
accordance with the monthly reporting requirements and Prevention Report Schedule/Due
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Dates.
m. Media Materials.
(1) Media materials and publications developed with HCA funds shall be submitted to the Contract
Manager or designee for approval prior to publication (HCA will respond within five (5) working
days). HCA must be cited as the funding source in news releases, publications, and advertising
messages created with or about HCA funding. The funding source shall be cited as:
Washington State Health Care Authority. The HCA logo may also be used in place of the above
citation.
Exceptions: The Contractor does not need to submit the following items to or designee:
(a) Newsletters and fact sheets.
(b) News coverage resulting from interviews with reporters. This includes online news
coverage.
(c) Newspaper editorials or letters to the editor.
(d) Posts on Facebook, YouTube, Tumblr, Twitter, Instagram, Snapchat and other social media
sites.
(e) When a statewide media message is developed by HCA is localized if the only change is the
local CBO information.
All other terms and conditions of this Contract remain in full force and effect.
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen, Planning Manager
DEPARTMENT: Community Services EXT: 286
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES: November 5, 2018
ITEM: Public Hearing for December 4, 2018 to consider two (2) separate code amendments:
• Title 15 — Development Code: Section 15.13, reinstating Hearing Examiner procedures for
Code Enforcement cases; and
• Title 17 — Zoning: Section 17.12, adding "Duplex", "Triplex"and "Residential"as allowed uses
in the Village Commercial (VC) District in the Allyn Urban Growth Area (UGA).
EXECUTIVE SUMMARY: The Department of Community Services proposes to reinstate the Hearing
Examiner procedures for Code Enforcement compliance cases. This entire section was removed in an
attempt to achieve code compliance strictly through the administrative process. Although Code
Enforcement staff have been successful using Voluntary Correction Agreements, there are some
cases that warrant the use of the Hearing Examiner.
The Planning Department proposes to add the following as allowed uses in the Village Commercial
(VC) District within the Allyn UGA: "Duplex" (restricted to parcels one-half (1/2) acre or less);
"Triplex" (restricted to parcels three-quarter (3/4) acre or less) and "Residential" (one or more
attached to any other permitted non-residential use). This proposal allows for greater market choices
while maintaining the intent of the District.
The Planning Advisory Commission held a public hearing to consider these amendments on October
15, 2018. They have recommended approval of both amendments to the BOCC.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION: Discussion prior to Public Hearing on December 4,
2018 to consider two (2) code amendments.
ATTACHMENTS: Staff Reports, Amendments, Ordinances
Briefing Summary 11/27/2018
STAFF REPORT
A PUBLIC HEARING for proposed amendments
to the Development Code, Section 15.13 relating to ENFORCEMENT
1. Contact Person
Kell Rowen, Planning Manager
Mason County Community Services
615 W. Alder St.; Shelton, WA 98584
360.427.9670 ext. 286
2. Introduction
Mason County Planning Staff is proposing an amendment to the Mason County Code
Title 15 (Development Code), Section 15.13, reinstating Hearing Examiner procedures
for Code Enforcement cases.
3. Discussion
Title 15, Section 15.13.045 and other related sections were eliminated from the
Development Code in 2017 in an effort to streamline code enforcement actions strictly
through the administrative process. Mason County Community Services Code
Enforcement staff finds that there are many cases that are difficult to achieve
compliance without the assistance of the Hearing Examiner process.
Reinstating the Hearing Examiner procedures will give Code Enforcement staff
additional resources for code compliance if administrative actions are unsuccessful.
4. Recommendation
At their regularly scheduled meeting on October 15, 2018, the Planning Advisory
Commission recommended approval to the Board of County Commissioners for
adoption.
5. Attachments
• Title 15, Section 15.13 with markup
Staff Report BOCC Title 15 11-28-2018BOCC Page 1 11/27/2018
ATTACHMENT A
bear the burden of proving the decision was wrong.
4. The desired outcome or changes to the decision.
5. The appeals fee as provided for in the applicable ordinance.
C. Procedure. An appeal before the Hearing Examiner shall be by procedures established by the Hearing
Examiner consistent with RCW 36.70B.
15.11.030 APPEAL TO STATE REVIEW BOARDS
The appeal of the final decision of the Hearing Examiner may be filed to the appropriate state review board
and is subject to the appeal processes of the review board(notification,review,hearing,and decision). The
State Environmental Hearings Office processes appeals of shoreline permits,conditional uses,and variances.
15.11.040 JUDICIAL APPEAL
A. Appeals from the final decision of the Hearing Examiner involving those codes and ordinances to which
this title applies,and for which all other appeals specifically authorized have been timely exhausted,
shall be made to Mason County Superior Court within twenty-one(2 1)days of the date the decision or
action became final,unless preempted by state law.
B. Notice of the appeal and any other pleadings required to be filed with the court shall be served on the
Clerk of the Board of County Commissioners and Prosecuting Attorney within the applicable time
period. This requirement is jurisdictional.
C. The cost of transcribing and preparing all records ordered certified by the court or desired by the
appellant for such appeal shall be borne by the appellant.
CHAPTER 15.13 ENFORCEMENT
15.13.005 SEVERABILITY
This title shall be governed by the laws of the State of Washington. In the event that any portion or section of
this title be declared invalid or unconstitutional by a court of competent jurisdiction,the remainder of the title
shall not be affected and shall remain in full force and effect.
15.13.010 ENFORCING OFFICIAL; AUTHORITY
A. The Review Authority shall be responsible for enforcing those codes and ordinances to which this title
applies,and may adopt administrative rules to meet that responsibility. The Review Authority may
delegate enforcement responsibility,as appropriate. An employee of one Review Authority department
may commence an enforcement action of violations of codes and regulations of other departments.
B. Inspections: The purpose of these inspection procedures are to ensure that a property owner's rights are
not violated. When it is necessary to make an inspection to enforce the provisions of this Chapter,or
when the Director has reasonable cause to believe that a violation has been or is being committed,the
Director or his duly authorized inspector may enter the premises, or building at reasonable times to
inspect or to perform any duties imposed by this Chapter,provided that if such premises or building be
occupied that credentials be presented to the occupant and entry requested. If such premises or building
I 17
be unoccupied,the Director shall first make reasonable effort to locate the owner or other person having
charge or control of the premises or building and request entry. If entry is refused,the Director shall
have recourse to remedies provided by law to secure entry.
15.13.020 PENALTY
A. Non-conforming structures and other non-conforming land modifications shall be a continuing
violation. Every day of violation shall be a separate violation. It shall be a violation to own,use,
control,maintain,or possess a portion of any premises which has been constructed,equipped,
maintained,controlled,or used in violation of any of the applicable provisions,MCC Section 15.03.005,
in this Title. Structures or activities which were made or conducted without a permit,when a permit
was required at the time of first action,do not vest and require current permits. Any person,firm,or
corporation who violates or who solicits,aids,or attempts a violation are accountable under this Chapter
and are subject to the penalty provisions:as well as the Hearing,Examiner process.
B. Compliance with the requirements of those codes and regulations listed under MCC Section 15.03.005
shall be mandatory, and violations of those codes are within the purview of this Chapter.
C. Any private party who intentionally,recklessly, or negligently violates any of the applicable codes,
regulations and ordinances is guilty of a misdemeanor.This includes,but is not limited to,a violation of
notice and order,a violation of notice of civil violation, a violation of a warning notice,a violation of a
stop work order,violation of a do not occupy order,or failure to comply with orders of the hearings
examiner. Any person convicted of a misdemeanor under this section shall be punished by a fine of not
more than five hundred dollars,or by imprisonment not to exceed ninety days,or by both,unless
otherwise required by state laws.Each such person is guilty of a separate offense for each and every day
during any portion of which any violation of any of the applicable provisions is committed,continued,
permitted, or aided by any such person.
D. Notwithstanding the provisions of any other code,the Review Authority is authorized to issue civil
infractions for violations of any provision of any code or regulation listed under Section 15.03.005. The
enforcement officer may issue a civil infraction ticket of up to two hundred fifty dollars($250)for the
first violation and up to five hundred dollars($500)for the second and subsequent violations. Second
and subsequent violations refer to any violation of any provision of Section 15.03.005 within two years
of the first violation. A violator is : (1)one who owns the property and knows the violation is
occurring, and fails to take action to abate it;(2)one who causes the violation to occur or solicits,
commissions,requests,or aids the violation;(3)one who has a virtual exclusive right to possess the
land,as in a tenant,equitable title owner,or trust beneficiary,and who aids,abets,commissions,
solicits,requests,or knowingly allows a violation to occur on the land;or(4)to the maximum extent
allowed under Washington law,any company whose employee or employees violates any provision of
Title 15. Proof in District Court shall be by a preponderance of the evidence. To the extent that there is
no conflict with this regulation,all such civil infractions under this regulation shall be governed by the
standards and procedures set forth in Revised Code of Washington 7.80(Civil Infractions). Each day of
the violation shall be considered a separate offense.
15.13.030 APPLICATION
A. This Chapter does not apply to enforcing the Shoreline Management Plan regulations.Except when the
Review Authority has determined that MCC 17.50.500 and part H of WAC 173-27 do not address a
certain aspect of an enforcement procedure.
B. Actions under this chapter may be taken in any order deemed necessary or desirable by the Review
Authority to achieve the purpose of this chapter or of the Development Code.
C. Proof of a violation of a development permit shall constitute prima facie evidence that the violation is
I 18
that of the applicant and/or owner of the property upon which the violation exists. An enforcement
action under this chapter against the owner and/or applicant shall not relieve or prevent enforcement
under this chapter or other ordinance against any other responsible person,which,to the extent allowed
by state law,includes an officer or agent of a business or nonprofit organization who,while violating
the applicable provisions,is acting on behalf of,or in representation of,the organization.
D Where property has been subjected to an activity in violation of this Chapter,the County may bring an
action against the owner of such land or the operator who performed the violation. In addition, in the
event of intentional or knowing violation of this Chapter,the review authority or Hearing Examiner may
deny authorization of any permit or development approval on said property for a period up to ten(10)
years from the date of unauthorized clearing or grading. While a case is pending,the County shall not
authorize or grant any permit or approval of development on the property.
E. Nothing in this chapter shall be construed to prevent the application of other procedures,penalties or
remedies as provided in the applicable code or ordinance.
15.13.035 WARNING NOTICE
Prior to other enforcement action,and at the option of the Review Authority,a warning notice may be issued.
This notification is to inform parties of practices which constitute or will constitute a violation of the
development code or other development regulation as incorporated by reference and may specify corrective
action.This warning notice may be sent by certified/registered mail,posted on site or delivered by other
means.The parties shall respond to the county within twenty(20)days of the postmark,posting on site,or
delivery of the notice.
15.13.040 NOTICE OF CIVIL VIOLATION
A. Authority.A notice of civil violation may be issued and served upon a person if any activity by or at the
direction of that person is,has been,or may be taken in violation of the applicable codes under Section
15.03.005. A landowner,tenant,or contractor may each be held separately and joint and severally
responsible for violations of the applicable codes and regulations.
B. Notice. A notice of civil violation shall be deemed served and shall be effective when posted at the
location of the violation and/or delivered to any person at the location and/or mailed first class to the
owner or other person having responsibility for the location and not returned.
C. Content.A notice of civil violation shall set forth:
1. The name and address of the person to whom it is directed.
2. The location and specific description of the violation.
3. A notice that the order is effective immediately upon posting at the site and/or receipt by the
person to whom it is directed.
4. An order that the violation immediately cease,or that the potential violation be avoided.
5. An order that the person stop work until correction and/or remediation of the violation as
specified in the order.
6. A specific description of the actions required to correct,remedy, or avoid the violation,including
a time limit to complete such actions.
7. A notice that failure to comply with the regulatory order may result in further enforcement
actions,including civil fines,,awkriminal penalties and/or appearance before the Hearing
Examiner.
19
eetie., 1 c 12 nn c
Seetie 15.11.020.
D. Remedial Action.The Review Authority may require any action reasonably calculated to correct or
abate the violation,including but not limited to replacement,repair, supplementation,revegetation,or
restoration.
15.13.045 HEARING BEFORE THE HEARING EXAMINER
A A person to whom a notice of a civil violation is issued, and has not been resolved will be
scheduled to appear before the Hearings Examiner after the notice of civil violation is issued.Extensions may
be granted at the discretion of the appropriate Review Authority.
B Correction of Violation.The hearing will be canceled if the applicable Review Authority
determines that the required corrective action has been completed or is on schedule for completion as set by
the Review Authority at least 48 hours prior to the scheduled hearing.
C Procedure The Hearings Examiner shall conduct a hearing on the civil violation pursuant to
the rules of procedure of the Hearings Examiner.The applicable Review Authority and the person to whom
the notice of civil violation was directed may participate as parties in the hearing and each partymay call
witnesses The county shall have the burden of proof to demonstrate by a preponderance of evidence that a
violation has occurred or imminently may occur and that the required corrective action will correct the
violation A Hearing Examiner's order may_prohibit future action and violations of that order may lead to
penalties under this ordinance The determination of the applicable Review Authority shall be accorded
substantial weight by the Hearings Examiner in determining the reasonableness of the required corrective
action.
D. Decisions of the Hearings Examiner.
1 The Hearing Examiner shall determine whether the county has established by a
preponderance of the evidence that a violation has occurred and that the required correction
will correct the violations and shall affirm,vacate,or modify the county's decisions re arg ding
the alleged violation and/or the required corrective action with or without written conditions.
2 The Hearing Examiner shall issue an order to the person responsible for the violation which
contains the following information:
a The decision regarding the alleged violation includingfindings indings of fact and
conclusions based thereon in support of the decision;
b. The required corrective action;
C. The date and time by which the correction must be completed,
d The civil fines assessed based on the criteria in subsection(D)(3)of this section;
e. The date and time by which the correction must be completed;
3 Civil fines assessed by the Hearing Examiner shall be in accordance with the civil fine in
Section 15.13.050.
a The Hearing Examiner shall have the following options in assessing civil fines:
i. Assess as issued and thereafter;or
ii. Assess civil fines beginning on the correction date set b the he applicable
Review Authority or alternate correction date set by the Hearings Examiner
and thereafter;or
20
iii. Assess less than the established civil fine set forth in Section 15.13.050 based
on the criteria of subsection(D)(3)(b)of this section,or
iv. Assess no civil fines.
b. In determining the civil fine assessment,the Hearing Examiner shall consider the
following factors:
i. Whether the person responded to staff attempts to contact the person and
cooperated with efforts to correct the violation:
ii. Whether the person failed to appear at the hearing;
iii. Whether the violation was a repeat violation or if the person has previously
violated the applicable codes,regulations,and ordinances,
iv. Whether the person showed due diligence and/or substantial pro er sus in
correcting the violation:
V. Whether a genuine code interpretation issue exists:and
vi. Any other relevant factors.
The Hearing Examiner may double the civil fine schedule if the violation was a
repeat violation or the person has previous violations of the applicable codes,
regulations,or ordinances.In determining the amount of the civil fine for repeat
violations the Hearing Examiner shall consider the factors set forth in subsection
(D)(3)(b)of this section.
4. Notice of Decision.Upon receipt of the Hearing Examiner's decision.the Review Authority
shall send by first class mail and by certified mail return receipt requested a copy of the
decision to the person to whom the notice of a civil violation was issued.The decision of the
Hearing Examiner shall be rendered within 10 working days of the hearing,
E. Failure to Appear.If the person to whom the notice of civil violation was issued fails to
appear at the scheduled hearing,the Hearing Examiner will enter a default order with findings pursuant to
subsection(D)(2)of this section and assess the appropriate civil fine pursuant to subsection(D)(3)of this
section. The county will enforce the Hearing Examiner's order and any civil fine from that person.
F. Appeal to Superior Court. See Section 15.11.040 Judicial Appeal
15.13.050 CIVIL FINES
A. Authority.A person who violates any provision of the Development Code,or who fails to obtain any
necessary permit,who fails to comply with the conditions of a permit,or who fails to comply with a
notice of civil violation shall be subject to a civil fine.
B. Amount.The civil fine assessed shall not exceed one thousand dollars($1,000.00)for each violation.
Each separate day,event,action or occurrence shall constitute a separate violation.
C. Notice.A civil fine shall be imposed by an order of the review authority, and shall be effective when
served or posted as set forth in 15.13.040(B).
D. Collection.
1. Civil fines shall be immediately due and payable upon issuance and receipt of order of the review
authority.The Review Authority may issue a stop work order until such fine is paid.
2. If remission or appeal of the fine is sought,the fine shall be due and payable upon issuance of a
21
ORDINANCE NUMBER
AMENDMENTTO MASON COUNTY CODETITLE 15
ORDINANCE reinstating previously removed sections of Mason County Code Title 15 Chapter
15.13, Section 15.13.045 relating to Hearing Examiner procedures for Code Enforcement
cases.
WHEREAS, under the authority of the Washington State Planning Enabling Act and Local
Project Review (RCW 36.70 and 36.70B) Mason County is taking legislative action to revise its
development code; and
WHEREAS, Mason County Code Title 15, Section 15.13.045 was removed by Ordinance 49-17
on August 22, 2017 in an effort to streamline code enforcement actions strictly through the
administrative process; and
WHEREAS, the Mason County Community Services code enforcement staff finds there are
cases that are difficult to achieve compliance without the assistance of the Hearing Examiner
process; and
WHEREAS, reinstating the previously removed sections of Title 15, Chapter 15.13 relating to
the Hearing Examiner process and procedures will allow code enforcement to be more
successful in achieving compliance; and
WHEREAS, on October 15, 2018 the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a motion to recommend approval of
said amendment; and
WHEREAS, the Commissioners considered the proposed amendment at a duly advertised
public hearing on December 4, 2018; and
WHEREAS, the Board of County Commissioners took public testimony from interested
parties, considered all the written and oral arguments, testimony and comments presented;
and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title
15, Chapter 15.13 complies with all applicable requirements of the Growth Management
Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public
interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendments to the Mason County Code Title 15, Chapter 15.13 relating to the
Hearing Examiner process for code enforcement cases as described in Attachment A.
DATED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM: Terri Drexler, Commissioner
hite ief DPA Kevin Shutty, Commissioner
1
STAFF REPORT
A PUBLIC HEARING for proposed amendments
to the Development Regulations, Section 17.12 relating to the
VILLAGE COMMERCIAL zone in the Allyn UGA
1. Contact Person
Kell Rowen, Planning Manager
Mason County Community Services
615 W. Alder St.; Shelton, WA 98584
360.427.9670 ext. 286
2. Introduction
Mason County Planning Staff is proposing an amendment to the Mason County Code
Title 17 (Development Regulations), Section 17.12, adding "Duplex", "Triplex" and
"Residential" as allowed uses on certain sized lots in the Village Commercial (VC) District
of the Allyn Urban Growth Area (UGA).
3. Discussion
Currently, the VC zone for the Allyn UGA allows "Multi-Family dwelling units (min 4
units)" as the only allowed residential development. This allowance requires that a
single structure have at least 4 units and should not be confused with "units per acre".
Although the VC zone in the Allyn UGA does not address the minimum or maximum
"units per acre",the typical Growth Management standard for residential development
within an Urban Growth Area is a minimum of four (4) units per acre.
There are several undeveloped lots within the VC zone that are suitable for residential
development but are too small to accommodate a minimum of four (4) units. Staff
recommends amending the code to allow "Duplexes" on lots % acre or smaller and
"Triplexes" on lots % acre or smaller.
In addition, "Residential (one or more) attached to any other permitted non-residential
use" was added as an allowed use during the Planning Advisory Commission public
hearing. Subject uses will still need to satisfy all other prescribed zoning regulations and
performance standards as required.
4. Recommendation
At their regularly scheduled meeting on October 15, 2018,the Planning Advisory
Commission recommended the attached code amendments for approval to the Board of
County Commissioners for adoption.
5. Attachments
• Title 17, Section 17.12 with markup
Staff Report BOCC Title 17 10-15-2018 Page 1 11/27/2018
ATTACHMENT A
CHAPTER 17.12
Commercial Zoning Districts in the Allyn UGA
17.12.100
"VC" - VILLAGE COMMERCIAL DISTRICT
Sections:
17.12.110 Purpose
17.12.120 Permitted Uses
17.12.130 Accessory Uses
17.12.140 Use permitted subject to obtaining a Special Use permit
17.12.150 Bulk and dimension standards
17.12.160 Additional Development and Design criteria
17.12.170 Signs
17.12.180 Parking
17.12.190 Applicability
17.12.110 Purpose: The Village Commercial District is a pedestrian and transit oriented
mixed use district primarily designed as a location for neighborhood, community wide and
tourist retail, office, restaurant, entertainment and service uses including transient
accommodations and residential uses. The district will provide opportunities for transit
routes and stops and to provide shared parking opportunities. Physically the district will
retain the pedestrian oriented scale and intensity of use of the rest of the Village core area.
Because of its nature the Village Commercial District zone may only be located in the village
center.
1. Goals of the district are:
a. Promote private development and uses, which complement public streetscape,
infrastructure and governmental improvements and uses.
b. Foster civic pride in the area and thereby stabilize and improve property values and
stimulate business investment.
c. Encourage new uses and services consistent with the downtown, pedestrian
oriented, character of the area to achieve a viable and sustainable commercial
district.
d. Prohibit new uses that are incompatible with the function and purpose of the district
and encourage the relocation to other locations in the community, of existing non-
conforming uses.
e. Encourage efficient land use and investment in the rehabilitation, expansion and use
of existing structures and in-fill sites through increased zoning densities and parking
allowances and flexibility.
f. Encourage the concept of "mixed" commercial, residential and civic uses in order
to, provide affordable housing opportunities, provide a diverse market for retail
goods and services, promote alternative modes of transportation, maximize the use
of public infrastructure investments and foster a greater sense of "neighborhood"
within the district.
g. Encourage a sense of "ownership" of the village core within all members of the
community as the social and cultural heart of the village by providing opportunities
for cultural and celebratory events and development of public spaces and buildings.
FINAL Allyn Zoning 12-42018.doc Page 29
i
h. Promote a physical environment through architectural, streetscape and open space
improvements that are evocative of the historic and natural character of the
community.
i. Provide shared parking opportunities.
j. Promote tourist oriented market opportunities including water-related activities.
17.12.120 Permitted Uses. The following uses, subject to applicable licensing and
development regulations, shall be allowed outright within the "VC" district.
1. Alcoholic beverage sales: package stores and wine shops
2. Antique shops
3. Appliance and communication equipment repair shop and/or sales
4. Art Galleries and artist studios
5. Art and craft supplies, retail
6. Vehicle parts store
7. Bakery, with on site sales
8. Bicycle shops
9. Book stores
10. Banks and financial institutions
11. Barbers and beauty shops
12. Camera Shop
13. Catering
14. Clothing sales and rentals and shoe stores
15. Delicatessen
16. Dry cleaners and laundries not including Laundromats
17. Duplex (restricted to parcels one-half (1/2) acre or less)
X18. Fabric and yarn goods
4&.19. Florists
4-9:20. Food Stores, retail including groceries, bakers, butchers, health, candy
221. Furniture stores
24-22. Grocery stores
22:23. Hotels / motels
224. Household fixtures including plumbing, lighting, heating/cooling
225. Hardware stores
2-5-.-26. Hobby shops
2b:-27. Jewelry store
228. Locksmith
229. Medical offices, clinics, equipment and services (i.e. labs)
230. Multi-Family dwelling units (min 4 units)
-39-.31. Music stores, recordings and instruments
34-.32. Offices
-32-.33. Paint and glass shops
334. Pharmacy, dispensing
34.35. Photographic studio
336. Printing, publishing and reproduction
-36-37. Radio and Television broadcasting station
38. Residential (one or more) attached to any other permitted non-residential use
339. Restaurants, cafes and food stands: sit down and walk up
340. Retail shops not otherwise named similar in size, character and impacts
341. Second hand stores and pawn shops
40:42. Sports related service businesses such as kayak rentals, boat tours, scuba instruction
44:43. Sporting goods store including equipment rental and repair
FINAL Allyn Zoning 12-42018.doc Page 30
42.44. Stationary and office supply stores
4-1-45. Toy Stores
4416. Theater, live stage,
447. Theater, motion picture, one screen and no more than 250 seats
46:-48. Tourism related retail and service businesses such as travel, tour and event agencies
449. Transit stops
50. Triplex (restricted to parcels three-quarter (3/4) acre or less)
451. Dance and music studios
17.12.130 Accessory uses. The following uses shall be permitted as ancillary to
permitted uses or uses obtaining a Special use permit in the district and shall not be
established independent of the primary use.
1. Alcoholic beverage sales: on-site, in association with full menu food uses.
2. Merchandise repair excluding vehicles
3. Micro brewery
4. Hotel Lounge
5. Parking of one delivery vehicle
6. Dance floors
7. Music and electronic game machines up to a total of four
8. Live entertainment except between the hours of 1:30 AM and 7:00 AM
9. Public sidewalk food and merchandise vendors including Espresso carts and newsstands
with written consent of all adjacent landowners.
17.12.140 Use permitted subject to obtaining a Special Use Permit. The
following uses, subject to applicable licensing and development regulations, shall be
allowed within the "Village Commercial" district only with approval of a special use
permit except that a special use permit shall not be required where any of the listed
uses are included in an approved Planned Development. Consideration shall be given
to the purpose and development standards of the district including any adopted design
guidelines. The design of the site, structure, and building facade shall be included in
the special use permit review which shall consider the widths and heights typically
found in the neighboring commercial development to determine the compatibility of
the proposal with the existing development. That compatibility might be accomplished
through indenting portions of the structure to separate portions of the facade, using a
variety of architectural styles and building materials, orienting the building so that
larger areas of facade are not visible from public ways or parking areas, or by similar
techniques.
1. Antique malls over 10,000 sq. ft.
2. Bars and taverns other than those associated with full menu food service.
3. Churches
4. Veterinary Clinics
5. Commercial parking lots not associated with an on-site use
6. Day care center
7. Drive-through sales, service, pick-up or delivery
8. Gasoline retail sales.
9. Gyms, fitness and aerobic studios
10. Laundromats
11. Private transportation depot
12. Schools
FINAL Allyn Zoning 12-42018.doc Page 31
ORDINANCE NUMBER
AMENDMENTTO MASON COUNTY CODE TITLE 17
ORDINANCE amending Mason County Code Title 17 Chapter 17.12, Section 17.12.120 adding
to the list of Permitted Uses.
WHEREAS, under the authority of the Washington State Growth Management Act (GMA)
(RCW 36.70A) Mason County is taking legislative action to revise its development
regulations; and
WHEREAS, the Village Commercial (VC) zone for the Allyn Urban Growth Area (UGA) allows
"Multi-Family dwelling units (minimum 4 units)" as the only allowed residential
development; and
WHEREAS, the use "Multi-Family dwelling units (minimum 4 units)" does not address
density; and
WHEREAS, the typical GMA density standard for residential development in an UGA is a
minimum of four (4) units per acre; and
WHEREAS, there are several undeveloped lots within the VC zone that are suitable for
residential development, but may be too small to accommodate four (4) units; and
WHEREAS, the Purpose of the VC zone is to encourage mixed use including commercial and
residential together; and
WHEREAS, Mason County Code Title 17, Section 17.22.120 was amended to include "Duplex
(restricted to parcels one-half (1/2) acre or less)"; "Triplex (restricted to parcels three-
quarter (3/4) acre or less)"; and "Residential (one or more) attached to any other permitted
non-residential use"; and
WHEREAS, on October 15, 2018 the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a motion to recommend approval of
said amendment; and
WHEREAS, the Commissioners considered the proposed amendment at a duly advertised
public hearing on December 4, 2018; and
WHEREAS, the Board of County Commissioners took public testimony from interested
parties, considered all the written and oral arguments, testimony and comments presented;
and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title
17, Section 17.22.120 complies with all applicable requirements of the Growth Management
Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public
interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendments to the Mason County Code Title 17, Section 17.22.120 adding to the
list of Permitted Uses as described in Attachment A.
DATED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Randy Neatherlin, Chair
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM: Terri Drexler, Commissioner
Tim Whitehead, Chief DPA Kevin Shutty, Commissioner
z
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Lydia Buchheit / Todd Parker
DEPARTMENT: Community Services EXT: 404
BRIEFING DATE: 12/3/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Request for Proposal —Affordable Housing
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Mason County Community Services would like to solicit proposals from non-profits to increase
the supply of affordable housing stock in Mason County. This grant award is part of the
Affordable Home Acquisition and Preservation Program to support the efforts to end
homelessness and increase access to safe and healthy places to live.
Project awards, allowable under RCW 36.22.178, are to aid in the acquisition, construction,
and/or rehabilitation of housing projects or units within housing projects that are affordable to
very low-income households with incomes at or below fifty percent of the area median income,
including units for homeownership, rental units, seasonal and permanent farmworker housing
units, units reserved for victims of human trafficking and their families, and single room
occupancy units. A priority must be given to eligible housing activities that serve extremely low-
income households with incomes at or below thirty percent of the area median income. The
housing project types listed below are current community needs and will be given preference:
• Permanent Supportive Housing
• Transitional Housing — examples include, but are not limited to:
o Diversion / Step-down
o Shelter Transition
o Oxford, Recovery, or other housing type that is part of a coordinated chemical
dependency or mental health treatment program or service
o Transitional Aged Youth (18 —24 years of age)
BUDGET IMPACTS: Local Document Recording Fees &Treatment Sales Tax. RFP states up to
$200,000 per project with actual award amount and number of awards pending approval from
the Board of County Commissioners.
RECOMMENDED OR REQUESTED ACTION: Approval to release Affordable Housing RFP
ATTACHMENTS: none
Briefmg Summary 11/28/2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Lydia Buchheit / Todd Parker
DEPARTMENT: Community Services EXT: 404
BRIEFING DATE: 12/3/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Olympic College: Non-profit Leadership Program
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Mason County Community Services has long identified organizational leadership and capacity in
local organizations as an opportunity area that would most impact improvements, contract
performance, organizational growth and increases in the number of people served.
Mason County's Public Health Department grants nearly 2 million dollars annually to non-profits
for Housing and Behavioral Health Services. To address the need mentioned above and to
support our local organizations, we approached Olympic College to offer a certificate program
for non-profit leadership. The 11-credit certificate program is designed for people who are
currently in or are working toward leadership roles within non-profit agencies. The goals of the
certificate are to create a cohort of professionals focused on earning the certificate and to
enhance leadership capacity within non-profit agencies.
Many non-profits do not have reserves, training budgets or the ability to provide support for
further education. These funds will allow employees of our local non-profits an opportunity for
this education. Tuition for the 11 credits is $1,127.00.
BUDGET IMPACTS:
$10,000 from 2163 Local Document Recording Fees in 2019
RECOMMENDED OR REQUESTED ACTION:
Move to action agenda to approve use of Local Recording Fees to support tuition assistance
ATTACHMENTS:
Certificate Program Course Outline
Briefmg Summary 11/28/2018
Information Sheet
Olympic College
Leadership in Non-Profit Organizations
Certificate of Recognition
This 11-credit certificate is designed for students who are currently in leadership roles in non-
profit organizations or are working toward leadership roles. The goals of the certificate are to
create a cohort of professionals focused on earning the certificate and to enhance leadership
capacity within non-profit agencies.
Winter 2019
❑ OLRM 231: Introduction to Non-Profit Leadership (3 cr.)
• Instructor: Gina Blanchard-Reed
• Format: Face-to-Face
• Class Meeting Dates: Fridays 9am-4pm
o January 4 (Shelton Campus)
o January 18 (Bremerton Campus)
o February 1 (Shelton Campus)
o February 22 (Bremerton Campus)
• Topics Include:
o Executive Leadership
o Human Resource Issues
o Boards and Governance
o Organization MissionNision
o Strategic Planning
o Financial Management
o Managing programs (evaluation; development)
o Systems Advocacy
About Gina Blanchard-Reed
Gina Blanchard-Reed earned a Masters in Non-Profit Leadership from Seattle University in
2016. In her current role as the Executive Director for Turning Pointe Survivor Advocacy
Center in Mason County, she leads a staff of 18 and answers to a Board of Directors. Over
the years, she has worked as an Art Specialist for several private schools, as a Client
Services Director for Care Net of Puget Sound, and as a Development Associate for The
Boys & Girls Clubs of Thurston County. Gina Blanchard-Reed also holds an elected position
as a Fire Commissioner in Pierce County. Guest facilitators from local non-profit
organizations will enhance most class sessions with expertise in the topics covered.
❑ OLRM 202: Introduction to Organizational Ethics (5 cr.)
• Instructor: OLRM Faculty
• Format: Fully Online
Spring 2019
0 OLRM 233: Introduction to Grant Writing (3 cr.)
PUBLIC WORKS
MONDAY,DECEMBER 3,2018— BRIEFING ITEMS
FROM PUBLIC WORKS
(For Commissioners Meetin "Dec timbe'l 1, 2018)
Items for this meeting are due to Diane Z-or en'on ednes t 14777 P ecembeT77 1
5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS
• NEWS RELEASE: Free Christmas Tree Drop Off and Recycling at Shelton Transfer Station
and Belfair Drop-off Facility.
8.0 APPROVAL OF ACTION ITEM
• Resolution appointing Diane Sheesley as the new County Engineer.
or the December 4, 2018 Commission Meeting)
• 2019 Asphalt Overlay Projects: CRP 2016 Agate Road, CRP 2017 Clifton Lane and CRP 2018
Harstine Bridge Road.
• Supplemental No. 3 with SCJ—Time extension
• Solid Waste Advisory Committee membership of Rik Fredrickson as a District#2
representative
• Title VI Annual Accomplishment&Update Report for May 2017-April 2018
• Request the Board execute the County Road/Speed Restrictions and Emergency Road
Closing Order Resolution.
9.0 OTHER BUSINESS
(None)
10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME
(None)
DISCUSSION ITEMS:
• Rustlewood Wastewater Plant Outfall Modeling
Attendees:
Commissioners: Public Works: Other Dept.: Press: Public:
_Randy Neatherlin _Jerry Hauth List below: List below List Below:
_Kevin Shutty _Bart Stepp
Terri Drexler Others-List below:
NEWS RELEASE
December 11, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
(360) 427-9670 EXT. 419
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Free Christmas Tree Recycling
Mason County announces free Christmas tree recycling available at the following
locations starting December 26th to January 12th:
• Shelton Transfer Station located at 501 West Eells Hill Road in Shelton,
business hours are Monday through Saturday from 8:00am to 4:45pm
• Belfair Solid Waste Drop Off Facility located at 2001 NE Sand Hill Road in
Belfair, business hours are Tuesday through Saturday from 9 am to 4pm
Customers of Mason County Garbage and Recycling curbside service can cut up
their trees and stick them in their cart as part of their regular pickup.
Please note that all trees dropped off for free recycling at County facilities must be
free of tinsel, decorations, and flocking. Wreaths and garlands will not be accepted
for free recycling since these items contain wires and can therefore not be
recycled.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Vice Chair Commissioner
M
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth. PE, Public Works Director/ County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Appointing County Engineer— Diane Sheesley
EXECUTIVE SUMMARY: Provisions in Chapter RCW 36.80 require the
legislative authority of each county to employ a county road engineer. Due to the
resignation of John Huestis, the Board of Mason County Commissioners
designated the Public Works Director, Jerry W. Hauth, to also perform as the
Acting County Engineer (approved July 3, 2018, Resolution 46-18). The interim
of Acting County Engineer is not to exceed six months, per WAC 136-12-030.
Public Works and the Human Resources Department have completed the
recruitment process and Diane Sheesley has been selected to fill the
requirements of the position of County Road Engineer.
Employment of the new county engineer will be sent to the County Road
Administration Board to meet statutory requirements.
Recommended Action: Recommend the Board appoint Diane Sheesley as the
County Engineer for Mason County effective December 10, 2018 at the
December 4, 2018 Commission Meeting.
Attachment: Resolution
w
RESOLUTION NO.
IN THE MATTER OF APPOINTING A COUNTY ROAD ENGINEER
WHEREAS, on July 3, 2018, per WAC 136-12-030, the Board of Mason County
Commissioners designated Jerry, W. Hauth, PE, as the Acting County Engineer,
Resolution 46-18, effective July 16, 2018, due to the resignation of John Huestis, PE.
WHEREAS, the Mason County Human Resources Department was directed to
begin the recruitment process to fill the position of Public Works County Engineer; and
WHEREAS, the recruitment process has been completed and Diane Sheesley
has been selected to fill the requirements of the position of the County Engineer;
WHEREAS, WAC 136-12-045 requires a resolution attesting to the appointment
of the County Road Engineer to be approved and transmitted to the County Road
Administration Board.
NOW, THEREFORE BE IT RESOLVED that the Board of Mason County
Commissioners does hereby appoint Diane Sheesley, PE, as the County Road
Engineer for Mason County, Effective December 10, 2018.
DATED this 4th day of December, 2018.
BOARD OF MASON COUNTY
COMMISSIONERS
Randy Neatherlin, Chair
ATTEST: Terri Drexler, Vice Chair
Melissa Drewry, Clerk of the Board
Kevin Shutty, Commissioner
REVIEWED AS TO FORM:
Tim Whitehead, Ch. Civil Prosecutor
1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry Hauth, P.E. Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES:
(If this is a fo/%w-up briefing, please provide only new information,)
ITEM: Hot-Mix-Asphalt (HMA) Overlay Projects:
County Road Project (CRP) 2016 — Agate Road
County Road Project (CRP) 2017 — Clifton Lane
County Road Project (CRP) 2018 — Harstine Bridge Road
EXECUTIVE SUMMARY: County Road Projects (CRP) 2016-2018 are HMA
overlay projects that identified as 01 on the 2019 Annual Construction Program.
The project provides improvement to 1.7 miles of Agate Road, from milepost 0.0-
1.7, 0.2 miles of Clifton Lane, from milepost 0.0-0.2, and 0.32 miles of Harstine
Bridge Road, from milepost 0.0-0.12 and 0.4-0.6 (excluding the bridge).
The preliminary estimated cost of the project is $1,025,000. Surface
Transportation Program (STP) funding for this project is estimated at $700,000.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board execute,
the resolution for CRP 2016-2018, Mason County Overlay projects on Agate
Road, Clifton Lane, and Harstine Bridge Road and authorize the Chair to sign all
pertinent documents and Public Works to advertise, set bid opening date/time
and award contract. Contract award will be announced during a regular meeting
of the Board.
Attachment: Resolution
Vicinity overview/location maps
RESOLUTION NO:
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON.
In the matter of initiating County Road Projects and assigning CRP numbers.
IT IS HEREBY RESOLVED THAT the roads listed below be improved as shown between the points indicated.
These projects are hereby declared to be public necessity and the county road engineer is hereby ordered and authorized to report and proceed
as by law provided.(RCW 36.75.050,36.80.080,36.80.070).
IT IS FURTHER RESOLVED that appropriations from the officially adopted road fund budget and based on the county engineers estimates
are hereby made in the amount and for the purposes shown:
Cost Estimate(Thousand
Type
Item 6-Year Road No. Road Name M.P I Workf Cont. County Cont. FED Engr R/W Const Section,Township,Range CRP No.
Item No. Forces 1
(See Code)
1 � �
1 1 23910 Agate Rd 0.0-1.7 D 625 95 230 490 95 0 625 S36,T21N,R3W 2016
I S 1 2 T20N R3 W
----------------- --------------------------------------------L---------- ------- ------ -------- - ------L------1------- ------�-Z------ ----------
------- - --------
2 1 86750 Clifton Ln 0.0-0.2 i D 147 22 54 115 22 ; 0 ; 147 S29,T23N,R1 W 2017
------ --------- ---------- -------------------- -----------r---------------------------------------------------
0.0-0.12
--------- ------- ------ -------- -------- - r------T-------
------ --------------------------- --------
3 1 30000 Harstine Bridge Rd 0.0-0.12 I D 118 18 41.00 95 18 ; 0 ; 118 S3,4,T20N,R2W 2018
0.4-0.6 1 1 1
------ --------- ---------- ---------------------------------;---------- ------- ------ -------- - - ;------1------- -
------- ------ -------------------------- --------
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5 -------------------------- ---------
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325 700 135 0 1 890 I
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (1 3) (14) (15)
(7) TYPE OF WORK CODE
A.Grading&Draining F.Sidewalks K.Environmental Mitigation (7) The construction is to be accomplished by contract
B. Base&Top Course G.Traffic Facilities L.Fish Passage in accordance with RCW 36.77.020 et.seq.
C. B.S.T./Seals H.Paths,Trails,Bikeways (8) The construction is to be accomplished by county
D. HMA Overlay I. Bridges forces in accordance with RCW 36.77.065 and WAC 136.18
E. Curbs and Gutters J. Ferry Facilities
ADOPTED this day of .2018 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Randy Neatherlin,Chair
Melissa Drewry,Clerk of the Board
Terri Drexler,Vice Chair
Tim Whitehead, Deputy Prosecuting Attorney
cc: Commissioners Kevin Shutty,Commissioner
Engineer
JOURNAL: Publ. It: 2/1 20/18(Bill Rd Dept.)
2019 Mason County Overlay Program
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth, PE, Director/County Engineer
Loretta Swanson Technical Support Services Manager
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES: January 29, 2018, January 9, 2017 and November 28, 2016
If this is a follow-up briefing, please provide only new information
ITEM: SC] Alliance Contract Agreement— Supplemental #3
EXECUTIVE SUMMARY: The Board approved a consultant agreement with SCJ Alliance to prepare
a transportation element update to the County Comprehensive Plan. It was anticipated that additional
transportation and circulation studies would be prioritized, scoped, and authorized, as a result of the
Mason County Transportation Plan.
The Board approved Supplemental No. 1 on January 17, 2017, adding the Belfair Mobility Plan and the
Allyn Circulation and Waterfront Plan to the scope of work and extended the completion date. The
Allyn Plan was completed in July 2017 and the Belfair Mobility Plan was completed in September, 2018.
The Belfair Mobility Plan includes an evaluation of the Belfair Bypass termini and identifying the
preferred location of new connections between SR 3 and the bypass. Mason County is also planning
for an alternate route for Trails Road as a longer-term solution aimed at addressing on-going slide
concerns. Alternate routes to Trails Road are related to the southern Bypass termini and it makes
sense to evaluate these two together. The Southern bypass study is referred to as the East Rasor Road
Connections Study.
Supplemental No. 2 was approved by the Board, February 6, 2018, adding the East Rasor Road
Connections Study and extending the contract completion date to December 31, 2018. At this time,
Public Works is requesting Board approve Supplement No. 3, extending the contract agreement
completion date to March 1, 2019, with no change in cost or scope of work.
COST IMPACTS: The current maximum payable amount for the SCJ Alliance agreement is
$304,637.30. The additional time for completion will not change the contract amount.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and authorize the
Chair to execute Supplemental No. 3 to the agreement with SCJ Alliance, extending the contract
completion date from December 31, 2018 to March 1, 2019.
ATTACHMENTS: Supplemental Agreement Number 3.
r
i
TWashington State
Department of Transportation
Supplemental Agreement Organization and Address
Number 3 Shea Carr&Jewell,Inc.(aba SCJ Alliance)
Original Agreement Number 8730 Tallon Lane NE.Suite 200
Lacy,WA 98516
0675.02 Phone: 360-352-1465
Project Number Execution Date Completion Date
0675.02
Project Title New Maximum Amount Payable
East Rasor Road Connection Study
Description of Work
SEE ATTACHED AMMENDED SCHEDULE FOR COMPLETION
The Local Agency of Mason County
desires to supplement the agreement entered in to with Shea Carr&Jewell
and executed on 3/15/2016 and identified as Agreement No. 0675.02
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
N/A
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Completion by March 1 2019
I11
Section V, PAYMENT, shall be amended as follows:
N/A
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Forth 140-063
Revised 09/2005
S
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATE:
ITEM: Solid Waste Advisory Committee Membership of
Rik Fredrickson as District 2 Representative
EXECUTIVE SUMMARY: The Solid Waste Advisory Committee (SWAC) is made up of
citizen and industry members. Rik Fredrickson, previously a solid waste industry
representative for Mason County Garbage, has retired and has sent in an application as
a citizen representative. Mr. Fredrickson has decades of experience on the SWAC and it
would be beneficial to continue to have his expertise.
Cost Impact to the County: No cost impact to the county.
RECOMMENDATION: Recommend the Board approve Rik Fredrickson's appointment
to the Solid Waste Advisory Committee effective December 10, 2018 and running
through December 9, 2021.
Attachment: Rik Fredrickson SWAC Application
Briefing Summary
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth, P.E. Director/County Engineer
DEPARTMENT: Public Works --FEXT: 450
BRIEFING DATE: December 3 , 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Title VI Non-Discrimination Annual Update and Accomplishment Report
EXECUTIVE SUMMARY: Washington State Department of Transportation (WSDOT) requires
Public Works to submit a Title VI NDA Annual Accomplishment and Update report each year. In
prior years, WSDOT required the previous year report due for the current year (Commissioner
approved the May 2016 through April 2017 Report in September of this year). With recent
changes to the program, WSDOT is requesting that the current report, May 2017 through April
2018, be reported during the 2018 calendar year.
Title VI of the Civil Rights Act of 1964 is the main legal authority for the department's Office of
Equal Opportunity, External Civil Rights nondiscrimination programs. Title VI prohibits
discrimination on the basis of race, color, sex or national origin in programs or activities
receiving federal financial assistance.
Once an agency accepts federal funds, all of its programs and activities are covered, regardless
of their funding source. Related statutes and Presidential Executive Orders under the umbrella
of Title VI address Environmental Justice (EJ) in minority and low-income populations, and
services to those individuals with Limited English Proficiency (LEP), women and the disabled.
WSDOTs Title VI Program is responsible for providing leadership, direction and policy to ensure
compliance with Title VI and Environmental Justice and Limited English Proficiency principles
and to ensure that social impacts to communities and people are recognized and considered
throughout the transportation planning and decision-making process.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to
sign the Non Discrimination Agreement Annual Report covering the reporting period from
May 1, 2017 to April 30, 2018.
Attachments: 2018 Title VI Non-Discrimination Annual Update and Accomplishment Report
ANNUAL UPDATE AND ACCOMPLISHMENT REPORT
For agencies under 100,000
Mason County, WA
(Name of Recipient)
December 11, 2018
(Report Submission Date)
May 1, 2017 — April 30, 2018
(Reporting Period)
As stipulated in this agency's Title VI Program Non-Discrimination Agreement, WSDOT"s
approval letter to that agreement, and WSDOT's Highways and Local Programs Local Agency
Guidelines Manual (Chapter 28), the annual accomplishment and update report for the reporting
period reflected above is hereby submitted.
Current Chief Executive Officer:
• Name: Randy Neatherlin
• Title: Chair
Planning or Public Works Director:
• Name: Jerry W. Hauth
• Title: Public Works Director
Title VI Coordinator:
• Name: Frank Pinter
• Title: Support Services Director
SUBMITTED:
Signature
Typed/Printed Name
Title
Date
OEO: Annual Report Form (revised December 2009)
Annual Update and Accomplishment Report
Population Under 100,000
Reference: WSDOT's Local Agency Guidelines Manual, Chapter 28
1. Report any changes in the organizational structure since the last reporting period.
(Example: New Title VI Coordinator, new planning or public works directors, etc).
• Report should identify the changes in the racial/gender composition of those persons
involved in the transportation decision making, including planning and advisory staff.
Changes in Organizational Structure since Last Reporting Period
Name Gender/ Title Program
Ethnicity
Melissa Female/ County Engineer Plans, organizes and directs the
McFadden Caucasian engineering and road maintenance
activities within Public Works including
design, construction, inspection,
surveying, right-of-way acquisition,
environmental permitting, budgeting and
reporting.
John Huestis Male/ County Engineer (See above)
Caucasian
Drew Carlson Male/ Road Operations Plans, organizes, schedules, supervises
(Resigned) Caucasian & Maintenance and monitors the work of maintenance
Supervisor crews engaged in the maintenance,
repair, construction or operations of
county roads, bridges and drainage
systems.
Brenen Profitt Male/ Road Operations (See above)
(Promoted) Caucasian & Maintenance
Supervisor
Jenny Johnson Female/ Financial Analyst Routine collection, reviewing and
(Resigned) Caucasian posting of fiscal records for Public Works
Department.
Michael Leeberg Male/ Sign Shop Lead Fabricates, installs and maintains
(Promoted) Caucasian Foreman road signs throughout county road
system.
• If no changes have been made, please indicate that accordingly.
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
2. Using the most current data available (through Census or Washington State Office of Financial
Management), describe the demographics
within your jurisdiction.
Democtraphics: s
Mason County has a total area of 1,051 miles _
(961 miles of it is land and 90 miles of is water).
1
The TOTAL POPULATION per the Office of Financial "AS' co r►
Management=63,710 (April 1, 2018, Press Release,
"Strong Population Growth in Washington Continues")
The Mason County demographics below are based on
statistic for population estimates from the July 1, 2017—
U.S. Census data
n es -J
Total Population 63,710
Sub'ect Count Percentage
Female 31,039 48.7%
Male 32,671 51.3%
Under 18 years 12,523 19.66%
18 to 24 years 3,903 6.13%
25 to 44 years 14,645 22.98%
45 to 64 years 17,860 28.03%
65 and over 14,779 23.2%
White 56,001 87.9%
Black or African American 892 1.4%
Native 1,276 .5%
Asian 1,115 1.7%
Hispanic or Latino 6,307 9.9%
White Alone, not Hispanic or 51,350 80.6%
Latino
There is no current data for non-English speaking residents for the county in the 2016 or 2017 data; Data USA
(source Census Bureau)show that in 2015 out of a 60,791 population, 4,663 of Mason County citizens were
speakers of a non-English language. This average is lower than the national average of 21.1. The most
common non-English language spoken in Mason County is Spanish.
Census-recognized communities Other communities
• Allyn-Grapeview Matlock 0 Kamilche
• Shelton Belfair 0 Lake Cushman
• Skokomish Eldon
Hoods ort Lilliwaup
p Tahuya
• Harstine Island 0 Union
• Potlatch
• Grapeview(part of Allyn-Grapeview CDP)
• Allyn(part of Allyn-Grapeview CDP)
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
a. Describe any required Title VI activities and/or studies conducted that provided data relative
to minority persons, neighborhoods, income levels, physical environment, and travel habits.
There were no Title VI activities and or studies conducted during this report period.
b. How was the information utilized or Title VI provisions and needs applied in each study or
activity?
Not applicable.
3. List any Public outreach activities during the reporting period such as, public announcements
and/or communications for meetings, hearings, project notices. Include the following:
a. How were special language needs assessed? List the special language needs
assessments conducted.
There were no special language assessments during this report period.
b. What outreach efforts did you utilize to ensure that minority, women, low-income, and LEP
population groups were provided equal opportunity to participate in those outreach activities.
(Examples: provided materials in other languages, met with local social services agencies,
advertised in a minority publication).
County Commission meetings are used to provide the public information regarding
Public Works projects. Agendas, notices and minutes of all meetings are available to
the County website: www.co.mason.wa.us—Special accommodations for persons with
disabilities or use English as a second language that attend or sign up to speak at a
meeting can be requested by contacting the County Clerk in advance of meetings.
The Public Works County webpage provides information on active and upcoming
project (Annual and Six-Year Transportation Improvement Program). Facebook has
been an additional resource that was started in 2016. The page has 625 followers and
continues to grow. Other outreach efforts include local news and radio stations.
The County has updated the website link related to non-discrimination and the
County's complaint process. This link can be found at the following link:
www.co.mason.wa.us/public-works/title-VI
Future Public Works projects will also be translated by"Translation by Google" to
Spanish for publications.
c. List the special language services provided— note the professional language service
provided including the name of the service, date provided, number of persons served, and
any other relevant information.
None
d. List any costs incurred for translations and interpreters for each activity.
No costs incurred during this reporting period.
OEO: Annual Report Form(12/09)
Annual Update and Accomplishment Report
Population Under 100,000
4. List all the transportation related contracts (Federal and others)that were executed during the
reporting period. (Please include construction, consultant agreements for planning, design,
engineering, environmental, research, maintenance, etc.)
• Include dollar value of each
Contract Contract Dollar Value Contractor/Consultant Name or
Type County Forces
2018 Chip Rock Materials $362,981.22 Sterling Breen
2018 Paint Line Construction $277,733.21 Stripe Rite, Inc.
CRP 2010 Construction Lakeside Industries, Inc.
CRP 1916 Construction $2,123,123.00 Active Construction, Inc.
• Other than advertising in your local legal publication, what outreach was made to DMWBE
firms that a contracting opportunity existed within your agency?
Other than advertising in our local legal publication, Mason County Public Works also
advertised with Builders Exchange and the Daily Journal of Commerce in Seattle,
which reaches DMWBE firms.
• Identify the DMWBE contracts that were awarded and their dollar amount.
CRP 2010—2017 Mason County Overlay— Lakeside Industries, Inc. (BC Traffic LLC,
COA= $105,000.00)
• Is there a Title VI Non-Discrimination statement included in all contracts and public notices?
All contracts awarded by Mason County Public Works include a Title VI Non-
Discrimination statement (see Attachment A-1).
• How did your organization ensure that minority, women, and disadvantaged firms were
provided equal opportunity to participate in the contracting arena?
, Summarize any transportation projects that identify potential impacts to minority and/or low-
income Environmental Justice(EJ) populations (i.e., impacts such as displacements,
increased noise, bisecting neighborhoods, et al). Note the following:
Mason County uses MRSC to advertise for our Consultant, small works, and vendor
rosters, inviting minorities, women, and disadvantaged firms to apply. We also
advertise our projects on Builders Exchange, Shelton Journal, and Seattle Daily
Journal of Commerce, again inviting minorities, women, and disadvantaged firms to
participate.
• How impacts were minimized/mitigated.
The projects completed in the reporting period did not have impacts such as
displacement, increased noise, and/or bisecting neighborhoods; all projects have been
improvements, repairs, or replacement of existing transportation infrastructures.
OEO: Annual Report Form (12/09)
Annual Update and Accomplishment Report
Population Under 100,000
• Also include a statement, if applicable, on projects that specifically benefit community
cohesion such as: adding sidewalks, improving access to properties that improve access for
EJ populations.
None of the projects during this reporting period increased the cohesion of the
community.
5. If Right of Way has been acquired for a transportation project, please describe:
• Identify the number of minority, low-income, elderly and disabled persons affected.
None
• The efforts that were made to address Limited English Proficiency issues (including use and
cost of translators, outreach efforts for each reported activity).
N/A
• Describe any concerns raised by minorities and women regarding appraisals, negotiations,
relocation assistance, and payments. What actions were taken to resolve those issues?
N/A
6. List and describe any Title VI related complaints, as a result of transportation activities and
projects. Include:
• What was the allegation or concern?
None
• Procedures used
N/A
• Action taken
N/A
• Resolution
N/A
OEO: Annual Report Form(12/09)
ATTACHMENT A
rhe following is applicable to federal aid projects:
The (Local Agency) in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant
to this advertisement, disadvantaged business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
NOTICE TO BIDDERS
Page 1 of 1
CRP 1997 - BELFAIR SIDEWALK
CLIFTON LANE
i
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth, Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: December 3, 2018
PREVIOUS BRIEFING DATES:
(If this is a fo/%w-up briefing, please provide only new information,)
ITEM: County Load/Speed Restrictions and Emergency Closing Orders
Background: Each year, Mason County Public Works presents a resolution
regarding the County Road Load/Speed Restrictions and Emergency Closing
Orders to the Mason County Commissioners for approval and execution.
The attached resolution would be effect for the 2019 calendar year.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve,
the Resolution authorizing the County Road Load/Speed Restrictions and
Emergency Closing Orders for the 2019 calendar year.
Attachment: Resolution
RESOLUTION NO.
LOAD/SPEED RESTRICTIONS AND
EMERGENCY CLOSING ORDERS FOR COUNTY ROADS
NOTICE IS HEREBY GIVEN that pursuant to the emergency provisions of RCW 36.75.270 and RCW
46.44.080,all Mason County roads are hereby immediately subject to closure for travel by all vehicles exceeding the
weight and/or speed limits as listed herein for the 2019 calendar year. (Note:The Board may suspend or extend the
closure on any County Road by independent action according to the prevailing conditions.)
THIS ORDER shall not supersede or modify any restrictions now in force covering load limits on bridges
located upon county roads.
THE COUNTY ROADS posted with the following load restrictions are closed to all vehicles with a gross
weight(vehicles and load)which exceeds the following load limits for the size of tires as stated in WAC 468-38-080
and as set forth below:
EMERGENCY LOAD RESTRICTIONS
CONVENTIONAL TIRES TUBELESS OR SPECIAL WITH.5 MARKING
Gross Load Gross Load
Tire Size Each Tire Tire Size Each Tire
7.00 1800 lbs. 8-22.5 2250 lbs.
7.50 2250 lbs. 9-22.5 2800 lbs.
8.25 2800 lbs. 10-22.5 3400 lbs.
9.00 3400 lbs. 11-22.5 4000 lbs.
10.00 4000 lbs. 11-24.5 4000 lbs.
11.00&over 4500 lbs. 12-22.5&over 4500 lbs.
SEVERE EMERGENCY LOAD RESTRICTIONS
CONVENTIONAL TIRES TUBELESS OR SPECIAL WITH.5 MARKING
Gross Load Gross Load
Tire Size Each Tire Tire Size Each Tire
7.00 1800 lbs. 8-22.5 1800 lbs.
7.50 1800 lbs. 9-22.5 1900 lbs.
8.25 1900 lbs. 10-22.5 2250 lbs.
9.00 2250 lbs. 11-22.5 2750 lbs.
10.00 2750 lbs. 11-24.5 2750 lbs.
11.00&over 3000 lbs. 12-22.5&over 3000 lbs.
IN ACCORDANCE WITH RCW 36.75.270 and RCW 46.44.080,these emergency restrictions may be
imposed effective immediately,by posting the roads involved.
WHEN IMPOSING LOAD RESTRICTIONS pursuant to this Resolution,the Mason County Public
Works Department shall specify and display by posted signs,whichever of the above schedules of load restrictions is
necessary to protect the county road from damage.
NO ALLOWANCE SHALL BE MADE for any second gear axle suspended from the frame of the vehicle
independent of the regular driving axle,otherwise known as"rigid trail'axles. Allowance will be made for single tires
only on the front of any truck. The load distribution on any axle of a vehicle shall be such that it will not load the tires
on said axles in excess of the prescribed load,as above set forth. Any loading in excess of the specified maximums as
listed herein will be considered a violation of this order. If the motive power for any type of trailer is inadequate to
safely handle the specified maximum load as listed herein for such trailer,then in that event,the load on the trailer shall
be reduced sufficiently to allow said truck and trailer to operate with safety.
PERMITS ALLOWING TRANSPORTATION ALONG RESTRICTED ROADS. Permits may be issued
by the Mason County Public Works Department to allow the operation of trucks transporting perishable commodities
or commodities necessary for the health and welfare of local residents on such county roads,which may be closed or
restricted. Such permit may include weight and speed restrictions,plus other restrictions deemed necessary to protect
the roadway from undo damage. Vehicles with a gross weight of less than 10,500 lbs(GVW)shall be permitted to
operate at full capacity under this resolution.(By general rule emergency vehicles do not need a special permit,but may
require weight and speed restrictions.School buses maybe required to run emergency bus routes with possible speed
restrictions).
Page 1 of 2
Load/Speed Restrictions and
Emergency Closing Orders for County Roads
Resolution No.
VIOLATION-TRAFFIC INFRACTION. Any violation of these restrictions constitutes an infraction
under the provisions of RCW 46.44.105;RCW 46.44.080. Any person found to have violated any posted limitations
COUNTY of a highway or section of highway shall be assessed a monetary penalty of not less than one hundred and
fifty dollars.
CIVIL LIABILITY PENALTY. Violators are also subject to civil liability for the damage caused by such
violations as provided under RCW 46.44.110 and RCW 46.44.120.
POSTING ROAD CLOSURES. The county engineer or road operations&maintenance supervisor in and
for said Mason County is delegated the authority in the absence of said Board of County Commissioners,and with their
permission to close any and all county roads by publishing and posting notice in accordance with RCW 47.48.020;
provided,however,that in cases of emergency or conditions,the county engineer or road operations&maintenance
supervisor may,without permission or delay,close county roads temporarily to all vehicles or designated class of
vehicles or place other conditions or restrictions by posting notice at each end of the closed portion of road or roads.
Such restrictions shall be effective immediately upon posting.
THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY hereby resolves to place the
above described Load Restrictions and Emergency Closing Orders in effect for the 2019 calendar year and the county
road purpose described herein is declared a public necessity and the county road engineer shall be and is hereby
ordered and authorized to proceed as prescribed by law.
ADOPTED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
RANDY NEATHERLIN,Chair
MELISSA DREWRY,Clerk of the Board
TERRI DREXLER,Vice Chair
APPROVED AS TO FORM:
KEVIN SHUTTY,Commissioner
TTM WHITEHEAD,Ch.DPA
cc: Commissioners
Public Works
Prosecutor
Sheriff
Publ.: 1 Time: 12/13/18(Bill: Mason County Dept.of Public Works)
Page 2 of 2
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: December 3, 2018
ITEM: Rustlewood Wastewater Plant Outfall Modeling
EXECUTIVE SUMMARY: As part of our NPDES permit for the Rustlewood Wastewater
Plant we inspected the outfall (pipe that discharges into Pickering Passage) in 2017. Divers
were hired to go down and take video of the outfall and clean it off.
The video showed that the outfall was not working as designed. The 8 diffuser ports no
longer existed and a pipe end cap was off allowing effluent to discharge out the end. Due
to tidal influences the diffuser openings were covered with sediment. Ecology's regional
engineer has requested verbally that the outfall be fixed.
Our NPDES Permit requires minimum dilution factors of the effluent at chronic and acute.
boundaries. Our existing permit assumes that the outfall as originally installed met those
dilution factors but there is no information that the designed outfall was modeled to verify
if that was correct. Rustlewood's NPDES permit expires on October 31, 2019 and Ecology
will bring up this issue during the application process for a new permit.
Working with Gray and Osborne, a consultant on our MRSC roster, we have come up with a
scope for modeling the designed outfall, the outfall in its current state, and an outfall that
will meet our NPDES permit if the existing outfall does not meet permit. This will give us
the information to decide how to proceed with the outfall.
Cost Impact to the County: The cost of this modeling is $8,795 and will come out of
the Rustlewood Fund (#411). The County currently uses REET funds to pay for capital
projects for Rustlewood and this modeling would use REET funds. Since the sewer slip
lining project came in significantly under estimate, the modeling would be covered under
the overall capital budget for 2019. Additional funds may be needed to repair or replace
the outfall later in 2019 or in 2020.
RECOMMENDED OR REQUESTED ACTION: The modeling scope does not require Board
Approval as cost is under $10,000 but Public Works wanted the Board aware of the project
and to see if they had any objections to the project.
Attachments:
1) Outfall Modeling Scope and Cost
2) Outfall Report from Associated Underwater Services
Briefmg Summary
EX MIT A
SCOPE OF WORK
MASON COUNTY
RUSTLEWOOD WASTEWATER TREATMENT PLANT OUTFALL ANALYSIS
SUMMARY OF UNDERSTANDING
We understand that the Mason County operates the Rustlewood wastewater treatment
plant(WWTP),which discharges treated effluent through an outfall to North Bay in
Puget Sound. The outfall consists of approximately 575 feet of 6-inch PVC with eight
1-inch diameter ports,each with a nozzle,approximately 1-foot in length. Ports occur in
pairs,one on each side of the 6-inch pipe, and each of the four pairs is spaced 28 inches
apart. Associated Underwater Services, Inc. (AUS)performed an outfall inspection on
November 15,2017 to assess outfall/diffuser condition,whether or not the diffuser is
operating as designed, and to verify if the diffuser location matches the plans. The dive
inspection showed the 8 diffusers were covered by sediment and all nozzles were
missing. The end cap on the outfall pipe was not in place and 98 percent of outfall
effluent discharge was exiting from this single 6-inch port. The inspection also indicated
a leak at a flanged joint at the 45°elbow approximately 4 feet from the diffuser flange.
Mason County sent the dive inspection report to Ecology per their permit requirements
and Ecology has responded that additional review is necessary. Mason County is
requesting that outfall modeling be conducted to ascertain if the outfall in its current
condition meets Rustlewood's existing NPDES permit. If it does not,then Mason
County would like to determine what would be the most cost-effective solution to bring
the outfall/dilution into compliance with the existing permit. It is believed that by simply
mounting an endcap on the existing outfall would not be the solution since tidal action
continues to deposit sediment on the existing diffuser configuration,making it
inoperable.
SCOPE OF WORK
Based on our Summary of Understanding,Gray&Osborne,Inc., has prepared the
following Scope of Work for this project.
Task 1—Background Information
Gray&Osborne,Inc.will gather and review existing reports and design documents to
include the system's NPDES permit,Fact Sheet(s), and any previous modeling that was
conducted for the outfall. Data required for modeling will include outfall configuration,
effluent parameters(temperature,quantity/volume), and ambient receiving water data
(depth,current velocity/direction,temperature, and density).
G&o#20182.88 Page 1 of 2
Task 2—Modeling
Gray&Osborne will model the existing outfall configuration as shown on the original
plan set to determine dilution factors using EPA plumes modeling software,UM3 Visual
Plumes. These dilution factors will be compared to the existing dilution factors as
presented in Rustlewood's NPDES permit. Model runs will then be conducted for the
outfall in its current operational condition. Plume modeling calculates dilution factor(s)
in the acute and chronic mixing zones,which are based on the depth of the water over the
diffuser and the type of water where the discharge is located.
Task 3—Prepare Draft Technical Memo
Gray&Osborne will develop a draft technical memo that will summarize the dilution
factors derived from outfall modeling for the pre-existing(original)outfall/diffuser
configuration and the current(single 6-inch port)configuration. The least cost outfall
modification configuration will be modeled that results in an acute/chronic dilution factor
that is equivalent to the dilution factor calculated in the NPDES permit. This design will
be presented in the Draft Technical Memo.
Task 4—QA/QC Review
Gray&Osborne will complete in-house Quality Assurance/Quality Control review of the
Draft Technical Memo.
DELIVERABLES
• Draft Technical Memo—Electronic PDF and one paper copy
PROPOSED SCHEDULE
Notice to Proceed December 10,2018
Submit Draft Technical Memo February 25,2019
G&O#20182.88 Page 2 of 2
EXHIBIT "B"
ENGINEERING SERVICES
SCOPE AND ESTIMATED COST
Mason County-Rustlewood Wastewater Treatment Plant Outfall Analysis
Project AutoCAD
Principal Manager Civil Engineer Tech.
Tasks Hours Hours Hours Hours
1. Background Information 4
2. Modeling 3 28 4
3. Prepare Draft Technical Memo 1 8 16
4. QA/QC Review 1 1 I
Hour Estimate: 2 12 49 4
Fully Burdened Billing Rate Range:* $129 to $190 $119 to $190 $103 to $129 $48 to $126
Estimated Fully Burdened Billing Rate: $170 $165 $125 $75
Fully Burdened Labor Cost: $340 $1,980 1 $6,125 1 $300
Total Fully Burdened Labor Cost: $ 8,745
Direct Non-Salary Cost:
Mileage &Expenses (Mileage @ Current IRS rate) $ 50
TOTAL ESTIMATED COST: $ 8,795
* Actual labor cost will be based on each employees actual rate, estimated rates are for determining total estimated
cost only. Fully burdened billing rates include direct salary cost, overhead, and profit.
G&O#20182.88 Page I of 1
O
Mason County Inspection For
Rustlewood Wastewater Plant Outfall
Overview:
The Rustlewood Wastewater Treatment plant was originally constructed in the early 1970s to
accommodate a residential development of 170 lots on a marine bluff on Pickering Passage. The
subdivision presently has over 120 single-family homes, with full build-out expected within 20
years. The original wastewater treatment plant installation was an extended aeration package
plant. The outfall was originally constructed to accommodate the ultimate design flow for the
facility.
In the early 1980s, a second package unit designed to operate in parallel was added.The second
unit was used as a sludge holding tank. The original system used chlorine for disinfection.
In 2008, the facility was re-built. A new headworks consisting of a manual bar screen, grit
removal, and flow distribution was constructed. The primary biological process is now
accomplished in two new concrete sequencing batch reactor (SBR) tanks. Flow equalization is
used before the UV disinfection. One of the old aeration tanks is still used as sludge
storage/digester.
The treated effluent is discharged into Pickering Passage via a 575 foot 6-inch PVC outfall line and
diffuser. The diffuser has eight 1-inch diameter ports, and the diffuser is located at a depth of 25
feet below mean lower low water (MLLW). The discharge is not continuous from the batch
treatment process.
Objective:
AUS was hired to inspect the submerged portion of the Rustlewood Wastewater Plant outfall line
and diffuser to document its integrity and continued function. Inspection included photographic
verification of the outfall line and diffuser where possible. The drawings showed the outfall line
as buried all the way to the diffuser. If a section of the line was exposed or damaged,AUS needed
to identify location and length of that pipe. AUS identified any damage to the outfall, or whether
portions are covered with sediment, and make a determination as to whether the outfall is still
operating as designed. AUS also recorded the location and depth of the outfall and the level of
the tide at the time of the inspection and note whether the diffuser location matches the outfall
drawings. Repairs or dredging of any damaged sections of pipe or the diffuser were not part of
the project scope and will be done under a different contract.The Rustlewood Wastewater Plant
is located at 111 E Rustle Way, Grapeview, WA 98546.
Associated Underwater Services,Inc. 0 Office 425-487-0329 0 Fax 425-487-0364 0 www.ausdiving.com
Findings:
On November 15th, 2017 Associated aAWNPNOW out"I
Underwater Services (AUS) performed an
underwater video inspection for Mason
County PUD on the Rustlewood
Wastewater Plant Outfall line and diffuser.
The geographic coordinates of the outfall a+� .
location are: (DMM)4717 OON 122 5516W.
After launching the boat from the Walkers
Landing Boat Ramp, the dive boat was able
�r
to tie up to an existing anchor buoy
approximately 60ft west of the outfall
coordinates. Then the diver was deployed
to physically locate the structure. At the
time of the dive 09:02 the water depth at the diffuser was -24FSW and the tide at Walkers
Landing, Pickering Passage was +4.6' above MLLW.
The diver started his inspection where the pipeline comes out of the mudline on the inshore side
from the pump house (West side of diffuser).The diver confirmed the pipe is 6" schedule 80 PVC
coming out of the mudline with a 450 elbow connecting to a 4' section of pipe followed by the
diffuser flange.This flange is not sealed properly.There is a%"gap between the two flange faces,
the gasket is loose and effluent is leaking from the flange. The flange connecting the 4' section
to the diffuser has a gasket and is buried 75%. The 12 o'clock bolt is loose, and the bolt head has
corroded off. All other visible bolts are tight.
The diffuser consists of a concrete weight approximately 8' long and 2'wide with the pipe running
lengthwise through the concrete with 8 each 1" vent holes on either side of the anchor and
terminating with an open end. When the diver first approached the diffuser the top of the
concrete weight was even with the mudline, the diver did need to hand dredge to expose the
vent holes. Once unplugged there was adequate flow through each of the eight vent holes.
Approximately 98% of the flow was coming from the open end of the pipe. The diffuser nozzles
(section A/A, sheet 10 of 12) appear to be missing.
After completion of the diffuser inspection the diver attempted to follow the pipeline back to the
pump house. After the pipeline was no longer visible, the diver used a probe to follow the
projected route of the pipe. The diver was able to follow out the pipe approximately 150ft until
he was no longer able to feel it with the probe. The pipe is 100% covered by at least 2' of sand
from the diffuser end to the pump house.
Associated Underwater Services,Inc. 0 Office 425-487-0329 0 Fax 425-487-0364 0 www.ausdiving.com
Recommendations:
Due to the high sand levels, AUS recommends putting a new style of diffuser on the end of the
pipe. As it sits currently the eight 1-inch holes on the sides are inadequate. The vents plugged
within minutes of cleaning, forcing all flow to the end of the pipe. Also, the first flange needs
new hardware to tighten the gap and stop the leaking.The second flange needs a new bolt at the
12 o'clock position. AUS recommends a high pressure jetting from the terminus up to the 45
degree bend to clean out the diffuser openings and sediments stuck to the inside of the pipe.
Jet or dredge sediment to allow clear access to all diffusers.
2.5
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Associated Underwater Services,Inc. 0 Office 425-487-0329 0 Fax 425-487-0364 0 www.ausdiving.com
Diffuser Vent Hole
..ate
gr.
4
Cleaning out one of vent holes
Associated Underwater Services,Inc. 0 Office 425-487-0329 • Fax 425-487-0364 0 www.ausdiving.com
6L
End of Diffuser
1
Showing Flange Gap
Associated Underwater Services,Inc. 0 Office 425-487-0329 0 Fax 425-487-0364 0 www.ausdivin-g.com
y
• r'
4
.. T 1
3
Leaking Flange (bolts missing)
Associated Underwater Services,Inc. 0 Office 425-487-0329 0 Fax 425-487-0364 0 www.ausdiving.com