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Home My WebLink About2018/12/04 - Regular Packet Dec. 4.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 December 4, 2018 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release: 2019 Solid Waste Rate Increases Staff: Bart Stepp 4.3 News Release: 2019 Water and Sewer Rate and Fee Increases for North Bay, Rustlewood and Beards Cove Staff: Bart Stepp 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30 a.m. 7. Approval of Minutes — November 5th and November 26, 2018 Briefing Minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda" may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to authorize Public Works to utilize the County MRSC Roster to select Construction Project Inspectors and enter into agreements. 8.2 Approval to have the Board sign a letter to Governor Inslee requesting Puget Sound Acquisition and Restoration (PSAR) budget appropriation to support Skokomish river basin restoration efforts. 8.3 Approval of a three year subscriber agreement with Public Safety Testing for entry-level Law Enforcement and Corrections Officer testing. The annual rate for Law Enforcement Officer testing in 2019 is $2,160; in 2020- $2,224; in 2021-$2,288 and the annual rate for Corrections Officer testing in 2019 is $1,080; 2020- $1,112; in 2021- $1,144. The total annual rate for 2019 is $3,240; for 2020- $3,366; for 2021-$3,432. 8.4 Approval to have the Chair sign the Hold Harmless and Marketing Agreement with Liberty Mutual Insurance Company to offer a voluntary discount insurance program to employees. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 12/03/18 1:42 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA December 4, 2018—PAGE 2 8.5 Approval to appoint Beau Bakken (Commissioner District 1) to the Mason County Housing and Behavioral Health Advisory Board for a four-year term ending December 31, 2022. 8.6 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8060527-8060709 $ 1,342,709.70 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ 8.7 Approval of the resolution appointing Diane Sheesley as the County Engineer effective December 10, 2018 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items Set for a Certain Time 10.1 Public hearing to consider the 2018 Open Space applications and consider an amendment to a 2017 Current Use application from Kim &John Oliver. Staff: Diane Zoren 10.2 Public hearing to consider amendments to Title 15- Development Code: Section 15.13, reinstating Hearing Examiner procedures for Code Enforcement Cases. Staff: Kell Rowen 10.3 Public hearing to consider code amendments to Title 17- Zoning: Section 17.12, adding"Duplex","Triplex"and"Residential"as permitted uses in the Village Commercial (VC) District in the Allyn Urban Growth Area (UGA) Staff: Kell Rowen 10.4 Two public hearings to consider the following: 1.Close out the state Community Development Block Grant(CDBG) for the Microenterprise Assistance Program of$269,210 which ended September 30, 2018; and 2.To reapply for up to an additional $200,000 to extend the program. These hearings are to inform citizens of the grants past performance and availability of funds and eligible uses of the state CDBG and receive comments on proposed activities, specifically a Local Microenterprise Assistance Program. Staff: Justin Smith 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2018\2018-12-04 REG.doc Cir MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraides Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: December 4, 2018 No. 4.1 ITEM: Correspondence 4.1.1 Mason County Fire District 16 sent in a request for an extension on the 2019 budget due date. 4.1.2 Educational Service District 113 sent in 2019 Levy pages for school districts located in the County. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Drexler Clerk • Mason County Fire District 16 P.O. BOX 2436, Shelton, WA 98584 (360)426-7343 Fax (360)426-2299 RECEIVED November 16, 2018 NOV 2 6 2018 Mason County Mason County Commissioner's Office Commissioners Mason County Assessor's Office Mason County Financial Services Mason County Treasurer's Office Dear Sirs and/or Madams, On behalf of Mason County Fire Protection District No. 16 and the Commissioners, I am requesting an extension on the date the 2019 budget is due. This extension is being requested due to the recent merger of Mason County Fire Protection District No. 9 merging into District 16. The extension will allow the District to submit an accurate budget. The budget will be submitted to Mason County on December 14, 2018. Thank you for your consideration. Respectfully, gore£. P64w c Christine E. Johnson District Secretary Mason County Fire Protection District No. 16 and No. 9 PO Box 2436 Shelton, WA 98584 cjohnson@mcfdl6.com Phone (360) 426-7343 FIRE CHIEF: Matthew Welander COMMISSIONERS: William (Bill)Reed Carly Bean Bob Burbridge Cc:CMMRS Neatherlin, Shutty, Drexler Clerk Educational Service District 113 CMy Partner for Learning Solutions Capital Region ESD 113 -A V November 16, 2018 Mason County RECEIVED Board of County Commissioners 411 North 51h Street NOV 2 6 2016 Shelton,WA 98584 Re: Certification of Excess Levies Mason CountyCommissioners Dear Board of County Commissioners: Enclosed are the "Certification of Excess Levies for 2019 Collection" pages for school districts located in your County. The levy amounts on these pages have been approved by the Board of Directors for each school district during their FY 2018-19 budget adoption process and reflect rollback amounts as specified by law. First Class Districts are responsible for certifying their own levies. If the ESD received a copy of their certification document, it is included in this packet.The districts are certifying their levy ballot amount, with the understanding that the County Assessor will recalculate the figure to levy with the 2018 assessed valuation. If you have any questions, please feel free to contact me at (360)464-6751. Sincerely, Denise Wolff Director School Finance Educational Service District 113 dwolff@esd113.org (360)464-6751 Cc: Mason County Assessor 6005 Tyee Drive SW I Tumwater,WA 98512 1 Telephone 360-464-6700 1 Fax 360-464-6900 1 www.esdll3.org Elma School District No.068 F-195 BUDGET—�' Run: 7/11/2018' CERTIFICATION I As Secretary to the Board of Directors of Elma School District School District No. 068 of Grays Harbor County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c) the budget is prepared on the modified accrual basis of accounting pursuant to RCW 28A.505.020; or (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. `] -')y - I Sec tary to the Bo rd of Directors Budget Adoption Date FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the period September 1, 2018 through August 31, 2019. -1 � �--J� 9 ESD S perintendent or Designee Date OSPI Representative Date Lock and Print Date: 07/17/2018 Form F-195 Page 1 of 1 Certification Page A.7rwwng puna T ;0 T abed 961-3 uu03 •luewnoop sTgl ;o lied se uOTlnTosaa eons apnTouT ION op aseaTd •OZo•ZS'b8 mjv of luvnsand paT3T42ao aq of spaau saTnaT ;o NovgTTON /T AK-.-Ary -WP S`Z-h "b 0 0 0 XXXX .LXopgTTOa 2931E uOTIoaTTOo 61OZ ao; lunowe Anal ssaoxa laN 0 0 0 0 SS:-.L«6= - /T saoloa2T0 ;o p2vog loTalsTp Toogos Aq palvpuvw xovgTTog 0 0 0 0 5£6'bT5'Z uOTloaTToo 61OZ 201 s2al0n Aq panoadde saTnaT ssaoxa NOIIOSM013 6TOZ WE s3IAHZ SSSD= =B N0I=3S TS6'SET 0 0 E86'66 040'OTZ'6 aoueTeg puna TV401 buTpug SOT'T£Z 0 0 LTZ'OLT 4Z6'L66'9 aoupTeg puna Tplol buTuuTbag 6£Z'S6- 0 0 6£Z'SZT- 488'L8Z`Z- sasn buToupuT3 aay30 pup sa2nlTpuadx3 (aapun)/nano saaanos buToueuTa 2ai(l0/sanuanag ;0 ssaoxa 0 0 0 XXXX 0 (SES "I'9) sash buToupuTa 2ag4o 0 0 0 XXXX 0 (9E5 •7•0) ln0 saa;suval--sasn buToueuTA aa4l0 00010OZ 000'0011Z 0 L91'TS9 Z9Z'ZE6'6Z (sa2nlTpuadx2) u0T4eTado2ddV Telol 99L'W 000100T'Z 0 ££619ZS 8L£'VW ZZ sooanoS buToupuT3 aayl0 pup sanuanag Tplol xUYFIiDS IZJ`MR :v Noxazas Puna aToTgaA puna sloaCoad Puna puna purl Tv2au90 uoTlvlaodsuval Te3Tde0 anTeaaS lga0 Apog luapn3S paleToossv jLww ms xCAri ssmDxa mm s3JOaa 890'ON '4aTz4BTO TOMPS WWT3 WK 6T=F+£:8 STOZ/LT/L :ung 6TOZ-OTOZ XJ Grapeview School District No.054 F-195 BUDGET Run: 7/19/2018 10:33:5 CERTIFICATION As Secretary to the Board of Directors of Grapeview School District School District No. 054 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c ) the Debt Service Fund budget is prepared on the modified accrual basis of accounting and all other funds are prepared on the cash basis of accounting pursuant to RCW 28A.505 (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. Budget Adoption Date Secretary to the Board of Directors FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the p iod September 1, 2018 through August 31, 2019. -� NZ\ Date ESD S'Operintendent or Designee Date OSPI Representative Lock and Print Date: 07/19/2018 Form F-195 Page 1 of 1 Certification Page FY 2018-2019 Run: 7/19/2018 10:17:54 AM Grapeviea School District No.054 BUDGET AND EXCESS LEVY SUDMRY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUMMARY Total Revenues and Other Financing Sources 2,959,699 8,200 891,261 292,666 30,346 Total Appropriation (Expenditures) 2,995,256 ].2,000 865,581 500,000 103,233 Other Financing Uses--Transfers Out (G.L. 536) 0 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses -35,557 -3,800 25,680 -207,334 -72,887 Beginning Total Fund Balance 380,948 11,268 408,064 216,716 109,887 Ending Total Fund Balance 345,391 7,468 433,744 9,382 37,000 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 736,752 0 0 0 0 Rollback mandated by school district Board of Directors 1/ 43�159-r 0 0 0 0 Net excess levy amount for 2019 collection after rollback '693,600 XXXX 900,000 0 0 -7 `-7S 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. Farm F-195 Page 1 of 1 Fund Summary Hood Canal School District No.404 F-195 BUDGET Run: 7/20/20 CERTIFICATION As Secretary to the Board of Directors of Hood Canal School District School District No. 404 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c ) the Debt Service Fund budget is prepared on the modified accrual basis of accounting and all other funds are prepared on the cash basis of accounting pursuant to RCW 28A.505 (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. Secretary to the Board of Directors Budget Adoption Date FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the eriod September 1, 2018 through August 31, 2019. ESD S erintendent or Designee Date OSPI Representative Date Lock and Print Date: 07/20/2018 Form F-195 Page 1 of 1 Certification Page FY 2018-2019 Run: 7/20/2018 7:37:39 AM Hood Canal School District No.404 BUDGET AND EXCESS LEVY SUMOMY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUNMhRY Total Revenues and Other Financing Sources 6,224,631 17,000 808,400 254,000 71,435 Total Appropriation (Expenditures) 6,989,753 27,317 808,400 1,157,646 197,404 Other Financing Uses--Transfers Out (G.L. 536) 0 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses -765,122 -10,317 0 -903,646 -125,969 Beginning Total Fund Balance 1,418,740 22,788 829,651 903,646 196,904 Ending Total Fund Balance 653,618 12,471 829,651 0 70,935 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 1,914,895 0 0 0 0 Rollback mandated by school district Board of Directors 1/ 5qQ-1-TM 0 0 0 0 Net excess levy amount for 2019 collection after rollback 4—i,-,�,1:-%b XXXX 815,000 0 0 i, C1 14/ P°l5 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. Form F-195 Page 1 of 1 Fund Summary Mary M Knight School District No.311 F-195 BUDGET Run: 7/11/2018 11:51:55 CERTIFICATION As Secretary to the Board of Directors of Mary M Knight School District School District No. 311 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c) the budget is prepared on the modified accrual basis of accounting pursuant to RCW 28A.505.020; or (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. Secretary to the Board of Directors Budget Adoption Date FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with CW 28A.505 for the period September 1, 2018 through August 31, 2019. ESD Superintendent or Designee Date OSPI Representative Date Lock and Print Date: 07/11/2018 Form F-195 Page 1 of 1 Certification Page FY 2018-2019 Run: 7/11/2018 10:54:39 AM Mary M Knight School District No.311 BUDGET AND EXCESS LEVY SUMMARY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUMMARY Total Revenues and Other Financing Sources 15,933,023 35,700 25,000 200 35,223 Total Appropriation (Expenditures) 16,268,974 38,250 67,257 350,000 97,345 Other Financing Uses--Transfers Out (G.L. 536) 25,000 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses -.360,951 -2,550 -42,257 -349,800 -62,122 Beginning Total Fund Balance 2,196,517 20,000 45,395 350,107 97,345 Ending Total Fund Balance 1,835,566 17,450 3,138 307 35,223 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 505,862 0 0 0 0 Rollback mandated by school district Board of Directors 1/ -X52-13b 0 0 0 0 Net excess levy amount for 2019 collection after rollback 25`3;=1i'6 XXXX 0 0 0 L/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. i I I !i I Form F-195 Page 1 of 1 Fund Summary McCleary School District No.065 F-195 BUDGET Run: 7/17/2018 iqlq CERTIFICATION As Secretary to the Board of Directors of McCleary School District School District No. 065 of Grays Harbor County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c ) the Debt Service Fund budget is prepared on the modified accrual basis of accounting and all other funds are prepared on the cash basis of accounting pursuant to RCW 28A.505 (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant and RCW officers 28A.150said and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing ce Fund and/or the Capital Projects Fund; and requesting approval for operating transfers from the General Fund to the Debt Servi cess tax levy requirements needed for the General, (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year ex Transportation, Capital Projects, and Debt Service Fund budgets. 17/ /(� ( / / b Budg t Adoption Date Secretary to the Boa of Directo s FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the per d September 1, 2018 through August 31, 2019. Date ESD S perintendent or Designee Date OSPI Representative Lock and Print Date: 07/17/2018 Form F-195 Page 1 of 1 Certification Page FY 2018-2019 Run: 7/17/2018 10:03:57 AN McCleary School District No.065 BUDGET AND EXCESS LEVY SUMMARY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: HUD= SUM MY Total Revenues and Other Financing Sources 4,485,505 17,650 489,779 40,780 27,382 Total Appropriation (Expenditures) 4,476,549 13,640 563,075 35,000 44,446 Other Financing Uses--Transfers Out (G.L. 536) 0 xxxx 31,000 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses 8,956 4,010 -44,296 5,780 -17,064 Beginning Total Fund Balance 517,556 2.0,000 297,981 13,559 44,446 Ending Total Fund Balance 526,512 24,010 253,665 19,339 27,382 S MCRA B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 800,000 0 0 0 0 Rollback mandated by school district Board of Directors 1/ 4'3'2',"9 r1 0 0 0 0 Net excess levy amount for 2019 collection after rollback 3ifbp8$9 XXXX 510,000 0 0 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. Form F-195 Page 1 of 1 Fund Summary Pioneer School District No.402 F-195 BUDGET Run: 7/17/2018 4:1NP CERTIFICATION As Secretary to the Board of Directors of Pioneer School District School District No. 402 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c ) the Debt Service Fund budget is prepared on the modified accrual basis of accounting and all other funds are prepared on the cash basis of accounting pursuant to RCW 28A.505 (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. 7/24q ►o Secreta to the Board of Directors Budget Adoption Date FOR ESD AND OSPI USE ONLY The School District,budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the 'eriod September 1, 2018 through August 31, 2019. ESD Superintendent or Designee Date i OSPI Representative Date Lock and Print Date: 07/17/2018 Form F-195 Page 1 of 1 Certification Page FY 2018-201.9 Run: 7/17/2018 4:08:48 PM Pioneer School District No.902 BUDGET AND EXCESS LEVY SUKdARY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUlOM Total Revenues and Other Financing Sources 11,402,907 25,750 1,421,907 0 97,893 'total Appropriation (Expenditures) 12,318,546 24,460 1,399,000 0 135,000 Other Financing Uses---Transfers Out (G.L. 536) 0 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses -915,639 1,290 22,907 0 -37,107 Beginning Total Fund Balance 2,537,084 52,100 383,438 0 128,368 Ending Total Fund Balance 1,621,445 53,390 406,345 0 91,261 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 2,641,258 0 0 0 0 Rollback mandated by school district Board of Directors 1./ 6347446 0 0 0 0 Net excess levy amount for 2019 collection after rollback XXXX 1,450,000 0 0 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. Form F-195 Page 1 of 1 Fund Summary Shelton School District No.309 F-195 BUDGET Run: 7/25/2018 4:29:59 E% CERTIFICATION As Secretary to the Board of Directors of Shelton School District School District No. 309 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c) the budget is prepared on the modified accrual basis of accounting pursuant to RCW 28A.505.020; or (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. Secretary to the Board of Directors Budget Adoption Date FOR ESD AND OSPI USE ONLY 1%e School. District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with KV 281L.505 for the 171old September 1, .2018 through August 31, 2019. 1 :1 \ oW 7-SD Suaetintendent or Designee Dace OPT 3.epresentative Date ,int Date: 07/25!2018 Page of 1 Certification Page FY 2018-2019 Run: 7/25/2018 4:24:40 PM Shelton School District No-309 BUDGET AND EXCESS LEVY SUMMARY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUIMMY Total Revenues and Other Financing Sources 63,634,497 575,750 5,986,910 1,000,000 183,391 Total Appropriation (Expenditures) 63,438,125 514,139 5,907,426 54,500,000 190,000 Other Financing Uses--Transfers Out (G.L. 536) 176,738 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses 19,634 61,611 79,484 -53,500,000 -6,609 Beginning Total Fund Balance 5,500,000 346,264 2,171,200 54,500,000 193,091 Ending Total Fund Balance 5,519,634 407,875 2,250,684 1,000,000 186,482 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 7,330,000 0 0 0 0 Rollback mandated by school district Board of Directors 1/ 0 0 0 0 Net excess levy amount for 2019 collection after rollback '—'"�,�- XXXX 5.,910,000 0 0 `7, 33a,ooa 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. Form F-195 Page 1 of 1 Fund Summary Southside School District No.042 F-195 BUDGET Run: 7/11/2018 12:00:18 CERTIFICATION As Secretary to the Board of Directors of Southside School District School District No. 042 of Mason County, I do hereby certify that the Board of Directors, at a public meeting advertised pursuant to RCW 28A.505.050 and held pursuant to RCW 28A.505.060; (a) established the total appropriation expenditure amount for each fund for the fiscal year; and (b) the budget for each fund represents the budget as adopted by the Board of Directors; and (c) the budget is prepared on the modified accrual basis of accounting pursuant to RCW 28A.505.020; or (d) the Board of Directors and officers of said school district are fully cognizant of their liability under the provisions of RCW 28A.505.150; and (e) if applicable, pursuant to RCW 28A.150.270 and WAC 392-121-445, the Board of Directors has executed a resolution as part of the budget hearing requesting approval for operating transfers from the General Fund to the Debt Service Fund and/or the Capital Projects Fund; and (f) pursuant to RCW 84.52.020, the Board of Directors determined the amount of new fiscal year excess tax levy requirements needed for the General, Transportation, Capital Projects, and Debt Service Fund budgets. -711 1 Budget Adoption Date Secretary to the Board of Directors FOR ESD AND OSPI USE ONLY The School District budget has been reviewed and the total appropriation expenditure amount in each fund is fixed and approved in accordance with RCW 28A.505 for the period September 1, 2018 through August 31, 2019. n r Date ESD S erintendent or Designe Date OSPI Representative Lock and Print Date: 07/11/2018 Certification Page Form F-195 Page 1 of 1 FY 2018-2019 Run: 7/10/2018 7:38:11 AM Southside School District No.042 BUDGET AND EXCESS LEVY SUMMARY Associated Student Body Debt Service Capital Transportation General Fund Fund Fund Projects Fund Vehicle Fund SECTION A: BUDGET SUMMARY Total Revenues and Other Financing Sources 2,932,598 18,000 279,921 150,600 14,760 Total Appropriation (Expenditures) 3,000,726 19,000 290,000 185,000 14,255 Other Financing Uses--Transfers Out (G.L. 536) 150,000 XXXX 0 0 0 Other Financing Uses (G.L. 535) 0 XXXX 0 0 0 Excess of Revenues/Other Financing Sources Over/(Under) Expenditures and Other Financing Uses -218,128 -1,000 -10,079 -34,400 505 Beginning Total Fund Balance 722,546 10,000 156,780 56,500 14,759 Ending Total Fund Balance 504,418 9,000 146,701 22,100 15,264 SECTION B: EXCESS LEVIES FOR 2019 COLLECTION Excess levies approved by voters for 2019 collection 573,905 0 0 0 0 Rollback mandated by school district Board of Directors 1/ 264_1� 0 0 0 0 Net excess levy amount for 2019 collection after rollback '3t1r1_"8 XXXX 285,000 0 0 S7119cs- � 1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document. �- Ca Form F-195 Page 1 of 1 Fund Summary NEWS RELEASE December 4,2018 MASON COUNTY COMMISSIONERS 411 NORTH 5TH STREET SHELTON,WA 98584 (360)427-9670 EXT. 747 TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON,ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2019 Solid Waste Rate Increases Per Mason County Resolution No. 61-13, disposal rates at all Mason County Transfer and Drop Box stations will increase by 3.5%beginning January 1,2019. As directed by Resolution No. 61-13,fees will be increased each year by the amount of the October to October Consumer Price Index(CPI U)for the Olympia Metropolitan Area. This increase is to cover the annual cost increase experienced by the County to operate and maintain the Shelton,Hoodsport,Union, and Belfair transfer and drop box station locations. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair Vice Chair Commissioner 2019 RATES Based on the CPI adjustment for 2017 to 2018 of 3.5%, the disposal rates for 2019 at the Mason County Solid Waste Transfer Station is as follows: (Refuse Collection Tax is 3.6% of the untaxed rates) 2019 RATE WITHOUT TAXES Solid Waste (Per Ton) $ 99.52 / TON Minimum Fee (340 lbs) $ 16.15 1 Can/Bag (32 Gal) $ 5.39 2 Can/Bag (32 Gal) $ 10.74 3 Can/Bag (32 Gal) $ 12.38 4 Can/Bag (32 Gal) $ 13.96 Tire with Rim $ 5.39 Tire without Rim $ 3.22 Misc large bulky items $ 5.39 Appliance w/Refrigerant $ 10.74 Auto Battery $ 1.64 Recyclable Scrap Metal $ 60.26 / TON Separated, clean yard $ 72.15 / TON Trimmings Construction Debris $ 99.52 / TON 55 Gal Drum (s) $ 99.52 / TON Cubic Yard Waste $17.21 C:\Users\KELLEM-1.MAS\Appdata\Local\Temp\Xpgrpwise\Solid Waste 2019 RATES.Docx 2019 RATES Based on the CPI adjustment for 2017 to 2018 of 3.5%, the disposal rates for 2019 at the Mason County Solid Waste Facilities in Kelfair, Iloodshort, and Unimi are as follows: (Refuse Collection Tax is 3.6% of the untaxed rates) 2019 RATE WITHOUT TAXES Solid Waste (Per Cubic Yard) $ 20.41/ CY Minimum Fee (more than six 32gal bags less than 1 cy) $ 20.41 1 Can/Bag (32 Gal) $ 5.39 2 Cans /Bags (32 Gal) $ 10.74 3 Cans /Bags (32 Gal) $ 12.38 4 Cans /Bags (32 Gal) $ 13.96 5 Cans /Bags (32 Gal) $ 16.15 6 Cans /Bags (32 Gal) $ 17.76 1 55-gal drum $ 10.76 2 55-gal drums $ 14.54 3 55-gal drums $ 17.76 Misc. large bulky items $ 20.41 Appliance w/Refrigerant $ 26.93 Tire with Rim (1 only) $ 18.73 Each additional Tire with Rim $ 5.39 Tire without Rim (1 only) $ 5.39 Each additional Tire without Rim $ 3.23 Auto Battery $ 1.64 Recyclable Scrap Metal $ 5.39 / per 32 gal NEWS RELEASE December 4,2018 MASON COUNTY COMMISSIONERS 411 NORTH 5'STREET SHELTON,WA 98584 (360)427-9670 EXT. 747 TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE,CITY OF SHELTON,ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2019 Water and Sewer System Rate and Fee Increases for North Bay,Rustlewood and Beards Cove Per Mason County resolution#146-08, #05-09, and#06-09,all water and sewer rates and fees at the Mason County owned and operated Rustlewood, Beards Cove, and North Bay Case Inlet water and sewer systems will increase by 3.3% for the 2019 calendar year. The increase corresponds to the April 2018 consumer price increase(CPI-U) for the Bremerton Area for the one year period ending April 2018. This increase applies to all charges associated with the referenced water and sewer utility systems, including monthly service rates,connection and permit fees and other related charges; as well as covering the annual cost increase experienced by the County for the operation and maintenance of the above referenced water and sewer utility systems. Notices will be mailed out to all Beards Cove,North Bay and Rustlewood utility users because of these rate changes. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair Vice Chair Commissioner BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 5,2018 Monday,November 5,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session at 9:00 a.m.to 9:30 a.m.with Frank Pinter for a labor discussion. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • 2018 Holiday schedule—November 12,November 22 and 23;December 25 are holidays. Commissioners agreed to authorize the closure of county offices at noon on Monday, December 24 and December 31. The December 25 Commission meeting will be canceled. • LTAC recommended the 2019 contracts for Visitor Information Center services be extended at an increased amount-$70K with Shelton Mason County Chamber of Commerce and$40,700 with North Mason Chamber of Commerce. This is based on the original proposal received from the Chambers in response to the RFP for 2018 services. The contracts do include language to allow a one year extension.The full amount requested was not funded in 2018 due to lack of lodging tax funds and the Chambers are subsidizing the VIC services. Commissioners Neatherlin and Shutty expressed concern with extending the contracts with an increased amount. They would want to know what extra services are being provided.Diane will inform the LTAC. • Approval to circulate for comment,the 2019 Economic Development Council request for funding—$83,000 from the.09 Fund. • Dawn provided information on the WA Paid Family&Medical Leave Implementation. • Dawn provided information on employee take home vehicle requests. Undersheriff Adam confirmed that the evidence vehicle has the proper equipment needed to collect evidence when called out. The Public Works Director does not have any special equipment and was not called out in the past year and he is requesting a county vehicle. If approved,he would be taxed on the lease amount. All requests approved to move to agenda. • Jennifer asked if the Commissioners want to transfer funds into select special funds in order to offset the allowable overhead costs because it has been determined this charge presents a hardship. These funds are#110 Crime Victims Fund,#114 Victim Witness, #135 Trial Court Improvement,and#138 Family Law Facilitator. Cmmr.Drexler voiced concern with offsetting these costs for only certain funds and the impact the cost allocation plan has on some of the funds. Jennifer stated they will be reviewing the special funds to see if some should actually be a special fund. Recommendation is to allow a transfer of$11,328 for all four funds. • Jennifer reviewed the requests for the 2018 Budget hearing to be held on December 11. • Application from Rev.Jeannine Daggett for the Housing&Behavioral Health Board. There is one Mason County resident opening.Cmmr. Shutty stated Chief Bauken has expressed interest in serving on this committee. This will be tabled. 10:15 A.M. WSU Extension—Noxious Weed Control—Pat Grover Commissioners Neatherlin,Drexler and Shutty were in attendance. • Approval to move forward the amendment to the Ecology grant for the spencer Lake Integrated Aquatic Vegetation management Plan. 10:25 A.M. BREAK Board of Mason County Commissioners' Briefing Meeting Minutes November 5,2018 10:30 A.M. Homes First—Trudy Soucoup/Keith Looker Commissioners Neatherlin,Drexler and Shutty were in attendance. • Trudy Soucoup presented a request to change the use of a three bedroom home that Homes First owns at 420 S 7`�Street in Shelton. (Mason County invested$100,000 for this home). The original intended use was to provide Mason County Veterans with a Shelter and Permanent Supportive Housing. Keith Looker explained how the house has been managed and it has been difficult to find qualified veterans for this type of transitional housing(single male veterans). There is an increased need for veteran led family homes. Homes First provides a safe,affordable place to live for as long as the tenant needs to. There was discussion of how the house has been used. • Tom Davis stated the original intent of the house was that it was to be a shelter. If it's not used as a shelter,he believes the$I OOK should be returned to the County. The original plan was to have one house and we ended up with two houses. His opinion is the contract was not fulfilled and the contract funding should be refunded to the county. He stated the County needs a veteran shelter. He is surprised they have been unable to find people to live in a group home. He stated he has a list of veterans from the VAB who identify themselves as homeless. He stated he did not support entering into a contract with Homes First. • Keith stated he did contact veterans who were on a list from the VAB and did not find any qualified veterans who were interested in a group home. • Todd Parker stated the City of Shelton would not permit the home as a shelter. • Discussion of allowing this home to be used for Therapeutic Courts. • Cmmr.Drexler expressed difficulty in understanding how we are not able to keep the house occupied with single male veterans. • Brief discussion of what it takes to be an Oxford House. They typically have more than three bedrooms. • Cmmr.Neatherlin expressed concern that the County invested$100,000 and has no equity. It was pointed out that this investment does preserve affordable housing. He would like to table the request.Cmmr.Drexler expressed support of the change request although she has concern that Homes First did not do the due diligence at the beginning. Cmmr.Shutty is supportive of the request and fine with tabling the request.This request will be tabled for a few weeks. 10:45 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Reported the building permit lag time is four weeks. • Staff will bring back information for a building permit fee increase. • Dave is working on succession plan for the Health Officer. • Request to set a public hearing on December 4 to consider two separate code amendments: 1)Title 15—Development Code and 2)Title 17—Zoning,adding Duplex, Triplex and Residential as allowed uses in the Village Commercial District in the Allyn UGA. 11:00 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. The following items were approved to move forward: • Bid awards for County Road Projects for guardrail improvements and Belfair Sidewalk. • News release for two-hour delay for Belfair and Hoodsport Drop Box Stations on Friday, November 30 for staff training. • Request to solicit for on-call Structural,Geotechnical,Hydraulic and Engineering and Construction services from the MRSC consultant roster for 2019-2020. • Private Line Occupancy permit application for Steve&Ladonna Hawkins on North Shore Road. Board of Mason County Commissioners' Briefing Meeting Minutes November 5,2018 • Interlocal agreement with Belfair Water District allowing either party to provide various services on a reimbursable basis. • Updated Public Works Organizational Chart. Cmmr.Drexler sees this as adding a position;one position will be identified as interim. • Trees were chopped down on County owned property at the Belfair Drop Box Station by DNR. The estimated value of the trees removed is$185-$230. Staff recommendation is to not make a monetary request but that DNR replant the trees. 11:30 A.M. Land Lease Proposal—Walt Austin,Tim Pavolka&Rahn Redman Commissioners Neatherlin,Drexler and Shutty were in attendance. • Tim Pavolka presented a proposal to develop a fair grounds and event center on county parcel 42004 30 60000. The request is to sign a non-binding Letter of Intent to explore the proposal. The intent of the meeting is to discuss the proposal. Cmmr.Neatherlin pointed out the county has no mineral rights on the proposed property; the county does have timber rights. Cmmr.Drexler stated that for any type of lease agreement,the county would need to go out for a request for proposals. Tim Whitehead stated there would be a competitive process to obtain the highest and best benefit to the public of this parcel. This property is Public Works owned. Cmmr.Shutty asked why they don't build a drag strip somewhere. His concern is how does this pencil out on the county side;the county financially struggles and to potentially start a fair,how is it run and financed. Mr.Pavolka stated they are proposing a joint public/private venture;it's hard to justify having only a drag strip. The proposal is for a combination of a drag strip,fairgrounds, camp grounds and the ability to use the site for a variety of uses. Mason County is becoming more of a recreational area. This would be a non-profit fairgrounds;there are a number of fairgrounds that also include some type of racing. Rahn Redman expressed support of the proposal to improve the community and provide something for the youth to do by participating in 4-H at the fairgrounds. Walt Austin stated by developing a combined facility,it is financially feasible. This could end up being the only drag strip in Washington. This differs from The Ridge because it's a multi use facility that includes accommodating spectators. Mr.Pavolka stated there is a multitude of issues that will need to be explored and believes it is a viable location for this type of proposal. Cmmr.Neatherlin stated he has a desire to explore this proposal and stressed that he has no desire for the county to run a fairgrounds or invest any money into this proposal. He noted there is a latecomer process with the City of Shelton that is extremely expensive to hook up to the water system. Cmmr. Shutty stated they need to have a conversation with legal staff. Cmmr.Drexler stated they need to explore all potential uses of the property. Questions she has-How much of the property could be disturbed since it's adjacent to the landfill; Why not just surplus the property and sale the property. Mr.Pavolka responded the property could be surplused and sold but their proposal is a long term lease. They are developing a 5010 nonprofit. They would ask for a county ombudsman to work with. They would need a title search and find out who has the mineral rights. Mr.Austin stated this proposal would bring a hotel. Cmmr.Drexler pointed out this—area would need a rezone. There would be a public weigh-in on whether to go forward with a rezone. Mr.Redman stated this parcel is long term commercial forest and he has contacted a property owner to swap another parcel that is long term commercial forest. Cmmr.Neatherlin stated next steps will be for the County to look at other options; discuss the proposal and then contact them for further discussion. Cmmr.Neatherlin questioned if this would be considered spot zoning if zoned the same as Ridge Motorsports and would that zone allow this type of proposal. Board of Mason County Commissioners'Briefing Meeting Minutes November 5,2018 Cmmr.Drexler confirmed they have they talked to the Port of Shelton and the Port is not interested. The abandoned runway is long enough for a drag strip. Mr.Pavolka stated they are interested in locating in Mason County,not necessarily at this location but feels it would work. The Commissioners expressed interest in further exploration of the proposal. BREAK—NOON 2:15 P.M. 2019 Budget Workshop Commissioners Neatherlin,Drexler and Shutty were in attendance. • Frank Pinter reviewed the 2019 preliminary budget. 2019 adjusted preliminary revenues are$35,155,899 and preliminary expenses adjusted with Maintenance Level Changes are at$34,886,652. • Frank stated in addition is$160K for alternative sentencing revenues and$67K for expenses and the cost of the additional staff for the pistol licenses requirements. Chief Hanson explained they didn't include adjust in the preliminary budget the costs or revenues for the alternative sentencing program.If the program doesn't have as many participants as anticipated,the expenses and revenues would go down. • Discussion of funding the new position for compliance with concealed pistol license at $75K. The compliance is effective July 2019. Cmmrs.Neatherlin and Shutty agreed with the alternative sentencing and pistol license position. Tuesday,November 6,2018 11:45 A.M. 2019 Budget Workshop Commissioners Neatherlin,Drexler and Shutty were in attendance. • Frank provided additional information regarding the alternative sentencing revenue and the new position for the Sheriff's office to comply with the pistol license permits and these items have been moved to maintenance level. There were additional items left off the maintenance level. Frank reviewed several PLR's that can be brought forward in 2019 as supplemental requests. WSU's request for$6,000 was moved to maintenance level. $9,002 for elevator work is moved to maintenance level in Facilities budget. Courthouse security contract increase of$3,500 is moved to maintenance$23,502. Reduces net gain to$257,529. Assessor's PLR of$78,334 includes restoring staff hours, move$28,907 to maintenance. Reducing net gain to$228,622. • Cmmr.Neatherlin's suggestions: add one position that would be split between District Court and Clerk at.5FTE in each office for a total cost of$75K;Assessor add$50K; DCD request of$27K include a revenue increase so there is no net increase;Juvenile add $10K; Sheriff add$20K for vehicle lease and$38K for jail inmate food;ER&R 2 vehicles @$l OOK for a $224K total with DCD revenue nets at$193K and use the remaining$35K for training between departments. • Cmmr. Shutty confirmed the District Court and Clerk are in the same labor union. • Discussion with Jim Madsen on what would an additional$1OK pay for. • Cmmr. Shutty agreed to the jail food contract,leased vehicles;DCD revenue and expense increase;$I OK to Juvenile. Regarding the split position between District Court and the Clerk's office,Cmmr. Shutty prefers making the Assessor's office whole. With the new District Court Judge coming on,he would like to have a conversation with the new judge on staffing needs I n2019 so he is not in favor of the District Court increase;prefer to not spend entire net gain and look at putting it in reserves. • Cmmr.Drexler concurred with making the Assessor whole;concurs with Cmmr.Shutty regarding District Court;ok with inmate jail food;not in favor of vehicle lease;in favor of$8K for WSAC dues;in favor of clerical for Juvenile,$5650;agreed to increase training. • Cmmr. Shutty suggested leaving Therapeutic Court's request open for now. The Behavioral Health Committee meets tomorrow. Board of Mason County Commissioners' Briefing Meeting Minutes November 5,2018 • Commissioners Neatherlin,Shutty and Drexler agreed to the following budget increases: $l0K to Juvenile;$27K DCD expenses and revenues; $50K Assessor;$57K for Juvenile new hire;$8K for WSAC dues,$5,600 lead position in Juvenile,$700 cell phone for parks staff; $38K for food services;Commissioners Neatherlin and Shutty agreed to $20,000 for MCSO vehicle lease; $199K,with$100K from ER&R,for 2 MCSO vehicles; • If Traffic Diversion is not fully spent on time and effort,Cmmr.Neatherlin supports spending$100K from Traffic Diversion on vehicles. Discussion of vehicles will be in 2019. • Other budget items-$3K to Auditor,Assessor,and Treasurer,$12K Sheriff,$1,500 to District Court;$2K to Probation,$2K to Commissioner. • The next budget workshop is next Wednesday at 10 a.m. The briefing meeting adjourned 12:35 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 26,2018 Monday,November 26,2018 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session with Tim Whitehead and Frank Pinter for a potential litigation matter from 9:00 a.m.to 9:15 a.m. 9:15 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session with Tim Whitehead and Frank Pinter for a potential litigation matter from 9:15 a.m.to 9:30 a.m. 9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:30 to 10:55 a.m.with Frank Pinter for a labor discussion. 10:55 A.M. Community Services-Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Kell Rowen provided information on the Public Benefit Rating System that was remanded to PAC for further review. The public hearing is continued to December 18. The Commissioners requested a document that shows PAC's version along with the Commissioners'version and provide a comment matrix. The document was remanded because there were areas that the Commissioners had varying amendments and the intent was to obtain additional citizen comment. • Staff will brief next Monday on Title 15 and Title 17. The hearing is December 4. • Dave provided a grant application to Ecology for Water Resources Streamflow Restoration Planning for WRIA 14, 15 and 22. 10:35 A.M. Mason County Economic Development Council—Jennifer Baria Commissioners Neatherlin,Drexler and Shutty were in attendance. • The EDC does not have budget detail for the City of Shelton projects on the CEDS list and EDC staff will continue to reach out to the City for this detail. When received,they will brief the Commissioners. The 2019 CEDS process will begin in 2019. • Partnership notice will be emailed for requests from potential businesses for food processing,food service and aerospace. • Moving forward with hotel project for County parcels on Highway 101/102. • EDC has four new board members. • Discussion of data requested in the 4`,quarter report. • EDC continues to be interested in participating in the CDBG project. 10:50 A.M. Support Services-Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Chief Beau Bakken provided information regarding North Mason Regional Fire Authority's exploration of options to build a new fire facility next to the existing facility on Old Belfair Highway. They would need a voter approved bond to fund the construction. They are proposing to partner with Mason County to repurpose the existing facility to provide County services. Chief Bakken has contacted the Sheriff's office and could include other County services. His hope is to go public with the information on the potential partnership and is asking the County to enter into a letter of intent. Cmmr. Drexler requested a letter from the Fire Authority's Board of Commissioners to the Mason County Commissioners to enter into the letter of intent. • Sheriff Salisbury expressed support of providing services in the north end of the county and concern with the notification process to the current landlord of the building they rent. Board of Mason County Commissioners'Briefing Meeting Minutes November 26,2018 The lease expires in August 2019. Chief Bakken stated the new proposal has a timeline of 2.5 to 3 years. • Frank has an environmental site assessment and building inspection for Building 10 (former Olsen Furniture store). He will review the documents and provide the Commissioners with information. Most items noted in the building inspection were anticipated and include the exterior needs to be painted,roof repairs and minor electrical. • Public Safety Testing contract renewal for three years with a 3%increase each year. If we contract for only 1 year,it will have a 10%increase. Agreed to renew for three years. • Liberty Mutual hold harmless and marketing agreement to offer a voluntary discount insurance program to employees. Agreed to place on agenda. • Jennifer provided draft resolutions for 2019 Current Expense and Road levies that include a 1%increase. The hearing is Tuesday evening. • Jennifer brought up a potential issue with the Landfill Fund may not have enough budget authority to code correct the purchase of the loader. Staff did not provide the necessary information to be included in the December 11 public hearing. If there is a legal requirement to do this,the Board approved setting a 2018 budget hearing on December 18. • Cmmr.Shutty proposed inviting members of the North Mason High School band to the County's December 14 bake sale. The Commissioners agreed. • Cmmr.Shutty had further comment on the potential impact of the ballot issue for a North Mason Fire Authority bond to the potential County jail bond.He is concerned with the timing and doesn't want to compete on the same ballot and wants to work collaboratively. 11:30 A.M. Housing&Behavioral Health Advisory Board Interviews Commissioners Neatherlin,Drexler and Shutty interviewed the two applicants to the Housing&Behavioral Health Advisory Board. The Board directed staff to place the appointment of Beau Bakken on the agenda. The Board went into recess at 12:08 p.m. 2:00 P.M. District Court Commissioners Drexler and Shutty were in attendance. Commissioner Neatherlin was absent. • Judge Meadows notified the Commissioners that the Public Defense office has advised the court they intend to file an Affidavit of Prejudice against Judge elect George Steele on all Indigent cases assigned to their department. This will have a major impact to the District Court's budget because a judge pro-tem will need to hear those cases. • District Court has also been notified that their interpreter's rates will be increasing in 2019. Patsy will monitor the budget and may need to request a supplement in 2019. 2:15 P.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Drexler and Shutty were in attendance. Commissioner Neatherlin was absent. • Two news releases—2019 Solid Waste rate increases and 2019 Water&Sewer System Rate&Fee Increases for North Bay,Rustlewood and Beards Cove • Use of MRSC Roster for Construction Project Inspectors to support the 2019 construction season. • Loretta will draft a letter to Governor Inslee regarding Salmon Recovery Funding& Skokomish Valley projects. Will also work on a joint news release between the Army Corps,Mason County and Skokomish Tribe. • Rustlewood water meter project is starting. Currently has a flat rate and staff wanted input from the Commissioners on how and when they want to see the rate structure. • GIS person has submitted notice he is leaving and they are recruiting for the position. Board of Mason County Commissioners'Briefmg Meeting Minutes November 26,2018 • Jerry asked Commissioners to consider purchasing a stump grinder in 2019. • Two proposals received for the Solid Waste RFP's-Waste Management and Waste Connections. Bart along with SWAC members are reviewing the proposals and will bring forward information to the Commissioners. • Jerry provided an update on the PSIC sewer extension. He reported that the Port of Bremerton have not expressed full support of this project. The Commissioners expressed concern with the viability of the project and will there be an ask from the Legislature in 2019. Cmmr.Drexler was hopeful there would be a government to government meeting. Cmmr.Neatherlin joined the briefing at 2:47 p.m. Bart stated the interlocal agreement places the County as the project manager. Cmmrs.Neatherlin and Shutty expressed support of moving forward with this project and believe there is support in the legislature. • Have water availability for the Public Works parcels,how are they marketed. This was briefing discussed and the Commissioners asked that a briefing be scheduled. • Jerry reported the City has invited the County to participate in the scope development for the Railroad Avenue project. Potential match from the County of$500K. Commissioners Drexler and Neatherlin expressed concern with the County's role and if there are grant monies available,they need to be applied for. Jerry will invite the City of Shelton to next week's briefing to discuss the scope. The briefing meeting adjourned at 3:09 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: December 4, 2018 Agenda Item # BRIEFING DATE: November 26, 2018 BRIEFING PRESENTED BY: Sarah Grice [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Construction Project Inspector services BACKGROUND: Public Works would like authorization to use the County MRSC Roster to select and enter into an agreement for Construction Project Inspectors to support the work schedule for the 2019 construction season. . BUDGET IMPACTS: The Road Fund, 105 has available capacity to cover all costs associated with this work RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize Public Work, to utilize the County MRSC Roster to select a Construction Project Inspectors and enter into agreements. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: December3, 2018 Agenda Item # ', BRIEFING DATE: November 26, 2018 and August 13, 2018 BRIEFING PRESENTED BY: Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Salmon Recovery Funding and Skokomish Valley Projects — Letter to Governor Inslee BACKGROUND: Mason County and project partner Skokomish Indian Tribe are utilizing grant funds to meet local match requirements in an agreement with the United States Army Corps of Engineers (USACE). The funds will be used to deliver a suite of projects aimed at restoring the Skokomish valley. The projects include five federal ecosystem restoration actions to be led by USACE. It also includes improvements to the Skokomish Valley Road and adjacent habitat that will reduce the occurrence of road flooding by improving the natural connection between the river and the floodplain. Governor Inslee will soon propose the 2019 — 2021 state budget. Mason County's ability to deliver several important projects within the Skokomish river basin relies on funding grant programs at certain levels. It is timely to communicate with the governor the importance and local need to set the Puget Sound Acquisition and Restoration (PSAR) appropriation at a level that will fully support Skokomish river basin restoration efforts. BUDGET IMPACTS: If the Legislature does not fund PSAR at approximately $63 million we will need to be prepared to make a special Skokomish appropriation request. RECOMMENDED ACTION: Recommend the Board sign a letter to Governor Inslee requesting PSAR budget appropriation to support Skokomish river basin restoration efforts. ATTACHMENT: Letter MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda _X Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 12/4/2018 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 11/26/2018 BRIEFING PRESENTED BY: Dawn Twiddy [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Approval of a a renewal subscriber agreement with Public Safety Testing for entry-level Law Enforcement and Corrections Officer testing. The annual rate for Law Enforcement Officer testing in 2019 is $2,160; in 2020 - $2,224; in 2021 - $2,288 and the annual rate for Corrections Officer testing in 2019 is $1,080; in 2020 - $1,112; in 2021 - $1,144. The total annual rate for 2019 is $3,240; for 2020 is $3,336; for 2021 is $3,432. BACKGROUND: Public Safety Testing is a skilled provider of pre-employment testing services to police, fire, and other public safety agencies. Their services and testing are specifically designed for civil service laws. Public Safety Testing provides advertising and recruiting assistance, application processing, and administration of pre- employment, written examinations and physical ability tests for entry-level Law Enforcement officers and Corrections Officers. Mason County's current subscriber agreement expires December 31, 2018. A multiple-year renewal would provide long- term budgeting figures. RECOMMENDED ACTION: Approval of a three-year subscriber agreement with Public Safety Testing for entry-level Law Enforcement and Corrections Officer testing. The annual rate for Law Enforcement Officer testing in 2019 is $2,160; in 2020 - $2,224; in 2021 - $2,288 and the annual rate for Corrections Officer testing in 2019 is $1,080; in 2020 - $1,112; in 2021 - $1,144. The total annual rate for 2019 is $3,240; for 2020 is $3,336; for 2021 is $3,432. ATTACHMENT: Subscriber Agreement K:\Becky ROGERS\Commission Agenda Item Summary -PST 12042018.doc Public scf� a y Testing MEMORANDUM DATE: November 19, 2018 TO: Dawn Twiddy FROM: Jon Walters SUBJECT: Agreement Renewal I want to thank you for the opportunity to be of service since 2012 to provide recruiting assistance, application processing, and written & physical ability testing for your law enforcement and corrections applicants. Your current subscriber agreement for testing expires December 31, 2018. We hope your experience with Public Safety Testing has led to the decision to renew your Agreement. I have enclosed a new Subscriber Agreement for your consideration. As you will see, our annual fees have increased. This is our first overall fee increase in nearly a decade. While we continually work to manage the expenses we can control, unfortunately those that we cannot control all have increased many times over the decade -- including but not limited to facility rental, payroll, taxes, telephone, insurance, and many others. We are always striving to improve our services for your agency. Over the past number of years, we have enhanced our aggressive marketing and outreach efforts to attract diverse and quality applicants, we have improved our website and made it easier to access and manage applicant scores/data, we have provided Personal History Statement (PHS) data, we have expanded the ability to administer the written exam for your applicants in nearly all 50 states, and have increased the number of testing opportunities and locations around the Pacific Northwest. We trust that PST delivers your agency great value for the services we provide to assist your agency with your recruiting and hiring needs and challenges. Page 2 of 2 Agreement Renewal November 19, 2018 We have structured the renewal with two options for you: 1.) The first is a one-year agreement that will expire December 31, 2019. The fee increase is ten percent (10%) over your current rate. 2.) The second is a three-year agreement that will expire December 31, 2021. The fee increase is three percent (3%) annually. This option should provide a good planning/budgeting tool and lock your agency into the lower rates. If the agreement is acceptable, please return one fully executed version for our records. If you would like to discuss other arrangements that may work better for your organization, please do not hesitate to contact me so that we can discuss. If your decision is not to renew (which we very much hope it is not), please kindly notify us at your earliest convenience as we will need to deactivate your agency on our website and notify any candidates that have signed up to test for your agency. Thank you for your consideration. We are truly grateful for the opportunity to be of service and look forward to a continued and long-lasting relationship. Public Scf Testing SUBSCRIBER AGREEMENT WHEREAS, Public Safety Testing, Inc. is a skilled provider of pre-employment testing services to police, fire, and other public safety agencies, and WHEREAS, the subscriber public agency, either directly or through a civil service commission, tests, evaluates, ranks and hires law enforcement and/or firefighters and/or other public safety positions in the performance of its public safety functions, and WHEREAS, the subscribing public entity desires to join in a Subscriber Agreement, NOW, THEREFORE, Public Safety Testing, Inc. (the "Contractor") and Mason County, a municipal corporation of the state of Washington (hereinafter"Subscriber') do enter into this Subscriber Agreement under the terms and conditions set forth herein. SUBSCRIBER: Mason County, WA POSITIONS: Law Enforcement Officer written &physical ability testing: Z Check all that apply 0, Law Enforcement Officer(entry-level) ❑ Law Enforcement Officer (lateral/experienced) Corre tions Officer written &physical ability testing: Corrections Officer(entry-level) ❑ Corrections Officer((lateral/experienced) COMMENCEMENT DATE: January 1, 2019 TERM & PROFESSIONAL FEES (select one): One Law Enforcement Officer Corrections Officer ❑ One year subscription at Year the following rates (this 2019 $2,308 $1,152 agreement terminates December 31, 2019): or Three Law Enforcement Officer Corrections Officer Years Three year subscription at the following rates (this 2019 $2,160 $1,080 agreement terminates 2020 $2,224 $1,112 December 31, 2021): 2021 $2,288 $1,144 AGENCY ADD-ON COUPONS Agency Add-On Coupons for Mason County recruiters to offer Mason :D Check to request County candidates at test sites (invoiced at $10 per coupon used) t �j,rf2c�d�'►'�J C�Z�f``�J OUT OF REGION TESTING ❑ SUBSCRIBER authorizes candidates who reside outside of the Select one Pacific Northwest to take the written examination where they reside. The physical ability test, if required, must be conducted by SUBSCRIBER (or SUBSCRIBER coordinates with candidate to be tested at a scheduled PST event), within 90 days of the written exam (180 days for FF CPAT). SUBSCRIBER does not authorize out-of-region testing. 1. Description of Basic Services. This Agreement begins on the date as noted on page one (1) of this Agreement. The Contractor will provide the following services to the Subscriber: 1.1 Advertising and recruiting assistance, application processing, and administration of pre-employment written examinations and physical ability tests for those positions noted on Page One (1) of this Agreement. 1.2 Report to the Subscriber the scores of applicants, with all information necessary for the Subscriber to place passing applicants upon its eligibility list, and rank them relative to other candidates on appropriately constituted continuous testing eligibility lists. Contractor will report "raw" test scores to the Subscriber— no preference points will be factored into applicant scores and it is the Subscriber's responsibility to factor veteran's preference points in accordance with applicable federal and state laws. Written examination scores will be reported to the Subscriber as a percentage score (based on 100%) and physical ability test scores will be reported as "Pass" or "Fail". The passing score for written examinations is set by the test developer at 70%. 1.3 Appear in any administrative or civil service proceeding in order to testify to and provide any and all necessary information to document the validity of the testing process, to participate in the defense of any testing process conducted by the Contractor pursuant to this Agreement and to otherwise provide any information necessary to the Subscriber to evaluate challenges to or appeals from the testing process. The Contractor shall appear without additional charge. The Subscriber shall pay the reasonable cost of travel and appearance for any expert witness deemed necessary by the Subscriber to validate the testing process, including but not limited to, representatives of any company which holds the copyright to any testing material and whose testimony or appearance is deemed necessary to validate the process. Provided, however, Contractor shall not be required to appear at its cost nor to defend in any administrative or court proceeding arising from or out of a claim or challenge relating to Subscriber's use of other testing process(es) or out of Subscriber's attempt to establish multiple or blended eligibility lists for the same position based in whole or in part on other testing process(es). "Other testing process(es)" means any test or testing process other than those provided by the Contractor under this Agreement. Subscriber Agreement Page 2 of 6 Public Safety Testing, Inc. Mason County, WA 2018 2018.01 Form 1.4 Term & Fees. The term of this agreement and the related professional fees are noted on page one (1) of this Agreement. 1.5 Payment. Subscriber shall pay an amount equal to twenty-five percent (25%) of the annual fee set forth above quarterly for services rendered in the previous quarter and for basic services including but not limited to, software relating to online application, advertising formats, previously advertised scheduling of test dates, model civil service rules, testing systems, as well as ongoing testing and recruitment, and any and all other work developed at the cost of the Contractor prior to or contemporaneous with the execution of this Agreement. Payment shall be made within 45 days of receipt of invoice. 1.5.1 Direct Deposit (ACH Enrollment). Subscribers are encouraged to set up direct deposit (ACH enrollment) for their payments. There will be no additional fee for payments made using direct deposit (ACH enrollment). 1.5.2 Credit Card. A three percent (3%) fee will be added at the time of payment to each payment made using a credit card. The purpose of such fee is to cover Contractor's credit card processing fees. 2. Additional Services. In addition to the services provided under this Agreement, the Subscriber may, at its sole discretion, elect to purchase additional services from the Contractor. Such services shall be requested by and contracted for pursuant to separate written agreement. 3. Acknowledgements of Subscriber. The Subscriber understands and acknowledges, and specifically consents to the following stipulations and provisions: 3.1 Because applicable civil service law prohibits having multiple eligibility lists for the same class of hire, this Agreement is an exclusive agreement for these services. 3.2 The written and physical agility scores of any applicant shall be valid for 15 months from the date of certification by the Contractor or 12 months from the date of placement upon the Subscriber's eligibility list, whichever first occurs, following the report of the Contractor, and rules compatible with continuous testing shall be adopted. The Subscriber shall review its applicable hiring processes, advertisements, personnel policies and civil service rules (as applicable) to ensure compliance with the provisions of this Agreement. 3.3 An applicant may, in addition to the Subscriber's eligibility list, elect to have his/her score reported to and subject to placement on the eligibility list of any other Subscriber. Nothing in this Agreement shall be interpreted to prohibit the use of an applicants' score for consideration in or processing through any other subscriber's hiring and/or civil service eligibility process. The Subscriber agrees that if an applicant is hired by another agency through this service, the applicant's name shall be removed from Subscriber's eligibility list. 3.4 The Subscriber specifically understands and acknowledges that the Contractor may charge a reasonable testing fee from any and all applicants. Subscriber Agreement Page 3 of 6 Public Safety Testing,Inc. Mason County, WA 2018 2018.01 Form 3.5 The Subscriber is encouraged to and may also conduct advertising as it deems necessary to support/enhance recruiting efforts. The Subscriber shall link PublicSafetyTesting.com on its agency's website, if it so maintains one. 3.6 Public Safety Testing views recruiting as a partnership with the Subscriber. The Subscriber agrees to actively participate in recruiting efforts for positions within the Subscriber agency. 3.7 The Subscriber agrees to keep the Contractor up-to-date as to the agency's hiring status, minimum and special requirements, all information appearing on the agency's PST website profile and the names of any candidates hired through these services. 3.8 Subscriber understands and acknowledges that a candidate's PST Personal History Statement (PHS) will be stored electronically by PST for 24 months from the date the candidate uploads the PHS to the PST website. Any PHS stored more than 24 months will automatically be deleted and will no longer be available to the Subscriber from the PST server. 4. Testing Standard and Warranty of Fitness for Use. All testing services conducted under this Agreement shall be undertaken in accordance with the provisions of the Washington State Civil Service Statutes, Chapter 41.08 and/or 41.12 and/or 41.14 RCW, or the terms of other applicable statute as the Subscriber shall notify the Contractor that the Subscriber must meet. Tests shall also be conducted in accordance with the general standards established by the Subscriber; the Subscriber shall be responsible for notifying the Contractor of any unusual or special process or limitation. The test utilized, the proctoring of the test and any and all other services attendant to or necessary to provide a valid passing or failing score to the Subscriber shall be conducted in accordance with generally accepted practice in the human resources, Civil Service and Public Safety Testing community. The Subscriber may monitor the actions and operations of the Contractor at any time. The Contractor shall maintain complete written records of its procedures and the Subscriber may, on reasonable request, review such records during regular business hours. Any and all written materials, and the standards for physical fitness testing utilized, shall comply with all applicable copyrights and laws. The Contractor expressly agrees and warrants that all tests and written materials utilized have been acquired by the Contractor in accordance with the appropriate copyright agreements and laws and that it has a valid right to use and administer any written materials and tests in accordance with such agreements and laws. If Subscriber uses or authorizes the use of other testing process(es) this warranty shall be null and void. 5. Independent Contractor. The Contractor is an independent contractor. Any and all agents, employees or contractors of the Contractor, shall have such relation only with the Contractor. Nothing herein shall be interpreted to create an employment, agency or contractual relationship between the Subscriber and any employee, agent or sub-contractor of the Contractor. Subscriber Agreement Page 4 of 6 Public Safety Testing, Inc. Mason County, WA 2018 2018.01 Form 6. Indemnity and Hold Harmless. The parties agree and hold harmless each other, their officers, agents and employees in accordance with the following provisions: 6.1 The Contractor shall indemnify and hold harmless the Subscriber, its employees and agents from any and all costs, claims or liability arising from: 6.1.1 Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein provided for; 6.1.2 Any cost, claim or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that the Contractor shall be an independent Contractor and the Subscriber shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between the Contractor and third parties; 6.1.3 The alleged negligent or tortious act of the Contractor in the provision of services under this Agreement. 6.1.4 This indemnity shall not apply to any administrative or court proceeding arising from or out of any process in which the Subscriber has utilized or authorized other testing process(es). 6.2 The Subscriber shall indemnify and hold harmless the Contractor, its officers, agents and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the Subscriber in the provision of services hereunder. 7. Termination. This agreement terminates as noted in the Term & Professional Fees section on Page 1 of this Agreement. The Contractor and/or the Subscriber may also withdraw from this Agreement at any time for any reason with 60 days written notice, provided, however, that the provisions of paragraphs 1.3, 4, 5 and 6 shall remain in full force and effect following the termination of this Agreement with respect to, and continuing for so long as any applicant tested by the Contractor remains on the eligibility list of the Subscriber. 7.1 If the Subscriber elects to terminate this Agreement prior to the termination date, Subscriber shall pay the Contractor an early termination fee. The purpose of this early termination fee is to cover the direct and indirect costs of refunding and or rescheduling applicants that had signed up to test for the Subscriber. The early termination fee is one-third (33%) of the annual subscriber fee as noted in the Term & Professional Fees section on Page 1 of this Agreement. The early termination fee is in addition to any other fees agreed to by this Agreement. Subscriber Agreement Page 5 of 6 Public Safety Testing, Inc. Mason County, WA 2018 2018.01 Form 8. Entire Agreement, Amendment. This is the entire Agreement between the parties. Any prior agreement, written or oral, shall be deemed merged with its provisions. This Agreement shall not be amended, except in writing, at the express written consent of the parties hereto. This Agreement is dated this day of , 2018. MASON COUNTY, WA PUBLIC%FETY STING, INC. By. By: ovember 19 2018 Print: Print- Jon F. Walters, Jr. Its- Its- President Contact: Jon Walters Address: �� l` .�f rsr�'t 20818 —44th Ave. W., Suite 160 City/State/Zip: S t Lynnwood WA 98036 3G�J�0 7- r�; 70 Telephone: 425.776.9615 Email: ion(cDpublicsafetytesting.com Subscriber's Contact & Address for Agency Recruiter: Billing: Name: (Please complete if different from contact information above) Title: Contact: Je7wn Email- Title: W1111c7A /ce_-oarcies -hz?y45er- Agency: A-7fk_)n Cv mi'L% Agency Hiring ��I � + 6-1b � � Representative/Supervisor: Address: Name: City/State/Zip: -S;)1'e /fort WA g13 L/ Title: Telephone: 7�� Z J Email: Email d a v^ Chief or Agency Director: Name: Title: Email: Subscriber Agreement Page 6 of 6 Public Safety Testing,Inc. Mason County, WA 2018 2018.01 Form J MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 12/4/18 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: 11/26/18 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval for the Chair to sign the Hold Harmless and Marketing Agreement with Liberty Mutual Insurance Company to offer a voluntary discount insurance program to employees. Background: Human Resources would like to create a relationship with Liberty Mutual to offer employees a voluntary insurance discount program. Liberty Mutual is offering employees of Mason County the same contract discount rates as the WA State program. Through this voluntary program, employees will be eligible for a 12% discount on their vehicle insurance and a 5% discount on home and other insurances. The Liberty Mutual rep would meet with employees voluntarily just like AFLAC and our deferred comp representatives. RECOMMENDED ACTION: Approval for the Chair to sign the Hold Harmless and Marketing Agreement with Liberty Mutual Insurance Company to offer a voluntary discount insurance program to employees. Attachment: Liberty Mutual Hold Harmless and Marketing Agreement HOLD HARMLESS AND MARKETING AGREEMENT The purpose of this Agreement is to confirm the relationship between_Mason County____, with its primary office located at 411 N 5u' Street, Shelton, WA 98584 ("Employer"), and Liberty Mutual Insurance Company and only its subsidiaries and affiliates writing and distributing personal market insurance through licensed agents employed directly by Liberty Mutual and operating collectively as the companies of Liberty Mutual Personal Markets, having a principal place of business at 175 Berkeley Street, Boston, Massachusetts 02116. ("Liberty"). DEFINITIONS "Eligible Employees"means Employer's employees and retirees. "Insurance Products" means auto, home, and other personal insurance products offered to the Eligible Employees in connection with the Program(the Program is defined in Section 1). "Discounted Rate" means the discounted rate Liberty Mutual agrees to provide for specified Insurance Products to an Eligible Employee pursuant to this Agreement. "Participating Employee"means an Eligible Employee who purchases an Insurance Product. "Indemnified Parties"means Employer, its officers, directors,and employees. 1. PROGRAM The Program, marketed and underwritten by Liberty, is a voluntary personal insurance program through which Eligible Employees are able to purchase Insurance Products (the "Program"). The Discounted Rate under this Program shall be offered to the Eligible Employees in addition to Liberty's standard discounts; which are approved for use in the relevant jurisdiction. The Discounted Rate will be offered so long as allowed by law and as long as Liberty, in its sole discretion, deems rates adequate to support such a rate. The Program and the offering of the Insurance Products shall be subject to Liberty's underwriting standards and rates and subject to Liberty's sole discretion in making business decisions regarding states in which it offers coverage. 2. PROGRAM PARTICIPATION Election to purchase any of the Insurance Products offered through the Program will be at the option of the Eligible Employee. A Participating Employee shall have the option to select one of the following payment options: direct bill, electronic funds transfer through their checking account, or if applicable, payroll deduction. Employer will not be considered an agent of Liberty Mutual for any purpose, including the collection of premiums. Pagel of 3 r 3. INDEMNIFICATION Liberty agrees to indemnify and hold harmless the Indemnified Parties for, from, and against, any and all liability, damage and costs (including reasonable attorney fees) arising out of any claim or action brought against the Indemnified Parties which arise as a result of acts or omissions of Liberty or their employees in the performance of this Agreement. The Indemnified Parties agree that Liberty may, at its option and expense, direct the defense, compromise, or settlement of any such claim and employ attorneys of its own selection to defend, compromise, or settle the same. In addition, Employer agrees to notify Liberty in writing within 15 days of any suit or claim made against the Indemnified Parties. This section shall survive the termination of this Agreement. 4. PRIVACY In accordance with applicable state and federal laws and regulations, including but not limited to provisions of Gramm-Leach-Bliley Title V,Liberty and Employer agree to hold in confidence any and all non-public personally identifiable information relating to the Eligible Employees which may be obtained from one another in performance of this Agreement. Liberty warrants that it is in compliance with federal and state privacy laws and agrees not to sell, release, or distribute any information relating to the Eligible Employees to any third party except for those third parties providing services integral to the performance of this Agreement. 5. TERM AND TERNIINATION This Agreement, dated 2018, shall continue in perpetuity and may be terminated by either party, at any time, by providing the other party with sixty(60) calendar days advance written notice. 6. PROGRAM COMMUNICATION The promotion of the Program to the Eligible Employees will consist of a mutually agreed upon communication plan. The communication plan may include some or all of the following promotional activities: on-site sales consultation, interoffice mail and desk drops, electronic mail announcements, links or ads placed on Employer's intranet, information placed in Employer's new hire benefit package, or direct mail. Upon approval by both parties, promotional activities not listed in this section may be used in connection with the communication of this Program. Page 2 of 3 Employer wishes to offer the Program to the Eligible Employees and the parties execute this Agreement with the authorized signatures below. Mason County Board of Commissioners LIBERTY MUTUAL INSURANCE COMPANY By: By: Name:Randy Neatherlin Name: Title:Chair Title: Date: Date: Page 3 of 3 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: December 4, 2018 Agenda Item # Commissioner staff to complete) BRIEFING DATE: November 26, 2018 BRIEFING PRESENTED BY: Commissioners interviewed applicants [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to appoint Beau Bakken (Commissioner District 1) to the Mason County Housing and Behavioral Health Advisory Board for a four-year term ending December 31, 2022. Background: The Mason County Housing and Behavioral health Advisory Board was established by adoption of Resolution 33-18 to strategically align the housing, homelessness, mental health and chemical dependency grant awards to improve the health of Mason County residents. Membership is as follows: • One County Commissioner, designated as Chair, voting in case of a tie; • One City Council Member; • One Board of Health member that is not a county commissioner; • One representative from a social services funding organization; and • Up to 3 Mason County residents, not employed by Mason County, and not to exceed one resident per commissioner district. All interested citizens must complete a Citizens Application found on the Mason County Website. All applicants will be selected and appointed through the County Commissioners; and • All members shall serve a four-year term RECOMMENDED ACTION: Approval to appoint Beau Bakken (Commissioner District 1) to the Mason County Housing and Behavioral Health Advisory Board for a four-year term ending December 31, 2022. �� MASON iIiYTY CC�:�1�1SMIMRS 411 NORTH FR7771 STREET a. SHELTC3N WA 98584 - ft 3-0 42T-437 Voke 36a4 7-967V Ext.419..275-4467 or�462-5269 I AM SEEKING APPOINTMENT TO Behavioral Health and Hausin-qA&&ry'Cornrttittee NAME .Beau Bakken ADORES$: P j6NE CIiYtZIP: VOTING MECINC"f: WORK PRONE :360-2.75+6711. 9852.8 Twanoh bbikken@northm'asoiufa.com MMA INTIMCOUNTY YoutNq EE�f+41�.. (c�north►hasonrla,com COMMUNRY S RZCE EMPLOYMENT-flF F?E nR t}.PREVIOUS XPERIENC8 tacnv+n�s ae c e 'si COMPANY: North Mason Regional Fite Authority 22 yRS �Ccnt" �y++"��/^�0 Urlsol . POSMON_ Fire.Chief NY- YFS p4�O1��!}�P(AN ------------ In your words,ghat iia you.perceive is.the role or purpose of the Board,Committee or`Boundl for which yN are-applyfng: perspectives that .��#�v��a,.,;y,,,, y , LTA"poficl `s t.maftemrtL}_'..._ behavioral health and Whatt ittttrests,skills do you wish to per"the Sgard;.Cornnmidee,or Cauncr ICEQ assistance in behavioral health emergency situations:Zyears serving.on the Mason County opioids Stakeholders roup,ru I aims o respon o e opla a cns�s in ason: oun years expertence serving on a oar o nirprtrr H uof a 'enr<hAatLiiiraft(`rsntar. oval inn oriral C pretax 33nlicv I hnt. n RA iri rs�fionRirc A minictratirsn a "' &e''1 ..' T�iL i7f, 6 Gs tii�� , se Iist any fal, profess�onat,:or voluntary affi Ions Which my. iiafluence or affect your Oceition an this Board: (i.a:create a.potential conflict of interest) I do not see any at tft,brrie. Your participation is dependent upon'attending certain trainings mane avarlebla bY the Cttuntq during regular busthets hours. (such as Open Public Meetings Act and Nbiia.Records).The trainings wouldbe at-no d6st.to you..Woiild you be able to attend such tralnings? Yom' Realistically,haw much " e.iii yo f e to this position? flu Weekly D yOffice Use Only l ` Appointment Date Signature i� Tern Expire Date CCry-, MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: December 4, 2018 Agenda Item # (k, (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8060527-8060709 $ 1,342,709.70 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 25,057,651.69 Direct Deposit YTD Total $ 15,383,669.10 Salary Clearing YTD Total $ 16,257,212.36 Approval of Treasure Electronic Remittances YTD Total $ 7,475,830.78 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8060527-8060795 $ 1,342,709.70 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, P.E. Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: December 4, 2018 Agenda Item # -, 6' 1 BRIEFING DATE: December 3, 2018 BRIEFING PRESENTED BY: Jerry W. Hauth [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Designating County Engineer Background: Provisions in Chapter RCW 36.80 require the legislative authority of each county to employ a county road engineer. Due to the resignation of John Huestis, the Board of Mason County Commissioners designated the Public Works Director, Jerry W. Hauth, to also perform as the Acting County Engineer (approved July 3, 2018, Resolution 46-18). The interim of Acting County Engineer is not to exceed six months, per WAC 136-12-030. Public Works and the Human Resources Department have completed the recruitment process and Diane Sheesley has been selected to fill the requirements of the position of County Road Engineer. Employment of the new county engineer will be sent to the County Road Administration Board to meet statutory requirements. Recommended Action: Recommend the Board appoint Diane Sheesley as the County Engineer for Mason County effective December 10, 2018. Attachment: Resolution RESOLUTION NO. IN THE MATTER OF APPOINTING A COUNTY ROAD ENGINEER WHEREAS, on July 3, 2018, per WAC 136-12-030, the Board of Mason County Commissioners designated Jerry, W. Hauth, PE, as the Acting County Engineer, Resolution 46-18, effective July 16, 2018, due to the resignation of John Huestis, PE. WHEREAS, the Mason County Human Resources Department was directed to begin the recruitment process to fill the position of Public Works County Engineer; and WHEREAS, the recruitment process has been completed and Diane Sheesley has been selected to fill the requirements of the position of the County Engineer; WHEREAS, WAC 136-12-045 requires a resolution attesting to the appointment of the County Road Engineer to be approved and transmitted to the County Road Administration Board. NOW, THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners does hereby appoint Diane Sheesley, PE, as the County Road Engineer for Mason County, Effective December 10, 2018. DATED this 4th day of December, 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Chair ATTEST: Terri Drexler, Vice Chair Melissa Drewry, Clerk of the Board Kevin Shutty, Commissioner REVIEWED AS TO FORM: Tim Whitehead, Ch. Civil Prosecutor MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: December 4, 2018 Agenda Item # Commissioner staff to complete) BRIEFING DATE: October 29, 2018 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public hearing to consider the 2018 Open Space applications and consider an amendment to a 2017 Current Use application from Kim &John Oliver. Background: The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm and agricultural, and timberlands valued at their current use rather than their highest and best use. RCW 84.34 governs this Act. There are two 2018 applications for Current Use Open Space designation, 1 new and 1 transfer from the Designated Forest Land program. The one 2017 application from the Olivers is requesting the acreage allowed into the Open Space program be reduced to 1.32 acres from 1.97. RECOMMENDED ACTION: Approval of the 2018 applications and the amended 2017 application into the Open Space program as recommended by the Assessor's office for the following parcels: 22029-41-00020, Hasset; 42125-12-00010, Barnes; 42123-76-90161, Oliver. Attachment: Recap of Applications Recap of 2018 Applications Line# Parcel# Owner Name Transfer Info Assessor Discussion Assessor Commissioner Recommendation Approval 1 22029-41-00020 Richard&Marguerite Hassett None-new application 9.02 acre residential parcel with At least 1.5 acres approximately 200 feet of remains at market value waterfront.It is improved with a due to the residence. residence,septic system and 7.52 acres into Open water system. Space 3 42125-12-00010 Robert&Angela Barnes Transfer from Designated Forest Land This parcel is 10 acres with a No more than seven residence,septic system and acres be approved for water system,as well as an 1,824 transfer into Open SF commercial utility building. Space.The TP will need Currently,nine acres are classified to remove two acres as Designated Forest Land. from DFL for a total of However,it appears from the three acres at Market Timber Management Plan that Value. waas recently submitted,this parcel is no longer dedicated to growing and harvesting timber. CORRECTION TO 2017 CURRENT USE APPLICATION 4 42123-76-90161 Kim&John Oliver Correction to 2017 application Requesting Open Space acreage be reduced from 1.97 acres to 1.32 acres JACURRENT USE\2018\2018 applications MASON COUNTY ASSESSOR CURRENTOPEN SPACE APPLICATIONS APPLICATION NUMBER: CUOS01-2018 Parcel Number:22029-41-00020 Applicant's Name:Richard&Marguerite Hasset Property Address:8352 SE Lynch Rd Discussion:This is a 9.02 acre residential parcel with approximately 200 feet of waterfront.It is improved with a residence,septic system and water system. I RECOMMENDATION ........................................................................................................................................................................................................................................................................................................................................ The Assessor recommends that at least 1.5 acres remains at market value due to the residence. Departmentof Application for Classification or Reclassification Revenue Open Space Land (@ Washington Siete Chapter 84.34 RCW File With The County Legislative Authority Name of Owner(s): ifX 4fZi 014$Alf t -,!PT Phone No: Email Address: Address: 1.fi°4 `IC:Vy Parcel Number(s): _,? ,." - <rr _ 0002ca Legal Description: f'CL o A��# .zc� F � r 7Z Total Acres in Application: Indicate what category of open space this land will qualify for: ❑ Conserve or enhance natural,cultural,or scenic resources El Protect streams,stream corridors,wetlands,natural shorelines,or aquifers ❑ Protect soil resources,unique or critical wildlife,or native plant habitat ❑ Promote conservation principles by example or by offering educational opportunities ❑ Enhance the value to the public of abutting or neighboring parks,forests,wildlife preserves,nature reservations or sanctuaries,or other open spaces ❑ Enhance recreation opportunities ❑ Preserve historic or archaeological sites ❑ Preserve visual quality along highway,road,street corridors,or scenic vistas ❑ Retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the granting authority ❑ Farm and agricultural conservation land previously classified under RCW 84.34.020(2),that no longer meets the criteria ❑ Farm and agricultural conservation land that is"traditional farmland"not classified under Chapter 84.33 or Chapter 84.34 RCW,that has not been irrevocably devoted to a use inconsistent with agricultural uses,and has a high potential for returning to commercial agrict tgre__ REV 640021e(w)(8l1116) n 1. Describe the present use of the land. 2. Is the land subject to a lease or agreement which permits any other use than its present use? ❑Yes ❑No If yes,attach a copy of the lease agreement y 3. Describe the present improvements(residence,buildings,etc.)located on the land. .:%��, ,' 4. Is the land subject to any easements? ❑Yes ❑No If yes,describe the type of easement,the easement restrictions,and the length of the easement./ EL 5. If applying for the farm and agricultural conservation land category,provide a detailed description below about the previous use,the current use,and the intended future use of the land. NOTICE: The county and/or city legislative authorities may require owners to submit additional information regarding the use of the land. As owner of the parcel(s)described in this application,I hereby indicate by my signature below that I am aware of the additional tax,interest,and penalties involved when the land ceases to be classified under the provisions of Chapter 84.34 RCW.I also certify that this application and any accompanying documents are accurate and complete. The agreement to tax according to use of the property is not a contract and can be annulled or canceled at any time by the Legislature(RCW 84.34.070) Print the name of each owner: Signature of each owner. Date 7-1 46A,r,� H The granting or denial of an application for classification or reclassification as open space land is a legislative determination and shall be reviewable only for arbitrary and capricious actions.Denials are only appealable to the superior court of the county in which the land is located and the application is made. �` REV 64 0021 e(w)(8/1116) 2 rw Statement of Additional Tax,Interest,and Penalty Due upon Removal of Classification 1. Upon removal of classification,an additional tax shall be imposed which shall be due and payable to the county treasurer 30 days after removal or upon sale or transfer,unless the new owner has signed the Notice of Continuance.The additional tax shall be the sum of the following: (a) The difference between the property tax paid as`Open Space Land'and the amount of property tax otherwise due and payable for the last seven years had the land not been so classified;plus (b) Interest upon the amounts of the difference(a),paid at the same statutory rate charged on delinquent property taxes;plus (c) A penalty of 20%will be applied to the additional tax and interest if the classified land is applied to some other use except through compliance with the property owner's request for withdrawal as described in RCW 84.34.070(1). 2. The additional tax,interest,and penalty specified in(1)shall not be imposed if removal resulted solely from: (a) Transfer to a governmental entity in exchange for other land located within the State of Washington. (b) A taking through the exercise of the power of eminent domain,or sale or transfer to an entity having the power of eminent domain in anticipation of the exercise of such power. (c) A natural disaster such as a flood,windstorm,earthquake,or other such calamity rather than by virtue of the act of the landowner changing the use of such property. (d) Official action by an agency of the State of Washington or by the county or city where the land is located disallows the present use of such land. (e) Transfer of land to a church when such land would qualify for property tax exemption pursuant to RCW 84.36.020. (f) Acquisition of property interests by State agencies or agencies or organizations qualified under RCW 84.34.210 and 64.04.130(See RCW 84.34.108(6)(f)). (g) Removal of land classified as farm&agricultural land under RCW 84.34.020(2)(0(farm home site). (h) Removal of land from classification after enactment of a statutory exemption that qualifies the land for exemption and receipt of notice from the owner to remove the land from classification. (i) The creation.sale,or transfer of forestry riparian easements under RCW 76.13.120. Q) The creation,sale,or transfer of a conservation easement of private forest lands within unconfined channel migration zones or containing critical habitat for threatened or endangered species under RCW 76.09.040. (k) The sale or transfer of land within two years after the death of the owner of at least a fifty percent interest in the land if the land has been assessed and valued as designated forest land under chapter 84.33 RCW,or classified under this chapter 84.34 RCW continuously since 1993.The date of death shown on the death certificate is the date used. (1) The discovery that the land was classified in error through no fault of the owner. REV 64 0021 e(w)(8/1116) _ FOR LEGISLATIVE AUTHORITY USE ONLY f Date application received: By: i:: rl"- t 1 1 Amount of processing fee collected: $ 0c, Is the land subject to a comprehensive land use plan adopted by a city or county? ❑Yes ❑No If yes,application should be processed in the same manner in which an amendment to the comprehensive land use plan is processed. If no,application must be acted upon after a public hearing and notice of the hearing shall have been given by one publication in a newspaper of general circulation in the area at least ten days before the hearing. If the land is not subject to a comprehensive land use plan,is the land located within an incorporated part of the county? ❑Yes ❑No If yes,application must be acted upon by three members of the county legislative authority and three members of the city legislative authority.See ROW 84.34.037(1)for details. If no,application must be acted upon by three members of the county legislative authority. ❑Application approved ❑In whole ❑In part ❑Application denied ❑Date owner notified of denial(Form 64 0103): If approved,date Open Space Taxation Agreement(OSTA)was mailed to owner: Signed OSTA received by Legislative Authority on: Copy of signed OSTA forwarded to Assessor on: To ask about the availability of this publication in an alternate format for the visually impaired,please call (360)705-6715.Teletype(TTY)users,please call(360)705-6718.For tax assistance,call(360)534-1400. RFV 64 0021 a(w)(811116) 4 'e N' Elisabeth Frazier Misc Receipt 'g y. Mason Courcy Treasurer 2018-03319-MISC-04109!18-Teri 411 N 5th Street,Building 7 P.O.Box s , Shelton,WA 98684 360-427-9670 EXL 476 Receipt#. 2018.43319-MISC-04/09118-Teri Receipt Type: Collection Receipt Date: 4/9/2018 Received By: Teri Received From: TREASURER TRUST/RICHARD&MARGUERITE HASSET Fund Bars Ob) Line Func Description Amount 845.D00000.000.000 389.90 300000 0000.00 OPEN SPACE APPLICATION/ RICHARD & 500.00 NARwERITE BASSETT/22029-41-00020 TREASURERS TRUST 500.00 PAYMENT ITEMS Paid By Tender Type Check* Amount TREASURER TRUST/RICHARD 8 MARGUERITE Check 4006 (500.00) HASSET (500.00) t Y A.A 102051 PAscReceipt www.terrasran.corn Misc Receipt Printed on 419201812:12:54 PM Page 1 o(1 APPLICATION NUMBER: CUOS03-2o18 Parcel Number:42125-12-00010 Applicant's Name:Robert&Angela Barnes Property Address:6og1 E McReavy Rd Discussion:This parcel is 10 acres with a residence,septic system,and water system,as well as an 1.824 SF commercial utility building.Currently, nine acres are classified as Designated Forest Land, however, it appears from the Timber Management Plan that was recently submitted,this parcel is no longer dedicated to growing and harvesting timber. �4• RECOMMENDATION ...........................-1-...........I..............._.........................._.................................... ........_................................................................................................................................................................................... The Assessor recommends that no more than seven acres be approved for transfer into Open Space. The TP will need to remove two acres from DFL for a total of three acres at Market Value. Depamnentof Application for Classification or R�lasslfication Revenue Open Space La -- Washingmn Stare P P Chapter 84.34 RCW File With The County Legislative Authority Name of Owner(s): Q0 ✓ 4. l G -Pja Y n Phone No: Email Address: Address: "1( 110 L1 V' c ParcelNumber(s): Legal Description: Total Acres in Application: Indicate what category of open space this land will qualify for: conserve or enhance natural,cultural,or scenic resources ❑ Protect streams,stream corridors,wetlands,natural shorelines,or aquifers ❑ Protect soil resources,unique or critical wildlife,or native plant habitat ❑ Promote conservation principles by example or by offering educational opportunities ❑ Enhance the value to the public of abutting or neighboring parks,forests,wildlife preserves,nature reservations or sanctuaries,or other open spaces ❑ Enhance recreation opportunities ❑ Preserve historic or archaeological sites ❑ Preserve visual quality along highway,road,street corridors,or scenic vistas ❑ Retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the granting authority ❑ Farm and agricultural conservation land previously classified under RCW 84.34.020(2),that no longer meets the criteria ❑ Farm and agricultural conservation land that is"traditional farmland"not classified under Chapter 84.33 or Chapter 84.34 RCW,that has not been irrevocably devoted to a use inconsistent with agricultural uses,and has a high potential for returning to commercial agriculture REV 64 0021(06102117) 1 "" AAA by\/cc,V AJ`r'n 1�7(� 1. Describe the present use of the land. )'1-4 2. Is the land subject to a lease or agreement which permits any other use than its present use? ❑Yes [:1 No If yes,attach a copy of the lease agreement. 3. Describe the present improvements(residence,buildings,etc.)located on the land. 4. Is the land subject to any easements? ❑Yes EJ No If yes,describe the type of easement,the easement restrictions,and the length of the easement. 5. If applying for the farm and agricultural conservation land category,provide a detailed description below about the previous use,the current use,and the intended future use of the land. NOTICE: The county and/or city legislative authorities may require owners to submit additional information regarding the use of the land. As owner of the parcel(s)described in this application,I hereby indicate by my signature below that I am aware of the additional tax,interest,and penalties involved when the land ceases to be classified under the provisions of Chapter 84.34 RCW.I also certify that this application and any accompanying documents are accurate and complete. The agreement to tax according to use of the property is not a contract and can be annulled or canceled at any time by the Legislature(RCW 84.34.070) j Print the name of each owner: �i tura of ear owner: Date tiC�O�t' la►`n t:�' ; 7 -a"', The granting or denial of an application for classification or reclassification as open space land is a legislative determination and shall be reviewable only for arbitrary and capricious actions.Denials are only appealable to the superior court of the county in which the land is located and the application is made. REV 64 0021(08/02117) 2 Statement of Additional Tax,Interest,and Penalty Due Upon Removal of Classification 1. Upon removal of classification,an additional tax shall be imposed which shall be due and payable to the county treasurer 30 days after removal or upon sale or transfer,unless the new owner has signed the Notice of Continuance.The additional tax shall be the sum of the following: (a) The difference between the property tax paid as"Open Space Land"and the amount of property tax otherwise due and payable for the last seven years had the land not been so classified;plus (b) Interest upon the amounts of the difference in(a),paid at the same statutory rate charged on delinquent property taxes;plus (c) A penalty of 20%will be applied to the additional tax and interest it the classified land is applied to some other use except through compliance with the property owner's request for withdrawal as described in RCW 84.34.070(1). 2. The additional tax,interest,and penalty specified in(1)shall not be imposed if removal resulted solely from: (a) Transfer to a governmental entity in exchange for other land located within the State of Washington. (b) A taking through the exercise of the power of eminent domain,or sale or transfer to an entity having the power of eminent domain in anticipation of the exercise of such power. (c) A natural disaster such as a flood,windstorm,earthquake,wildfire,or other such calamity rather than by virtue of the act of the landowner changing the use of such property. (d) Oficial action by an agency of the State of Washington or by the county or city where the land is located disallows the present use of such land. (e) Transfer of land to a church when such land would qualify for property tax exemption pursuant to RCW 84.36.020- (1) Acquisition of property interests by State agencies or agencies or organizations qualified under RCW 84.34.210 and 64,04.130(See RCW 84.34.108(6)(0). (g) Removal of land classified as farm&agricultural land under RCW 84.34.020(2)(0(farm home site). (h) Removal of land from classification after enactment of a statutory exemption that qualifies the land for exemption and receipt of notice from the owner to remove the land from classification. (i) The creation,sale,or transfer of forestry riparian easements under RCW 76.13.120. Q) The creation,sale,or transfer of a conservation easement of private forest lands within unconfined channel migration zones or containing critical habitat for threatened or endangered species under RCW 76.09.040. (k) The sale or transfer of land within two years after the death of the owner of at least a fifty percent interest in the land if the land has been assessed and valued as designated forest land under chapter 84.33 RCW,or classified under this chapter 84.34 RCW continuously since 1993.The date of death shown on the death certificate is the date used. (1) The discovery that the land was classified in error through no fault of the owner. REV 64 0021(08102)17) 3 FOR LEGISLATIVE AUTHORITY USE fONLY '' Date application received: By (�in'71L �tntit Cd Amount of processing fee collected: $ 1;N) �'— • Is the land subject to a comprehensive land use plan adopted by a city or county? ❑Yes []No If yes,application should be processed in the same manner in which an amendment to the comprehensive land use plan is processed. If no,application must be acted upon after a public hearing and notice of the hearing shall have been given by one publication in a newspaper of general circulation in the area at least ten days before the hearing. • If the land is not subject to a comprehensive land use plan,is the land located within an incorporated part of the county? ❑Yes ❑No If yes,application must be acted upon by three members of the county legislative authority and three members of the city legislative authority.See RCW 84.34.037(1)for details. If no,application must be acted upon by three members of the county legislative authority. ❑Application approved ❑In whole ❑In part ❑Application denied ❑Date owner notified of denial(Form 64 0103): If approved,date Open Space Taxation Agreement(OSTA)was mailed to owner: Signed OSTA received by Legislative Authority on: Copy of signed OSTA forwarded to Assessor on: To ask about the availability of this publication in an alternate format for the visually impaired,please call 1-800-647-7706.Teletype(TTY)users may use the Washington Relay Service by calling 711.For assistance, contact your local county assessors office. REV 64 0021(08/02117) 4 ,r o, co�,N Elisabeth Frazier Misc Receipt 'P� y' Mason County Treasurer ,. c 's 2018-45830-MISC-07109!18-Tracey _ F 411 N 5th Street,Building 1P.O.Box 429 60.427-9670 EKL 475 1 6 2I5 11� � Receipt#: 2018-45830-MISC-07/09/18-Trac Receipt Type: Collection Receipt Date: 7/9/2018 Received By: Tracev Received From: TREASURER TRUST/OPEN SPACE/42125-12-0001 O/ROBERT&ANGELA BARNES Fund Bars Ob) Line Func Description Amount 645.000000.000.000 389.90 300000 0000.00 TREASURER TRUST/OPEN SPACE/42125- 500.00 12-00010/ROBERT&MGELA BARNES TREASURERS TRUST 500.00 PAYMENT ITEMS Paid By Tonder Type Check 0 Amount TREASURER TRUST/OPEN SPACE/42125-12- Check 5162 (500.00) 00010/ROBERT&ANGELA BARNES (500.00) 102051–Mi-Receipt www.terrascan.o Mise Receipt Printed on 7/9/2018 1:14:48 PM Page 1 of 1 V� From: John Oliver II r l To: "dlz@co.mason.wa.us" <dlz@co.mason.wa.us> 1 CC: Kell Rowen <krowen@co.mason.wa.us> Date: 8/22/2018 10:22 PM Subject: Open Space Taxation Agreements for Kim & John Oliver Dear Ms Zoren, My husband's and my request for Open Space Classification of 1. 97 acres (80 E Strayer Way) + 3. 93 acres (non-addressed, adjacent land) totalling 5. 90 acres was approved earlier this year, and you recently sent us a letter with the agreement attached for us to sign for final confirmation. With this email, we respectfully request that you and the commissioners reduce that 1. 97 number to 1.32, thus making our open space land at 80 E. Strayer Way . 65 acres less, and the new total = 5.25 acres. We would be happy to sign and return the agreement for the other parcel, as is, but are keeping the two agreements together because it just seems sensible. We ask for this review because we only lately have realized our homestead might expand beyond the typical 1-acre spread presumed for a rural property. We have a long driveway, storage & work sheds, and a sizable garden already; we're dreaming of adding a berry patch, better visitor parking, a parking spot for our daughter's car, and who knows what else. Taking back . 65 acres --to be taxed at the best value-- gives us room to grow without worrying about it, and allows our total of Open Space to stay comfortably above the 5 acre threshold. As I gathered from our conversation today, I don't have to worry about the August 23rd due date Brittany wrote on your letter dated Aug 2nd which said the due date was Aug 17th. She extended it for me because you were on vacation. I appreciate you tending to this matter so soon after your return. I will bring the agreements in at my earliest opportunity once you and/or the Commissioners decide how to treat my request. Of course, we would greatly appreciate it if someone can make a line-through adjustment to that acreage number at no extra cost, and have it so recorded and put into effect. Thank you, Kim Oliver( wil ' e and their habitat, by not logging the property.There are many native plant species that-the propert caner wishes to preserve,as well. RECOMMEND ION The Assessor recomme that 5 acres be allowed into the Open Space pr ram.See photos above. APPLICATION NUMBER: CUO -2017 Parcel Number:32218-77-90044 Applicant's Name:Allan &Gale Devol Property Address: Discussion:Applied 12/4/-17 to classi .9 acres as Open Space. e applicant has stated that this property will service as a wood greenbelt.The applicant wishes to serve wildlife and their habitat, by not logging the prope . he parcel also provides a buffer from heavy off and land slide prevention. RECOMMEN TION The As sor recommends that 1.9 acres be allowed into the Open Space program.See photo ove. A PLICATION NUMBER: CUOS47-2017 Parcel Number:42123-76-90-161 Applicant's Name: Kim&John Oliver Property Address:8o E Strayer Way Discussion:Applied 12/12/17 to classify 1.97 acres/2.97 acres(5.9 acres from 2 applications)into Open Space.The applicant states that this parcel preserves the visual quality along the roadway.This parcel also conserves natural and scenic resources as well as wildlife. One acre will remain at market value for their residence, barn and other outbuildings located on this parcel. RECOMMENDATION The Assessor recommends that 1.97 acres be allowed into Open Space,while reserving 3.acre for improvements. - a 21Page -�sw•. /yi-�.Jl 1 LGi ll V 1 1 ■V■ v ..a....r.....r.�____ —_ _ __ Me Open Space Land Washington State Chapter 84.34 RCW File With The County Legislative Authority ) f s��e " i'Iv�t . Name of Ownercs : � �+�`'� �b�,I°� , 0 Phone Nolalow Email Address: - - Address: � '� C?N- Parcel Number: q.�j.�- . b 0 � Legal Description: Total Acres in Application: 1 ,9 Indicate what category.of open space this land will qualify for: . �� ® Conserve or enhance natural, cultural,or scenic resources tOM1 t ':r 101'01 mf- , ft�.�„ 1 ❑ Protect streams, stream corridors,wetlands,natural shorelines, or aquifers ❑ Protect soil resources, unique or critical wildlife,or native plant habitat [] Promote conservation principles by example or by offering educational opportunities !� ❑ Enhance the value to the public of abutting or neighboring parks,forests,wildlife preserves, nature reservations or sanctuaries, or other open spaces ❑ Enhance recreation opportunities ❑ Preserve historic or archaeological sites .� ��c ' k, jv- rtc z -�i. .(�. 1�+"!'�� 6 4 Preserve visual quality along highway, road,stree condors,01 scernc vis#as ❑ Retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably requiredby the granting authority ❑ Farm and agricultural conservation land previously classified under RCW 84.34.020(2),that no longer meets the criteria ❑ Farm and agricultural conservation land that is'traditional farmland" not classified under Chapter 84.33 or Chapter 84.34 RCW;that has not been irrevocably devoted to a use inconsistent with agricultural uses,and has a high.potential for returning to commercial agriculture 44 llnq �- REV 64 0021 (08!02!17) 1. Describe thgpresent use of the iand.� .Gf91 G�� ly sis k, �3�11'6®�il�le. LI ) gg1, .zeS `t,ro UdL - iUi p' C. © vp e ir c a I 2. Is the land subject to a lease or agreement which permits any other use than its present use? ❑Yes , No If yes, attach a copy of the lease agreement. 3. Describe the present improvements (residence, buildings, etc.)located on the land. Z16D s kswul— "/zgc`.atA 0 V� killk rYW "�. �2 =� 516'(04 t'.t XJ; 41W 3 4. is the land subject to any easements? Z-Yes ❑ No If yes, describe the type of easement,the easement restrictions,And the length of the easement. 5. If applying for the farm and agricultural conservation land category, provide a detailed description below about the previous use,the current use,and the intended future use of the land. NOTICE: The county and/or city legislative authorities may require owners to submit additional information regarding the use of the land. As owner of the parcels)described in this application, I hereby indicate by my signature below that I am aware of the additional tax, interest,and penalties involved when the land ceases to be classified under the provisions of Chapter 84.34 RCW. I also certify that this application and any accompanying documents are accurate and complete. The agreement to tax according to use of the property is not a contract and can be annulled or canceled at any time by the Legislature(RCW 84.34.070) Print the name of each owner: Signature of each owne : Date I,VfX The granting or denial of an application for classification or reclassification as open space land is a legislative determination and shall be reviewable only for arbitrary and capricious actions. Denials are only appealable to the superior court of the county in which the land is located and the application is made. REV 64 0021 (08/02/17) 2 File Number: 99899 EXHIBIT"N' Lot one(1)of Short Subdivision No.2702,recorded F 996,in Volume 1 of Short Plats,page 109,Auditor's File No. 622571,and bei rtion o the West half(W'/z)of Section twentythree(23),Township twentyone(21 ort ,Range four(4)West,W.M. Parcel No.42123 76 90161. TOGETHER WITH a non-exclusive easeme for roa nd utility purposes,60 feet in width,as described in instrument recorded June 1, 19 ,Audito File No.345244 and rerecorded August 6, 1979,Auditor's File No.365036. TOGETHER WITH a perpetual, non-e lusive ement for road and utility purposes, 60 feet in width,as shown on survey recorded S tember , 1988, in Volume 13 of Surveys,page 153, Auditor's File No.485727, TOGETHER WITH an easement for road and utility purposes,60 feet in width, as described in instrument recorded October 7, 1987,Auditor's File 476740, as shown on surveys recorded September 12, 1986,in Volume 12 of Surveys,pages 24,25 and 26 and recorded May 17, 1990,in Volume 15 of Sur. age 6 d as amended in instrument recorded March 27, 1996,Auditor's File No.62423 TOGETHER WITH and a perpetual, non-exclusive easement for road,drainage and utility purposes,60 fe idth,including cul-de-saci having radii of 50 feet, as shown on survey recorded Ma 19 in Volume 15 of Surveys, page 7,Auditor's File No_ 508914. Subject to the f g: F. Subject to p b ment by Skokomish River Flood Control District;said district establishe n CW 86.00, or as amended. ROAD IN NANCE AGREEMENT. set w Charles T.Wright and Helen J.Wright, husband and wife,et al. Dat July 5, 1974 R rd December 18, 1978 A ile No.: 295681 P s or cost of maintenance of a private road easement. Subjec maintenance obligations as defined in instrument recorded June 1, 1978,Auditor's File No 45244 and rerecorded August 6, 1979,Auditor's File No. 365036. instrument for a-more particular statement. EMENT. Subject to a perpetual,non-exclusive easement for road, drainage and utility purposes,60 feet in width, including cul-de-sacs having radii of 50 feet, as shown on survey recorded May 17, 1990,in Volume 15 of Surveys, page 7,Auditor's File No.508914_ ROAD MAINTENANCE AGREEMENT. Between: Island West Associates, a general partnership. Dated: May 13, 1988 Recorded: May 18, 1990. Auditor's File No.: 508955 Provisions for cost of maintenance of a private road easement. AMENDMENTS to said Road Maintenance Agreement recorded May 18, 1990,Auditor's File Nos.508956 and 508957,recorded April 3, 1992,Auditor's File No.541995, recorded November 30, 1992,Auditor's File No.555811, and recorded February 1, 1993,Auditor's File No. 559161. NOTICE TO THE PUBLIC regarding collection of charges due under said agreement,as amended,recorded August 10, 1993,Auditor's File No.570149. Subject to provisions set forth on the map of Short Subdivision No.2702,recorded February 27, 1996, in Volume 1 of Short Plats, page 109,Auditor's File No.622571. MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda ❑ Public Hearing El Other ❑ Department: Community Services Ext: 286 Date: December4, 2o18 Agenda Item #/U•� (Commissioner Staff To Complete) Briefing Date: November 5 and December 3, 2018 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Public hearing December 4, 2018 at 9:3o a.m.to consider amendments to Title 15—Development Code: Section 15.13, reinstating Hearing Examiner procedures for Code Enforcement Cases. BACKGROUND: The Department of Community Services proposes to reinstate the Hearing Examiner procedures for Code Enforcement compliance cases.This entire section was removed in an attempt to achieve code compliance strictly through the administrative process.Although Code Enforcement staff have been successful using Voluntary Correction Agreements,there are some cases that warrantthe use of the Hearing Examiner. The Planning Advisory Commission held a public hearing to consider these amendments on October 15, 2o18.They recommended approval of the amendments to the BOCC. RECOMMENDED ACTION: Board of County Commissioners shall approve the proposed amendments as described. ATTACHMENT(S): Staff Report Attachments Ordinance 11/27/2018 STAFF REPORT A PUBLIC HEARING for proposed amendments to the Development Code, Section 15.13 relating to ENFORCEMENT 1. Contact Person Kell Rowen, Planning Manager Mason County Community Services 615 W. Alder St.; Shelton, WA 98584 360.427.9670 ext. 286 2. Introduction Mason County Planning Staff is proposing an amendment to the Mason County Code Title 15 (Development Code), Section 15.13, reinstating Hearing Examiner procedures for Code Enforcement cases. 3. Discussion Title 15, Section 15.13.045 and other related sections were eliminated from the Development Code in 2017 in an effort to streamline code enforcement actions strictly through the administrative process. Mason County Community Services Code Enforcement staff finds that there are many cases that are difficult to achieve compliance without the assistance of the Hearing Examiner process. Reinstating the Hearing Examiner procedures will give Code Enforcement staff additional resources for code compliance if administrative actions are unsuccessful. 4. Recommendation At their regularly scheduled meeting on October 15, 2018, the Planning Advisory Commission recommended approval to the Board of County Commissioners for adoption. S. Attachments • Title 15, Section 15.13 with markup Staff Report BOCC Title 15 11-28-2018BOCC Page 1 11/27/2018 ATTACHMENT A bear the burden of proving the decision was wrong. 4. The desired outcome or changes to the decision. 5. The appeals fee as provided for in the applicable ordinance. C. Procedure. An appeal before the Hearing Examiner shall be by procedures established by the Hearing Examiner consistent with RCW 36.70B. 15.11.030 APPEAL TO STATE REVIEW BOARDS The appeal of the final decision of the Hearing Examiner may be filed to the appropriate state review board and is subject to the appeal processes of the review board(notification,review,hearing,and decision). The State Environmental Hearings Office processes appeals of shoreline permits,conditional uses,and variances. 15.11.040 JUDICIAL APPEAL A. Appeals from the final decision of the Hearing Examiner involving those codes and ordinances to which this title applies,and for which all other appeals specifically authorized have been timely exhausted, shall be made to Mason County Superior Court within twenty-one(2 1)days of the date the decision or action became final,unless preempted by state law. B. Notice of the appeal and any other pleadings required to be filed with the court shall be served on the Clerk of the Board of County Commissioners and Prosecuting Attorney within the applicable time period. This requirement is jurisdictional. C. The cost of transcribing and preparing all records ordered certified by the court or desired by the appellant for such appeal shall be borne by the appellant. CHAPTER 15.13 ENFORCEMENT 15.13.005 SEVERABILITY This title shall be governed by the laws of the State of Washington. In the event that any portion or section of this title be declared invalid or unconstitutional by a court of competent jurisdiction,the remainder of the title shall not be affected and shall remain in full force and effect. 15.13.010 ENFORCING OFFICIAL;AUTHORITY A. The Review Authority shall be responsible for enforcing those codes and ordinances to which this title applies,and may adopt administrative rules to meet that responsibility. The Review Authority may delegate enforcement responsibility,as appropriate. An employee of one Review Authority department may commence an enforcement action of violations of codes and regulations of other departments. B. Inspections: The purpose of these inspection procedures are to ensure that a property owner's rights are not violated. When it is necessary to make an inspection to enforce the provisions of this Chapter,or when the Director has reasonable cause to believe that a violation has been or is.being committed,the Director or his duly authorized inspector may enter the premises,or building at reasonable times to inspect or to perform any duties imposed by this Chapter,provided that if such premises or building be occupied that credentials be presented to the occupant and entry requested. If such premises or building 17 that of the applicant and/or owner of the propertyupon which the violation exists. An enforcement action under this chapter against the owner and/or applicant shall not relieve or prevent enforcement under this chapter or other ordinance against any other responsible person,which,to the extent allowed by state law,includes an officer or agent of a business or nonprofit organization who,while violating the applicable provisions,is acting on behalf of,or in representation of,the organization. D. Where property has been subjected to an activity in violation of this Chapter,the County may bring an action against the owner of such land or the operator who performed the violation. In addition,in the event of intentional or knowing violation of this Chapter,the review authority or Hearing Examiner may deny authorization of any permifor development approval on said property for a period up to ten(10) years from the date of unauthorized clearing or grading. While a case is pending,the County shall not authorize or grant any permit or approval of development on the property. E. Nothing in this chapter shall be construed to prevent the application of other procedures,penalties or remedies as provided in the applicable code or ordinance. 15.13.035 WARNING NOTICE Prior to other enforcement action,and at the option of the Review Authority,a warning notice may be issued. This notification is to inform parties of practices which constitute or will constitute a violation of the development code or other development regulation as incorporated by reference and may specify corrective action.This warning notice may be sent by certified/registered mail,posted on site or delivered by other means.The parties shall respond to the county within twenty(20)days of the postmark,posting on site,or delivery of the notice. 15.13.040 NOTICE OF CIVIL VIOLATION A. Authority.A notice of civil violation may be issued and served upon a person if any activity by or at the direction of that person is,has been,or may be taken in violation of the applicable codes under Section 15.03.005. A landowner,tenant,or contractor may each be held separately and joint and severally responsible for violations of the applicable codes and regulations. B. Notice. A notice of civil violation shall be deemed served and shall be effective when posted at the location of the violation and/or delivered to any person at the location and/or mailed first class to the owner or other person having responsibility for the location and not returned. C. Content.A notice of civil violation shall set forth: 1. The name and address of the person to whom it is directed. 2. The location and specific description of the violation. 3. A notice that the order is effective immediately upon posting at the site and/or receipt by the person to whom it is directed. 4. An order that the violation immediately cease,or that the potential violation be avoided. 5. An order that the person stop work until correction and/or remediation of the violation as specified in the order. 6. A specific description of the actions required to correct,remedy,or avoid the violation,including a time limit to complete such actions. 7. A notice that failure to comply with the regulatory order may result in further enforcement actions,including civil fines.,ainl-criminal penalties and/or appearance before the Hearing Examiner. 19 iii._ Assess less than the established civil fine set forth in Section 15.13.050 based on the criteria of subsection(D)(3)(b)of this section;or iv. Assess no civil fines. b In determining the civil fine assessment,the Hearing Examiner shall consider the following:factors: i Whether the person responded to staff attempts to contact the person and cooperated with efforts to correct the violation; ii. Whether the person failed to appear at the hearing; iii. Whether the violation was a repeat violation or if the person has previously violated the applicable codes regulations and ordinances; iv. Whether the person showed due diligence and/or substantial pro reg ss in correcting the violation; V. Whether a genuine code interpretation issue exists;and vi. AU other relevant factors. C. The Hearing Examiner may double the civil fine schedule if the violation was a repeat violation or the person has previous violations of the applicable codes, regulations or ordinances In determining the amount of the civil fine for repeat violations the Hearing Examiner shall consider the factors set forth in subsection (D)(3)(b)of this section. 4 Notice of Decision Upon receipt of the Hearing Examiner's decision.the Review Authority shall send by first class mail and by certified mail return receipt requested a cop o�f the decision to the person to whom the notice of a civil violation was issued.The decision of the Hearing Examiner shall be rendered within 10 working days of the hearing- E. Failure to Appear.1f the person to whom the notice of civil violation was issued fails to appear at the scheduled hearing the Hearing Examiner will enter a default order with findings pursuant to subsection(D)(2)of this section and assess the appropriate civil fine pursuant to subsection(D)(3)of this section The county will enforce the Hearing Examiner's order and any civil fine from that person. F. Appeal to Superior Court. See Section 15.11.040 Judicial Appeal 15.13.00 CIVIL.FINES A. Authority.A person who violates any provision of the Development Code,or who fails to obtain any necessary permit,who fails to comply with the conditions of a permit,or who fails to comply with a notice of civil violation shall be subject to a civil fine. B. Amount.The civil fine assessed shall not exceed one thousand dollars($1,000.00)for each violation. Each separate day,event,action or occurrence shall constitute a separate violation. C. Notice.A civil fine shall be imposed by an order of the review authority, and shall be effective when served or posted as set forth in 15.13.040(B). D. Collection. 1. ' Civil fines shall be immediately due and payable upon issuance and receipt of order of the review authority.The Review Authority may issue a stop work order until such fine is paid. 2. If remission or appeal of the fine is sought,the fine shall be due and payable upon issuance of a 21 ORDINANCE NUMBER AMENDMENTTO MASON COUNTY CODE TITLE 15 ORDINANCE reinstating previously removed sections of Mason County Code Title 15 Chapter 15.13, Section 15.13.045 relating to Hearing Examiner procedures for Code Enforcement cases. WHEREAS, under the authority of the Washington State Planning Enabling Act and Local Project Review(RCW 36.70 and 36.70B) Mason County is taking legislative action to revise its development code; and WHEREAS, Mason County Code Title 15, Section 15.13.045 was removed by Ordinance 49-17 on August 22, 2017 in an effort to streamline code enforcement actions strictly through the administrative process; and WHEREAS, the Mason County Community Services code enforcement staff finds there are cases that are difficult to achieve compliance without the assistance of the Hearing Examiner process; and WHEREAS, reinstating the previously removed sections of Title 15, Chapter 15.13 relating to the Hearing Examiner process and procedures will allow code enforcement to be more successful in achieving compliance; and WHEREAS, on October 15, 2018 the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a motion to recommend approval of said amendment; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on December 4, 2018; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 15, Chapter 15.13 complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 15, Chapter 15.13 relating to the Hearing Examiner process for code enforcement cases as described in Attachment A. DATED this day of 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Terri Drexler, Commissioner hite ief DPA Kevin Shutty, Commissioner z MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda ❑ Public Hearing Q Other ❑ Department: Community Services Ext: 286 Date: December 4, 2o18 Agenda Item# �3 (Commissioner Staff To Com fete) Briefing Date: November 5 and December 3, 2018 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Public hearing December 4, 2018 at 9:3o a.m.to consider code amendments to Title 17—Zoning: Section 17.12, adding "Duplex", "Triplex" and "Residential" as Permitted Uses in the Village Commercial (VC) District in the Allyn Urban Growth Area (UGA) BACKGROLIND: The Planning Department proposes to add the following as allowed uses in the Village Commercial (VC) District within the Allyn UGA: "Duplex"(restricted to parcels one-half(1/2) acre or less); "Triplex"(restricted to parcels three-quarter(3/4) acre or less) and "Residential"(one or more attached to any other permitted non- residential use).This proposal allows for greater market choices while maintaining the intent of the District. The Planning Advisory Commission held a public hearing to consider the amendments on October 15, 2o18.They recommended approval of the amendments to the BOCC. RECOMMENDED ACTION: Board of County Commissioners shall approve the proposed amendments as described. ATTACHMENT(S): Staff Report Amendments Ordinance 11/27/2018 STAFF REPORT A PUBLIC HEARING for proposed amendments to the Development Regulations, Section 17.12 relating to the VILLAGE COMMERCIAL zone in the Allyn UGA 1. Contact Person Kell Rowen, Planning Manager Mason County Community Services 615 W. Alder St.; Shelton, WA 98584 360.427.9670 ext. 286 2. Introduction Mason County Planning Staff is proposing an amendment to the Mason County Code Title 17 (Development Regulations), Section 17.12, adding "Duplex", "Triplex" and "Residential" as allowed uses on certain sized lots in the Village Commercial (VC) District of the Allyn Urban Growth Area (UGA). 3. Discussion Currently, the VC zone for the Allyn UGA allows "Multi-Family dwelling units (min 4 units)" as the only allowed residential development. This allowance requires that a single structure have at least 4 units and should not be confused with "units per acre". Although the VC zone in the Allyn UGA does not address the minimum or maximum "units per acre", the typical Growth Management standard for residential development within an Urban Growth Area is a minimum of four (4) units per acre. There are several undeveloped lots within the VC zone that are suitable for residential development but are too small to accommodate a minimum of four (4) units. Staff recommends amending the code to allow"Duplexes" on lots % acre or smaller and "Triplexes" on lots %acre or smaller. In addition, "Residential (one or more) attached to any other permitted non-residential use" was added as an allowed use during the Planning Advisory Commission public hearing. Subject uses will still need to satisfy all other prescribed zoning regulations and performance standards as required. 4. Recommendation At their regularly scheduled meeting on October 15, 2018,the Planning Advisory Commission recommended the attached code amendments for approval to the Board of County Commissioners for adoption. S. Attachments • Title 17, Section 17.12 with markup Staff Report BOCC Title 17 10-15-2018 Page 1 11/27/2018 ATTACHMENT A CHAPTER 17.12 Commercial Zoning Districts in the Allyn UGA 17.12.100 "VC" -VILLAGE COMMERCIAL DISTRICT Sections: 17.12.110 Purpose 17.12.120 Permitted Uses 17.12.130 Accessory Uses 17.12.140 Use permitted subject to obtaining a Special Use permit 17.12.150 Bulk and dimension standards 17.12.160 Additional Development and Design criteria 17.12.170 Signs 17.12.180 Parking 17.12.190 Applicability 17.12.110 Purpose: The Village Commercial District is a pedestrian and transit oriented mixed use district primarily designed as a location for neighborhood, community wide and tourist retail, office, restaurant, entertainment and service uses including transient accommodations and residential uses. The district will provide opportunities for transit routes and stops and to provide shared parking opportunities. Physically the district will retain the pedestrian oriented scale and intensity of use of the rest of the Village core area. Because of its nature the Village Commercial District zone may only be located in the village center. 1. Goals of the district are: a. Promote private development and uses, which complement public streetscape, infrastructure and governmental improvements and uses. b. Foster civic pride in the area and thereby stabilize and improve property values and stimulate business investment. c. Encourage new uses and services consistent with the downtown, pedestrian oriented, character of the area to achieve a viable and sustainable commercial district. d. Prohibit new uses that are incompatible with the function and purpose of the district and encourage the relocation to other locations in the community, of existing non- conforming uses. e. Encourage efficient land use and investment in the rehabilitation, expansion and use of existing structures and in-fill sites through increased zoning densities and parking allowances and flexibility. f. Encourage the concept of"mixed" commercial, residential and civic uses in order to, provide affordable housing opportunities, provide a diverse market for retail goods and services, promote alternative modes of transportation, maximize the use of public infrastructure investments and foster a greater sense of "neighborhood" within the district. g. Encourage a sense of "ownership" of the village core within all members of the community as the social and cultural heart of the village by providing opportunities for cultural and celebratory events and development of public spaces and buildings. FINAL Allyn Zoning 12-42018.doc Page 29 i h. Promote a physical environment through architectural, streetscape and open space improvements that are evocative of the historic and natural character of the community. i. Provide shared parking opportunities. j. Promote tourist oriented market opportunities including water-related activities. 17.12.120 Permitted Uses. The following uses, subject to applicable licensing and development regulations, shall be allowed outright within the "VC" district. 1. Alcoholic beverage sales: package stores and wine shops 2. Antique shops 3. Appliance and communication equipment repair shop and/or sales 4. Art Galleries and artist studios 5. Art and craft supplies, retail 6. Vehicle parts store 7. Bakery, with on site sales 8. Bicycle shops 9. Book stores 10. Banks and financial institutions 11. Barbers and beauty shops 12. Camera Shop 13. Catering 14. Clothing sales and rentals and shoe stores 15. Delicatessen 16. Dry cleaners and laundries not including Laundromats 17. Duplex (restricted to parcels one-half (1/2) acre or less) 47-.18. Fabric and yarn goods 4-8-:19. Florists X20. Food Stores, retail including groceries, bakers, butchers, health, candy 20-.21. Furniture stores 222. Grocery stores 22:23. Hotels / motels 23-:24. Household fixtures including plumbing, lighting, heating/cooling 24:25. Hardware stores 2-5-.26. Hobby shops 26727. Jewelry store 228. Locksmith 229. Medical offices, clinics, equipment and services (i.e. labs) 230. Multi-Family dwelling units (min 4 units) 88-:31. Music stores, recordings and instruments -34-.32. Offices 333. Paint and glass shops -3-3:34. Pharmacy, dispensing 34-:35. Photographic studio X36. Printing, publishing and reproduction 34,37. Radio and Television broadcasting station 38 Residential (one or more) attached to any other permitted non-residential use -37-:39. Restaurants, cafes and food stands: sit down and walk up X40. Retail shops not otherwise named similar in size, character and impacts X41. Second hand stores and pawn shops 4OA2. Sports related service businesses such as kayak rentals, boat tours, scuba instruction 44-:43. Sporting goods store including equipment rental and repair FINAL Allyn Zoning 12-42018.doc Page 30 42.44. Stationary and office supply stores 445. Toy Stores 4446. Theater, live stage, 45A7. Theater, motion picture, one screen and no more than 250 seats 4648. Tourism related retail and service businesses such as travel, tour and event agencies 47.49. Transit stops 50. Triplex (restricted to parcels three-quarter (3/4) acre or less) 451. Dance and music studios 17.12.130 Accessory uses. The following uses shall be permitted as ancillary to permitted uses or uses obtaining a Special use permit in the district and shall not be established independent of the primary use. 1. Alcoholic beverage sales: on-site, in association with full menu food uses. 2. Merchandise repair excluding vehicles 3. Micro brewery 4. Hotel Lounge 5. Parking of one delivery vehicle 6. Dance floors 7. Music and electronic game machines up to a total of four 8. Live entertainment except between the hours of 1:30 AM and 7:00 AM 9. Public sidewalk food and merchandise vendors including Espresso carts and newsstands with written consent of all adjacent landowners. 17..12.140 Use permitted subject to obtaining a Special Use Permit. The following uses, subject to applicable licensing and development regulations, shall be allowed within the "Village Commercial" district only with approval of a special use permit except that a special use permit shall not be required where any of the listed uses are included in an approved Planned Development. Consideration shall be given to the purpose and development standards of the district including any adopted design guidelines. The design of the site, structure, and building facade shall be included in the special use permit review which shall consider the widths and heights typically found in the neighboring commercial development to determine the compatibility of the proposal with the existing development. That compatibility might be accomplished through indenting portions of the structure to separate portions of the facade, using a variety of architectural styles and building materials, orienting the building so that larger areas of facade are not visible from public ways or parking areas, or by similar techniques. 1. Antique malls over 10,000 sq. ft. 2. Bars and taverns other than those associated with full menu food service. 3. Churches 4. Veterinary Clinics 5. Commercial parking lots not associated with an on-site use 6. Day care center 7. Drive-through sales, service, pick-up or delivery 8. Gasoline retail sales. 9. Gyms, fitness and aerobic studios 10. Laundromats 11. Private transportation depot 12. Schools FINAL Allyn Zoning 12-4-2018.doc Page 31 ORDINANCE NUMBER AMENDMENTTO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code Title 17 Chapter 17.12, Section 17.12.120 adding. to the list of Permitted Uses. WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County is taking legislative action to revise its development regulations; and WHEREAS, the Village Commercial (VC) zone for the Allyn Urban Growth Area (UGA) allows "Multi-Family dwelling units (minimum 4 units)" as the only allowed residential development; and WHEREAS, the use "Multi-Family dwelling units (minimum 4 units)" does not address density; and WHEREAS, the typical GMA density standard for residential development in an UGA is a minimum of four(4) units per acre; and WHEREAS, there are several undeveloped lots within the VC zone that are suitable for residential development, but may be too small to accommodate four (4) units; and WHEREAS, the Purpose of the VC zone is to encourage mixed use including commercial and residential together; and WHEREAS, Mason County Code Title 17, Section 17.22.120 was amended to include "Duplex (restricted to parcels one-half (1/2) acre or less)"; "Triplex (restricted to parcels three- quarter (3/4) acre or less)"; and "Residential (one or more) attached to any other permitted non-residential use"; and WHEREAS, on October 15, 2018 the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a motion to recommend approval of said amendment; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on December 4, 2018; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 17, Section 17.22.120 complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17, Section 17.22.120 adding to the list of Permitted Uses as described in Attachment A. DATED this day of 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy N.eatherlin, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner z MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kelly Bergh Action Agenda Public Hearing _X_ Other DEPARTMENT: Support Services EXT: COMMISSION MEETING DATE: December 4, 2018 Agenda Item # /0,� Commissioner staff to complete) BRIEFING DATE: October 8, 2018 & November 6, 2018 BRIEFING PRESENTED BY: Justin Smith, WSU Extension [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Two public hearings on Tuesday, December 4, 2018 at 9:30 a.m. to 1) close out the state Community Development Block Grant (CDBG) for the Microenterprise Assistance Program of$269,210 which ended September 30, 2018 and 2) to re-apply for up to an additional $200,000 to extend the program. These hearings are to inform citizens of the grants past performance and availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities, specifically a Local Microenterprise Assistance Program. BACKGROUND: "Building Connections—Strengthening Businesses in Mason County," a microenterprise assistance program funded through Washington State Department of Commerce is coming to the end of its funding cycle. This program has operated successfully over the past 24 months reaching over 150 people who are operating or interested in operating a small business. More than 40 participants have completed the small business training programs and several businesses are eligible for micro- loans. Given the success of the program and continued demand for these services from Mason County residents, the team is seeking to re-apply for up to an additional $200,000 to extend the training and increase the size of the available loan fund for Mason County businesses. Approval to apply must be approved by the county following a public notice and hearing to allow residents to ask questions and or raise concerns. RECOMMENDED ACTION: Approval to submit an application to WA State Department of Commerce and sign the Resolution with Certifications of Compliance and any other applicable paperwork for up to $200,000 to extend the Community Development Block Grant (CDBG) - Economic Opportunity Grant for Local Micro- Enterprise Assistance Program. BUDGET IMPACTS: None except for possible reimbursement for county administration. JAKellyB\Commission Public Hearing Summary CDBG.doc ATTACHMENT(S): Grievance Procedure WA State Community Development Block Grant (CDBG) Fact Sheet Resolution Building Connections Summary Update Federal Citizens Participation Requirements Local Microenterprise Assistance Program — Narrative & Forms J:\KellyB\Commission Public Hearing Summary CDBG.doc Mason County Community Development Block Grant Grievance Procedure 1. Submit complaints in writing to the designated official; the Budget Manager: A record of the complaints and action taken will be maintained. A decision by the designated official will be rendered Within 15 working days. s ® If the complaint cannot be resolved to your satisfaction by the designated official, the complaint will be heard and discussed by the Mason County Board of Commissioners at an open, public meeting. A written decision will be made within 30 Working days. The decision of the Board of Commissioners is final. 2. A record of action taken on each complaint will be maintained as a part of the records or minutes at each level of the grievance process. Adopted this 22nd day of September, 2015. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON A EST: � PP� �,V�- Randy eatherlin, Chair Julie Imanzor, Clerk of the Board Atq,(-w APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim Whitehead, Chief DPA Terri Jeffreys, Co ' is oner IF _k Department of Commerce Community '. BlockDevelopment _ trengthenfng rural communitiesthrough I I ' that benefit low- and moderate-income persons GENERAL PURPOSE GRANTS $9,000,000 OUR CORE PURPOSE For planning or construction of public infrastructure, community Grow and improve jobs in Washington facilities, affordable housing, and economic development projects. State by championing thriving communities,a prosperous economy, Competitive. Maximum grant up to$750,000 based on project type. and suitable infrastructure. Application materials available in March and due in June. Q PROGRAM CONTACT ECONOMIC OPPORTUNITY GRANTS $1,000,000 Kaaren Roe For state and local priority projects resulting in economic resilience Section Manager and development in rural communities. Local Government Division 360.725.3018 Competitive. Applications accepted throughout the year on a fund kaaren.roe@commerce.wa.gov available basis. HOUSING ENHANCEMENT GRANTS $200,000 o ELIGIBILITY GUIDELINES: Eligible applicants are Washington State For off-site infrastructure or the community facility component of a cities/towns with less than 50,000 in state Housing Trust Fund project. population and not participating in a CDBG Competitive. Maximum grant is generally$200,000. Initial CDBG entitlement urban county consortium;and Housing Enhancement Grant application forms are submitted with a counties with less than 200,000 in population.Eligible cities/towns and HTF Stage 2 application. counties are listed on the CDBG website. PUBLIC SERVICES GRANTS $1,500,000 For 17 counties and community action agencies to fund new or Special purpose districts,public housing expanded services for lower income persons, authorities,community action agencies, economic development councils,other Allocated by formula based on population and poverty. Application non-profit organizations,and Indian tribes materials available in February and due in April. are not eligible to apply directly to the state CDBG Program for funding,but may HUD NATIONAL OBJECTIVES be a partner in projects and subrecipient CDBG project activities must meet one of three HUD National Objectives: of funding with an eligible city/town or ■ Principally benefits low-and moderate-income(LMI)persons county applicant. ■ Aids in the prevention or elimination of slums or blight ■ Addresses imminent threat to public health or safety 1011 Plum Street SE,Olympia,WA 98504 http://www.commerce.wa.gov/cdbg Funding is contingent on approval of the state's 2018 Action Plan and CDBG allocation by the US Department of Housing&Urban Development. 5/3/18 RESOLUTION NO. A RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUMITY DEVELOPMENT BLOCK GRANT(CDBG) WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community Development Block Grant(CDBG); and WHEREAS, Mason County has identified a community development and housing priority need for which to seek CDBG funding; and WHEREAS, it is necessary certain conditions be met to receive CDBG funds; and WHEREAS, Frank Pinter, Support Services Director is authorized to submit this application to the State of Washington on behalf of Mason County; NOW, THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners to authorize submission of this CDBG application to the state Department of Commerce to request up to $200,000 for a Local Microenterprise Assistance Program, and certifies that, if funded, it: Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable state and federal laws; Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.486; Will not use assessments against properties owned and occupied by low- and moderate-income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants; Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; Has adopted or will adopt a policy(s) to reduce greenhouse gas emissions in accordance with RCW 70.235.070 and certifies this project will adhere to this policy(s); Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act; and will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); Has adopted (or will adopt) and enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will adopt) and implement a policy of enforcing applicable state and local laws against physically barring entrances to or exit from a facility or location that is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act of 1974, as amended; and Mason County designates Frank Pinter as authorized Chief Administrative Official and the authorized representative to act in all official matters in connection with this application and Mason County's participation in the State of Washington CDBG Program. Adopted this of 12018. ):\KellyB\CDBG Resolution.docx BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner J:\KellyB\CDBG Resolution.docx Building Connections Strengthening Businesses Phase II in Mason County WA According to the US Census Bureau 17.3%of Mason County lives below poverty level,which is 25%higher than the Washington State average.With the sale of two of our mills and the shutdown of a large plywood mill Mason County faced the loss of a little over 500 manufacturing jobs.Although there have been new jobs created over the last three years,the 1.6 multiplier effect of those initial job losses brought total losses to more than 800. Our rural communities are seeing some gains and stimulating new business growth will ensure stability moving forward. This initiative proposes a strategy to build on the momentum and success of the 2016-2018 microenterprise development project aimed at building the economic strength in Mason County through the support of small enterprises(5 or fewer employees)with focused business training,technical assistance and microloans up to $25,000 for start-up or expansion.If funded,this next phase will draw upon lessons-learned,partnerships forged,reputation and name recognition built and program evaluation results to launch start-ups and support existing businesses with training,technical assistance and microloans over the period of the grant. We know that when companies are strong, they hire more people and these jobs strengthen families and grow our region's resources that businesses in Mason County rely on. Enterprise for Equity(E4E),a regional non-profit with a 19 year track record,will serve entrepreneurs with low-to-moderate incomes and provide business training and resources that balance social,economic and ecological priorities in the region. This initiative works directly with local leadership of the Economic Development Council of Mason County(EDC),the North Mason Chamber of Commerce(NMCC)and the Washington State University Mason County Extension(WSU)to provide small companies throughout the county,from Belfair to Shelton,a seamless menu of relevant training resources, business services,micro-loans and meaningful connections with other businesses in local industries. There is not a physical location as the training will be offered throughout all of Mason County, even within the more remote locations,based on the response during outreach.The majority of the workshops and training programs will occur in Belfair,Hoodsport,Allyn and Shelton. There are seven key components: • Outreach to rural communities via our partners to find and connect with people interested in self- employment and business owners in need of business resources; • Information sessionsibusiness development conversations that begin to build connections with other business owners and resources to help them grow their companies; • Business training,tools and technical assistance for people(with 5 or fewer employees)who are interested in starting small businesses or strengthening existing enterprises; • Support for employees and others with financial education and asset building programs that assist participants in moving out of poverty toward prosperity; • Support for business start-up or expansion through microlending and connections with SBA partners and other financial options; • Business Builder workshops and technical assistance by all partners that assists existing business owners with ongoing accounting, social media, customer service,contracting and other programs and ensure deep connections with existing partners in the community for long term networking and support. Washington State University Extension will work directly with Mason County to administer the grant, serving to support the county in administration,oversight and reporting on program timeline, deliverables and outcomes. Enterprise for Equity,Economic Development Council of Mason County,North Mason Chamber of Commerce and WSU Extension will serve as primary liaison with the County and with contractors,with WSU Extension being responsible for overseeing evaluation of programs using existing measures. Mason County Washington Proposal 2019-2020/ Community Development Block Grant Program PUBLIC HEARING HANDOUT Federal Citizen Participation Requirements For Local Government Applicants to the State CDBG Program Federal Regulations 24 CFR 570.486 (a) (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec. 91.115(e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of CDBG funds; (3) Furnish citizens information, including but not limited to: (i) The amount of CDBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government's anti-displacement and relocation plans required under Sec. 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions. Together the hearings must cover community development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be held at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state. (7) Provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable. LOCAL MICROENTERPRISE ASSISTANCE PROGRAM NARRATIVE & FORMS Project Description - Describe your project and its components to give a clear view of what CDBG is being asked to fund. This initiative presents a strategy for increasing economic opportunity in Mason County by providing focused business training, technical assistance, and microloans up to $25,000 for start- up or expanding small enterprises (five or fewer employees). This proposal, based This evaluation also assessed the training participants' business planning knowledge before/after the training: in part on the findings (excerpts below) of the WSU pre/post evaluation of the business training program found in, "Mason County Building Connections Workshop Report" is a request to continue services started in 2016 and enable Mason County to accomplish the goals of the original grant. The first grant enabled Enterprise for Equity (E4E)to provide business support in the way of training and technical assistance to over 30 individuals and help launch or strengthen 16 businesses. Our microlending program was developed and is ready to launch but the funding period ended before E4E and our partners could roll this out to the graduate entrepreneurs. Significant progress was made to strengthen business knowledge and interest in growing their small enterprises among participants. According to the preliminary report by WSU Extension, "Mason County Building Connections Workshop Report" participants were asked to indicate their likelihood of participation in a list of business activities. 87.5% (28) of participants stated that they are very likely to begin taking steps to open or expand their business. Similar interest was shown in networking with other small businesses, with 81.3% (26) indicating a high likelihood of doing so. A majority of participants also declared a likelihood of conducting business research (75%, 24), implementing a marketing strategy (65.3%, 21), and meeting with a small business development center or expert (53.1%, 17). 53.1% (17) of respondents also stated that they were very likely to participate in other business training. Those who indicated that they were likely to apply for a loan were also asked to identify the agency/agencies where they would apply for the loan, how much they would seek, and when they intended to apply. Enterprise for Equity was the agency most often mentioned (14), as a planned source of a business loan, followed by banks and credit unions (6). Responses to the planned amount of the loan were often given as ranges, making calculating descriptive statistics difficult, but the smallest expected amount was $500, with the most being$300,000. Most respondents expected to borrow between $1,000 and $30,000. Participants were also uncertain as to the exact timeline of when they would apply for a loan, with many expecting to apply in the next 6 months. We know that when businesses are strong, they hire more people; these jobs strengthen families and through increased tax revenue help Mason County pay for infrastructure and other resources that businesses rely on. Enterprise for Equity (E4E), a regional non-profit with a 20- year track record, and now a known entity in Mason County with effective and high functioning partnerships is poised to continue serving entrepreneurs with low-to-moderate incomes and continue providing business training and resources that strengthen businesses and balance social, economic and ecological priorities in the region. The next phase of this initiative will continue to work directly with Washington State University Mason County Extension (WSU), The Economic Development Council of Mason County, The North Mason Chamber of Commerce and Mason County staff to provide new and existing small companies, from Belfair to Shelton, a seamless menu of relevant training resources, business services, micro-loan assistance, technical assistance and meaningful connections with other businesses throughout the county. What is the proposed project? 1. Provide the project name. Building Connections -Strengthening Businesses in Mason County 2. List all essential project components. There is not a physical location as the training will be offered throughout all of Mason County, even within the more remote locations, based on the response during outreach. The majority of the workshops and training programs will continue to occur in Belfair, Allyn, Kamilche and Shelton with additional programing in Union, Hoodsport and Matlock. This project presents an initiative to build our regional economic strength by assisting small business owners and those considering self-employment. There are seven key components: • Outreach to rural communities via our partners to find and connect with people interested in self-employment and business owners in need of business resources; • Information Sessions that begin to build connections with business owners and offer them support and resources; • Business training, tools and technical assistance for LMI individuals who are interested in starting small businesses or strengthening existing enterprises; • Specific industry initiatives that can bridge connections and build strength among the priority areas highlighted in Mason County's Sparking Solutions summary; • Connections with workforce partners for their employment needs and other support for business owners,their employees and others with financial education and asset building programs that assist building prosperity; • Support for business start-up or expansion through microloans and connections with SBA partners and other financing options; 3. Describe whether the project will provide a new, expanded or improved microenterprise program? This project provides expanded and improved microenterprise programs in the county. 4. Provide details on the type of financial, technical assistance and training to be offered, and any target populations. This initiative builds on the microenterprise development training and technical expertise of Enterprise for Equity, expands the long term relationships of our Mason County economic development partners and deepens the connections among these business developers over the life of the grant to provide seamless services to businesses in our region. New communities of interest have requested business training services including the Shelton Farmer's Market, Head Start programs and technology start-ups. Under the direction of WSU Mason County, the team will work with other local economic development partners to engage existing business, other development organizations and service clubs in each of the communities throughout the county to raise awareness about upcoming business training opportunities. Through this funding, partners under the grant will be providing business owners and people interested in self-employment: • events, seminars, workshops and training programs to begin to build connections with other business owners and resources to help them grow their companies; • connections with workforce partners for their employment needs; • support for their employees and others with financial education and asset building programs that help move them toward prosperity; • support business expansion through microlending and SBA partners/financial institutions; • build connect connections to relevant industry clusters; • Business Builder workshops that assist companies with accounting, social media, customer services, contracting and other programs as needed. 5. Define the service area and a provide map of the local government, outlining the location of the proposed project. The team will provide outreach, seminars and connections with small businesses throughout the county. There is not a physical location as the training will be offered throughout all of Mason County, even within the more remote locations, based on the response during outreach. The majority of the workshops and training programs will occur in Belfair and Shelton. r . t. ff NEED Statement - Document the need facing your community and the public prioritization process. (Answer the questions clearly and succinctly, and provide data to support your answers) What is the need or problem to be addressed by creating or expanding microenterprise assistance in your community? According to the US Census Bureau 17.3% of Mason County lives below poverty level, which is 25% higher than the Washington State average. With the sale of two of our mills and the imminent shutdown of a large plywood mill Mason County is facing the loss of a little over 500 manufacturing jobs. According to the input/output model of economic modeling, there is a 1.6 multiplier effect of those jobs which brings the total loss to more than 800. Given the already existing poverty levels,this is devastating to our rural community. 1. Conversely, what is the opportunity at hand? This dynamic shift puts Mason County in a position to help by providing services and resources to our small businesses that will help them start, grow, and succeed. We are looking to support those ancillary jobs, which are mostly from the small businesses, and older workers that are again entering the job market. Kauffman Foundation research shows high growth startups are almost twice as likely to be launched by people over 55 as opposed to people between the ages of 20 and 34. As many of the mill and plywood employees are 55 and over, this is an opportunity for those that want to pursue their own business startups. 2. Describe relevant local conditions resulting in the need/problem. High unemployment is driving an increase of people to self-employment but very few start up resources/trainings are available within Mason County. WSU Extension and the EDC of Mason County have seen sharp increases in demand for services to assist with business planning and business start-ups. People need and recognize the need for technical assistance or training in how to actually start up and set up a business, how to manage that business, how to transition from being an employee to now being a business owner and understanding the taxes and their bookkeeping. Describe the market, economic, social, political or industry factors that will potentially affect the success of the venture. Mason County is a small rural community of residents from diverse backgrounds who are engaged in improving their quality of life, the long-term vitality of the economy and future outlook for their children. Our county is located between Kitsap County to the north and Thurston and Pierce counties to the south and east. With major Highway 3 improvements in Belfair, a key development on Highway 101 in Shelton, and the redevelopment of the Shelton waterfront moving forward, these vital improvements will bring higher numbers of residents, tourists, and support of business. This leads to greater community wealth and allows a springboard for community leadership. The composition of the workforce, recent tourism developments, broadband access and the start of diversity of industry are factors that are driving changes within our economy. 1. What private, nonprofit and public resources are currently available? Mason County has an economic development council, two chambers of commerce, county extension with an economic development unit, five ports, one city, and a community college that will affect the success of this venture as all these elements are necessary to support a thriving and vibrant business community. They have talent, they have technology, and that can be leveraged to support and provide additional services to microentrepreneurs. 2. What is the opportunity for leveraging these resources and the specific gap in microenterprise assistance? Mason County currently has no specific microenterprise training resources available. Over the course of the past two years under the previous grant, small business support partners have worked closely to identify gaps in assistance and combine respective strengths and skills to assist entrepreneurs along a spectrum of needs. Document and describe the results of local or regional market research that supports the demand for microenterprise assistance. 1. Who are your target clients and why? Describe the number, economic and social characteristics of the target clients, and any relevant demographics of the community. There have been many small businesses that just appear out of nowhere and open up shop throughout the county. Unfortunately,they close their doors just as quietly and quickly. When we do hear from people that want to open their own businesses the response is fragmented and varies depending on who they call. Between the Chambers of Commerce, WorkSource, WSU, the local library and the EDC of Mason (just to name a few), we hear from entrepreneurs but there isn't one location to send them. The level of technical assistance one might get will depend on whose door they happen to knock on. This program will be marketed widely and we will be partnering with many other service providers. We now have over 30 individuals who have attended the Business Planning Program and are encouraging would-be entrepreneurs and business owners that they know to take advantage of the project offerings. Target clients for microenterprise training, technical assistance and lending programs have low-to-moderate incomes according to HUD Guidelines for Mason County. As an example, for a family of 4, participants would have a household income below $48,650. According to the US Census tracts, 17.3 percent of Mason County residents are below the poverty level. 2. What stage of business development do you intend to serve and what types of technical and financial assistance are needed by this target group? Our focus for business support services and loans will be for people interested in self- employment and companies with five or fewer employees in the county. 51% of the training/technical assistance beneficiaries will be LMI; 100% of the loan recipients will be LMI. Should larger companies need assistance we will link them with our existing partners. Because this is a cooperative agreement between the County, Washington State University, and Enterprise for Equity, the breadth of resources is much larger than most programs. By working with additional partners such as the EDC of Mason, we will be able to provide assistance to all businesses, if not through this program than others to which we have access. This project strengthens the partner relationships of a larger business resource ecosystem. 3. What hardships do they face due to the problem to be addressed? Our economy has changed dramatically over the past several years. There have been business failures, massive layoffs and people financially strapped and stressed to the brink. Business owners everywhere have faced obstacles operating their business and especially obtaining financing to stay afloat in these difficult times. There have rarely been enough resources to support the hundreds of small enterprises with five or fewer employees. 4. What is the level of urgency and why? Thanks to the previous CDBG funding, this project has created a unique opportunity with a solid reputation and attracted interest of entrepreneurs who wish to take advantage of the resources. At the end of September, the project partners hosted a Microbusiness Showcase with over 80 individuals in attendance who are spreading the word and are potential beneficiaries themselves. Now is the time to leverage the strength of the partnership and the momentum that has been built and the individuals who have expressed a need for the business support resources. What plans, studies, reports, or other data document the need's impact on the community? 1. List the documents here and provide excerpts of the relevant sections as an attachment to your application. Pacific Mountain Workforce Development Council — Industry Cluster Analysis "Cluster identification and strategy alignment involves close and candid collaboration between leaders, decision-makers, and stakeholders to determine a mutually beneficial path for growth and development." "These clusters show strong potential for growth and diversification of the regional economy, but require the regional leaders to pool resources and champion initiatives to assist the growth of local businesses and entrepreneurs, recruit new industry, and leverage other opportunities for economic growth." "As the leadership begins to execute strategies and economic conditions continue to change, new opportunities and strategies will likely emerge." Sparking Solutions- Mason County county-wide draft strategic plan "As we continue to improve from the worst recession since the Great Depression, the economy of Mason County is in a state of transition. We are keeping pace and adapting activities to trends in market and promoting the advantages of joint action. While Mason County is continuing to adapt, we now have the opportunity to shape what our future will look like through economic development." Given the wide range of potentially eligible CDBG activities,what led to the prioritization and development of your proposed project? 1. How is this project consistent with your comprehensive plan or recommendations within local planning documents? Mason County is in the process of updating our comprehensive plan now but supporting small business development has been a priority for several years in order to build our tax base. The County is developing new language around Economic Development and growing our local businesses in both urban and rural communities within the county. The Economic Development section in the 2005 version of the Mason County Comprehensive Plan highlighted "The vision for economic development in Mason County is to promote and support a high quality of life for the citizens of Mason County by: 1) supporting existing businesses, 2) encouraging and facilitating diverse and sustainable business expansion and development, 3) expanding education and training opportunities, and; 4) broadening the county's tax base, all in a manner that is compatible and complementary to the county's rural character and natural beauty." 2. Provide excerpts of the plans'and studies'recommendations as attachments to your application. See attachment: "Sparking Solutions" prepared by the EDC of Mason County. 3. How are the microenterprise assistance needs you intend to address and your approach consistent with the economic development strategies of the local economic development council? Enterprise for Equity and WSU are working closely with the EDC of Mason to ensure that this program align with the EDC's overall strategy for development in the county. Their annual work plan has three components: business recruitment, business retention and expansion, and capacity building and entrepreneurism. This grant will compliment and strengthen existing programs and services that the EDC of Mason County offers, from entrepreneurship to business retention. Microenterprise development has been a gap in the programs and services the EDC has wanted to see closed in the county for several years. Building the pipeline of micro- businesses that are able to grow to the next stage will enable the EDC to meet their goals and refine their approach to serving businesses overall. 4. If this project is not identified in local plans, how did it become a priority? Education and training programs have been a priority for the county (at least in the comprehensive plan) but these programs are often expensive and challenging to sustain without a formal strategy, strong partners with existing experience and a network of partners that can get the word out. We hope to solve these barriers with this initiative. Microenterprise assistance has been identified in both EDC's work plan and WSU Extension's Community Economic Development program strategy, it became a major priority as a result of the two major company closures. 5. How were the public and key stakeholders involved in identifying and prioritizing the need to be addressed? Local leaders gathered together and built a community public workshop called 'Getting to Yes' to identify what Mason County should accomplish with economic development. They identified strengths and weaknesses, assessed expectations and needs, balancing aspirations with the capacity to deliver. From this, an event was held to engage the youth in their future and to create a firm foundation for our economy that will support generations to prosper. Seven community forums throughout the County followed with the next step to hold targeted industry roundtables to develop strategies around growth in our community. It was during these forums and other outreach efforts that this approach was established. CAPACITY Statement - Demonstrate your community's organizational capacity to administer a CDBG grant and the financial need for the level of grant. (Answer the following questions clearly and succinctly, and provide data to support your answers) Will there be a subrecipient? Yes 1. If yes, what is the name of the organization? Enterprise for Equity Washington State University—Mason County Extension 2. Describe how you have worked together in the past. Mason County's first contact with E4E was in June of 2009. Over the last 9 years years, regional agencies have invited Enterprise for Equity to establish and/or strengthen their business training programs that serve similar low-income populations because of its reputation for excellence and follow-through. This organization currently serves businesses in Mason County that are up and running today because they completed business planning programs in the past. Enterprise for Equity receives funding from several sources and as a result has been able to broaden their reach and deepen their capacity to grow and strengthen small enterprises in the region. Partners on this CDBG grant are currently involved with an initiative to assist anchor institutions like hospitals and schools to purchase more food from local producers and processors. Washington State University Extension has a long standing partnership with Mason County. The County provides a substantial financial contribution, as well as funding key staff positions, supporting facilities and providing shared communications network as part of a cooperative agreement with the University. In turn, WSU provides additional funding, conducts and shares critical research, as well as provides important outreach and educational services to county residents, institutions and county government offices to improve the quality of life and increase sustainable economic opportunities. The County worked with WSU to emphasize community and economic development. 3. Describe the organization's experience in providing microenterprise assistance or similar activities such as in the areas of administration, underwriting, documenting, servicing and closing loans. Enterprise for Equity has been serving limited resourced entrepreneurs for over 15 years (people living below 185% of HHS federal poverty guidelines), launching well over 350 small enterprises (including agriculturally based enterprises)that are up and running today. E4E currently operates programs in Western Washington including Grays Harbor County and currently over 40% of the people Enterprise for Equity serves are rural. E4E graduates have experienced success in income and as seen in both Micro Test results and information based on interviews of graduates of Enterprise for Equity's business training program. According to recent results from graduates of Enterprise for Equity, 56% of entrepreneurs reported increases in household income. The median household income rose from $19,921 at intake to $46,525 at survey (approximately a year later). Some examples of how Enterprise for Equity effectively reaches rural entrepreneurs in our region: • Organizes and co-sponsors an annual Farm to Fork event for 70-90 institution buyers (hospitals, school districts, restaurant, grocers, etc.), farmers and food producers in the region to increase purchases of local food. • Hosted the Green Enterprise Conference in 2010 for 180 regional businesses with fewer than five employees in a five county rural area. Two thirds of the attendees were rural entrepreneurs. Enterprise for Equity consistently serves rural entrepreneurs and agro foresters, especially over the last 9 years and has developed a reputation for quality training programs, high standards and stellar completion rates. Enterprise for Equity has been able to provide strategic, relevant support to help entrepreneurs move forward in their business based enterprises. Based on feedback from our participants we have been encouraged to provide more training programs in rural communities in this region. The Food, Fish and Business based training program, including agroforestry (Agri-Preneurship Training) has been very effective at moving agroforestry and other entrepreneurs with food based businesses into the market. 4. Attach the summary of the subrecipient's last annual audit. E4E 5. Be prepared to provide an aging report of the subrecipient's loan portfolio showing loan name, initial loan amount, loan balance,funding source, and loan status. This is available. Given past efforts can indicate future performance and success, what steps have you (and the subrecipient, if applicable)taken and what have you accomplished to minimize or address the need? Partners involved in this project have an excellent working relationship, high trust and capacity to work together in the future. Based on this experience, The County believes that this collaboration will improve efficiency and create economic system impacts, in addition to the broad impacts with the entrepreneurs themselves. Enterprise for Equity staff will assist the project by reaching out to community leaders, area entrepreneurs and by co-hosting community meetings. This collaboration will serve Mason County in responding to the need in our community for business training programs and training expertise in order to reach the rural, limited-income entrepreneurs who are either in business or are potential entrepreneurs. What is your financial capacity and how did you establish the necessary grant level in relation to local funds, loans and other resources? 1. What other resources or funding have you (and the subrecipient, if applicable) applied for to support this proposed project? This proposal is unique and the primary focus for funding at this time. Enterprise for Equity is working with WSU and several other partners on a regional collaborative plan to engage anchor institutions into conversations to procure more goods and services locally. Enterprise for Equity received a small grant to work Mason EDC and other partners in Lewis, Mason and Thurston Counties on helping farmers access new markets. 2. Describe the other resources your efforts are bringing to the project's administrative costs, revolving loan fund and technical assistance costs. List these other grant, loan, local funds, in-kind staff, equipment and property resources in the application's Project Budget. Although there are no matching funds associated with this proposal, Enterprise for Equity will using the loan management infrastructure it has developed for their RMAP Microloan Fund through the USDA Rural Development. Enterprise for Equity has invested in the loan management software, loan committee structure and systems that their loan officer uses to package and close loans. This proposal is important now more than every because more loan funds are needed to serve Mason County. CDBG funds requested in this proposal will be used for loans and costs associated with Mason County training, technical assistance and loans and will leverage Enterprise for Equity's experience in the field and servicing infrastructure to meet the growing needs of small businesses in Mason County. Does the local government have unexpended CDBG program income from another CDBG project or expect to earn program income with this project? 1. Program income is any income generated from the use of CDBG funds that totals from all sources at least$35,000 in a calendar year, 24 CFR 570.489(e), such as microenterprise loan repayments and interest. None 2. If there is program income from another CDBG project, describe how much and from which activities? None 3. Since local CDBG program income is to be used before drawing down new CDBG funds (in most cases), describe your process for tracking and using program income. Enterprise for Equity will provide the county with quarterly reports on program activities under this grant that will also summarize costs associated with those activities. All reimbursement requests will be documented with a brief narrative, program summary and status report on progress overall. How will you manage the project and keep your project's work plan on track? 1. Who will manage the project(list all members of the management team) and what are their qualifications/experience with similar activities? Lisa Smith, Executive Director of Enterprise for Equity will serve as the manager of the grant and will be the primary liaison with the county. Lisa brings 30 years of experience working with business, academic, governmental, environmental, workforce, tribal and non-profit partners. She serves on several statewide and regional boards and councils. In addition to her work accomplishments, Lisa has had her research and/or writing published in Consumer Reports, Scholastic Magazine, and the American Journal of Public Health. Lisa Smith will work closely with the Mason County staff, WSU extension staff and others to ensure there is a seamless delivery of services throughout the county. Lisa's lead staff, Training Director, Beth Henriquez, has been with the organization since 2007. Beth will manage admissions, organize appropriate curricula for classes and ensure trainers are appropriately supported. All classes include evaluation. Beth reviews and makes adjustments as needed based on feedback. Dr. Justin Smith, Washington State University Extension - Mason County will provide program oversight in coordination with county staff, support E4E in program evaluation and provide advanced training services and coordinate with local contractors who provide public outreach and business assistance. He has expertise in sustainable community development initiatives, and many years of experience conducting training and research services in the agriculture and technology sectors. 2. How will general grant administration and project management be coordinated between local government staff? Washington State University Extension will work directly with Mason County to administer the grant, serving to support the county in administration, oversight and reporting on program timeline, deliverables and outcomes. WSU will further support the county by coordinating directly with Enterprise for Equity and contracting partners to manage distribution of program funds and evaluate program outcomes. 3. How will grant and project management be coordinated between the local government, subrecipient(if applicable), and procured professional services (if applicable)? Enterprise for Equity and WSU Extension will serve as subrecipients under with the County, and will be responsible for program implementation to include coordinating with contract partners, outreach, professional training and program services. WSU Extension will be responsible for administering funds to subrecipient and contractors, and reporting outcomes to County officials to support oversight and ensure successful program implementation. The long-standing cooperative agreement between WSU and Mason County allows for close coordination and oversight of the program as well as existing mechanisms to ensure timely distribution of funds to contractors, and progress reports to county leadership. 4. If a subrecipient is implementing the project, who will provide oversight and conduct the monitoring of the subrecipient, and how will this be done? WSU will work with the County to provide oversight for program implementation, while final oversight be carried out by the County budget manager. Does the local government currently have an open CDBG contract? If so, what is the project status and remaining tasks? None READINESS Statement - Show how your proposed local microenterprise assistance program provides the best solution to the priority need in your community and is ready to begin providing assistance. (Answer the following questions clearly and succinctly, and provide data to support your answers) Describe the microenterprise assistance program, including: Residents of Mason County have been working for years to strengthen local leadership, community investment and collaboration among agencies. This is a community that has many stakeholders who are ready to embrace change and grow. Enterprise for Equity has been working in Mason County since 2003 primarily with the Squaxin Island Tribe. They have the technical expertise, training structures, curriculum, operational strength and the training faculty to effectively serve as a lead partner with Mason County. Central to Enterprise for Equity's success is its organizational nature and how their staff and graduates build a sense of community among each other, with local business leaders, public officials and the broader community. 1. Your marketing/outreach plan. The county will work with WSU and Enterprise for Equity to contract with local partners that have both reach and capacity to support market and connect with potential participants. Marketing activities will include public orientations/seminars, presentations at Chambers of Commerce, and distribute marketing materials through local media networks. The contracting partner will also work in collaboration with Enterprise for Equity to lead group meeting, and work with other business networks to increase the reach of the marketing and outreach campaign. This proposal presents an initiative to build our regional economic strength by reinforcing and assisting small business owners and those considering self-employment with the tools, technical assistance and credit for long-term success. These services will be offered to residents of our county and to those in surrounding areas who are interested in starting small businesses or strengthening existing enterprises. 2. Describe the flow of services to the client. Step One: Information Sessions (in person or by phone) Step Two: Business Readiness Workshops Step Three: Business Planning Program Step Four:Technical assistance including a micro-loan fund 3. The type of client you will be targeting and the self-selecting techniques to be incorporated into program design. This project will focus both on existing business owners and prospective or potential entrepreneurs who are bright, hard-working and often single parents, low-wage workers, persons with disabilities, and others who are considered "not bankable" by conventional financial institutions. The decision to start a small business often stems from the need to supplement income due to low-wage work,job loss, divorce, illness or disability, lack of affordable child-care, and/or lack of other viable income alternatives. Everyone interested in self-employment will be welcomed into the orientation. Participants with significant experience in the businesses they want to start, who have the time and energy to dedicate to business planning will be successful in these business training programs. 4. Your eligibility and underwriting criteria. Those who complete Enterprise for Equity's Comprehensive Business Planning Program will be eligible to apply for a micro-loan through their Microlending Program. In addition to being a graduate in good standing, applicants must provide a business plan, personal financial statements, family budget, income tax returns, profit and loss statements, bank statements, credit report, business organization documents, proof of collateral, and a written plan for repaying their loan. 5. The standards for loan terms and conditions. Enterprise for Equity will be offering Micro-loans up to $25,000 for small businesses. Their Loan Officer, Loan Committee and Loan Management Services enable a smooth loan initiation, eligibility determination, loan packaging and processing to occur. E4E has been operating microloan funds since 2009 and currently has a 100% repayment rate on their Rural Microentrepreneur Assistance Program (RMAP) fund through the United States Department of Agriculture. Purpose- Enterprise for Equity offers comprehensive Business Training Programs for limited- income entrepreneurs. During the training, participants explore their target market; understand their competition; establish good record keeping practices; build their financial planning skills; and write a business plan for their small enterprises. This Microloan Fund is designed to support entrepreneurs who have completed the requirements of the training, written a business plan, bring collateral, and (collateral is not required for loans in the amount of$1000) evidence they can pay off the loan. Terms and Conditions - During this period of the Mason County Microenterprise Initiative, Enterprise for Equity will package 4-10 small loans that range from $500.00 -to the largest potential loan of$25,000.00. Loan repayment rates, fees, interest rates have all been designed to give the entrepreneur the best opportunity to borrow money for their small business and learn the discipline of repaying the loan in order to eventually grow the business with a larger loan. Roles and Responsibilities - Enterprise for Equity's Loan Officer is the primary liaison between the borrower, Enterprise for Equity (E4E), the Loan Committee. She works directly with borrowers, facilitates the loan application process, packages all loans, presents loan proposals to loan committee and provides overall coordination. E4E's Loan Committee reviews loan documents and approves or denies the loan with conditions. The committee meets as needed and includes at least one of each sector: E4E board member, a community business owner and a representative from a lending institution. Enterprise for Equity services all loans and works directly as a partner with borrowers and Enterprise for Equity's Loan Officer. E4E tracks all loan activity, provides statements to borrowers and provides a report quarterly and annually on loan activity (including number of loans made, size of loans, repayment rates, funds remaining, etc.). Technical Assistance - Enterprise for Equity provides technical assistance support to graduates of the Business Training Program. Technical assistance has taken the form of business consulting and continuing education classes. A sample of topics covered in past continuing education classes includes: training in accounting software, promotional plan development, finding a business mentor, website creation, bidding, and negotiations. Enterprise for Equity also links graduates with other area economic development partners, and will rely on WSU Extension to provide additional industry specific training as needed. Microloan Beneficiaries-This Microloan fund will only be available to graduates of our business training programs who meet the LMI criteria. Our loan committee and liaison loan officer ensure that our process is sound and our progress is assured. Enterprise for Equity will monitor and track all loan funds until repayment and has developed relationships with eight local lending institutions for borrowers who need loans larger that E4E's $25,000 threshold. 6. Your strategy for mitigating the lending risk associated with microlending. According to best practice, the most effective strategy for mitigating risk in microlending is to set the entrepreneur up for success. This means ensuring that they have the requisite experience in the business they want to start, are aware of and understand the legal and other requirements for operating their small business, establish strong systems and operations internally, link effectively with their customers and work to ensure profitability. The Loan Committee carefully reviews all application materials for high-risk red flags and must approve all loans. 7. The processes and procedures for qualifying LMI clients, making loans decisions, portfolio management, and loan workouts. (If available, existing program policies and procedures can be attached.) Enterprise for Equity will continue to use the approved intake forms for the Information Sessions, Business Readiness Workshops, and the Business Planning Program. Because the microloan program is only available to those with LMI, IRS income tax returns will be necessary to verify eligibility. All loans are processed through Enterprise for Equity's staff, Loan Officer and an independent Loan Committee made up of a local bank representative, two small business owners and at least one board member. Loan management and other portfolio management priorities are handled by appropriate staff. Loan workouts are not common but are available to the borrower. 8. How the program is integrated with other local or regional economic development assistance. Enterprise for Equity, WSU and local contracting partner(s) will work closely with the WorkSource offices, DVR partners, larger employers and a network of economic development partners throughout the region. Both partners have strong ties with economic development councils in a 5-county region. What other technical options were considered to address the need and why is your proposed option the best? 1. Which key stakeholders and organizations provided input when considering options? While addressing the needs of our local economy we must have a broad and diverse toolbox of options. The Economic Development Council of Mason County has identified several strategies. First, we know that we must increase our manufacturing base in Mason County. To do so, will entail a long term business recruitment strategy. Research has proven that the best investment or some other language here comes from business retention. To mitigate the economic downfalls of having large layoffs in our community, we have a strategy to work with entrepreneurs in business startup assistance as well as providing needed resources and technical assistance to existing small businesses that are surely going to feel the negative effects of this shutdown. 2. Describe the due diligence completed to identify issues, consider options, and ensure success. Our team explored several different scenarios and worked to develop the best possible strategies for delivering training program and technical assistance in a timely manner with a partner who has trained local business owners and continues to provide technical assistance to these small enterprises. 3. Was a regional option considered? Explain the process and results. Because of the diverse nature of our county we felt that testing this strategy first at a county level would be prudent before attempting a regional initiative, but the partners are open. Is all other technical and financial assistance firmly committed to this project? 1. If not, when will you have commitments and what are your alternative financial plans? 2. Complete the budget forms and assumptions. Attach source documentation of the project costs. 3. Describe the cost or funding alternatives, if applicable. 4. Attach commitment documentation from technical and financial assistance sources and other necessary partners. This project is ready to continue immediately. Much work has been done to build the existing partnership and partners are ready and excited to move forward. Is the project ready to proceed? 1. What could delay this project? Delayed signing of the contract would perhaps be the key barrier. Given the strength of the partnerships and existing strategies, we don't foresee a problem in the continued outreach or the delivery of the services. 2. What else must be done to begin providing microenterprise assistance? List project tasks, responsible parties and dates in your application's Work Plan. 3. What obstacles, other than securing CDBG might affect the timely and successful completion of this project, and describe how your work plan addresses or minimizing these obstacles. Work Plan for Local Assistance Programs: A work plan form for local assistance programs is available after the standard work plan form. Budget for Microenterprise Assistance applications: A budget for microenterprise assistance applications follows these narrative questions. RESULTS Statement - Explain how the completed project will address the need and benefit low-and moderate-income persons, and how results will be measured. (Answer the following questions unless otherwise indicated. Answer clearly and succinctly, and provide data to support your answers). To what extent will the proposed project address the specific issues described in your Need statement? This project provides business training, technical assistance and microloans for small business owners, connections for mid-size companies and support for people interested in self- employment in Mason County. The Mason County staff will work with lead partner on this project Enterprise for Equity and WSU Mason County Extension with strategic and outreach support from local contractor to strengthen businesses, increase employment and build the capacity of these small companies to grow through improved access to markets and financing. 1. Will the project take care of all or part of the need? This project will provide training, technical assistance and microlending to start-up and existing businesses throughout the County. Healthy small businesses are created through the support of training, technical expertise and financing and have always and will continue to be a source of employment and economic advancement in the community. 2. Will the project solve the problem for the entire community or a smaller area? Core business training programs and services will be provided mainly in the Belfair and Shelton area with small workshops and programs held in other areas of the county to feed participants into these two main locations. 3. As a result of the project, how long will the need be addressed? The strength of the collaboration among the partners is that businesses receiving support during the grant period will be eligible for longer term support from each of the agencies respectively, as applicable. Although it would be impossible to serve every business, our goal is to explore more deeply what the needs are, reach out to businesses in need of support and assist them in using and benefiting from the business support services. The potential for long-term return on this project is great. Successful sustainable businesses serve as the backbone of local economies, providing jobs for others as they grow and helping to support a pipeline of other small businesses within the same sector or industry. Business owners have a tremendous stake in the community's success and often become effective and strong civic leaders. 4. Is the project addressing a major need for a few people, a less major need fora large number of people, or a major need for a large number of people? This project plans to meet the major needs of a few people, add value to these companies, provide effective assistance, building relationships and a foundation for reaching an increasing number of people over the long term. The county will work with Enterprise for Equity, a regional non-profit with amny years experience working successfully with both urban and rural micro-enterprises. A primary outcome will be the group of well trained, connected and engaged business owners who complete Enterprise for Equity training program who understand and use available resources to build strength in their business and potentially expand. How will quality standards be ensured so the final product meets performance expectations? Quality standards will be ensured through the use of established best training and lending practices, the use of survey and evaluation tools, solicitation of regular feedback for timely course-correction when necessary, consistent partner meetings, and the input of past program beneficiaries. How will the project make a tangible difference to both the community at large and to low- and moderate-income persons? 1. The project impact in the community can include both direct and indirect benefits. The microenterprise training and micro-loan assistance program will have positive economic, social and ecological impacts by supporting new and existing small businesses to create sustainable employment opportunities. This program focuses on low and moderate income individuals/households in the county, This will open up opportunities for people that are often unable to secure the kind of assistance necessary to establish new businesses This program will broaden the character of the small business sector in the county, support opportunities for increased financial wealth for low/moderate income individuals, grow business assets and increase the number of employment opportunities. Supporting new business development and individual entrepreneurship and their families, may have positive indirect benefits on the community by embedding new expertise within the community to build future opportunities for industry clusters. Combining E4E's training model with strategic development objectives laid out by the EDC of Mason County, this program has the potential for building out new business that embrace environmental sustainability and improve the environmental performance of new and existing businesses. Short-term, this initiative will reduce the need for some families to relocate to other areas to find new employment. It will also • Increase access to business start-up training. • Increase business literacy among low to moderate income participants. • Increase participants knowledge and understanding of sustainability principles and systems. • Increase awareness of microenterprise opportunities in Mason County. • Increase community interest in launching a small business, and small business development in Mason County. Mid-term, this initiative will have a greater impact on the community by: • Increasing the number of sustainable small businesses operating in Mason County. • Increasing the number of micro-loans serviced to local entrepreneurs. • Increasing the employment opportunities for local residents. Short and mid-term impacts of this initiative will help stabilize local communities in the area by reducing the impacts of migration on families, and the loss of tax revenue for city and county government services. Long-term, this program will serve as institution of lending that supports poverty alleviation and community empowerment through the support and servicing of small businesses that support ecosystem services, reduce the embodied energy of the local economy, increase the number of business owners, and employees making a living wage. Short-term Economic Development Goals:The short term goals for this project are determined in part by the current rate of unemployment in the county (7.1% Bureau of Labor-April 2015). Providing training, financial assistance and business creation services will work to improve the employment outlook and provide needed jobs for community residents. This program will serve a critical and timely need to area residents by providing a pathway for empowering the entrepreneurial spirit and increasing opportunities for new job creation, as well as new or expanded services to community residents of Mason County and the South Puget Sound. Long-term Economic Development Goals: This program will support entrepreneurs in business creation that align with the targeted industries identified by community stakeholders. Two recent reports assessed the industries with significant growth opportunities and those industries community stakeholders perceived as essential for building a vibrant local economy. See Sparking Solutions report. Small business support services will help the communities build these sectors and a diversified and vibrant sustainable economy in Mason County. Relevant, timely support and technical assistance will be provided to link small businesses with larger businesses and regional resources within these industries. These support services have played a significant role in helping businesses grow, impacting their capacity to expand and create jobs. The project will provide small business training and financial assistance to low and moderate income participants in communities affected by economic disinvestment through the closure of two lumber mills in Mason County. The establishment of the program will help provide ongoing services that will increase small business development and employment opportunities both now and in the future through continuous enrollment, training and shepherding of new businesses within the county. 2. How will access to training and microenterprise assistance be improved or increased? Information and outreach campaigns will continue to be conducted at public events throughout the county to increase awareness of this opportunity and enroll participants. Based on lessons learned, our approach will provide a more targeted and sophisticated approach that reaches out through a variety of channels (e.g. schools, civic groups, recovery services).. Training and assistance programs will be conducted in the North and Southern parts of the county. The training partners will also work to provide additional access to rural participants through online access to training and opportunities for interacting with other participants through live two-way video feeds. Program delivery will be assessed based on a series of factors, rather than a single metric. These factors will include: • increased business literacy; • increased understanding of sustainable business practices; • the formation of effective business plans that lead to micro-loan assistance. Assessment of learning outcomes and client satisfaction will be used to improve any subsequent training programs provided in the community. Using the table below or your own format, provide measurements of conditions before and then anticipated after the project with CDBG funds. Outputs/Outcomes Table Examples: number of applicable "failures" (leaks, permit violations, accidents, etc.), number of persons served, type of assistance available, response speed, level of service/capacity, client satisfaction, energy use, flow measurements, operation expenses,jobs created/retained, debt, quality/quantity levels, etc. Before project After project Numbers of small business start-ups associated with project (existing and new): 0 15-30 Number of micro-loans serviced through the project (microloans up to $25,000): 0 4-6 Number of participants trained (participants in Business Readiness Workshops, full 50 training programs, etc.: 0 Number of businesses assisted (one-on-one, orientations, coaching): 0 15-30 Number of individuals assisted (presentations, programs, etc.): 0 110 Number of jobs created or retained: 0 6 Number of people reached through outreach efforts (program orientations, public 110+ information sessions) = 0; Given the state has historically been able to fund only one third of the CDBG applications, tell us the single most compelling reason your proposal should receive CDBG funding this year. 1. What makes this project destined to be highlighted as a future CDBG success story? Historically, Mason County has had high unemployment rates as well as higher poverty rates than the state. The opportunity here is for four organizations to come together and deliver needed resources that could make a huge difference in our economic makeup. 2. How is CDBG getting its "bang for the buck?" Mason County has very few resources for microenterprise and startup businesses. We have struggled to bring resources from our neighboring counties, but there are many challenges in doing so. This is an opportunity to bring some of those resources into the county and we plan to go into very remote parts of the county. We plan to take the water trough to the horse!l l I Budget Section will be crafted once all pieces have been drafted. EDC- E4E -WSU will work together to define the budget assumptions and update this section based upon projections indicated by the draft. Service Provider Deliverables/Responsibilities Cost Enterprise for Equity Program orientation, Business start-up $100,000 training, small business stewardship, micro- loan assistance program management. Local Contractor (To be Business technical assistance program, public $25,000 determined through open outreach call) Washington State program administration, industry specific $25,000 University training, and impacts evaluation Total for delivery and/or $150,000 management cost: Enterprise for Equity Micro-loan Assistance Fund $100,000 Total: $250,000