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HomeMy WebLinkAbout2018/09/24 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of September 24, 2018 Monday, September 24, 2018 Commission Chambers 9:00 A.M. Community Services — Dave Windom 9:30 A.M. Public Works — Jerry Hauth Utilities & Waste Management 10:00 A.M. BREAK 10:15 A.M. Support Services — Frank Pinter 10:45 A.M. Mason County Economic Development Council — Jennifer Baria Commissioner Discussion — as needed Tuesday, September 25, 2018 Commission Chambers 3:00 P.M. Board of Health 4:00 P.M. Presentation of 2019 Budget 3 — Jennifer Beierle 6:00 P.M. Commission Meeting Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 09/20/18 at 10:52 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF September 24, 2018 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. CO 1854 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: DCD EXT: 571 BRIEFING DATE: September 24, 2018 ITEM: New Release for two open seats on the Historic Preservation Commission. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) BACKGROUND: The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. The terms for two seats will expire at the end of November 2018. The seats are currently held by Chair Rick Calvin and Stephanie Neil. MCHPC terms are for three years. The incumbents are welcome to reapply and any qualified member of the public may also apply. The HPC wishes to issue a County News Release calling on qualified members of the public to apply for these positions. BUDGET IMPACTS: This proposal will cost has no cost. RECOMMENDED OR REQUESTED ACTION: Approve the attached News Release in order to attract candidates for the open positions. The News Release would be read at the October 2nd, 2018 meeting of the Mason County Board of Commissioners weekly meeting and placed on the Mason County Historic Preservation Commission's webpage. ATTACHMENTS: New Release, 2018 HPC Membership Roster Briefing Item Summary Form Open Seats.doc NEWS RELEASE OCTOBER 2, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Historic Preservation Commission The Mason County Commissioners are seeking applicants to fill two open positions on the Mason County Historic Preservation Commission. The major responsibility of the Historic Preservation Commission is to identify and actively encourage the conservation of Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties. They also work to raise community awareness of Mason County's history and historic resources and serve as Mason County's primary resource in matters of history, historic planning, and preservation. Commission members serve three-year terms and meet monthly, during business hours, at the County offices in Shelton. These positions will expire in November 2021. Applicants must be residents of Mason County. Interested persons are encouraged to apply for this commission by completing an advisory board form that can be downloaded from our website — http://www.co.mason.wa.us/forms/advisory/Advisoryboardapp.pdf or by calling the Commissioners' office at 427-9670 ext. 419 or 275-4467 ext. 419. These positions are open until filled. Completed applications should be submitted in the Commissioners' office at 411 N 5th Street, Shelton. If there are questions about this commission, please contact Michael MacSems at 427- 9670 ext. 571. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner 2018 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2018 91 E Morris Creek Dr. Belfair,WA 98528 Works for Squaxin Cultural Resources,formerly with USFS Steve Rose Vice Chair Nov 2019 P.O.Box 1215 Allyn,WA 98524 Christina Lee Williams Nov 2020 2301 E Anthony Rd Grapeview,WA98546 Patricia Jerrells Nov 2019 320 SE Nighthawk PI Shelton,WA 98584 Edgar Huber Professional Expertise Nov 2020 111 SE Emerald Drive Shelton,WA 98584 Principle Investigator/Project Manager at SRI Lorilyn F.Rogers Nov 2019 W 229 Wyandottte Shelton,WA 98584 Rick Calvin Chair Nov 2018 2461 E Grapeview Loop Rd Grapeview,WA 98546 Rhonda Foster Ex-Officio Member THPO Squaxin Tribe SE 70 Squaxin Ln Shelton,WA 98584 Kris Miller Ex-Officio Member THPO Skokomish Tribe N 541 Tribal Center Shelton,WA 98584 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 9/24/2018 PREVIOUS BRIEFING DATES: NA If this is a follow-up briefing, please provide only new information ITEM: Annas Bay Shellfish Protection, Closure Response Plan EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In September 2017 WSDOH reclassified approximately 1,220 acres of the Annas Bay Commercial Shellfish Growing area from"Approved"to"Conditionally Approved". In response to this Water Quality downgrade, Mason County staff from Environmental Health has developed a Shellfish Protection District and the following response plan per RCW 90.72.045. BUDGET IMPACTS: No budget impacts RECOMMENDED OR REQUESTED ACTION: Recommend board approves for action agenda following week. ATTACHMENTS: Annas Bay Closure Response Plan Briefing Summary 9/18/2018 `>. MASON COUNTY ` COMMUNITY SERVICES Annas Bay Shellfish Protection District Closure Response Plan August 2018 A committee of citizens, businesses and governments is launching a plan to: • Protect public health • Reduce water pollution • Meet state and federal water quality standards • Ensure that water quality standards are maintained Prepared by Katie Otanez Environmental Health Specialist Mason County Public Health This document is also available online at: http://www.co.mason.wa.us/health/environmental/water-quality/hood-canal-projects-grants.php u Washington State Departwt,4 HCCC 0 r P ea l th This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement PC-01J18001 through the Washington State Department of Health. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency or the Washington State Department of Health, nor does mention of trade names or commercial products constitute endorsement or recommendation for use. This project has been developed with assistance from the Hood Canal Coordinating Council's Hood Canal Regional Pollution Identification and Correction Program. Table of Contents Definitions of Acronyms ....................................................................... Page 2 A. Purpose of the Annas Bay Shellfish Protection District ................................ Page 3 B. Background Information and History ..................................................... P 5 aae C. Strategy for Water Quality Improvement ................................................. Page 14 References ....................................................................................... Page 15 Appendix A: Work Plan Matrix ............................................................... Page 16 Appendix B: Additional Resources ........................................................... Page 17 Annas Bay Shellfish Protection District—Closure Response Plan Page 1 List of Acronyms DOH Washington State Department of Health FC Fecal coliform FDA Food and Drug Administration ECY Washington State Department of Ecology HCCC Hood Canal Coordinating Council HCRPIC Hood Canal Regional Pollution Identification and Correction Program LOSS Large On-Site Septic System MCD Mason Conservation District MCPH Mason County Public Health NSSP National Shellfish Sanitation Program OSS On-site Septic System RCW Revised Code of Washington O&M Operation&Maintenance SPD Shellfish Protection District TMDL Total Maximum Daily USGS United States Geologic Survey Annas Bay Shellfish Protection District—Closure Response Plan Page 2 A. Purpose of the Annas Bay Shellfish Protection District Introduction In September 2017 the Washington State Department of Health (DOH)changed the classification of approximately 1,220 acres of the Annas Bay Commercial Shellfish Growing Area from Approved to Conditionally Approved(Figure 1).This classification change is in response to Marine Station 314 failing the National Shellfish Sanitation Program (NSSP)water quality standards for Approved classification in the 2016 Annual Report.An increased frequency of flooding of the Skokomish River and the predictable pollution conditions associated with flooding of the Skokomish Valley contributed to the classification change.This new Conditionally Approved area of Annas Bay was previously and routinely closed using emergency guidance due to flooding of the Skokomish River.The new Conditionally Approved Area will maintain the same conditions as the emergency closures of the past. The Conditionally Approved area ofAnnas Bay will be closed to shellfish harvest when the Skokomish River exceeds I5 feet at USGS Station 12061500 ("Skokomish River near Potlatch'). Closures due to flooding will last one week after the river drops below 1 S feet(Swanson, 2017). When a commercial shellfish area's classification is downgraded due to poor water quality,the local county authority must create a Shellfish Protection District(SPD)and implement a response program.An SPD is a designated region wherein nonpoint pollution threatens the water quality upon which the contamination or restoration of shellfish farming is dependent(RCW 90.72, 2008). RCW 90.72.045—The County legislative authority shall create a Shellfish Protection District and establish a shellfish protection program to address causes of pollution within one hundred eighty days after the department of health,because of water quality degradation due to ongoing nonpoint sources of pollution,has,after June 11, 1992, closed or downgraded the classification of a recreational or commercial shellfish growing area within the boundaries of the county. Mason County Public Health(MCPH)has developed this SPD Response Plan in cooperation with stakeholder groups affected by the Annas Bay downgrade. Work completed is being funded by HCCC's HCRPIC program and MCPH will not be requesting County funds in way of a fee or tax.This document serves as the strategy to address the classification change of commercial shellfish growing areas. This strategy complements other water quality work that is being done in the area.MCPH will be working within HCRPIC structure and collaborate with partners including Skokomish Tribe,DOH and ECY.The HCCC is closely coordinating work being done in Hood Canal. Annas Bay Shellfish Protection District—Closure Response Plan Page 3 Who is involved? • Citizens of Mason County within the Shellfish Protection District • Hood Canal Coordinating Council • Mason Conservation District • Mason County Public Health • Mason County Shellfish Growers • Skokomish Tribe • Washington State Department of Ecology • Washington State Department of Health X y "3 0 K (3 r y'" -••.' < � " Cawanrrris 1F.iKM Tbuibefiew : m R E S C N.v T,I-k Figure 1.New Annas Bay Conditionally Approved area with marine sampling stations. Annas Bay Shellfish Protection District—Closure Response Plan Page 4 B. Background Information and History Description of the Annas Bay Study Area Annas Bay is located in the"Great Bend"of Hood Canal along the shoreline area between Potlatch and Union.The Skokomish Indian Reservation occupies most of the nearshore upland area. The Skokomish River discharges a significant amount of freshwater along the eastern shoreline of the growing area and has developed a significant delta that makes up approximately half of the growing area(White, 2012). Major sub-basins of the Skokomish River include the North Fork Skokomish River, South Fork Skokomish River and Vance Creek. The lower Skokomish Valley has several streams contributing to the drainage,the largest being Purdy Creek, Weaver Creek and Hunter Creek. The Skokomish Valley primarily has single family homes and significant agricultural practices for the area, mostly in the form of cattle grazing. The Skokomish River frequently floods the agricultural land and inundates affected septic tanks in the flood zone.The 2012 DOH shoreline survey concluded that based on Ecology's 2001 TMDL study and DOH's observations,the Skokomish River is the most significant contributor to FC bacteria to the commercial growing area(White,2012).Numerous studies have been conducted in the valley and Skokomish River watershed to address the flooding issues.For our current strategy we will be looking at septic systems, agriculture,pet waste and wildlife as potential sources of contamination. The current SPD boundaries have been expanded from the 2006 SPD boundaries.The updated Annas Bay SPD encompasses the Conditionally Approved area and has expanded to include the Skokomish Valley,Potlatch and the Skokomish Sewer District. Specifically,the SPD extends west to 47.374443°N, 123.150412°W past the Skokomish Sewer District, along Union Ridge to 47.270750°N, 123.153089°W and the up Skokomish Valley to 47.3313900 N, 123.322897°W (Figure 2). Classification Changes The Skokomish River frequently floods agricultural land and private residences in the lower valley and delta. By the late 1990s,DOH established an emergency closure condition designating portions of Annas Bay and Hood Canal 6 growing areas to be closed when the Skokomish River exceeds 15 ft at USGS Station 12061500. Annas Bay experienced a downgrade in 2005 which reclassified 300 acres of growing area from Approved to Prohibited.The first Annas Bay SPD was created in 2006 and the Response Plan was implemented from 2006-2008. Work that was completed during the 2006 SPD included extensive shoreline monitoring,education and outreach events, sanitary surveys and correcting identified failing septic systems(Book,2008). From the work completed by MCPH and partners the downgrade area was upgraded to an Approved status in 2009 (Schultz,2012).The emergency closure conditions previously established were in place during the 2006 SPD work and remained after the downgraded area was reclassified. Annas Bay Shellfish Protection District—Closure Response Plan Page 5 Emergency closures are triggered by specific conditions that are expected to occur infrequently (1-2 times a year). The Skokomish River has been experiencing these conditions more than 1-2 times a year which suggests the emergency closure program isn't appropriate for the growing area. DOH reserved to leave the emergency closure conditions in place until a trend of decreased marine water quality was observed. Once Station 314 failed to meet standards, DOH reclassified 1,220 acres to Conditionally Approved with the same condition as the emergency closures. Since the current condition is the same as the previous emergency closure condition the growing area only maintains the current Conditionally Approved classification. Annas Bay Shellfish Protection District Mason County, WA N .a- N ' 0 0,75 1.5 3 Miles � Esti,NE.4E,Csi rtie;tss2afi.ttrda.IDC FenSbr P ocrvts2tas,and tt,.GtS Boundaries 2017 Annas Bay SPD Boundary Union Marina-Conditionally Approved Annas Bay A-Approved Annas Bay B-Conditionally Approved Annas Bay D-Unclassified Skokomish Indan Reservation Figure 2. Updated boundary for the 2017 SPD to include the Skokomish Valley and Potlatch. Annas Bay Shellfish Protection District—Closure Response Plan Page 6 Water Quality Monitoring DOH evaluates,classifies,and monitors commercial shellfish growing areas to meet NSSP standards for commercial shellfish harvest.The Annas Bay Growing Area has 11 active shellfish companies managing and harvesting shellfish(clams and oysters).Annas Bay is regularly monitored throughout the year to allow seasonal conditions to be examined.All marine stations must be sampled at least six times per year during open status, however Annas Bay is typically sampled 12 times per year to allow a more comprehensive evaluation of water quality. Marine station 314 failed to meet standards in 2015 and 2017.All Annas Bay marine sample stations have met standards in 2018 (Figure 3 and Table 5). Station 314 was added to the regular sampling schedule in 2012 when shoreline property owners near that station wanted to lease their tide land for commercial shellfish harvest. Once the marine water station had the required 30 sample set, DOH was able to classify the portion of the growing area near Station 314 and allow commercial shellfish harvest. 60 Fecal Coliform Rolling Estimated 913th Percentiles 55 Annas Bay* 50 45 Failing(43 FC/100ml.) 40 E 0 35 30 Threatened Q(FQ100mti 4 0 _6 25 u d LL 3 LJ 17 CtfLyan -197 -198 'includes data collected ,..x.206 during all conditions -314 Figure 3. Rolling estimated 90''percentiles for marine stations 197, 198,206 and 314 through May 2018 (DOH). Annas Bay Shellfish Protection District—Closure Response Plan Page 7 Table 1. Summary of Marine Water Data Growing Area: Annas Bay Sampling Event Type: Regulatory Maximum Number of Samples: 30 Station Classification Date Range Range GeoMean E90th Meets Number (FC/100 mL) (FC/100 mL) (FC/100 mL) Standard 201 Approved 11/4/2015-5/21/2018 1.7-49.0 2.5 6.9 Y 202 Approved 11/4/2015 -5/21/2018 1.7- 33.0 2.8 8.8 Y 203 Approved 11/4/2015 - 5/21/2018 1.7-33.0 3.1 8.9 Y 204 Approved 11/4/2015-5/21/2018 1.7- 13.0 2.3 4.9 Y 205 r-' Approved 2/10/2015-8/16/2017 1.7-46.0 2.2 5.2 Y 195 Conditionally 11/4/2015 -5/21/2018 1.7-49.0 4.4 13.9 Y Approved 196 Conditionally 11/4/2015-5/21/2018 1.7-31.0 3.8 13.1 Y Approved 197 Conditionally 11/4/2015-5/21/2018 1.7-79.0 5.7 29.5 Y Approved 196 Conditionally 11/4/2015 -5/21/2018 1.7-49.0 6.5 24.4 Y Approved 199 Conditionally 11/4/2015-5/21/2018 1.7- 110.0 3.5 14.4 Y Approved 200 Conditionally 11/4/2015 -5/21/2018 1.7-26.0 3.4 11.4 Y Approved 206 Conditionally 11/4/2015 -5/21/2018 1.7- 130.0 5.0 26.4 Y Approved 299 Conditionally 11/4/2015-5/21/2018 1.7- 33.0 4.7 17.6 Y Approved 300 Conditionally 11/4/2015 - 5/21/2018 1.7-49.0 4.7 20.4 Y Approved 314 Conditionally 11/4/2015-5/21/2018 1.7- 140.0 8.1 37.2 Y Approved The standard for approved shellfish growing waters is fecal coliform geometric mean not greater than 14 organisms/ 100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL.The above table shows bacteriological results in relation to program standards. Growth and Development MCPH will be addressing septic systems, agriculture, wildlife, and stormwater as potential sources of contamination. MCPH works with MCD to address agricultural concerns. If MCPH identifies a farm or any agricultural activities that could use technical assistance to decrease the bacterial runoff from their land we refer the landowners to MCD to develop a Farm Plan or Conservation Plan. MCD has been working with farms and farmers in the area before the downgrade occurred. High winter water fowl population are observed in the growing area each Annas Bay Shellfish Protection District-Closure Response Plan Page 8 year. Wildlife issues are approached with homeowner education about avoiding attracting and feeding wildlife and wildlife's connection to water quality and commercial shellfish harvest. Since agriculture issues are referred to MCD and wildlife issues are educated on and referred to WDFW in the rare enforcement case,MCPH will be focusing their work on on-site septic systems and the stormwater in places that affect the drainage area.MCPH will work collaboratively with stakeholders,agencies and residents to identify OSS that are at risk,verify the system is functioning as designed and mitigate risk as possible. Annas Bay SPD has 1,916 individual parcels. There are 737 parcels designated for residential use which could be single family homes,multi units, condos,mobile home parks,and vacation homes and cabins(Table 2).According to an O&M database report,there are 713 parcels that have an existing OSS.There is a biosolids recycling facility within the district that services Mason County and surrounding counties.No bacterial impact to surface water has been identified or documented although the suspected nutrient loading impacts on groundwater remain controversial.The Skokomish Sewer District is owned and operated by the Skokomish Tribe,but it is unknown to MCPH which parcels,on or off the reservation,are hooked up to the sewer or where the sewer lines are located.Potlatch State Park abandoned their LOSS and hooked up to the Skokomish Sewer in 2012 (Schultz, 2012). One LOSS remains in the SPD. Minerva Beach Resort is located on the shoreline in the northern part of the district next to Potlatch State Park.This LOSS has previously experienced a failed drainfield that was inundated during king tides. After denying the offer to hook up to the Skokomish Sewer, Minerva Beach Resort opted to use the State Park's abandoned drainfield as a temporary solution.The septic tank that remains behind their bulkhead on the shoreline was repaired for leaks in early 2000s and has shown no further problems even after high shoreline hits were observed again in 2011. Minerva Beach Resort is currently seeking a grant from the Army Corps of Engineers(USACE)to re-do their bulkhead, shoreline and address their septic tank location issues. This LOSS remains"In Failure"according to DOH.Minerva Beach Resort LOSS's permit expires June 30, 2019. Whether they secure USACE funds or otherwise,the LOSS will have to have an alternative plan in place to bring the system into compliance by June 2019. Due to the prolific use of individual on-site septic systems in the SPD, MCPH will be concentrating on identifying high risk systems which could be from lack of O&M, high shoreline samples,unresolved septic issues, identified pollution sources or otherwise(Appendix B). Table 2. Land use designation in the Annas Bay SPD by parcel. Land Use Designation Number of Parcels Residential 737 Commercial 2 Trade 15 Services 40 Recreational 13 Resource 337 Undeveloped 772 Annas Bay Shellfish Protection District—Closure Response Plan Page 9 Anus Bay On-Site Septic Systems- Type of OSS by Parcel 035 TV" i 1 �E LOSS \. _ L_e l 2017 Annas Bay SPU 13W(Idary \� N Union Manna- 9rrtSUOrWI T Apptoved - Annas uav A-AWoved Annex 8ft 0-CGx Ooonaty ADp ` A*W 9"D-Undass&e4 Skskomsh indan Reservabon __.. cra.-i.€ .��,,�t" N,.ta ^< r�»v•ni...: °+^..tea Figure 4.The figure above was created from a 6/15/2018 O&M database report. Conventional OSSs are comprised of a tank and a drainfield often with a pump tank and rely on the availability of soil for effluent treatment. Alternative OSS's are lacking sufficient soil for effluent treatment and must include alternative treatment methods. Community OSS's are individual septic tanks with a shared drainfield. Large OSS's(LOSS)have individual tanks and a shared drainfield that services over 3,500 gal/day. LOSSs are regulated by DOH. Seepage pits consists of a tank and vertical pit or dry well to disperse effluent. Seepage pits are no longer permitted. The Skokomish Sewer is privately owned and operated by the Skokomish Tribe but is regulated by ECY.A permitted biosolids treatment and land application facility is also located in the SPD. Table 3.Distribution of OSS Type in SPD by percentage. Conventional Alternative Community Seepage Pit LOSS Biosolids Facility 637 57 8 3 1 1 Annas Bay Shellfish Protection District—Closure Response Plan Page 10 Annas Bay On-Site Septic Systems: Age of CESS try Parcel ossAya 19w-IWA 19541-1�� M Prvt b i9to or Vnkn wn A i 2017 Annas Bay SP0 Bwedary _N UMW Glenna-C4ndtoufN APPMed r 1 Arsnas @dr A-Aopmed Annas o.Undassikd Figure 5.The figure above was created from a 6/15/2018 O&M database report. Mason County lacks property records on a large portion of OSS, specifically their install date (Table 4).The Skokomish Valley houses the majority of OSS with an unknown install date or one prior to 1950. Systems with unknown install dates are of increased concern. Although ongoing O&M will increase the life of an OSS,they do depreciate and deteriorate over time. Older systems are at a higher risk of contributing to surface water pollution. MCPH will focus on these systems by completing sanitary surveys, sampling and offering rebate incentives for O&M. Table 4.Distribution of OSS age in SPD by percentage. 2010-2019 2000-2009 1990-1999 1980-1989 1970-1979 1960-1969 1950-1950 Prior to 1950 or Unknown 49 156 191 63 64 30 8 146 Annas Bav Shellfish Protection District—Closure Response Plan Page 11 i Annas Say On-Site Septic Systems; O&M of OSS by Parcel ass"M WI R7ax�knd�xC fl+x<'dua� ND Record.11 Ea1,amWnaf e F Annan Bay SPO Btuflt y � Unaon Uanna-CWdU,)rWIN App OVed Annas Bar A-Asg oved A nas bas'5, dtmalyApproftd A^na5 Bay D-Undasstiied '. s 2 was 5k,ktxmsr Indan Resevaaon , Figure 6.The figure above was created from a 6/15/2018 O&M database report. Maintenance schedules and authorized inspectors are determined by the type of system (Table 6). MCPH will first prioritize systems with no record of maintenance and then systems that are overdue for maintenance. HCRPIC had secured funds for O&M incentives in the form of rebate vouchers. Vouchers may be used for pumping, O&M,upgrades(i.e. installing risers or effluent filters) or any repairs that are needed. Table 5.Distribution of OSS Maintenance status in SPD by Percentage. Maintenance Current Maintenance Overdue No Record of Maintenance Maintenance Not Tracked 392 198 109 8 Annas Bay Shellfish Protection District—Closure Response Plan Page 12 Table 6. Mason County OSS Maintenance Schedule. Septic System Type ATU, Conventional Glendon, Conventional Pressure & Mound & Recirculating, Non- Gravel Filter, Residential & Gravity Open Bottom Sand Filter Sub-Surf. Commercial Sandfilter Drip, Textile Filter Inspection Frequency Annually, Every 3 years Annually Annually Annually Testing may be required Approved Service Provider Homeowner, Homeowner, O&M Homeowner, Specialist, Pumper, Pumper, O&M O&M O&M O&M Proprietary Specialist Specialist Specialist Specialist Device Licensee History of Water Quality Projects in Annas Bay ❖ 1996-2002 Mason County Septic O&M Program ❖ 1998-2001 Mason County Land Acquisition and Restoration ❖ 1998-2001 Agricultural BMP Implementation ❖ 2002-2007 TMDL Septic and Agricultural Implementation ❖ 2002-Present Voluntary Septic O&M Program ❖ 2006-2007 Annas Bay SPD Restoration Study ❖ 2007-Present Skokomish Estuary Restoration ❖ 2008-2011 Shorebank Septic System Loan Program ❖ 2011-Present Craft 3 Septic Loan Program ❖ 2012 Potlatch State Park Sewer Conversion ❖ 2013-Present Hood Canal Regional PIC Program ❖ 2016-Present Skokomish Fish Parcel Shellfish Enhancement ❖ 2016-Present Skokomish HAB Monitoring Annas Bay Shellfish Protection District—Closure Response Plan Page 13 C. Strategy for Water Quality Improvement Our goal is to take immediate steps to: • Protect public health • Reduce water pollution • Meet state and federal marine water quality standards for commercial shellfish harvesting • Ensure that marine water quality is maintained Tasks: 1. Plan and coordinate Closure Response Plan development and implementation • MCPH coordinated with DOH,HCCC, and the Skokomish Tribe to develop this closure response plan. 2. Monitor marine and fresh water quality • DOH will continue to sample designated marine water stations for FC and MCPH will develop a sampling plan with shoreline and upland sampling on OSS risk identification and septic O&M.MCPH will work with HCCC to revise HCRPIC 3 work plan,Skokomish Tribe will work on tribal land 3. Control OSS pollution sources • MCPH will use our Risk Assessment Table,Mason County O&M database and previous successful tools to find,track, and resolve issues with OSS in the SPD(see Appendix B).The Skokomish Tribe will be investigating OSS issues on Skokomish tribal land. 4. Control agricultural pollution sources • MCPH will inventory agricultural activity in the SPD via sanitary parcel surveys and dashboard surveys and refer farmers and residents to MCD when appropriate.The Skokomish Tribe will be investigating agriculture and livestock issues on Skokomish tribal land. 5. Education and community capacity building • O&M rebates will be provided by HCCC and made available to OSS owners in the SPD. Rebates will only be offered for the duration of the current HCRPIC Phase 3 grant ending March 31, 2019.They are first come first served as funds remain available. Annas Bay Shellfish Protection District—Closure Response Plan Page 14 References Book, S., Final Project Report for Grant#G0600332: Skokomish Annas Bay Restoration Study, Mason County Public Health, Shelton, WA. http://www.co.mason.wa.us/health/environmental/water-quality/reports/annas- bay/annas_bay_final—report_2008.pdf RCW 90.72., 2008, Shellfish Protection Districts, Washington State Legislature,Olympia, WA. Schultz,J., 2012, Sanitary Survey of Annas Bay, Washington State Department of Health, Tumwater, WA. Swanson,T., 2017,Addendum to the 2012 Sanitary Survey Report of Annas Bay, Washington State Department of Health, Tumwater, WA. White, L., S. Berbells, 2011 Shoreline Survey of the Annas Bay Shellfish Growing Area, Washington State Department of Health,Tumwater, WA. Annas Bay Shellfish Protection District—Closure Response Plan Page 15 Appendix A:Annas Bay Shellfish Protection District Task Matrix Objective&Task Lead Agency/Partner I Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 1:Planning,Coordination and Reporting Task 1:Identify accountable agencies&create SPD Advisory Team MCPH Ongoing HCRPIC Phase 3 In progress List of advisory group members Task 2:Identify the boundaries&create a map of SPD MCPH 5/16/2018 HCRPIC Phase 3 Completed Map of boundary Task 3:Create Draft Closure Response Plan MCPH 5/16/2018 HCRPIC Phase 3 Completed Draft work plan Task 4:Ordinance creating SPD adopted by Commissioners MCPH Completed HCRPIC Phase 3 Completed Approval Task 5:Annual SPD Reporting to DOH MCPH August,annually Unfunded Ongoing Annual report Task 6:Monthly Progress Report to HCCC MCPH I March 31,2019 HCRPIC Phase 3 Ongoing Progress Reports Task 7: Objective&Task Lead Agency/Partner Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 2:Monitor Marine and Fresh Water Quality Task 1:Marine water quality monitoring DOH Ongoing DOH Program Funds Ongoing Data set Task 2:Stream water quality monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task 3:Shoreline water quality monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task 4:Hotspot investigations via PIC process MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of sanitary surveys,dye tests,OSS failures,enforcement cases Task 5:Water quality data management MCPH,HCCC,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task&Fall Storm event freshwater monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Objective&Task Lead Agency/Partner I Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 3:Control OSS Pollution Sources Task 1:Inventory location&risk level of OSS in SPD MCPH March 31,2019 HCRPIC Phase 3 In progress Risk assessment list including risk of drainfields impacted by flooding Task 2:Sanitary/Parcel surveys and Site Visits MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In progress Number of sanitary survey&final rating Task 3:Overdue O&M notification MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of letters sent&response Task 4:Dye test OSS of concern MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of dye tests&outcome Task 5:Follow up on unsatisfactory reports MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of reports followed up on and results Task 6:CRAFT 3 referrals MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of referrals&response Task 7:Find solution for Minerva Beach Resort LOSS DOH,Minerva Beach Resort June 30,2019 Program funds In progress Have a long-tens plan of action to bring their LOSS into compliance Objective&Task Lead Agency/Partner Timeline/Due Date Funding SourceStatus Action/Products/Outcome Objective 4:Control Agricultural Pollution Sources Task 1:Identify location and activity of farms for GIS MCPH,MCD,Skokomish March 31,2019 HCRPIC Phase 3 In planning GIS layer Task 2:Refer farms in need of technical assistance to MCD MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of referrals,Skokomish will work on tribal land Task 3:Provide technical assistance to farms MCD,ECY Ongoing Program funds Ongoing Number of Farts Plans,Conservation Plans MCD;Number of sites referred to ECY for site visits or enforcement Task 4:Inventory timing of animal removal from flooded area MCPH,MCD Ongoing Unfunded In Planning Timeline and actions of seasonal animal removal Objective&Task Lead Agency/Partner Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 5:Education&Outreach Task 1:O&M incentives MCPH March 31,2019 HCRPIC Phase 3 Ongoing Task 2:O&M Workshops MCPH TBD Unfunded TBD Annas Bay Shel fsh Protection District-Closure Response Plan Page 16 Appendix B: Additional Resources GUIDANCE FOR WATER QUALITY COMPLIANCE IN MASON COUNTY, WA . DRAFT 4/1/14 i . FINAL 5/2,0/14 """ • REVISED 4125117 SENO INITIAL — UNABLE TO VERIFY COMPUANCE PROCESS STOPS - CONTACTLETTER PROBLEM (—� REQUESTING --- �dl ACCESS FOR SITE VISIT,CHECK WITH IN COMPLIANCE V151OLE NOTICE 1Tc DEVELOP TIMELINE&MAKE REPAIR NO ACCESS FAILURE ORDER COMPL'IE SURROUNDINGS IMAY TAKE SEVERAL MONIHS} PROPERTY OWNERS FOR 1.SEPTIC SYSTEMS DYE .— REFERRAL PERMISSION TO I M NONCOMPLIANT POSTED FOR NONOCCUPANCY WATER AGENCY ACCESS THEIR QUALITY VISITS SITE PROPERTY, SEPTIC SAMPLE, TOINSPECT ISSUES SANITARY SURVEY& USE CHART POSSIBLE DYE TEST COMPLIANCE PROCESS SITE VISITS, BELOW TO AND/OR r - NO ISSUE OR NO DYE STOPS OR CITIZEN DETERMINE SAMPLE i NOT IN COMPLAINT WHICH FOR COMPLIANCE ' MAY AGENCY TO POSSIBLE' INITIAL NOTICE& HEARINGS POLLUTION I CONTACT ORDER NONCOMPLIANT EXAMINER INDICATE INDICATE i REFER - :St�t — WATER -'-' 2.PET WASTE LETTER& "" EDUCATION POLLUTION IN COMRtIANCE MATERIALS COMPLIES COMPLIANCE PROCESS STOPS EDUCATION 3.WILDLIFE ---�i'' COMPl1ANCEAROCESS STOPS qSOURCE IN ROW CHECK WITH MCDOR WSDOt 4.STORMWATER SOURCE IN ROW SOURCE NOT 1N ROW REFER TO UNKNOWN/MULTIPLE SOURCES BO% .... ._____... �___.m..,.._.__........ ._____.�....._.._...mm____._ MCPH REFERS POLLUTION ISSUSE REFERRAL AGENCY REGULATION S.SEWER CHECK WITH COS OR MCU.REFER TO ECOLOGY if PRIVATE SEWER TOFCOLOGY 1 5LPTIC SPSTLM! WAC 246 271/ hT C Pti -""�'�'�. RV FIOLUING TANK MASON COUNTY TITLE 6.76 ANIMALS MCPH SEND INITIAL NONCOMPLIANT' .._... _...__...... . �. WITH WATER CONTACT LETTER J TEMPORARY CORRECTIVE 2.PET WASTE MCPH MASON COUNTY TITLE 6.72.30 ACCESS REFERRING TO CD ACTION&FARM 3.WILDLIFE/ NONE NONE 6.LIVESTOCK COMPLIANT MANAGEMENT PLAM URBAN WILDLIFE w,,. ANIMALS SAMPLE TO BLE 4,STORMWATER MCPW RCW90,4$080 UNABLE'TOVEROYPOLLUTION ----F�6ii ._ OR ._...... WITHOUT DETERMINE IF ,.�.��,._.....,n,,,_.�.. COMPLIANCE I CITY OF SHELTON/ MASON COUNTY TITLE 13.04 WATER POLLUTION COMES PROCESS STOPS 5,SEWER MC UTILITIES/ ALLYN&BELFAIR ACCESS OFF PROPERTY ABtE TO vERIFY P011 UTION ECOLOGY 6,LIVESTOCK WASTE MCD it MCPH RCW 90.48,080 7_UNKNOWN OR MUITIPtE REFER TO CORRECT AGENCY --' E%TMAYITAKE MONTHSNG WHEN SOURCE(S)DETERMINED POSSIBLE SOURCES Annas Bay Shellfish Protection District-Closure Response Plan Page 17 On-Site Sewage System Risk Assessment Date: Parcel: System Condition Factor Low Risk Medium Risk High Risk Drainfield>100 feet from Drainfield 50-100 feet from Distance to surface water surface water OR tank is Drainfield<SO feet from Surface waterwithin 50 feet of surface surface water (0 pts) Walter (10 pts) (S pts) Conventional Conventional installed prlor Conventional installed prior Type of System (gravity/pressure)instaftsd tea 1995 OR mound Olt sand to 1975 OR ATU OR and Age after 1395 fka System disinfection devices (0 pts) (2 pts) (4 pts) O&M not on schedule'OR O&M on schedule ANC? deficiencies noted and not O&M on schedule AND no corrected Operations& deficiencies identified deficiencies noted and Maintenance corrected (5 pts) (0 pts) (2 pts) ATU not on schedule OR never serviced (7.5 pts) Asbuift into-date AND No asbuilt BUT location No asbuilt AND unknown Access location known known(serviced) location OR location inattesse (0 pts) (1 pt) (2 pts) No,never,asked for dye Yes AND failed dye test" Previous[lye Test test Yes AND pasud OR No,refusal {0 pts} 0 ) (4 pts) Failed,since fixed(2 pts) Clean AND within standards Elevated hits OR Confirmed Hot Spot AND Sampling Results inconsistent high hits BUT OR no samples taken, hiss of>1000 Ft (if available) (0 pts) not confirmed hotspot (Spts) (2pts) Site Condition a >13 acres <1.s acres PircetArea : ro (0 pts) 0 pt) In situ soil greater than 48 than 24 ° 24-48, inches In situ soft r.ct;es :nthes Suitable Soil Depth 0 pt) (0 pts) ATU 15 insj (3 pts) '- unknown(.5 pt) ATU(15 pts) Gui>type d,5.OR b Soil Type 2 OR 3 Sc,t type 1 OR 7 Soil Type (0 Pts) (1 Pt) (3 pts) ATU(,5 pts) AT (1.5 pts) Total Paints Rank order will be created after all systems are evaluated, High dye test and survey priority: 11.5 or greater.Medium priority:7-11.Low priority:less than T. All High Priority systems will be dye tested,with consent,unless rated"No Apparent Problem". •-W service history and 10+year old system,instant qualifier as top survey priority_ **-If no repairs/changes since failure.instant qualifier as top survey priority. Annas Bay Shellfish Protection District—Closure Response Plan Page 18 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: DCD EXT: 286 BRIEFING DATE: September 24, 2018 ITEM: Public Benefit Rating System (PBRS). BACKGROUND: The Mason County Planning Advisory Commission voted (4-0) to recommend approval of the Public Benefit Rating System as drafted (with an exception to include indemnity language). BUDGET IMPACTS: The PBRS will change the way property tax reductions are applied under the current Open Space program. RECOMMENDED OR REQUESTED ACTION: Staff is seeking feedback from the BOCC on the recommended draft. ATTACHMENTS: Draft PBRS document BOCC Briefing PBRS 9-24-2018 DRAFT Chapter 17.18–Mason County Public Benefit Rating System Sections: 17.18.010—Purpose and intent. 17.18.020—Definitions. 17.18.030—Operation of the county public benefit rating system. 17.18.035—Eligibility of high,medium and low priority public benefit resources. 17.18.040—Ineligible lands. 17.18.050—Assessed valuation schedule—Public benefit rating system. 17.18.070—Basis of assessment. 17.18.080—Application to the county under the public benefit rating system. 17.18.090—Application fees. 17.18.100—Time to file. 17.18.110—Application review. 17.18.120—Board decision. 17.18.130—Unincorporated lands. 17.18.140—Incorporated lands. 17.18.150—Monitoring for compliance. 17.18.160—Removal of land classification by county assessor. 17.18.170—When removal of land is not subject to additional tax,interest,and penalties. 17.18.180—Transfer of lands between certain current use taxation classifications. 17.18.190—Owner may request withdrawal from classification. 17.18.200—Action on withdrawal from classification. 17.18.210—Owner to notify assessor of change in use in classification. 17.18.220—Sale of open space classified land. 17.18.230—Review of previously approved open space applications. 17.18.240—Duties of the Planning Commission. 17.18.250—Severability. 17.18.010-Purpose and intent. A. Purpose. It is in the best interest of the county to maintain,preserve,conserve,and otherwise continue in existence adequate open space lands for the production of food,fiber, and forest crops, and to assure the use and enjoyment of natural, historic and cultural resources and scenic beauty for the economic and social well-being of the county and its citizens. Additionally, it is in the county's interest to provide incentives that encourage the retention of open space in compliance with Growth Management Act principles. B. Intent. It is the intent of this chapter to implement Revised Code of Washington (RCW), as amended, by establishing procedures, rules, and fees for the consideration of applications made by land owners for public benefit rating system assessed valuation on"open space land" as defined in RCW 84.34.020(1) and (8). The provisions of Chapter 84.34 RCW, and the regulations adopted thereunder shall govern the matters not expressly covered in this chapter. 17.18.020-Definitions. For the purposes of this chapter,unless otherwise required by the context,words and phrases shall have the following meaning: (1) "Assessor"means the Mason County assessor or his or her designated representative. (2) "Board"means the Board of County Commissioners of Mason County. 9-19-2018 Page 1 (3) "County"means Mason County,state of Washington. (4) "Open space land" means any land area so designated by the Mason County comprehensive land use plan adopted by the County and zoned accordingly,or any land area,the preservation of which in its present use would: (i)conserve and enhance natural or scenic resources,or (ii)protect streams or water supply,or (iii)promote conservation of soils,wetlands,beaches or tidal marshes,or (iv)enhance the value to the public of abutting or neighboring parks,forests,wildlife preserves, nature reservations or sanctuaries or other open space,or (v)enhance recreation opportunities,or (vi)preserve historic sites,or (vii)preserve visual quality along highway,road,and street corridors or scenic vistas,or (viii)retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification,or any land meeting the definition of farm and agricultural conservation land in RCW 8.34.020(8). (5) "Planning Commission"means the Mason County Planning Advisory Commission. (6) "Planning Department" means the Mason County Planning Department under the Community Services Division. (7) "Public Benefit"means any activity or activities that accomplish a public purpose and/or provide for a community's social,economic,and cultural well-being,public health,and safety. (8)"Rural Lands"means those areas outside of the designated Resource Lands and Urban Growth Areas. (9) "Urban Areas" are those designated in Urban Growth areas around the incorporated area of Shelton and the two unincorporated areas of Allyn and Belfair. 17.18.030-Operation of the county public benefit rating system. To be eligible for open space classification under the county's public benefit rating system,property must contain six(6)or more open space resource points listed below as defined in Mason County Code(MCC) Section 17.18.035 of this Chapter. These resources are defined in this chapter and ranked as high, medium or low priority open space resources. High priority open space resources receive ten(10)points each, medium priority open space resources receive six (6) points each, and low priority open space resources receive two(2)points each. Properties can receive a maximum of thirty(30)points. Portions of property may also qualify for open space designation. A. High priority open space resources.Ten(10)points each: 1. Public recreation area; 2. Trail linkages and recreational corridors; 3. Natural shoreline environments; 4. Aquifer protection areas; 5. Special plant or ecological sites, 6. Regulated wetlands; 7. Significant fish and wildlife habitat conservation areas; 9-19-2018 Page 2 8. Historic land marks/archeologicaI sites; 9. Private lands within designated federal lands(Olympic National Park or Olympic National Forest;and 10.Farm and agricultural conservation lands. B. Medium priority open space resources.Six(6)points each: 1. Conservancy shoreline environments; 2. Scenic natural resources,viewpoints,and view corridors; 3. Urban open space; 4. Rural open space. C. Low priority open space resources.Two(2)point each: 1. Restored lands; 2. Other shoreline environments. D. Properties with at least one(1)high priority open space resource,which allows unlimited public access,or limited public access�f due to resource sensitivity, shall_b_e_automatically elHg ble_for_ Commented[KRl]:Staff to add indemnity language after ( )p consultation with County Attorney per MV comment. current use value at ten 10 percent of market value. E. Special exceptions to this priority framework that do not violate state(RCW 84.34)law and that have the support of either the Washington State University Cooperative Extension Service,the Washington State Department of Natural Resources, the USDA, Natural Resource Conservation Service, Mason County Conservation District, or any other agency with knowledge or expertise regarding any open space reclassification or other current use application will be considered on a case by case basis. F. Completed restoration projects pursuant to provisions of the County's Shoreline Master Program which specifically address one of the priority actions in MCC 17.50.260 (A)(8)(a.-m) shall be automatically eligible for current use value at ten(10)percent market value.Property is eligible during the monitoring phase. 17.18.035—Eligibility of high,medium and low priority public benefit resources. A. High priority resources. 1. Public recreation area means property which is currently devoted to providing active or passive non-motorized recreation use or which complements or substitutes for government facilities.The facility must be open to the public and,if charging a use fee,that fee shall be no higher than the fee charged by a like public facility. In addition, the facility must be managed using best management practices for environmental sustainability. An eligible site is then identified by the planning department or its designee as meeting the definition of an active or passive recreation area. 2. Trail linkages and recreational corridors means privately owned trails and corridors that are publicly accessible and used for hiking, biking,walking, horseback riding,and jogging.The trails may vary in scale and surfacing and may also be used as a means of non-motorized transportation connecting one (1) destination point to another. Streets, roads, and highways with widened shoulders or bike lanes are not included in this category. Eligible lands must be used as a public trail or corridor that remains in private ownership. Public access on the trail from a public road or public trail is required. 9-19-2018 Page 3 3. Natural shoreline environment means a marine,lake,or river shoreline and its"associated wetlands" designated as"natural" under the County's Shoreline Master Program. To qualify there must be no structures or buildings from the ordinary high water mark (OHWM) to the established common-line plus 50-feet. To be eligible, this area shall be covered with native vegetation. 4. Aquifer protection areas means those areas as regulated under MCC 8.52.120 (Critical Aquifer Recharge Areas), which are determined to have an important recharging effect on aquifers used as a source for potable water, recharging salmon streams and/or vulnerable to contamination from recharge.To be eligible,this area shall remain undeveloped,free from the storage of materials, including parking, etc. and must have a plant community in which native plants are dominant.At least one acre of open space shall be designated as a critical aquifer recharge area. 5. Special plant or ecological sites means sites with naturally occurring concentrations of those plants defined as being monitor species and meeting the criteria for native plant communities by the Washington State Department of Natural Resources; or an old growth forest stand at least five(5)acres in size.An eligible site must be listed in the Natural Heritage Data Base or be identified by an expert acceptable to the department confirming that qualified species are present on the property. 6.Regulated wetlands means wetlands as defined by MCC 8.52.110 and shall be delineated and categorized by a qualified wetland professional. To be eligible, wetland buffers, including buffer averaging,shall have at least 10 percent greater buffer than required by MCC 8.52.110. Buffers shall be covered with native vegetation. 7. Significant fish and wildlife habitat conservation areas means areas identified as being of critical importance to the maintenance of fish and wildlife species including areas with which endangered, threatened, and sensitive species have a primary association; habitats and species of local importance; and streams. To be eligible, this area shall be at least 10,000 square feet in size and protecting a critical area with at least 10 percent greater buffer than required by MCC 8.52 or MCC 17.50. Buffers shall be covered with native vegetation. The Planning Department may require preparation and submittal of a biological site assessment or habitat management plan that shall provide a description of the fish and wildlife habitat conservation area, the location of the protected features, the location of buffers and a description of efforts to protect the fish and wildlife habitat conservation area,or a description of restoration efforts in those instances where the critical area has been damaged. 8. Historic landmarks/archaeological sites means lands which constitute or upon which is situated a formally designated historic landmark , including buildings, structures or sites of significance in the county's historic or prehistoric heritage, such as Native American sacred sites and settlements, trails, pioneer settlements, farmsteads, roads, industrial works, bridges, burial sites, prehistoric and historic archaeological sites and landscapes, or traditional cultural properties and landscapes. Eligible properties must be listed on the county, State or Federal register of historic places or landmarks for which there is regulatory protection. Eligible properties include contributing properties within designated historic districts. Improvements to the land are not eligible for other federal or state tax credits.Additionally, land that has been verified through an archaeological report prepared by a qualified archaeologist that contains archaeological resources may be eligible.The county will review and make determinations on eligibility. 9-19-2018 Page 4 9. Private lands within federal lands means officially designated areas under private ownership located within federal lands that remain undeveloped and are maintained to protect the landscape of the park or forest. Eligible lands are privately owned parcels dominated by native vegetation. 10. Farm and agricultural conservation lands means either: (a) Land that was previously classified under "farm and agricultural land" (84.34.020 (2) RCW) that no longer meets the criteria for that program and is reclassified as open space land under the criteria of the public benefit rating system;or(b)Land that is traditional farmland that is not classified under chapter 84.33 or 84.34 RCW, that has not been irrevocably devoted to a use inconsistent with agricultural uses,and that has a high potential for returning to commercial agriculture. B. Medium priority resources. 1. Conservancy shoreline environment means a marine, lake or river shoreline and associated wetlands designated as"conservancy environment' under the County's shoreline master program. To qualify there must be no structures or buildings from the ordinary high water mark(OHWM)to the established common-line plus 50-feet.To be eligible,this area shall be covered with native vegetation. 2. Scenic natural resources, viewpoints, and view corridors means areas of ten (10) or more acres of natural features which are visually significant to the aesthetic character of the county, contains features which otherwise qualifies as a historic landmark or archaeological site, or which includes significant wildlife gathering or nesting sites. No lands that have been subject to commercial logging or mineral extraction within twenty-five(25)years of the date of the open space classification application are eligible under the public benefit rating system. Eligible sites must be significant to the identity of the local area and be visible to a significant number of the public from public rights-of-way. Such lands must be of sufficient size to substantially preserve the scenic resource value and must be at least ten(10)acres in size. a.Viewpoint means property that provides a view of an area which is visually significant to the aesthetic character of the county and which provides unlimited public access identified by a permanent sign readily visible from a road or other public right-of-way Eligible sites must provide a view of a scenic natural resource in the county or other visually significant areas and must provide for unlimited public access. b. View corridor means an area of adjoining parcels which individually may be less than one (1) acre but which, when combined, total at least one (1) acre and create a view corridor critical to maintaining a view of a scenic resource area or other visually significant area. 3. Urban open space means land located within the boundaries of an urban growth area that has a plant community in which native plants are dominant and that under the applicable zoning is eligible for more intensive development or use. To be eligible as urban open space, the enrolling area must be at least one acre or be at least one-half acre if the area is protecting a critical area with at least 10 percent greater buffer than required by MCC 8.52 or MCC 17.50. 4. Rural open space means an area of five (5) or more contiguous acres that has a plant community in which native plants are dominant and that is located outside of the urban growth area as identified in the Mason County Future Land Use Map, except that an eligible site may 9-19-2018 Page 5 include former open farmland, woodlots, scrublands or other lands that have been replanted with native vegetation. C. Low priority resources. 1. Restored lands means an area of at least one-half acre(21,780 square feet)of previously disturbed land that has been restored with native vegetation.To be eligible,restoration shall be determined as established and thriving native plant community. Disturbed lands include lands previously cleared and/or lands dominated by invasive plants and/or noxious weeds.Additional points can be given for every one-half acre restored up to a total of five(5)acres(10 points). 2. Other shoreline environments means a marine, lake or river shoreline and associated wetlands designated as "rural, residential or commercial environment" under the County's shoreline master program.To qualify there must be no structures or buildings from the ordinary high water mark(OHWM)to the established common-line or standard buffer plus 50-feet.To be eligible,this area shall be covered with native vegetation. 17.18.040-Ineligible lands. The following properties shall not be eligible for open space classification: A. Properties less than one (1) acre or eligible areas less than one-quarter acre (10,890 square feet)in size unless otherwise specified herein. B. Properties that do not contain an open space resource identified as either high, medium,or low priority or meet the criteria under 17.18.030 E. C. Open space areas or buffers required by zoning,subdivision conditions,mitigation or other land use regulations, unless the owner provides additional public benefit as described in section 17.18.035. D. Commercial nurseries, arboretums or other maintained garden sites with native or nonnative plantings. E. Properties with outstanding code violations as tracked and reported by the county as an open enforcement case. F. Properties or portions of property that have been disturbed by clearing, grading, filling, or any other non-natural event. 17.18.050-Assessed valuation schedule—Public benefit rating system. The public benefit rating system for open space land bases the level of assessed fair market value reduction on the total number of awarded points.The market value reduction establishes the current use value. This current use value will be expressed as a percentage of market value based on the public benefit rating of the property and the valuation schedule below: Public Benefit Rating Points Current Use Value (0–5 points) —� 100%of assessed value (6–9 points) 60%of assessed value (10-19 points) 40%of assessed value (20–29 points) 30%of assessed value 30+points 20%of assessed value 9-19-2018 Page 6 Properties that allow public access shall receive an additional 10 percent reduction in assessed value. 17.18.070-Basis of assessment. In determining the market value reduction of a tax lot comprised of property qualifying for a current use assessment as an open space priority resource with non-open space land areas,the open space current use value is applicable to only that portion of the lot containing one(1)or more of the priority open space resources defined in this chapter,except in the case of public access and parcels with an approved rural stewardship plan. For each priority resource, the county will determine the appropriate land area that receives credit for a priority resource and accompanying tax reduction. 17.18.080-Application to the county under the public benefit rating system. An owner of open space land desiring assessed valuation under the public benefit rating system shall make application to the Planning Department by filing an application with the county's Permit Assistance Center. The application shall be upon forms supplied by the county and shall include such information deemed reasonably necessary to properly classify an area of land under Chapter 84.34 RCW. 17.18.090-Application fees. A. Each application for current use open space taxation as defined in RCW 84.34.020, must include an application fee as established in the most current Mason County Planning Permit Fee Schedule. Upon adoption,application fees shall be set at five hundred(500)dollars. B. If an application is filed to add farm and agricultural conservation land,forest stewardship land, resource restoration or rural stewardship land to a parcel that is already enrolled in the Public Benefit Rating System,no fee shall be charged for the application. C. In the case of all farm and agricultural land applications, whether the application is based on land within or outside of an incorporated area,the entire fee shall be collected and retained by the county. In the case of open space or timber land applications based on land in an incorporated area,where the city legislative authority has set no filing fee,the county fee shall govern, and the entire fee shall be collected and retained by the county. Where the city legislative authority has established a filing fee,the fee established consistent with Section A of this section shall be collected by the county from the applicant and the county shall pay the city one-half of the fee collected. 17.18.100-Time to file. Applications shall be made to Mason County by March 30 of the calendar year preceding the year in which such classification is to begin.Actual tax reduction will not be recognized until one(1)year after the classification of the property has been made. 17.18.110-Application review. A. Applications under the public benefit rating system shall be reviewed by the county and approved directly by the Board of Mason County Commissioners. By Chapter 84.34 RCW such applications are exempt from the comprehensive plan annual review amendment cycle and are SEPA exempt. B. In determining whether an application made for open space current use taxation status should be approved or disapproved, pursuant to RCW 84.34.020 and this chapter, the county shall consider whether preservation of the current use of the land, when balanced against the 9-19-2018 Page 7 resulting revenue loss or tax shift from granting the application under the provisions of this chapter will: 1. Conserve or enhance natural,cultural or scenic resources; 2. Protect streams,stream corridors,wetlands,natural shorelines,and aquifers; 3. Protect soil resources and unique or critical wildlife and native plant habitat; 4. Promote conservation principles by example or by offering educational opportunities, 5. Enhance the value of abutting or neighboring parks, forests, wildlife preserves, nature reservations,or sanctuaries or other open spaces; 6. Enhance recreation opportunities; 7. Preserve historic and archeological sites;or 8. Affect any other factors relevant in weighing benefits to the general welfare or preserving the current use of the property as delineated in this chapter. 17.18.120-Board decision. The Board of County Commissioners shall consider an application to the public benefit rating system as defined by RCW 84.34.037.They shall approve the application,with or without terms and/or conditions, and set the public benefit rating for assessment abatement, or deny the application. In so doing the following provisions will apply: A. They shall rate the land applying for classification according to the public benefit rating system; B. They may approve the application with respect to only part of the land that is the subject of the application; C. If any part of the application is denied or conditions attached the applicant may withdraw the entire application. 17.18.130-Unincorporated lands. In all unincorporated areas, the Board of County Commissioners shall act as the granting authority for applications for classification as open space land. 17.18.140-Incorporated lands. Applications for open space classification of land in an incorporated area shall be acted upon by a determining authority composed of the three(3) members of the Board of County Commissioners and three(3)members of the city legislative body in which the land is located (RCW 84.34.037).Where the county legislative body concurs with a recommendation of the city council to accept or reject an application for open space classification, such council's recommendation will be adopted as the decision of the determining authority. 17.18.150-Monitoring for compliance. A. Monitoring of lands for continuing eligibility for current use assessment as open space lands shall include an affidavit, to be submitted annually by the landowner, of continuing compliance with the terms and conditions under which open space classification was granted and the current uses of the property.The requisite form and contents of the affidavit required for monitoring shall be described more fully in the county guidelines implementing this chapter. The failure of the 9-19-2018 Page 8 owner to submit the affidavit of compliance shall be grounds for the county to remove and/or reevaluate the property under the PBRS. B. Where the Planning Department determines that the land is no longer being used for the purpose for which the classification was granted or there has been a change in use,it will report its findings within thirty(30)days to the county assessor. 17.18.160-Removal of land classification by county assessor. A. Classified land may be removed from the public benefit rating system classification if it is no longer used for the purpose for which classification was granted or for any other classified use within the current use program. The assessor may determine, after giving the owner written notice and an opportunity to respond, that the land classified as open space is no longer primarily devoted to and used for the purposes for which it was granted classification. B. When land is removed from classification an additional tax, applicable interest, and penalties are due unless the removal meets one(1)of the exceptions listed in this chapter. The owner may appeal the removal of classification to the Hearing Examiner consistent with MCC 15.11.020. 17.18.170-When removal of land is not subject to additional tax,interest,and penalties. Removal of land is not subject to additional tax,interest,and penalties in the following instances: A. Land is transferred to a government entity in exchange for other land located in the State of Washington, B. Land is taken by power of eminent domain or transferred in anticipation of the exercise of such power; C. Land is sold or transferred within two(2)years of the death of the owner of at least fifty-percent interest in the land; D. A natural disaster such as a flood,windstorm,earthquake,or other such calamity rather than by virtue of an act of the landowner which changes the use of such property; E. Official action by the state,county or city disallows the present use of such land; F. The land is transferred to a church or other non-profit organization, such that the land would qualify for a property tax exemption; G. Acquisition of property interests by agencies or organizations qualified under RCW 84.34.210 and 64.04.130 for protecting, preserving, maintaining, improving, restoring, limiting the future use of,or otherwise conserving,selected open space land as defined in Chapter 84.34 RCW for public use and enjoyment. 17.18.180-Transfer of lands between certain current use taxation classifications. Land reclassified between the following current use assessment resource categories pursuant to RCW 84.34.070 are not considered withdrawals and are not subject to the additional tax interest and penalties: A. Reclassification between farm and agricultural lands and timber lands; B. Reclassification of farm and agricultural lands or timber lands to open space lands; C. Reclassification of farm and agricultural lands or timber lands to forest land classified under Chapter 84.33 RCW;and 9-19-2018 Page 9 D. Reclassification from open space designated farm and agricultural conservation land under RCW 84.34.020(1)(c) to farm and agricultural land under RCW 84.34.020(2) if the land was previously classified as farm and agricultural land. An application fee must be paid at the time the application is submitted consistent with Section 17.18.090 of this chapter. If the type of transfer is not listed in this section, it is a new application for which the applicable fees will be applied. 17.18.190-Owner may request withdrawal from classification. A. After ten(10)years the landowner may request that all or part of his/her land be withdrawn from the classification. B. If a portion of a parcel is removed from classification the remaining portion must meet the same requirements, as did the entire parcel when the land was originally granted classification. Following withdrawal from classification,future valuation of such land as open space resource property under the public benefit rating system is contingent upon reapplication and approval under this chapter. 17.18.200-Action on withdrawal from classification. Upon receipt of a request for withdrawal, the assessor shall notify the legislative authority that originally approved the application, and after one (1)year from the date of the withdrawal request, the assessor shall withdraw the land from classification. The land which is removed shall be subject to a tax equal to the difference between the amount of tax paid under the open space classification and the tax at true and fair value for seven (7) years last past, plus the statutory interest rate charged on delinquent property taxes. 17.18.210-Owner to notify assessor of change in use in classification. If an owner changes the use of the classified land, the owner must notify the county assessor of the change within sixty(60)days. The assessor shall then impose an additional tax equal to the difference between the tax paid on current use value and the tax that would have been paid on that land had it not been so classified, payable for the seven (7) years last past, plus interest on this additional tax at the same rate as charged on delinquent property taxes, plus a penalty of twenty (20) percent of the total amount. 17.18.220-Sale of open space classified land. When classified open space land is sold,the seller or transferor becomes liable at the time of sale for the additional tax, interest,and penalty of all or a portion of classified lands, unless the new owner signs the notice of continuance which is attached to or shown on the excise tax affidavit. 17.18.230-Review of previously approved open space applications. A. Upon adoption of a public benefit rating system,the Planning Department shall review and re- rate the existing open space land current use assessment program parcels according to the public benefit rating system in determining whether to recommend that an application be approved or denied. 9-19-2018 Page 10 B. Owners of property classified under the existing open space land current use assessment program shall be notified of their new assessed value in the same manner as provided in RCW 84.40.045.These lands may be removed from classification under the existing open space land assessment program, without payment of penalties, back taxes, and interest, upon request of the owner,within thirty(30)days of notification of their newly determined value under the public benefit rating system. C. Property which does not qualify under the public benefit rating system and whose owner chooses not to remove the property from the open space land current use assessment program shall be rated according to the public benefit rating system(RCW 84.34.037[3]). 17.18.240—Duties of the Planning Commission. The Planning Commission shall review participation in the public benefit rating system for open space classification under the county's current use assessment program after the first two(2)years of adoption and thereafter once every two(2)years.The planning commission shall make written recommendation to the Board of County Commissioners on the following matters: A. The fundamental elements of the public benefit rating system,including the assessed valuation schedule,open space resource definitions,and other procedures defined in this chapter,;and B. The overall administrative process, including issues such as staffing, outreach to prospective applicants,application forms, processing,monitoring,etc.;and C. The public benefit of the open space designated properties, the magnitude of the tax shift resulting from the designated properties and recommendations for expanding or restricting the program. 17.18.250-Severability. If any provision of this chapter or its application to any person or circumstance is held invalid, the remainder of this chapter or its application to other persons or circumstances is not affected. 9-19-2018 Page 11 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: DCD EXT: 286 BRIEFING DATE: September 24, 2018 ITEM: Proposed Rezone from Medium Density Residential (R-5) to Multi Family Residential (R-10) in Belfair Urban Growth Area. BACKGROUND: The Mason County Planning Advisory Commission voted (4-0) to recommend approval of the proposed rezone application. The applicant (property owner) submitted a rezone application and fees to the Permit Assistance Center on July 31, 2018. BUDGET IMPACTS: This proposal has no cost. RECOMMENDED OR REQUESTED ACTION: On the October 2, 2018 Action Agenda, set a Public Hearing for Tuesday, October 23, 2018 at 6:30 p.m. ATTACHMENTS: Staff Report to PAC (Board report due September 26, 2018) Briefing Rezone R-5 to R-10 9-24-2018 Page I September 6,2018 REQUEST FOR REZONE APPLICANT PROPOSAL - PROPOSED REZONE OF 10 ACRES FROM MEDIUM DENSITY RESIDENTIAL (R-5) TO MULTI FAMILY RESIDENTIAL (R-10) IN THE BELFAIR UGA STAFF CONTACT Kell McAboy, Planning Manager Ext#286 APPLICANT PROPERTY OWNER Dean Mauerman Same 1415 College Street Lacey,WA 98So3 SUMMARY OF PROPOSAL Rezone parcel 12328-23-00011 from Medium Density Residential (R-S) to Multi Family Residential (R-1o). This parcel is in the Belfair Urban Growth Area (UGA). This does not require an amendment to the Future Land Use Map. PARCEL INFORMATION Parcel No. 12328-23-00011: is 10 acres in size and is located at the north end of Roy Boad Rd,where the pavement ends and west of and adjacent to State Route 3 in the Belfair Urban Growth Area. ZONING INFORMATION CURRENT ZONING DESIGNATION: R-S Medium Density Residential The purpose of the R-S district is to provide a medium density housing option within the Belfair urban growth area. Locations are restricted to sites not significantly impacted by critical areas and slopes. Locations should generally be away from development nodes and commercially zoned areas, beyond a normal walking distance of one-half to three-quarters of a mile. The district allows for a density of five dwelling units per acre, except where "critical lands" are present—which reduce the permitted density. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi family dwelling units are permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single family dwelling units. PROPOSED ZONING DESIGNATION: R-10 Multi Family Residential The purpose of the R-10 district is to provide a high-density residential-area housing option within the Belfair urban growth area. Locations should be within or adjacent to development nodes and commercially zoned areas within a normal walking distance of one-half to three- quarters of a mile. Locations generally are areas not significantly impacted by critical areas and slopes.The district allows for a density of ten dwelling units per acre, except where "critical lands" are present—which reduce the permitted density. Clustering of the dwelling units and properties Staff Report-PAC Page 2 September 6,2018 is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Design standards are important to minimize environmental and visual impacts of developments and provide amenities for residents. Protection of creeks and wetlands is critical—these features should be preserved and integrated into the development as an asset and amenity for residents. Open space and play areas will be important, particularly for young families. Pedestrian access—between developments and to provide access to parks, open space, commercial, and civic uses—is also very important. BACKGROUND The applicant (property owner) submitted a rezone application and fees to the Permit Assistance Center on July 31, 2oi8. ANALYSIS While the rezone criteria that Mason County uses are not dictated by state code, there remains a necessity that local jurisdictions adopt some type of standards by which to evaluate them. The courts require that the proponents of a rezone must establish that conditions have substantially changed since the original adoption and that the rezone must bear a substantial relationship to the public health, safety, morals or welfare. If a rezone implements the comprehensive plan, a showing that a change of circumstances has occurred is not required. Mason County Code Section 3.7.o5.o8o(a) describes the eight rezone criteria used to review a rezone proposal. These criterions have been established and adopted specifically for Mason County to establish standards by which each rezone is to be reviewed. The Code requires that each rezone be evaluated considering these standards; however, it does not require that they all be met. Below is Staff and Applicant response to the proposed request: 1. Development allowed by the proposed rezone designation shall not damage public health, safety and welfare. This criterion is met as the applicant's proposed rezone of the property will not damage public health, safety or welfare. The proposed rezone will allow development that furthers the goals and vision of the Belfair UGA plan and the Mason County UGA Plan. i. The zone designation shall be consistent with the Mason County Comprehensive Plan, Development Regulations, and other county ordinances, and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation. Staff believes this criterion has been met as it is consistent with the Comprehensive Plan, development regulations and other ordinances. The location is less than three-quarters of a mile to the central core of Belfair. 3. No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling, low-density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity. Staff Report-PAC Page 3 September 6,2018 This criterion is met as the rezone of this parcel supports the alternative to an increase in sprawl or low-density development or cause it to occur. The public infrastructure and resources in the vicinity have been upgraded in recent years to support development consistent with the proposed rezone. c,. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas, including but not limited to streets, parking, utilities, fire protection, police, and schools. N/A This is in an Urban Growth Area. S. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner. This criterion is met as the proposed rezone of this parcel would not materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner. The rezone is within the Belfair UGA where public facilities exist including sewer facilities, which is currently underutilized. 6. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality. This criterion is met as the proposed rezone would not materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality. The parcel size and topography is sufficient to support development and meet the development regulations to protect critical areas. 7. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County Comprehensive Plan. This criterion is met as the proposed rezone is in a UGA and would not create pressure to change surrounding rural land uses and will not affect population growth in the rural areas. 8. These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. This criterion is not applicable and not being requested as the result of any mapping errors. Staff Report-PAC Page 4 September 6,2018 STATE ENVIRONMENT PROTECTION ACT (SEPA) A SEPA checklist was prepared for this project. A formal SEPA Determinations of Non-Significance was made on August 31, 2oz8. Comment period for this determination closes on September i4, zoz8. PUBLIC NOTIFICATION All property owners within 300 feet of the subject parcel was notified by mail informing them of the proposal to rezone the property. In addition, Public Notice of this public hearing was published in the Mason Shelton Journal on September 6 and 13, 2oi8. The Public Notice was posted onsite on August 31, 2oi8. PUBLIC COMMENTS Comments to-date have been regarding requesting information pertaining to this rezone request and to inform staff about specific critical areas on and near the site. SUMMARY AND RECOMMENDATION Staff recommends that the Planning Advisory Commission recommend approval of this rezone to the Mason County Board of Commissioners. ATTACHMENTS • Aerial map of property and vicinity • SEPA DNS and Checklist • Application with Description and Site Plan • Notice of Hearing • 6o-Day Notice to Commerce • Property owners within Soo'who received notice by mail Staff Report-PAC FEE: $2,220.00 RECEIVED GD JUL 312018 MASON COUNTY 615 W. Alder Street I;p COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health 615 W.Alder St.—Bldg.8,Shelton,Wa 98584 Phone:(360)427-9670 ext.352 ♦ Fax:(360)427-7798 APPLICATION FOR COMPREHENSIVE PLAN MAP AMENDMENTS (FUTURE LAND USE MAP AND ZONING CHANGES) [One application per parcel or contiguous group of parcels. This application does not guarantee approval. To legally approve a rezone request,the submitted request must meet the rezone criteria listed in the Mason County Development Regulations. You should discuss your proposal with the County Long Range Planner prior to application.) Applicant: PCI LA-C- Mailing Address: i$ CzLLEGE STREET City: LA CZ'y State: bjA Zip: 2503 Telephone No.: G TO Parcel Number(s): - I X1 0112% — o6 — 00D I Parcel Size and Legal Description: 10-0 ACj2FS TT'—4 OF Sw +VLAJ Lel of w^--3, What kind of change in map information is requested? 1ZE--Qua3T ?tutNG C14ANGE FRaM R-S" T-0 2 -/0. Rationale for the Request: (include information on the property features,land use,and maps that will be used in considering your application) (see the attached information sheet) �657 A"rTACjWb Siff n- -, IN Signature and date Revised August 2017 1 Rationale for the Request: The Mason County Comprehensive Plan desires multifamily development in the Downtown Belfair area to support the vision of a walk-friendly,open-air type city center and prevent urban sprawl. PCI, LLC shares that vision and wants see it come to life with a viable,modern multifamily development. The current UGA zoning does not support the Mason County Comprehensive Plan vision because most of the properties currently zoned for maximum density multifamily have characteristics that make multifamily development cost prohibitive, such as: • Many properties are too small, and would require several adjacent properties to be purchased and combined,this quickly becomes cost prohibitive and overly complicated. • PCI, LLC considers small multifamily complexes to be not economically viable. The cost of land acquisition,development,and construction is high,therefore the number of units must be large to balance those costs and be economically viable. • Many properties have decent homes and accessories structures which command high values, and those structures would need to be immediately demolished at additional cost. • Many properties are encumbered by Tidelands and/or Wetlands(properties West of WA-3), Steep Slopes(properties East of WA-3) and other critical areas that reduce buildable area and incur significant cost. • Many properties are encumbered by poor access and egress. Unfortunately,WA- 3 traffic through Belfair is often terrible and left turns onto WA-3 are difficult. Few properties allow metered and protected access to WA-3,or alternate egress routes(Old Belfair HWY). PCI, LLC requests to rezone parcel 12328-23-00011,from R-5 to R-10 with the intention to develop a 100 unit apartment complex in accordance with the Mason County Comprehensive Plan and the Belfair UGA plan. The intended result would be modern style apartments similar to new apartments built in neighboring cities(See Hearthstonelife.com), within walking distance to groceries, fuel,restaurants and other community services. Additional benefits to this site are close proximity to park&ride and protected access to WA-3. Environmental impacts for zoning change are negligible because requested land use is maintained as Residential, and the site is large enough to allow responsible development that preserves green spaces. Application for Comprehensive Plan Map Amendments- PCI, LLC. Page 2 Response to Rezone Criteria 1-8: • 17.05.080-Rezone criteria. (a) Rezone Criteria.The county shall review a rezone proposal and enter written findings for the following criteria: (1) Development allowed by the proposed rezone designation shall not damage public health,safety and welfare; • Response: Development allowed by the proposed rezone will not damage public health,safety and welfare. The proposed rezone will allow development that furthers the goals and vision of the Belfair UGA plan(Para)and the Mason County Comprehensive plan(para). (2) The zone designation shall be consistent with the Mason County comprehensive plan, development regulations,and other county ordinances, and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation; ■ Response: he requested zone designation of R-10 is consistent with the Mason County comprehensive plan, development regulations, and other county ordinances,and with the Growth Management Act. The requested zone designation is better suited to allow development that aligns with the vision and goals of the Belfair UGA plan(Para)and the Mason County Comprehensive plan (para). (3) No rezone shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling,low-density rural development,or to significantly increase-uses incompatible with resource-based uses in the vicinity; • Response: The proposed rezone will not increase sprawling or low-density rural development. The public infrastructure and resources in the vicinity have been upgraded in recent years,in accordance with the Belfair UGA plan and the Mason County Comprehensive plan,to support development consistent with the proposed rezone. (4) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas,including,but not limited to,streets,parking,utilities,fire protection, police and schools; ■ Response: The proposed rezone is located in the Belfair UGA and has no effect on rural areas. Application for Comprehensive Plan Map Amendments- PCI, LLC. Page 3 Response to Rezone Criteria 1-8: Continued. (5) No rezone to more intensive land use shall be approved if,either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner; ■ Response: The proposed rezone is located in the Belfair UGA,where public services and facilities exist,and have been recently upgraded to support development that is consistent with the proposed rezone. (6) No rezone to more intensive land use shall be approved if,either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space,to conserve fish and wildlife habitat,and generally to protect the environment, including air and water quality; ■ Response: The proposed rezone will not interfere with the Growth Management Act and furthers the goals and vision of the Belfair UGA plan and the Mason County Comprehensive plan. The parcel size and topography is sufficient support retention of open space,to conserve fish and wildlife habitat and generally to protect the environment, including air and water quality. (7) No rezone to more intensive land use shall be approved if,either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County comprehensive plan; ■ Response: The proposed rezone is located in the Belfair UGA and has no effect on rural areas. (8) These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. ■ Response: Likely not applicable to this parcel. Application for Comprehensive Plan Map Amendments- PCI, LLC, Page 4 Vicinity Map and Assessor's Office parcel map: acd im,rffber Q tnzo:ao�oa t:zs,lloo000 uazozz000to I � tnz.zzwoto .,� f i t»zwsawt tas+Oiaes = 123222300011 � ao 1a o»o a »o _ NE J_AN_E� ' I f 131L7000 1 17329140000 /7333=00010 r 2 - 3-00011 A-3 Roy,&5ad Roa r W Safeway,strip retail,Starbucks fit u. . R4 Application for Comprehensive Plan Map Amendments-PCI,LLC. Page 5 Vicinity Map and Assessor's Office parcel map: Continued. Parcel 1232S-23-00011 atLii 3, 5. r Application for Comprehensive Plan Map Amendments-PCI, LLC. Page 6 List of names and mailing addresses of adjacent property owners of lots within 300 feet of the boundary of the subject property: Parcel# Owner Owner Address 12329-11-00000 GREAT PENINSULA CONSERVANCY 423 PACIFIC AVE STE 401,BREMERTON WA 98337 12328-22-00010 TORPEY, MARTA PO BOX 2502, BELFAIR WA 98528 12328-22-04000 FURNISH, ELI A PO BOX 1374, BELFAIR WA 98528 12328-22-03010 CHEUNG INC,STEVEN N S 16521 13TH AVE., W.#208, LYNNWOOD WA 98037 12329-14-91030 DAVIES DEVELOPMENT INC PO BOX 1095,ALLYN WA 98524 12329-14-00020 PEDEFERRI, REV TRUST OF JOSEPH PO BOX 4427, KAILUA KONA HI 96745 12328-23-90010 EGER, RICHARD B&PATRICIA A 8129 187TH ST SW, EDMONDS WA 98026 12329-14-90130 BICKNESE,JONATHAN F&CINDY K PO BOX 2621, BELFAIR WA 98528 12328-23-90011 NORTH RIDGE PROPERTIES, LLC ATTN: LENNY JOHNSON, PO BOX 488, BELFAIR WA 98528 12328-50-00003 TOM&LAURIE LLC P 0 BOX 997, PORT ORCHARD WA 98366 Mailing labels enclosed as a separate sheet. Application for Comprehensive Plan Map Amendments- PCI, LLC. Page 7 PUBLIC WORKS MONDAY SEPTEMBER 24.2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting October 2 2018) Items for this meeting are due to Diane Zoren on Wednesday;Septe tbet' 6 ZUI8 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS 8.0 APPROVAL OF ACTION ITEM • Road Vacation 396—Cloquallum Road—Hearing Examiner Recommendations • Allyn Lift Station Replacement Pump for North Bay Sewer System 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: Attendees: Commissioners: Public Works: Other Dept.: Press: Public: _Randy Neatherlin _Jerry Hauth List below: List below List Below: _Kevin Shutty _Bart Stepp Terri Drexler Others-List below: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jerry W. Hauth, PE, Director/County Engineer and Phil Franklin ROW Agent DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 24, 2018 PREVIOUS BRIEFING DATES: June 18, 2018 ITEM: Vacation No. 396 — Hearings Examiner Recommendation EXECUTIVE SUMMARY: The Mason County Hearing Examiner held a hearing on July 25, 2018 to consider vacating a portion of W Cloquallum Road, as requested by Mason County Public Works who determined that the excess Right of Way that existed after the completion of County Road Project (CRP) No. 1916, which realigned Cloquallum Road for safety. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on August 8, 2018, recommending approval of the proposed vacation with one condition: 1. That the county shall approve the proposed street vacation, subject to an existing easement in favor of CenturyLink and in accordance with RCW 36.87.170, retain an easement in favor of Mason County for any utilities present in the vacated right of way. Public Works requests that the Board consider and take action on the recommendation at the October 2, 2018 meeting. RECOMMENDED OR REQUESTED ACTION: Recommend that the Board consider the Hearings Examiner recommendation and approve Road Vacation No. 396. Attachments: Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations Engineer's Report/Exhibit Map Order of Vacation l BEFORE.THE HEARING EXAMINER FOiZ.MASON COUNTY 2 , Phil;Olbrechts,Hearing Examinez 3 ISE:= Road_Vacation:No;,396 4 ,FI 1_09 OF FACT;CONCLUSIONS Request for.a.Road.Vacation OF LAW AND-RECOMMENDATION 6 INTRODUCTION g Mason Couity had frutiated a'srreet vaeattdn of a portion'of W. Cl�bquallt7ih:Broad. between mile post 5.85 and 6,60: The road portion subject to V=tion has been. 9 tendered of no use to the. County due to:the County's recent realignment. of W. 10 Cloquallum road at. the yarlat on area. 11 is. recommended that the County' Commissioners approve the;vacation. 11 12 ORAL,:TESTIMONY' 1.3 Phil,Franklin, MMdn County Public Works,Right of Way Agent, summarized the I4 prsal. He noted that the vacation iame,rely a douse.:cleaning issue:and.that there's no longer any-need for the right-of way subject to the..street_vaeation because it has: 1 beenRendered useless by the realignment of W. Cloquallum Road. Green Diamond. Resources Company,the abutting property owner;requested the vacation and County' (, public works.and.plann�:staff determined there was no need for the right of way: I fi EX> ITS 18. Exliiii%t J Staff ftport front Phil Fm*lin with attachTrtents. 19� FINDINGS OF FACT Pro��duraT: 22 L. Petitioner., Mason County. 23 2 .Hearing. The',Hearing Examiner.. conducted a hearing oi�the application. 24' on.: July 25, 201.$,. at. 1.00'pm: in. the.Mason County Board of C ommissioz�ers 25 Meetig:Chambers 5ubslanfive Read Vacation: g: I 11ndings,Conclusions.and Decision 9 ! i i 3'. Site/Prtiyosal Description. Mason.County.has initiated a street vacation`-of l a portion of W. Claquallum RQuil beiwee3t mile:poat 5.85 and.60. The roan pori©n. 2: subject to 'vacation has been rendered useless for Countypurposes due: to the; Obdnty�s recent realigi lent of W. Clocluailurrt roadat14vacation area. The 3 realignment pi�ect.was designed to is improve driving conditions for the,travthng. public: As a result;of the project;,there is,now a strip.of right of way.associated with 4 :the old.toad alignment that Mason County Public W rks.has de#enninezl is no.longer neeessaty fox maintaining W CloquaIlum Road., Public Works:proposes to_vacate this strip of might of way and turn it baclt: to .the underlying property owner; Careen 6 Diamond Resources Company. 7 4. Adverse Impacts/Public Benefit, 'There are-no adverse impacts associated with the propadsaL. As testified by-Mi. Franklin,the a kproposed.for vacation.is no longer.i�eftil for County;road purposes;4tze to. the:realignment of W. Cioquallurn. Road Century link has some buried fiber in the vacation:area, but as recommended by staff this, recommendation:includes. a: condition.re's.ery ng an easement:,four the 1� buried°fiber: The public interest would benefit by the vacation by addingproperky to. tbe,Co rrity's.assessinent.rolland by facilitating the reasonable use abutting property;. 11 The vgoationr area is owned by the County.as an easement, C.ONCLUSYQN$.OV LAW 1.� POcedural. 1.4 I: Authority of Hearing Examiner MCC 12.20.030 provid0s filte Examiner 15: with elle authority to review, road vacation hcatons` and: app pi ov tle a 16: recommendafion tc the Mason County Bcn1 d of:Count Commissit ries. 17 $10SV6; 18 2 review Criteria and Application. The Petitioners seek.a vacation of 8 19 Count road; Chapter 12.20 MCS sets forth the.requireinents fctr vacattan:of roads;; fiurtheunore, .MCC: 12 20 0..10 provides that County roads: may be vacated in accordanc€:with the pxvvisoris of Chapter`36$7 RCW.. Applicable review standards, for.vacation under Chapter.12.20 MCC, as well°as diose:in Chapter 36.$7 RCW, are 2:l Iaid out below with: Conclusions:for a reconunendatibnto the Board of County 4;oiumssioners . 22 23 MCC Z� A.010: eountyi<oadimay be'Vacated in aceordarlce with the prow siort�of RCT3b 8Zand MuspnCotaritX may regy re 0..a condition precedjwt to the vacatiag .74 the reccspt of gust:compensation f Om the person or,per.�ons benefiting.Pc m the Va.cation;. 25 RCW 010', Then a countyrgiid or any part tiierevf is:considered useless., th h0dedby resolution;entered upon its minutes; May declare its intern an to vacate and Road:Vacation P.2 Findings,Loiiclusiuts and Decision s i { abandon'tbe sameor any portion thereof and.shall direct the county,road engineer to 1_ a report upon such vacation and a bandonment. i 3 As noted:in Fincbngof Fact No. 3, this vacatio#�w'*'*nitiated by-luiason County,.; 3. Tho–record does not identify whether the vacation was formally initiated by resolution of tbe.Boardof Coiihty Commissioners;as required by RCW 36.87.010. l this has uot: 4 'been dome,the Commissioners.should consult with staff:as:.to how best to eon plywith the resolution:requirement:, b RCW 36,87Q60 1f the costnty road is found.usefu'l tis:a pan.of the county road'. systi it shall not be uacated;:bttt if i1is notuseful and the public will be benefited b 7., the:vi -0.tiojt; the .county leglslafive azethority*twvaeato the road or any portion thereof.; 4As deternO in Finding of Fact No. 4, die proposed vacation.area is not useful 4 to lhe:.:County mad system and thepublic.shall benefit.by the vacation, MCC, 12.20;040.x: .. fh purpose of uac ting cc a ty goads; alt rodds:shall'be cWsOed as follows! (1)Class A. All roads for which the rig,Trt�-of is an easement. l = (2) Class B All roads.for which the right—o f=way rs oxrieil.in dee si»iple and for whichthe couniypaid full fair market.value of the fee simple estate. 13 l4 5;: As determined:bi Frndmg of Fact No.3,,the right-of-v►tay is.owned as an easement Consequently;.it qualifies as a Class A mil: 1� MCC 1.2x0.050: Any person or persons desiring to have any.portion Af any county 16 road vacated shall be requiredby the Mason County Board of Count Commissioners as: a condition precedent 10 the. vacation to: compensate the cauttty prior to. the f7 vacation. The compensation shall include, but not-ire.11miled to.;the app,aised fair Ls market value of tbe:cottnt}+'s feesimple interest in:the vacated road.its of Ibe effective date of the vacation and the costs.of'arny.and id!appra4alsAeemed necessary by j...J 9 the Uertxzng Zrd niner,or the Board of County Co em.together with any and all Wz rinrstrattve :costs incurred'.by the corny in vacating the read Said 2Q: a.. nidi owive costs shall include the carts of-the,Bearing Examiner in:Bolding the public hearing -aid i eporting: reccornmedatirsns: to the Beard of County 21" Commissioners S4ch Ompematioh must be paid to Mason COW within six months 22 ;! of the date'tie vacation,wvs approved by.the Mason. County comartissio zem or the vacation shall ba bull and void 23. Mason County is the Sole initiator of the street vacation.and Public Works 24, has agreed to athe Costs. of administrative reuie Since the-ti .of way is- 5' owned by the County as an,easement,,no fait market compensation.is due,as more V60ifically. dentihed in:MCC 12:20 60 below. Road`vacation P.3 Findings,Conches ons and Decision i i 1 t MCC 12.26.660'- (sad the county shall require; as .a cora i#xoia. srecederat to the 1' vacation of Yoads or porttont thereof hln t is Cluss cattor set forth in Seatzorx 12 Q 0411, that persons berfe#449 from the vacatzoii thereof eompensctte, Atasori: T Counv as:hetfbrzh 41.AejbfforwjvjscWale; 3 fly Class.R roads:: 96oonenation other than fay tie.a&ninistrative oasts o}'tlre VIawfiora action; 4 (2)"Glass°B roads,: One,hundred percent of the appraised,fair:nwket vahie: 6:, No compensation for.the r market value of'the road is regu red`because b the:.road qualifies U.a Class A road. 7 VL RECOMMENDATION 8 The'Heat gg. Exanainei. Tecommends Wit.the Board of Commissic?ners: approve the 9. proposed street vacation,subgect to,an existing easement in favor of CenwryLink and; 10 in atcOW4nee with`i CWt 6..87.170 retaining an easemont in:favor of Masga-C-ounty foranyurilities present in the vacated:dght.ofway. 14 `12 Dated this Bili day.of August,20.1:.8- 13 14 �#t� .ti Olisrzclits - 1$. Mason CountyHearmg Examiner �G 18- . i 1Q � �Y �3 Z4 25 Road:Vacation. p,4 Findings,Concllus oris and Decision MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE NC SHELTON, WASHINGTON 98584 MEMORANDUM DATE: September 19, 2018 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for John Huestis, PE, Deputy Director/County Engineer Cc: Loretta Swanson, Technical Services Manager SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 396 Vacation of a portion of W. Cloquallum Road, County Road #10000 Background: Mason County Public Works recently completed county road project, (CRP 1916), on W Cloquallum Road between mile post 5.85 and 6.60. This project included realignment of the road to improve driving conditions for the traveling public. As a result of the project,there is now a strip of right of way associated with the old road alignment that is no longer necessary for maintaining W Cloquallum Road. Public Works proposes to vacate this strip of right of way and turn it back to the underlying property owner, Green Diamond Resources Company. Vacating the unused portion of an original right-of-way alignment is common practice in most road projects unless there is a purpose for retaining (such as the need to maintain a slope) or the property is very small and of little or no value. In this case, Public Works has determined the following: 1. The road is presently in use by the public but not located within the proposed vacation area. 2. The proposed vacation area is not deemed necessary to preserve for the County road system. 3. The selected portion of Cloqullum Road,to be vacated, is a Class A Road and the right-of-way is an easement. No compensation is required for Class A Roads with the exception of the administrative costs of the vacation action. In this instance, Public Works is initiating the proposed vacation and will absorb the cost of vacation. 4. CenturyLink Telecommunications has buried fiber within the proposed vacation area and an easement is to be reserved in accordance with RCW 36.87.170 in favor of Mason County for any utilities present in the vacated right-of-way. Both CenturyLink and Green Diamond Resources have been notified of the proposed vacation and may wish to take additional steps outside the county process to document utility occupation within this strip of land. 5. The public will benefit by this action as it will clear title, add the vacated area to the tax rolls and relieve the county of any liability associated with this strip of land. Public Notice Public notice is to be provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Page 1 of 2 Recommendation Public Works recommends the vacation of the portion of old and unused right of way laying north of the now currently re-aligned W Cloquallum Road and adjacent to Assessor's Parcel #41903-00-01000 that lays north and northeast of W. Cloquallum Road. The recommended vacation is subject to an existing easement in favor of Centuryl-ink and in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit A- Legal Description • Exhibit B1 and B2 Plans of Road Project showing area to be vacated • Exhibit C Aerial picture showing old right of way to be vacated Page 2 of 2 ! EYHIBIT A All that portion of Bargain and Sale Deed granted to Simpson Resource Company recorded June 28, 2002 under Auditors File No. 1758700, being a portion of the North half of Section 3, Township 19 North, Range 4 West, W.M.,Mason County Washington, excepting therefrom the Southeast quarter of the Northeast quarter, lying Northerly and Easterly of the following described line: BEGINNING at a point shown as new Right-of-Way on the official map of Cloquallum Road, County Road Project No. 1916, on file in the office of the Mason County Engineer,Mason County, Washington, said point being radial to Engineers Station 26+00 and 80.00 feet left; thence westerly to a point radial to Engineers Station 26+00 and 45.00 feet left said point being on curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 880.00 feet and a central angle of 6° 51' 45"a distance of 105.40 feet to a point radial to Engineers Station 25+00 and 45.00 feet left; thence Easterly 5.00 feet to a point radial to Engineers Station 25+00 and 50.00 feet left, said point being on a curve to the left; thence Northwesterly along the are of said curve to the left having a radius of 885.00 feet and a central angle of 12° 00' 34"a distance of 185.50 feet to a point radial to Engineers Station 23+25 and 50.00 feet left; thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 70.00 feet left, said point being on a curve to the left; thence Northwesterly along the are of said curve to the left having a radius of 905.00 feet and a central angle of 270 06' 32"a distance of 428.19 feet to a point radial to Engineers Station 19+30 and 70.00 feet left;thence Southwesterly 20.00 feet to a point radial to Engineers Station 19+30 and 50.00 feet left, said point being on a curve to the left; thence Northwesterly along the are of said curve to the left having a radius of 885.00 feet and a central angle of 12° 52' 49"a distance of 198.95 feet to a point radial to Engineers Station 17+42.63 and 50.00 feet left and the West line of the Northwest Quarter of Section 3; thence Northerly along the West line of the Northwest Quarter of Section 3 to the existing Right-of Way as shown on said official map of Cloquallum Road, County Road Project No. 1916, on file in the office of the mason County Engineer, Mason County, Washington. .!>L,-CM/V 4 /Eq No,-,ippl7Sr ;p R,4N6L BASIS OF BEARING 'r- EXHIBIT B PAGE#1 um irk_:' 77 i%'l Fjui�pa oxiwi UARM C.R&IN C-71_--1 'mw JT-2 '24 xp�Greenish Yellow highlighted area denotes old J3. right of way to be vacated LEGM OWNERSHIP Sc.Li, V = 100' 2223 ly.a J9' MASON COUNTY PUBLIC WMu.carr ORKS COUNTY ROAD NO.IM RIGHT OF WAY 1 100 WEST PUBLIC WORKS DRIVE COUNTY ENGINEER S.EL 5 85-&60 tl 4sr SHELTON,WASHINGTON 98564 CLOQUALLUM -9670 COUNTY ROAD PRO)ECT 1916 ROAD REALIGNHENI (360)427 Asir aE eEARir�G =� .�ION .�, 701AIS91P IV NOr4'Iifi; RANEE 4 #FST fY.�l1. v4M4r¢.sl,rt Y_.+K COOIMr[,R Si[Ll 54111.![K,1v01)(10.11[YCE[I (to no0ool`Mau 4[0ax P�ln¢YM4 Srs�[�[[MaK MO as1M0[s[,O+rl Mf fW. EXHIBIT B PAGE#2 1 00 `�•--` sr..a.vze o _._,— " _-_-��r/-dei---_ ., + �.�•�.h- �"--'--. - _ �'—' - ---------- ------- M1 t a + 1 ry ;R—r 4 MAL'F.vf'•p RE.S[XnCf-CCt1PaMY 1. Y s Greenish Yellow highlighted area °•PJ' ° denotes old right of way to be vacated s' LEGM fl[vY50Ml1ptasivP0s[A IQE a¢cno,[,sf.rM. rz, me r-- cui Mole r _—_—__— fASrYK[OGE Of Y,s[s¢nl GK .. 4110[YOIE C,w[4 a Os[U[SW 5[PvlcE Y4F RnR [vi MO(•k�.l Ilq a I[o - - OYMERSHIP -- L_ p1fAy Ms11C A W- wSSElsaV ROII Q Mi .MIME w T aur 1[w.CGSr Scale 1' = 100' , IL10111t[LVMMi 1414-1¢aoo-000[ SF[!MEET 1 _ xa ovwo a[[alwri cauM 1vla-1¢c!o-oom w.Or 1 n 1 5 _ __ - J CU71IX.NAND M.•ROS[I. lalf-10004-000{ ![0 - .01 .M !M 0) we' a. afrr:a+6 - of _�—._—.—�..� �� —..--.—-•- RIGHT OF WAY • yf y;; MASON COUNTY PUBLIC WORKS (� COUNTY ROAD NO. COUNTY ENGINEER 100 WEST PUBLIC WORKS DRIVE I 2 ¢vun. Emn SHELTON,WASHINGTON 98584 CLOQUALLUM (360)427-9670 _ COUNTY ROAD PROJECT S 1916 ( ROAD REALIGNMENT 3 a�acaJVl!I..VU11Ly VY PV %J LJ Paue 1 of 1 Mason County WA GAS EXHIBIT C _7A 1 1;11 �q4 it r �• Y' / Old R ghl,cf ',a%':. ze R31i Isi j O'c F cht o• be�ghriiis = " c w d { r0 gip'° ♦ .3..i A Vv'-1 'ISrIGC'e fir i��.! •� t�• eA `ice� �• � � !s� t� � , > ,� ��,. f p �, .� �,.�tea. � <:�J; .•�.� i t IF SOi;�r httns:Huis.co.mason.wa.us/mason/ RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE PETITION OF: ORDER OF VACATION A PORTION OF OLD CLOQUALLUM ROAD VACATION FILE NO. 396 BETWEEN MILE MARKERS 5.85 AND 6.60 RCW 36.87 WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way:A portion of parcel Number;41903-00-60000 described below, BEGINNING at a point shown as new Right-of-Way on the official map of Cloquallum Road,County Road project No. 1916,on file in the office of the Mason County engineer,Mason County Washington,said point being radial to Engineers Station 26+00 and 80.00 feet left; thence westerly to a point radial to Engineers Station 26+00 and 45.00 feet left said point being on curve to the left;thence Northwesterly along the arc of said curve to the left having a radius of 880.00 feet and a central angle of 6 51'45"a distance of 105.40 feet to a point radial to Engineers Station 25+00 and 45.00 feet left;thence Easterly 5.00 feet to a point radial to Engineers Station 25+00 and 50.00 feet left,said point being on a curve to the left;thence northwesterly along the arc of said curve to the left having a radius of 885.00 feet and a central angle of 12 00'34"a distance of 185.50 feet to a point radial to Engineers Station 23+25 and 50 feet left;thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 50.00 feet left;thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 70.00 feet left, said point being on a curve to the left;thence Northwesterly along the arc of said curve to the left having a radius of 905.00 feet and a central angle of 27 06'32"a distance of 428.19 feet to a point radial to Engineers Station 19+30 and 70.00 feet left;thence Southwesterly 20.00 feet to a point radial to Engineers Station 19+50 and 50.00 feet left,said point being on a curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 885.00 feet and a central angle of 12 52'49"a distance of 198.95 feet to a point radial to Engineers Station 17+42.63 and 50.00 feet left and the West line of the Northwest Quarter of Section 3;thence Northerly along the West line of the Northwest Quarter of Section 3 to the existing Right-of-Way as shown on said official map of Cloquallum Road,County Road Project No. 1916,on file in the office of the Mason County Engineer,Mason County Washington. AND, WHEREAS, the date of hearing was set for July 25, 2018 at 1:00 p.m. and Notice of Hearing,Intent to Vacate,was published and posted according to law;and WHEREAS, the hearing was held on July 25, 2018, and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of 12018 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Terri Drexler,Vice Chair Tim Whitehead,Ch.DPA Kevin Shutty,Commissioner Cc: File;Assessor;Auditor;Petitioner; Public Works Dept.;GIS Vacation File No.396 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: September 24, 2018 PREVIOUS BRIEFING DATE: ITEM: Allyn Lift Station Replacement Pump EXECUTIVE SUMMARY: One of the pumps at the Allyn Lift Station for the North Bay Sewer System has a bad seal that is causing the pump to run for a short amount of time before the bad seal alarm comes on and trips the pump out. Currently this pump is not run in auto but can be turned on manually to pump for a while if needed due to high flows. To maintain redundancy at this critical lift station, it was recommended to keep the pump in place until a replacement pump is delivered. Attached is a quote for an exact replacement pump for $36,143 from Granich Engineered Products, not including installation. Installation would be completed by Mason County Staff. Granich Engineered Products, Inc. is the only Fairbanks pump supplier in the State of Washington. By going with a direct pump replacement by Fairbanks removal of the old pump and installation of the new pump can be handled by Mason County staff along with a single electrician to do the wiring. Cost Impact to the Countv The cost of the new pump is $33,143 plus freight and tax. This pump needs replaced and this is the best option. Fund #403, North Bay Sewer, would pay for the pump. No general fund money would be used on the purchase. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the purchase of a new pump from Granich Engineered Products, Inc. Attachment 1. Granich Tacoma Pump Quote Briefing Summary Granich Engineered Products, Inc. �I` PENTAIR 1313 South 961h Street Seattle,WA 98108 FAIRBANKS N IJ H U IS'v (206)315-2940 Fax: (206-315-2939 Quote Authorized Municipal Representative Fairbanks Pumps To: Mason County Utilities Date: September 6, 2018 Attn: Bart Stepp From: John Hayes SUBJECT: ALLYN LIFT STATION / FAIRBANKS 4" 5434MV REPLACEMENT QUANTITY ONE (1) FAIRBANKS 4" 5434MV SUBMERSIBLE, DIRECT REPLACEMENT TO SN#184841, INCLUDES: • 100 HP, 1800 RPM, 460/3/60, 15-MINUTE IN-AIR, 25' POWER/CONTROL CORDS • DYNAMIC BALANCED IMPELLER • 316 SS IMPELLER AND BOWL WEAR RINGS • SILICON CARBIDE INNER AND OUTER MECHANICAL SEAL FACES • SANDBLAST AND COAL TAR EPDXY COATING • DEDUCT BASE ELBOW(INCLUDES GUIDE BRACKET ON PUMP) TOTAL COST, FOB FACTORY (freight taxes not included): ...........................................$36,143.00 NOTE: This pump and motor are not available from the Quick Ship program. Estimated delivery is 12-14 weeks. Shipping weight is 2,000 Ib. crated. TERMS: NET 30 DAYS, PER ATTACHED John Hayes SeGranich Engineered Products, Inc. Granich Engineered Products, Inc. Cell:360481-4801 E-mail:johnh@granich.com v GEP INC.TERMS AND CONDITIONS OF SALE The sale of any service or goods ordered by the customer is expressly conditioned upon the terms and conditions contained herein.Any additional or different terms and conditions set forth in the customer's purchase order or similar communication are objected to and will not be binding upon Granich Engineered Products,Inc.(hereinafter referred to as"GEP").Authorization by the customer,whether written or .oral,to furnish services or goods or the acceptance of services or goods by the customer constitutes acceptance of these terms and conditions. 1.WARRANTY (a) Service:GEP warrants to the customer that services and incidental goods sold will be free from defects in materials and workmanship and will conform to any mutually agreed upon specifications.Subject to paragraph 2 below,GEP will correct any such defect by re-performing any defective portion of the service furnished and repairing or replacing,at GEP's sole option, non-conforming goods.GEP warrants that any sale of service performed on equipment is limited to the scope of work which was performed by GEP for workmanship and Materials which GEP provided for a period of 60 days from the date of shipment with freight prepaid to our repair shop unless otherwise specifically specified by a mutually acceptable written contract between GEP and its customer. (b) Sales of New Equipment:GEP warrants that any sale of new equipment manufactured by others will conform to the description stated.The written warranty of manufacturer,if any,is hereby assigned and transferred to the customer.Except for the manufacturer's warranty,if any,goods manufactured by others are sold by GEP AS IS. (c) Warranty on rental:GEP warrants only that rental equipment,when delivered,is in good operating condition.If the equipment is not in good operating condition due to no fault of the customer and the customer notifies GEP Promptly,GEP shall thereupon(at its option)either repair the equipment or rent replacement equipment,subject to availability.Transportation and incidental expenses will be bome by the customer. (d) No Warranty of fitness:GEP makes no warranty as to fitness of any goods or services for a particular purpose.GEP's sole obligation is to supply goods or perform services as specified by the customer.Without limiting the generality of the foregoing,GEP makes no warranty regarding the performance or durability of any equipment in salt or sea water applications.(e)EXCLUSIVE WARRANTY: THE WARRANTIES SET FORTH ABOVE ARE EXCLUSIVE AND ARE IN LIEU OF ANY WARRANTY OF MERCHANT ABILITY. FITNESS FOR A PARTICULAR PURPOSE OR OTHER WARRANTY OF QUALITY,WHETHER EXPRESS OR IMPLIED,GEP'S REPAIR OR REPLACEMENT OF DEFECTIVE MATERIALS OR WORKMANSHIP FOR THE PERIOD OF TIME PROVIDED ABOVE SHALL CONSTITUTE FULFILLMENT OF ALL LIABILITIES OF GEP TO THE CUSTOMER WITH RESPECT TO OR ARISING OUT OF THE GOODS,WHETHER BASED ON CONTRACT,NEGLIGENCE,STRICT LIABILITY,PRODUCT LIABILITY OR OTHERWISE. (e) No Authority to Make Express Warranties:No agent of GEP except the president and executive vice-president has the authority to make express warranties on behalf of the corporation.No express warranty shall be enforceable against GEP unless it is in writing, signed by the president or executive vice-president. 2.PROCEDURE FOR WARRANTY CLAIMS GEP shall not be responsible for any warranty work unless written notice of claim is delivered to GEP within 60 days of the date of delivery to customer and customer delivers the goods to GEP,freight prepaid. 3.LIMITATIONS OF LIABILITY (a) GEP's liability on all claims of any kind,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,for loss or damage arising out of,connected with,or resulting from the contract,or from the performance of breach thereof,or from any goods or services covered by or furnished under the contract or any extension or expansion thereof(including remedial warranty efforts),shall in no case exceed the greater of either(1)$5,000 or(2)the contract price of a lump sum contract or the price of work completed if the contract is being performed on a cost-type basis.Except as to title to any goods furnished,all such liability shall terminate upon the expiration of the warranty period specified in the article entitled"Warranty"above. (b) In no event,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,shall GEP,its employees and suppliers be liable for special,incidental,exemplary or consequential damages including,but not limited to,loss or profits or revenue,loss of use of any property,cost of capital,cost of substitute equipment,facilities or services downtime costs,or claims from the customer's customers.If the customer is furnishing GEP's goods or service to a third party by contract,the customer shall obtain from such third party a provision affording GEP and its suppliers the protection of this and the preceding paragraph 3(a). 4.EXCUSABLE DELAYS (a) GEP shall not be liable for delay due to causes beyond its reasonable control:acts of god acts of the customer,prerequisite work by others:acts of civil or military authority:government priorities;fires;strikes or other labor disturbances;floods;epidemics;war,riot; delays in transportation or car shortages;inability to obtain or delays in obtaining,due to causes beyond its reasonable control, suitable labor,materials,or facilities:or additional repairs not reasonable foreseen in the original work.In the event of any such delay,the time of performance shall be extended for a period equal to the time lost by reason of the delay. (b) In the event GEP is delayed by acts of the customer or by prerequisite work by other contractors or suppliers of the customer,GEP shall be entitled to an equitable price adjustment in addition to extension of the time of performance. 5.CHANGES,DELETIONS AND EXTRA WORK The customer,without invalidating the contract,may make changes by altering,adding to or deducting from the general scope of the work, the contract price being adjusted accordingly.All such work shall be executed under the conditions of the contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.If the parties agree upon a price adjustment at the time of the change,it shall be reduced to writing and signed by both parties.In the absence of such written agreement,GEP shall be entitled to price adjustment which results in a price for the work done or goods supplied sufficient to pay GEP's cost(including an allocable share of overhead)and to provide a reasonable profit margin. 6.CUSTOMER WARRANTY OF SPECIFICATIONS In any case where the customer provides specifications for the fabrication of any part or parts,the customer warrants the adequacy of the specifications.Further,the customer warrants that GEP's fabrications of such part or parts will not infringe upon any patent and agrees to indemnify GEP and to hold GEP harmless from any liability arising from any claims of patent infringement. 7.SALES AND SIMILAR TAXES In addition to the price herein,the customer shall pay,or reimburse GEP for,the gross amount of any present or future sales,use, excise,value-added or other similar tax applicable to the sale or furnishing of any services or goods hereunder, or to their use by the customer. 8.DELIVERY Unless otherwise specified,delivery of new equipment will be f.o.b.factory.Delivery of used equipment or equipment serviced by GEP will be f.o.b.GEP's shop.All risk of loss shall pass to customer when delivered to a common carrier or to customer's agent. 9.PAYMENT AND SECURITY FOR PAYMENT (a) Payment terms are net 30 days from date of shipment or from the date the customer is notified that the goods are ready to ship, whichever is earlier. (b) Customer agrees to pay such invoices timely without set-off for claims arising from other transactions. (c) If at any time before delivery GEP reasonably believes that customer may be financially unable to perform,GEP may require full or partial advancement payment and suspend performance until such payment is received.If payment is not received,GEP may terminate this contract and recover termination charges insufficient in amount to pay GEP's costs(including an allocable share of overhead)and a reasonable profit margin. (d) Customer hereby grants to GEP a security interest in any good sold or serviced hereunder.Customer authorizes GEP to file this contract as a financing statement. (e) For work performed in GEP shop,GEP,at its option,may retain possession of goods ordered or services under the contract until its charges for such goods or services are paid.GEP may,upon not less than seven days written notice by certified mail to the customer at the customer's last known address,sell the goods at public or private sale and apply the net proceeds to GEP's charges. 10.PRICING Due to possible material shortage and price adjustments,all prices quoted by GEP for new equipment or parts are subject to change without notice and may be increased if GEP's suppliers increase the price GEP must pay for such new equipment or parts.In such case, the actual increase shall be passed on to the customer under this contract.Whenever possible,price protection and firm deliver commitments will be secured by GEP. 11.ROUTING Routing of all goods sold by GEP is subject to GEP's sole discretion unless otherwise agreed upon in writing by GEP. 12.CANCELLATIONS The customer may cancel this order only upon written notice to GEP and payment to GEP of reasonable cancellation charges as determined by GEP. 13.RETURNED GOODS Written permission must be obtained from GEP before the customer returns any material for any reason.Material returned for credit will be subject to GEP inspection.All returned new equipment shall be in new condition in original cartons and packing.All returns will be subject to a restocking charge of not less than 15%of the price of such goods at the time of original shipment.All materials returned must be shipped to GEP transportation charges prepaid.Products which are obsolete or on special order are not returnable. 14.HAZARDOUS MATERIALS Hazardous materials shall be removed from all equipment entering GEP's premises,whether being returned or sent in for service.Any cost of disposal of such material shall be bome by the customer as a charge additional to the price quoted unless such disposal was specifically included in the price quotation. 15.ATTORNEY'S FEES,GOVERNING LAW In the event it becomes necessary to put this account into the hands of an attorney to enforce collection of any amount due GEP, customer agrees to pay all necessary costs and reasonable attorney's fees. Customer agrees that any legal proceeding arising out of this contract shall be filed in King County Superior Court.This contract shall be governed by Washington law. 16.COMPLETE AGREEMENT This contract contains the complete agreement between the parties,and no modification,amendment,revision,waiver or other change will be binding on GEP unless assented to in writing by GEP's authorized representative.An oral or written representation,warranty, course of dealing or trade usage not contained or referenced herein will not be binding on GEP.The invalidity,in whole or part,of any of the foregoing articles or paragraphs of the contract will not affect the remainder of such article or paragraph or any other article or paragraph of the contract November 1,2004 GEP Terms of Sale Mason County Support Services Department Budget Management th Commissioner Administration 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations �xc Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES September 24, 2018 • Specific Items for Review o October 30 meeting in Hoodsport—location (options are Library [free] or Fire Hall [$75]); time— could be a day time meeting (library is open only 10 a.m. to 5 p.m.); agenda items—Diane o Request to extend live streaming contract with MasonWebTV for 2019—same terms ($50 per 4- hour meeting; each hour after that is $25) - Diane o Permission to post two Public Works positions— Engineer Tech IV & Engineer II or III — Dawn o Approval for 10% lead pay for a Public Works position —Dawn o Clarification of Memorandum of Understanding with Woodworkers Union - Frank • Commissioner Discussion o Invite Lewis Mason Thurston Area Agency on Aging (LMTAAA) Director to Commission meeting to make a presentation —Cmmr. Drexler J:\DLZ\Briefing Items\2018\2018-09-24.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter, Director DEPARTMENT: Support Services EXT: BRIEFING DATE: September 24, 2018 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information.) ITEM: Request to create, post and fill an Engineering Technician IV (Job Class 4038) and an Engineer II/III (Job Class 4032/4033) in the Public Works Department. This will increase the Public Works full time equivalent (FTE) by two (2) positions. EXECUTIVE SUMMARY: Public Works proposes to increase personnel capacity due to expanded workloads. While some of the work can be handled through outside contractors for shorter-term projects or specialized services, the department has identified ongoing work that is best handled by adding new positions. The department recently presented an organization chart to the Board in support of this proposal. The positions descriptions are updates of existing job classifications. One is an Engineer's Guild position (Engineering Tech IV — Development Review) and the other is an exempt position (Engineer II or III — Hydraulic Engineer). Human resources completed review of the position descriptions (attached) and budget impacts which are summarized below. BUDGET IMPACTS: The estimated cost to add these two positions is $112,000 for the Engineering Tech IV and $185,500 for an Engineer III including labor, COLA and fringe. The two positions are included in the proposed 2019 Public Works budget expenditures. Revenue to pay for the two positions will primarily come from the Road levy, although grants and development fees may also offset this new expenditure. RECOMMENDED ACTION: Approval to place on the October 2, 2018 Action Agenda approval to create, post, and fill two (2) additional FTE's (Engineer Tech IV & Engineer II/III) in the Department of Public Works. Briefing Summary Engineering Technician IV— Development Services Proposed Addition to 2019 Public Works Budget Jerry W. Hauth, PE, Director POSITION JUSTIFICATION There is an on-going need to provide field review and inspection for new development, and to support Community Services in code enforcement and technical assistance to citizens. Additionally, Public Works expects to deliver a robust construction program for many years ahead and needs additional resources. Five years ago Public Works reduced their construction engineering technician team by 1 FTE and are understaffed given the current and projected work load. ABBREVIATED POSITION DESCRIPTION Reviews, comments, conditions and inspects development proposals for compliance with county code and public works requirements. Coordinates development review both within the department and with other Departments, and represents Public Works at meetings. Provides technical support to Community Services and citizens. Assists the Engineering and Construction team either in the office or field as needed. MINIMUM QUALIFICATIONS • AA degree in civil engineering, surveying or related field • Three years of related field and/or office experience in civil engineering, surveying or geodetic work BUDGET IMPLICATIONS Estimated annual cost (labor, COLA, and 62%fringe) $112,000 Anticipated Revenue apportioned by typical work assignment (%will vary from year to year depending on development activity and TIP) TIP Projects—Drafting/Inspection 0.25 FTE (Roads/Grants) $ 28,000 Skokomish Restoration Inspection 0.25 FTE (Skok/Grants) $ 28,000 Development Review Inspection 0.25 FTE (Permit Fees) $ 28,000 Stormwater Program Data Mgmt 0.25 FTE (Storm/Grants/Roads) $ 28,000 Total 1.00 FTE $112,000 Mason County,WA __ eoucmmvi Fm,,,,, system 09/18/2018 13:29 MaBon County p 5 DawnT SALARY TABLES pmgrstep GRADE/ HRS/ HRS/ DAYS/ HRS/ DAYS/ USE EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 EG ENGINEERS 13 DATA/WEB ENGNR S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 28.9153 231.3314 2,506.09 60,146.16 02 0.0000 29.9214 239.3806 2,593.29 62,238.96 03 0.0000 30.9271 247.4262 2,680.45 64,330.80 04 0.0000 31.9391 255.5225 2,768.16 66,435.84 05 0.0000 32.9517 263.6234 2,855.92 68,542.08 06 0.0000 33.9573 271.6689 2,943.08 70,633.92 01/01/2018 EG ENGINEERS 14 DATA/WEB TECH S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 26.0232 208.1935 2,255.43 54,130.32 02 0.0000 26.9238 215.3991 2,333.49 56,003.76 03 0.0000 27.8377 222.7098 2,412.69 57,904.56 04 0.0000 28.7447 229.9662 2,491.30 59,791.20 05 0.0000 29.6519 237.2243 2,569.93 61,678.32 06 0.0000 30.5588 244.4797 2,648.53 63,564.72 01/01/2018 EG ENGINEERS 15 ENGNR TECH I S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 22.8090 182.4794 1,976.86 47,444.64 02 0.0000 23.6044 188.8422 2,045.79 49,098.96 03 0.0000 24.3998 195.2058 2,114.73 50,753.52 04 0.0000 25.1886 201.5169 2,183.10 52,394.40 05 0.0000 25.9840 207.8797 2,252.03 54,048.72 06 0.0000 26.7859 214.2951 2,321.53 55,716.72 3 Y ,i .. I f ,: ` Mason County„WA "' ....,.xf,, G9YEReemeFlnan[al System 09/18/2018 13:29 Mason County P 6 DawnT SALARY TABLES pmgrstep GRADE/ HRS/ HRS/ DAYS/ HRS/ DAYS/ USE EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 EG ENGINEERS 16 ENGNR TECH II S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 24.4194 195.3628 2,116.43 50,794.32 02 0.0000 25.2675 202.1474 2,189.93 52,558.32 03 0.0000 26.1220 208.9837 2,263.99 54,335.76 04 0.0000 26.9698 215.7665 2,337.47 56,099.28 05 0.0000 27.8179 222.5520 2,410.98 57,863.52 06 0.0000 28.6656 229.3338 2,484.45 59,626.80 01/01/2018 EG ENGINEERS 17 ENGNR TECH III S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 26.0232 208.1935 2,255.43 54,130.32 02 0.0000 26.9238 215.3991 2,333.49 56,003.76 03 0.0000 27.8377 222.7098 2,412.69 57,904.56 04 0.0000 28.7447 229.9662 2,491.30 59,791.20 05 0.0000 29.6519 237.2243 2,569.93 61,678.32 06 0.0000 30.5588 244.4797 2,648.53 63,564.72 01/01/2018 EG ENGINEERS 18 ENGNR TECH IV S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 27.6272 221.0262 2,394.45 57,466.80 02 0.0000 28.5868 228.7034 2,477.62 59,462.88 03 0.0000 29.5599 236.4886 2,561.96 61,487.04 04 0.0000 30.5197 244.1668 2,645.14 63,483.36 05 0.0000 31.4859 251.8966 2,728.88 65,493.12 06 0.0000 32.4522 259.6274 2,812.63 67,503.12 t" Engineer Ill — Hydraulic Engineer Proposed Addition to 2019 Public Works Budget Jerry W. Hauth, PE, Director POSITION JUSTIFICATION Public Works expects to deliver a variety of projects that will require hydraulic expertise for many years ahead. Additionally,there has been an on-going need to provide professional-level engineering expertise to the stormwater development review and approval process. This need grows more apparent and urgent with continued growth, expectations to manage surface and groundwater holistically, and on-going water quality needs. ABBREVIATED POSITION DESCRIPTION Responsible for overseeing the delivery of hydraulic/hydrology aspects of Public Works road and bridge projects. Coordinates environmental restoration efforts within the Skokomish watershed and countywide fish barrier projects. Reviews new development proposals for compliance with minimum stormwater management design standards. Implements stormwater program recommendations. MINIMUM QUALIFICATIONS • Registered as a Professional Engineer in Washington State • BSCE or related • 4 years design experience with emphasis on hydraulics and hydrology BUDGET IMPLICATIONS Estimated annual cost(labor, COLA, and 62%fringe) $185,500 Anticipated Revenue apportioned by typical work assignment (%will vary from year to year depending on development activity and TIP) TIP Projects- Hydraulic Design 0.40 FTE (Roads/Grants) $ 74,200 Skokomish Restoration 0.25 FTE (Skok/Grants) $46,375 Development Review 0.25 FTE (Permit Fees) $46,375 Stormwater Program Implementation 0.10 FTE (Storm/Grants/Roads) $ 18,550 Total 1.00 FTE $185,500 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Chief Deputy Prosecuting Attorney 2150 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/County Engineer Deputy Director Public Works/Utilities &Waste Mgmt 4010 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 39 Chief Finance Officer 2000 38 DEM/IT/Facilities/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water&Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation &Juvenile Services 1050 35 District Court Administrator 1180 Engineering and Construction Manager 4030 Superior Court Administrator 1190 Jail Lieutenant 3005 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Technical Services Manager 4220 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 32 Permit Assistance Center Manager 2090 Budget Manager 1155 31 Public Works Finance Manager 2011 Parc I oft Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer I 4031 25 Program Manager I 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 Page 2 01'2 • RANGE ENTRY ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL "Step 0" ANNUAL 46 112,234.32 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04 127,380.48 45 91,412.88 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10 108,517.20 44 89,215.68 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56 105,942.72 43 87,032.16 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78 103,341.36 42 84,996.48 7,083.04 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48 100,901.76 41 82,894.08 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82 98,421.84 40 80,939.76 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62 96,103.44 39 78,958.56 6,579.88 6,910.12 7,254.96 7,435.76 7,622.24 7,813.20 93,758.40 38 77,071.68 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60 91,507.20 37 75,184.56 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12 89,269.44 36 73,391.76 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90 87,166.80 35 71,626.08 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58 85,050.96 34 69,927.84 5,827.32 6,117.12 6,423.76 6,584.36 6,749.46 6,917.98 83,015.76 33 68,215.68 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46 80,993.52 32 66,612.00 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86 79,066.32 31 64,940.88 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10 77,125.20 30 63,430.56 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32 75,291.84 29 61,894.56 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72 73,472.64 28 60,411.36 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82 71,733.84 27 58,942.56 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58 69,954.96 26 57,540.72 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52 68,310.24 25 56,125.44 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10 66,625.20 24 54,804.72 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86 65,062.32 23 53,456.16 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16 63,457.92 22 52,189.68 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46 61,961.52 21 50,909.04 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56 60,438.72 20 49,682.64 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38 58,996.56 19 48,482.64 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42 57,581.04 18 47,337.36 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76 56,193.12 17 46,178.16 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42 54,845.04 16 45,072.72 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20 53,510.40 15 43,980.96 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14 52,189.68 14 42,916.80 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94 50,963.28 13 41,878.56 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60 49,723.20 12 40,867.68 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60 48,523.20 11 39,883.68 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94 47,351.28 10 38,940.00 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54 46,218.48 9 37,983.12 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20 45,086.40 8 37,080.00 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34 44,008.08 7 36,163.44 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76 42,957.12 6 35,314.56 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38 41,932.56 5 34,451.76 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98 40,907.76 4 33,643.20 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16 39,937.92 3 32,820.72 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38 38,980.56 2 32,025.60 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68 38,024.16 1 31,270.80 2,605.90 2,735.06 2,870.98 2,942.88 3,015.84 3,092.26 37,107.12 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 9/24/18 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information) ITEM: Approval of 10 % Lead Pay for Jessica Koehn from October 1, 2018 to December 31, 2018. EXECUTIVE SUMMARY: Per the Engineers Guild Collective Bargaining Agreement (CBA), the County may designate an employee as a Lead Worker; such designation is not considered to be a "job vacancy" or"newly created" position. A Lead Worker will typically direct oversee and/or organize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. Any employee who acts as a Lead Worker will receive an additional ten percent (10%) salary for the period of time they perform that function. RECOMMENDED OR REQUESTED ACTION: Approval to place the Temporarily Working in A Higher Class/Out of Class/Lead Pay Request Form on the October 2, 2018 Action Agenda for approval. ATTACHMENTS: Temporarily Working in a Higher Class/Out of Class/Lead Pay Request Form, Section 10.3 of the CBA, and a current Job Description "'t " ' TEMPORARILY WORKING IN A HIGHER CLASS/ A OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: Jessica Koehn Employee Job Title:Financial Analyst IV Department:Public Works Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: See attached page 27, from the Engineers Guild 2017-2019 CBA What specific job duties this employee will be performing outside of their current position description and for how long: With the recent turn over in the Finance Office of Public Works and to get us through the transition for the new Finance Manager,Jessica Koehn,with the longest tenure and experience,will serve as a lead employee in day to day operations,fielding questions,assisting with processes, and the training of several employees new to their positions. It is anticipated this lead designation will be for 3 months,taking us through year end. 10/1/2018 12/31/2018 Effective Date: End Date: *Attach a copy of the employ-e's current position description* Manager/Supervisor of Department Signature: /'/L4 / (h. Date: ?Ar//ip- Department Head/Elected Official Signature: . ArAr ,/L Date: 8 /c Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll •V z 10.3 WORK IN A HIGHER.CLASSIFICATION AND LEAD WORKERS A supervisor may assign an employee to perform the majority of the primary duties of a higher job classification,when those duties arc not part of the employee's current job classification,for the purpose of A. Providing work coverage during an authorized vacation period; B. Providing work coverage during an authorized sick leave; C. Providing work coverage for an authorized leave of absence;or 1). Providing work coverage for a currently vacant position. If the employee is scheduled to work in the higher job classification for ten(10)consecutive workdays or more,the employee shall be.paid at the step of the salary range for the higher classification that provides at least a five percent(5°/u) increase. The pay adjustment shall commence on the first day of die work out of classification assignment. A supervisor may temporarily assign the duties of a higher level job classification to one employee or to several employees for cross-training pgrpcses,so long as the assignment is for fewer than ten(10) consecutive workdays. There shall be no adjustment In pay during the cross-traluing assignment(s). • However,the County may not utilize this cress-training.provision in order to iti4 paying for work perlon ed outside of an emiployee's regular job classification(e.g. assigning multiple rotations of "cross-training"totaling more than ten(1 O)consecutive workdays). • No employee shall be reduced in salary or benefits when temporarily assigned by the County to perform the work of a lower classification,except in the event of a disciplinary demotion. Lead Worker:The County may designate an employee as a Lead Worker;such designation is not considered to be a lob vacancy"or"newly created position."A Lead Worker will typically direct, oversize and/or organize the work of other employees,although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale.The Lead Worker cannot him, fire,or discipline other employees within the Bargaining Unit. This joie classification is used at the discretion of management(and with prior approval of the Board of County Commissioners).A Department Head will post within his/her Department a notice of intent to appoint.a Lead Worker. He/she will give full consideration to all departmental applicants before going outside his/her department.Any employee who acts as Lead Worker will receive an additional ten percent(10%)salary for the period of time they perform that fnction. 10.4 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for County business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 10.5 LONGEVITY The County shall provide additional monthly compensation above each eligible employee's base salary to recognize continuous length of service as a County employee,as follows: Total Years of Service Completed Additional pay Increment 1-10 Yews 0 % 11-15 Years 1.5% 16-20 Years 3.0% 21-25 Years 4,5% 26 or more Years 6.0% EnZinccrf Guild and Mason County 2017-2019 Q1lli.tiWe 13mgarning Agreement rage 77 • • • ss MASON COUNTY POSITION DESCRIPTION Title:Public Works Financial Analyst Department: Public Works IV Affiliation: Engineers' Guild Reports to: Public Works Finance Manager Supervises: N/A JOB SUMMARY:This position assists the Public Works Finance Manager and leads subordinates in fiscal procedures. Trains and develops subordinates in financial matters and procedures. Positions allocated to this class assist in the management and operation of a divisional fiscal unit. Positions are assigned responsibility for fiscal assessment and analysis of program decisions, and participate in the development and modification of program requirements. Employees in this classification will be required to perform portions or all of the duties normally falling under positions within or below this classification other than the one to which they are originally assigned. Such supplementary duties may be assigned for the purpose of project expediency and as a means of broadening the experience of the employee. Assignments of this nature will be dependent on current workload and staffing requirements. WORK/RESPONSIBILITIES: Trains and develops professional subordinates in financial matters and procedures. Positions allocated to this class assigned responsibility for maintenance and reconciliation of the general ledgers for Public Works funds and monthly financial tracking and management reports. Position participates in the development and modification of the Activity Based Costing program requirements. Oversees management of grants as assigned,ensuring compliance with Fede3rql, State and local regulatory requirements. Bill grantor agencies,maintaining the highest standards of auditing practices. Tracks and monitors preparation and analysis of departmental expenditures, inventory accounting, and BARS coding. Position prepares detailed statistical information and reports needed for budgetary process. Manages and insures appropriate Archival Records Management practices. Verifies the correctness of work performed by Public Works Accounting Techs I and IIs, and Financial Analyst III. Financial Analyst IV may perform the same duties when required. Assist employees and the public in researching record information and provide copies as requested. Performs related work as required. WORKING CONDITIONS: Works indoors in clean, climate-controlled workspace. Required to sit, talk, and hear;frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop,kneel, crouch,bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 25 pounds. The position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. The employee may be required to deal with disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities: • Knowledge of • Generally Accepted Accounting Principles (GAAP). • Washington State Budgeting,Accounting and Reporting System(B.A.R.S.) required for financial reporting by the State Auditors Office. • Computers, specifically Microsoft Excel and Word programs. Skilled in: • Computerized accounting programs and spreadsheets. Ability to: • Handle a variety of tasks simultaneously in a calm and efficient manner. • Communicate tactfully and courteously with the public and other employees, I� both in person and on the telephone. Education and Experience--Any equivalent combination of education and experience,which provides the applicant with the knowledge,skills,and abilities,required to perform the job. • Bachelor's Degree in Accounting, and • Fours years of governmental accounting,budgeting, and auditing experience. Preferably in Public Works. Licenses, Certificates and Other Requirements: • A valid Washington State Drivers'license. • Maintenance of current skills and additional training as needed. MASON COUNTY POSITION DESCRIPTION Title:Public Works Financial Analyst Department: Public Works Iv Affiliation: Engineers' Guild Repo rts to: Public Works Finance Manager Supervises: N/A JOB SUMMARY:This position assists the Public Works Finance Manager and leads subordinates in fiscal procedures. Trains and develops subordinates in financial matters and procedures. Positions allocated to this class assist in the management and operation of a divisional fiscal unit. Positions are assigned responsibility for fiscal assessment and analysis of program decisions, and participate in the development and modification of program requirements. Employees in this classification will be required to perform portions or all of the duties normally falling under positions within or below this classification other than the one to which they are originally assigned. Such supplementary duties may be assigned for the purpose of project expediency and as a means of broadening the experience of the employee. Assignments of this nature will be dependent on current workload and staffing requirements. WORK/RESPONSIBILITIES: Trains and develops professional subordinates in financial matters and procedures. Positions allocated to this class assigned responsibility for maintenance and reconciliation of the general ledgers for Public Works funds and monthly financial tracking and management reports. Position participates in the development and modification of the Activity Based Costing program requirements. Oversees management of grants as assigned, ensuring compliance with Fede3rql, State and local regulatory requirements. Bill grantor agencies,maintaining the highest standards of auditing practices. Tracks and monitors preparation and analysis of departmental expenditures, inventory accounting, and BARS coding. Position prepares detailed statistical information and reports needed for budgetary process. Manages and insures appropriate Archival Records Management practices. Verifies the correctness of work performed by Public Works Accounting Techs I and IIs, and Financial Analyst III. Financial Analyst IV may perform the same duties when required. Assist employees and the public in researching record information and provide copies as requested. Performs related work as required. WORKING CONDITIONS: Works indoors in dean, climate-controlled workspace.Required to sit,talk, and hear;frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm,wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance,stoop,kneel, crouch,bend or crawl. Specific vision abilities indude dose, distant, color,and peripheral vision,depth perception and to adjust focus.The employee is occasionally required to lift or move up to 25 pounds. The position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment.Employee is required to maintain confidentiality of information within the department.The employee may be required to deal with disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines,and is required to maintain professional composure and tact,patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities: Knowledge of • Generally Accepted Accounting Principles (GAAP). • Washington State Budgeting,Accounting and Reporting System (B.A.R.S.) required for financial reporting by the State Auditors Office. • Computers,specifically Microsoft Excel and Word programs. Skilled in: • Computerized accounting programs and spreadsheets. Ability to: • Handle a variety of tasks simultaneously in a calm and efficient manner. • Communicate tactfully and courteously with the public and other employees, both in person and on the telephone. Education and Experience--Any equivalent combination of education and experience,which provides the applicant with the knowledge,skills,and abilities,required to perform the job. • Bachelor's Degree in Accounting, and • Fours years of governmental accounting, budgeting, and auditing experience. Preferably in Public Works. Licenses, Certificates and Other Requirements: • A valid Washington State Drivers' license. • Maintenance of current skills and additional training as needed. Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: 09-24-2018 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information) ITEM: It is Mason County's intention to terminate your contractual employment agreement of Foothills County Par Host (Victor Coffeit). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Per the Foothills County Park Attendant Contractual Employment Agreement, Section Five—Conditions of Service states, "... No illegal activities involving the Park Host shall be undertaken or allowed to take place on or about the park properties or Park Host residence." You violated the Mason County Ordinance 9.44.090— Firearms and /or other Weapons, by discharging a firearm within the county park area per your own confession to Mason County Sheriff's Office in their investigation (case # 18-17763). Per the Foothills County Park Attendant Contractual Employment Agreement, Section Ten —Termination, it states, "... In case of any violation of the terms of this Agreement by Contractor, or the physical inability of the Contractor to perform the required duties, the County may terminate employment immediately, with compensation only to the date of such termination." This situation with the Foothills County Park host (Victor Coffeit) was discussed with Deputy prosecuting Attorney Tim Whitehead and was determined that there were grounds for termination of the County Park Attendant Contractual Employment Agreement. Foothills County Park Attendant Contractual Employment Agreement will end on October 5, 2018. You will need vacate the Foothills Park host site and remove any property you are in possession of, prior to that date. Briefing Summary 9/20/2018 Attachment B BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Formal notice that termination of the Victor Coffeit's Foothills County Park Host contract. Request approval to open applications for a new park host for Foothills County Park. ATTACHMENTS: Termination of contract letter to Victor Coffeit dated September 20, 2018. Briefing Summary 9/20/2018 Human Resources Budget Management 4,�goK c�Ut Mason County Support Services Department Commissioner Administration 411 N 5th Street Emergency Management Facilities, Parks&Trails Shelton, WA 98584 Human Resources ribiir 360.427.9670 ext. 422 Information Services Labor Relations 184 Risk Management September 20, 2018 Victor Coffeit P. O. Box 275 Lilliwaup, WA 98555 Dear Victor; This letter is to serve as formal notification the County's decision to terminate the Foothills County Park Attendant Contractual Employment Agreement executed on February 20, 2018 between Mason County, and Victor Coffeit. Per the Foothills County Park Attendant Contractual Employment Agreement, Section Five—Conditions of Service states, "... No illegal activities involving the Park Host shall be undertaken or allowed to take place on or about the park properties or Park Host residence." You violated the Mason County Ordinance 9.44.090— Firearms and /or other Weapons, by discharging a firearm within the county park area per your own confession to Mason County Sheriff's Office in their investigation (case # 18-17763). Per the Foothills County Park Attendant Contractual Employment Agreement, Section Ten —Termination, it states, "... In case of any violation of the terms of this Agreement by Contractor, or the physical inability of the Contractor to perform the required duties, the County may terminate employment immediately, with compensation only to the date of such termination." It is Mason County's intention to terminate your contractual employment agreement. The date of this letter, September 20, 2018, serves as the "written notice" necessary per the Foothills County Park Attendant Contractual Employment Agreement. Your Foothills County Park Attendant Contractual Employment Agreement will end on October 5, 2018. You will need vacate the Foothills Park host site and remove any property you are in possession of, prior to that date. You can reach me at my office phone (360) 427-9670 extension 806. On behalf of Mason County and its citizens we would like to thank you for your services as the Foothills County Park Attendant. Regards, Ross McDowell, Parks & Trails Manager MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: 09-24-2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: It is Mason County's intention to terminate your contractual employment agreement of Foothills County Par Host (Victor Coffeit). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Per the Foothills County Park Attendant Contractual Employment Agreement, Section Five—Conditions of Service states, "... No illegal activities involving the Park Host shall be undertaken or allowed to take place on or about the park properties or Park Host residence." You violated the Mason County Ordinance 9.44.090— Firearms and /or other Weapons, by discharging a firearm within the county park area per your own confession to Mason County Sheriff's Office in their investigation (case # 18-17763). Per the Foothills County Park Attendant Contractual Employment Agreement, Section Ten —Termination, it states, "... In case of any violation of the terms of this Agreement by Contractor, or the physical inability of the Contractor to perform the required duties, the County may terminate employment immediately, with compensation only to the date of such termination." This situation with the Foothills County Park host (Victor Coffeit) was discussed with Deputy prosecuting Attorney Tim Whitehead and was determined that there were grounds for termination of the County Park Attendant Contractual Employment Agreement. Foothills County Park Attendant Contractual Employment Agreement will end on October 5, 2018. You will need vacate the Foothills Park host site and remove any property you are in possession of, prior to that date. BUDGET IMPACTS: Briefing Summary 9/20/2018 None RECOMMENDED OR REQUESTED ACTION: Formal notice that termination of the Victor Coffeit's Foothills County Park Host contract. Request approval to open applications for a new park host for Foothills County Park. ATTACHMENTS: Termination of contract letter to Victor Coffeit dated September 20, 2018. Briefmg Summary 9/20/2018 2018-2019 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST Lead Organization Partnerships Project Title Project Type Total Cost SeCUred Funding Funding Phase Reqest . ---.............._......__......._.___ _._................_.......................__ - - _ _.._.._............. _... Mason Transit Authority WSDOTTransportat-Division,Mason county,city Park&Ride Development transportation,Utilities,Land Use,Economic $10,285,000 $4,750,000 RMG Planning Design Construction 1 of Shelton SCI Alliance,consulting) Development,Public safety,Environmental $4,585,000 Leg. Mason County PW Mason county,City of Bremerton Belfair Sewer Extension/Belfair Freight Corridor Utilities,Economic Development $14,000,000 $1,500,000 City of $ 11,000,000.00 Final Design/Construction Bremerton,$525,000 2 Leg.$250,000 Mason County Mason County PW DOT,Mason Transit,Belfair Community,Utilities,PAC SR3 Freight Corridor-Romance Hill Connector Utilities,Transportation,Public Safety,Land $1,320,DOO $ 220,000.00 $ 1,100,000.00 Design Construction 3 Use,Economic Development 'Mason County PW DOL Navy,Mason Transit,Belfair community, Belfair UGA east of SR3 and west of new Freight Corridor Utilities,Transportation,Public Safely,Land $1,920,000 $ 320,000.00 $ 1,600,000.00 Design Construction 4 Utilities,PAC Use,Economic Development Mason County PW DOT,Mason Transit,Utilities Trolls Road Alternative-Razor Road Extension Utilities,Transportation,Public safety,Land $2,500,000 $ 750,000.00 $ 1,750,000.110 Design Construction 5 Use,Economic Development Mason County PUD No.3 Hoods Canal Communications,iiiberOne,NoaNet, Mason County Fiberhoods-Rural Broadbandd Fiber Utilities,Public safety,Healthcare,Economic $5,279,044 $TBD-Mason PUD 3 Design 6 businesses,residents,community groups within Networks Development Fiberhood Program project areas Mason County PUD No.3 Taylor Shellfish,Squaxln Island Tribe,businesses, Totten Substation — Utilities,Economic Development $3,000,000 $TBD-Mason PUD 3 Design Construction 7 residents Flberhood Program Mason Transit Authority ADA Imporovements and Operations Building Remodel Transportaeion $500,000 $ - Design Construction Mason County PW Rustlewood Sewer System Inflow&Infiltration(1&1) Utilities $450,000 $ - Design Construction Reduction Mason Transit Authority WSDOT,(other local agency participation possible) Construct wet maintenance facility at Johns Prairie Transportation $350,000 $ - Design Construction location Mason County PW Port of Allyn,Mason Transit,Allyn Community Allyn Street Network ROW Preservation Utilities,Transportation,Land Use,Economic $300,000 $ - Design Development Port of Shelton Aviation Business Park Economic Development $20,000,000 $ - Planning Design Construction Port of Shelton Tenant Consolidation&Expansion Economic Development $2,500,000 $ - Planning Design Construction Mason Transit Authority WSDOT,Mason County Allyn Transit Center Planning project Transportation $50,000 $ - Planning Mason Transit Authority WSDOT,Mason County(Hoodsport Master Plan Hoodsport Transit Center Planning Transportation $50,000 $ - Planning Inclusion Mason County PW DoT,Navy,Mason Transit,Belfair Community, Belfair Bypass Connector Feasibility Utilities,Transportation,Public Safety,Land $30,000 $ - Planning Utilities,PAC I Use,Economic Development Mason County PW DOT,Port of Allyn,Mason Transit,Allyn Community Allyn Street Network Planning,Design,and ROW Utilities,Transportation,Land Use,Economic $25,000 $ - Planning _ Preservation Development Mason County PW DOT,Port of Allyn,Mason Transit,Allyn Community Allyn Parking Improvements Utilities,Transportation,Land Use,Economic TBD $ - Planning Development Mason County PW Belfair Sewer Collection System Expansion Utilities TBD $ - __]Planning Mason County PW DOT,Port of Allyn,Mason Transit,Allyn Community SR3 Complete Street Improvements and Intersection Utilities,Transportation,Land Use,Economic TBD $ - Planning Control Analysis ICA Development