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2018/08/06 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of August 6, 2018 Monday, August 6, 2018 Commission Chambers 9:00 A.M. Executive Session — RCW 42.30.110 (1)(b) — Real Estate Purchase 9:15 A.M. Executive Session — RCW 42.30.110(1)(i) — Potential Litigation 9:45 A.M. Executive Session — RCW 42.30.110(1)(i) — Litigation 10:00 A.M. State Auditor Entrance Conference — Doug Peters 10:15 A.M. BREAK 10:30 A.M. Community Services — Dave Windom 11:00 A.M. Public Works — Jerry Hauth Utilities & Waste Management Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. Elected Official/Department Head Meeting 3:00 P.M. Support Services — Ross McDowell Review of 2018 & 2019 Information Technology Projects Review of 2018 and 2019 Facilities & Parks projects 4:00 P.M. Support Services — Frank Pinter Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 08/02/18 at 10:31 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF August 6, 2018 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. r 00 f 1854 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: DCD EXT: 286 BRIEFING DATE: August 6, 2018 ITEM: New Release for one open seat on the Planning Advisory Commission (PAC). BACKGROUND: The Mason County Planning Advisory Commission is a seven (7) member citizen board appointed to advise the Board of Commissioners on policy related to the county comprehensive plan and on land use issues. The Planning Advisory Commission members help set the long-term direction or vision for the community's future. BUDGET IMPACTS: This proposal will cost has no cost. RECOMMENDED OR REQUESTED ACTION: Approve the attached News Release to attract candidates for the open position. The News Release will be read at the August 7th, 2018 meeting of the Mason County Board of Commissioners weekly meeting and placed on the Mason County Planning Advisory Commission's webpage. ATTACHMENTS: New Release, 2018 PAC Membership Roster Briefing Item Summary Form Open Seat 7-2018 NEWS RELEASE August 7,2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T"ST SHELTON,WA 98584 (360)427-9670 EXT. 419 TO: KMAS, KRXY,SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN,SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL,THE SUN RE: Planning Advisory Commission Vacancy Mason County is seeking applicants from Commissioner District 2 (Matlock, Potlatch,Skokomish Valley, Hoodsport, Lilliwaup and Kamilche areas)for the Mason County Planning Advisory Commission. The Planning Advisory Commission is a seven-member citizen board appointed to advise the Board of County Commissioners on policy related to amendments to the Comprehensive Plan,Shoreline Master Program, Resource Ordinance and other development regulations. The Commission typically meets at least once per month on the third Monday at 6:00 p.m.,with special meetings scheduled as necessary.Appointed Commissioners normally serve a four-year term.This particular seat is replacing a vacated position to serve through March of 2021. Applications to serve on the board are being accepted until the position is filled, and should be submitted to the Mason County Commissioners,411 N. 5th St., Shelton,WA 98584. Application forms may be obtained from the Commissioner's Office, (360)427-9670 ext.419 or visit our website at www.co.mason.wa.us. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: Community Services EXT: 286 BRIEFING DATE: August 6, 2018 PREVIOUS BRIEFING DATES: None ITEM: Place on August 14, 2018 Action Agenda to publish a Notice of Hearing for September 4, 2018 to consider four (4) separate Requests for Rezones and one map correction: • Rezoning from Public Institutional (PI) to General Commercial (GC) within the Shelton Urban Growth Area; • Rezoning from Rural Residential 5 (RR5) to Rural Commercial 3 (RC3); • Rezoning from Rural Commercial 3 (RC3) to Rural Residential 2.5 (RR2.5); • Rezoning from Low Density Residential to General Commercial in the Belfair UGA; and • Correcting a mapping error for a parcel shown as Long Term Commercial Forest that is designated as In-holding Lands. EXECUTIVE SUMMARY: The Department of Community Services received four (4) applications for rezones and one request for a map correction. The Planning Advisory Commission held a public hearing to consider these requests on July 16, 2018. They have recommended approval to the BOCC for all, with one exception, which has been continued to their August 20th meeting. It is expected that PAC will make a recommendation on August 20th on the last request. This briefing is for the Notice of Hearing to be published in the Journal. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to place on August 14, 2018 Action Agenda a Notice of Public Hearing for September 4, 2018 to consider four (4) Requests for Rezones and one map correction. ATTACHMENTS: Notice of Hearing Briefing Summary 8/1/2018 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold public hearings at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, September 4, 2018, at 9:30 A.M. SAID HEARINGS will be to consider adopting the following Development Areas (zoning) amendments and correction: • Rezoning parcel #42002-10-00020 from Public Institutional (PI)to General Commercial (GC) within the Shelton Urban Growth Area; • Rezoning parcel # 32031-14-00010 from Rural Residential 5 (RR5) to Rural Commercial 3 (RC3); • Rezoning parcel #s 32232-55-00040 & 41 from Rural Commercial 3 (RC3)to Rural Residential 2.5 (RR2.5); • Rezoning parcel # 12329-12-90011 from Low Density Residential to Mixed Use in the Belfair UGA; and • Correcting a mapping error for a parcel shown as Long Term Commercial Forest that is designated as In-holding Lands. If you have questions, please contact Kell Rowen (360) 427-9670, Ext. 286. If special accommodations are needed, please contact the Commissioners' office, 427- 9670, Ext. 419. DATED this 14th day of August 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board c: Journal - Publish 2x: August 23 &30, 2018 (Bill: Community Development—615 W.Alder,Shelton,WA 98584) PUBLIC WORKS MONDAY AUGUST 6, 2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting August 14,2018) Items for this meeting are due to Diane Zoren on Wednesday,August 8,2018 4.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS (None) 8.0 APPROVAL OF ACTION ITEM • Private Line Occupancy Permit for Peter and Rebecca Quist for a septic transport line on Mason Lake Drive West. • Private Line Occupancy Permit for Heidi Hamlin for a septic transport line and power on North Shore Road. • Water Meter Project Bid Award to Oceanside Construction,Inc. out of Bellingham, WA— $518,239.40 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • U&W Landfill loader replacement • Road Operations&Maintenance grader replacement • Project Engineer position • Lead Work—Engineers Guild position • Asst. County Engineer • Public Works Reorganization Chart Attendees: Commissioners: Public Works: Other Dept.: Press: Public: Randy Neatherlin _Jerry Hauth List below: List below List Below: Kevin Shutty Bart Stepp Terri Drexler Others-List below: 45 minute- Stormwater Work Session Attendees: Commissioners Public Works: Other Dept.: Press: Public: Randy Neatherlin —Jerry Hauth List below: List below List Below: Kevin Shutty _Bart Stepp Terri Drexler Others-List below: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jerry W. Hauth, PE, Director/Loretta Swanson, Technical Services Manager DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 6, 2018 PREVIOUS BRIEFING DATES: ITEM: Private Line Occupancy Application for Peter and Rebecca Quist Background: Peter and Rebecca Quist are applying for a Private Line Occupancy Permit to install an underground septic transport line under E. Mason Lake Drive West. The property owners are building a new house located at 3740 E. Mason Lake Drive West (parcel number 22105-51-00028). As part of the project, the drainfield will be relocated across the street on the same parcel 22105-51-00028 in order to meet current design standards and setbacks. The application fee of $200 has been paid to process the proposed Private Line Occupancy Permit. Recommended Action: Recommend the Board approve the Private Line Occupancy Permit granting permission to run a septic transport line and power under the E. Mason Lake Drive West for parcel 22105-51-00028. Attachments: PLO Permit Maps IN THE MATTER OF THE APPLICATION OF PETER AND REBECCA QUIST FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,AND MAINTAIN A SEPTIC TRANSPORT LINE ALONG AND UNDER COUNTY ROAD NO. 60130 ALSO KNOWN AS MASON LAKE DRIVE WEST LOCATED IN MASON COUNTY, WASHINGTON Application of Peter and Rebecca Quist,with principal residence located at 8230-43`d Ave,NE, Seattle,WA 98115 by and through Peter and Rebecca Quist,for a private line utility occupancy permit to construct,operate and maintain a private waterline under county roads and highways in Mason County,Washington,as set forth in attached Exhibit`B",having come before the County Commissioners of Mason County,Washington during a regularly scheduled public meeting,on the day of ,2018 and that it is in the public interest to allow the private line utility occupancy permit herein granted; NOW THEREFORE,IT IS ORDERED that a non-exclusive private line utility occupancy permit be, and the same is hereby given and granted to operator, and its successors and assigns, hereinafter referred to as the"Permittee",for a period commencing from and after the date of the entry of this order for the purposes,at the location(s),and upon the express terms and conditions as described herein, and terminating as provided herein. I. DEFINITIONS For the purposes of this private line utility occupancy permit, terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here,in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended,revised,updated,re-enacted or re-codified from time to time. U. GRANT The County of Mason(hereafter the"County")hereby grants to the Permittee a non-exclusive private line utility occupancy permit(hereinafter"Permit")which, once it becomes effective shall authorize the Permittee to enter upon the road rights-of-way located within the Permit Area for the purpose of maintaining,repairing, replacing,which grant shall be limited to the following described purpose(s): Provide transport of septic wastewater. 1 Such grant is subject to and must be exercised in strict accordance with and subj ect to this Permit, Title 12 of the Mason County Code,the Manual and all applicable laws,rules,regulations and ordinances. Permittee's exercise of any rights granted pursuant to the Permit is subject to the exercise of the County's police powers,and other regulatory powers as it may have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein_ Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities as (a)private line(s) or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Permittee shall not commence or perform work to install, construct, maintain repair, replace adjust,connect,disconnect,rebuild,or relocate its utility facilities within the road rights-of-way (hereafter collectively or individually the "World'), without first applying for, paying all associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued, the County may impose, as a condition of the granting the utility permit,.such conditions and regulations as maybe necessary for the protection, preservation and management of the road rights-of-way,including,by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities,ensuring the proper restoration of such road rights-of-way and structures,and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Permittee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications showing at a minimum: A. The position,depth and location of all such utility facilities sought to be constructed, laid, installed or erected at that time, showing their relative position to existing county roads, rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction, installation, backfill, erection of temporary structures, erection of permanent structures, traffic control,traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures.to be taken to preserve safe and free flow of traffic; E. Structural integrity of the roadway,bridge, or other structure; 2 F. Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location,alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Permittee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work on account of granting the said utility permits. IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit, public or private property,the Permittee shall at its own expense and with all convenient speed,. complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged,and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of- way or other County property left by the Permittee or its agents in a condition dangerous to life or property, and the Permittee, upon demand, shall pay to the County all costs of such work. V. PERMITTEE WORK IN RIGHT OF WAY Permittee expressly agrees and understands that,with regard to Work within the road rights-of- way: A. All of Permittee's utility facilities and Work within the road rights-of-way or other County property shall be performed in compliance with the provisions of Title 12 MCC, the Manual,the administrative regulations adopted by the County Engineer,other County-established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws,rules,regulations and ordinances; B. In preparing plans and specifications for the Work the Permittee shall use the Manual. 3 Prior to commencement of any Work,Permittee shall submit such plans and specifications to the County Engineer for review and approval together with the adequate exhibit depicting the existing or proposed location of the utility facility in relation to the road, including right-of-way or easement lines; relationship to currently planned road revisions,if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection)or other locational standards that are anticipated; C.-All Work subject to this Permit shall be done in such a manner as not to interfere, other than in ways approved by the County,with the construction,operation and maintenance of other utilities,public or private, drains, drainage ditches and structures, irrigation ditches and structures,located therein,nor with the grading or improvements of such County roads,rights-of- way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Permit Area or other county property prior in time to the utility facilities of the Permittee, shall have preference as to the alignment and location of such utilities so installed with respect to the Permittee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Permittee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that may be installing utility facilities; and F. The County may require that Permittee's utility facilities be installed at a particular time,at a specific place,or in a particular.manner as a condition of access to a particular.road or road right-of-way; may deny access if a Permittee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County,or which is installed without prior County approval of the time,place,or manner of installation and charge the Permittee for all the costs associated with removal; and may require Permittee to cooperate with others to minimise adverse impacts on the road and road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this Permit and applicable law,including to ensure that the private line utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist, the County, in addition to taking any other action permitted under applicable law,may order the Permittee,in writing,to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct, inspect,administer,and repair the unsafe condition if the Licensee fails to do so,and to charge the Permittee therefor. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore, and such obligation to construct and 4 t maintain its utility facilities in a safe condition shall at all times remain the sole obligation of the Permittee. H. When required by the County,Permittee shall make information available to the public regarding any Work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show(1)the nature of the work being performed;(2)where it is being performed;(3)its estimated completion date;and(4)progress to completion. I. PERMITTEE IS PLACED ON NOTICE THAT F113ER OPTIC COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work,Permittee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the road and road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its elected and appointed officers,employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney's fees and court costs and expenses) arising out of or in any way contributed to by any act or omission of Permittee,its contractor, agents and/or employees,that cause or in any way or degree contribute to(1)any damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue,or loss of service,by a customer or user of services or products of such company(ies). J. Permittee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Permittee and its agents may not enter upon the permit area to perform work for which a utility permit is required, unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action,Permittee and its agents may enter the Permit Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit,Permittee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-way. 5 M. Permittee shall promptly reimburse the County for its reasonable and direct costs incurred in responding to an emergency that is caused,created by or attributable to the presence, construction,maintenance,repair,or operation of Permittee's utility facilities in the road rights- of-way. N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee or its agents shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All Work done under this Permit shall be done in a thorough and workman-like manner. In the performance of any Work,including without limitation,the opening of trenches and the tunneling under county roads,right-of way or other county property,the Permittee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work;and where any of such trenches,ditches and tunnels are left open at night, the Permittee shall place warning lights, barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Permittee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect,or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Permittee. VII. POLICE POWERS The County,in granting this Permit,does not waive any rights which it now has or may hereafter acquire with respect to county roads,rights-of-way or other county property and this Permit shall not be construed to deprive the county of any powers,rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way and other county property covered by this Permit. The County retains the right to administer and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Permittee. VIII. RELOCATION Permittee shall, in the course of any Work, comply with the following requirements: A. The Permittee shall,by a time specified by the County,protect,support,temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions; public safety; road right-of-way construction; road right-of-way repair (including resurfacing or widening);change of road right-of-way grade;construction,installation, 6 or repair of County-owned sewers, drains, water pipes, power lines, signal lines, tracks, communications system,other public work,public facility,or improvement of any government- owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively,such matters are referred to below as the"public work." Permittee acknowledges and understands that any delay by Permittee in performing the above described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Permittee shall cooperate with the County and its contractors and subcontractors to coordinate such Permittee work to accommodate the Public Work project and project schedules to avoid delay,hindrance of,or interference with the Public Work. The County shall make available to the Permittee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the Permittee in planning construction programs. B. Permittee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Permittee herein do not preclude the County,its employees,contractors,subcontractors,and agents from blasting,grading,excavating, or doing other necessary road work contiguous to Permittee's utility facilities;providing that,the Permittee shall be given a minimum of forty-eight(48)hours notice of said blasting or other work in order that the Permittee may protect its utility facilities. C. In the event of an emergency,or where the utility facility creates or is contributing to an imminent danger to health, safety,or property,the County may protect, support,temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Permittee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Permittee to protect,support,temporarily disconnect,remove,or relocate the Permittee's utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Permittee shall, after 30 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Permittee's service,or if the effect of such changes would be to permanently deprive Permittee of the beneficial enjoyment of this Permit for its intended purposes through interference with the operation of Permittee's utility facilities or otherwise,Permittee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Permittee's utility facilities were not properly installed,the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection,removal, or relocation at no charge to the County, even if the County makes the request for such action. E. The Permittee shall, on the request of any person holding a valid permit issued by a { 7 governmental authority,temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. The County of Mason will accept liability for direct and actual damages to said Permittee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Permittee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory_negligence on the partof the Permittee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Permittee under this section shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTS/MARKERS Before any Work is performed under this permit which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys, the Permittee shall reference allsuch monuments and markers. The reference points shall be so located that they will not be disturbed during the Permittee's Work and operations under this Permit. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24 and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Permittee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road or right-of-way or other County Property which is subject to rights granted by this Permit and said vacation shall be for the purpose of acquiring the fee or other property interest in said road or right-of-way for the use of the County, in either its proprietary or governmental capacity, then the Board of Mason County Commissioners may,at its option,and by giving thirty(30)days written notice to the Permittee, terminate this Permit with reference to such county road right-of-way or other County property so vacated,and the County of Mason shall not be liable for any damages or loss to the Permittee by reason of such termination. It has been the practice of Mason County to reserve easements for utilities at the time of road vacation,and will continue to be the practice until such time the Board 8 of Mason County Commissioners direct a change of practice. XI. FINANCIAL SECURITY A. Insurance It is intended that the following insurance requirements shall apply to the person performing the Work in the road right-of-way. Permittee and Permittee's contractors shall not perform or cause to be performed any Work, unless and until Permittee (to the extent Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent Permittee's contractor performs any of the Work in the road right-of-way)provide certificates of insurance evidencing that Permittee or Permittee's contractors are in compliance with the following requirements, including,maintaining insurance in at least in the following amounts: 1.COMMERCIAL GENERAL LIABILITY insurance to cover liability,bodily injury,and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Permit Area, and shall provide coverage for any and all costs,including defense costs,and losses and damages resulting from personal injury,bodily injury and death,property damage,products liability and completed operations arising out of the Work. Coverage must be written with the following limits of liability: Bodily and Personal Injury&Property Damage $ 1,000,000 per Occurrence $2,000,000 aggregate 2 WORKERS'COMPENSATION insurance shall be maintained by Permittee's contractor to comply with statutory limits for all employees, and in the case any work is sublet, the contractor shall require its subcontractors similarly to provide workers' compensation insurance for all the employees. 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per occurrence. The required insurance shall be maintained from the time that Work in the road right-of-way commences until the Work is complete and the utility permit issued for said Work has been released by the County Engineer,or his or her designee. If the Permittee or its contractors and subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Permittee shall, or shall cause its contractors to, file with the application for a utility permit, certificates of insurance reflecting evidence of the required insurance in a form and content approved by the County's Risk Manager. All coverage shall be listed on one certificate with the 9 same expiration dates. The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the Work,then, in that event,the Permittee shall fiunish, at least 30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the Permit. The County reserves the right, during the term of the Permit, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this Permit shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this Permit shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of"Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Permittee shall give or shall cause its contractors to give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this Permit shall include an endorsement(standard ISO form CG 24-17)deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property,or on,over,or under a railroad track. Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this Permit shall name the 10 County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Permittee or Permittee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. B. Contractor Bond. All contractors performing Work on behalf of Permittee shall be licensed and bonded. C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and shall cause its contractor(s) only as to subsection(9) below, to release, indemnify, defend and hold harmless the county and the county's legal representatives,officers(elected or appointed), employees and agents (collectively, "indemnitees") for, from and against any and all claims, liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands, judgments and expenses(including,without limitation,court costs, attorneys' fees, and costs of investigation, removal and remediation and governmental oversight costs), environmental or otherwise(collectively"liabilities")of any nature, kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to (in whole or in part): 1. this permit; 2. any rights or interests granted pursuant to this permit; 3. permittee's occupation and use of the road right of way; 4. permittee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part,by permittee or its agents; or 7. the acts,errors,or omissions of third parties when arising out of the,installation, construction, adjustment, relocation, replacement, removal, or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of permittee or permittee's agents; or 9.any act or omission of contractor or its employees, agents,or subcontractors when arising out of the work. 11 Even if such liabilities arise from or are attributed to,in whole or in part, any negligence of any indemnitee. The only liabilities with respect to which permittee's obligation to indemnify the indemnitees does not apply are liabilities to the extent proximately caused by the sole negligence or intentional misconduct of an indemnitee or for liabilities that by law the indemniteees cannot be indemnified for. Upon written notice from the county,permittee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity,relating to any matter covered by this permit for which permittee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Permittee shall pay all costs incident to such defense,including,but not limited to,attorneys'fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to mason county. upon the permittee's failure to satisfy said judgment within the ninety (90)day period,this permit shall at once cease and terminate and the county of mason shall have a lien upon permittee's utility facilities and all other facilities used in the construction, operation and maintenance of the permittee's utility system which may be enforced against the property for the full amount of any such judgment so taken against any of the indemnitees Acceptance by the County of any Work performed by the Permittee at the time of completion shall not be grounds for avoidance of this covenant. XII. PERMIT NONEXCLUSIVE This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the County of Mason from granting rights to other utilities under,along,across,over and upon any of the County roads,rights-of-way or other County property subject to this Permit and shall in no way prevent or prohibit the County of Mason from constructing, altering,maintaining or using any of said roads rights-of-way,drainage structures or facilities,irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same as the County may deem fit. XIII. SUCCESSORS AND ASSIGNS All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors and assigns of the Permittee and all privileges,as well as all obligations and liability of the Permittee, shall inure to its successors and assigns equally as if they were specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a specifically named party shall be deemed to apply to any successor,heir,administrator,executor or assign of such party who has acquired its interest in compliance with the terms of this Permit or under law. XIV. TRANSFER/ASSIGNMENT 12 Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an Assignment Agreement. The Agreement must be signed and delivered back to the County of Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect to the Permit and guaranteeing performance under the terms and conditions of the Permit and that transferee will be bound by all the conditions of the Permit and will assume all the obligations of its predecessor. Such an assignment shall relieve the Permittee of any further obligations under the Permit, including any obligations not fulfilled by Permittee's assignee; provided that, the assignment shall not in any respect relieve the Permittee, or any of its successors in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof,which acts or omissions occur prior to the time of the assignment. No Permit may be assigned or transferred without filing or establishing with the county the insurance certificates, security fund and performance bond as may be required pursuant to this Permit. XV. ANNEXATION Whenever any of the County road rights-of-way or other county property as designated in this Permit,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the city or town limits; then, except to the extent allowed by law,this Permit shall terminate in respect to the said roads,rights-of-way or other county properly so included with city or town limits;but this Permit shall continue in force and effect to all county road rights-of-way or other county property not so included in city or town limits. XVI. TERM/TERMINATION/REMEDIES A. Term. This Permit shall commence upon acceptance by the Permittee as provided at Section XVIII herein and continue in PERPETUITY until terminated or otherwise superseded by a subsequent franchise, private line utility occupancy permit, master road use permit or other agreement of the Parties. In the event that it is determined by a court of competent jurisdiction that, as a matter or law,the term provided for herein is unlawful,this Permit shall be deemed to have a term for the maximum period allowed by law,and if no such maximum period is readily and easily capable of being identified, for a term of not longer than fifty(50)years. B. Termination by County. Permittee has elected to obtain a Permit in lieu of a franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may be terminated by the County with or without cause. This means that the County is not required to have or provide a reason for the termination and that the County may terminate this Permit in its sole discretion without penalty to the County and regardless of whether or not Permittee is or is not in default; provided that, the County may not terminate this Permit for a reason that is unlawful. The Parties agree that the only condition of termination by the County of this Permit is that the County must give not less than ninety (90) days written notice to the Permittee of 13 termination. The County Engineer is authorized to exercise the right of the County to terminate this Permit. C. Termination upon Transfer/Assigament/Conveyance. This Permit shall automatically terminate upon: (1) assignment of the Permit without the prior written consent of the County in substantially the form of an Assignment Agreement (obtained by request), (2) transfer of the utility facilities located with the Permit Area without prior written notice to the County and mutual acceptance of an assignment of the Permit,(3)conveyance of the real property or any part thereof benefited by the installation and operation of the utility facilities without prior written notice to the County and mutual acceptance of an assignment of the Permit, or(4) use of the utility facilities for the benefit of persons other than the owner/operator in a manner that no longer constitutes a de-minimis use of the road right-of-way. D. Termination upon Removal of Utility Facilities. This Permit and all of the rights, duties and obligations contained herein, shall terminate upon removal of all Permittee utility facilities from the road right-of-way or abandonment and de-commissioning in place to the reasonable satisfaction of and in the manner approved by the County Engineer and restoration of the road right-of way to the satisfaction of the County Engineer. E. Effect of Termination. On or before the effective date of termination or as otherwise mutually agreed to by the Parties,Permittee shall remove its utility facilities from the road rights- of-way and restore the road rights-of-way to the reasonable satisfaction of the County Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and de- commissioning of the utility facilities in the manner approved by and to the reasonable satisfaction of the County Engineer. In the event that the Permittee fails to timely and completely perform such work,the County may perform or complete such work at the cost of the Permittee and Permittee shall be obligated to reimburse the County for such work within 30 days of invoice by the County. F. Remedies. In addition to the right of the County to terminate this Permit,the County has the right to exercise any and all of the following remedies, singly or in combination, in the event of Default. "Default"shall mean any failure of Permittee or its agents to keep,observe or perform any of Permittee's or its agent's duties or obligations under this Permit: 1. Damages. Permittee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Permittee under this Permit without any requirement to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or 14 threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Permit agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief and/or proceed against Permittee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages,costs and expenses,including reasonable attorneys'fees.Remedies are cumulative;the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION The County reserves for itself the right at any time upon ninety(90) days written notice to the Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation,relating to the public welfare, health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated. XVIII. ACCEPTANCE Permittee shall execute and return to County a signed acceptance of the Permit granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit"A", and in accepting the Permit,Permittee warrants that it has carefully read the terms and conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts,that it has had the assistance of counsel or an opportunity to have assistance of counsel,that it was not induced to accept a Permit,that this Permit represents the entire agreement between the Permittee and the County.In the event the Permittee fails to submit the acceptance as provided for herein within the time limits set forth in this section,the grant herein is and shall become null and void. XIX. RECORDING OF MEMORANDUM OF PERMIT The Parties agree that a"Memorandum of Permit"in substantially the form attached hereto as Exhibit`B",shall be filed for record with the Office of the Mason County Auditor upon written acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,this Permit is not intended nor shall it be construed to create an interest in land or constitute the grant or conveyance of a real property interest by the County to the Permittee. The requirements of this Section XIX are intended solely to provide notice of the existence of this Permit and the terms and conditions there under, including inter-alia,the limitations upon assignment of the Permit. 15 Permittee shall at the time of its acceptance of this Permit identify the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel to be included in the Memorandum of Permit. XX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this Permit shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this Permit shall be in Mason County, Washington or the Western District of Washington if an action is brought in federal court, provided; however,that venue of such action is legally proper. B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Permittee on any Permit area. C. Waiver. No waiver by either party of any provision of this Permit shall in any way impair the right of such party to enforce that provision for any subsequent breach,or either party's right to enforce all other provisions of this Permit. D.Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to..which such Party or Parties may be entitled. E. Amendment. This Permit may be amended only by a written contract signed by authorized representatives of Permittee and County of Mason. F. Severability. If any provision of this Permit is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this Permit will be construed and enforced as if such illegal,invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal,invalid or unenforceable provision herein,there will be added automatically as a part of this Permit,a provision as similar in its terms to such illegal,invalid or unenforceable provision as may be possible and be legal,valid and enforceable. G. Joint and Several Liability. Permittee acknowledges that, in any case in which Permittee and Permittee's contractors are responsible under the terms of this Permit, such responsibility is joint and several as between Permittee and any such Permittee's contractors; provided that,the Permittee is not prohibited from allocating such liability as a matter of contract. 16 l H. Notices. Any notice contemplated, required, or permitted to be given under this Permit shall be sufficient if it is in writing and is sent either by. (a)registered or certified mail, return receipt requested; or(b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Party and address may be changed by providing no less than thirty(30)days' advance written notice of such change in address. Permittee: IYitER,MW-- EBEt: �U1S'r 8230-43°JAVENLECA E 1b Attn: QL4L b r Grantor: Mason County Public Works 100 W.Public Works Drive Shelton,WA 98 I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation upon the County to determine the adequacy or sufficiency of Permittee's plans and specifications or to ascertain whether Permittee's proposed or actual construction, installation, testing, maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County. No approval given, inspection made, review or supervision performed by the County pursuant to this Permit shall constitute or be construed as a representation or warranty express or implied by County that such item approved,inspected,or supervised,complies with laws,rules regulations or ordinances or this Permit or meets any particular standard,code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto.County and inspections as provided herein, are for thesole purpose of protecting the County's rights as the owner and manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied, as to the adequacy of the design, construction,repair, or maintenance of the utility facilities, suitability of the permit area for construction, maintenance, or repair of the utility facilities, or any obligation on the part of the County to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment,maintenance,repair,or operation of the utility facilities. J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure to perform an obligation set forth herein to the extent such failure is caused by war,act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimise any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may require. The provisions of this Permit shall be construed as a whole according to their common meaning, except where specifically defined herein, not strictly for or against any party and 17 consistent with the provisions contained herein in order to achieve the objectives and purposes of this Permit. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this Permit or in the future as contemplated herein,are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays, and legal holidays in the State of Washington, except that if the last day of any period falls on any Saturday, Sunday, or legal holiday in the State of Washington,the period shall be extended to include the next day which is not a Saturday;Sunday,or legal holiday in the State of Washington. N. Entire Agreement. This Permit is the full and complete agreement of County and Permittee with respect to all matters covered herein and all matters related to the use of the Permit Area by Permittee and Permittee's Contractors, and this Permit supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation,all agreements evidencing the Permit. O. No Recourse. Without limiting such immunities as the County or other persons may have under applicable law, Permittee shall have no monetary recourse whatsoever against the County or its officials,boards,commissions,agents,or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Permit or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise, any act that Permittee is required to perform under this Permit shall be performed at its cost. If Permittee fails to perform work that it is required to perform within the time provided for performance,the County may perform the work and bill the Permittee. The Permittee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors are subject to the same restrictions,limitations,and conditions as if the Work was performed by the Permittee. The Permittee shall be responsible for all Work performed by its contractors and subcontractors,and others performing Work on its behalf,under its control,or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this Permit,Title 12 MCC,the Manual and other applicable law, and shall be j ointly and severally liable for all damages and correcting all damage caused by them. It is the Permittee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Permittee's behalf are familiar with the requirements of the Permit, Title 12 MCC,the Manual,and other applicable laws governing the work performed by them and further, for ensuring that such contractors and subcontractors maintain insurance as required herein. 18 R. Survival of Terms. Upon the termination of the Permit,the Permittee shall no longer have the right to occupy the Permit area. However,the Permittee's obligations under this Permit to the County shall survive the termination of these rights according to its terms for so long as the Permittee's utility facilities shall remain in whole or in part in the road rights-of-way,except to the extent the County Engineer has approved abandonment in place. By way of illustration and not limitation, Permittee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section M and Permittee's obligation to relocate its utility facilities pursuant to Section VIII,shall continue in effect as to the . Permittee, notwithstanding any termination of the Permit, except to the extent that a County- approved transfer, sale, or assignment of the utility system is completed,and another entity has assumed full and complete responsibility for the utility facilities or for the relevant acts or omissions. DATED at Shelton, Washington this day of 92018. APPROVED: BOARD OF COMMISSIONERS MASON COUNTY,WASHINGTON i` Jerry W.Hauth,PE, Director/County Engineer Randy Neatherlin, Chair Approved as to form: Terri Drexler,Vice Chair Tim Whitehead, Ch. Deputy Prosecuting Attorney Kevin Shutty, Commissioner 19 EXHIBIT "A" ACCEPTANCE OF PERMIT Private Line Utility Occupancy Permit effective , 201_ !PSTZL+ RFaEuA Qu«T , the (0,0N6—IS ofparcelf4 2.2105-51-0002$ and+*the r(representative authorized to) accept Permit on behalf of Vu.25ew r-5' Ocertify that this Permit and all terms and conditions thereof are accepted by QjA9*eLV E-:S without qualification or reservation and guarantee performance hereunder. certify that, to the best ofpay knowledge, the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel are as described in the attached under Permit Exhibit`B". DATED this �J day of J z-t,,J , 201 �. C--PERI7 TTEE By: 2 a. oY� Qui sT Title: -rKo?4P-- I owNCe$ STATE OF PSI ) )ss. COUNTY OF tki A ) MJI certify that I know or have satisfactory evidence that L I d Ofi is the person who appeared before me,and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute jthe instrument and acknowledged it as the O W 0I xs of the O 8/T to be the free and voluntary act of such party for the uses and purposes4Name — ommjss m t. Dated: =jam pI$ MAZIZH lic gton Nota �IKH PrintXPIRES My cion expires © <O 2b A- 1 Name and Return Address: County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer EXIIIBIT "B" MEMORANDUM OF PERMIT Document Title: PETER AND REBECCA QUIST PRIVATE LINE OCCUPANCY PERMIT Grantor(s): COUNTY OF MASON a legal subdivision of the state of Washington Grantee(s): Peter and Rebecca Quist Legal Description: Lot 28 of Mading's Sunny Shore Addition No. 3, as recorded in volume 4 of plats, Pages 89-90, Records of Mason County, Washington Assessor's Tax Parcel ID#: 22105-51-00028 B-1 MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT THIS MEMORANDUM OF PERMIT is dated as of the_day of ,2018 between the County of Mason,a legal subdivision of the state of Washington("County")and (Permittee"). 1. Propei1y. County has,pursuant to Private Line Utility Occupancy Permit granted to Permittee,the right,revocable at the will of the County,to use and occupy certain road rights- of-way for the construction,installation,adjustment,maintenance,removal,repair,relocation and operation of Permittee's utility facilities for the benefit of the herein described Property,upon the terms and conditions of that certain permit agreement between the parties accepted the day of , 2018 (the "Permit"), which terms and conditions are incorporated herein by this reference. The property to be benefited by this permit is situated in the Mason County, Washington, legally described in Exhibit B attached hereto (herein called the "Property"). The road right-of-way permit area("Permit Area") is also described in attached Exhibit B. 2. Term. The term of the Permit is in perpetuity unless terminated. 3. Termination. County in its sole discretion may terminate all or part of the Permit with or without cause upon no less than ninety(90)days written notice to the Permittee. Further, this Permit will automatically terminate upon assignment without the prior written consent of the County, or upon transfer of the Property without the prior written consent of the County to an assignment of the Permit or upon transfer of all or part of the utility facilities located in the Permit Area without the prior written consent of the County to an assignment of the Permit. 4. Purpose of Memorandum of Permit. This memorandum of permit is prepared for the purpose of recordation and notice and in no way modifies the Permit and is in no way intended to or should be construed to create or convey an interest in land or the road right-of-way. DATED this day of ,2018 COUNTY OF MASON Jerry W. Hauth,P.E. Director/County Engineer Approved as to form: Tim Whitehead, Ch. Deputy Prosecuting Attorney B-2 4� PERMITTEE By: 041vr Title:?rCb 9e-f2 T`1 O W N E.fL 5 STATE OF � ss. COUNTY OF ta I certify that I ow orhave satisfactory evidence that is the person who appeared before me,and said person acknowledged that said person signed this instrument,on oath stated that said person was authorized to execute the instrument and acknowledged ownership of parcel(s) r--- to be the free and voluntary act of such per corporation for the uses and purposes mentioned in the instrument. Dated this-a day of ?� 201b Dated: nature Notary) In f Notary Public State of Washington (Legibly Print of Stamp Name of Notary) AZIZ H CHEIKH Notary public in and for state of , MY COMMISSION EXPIRES residing at �e April 08,2021 My appointment expires Q 9—�, 2Q2 , B-3 FORM OF MEMORANDUM OF PERMIT Permit Area Map s s� °o or, �o ss 190, ss 190 ?2�0 , Approximate Utility Crossing 0°0 r03-SJ, 0 0 000?9 Ssj o?6' � `� 00 ?7OS,S 0 7,0 001' O 22y0 �� ??105 3740 E MASON S•sS�, LAKE DR WEST 710 oe 190 190 7 2v ?2705, �O S� • .. a �Y� I r ti:� •�, y ". II .. r. �• � I .. L. ,t�" ( :C� •�i. tt -rte$ .�':"�r � .. rrr � VICINITY MAP—QUIST PRIVATE LINE OCCUPANCY PERMIT I August 6,2018 7110601 000Z4 121Uhh100017 221055100019 221055100025 2210:ntDOOZ2 221051,10002t% 222324300000 2210551 n0n7n 1055100023 221097 1000 18 221055100027 221055100024 221095100oz1 221055100025 211056100028 ZZIO55100020 221055100029 ch 721055100027 221055100030 ttP333 221055100028 ??'1066100031 2210551000 a10s510o0s2 - �� �,u66,u11u3u C�° ' t�j0�t %a 0o rT `1 . ^3r :21055100033 221055100031 °110 - .' i f, EYESON°t $x 22105,5100900 =10551000= cs°°1 r r°.p9 ??1065100034 ''� +d°� epµ v+E f tiiP?•�' - o W Or Z21O55100033 '�'6 r ° ' -z full. =1, ° 221055100035 EpF e °oo a+ad° 221059999999 221055100034 f!Kf DR':,`rl° E 221055100035 �'r ►�""K i 9°s: ' `� z„ ! 3740 E Mason Lake Drive West, Grapeview MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jerry W. Hauth, PE, Director/Loretta Swanson, Technical Services Manager DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 6, 2018 PREVIOUS BRIEFING DATES: ITEM: Private Line Occupancy Permit for Heidi Hamlin EXECUTIVE SUMMARY: Heidi Hamlin is applying for a Private Line Occupancy Permit to install an underground septic transport line and power under North Shore Road. The property owner is building a new garage located at 16761 North Shore Rd. (parcel number 32220-50-03013). As part of the project, the drainfield will be relocated across the street on Parcel number (32220-50-03054) which is also owned Heidi Hamlin in order to meet current design standards and setbacks. The application fee of $200 has been paid to process the proposed Private Line Occupancy Permit. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the Private Line Occupancy Permit granting permission to run a septic transport line and power under the North Shore Road for parcel 32220-50-03313. ATTACHMENTS: PLO Permit Maps IN THE MATTER OF THE APPLICATION OF HEIDI HAMLIN FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,AND MAIN'T'AIN SEPTIC TRANSPORT LINE AND POWER ALONG AND UNDER COUNTY ROAD NO. 70390, ALSO KNOWN AS NORTH SHORE ROAD LOCATED IN MASON COUNTY, WASHINGTON Application of Heidi Hamlin, with principal residence located at 16761 NE North Shore Road, by and through Heidi Hamlin, for a private line utility occupancy permit to construct, operate and maintain a private waterline under county roads and highways in Mason County, Washington, as set forth in attached Exhibit`B",having come before the County Commissioners of Mason County, Washington during a regularly scheduled public meeting, on the day of ,2018 and that it is in the public interest to allow the private line utility occupancy permit herein granted; NOW THEREFORE,IT IS ORDERED that a non-exclusive private line utility occupancy permit be, and the same is hereby given and granted to operator, and its successors and assigns, hereinafter referred to as the"Permittee",for a period commencing from and after the date of the entry of this order for the purposes,at the location(s),and upon the express terms and conditions as described herein, and terminating as provided herein. I. DEFINITIONS For the purposes of this private line utility occupancy permit,terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here,in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended,revised,updated,re-enacted or re-codified from time to time. H. GRANT The County of Mason(hereafter the"County") hereby grants to the Permittee a non-exclusive private line utility occupancy permit(hereinafter"Permit")which, once it becomes effective shall authorize the Permittee to enter upon the road rights-of-way located within the Permit Area for the purpose of maintaining,repairing, replacing,which grant shall be limited to the following described purpose(s): Moving septic drainfield across the street and away from waterside (Hood Canal) 1 Such grant is subject.to and must be exercised in strict accordance with and subject to this Permit, Title 12 of the Mason County Code,the Manual and all applicable laws,rules,regulations and ordinances. Permittee's exercise of any rights granted pursuant tolhe Permit is subject to the exercise of the County's police=p;owe* s'aind�other regulatory powers as it may have or obtain in the future. No rights shall pass to the Permittee by implicationJ'.-%his,:Pefni�t 4Qes;iigt'•"inchtde permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to natify.the County,of any change in use or condition of the utility facilitiesrtiiat may,Wept the status of the utility facilities.as (a)private line(s)or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Permittee shall not commence or perform work to install, construct, maintain repair, replace adjust,connect,disconnect,rebuild,or relocate its utility facilities within the road rights-of-way (hereafter collectively or individually the "Work"), without first applying for, paying all associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued, the County may impose, as a condition of the granting the utility permit,such conditions and regulations as may be necessary for the protection, preservation and management of the road rights-of-way, including,by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities,ensuring the proper restoration of such road rights-of-way and structures,and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Permittee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications showing at a minimum: A.The position, depth and location of all such utility facilities sought to be constructed, laid, installed or erected at that time, showing their relative position to existing county roads, rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction, installation, backfill, erection of temporary structures, erection of permanent structures,traffic control,traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic;' E. Structural integrity of•the roadway,bridge;or other structure; F. Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and 2 G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location,alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Permittee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work on account of granting the said utility permits. IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit, public or private property,the Permittee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged,and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of- way or other County property left by the Permittee or its agents in a condition dangerous to life or property, and the Permittee,upon demand, shall pay to the County all costs of such work. V. PERMT1 TEE WORK IN RIGHT OF WAY Permittee expressly agrees and understands that,with regard to Work within the road rights-of- way: A. All of Permittee's utility facilities and Work within the road rights-of-way or other County property shall be performed in compliance with the provisions of Title 12 MCC, the Manual,the administrative regulations adopted by the County Engineer,other County-established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way,and all applicable laws,rules, regulations and ordinances; B. In preparing plans and specifications for the Work the Permittee shall use the Manual. Prior to commencement of any Work,Permittee shall submit such plans and specifications to the County Engineer for review and approval together with the adequate exhibit depicting the existing 3 or proposed location of the utility facility in relation to the road, including right-of-way or easement lines; relationship to currently planned road revisions,if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection)or other locational standards that are anticipated; C: All Work subject to this Permit shall be done in such a manner as not to interfere, other than in ways approved by the County,with the construction,operation and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures,located therein,nor with the grading or improvements of such County roads,rights-of- way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Permit Area or other county property prior in time to the utility facilities of the Permittee, shall have preference as to the alignment and location of such utilities so installed with respect to the Permittee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Permittee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that may be installing utility facilities; and F. The County may require that Permittee's utility facilities be installed at a particular time,at a specific place, or in a particular manner as a condition of access to a particular road or road right-of-way; may deny access if a Permittee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County,or which is installed without prior County approval of the time,place,or manner of installation and charge the Permittee for all the costs associated with removal; and may require Permittee to cooperate with others to minimize adverse impacts on the road and road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this Permit and applicable law,including to ensure that the private line utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist, the County, in addition to taking any other action permitted under applicable law,may order the Permittee,in writing,to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct, inspect,administer,and repair the unsafe condition if the Licensee fails to do so,and to charge the Permittee therefor. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore, and such obligation to construct and maintain its utility facilities in a safe condition shall at all times remain the sole obligation of the Permittee. 4 H. When required by the County,Permittee shall make information available to the public regarding any Work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show(1)the nature of the work being performed;(2)where it is being performed;(3)its estimated completion date;and(4)progress to completion. I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work,Permittee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the road and road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its elected and appointed officers,employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney's fees and court costs and expenses) arising out of or in any way contributed to by any act or omission of Permittee,its contractor,agents and/or employees,that cause or in any way or degree contribute to(1)any damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue,or loss of service,by a customer or user of services or products of such,company(ies). J.- Permittee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Permittee and its agents may not enter upon the permit area to perform work for which a utility permit is required, unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action,Permittee and its agents may enter the Permit Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit,Permittee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-way. M. Permittee shall promptly reimburse the County for its reasonable and direct costs incurred in responding to an emergency that is caused,created by or attributable to the presence, construction,maintenance,repair,or operation of Permittee's utility facilities in the road rights- 5 of-way. N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee or its agents shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All Work done under this Permit shall be done in a thorough and workman-like manner. In the performance of any Work,including without limitation,the opening of trenches and the tunneling under county roads,right-of way or other county property,the Permittee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work;and where any of such trenches,ditches and tunnels are left open at night, the Permittee shall place warning lights, barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Permittee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect,or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Permittee. VII. POLICE POWERS The County,in granting this Permit,does not waive any rights which it now has or may hereafter acquire with respect to county roads,rights-of-way or other county property and this Permit shall not be construed to deprive the county of any powers,rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way and other county property covered by this Permit. The County retains the right to administer and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Permittee. VIII. RELOCATION Permittee shall, in the course of any Work, comply with the following requirements: A. The Permittee shall,by a time specified by the County,protect,support,temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions; public safety; road right-of-way construction; road right-of-way repair (including resurfacing or widening);change of road right-of-way grade;construction,installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines, tracks, communications system,other public work,public facility,or improvement of any government- owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively, such matters are referred to below as the "public work." 6 Permittee acknowledges and understands that any delay by Permittee in performing the above described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Permittee shall cooperate with the County and its contractors and subcontractors to coordinate such Permittee work to accommodate the Public Work project and project schedules to avoid delay,hindrance of,or interference with the Public Work. The County shall make available to the Permittee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the Permittee in planning construction programs. B. Permittee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Permittee herein do not preclude the County,its employees,contractors,subcontractors,and agents from blasting,grading,excavating, or doing other necessary road work contiguous to Permittee's utility facilities;providing that,the Permittee shall be given a minimum of forty-eight(48)hours notice of said blasting or other work in order that the Permittee may protect its utility facilities. C. In the event of an emergency,or where the utility facility creates or is contributing to an imminent danger to health, safety, or property,the County may protect, support,temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Permittee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Permittee to protect, support,temporarily disconnect,remove,or relocate the Permittee's utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Permittee shall, after 30 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Permittee's service,or if the effect of such changes would be to permanently deprive Permittee of the beneficial enjoyment of this Permit for its intended purposes through interference with the operation of Permittee's utility facilities or otherwise,Permittee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation,or unless the Permittee's utility facilities were not properly installed,the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection,removal, or relocation at no charge to the County, even if the County makes the request for such action. E. The Permittee shall, on the request of any person holding a valid permit issued by a governmental authority,temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. The County of Mason will accept liability for direct and actual damages to said Permittee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, 7 subcontractors or agents while performing County improvement or Public Works projects enumerated in Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Permittee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory_negligence on the part of the Permittee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Permittee under this section shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTS/MARKERS Before any Work is performed under this permit which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys, the Permittee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Permittee's Work and operations under this Permit. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such ,monuments or markers disturbed during construction shall be made as expeditiously as conditions permit in accordance with RCW 5 8.24 and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be bome by the Permittee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road or right-of-way or other County Property which is subject to rights granted by this Permit and said vacation shall be for the purpose of acquiring the fee or other property interest in said road or right-of-way for the use of the County, in either its proprietary or governmental capacity, then the Board of Mason County Commissioners may,at its option,and by giving thirty(30)days written notice to the Permittee, terminate this Permit with reference to such county road right-of-way or other Countyproperty so vacated,and the County of Mason shall not be liable for any damages or loss to the Permittee by reason of such termination. It has been the practice of Mason County to reserve easements for utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. XI. FINANCIAL SECURITY A. Insurance It is intended that the following insurance requirements shall apply to the person performing the Work in the road right-of-way. Permittee and Permittee's contractors shall 8 not perform or cause to be performed any Work, unless and until Permittee (to the extent Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent Permittee's contractor performs any of the Work in the road right-of-way)provide certificates of insurance evidencing that Permittee or Permittee's contractors are in compliance with the following requirements, including,maintaining insurance in at least in the following amounts: 1.COMMERCIAL GENERAL LIABILITY insurance to cover liability,bodily injury,and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Permit Area, and shall provide coverage for any and all costs,including defense costs,and losses and damages resulting from personal injury,bodily injury and death,property damage,products liability and completed operations arising out of the Work. Coverage must be written with the following limits of liability: Bodily and Personal Inipa&Property Damage $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS'COMPENSATION insurance shall be maintained by Permittee's contractor to comply with statutory limits for all employees, and in the case any work is sublet, the contractor shall require its subcontractors similarly to provide workers' compensation insurance for all the employees. 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per occurrence. The required insurance shall be maintained from the time that Work in the road right-of-way commences until the Work is complete and the utility permit issued for said Work has been released by the County Engineer, or his or her designee. If the Permittee or its contractors and subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Permittee shall, or shall cause its contractors to, file with the application for a utility permit, certificates of insurance reflecting evidence of the required insurance in a form and content approved by the County's Risk Manager. All coverage shall be listed on one certificate with the same expiration dates. The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the Work,then,in that event,the Permittee shall furnish, at least 30 9 days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the Permit. The County reserves the right, during the term of the Permit, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this Permit shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this Permit shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of"Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Permittee shall give or shall cause its contractors to give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this Permit shall include an endorsement(standard ISO form CG 24-17)deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property,or on,over,or under a railroad track. Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this Permit shall name the County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Permittee or Permittee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. B. Contractor Bond. All contractors performing Work on behalf of Permittee shall 10 be licensed and bonded. C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and shall cause its contractor(s) only as to subsection (9)below,to release, indemnify, defend and hold harmless the county and the county's legal representatives,officers(elected or appointed), employees and agents (collectively, "indemnitees") for, from and against any and all claims, liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands, judgments and expenses(including,without limitation,court costs,attorneys' fees, and costs of investigation, removal and remediation and governmental oversight costs), environmental or otherwise (collectively"liabilities") of any nature,kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to(in whole or in part): 1. this permit; 2. any rights or interests granted pursuant to this permit; 3. permittee's occupation and use of the road right of way; 4. permittee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to,in whole or in part,by permittee or its agents; or 7. the acts,errors,or omissions of third parties when arising out of the,installation, construction, adjustment,relocation,replacement,removal, or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of permittee or permittee's agents; or 9.any act or omission of contractor or its employees, agents,or subcontractors when arising out of the work. Even if such liabilities arise from or are attributed to,in whole or in part,any negligence of any indemnitee. The only liabilities with respect to which permittee's obligation to indemnify the indemnitees does not apply are liabilities to the extent proximately caused by the sole negligence or intentional misconduct of an indemnitee or for liabilities that by law the indemniteees cannot be indemnified for. Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity,relating to any matter covered by this permit for which permittee has an obligation to assume liability for and/or save and hold 11 harmless any indemnitee. Permittee shall pay all costs incident to such defense,including,but not limited to,attorneys'fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to mason county. upon the permittee's failure to satisfy said judgment within the ninety (90)day period,this permit shall at once cease and terminate and the county of mason shall have a lien upon permittee's utility facilities and all other facilities used in the construction, operation and maintenance of the permittee's utility system which may be enforced against the property for the full amount of any such judgment so taken against any of the indemnitees Acceptance by the County of any Work performed by the Permittee at the time of completion shall not be grounds for avoidance of this covenant. XII. PERMIT NONEXCLUSIVE This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the County of Mason from granting rights to other utilities under,along,across,over and upon any of the County roads, rights-of-way or other County property subject to this Permit and shall in no way prevent or prohibit the County of Mason from constructing,altering,maintaining or using any of said roads rights-of-way,drainage structures or facilities,irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same as the County may deem fit. M. SUCCESSORS AND ASSIGNS All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors and assigns of the Permittee and all privileges,as well as all obligations and liability of the Permittee, shall inure to its successors and assigns equally as if they were specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a specifically named party shall be deemed to apply to any successor,heir,administrator,executor or assign of such party who has acquired its interest in compliance with the terms of this Permit or under law. XIV. TRANSFER/ASSIGNMENT Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an Assignment Agreement. The Agreement must be signed and delivered back to the County of Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect to the Permit and guaranteeing performance under the terms and conditions of the Permit and that transferee will be bound by all the conditions of the Permit and will assume all the obligations of its predecessor. Such an assignment shall relieve the Permittee of any further obligations under the Permit, including any obligations not fulfilled by Permittee's assignee; provided that, the assignment shall not in any respect relieve the Permittee, or any of its successors in interest, of responsibility for acts or omissions,known or unknown,or the consequences thereof,which acts 12 or omissions occur prior to the time of the assignment. No Permit maybe assigned or transferred without filing or establishing with the county the insurance certificates, security fund and performance bond as may be required pursuant to this Permit. XV. ANNEXATION Whenever any, of the County road rights-of-way or other county property as designated in this Permit,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the city or town limits; then, except to the extent allowed by law,this Permit shall terminate in respect to the said roads,rights-of-way or other county property so included with city or town limits;but this Permit shall continue in force and effect to all county road rights-of-way or other county property not so included in city or town limits. XVI. TERM/TERMINATION/REMEDIES A. Term. This Permit shall commence upon acceptance by the Permittee as provided at Section XVIII herein and continue in PERPETUITY until terminated or otherwise superseded by a subsequent franchise, private line utility occupancy permit, master road use permit or other agreement of the Parties. In the event that it is determined by a court of competent jurisdiction that, as a matter or law,the term provided for herein is unlawful,this Permit shall be deemed to have a term for the maximum period allowed by law, and if no such maximum period is readily and easily capable of being identified, for a term of not longer than fifty(50)years. B. Termination by County. Permittee has elected to obtain a Permit in lieu of a franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may be terminated by the County with or without cause. This means that the County is not required to have or provide a reason for the termination and that the County may terminate this Permit in its sole discretion without penalty to the County and regardless of whether or not Permittee is or is not in default; provided that, the County may not terminate this Permit for a reason that is unlawful. The Parties agree that the only condition of termination by the County of this Permit is that the County must give not less than ninety (90) days written notice to the Permittee of termination. The County Engineer is authorized to exercise the right of the County to terminate this Permit. C. Termination upon Transfer/Assignment/Conveyance. This Permit shall automatically terminate upon: (1)assignment of the Permit without the prior written consent of the County in substantially the form of an Assignment Agreement (obtained by request), (2) transfer of the utility facilities located with the Permit Area without prior written notice to the County and mutual acceptance of an assignment of the Permit,(3)conveyance of the real property or any part thereof benefited by the installation and operation of the utility facilities without prior written notice to the County and mutual acceptance of an assignment of the Permit, or (4) use of the utility facilities for the benefit of persons other than the owner/operator in a manner that no longer constitutes a de-minimis use of the road right-of-way. 13 D. Termination upon Removal of Utility Facilities. This Permit and all of the rights, duties and obligations contained herein, shall terminate upon removal of all Permittee utility facilities from the road right-of-way or abandonment and de-commissioning in place to the reasonable satisfaction of and in the manner approved by the County Engineer and restoration of the road right-of way to the satisfaction of the County Engineer. E. Effect of Termination. On or before the effective date of termination or as otherwise mutually agreed to by the Parties,Permittee shall remove its utility facilities from the road rights- of-way and restore the road rights-of-way to the reasonable satisfaction of the County Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and de- commissioning of the utility facilities in the manner approved by and to the reasonable satisfaction of the County Engineer. In the event that the Permittee fails to timely and completely perform such work,the County may perform or complete such work at the cost of the Permittee and Permittee shall be obligated to reimburse the County for such work within 30 days of invoice by the County. F. Remedies. In addition to the right of the County to terminate this Permit,the County has the right to exercise any and all of the following remedies, singly or in combination, in the event of Default. "Default"shall mean any failure of Permittee or its agents to keep,observe or perform any of Permittee's or its agent's duties or obligations under this Permit: 1. Damages. Permittee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Permittee under this Permit without any requirement to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Permit agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief and/or proceed against Permittee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages,costs and expenses,including reasonable attorneys'fees.Remedies are cumulative;the exercise of one shall not foreclose the exercise of others. 14 XVII. SUBSEQUENT ACTION The County reserves for itself the right at any time upon ninety(90) days written notice to the Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation, relating to the public welfare, health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated. XVIII. ACCEPTANCE Permittee shall execute and return to County a signed acceptance of the Permit granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the Permit,Permittee warrants that it has carefully read the terms and conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts,that it has had the assistance of counsel or an opportunity to have assistance of counsel,that it was not induced to accept a Permit,that this Permit represents the entire agreement between the Permittee and the County.In the event the Permittee fails to submit the acceptance as provided for herein within the time limits set forth in this section, the grant herein is and shall become null and void. XIX. RECORDING OF MEMORANDUM OF PERMIT The Parties agree that a"Memorandum of Permit" in substantially the form attached hereto as Exhibit`B",shall be filed for record with the Office of the Mason County Auditor upon written acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,this Permit is not intended nor shall it be construed to create an interest in land or constitute the grant or conveyance of a real property interest by the County to the Permittee. The requirements of this Section XIX are intended solely to provide notice of the existence of this Permit and the terms and conditions there under, including inter-alia,the limitations upon assignment of the Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel to be included in the Memorandum of Permit. XX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this Permit shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this Permit shall be in Mason County, Washington or the Western District of Washington if an action is brought in federal court, provided;however,that venue of such action is legally proper. 15 B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of any Work done,suffered or permitted to be done by Permittee on any Permit area. C. Waiver. No waiver by either parry of any provision of this Permit shall in any way impair the right of such party to enforce that provision for any subsequent breach,or either party's right to enforce all other provisions of this Permit. D.Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Permit,the substantially prevailing Party or Parties shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This Permit may be amended only by a written contract signed by authorized representatives of Permittee and County of Mason. F. Severability. If any provision of this Permit is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this Permit will be construed and enforced as if such illegal,invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal,invalid or unenforceable provision herein,there will be added automatically as a part of this Permit,a provision as similar in its terms to such illegal,invalid or unenforceable provision as may be possible and be legal, valid and enforceable. G. Joint and Several Liability. Permittee acknowledges that, in any case in which Permittee and Permittee's contractors are responsible under the terms of this Permit, such responsibility is joint and several as between Permittee and any such Permittee's contractors; provided that,the Permittee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this Permit shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail, return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Parry and address may be changed by providing no less than thirty(3 0)days'advance written notice of such change in address. Permittee: Heidi Hamlin 16761 NE North Shore Road Belfair, WA 98528 Attn: Heidi Hamlin Grantor: Mason County Public Works 100 W.Public Works Drive Shelton,WA 98584 16 L Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation upon the County to determine the adequacy or sufficiency of Permittee's plans and specifications or to ascertain whether Permittee's proposed or actual construction, installation, testing, maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County. No approval given, inspection made,review or supervision performed by the County pursuant to this Permit shall constitute or be construed as a representation or warranty express or implied by County that such item approved,inspected, or supervised,complies with laws,rules regulations or ordinances or this Permit or meets any particular standard,code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto.County and inspections as provided herein, are for the sole purpose of protecting the County's rights as the owner and manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied, as to the adequacy of the design, construction,repair, or maintenance of the utility facilities, suitability of the permit area for construction, maintenance, or repair of the utility facilities, or any obligation on the part of the County to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment,maintenance,repair, or operation of the utility facilities. J. Force Majeure. Neither Parry hereto shall be liable to the other Party for any failure to perform an obligation set forth herein to the extent such failure is caused by war,act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimise any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may require. The provisions of this Permit shall be construed as a whole according to their common meaning, except where specifically defined herein, not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this Permit. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this Permit or in the future as contemplated herein,are hereby incorporated byreference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays, and legal holidays in the State of Washington, except that if the last day of any period falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be extended to include the next day which is not a Saturday, Sunday,or legal holiday in the State of Washington. N. Entire Agreement. This Permit is the full and complete agreement of County and Permittee with respect to all matters covered herein and all matters related to the use of the Permit Area by Permittee and Permittee's Contractors, and this Permit supersedes any and all other 17 agreements of the Parties hereto with respect to all such matters,including,without limitation,all agreements evidencing the Permit. O. No Recourse. Without limiting such immunities as the County or other persons may have under applicable law, Permittee shall have no monetary recourse whatsoever against the County or its officials,boards,commissions,agents,or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Permit or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise, any act that Permittee is required to perform under this Permit shall be performed at its cost. If Permittee fails to perform work that it is required to perform within the time provided for performance,the County may perform the work and bill the Permittee. The Permittee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors are subject to the same restrictions,limitations,and conditions as if the Work was performed by the Permittee. The Permittee shall be responsible for all Work performed by its contractors and subcontractors,and others performing Work on its behalf,under its control,or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this Permit, Title 12 MCC,the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Permittee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Permittee's behalf are familiar with the requirements of the Permit, Title 12 MCC,the Manual,and other applicable laws governing the work performed by them and further, for ensuring that such contractors and subcontractors maintain insurance as required herein. R. Survival of Terms. Upon the termination of the Permit,the Permittee shall no longer have the right to occupy the Permit area. However,the Permittee's obligations under this Permit to the County shall survive the termination of these rights according to its terms for so long as the Permittee's utility facilities shall remain in whole or in part in the road rights-of-way, except to the extent the County Engineer has approved abandonment in place. By way of illustration and not limitation, Permittee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Permittee's obligation to relocate its utility facilities pursuant to Section VIII,shall continue in effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent that a County- approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility facilities or for the relevant acts or omissions. 18 EXHIBIT "A" ACCEPTANCE OF PERMIT Private Line Utility Occupancy Permit effective , 201_ _am the Pr-Xj;Va bV4rJb-12..Df parcel(s)-322Z6 -5o-0 30 13 and I am the(OperIF ator�and) or(representative authorized to) accept Permit on behalf of I certify that this Permit and all terms and conditions thereof are accepted by MVS151 without qualification or reservation and guarantee performance hereunder. I certify that, to the best of my knowledge,the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel are as described in the attached under Permit Exhibit`B". DATED this 24 day of Vo" , 201 €3. PERMITTEE �^ V By: I fl E lD1 E: . 14aM1 o-1 Title: oWNE'j1L. STATE OF q )ss. COUNTY OF ) I certify that I know or have satisfactory evidence that ���t `' ''� is the person who appeared before me, and said person acknowledged that he/she signed this instrument,on oath stated tat he/she was authorized to execute the instrument and acknowledged it as the )Pyo Owre- of the to be the free and voluntary act of suchVarty for the uses and purposes mentioned in the instrument. kR D S ION .o 9: i otary Public U �TARY N% Print Name PUBLIC = My commission expires d 8 ►`t F Q�IWA 9`1" A- 1 DATED at Shelton, Washington this day of , 2018. APPROVED: BOARD OF COMMISSIONERS MASON COUNTY,WASHINGTON County Engineer Randy Neatherlin, Chair Approved as to form: Terri Drexler,Vice Chair Tim Whitehead, Ch. Deputy Prosecuting Attorney Kevin Shutty, Commissioner 19 RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO: County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer EXBIFBIT "B" MEMORANDUM OF PERMIT Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee: Legal Description of Benefited Property Legal Description: C-jgEAm Bjrin v4A4T&Kr-RaRT- —rOAOr5 a Lk ; rR �2 �` TL EF 15b' 50' Assessor's Tax Parcel ID#: 3ZZZo -5a-030 3 B-1 MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT THIS MEMORANDUM OF PERMIT is dated as of the_day of ,201_ between the County of Mason, a legal subdivision of the state of Washington("County")and (Permittee"). 1. Pro e . County has,pursuant to Private Line Utility Occupancy Permit granted to Permittee,the right,revocable at the will of the County,to use and occupy certain road rights- of-way for the construction,installation,adjustment,maintenance,removal,repair,relocation and operation of Permittee's utility facilities for the benefit of the herein described Property,upon the terms and conditions of that certain permit agreement between the parties accepted the day of ` 201_(the"Permit"),which terms and conditions are incorporated herein by this reference. The property to be benefited by this permit is situated in the Mason County, Washington, legally described in Exhibit B attached hereto(herein called the "Property"). The road right-of-way permit area("Permit Area") is also described in attached Exhibit B. 2. Term. The term of the Permit is in perpetuity unless terminated. 3. Termination. County in its sole discretion may terminate all or part of the Permit with or without cause upon no less than ninety(90)days written notice to the Permittee. Further, this Permit will automatically terminate upon assignment without the prior written consent of the County; or upon transfer of the Property without the prior written consent of the County to an assignment of the Permit or upon transfer of all or part of the utility facilities located in the Permit Area without the prior written consent of the County to an assignment of the Permit. 4. Purpose of Memorandum of Permit. This memorandum of permit is prepared for the purpose of recordation and notice and in no way modifies the Permit and is in no way intended to or should be construed to create or convey an interest in land or the road right-of-way. DATED this day of ,201 COUNTY OF MASON John Huestis,PE County Engineer Approved as to form: Tim Whitehead,Ch.Deputy Prosecuting Attorney B-2 e PERMITTEE By: Title: STATE OF ss. COUNTY OF I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that said person signed this instrument,on oath stated that said person was authorized to execute the instrument and acknowledged ownership of parcel(s) to be the free and voluntary act of such person/corporation for the uses and purposes mentioned in the instrument. Dated this day of ,201_ Dated: (Signature of Notary) (Legibly Print of Stamp Name of Notary) Notary public in and for the state of , residing at My appointment expires B-3 32220-50-03017 L32220-50-03066 m 32220-50-030'16 ZO -n 32220-50-03055 O co 32220-50-03015 = 1", I I� 5 �I l y I �! ♦ I'1' P II��,.y;� q ! 4! I/rI f\l i r♦ 5 1 I , I l.r. �''ICgI�Y•1Iy1 rll �'{.IIIIxr111 ij v il �lldl I IY I' {I 1� YI ti��I I pl,•� I "�I.yI�I i F til, q fi7 Irk`I'GuIJ I dl 'Illrr�+t l4 lhdll rl�I 1 1 T 'Fill�II�.ti. V m II till VIII �,NI '1,1 '.r�ll{II �I Il II 32220-50-03012 J'gIII;, I 1 , II ,II I dill I III III I J ull J�II��F'u I IIp � ✓.c4I *,I Iry I I I I �II'I;IIII II'II�VIII ��I l� I,r�Ii 1 VIJ, III r�i Il�l'I'}(I Il I,II�M1,I' {kj.�rI ILI�41. I I ry�C I,V, /� DSII LIP"! I It\I I f I 1 I I • I lI 41 Ing'i'I'Ij32L20'i0"�0 �IYv74IIINS,+IYII'-i IIII1 III I• O ry,l 2 }rI r�lr pail rJlll � li�I�,nll t �f'I Ih' II'*1x I I T 1 /v I II t \ h �I: I r' ♦ /d-.II J.t i�,r 14 1ji' -I \ � �,•.IrI \ II/ I. <Ii F 'I,�1';l r I 'WI .rlt i I II n,�I I I,i Y•,,,,._� 7r.- �I hh 4, I.. rPi I I yft. y Ir J r '� In i�i.• In, K•ii I.II: 1 I ' L Ili I ' ,,;,g(irl l`lr$I• F{J I ]� !y (� II h pL'llj j\I�f 22202.0 03013J1'i `4 1 � �kO�i I a? 1'.... ll� frl,l;. 11 y��IJ I l Ir IJ FyiJ� ' l 14i IFIL I r 7 t 1 Ik.�1IJ v I /r I' i! / 1 I fdlll II?I (�� l E. N OI }y/ rl' i I�-iII� 2M iht E 4 !I `�I ''�I\yr e�✓��'�P J In rr 'wy/v� t r �,�4 �.iIII II V I 1 F .�• /'yl L yl- J J l .14'4/r.l,1"4°. d I 1 /��1 i�l�: 3222 0-50-03056 ., O -n 32220-50-03014 x —0 m IF* CD C _ 32220-50-03010 0 0 32220-75-00170 N S' >� - -'"'tom `e`� (�~ � _ 1 � ` � :i k I IL• � �lN�++h r! 1f-�' �X �,.r .y' •4 1 ICY" rk'/ •� '• '� "�- ^� -F-.,. � ..�. Lv _.y(. � �,y �1 ■ l•: /•r. '11.1 �1.' Mfr 1 .�, _.� 1 1 �� 1. I •I . '1 ' `14I*• �.� •'.� 1'� � tij..•„��•F iN i ,. i. Ili�.•- 1r _- +•: rl •...ewr `+ •`►; ��,,��1J1 111 `l+�'1~'; aa —e r �l ti _ _ 1 r: A a 0 oaf 0 � � VICINITY MAP—(Heidi Hamlin) (PLO Application for Power and Sewer Transport line) 3222050VA004 322206003002 322207600170 322205003005 322205003003 312205008055 322205003054 321205003007 3=500305C 322207500170 322^00060000 322200060000 322,'+D 5008002 70390 ,,,.. 32220 500'300 3 N�NORRO 32220500300a 1-322205003001 322200060000 sHoR� 32220500300e 322205003005 322205003007 322205003008 3 1205003018 A W2"222 u= 322205003008 North 322..05003014 322205003010 322205003012 2=5003013 322205003015 322288888888 322282222222 Moving drain field across the North Shore Rd.away from the Hood Canal MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public WorksEXT: 652 BRIEFING DATE: August 6, 2018 ITEM: Mason County Water Meter Project Bid Award EXECUTIVE SUMMARY: Mason County opened bids for our water meter project on July 24. This project is to install service meters at all customer connections in Rustlewood and Beards Cove in accordance with a mandate from the State of Washington. Rustlewood has approximately 140 connections and Beards Cove has 450. The County received four bids. The low bidder was Oceanside Construction, Inc. out of Bellingham, Washington. Attached is the bid tab along with information about Oceanside Construction. They meet all contractor qualifications and provided good references on several different water system replacement projects. Cost Impact to the Countv The County received a loan from USDA that will pay for half of the cost of the Beards Cove portion of the project. The other half of the Beards Cove project will be paid for by the Beards Cove reserve fund. The Rustlewood portion of the project was budgeted to be paid for through REET 2 funds. $200,000 in REET 2 funds was budgeted in 2018 for the Rustlewood System. This was to cover debt plus capital improvement costs. The 2018 debt costs for Rustlewood are $73,000. If the water meter project ends up costing Rustlewood $125,000, the sewer main cleaning project is $19,500, and debt is $73,000 that comes to a total of$217,500. The amount above $200,000 can be covered by ending fund balance without additional REET 2 funds in 2018. RECOMMENDED OR REQUESTED ACTION: The Board of Commissioners awards the Water Meter Project to Oceanside Construction, Inc. and authorizes the Deputy Director/Utilities and Waste Management to sign the contract agreement with Oceanside Construction, Inc. on behalf of Mason County. Attachment 1. 72418 Mason County Water Meter Project Bid Tab 2. Oceanside Construction, Inc. Bid 3. Oceanside Construction Contractor Information Briefing Summary PROJECT:Mason County,WA Water Meter Project Bid Tab Date: 7/24/2018 Prepared by: Bart Stepp Page 1 Mason County Water Meter Project Bid Results Oceanside Construction,Inc. Correct Equipment Redmond, Olson LLC Massana Inc. Bellingham,WA 98226 WA 98052 Newberg,OR 97132 Gig Harbor,WA 98335 Item No. Item Description Material Quantity Unit Cost Price Unit Cost Price Unit Cost Price Unit Cost Price 1 General Mobilization H&S TESC 1 $30,000.00 $30,000.00 $2,500.00 $2,500.00 $54,400.00 $54,400.00 $67,381.00 $67,381.00 2 General Special Inspections and Testinp 1 1000.00 1000,00 $5,000.00 $5,000.00 $6,800.00 $6,800.00 S0.00 $0.00 3 Water Mobil Collection Device with Mapping and Accessories 1 $12,700.00 $12,700.00 $1,036.00 $1,036.00 $10,608.00 $10,608.00 $20,347.00 20 347.00 4 Water All Necessary Meter Reading Software for PCs and 1 56,400.00 $6,400.00 $2,251.00 $2,251.00 $4,080.00 $4,080.00 $7,233.00 57.233.00 5 Water All Communication Cables 1 $600.00 $600.00 $449.00 $449.00 $1,360.00 $1,360.00 $6,200.00 $6,200.00 6 Water Implementation,On-site training 3 Das and 1 11000.00 $11,000.00 $5,865.00 $5,865.00 $1,360.00 $1,360.00 $1,200.00 $1,200.00 7 Water Software and hardware installation costs 1 $510.001 $510.00 $3,669.00 $3,669.00 $1,360.00 $1,360.00 $0.00 $0.00 8 Water Water Meters 590 $180.001 $106,200.00 $218.50 $128,915.00 $231.20 $136,408.00 $277.00 $163,430.00 9 Water Meter Setters 590 $130.001 $76,700.00 $196.00 $115,640.00 $163.20 $96,288.00 $165.00 $97,350.00 10 Water Water Meter Box 550 $83.001 $45,650.00 $173.00 $95,150.00 $115.60 $63,580.00 5127.00 $69,850.00 11 Water Meter Services A Installation 40 $247.001 $9,880.00 $325.50 $13,020.00 $179.17 $7,166.80 $638.00 $25,520.00 12 Water Meter Services B Installation 400300.00 120 000.00 $325.50 $130,200.00 $358.35 $143,340.00 $638.00 255 200.00 13 Water Meter Services C Installation 150 380.00 $57,000.00 $325.50 S48,825.001 $418.07 $62,710.50 638.00 95 700.00 Subtotal $477,640.00Subtotal $552,520.00 Subtotal $589,461.30 Subtotal $809,411.00 Sales Tax 8.5% 40 599.40 Sales Tax 8.5% $46:964.20 Sales Tax 8.5% 50 104.21 Sales Tax 8.5% 68 799.94 Grand Total $518,239.40 Grand Total $599,484.20 Grand Total $639,565.51 Grand Total $878,210.94 Apparent Low Bidder:Oceanside Construction,Inc. BID PROPOSAL FORM �f X, -•i To. Mason County Public Works .100:W. Public Works Drive Sheiton;Washington 98584 Bidder t � r Address l.5`.�f ,NT Ziff(--" l** f ` f�..�G94� . AIA_ �Z Z-4 Telephone -- 3 0 - F3 3 -172-e A �B tt r The'undersigned,.as bidder, deciares that we have examined all of the contract:documents and i that.we.will.coaract with Masan County to do. everything necessary.to.complete the workas outlined on.:the.plans.and:specif'ig4ions'forthe.lNater IVleter Installatinri Project. We acknowledge that addenda:numbersj to � e been deliverer!: to us i and have been examined as -part 'of the contract.docuinents. We agree that the Bidder i C2uai figttptts.fgrm;Ahall be a part.gf this proposAL if our BID is.accepted; we agree to sign the.contract form and the required evidences of insurance within ten:(10)Calendar days after receiviing Written notice of the award of contract; Wo.further agree; if oily BID is accepted and a:eontraet fpr.performarice of work is entered'int- with.Mason County;to.so*plari the-*wcirk and to'prosecute:it with such.diligence that A of the vriolk.shall:be'complgted within the,time period stated in:the:contract. We understand that Mason CountY.reserves the.right:to reject any br aJl bids and to determine which proposal`is,:iri the Jud&Ment of Mason County; the lowest responsible,bid, and which proposal,if any,shatlld be accepted.in the best]nterests of Mason.-County and that-Masd County alb reserves:the right to waive any informalitles in any.':.propnsal or.bjd: S We further.state that we!have:not, eithet directly.._or ind'rredtlyr entered:into.any agreement, participated' iit any.collusion,or otherwise :taken any action 'in. restraint-of free competitive' ! biddingln connection with.siicii contract, Bidder agrees that the.work.will be to—feted within one.hundred`and twenty( j:inrorking days after the date when th0 bid'dercommences work. Notes See: edal.Provisions ag0'.the Standard:Sp ecif"icatiotts.foF State:sales tax requirements, l (2) The Cou.raty reserves the rightto ad just the scope of this work to match avaitablefunds. (3) The:County-reserves the righttb reject.any or all:bids. j4j' Theta on the next page provides a Iist bf items required'to complete the project..it the contractor's.re onsibil' .to: I l sp rty comp ett fhe project;oo to.all required standards and l specifications:. I We propose to perform the work at the prices listed in the following bid.schedu -4 f { BID.SCH.EDUIE.—WATER METER INSTALLATION `' I Item Section Material Description Qgagtitf.` Unit cost Btd price 1 General. Mobilization,H&S,TESC 1 OdCj r d, 2; GeneralSpecial inspectlpns and Testing 1 L5 L't?' 3 Water Mobile-Collection..Devicewith Mapping 1 LS , . 1 with accessories 7 1? a 4 Water All Necessary Meter ReadingSoftware for 1 LSAM OPA Pts and Mobile Collection Device 5 1Nater .All Communication Cables 1 LS _. 6Ci1919;rt -� 1� -- 6 Water ' 1 Implementation,On-siie:traitting(34bys} 1L5 and documentation manual 7 Water Software and hardware installation Costs 1 LS I and arty other software or hardware' `: "', = costs riot included above. S Water Water Meters 590 `"PQ D r3U 9 Water Meter Sebe($ 5z' 590 l p �d t 7,6- 10 Waier Water.Meter Box. 5Wa p 11 Water Meter Services A:InstaRations: � 9a 40 2.9 7 12. Water Meter.Ser♦iices BInstallation 400 13 Water MM rSeMces C Installation SQ � C OD IF Subtotal of Work _ r Sales Tax @ 8.5% Grana Total.Water,Meter Installation(Sub 1+Sales-Tax) VP Pie grand total written out in words is: HvWARED —F--r C7 E1J7tv NtimesA ,k 3 x _Dollars an _f I SRT BIDDER:acknowledges receipt.of the following AD ENDUM Addendum No. Addendum Recoi t Date.... 5i neclAcknowled 3 WASHINGTON STATEAND LOCAL SALES TAX. Sales Tax(8.5%)'shall be.added to full contract price. 1 F a I l I I i r 'Ol DOE WS ADDRESS.:Notice.of Acceptance of this bid ar f equests for additionM iii#ormatitin should b#addressed.to the.undersigned atthe:address stated below 'tdON=COlLU�101V.DECL+4RATIpN: , i E :6 by signing the proposal,hereby declare,under penalty of perjury under the laws of the United. States that.the following statements aretrue;and correct:. 1.. That the tmdersigned persons), -firm; association or corporation has (have} not, either ` I directly or indirectiyY entered Into any agreement, participated in any, collusion, or otherwise.taken ariy action rn _restraint of free.competitive bidding in connection with the 1project.or which this proposal.is:submitted, 2. That.by signing.the signature:page.of this proposal; i am.deemed to have signed and have figreed to the.provisions of thisdeclaratiorL MTIFIGATION`OF EQMPUANGE WITH:WAGE_PAXMEIVT STA?iiTFS i The bidder. hereby certifies:that,.witfdthe. three-year period immediately preceding the bid solicitation dlte J°UNE.28,the badder is not a"willful"'violainr,.as defined in.RCW 49.48.082,,of:any: I provisian of chapters 49.46,49_4$, or 49,2.RCW, as determined by a final andl binding.citation t acid notice of assessment issued; by the;Departmeytt of labor and Industries Qr through. a. civil i judgMent..entered by a.court;of I!M ted.begener•ai'juristktion: i i ( l cer'tify under penalty ;of perjuryy under the laws of the State of Wa.shin.gtori that.the foriegOin.grs:true,arld corre4t: t 'NOTE; t 1`.Tl is proposat form is not transfer-415W-:.and analteration of the firm's name entered hereon without pidor' perthission from the.: Deputy Director vUi�l be. .cause for i considering the°proposal rcegujar:and.subsequent rejectio.n:.of the,bid. Bidder's.Business=Name 9� 4- Sign of.Autliorized Official*' Printed:Name au - Title. 7'Z4.¢.1. �cJ6rEi�. int' X zAO Date. City State 1` s Check On&. Sole Proprietorship 0 Partnership 0 Dein#.Venture Corporation: i $tate of Incorporation,.or.if.not a.corporation,.State Where:6iisiness entity wasfarmed• j �?S f A.5 i6-A Ifa co-partnership, give firm name undee which busipess is transacted: #!f o casrporgtlon,proposal must be executediri the corporate name by the president or vice president(or any othercorporate.offcer.accompanied by evidence:of.authority tit.sigaJ:if a co ponership,proposal most be executed by a partner. Coritractor'�-Iicehse No.: Q C154M. 1755—ro Address ,1J�Ell.J6r'rA�1 r►�,� q�C.�o tY State Zip i t i } } i} 1 } i k } i 1 3 i i i� 4 i i i BIDDER 4UAliFICADONS. - l Project: WATER mEI.rjER INSTALLA hoN j t If the above,contract is awarded to our company,the following persons will be authorized to ! sign change orders,progress payments,and similar,documentsfor the company:(names and j positions) .; ; The i~ontractot's superintendent at the job site per_Artice t�513 of ttjGStandard > Spec ifications.will be.(give full name.): if a M 5d�cJ i Pr000sed Automated Meter Reading fAM8f&stem Information AMR System Naim: y. AMR Route ManagementSofity6a're: wl IN W- yt: AMR Radio Frequency Reac gUnit EU4Z. ���,���} P AMR Meter:Interface.Unit Meter Brand and Model#: ! FI,JL. x{26it X12, Meter Registor 4rand and IVlodel#: x _ :Meter Setter Brand and Madel _ /! ���` Metersox Brand and MoOel l# L- - :? 6—A Ga'e i PIease:suWIt—Inforrnat on.on all warfantles or guardntees associated with the above equipment. The Last three projects completed of substantially completed.by our company involving similar construetign work areas follows: 1. Project Name; Axem/.m— 7�WOO;F4— 44raw4tc>i Dollar amount of Contract: _ 4,. J Z 1.5 f t E Owner: `f OwileesRepresentadvc L*kutTz Phone No;x.53 -3 Contractor's Superintendent on.this Project: to. ;5,4 Brief Description of.Project Scope:_ �PLACL r kt.5 i t$36 V-41-4t, jE'fi�vf J.- 'r pct. N t as FJ4� S&�JrC�i. �L S re,a+L� Z: Project Name: /t t JP4:a,-y k1r47-xLi"Af►J i i Dollar amount of Contract:.$_ 9,7-8 j Owner. i 5' 0.;: . Mrly E Owner's.Representative::_. (, alo. .J Phone No. 3(-Ib Contractor's Soperintendent on.t s Project; !Z .. sig t 3 jrl se t Brief Description of:ProjettSciope: � L�le� .��CSi F•�6: �ry�rX�,�,¢rNs f 3: Project Name-6tary I&A 4,- AeLTtt AJr4i},;j2r A,%) PZo4,`z7-- Doliar.amount af Contract; Owner .? i Owner's.Representative:: Phone No.:.1&6 3� Contractor's.Supetintendent on this ProjecC C 31�-'� � �I.STi�•-iso Brief.Description.ofProject:5cope: >E f�Lr4-C� fCl S'Ti�3C �/ ,yr•�� i A D Name/Title:of Person Compl� Signature: �w .Vie: `► C� P]ione No:-, 16 • qun7^ °.�sazagy. ara- aria . j �Giaaii5 .. luoipiWSTTO� ?Q pue pau�is aq n;s7u-•mid asar{y pasne3 hiaq.Awnns purkhopupdmu:103UM(�,lilt7�1USIM.. . 11 �4 Pue�eeauat p }i asr. a t`Prapur ileys not ![4 D sogl ua �setae y�ns_�he.P'�#o 'pr ane pees tam�uJo�} C �.i�iera�u 'ponad a v�gai�.tum uBseW9 Pami6 se puaq qsiuny M P"te wpm. Airs pare atuE qua due anis App IMpdouud pies p pue"l ouud goes a�pa DEME eq pmum aql Ptm jpaydame Bq lednuud pps Aq Ereci QesD aid peestR3�"3d"., AYUQ f "}oa,�u}wed E apewi�as�'�aratp ax�ara}a��gr 'c�c6lnteP!9�p!e �ngap�laattQt�dulmorn.Pa��le�pa�tal�i9P5�Puet�eu�,���ncaT�acudio�app�n� 1 i Rt�S[1(u papa .sg parmd "BZ586 nk'z!Emalt�RF!�r dEu ad sS se ssaffP 1�aly(q aAt*sp M;j} -,nos 'S�'M`Nav ade fD'OuEq Vii,L95 3 T1 sg ssal amnar IIaNti powhalMa axtL 'moom1a3ehh�u►�s!xa secU uraysts jacpr�t;i -lt�n}ssa�ns ammim NUI MW iue�ui vnn;F 04 Sale}WP JDdm M aaemUmpue` '' UDIM p e}ep''�Lbwc nbg �ITI�73�1��$'e��1Hl[[3D11D1�r"C'"�-_��arWEti �`•`!""`^�1�fM]PflP•1Y.7:pVei#�uae�}pa�®nsse'�saltlttit� r aut tov;Pi'm3aw`sxa la4aul `saxmq Jayaw upnpul pier.sua ee�svE s mtn aye ra3u;�3 alp W43ju 066 wpoDjddp-: t JaiaVA -suyalsh5 aaaet�t poflnral351►! pie.�AaJ spy i �1 ua (104V)2npeze. Y4 ap tif'`POU a ZUiRelsw pue qslujw 3apnparl rnto�5I d�u IPjaRmqIesDdoidpaleassu,io sly gu{ *'tens si puoq sql Jo uDtpPtmo ML i �as,�i�tl 14�uu�`su,9issepue�ssaixgs pug ,WNISSE pne ssrue�stuiu�e 'simu a' '511914jno pulq wA %peui aq m Aftux pue Nam 'cpn�r�t;nyuau�4edat(�xr�.xpa9uxaP�a�}euq'�ay�y�Frnti����upd.pies�geesod'�dp�ga.� � 1 1'u JUMM l4°;I.aq:1lo ad(S)erg 10 WM5 leuad,pt�e in mp U!uQa ug�lselidl'f 47 oseC+r mun punagA�Mg pue plaq aje'Aaamn se`nn:Out 10 gip'5 mp.ut ssaur3nq op in uai}tpre pate oZ a�ez5a�(��n eEa }3Wunpa*OjoAjnpmn"xtjme `$mpuog1mopsNSIUMPW .a aednuud u�.'uor�?n,�SUOD apisueaap � 'S1l �d3 74B N m M. vffdm 43h os uat R 0 N Q:11!4.6 -C 0 .. . .N_Yn POWER OF ATTORNEY Know All Persons by These Presents,that MERCHANTS BONDING COMPANY Y(MUTUAL)and MIERCHANTsNATIONAL BONDING,INC, both being corporations of the State of Iowa(herein collectively called the`Companies')do hereby make,constitute and appoint individually, Amanda Ivey;Andy D Prig;Annette Troseth,Benjamin Wells;Cad M Lov-sted III,Carol Lowell Chad M lEpple;Deborah L Buss;Jeff Banrom; Jennifer SchLgtz;.Jim S Kuich;Jim W Doyle,Julie M Glover Larry A Petersen;Michael A Murphy;Patti White;S M Scott,Steve WagnerTed Barant, Teresa A Glombecki;Theresa A Lamb their true and lawful Attorneys)-in-Fact,to sign its name as surety(ies)'and:to e)(ecute,seal and acknowledge any and ah bonds,undertakings, contracts and. other written Instruments In the nature thefeol, on behalf of.the Companies In their business of guaranteeing the fidelity of persons,guaranteeing the performance.of contracts and executing or guaranteeing bonds and undertakings requited or permitted in any .actions or proceedings allowed by law, This Powar�of=Attomey is granted and.is signed and,sealed by facsimile under and by authority of the following By-Laws adopted by the Board of Directors.of Merchants Bonding Company(Mutual)on April 23,.2011 and amended:August 14,20.15 and adopted by the Board of Directors of Merchants National Bonding,Inc...,on:Octobet 16,2015. "The Presidept,Secretaryi Tr"s4rer,or any Assistant Treasurer or any Assistant'Secretary or any Vice President shall.have power and authority to appoint Attorneys-in-Fact and to authorize them to execute on behalf of the Comony,and attach the seal of the Company thereto,bonds and undertakings,rqcogn1;zanpes,contracts Qf1mclemnity,and otherwritings obrigatoty,in the,nature thereof." 'The signature of any authored officer and the seal of the Company maybe affixed by.facsimile or elec I trd electronic transmission,to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company,and such signature and seal when so used shall have the same force and effect as though manually fixed.. In connection with obligations in:fovqr of the Fiorida Department of Transportation only,it is:agreed that t I he power andaut hority hereby given to the Altomey-4ri-Fad includes any and.all consents for the release of retained percentages and/or final estimates:on engineering and construction contracts required by the state of Florida Department of Transportatiom It is fully Understood that consenting to the State of Florida Department olTrapsportatian making payment pf.the final estimate to the Contractor andfor-ft assignea, shall. not.relieverelievethis surety company of any of its obligations under its bond. In connection ikiffi obligations in favor of the Kentucky Department of Highways onlyi Ilt is agreed that the power and a6thoT.ity hereby given to the.Atiomey-In-Fact cannot be modified or-revokedunless prior Written personal notice of such intent.has been given to the Commissioner- DepartrInentof Highways of the Commonwealth of Kentucky at least thirty 00)-.days priouto the modification or revocation. In Witness Wh ad and sealed Brie 9th day of February qteof:the Compgnie shave caused this instru ment to, e signed 2038 0 MERCHANTS BONDING COMPANY(MUTUAL) ni MERCHANT NATIONAL BONDING,INC. 200, Presidept' STATE QF10WA COUNTY OF DALLAS ss. on this.this 9th: day of Pebruary 4118 ,before me appeared Larry.Taylor,to:me personally known,vitro being by me duty sworn Aid-say that he ls:pre�sldent of MERCHANTS:BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING, INC.; and that the seals:affixedtd theforegoino instrument are.the Corporate Seals;of the.Companies-,and that the.said Instrument Was signed and sealed.inbehalf of the Companies by aothonty af:their respectIvABoaTdrkof Diractors. A1JQA K GFAM 0, -3bbrnrifWon Nu4rber76'T*4b Expires Com m x pires Apfift=o Notary Public Opitratjon.of noftry s commission does not kivaAdato this instrument)' IWiliam Wh met,Jr.,Secretary of.MERdHANTtBONbINGCOMPANY'(MUTMAL)aiidM.FROHANTSNATIONAL BO NDING,.INC,.do.hereby cerfifyt�tt)iepb��vezindforego-irigI atrue and correct copy of the P9V.VER S. :-�F-ATTORNEYexeruted by said Companies,,whichis Oil in full hirbd and affect and hat not been arnended or revoked. .4 of ImWOness'Whereat I have hereuMd set fnY hand and affixed the-seat of the Compaiies.on.thi. t e 0,9, ., JN:ZZ I A-d Secretary % .2003: in POA 0011813117.). Home Espanol Conrad Search L&I A-'L Index Help MY I.0 Safe'y&Health Claims&Insurance Workplace Rights Trades&L'c rising Washington State Department of Labor & Industries OCEANSIDE CONSTRUCTION INC Owner or tradesperson 1511 Mt.Baker Hwy BELLINGHAM,WA 98226 Principals 360-933-1728 BALDWIN,JOSEPH DENNIS,PRESIDENT WHATCOM County Doing business as OCEANSIDE CONSTRUCTION INC WA UBI No. Business type 602 481 726 Corporation Governing persons JOSEPH DENNIS BALDWIN KAREN M BALDWIN; License Verify the contractor's active registration/license/certification(depending on trade)and any past violations. Construction Contractor Active. �— Meets current requirements. License specialties GENERAL License no. OCEANC1955JB Effective—expiration 04104/2005—06/26/2019 Bond Merchants Bonding Co(Mutual) $12,000.DO Bond account no. WA28610 Received by L&I Effective date 02/03/2012 03/30/2012 Expiration date Until Canceled THE HANOVER INSURANCE CO $12,000.00 Bond account no. 1977944 Received by L&I Effective date 01/31/2011 03/30/2011 Expiration date Until Canceled Insurance ^Scottsdale Ins Co $1,000,000.00 Policy no. BCS0036862 Help tis improve Received by L&1 Effective date 02106/2018 02/05/2018 Expiration date 02/05/2019 Insurance history Savings No savings accounts during the previous 6 year period. Lawsuits aqainst the bond or savings No lawsuits against the bond or savings accounts during the previous 6 year period. L&I Tax debts No L&I tax debts are recorded for this contractor license during the previous 6 year period,but some debts may be recorded by other agencies. License Violations No license violations during the previous 6 year period. Workers' comp Do you know if the business has employees?If so,verify the business is up-to-date on workers'comp premiums. L&I Account ID Account is current 850,638-02 Doing business as OCEANSIDE CONSTRUCTION INC Estimated workers reported Quarter 1 of Year 2018"4 to 6 Workers" L&I account contact TO/KRISTINE HATHAWAY(360)902-4811-Email:HATK235@lni.wa.gov Public Works Strikes and Debarments Verify the contractor is eligible to perform work on public works projects. Contractor Strikes No strikes have been issued against this contractor. Contractors not allowed to bid No debarments have been issued against this contractor. Workplace safety and health No inspections during the previous 6 year period. 0 Washington State Dept,of tabor&Industries.Use of this site is subject to the laws of the state of Ntashington, Help us improve DOR My DOR Unauthenticated Business Lookup OCEANSIDE CONSTRUCTION INC. License Information: New search Back to results Entity name: OCEANSIDE CONSTRUCTION,INC. Business name: OCEANSIDE CONSTRUCTION INC. Entity type: Profit Corporation UBI#: 602-481-726 Business ID:001 Location ID:0001 Location: Open Location address: 2123 E BAKERVIEW RD BELLINGHAM WA 98226-8000 USA Mailing address: PMB 763 1225 E SUNSET DR STE 145 BELLINGHAM WA 98226-3554 USA View Additional Locations Excise tax account and reseller Open(View) permit status: Secretary of State status: Click here Endorsements _ 3 Endorsements held at this location License# ;Count Details _ Status Expiration date_ First issuance d Bellingham General Business 034077 Active Aug-23-2006 Governing People SOS Governing people 1TIde BALDWIN,JOSEPH Registered Trade Names _ Registered trade names F Status First issued OCEANSIDE CONSTRUCTION INC. Active Mar-28-2005 Information current as of 7/24/2018 3:09:59 PM Working together to fund Washington's future STATE OF WASMNGTON Department of Labor& Industries Certificate of Workers' Compensation Coverage July 24, 2018 {WA UBI No. 602 481 726 L&I Account ID 1850,638-02 I Legal Business Name OCEANSIDE CONSTRUCTION INC Doing Business As OCEANSIDE CONSTRUCTION INC Workers' Comp Premium Status: F Account is current.- Estimated Workers Reported Quarter 1 of Year 2018 "4 to 6 (See Description Below) 'Workers" Account Representative i Employer Services Help Line, (360) 902-4817 Licensed Contractor? 'Yes License No. OCEANC1955JB J - License Expiration 106/26/2019 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.OSO and 51.16.190). Roster & Business Type I Roster Type(s): Small Works i Business Type: ` Corporation Number Of Employees: 1 - 30 i Does your business qualify as a Small Business? Yes i Is your business's gross revenue under two hundred fifty thousand dollars annually as reported on your federal tax return? No Is your business's gross revenue under one million dollars annually as reported on your federal tax return? No Contact Information Business Name: Oceanside Construction, Inc. Parent Company/Legal Business Name: Website URL: Accept emergency work: Yes Primary Contact Name: Joe Baldwin Title: President Branch Location: Bellingham, Wa Address: 1225 E. Sunset Drive Suite 145 PMB 763 Bellingham, WA 98226 Phone: 360-933-1728 Fax: 360-933-4152 Email: jbatosc@yahoo.com Notify this contact about project new opportunities Emergency Work Contact Classifications & Licenses UBI #: 602481726 Number of WA Employees: 1 - 30 Employment Security #: 337828000 Federal Tax ID #: 202570796 L&I: Experience Factor: Contractor's License Number #: OCEANC1955JB Expiration Date: 03/30/2016 Professional/Specialty License License Name: Number: Expiration Date: Certifications Federally Disadvantaged Business Enterprise Certification number: Small Business Enterprise Certification number: WA Disadvantaged Business Enterprise (DBE) Certification number: D100024852 WA Minority Business Enterprise (MBE) Certification number: MlM0024852 WA Minority Woman Business Enterprise (WMBE) Certification number: WA Woman Business Enterprise (WBE) Certification number: WA Combination Business Enterprise (CBE) Certification number: Veteran Owned Certification number: Service Disabled Veteran Owned Small Business (SDVOSB): Certification number: HUBZone (Historically Underutilized Business Zone) No 8(a) Certified Firm by SBA No Insurance Insurance Company Name HUB International Northwest Contact Name Mandi Grey Contact Phone Number : 425-489-4508 Policy #: Expiration Date: Bonding Bonding Company: The Hanover Insurance Company Contact Name: Julie Glover Contact Phone Number: 425-489-4512 _........_............._.._.........--'- Upload a Statement of Qualifications I t i OCEANSIDE RESUME nn.doc f .6 Project Summaries Project #1 Name: Public Agency: Agency Point of Contact Name: Phone Number: Email: I t Project Detail Were you the prime contractor?: Yes Specify the prime contractor?: Contract Amount: 3 $ 0.00 f When was the project completed?: i I 12/2011 i Provide a brief description of the project: 1 t Project #2 I Name: j W. Main St. and Kelsey St. Intersection Improvements Public Agency: City of Monroe 1 i Agency Point of Contact Name: Holly Patterson Phone Number: 360 863-4606 Email: Project Detail Were you the prime contractor?: Yes Specify the prime contractor?: Contract Amount: $ 466,243.00 When was the project completed?: 11/2011 Provide a brief description of the project: Project #3 Name: 25th and Bill McDonald Pkwy. Intersection Improvements Public Agency: City of Bellingham Public Works Agency Point of Contact Name: Sam Shipp Phone Number: 360 778-7900 Email: Project Detail Were you the prime contractor?: Yes Specify the prime contractor?: Contract Amount: $ 315,941.00 When was the project completed?: 12/2010 Provide a brief description of the project: Project #4 Name: North Fork Wells Back-Up Generator Public Agency: City of Tacoma Agency Point of Contact Name: John Luu Phone Number: 253 502-8641 Email: Project Detail Were you the prime contractor?: Yes Specify the prime contractor?.- Contract ontractor?:Contract Amount: $ 1,166,296.00 When was the project completed?: 12/2010 Provide a brief description of the project: Selected Services i Small Works Agricultural and Conservation Improvement, Repair, and Maintenance • Stream Restoration Concrete and Masonry • Concrete Flatwork • Concrete Pavement • Concrete Pre-Cast Curbing Placement • Concrete Removal and Recycling • Concrete Streetscaping • Concrete Trip Hazard Removal • Curbs, Gutters, Sidewalks, and Driveways • Decorative Pavement • Extruded Curbing • Masonry Construction • Retaining Walls • Wheelchair Ramps and Grab Rails Demolition/Deconstruction • Asphalt Removal • Building and Structures Demolition/Removal • Refuse Removal & Disposal • Septic System Removal • Well Abandonment Earthwork • Cement Treated Base Stabilization • Dust Control • Erosion Control • Excavation - depths of 20' or more • Excavation and Trucking • Grading - Horizontal Boring/Drilling • Landslide Repair • Vacuum Excavation Electrical and Communication • Lighting - Street • Traffic Control Devices and Signals • Traffic Loop • Traffic Sign Installation and Replacement Facility Construction, Repair, and Maintenance • General Contractor (employs 2+ subcontractors) • Generator Installation, Repair, and Maintenance Hazardous Materials Abatement • Hazardous Material Removal and Abatement • Petroleum Contaminated Soil Removal and Disposal Marine Construction • Breakwall/Seawall/Breakwater Construction, Repair, and Maintenance • Marine Contracting • Slope Protection Roadway Construction, Repair, and Maintenance • ADA Detectable Warnings • Asphalt Pavement Grinding, Planing and Pulverization • Asphalt Pavement Minor Repairs • Asphalt Pavement Renewal = Asphalt Pavement Roadways • Concrete Paving • Flagging and Traffic Control • Guardrail Installation • Manhole and Valve Adjustments • Pavement Markings • Roadway Construction • Rockeries • Snow Removal Sanitary Sewer Construction, Repair, and Maintenance • Grouting and Sealing • Manhole Rehabilitation • Pipeline Repair (Dig Up/Spot Repairs) • Residential Side Sewer Service Installation • Sanitary Sewer Cleaning • Sanitary Sewer Construction • Sanitary Sewer Hot Tapping • Sanitary Sewer Internal Repairs • Side Service Construction and Repair • Temporary Bypass Pumping Site Improvement, Repair, and Maintenance - All • Aboveground Storage Tank Inspection/Installation/Removal • Appliances and Minor Equipment Installation and Maintenance • Athletic Surfacing Systems • Fencing and Gates • Fiberglass/Metal Railing Systems • Fire Rehabilitation/Aerial Mulching • Geotechnical and Environmental Drilling • Holiday Lighting Installation • Horizontal Drilling and Boring • Irrigation Systems • Kitchen and Cafeteria Equipment Installation and Maintenance • Luminescent Coatings • Netting • Playfield Construction/Repair/Maintenance • Playfield Drainage • Playfield Lighting • Playground Equipment • Portable Office Buildings Delivery and Installation • Portable Toilet Services, Delivery, and Installation • Public Art/Sculpture Installation • Rip Rap • Sign Installation • Signs • Toilet Partitions & Accessories Installation • Trenchless Pipe Installation and Repair • Underground Storage Tank Installation/Detection/Removal • Vertical Climbing Walls • Water Feature Build/Installation Storm Drainage Facility Construction, Repair, and Maintenance • Bank Stabilization • Catch Basin Cleaning/Vactoring/Jet Rodding • Catchbasin/Manhole Rehabilitation and Repair • Culverts - Large Diameter • Detention/Retention Ponds • Flood Proofing • Low Impact Development - Rain Gardens • Open Channels • Pipeline Cleaning • Pipeline Construction • Pipeline Rehabilitation (Internal) • Pipeline Repair (Dig Up/Spot Repairs) • Pipeline Testing • Storm Drainage Construction Structures • Bridge Construction, Repair and Maintenance Vegetation Work • Brush and Vegetation Removal • Hydroseeding/Erosion Control • Landscape Improvements (Not Maintenance) • Reforestation/Restoration • Stump Grinding and Removal Water Facility Construction, Repair, and Maintenance • Backflow Prevention Installation, Testing, and Repair • Commercial Meters/PRV Station Installation • Fire Hydrant Installation, Repair, and Maintenance • Flagging and Traffic Control • Leak Detection • Reservoir Construction • Water Main Construction, Repair and Maintenance • Water Service Installation and Repair 2" or more Selected Public Agency Rosters Statewide OCEANSIDE CONSTRUCTION INC. 1225 E. SUNSET DR. STE. 145, PMB 763, BELLINGHAM WA. 98226 PHONE 360-933-1728 • FAX 360-933-4151 COMPANY RESUME General Background and Objectives: Oceanside Construction,Inc.occupies offices located at 2123 E.Bakerview Rd,Bellingham,WA 98226.Our mailing address is 1225 E.Sunset Drive,Ste. 145,PMB 763,Bellingham,WA 98226. Oceanside Construction,Inc.was incorporated in March of 2005.Our current objectives are to be a strong,viable contractor specializing in medium to large heavy civil and Electrical Construction.We target the heavy civil market in Washington with$3,000,000 to$3,500,000 in gross receipts per year. Our particular expertise is in Heavy Civil to include earthwork,underground utilities,pump stations,electrical, erosion control,traffic control and accompanying trades such as concrete and paving,etc.We have relationships with many developers and municipalities in Washington and focus our efforts in continuing those relationships. Principles and Key Personal: Joe Baldwin is the sole principle,stock holder and officer of Oceanside Constriction,Inc,and holds 100% ownership. Jack Davidson and Spencer Baldwin are our Earthwork General Superintendents with over 50 years of experience in the constriction industry. Management Information Systems: We use Master Builder for our accounting software,Microsoft Projects for scheduling and Hard Dollar as our estimating software. We have on staff an office manager,Sue Bryson,who has specialized in construction bookkeeping and office management for 30 years. Accounting: Our CPA firm is Tueffers,Guckian&Gamon,PLLC. Ms.Colette Guckian,a principal of the firm,is our CPA with whom Mr.Baldwin has been professionally associated with for approximately 12 years. OCEANSIDE CONSTRUCTION INC. 1225 E. SUNSET DR. STE. 145, PNEB 763, BELLIlVGHAA1 «'A. 98226 PHONE 360-933-1728 • FAX 360-933-4151 Legal: Our legal Counsel is Mr. Shawn Hicks located at 800 Fifth Ave., Suite 3825, Seattle,WA 98104. Oceanside Construction Inc.has no outstanding litigation pending. Banking: Our corporate banking business is handled by Peoples Bank located at 1333 Cornwall Avenue,Bellingham WA. Phone number is 360-734-9811. Bonding and Insurance: Oceanside's bonding and insurance is handled by Mr. Steve Scott of HUB,formally Bush,Cotton Scott with whom Mr.Baldwin has been professionally associated with for approximately 16 years. Sample Project Completed by Oceanside Construction, Inc. Wallace River Site Construction Snohomish PUD#1 $817,174.00 North Kelsey&Tjerne Place Intersection Improvements City of Monroe$511,119.00 Sewage Lagoon Improvements at N.A.S.Whidby, Seaplane Base City of Oak Harbor $1,450,000.00 Sultan Basin Road Shoulder Widening City of Sultan $550,000.00 Lakemont Blvd.Wetland Mitigation City of Bellevue Public Works $338,898.00 West Street Pedestrian Improvements OCEANSIDE CONSTRUCTION INC. 1225 E. SUNSET DR. STE. 145, PXj[B 763, BELLINGHA 1 IVA. 98226 PHONE 360-933-1728 • FAX 360-933-4151 City of Bellingham $463,119.00 Waste and Recovery Center Traffic Improvements Thurston County $939,000.00 Earnest S.Brazil Street Vacation Bates Technical College $194,194.00 Hansville Road N.EJWidening and Channelization Improvements Kitsap County $900,000.00 Marysville at Cedar and Grove Park&Ride Bus Shelter Electrical sub to Plats Plus Owner is Community Transit $423,000.00 Town of Skykomish/Phase 2A—Sewer Collection System and Pump Station Electrical/Re-Bid Electrical Sub to Plats Plus $173,000.00 Olympic Medical Center Site Development Access Road and Parking Lot Olympic Medical Center $866,381.00 Civic Center Parking and Street Construction City of Moses Lake WA $880,000.00 Northfork Wells Backup Generator City of Tacoma WA. $1,200,000/Completed 2010 Department of Public Works Board of Mason County Commissioners Weekly Briefing Presented by: Loretta Swanson,Technical Services Manager August 6, 2018 ISSUE -Municipal Stormwater Phase II Permit- Ecology Review BRIEFING PURPOSE: The purpose for this work session is to update Commissioners on the status of Ecology's review and decision whether to issue a Municipal Stormwater Phase II Permit for the urban growth area (UGA) surrounding the City of Shelton. BACKGROUND: In late April, Public Works shared the schedule and review process Ecology is using to evaluate whether a Phase II Permit should be issued to Mason County. Ecology has completed their assessment and determined coverage is not warranted at this time. DISCUSSION: A letter summarizing the evaluation and determination is attached. The letter also makes recommendations for continued stormwater program implementation including: ■ Continue participation in the Local Source Control Partnership. ■ Continue storm system mapping improvements to better align with the Phase II permit. ■ Update and improve the illicit discharge ordinance. ■ Verify operation and maintenance of stormwater facilities through annual inspections. ■ Continue to adopt the most recent version of the Ecology Stormwater Management Manual for Western Washington (SWMMWW). IMPACTS: There are no immediate impacts as a result of Ecology's determination to not list Mason County as a new permittee. The county will need to plan for Ecology's reevaluation when the Municipal Stormwater Phase II Permit is reissued in 2024. (Ecology may reevaluate sooner if water quality impairment changes significantly before the 6-year permit reissuance.) Continued stormwater implementation will need additional staff support. The bigger driver for additional staff at this time, however, is increased development activity. WHAT NEXT: Public Works will work with Community Services to provide a stormwater staffing and work plan for Board consideration. Public Works will bring forward proposed code revision language to adopt the most recent version of the SWMMWW and update the illicit discharge code. ATTACHMENTS: Ecology No Coverage Letter Jerry W.Hauth,PE,Director 1 08.01.18 surf. b d } Q STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47600• Olympia,WA 98504-7600•360-407-6000 711 for Washington Relay Service •Persons with a speech disability can call 877-833-6341 August 1, 2018 The Honorable Randy Neatherlin The Honorable Kevin Shutty The Honorable Terri Drexler Mason County Board of Commissioners 411 North 5`h Street Shelton,WA 98584 RE: Evaluation Results for the Mason County Unincorporated Shelton Urban Growth Area for Coverage under Western Washington NPDES Phase H Municipal Stormwater Permit Dear Commissioners Neatherlin, Shutty and Drexler: The Washington State Department of Ecology(Ecology)has completed an evaluation of the Mason County unincorporated Urban Growth Area(UGA)of the City of Shelton for coverage under the Western Washington Phase II Municipal Stormwater Permit(Phase H Permit)as described by the federal Environmental Protection Agency(EPA)under 40 CFR Section 123.35.Ecology has determined that the unincorporated UGA of the City of Shelton does not meet the criteria for Phase II Permit coverage.Ecology will not list Mason County as a new permittee in the permit to be reissued in July 2019. The Phase II Permit authorizes discharges from a municipal separate storm server system(MS4)to a surface water of Washington State.Ecology has delegated authority from the EPA to administer the National Pollutant Discharge Elimination System(NPDES)program(RCW 90.48.260).Ecology evaluated the City of Shelton this year for permit coverage as required under Phase H federal rule(40 CFR Section 123.35).Ecology evaluated whether to apply the requirements of the permit to the unincorporated UGA around the City of Shelton, as this area is targeted for growth and urbanization by its definition as a UGA(RCW 36.70A). A copy of the criteria that Ecology used for this evaluation is enclosed.As described in this document,Ecology weighed information on: impaired water bodies,MS4 interconnection to an existing area of permit coverage,population growth,the status of current stormwater management in the county,and the potential for discharges from the county MS4 to contribute pollutants to surface waters of Washington State, in our evaluation of the unincorporated Shelton UGA for Phase II coverage. 0 e 'Lit Mason County Board of Commissioners August 1,2018 Page 2 Ecology appreciated the cooperation of Mason County during this evaluation in meeting,providing information and accompanying Ecology staff on a field visit. Although the unincorporated Shelton UGA does not currently meet the criteria for coverage,Ecology must reevaluate the UGA for coverage when it reissues the permit in 2024. In addition,Ecology can make a permit coverage determination at any time if we conclude that a MS4 is a potential significant contributor to impairment of water quality(40 CFR Section 123.35). Mason County applies the 2005 Stormwater Management Manual for Western Washington (SWMMWW )countywide and encourages voluntary compliance with the 2014 SW7vIlb1WNV for new and redevelopmene. The county implements four plans for stormwater management:plans specific to the Belfair and Allyn UGAs,the Hoodsport Rural Activity Center,and a Countywide Comprehensive Stormwater Management Plan.Ecology has the following recommendations: • Mason County should continue to participate in the Local Source Control(LSC)Partnership. Small business technical assistance on stormwater management and hazardous waste handling and disposal through the LSC helps prevent polluted ninoff from damaging streams, rivers and Puget Sound. • Mason County should update its storm sewer system mapping to better align with Phase II Permit MS4 mapping requirements.This includes mapping all known MS4 outfalls and discharge points(and differentiating between them),as well as mapping tributary conveyances to all known MS4 outfalls and discharge points with a 24 inch or larger diameter(or equivalent cross-sectional area for non-pipe systems), in addition to other system mapping as described at S5.C.3 of the 2013-2018 Phase II Pen-nit(see S5.C.4 of the formal draft Phase Il Permit to be released in August 2018 for public notice and comment). Storm sewer system mapping should support the county's ongoing program to prevent, detect,and eliminate illicit connections and illicit discharges into the county's MS4. • Mason County should adopt an improved illicit discharge ordinance as part of the county's code review and revision process. The current ordinance prohibits illicit discharges but does not define what an illicit discharge is nor does it define allowable or conditional discharges to the county storm sewer system'.Further,this revised ordinance should, at a minimum, also define, describe and prohibit illicit connections to the county's storm sewer system.The county informed Ecology that they plan to revise this ordinance later this year. • Based on this evaluation,Ecology understands that the county does not currently inspect privately owned stormwater ponds.Mason County should implement program activities to verify adequate long-term operation and maintenance of stormwater ponds and other treatment and flow control BMPs/facilities(that discharge to the county MS4 and were permitted by the county)through annual inspections commensurate with the 2013-2018 Phase II Permit requirements at S5.C.4.c(see S5.C.7 of the formal draft Permit; available for public notice and comment in August 2018). 1 Mason County Code Chapter 14.48.050—Stormwater Management Manual for Western Washington adopted. Z As documented in the Mason County Preliminary Coverage Evaluation,prepared by Loretta Swanson,Technical Services Manager. 3 Mason County Code Chapter 14.48.130—Illicit discharges Mason County Board of Commissioners August 1,2018 Page 3 • Mason County should follow through with its plans to adopt the 201 4 Ecology Stornnvaler Management Manua!for Western Washington(SWMMW W) by December 2018,and adopt the 2019 version of this manual when it is finalized. If you have questions about this determination or would like technical assistance to address our recommendations, you may contact the Regional Municipal Stoimwater Planner,Angela Vincent at angela.vincent@ecy.wa.gov or(360)407-6276,or me at(360)407-6460. Thank you again for your cooperation in the evaluation. Sincerely, Vincent McGowan,Manager Program Development Services Water Quality Program Enclosure:Evaluation Criteria cc: Angela Vincent, Regional Municipal Stormwater Planner Abbey Stockwell, Phase II Permit Writer Loretta Swanson,Technical Services Manager MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Leo Kim, CPA DEPARTMENT: Auditor's Office Financial Services EXT: 472 Mason County Audit Committee BRIEFING DATE: 8/13/18 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: Mason County Audit Committee Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): 1. Belfair finding 2. Capital assets certification/inventory 3. Capital asset/trackable policies/procedures 4. Electronic signatures 5. Sheriff Special Funds 6. CDBG-grant/loan small businesses 7. Audit risk assessment 8. Cash handling BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Review ATTACHMENTS: Briefing PDF Mason County, WA Audit Committee Briefing to BOCC July 26, 2018 1. Belfair finding—Basically the utilities need to be self-sufficient—and have enough in reserve to cover operating and capital needs. REET funding cannot be used indefinitely— must have an end date. • A plan was originally developed but there was not much follow through. • SAO needs to see progress being made on the finding. • A new plan needs to be developed and implemented that contains a definite end date for REET and .09 funding; how the fund will be self-sufficient; have adequate reserves to pay for capital needs; and meet bond covenant requirements. • A consultant has been hired. • SAO has been good to work with on this issue. 2. Capital assets-2017 county-wide inventory certification. We need to get 2017 land, building and other improvements certified/inventoried. What do we want to do for a longterm plan of getting this done? In-house or out-source? 2017 current inventory has been sent to Facilities to certify/inventory. We should also yearly compare our records with the Assessor's Office. Since capital assets will not be listed on the financial statements,they are not audited as heavily but it is still important to safeguard County assets. 3. Review revised capital asset/trackable policies/procedures. Consensus to keep the capital assets/trackable policy/procedure as one document. As of now, the burden is on the departments to be responsible for their own trackables. Trackables are not generally a high risk area. IT tracks most of the electronic equipment. PW and Sheriff are large enough to track their own sufficiently. It is an important area but relatively speaking not cost effective to implement and maintain a good system but will endeavor to meet requirements. 4. Electronic Signatures—Decided to develop a County-wide policy to present to BOCC. S. Sheriff Special Funds — see attached balances as of June 30, 2018. Suggested to establish separate special funds to address part of the SAO audit issue. We are working on. 6. CDBG—Grant/Loan Process • Grant will go into Current Expense— Non-Departmental. • Loan portion is a separate agreement. Leo will review to see what the requirements are. The loan will be to small businesses. 7. SAO Audit Issues - a department in the County may be a potential audit risk. It most likely will be part of the yearly audit. 8. Cash Handling Policy—Treasurer is having Departments review her policy. Older or Future Items: • COA—Chart of Accounts • Revised Procurement Policy • Financial Policies—wrapping up • Other policies that may be needed for Federal grants. 1 . Belfair Finding SCHEDULE OF AUDIT1 1 RESPONSES 2016-001 The Belfair Sewer and Rustlewood Water and Sewer funds' declining financial condition puts the utilities at risk of not being able to meet their financial obligations. Background The Belfair Sewer Fund began operating in 2012, charging customers $96 a month for each Equivalent Residential Unit (ERU). The Belfair Sewer project was financed through loans issued by Department of Ecology and a general obligation bond. At the end of 2016, the Belfair Sewer Fund had $11.3 million in outstanding debt. The Rustlewood Water and Sewer Fund began operating in the early 1970s, charging customers $96 per month for each ERU. The Rustlewood Water and Sewer project was financed through loans issued by Department of Ecology and a general obligation bond. At the end of 2016, the Rustlewood Water and Sewer Fund had $1.2 million in outstanding debt. The County received a finding in the prior audit regarding the declining financial conditions of the Belfair Sewer Fund and the Rustlewood Water and Sewer Fund. Description of Condition Belfair Sewer Fund Belfair Sewer Fund has not generated enough revenues to pay back its debt. The County subsidized the Sewer Fund with $1 million dollars in Real Estate Excise Taxes (REET) and sales tax funds to help make the capital and debt payments. Without this support, the Belfair Sewer Fund would have had an estimated shortfall of about $605,000 at the end of 2016. Rustlewood Water and Sewer Fund The fund has not generated enough revenue to cover expenses and has been spending down fund balance between $74,883 to $139,719 in each of the last three years. The utility piping is from the 1970s and is at the end of its useful life. The fund does not generate enough revenue or have the reserves to be able to make the capital improvements needed. Washington State Auditor's Office Page 6 Cause of Condition Belfair Sewer Fund In 2012, the Belfair Sewer Fund project planned for more ERUs in Phase 1 than actually materialized. The County created a financial plan in 2015 to improve the Belfair Sewer Fund's financial condition. This plan included expanding the number of customers in 2018 to make the sewer self-sustaining, but the County has not been able to begin this phase of the construction due to lack of funds. The 2015 financial plan has not been adjusted to reflect actual activity. Rustlewood Water and Sewer Fund The County was not aware of the declining financial condition of the Rustlewood Water and Sewer Fund. Before this, there was no monitoring or financial plan for the water and sewer system's financial position to ensure the aging system would be able to continue. The County has not adopted a formal financial plan for Rustlewood Water and Sewer, but the county-wide capital plan, which is currently in draft form, includes plans for capital improvements to the water and sewer system. The County plans to use REET funding to add water meters and change the rate structure to charge for water usage instead of a flat monthly fee. However, meters are not expected to be installed until 2018, and the transition to usage-based billing will take additional time after installation of the meters. In the meantime, the County has chosen not to raise the system's flat rates. Effect of Condition Belfair Sewer Fund If the Belfair Sewer Fund's financial position continues to decline, the Utility will not be able to repay the $11.3 million of debt, pay for significant maintenance or repairs, nor support its operations without continuing subsidies from REET and sales tax monies. Rustlewood Water and Sewer Fund If Rustlewood's Water and Sewer Fund financial condition continues to decline, the Utility will not be able to support its operations without additional funding and it does not have sufficient reserve funds to pay for maintenance or repairs as needed. Washington State Auditor's Office Page 7 Recommendations We recommend the Board of County Commissioners: • Establish a formal financial plan to address how it will improve Rustlewood Water and Sewer's financial condition • Closely monitor and evaluate the Belfair Sewer Fund and Rustlewood Water and Sewer fund financial activities to ensure the plans are followed and the desired results achieved. The Board should revise the plans as needed to resolve any cash flow issues. County's Response Mason County continues to annually review the status of the Belfair Sewer Utility and has had extensive meetings to discuss options in mitigating the financial condition of the utility. Belfair Sewer was able to pay back the General Fund, in 2017, the $1,200,000 loan the Utility received in 2016 from the proceeds of the Department of Commerce grant for $1,500,000. The BOCC continues to look at options to refinance the utility debt but is unable at this time to do so as rates are not beneficial. The BOCC is also looking at invigorating the economic environment in Belfair with the expectation that additional growth will occur. The BOCC is in discussions with the Puget Sound Industrial Complex at the Bremerton Airport regarding expansion capabilities for the utility into the industrial complex in the near future. Additionally, the BOCC keeps reviewing the possibility of increasing ERUrates to mitigate the cash shortfall Until additional growth or expansion in Belfair materializes the fund will be supplemented from REET and Sales and Use Tax Funds. The Rustlewood utility is also reviewed annually and has REET and Sales Use Tax Funds contributing to its cash flow until additional revenues or continued expense reductions can bring the cash outflows in line with resources. Auditor's Remarks We appreciate the County's commitment to resolving this finding and thank it for its cooperation and assistance during the audit. We will review the corrective action taken during our next regular audit. Washington State Auditor's Office Page 8 2. Capital Asset Certification Mason County -Governmental Funds excluding Infrastructure Balance as of December 31, 2017 Value Land including Parks $ 8,563,446.87 Road Easements 4,322,718.83 Buildings 28,518,699.74 Other Improvements 7,392,556.49 Equipment 2,190,602.77 CIP 868,019.21 Total $ 51,856,043.91 Mason County Land Listing-Capital Asset Recap Auditor's Office PurcltaSe New Purchase Asset# Lescription Location and Parcel Numbers Purchase Cost Date Added Deleted cost 01-Land Ll Building#1-Land 411 N.5th Street Shelton,WA 15,000.00 1/1/1984 15,000.00 32019-51-03005 L2 Building#2-Land 410 N.4th Street Shelton,WA 34,000.00 8/5/1994 34,000.00 32019-51-01005 L3 Building#3-Land 426 W.Cedar Street Shelton,WA 60,000.00 4/13/1989 60,000.00 32019-51-07005 L4 Building#4-Land 303 N.Fourth Street Shelton,WA 60,000.00 4/1/1980 60,000.00 32019-51-07007 LS Building#5-Land 521 W.Alder Street Shelton,WA 108,000.00 3/3/1992 108,000.00 ER&R 32019-51-03013 L6 [Building#7-Land 521 N.Fourth Street Shelton,WA 54,000.00 5/15/1998 54,000.00 Prosecutor 32019-52-02001 L7 Buildin #8-Land 615 W.Alder Street Shelton,WA 216,000.00 5/15/1998 216,000.00 Probation/Public Health 32019-51-04001 LS Buildin #9-Land 423 N.Fifth Street Shelton,WA 108,000.00 5/15/1998 108,000.00 Financial Services/Facilities 32019-51-03001 L10 Building#11-Land 11840 N.Hwy 101 Shelton,WA 0.00 6/21/1991 - WSU Extension 42012-50-0001 L12 Courthouse County Jail 419 N.Fourth Street Shelton,WA 33,000.00 1/1/1952 33,000.00 32019-51-02001 L13 IJuvenile Detention 317 N.Fifth Street Shelton,WA 27,462.00 6/30/1982 27,462.00 32019-51-06001 L14 3rd&Pine-Sheriff 322 N 3rd Street Shelton,WA 507,974.00 2/27/2008 507,974.00 32019-50-03003,32019-50-03005 32019-50-04001,32019-50-04003 L15 Public Works Facilities 1 100 W Public Works Dr Shelton,WA 1,350,995.82 1,350,995.82 42002-21-00000, 42022-10-00010 5/26/2006 42002-10-00020 1997-2000 20 Skokomish Prolperties Acci.ired 1 1,955,508.85 1,955,508.85 L16 Seller:Don Dahman 3,709.50 1/13/2015 3,709.50 Subtotal Land 4,533,650.17 0 4,533,650.17 Add Land-Parks Tab 4 029 796.70 0.00 4,029,796.70 All Land including Parks 8,563,446.87 8 563 446.87 Road Easements & Other Rights Warrant# 2006-2010 Road Easements&Other Rights L-RD1 THRU L-RD7 4,177,318.83 4,177,318.83 K\CAFR12p1 n-g Papers\C.pnal AsS 2017 C3pU ASSN Master List els.A,s� Ofl F'.rc se— Tab Lama Page 20125 7/ 10 Mason County Land Listing-Capital Asset Recap Auditor's Office Purchase New Purchase Asset# IlDescription Location and Parcel Numbers I Purchase Cost Date Added Deleted cost 01-Land 2011-2012 Permanent Right of Ways L-RDS,L-RD9 92,574.00 92,574.00 2013 Permanent Right of Ways L-RD30,L-RD11 7,510.00 7,510.00 2014 Permanent Right of Ways 1,500.00 1,500.00 2015 Permanent Right of Ways 1,855.00 1,855.00 2016 Chris Homchick 61931-00-04000 500.00 500.00 John Homchick 1970-90100-0008 1,100.00 1,100.00 Green Diamond Resource Group 61931-00-04000&61919-00-00000 1,000.00 1,000.00 Sheri Davis 61931-22-00000 1,950.00 1,950.00 Manke Lumber 41903-34-00010 3,000.00 3,000.00 Dawn Stevens 41904-11-00010 3,275.00 3,275.00 Richard Stevens 41904-11-00010 3,275.00 3,275.00 2017 Green Diamond Resources 8046460 19,261.00 19,261.00 Marvin Barker 8046494 3,850.00 3,850.00 Jill Morris 8046495 600.00 600.00 Maliwan Stitzel 8046496 700.00 700.00 Rick Stitzel 8046497 700.00 700.00 Rose P Cuzick 8046498 500.00 500.00 Joel W Jackson 8051209 2,250.00 2,250.00 ROW-Easements 4,294,8S7.831 27 861.00 4,322 718.83 K AFR1 17TWm N PaFanl,Pp AS %2017 Capital Aaaal Maker LM.Naz T.C— Pape Sof 25 AWrtors OK FlrarcW ServKes lll6reV18 Mason County Park Land Listing - Capital Asset Recap Audior's Office Asset# Description Location an ParcelNumbers Purchase Purchase Cost Date 05 - Land/Parks P1 Mason County Recreation Area 2100 E.Johns Prairie Rd Shelton,WA 42,280.00 10/25/1978 40 Acres 32005-40-60010 P3 Mason Lake Park 6011 E Mason Lake Drive W Grapeview,WA 11,284.00 8/1/1951 17.36 Acres 22234-21-60010 P2 Mason Lake Picnic Area 6011 E Mason Lake Drive W Grapeview,WA 3,177.04 12/31/2003 part of above 17.36 Acres 22234-21-60010 P4 Oakland Bay Park 1570 E Agate Bay Road Shelton,WA 636,873.00 1/1/2005 81.87 Acres - P5 Phillips Lake Park 50 E. Phillips Lake Loop Road Shelton,WA 390.00 8/1/1951 .40 Acres - P6 Sandhill Park 1000 NE Sandhill Road Belfair,WA 57,000.00 5/1/1982 30 Acres 12330-14-60000 - P7 Harstine Island Park 2411 Harstine Island Road N Shelton,WA 38,652.44 12/31/2003 21901-50-00079 - P8 Hunter Park Clifton Lane Belfair,WA 3,380.00 1/1/1996 P9 Jacoby(Shorecrest) Park 120 E. Shorecrest Parkway Shelton, WA 472.00 5/1/1959 2.8 Acres 32021-52-01011 - P10 Latimer's Landing Boat Launch 51 E. Harstine Bridge Road Shelton,WA 3,125.00 7/1/1968 .59 Acres 22004-41-60040 - P19 Latimer's Landing-Additional Land 3291 Pickering Road Shelton,WA 499,468.68 2/24/2008 2.5 Acres 22004-41-00040 - P11 Truman Glick Park 1291 W. Ford Road Matlock,WA 43,795.00 8/17/1978 35.46 Acres 62004-33-6000&62004-33-60010 21,808.39 (Improvements-1996) P12 Union Boat Ramp 5093 E State Route 106 Union,WA 1,120.00 .16 Acres - P13 Union Park 61 E PT Townsend Street Union,WA 8,640.00 9/1/1990 1.92 Acres 32232-52-03021 - P14 Walker Park 2400 SE Walker Park Road 1,625.00 11/1/19.16 5.04 Acres 32021-43-60040 - P15 Watson Wildwood View Park Highway 103 Victor, WA 6,800.00 5/1/2000 P16 Menard's Landing 18931 NE N.Shore Road 3,200.00 1/1/2006 1.40 Acres - K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditor's Office-Financial Services Tab:Land-Parks 4 7/26/2018 Mason County Park Land Listing - Capital Asset Recap Audior's Office P17 Harvey Rendsland Park-Jiggs Lake 10991 NE Belfair Tahuya Rd Tahuya,WA 120,000.00 12/1/2006 15 Acres - P18 Foothills Park 241 N Hoodsport Park Rd Hoodsport, WA 84,900.00 8/1/1982 80 Acres - - - P20 Decker Creek Recreation&Conservation Area Reparian & Habitat(primitive)Certificate#1930322 99,669.08 7/6/2009 P21 Sunset Bluff View Park Fairview Rd at Maple Beach Tracts on Oakland Bay - approx 36 acres of waterfront 0;32016-50-00001;36016-52-000001;32016-52-00005 1,079,056.10 3/22/2012 P22 Coulter Creek Park Acquisition 1851 E. North Bay Road Allyn,WA 614,355.51 8/16/2012 43.84 Acres(32.59 tidelands) 12208-44-00000:12208-44-80291;12209-33-80680 - Coulter Creek Belfair, WA 610,234.65 12/7/2016 Acquisition Costs 38,490.81 58.25 Acres 12208-43-00000 - Total Parks Land 4,029,796.70 K:\CAFR\2017\W0rking Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditor's Office-Financial Services Tab:Land-Parks 5 7/26/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12 - Buildings (With Improvements) B1/001 Building#1 411 N. 5th St, Shelton,WA 45 625,000.00 01/01/84 625,000.00 32019-51-03005 A-1 Artwork 0.00 11/22/06 - 1-008 Election Department Remodels 30 96,251.78 12/31/06 96,251.78 1-010 Adminstrative Department Remodels 30 j 46,280.23 12/31/06 46,280.23 1-043 Cabinets/Treasurer 10 19,949.79 12/31/04 19,949.79- 1-046 Administrative Building Remodels 30 12,454.48 12/31/04 12,454.48 1-068 Administrative Building Remodels 30 5,417.15 12/31/03 5,417.15 1-110 HVAC/Administration 20 8,217.13 12/31/00 8,217.13 1-166 HVAC Unit for Computer Server-Ist Floor 20 9,638.70 05/18/07 9,638.70 1-169 HVAC Unit for Server Room-3rd Floor 20 9,555.31 06/22/07 9,555.31 1-172 Reception Area-Ist Floor-Retainer 30 19,523.70 11/09/07 19,523.70 1-179 Assessor Depart Remodels 30 14,349.84 05/08/08 14,349.84 1-260 New Election/Financial Services Area 30 23,412.18 12/31/12 23,412.18 1-265 Financial Services new offices completion 10 7,974.92 04/11/13 7,974.92 8W,025.21 B1-B/001 Building#1 411 N.5th St, Shelton,WA 45 125,000.00 01/01/84 125,000.00 32019-51-03005 1-009 Planning Department Remodels 30 153,316.99 12/31/06 153,316.99 1-023 Planning Department Remodels 30 17,206.58 12/31/06 17,206.58 1-157 Office Interiors 30 71,357.03 12/31/02 71,357.03 1-175 Planning Department Remodel-Retainage 30 8,668.25 12/31/02 8,668.25 375,548.85 Building#1 Totals 1,273,574.06 B2 Building#2 410 N.4th St,Shelton,WA 45 147,193.22 08/05/94 147,193.22 32109-51-01005 1-014 Heating&Plumbing Remodel 30 13,749.77 12/31/06 13,749.77 1-026 Building Remodel 30 5,671.26 12/31/05 5,671.26 1-048 HVAC&Building Remodel 20 7,247.61 12/31/04 7,247.61 1-069 Administrative Building Remodel 30 0.00 12/31/03 - Building#2 Totals 173,861.86 B3/003 Building#3 - Building/Planning Department 426 W. Cedar St,Shelton,WA 45 198,500.00 04/13/89 198,500.00 32019-51-07005 I-057 i Cabinets 10 10,727.36 12/31/04 10,727.36 1-061 'Building Remodels/Fencing 30 12,287.55 12/31/04 1 12,287.55 K'.\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List xlsx xlsx Auditors Office-Financial Services Tab.Bldgs w-Improv Paye 6 of 26 7/26/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12 - Buildings (With Improvements) 1-089 HVAC 20 6,189.34 12/31/02 6,189.34 1-122 Drainage 10 26,295.55 12/31/99 26,295.55 1-135 Drainage 10 22,599.83 12/31/98 22,599.83 1-262 ADA Bathroom 30 5,474.30 09/06/12 5,474.30 282,073.93 B3-B/003 Building#3-Building/Planning Department 45 198,500.00 04/13/89 198,500.00 1-15 Building Remodels 30 20,055.67 12/31/06 20,055.67 1-56 Cabinets _ 10 10,727.38 12/31/04 10,727.38 1-60 Building Remodels 30 12,287.56 12/31/04 12,287.56 1-88 HVAC 20 6,189.35 12/31/02 6,189.35 1-121 Drainage 10 26,295.54 12/31/99 26,295.54 1-134 Drainage 10 22,599.82 12/31/98 22,599.82 296,655.32 Building#3 Totals 578,729.25 B4/004 Building#4-WSU Extension 1303 N. Fourth St,Shelton,WA 45 102,000.00 04/01/80 102,000.00 _ 32109-51-07007 1-016 Building Remodels 30 7,982.65 12/31/06 7,982.65 1-170 New Sidewalks,Curbs, Handicap Stall-concrete 45 15,595.20 09/21/07 15,595.20 Building#4 Totals 125,577.85 BS/005 Building#5 521 W.Alder St,Shelton,WA 45 38,430.00 03/03/92 38,430.00 32109-51-03003 1-17 Building Remodel-Ramp 30 13,098.25 12/31/06 13,098.25 1-39 Building Remodels&Ramp 30 8,548.74 12/31/05 8,548.74 Building#5 Totals 60,076.99 B6/006 Building#6- Modular Court Room 414 N. Fifth St,Shelton,WA 45 275,691.42 02/08/95 275,691.42 32109-51-02001 0.00 - _ 1-168 New HVAC Unit 20 19,114.95 06/22/07 19,114.95 Building#6 Totals 294,806.37 B7/007 Building#7- Prosecutor 521 N. Fifth St,Shelton,WA 45 425,762.32 05/15/98 425,762.32 32109-52-02001 1-176 Prosecutor Office Remodel 30 26,934.96 12/21/07 26,934.96 Building#7 Totals 452,697.28 B8/008 Building#8 (Probation & Public Health) 615 W.Alder St,Shelton,WA 45 582,607.79 05/15/98 582,607.79 (Building Depreciation - Health & Human) 1 32019-51-04001 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditor's Office-Financial Services Tab:Bldgs w-Improv Page 7 of 25 726/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12- Buildings (With Improvements) 1-021 Building Remodels/Public Works move 30 8,592.80 12/31/06 8,592.9-0- 1-038 New Reception Area/Public Works 30 8,868.90 12/31/05 8,868.90 1-072 Building Remodels/Public Works move 45 288,318.27 12/31/03 288,318.27 1-093 Other Improvements-Probation 30 7,333.47 12/31/02 7,333.47 1-106 Other Improvements-Probation 30 23,311.11 12/31/01 23,311.11 1-115 Electrical&Plumbing-Probation 30 32,276.63 12/31/00 32,276.63 1-116 Other Improvements-Probation 30 24,615.70 12/31/00 24,615.70 1-123 Electrical-Probation 30 7,888.40 12/31/99 7,888.40 1-124 10ther Improvements-Probation 30 30,045.82 12/31/99 30,045.82 1-171 Remodeled One Office into Two-Gen Govt 30 31,407.00 06/30/07 31,407.00 Building#8 Totals 1,045,265.89 B9/009 Building#9 423 N. Fifth St,Shelton,WA 45 137,819.74 05/15/98 137,819.74 1-019 Handicap Ramp/Concrete 45 25,550.25 12/31/06 25,550.25 1-125 Electrical Work 30 8,504.78 12/31/99 8,504.78 1-126 HVAC 20 11,523.72 12/31/99 11,523.72 Building#9 Totals 183,398.49 B-PINE/010 3rd & Pine Building-Sheriff 322 N.3rd Street Sheton,WA 45 1,545,209.16 02/27/08 1,545,209.16 32019-50-03003 32019-50-03005 32019-50-04001 32019-50-04003 Sheriff Vacant Building(old rectory) 205-Sheriff-520 85,100.00 02/27/08 85,100.00 Maintenance Storage Building 055-Facilities-510 17,400.00 02/27/08 17,400.00 1-186 Interior remodel-framing 30 76,324.84 12/31/08 76,324.84 1-188 Interior remodel-HVAC 20 7,610.77 12/04/08 7,610.77 1-225 Remodel work 45 169,187.21 12/31/09 169,187.21 1-226 Interior remodel-electrical 30 70,500.10 12/31/09 70,500.10 1-227 Interior remodel-HVAC 20 11,029.31 12/31/09 11,029.31 1-229 Permanent Evidence Storage 30 86,785.91 09/17/09 86,785.91 1-230 Parking lot paving 30 12,097.44 10/15/09 12,097.44 1-250 Interior remodel-retainage release 30 8,581.54 05/31/10 8,581.54 3rd &Pine Totals 2,089,826.28 B11/011 Building#11- Facilities Storage 11840 N Hwy 101,Shelton,WA 45 06/21/91 - 42012-50-00001 1-013 Building Remodels _ 30 10/13/06 - Building#11 Totals 0.00 B-COUR/013 Courthouse 1419 N. Fourth St,Shelton,WA 45 201,461.40 01/01/29 201,461.40 32019-51-02001 K:ICAFRl201TWorking PaperMCapital Assetsl2017 Capital Asset Master List.xlsx.xlsx Auditors Office-Financial Services Tab:Bldgs w-Improv Paye 8 of 26 7/26/2016 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12 - Buildings (With Improvements) 1-001 Roofing&Remodeling 20 364,551.68 01/01/95 364,551.68 1-002 Courthouse Remodels-Clerk 30 34,921.12 12/31/06 34,921.12 1-035 Windows Work 20 5,198.40 12/31/05 5,198.40 1-073 Concrete/Masonry 45 14,011.31 12/31/03 14,011.31 1-128 Elevator Retrofit 45 93,097.09 12/31/99 93,097.09 1-136 Other Improvements 30 20,262.72 12/31/98 20,262.72 1-155 Filing System-Clerk 10 21,329.00 09/01/93 21,329.00- 1-156 Front Counter-Clerk 10 9,185.82 04/20/94 9,185.82 1-163 New Doors-Gen Govt 20 10,143.39 06/22/07 10,143.39 1-164 New Drinking Coolers&Plumbing-Gen Govt 30 5,367.76 08/16/07 5,367.76 1-231 Concrete and Masonry 45 445,183.82 12/31/09 445,183.82 1-232 Concrete and Masonry 45 252,305.46 12/31/09 252,305.46 1-233 Electrical work 30 6,508.50 12/17/09 6,508.50 1-251 Concrete and Masonry-exterior remodel 45 340,079.33 07/27/11 340,079.33 1-252 HVAC upgrades/improvments 20 12,312.43 07/27/11 12,312.43 1-253 Courthouse Interior remodel 30 529,747.71 10/13/11 529,747.71 1-257 Plumbing upgrades/improvements 30 8,802.72 09/08/11 8,802.72 1-261 Courthouse Phase II Renovations 45 510,639.79 11/08/12 510,639.79 1-266 Courthouse Phase 1, 11, III Renovations 40 343,817.28 12/19/13 343,817.28 40 13,739.96 05/15/14 13,739.96 Courthouse Totals 3,242,666.69 B-JAIL/014 County Jail 411 N. Fourth St,Shelton,WA 45 50,321.00 01/01/68 50,321.00 32019-51-02001 1-004 Cement&Masonry Work 45 7,926.91 12/31/06 7,926.91 1-005 HVAC&Heat Pump 20 29,493.93 12/31/06 29,493.93 1-006 Generator&Security System 10 11,791.97 12/31/06 11,791.97 1-007 Building Remodels 30 5,591.32 12/31/06 5,591.32 1-037 HVAC Work 20 14,467.80 12/31/05 14,467.80 1-078 Electrical/Plumbing 30 9,224.46 12/31/03 9,224.46 1-081 Building Remodels 30 119,012.28 12/31/03 119,012.28 1-099 Cabinets/Furniture 10 26,889.87 12/31/02 26,889.87 1-100 Equipment-Data Com System(part of building) 10 15,661.69 12/31/02 15,661.69 1-101 Other Improvements 45 1,344,956.37 12/31/02 1,344,956.37 1-108 Plumbing 30 13,648.29 12/31/01 13,648.29 1-109 Other Improvements 30 423,745.51 12/31/01 423,745.51 KACAFR1201TWorking Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditor's Office-Financial Services Tab:Bldgs w-Improv Page 9 of 25 7/26/2018 Mason County Auditor's office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12- Buildings (With Improvements) 1-120 Other Improvements 30 53,154.51 12/31/00 53,154.51 1-129 Emergency Generator Tanks 20 38,573.18 12/31/99 38,573.18 1-130 Emergency Tank Design 20 5,830.60 12/31/99 5,830.60 1-139 Jail Booking Counter Construction 10 17,738.65 12/31/97 17,738.65 1-142 Waterproof Walkway&Walls-Elevator 10 5,199.73 12/31/96 5,199.73 1-161 Elevator Shaft remodel/roofing 45 29,083.97 07/20/07 29,083.97 1-178 Showers/Floor Remodel 30 8,767.88 12/31/07 8,767.88 1-255 Aiphone intercom/transfer switch upgrade 30 116,213.57 12/31/11 116,213.57 Jail Upgrade n/a 2,520,644.20 12/31/16 64,852.44 2,585,496.64 County Jail Totals 4,867,937.69 B-JUVE/015 Juvenile Detention 317 N. Fifth St,Shelton,WA 45 521,248.79 12/31/97 521,248.79 32019-51-06001 Juvenile Detention Totals 521,248.79 B-PW1/016 Public Works-Admin Bldg#1 100 W Public Works Dr 45 2,461,112.21 11/08/08 2,461,112.21 42002-21-00000,42002-10-0010, 42002-10-00020 1-194 Excavation/Site prep 10 755,058.03 11/08/08 755,058.03 1-195 Electrical&Plumbing 40 1,109,393.29 11/08/08 1,109,393.29 1-196 HVAC 20 604,599.65 11/08/08 604,599.65 1-197 Roofing 20 39,190.57 11/08/08 39,190.57 1-198 Carpet/Flooring 7 87,039.31 11/08/08 87,039.31 1-199 Cabinets/Furniture 10 65,104.60 11/08/08 65,104.60 1-235 Electrical&Plumbing 30 21,860.03 12/31/09 21,860.03 1-236 HVAC 20 27,912.79 12/31/09 27,912.79 Public Works-Admin Bldg 1 Total 5,171,270.48 B-PW2/017 Public Works- Mech Shop Bldg#2 100 W Public Works Dr 45 2,556,145.07 11/08/08 2,556,145.07 42002-21-00000,42002-10-0010,42002-10-00020 1-200 Excavation/Site prep 10 750,649.70 11/08/08 750,649.76- 1-201 Electrical&Plumbing 45 1,102,916.21 11/08/08 1,102,916.21 1-202 HVAC 20 670,446.52 11/08/08 670,446.52 1-203 Roofing 20 38,961.76 11/08/08 38,961.76 1-204 Flooring 7 86,531.14 11/08/08 86,531.14 1-238 Electrical&Plumbing 30 21,732.40 12/31/09 21,732.40 1-239 HVAC 20 27,749.84 12/31/09 27,749.84 Public Works-Mech Shop Bldg 2 Total 5,255,132.64 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditors Office-Financial Services Tab:Bldgs w-Improv Page 10 of 25 7/26/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12 - Buildings (With Improvements) B-PW3/018 Public Works-Sign Shop Bldg#3 100 W Public Works Dr 45 337,957.49 11/08/08 337,957.49 42002-21-00000,42002-10-0010,42002-10-00020 1-205 Excavation/Site prep 10 103,683.82 11/08/08 103,683.82 1-206 Electrical&Plumbing 30 152,340.79 11/08/08 152,340.79 1-207 HVAC 20 83,023.02 11/08/08 83,023.02 1-208 Roofing 20 5,381.61 11/08/08 5,381.61 1-209 Flooring 6 11,952.15 11/08/08 11,952.15 Public Works-Sign Shop Bldg 3 Total 694,338.88 B-PW4/019 Public Works -Wash Facility Bldg#4 1100 W Public Works Dr 45 506,855.33 11/08/08 506,855.33 42002-21-00000,42002-10-0010,42002-10-00020 I-210 Excavation/Site prep 10 95,748.83 11/08/08 95,748.83 1-211 Electrical&Plumbing 30 140,682.05 11/08/08 140,682.05 1-212 HVAC 20 76,669.22 11/08/08 76,669.22 1-214 Flooring 6 11,037.45 11/08/08 11,037.45 Public Works-Sign Shop Bldg 3 Total 830,992.88 Gunnison Bldg and Vault Toilet 20 16,924.92 02/14/14 16,924.92 B-PK2/025 MCRA-Caretake Home 2100 E.Johns Prairie Rd,Shelton,WA B-PK2 ICaretaker Home 45 75,420.00 10/25/78 75,420.00 1-192 Shop remodel/rebuild 45 199,297.43 12/31/08 199,297.43 B-PK5/025 MCRA-Office 2100 E.Johns Prairie Rd,Shelton,WA B-PK5 New office- 2010 complete construction 45 190,803.28 05/31/10 190,803.28 MCRA Totals 465,520.71 B-PK4/030 Sandhill Park 1000 NE Sandhill Rd, Belfair,WA B-PK4 Watch Person Mobile 25 24,697.30 12/31/98 24,697.30 Sandhill Totals 24,697.30 B-PK3/054 Walker Park 2400 SE Walker Park Rd,Shelton,WA B-PK3 2001 Trailer Park Mobile 25 42,141.91 12/31/01 42,141.91 Walker Park Totals 42,141.91 B-PK1/070 Foothills Park 241 N. Hoodsport Park, Hoodsport,WA B-PK1 Restroom -Concessions 45 52,040.00 08/01/987- 52,040.00 K'\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditors Otce-Financial Services Tab:Bldgs w-Improv P+Ye II of 25 7/26/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12 - Buildings (With Improvements) Foothills Park 52,040.00 B-EOC1/074 Emergency Operation Center-Admin Bldg 1 1100 W Public Works Dr 45 63,798.10 11/08/08 63,798.10 (part of P/W Facilit 2002-21-00000,42002-10-0010,42002-10-00020 1-215 Excavation/Site prep 10 19,572.97 11/08/08 19,572.97 1-216 Electrical&Plumbing 30 28,758.21 11/08/08 28,758.21 1-217 HVAC 20 15,672.71 11/08/08 15,672.71 Emergency Operations Center-Admin Bldg#1 127,801.99 B-EOC6/075 Emergency Op Center-Storage Bldg#6 100 W Public Works Dr 45 380,350.06 11/08/08 380,350.06 (part of P/W Facility 2002-21-00000,42002-10-0010,42002-10-00020 I-220 Excavation/Site prep 10 38,616.93 11/08/08 38,616.93 1-221 Electrical&Plumbing 30 56,739.17 11/08/08 56,739.17 1-222 HVAC 20 30,921.84 11/08/08 30,921.84 Emergency Operations Center-Storage Bldg#6 506,628.00 Gunnison Bldg and Vault Toliet-Rendsland Park 20 16,924.92 02/14/14 16,924.92 Gunnison Bldg Vault Toliet 20 16,924.92 02/14/14 16,924.92 Added from AssetWorks Inventory: 9503200321 Courtroom Renovation 100-District Court-512 31,100.00 08/01/16 31,100.00 322 Wireless Project 055-Facilities-510 14,200.00 10/01/15 14,200.00 323 Bldg Renovation 055-Facilities-510 10,800.00 11/01/14 10,800.00 324 Bldg Renovation-2nd Floor 125-Com Dev-550 25,500.00 09/01/16 25,500.00 325 Bldg Renovatoon 057-HR-510 15,200.00 11/01/16 15,200.00 326 Bldg Renovatoon 055-Facilities-510 10,600.00 09/01/16 10,600.00 334 Bldg Remodel 055-Facilities-510 34,740.26 11/22/06 34,740.26 335 Sheriff Vacant Building(old rectory) 205-Sheriff-520 02/27/08 - 336 Maintenance Storage Building 055-Facilities-510 02/27/08 - 337 Historic Home 146-Parks-570 38,100.00 06/01/05 38,100.00 339 Pump House 146-Parks-570 9,700.00 10/01/93 9,700.00 340 Kitchen Shelter 146-Parks-570 15,000.00 07/01/04 15,000.00 342 Restroom Building 146-Parks-570 5,700.00 08/01/74 5,700.00 343 Park Shelter 146-Parks-570 7,200.00 06/01/83 7,200.00 344 Pump House 146-Parks-570 9,500.00 06/01/93 9,500.00 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditors Office-Financial Services Tab:Bldgs w-Improv Page 12 of 25 7126/2018 Mason County Auditor's Office Buildings with Improvements - Capital Asset Recap 12/31/2017 Asset/Class Purchase New Purchase Number Description Location & Parcel# Life Orignal Cost Date Added Cost 12- Buildings (With Improvements) 346 Gazebo 146-Parks-570 28,800.00 07/01/15 28,800.00 347 Belfair Shop fund 105-Roads-540 49,200.00 01/01/90 49,200.00 348 Belfair Salt Shelter fund 105-Roads-540 10,100.00 06/01/02 10,100.00 349 Bldg Renovaton 205-Sheriff-520 7,400.00 08/01/15 7,400.00 TOTAL CLASS 12-BUILDINGS WITH IMPROVEMENTS 28,453,847.30 64,852.44 28,518,699.74 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master Listxlsx.xlsx Auditor's Office-Financial Services Tab:Bldgs w-Improv Page 13 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20-Other Improvements 001 Building#1 411 N. 5th St,Shelton,WA 1-259 Handicap Ramps Curbs Replacement 40 11,050.05 05/17/12 11,050.05- 0-24 6th&Alder Parking Project 20 44,369.89 12/31/04 44,369.89 55,419.94 002 Building#2 410 N.4th St,Shelton,WA 006 Building#6 414 N. Fifth St,Shelton,WA 0-22 Parking Area 20 7,201.95 12/31/04 7,201.95 7,201.95 008 Building#8 615 W.Alder St,Shelton,WA 0-38 Parking/Paving 20 8,301.43 12/31/03 8,301.43 0-83 Parking/Paving-Probation 20 5,673.50 12/31/02 5,673.50 13,974.93 010 3rd & Pine Buidling 322 N 3rd Street,Shelton,WA 0-236 Electric fence,gates&transmitters 20 36,992.69 12/23/10 36,992.69 36,992.69 016 Public Works-Admin-Bldg#1 100 W Public Works Dr,Shelton 0-211 Chain link fences 20 127,758.37 11/08/08 127,758.37 0-212 Parking/Paving 20 272,331.74 11/08/08 272,331.74 0-213 Well/Water system 40 1 726,101.74 11/08/08 726,101.74 0-214 Landscaping 20 122,810.23 11/08/08 122,810.23 0-215 Flagpole 20 - 11/08/08 - 0-216 Guardrail 20 39,958.35 11/08/08 39,958.35 0-217 Septic/Sewer system 40 343,621.74 11/08/08 343,621.74 0-275 Yard Lighting 30 32,970.85 10/04/12 32,970.85 K\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List xlsxxlsx Auditors Office-Financial Services Tab:Other Improvements Page 14 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20- Other Improvements 0-289 Release retainage for yard lighting 7 - 01/24/13 - 1,665,553.02 017 Public Works-Mech Shop-Bldg#2 100 W Public Works Dr,Shelton 0-218 Hose Reels 15 70,710.94 11/08/08 70,710.94 0-219 Bridge Crane 45 216,162.02 11/08/08 216,162.02 0-220 Waste Oil Tank 30 40,025.06 11/08/08 40,025.06 326,898.02 025 RA 2100 E. Jo ns Prairie Road, S e ton,WA 0-015 ain Link Fencing- Fields#1,#2, 20 11,355.80 12/31/05 11,355.80 0-026 C ain Link Fencing- Field#5& New Shop 20 11,199.30 12 31 04 11,199.30 0-040 Asphalting Walkways 20 13,266.75 12/31/03 13,266.75 0-042 Chip Seal Parking Lot 20 11,686.41 12 31 TO3 11,686.41 0-044 Infield Soil Catc Basins &Stump Removal 20 43,920.45 12 31 03 43,920.45 0-045 Park Development& Improvements 25 9,503.49 12 31 03 9,503.49 0-058 Catch Basins- Parking Lot 20 6,364.33 12/31/02 6,364.33 0-059 Parking Lot Seal 15 23,635.40 08/31/02 23,635.40 0-060 Dug Out Benches 20 5,881.58 12/31/02 5,881.58 0-061 Dug Out Construction-Excavating 20 5,934.91 12/31/02 5,934.91 0-063 Batting Cage Improvements 20 7,848.18 12/31/02 7,848.18 0-065 Fencing&Gates 20 39,624.60 12/31/02 39,624.60 0-066 Infield Mix&Top Soil 20 42,544.41 12/31/02 42,544.41 0-068 Pylon Sign 20 6,095.38 12/31/02 6,095.38 0-069 Park Improvements-Dugout Excavating 20 15,888.87 12/31/02 15,888.87 0-085 Commercial Fencing&Gate 20 10,459.76 12/31/01 10,459.76 0-086 Paving 20 8,200.40 12/31/01 8,200.40 0-094 Electrical& Plumbing- Batting Cages 30 5,916.10 12/31/00 5,916.10 0-095 Equipment-Batting Cages 15 6,985.61 12/31/00 6,985.61 0-107 Batting Cage Improvements 20 36,956.66 12/31/98 36,956.66 0-109 Dug Outs Field#6 20 5,610.61 12/31/98 5,610.61 0-129 Playground Improvements 15 6,057.63 12/31/96 6,057.63 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master Listxlsx.xlsx Auditor's Office-Financial Services Tab:Other Improvements Pap!15 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20- Other Improvements 0-130 Field#5 Dugouts 20 6,279.14 12/31/04 6,279.14 0-177 Shop Planning, Permits, Design 15 13,100.00 12/31/07 13,100.00 0-195 MCRA shop exterior concrete 40 18,545.32 07/24/08 18,545.32 0-196 Field#5 rehab-drainage 20 10,588.85 12/31/08 10,588.85 0-197 Field#5 rehab-foul poles(not movable) 30 7,732.09 06/05/08 7,732.09 0-238 Playground Improvements 15 25,743.89 03/25/10 25,743.89 0-251 Synthetic Turf field improvements 15 236,668.82 12/31/11 236,668.82 0-276 Synthetic Turf field improvements 15 293,984.68 09/18/12 293,984.68 0-291 Batting Cage Improvements 20 34,746.88 03/21/13 34,746.88 2016 In MCRA Field Rehabilitaton Project Progress - 982,326.30 982,326.30 026 Mason Lake Park 6011 E Mason Lake Drive W Grapeview,WA 0-239 Ramp & Boat launch construction & bathroom rehab 15 647,620.55 08/11/11 1 647,620.55 647,620.55 028 Oakland Bay Park 1570 E Agate Bay Road Shelton,WA 0-178 Master Development Plan 15 19,969.00 12/31/07 19,969.00 0-252 Roads,Trails& Parking Areas 20 55,592.08 12/31/12 55,592.08 0-277 Trail& Park Improvements 20 275,742.42 12/20/12 275,742.42 0-278 Gunnison Vaulted Toilet 20 18,031.88 10/18/12 18,031.88 0-279 Vaulted Toilet 20 12,021.33 12/20/12 12,021.33 0-290 Development and Retainage 40 16,472.84 04/11/13 16,472.84 397,829.55 030 Sandhill Park 1000 NE Sandhill Road, Belfair,WA 0-005 Architectural& Engineering Fees 20 28,700.50 12/31/06 28,700.50 0-014 Architectural & Engineering Fees 20 129,767.41 12/31/05 129,767.41 0-028 Chip Seal Parking Lot 15 8,271.57 1 12/31/04 8,271.57 K\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master Lisl.xlsx.xlsx Auditor's Office-Financial Services Tab:Other Improvements Pape 16 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20-Other Improvements 0-046 Chip Seal Parking Lot 15 25,749.18 12/31/03 25,749.18 0-047 Tailings,Sand, Infield Mix 20 8,958.28 12/31/03 8,958.28 0-070 Infield Mix&Topsoil 20 33,876.28 12/31/02 33,876.28 0-072 Permits& Professional Fees 20 11,624.75 12/31/02 11,624.75 0-075 Retaining Wall 30 1 8,324.80 12/31/02 8,324.80 0-091 Pump House-Electrical &Conduit 30 13,781.70 12/31/00 13,781.70 0-101 Infield Mix&Topsoil 20 25,921.59 12/31/99 25,921.59 0-111 Infield Mix,Topsoil,Grading-Ballfields#5 20 28,458.80 12/31/98 28,458.80 0-113 Dugouts-Ballfields#5 20 9,923.80 12/31/98 9,923.80 0-114 Chain Link Fencing-Backstops 20 5,216.83 12/31/98 5,216.83 0-116 Chain Link Fencing&Gate 20 7,058.63 12/31/98 7,058.63 0-125 Infield Mix,Top Soil,Grading 20 24,846.66 12/31/96 24,846.66 0-126 Well#1 Reconstruction 20 6,237.00 12/31/96 6,237.00 0-133 Park Construction 25 663,032.32 12/31/05 663,032.32 0-136 Park Construction 25 453,224.91 12/31/06 453,224.91 0-137 Bleachers 15 28,400.00 12/31/06 28,400.00 0-139 Infield Mix&Top Soil 20 7,496.83 12/31/04 7,496.83 0-141 Installation of Pump House 20 12,891.90 12/31/04 12,891.90 0-142 Permanent Bleachers 20 5,394.64 12/31/04 5,394.64 0-146 Park Construction-Irrigation 20 14,795.93 12/31/03 14,795.93 0-179 Phase I Development 20 6,904.84 12/31/07 6,904.84 0-187 Pitching Mounds 20 5,975.67 05/31/07 5,975.67 0-192 Field#6 Rehabilitation-Infield Mix 20 25,169.16 12/31/07 25,169.16 0-199 Field#3-Chainlink backstop 20 15,773.29 12/11/08 15,773.29 0-200 Field#3-concrete retaining walls 40 7,800.12 12/31/08 7,800.12 0-201 Field#3-infield mix,drainage, etc 20 11,442.72 12/31/08 11,442.72 0-280 Retaining walls&grade slopes 30 10,447.59 03/08/12 10,447.59 1,645,467.70 045 Latimer's Landing Boat Launch 50 E. Harstine Bridge Road,Shelton,WA K\CAFR�2017\Working Papers\Capital Assets12017 Capital Asset Master List.xlsx xlsx Auditor's Office-Financial Services Tab:Other Improvements Pape 17 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20 - Other Improvements 0-007 Design& Professional Services 15 27,135.08 12/31/06 27,135.08 0-176 Design, Permits, Biological Evaluation 30,030.63 12/31/07 30,030.63 0-202 Dock& Boat ramp 40 819,825.12 12/31/08 819,825.12 0-281 Parking Area 30 422,879.24 11/08/12 422,879.24 1,299,870.07 046 Truman Glick Park 1291 W. Ford Road, Matlock,WA 0-076 Tioga Vault Toilet Building with 2 Units 20 20,670.62 12/31/02 20,670.62 0-117 Picnic Kitchen 20 5,479.06 12/31/98 5,479.06 0-120 Architectural Fees&Tree Removal- Picnic Kitchen 20 7,151.43 12/31/97 7,151.43 0-121 Picnic Kitchen-Construction 30 37,460.55 12/31/97 37,460.55 0-145 Chain Link Fencing 20 5,051.11 12/31/04 5,051.11 0-203 Challenger permanent play structure 25 53,189.21 12/31/08 53,189.21 0-228 Pathway Development 20 8,943.00 06/10/09 8,943.00 137,944.98 052 Union Park 61 E. PT Townsend Street, Union,WA 0-104 Baseball Field Equipment& Bench 15 9,697.95 12/31/99 9,697.95 0-118 Baseball Field-Infield Mix,Top Soil, Dozer 20 9,198.96 12/31/98 9,198.96 0-127 Restroom Construction 20 1 7,965.01 1 12/31/96 7,965.01 26,861.92 054 Walker Park 2400 SE Walker Park Rd,Shelton,WA 0-027 Permits 20 5,741.80 12/31/04 5,741.80 0-144 Fencing 20 6,629.03 12/31/04 6,629.03 12,370.83 056 Watson Wildwood Park Highway 103,Victor,WA 0-79 ISurvey 20 7,100.00 12/06/02 7,100.00 _ 7,100.00 065 Coulter Creek Park _ 0-283 Trail & Park Development 20 24,399.48 11/15/12 24,399.48 K:\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditor's Office-Financial Services Tab:Other Improvements Page 18 of 25 7/26/2018 Mason County, WA Other Improvements - Capital Asset Recap 2017 Auditor's Office Asset# Description Location Life Purchase Purchase New Purchase Cost Date Cost 20 - Other Improvements 0-285 Vaulted Toilet 20 12,021.32 12/20/12 12,021.32 0-292 Parking lot construction 20 11,772.25 03/21/13 11,772.25 48,193.05 070 Foothills Park 241 N. Hoodsport Park, Hoodsport,WA 0-039 Road Development 25 14,113.40 12/31/03 14,113.40 0-205 Challenger permanent play structure 30 17,362.99 12/31/08 17,362.99 0-281 Installation of Play Structure 30 7,854.60 08/23/12 7,854.60 Park Bridge 15,000.00 10/01/93 15,000.00 Play Structure 12,000.00 07/01/04 12,000.00 Play Structure 14,600.00 05/01/04 14,600.00 TOTAL CLASS 20-OTHER IMPROVEMENTS 7,392,556.49 7,392,556.49 K.\CAFR\2017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Auditors Office-Financial Services Tab:Other Improvements Page 19 of 25 7/26/2018 Governmental CIP 2016 Reet 2 - Capital Improvements - MCRA Field Rehabilitation Proj $360,429.58 2017 REET 1 -Various Buildings 51,219.23 2017 REET 1 -Various Buildings 6,794.30 2017 REET 2 - Capital Improvements- MCRA Field Rehabilitation Proj 162,280.74 2017 REET 2 - Sandhill Park Field#1  285,390.83 2017 REET 2 -Jacoby 736.25 2017 REET 2 -Coulter Creek-add to 2016 land purchase 1,168.28 Current Year 507,589.63 Total $868,019.21 Mason County, WA Equipment- Capital Asset Recap 12/31/2017 Auditor's Office Purchase New Purchase Asset# Description Location Asset Tag# Life Purchase Cost Date Added Deleted Cost 32-Machinery& Equipment 001 Building#1 E165 Hart Ballot processing scanner Auditor/Elections 12150 5 23,157.28 12/12/13 23,157.28 E166 Hart Ballot processing scanner Auditor/Elections 12151 5 23,157.29 12/12/13 23,157.29 E143 High Volume Laser Printer Election Equip Fund 12115 7 5,415.00 12/28/06 5,415.00 51,729.57 51,729.57 E170 Fujitsu Color Scanner Auditor/Elections 12158 5 7,287.06 06/27/13 7,287.06 E159 Contex SD3600 large format scanner Auditor/Recording 12145 5 6,957.11 02/16/12 6,957.11 E145 Dell Poweredge T710 Server Auditor/Recording 12132 5 14,274.45 03/11/10 14,274.45 E003 Digital Scanner Auditor/Recording 12038 5 7,878.21 04/30/02 7,878.21 Eagle Recorder Server Replacement Auditor's O&M 11556 5 20,655.72 06/25/15 20,655.72 Fujitsu F167700 Scanner Auditor/Elections 11555 5 1 5,917.61 12/23/15 1 5,917.61 62,970.16 62,970.16 E162 Recording Equipment BOCC Chambers 12148 10 7,604.18 02/16/12 7,604.18 122,303.91 - - 122,303.91 002 Building#2 (closed WQ&move PH in 2009) Public Health E147 1 disaster prep mobile hospital unit **Stored at DEM 12134 10 10,941.35 06/24/10 (10,941.35) - E148 1 disaster prep mobile hospital unit **Stored at DEM 12135 10 10,941.34 06/24/10 (10,941.34) - E149 1 disaster prep mobile hospital unit **Stored at DEM 12136 10 10,187.43 07/22/10 (10,187.43) - E63 Castle Autoclave Health-Water Quality 12084 7 39,900.09 03/31/03 39,900.09 E67 Steam Scrubber Dishwasher Health-Water Quality 12097 7 6,055.63 1 10/21/05 1 1 1 6,055.63 (32,070.12) 45,955.72 013 Courthouse E136 Imaging System Clerk 12126 5 8,869.29 10/02/08 8,869.29 E009 Micro Film Scanner Clerk 12087-R 5 6,255.71 08/13/03 6,255.71 E008 Film Viewer/Printer Clerk 11248 5 5,618.21 12/31/96 5,618.21 E150 MS6000 MKII microfilm reader/printer Clerk 12137 10 13,349.46 10/08/10 13,349.46 34,092.67 E160 Court Recording Equipment District Court 12146 10 7,702.67 06/21/12 7,702.67 E161 Court Recording Equipment Superior Court 12147 10 22,259.14 07/05/12 22,259.14 E058 Recording Equipment Superior Court 10506 7 5,601.09 03/10/87 5,601.09 Judicial Bench,Witness Box Superior Court 15 6,526.28 12/17/15 6,526.28 34,386.51 Fund 135 Trial Court Improvement E171 Hardware/software jury system Courts/Clerk 12162 3 29,075.26 04/11/13 29,075.26 K:\CAFR\2017\Working Papers\Capital Assets2017 Capital And Master Lbl.xlex.xlax Tab: Equipment Paye 21 of 25 7/26=18 Mason County, WA Equipment- Capital Asset Recap 12/31/2017 Auditor's Office Purchase New Purchase Asset# Description Location Asset Tag# Life Purchase Cost Date Added Deleted Cost E164 Jury Management System Courts/Clerk no tag 15 33,140.37 10/18/12 33,140.37 AX AL7 System-Superior Courtroom Superior Court 10 39,776.31 09/23/15 39,776.31 Video Conferencing Equipment Courthouse 10 7,161.31 07/10/15 7,161.31 109,153.25 Fund 119 Reserve for Technology Video Conference System-Kiosk 1 Jail 10 12,062.39 09/23/15 12,062.39 Video Conference System-Kiosk 2 Jail 10 12,062.39 09/23/15 12,062.39 Video Conference System-Kiosk 3 Jail 10 12,062.39 09/23/15 12,062.39 Video Conference PX AL7 Superior Court-B 10 31,592.16 09/23/15 31,592.16 Video Conf System-Centpro PX District Court 10 29,371.29 09/23/15 29,371.29 Video Conf System-PX AL7 S Modular Courtroom 10 29,371.29 09/23/15 29,371.29 126,521.91 311,857.01 - - 311,857.01 Juvenile Facility Cust 15915 Det-Finger Print 001-172-000-Juvenile Fa4 11550 7 7,635.12 12/19/14 7,635.12 _ Det/Door Panel/Monitor,Cameras 001-172-000-Juvenile Fa 11551 7 14,335.20 12/19/14 14,335.20 21,970.32 21,970.32 054 Walker Park E141 Playground Equipment Walker Park-Parks 12130 15 23,835.44 10/19/09 23,835.44 23,835.44 052 Union Park E140 Playground Equipment Union Park-Parks 12129 15 8,546.00 10/19/09 8,546.00 8,546.00 - - 8,546.00 024 Parks System E132 John Deere Top Dresser Park System 102122 10 20,148.45 12/18/07 20,148.45 E029 Land Pride Mower Park System 12096 7 10,897.54 07/09/05 10,897.54 E028 Gator Utility Vehicle Park System 12091 7 5,517.78 02/09/04 5,517.78 E027 Kubota Backhoe Attachment Park System 12089 7 7,365.15 11/05/03 7,365.15 E025 Hydro Aqua Seeder Park System 12065 7 5,101.84 12/17/02 5,101.84 E026 Cushman Bunker Park System 12063 7 11,026.47 12/17/02 11,026.47 E024 Pro Laser Level Park System 12052 7 18,675.21 12/19/01 18,675.21 E023 John Deere Rotary Mower Park System 11409 7 11,249.28 03/02/99 11,249.28 E021 Seed Aerator Park System 1 11301 7 7,573.76 04/22/97 7,573.76 E020 Groom Master Field Groomer Park System 11193 7 7,973.04 02/26/96 7,973.04 E153 Gator Utility Vehicle Park System 10 6,000.00 08/26/94 6,000.00 K:tCAFR12017\Worldng Papers\Capital AsseW2017 Capital A"M Mostar Ust.xlax.Aax Tab: Equipment Page 22 of 25 7/28/2018 Mason County, WA Equipment- Capital Asset Recap 12/31/2017 Auditor's Office Purchase New Purchase Asset# Description Location Asset Tag# Life Purchase Cost Date Added Deleted Cost E15 Electric Score Board MCRA-Parks 10324 7 16,000.00 01/01/92 16,000.00 E014 Kubota Lawn Tractor Park System 10330 7 9,000.00 01/01/91 9,000.00 E013 Kubota Tractor Park System 10323 7 17,000.00 01/01/88 17,000.00 153,528.52 - 153,528.52 072 MCSO Equipment Mine Resistant Ambush Protected (MRAP Sheriff 11552 10 508,342.00 05/23/14 508,342.00 "Your Speed"Sign 001-205-280-Sheriff-Pa 11553 7 11,893.78 04/15/14 11,893.78 E168 Level III Tactical Blankets x 5 Sheriff/Patrol 12153-12157 7 39,428.09 12/31/13 39,428.09 E167 2012 Chev Cargo Van Sheriff/Patrol 12152 5 19,752.00 12/31/13 19,752.00 E169 Avatar II Robotex Base Package Sheriff/Custody 12159 7 19,482.35 06/20/13 19,482.35 E157 ATR Rescue folding trailer/chair Sheriff/SAR 12144 5 5,944.66 12/22/11 5,944.66 E154 2011 Honda 44 Rancher ATV Sheriff/SAR 12141 10 6,813.30 09/22/11 6,813.30 E155 2011 Honda 44 Rancher ATV Sheriff/SAR 12142 10 6,813.30 09/22/11 6,813.30 E158 Amkus Rope Rescue System w/attach Sheriff/SAR 12140 5 14,677.36 07/07/11 14,677.36 E139 Nikon Total Station Sheriff/Traffic Unit 12124 7 8,864.20 12/28/09 8,864.20 E135 2009 Ford Van-Grant S0310A Sheriff/Deputies 12127 5 21,677.56 09/03/08 21,677.56 E143 DSM Evidence Lockers-Grant 16738B Sheriff/Deputies 12131 15 19,344.05 02/29/08 19,344.05 E130 North Mountain Radio Repeater Sheriff/Admin 5 14,417.84 05/11/07 14,417.84 E129 Gold Mountain Radio Repeater Sheriff/Admin 5 14,419.05 04/20/07 14,419.05 E032 Two Heated Delivery Trays Jail 12113/12114 7 10,462.44 12/31/06 10,462.44 E054 Finger Printing System Jail 12109 7 31,517.12 07/18/06 31,517.12 E041 Triumph 215 with Trailer Sheriff/Boating 12108 5 32,552.27 06/12/06 32,552.27 E049 2006 Ford 4X4 Pickup Sheriff/ORV 12111 5 39,481.81 06/01/06 39,481.81 E048 Laser System-Total Station Sheriff/Deputies 12095 5 6,964.88 02/15/05 6,964.88 E053 Master Convection Oven Jail 12093 7 8,352.00 04/23/04 8,352.00 E039 Suzuki Outboard Motor Sheriff/Boating 12085 7 8,880.60 07/24/03 8,880.60 E042 Evidence Dry Cabinet Sheriff/Deputies 12042 7 9,963.60 02/08/02 9,963.60 E051 Video Imaging System Jail 11285 7 67,196.45 08/15/96 67,196.45 E128 Triumph 215 Boat with Trailer Sheriff/Boating 7 30,687.06 06/08/07 30,687.06 957,927.77 - - 957,927.77 074 Emergency Management E133 Kenwood VHF Repeater&Antenna Syster Emergency Mngmt 12120 10 29,177.39 11/09/07 29,177.39 E057 Diesel Generator Emergency Mngmt 11487 7 27,281.88 12/11/00 27,281.88 56,459.27 - - 56,459.27 011 Facilities&Grounds- Building 411 E038 O'Henry 40'x 60'tent Facilities&Grounds 12110 5 13,069.43 07/13/06 13,069.43 K\CAFR\2017\Workin9 Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Tab: Equipment rage 23 of 25 7/2=11111 Mason County,WA Equipment- Capital Asset Recap 12/31/2017 Auditor's Office Purchase New Purchase Asset# Description Location Asset Tag# Life Purchase Cost Date Added Deleted Cost E152 X-ray scanner/metal detector/handwand Courthouse/Facilities 12139 10 27,963.02 12/30/10 27,963.02 41,032.45 41,032.45 Total Class 32 Machinery&Equipment 1,775,486.53 (32,070.12) 1,743,416.41 34-TRANSPORTATION MACHINEY& EQUIPMENT 080 Roads System 2013-033 P1-262960 2/12/2013 130483-Comm-C County Roads 5 7,446.30 02/12/13 7,446.30 New De-Icer Rack-New Vehicle A 105-000-000 - Road Fund 10 5,000.00 10/30/14 5,000.00 E142 Base Radio System County Roads 012125 10 18,555.61 05/31/09 18,555.61 E169 1000 Gallon Single Lane Anti-Ice County Roads 012105 7 12,435.48 09/13/05 12,435.48 E110 Herbicide Sprayer County Roads 012104 10 25,303.79 10/03/05 25,303.79 E111 CMA Tank NC-3000 County Roads 012103 10 6,814.67 09/23/04 6,814.67 E112 CMA Tank NC-3000 County Roads 012102 10 6,814.66 09/23/04 6,814.66 E113 Portable Bridge 14'x 80' County Roads 011502 20 73,452.93 06/30/01 73,452.93 E115 Sprayer/De-Icer County Roads 011483 10 7,048.79 11/28/00 7,048.79 E114 60'x 14'Portable Steel Bridge County Roads 011489 20 49,445.17 09/25/00 49,445.17 E117 loline 88/30 Technoarts Switch Blade County Roads 011434 7 6,115.54 09/20/99 6,115.54 E116 (GPS)Components-Not Tagged County Roads 011464 7 11,602.85 10/12/98 11,602.85 E123 Herbicide/De-Icer Sprayer County Roads 011330 10 17,188.16 05/31/98 17,188.16 E163 40'Insulated Container County Roads 12149 20 6,289.45 08/14/12 6,289.45 E125 Theodolite County Roads 010476 7 7,471.00 12/31/82 7,471.00 GIS Server County Roads 5 1 8,407.83 02/19/15 (8,407.83) - 269,392.23 - (8,407.83) 260,984.40 Added in 2016 Industrial Washing Machine Jail (Pchd by Facilities) 5 11,293.94 12/31/16 11,293.94 Bow Front U Desk Prosecutor's Office 10 5,561.74 12/31/16 5,561.74 25'Safeboat w/trailer Sheriff 7 71,567.66 10/04/16 71,567.66 Finger Printing System Jail 7 12,544.29 12/21/16 12,544.29 IT Owned-Various Telephone System Locations 7 09/30/16 - IT Owned-Various Flash Array Storage Locations 5 11/28/16 Laserfiche Software IT-Building#3 5 12/28/16 - - Added in 2017 K:\CAFR\2017\Wofking Papers\Capltal Assets\2017 Capital Asset Master List xlsx.xlsx Tab: Equipment Page 24 of 25 7126/2018 Mason County, WA Equipment - Capital Asset Recap 12/31/2017 Auditor's Office Purchase New Purchase Asset# Description Location Asset Tag# Life Purchase Cost Date Added Deleted Cost 2014 Ford F-150 STX 44 SuperCab Sheriff 12/20/17 22,927.50 22,927.50 2017 RAM 1500 Sheriff 06/13/17 35,510.29 35,510.29 Vinyl Cutter-Sign Shop Roads 03/07/17 12,622.10 12,622.10 Thermolazer-Thermoplastic Applicator Roads 07/20/17 14,174.44 14,174.44 100,967.63 85,234.33 - 186,201.96 2,145,846.39 - - - Total General Government Machinery&Equipment 2,145,846.39 85,234.33 (40,477.95) 2,190,602.77 P KACAFR12017\Working Papers\Capital Assets\2017 Capital Asset Master List.xlsx.xlsx Tab. Equipment Page 25 of 25 7r%W1 g 3. Revised Capital Asset/Trackable Policy/Procedure CO ��T 1854 Mason Count ' al and Trackable Asset Policy and Procedures I. PURPOSE: To establish a uniform policy and accountin for ounty's real and personal property to ensure adequate stewardship of county resources through co untability and accurate capital/trackable asset listings and to establish departmental responsibility in t i nance of the County's capital asset system. Mason County is on the cash basis of accounting as defi Washington State BARS Manual (Budgetary, Accounting and Reporting Systems). II. RESPONSIBILITY: All Mason County Departments are responsible for protecti0on Iling the use of County assets assigned to their department. The department head/elected icial sit designate one or more employee(s) to be responsible for maintaining and safeguarding a ent's capital assets and trackable assets("inventory officer").Any time a capital asset is added, d ansferred; the inventory officer will complete a Capital Asset Project Form which will be submitted to the A itor's Financial Services Department. NOTE *** Form also needs to be submitted to RISK Manager"" P orks will submit the Annual Construction Report spreadsheet annually in lieu of the capital asset roject form. For trackable assets, the department will complete a Trackable Asset Form. Departments have sole responsibility for their trackable assets. III. DEFINITIONS: Ancillary charges: Costs that are directly attributable to capital asset acquisition and are necessary to place the asset into service in its intended location and use. Asset number: A unique number assigned to each capital asset (or a group of assets) that is used for identification. Buildings (and building improvements): The capital asset class that includes all buildings owned by the County. Components of a building, not normally replaced, are considered part of the building. Building 1 improvements include subsequent additions of a new wing or extension, structural renovations and integral component replacement. Capital asset: Tangible or intangible assets that meet all three of the following: a) it must have an initial useful life that extends beyond a single reporting period, i.e., one year; b) it must be used in the operations of the entity; and, c) it must not be specifically excluded by policy, e.g., capitalization threshold. Capitalization threshold: The minimum dollar value at which the County elects to capitalize its capital assets for financial reporting is $5,000 and an estimated useful life in excess of one year. All land is capitalized regardless of value. Capital assets are recorded at historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Although trackable assets do not meet the county capitalization threshold, they are considered assets for purposes of marking and identification, records keeping, and tracking. Capitalize: To list the as et in the County inventory. Constructed capital A capital asset that is created or produced by the County or on behalf of the County. A constructe c i sset can be the installation, assembly or creation of a new facility; an addition, expansion, imp e , r replacement of an existing facility; the relocation of a facility; or an internally generated intangibl capi I sset(including software). Construction work-in-progress T e capital asset class that includes the cost of assets under construction or in development. The c are accumulated and moved to the appropriate asset class when substantially complete and/or p ice. Construction work-in-progress is also referred to as work-in-progress (WIP) and construction-i ro (CIP). Contributed/Donated assets: Real or pers al capital assets received in a voluntary non- exchange transaction from external parties and no o transfer from another unit within the reporting entity. Disposal: The managed removal of an asset from the Count po ession and retirement in the County's capital asset system. Estimated historical cost: Is an estimate of the value of an a et actual historical cost is not available. An estimate may be derived using an alternative cost bas cu nt replacement cost) that is adjusted by an economic index to arrive at an estimate of the original is i I ost. Fair value: Estimated dollar amount at which an asset might exchange be en a willing buyer and a willing seller, neither being under compulsion, each having reasonable knowledge of all relevant facts, and with equity to both. "Estimated fair value" at acquisition may be obtained from manufacturers' catalogs or price quotes in periodicals, from objective appraisals, or similar sources. Estimated fair value is used in valuing donations. Furniture,machinery,and equipment:The capital asset class that includes all personal property acquired through purchase, donation, exchange, construction, evidence, conversion, etc. It generally includes all movable personal property and also plant equipment and other fixed equipment. Grant funded assets: Capital assets purchased with grant funds and subject to specific requirements and instructions relating to recordkeeping, controls, and/or restrictions. Historical cost: The original cost of an asset at the time of acquisition including all ancillary charges (e.g., freight, installation, site preparation, etc.) to bring the capital asset to its intended location and its intended use. "Estimated historical cost" is an estimate of the value of an asset where actual historical cost is not 2 available. An estimate may be derived using an alternative cost basis (e.g. current replacement cost) that is adjusted by an economic index to arrive at an estimate of the original cost. Impairment: A significant, unexpected decline in the service utility of a capital asset. Improvements other than buildings: The capital asset class that includes improvements to land other than those related to site preparation or conversion to a public road. This may include items such as airport runways, retaining walls, sidewalks, parking lots, ponds, landscaping, berms, fencing, outdoor lighting, etc. Inventory: The process of physically confirming the existence and location of capital assets. Infrastructure: Capital assets that are stationary or immovable in nature and that have useful lives that can be preserved over a longer time period than most capital assets. Roads, bridges, sidewalks, water lines, sewers, drainage systems and the like. Intangible assets: An s that lacks physical substance, is nonfinancial in nature, and has an initial useful life extending a ingle reporting period. Examples of intangible assets are easements, right of way, other land righ s, rademarks, licenses, permits and software. Internally generated comp er s re: Software developed in-house using County workforce or by a third party contractor on beha C ty; or purchased from a vendor but modified or customized by the County using more than mini I i ntal effort before being put into service. Internally generated computer software activities can be o . to three stages, 1) software preliminary project stage, 2) software application development stag a 3) ftware post-implementation/operation stage. Land: The capital asset class that includes -d reciable land and all associated rights with land ownership. Land use rights: Land use rights may be purchased 'th t he transfer of title and may include temporary easements, permanent easements, right-of-way, and de op ir, timber and mineral rights. Land use rights are considered intangible assets. Personal property: All movable capital furniture, machinery, an uipm nt subject to an annual physical inventory. Physical inventory: A physical inspection of capital assets recorded in the p' I asset system to verify their existence and condition. Purchased software: Software purchased and used without modifications. This does not include general software applications that are needed for basic computer operations or performing routine office tasks, the cost of which are normally bundled with the hardware cost or expensed. Real property: Land, buildings and building improvements, and improvements other than buildings. Substantially complete: The point at which construction is sufficiently complete in accordance with contract documents and the construction is determined to be ready for its intended use and/or occupancy. Surplus: Capital assets that are no longer used by the custodial department. Tag number: For personal property, a physical tag with a unique number that is affixed to the actual asset. For real property, the Assessor's parcel number should be used as the asset number. A number may be divided into a primary number and an attachment number suffix for attachments to the primary asset. 3 Trackable Assets: Assets that are particularly at risk or vulnerable to loss and cost less than $5,000 that have a useful life greater than a year. Departments are responsible for reporting their trackable assets and maintaining good stewardship over them. The Auditor's Office will not maintain the inventory; it is the sole responsibility of each individual department. The Auditor's Office will assist departments but ultimate responsibility stays with the each individual department. Some electronic equipment is inventoried by IT as evidenced by an ER number. IT will account for the items. Useful life: An estimate based on the known information regarding the type, expected use, and expected maintenance of the asset. It is the period of time during which a capital asset will provide service. IV. POLICIES: The County will report capital assets in the County's capital asset listing in accordance with BARS manual. The County will maintain capital asset system to properly track and report the County's capital assets. The capitalization thre the minimum dollar value at which the County elects to capitalize assets. Expenditures that are e r n or equal to the threshold amounts and meet other capital asset criteria must be capitalized and r . the capital asset system, and as a capital expenditure in the general ledger. Thresholds generally houl be applied to individual assets and not to the total of a group or with combined purchases, with th f infrastructure. Capital assets are recorded in t e sset system at historical cost or estimated historical cost. Donated assets are recorded at fair I time of donation. The historical cost and fair value at the time of acquisition should include all an ill ch es necessary to place the asset in its intended location and condition for use. Collections(works of art and historical artifacts, fo are capitalized at historical cost or if donated, fair value at the time of donation. Assets purchased, but not yet placed in service, are rec ed in capital asset system at their acquisition date. Ancillary costs should be included in the cost of a capital o ver, minor ancillary costs, not measurable at the time a capital asset is recorded in an authori d P ady inventory system, are not required to be capitalized but may be capitalized if the informatio a eadily available. Ancillary costs include such items as: • Legal and title fees • Professional fees of engineers, attorneys, appraisers, financial advisors, architects, etc. • Surveying fees • Appraisal and negotiation fees • Site preparation costs • Costs related to demolition of unwanted structures • Transportation/freight charges • Sales and use tax • Installation costs • Warranties (excluding extended warranties) • Any other normal or necessary costs required to place the asset in its intended location and condition for use • Clean-up of known pollution at the time of acquisition • Relocation costs 4 Capital assets acquired with grant funds must comply with all state, federal and grantor requirements and be identified as grant funded assets in the County's capital asset accounting system. Not all phases of capital project's constructed asset are capitalizable. Costs should be capitalized only if they are directly identifiable with a specific asset and only if incurred after the acquisition of the related asset has come to be considered probable (i.e. likely to occur). Thus the planning phase and preliminary design phase of a capital project are generally not capitalized. The final design phase, implementation phase and acquisition phases are capitalized. The close out phase which involves administrative processes and monitoring would generally not be capitalized, but rather expensed to operations. The County's infrastructure is on a cash basis of reporting. Improvements that increase the service capacity and functionality of infrastructure are capitalized. Other costs are considered maintenance and are expended in the period incurred. The Department of Transportation—Road Services Division maintains the roads and bridges infrastructure historical asset records within a separate reporting system. Insurance recoveries re ed to impaired assets are reported net of the related loss when the recovery is realized or realizable i me fiscal year as the loss. Otherwise, restoration or replacement costs of an impaired asset are re e a separate transaction from the related insurance recovery. An annual physical inventory f per nal property capital assets will be performed to verify their existence, location and status. An annu real property will be performed to verify accuracy and ownership status. An official listing of property records f buildings, including those that fall below the capitalization thresholds will be maintained by Auditor s ar aI ervices. 00 Personal property items are generally handled r each department. Real Property transfers and dispositions are handledOor's Financial Services. Capital assets still in service remain on the books until dispo Trackable assets are the responsibility of each individual Coun rt nt. 5 Capital Assets — Procedures 1) Improvement/Repair/Maintenance Expenses Routine repair and maintenance costs will be expensed as they are incurred and will not be capitalized. Major repairs will be capitalized if they result in betterments/improvements. An improvement provides additional value. Such added value is achieved either by 1) lengthening a capital asset's estimated useful life (beyond original) or 2) increasing a capital asset's ability to provide service (i.e., greater effectiveness or efficiency); must be measureable. In contrast to improvements, repairs and maintenance retain value rather than provide additional value. Outlays will not be capitalized for a project that replaces the old part of a capital asset. 2) Additions The county may acquir roperty by purchase, construction, donation, or lease. Capital assets shall be capitalized and purch m an object code capital BARS line known as the"60's": 6 a Land Improvements 62 - B ilding and Structures 63 -0 ments 64 - Mac i n Equipment 65 - Constr cti f pital Assets When a capital asset is purchased, the e rtmot will complete a Capital Asset- Project Form and send it to the Auditor's Financial Services Offic voucher. The Auditor's Financial Services Office will update the capital asset system with the info fr the Capital Asset- Project Form. The department will be assigned a unique asset tag number from S ices which will be used for inventory purposes and affix the tag number to the asset. If possible, t part nt should identify the asset as Mason County property on the tag, and the tag shall be affixed on t ipal body of the asset. Damage or lost tags should be replaced with a new inventory ID tag. Tags ber ed when the asset is sold or disposed. Occasionally it may be impractical or impossible to tag a capi ass t, for example: • The asset is stationary and not susceptible to theft uch nd, infrastructure, buildings, and improvements). • The asset has a unique permanent serial number that for identification (such as vehicles). • The asset would lose significant historical or resale value by the tag. • The asset would have its warranty negatively impacted. For these assets, the department should apply alternative procedures for iden ication and inventory. 3) Deletions Asset deletion may be required due to the sale of the asset, scrapping, lost or stolen, or involuntary conversion(fire,flood, etc.) Due to the monetary value, capital assets deleted from the capital asset system for any reason require the department to complete the Capital Asset-Project Form, Asset Disposal Information section. Equipment acquired under a grant or sub grant that is no longer needed for the original project may be disposed as follows: • Equipment with a current per-unit fair market value of less than $5,000 may be retained, sold, or otherwise disposed of with no further obligation to the awarding agency. • Equipment with a current per-unit market value of $5,000 or more may be retained, sold, or otherwise disposed of only as authorized by the agency that awarded the grant. 6 If the county is provided with federally owned equipment: • Title will remain vested with the federal government. • The county will manage the equipment in accordance with federal agency rules and procedures, and submit an annual inventory listing. • The county will request disposition instructions from the federal agency when the equipment is no longer needed. 4) Lost or Stolen Assets When suspected or known losses of capital assets occur, departments should conduct a search for the missing property. The search should include transfers to other departments,storage, scrapping, conversion to another asset, etc. If the missing property is not found: • Notify the department head and the employee responsible for department inventory. • The departmen all prepare a signed statement to include a description of the events surrounding the disappear f the property, who was notified of the loss, and steps taken to locate the property. A c py re ort will be sent to the Auditor's Financial Services Office. • The Auditor shal ep th suspected asset loss to the State Auditor's office in accordance with RCW 43.09.185, an co o he report shall be given to the Board of County Commissioners. • The lost or stolen pr be removed from the department's inventory and accounting records. 5) Asset Transfers Occasional transfers of property may occ� a de artments or funds. The original controlling P P Y Y P 9 9 department is accountable for all assets in its i e for initiating a notice of transfer. The sale price will be fair market value, which may result in a gai r ss the sale of capital assets. 6) Asset Modifications Large assets such as equipment, water or sewer lines, and ny b ildings are often modified to increase their lifetime or usefulness. Modifications may include partia n r deletions, major repairs (new engine for truck), or component replacement(new roof, heating sy em, Several vouchers may be prepared for the modification as the wor s. Therefore it's very important to notify the Auditor's Financial Services Office that modifications ar coded as capital outlay. The inventory number of the asset being modified should be included on the vo 7) Capital Asset Inventory A physical inventory will be conducted at least once every year. Around January of each year, Support Services will provide a Department Asset Accountability Form for to each department which contains all equipment under their control as of December 315'of the prior year. The Auditor's Office Financial Services will send an Accountability form for the remaining capital assets (land, buildings, other improvements, infrastructure and intangible). Each department will conduct a physical inventory of the items, verifying the existence and condition of each item on the form, and making note of any additions, deletions, interdepartmental transfers, modifications, or leases of the items that are not reflected on the form. The form is signed by the employee responsible for the inventory and forwarded to Support Services. Verification of inventory may be done annually by the Auditor's Office Financial Services by performing a sampling of inventory items. 7 Personnel that have no direct responsibility for the assets (custody and receipt/issue authority) should perform the physical inventory to ensure objective reporting. If it is not feasible to use such personnel, then the inventory should be verified by a person with no direct responsibility for the inventory. Written physical inventory instructions will be documented and distributed to each person participating in the inventory process. The instructions will describe: • How and where to record each item. • What information to record`. • What to do when they have a question. • What procedures to follow when they finish their assignments. • What procedures to follow when equipment is located but not listed. • The procedure for attesting the accuracy of the count such as signing the inventory page. • How to record assets not being used or in unserviceable condition, and how this information is to be used for scheduling repair or disposition of such assets. *In accordance with n rds established by the State Auditor (RCW 36.32.210), the inventory documentation shall i • The assets on ha ing any equipment. • Date acquired an a unt aid for each asset. • A description to fully ent' t asset and its estimated life. • All assets sold or dis e d ing the prior year with full description, name of purchaser, the amount paid, whether or of ublic or private sale, and reason for disposal. • All assets purchased during t including full description, date of purchase, amount paid, vendor or person who receive th p t, whether or not bought under competitive bidding, probable life, and reason for the p s After the physical inventory count is completed,th t inventory officer will conduct a reconciliation process. The inventory is considered reconciled w II is epancies have been identified and explained. Departments should conduct the following steps Buri reconciliation process: • Search the inventory lists for unrecorded items t at w ed during the count. • Enter unrecorded assets into the inventory systema soon s possible after discovery. • If a significant number of unrecorded assets are locat %roblem with the asset recording procedures may exist. The inventory officer should conta the di or 's Office Financial Services for assistance in determining why the problem is occurring orrect it. • Conduct a search in efforts to locate any missing assets. • The inventory officer should follow the lost or stolen property procedur i his policy for assets that are not located. After the inventory is reconciled, the inventory officer shall certify the reconciliation with a statement and signature, and report it to the supervisor. The inventory officer shall notify the supervisor if the certification cannot be made, and the supervisor shall determine the appropriate course of action. The certification and the reconciled inventory listing serves as the support for the inventory balance and any accounting adjustments, and these documents must be maintained by the Auditor's Office Financial Services. The documentation will be retained in accordance with the approved records retention schedules. 8) Capital Assets Value Capital assets shall be valued at cost including any ancillary charges necessary to place the asset in the intended location and condition for use. However expenses which do not add to the utility of an asset shall not be capitalized(i.e.expenditure to repair a piece of equipment that was damaged during shipment should be expensed). Values will be determined as follows: 8 a) The value for a purchased asset shall be the acquisition cost including taxes and all ancillary costs less any discounts or rebates. If the historical acquisition cost is not determined, then an estimated cost may be used from the manufacturer, comparable assets, or other reliable information (County Code 3.56.010). b) The capitalized value of land includes the purchase price plus costs such as legal fees, fill, and any excavation required for the intended use. If land is acquired by gift, the capitalized value will reflect the appraised or fair market value at the time of acquisition. c) Furniture, fixtures, or other equipment should be classified as equipment. Since they are not an integral part of a building, they are not considered capital improvements. The cost for this asset type should reflect the actual or estimated of the asset, including the cost of an extended maintenance/warranty contract if the contract is purchased at the same time as the capital asset. d) In accordance with the Governmental Accounting Standards Board Statement Number 34, acquisitions of capital assets defined as infrastructure which meet the County's capitalization policy are to be capitalized. Infrastructure assets are reported when they have an initial cost of more than one hundred tho and dollars and a useful life of more than one year(County Code 3.56.020). e) All direct costs s .ated with a construction project including management shall be capitalized. f) Constructiongr s will be closed out and the costs capitalized when the project is substantially co epted, and placed into service. g) Donated capital ass will recorded at the estimated fair market value at the time of acquisition plus all appropriate ill ts. If the donated asset was recently constructed and the donor can provide the asset s I nstruction cost, that estimate could be used as a basis of capitalizing the asset. Oth rw' stimated fair value at acquisition may be calculated from the manufacturer's catalogs or p in periodicals, recent sales, comparable assets, or other reliable information. (County Code .56 h) Routine repair and maintenance co i expensed as they are incurred. Extraordinary repairs, betterments, or improvements will be p' I* d if they increase future benefits from an existing capital asset beyond its previously asses rd of performance. Increased future benefits typically include an extension in the estimate u f life of the asset or an increase in the capacity or efficiency of an existing capital asset. I) The cost of a capital asset should include ancillary c g necessary to place the asset into its intended location and condition for use. (County Co 3.5 . 10). Ancillary costs for land include legal and title fees, professional fees of engineers, a I ; surveying fees, appraisal and negotiation fees, damage payments, site preparation or d olit' Infrastructure ancillary costs include: professional fees of engineers, attorneys, appra1 � c; irvey fees; appraisal and negotiation fees, damage payments, site preparation and d o Buildings and building improvement ancillary costs include: professional fees of architec gineers, attorneys, appraisers, etc; damage payments; fixtures permanently attached a building or structure; insurance premiums, interest, and related costs incurred during construction; and any other costs necessary to place a building or structure into its intended location and condition. Furnishings and equipment ancillary costs shall include: transportation charges, sales tax, installation costs, and extended maintenance/warranty contracts. 9 Trackable Assets Procedures Trackable Assets: Assets that are particularly at risk or vulnerable to loss and cost less than $5,000. Departments are responsible for reporting their trackable assets and maintaining good stewardship over them. The Auditor's Office will not maintain the inventory; it is the sole responsibility of each department. Departments have the discretion in defining trackable assets in many instances; however, departments must include at a minimum the following assets with unit costs of$500 or more as trackable: • Communications Equipment, audio and videos • Optical devices, binoculars, telescopes, infrared viewers and range finders • Cameras and photographic projection equipment • Microcomputer systems, laptops and notebook computers • Other electronic equipment and accessories, scanners, data displays and printers 1) Additions The county may acquire cka a assets by purchase or donation. Trackable assets shall utilize the following object codes: 5 0 TOckable Assets—Standard 5350 able Assets—IT When a trackable asset is purchased, t ent will complete a Trackable Asset Form and attach the related voucher to the form. The d t ill update their departmental listing as required by BARS. The department must assign a iq s t tag number which will be used for inventory purposes and affix the tag number to the ass a artment is responsible for furnishing its own tag. If possible, the department should identify e t as Mason County property on the tag, and the tag shall be affixed on the principal body of the t. Da age or lost tags should be replaced with a new inventory ID tag. Tags may be removed when the et sold or disposed. Occasionally it may be impractical or impossible to tag a capital asset, for ex ple. • The asset is too small—engraving is an acceptable co pen ti control. • The asset is stationary and not susceptible to theft. • The asset has a unique permanent serial number that can u o identification. The asset would lose significant historical or resale value by the tag. • The asset would have its warranty negatively impacted. For these assets, the department should apply alternative procedures for identification and inventory. The Trackable form and voucher need to retained and stored as long as the asset is in service. This documentation is subject to audit. All trackable assets shall be tracked and recorded in a database, spreadsheet or other similar system by each department in control of those assets. The Auditor's Office does not monitor trackable assets, and they are not part of the County's annual report to SAO. 2) Deletions Asset deletion may be required due to the sale of the asset, scrapping, lost or stolen, or involuntary conversion (fire, flood, etc.) Due to the monetary value, trackable assets deleted from the trackable asset system for any reason require the department to complete a Trackable Asset Form, Asset Disposal Information section. 10 If the county is provided with federally owned equipment: • Title will remain vested with the federal government. • The county will manage the equipment in accordance with federal agency rules and procedures, and submit an annual inventory listing. • The county will request disposition instructions from the federal agency when the equipment is no longer needed. 3) Lost or Stolen Assets When suspected or known losses of capital assets or small and attractive items occur, departments should conduct a search for the missing property. The search should include transfers to other departments, storage, scrapping, conversion to another asset, etc. If the missing propert is not found: • Notify the ent head and the employee responsible for department inventory. • The dep m all prepare a signed statement to include a description of the events surrounding arance of the property, who was notified of the loss, and steps taken to locate the pr erty. A opy of the report will be sent to the Auditor's Financial Services Office. • The Auditor shall rep ected asset loss to the State Auditor's office in accordance with RCW 43.09.185, a of the report shall be given to the Board of County Commissioners. • The lost or stolen property sh ved from the department's inventory and accounting records. 4) Asset Transfers Occasional transfers of property may occur betwdep nts or funds. The original controlling department is accountable for all assets in its inventory a for itiating a notice of transfer. 5) Trackable Asset Inventory It is each department's responsibility to take a yearly inventory a ahose records for the State Auditor's Office (SAO). A physical inventory will be conducted at s every year verifying the existence and condition of each item on the form, and making note of n additions, deletions, interdepartmental transfers, modifications, or leases of the items that are n ected on the form. 11 5 . Fund 140 Sheriff Special Funds Fund 140-Sheriff Special Funds Jan -June 2018 Net Change Ending Departmen t Number Department Description Beginning Balance Jan-June Balance 140-000 Boating 49,634.03 2,283.00 51,917.03 140-100 SAR Explorers _ 13,737.00 (134.91) 13,602.09 140-110 SWAT 293.00 1,264.13 1,557.13 140-200 K-9 Unit 36,259.00 5,056.39 41,315.39 140-300 Narc Invest 44,307.00 2,988.08 47,295.08 140-400 Chaplin 5,363.00 1,000.00 6,363.00 140-500 Volunteers 12,192.00 1,259.80 13,451.80 140-600 Honor Guard 61136.00 - 6,136.00 140-700 Reserves - (40.08) (40.08) 140-800 Prisoner Commissary 79,756.00 6,956.73 86,712.73 247,677.03 20,633.14 268,310.17 001.205:.PROGRAM TITLE: re re i� ee 11�1 4�p 265 ADMIN --- --_ -- • • • • • • • • • • • i • 266 BOATING • •- 1_40 E 267 PATROL • • • • • • • • • • . • • • •... .268 SPECIAL ORV UNIT • • • P 269 ANIMAL CONTROL • •- • • _• • • • • • • • • .205.267 R 270 CARE & CUSTODY (JAIL) • • _• •_ • • • • __0 • • 0 • O 271 LEOFF • • • • _• • • • • • • 'r-*lTo N G 272 EMERGENCY MANGEMENT • moved to fund/department other than Sheriff R 273 TRAFFIC POLICING to 04_1__206. A 274 SEX OFFENDER REGISTRATIONA • • • • • • • • .205.267 M 275 ALTERNATIVE SENTENCING • • .205.270 S 280 TRAFFIC POLICING • • • • .205.267 001.206: TRAFFIC POLICING • • • • • _• .205.280 001.208: COURTHOUSE SECURITYI • • • To Clerk 140: was orig established as just Boating ! I .000 BOATING • • • • • ' • ' • • • ' • • S 100 SEARCH & RESCUE i • • • 100.100 SEARCH & RESCUE/EXPLORERS I I T P .110 SWAT E .200 J K-9 UNIT C .201 ;ANIMAL CONTROL DONATIONS • .300 NARCOTIC INVESTIGATION - CHAPLAIN C • A ' 400 { • . � . - � I 500 VOLUNTEERS • 0 • 0 0 0 ---- --------- ------ --- .600 HONOR GUARD • 1 -i F .700 RESERVES/EXPLORERS • • �_ • o .800 PRISONER COMMISSARY ! 1 U .900 NON-VIOLENT OFFENDER i • • • • • .205.275 N 141: CHAPLAIN • • ( 16 • 140.400 - D 143: SEARCH & RESCUE • • • lao.loo � -- -- -- ti 144: VOLUNTEER _ _ • 140.500 N - 165: NARCOTIC INVESTIGATION •tO • • 140.300175: PRISONER COMMISSARY • it! • 140.800 176: DUI/DWLS OFFENDER • • • • 140.900 WORK PRODUCT OF FINANCIAL SERVICES RESOLUTION NO. TO ESTABLISH SHERIFF'S BOATING FUND(140-000-000) WHEREAS,RCW 36.32.120 states ".the board of county commissioners...have the care of the county property and the management of the county funds and business." WHEREAS,RCW 88.02.040 authorizes the WA State Parks&Recreation Commission to allocate revenue from vessel registration fees to Mason County to finance the Sheriffs boating safety program; WHEREAS,the Mason County Sheriff requested that an accounting fund be budgeted and established to facilitate better fiscal management of the boating safety program; NOW THEREFORE,the Mason County Board of County Commissioners does hereby establish the Sheriffs Boating Program Fund(140-000-000)to receive revenues and pay the costs of the Sheriffs Boating Safety Program. IT IS FURTHER ESTABLISHED THAT the Mason County Sheriff will administer this fund and pay proper expenses from this fund as budgeted and approved by the Mason County Board of County Commissioners. APPROVED this day of (Yk&4U" ,2007 1 BO OF COUNTY-COMMISSIONERS da Ring Eric ,Chairperson =SheCommissioner , ZZ,/. ss Gallagher,Commiss' er ATTEST: Rebecca S.Rogers,Cle&f the Bo APP S O M f ro utor - c: Mounting,Treasuror,Bill tkrma im Sheriff UndomheriffBama RESOLUTION NO. 8 6—0 7 TO ESTABLISH MASON COUNTY SHERIFF CHAPLAIN FUND(141400-000) WHEREAS,RCW 36.32.120 states".the board of county commissioners...have the care of the county property and the management of the county funds and business." WHEREAS,the Mason County Sheriff has a need for a special fund to accumulate revenue and to pay the costs of the Sheriffs Chaplain Program; NOW THEREFORE,the Mason County Board of County Commissioners does hereby establish the Mason County Sheriff Chaplain Fund(141-000-000)to receive revenues and pay costs incurred by the Sheriffs Chaplain Program. IT IS FURTHER ESTABLISHED THAT the Undersheriff in the Sheriffs Office will administer this fund and pay proper expenses from this fund as approved by the Mason County Board of County Commissioners. APPROVED this 24th day of J�i 1 y ,2007. BOARD OF COUNTY COMMISSIONERS —Ly4da�Ring Erickson,Cb:orperson Tim She n,Commissioner r� ss Gallagher,Comrfiissioner ATTEST: Reber a S.Rogers,Clerk of tfi6 Board APPROV 1 S T F Mdnt;f p6kb,Chit' C' sbcuting Attorney C: Accounting,Treasurer,SheriM Budget&Finance RESMUT WN NO 3-86 WHERFA!�*. Rom(•Iu( ,on No . IJ.-A5 ),a: . !,11,ofIcetl thr• M.i•. r , t.ot,nlv Shotifl 'e Offies to oft Abl t 6 h and MD11 1 1 1 n it Arc,iUn f0: tL. purpoLe of Narcotics InvestlgAtivn- NOW, TMFREFURE , fit If HF UIVEU, IIt.,1 tnr Nit i ( of t. •. Ior,vti Ou Fund be eitlablished aA a Ispe^11.%1 r,.venue Iitnol; end Inr MaI.Oh 1'r4;nl � Aud , Inr and f h a Meson Cr,unty ireebvrPt •.hall c1,1•vrllIII/: s. lc i S ,r; the ! fespective officer. . The fund ::hall not lapse. 7hb Maann County NasCotirs InUasttgatton IunC rh5II tjr r• >.I! ue,,,tl ol : a FIno. , IorfeI LI,as. itoon,' itI aid r,svrnenIb of, t!t, fto puibuAnI II. ,:ou t O• naI Is [;I t I b C Appropriet ion6 tp Ir, f41,v Iy M. •, t', v„Iv tnt , FAdarAi IVIS FLIN f: steel l ba edrnI nI , t •.[` i, & Ir4•0,i .•..ur . 1,t-I h, t: deslQneu the NArCot , Co, Iit4 Is Iq., !on ,-ui,.i may !., -I.i•r , .,•.. purpose relAtIs,d Iu Mason [:ounty' s ,rr,I., nt o+ Ie,•,te! • BI•' �•:o I,.)It:AI II,wb per I I n nq to (;•,Inti , i 1&,I e. 1r, t,in e-. r IV, tni, 17.1 .. Itin1led 1,1, Ird ,0, nq. •.p(r" 1.1%1 tr,d ,I• , ,,,t.. ni .Ir ,Mdnl[. fr;. .r . too t r 11111:.C 7 lC V It t r o I l e d zi U G 1 .•'4 1. (' , 1 U, . th!• Hared. I. Invest Iger IOn Ura p . ., ,. toy tI,P- Ma l,I r, ('.OVn! v Sher , I i n/TCD 1n 7 1 h ,lar rl ., ,u , A,I:,HL: !tt' '•.:U'V' r M;'?'llh - 011IN:,w. WA1.HIN(G•Uni �_t,✓ Chai !perron McGee 11 1 Ll In •a TT F.ST : Clark cot the, Hmefd ~ xc : Cmmir Accounting Dept til She r i f f ToAAsute- yew Ido � RESOLUTION NO. 7-88 WATER QUALITY GRAN1 & WHEREAS, on December 11 , 1987, the hoard of Mason Couiity Commissioners adopted the 1988 Budget for, Current Expense and Special Revenue Funds, and WHEREAS, detailed revenue and expenditure projections were included for two new special revenue funds. NOVI, THEREFORE, BE IT HEREBY RESOLVED by the Board of Mason County Commissioners in regular session assembled that the following new special revenue funds be established effective January 1 , 1988: Fund Number Name 15050 Water Quality Grant 14600 Prisoner Commissary Fund DATED this 12th day of January, 1988. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON �9 r Cprn*vu7)4aAV— ' hairperson Gi son (J 11L)seiit 1/12/88 Commissioner Eager Co nnn ssi oner McGee ATTEST: Clerk the Board xc: Cmmrs Accounting Dept (2) Treasurer RESOLUTION No. 6�2 __(�a AMENDING THE MASON COUNTY SHERIFF VOLUNTEERS FUND #144-000-000 TO ALLOW FOR EXPENDITURES FOR COMMUNITY SERVICE PROJECTS WHEREAS,RCW 36.32.120 states"..the board of county commissioners...have the care of the county property and the management of the county funds and business..." WHEREAS, the Board of Mason County Commissioners established the Mason County Sheriff Volunteer Fund (144-000-000) by Resolution 105-08 to receive resources and pay the costs of the Sheriffs Volunteer's morale,welfare,training from donations from the public for the Sheriffs volunteers, WHEREAS the Sheriffs Office Volunteers perform community services and need supplies and handouts, NOW THEREFORE,the Resolution for the establishment of the Volunteers Fund is amended to include Sheriff Office Volunteers community service and outreach functions as proper costs payable from the fund. APPROVED this day of July 2009. BOARD OF COUNTY COMMISSIONERS MASON CCOUNTY , WASHINGTON Tim Sheldon,Chairperson Lynda R' g Erickson, Commissionerm ss Gallagher, omissi ner ATTE Shannon Goudy, Clerk of the Board R V TO F RM• o C b h' o A o y C: Accounting,Treasurer„ Sheriff RESOLUTION NO. 5�', L AMEND RESOLUTION NO. 138-00 TRAFFIC & NON-VIOLENT OFFENDER PROGRAM FUND FUND NUMBER 176-000-000 WHEREAS, RCW 36.32.120, states ",.the board of county commissioners have the care of the county property and the management of the county funds and business.." WHEREAS, THE Board of Mason County Commissioners budgeted the DUI/DWLS Offender Program Fund (176-000-000) in the 2001 Mason County Budget, WHEREAS, THE Board of Mason County Commissioners previously recognized the need for a DUI (driving while under the influence of alcohol and/or drugs) DWI S (driving while license suspended) offender program. The Board now recognizes that there is a need for additional programming to assist offenders convicted in District and Superior Courts in dealing with other traffic and non-violent offenses as well through alternatives to sentencing, including but not limited to community service and educational programs. NOW THEREFORE, THE Mason County Board of County Commissioners does hereby amend the name of said fund (176-000-000) to the Mason County Traffic & Non-Violent Offender Program Fund and authorize such fund to receive revenues and pay the costs associated with the Mason County Traffic & Non-Violent Offender Program. IT IS FURTHER ESTABLISHED THAT the Mason County Sheriff will administer this fund and pay proper expenses from this fund as approved by the Mason County Board of County Commissioners. APPROVED this _Zty_ day of� A-j , 2009. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: i ti Tim Sheldon, Chair annon Goudy, Clerk of the Boo,"-'d APPROV A TO M: L d Ring Erickson, Commissioner on i Pr outing Attorney Ro Gallagher, Commi loner C: Sheriff Budget& Finance Auditor Treasurer Resolution No. -mg-m MW ry Accounting Funds #102-000-000, #107-000-000, #141-000-000, #143-00-000,#144-000-000, #165-000-000, #175-000-000,#176-000-000, #182-000-000, #198-000-000, #201-000-000, #687-000-000 WHEREAS, RCW 36.32.120 (6) states that the Board of County Commissioners have responsibility for the care of the county property and the management of county funds and business; WHEREAS, the following funds are no longer being used, it is recommended they be deleted: #102-000-000- Employee Recognition Fund. Transferred funds to use from Current Expense - now a Current Expense non-departmental expenditure. #107-000-000- Public Works Bond Reserve Fund. Never utilized/zero balance -- now a reserve in County Roa4 Fund budget. #141-000-000 - Sheriff Chaplain Fund. Now d department in the 2011 Sheriff Special Fund budget #1.40-400-000. #143-000-000- Sheriff Search & Rescue Fund. Now a department in the 2011 Sheriff Special Fund budget #140-100-000. #144-000-000- Sheriff Volunteer Fund. Now a department in the 2011 Sheriff Special Fund bud et #140-500 000. otics Investigation Fund. Now a department in the 2011 eriff Special Fund budget #140-300-000. #175-000-000- Prisoners Commissary Fund. Now a department in the 2011 Sheriff Special Fund budget #140-800-000. #176-000-000- Non-Violent Offender Program Fund. Now a department in the 2011 Sheriff Special Fund budget #140-900-000. #182-000-000 - Parks Donation Fund. Never utilized -zero fund balance. #198-000-000- Skokomish Flood Hazard Mitigation Fund. Not utilized since 2005. #201-000-000-Water Quality Improvement Fund. Loans paid off In 2010. #687-000-000- Skokomish Flood Zone. Fund #192-000-000 is being utilized. NOW, THEREFORE BE IT HEREBY RESOLVED to delete the following county funds: #102-000-000 Employee Recognition Fund, #107-000-000 Public Works Bond Reserve Fund, #141-000-000 Sheriff Chaplain Fund, #143-000-000 Sheriff Search & Rescue Fund, #144-00-000 Sheriff Volunteer Fund, #165-000-000 Narcotics Investigation Fund, #175-000-000 Prisoners Commissary Fund, #176-000- 000 Non-Violent Offender Program Fund, #182-000-000 Parks Donation Fund, #198-000-000 Skokomish Flood Hazard Mitigation Fund, #201-Ot1U 000 Water Quality Improvement Fund, and #687-000-000 Skokomish Flood Control Fund. DATED this 2I _. day of ?y_ M� � BOARD OF COUNTY COMMISSIONERS MASON COU ITY, WASHINGTON ATTEST: r" Gallagher, Chair Shan o (6oudy, Cler of t e Board f �l APPRD'dE6_ TO RM L da Ring Erickson mmissioner M bb uting Attorney Tim Sheldon, Commissioner I i's.- RESOLUTION NO. 3-88 WHEREAS, Resolution No. 132-86 has authorized the Mason County Sheriff 's Office to establish and maintain an account for the purpose of Narcotics Investigation&. NOW, THEREFORE, BE IT RESOLVED, , that the Narcotics Investigation Fund be established as a special revenue fund , and the Mason County Auditor and the Mason County Treasurer shall establish sold fund in their respective offices . The fund shall not lapse . The Mason County Narcotics Investigation Fund shall be composed of . 4 . Fines , lurfeilure4, poilpilig* . 91441 liYyflrdniii to the fund pursuant to court urdef b . 0 1 1 t a . C . Appropriations to the fund by M44un County, State, or Federal . THIS FUND shall be sdministered by the Mason County Sheriff or his designee. The Narcotics Investigation Fund may be used for any purpose related to Mason County' s enforcement of federal , state and local laws pertaining to controlled substances, including, but not limited to, training, specialized equipment , Informants ' fees and purchases of controlled substances . Money shall be disbursed from the Narcotics Investigation Fund pursuant to procedure established by the Mason County Sheriff . DATED this 7th day of January , 1966 . BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINOION a P — sia—a& e Chairperson McBee 01, Q/a, T J 1 ( ► �� m i;s loner E4ger Commissioner (Sibson ATTEST: G�A> , Clerk of the Board xcl Cmmrs Accounting Dept (2) Sheriff Treasurer IZFSOLUIIUIJ NO. 7-88 WATER QUALITY GRANT & WHEREAS, on Doc:ember t t , )9f;/, Ov Board of, Mason Couirty Commissioners adopted the 1988 Budget for, Current Expense and Special Revenue Funds, and WHEREAS, detailed revenue and expenditure projections were included for two new special revenue funds. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Mason County Commissioners in regular session assembled that the following new special revenue funds be established effective January 1 , 1988: Fund Number Name 15050 Water Quality Grant 14600 Prisoner Cormnissary Fund DATED this 12th day of January, 1988. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON a VIA_ .' r S"4.,,S fUp�j_ 44E- I L 1—/6 CLJ P cp&tkVIAySAAI- airperson Gibson Fr A 11 nbscr-it 1/12/88 oimni ssi oner Eager Co iuni ssi oner McGee ATTEST: i Clerk of the Board x c: Crnmr s Accounting Dept. (2) Treasurer RESOLUTION NO. 5B_-cam( AMEND RESOLUTION NO. 138-00 TRAFFIC& NON-VIOLENT OFFENDER PROGRAM FUND FUND NUMBER 176-000-000 WHEREAS, RCW 36.32120, stater ".,the board of county commissioners have the care of the county property and the managerneirt of the county funds and business.." WHEREAS, THE Board of Mason County Cominissioners budgeted the DUI/DWLS Offender Program Fund (176-000-000) in the 2001 Mason County Budget, WHEREAS, THE Board of Mason County Commissioners previously recognized the need for a DUI (driving while under the influence of alcohol and/or drugs) DWLS (driving while license suspended) offender program. The Board now recognizes that there is a need for additional programming to assist offenders convicted in District and Superior Courts in dealing with other traffic and non-violent offenses as well through alternatives to sentencing, including but not limited to community service and educational programs. NOW THEREFORE, THE Mason County Board of County Commissioners does hereby amend the name of said fund (176-000-000) to the Mason County Traffic & Non-Violent Offender Program Fund and authorize such fund to receive revenues and pay the costs associated with the Mason County Traffic & Non-Violent Offender Program. IT IS FURTHER ESTABLISHED THA7i the Mason County Sheriff will administer this fund and pay proper expenses from this fund as approved by the Mason County Board of County Commissioners. APPROVED this _LZn, day of N1,o , 2009. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Tim Sheldon, Chair a;—non Goudy, Cle c of the Bo?p APPROV % 1 L Ring Eri , Commissioner on Vr6s&uting Attorney 44G�allaghe"r`, Commi Toner C: Sheriff Budget&Finance Auditor Treasurer RESOLUTION NO. r UN D WHEREAS,RCW 36.32.120, states".,the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the Board of Mason County Commissioners budgeted the DUI/DWLS Offender Program Fund (176-000-000) in the 2001 Mason County Budget, WHEREAS,the Board of Mason County Commissioners recognizes the need for a DUI (driving while under the influence of alcohol and/or drugs)/ DWLS (driving while license suspended)offender program to assist traffic offenders in dealing with driving offenses, NOW t e Mason Coun Board of County Commissioners does hereby establish the IT IS FURTHER ESTABLISHED THAT the Mason County Sheriff will administer this fund and pay proper expenses from this fund as approved by the Mason County Board of County Commissioners. BOARD OF COIJNI'Y COMMISSIONERS jmg- JAn A. Bolender, Chairperson b"111-t _ Cynthia D. Olsen, Commissioner <.V7)//)I aL- Mary Jo dy, mnu sroncr -- eb c a S. Roogers,Clerk fic Board PP O ED 7' ORM: Michael Clift,Chief beputy Prosecutor e: Accounting,Treasurer,Sheriff,C•yndy Millet,Maggic ftuucr,Budget&i�inrncc C: AUDITOR TREASURER BUDGET CMMR. SHERIFF ,w Budget Management Mason County Support Services Department raUn th Commissioner Administration � 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services ,. Labor Relations 18ct Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES August 6, 2018 • Specific Items for Review o Review of 2018 & 2019 Information Technology Projects—Ross o Review of 2018 and 2019 Facilities & Parks projects—Ross o Surplus Property Request from WSDOT to waive the 60-day waiting period if the county has no interest in on surplus parcel 12106-22-60020 (continued from July 23 briefing) & parcels 32029- 51-01015, 32029-51-01014, 32029-51-01013, 32029-51-01012—Frank o PRIMA Training—Dawn o Risk Pool Insurance Rates—Dawn o Proposed New Insurance Coverage —Dawn o Review of Commissioners' 2019 Budget Request - Frank o Reclass Requests- Frank ■ Public Works ■ Sheriff's Office • Commissioner Discussion J:\DLZ\Briefing Items\2018\2018-08-06.docx Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Information Services EXT: 806 BRIEFING DATE: 08/06/2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Information Services - 2018 Mid-year Update on IS projects and proposed 2019 IS projects utilizing the IS Budget and Reserve for Technology Funds. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The IS Departments would like to update the Mason County BOCC on the approved 2018 projects being carried out utilizing the IS Budget and Reserve for Technology Fund. (See attached IS - 2018 projects) The proposed 2019 IS project list would also includes a breakdown of the IS Budget and Reserve for Technology Fund budget usage. The IS department would like to implement a computer replacement plan for all computers over 6 years old and fund it through the IS (500) fund. We would also like to change our e-mail service from Groupwise to Exchange utilizing the Reserve for Technology (119) fund. (See attached IS — 2019 projects) BUDGET IMPACTS: Most of the changes for 2019 are just a reorganization of invoice funding for server, software and firewall maintenance, which will be charged to the Reserve for Technology fund (119). RECOMMENDED OR REQUESTED ACTION: We are requesting the BOCC to consider the proposed 2019 IS projects for approval and welcome any input they may have. ATTACHMENTS: Information Services Project 2018 (Midyear Update) Information Services Projects 2019 (500 fund and 119 fund) Briefing Summary 7/24/2018 Information Services (500) Projects 2018 This is a tentative list of Information Services Projects for 2018 with funding sources. (Information Services 500 fund/ Reserve for Technology 119 fund) Project Explanation Funding Source Completed Law Library CPU and monitor in the Basement (160) Yes, with help from of Courthouse— limited to Facilities Westlaw site Law Library Correct Jail version of Westlaw (160) Yes, new software from Law Library Committee installed Avaya—Cerium Upgrade and trouble shooting $14,600 Yes, upgrade to 10.1 Phone system (500) (119) version and worked out 911 issue Jail Security Took charge of video cameras (500) On-going with help Cameras maintenance from Facilities Jail Main Control Trouble shooting the program for (500) Yes, requested a Console the control console issues with CTG maintenance Security Electronics contract with CTG Security Microsoft 365 for Installed and configured the (150) Yes, purchased by DCD & Health upgrade DCD & Health funds Hardware Install PW—New server rack $192 Yes, Government (500) surplus Maintenance/ Trouble shooting (500) On-going streamline Installed upgrades Removed obsolete equipment Server Monitor Installed a quick server notification (500) Yes, in the IS Office System of any server issues (30 seconds)in the IS office Computer Investigate replacing computers (500) On-going creating replacement that are 6 years or older—funding policy and Policy& procedures resources procedures Munis Upgrades New Munis upgrade 2018.1 and (500) On-going and Training training for the staff This listing does not include the day to day operations and service tickets request. Information Services (500) Projects 2019 This is a tentative list of Information Services Projects with funding sources for 2019. Project Explanation Funding Source Munis Update & Upgrade to 2018.1 No Cost Training Training on new version (part of maintenance) Training IS Staff Microsoft Outlook/ Exchange In House IT College Courses $7,000 (500) District Court 25 LaserFiche Licenses ($700) $17,500 original (500) PA, Def Attorney 25 LaserFiche Maintenance/ Licenses ($120) $3,000 year (500) Inventory Software New software with ability to track licenses, $ 10,000 (500) hardware and software updates Replacement Replace computer(CPU) that are 6 years or $50,000 (500) Computers older in County= 150 Technology Fund (119) Projects 2019 This is a tentative list of Technology Fund Projects with funding sources for 2019. Project Explanation Funding Source Outlook Conversion Outlook for all employees $50,000 (119) Retain for Outlook Same Firewall Redundant internet connection at PW $1,200 Hardware (119) (Hood Canal &Comcast backup) $90 a month Domain Controller Active Directory 2016 O/S Domain Control ler(primary&secondary) Licenses(400) $30,000 (119) General Maintenance Novell Groupwise $10,376 (119) Contracts Sophos Anti Virus $4,950 Sophos MDM GWAVA Retain $23,000 Retain Mobile Sonic Wall $3,488 Munis Software $6,641 Minus Training&Audit Avaya—Cerium $14,600 EMC $4,500 VMWare $2,109 Microsoft Exchange & licenses $23,200 Laserfische Maintenance $16,806 Unitrends $33,000 Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails / Facilities EXT: 806 BRIEFING DATE: 07/23/2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: REET 1 and REET 2 - 2018 Mid-year Update on Capital Projects and 2019 Projected Capital Projects EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Parks &Trails and the Facilities Departments would like to update the Mason County BOCC on the approved 2018 Capital Improvement Projects being carried out utilizing the REET 1 and REET 2 funding. (See attached REET 1 and REET 2 - 2018 Capital Project Cost 2018) The REET 1 and REET 2 funding provides contractor, material and staff salaries/benefits for the 2018 Capital Improvement projects for both departments. The proposed 2019 Capital Improvement list would also provide contractors, materials and staff salaries /benefits for both departments. The Parks &Trails and the Facilities Departments would like to bring forward the 2019 proposed projects for Capital Improvements using REET 1 and REET 2 funding. BUDGET IMPACTS: Most of the Capital Improvement proposed projects for 2019 that are in these lists can be funded by REET 1 and REET 2 funding. This would include contractors, materials, and staff salaries/benefits. RECOMMENDED OR REQUESTED ACTION: We are requesting the BOCC to consider the proposed 2019 Capital Projects Parks & Trails list and 2019 Capital Projects Facilities list for funding by REET 1 and REET 2 funds. ATTACHMENTS: Parks &Trails Mid-Year 2018 Capital Improvements 2018 Parks &Trails Capital Improvement Proposed Projects 2019 Facilities Mid-Year 2018 Capital Improvements 2018 Facilities Capital Improvement Proposed Projects 2019 Briefing Summary 7/11/2018 Capital Project for 2018 REET 1 Funding July 3, 2018 Priority Location Project Estimate Quoted Estimate Cost to Date Project Complete Cost 2018 Cost Labor Cost Number Court Room in Complete construction $50,000 ********* 350 hrs $29,735 B1712 No basement project $17,500 1 Jail Painting Walls and Doors $260,000 100 hrs $56 B1728 Hold $5,000 2 Jail Epoxy Floors $164,000 100 hrs B1729 Hold $5,000 3 Building#3 Generator power to server $25,000 50 hrs $5,766 B1730 NO room $2,500 4 jail Erect Roof on Stairwell $60,000 ******* $0,00 B1731 2019 5 Juv Detention Re-Roof building $45,000 $31,210 50 hrs B1732 No $2,500 5 A Juv Detention Siding $10,000 180 hrs B1733 No $9,000 6 Building#1 Replace carpets 2nd floor& $50,000 $32,326 120 hrs B1734 Yes Clean carpets 1St floor $6,000 7 Courthouse Replace Electronic Locking $ 7,500 $7,500 5 hrs $7,500 B1735 Yes System $250 8 Building#5 Heat $10,000 $10,000 10 hrs $10,880 B1737 Yes $500 9 Building#5 Gutters $2,000 $389 $0 $389 B1736 Yes 10 Building 9 Replace Roof $45,000 $27,742 $0 B1739 No 11 Building#9 Chimney Replacement $12,000 Included 50 hrs $0.00 B1738 No $2,500 12 Building#2 Complete Remodel $25,000 140 hrs $0.00 B1740 2019 $7,000 13 Building#9 AC/Heat pump $25,000 $20,645 25 hrs B1741 No $1,250 14 Sheriffs Office Replace Carpet $20,000 $19,811 120 hrs $18,009 B1742 Yes $6,000 15 Juv Detention Paint Ceiling, Floors,Trim $7,800 $0 $0 B1743 Yes 16 LABOR REST 1F_ ®®$12,,p835 TOTAL ------- $725v500 ----- $®fig 1 70 Red=Carry over to 2019 REET 1 Project Green=Completed in late 2017 Capital Projects for 2019 REET 1 / Facilities 07/01/2018 Labor Preserve Priority Capital Improvement Amount Hours Prevent Description of Project Projects:REET 1-2019 ($331 Extend Building#1 Improvements $35,000 80 Preserve 1"floor new carpet $20,000 200 Prevent Paint exterior Building#2 Improvements $15,000 100 Preserve Interior remodel Building#3 Improvements $2,233 10 Extend Light occupancy sensors Building#4 Improvements $63,763 40 Extend HVAC control&duct work $15,156 40 Preserve New floor covering Building#7 Improvements $29,700 20 Extend HVAC system(2nd unit) Building#8 Improvements $42,476 200 Prevent Replace siding&windows $8,500 40 Preserve Replace 2"d floor Admin carpet Jail Improvements $50,000 180 Prevent Replace exit stair&waterproof $8,000 10 Prevent Sewer chopper pump control Courthouse $57,750 80 Prevent Fire Detection system Improvements $123,750 200 Prevent Camera Surveillance Juvenile Detention $33,000 100 Prevent Replace exterior cameras&housing Improvements Sheriff's Office $27,000 100 Extend HVAC Church house Improvements $250,000 300 Extend 2nd story add on above gym $75,000 300 Extend LED Lighting Replacement—PUD All Buildings incentive program Memorial Hall Heritage Grant Improvements Sub-Total $856,328 2000 Labor $66,000 ($33.00 per hour average) GRAND TOTAL $922,328 Capitol Projects for 2018 REET 2/Parks Funding July 1, 2018 Estimated Estimated Project Quote Priority Location Project Cost Labor Cost Number Cost to Date Complete Install New Pump Controller 1 Sand Hill Septic $5,000 16 $512 P1719 0 No 1 Walker Park Septic Design/Insatation $40,000 $0 P1720 $4,668 $31,080 No 1 MCRA Drinking fountain installation $3,094 16 $512 P1744 $3,094 Yes 1 MCRA Fix Perimeter of Play Toy $2,500 128 $4,096 P1721 0 No 2 Sand Hill Install 20+yds. Infield mix#5 $2,500 80 $2,560 P1722 $1,316 Yes Re-Side/Paint front of 3 Mason Lake Restroom $1,500 96 $3,072 P1723 $127 Yes 4 MCRA Install New Flagpole $2,500 24 $768 P1724 $1,240 Yes 5 Truman Glick Repair Structure Damage and $1,500 96 $ 3,072 P1725 Re-Roof Pump house 0 No Repair Structure Damage to 6 Walker Park Roof of cook shelter $800 40 $1,280 P1726 0 No 7 Walker Park Replace Foot Bridge $600 64 $2,048 P1727 0 No Create a Safe Beach Access 8 Walker Park ADA $10,000 160 $5,120 P1728 0 No Install New Netting Batting 9 MCRA Cages $5,000 140 $4,480 P1729 0 lNo 10 Truman Glick Replace Wood Fence $1,500 64 $2,048 P1730 0 No Bleach Pressure Wash and 11 Truman Glick Stain Cook Shelter $2,000 320 $10,240 P1731 0 No 12 Mason Lake Install Parking Barricades $3,500 64 $2,048 P1732 0 No 13 Sand Hill Install Boards on Backstops $600 140 $1,280 P1733 $440 Yes Demolish/Replace Wood 14 Union Fence $1,500 96 $3,072 P1734 0 No 15 Mason Lake New Roof on Restrooms $6,500 144 $4,608 P1735 0 No 16 Walker Park Re-Roof Pump house $500 32 $1,024 P1736 0 No 17 Walker Park Replace Basket Ball Hoop $2,500 32 $1.024 P1737 0 No stima e s ma a ro ec uote Priority Location Project Cost Labor Cost Number Cost to Date Complete 18 Menards Paint Gazebo $1,000 96 $3,072 P1738 0 No Upgrade Lighting to LED in the 19 MCRA Batting Cages $7,200 64 $2.048 P1739 0 No 20 MCRA Paint Main Building $15,000 320 $10,240 P1740 0 No Replace 2x6 Boards on approach of gangway with 21 Latimers Terex $3,500 80 $2,560 P1741 0 No 22 Walker Park Install New BBQ Grill $1,200 32 $1,024 P1742 $850 Yes 23 Truman Glick Install New BBQ Grill $1,200 32 $1,024 P1743 $987 Yes 24 Walker Park Replace Pressure Tank $500 $0 $500 Yes Sub-total REET 2 $123,194 REET 2 Labor (2,180 @ 32 hr) $70,016 $10,037 " '_ $193,210 hmama $239259 Capital Projects for 2019 REET 2 / Parks & Trails 07/01/2018 Labor Preserve Capital Improvement Hours Prevent Priori Proiects:REET 2-2019 Amount 6331 Extend Description of Project MCRA $15,000 200 Extend New loft for MCRA Shop $2,000 140 Extend Replace wooden curbs with concrete * $100,000 200 Prevent Install foul ball netting(200x200) $40,000 32 Extend Chip seal (PW) &Strip parking lot $30,000 500 Preserve Expand & update restrooms $150,000 100 Preserve Replace Irrigation (YAC) * $40,000 200 Extend Install picnic shelter kit (30x40 w/pad)* $600 16 Preserve Install new sign Sandhill Park $8,000 120 Extend New dugout Field#3 $2,500 40 Extend Irrigation overhaul Field#3 $1,000 80 Prevent Establish planting to controls erosion Field#3 Foothills Park $600 16 Preserve Install new sign Limiters Landing $600 16 Preserve Install new sign $1,000 160 Extend Replace dock bumpers, exterior boards * Mason Lake $600 16 Preserve Install new sign * Union Park $600 16 Preserve Install new sign * $3,000 240 Prevent Tree removal and replant area $200 24 Extend Shelter pad leveling Truman Glick Park $600 16 Preserve Install new sign * Walker Park $600 16 Preserve Install new sign * $15,000 200 Extend Install 2nd shelter kit Sub-Total $412,500 2,348 iT Labor $77,484 ($33.00 per hour average) TOTAL $489,984 ^ * In Parks&Trails Comp Plan ........... _ --- ....... .—_.._— _. __ _._----------- (7/1,Y2018) Diane Zoren - In compliance with RCW 47.12 055 and RCW 43.17.400, Page 1 From: "Dick, Herbert" <DickH@wsdot.wa.gov> To: "bking@co.mason.wa.us" <bking@co.mason.wa.us> CC: "Johnson, Jennifer L." <JohnsonJe@wsdot.wa.gov> l�pv�_I� ►v "`� Date: 7/13/2018 6:05 AM Subject: In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. Attachments: SR 3 Assessor Map Borrow Pit Site Tax ID 121062260020.pdf; 3-23-15176 Approved Revised Plan Sh. 4.pdf; SR 3 Borrow Site Google Aerial.pdf RE: TPN- 12106-22-60020 WSDOT ICN-WSDOT IC#3-23-15176 The property shown in red on the attached map has been declared surplus to the needs of the Washington State Department of Transportation. In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. If you are interested in receiving additional information regarding this surplus, please reply in writing to the undersigned at the address below. If you have no interest in this property, WSDOT would appreciate a written response (e-mail or letter) stating that you waive the 60-day waiting period. This will allow the WSDOT to move forward with the sale of the property without delay. Sincerely, Herb Dick Washington State Department of Transportation Olympic Region Real Estate Services Attn: Herb Dick PO Box 47440 Olympia, WA 98504-7440 Direct Phone: 360-357-2797 Email: DickH@wsdot.wa.gov _... ,._ _,_..._. ...._........................ .__ ----__. _._ _ . _..... .............. .............. ... ......... ................ ...... ... ...............____.. ...... _._ ........... ........_... __ _.._. . (7/13/2018) Diane Z o r e n -SR 3 Assessor Map Borrow Pit Site Tax ID Page 1 Viewer Frame Page 1 of 1 search legend layers Taxsifter Issue -Click here Mason County GIS Help Dis �Boundaries 8 Places Ie i0.Parcels N L'N fas I+(J Site Addressees 01 00 12251 N"ry0 Place Names C61 & X O Sect ions � nN®aCommissioner Districts Cir f @ Future Land Use FA County Zoning Allyn UGA Zoning 121062200010 4 0 Belfair UGA Zoning i'- Shelton UGA Zoning vN 121062200000 1� ®Congressional DistAlt GY P i """r_1 0 Election Precincts 5 ...._ err Townships CY f y SgFFJ/ City of Shelton N Federal Lands(31 1210j60Y1Y4Y C3 1 ....__. `,NRIA 14b _ J j WRIA Boundaries , 22101Q�1000 / County Boundary (DNR) 00 1 1062260020 -, ��-�DNR Taxed Parcels t Transportation ON t ""�{ Roads C3' ai 0 Highways& .CA' 221611106616 1.:31 rPr��hddysical Features i"""" 0Unnamed Streams t ON —'©r?,Rivers ON and Streams 004.-........ia 0 Lakes 13� vFF Major LakesOFF C1� Puget Sound[Y D' 221011100000 221010001000 t " OFF i Basins Q' ,! National Wetlands Inventory ! _^ OFF 1� 0 020 ft Contours(Brown)C!' El rr�, OFF E ""- l x`20 ft Contours(White)W 15' Aerial Photos zoom to.... Zoom Factor: 125%e� Zoom to Point """""'Ir-�2005 DNR Aerial Photos 2006 NAIP Aerial Photos Zoom Out �. + L— l El Overview In Out Full Map Back Pan Identify Measure Units Select Line Clear Print Help hftp://mapmason.co.mason.w a.us/website/mason/vi ewer.htm?Query=P1 N=%271210622600 20%27&QueryZoom=Yes 3/8/2017 7/13/2018) Diane Zoren - SR 3 Borrow Site Google Aerial.pdf Page 1 Google Maps Page 1 of 2 Google Maps , , hftps://www.google.com/ma ps/@47.3414686,-122.8632019,681m /data=!3m1!1e3 3/8/2017 Cc:CMMRS Neatherlin, Shutty, Drexler Clerk u M(n)Fraht� ecs's Brittany King- In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. From: "Dick, Herbert" <DickH@wsdot.wa.gov> To: "bking@co.mason.wa.us" <bking@co.mason.wa.us> Date: 7/27/2018 9:09 AM Subject: In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. CC: "Johnson, Jennifer L." <JohnsonJe(d,)wsdot.wa.gov> Attachments: 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01015.pdf, 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01012.pdf, 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01013.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51- 01014.pdf, 3-23-14712 Approved Revised Plan Sh 3.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01900.pdf, 3-23-14712 Google Aerial Photo Vicinity Map.pdf, 3-23-14712 Spring Rd Assessor ROW Map Tax ID 32029-00-60000.pdf RE: TPNs- 32029-51-01015, 32029-5101014, 32029-51-01013, 32029-51-01012 WSDOT ICN-WSDOT IC# 3-23-14712 The property shown in red on the attached map has been declared surplus to the needs of the Washington State Department of Transportation. In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. If you are interested in receiving additional information regarding this surplus, please reply in writing to the undersigned at the address below. If you have no interest in this property, WSDOT would appreciate a written response (e-mail or letter) stating that you waive the 60-day waiting period. This will allow the WSDOT to move forward with the sale of the property without delay. Sincerely, Herb Dick Washington State Department of Transportation RE(C- IV I Olympic Region Real Estate Services Attn: Herb Dick PO Box 47440 JUL 2 7 p Olympia, WA 98504-7440 ��,U Direct Phone: 360-357-2797 Mason County Email:DickH@wsdot.wa.gov Commissioners file:///C:/Users/bking/AppData/Local/Temp/XPGrpWise/5B5AE 157Masonmai1100134793... 7/27/2018 From: "Dick, Herbert" <DickH@wsdot.wa.gov> To: "bking@co.mason.wa.us" <bking@co.mason.wa.us> CC: "Johnson, Jennifer L." <JohnsonJe@wsdot.wa.gov> Date: 7/27/2018 9:09 AM Subject: In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. Attachments: 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01015.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01012.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51- 01013.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01014.pdf; 3-23-14712 Approved Revised Plan Sh 3.pdf; 3-23-14712 Spring Rd. Assessors Info Tax ID 32029-51-01900.pdf; 3-23-14712 Google Aerial Photo Vicinity Map.pdf; 3-23-14712 Spring Rd Assessor ROW Map Tax ID 32029-00- 60000.pdf RE: TPNs- 32029-51-01015, 32029-5101014, 32029-51-01013, 32029-51-01012 WSDOT ICN-WSDOT IC#3-23-14712 The property shown in red on the attached map has been declared surplus to the needs of the Washington State Department of Transportation. In compliance with RCW 47.12.055 and RCW 43.17.400, this letter provides the required 60-day notice of the disposition of this property. If you are interested in receiving additional information regarding this surplus, please reply in writing to the undersigned at the address below. If you have no interest in this property, WSDOT would appreciate a written response (e-mail or letter) stating that you waive the 60-day waiting period. This will allow the WSDOT to move forward with the sale of the property without delay. Sincerely, Herb Dick Washington State Department of Transportation Olympic Region Real Estate Services Attn: Herb Dick PO Box 47440 Olympia, WA 98504-7440 Direct Phone: 360-357-2797 Email: DickH@wsdot.wa.gov TerraScan TaxSifter-Mason County Washington Page 1 of 1 MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Elisabeth Frazier Mason County Treasurer 411 N 5th Street,Building 1 Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32029-51-01015 Owner Name: STATE OF WASHINGTON DOR Code: 91-Undeveloped-Land Addressi: DEPT OF TRANSPORTATION Situs: Address2: STATE LANDS DIVISION P O BOX 47440 Map Number: City,State: OLYMPIA WA Status: EXEMPT FULL YEAR zip: 985047440 Description: MILL CREEK TRACTS BLK:1 LOTS:15-16 Comment: Current Tax Year Details Type Taxpayer Statement p Gross Tax Tax Exempt Net Tax Asmts Total Tax Real Property STATE OF WASHINGTON 2017-3202951Di015 $0.00 $0.00 $0.00 $0.00 $0.00 Balances Due 5 Year Tax History Type Statement Number Taxes Assessments Fees Balance Due Real Property 2017-320295101015 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2016-320295101015 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2015-320295101015 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2014-320295101015 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2013-320295101015 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2012-320295101015 $0.00 $0.00 $0.00 $0.00 Property Images No images found. 1.0.6103.18469 Data cu—44 of:5/10/2017 1:51 PM Tx_R.OY,, TR:2017 http://property.co.mason.wa.us/Taxsifter/Treasurer.aspx?key1d=3350706&parcelNumber=—... 5/11/2017 TerraScan TaxSifter-Mason County Washington Page 1 of 1 `. MASON COUNTY WASHINGTON TAXSIFTER SIMPLESEARCH SALESSEARCH REETSIPTER COUNTYHOMEPAGE CONTACT DISCLAIMER PAYMENT CARTM 32029-51-01012 Search 0 records found. No results found for 32029-51-01012. Examples: • Search by Parcel Number • Real Property:Enter a 12-digit parcel number(with hyphens),then click Search (e.g.12345-67-89123) • Personal Property:Enter a 7-digit parcel number(with a hyphen),then click Search (e.g.12-34567) • Search by Name • Enter the Last name(or)the Last and First name of the Owner/Taxpayer,then click Search (e.g.Smith)(e.g.Smith,John)(e.g.Smith,J) • Search by Situs Address • Enter the parcel's site address,then click Search (e.g.12345 Oak St or 12345 Oak Street) • Wild Card Search • Customize wider results with the percent(%)symbol,then click Search (e.g.%Oak St)(Parcels with an Oak Street address) (Or)enter less specific information,then dick Search (e.g.123)(Parcel numbers and site addresses that contain 123) Please Note:'Search by Parcel Number provides the most accurate results.Other search methods will display potential matches. I.O.fi103.184fi9 Data current aP of:5/3/3017 5:01 PM TX_R.HYear_Search:1017 http://property.co.mason.wa.us/Taxsifter/Search/results.aspx?q=32029-51-01012 5/4/2017 TetraScan TaxSifter-Mason County Washington Page 1 of 1 VMASON COUNTY WASHINGTON TAXSIPTER SIMPLE SEARCH SALESSEARCH REETSIFTER COUNTYHOMEPAGE CONTACT DISCLAIMER PAYMENT CARTMI Melody Peterson Mason County Assessor 411 N STH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32029-51-01013 Owner Name: SANTODOMINGO,ED 5 DOR Code: 91-Undeveloped-Land Addressi: PO BOX 1521 Situs: Address2: Map Number: City,State: SHELTON WA status: Zip: 985840972 Description: MILL CREEK TRACTS BLK:1 LOT:13 EX NWLY 70'OR R/W Comment: 2017 Market Value 2017 Taxable Value 2017 Assessment Data Land: i $18,810 Land: $18,810 District. 0155-Tax District 0155 Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0 Total $18,810 Total $18,810 Total Acres: 0.12000 Ownership Owner's Name Ownership% SANTODOMINGO,ED S 100% Sales History - Sale Sales # Exclse# Grantor Grantee Price Date Document Parcels 07/19/11 1976284 10 11-11488 LANTODOMINGO,ED S&JUDITH SANTODOMINGO,ED S $0 12/12/01 1745142 1 200100000 MASON COUNTY TREASURER ED S&JUDITH LSANTODOMINGO _ $0 12/27/00 1724071 1 200000000 FLOYD ROBERT LITTLEJOHN MARY K LITTLEJOHN(SURVIVING $0 SPOUSE) Historical Valuation Info Year Billed Owner Land Imp, Perm Crop Value Total Exempt Taxable 2017 SANTODOMINGO,ED S $18,810 $0 $0 $18,810 $0 $18,810 2016 SANTODOMINGO,ED S $18,810 $0 $0 $18,810 $0 $18,810 2015 SANTODOMINGO,ED S $16,830 $0 $0 $16,830 $0. $16,830 2014 SANTODOMINGO,ED S $18,565 $0 $0 $18,565 $0 $18,565 2013 SANTODOMINGO,ED 5 $17,325 $0 $0 $17,325 $0 $17,325 View Taxes Parcel Comments No Comments Available Property Images No images found. 1.0.6103.28469 Data curt az of:5/3/2017 5:01 PM TX—R.IY.r_5-6:2017 http://property.co.mason.wa.us/Taxsifter/Assessor.aspx?keyId=3350704&parcelNumber-32029-51-01013&type[D=1 5/4/2017 TerraScan TaxSifter-Mason County Washington Page 1 of 1 MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CARTIO) Elisabeth Frazier Mason County Treasurer 411 N 5th Street,Building 1 Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32029-51-01014 Owner Name: STATE OF WASHINGTON DOR Code: 91-Undeveloped-Land Addressl: DEPT OF TRANSPORTATION Situs: Address2: STATE LANDS DIVISION P O BOX 47440 Map Number: City,State: OLYMPIA WA Status: EXEMPT FULL YEAR Zip: 985047440 Description: MILL CREEK TRACTS BLK:1 LOT:14 Comment: Current Tax Year Details Type Taxpayer Statement# Gross Tax Tax Exempt Net Tax Asmts Total Tax Real Property STATE OF WASHINGTON 2017-320295101014 $0.00 $0.00 $0.00 $0.00 $0.00 Balances Due 5 Year Tax History Type Statement Number Taxes Assessments Fees Balance Due Real Property 2017-320295101014 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2016-320295101014 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2015-320295101014 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2014-320295101014 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2013-320295101014 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2012-320295101014 $0.00 $0.00 $0.00 $0.00 Property Images No images found. 1.0.610338469 Data curren—or:5/10/2017 4:51 PM TX_ROIlY44r TR:2017 http://property.co.mason.wa.us/Taxsifter/Treasurer.aspx?keyld=33 50705&parcelNumber=... 5/11/2017 a , T.20 N.R.3 W.W.M. 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E.aw.Ca.....an Cuwa 4 e a t a e A!o D-2 - SR 3/120 TerraScan TaxSifter-Mason County Washington Page 1 of 1 MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Elisabeth Frazier Mason County Treasurer 411 N 5th Street,Building 1 Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32029-51-01900 Owner Name: STATE OF WASHINGTON DOR Code: 91-Undeveloped-Land Addressi: DEPT OF TRANSPORTATION Situs: Address2: STATE LANDS DIVISION P O BOX 47440 Map Number: City,State: OLYMPIA WA Status: EXEMPT FULL YEAR Zip: 985047440 Description: MILL CREEK TRACTS BLK:1 LOT:13 NWLY 70'OF R/W , Comment: Current Tax Year Details Type TaxpayerStatement## Gross Tax i Tax Exempt Net Tax Acmts Total Tax Real Property STATE OF WASHINGTON 2017-320295101900 $0.00 $0.00 $0.00 $0.00 $0.00 Balances Due 5 Year Tax History Type Statement Number Taxes Assessments Fees Balance Due Real Property 2017-320295101900 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2016-320295101900 .$0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2015-320295101900 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2014-320295101900 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2013-320295101900 $0.00 $0.00 $0.00 $0.00 Type Statement Number Taxes Assessments Fees Balance Due Real Property 2012-320295101900 $0.00 $0.00 $0.00 $0.00 Property Images No Images found. 1.0.6103.26469 Dal.current as of:5/10/2017 4:51 PM TK_ROIIYear TR:2017 http://property.co.mason.wa.us/Taxsifter/Treasurer.aspx?keyId=3350707&parceINumbel=... 5/11/2017 Google Maps Page 1 of i Go-q le Maps ir v 'Y il - r!I + . 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'Z�jAnopengmup,clkk1od9 zoom to.... Zoom Factor:`125°6 SOOW fQ 6o!Ui 0 A hidden group/layer,click to make visible. Pan _... ? Ovarvkw In out Full Map Bark Pun Idem Muasnn Unit, S.N. Lln. Cluny Print HeIP http://mapmason.ca.masorLwa.us/website/mason/viewer.htm?Query--PIN=%927320290060000%27&QueryZoom=Yes 5/4/2017 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 8/6/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: Approval to allow Nichole Wilston to attend the PRIMA Institution, November 6-7, in West Palm Beach Florida. This training will certify Nichole Wilston as a Risk Manager, meeting the Washington Counties Risk Pool (WCRP) requirements under our compact. WCRP will provide $1,500 towards the cost of the travel and registration fee. It is estimated Mason County would pay approximately $376 of the expenses incurred. EXECUTIVE SUMMARY: In 2010 Dawn Twiddy attended this same training and found it very beneficial and excellent skills moving forward as the Risk Manager. In 2010 WCRP also paid most of the travel and registration fee. RECOMMENDED OR REQUESTED ACTION: Approval for out of state travel. ATTACHMENTS: 2018 PRIMA Institutes West Plam Beach, Florida Airfare $ 337.00 Hotel $ 593.25 Registration $ 625.00 Per Diem $ 237.28 Parking at Airport @ 12.99/day for 5 days $(-( 83.04— WCRP Scholarship $ (1,500.00) Mason County Cost $ 375.57 tPublic Risk Management Association k" I 2018 PRIMA P118The Industry s Premier Risk Management Educational Program ST ----- OVEMBER 5-9, • : a WEST • BEACH, , D A GENERAL INFORMATION REGISTRATION • •' Faculty Students Check Out the 2018 PRIMA Institute Curriculuml Daily Themed Tracks: • Moncla -Risk Leadership • Tuesday-Risk Methodology • Wednesday-Emerging Trends in Risk • Thursday Cyber Liability • Friday-Emerging Trends in Risk Day One: Risk Leadership Risk Management Speed Dating PI will begin with risk management speed dating.This activity is designed to create an exchange in which attendees learn and share information regarding the diverse challenges risk management professionals face daily. The Language of Insurance:Terms, Conditions and Policy Management This session is designed to lay the groundwork for understanding the Layout of an insurance policy and the unique terms and conditions that surround various types of coverages. Speaker: Carleen Patterson,ARM-P, CIC,CRM,Aon Risk Solutions Risk Assessment and the Loss Control Process This session serves as an introduction to the"Tip of the Risk Management Iceberg."You will learn how to increase your risk management capacity, identify key risk influencers within your organization and develop risk communication strategies. What do you do with all of this new information?How do you make it work in your entity?How do you get all of your colleagues on board?To make your program a success, everyone must buy in-from the newest laborer to the most seasoned elected official. Speaker: David Weightman, CPCU,CSP,ARM-P, The PMA Companies Managing vs. Leading-What's the Difference Managing,or the ability to manage, is a critical trait that strong organizations require in order to properly function. However,people often confuse managing with leading,which is a different skill set that requires a different approach. In this session,we will review the characteristics of both managers and leaders,and look at how to develop these qualities so that effective managers can continue to grow and become strong leaders. Speaker: Jeff Roberts,Berkley Public Entity Managers, LLC,a W.R. Berkley Company Fleet Risk: Risk Management for Public Fleet Operations In providing uninterrupted services 24 hours a day, 7 days a week, a public entity's fleet contains a variety of motor vehicles, many of which create unique liability exposures that require special controls and driver training. In any single vehicle accident event, the claim may be directly impacted by how you manage your fleet operations.This session will walk through many of the key elements of a fleet risk management program and provide practical examples to help solve many of the most common causes of loss. Principals of fleet safety and risk #Public Risk Management Association management will be presented to assist managers and fleet administrators with making better decisions, policies and procedures to control these identified exposures. Speaker: Tiffany Allen,ARM-P, PS-MESH, Travelers Workers'Compensation Basics Workers'compensation is a complex program and the statutory requirements vary from state to state.These claims are usually the greatest risk in both frequency and severity to all types of organizations.This session will discuss the benefits provided to an injured employee, such as wage replacement, medical treatment and vocational rehabilitation.The presenters will discuss various initiatives on how to control costs and share information to impact these claims. Additionally,they will discuss the role of the organization in managing claims and the third party administrator's(TPA)role in the process. Speaker: Lori Gray, Prince William County, VA John Waggoner, CPCU,ARM, The PMA Companies Day Two:Risk Methodology Risk Management Trials and Tribulations Share your success stories and learn innovative methods to approach the difficulties you are experiencing! Safety Programming: How"Mature"is your Safety Management Program? According to the U.S. Department of Labor-Bureau of Labor Statistics, nonfatal workplace injuries and illnesses among local government workers have been almost double that of private industry workers and nearly 1.5 times that of state government counterparts. Do you have a safety management program in place that achieves a best practice safety culture?How "mature"is your safety management program?Have you taken the time to conduct an unbiased assessment of what is working and what may need improvement?This session will explore eight key components of a safety management system and allow participants to grade themselves on a continuum for achieving a best practices safety culture. Learn what one city has done to benchmark their safety management efforts and identify measurable steps toward improvement. Speaker: Tiffany Allen,ARM-P, PS-MESH, Travelers Contractual Risk Transfer This interactive session will provide attendees with a basic understanding of contractual risk transfer through the use of contracts,including the use of hold-harmless and indemnification provisions and waivers.The speaker will also lead an in-depth conversation about certificates of insurance,what they are,when they should be used, and the difference between a certificate of insurance and a policy endorsement.The presenter will use different real life examples covering areas such as service contracts, maintenance contracts and everyone's favorite--special events contracts. Speaker: Amy Larson, Esq., City of Bloomington,MN Special Events and Facility Use Special events bring special risks which require special consideration.Whether the entity is conducting the event itself, or whether an individual,group or organization wishes to utilize the public entity's facilities or right-of-way for their event,every aspect of this special occurrence needs to be evaluated and weighed.This session will outline the steps to follow to ensure your entity understands the exposures presented by the event, and that your entity has taken the appropriate precautions to minimize the risk. Attendees will examine the coverage issues common in addressing special events risks. Special events in your city or town play an important role in community life.The risk management professional needs to evaluate the exposures to do everything within their control to minimize the risk and maximize the value of the event to the community. 1n-la-17 Arai Public Risk Management Association Speaker: Michael Fann, ARM-P,MBA, The Pool-TN #TimesUp- Harassment Claims, Investigations and Lawsuits Late 2017 and early 1018 have ushered in some significant societal changes, particularly the #MeToo and#TimesUp movements, addressing workplace harassment, abuse and bullying.This session will explore the implications these changes have on our workplaces and our professional interactions as these movements continue to evolve. We will review how workplace investigations involving allegations of abuse and harassment should be conducted, who should conduct the investigation and how to handle and manage the litigation that often arises when these claims are made. Speaker: Jeff Roberts,Berkley Public Entity Managers, LLC,a W.R. Berkley Company Telematics This session will take an inside look at an actual user's experience using telematics as a fleet management tool to improve driver behavior, safety and citizen services, to control costs, and to establish cost saving efficiencies.Attendees will garner a clearer understanding of the benefits of utilizing telematics technology. Speaker: Steve Hightower,City of Kingsport, TN Day Three: Emerging Trends in Risk Risk Management Trials and Tribulations Share your success stories and learn innovative methods to approach the difficulties you are experiencing! Social Media-Pitfalls and Possibilities for Public Entities Social media can be a cost-effective communications tool for municipalities looking to fulfill mandates, increase public participation and encourage greater social activism. However, the profound public nature of social media-the sharing of vast amounts of information and the direct interaction with more and more citizens-may pose threats to privacy and other basic constitutional rights.This session outlines some of the concerns social media may raise for public entities. It also recommends a straightforward policy-driven approach to the management of social media, enabling municipalities to capitalize on this emerging citizen engagement tool while minimizing exposure to associated risks. Speaker: Thom Rickert, CPCU,ARM-P/E,ARC,ARe, Trident Public Risk Solutions Insurance Beyond the Basics: Retentions,Trusts, Captives It Bonds This session is designed to take the discussion beyond the traditional risk transfer mechanism of purchasing an insurance policy.We will examine alternative ways to manage risk, as well as discuss the advantages and disadvantages of each alternative risk transfer method and when they should be considered. Speakers: Carleen Patterson,ARM-P, CIC, CRM,Aon Risk Solutions Jose Peralta,ARM,Aon Risk Solutions The Growing Tentacles of Opioid and Substance Abuse During this session,the presenter will delve into the history of opioid abuse, provide the basics of opioid prescription best practices and reveal alternative treatment options.Attendees will garner an understanding of how state legislatures are responding to the issue of opioid and substance abuse. Speaker: Teresa Bartlett,MD, Sedgwick Claims Management Services,Inc. 1. a;n�.;..�P n� Anr�t neo/rurr rnlnmf7/7d/7hIR MIA 17 AMI ?Public Risk Management Association PTSD in the Workplace The presenter of this session will clarify exactly what post traumatic stress disorder(PTSD), what triggers it and how it is currently treated. In addition,the presenter will also disclose alternative treatment options and successful strategies for claims involving PTSD. Speaker: Teresa Bartlett,MD, Sedgwick Claims Management Services, Inc. Finance:Total Cost of Risk and Cost Allocation Cost of risk and allocating it to the various agencies or departments in an entity is a critical budgetary responsibility. Understanding the components of cost of risk, how to estimate it and how reduce it is a vital risk management function. In addition, how to allocate cost of risk equitably requires understanding the best practices and principles underlying it so that stakeholders buy into it. During this session, attendees will learn how to apply best practice principles to the allocation design to ensure equity and stability in funding. Speakers: Lori Gray,Prince William County, VA Mujtaba Datoo,ACAS,MAAA, FCA,Aon Risk Solutions Day Four: Cyber Liability Cyber&Privacy Liability- Is IT Worth the Risk? The world of cyber&privacy insurance is changing.As more insurers enter the market, how do you separate good policy forms from the bad?In this session,we will discuss how the coverage has evolved and what to look out for when considering buying cyber insurance.The main reasons why organizations purchase the coverage is also changing.We will consider how the provision of pre-and post-breach services and first-party protections are driving the growth of this insurance class.Many organizations also struggle with identifying the limits available in the market to cover their risk as well as how to establish the potential cost if an event occurred. We will look at some of the risk management considerations that need to be addressed and how cyber insurance loss costs can escalate. Speaker: Geoff Kinsella, FCII,MBA, Safeonline LLP Emerging Technologies and Public Risk-"Hit I'm Listening' Emerging technology is rapidly changing the way public and private sector officials conduct business.Artificial intelligence, biometrics,cryptocurrency and the internet of things present new opportunities as well as challenges for public risk management professionals. In this session,we will discuss flexible approaches to adjusting to the new world that is being shaped by emerging technologies. We will also discuss resources to manage the public risk. Speaker: Kelvin Coleman,Route 2 Strategies Technology Errors and Omissions-Who Needs It? Technology errors and omissions(E&0)insurance is just for technology companies. Right? Activities that were once the domain (no pun intended)of traditional technology companies are now being undertaken by entities one would not traditionally associate with technology provision. Lines are now becoming more blurred as traditional"offline"companies enter the technology development/service field.The public sector is no different. Should you be considering putting in place technology E&0 coverage for your entity?In this session,we will look at the coverage offered and discuss the enhancements that one should be looking for when considering buying protection. We will also consider how the market has evolved to offer a combined cyber&technology solution and the advantages of this approach. Speaker: Geoff Kinsella, FCII,MBA, Safeonline LLP Cybersecurity:The 5th Domain In an increasingly interconnected world, it is critical for public sector risk managers to understand and respond to cyber incidents with speed and certainty.This session will Wn-//i—timtr nrimacentm1 nro/curricnhimr7/24/201 R 102417 AMI ?Public Risk Management Association emphasize cyber incident planning that focuses on people, processes and products.This time will be particularly important for small and medium size jurisdictions with limited resources. Speaker: Kelvin Coleman, Route 2 Strategies Cyber Risk Assessments in Public Private Contracting As the current threat landscape continues to shift, public risk management professionals need to develop new strategies to assess risk.This is especially important as organizations begin to devote significantly more time, money and resources into securing technology.This session will focus on identifying the effective partnerships with cybersecurity contractors. We will also explore processes to evaluate the right public private partnerships for your organization. Speaker: Kelvin Coleman,Route 2 Strategies Day Five: Emerging Trends in Risk Risk Management Trials and Tribulations Share your success stories and learn innovative methods to approach the difficulties you are experiencing! Diversity&Inclusion Today-Civil Rights,All Rights in Public Governance This session is designed to present a framework to address civil rights issues in the workplace. The presenter will define diversity and inclusion.Attendees will learn best practices used to create an inclusive culture in public entities. Speaker: Mauricio Velazquez,MBA, Diversity Training Group Succession Planning-It's Not an Event Whether you are approaching retirement age or are in the middle of your career,succession planning should be an important consideration for all public entities.The presenters will discuss key steps in the succession planning process both on and individual basis and organizationally. Speakers: Joey Sylvester,Arthur J. Gallagher Et Co. Jessica Govic, CLCS,Arthur J. Gallagher Et Co. ERM Workshop:Overcoming Barriers and Implementations in the Public Sector Enterprise Risk Management(ERM)has been around for more than a decade, but still many public entities and schools have not created robust,sustainable ERM programs. Why is that?We'll review the commonly encountered barriers and examples of successful resolutions to those challenges. We'll also consider how elements of ERM could support both the strengths and the challenges facing your public entity. Speaker: Dorothy Gjerdrum, ARM-P, CIRM,Arthur J. Gallagher Et Co. Newly Elected/Appointed Officials: Understanding the Consequences of Risk When leadership changes, things rarely stay the same.Those newly elected or appointed usually have an opinion regarding what needs to be done differently, but not always how to get it done with maximum benefit. We wilt discuss operational, financial and reputational risks and opportunities that leadership must understand in order to avoid unintended consequences and increase their positive impact. We will showcase examples of best practices and poorly handled situations, as well as the results.The format is designed to encourage discussion,war stories and'well done'efforts Speaker: Richard Vincelette, Berkley Public Entity Managers, LLC,a W.R. Berkley Company htto://intitute.nrimacentral.orL,/curriculum[7/24/2018 10:24:17 AMI ;'ublic Risk Management Association Property Appraisals-Measuring Exposure This session will discuss a best practice property appraisal process,from review of current values to the commissioning and receipt of the valuation consulting report. Attendees will learn about the insurance market forces that are driving the demand for supportable values as well as accurate COPE data and how to conduct your own initial diagnostic review of your current property values.The session will also highlight the optional levels of service appropriate for valuing properties in public entities and the structuring of an affordable appraisal program over a number of years.The presenter will utilize a case study to challenge attendees to review appraisal results,compare the current declared values and explain any significant disparities. Speaker: Bradley Schutz,ASA,Duff Et Phelps Wn-//institute nrimacentral nrs/curriculum17/24/2018 102417 AMI 71 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 8/6/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: Mason County's annual liability insurance will increase by 21%. Currently the County has a $25,000 deductible. If the County were to increase the deductible to $50,000 per claim a savings of approximately $75,906 would be realized. However, our claim history shows that savings would be offset by a $132,089 increase if it had been at a $50,000 deductible. Unfortunately, it would cost the County more to pay a higher deductible to save on the increased premium. EXECUTIVE SUMMARY: The Risk Management team will continue to monitor claims and work hard on trainings and closing claims in an effort to reduce our claims. By reducing our claims and closing them as quick as possible, our Experience modification factor should come down and therefore our premium will reduce. RECOMMENDED OR REQUESTED ACTION: No Action ATTACHMENTS: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 8/6/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: Approval to increase Crimeshield Policy to include the following coverages: Depositors Forgery or Alteration with a $50,000 limit/$500 deductible, Theft, Disappearance & Destruction $50,000 limit/$500 deductible, Computer and Funds Transfer Fraud $500,000 limit/$5,000 deductible, and Money Orders &Counterfeit Currency $50,000 limit/$500 deductible. The additional coverage will increase the annual premium by $320. The premium would be pro-rated from the effective date to the expiration date of 4/21/19. EXECUTIVE SUMMARY: The County's Crime Insurance policy renews on April 211 each year. The current policy provides coverage for employee theft (unless prior knowledge that an employee has previously committed a dishonest act), faithful performance of duty, and the removal of the exclusions for bonded employees and the Treasurer. Arthur J. Gallagher Risk Management Services, Inc. is the County's assigned Broker through the Washington Counties Risk Pool. The annual premium for this policy for 2018-2019 was $3,466 and is budgeted in Non-Departmental. RECOMMENDED OR REQUESTED ACTION: Approval to increase the Crimeshield Policy to include the following coverages: Depositors Forgery or Alteration with a $50,000 limit/$500 deductible, Theft, Disappearance & Destruction $50,000 limit/$500 deductible, Computer and Funds Transfer Fraud $500,000 limit/$5,000 deductible, and Money Orders & Counterfeit Currency $50,000 limit/$500 deductible, with an annual increase in premium of $320. ATTACHMENTS: 2019 COMMISSIONER PRELIMINARY BUDGET Dept MUNIS BARS# NAME/DESCRPTION-REVENUE 080 367.11.300000 Gifts/Pledges-District 1 $ 824.00 Wage Difference 2018 Budget Increase- Retirement Medical from 2018 MUNIS BARS It 2018 Adopted Adi made in 1%per SS/MC Rate-12.83% Contribution Adopted 2019 Budget Fund# Dept XXX.XX.XXXXXX Name/Description Budget June Res. 73-12 increase Change Changel L&I Change Budget Request 2020 Budget 001 080 511.60.510010 Cmmr.Salary 82,366 824 824 83,190 $ 84,022 001 080 511.60.510020 Cmmr.Salary 82,366 824 824 83,190 $ 84,022 001 080 511.60.510030 Cmmr.Salary 82,366 824 824 83,190 $ 84,022 Total Salary&Wages 247,098 2,471 189 7,400 7,149 (346) 16,863 249,569 $ 252,065 SS correct Amt.to budget Amt.to budget Amt.to budget 2018 Benefits= amt to for DRS @ for medical @ for L&I @ SS,DRS,Medical, Personnel Benefits: budget.(• 12.83%,l, $16,855 each .1266 PH L&I 001 080 511.60.520010 INDUSTRIAL INSURANCE 1,136 790 $ 790 001 080 511.60.520020 SOCIAL SECURITY 18,903 19,092 $ 19,283 001 080 511.60.520030 STATE RETIREMENT 13,947 3,600 21,347 $ 21,347 001 080 51160.520040 MEDICAL/DENTAL 43,416 50,565 $ 50,565 Total Personnel Benefits 77,402 0 19,092 21,347 50,565 790 91,794 $ 91,984 Total Salaries&Benefits 324,500 341,363 $ 344,049 Supplies: 001 080 511.60.531010 Office Supply 1,150 1,150 1,150 080 511.60.535010 Small Tools 3,500 3,500 3,500 Total Supplies 4,650 0 0 0 0 4,650 4,650 Other Services&Charges: 001 080 511.60.541010 Advertising 420 420 420 001 080 511.60.542010 Communications 2,075 2,075 2075 080 511.60.543010 Travel-Dist#1 Commissioner 983 983 983 080 511.60.543020 Travel-Dist#2 Commissioner 983 983 983 080 511.60.543030 Travel-Dist#3 Commissioner 983 983 983 001 080 511.60.545020 Copier Lease 367 367 367 001 080 511.60.546010 Insurance 200 200 200 001 080 511.60.549030 Misc Svs 1,000 1,000 1000 080 511.60.549040 Dues,Subscriptions 624 624 624 Total Other Services&Charges 7,635 0 0 0 0 7,635 7,635 Internal Services Charges: 001 080 511.60.541501 Reserve for Technology 855 855 855 Total Internal Services Charges 855 0 0 0 0 855 855 Total Expenditures excluding salary& benefits 13,140 0 0 0 0 13,140 13140 Total Expenditures 337,640 0 0 0 0 0 354,503 $ 357,189 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 8/6/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: Approval to amend Resolution 52-18 to revise the Non-Represented Salary Scale Range Alignment by approving the request to the following: approving the request to reclassify the Public Works Office Manager from a Salary Range 20 to a Salary Range 23 and placing the current incumbent at a Step 3; approving the request to reclassify the Sheriff's Office Finance Manager from a Salary Range 29 to a Salary Range 31. EXECUTIVE SUMMARY: The Public Works Office Manager position meets the criteria by increasing the required level of education and/or administrative experience based on a higher level of administrative responsibilities delegated to the position. The Sheriff's Office and Civil Service Commission has mutually agreed and approved the Chief Administrative Deputy position would revert to its former classified position of Finance Manager. The Sheriff's Office and the Civil Service Commission have mutually set the education and experience required for the open position at a higher standard than the previous Finance Manager position description, therefore a reclassification request meets the criteria. This position is compared to that of the Public Works Finance Manager and requested to be aligned at the same Salary Range. RECOMMENDED OR REQUESTED ACTION: Approval to amend Resolution 52-18 to revise the Non-Represented Salary Range Alignment at the August 14, 2018 Commission meeting. ATTACHMENTS: Non Represented Salary Range Alignment Resolution RESOLUTION NO. AMENDING RESOLUTION NO. 58-18 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNMENT. WHEREAS, RCW 36.16.070 states that ... In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the Board of County Commissioners. The Board shall fix their compensation .... WHEREAS, Mason County Personnel Policy Chapter 5.1, Salary Classification and Ranges designates each regular job title within the County classified into one of the County's Range classifications for salary purposes. Each job classification is designated a particular salary range shown on the County's Non-Represented Salary Range Alignment, which is modified periodically by the Board of County Commissioners. WHEREAS, Resolution 71-15 added Chapter 5.3 Reclassification to the Personnel Policy effective January 1, 2016. Upon adoption of the reclassification policy and process, a reclassification upgrade is the result of an increase in the level of responsibilities, tasks, and duties of a position, which changes areas of emphasis and the level of skill required in the current position. Based on the Public Works Office Manager position description supplied by the Public Works Director, Jerry Hauth, the Public Works Office Manager classification meets the criteria for a reclassification upgrade. Therefore, the Board wishes to retitle the Public Works Office Manager to Public Works Office Administrator and place at a Salary Range 31 on the Non-Represented Salary Scale Range. The incumbent in the position will be placed at a Step 3. WHEREAS, Resolution 71-15 added Chapter 5.3 Reclassification to the Personnel Policy effective January 1, 2016. Upon adoption of the reclassification policy and process, a reclassification upgrade is the result of an increase in the level of responsibilities, tasks, and duties of a position, which changes areas of emphasis and the level of skill required in the current position. Based on the Sheriff's Office and Civil Service Commissions' mutually agreed upon changes to the Finance Manager position, the position description title is now Sheriff's Office Finance Manager and meets the criteria for reclassification upgrade. Therefore, the Board wishes to place the Sheriffs Office Finance Manager at a Salary Range 31 on the Non-Represented Salary Scale Range. NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners does hereby amend the Non-Represented Salary Scale Range Alignment (Attachment) to reflect the following: reclassify the Public Works Office Manager to Public Works Office Administrator to Salary Range 23,Step 3 and the Sheriff's Office Finance Manager to Range 31 on the Non-Represented Salary Scale Range. These changes shall be effective August 16, 2018. DATED this_day of 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin, Chair Clerk of the Board APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Chief DPA Kevin Shutty,Commissioner r Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Chief Deputy Prosecuting Attorney 2150 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/County Engineer Deputy Director Public Works/Utilities &Waste Mgmt 4010 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 39 Chief Finance Officer 2000 38 DEM/IT/Facilities/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 Chief Administrative Deputy 3004 35 District Court Administrator 1180 Engineering and Construction Manager 4030 Superior Court Administrator 1190 Jail Lieutenant 3005 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Technical Services Manager 4220 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 32 Permit Assistance Center Manager 2090 Budget Manager 1155 31 Public Works Finance Manager 2011 Sheriff's Office Finance Manager Page I 1 of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 Page 12 of 2 9 RANGEENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 "Step 0" 46 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04 45 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10 44 7,434.64 7,807.54 8,198.44 8,402.86 8,612.901 8,828.56 43 7,252.68 7,615.50 7,996.26 8,197.34 8,400.621 8,611.78 42 7,083.04 7,436.90 7,807.54 8,004.12 ,8,204.061 8,408.48 41 6,907.84 7,252.68 7,616.60 7,806.44 8,001.881 8,201.82 40 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62 39 1 6,579.88 6,910.12 7,254.96 7,435.76 7,622.24 7,813.20 38 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60 37 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12 36 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90 35 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58 34 5,827.32 6,117.12 6,423.76 6,584.36 6,749.46 6,917.98 33 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46 32 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86 31 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10 30 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32 29 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72 28 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82 27 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58 26 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52 25 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10 24 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86 23 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16 22 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46 21 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56 20 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38 19 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42 18 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76 17 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42 16 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20 15 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14 14 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94 13 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60 12 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60 11 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94 10 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54 9 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20 8 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34 7 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76 6 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38 5 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98 4 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16 3 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38 2 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68 1 1 1 2,605.901 2,735.06, 2,870.981 2,942.881 3,015.841 3,092.26