HomeMy WebLinkAbout2018/07/16 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of July 16, 2018
Monday, July 16, 2018
Commission Chambers
9:00 A.M. Support Services — Frank Pinter
10:00 A.M. Community Services — Dave Windom
10:30 A.M. BREAK
10:40 A.M. Mason Transit Authority
11:00 A.M. Thurston County Developmental Disabilities —Jennifer
Popchockhakim
Commissioner Discussion — as needed
BREAK— NOON
2:00 P.M. Mason County Sheriff's Office — Chief Spurling
2:30 P.M. Public Works — Jerry Hauth
Utilities & Waste Management
Commissioner Discussion — as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 07/12/18 at 10:43 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
July 16, 2018
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
We have changed the packet format so that it is an interactive document. Please
click on the agenda item which then takes you to the cover sheet of that section in
the document. To get back to the agenda, hit your "home" key on the keyboard.
Please see draft briefing agenda for schedule.
CO
A
.. 1854
Mason County Support Services Department Budget Management
411 North 5th Street Commissioner Administration
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
July 16, 2018
• Specific Items for Review
o June Financial Statements—Frank
o Sheriff Command Staff Salary Resolution —Frank
• Commissioner Discussion
o Proposed change to Motorboat Regulations for Timberlake continued from July 2—Cmmr. Drexler
o Discussion regarding Lake Kokanee—Cmmr. Shutty
J:\DLZ\Briefing Items\2018\2018-07-16.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dawn Twiddy
DEPARTMENT: Support Services EXT: 422
BRIEFING DATE: 7/16/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Approval to amend Resolution 28-18 to revise the Non-Represented Salary
Scale Range Alignment by approving the request to add the Therapeutic Courts
Caseworker position as a Salary Range 10, and return the Sheriff's Command Staff
unclassified positions as follows; Undersheriff— Salary Range 46, Chief Criminal
Deputy— Salary Range 43, Chief Civil Deputy— Salary Range 38, Chief Jail — Salary
Range 43, Chief Administrative Deputy— Salary Range 37, and Corrections Lieutenant
— Salary Range 35.
EXECUTIVE SUMMARY: The Therapeutic Courts Caseworker, historically, has been
paid as an extra help hourly wage position. During the 2017 budget process, this
position was increased and should have been added to the Non-Represented Salary
Range Scale at that time. The Board of County Commissioners rescinds Resolution 05-
14 and wishes to return the Sheriff's Command Staff unclassified positions to the Non-
Represented Salary Range Scale. Mason County Personnel Policy Chapter 5.1, Salary
Classification and Grades designates each regular job title within the County classified
into one of the County's job classifications for salary purposes. Each job classification
is designated a particular salary or salary range shown on the County's salary range
alignment, which is modified periodically by the Board of County Commissioners, or as
specified in the applicable union agreement.
RECOMMENDED OR REQUESTED ACTION: Approval to amend Resolution 28-18
to revise the Non-Represented Salary Scale Range Alignment by approving the request
to add the Therapeutic Courts Caseworker position at a Salary Range 10, and return
the Sheriffs Command Staff unclassified positions as follows; Undersheriff— Salary
Range 46, Chief Criminal Deputy— Salary Range 43, Chief Civil Deputy — Salary Range
38, Chief Jail — Salary Range 43, Chief Administrative Deputy — Salary Range 37, and
Corrections Lieutenant— Salary Range 35 by adding it to the July 24, 2018 Action
Agenda.
ATTACHMENTS: Resolution
RESOLUTION NO.
AMENDING RESOLUTION NO. 28-18 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE
ALIGNMENT.
WHEREAS, RCW 36.16.070 states that ... In all cases where the duties of any county office are
greater than can be performed by the person elected to fill it, the officer may employ deputies and
other necessary employees with the consent of the Board of County Commissioners. The Board shall fix
their compensation ....
WHEREAS, Mason County Personnel Policy Chapter 5.1, Salary Classification and Ranges
designates each regular job title within the County classified into one of the County's Range
classifications for salary purposes. Each job classification is designated a particular salary or salary range
shown on the County's salary range alignment, which is modifiedperiodically by the Board of County
Commissioners, or as specified in the applicable union agreement.
WHEREAS, the Board has determined it is in the best interest of the county to add the
Therapeutic Courts Caseworker and reclassify the Sheriff Command Staff;
WHEREAS, the Board has determined it is in the best, interest of thecountyto add the
Therapeutic Courts Caseworker position to the Non-Represented Salary Range at a Range 10;
WHEREAS, pursuant to RCW 41.14.070 there are 93 classified full-time equivalency positions
funded in the Mason County Sheriff's Office and these positions are filled with 96 employees (full-time
and part-time).
WHEREAS, pursuant to RCW 41.14.070, no more than 5 unclassified position appointments are
authorized for the Mason County Sheriffs Office.- Therefore the Sheriff is required to reduce the
number of unclassified position appointments to' no more than five (5). The unclassified position
appointments authorized by this section must comply with RCW 41.14.070.
WHEREAS, the:Board rescinds Resolution 05-14 and wishes to return the Sheriff's Command
Staff to the Non-Represented Salary Scale. Each job classification is designated a particular salary or
salary range shown on the County's salary range alignment, which is modified periodically by the Board
of County Commissioners. The Board sets the Undersheriff at Salary Range 46, Chief Criminal Deputy at
Salary Range 43; Chief Civil Deputy at Salary Range 38, Chief Jail at Salary Range 43, Chief Administrative
Deputy at Salary Range 37, and Corrections Lieutenant at Salary Range 35. The Board determines any
incumbent in an Unclassified Position Appointment shall be Y rated until the incumbents' current salary
meets the new Salary Range.
WHEREAS, RCW 41.14.070 states ... "Subsequent changes in the designation of which positions are to be
exempt may be made only with the concurrence of the sheriff and the civil service commission, and then
only after the civil service commission has heard the issue in open meeting. Should the position or
positions initially selected by the sheriff to be exempt (unclassified) pursuant to this section be under
the classified civil service at the time of such selection, and should it (or they) be occupied, the
employee(s) occupying said position(s) shall have the right to return to the next highest position or a
like position under classified civil service." The position elected, by agreement between the Sheriff and
the Civil Service Commission, to revert back to classified, under civil service, shall be paid at the rate of
pay listed on the Non-Represented Salary Scale or the appropriate Collective Bargaining Agreement.
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners does hereby amend
the Non-Represented Salary Scale Range Alignment (Attachment) to reflect the following: add the
Therapeutic Courts Caseworker at Salary Range 10, reclassify and set the number of unclassified position
appointments under the Sheriff's Office at no more than five (5), set the Undersheriff at Salary Range
46, Chief Criminal Deputy at Salary Range 43, Chief Civil Deputy at Salary Range 38, Chief Jail at Salary
Range 43, Chief Administrative Deputy at Salary Range 37, Corrections Lieutenant at Salary Range 35,
and Y rate incumbents in the remaining unclassified position appointments at their current salary level
until such time as the range shall catch up to that salary level or said incumbent vacates the position,
whichever shall occur first, at which time the salary shall be consistent with the then-existing Non-
Represented Salary Scale Range Alignment.
DATED this_day of 2018.
BOARD OF'COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin,Chair
Clerk of the Board
APPROVED AS TO FORM: Terri Drexler, Commissioner
7w
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Tim Whitehead, Chief DPA Kevin Shutty,Commissioner
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Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE
46 Community Services Director
Chief Deputy Prosecuting Attorney
Public Works Director
Support Services Director
Undersheriff($120,991)
45 Utilities & Waste Management Di�e
H imaR Demi 1FGes Dire Gtnr -
44 Deputy Director Public WaeQunty Engineer
Deputy Director Public= l(s/UtilfE_s-&Waste Mgmt
43 Chief Criminal Pr_aseEuting Attorney
Chief Public DefenN r
Chief Criminal ($1 NW6) — -=
Chief Jail ($105,678)
40
39 Chief Finan=c_e..Mana9_er=
38 = r ergency/Irifo matron S_ervlces/Facrfies, Parks and Trails Manager
Road Operations-=M_a ntenanee-Manager
Water Wastewater Manager
_ChiefRyil ($105,67VL
37 = AdEnlnistrator,=Lrobation_Services
-_ Chi dmin ($105 3
35 district Co_art Administrator
neeringnd Construction Manager Engineer IV
LaUse Attorney
SuNhor Court Administrator
Jeutenant ($80,102)
34 7UPersonal Health Manager
Environmental Health Manager
Road Operations & Maintenance Assistant Manager
33 Deputy Administrator, Detention
Deputy Administrator, Probation
Engineer III
Technical Services Manager
NON-REPRESENTED SALARY RANGE ALIGNMENT
kAsalary scales\2018\draft-non represented salary range table(add meso)07112018.doex Page I 1 of 3
Attachment A
SALARY
RANGE NUMBER CLASSIFICATION TITLE
32 Planning Manager
Permit Assistance Center Manager
Construction Services Supervisor
Transportation Planning Supervisor Facilities Manager
Budget Manager
31 Program Manager II
Public Works Finance Manager =-
30 Building Official
GIS Manager
Right of Way ManagerJProperty Mar-mger
29 Equipment MainterT Supervisor =-_
Finance ManageN==` —_--
Road Operations &-M_aintenance_Supervisorn___-_
Chief Accountant
Senior=E ancial Analyst
Chiefuy=Treasurer --
AdminisfrativeSe€vices Manager
Human ResO.urceSLRlsk Manage z
._Chief Deputyssessor
e�i_ef Appraiser
Admin strative Manage[- ==
28 = -_Engineer 11
SurareySupewisor
27 - - Administrative Supe_rvisor
_Chief L2etauty
Elections Superintendent
`L 6 Hwbn Resdijrnoc� Analyst
En in'eer
25 bgram Manager I
Operations & Maintenance/ER&R Administrator
Therapeutic Court Program Manager 1
21 Financial Analyst
Risk & Safety Compliance Manager
Personnel Analyst
Noxious Weed Coordinator
kAsalary scales\2018\draft-non represented salary range table(add mcso)07112018.docx Page 12 of 3
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE
20 Deputy Court Administrator
Office Manager
19 Official Court Recorder/Judicial Assistant
Official Court Recorder/Family Law Facilitator
Clerk of the Board/Records Specialist
Administrative Clerk
17 Administrative Assistant =
13 Administrative Secretary
Legal Secretary
10 Receptionist/SegrAta
Therapeutic COUlient Services Assists
1 PBX Operator
Office Assistant ==
kAsalary scales\2018\draft-non represented salary range table(add mcso)07112018.docx Page 3 of 3
RANGE ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Step 0"
46 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04
45 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10
44 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56
43 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78
42 7,083.04 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48
41 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82
40 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62
39 6,579.88 6,910.12 7,254.96 7,435.76 7,622.24 7,813.20
38 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60
37 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12
36 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90
35 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58
34 5,827.32 6,117.12 6,423.76 6,584.36 6,749.46 6,917.98
33 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46
32 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86
31 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10
30 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32
29 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72
28 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82
27 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58
26 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52
25 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10
24 4,567.06 4,795.06 5,034.28 5,160.12 5,288.161 5,421.86
23 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16
22 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46
21 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56
20 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38
19 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42
18 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76
17 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42
16 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20
15 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14
14 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94
13 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60
12 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60
11 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94
10 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54
9 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20
8 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34
7 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76
6 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38
5 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98
4 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16
3 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38
2 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68
1 1 2,605.901 2,735.061 2,870.981 2,942.881 3,015.841 3,092.26
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom/ Todd Parker
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 7/16/10
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM:
Consolidated Homeless Grant (CHG)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The Department of Commerce added additional funding from the SFY 2019
supplemental operating budget.
BUDGET IMPACTS:
Additional $43,690 allocated to Mason County with the intent to pass
through to Crossroads Housing, the subgrantee for CHG funds.
RECOMMENDED OR REQUESTED ACTION:
Approve and sign the amendment with the Department of Commerce and
the amendment with Crossroads Housing
ATTACHMENTS:
Department of Commerce Amendment
Crossroads Housing Amendment
Briefing Summary 7/9/2018
Amendment
Grant Number: 1746108-20
Amendment Number:C
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Consolidated Homeless Grant(CHG)
1.Grantee 2.Grantee Doing Business As(optional)
Mason County Community Services N/A
415 N 6th St.
Shelton,WA 98584
3.Grantee Representative(only if updated) 4.COMMERCE Representative
Todd Parker Kathryn Dodge PO Box 42525
Housing and Mental Health Program Coordinator Program Manager 1011 Plum St SE
360-427-9670 x293 360-725-5072 Olympia,WA 98504-2525
tparker@co.mason.wa.us kathryn.dodge@commerce.wa.gov
5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount
(and any previous amendments)
$1,465,429.00 $43,690.00 $1,509,119.00
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal: State:X Other: N/A: July 1,2018 June 30,2019
11.Federal Funds(as applicable): Federal Agency: CFDA Number:
N/A N/A N/A
12.Amendment Purpose:
Add additional CHG funding from the SFY 2019 supplemental operating budget.
COMMERCE,defined as the Department of Commerce,and the Grantee acknowledge and accept the terns of this Grant As
Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year referenced
above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and the
following other documents incorporated by reference: 2017-2019 Homeless Housing Funding Application,CHG Guidelines(as
they may be revised from time to time),and Grant Terms and Conditions including Attachment"A"-Scope of Work,Attachment
"B"—Budget.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE
and the Grantee. Any reference in the original Grant to the"Grant"shall mean the"Grant As Amended".
FOR GRANTEE FOR COMMERCE
Signature Diane Klontz,Assistant Director
Community Services and Housing Division
Print Name,Title Date
APPROVED AS TO FORM ONLY
Date
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract#CH-2018.4
Amendment # 1
The purpose of this amendment is to increase the total award of the contract.
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. TOTAL AWARD
This amendment adds Consolidated Homeless Grant(CHG) SFY19 funds to be spent by June 30, 2019.
This increases the total award amount by$43,690 dollars.
2. FUNDING
$15,675 Rent
$28,015 Facilities Support
3. APPENDIX C
The purpose of this amendment adds additional CHG funding from the SFY 2019 supplemental
operating budget from the Department of Commerce.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day
of , 2018.
CONTRACTOR MASON COUNTY
Lynn Longan Randy Neatherlin, Chair
Crossroads Housing, Executive Director Mason County Board of County Commissioners
1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Casey Bingham
DEPARTMENT: Public Health EXT: 562
BRIEFING DATE: 7/16/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only neva information
ITEM: Consolidated Contract CLH18253 Amendment 3
Adds Statement of tyork for:
1. Foundational Public Health Services Communicable Disease and Support:-
Provide
upport.Provide $42,000 to be used for Foundational Public Health Services Communicable
Disease Services and Support.
2. Immunizations: Provides $500 for Perinatal Hepatitis B and $5,600 for _
Promotion of Immunizations to Improve Vaccination Rates.
Amends Statement of Work fair:
1. Office of Drinking dater Group A Program: Moves funding that expired
June 30th, 2018 to ongoing funding for Sanitary Surveys of Group A systems.
2. Office of Drinking Water Group B Program: Added 5,000 to sustain the
current funding level for Group B Water system work.
BUDGET IMPACTS: This Amendment provides an increase of $11,100 of already
budgeted funding in 2018. There is $42,000 of funding that was not currently
budgeted.
RECOMMENDED OR REQUESTED ACTION: Move Amendment 3 CLH18253
Consolidated Contract to the Action Agenda.
Briefing Surmnary 7/11/2018
MASON COUNTY PUBLIC HEALTH
2018—2020 CONSOLIDATED CONTRACT
CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 3
PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as
"DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",.pursuant to the
Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent
amendments thereto. -
IT IS MUTUALLY AGREED: That the contract is hereby amended as follows:
1. Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows:
® Adds Statements of Work for the following programs:
• FPHS Communicable Disease&Support Capabilities-Effective January 1,2018
• Office of Immunization&Child Profile-Perinatal Hepatitis B-Effective July 1,2018
• OICP-Promotion of Immunizations to Improve Vaccination Rates-Effective July 1,2018
® Amends Statements of Work for the following programs:
• Office of Drinking Water Group A Program-Effective January 1,2018
•
Office of Drinking Water Group B Program-Effective January 1,2018
❑ Deletes Statements of Work for the following programs:
2. Exhibit B-3 Allocations,attached and incorporated by this reference, amends and replaces Exhibit B-2 Allocations as
follows:
® Increase of$53,100 for a revised maximum consideration of$480,036.
❑ Decrease of for a revised maximum consideration of
❑ No change in the maximum consideration of
Exhibit B Allocations are attached only for informational purposes.
3. Exhibit C-3 Schedule of Federal Awards,attached and incorporated by this reference,amends and replaces
Exhibit C-2.
Unless designated otherwise herein,the effective date of this amendment is the date of execution.
ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force
and effect.
IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof.
MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON
DEPARTMENT OF HEALTH
Date Date
APPROVED AS TO FORM ONLY
Assistant Attorney General
Page 1 of 15
AMENDMENT 43
20118-2020 CONSOLIDATED CONTRACT
EXIi-IIBIT A
STATEMENTS OF WORD
TABLE OF CONTENTS
DOH Program Name or Title: FPHS Communicable Disease& Support Capabilities - Effective January 1, 2018 ..........................................................................3
DOH Program Name or Title: Office of Drinking Water Group A Program - Effective January 1, 2018..........................................................................................6
DOH Program Name or Title: Office of Drinking Water-Group B Program - Effective January 1, 2018........................................................................................ 10
DOH Program Name or Title: Office of Immunization & Child Profile-Perinatal hepatitis B - Effective July 1, 2018.................................................................. 12
DOH Program Name or Title: OICP-Promotion of Immunizations to Improve Vaccination Rates -Effective July 1, 2018........................................................... 14
Exhibit A, Statements of.Work Page 2 of 15 Contract Number CLH18253-3
Revised as of May 15,20.18
AMENDMENT#3
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: FPHS Communicable Disease&Support Local Health Jurisdiction Name: Mason County Public Health
Capabilities-Effective January 1,2018
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
❑Federal<Select One> (check if applicable) ❑Reimbursement
Period of Performance: January 1,2018 through August 15,2019 ® State ❑ FFATA(Transparency Act) ® One-Time
❑ Other Research&Development Distribution
Statement of Work Purpose: The purpose of this statement of work is to specify how Foundational Public Health Services(FPHS)state funds will be used.
Note: The total lump sum payment for SFY18(07/01/17-06/30/18)was distributed to LHJs in.their 2015-2017 Consolidated Contracts that ended 12/31/17. This statement of
work is to include tasks and deliverables for the remainder of SFY18(01/01/18-06/30/18)and SFY19(07/01/18-06/30/19)in the 2018-2020 Consolidated Contracts.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FPHS FUNDING FOR LHJS DIR(Funding for SFY18 was N/A 336.04.25 91106102 01/01/18 06/30/18 42,000 0 42,000
distributed to LHJs in 2015-2017 Consolidated Contracts. The
funding amount shown as Current Consideration in this
Statement of Work is for Informational Purposes Only.)
FPHS FUNDING FOR LHJS DIR N/A 336.04.25 91106102 07/01/18 06/30/19 0 42,000 1 42,000
TOTALS 1 42,000 42,000 1 84,000
Task Due Date/Time Payment Information
Number Task/Activity/Description Impact Measures Deliverables/Outcomes Frame and/or Amount
1 These funds are for delivering ANY or all of the Percent of toddlers and SFY18 (07/01/17-06/30/18) By 08/15/18 SFY19(07/01/18-06/30/19)
FPHS communicable disease service and can also school age children that Report:Actual Activities funds are available
be used for the FPHS capabilities that support have completed the and Estimated Expenditures beginning July 1,2018 and
FPHS communicable disease services as defined standard series of the full year allocation will
in the most current version of FPHS Definitions— recommended vaccinations. SFY19(07/01/18-06/30/19) By 08/15/18 be dispersed upon receipt of
Version 1.3 (November 2017) Work Plan:Planned the SFY18 Report and
Percent of new positive Activities and Projected SFY 19 Work Plan.
Control of Communicable Disease and Other Hepatitis C lab reports that Spending
Notifiable Conditions are received electronically
which have a completed
case report.
Exhibit A, Statements of Work Page 3 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Task Due Date/Time Payment Information
Number Task/Activity/Description Impact Measures Deliverables/Outcomes Frame and/or Amount
1-1.Provide timely,statewide, locally relevant Percent of new positive SFY19(07/01/18-06/30/19) By 08/15/19
and accurate information statewide and to Hepatitis C case reports Report:Actual Activities
communities on prevention and control of with completed and Estimated Expenditures
communicable disease and other notifiable investigations.
conditions. (Note: Use DOH online
Percent of Gonorrhea cases tool for reports and work
1-2.Identify statewide and local community investigated. plans. See Special
assets for the control of communicable diseases Instructions below.)
and other notifiable conditions,develop and Percent of Gonorrhea cases
implement a prioritized control plan addressing investigated that are
communicable diseases and other notifiable receiving dual treatment
conditions,seek resources and advocate for high (treatment for both
priority prevention and control policies and Gonorrhea and Chlamydia
initiatives regardnlg communicable diseases and at the same time)
other notifiable conditions.
Percent of newly diagnosed
1-3.Promote immunization through evidence syphilis cases that receive
based strategies and collaboration with schools, partner services interview.
health care providers and other community
partners to increase immunization rates.
1-4.Ensure disease surveillance,investigation
and control for communicable disease and
notifiable conditions in accordance with local,
state and federal mandates and guidelines. See
activities in the definitions.
Prouam Specific Rea uirements/Na rrative
Special References(RCWs,WACs,etc)
• Immunizations—http•//www.doh.wa.gov/YouandYourFamily/Immunization
• Notifiable Conditions-http•//www.doh.wa.gov/ForPublicHealtliandHealthcareProviders/Notifi_ableConditions
• Sexually Transmitted Diseases(STD)—littp•//www doh wa gov/YouandYourFamily/IllnessandDisease/SexuallyTransmittedDisease
• Human Immunodeficiency Virus(HIV)—http•//www doh wa.gov/YouandYourFamily/IllnessandDisease/HIVAIDS
• Tuberculosis(TB)—http•//www.doh.wa.yov/YouandYourFamily/IllnessandDisease/Tuberculosis
• Hepatitis C(HCV)-https•//www doh wa gov/ForPublicHealtliandHealtlicareProviders/NotifiableConditions/HepatitisC
Definitions
• FPHS Definitions,Version 1.3,November 2017
Exhibit A,Statements of Work Pagc 4 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Special Instructions
There are two different BARS Revenue Codes for"state flexible funds"to be tracked separately and reported separately on your annual BARS report. These two BARS Revenue
Codes and definitions fiom the State Auditor's Office(SAO's)are listed below along with a link to the BARS Manual. 336.04.25 is the new BARS Revenue Code to use for the
Foundational Public Health Services(FPHS)funds included in this statement of work.
336.04.24—County Public Health Assistance
Use this account for the state distribution authorized by the 2013 2ESSB 5034,section 710.The local health jurisdictions are required to provide reports regarding expenditures
to the legislature fiom this revenue source.
336.04.25—Foundational Public Health Services
Use this account for the funding designated for the local health jurisdictions to provide,a set of core services that government is responsiblefor in all communities in the WA
state. This set of core services provides the foundation to support the work of the broader public health system and community partners.At this time the funding from this
account is for delivering ANY or all of the FPHS communicable disease services(listed above)and can also be used for the FPHS capabilities that support FPHS communicable
disease services as defined in the most current version of FPHS Definitions—Version 1.3,November 2017
SAO'S BARS Manual—http://www.sao.wa.Qov/locaVpapes/BARSManual.aspx
Deliverables are to be submitted via the DOH online reporting tool at: https://www.surveymonkey.com/r/FPHS 2018
Note: This online tool replaces previously provided Word document reporting templates.
DOH Program Contact DOH Program Contact
Marie Flake, Special Projects,Foundational Public Health Services Jaimie Hayes,Health Services Consultant
Washington State Department of Health Health Systems Transformation and Innovation
PO Box 47890,Olympia,WA 98504-7890 Washington State Department of Health
Phone 360-236-4063/Mobile 360-951-7566 PO Box 47890,Olympia,WA 98504-7890
Fax 360.236.4024/marie.flake@doh.wa.gov Phone 360-236-4262/iaimie.hayesaa,doh.wa.gov
Exhibit A,Statements of Work Page 5 of 15 Contract Number CLHI8253-3
Revised as of May 15,2018
AMENDMENT#3
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Office of Drinking Water Group A Program- Local Health Jurisdiction Name: Mason County Public Health
Effective January 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment
®Federal Contractor (check if applicable) ❑ Reimbursement
Period of Performance: January 1,2018 through December 31,2020 ® State El FFATA(Transparency Act) ® Fixed PriceOther
❑ Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LHJ for conducting sanitary surveys and providing technical assistance to small
community and non-community Group A water systems.
Revision Purpose: The purpose of this revision is to change end date in Funding Period from 12/31/20 to 12/31/18 and change chart of accounts title and MI for SS and TA.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration None Consideration
Code Code Start Date End Date
Yr 20 SRF-Local Asst 15% FS SS N/A 346.26.64 24139220 01/01/18 12/31/18 12,000 -12,000 0
Sanitary Survey Fees FO-SW SS-State N/A 346.26.65 24232522 01/01/18 12/31/18 12,000 0 12,000
Yr 20 SRF-Local Asst 15% FS TA N/A 346.26.66 24139220 01/01/18 12/31/18 2,000 -2,000 0
Yr 21 SRF-Local Asst 15% FS SS N/A 346.26.64 24139221 01/01/18 12/31/18 0 12,000 12,000
Yr 21 SRF-Local Asst 15% FS TA N/A 346.26.66 1 24139221 1 01/01/18 12/31/18 0 2,000 2,000
TOTALS 26,000 0 26,000
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount
Number Standards/Measures Frame
1 Trained LHJ staff will conduct Provide Final* Sanitary Final Sanitary Upon ODW acceptance of the Final
sanitary surveys of small community Survey Reports to ODW Survey Reports Sanitary Survey Report,the LHJ shall be
and non-community Group A water Regional Office.Complete must be received by paid$400 for each sanitary survey of a non-
systems identified by the DOH Office Sanitary Survey Reports the ODW Regional community system with three or fewer
of Drinking Water(ODW)Regional shall include: Office within 30 connections.
Office. 1. Cover letter identifying calendar days of
significant deficiencies, conducting the Upon ODW acceptance of the Final
See Special Instructions for task significant findings, sanitary survey. Sanitary Survey Report,the LHJ shall be
activity. observations, paid$800 for each sanitary survey of a non-
recommendations,and community system with four or more
referrals for further connections and each community system.
ODW follow-up.
2. Completed Small Water Payment is inclusive of all associated costs
System checklist. such as travel lodging,per diem.
Exhibit A, Statements of Work Page 6 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Task Task/Activity/Description *nay Support PHAB Deliverables/Outcomes Due Date/Time payment Information and/or Amount
Number Standards/Measures Frame
DOH will provide a tablet and GPS 3. Updated Water
unit for the LHJ to gather source data Facilities Inventory Payment is authorized upon receipt and
during a routine sanitary survey.DOH (WFI). acceptance of the Final Sanitary Survey
expects the LHJ to commit to using 4. Photos of water system Report within the 30-day deadline.
the tablet and GPS for a five-year with text identifying
period. features Late or incomplete reports may not be
5. Any other supporting accepted for payment.
documents.
*Final Reports reviewed
and accepted by the ODW
Regional Office.
The LHJ surveyor will
record at least two(2)GPS
data points,for each source,
into the preloaded Excel
template on the tablet and
submit that data file with the
associated sanitary survey.
2 Trained LHJ staff will conduct Provide completed SPI Completed SPI Upon acceptance of the completed SPI
Special Purpose Investigations(SPI) Report and any supporting Reports must be Report,the LHJ shall be paid$800 for each
of small community and non- documents and photos to received by the SPI.
community Group A water systems ODW Regional Office. ODW Regional
identified by the ODW Regional Office within 2 Payment is inclusive of all associated costs
Office. working days of the such as travel,lodging,per diem.
service request.
See Special Instructions for task Payment is authorized upon receipt and
activity, acceptance of completed SPI Report within
the 2 working day deadline.
Late or incomplete reports may not be
accepted for payment.
3 Trained LHJ staff will provide direct Provide completed TA Completed TA Upon acceptance of the completed TA
technical assistance(TA)to small Report and any supporting Report must be Report,the LHJ shall be paid for each
community and non-community documents and photos to received by the technical assistance activity as follows:
Group A water systems identified by ODW Regional Office. ODW Regional • Up to 3 hours of work:$250
the ODW Regional Office. Office within 30 . 3-6 hours of work: $500
calendar days of . More than 6 hours of work:$750
See Special Instructions for task providing technical
activity. assistance.
Exhibit A, Statements of Work Page 7 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time payment Information and/or Amount
Number Standards/Measures Frame
Payment is inclusive of all associated costs
such as consulting fee,travel,lodging,per
diem.
Payment is authorized upon receipt and
acceptance of completed TA Report within
the 30-day deadline.
Late or incomplete reports may not be
accepted for payment.
4 LHJ staff performing the activities Prior to attending the Annually LHJ shall be paid mileage,per diem,
under tasks 1,2 and 3 must have training,submit an lodging,and registration costs as approved
completed the mandatory Sanitary "Authorization for Travel on the pre-authorization form in accordance
Survey Training. (Non-Employee)"DOH with the current rates listed on the OFM
Form 710-013 to the ODW Website
See Special Instructions for task Program Contact below for hgp://www.ofm.wa.gov/resources/travel.asp
activity. approval(to ensure that
enoup,li funds are available).
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
littp://www.phaboard.or wwp-content/uploads/PHAB-Standards-and-Measures-Version-I.O.pdf
Proeram Specific Reguirements/Narrative
Special References(RCWs,WACs,etc)
Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs,and
provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and
SPIs,and provide technical assistance)for small community and non-community water systems with surface water sources,large water systems,and systems with complex
treatment.
LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. See special instructions under Task 4,below.
Special Billing Requirements
The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed,noting on the invoice the quarter and year being billed for.
Payment cannot exceed a maximum accumulative fee of$24,000 for Task 1,and$2,000 for Task 2,Task 3 and Task 4 combined during the contracting period,to be paid at the
rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys bill half to BARS Revenue Code 346.26.64 and half to BARS Revenue Code
346.26.65.
When invoicing for Task 1,submit the list of WS Name,1D#,Amount Billed,Survey Date and Letter Date that you are requesting payment.
When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed.
When invoicing for Task 4,submit recei is and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA Invoice
Exhibit A,Statements of Work Page 8 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Voucher to the DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA).
Special Instructions
Task 1
Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW. Detailed
guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide). The sanitary survey will include an
evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data
verification;system management and operation;and certified operator compliance. If a system is more complex than anticipated or other significant issues arise,the LHJ may
request ODW assistance.
• No more than 0 surveys of non-community systems with three or fewer connections to be completed between January 1,2018 and December 31,2018.
• No more than 30 surveys of non-community systems with four or more connections and all coimnunity systems to be completed between January 1,2018 and
December 31,2018.
The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems;and other roles and responsibilities of
the LHJ are described in the Field Guide.
Task 2
Trained LHJ staff will perforin Special Purpose Investigations(SPIs)as assigned by ODW. SPIs are inspections to determine the cause of positive coliform samples or the cause of
other emergency conditions. SPIs may also include sanitary surveys of newly discovered Group A water systems.Additional detail about conducting SPIs is described in the Field
Guide. The ODW Regional Office must authorize in advance any SPI conducted by LHJ staff.
Task 3
Trained LHJ staff will conduct Technical assistance as assigned by ODW. Technical Assistance includes assisting water system personnel in completing work or verifying work
has been addressed as required,requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the
Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system.
Task 4
LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. LHJ staff performing the activities under tasks 1,
2 and 3 must have completed,with a passing score,the ODW Online Sanitary Survey Training and the ODW Sanitary Survey Field Training.LHJ staff performing activities under
tasks 1,2,and 3 must attend the Annual ODW Sanitary Survey Workshop,and are expected to attend the Regional ODW LHJ Drinking Water Meetings.
If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the
LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW. Such substitute activities may include one-on-one training with ODW
staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW. LHJ staff may not perform the activities under tasks 1,2,and 3 without completing
the training that has been arranged and approved by ODW.
Program Manual,Handbook,Policy References
http://www.doh.wa.i!ov/Portals/l[Documents/Pubs/331-486.1)d
DOH Program Contact DOH Fiscal Contact
Denise Miles Karena McGovern
DOH Office of Drinking Water DOH Office of Drinking Water
243 Israel Rd SE 243 Israel Rd SE
Tumwater,WA 98501 Tumwater,WA 98501
Denise.MilesAdoh.wa.gov Karena.McGovern a.doh.wa.gov
(360)236-3028 (360)236-3094
Exhibit A,Statements of Work Page 9 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Office of Drinking Water Group B Program- Local Health Jurisdiction Name: Mason County Public Health
Effective January 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision 14(for this SOW) 1 Funding Source Federal Compliance Type of Payment
❑Federal <Select One> (check if applicable) ❑Reimbursement
®
Period of Performance: Jauuary 1,2018 through June 30,2019 ® State ❑FFATA(Transparency Act) Fixed Price
E] Other
❑ Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide financial support to LHJs implementing local Group B water system programs.
Revision Purpose: The purpose of this revision is to extend the Period of Performance from June 30,2018 to June 30,2019,increase Current Consideration,and revise Special
Billing Requirements.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
GFS-Group BFO-SW N/A 334.04.90 24230103 01/01/18 06/30/18 2,500 0 2,500
FY2 Group B Programs for DW FO-SW N/A 334.04.90 24230105 07/01/18 06/30/19 0 5 000 5,000
TOTALS 2,500 5,000 7,500
Task *May Support PHAB Memorandum of Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Agreement Number Information and/or
Amount
I Implement a partial Group B water system An executed joint plan of Reference DOH JPR Lump sum payment
program. responsibility(JPR)with DOH #N20495 (See Special Billing
identifying responsibilities of a Requirements)
partial Group B program.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that,may apply can be found at:
http•//www phaboard org/n-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Proeram Specific Reg uirem ents/Narrative
Special Billing Requirements
T,_ LW shaI4 submit , $2,500 :nvei,., b of .., ASM, 15, 2018-. The LHJ shall submit three semi-annual invoices as follows: $2,500 in the first half of each calendar year(no later
than May 15) and$2,500 in the second half of each calendar year(no later than November 15). Payment cannot exceed a maximum cumulative fee of$5,000 per year.
Exhibit A, Statements of Work Page 10 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
DOH Program Contact DOH Fiscal Contact
Bonnie Waybright,P.E. Karena McGovern
Southwest Regional Manager DOH Office of Drinking Water
DOH Office of Drinking Water 243 Israel Rd SE
243 Israel Rd SE Tumwater,WA 98501
Tumwater,WA 98501 Karena.Mc overn ,doh.wa.gov
Bonnie.Waybright a,doh.wa.gov (360)236-3094
(360)236-3025
Exhibit A,Statements of Work Page 11 of 15 Contract Number CLI 118253-3
Revised as of May 15,2018
AMENDMENT#3
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Office of Immunization&Child Profile-Perinatal Local Health Jurisdiction Name: Mason County Public Health
Hepatitis B-Effective July 1,2018
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
® Federal Subrecipient (check if applicable) ® Reimbursement
Period of Performance: July 1,2018 through June 30,2019 ❑ State ® FFATA(Transparency Act) ❑ Fixed Price
❑ Other ❑ Research&Development
Statement of Work Purpose: The propose of this statement of work is to define required Perinatal Hepatitis B activities,deliverables,and funding.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FFY18 PPHF Ops 93.268 333.93.26 74310284 07/01/18 06/30/19 0 500 500
TOTALS 0 500 500
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information
Number Standards/Measures Frame and/or Amount
1 1. In coordination with hospitals,health care Enter information for each case By the last day of Reimbursement for
providers,and health plans(if applicable), identified into the Perinatal each month actual costs incurred,
conduct activities to prevent perinatal hepatitis Hepatitis B module of the not to exceed total
B infection in accordance with the Perinatal Washington Immunization funding consideration
'Hepatitis B Prevention Program Guidelines, Information System amount.
including the following:
• Identification of hepatitis B surface
antigen(HBsAG)-positive pregnant
women and pregnant women with
unknown HBsAg status.
• Reporting of HBsAg-positive women and
their infants.
• Case management for infants born to
HBsAg-positive women to ensure
administration of hepatitis B immune
globulin(HBIG)and hepatitis B vaccine
within 12 hours of birth,the completion of
the 3-dose hepatitis B vaccine series,and
post vaccination serologic testing.
Exhibit A, Statements of Work Page 12 of 15 Contract Number CLHI8253-3
Revised as of May 15,2018
AMENDMENT#3
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information
Number Standards/Measures Frame and/or Amount
2. Provide technical assistance to birthing
hospitals to encourage administration of the
hepatitis B birth dose to all newborns within 12
hours of birth,in accordance with Advisory
Committee on Immunization Practices(ACIP)
recommendations.
3. Report all perinatal hepatitis B investigations,
including HBsAg-positive infants,in the
Perinatal Hepatitis B Module of the
Washington State Immunization Information
System.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB) Standards/Measures that may apply can be found at:
hqp•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Proeram Specific Requirements/Narrative
Tasks in this statement of work may not be subcontracted without prior written approval from DOH OICP.
Special Requirements
Federal Fundinu Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS(W)number.
Information about the LHJ and this statement of work will be made available on USASpending. og_v by DOH as required by P.L. 109-282.
Staffing Requirements
Provide notification via email to oicpcontracts(a)doh.wa.eov within fifteen(15)days of any changes to staffing for those who conduct work outlined in this statement of work.
DOH Contract Manager DOH Program Contact DOH Fiscal Contact
Tawney Harper,MPA Steffen Burney Vanessa Mojica
Budget and Operations Manager Perinatal Hepatitis B Coordinator Special Projects Coordinator
Office of Immunization and Child Profile Office of Immunization and Child Profile Office of Immunization and Child Profile
Department of Health Department of Health PO Box 47843,Olympia WA 98504-7843
PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia,WA 98504-7843 vanessa.mojica(ZDdoh.wa.gov,360-236-3802
tawney.harperna,doh.wa.goy,360-236-3525 steffen.burney a.doh.wa.gov,360-236-3569
Exhibit A,Statements of Work Page 13 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: OICP-Promotion of Immunizations to Improve Local Health Jurisdiction Name: Mason County Public Health
Vaccination Rates-Effective July 1,2018
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
Period of Performance: July 1,2018 through June 30,2019 [—] State ® FFATA(Transparency Act) El Fixed Price
❑ Other El Research&Development
Statement of Work Purpose: The purpose of this statement of work is to contract with local health to conduct activities to improve immunization coverage rates.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Consideration
Code Code Increase(+)
Start Date End Date
FFY18 Increasing Immzs Rates ConCon 93.268 333.93.26 74310285 07/01/18 06/30/19 0 5,600 5,600
TOTALS 0 5,600 5,600
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
1 Develop a proposal to improve immunization Written proposal and a report that August 1,2018 Reimbursement for
coverage rates for a target population by increasing shows starting immunization rates actual costs incurred,
promotion activities and collaborating with for the target population not to exceed total
community partners. The proposal must meet funding consideration
guidelines outlined hi the Local Health Jurisdiction amount.
Funding Opportunity,Promotion of Immunizations
to Increase Vaccination Rates announcement. See Restrictions on
Funds below.
2 Upon approval of proposal,implement the plan to Written report describing the November 30,2018 Reimbursement for
increase immunization coverage rates with the progress made on reaching actual costs incurred,
target population identified. milestones for activities identified March 31,2019 not to exceed total
un the plan(template will be funding consideration
provided) amount.
See Restrictions on
Funds below
Exhibit A, Statements of Work Page 14 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
AMENDMENT#3
Task *May Support PI-IAB Due Date/Time Payment
Task/Activity/Description Deliverables/Outcomes Information and/or
Number Standards/Measures Frame Amount
3 Conduct an evaluation of the interventions Final written report,including a June 15,2019 Reimbursement for
implemented. report showing ending actual costs incurred,
immunization rates for the target not to exceed total
population(template will be funding consideration
provided) amount.
See Restrictions on
Funds below
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
http•//www phaboard orgLn-content/uploads/PHAB-Standards-and-Measures-Version-1.0.pdf
Program Specific Req uirements/Narrative
Tasks in this statement of work may not be subcontracted without prior written approval from DOH OICP.
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending_gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.)
Allowable Uses of Federal Operations Funds document(dated 12/20/2017)is posted on the DOH Consolidated Contract website at this link. These federal funds may not be used
for expenses related to travel or attendance at any non-DOH sponsored conference,training,or event without prior written approval from the DOH Office of Immunization and
Child Profile.
Other
Deliverables may be sent electronically via email to oicpcontractsna.doh.wa.g_ov,by fax to 360-236-3590,or by mail to PO Box 47843,Olympia WA 98504-7843
DOH Program Contact DOH Fiscal Contact
Tawney Harper,MPA Vanessa Mojica
Budget and Operations Manager Special Projects Coordinator
Office of Immunization and Child Profile Office of Immunization and Child Profile
Department of Health Department of Health
PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia WA 98504-7843
tawney.harper@doh.wa.gov/360-236-3525 vanessa.mooica@doh.wa.gov/360-236-3802
Exhibit A, Statements of Work Page 15 of 15 Contract Number CLH18253-3
Revised as of May 15,2018
EXHIBIT B-3
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: May 15,2018
Indirect Rate as of January 2018: 13.71%
DOH Use Only
BARS Statement of Work Charl of Accounts Funding Chart of
Federal Award Revenue Funding Period Finding Period Period Accounts
Chart of Accounts Program'I itle Identification# Amend# CFDA* Code** Start Date Cnd Date Slarf Date End Date Amount Sub Total Total
NEP 5-6 Onsite Sewage Management OOJ88801 Amd2 66.123 333.66.12 01/01/18 03/31/19 10/01/14 08/31/19 $10,904 $85,330 $85,330
NEP 5-6 Onsite Sewage Management OOJ88801 N/A 66.123 333.66.12 01/01/18 03/31/19 10/01/14 08/31/19 $74,426
PS SSI 1-5 OSS Task 4 01J18001 Amd 2 66.123 333.66.12 01/01/18 03/31/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541
PS SSI 1-5 OSS Task OIJ18001 N/A 66.123 333.66.12 01/01/18 03/31/19 07/01/17 06/30/19 $99,878
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917
FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027 $63,027
FFY 17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400
FFYI8 Increasing Immzs Rates ConCon NGA Not Received Amd 3 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600
FFV18 PPHF Ops NCA Not Received Amd 3 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 $500
FFY17317Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423
FFY17 AFIX 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293
FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228 $2,228
FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115 $56,115
FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771
FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 $5,000 $5,000
GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500 $2,500
SFY1 Lead Environments of Children Amd2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000 $3,000
SFY1 Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500
RecShellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 $7,500
Wastewater Management-GFS N/A N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $60,000 $60,000 $60,000
FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 $42,000
Page 1 of 2
EXHIBIT B-3
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: May 15,2018
Indirect Rate as of January 2018: 13.71%
DOH Use Only
BARS Statement of Work Char(of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
YR 20 SRF-Local Asst(15%)(FS)SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000
YR 21 SRF-Local Asst(15%)(FS)SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 O'1/01/17 06/30/19 $12,000 $12,000 $12,000
Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3 N/A 346.26.65 01/01/18 12/31/18 07/01/17 06/30/19 $12,000 $12,000 $12,000
YR 20 SRF-Local Asst(15%)(FS)TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0
Yr 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/19 $2,000
YR 21 SRF-Local Asst(15%)(FS)TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 06/30/19 $2,000 $2,000 $2,000
TOTAL $480,036 $480,036
Total consideration: $426,936 GRAND TOTAL $480,036
$53,100
GRAND TOTAL $480,036 Total Fed $334,036
Total State $146,000
*Catalog of Federal Domestic Assistance
**Federal revenue codes begin with"333". State revenue codes begin with"334".
Page 2 of 2
•
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom, Director
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: July 16th 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: DCD staffing.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Processing lag and intake numbers continue to rise. The continued increase to
workload and capacity required to maintain adequate workflow processing of permits
has yet to level out. Internal adjustments have taken place within departmental shifts
to help alleviate some areas in doing more with less. These adjustments include
changes to hours of operation, streamline build to manufactured spec permits,
updating checklist workflow, and updating technology data system. Delays and lag
times will only increase if current demand is continually being meet with insufficient
staffing levels.
BUDGET IMPACTS:
Revive 2 past budgeted FTEs.
RECOMMENDED OR REQUESTED ACTION:
Approval to open 2 formerly budgeted positions in DCD, one at the lower and one
mid-high salary level, which would address fulfilling vital services necessary to meet
current demand levels. Priority consideration on returning a Full-time Plans Examiner
FTE, as well as a Full-time Clerical FTE to the DCD-PAC operations.
ATTACHMENTS: Staff report.
Briefing Summary 7/10/2018
MASON COUNTY
- COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
Situation:'.
From: Kristopher Nelsen,Permit Assistance Center Manager
Date: Wednesday,May 09,2018
Subject: (Update from Monday,March 26,2018 staff report)The continued minimum staffing levels and
challenges this approach has on department's ability maintain performance,to stay competitive,retain
professional talent,and sustain moral.This includes the need to have adequate staffing to cover vacations,
illness,and the like so staff does not continue to return to work with excessive backlog.
Background:
Processing lag and intake numbers continue to rise. The continued increase to workload and capacity
required to maintain adequate workflow processing of permits has yet to level out.Internal adjustments
have taken place within departmental shifts to help alleviate some areas in doing more with less. These
adjustments include changes to hours of operation, streamline build to manufactured spec permits,
updating checklist workflow,and updating technology data system. However,the doing more with less
approach continues to impede staff moral to a breaking point. This includes the stress of increased
workloads and observed resource shifts within the county.
Assessment:
Senior staff has acknowledged that the continued bandage approach is not maintainable.The turnover and
void fills for current positions need to consider expanding services,meet community expectations and
build professional rapport. With the continued intake of permit submittals,the need to expand staffing
(both at the frontline and backend)or contracting out work should be considered once more. It would be
best to contract with nearby ICC inspector and plan review professionals if available. The RFP for this
service was released last month with a submittal due date of May 311,2018.As of today,no submissions
have been received.
While in attendance at the Washington Association of Building Officials spring quarterly meeting, it was
acknowledged statewide that the supply and demand for code officials far out ways the availability of
staffing. This challenge is fiuther hindered in the certification and training standards set between the trade
and service in code review, inspection,and processing,which is not limited to Mason County.
With the pending changes in workflow coming this fall,necessary to implement the new permit system,
there are several key positions needing to be reconsidered for return for basic essential operations. Since
Page 1 of 3
v
the 2008 recession the department has minimally maintained the following positions within"other duties
as assigned",which include; 2 clericals in DCD, 1 full-time Addressing Technician, 1 full-time Plans
Examiner,and Exempt Supervisory/Management position(s).
A departmentwide reorganizational structure was recently considered. Given the county's demographic,
location,and limited funding, it is known the competitive wage,retention,and recruitment efforts are
limited. Therefore,creative solutions are necessary to set administrative priorities and ensuring adequate
staffing levels. The following is an observed list of positions within the division of community
development that should be considered for return.
*DCD Clerical(represented): These positions are vital to the frontline operations of the department.By
design these positions are the initial phone contact for customers,clients and partners connecting with the
correct department service or specialist. Other essential functions of the clerical employee include
schedule,document,receive, file,scan and recover department records. Initially,this position is typically
entry level,however,based on countywide trend longevity in this role may be commonly found.
Addressing Technician (represented): Primarily this position is designed to align beginning
developmental services with adequate GIS location and meet standardized Emergency Service operations
at occupied parcels. Current addressing processes should be reviewed.Application processes maybe
considered obsolete in future workflows if duplicated by other county office's such as GIS operations. If
this is true,perhaps the transferring of addressing applications and approvals should be processed through
Public Works.However, staff time and availability to cross-examine operations is extremely limited at
this time.
*Plans Examiner(represented): Currently,the lack of a full-time plans examiner increases the seasonal
lag-time in Residential and Commercial permit reviews. With no current offseason between 2017 and
2018,the lack of a designated plans examiner has continued to result in increased lag-times. With
building inspectors on rotation countywide between inspections and daily Q&As there simply is not
enough time in the day for adequate follow-up in the review process. We are hopeful that the new
implemented checklist will assist in this process.However,the diverse nature required for the plan review
process is additionally challenged when new development requirements are made in the adoption of new
codes, or when transitioning from pre-app meetings,poorly designed engineered to prescriptive
differences or notations,confirming WSEC compliance,while answering constant interruptions on
Plumbing and Mechanical setups whether scheduled or just available.
*Should be observed as primary consideration for returning to the departments fundamental operations
and position posted as soon as possible.
Further work has been done to instill regular inspection areas for scheduling and internal department
specialties. The continued demand has only increased and continues to hinder the departments ability to
catch up on current workloads. With current trend and projection,this will only become more strenuous to
the department in the coming months.
An alternative option would be to hire a non-represented Building Official/Fire Marshal,this maybe
only an intermittent fix if the county was able to adequately fund the position. The surrounding
competitive rate for such a position is approximately$90,000-110,000/year.Recruitment for this position
Page 2 of 3
may not be feasible being that the county has this position listed at grade 30 on the non-represented scale
maxing at$75,000. This being considered a current represented employee would be better off to stay in a
represented position with the opportunity for overtime.Recently,I have been contacted by a current
Building 0 ffi--_c i-2-1 who re ss idw im the--c-oi lnt�,and willing to retire fire-M t—h e-i-r-�_1 U-Ment j th-i sdi ai on,bring the tir
own medical,for$85,000/year. The long-term benefit bringing in retires should include a succession
training plan contract with new staff or an apprentice program sponsoring the FTE.
Either way,the primary consideration of the positions should not only consider their purpose,but how
does that position when filled move the department forward for the current and projected needs of the
county. If operational FTE support is not attainable,the result will become a continued decline in
customer service, available hours of operation,and programs such as code enforcement will be extremely
reduced..This would be an unfortunate lost to the progress currently made by the department.
Recommendation:
Receive Commissioner support so that the Community Services Department may bring back 2 formerly
budgeted positions in DCD, one at the low and one mid-high salary level,which would address fulfilling
vital services necessary to meet current demand levels.Priorities should include returning a 2 Full-time
Clerical FTE($2,857-$3,537/month)to the DCD-PAC operations,as well as a Full-time Plans Examiner
FTE($5,133 -$5,540/month).
It should also be acknowledged that the continued increase of permits is not simply a Building or
Planning staffing issue for Community Services.The Environmental Health division is experiencing the
same increase in demand within the onsite-septic program.
Continue to promote the necessity of having an annually updated contract list available for peak season or
emergent backup needs.
Page 3 of 3
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Danette Brannin, General Manager, Mason Transit Authority
DEPARTMENT: EXT: 360-432-5750
BRIEFING DATE: July 16, 2018
PREVIOUS BRIEFING DATES: None
If this is a follow-up briefing, please provide only new information
ITEM:
Letter of Support addressed to Mason Transit Authority
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Mason Transit Authority is currently in the grant application process to Washington
State Department of Transportation in their funding assistance efforts through the
Federal Transit Administration (FTA) Section 5339b Grants for Bus and Bus
Infrastructure Investment Grant Program Application.
Mason Transit Authority is seeking the signing of a letter of support from Mason
County concerning the importance of purchasing coaches to sustain existing services
to the Worker/Driver Program by providing needed replacement vehicles. This service
is important to Mason County as it reduces vehicles on SR3.
BUDGET IMPACTS:
None to Mason County.
RECOMMENDED OR REQUESTED ACTION:
Approve signing letter of support on Mason County stationery and providing to Mason
Transit Authority on July 23, 2018, so that it may be included with the application.
ATTACHMENTS:
Suggested form of letter of support.
Letter of Intent to WSDOT
Briefing Summary 7/11/2018
SAMPLE LETTER Remember, we need your letter by July 18, 2018.Thank you!
YOUR LETTERHEAD
July__, 2018
Danette Brannin, General Manager
Mason Transit Authority
790 East Johns Prairie Road
Shelton, WA 98584
RE: Federal Transit Administration (FTA) Section 5339(b) Grants for Bus and Bus Infrastructure
Investment Grant Program Application —Washington State Department of Transportation: Obtain
replacement bio-diesel vehicles for the Worker/Driver program to replace four 40' coaches that are
beyond useful life.
Dear Ms. Brannin:
Mason County is pleased to support the project referenced above. Mason Transit Authority (MTA) has
operated a very successful Worker/Driver transportation program for over 15 years. The Worker/Driver (W/D)
Program is a "premium" commuter service for employees working the day shift at the Puget Sound Naval
Shipyard (PSNS). This service is also open to other commuters, adding an additional option beyond Mason
Transit Authority's fixed-route service for those traveling to Bremerton and beyond.
The Commission is aware that the service is the result of a joint effort between Mason Transit Authority,the
Puget Sound Naval Shipyard (PSNS) and Kitsap Transit. The benefits of this program help to reduce traffic
congestion on Hwy 3, which is the main corridor from Mason County to the shipyard and the ferry system;
reduce greenhouse gas emissions by taking approximately 120 cars off the corridor; reduce traffic congestions
at the PSNS security checkpoint and providing parking availability for other commuting alternatives, such as
vanpools.
Investing in the replacement of the fleet for the Worker/Driver service is vital to the success of the program.
Four vehicles have exceeded their useful life in accordance with the Washington State Department of
Transportation and the Federal Transit Administration State of Good Repair. Mason Transit Authority strives to
keep their vehicles in safe operating condition and well maintained with the goal of 80%of its fleet within
their useful life perimeters.
The Mason County Commission offers our support for Mason Transit Authority's grant application to replace
coaches for the Worker/Driver Program.
Sincerely,
Name &Title
tSTAMASON
RANSIT
AUTHORITY
TO: WSDOT PTD
FROM: Danette Brannin, General Manager
RE: Worker/Driver Bus Replacement Project Description
DATE: June 29, 2018
Summary of Request:
✓ Replace four(4)40' Gillig Coaches
✓ Cost estimate is$2.06m
✓ Meets WAC 194-29 mandate of biofuel usage
✓ Reduces emissions and approximately 120 cars per day on SR3
✓ 20% Match encumbered in MTA reserves
✓ 2017 Annual Mileage=59,636
Project Description:
Mason Transit Authority(MTA) has operated a very successful Worker Driver transportation program for
over 15 years.The Worker/Driver(W/D) Program is a "premium" commuter service for employees
working the day shift at the Puget Sound Naval Shipyard (PSNS). The program is the result of a joint
effort between MTA, PSNS, and Kitsap Transit.
The Worker/Driver program reduces traffic congestion on Hwy. 3,which is the main corridor from
Mason County to the shipyard. Also,this service reduces greenhouse gas emissions by taking
approximately 120 cars off the road. By using the Worker/Driver buses as a commute option,traffic
congestion at the PSNS security checkpoint gates is reduced and parking availability for other commute
alternatives such as vanpool is increased.
There are monthly passes available for the riders of Worker/Driver buses that are called TIP passes.The
TIP pass was named after the Department of Navy's commuter benefit program,the Transportation
Incentive Program.At this time,the Department of Navy fully subsidizes the cost of the TIP pass for its
employees.
MTA currently has six 40 foot Gillig Phantom buses assigned to the Worker/Driver program.The oldest
two buses are model year 1999; the newest is 2005.The average age is 16 years with mileage of
382,000. MTA's replacement lifecycle for coaches is 15 years or 500,000 miles. Our state of good repair
goal is 80 percent of our buses within the lifecycle range and replacing the two 1999 coaches and two
2001 coaches will move us closer to achieving this goal. We have identified the need for replacement in
our TDP and STIP.
Because the Worker/Driver buses are parked by the Bremerton Naval Shipyard they are subject to salt
air corrosion and are experiencing body compartment, exterior panel corrosion and other structural
deficiencies.With the of the age of the buses, major component failures may be imminent. We have
also experienced several road calls lately because of faulty transmission wiring caused from corrosion of
the wires. Replacing buses for the program is essential for its continued success.
MTA is ready to immediately implement the project upon notification of award.
We are estimating the cost of four 40 foot Gillig Low-floor Commuter style buses at$515,000 per bus.
MTA has the financial capability for meeting or exceeding the match requirements.
Developmental Disabilities Program Budget
Mason County July 2018
Revenues
State Developmental Disabilities Administration (DDA) Contract
State Fiscal Year July 2017 through June 2018
$598,366
Mason County Millage per RCW 71.20.110
Calendar Year January 2017 through December 2017
$87,215.32
State Division of Vocational Rehabilitation (DVR) Contract
Federal Fiscal Year October 2017 through September 2018
$8,670
Total Revenues- $694,251.32
Expenditures
State Developmental Disabilities Administration (DDA) Contract
State Fiscal Year July 2017 through June 2018
$654,000
Mason County Millage per RCW 71.20.110
Calendar Year January 2017 through December 2017
$56,500
State Division of Vocational Rehabilitation (DVR) Contract
Federal Fiscal Year October 2017 through September 2018
$3,500
Total Expenses- $714,000
Revenues minus expenses= ($19,748.68)
Contractor I Total I Funding I Service Number of Service Contract
ARC People $1,500 Millage Self Advocacy 6 Mason Calendar
First (Mason and year 2017
Thurston)
Parent to $4,000 Millage Parent 24 Mason Calendar
Parent Support, and (Mason and year 2017
resources Thurston)
Nancy $11,000 Millage Classes on Self 30 Mason Calendar
Murphy, Safe Advocacy and (Mason and year 2017
Relationships Safe Thurston)
Relationships
Parent $15,000 Millage Parent 60 Mason Calendar
Coalition advocacy and (Mason and year 2017
resources Thurston)
Protective $23,000 Millage Representative 20 per Qtr Mason Calendar
Payee Payee and (Mason and year 2017
Case Thurston)
Management
Exceptional $15,000 Millage, High School 32 ISE and Mason Calendar
Foresters for State DDA Transition, 5 Cl (Mason (Mason and year 2017,
transition Contract, Supported individuals Thurston) State Fiscal
services State DVR Employment, only) Year
School to Community 07/2017-
Work Inclusion 06/2018,
Contract Federal
Fiscal Year
10/2017-
9/2018
Career Quest State DDA Supported 29, ISE and Mason State Fiscal
Contract Employment, 4 CI (Mason and Year
Community (Mason Thurston) 07/2017-
Inclusion individuals 06/2018
only)
Additional Services and Activities Provided
ACHS Dues Resource Guide and Transition Books
High School Transition Fair Technical Assistance
Recruit, Train, and Retain Technology Support
Conference Stipends
Highline Employment Courses
Thurston and Mason
Develo mental Disabilities Programp
MASON COUNTY COMMISSIONERS
r July 16, 2018
'� Tl IURSTON COUNTY
Thurston-Mason County
Developmental Disabilities Program's
Mission Statement
To work with people with developmental disabilities to
promote everyone's well-being, rights, choices, and
opportunities in living as valued, contributing and
integrated members of our community.
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Mason County Businesses
FStcEdcwards Catholic Church Shelton United Methodist Church
nald's Sherwood Creek Daycare
Union Square Deli Sylvan Pet Lodge
Domino's Pizza Falcon Financial
Mt Olive Lutheran Church Exceptional Foresters, Inc
Belltowne Square Car Wash & Laundry Goodwill
Little Creek Casino Habitat for Humanity
Richard Beckman Realty Steph's Espresso
Williams Flower & Gift Timberland Library
Safeway Value Village
Central Mason Fire and EMS Walmart
Brilliant Moon
_. __
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Vii.. :• 32`x:.: Q �v.:�c�.� � e � �a .. � .e �� .:: .,�°".�� £°' c �; �....,
Mason Developmental Disabilities Program Budget
WA State Developmental Disabilities $598, 366
Administration Contract
(07/2017-6/2018)
• Amounts specified for Direct Services, Community
Information and Education and Administration
County Millage87, 215.32
(01/2017-12/2017)
• RCW 71.20.110
WA State Division of Vocational $8, 670
Rehabilitation School to Work Contract (10/2016-9/2017)
f Outcome based payment upon successful job placement
Ai
- � ,
THtitiSlY)N COUNTY
State Developmental Disabilities
Administration Contract Details
• Funds for Direct Services, Community Information
and Education, and Program Administration
• Contracted Providers :
• Career Quest (Mason and Thurston-ISE and Cl)
• Exceptional Foresters (EFI) (Mason and Thurston- ISE
and Cl)
• Mason Client Count : approximately 70
d
,„ �,r>,.o»,i, .,_✓'�':, ire . �,.,, s /„ i_ io, i
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State Developmental Disabilities
Administration Revenue
$5-98,366
For the State Fiscal year July 2017 through June 2018
• Funds for Direct Services $522,636
• Community Information and Education $36,585
• Program Administration $39,145
nn ialr> s,t':L,
rxsa.asa•aa
State Developmental Disabilities
Administration Expenditures
$598,366
For the State Fiscal year July 2017 through June 2018
• Expenses for Direct Services approximately $654,000
• Community Information and Education revenue used
for Direct Services $36,585
• Program Administration revenue used for Direct
Services $39,145
• Balance ($55,634) ��.;
County Developmental
Disabilities Program Revenue
• RCW 71.20.110
• Funds for the coordination and provision of
community services for persons with
developmental disabilities
Counties must levy an annual tax equal to
the amount of 2 1/2 cents per thousand
dollars of assessed value.
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CountyDevelopmental Disabilities
n �y
Pro ram Contract Details 2017
ServedAgency County Funding Level Jan 2017-Dec
EFI-High School Transition (Mason) $15,000 Mason allocation awarded
Parent to Parent (Mason and $4,000 Mason allocation awarded
Thurston)
ARC People First (Mason and $1,500 Mason allocation awarded
Thurston)
Nancy Murphy, Healthy (Mason and $11,000
Relationships Thurston)
Protective Payee Case (Mason and $23,000 Mason allocation awarded
Management Support Srvs Thurston)
Parent Coalition (Mason and $15,000
Thurston)
un rii��� „i pis
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i., .. ,,., % ✓ / �. ,!� / ..,/ i, ,.:,,,., ,,,,.,,, i, ,,,�,y„„� ,,.,i,/,ilio. �/,�/�,/i,., „,,, ,��,, i
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// � i, ,,,,., ,,,i.,✓ ����,�/,.� .,,a ,., ,...., / y ,,�,. �,o �/�„i,,,;,i�,„.iii/iii/ �i/i , ,/i, ,
�i /iii���,�,,,� � ,// ii.,,,.✓�'r�i ,�. � ,/ /i� / / ,,,�,,,„ � ii,/
/ii/�r% >��.%��.�� ,i//�%/;;�� �/� ,� ..,//iiiii,.���// �/�,..� / ��,�,n.;. .'r�r,,, ,%/y i,,,,, r,,,��� //!� ,,i,/✓,"ice,,�,,�/rc�. �� ���//,,
County Developmental Disabilities
Program Contract Details 2018
Agency County Funding Level Jan 2018-Dec 1 •
S 53,717 date
EFI-High School Transition (Mason) $20,000 Mason allocation awarded
Parent to Parent (Mason and $5000 Mason allocation awarded
Thurston)
ARC People First (Mason and $2,500 Mason allocation awarded
Thurston)
Coastal Transportation (Mason and $19,500 Mason allocation awarded
Thurston)
Protective Payee Case (Mason and $39,000 Mason allocation awarded
Management Support Srvs Thurston)
ARC Benefits Planning (Mason and $15,000
1 Thurston)
CountyDevelopmental Disabilities
Program Expenses 2017
$87, 215 . 32
• Expenses for Millage Contracts approximately
$56,500
• Outstanding Balance for Direct Services ($55,634)
• Balance $24,918.68
I
t
..
n<.m� rnr� ...���e ray .�.._ ...-. ...ar 777"",.-..
State Division of Vocational
kehabilitation Contract Details 2017
• Outcome Payment of $8760 for School to Work
participants in successful job placements
• Contracted Providers :
• Exceptional Foresters (EFI) (Mason and Thurston)
• Mason Client Count: 1
l
j
State Division of Vocational
1 , Rehabilitation Expenses
• Outcome Payment to Provider $3,500
• Balance in Reinvestment Fund $5,170
'[HUPSTON COUNTY
Additional Activities
High School Transition Fair
Recruit, Train, and Retain
Conference Stipends
Highline Courses
Resource Guide and Transition Books
Technical Assistance
Technology Support
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mason County Sheriff's Office Action Agenda
Public Hearing
Other
DEPARTMENT: Commissioners EXT:
COMMISSION MEETING DATE: 7-16-18 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: Monday
BRIEFING PRESENTED BY: Chief Spurling
Previous briefing: 1St quarter brief was on April 9, 2018
ITEM: Quarterly Briefing to BOCC on Traffic Diversion spending status for 2018
Background:
MCSO and the Mason County Engineer meet in mid-March. MCSO briefed on the status
of traffic policing and Road Department related law enforcement activities. A report
showing actual expenditures to date utilizing the current BARS Account numbers as
prescribed by SAO (currently BASUB and Element 521.70) We will continue to meet on
a monthly basis to provide the County Engineer with sufficient detail on activities and
expenditures to provide adequate information to allow him to meet the requirements
of appropriate expenditures and reporting of County Road Funds under State Law and
regulations.
MCSO would like brief the BOCC to fulfill the intent of the C.R.A.B. model MOU
between Boards of County Commissioners and Sheriff Offices.
MCSO is briefing on our status of the Traffic program that includes eight (8) Traffic
Deputies and the time and effort of all other deputies spent for road purposes as
designated in RCW 36.79.140, and WAC 136-25-030
RECOMMENDED ACTION: None
Attachment(s):
7/12/2018
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To: Undersheriff T. Adams
From: Chief Criminal Deputy R. Spurling
Date: July 9, 2018
RE: 2018 second quarter report for traffic diversion funds
In an effort to fulfill the intent of the County Roads Administration Board (CRAB)
model policy and to provide adequate records of traffic law enforcement efforts and
expenditures in such a format that is legal, visible, and detailed, this report is
submitted.
I have met multiple times with the Mason County Public Works Deputy Director /
County Engineer John Huestis. We have partnered to ensure he has all that is
needed from the Sheriff's Office to account for all traffic diversion funds. We will
continue to meet on a monthly basis to provide him sufficient detail on activities
and expenditures to provide adequate information to allow him to meet the
requirements of appropriate expenditures and reporting of County Road Funds
under State Law and regulations.
Below I have listed data that will be provided on a monthly basis to the County
Engineer and on a quarterly basis to the BOCC.
1) 2018 second quarter total time and effort of the eight dedicated traffic deputies
and the time and effort of other deputies spent for road purposes as designated
in RCW 36.79.140 and WAC 136-25-030. (BARSUB and Element 521.70)
=$1,145,654.97 or 47% of traffic diversion total of $2,160,000.00
a) Our eight traffic deputies recorded approximately 90% of their time as traffic.
b) The remaining 27 patrol deputies recorded approximately 45% of their time as
traffic.
c) Our dedicated traffic deputies are;
1 . Deputy Gaynor
2. Deputy Ellis
-f u . grim 8aft
3. Deputy Dugan
4. Deputy Mondry
5. Deputy Dodge
6. Deputy Spera
7. Deputy Leitgeb/ as of June Deputy Wood
8. Deputy Rowe
We currently have the following data to quantify efforts in the areas WAC 136-25-
030 identifies as acceptable policing purposes:
1 . Speed limit and other traffic law enforcement —
a. 1St quarter = 343
b. 2nd quarter = 298
c. Total = 641 tickets and
d. 70+ DWLS referrals to the prosecutor.
2. Collision investigations —
a. 1St quarter = 67
b. 2nd quarter = 79
c. Total = 146 collisions investigated
3. Oversized vehicles — incidents referred to Washington State Patrol
4. Special traffic emphasis —
a. 1St quarter = 40 hours
b. 2nd quarter = 0 hours
c. Total = 40 hours
5. Removal of abandoned vehicles —
a. 1 st quarter = 85 - impounds / 52 = disabled veh. / 37 = abandoned
vehicles
b. 2nd quarter = 93— impounds / 39 = disabled veh_. / 93 — abandoned
vehicles
6. Right of way obstructions —
a. 1St quarter =159 calls
b. 2nd quarter =120 calls
c. Total = 279 calls
7. Investigation of illegal littering-
a. 2nd quarter = 12 calls for illegal dumping along County roads
b. Alternatives to sentencing-
i. 1St quarter = 467 miles of road cleaned - litter = 27,175 lbs.
dump site = 46,225 lbs.
ii. 2"d quarter = 688 miles of road cleaned —litter = 50,855,
dump site = 67,330
8. Sign damage — we do not have a mechanism to track this yet, except
mileage driven.
9. Road conditions —we do not have a mechanism to track this yet, except
mileage driven
10.Right of way encroachments —Worked multiple with Allen Eaton
11.Maintenance and construction zone traffic enforcement —Working with AI
Eaton, Deputy d. Smith working 100% of his time for 8 weeks (June 25-
Aug 16)
12.Road Department vehicle investigation —Working with Al Eaton
13.Other —Working with County Engineer
Again, our desire is to provide adequate records of annual traffic law enforcement
expenditures in such format and detail to demonstrate that the funds were used only
for the traffic law enforcement activities set out in WAC 136-25-030.
Ryan Spurling
Chief Criminal Deputy
Mason County Sheriff's Office
PUBLIC WORKS
MONDAY JULY 16, 2018— BRIEFING ITEMS
FROM PUBLIC WORKS
(For Commissioners Meeting July 24,2018)
Items for this meeting are due to Diane Zoren on Wednesday,July 18,2018
4.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS
(None)
8.0 APPROVAL OF ACTION ITEM
• Fish Barrier Removal Board(FBRB) 2019-2021 Watershed Pathway Grant
• Construction Project Inspector Services for 2018 Construction Season
9.0 OTHER BUSINESS
(None)
10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME
(None)
DISCUSSION ITEMS:
• Floodplains by Design Letter of Support
• Solid Waste Privatization
Attendees:
Commissioners: Public Works: Other Dept.: Press: Public:
_Randy Neatherlin _Jerry Hauth List below: List below List Below:
_Kevin Shutty _John Huestis
_Terri Drexler _Bart Stepp
Others-List below:
S
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth, PE, Director/Acting County Engineer
Erik Schwartz, Environmental Coordinator
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: July 16, 2018
PREVIOUS BRIEFING DATES:
ITEM: FBRB Watershed Pathway (2019-2021) Grant Application
EXECUTIVE SUMMARY:
The Fish Barrier Removal Board (FBRB) is now accepting applications for the
2019-2021 Watershed Pathway Grant Program (letter inviting applications
attached). In 2016 the FBRB identified priority watersheds where culvert
replacement projects would be eligible for funding under the program. The
Goldsborough Creek subbasin was selected as one of only nine priority
watersheds in the state. At that time, Mason County coordinated with the WRIA
14 Lead Entity to submit a list of priority projects that were accepted by the
FBRB (attached). The FBRB intends to continue implementing projects as
ordered in the 2016 project list for the Watershed Pathway Grant Program.
The next three currently unfunded County road culvert replacement projects on
the approved list are summarized below. Public Works is requesting approval to
submit grant applications for the following:
Proposed FBRB 2019-2021 Watershed Pathway Grant Funding Request
FBRB Cost Match
Rank Estimat Requireme
Project a nt Scope
15 Dayton Creek - Highland Rd. (MP 0.33) $490,000 $73,500 Design and
construction
Uncle John's Creek - Agate Loop Rd. $272,536
34 MP 1.02 * $40,880 Design only
Uncle John's Creek - Agate Loop Rd. $361,061 $54,159 Design and
37 MP 0.64 construction
*Cost estimate is for current phase (design) only. Total cost for bridge
construction is estimated at $2.9 million.
Cost estimates are preliminary, planning level estimates and may increase or
decrease as they are refined for the grant applications and new information
becomes available. If funded, these projects will promote environmental
stewardship and address fish passage barriers, and will improve road safety by
reducing chronic flooding concerns.
Briefing Summary
Other considerations regarding the grant program are:
• For design-build projects and design only projects over $200,000 a 15
percent match is required (no match is required for design only projects
less than $200,000).
• Construction projects over $500,000 must have preliminary designs to be
eligible.
• Design-build project funding would be available for 3 years (2019-2021).
• Design only funding over $200,000 would be available for 2 years.
• Applications are due July 31, 2018.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of Mason County Commissioners authorize the submittal
of Watershed Pathway Grant Program applications for three culvert replacement
projects.
Attachments: Grant Application Notice
Project Summaries from FBRB Prioritized List
Vicinity Map (2)
Mason County Grant Questionnaire
Briefing Summary
a
State of Washington
Department of Fish and Wildlife
Mailing Address. PO Box 43234, Olympia,WA 98504-3234,(360)902-2200, TDD(360)902-2207
Main Office Location: Natural Resources Building, 1111 Washington Street SE,Olympia,WA
April 24,2018
Jennifer Holderman
WRIA 14 Salmon Habitat Recovery Committee Lead Entity
SUBJECT: Now Accepting Applications for the 2019-2021 Brian Abbott Fish Barrier Removal Board (FBRB)
Watershed Pathway Grant Program
Dear Ms.Holderman:
In 2016 the FBRB approved the Goldsborough Creek-Frontal Puget Sound HUC 10 as a priority watershed for funding
consideration through the FBRB's Watershed Pathway.The FBRB intends to continue advancing fish passage restoration efforts
within the approved priority watersheds and is now accepting project proposals for the 2019-2021 Watershed Pathway.
Please note that there have been some key changes since the 2017-2019 project solicitation,including design requirements and
match contributions.For information about the FBRB Grant Program,2019-2021 match obligations,design requirements for
Restoration projects>$500K,and other pertinent information,please see RCO Manual 22:
https:/%www.rco.wa.;zov'documents/manuals&forms/Manual 22.pdf.
As identified in the December 2016 FBRB project list,the Priority 1 Focus Areas within your approved watershed are Coffee Cr,
Dayton Cr,Uncle Johns Cr,and Deer Cr. https:/,/wdfw.wa.-,ov about,ad\,isory tbrb/fbrb 17-19 proiect details.pdf.The FBRB
intends to continue implementing projects as ordered in this project list.If you would like to propose new projects within the
approved watershed,you must submit a formal request with justification to your WDFW Technical Review Team(TRT)Scoping
Biologist for review and approval by the FBRB.Your WDFW TRT Scoping Biologist is Gina Piazza: Qit na.piazza(a dfw.wa.eov.
At this time,the FBRB is requesting that you work with project sponsors to submit application materials for projects that you
would like the FBRB to consider funding in the 2019-2021 biennium.The following information and materials are required for
each project proposal:
■ Barrier Site ID
■ Scope of Request:Planning or Restoration(see p.9 of Manual 22 for descriptions)
■ FBRB Cost Estimate Spreadsheet(available at https: wdfw.wa.gov/about/advisory/tbrb/)NOTE:if approved for funding,
this will be the grant award amount
■ Designs(Preliminary Designs required if total requested amount for a Restoration project is greater than$500K:see App.
C-2 of Manual 22 for Preliminary Design Deliverables)
■ Landowner Acknowledgement Form
Please submit these materials to your WDFW TRT Scoping Biologist,no later than July 31,2018.
The FBRB will review Watershed Pathway applications and prioritize based on effectiveness and feasibility.
If you have any questions,please call me at 360-902-2608,or your WDFW TRT scoping biologist at 360-902-2463.
Sincerely,
Justin Zweifel
WDFW FBRB Program Manager
M
Fish Barrier Removal Board
2017-2019 FUNDING PROPOSAL
Legislatlsra All Projects
Rank Stream Name District County Project Sponsor Budget Request Running Total
1 Chico Creek 35 Kitsap Suquamish Tribe $3,784,978 $3,784,978
2 Johnson Creek 24 Clallam North Olympic Salmon Coalition $3,007,706 $6,792,684
3 Buford Creek 9 Asotin Nez Perce Tribe or Asotin C.D. $4,720,452 $11,513,136
4 Middle Fork Newaukum 20 Lewis Lewis County $572,325 $12,085,461
5 Unnamed Tributary to Arkansas Creek 19 Cowlitz Cowlitz County $284,527 $12,369,989
6 Coleman Creek 12 Kittitas Kittitas Conservation District $770,472 $13,140,461
7 Catherine Creek 44 Snohomish Sound Salmon Solutions $566,330 $13,706,791
B Coffee Creek F B R B FUNDED 35 Mason Mason County $327,043 $14,033,834
9 Johnson Creek 7 Okanogan Trout Unlimited/CCT $543,982 $14,577,815
10 Baxter Creek 19 Cowlitz Cowlitz County $2,181,377 $16,759,192
11 Turner Creek 20 Cowlitz Cowlitz County $1,090,144 $17,849,336
12 Cottonwood Creek 9 Asotin Asotin Conservation District $62,356 • $17,911,692
13 Unnamed Tributary to Johnson Creek 24 Clallam Clallam County $1,834,712 $19,746,404
14 Middle Fork Newaukum 20 Lewis Lewis County $926,622 $20,673,026
is Dayton Creek PROPOSED 2019 & Mason Mason County $501,466 $21,174,492
16 Coleman Creek 12 Kittitas Kittitas County Public Works $1,700,624 $22,875,115
17 Catherine Creek 44 Snohomish Snohomish C.D. $436,057 $23,311,173
18 Johnson Creek 7 Okanogan Trout Unlimited/CCT $600,616 $23,911,788
19 Thorndyke Creek 24 Jefferson Jefferson County $190,775 $24,102,564
20 Catherine Creek 44 Snohomish Wild Fish Conservancy $189,685 $24,292,249
21 Johnson Creek 24 Clallam Clallam County $852,710 $25,144,959
22 Delameter Creek 19 Cowlitz Cowlitz County $1,590,519 $26,735,478
23 Cougar Creek 9 Asotin Asotin Conservation District $63,555 • $26,799,033
24 Johnson Creek 7 Okanogan Trout Unlimited/CCT $1,752,725 $28,551,758
25 Johnson Creek 7 Okanogan Trout Unlimited/CCT $1,752,725 $30,304,483
26 Middle Fork Newaukum 20 Lewis Lewis County Conservation District $87,909 $30,392,393
27 West Fork Coffee S R F B FUNDED j# Mason County 03,699 x,696;091
28 Caribou Creek 12 Kittitas Kittitas Conservation District $194,245 $30,890,336
29 Little Pilchuck Creek 44 Snohomish Tulalip Tribe $223,915 • $31,114,252
30 Unnamed Tributary to Middle Fork Newaukum River 20 Lewis Lewis County $699,055 $31,813,306
31 Unnamed Tributary to Delemeter Creek 19 Cowlitz Cowlitz Indian Tribe $152,620 $31,965,927
32 Caribou Creek 12 Kittitas Kittitas Conservation District $194,245 $32,160,172
33 Ennis Creek 24 Clallam Clallam County $1,090,144 $33,250,315
34 Uncle Johns Creek PROPOSED 2019 35 Mason Mason County $272,536 •. &3,522,851
35 Delameter Creek 19 Cowlitz Cowlitz County $1,760,582 $35,283,433
36 Unnamed Tributary to Mason Creek 18 Clark Clark Conservation District $227,840 $35,511,273
37 Uncle Johns Creek PROPOSED 2019 as Mason Mason County $361,061 $35,872,334
38 Johnson Creek 7 Okanogan Trout Unlimited/CCT $155,891 ' $36,028,224
39 Deer Creek 0 Mason Mason Conservation District $272,536 $36,300,760
40 Mason Creek 18 Clark Clark County $109,014 ' $36,409,774
41 Red Cabin Creek 39 Skagit Skagit County $359,747 $36,769,522
42 Panther Creek 11 King City of Renton $272,536 ' $37,042,058
43 Kenny Creek 42 Whatcom Whatcom County $468,762 • $37,510,819
44 Fisher Creek 10 Skagit Skagit County $501,466 $38,012,285
45 Lost Creek 20 Lewis Lewis County Conservation District $256,402 $38,268,687
46 Lost Creek 20 Lewis Lewis County $801,255 $39,069,943
47 Erick Creek 19 Cowlitz Cowlitz Indian Tribe $564,694 $39,634,637
48 Ebright Creek 41 King City of Sammamish $1,043,267 $40,677,904
49 Little Salmon Creek 20 Lewis Lewis County $93,262 ' $40,771,166
50 South Fork Goldsborough Creek 35 Mason Mason County $87,643 $40,858,809
51 Lower Hoko Wetland Complex 24 Clallam Clallam County $770,731 $41,629,541
52 Little Penewawa Creek 9 Whitman Whitman Conservation District $1,063,980 $42,693,521
53 Unnamed Tributary to Little Pilchuck Creek 44 Snohomish Snohomish Conservation District $283,982 $42,977,503
*Funding request for design only during 2017-2019 Biennium
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Fish Barrier Removal Board
2017-2019 FUNDING PROPOSAL
Legislative All Projects
Rank Stream Name District County Project Sponsor Budget Request Running Total
54 Cooke Geek 12 Kittitas Kittitas Conservation District $461,646 $43,439,149
55 Cooke Creek 12 Kittitas Kittitas Conservation District $461,646 $43,900,796
56 Little Penewawa Creek 9 Whitman Whitman Conservation District $134,088 $44,034,883
57 South Fork Gofdsborough Creek 35 Mason Mason County $236,969 $44,271,852
58 Railroad Creek 24 Clallam North Olympic Salmon Coalition $140,629 $44,412,481
59 Unnamed Tributary to Little Pilchuck Creek 44 Snohomish Snohomish County $711,864 $45,124,344
60 Pirate Creek 35 Mason Mason County $182,360 545,306,705
61 Parke Creek 12 Kittitas Kittitas Conservation District $278,579 $45,585,293
62 Unnamed Tributary to Little Pilchuck Creek 44 Snohomish Snohomish County $1,215,510 $46,800,793
63 Talbot Creek 24 Clallam Clallam County $724,945 $47,525,739
64 Little Almota Creek 9 Whitman Nez Perce Tribe or Asotin C.D. $283,437 • $47,809,176
65 Snodgrass Creek 35 Mason Mason County $272,536 $48,081,712
66 Parke Creek 12 Kittitas Kittitas Conservation District $278,580 $48,360,292
67 Little Almota Creek 9 Whitman Palouse Conservation District $171,153 $48,531,444
68 Unnamed Tributary to Little Pilchuck Creek 44 Snohomish Sound Salmon Solutions $207,127 $48,738,571
69 Lower Hoko Wetland Complex 24 Clallam North Olympic Salmon Coalition $113,266 ' $48,851,837
70 Little Almota Creek 9 Whitman Nez Perce Tribe or Asotin C.D. $325,728 $49,177,566
71 Tributary to Puget Sound 35 Mason Mason County $66,400 ' $49,243,965
72 Gage Creek 24 Clallam Clallam County $727,126 $49,971,091
73 Steptoe Creek 9 Whitman Palouse Conservation District $700,962 $50,672,053
74 Tributary to Puget Sound 35 Mason Mason County $175,662 ' $S0,847,716
75 Steptoe Creek 9 Whitman Palouse Conservation District $212,578 $51,060,294
76 Steptoe Creek 9 Whitman Palouse Conservation District $54,510 ' $51,114,804
77 Delameter Creek 19 Cowlitz Cowlitz County $54,500 • $51,169,304
78 Leckler Creek 19 Cowlitz Cowlitz County $173,600 $51,342,904
79 Leckler Creek 19 Cowlitz Cowlitz County $57,100 $51,400,004
Additional Investments for Consideration
80 Unnamed Tributary to Hoko River 24 Clallam Clallam County $758,800 $52,158,804
81 Unnamed Tributary to Hoko River 24 Clallam Clallam County $115,600 $52,274,404
82 Unnamed Tributary to North Fork Newaukum River 20 Lewis Lewis County $37,870 " $52,312,274
83 Unnamed Tributary to Middle Fork Newaukum River 20 Lewis Lewis County $60,000 ' $52,372,274
94 Cheer Creek 20 Lewis Lewis County $75,600 $52,447,874
85 Tributary to Gheer Creek 20 Lewis Lewis County $37,800 $52,485,674
86 Gheer Creek 20 Lewis Lewis County $50,400 $52,536,074
'Funding request for design only during 2017-2019 Biennium
Goldsborough Watershed
Dayton Creek - Highland Road (MP 0.33)
FBRB Watershed Pathway Grant Program 2019-2021
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Goldsborough Watershed
Uncle Johns Creek - Agate Loop Rd. (MP 0.64 and MP 1 .02)
FBRB Watershed Pathway Grant Program 2019-2021
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Mason County
GRANT QUESTIONNAIRE
Date: Office/Department: Public Works
Contact Person: Erik Schwartz
1) Name of Grant/Program Fish Barrier Removal Board (FBRB)Watershed Pathway
2) New Grant W Renewing Grant ❑ Term (# of years) 3
3) Is the grant unchanged, and does not require Current Expense funding?
Y N
4) How will this grant benefit the County's citizens?
The grant will fund projects that improve fish passage for salmon, an important economic and
cultural resource, and improve safety by reducing chronic flooding concerns.
5) Is this a program grant or an equipment grant?
This program grant is state-funded and administered through FBRB and the Recreation and
Conservation Office. The program funds priority fish barrier removal projects identified by the
Salmon Recovery Lead Entity.
6) Is this a "one-time only grant" or is it renewable? If renewable, how long
is grant anticipated to last?
One time only grant, although calls for eligible projects are expected to occur on biennial basis.
7) If this is a new grant how will the grant support a current program OR
how will the program change?
The grant will support the intent of the TIP to promnte environmental stewardship, address fish
passage barriers. and maintain safe roadways for the traveling public.
8) Does this grant require up front funds? Y X N
If so, what is the source of the up-front funds needed to cover costs prior to
initial and continuing reimbursements being received?
The road fund would cover up front costs and be reimbursed.
9) How many employees (new or current) will be paid by the grant? N None C Yes
a. If this grant requires new hire(s) and grant ends, how will unemployment costs be
funded? __—Thecrant will cover the cost of employees working on theprojects___
-- -------------- --- —
Page 1 rev. 3-11
r
10 Will the grant require matching funds, i.e. in-kind cash, Employment Security, Social
Security, FICA, PERS, etc? Y X N If so, what?
ThP grant rPgijirPs 19 percent match_
11) Would the grant allow for an annual COLA in salary, increase in medical insurance
premiums or increases in any personnel benefits?Y Covers salary increases, but not
benefits.
12) What fund would support a cash match (if required)? Road Fund
13) If required what is the TOTAL cost of the match over the life of the grant? $169K
14) What fund would support the administration of the grant?Road Fund
15) Will the grant allow for the County cost allocation plan to be funded? Y
16) Would the grant require the county to provide office space and/or additional equipment to
administer the program? If so, what are the requirements?
No.
17) Would the program require use of a county vehicle or personal vehicle? Y X N
18) If so, would the grant provide for the cost of the automobile and/or liability insurance?
Y X N
19) Would the grant require activities by other county offices/departments? (i.e. legal review,
technology services assistance, new BARS numbers.) Y N X If so, what activities?
20) Would acceptance and completion of the grant project in any way OBLIGATE the County to
create/enact new ordinance or policies? Y N X If so, what obligations?
21) Does this grant project include any activities that may fall outside the county's standard
policies (personnel policies on travel, hours of work, training required, reimbursement for
meeting refreshments, paying for meeting space, etc.?)
Nn
Page 2 rev. 3-11
22) Will outside consultants be solicited to work on the grant and if so, is a process in place for
appropriate selection and oversight of consultant activities? Y X N If so, what is
the funding source for consultant fees?
The grant will reimhi irga rnngi dtnnt fgps
23) For a program grant, how would the program be funded after the grant expires? (It should
be understood that once grant funding ends, either the program ceases OR the funding for
the program needs to be absorbed within the department's or office's existing budget) OR
justification must be provided that the program has been and will continue to save or
benefit taxpayers.
Tho nrogam �Aip ilrl roaco
24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact
sheet.
Please feel free to submit additional information as needed.
Official signature of requesting office/department:
Elected Official/Department Head Date
Approved by:
Chair, Board of County Commissioners Date
Page 3
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jerry W. Hauth, Public Works Director/Acting County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: July 16, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Construction Project Inspector Services
EXECUTIVE SUMMARY: Due to staffing level decreases, Public Works would
like authorization to use the County MRSC Roster to select and enter into an
agreement for Construction Project Inspectors to support the work schedule for
the 2018 construction season.
Budget Impacts: The Road Fund, 105 has available capacity to cover all costs
associated with this work.
Recommended Action: Recommend the Board of County Commissioners
authorize Public Works to utilize the County MRSC Roster to select Construction
Project Inspectors and enter into agreements.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: July 16, 2018
PREVIOUS BRIEFING DATE: March 20 and September 11, 2017; April 9, 2018
ITEM: Solid Waste Privatization Request for Proposal (RFP) Extension
EXECUTIVE SUMMARY:
On October 5, 2017, Mason County Public Works issued a Request for Proposals from
companies interested in long term operations and maintenance of the County solid waste
facilities. The due date for the proposals at that time was set at March 6, 2018. Since then the
County has issued 5 different addendums that provided additional information to proposers
about our solid waste systems and the proposal deadline was moved to August 10, 2018.
Steve Gilmore of Republic Services, one of the potential proposers, has requested that the
County delay the deadline indefinitely until Cowlitz County makes a decision on the ownership
and operation of their Headquarters Landfill.
The Headquarters Landfill is a large municipal landfill located in Cowlitz County. The landfill is
currently operated by the County and all solid waste from Cowlitz and Wahkiakum Counties is
deposited there. Cowlitz County allows a small amount of material from private individuals
outside the County but no other Counties regularly dispose of their waste there. The County
purchased the landfill from Weyerhauser back in 2013 before the County's existing landfill
reached capacity. The existing landfill was closed and capped a few years ago. The County
purchased the landfill to provide a long term disposal solution for Cowlitz and Wahkiakum
Counties and the Cities of Cowlitz County. In its current state of use, the new Headquarters
Landfill makes money for the County. The tipping fee at the transfer station in Cowlitz County
is $37.30/ton. Our tipping fee is $96.16/ton.
Last fall Cowlitz County sent out a RFP for potential privatization of their landfill. I have
attached a few of the latest newspaper articles concerning this process. It appears one
commissioner is very supportive of this, one commissioner is not, and local Cities and industry is
not supportive of privatization. Currently the County is now considering competing offers from
Republic Services to privatize the landfill and from Cowlitz County Public Works to maintain
County operations. There was a Solid Waste Advisory Committee (SWAC) meeting scheduled
for July 10, 2018 at 5:30 PM to consider the two alternatives and to make a recommendation of
the Board. This briefing is being written before that meeting but I may know the results of that
by July 16. Whether the Board goes with the recommendation of the SWAC is unknown. It is
my understanding the Board has gone against previous SWAC recommendations regarding this
process.
Briefmg Summary
If Republic Services is awarded a long-term contract to operate Headquarters Landfill that
allows them to take in significant amounts of waste from outside the County, they could
potentially offer Mason County a substantially lower tipping fee for disposal than their
competitors.
Our current disposal contract ends in August of 2020. If we choose not to privatize we will
need to go out for another RFP for our disposal and blue box recycling contracts that end in
August of 2020. The longer we delay the RFP process, the shorter the timeline we can allow for
a subsequent RFP. A shorter timeline on a disposal contract benefits the incumbent because it
will take time for any competitor to secure manpower and equipment to service our waste.
That is why I would like to see the RFP process move forward sooner than later.
Cost Impact to the Countv
It is unknown what the cost impacts would be to delay the RFP. Waiting until Cowlitz County
makes a decision, provided they select Republic, could be a financial benefit to our customers.
I don't think the County Solid Waste Fund will benefit or be harmed by the Headquarters
Landfill decision. The benefit would be to our customers.
If the Cowlitz County SWAC does make a recommendation on July 10tt' I would think the Board
would make a decision one way or another within the next 30 to 60 days.
RECOMMENDED OR REQUESTED ACTION: Feedback from the Board on whether to
postpone the proposal due date.
Attachment: News paper articles
Briefing Summary
https://tdn.com/news/local/commissioner-mortensen-landfill-deal-could-net-
county-million-in-first/article_2a2e6ee4-5f60-5374-82e1-d7096e8205c6.html
Commissioner Mortensen: Landfill
deal could net county $23 million in
first year
Jackson Hogan jackson.hogan@tdn.com May 9, 2018
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Cowlitz County Commissioner Arne Mortensen said a
potential private-public partnership with Republic Services
to run the Headquarters Landfill could put about $23 million
in the county's general fund just in the first year.
A senior manager from Republic's Northwest branch said no
deals are set. But Mortensen, not normally one to show
emotion, was excited at Tuesday's commission meeting
during which he described aspects of a deal Republic is
negotiating with the county.
Mortensen said Republic would give the county an up-front
payment of $15 million, with an additional $6 million every
year. The county also would receive 20 percent of disposal
fees, $4 for every ton of trash that comes from the county
and $3.50 for each ton from outside the county, he said.
Republic estimates the landfill would last 70 years, and
Mortensen said the county is in line to make a lot of money.
"We're looking at $500 million secured that won't have to
come out of the public," he said. (That's about 10 times the
county's 2018 operating budget.)
Previously, the landfill's lifespan was estimated to be 100
years.
Mortensen told The Daily News Tuesday afternoon that
Republic also would take care of all closure and post-closure
costs related to Headquarters, and that all county landfill
employees would get to choose between staying with the
county's Public Works department or working for Republic.
In a phone conversation with TDN, Jim Hutchinson,
Republic's Northwest area municipal services senior
manager, said all of the benefits Mortensen mentioned "are
part of the conversation, but we haven't done any of those
details yet."
"Right now, we still have a lot of work to do," he said. "We
haven't talked with the Solid Waste Advisory Committee.
We haven't done community outreach. I can't tell you today
exactly what may end up after (more) conversations, or what
happens after the county submits their proposal."
Cowlitz County Public Works Director Mike Moss is
planning on handing commissioners a landfill management
proposal from his department, which will argue that the
county should continue running the landfill on its own. He
said Thursday that he expects to have that proposal finished
this week.
On Thursday, the county narrowed down a list of eight
potential landfill partners to Republic with a 2-1 vote.
Commissioner Joe Gardner said that citizens in his district,
which includes the Silver Lake-area landfill, adamantly
opposed a private-public partnership.
"During the course of this process, I've heard very loud and
clear from the citizens, especially in (the northern part of the
county), that at this point, there really isn't any appetite to
support a privatization of the landfill," he said.
The county currently makes a little over $4 million annually
at the dump. The landfill's fees are among the lowest in the
state. However, the county estimated that the state
Department of Ecology's Clean Air Rule regulations to
reduce emissions of greenhouse gases will eventually cost $5
million annually.
In March, the Thurston County Superior Court ruled that
penalties related to the Clean Air Rule were suspended.
The commissioners have organized a Solid Waste Advisory
Committee meeting to review both the county's internal
proposal and Republic's proposal. Last week's press release
states that this meeting will take place near the end of May.
After that, at least two public hearings will likely be held in
June, according to Thursday's press release.
Several former Cowlitz County commissioners have urged
the current board to abandon the idea of privatizing the
landfill, saying it will lead to higher garbage disposal rates.
And on Thursday night, the Longview City Council will
consider asking the county to slow down the process and
delay a final decision until the proposals can get thorough
study.
The county bought the 380-acre landfill from Weyerhaeuser
Co. in 2013, investing $35 million in the project. Citizens in
the Toutle and Silver Lake area opposed Weyerhaeuser's
construction of it in the first place. They feared it would
contaminate Silver Lake despite an extensive and expensive
system of liners and pipes to contain and collect
contaminated "leachate" water.
The company pledged to use it only for its own industrial
waste and not for municipal waste, but the county bought it
for that purpose and Republic would presumably use it to
dispose of household trash from around Western
Washington.
Republic already runs a massive landfill, the Roosevelt
Regional Landfill, in Central Washington.
Headquarters Cell 8 Liner
At their Tuesday morning meeting, the county commissioners
unanimously approved a contract of over $3,280,000 with Glacier
Construction to add a liner to Headquarters Landfill's Cell 8.
According to Solid Waste Director Ron Williams, Cell 7 will reach capacity
by September, and preparing the new cell quickly is "critical."
Headquarters is designed for 22 different cells, each of them a different
size, according to Williams. Cell 8 will hold 14.5 acres of waste.
https://tdn.com/news/local/norpac-and-ni ppon-dynawave-executives-fiercely-agai nst-
potential-landfill-privatization/article_e4b694cb-80c7-5447-8baa-286e1be4b33thtml
Norpac and Nippon Dynawave executives
fiercely against potential landfill
privatization
Jackson Hogan jackson.hogan@tdn.com May 11, 2018
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A private company wants to buy Cowlitz County's landfill near Silver Lake. BUY NOW
George Raiter, Mike Karnofski,James Misner and Axel Swanson tell Cowlitz
County leaders the profit motive could lead to safety shortfalls.
Roger Werth,The Daily News
Partnering with a private company to run the Headquarters Landfill
is a "short-sighted action" that would negatively affect the county
and its employers, according to executives from local industrial
giants Norpac and Nippon Dynawave.
In a letter Thursday to the county commissioners, Norpac CEO
Craig Anneberg and Nippon Dynawave Director of Support
Services Brian Wood asked the commissioners to back off
negotiations with Republic Services to operate the county-owned
dump.
The letter takes issue with some of Commissioner Arne
Mortensen's recent statements about the benefits of the potential
private partnership with Republic.
Mortensen said Republic could pay the county $15 million up front
and $6 million every year thereafter during landfill operations. In
addition, the county said it would get payments ranging from $3.50
to $4 for every ton of waste brought to the landfill over its expected
70-year lifespan and that Republic would pay all closure and
monitoring costs.
Anneberg and Wood and a coalition of other officials, however, fear
that Republic would drive up tipping fees and sharply increase the
amount of municipal waste hauled there.
"We find it hard to understand why the county would engage in this
risky transaction," their letter states, noting that the one-time, up-
front payment would not even cover the remaining debt the county
incurred to buy the landfill from Weyerhaeuser Co. four years ago.
Landfill disposal rates in Cowlitz County are among the lowest in
the state. Creating instability by partnering with a private company
"puts not only our industries at risk but will discourage other
companies in our community from expanding and could result in
making it more difficult to site other businesses here," the letter
says.
Specifically, the authors said the county would still be at risk for
closure costs if Republic fails to live up to its obligations, citing the
legal tangle created over the closure of the old Mount Solo Landfill
in the 1990's.
The letter also mentions that thanks to industries growing in a
recovering economy and a growing Cowlitz County population,
solid waste generation will likely result in higher revenues
regardless of a private-public partnership. The county currently
makes a little over $4 million annually at Headquarters.
Furthermore, Anneberg and Wood challenge one of commissioners'
motivations for exploring a private partnership: the state
greenhouse gas rules that would require an estimated $5 million in
annual costs. The two industrial leaders note that a Thurston County
Judge's decision to nullify the so-called Clean Air Rule in
December makes the county's concerns "null and void."
Commissioner Mortensen, in a phone interview Thursday
afternoon, said just because the Clean Air Rule might be neutered
now doesn't mean that another environmental policy couldn't drive
up landfill costs later.
"(Ecology) will come at us over and over again over clean air," he
said. "This isn't over. It may seem over to some people, but it
isn't."
Mortensen also rejected the comparison of Republic to the Mount
Solo Landfill, labeling it a "red herring."
"It was a small-time outfit," he said, referring to the late operator of
the Mount Solo facility, Robert Radakovich, who filed for
bankruptcy and told the county in 2010 that he ran out of money to
monitor and maintain the shuttered dump.
Millions of dollars Weyerhaeuser (the main user of the Mount Solo
site) set aside for closure costs "magically disappeared," Mortensen
said.
"You wouldn't see that with a company that's on the stock
exchange. (Republic's) a big company," Mortensen said.
Mortensen also said the annual $6 million the county would receive
from Republic is more than double the county's annual $2.5 million
bond payments on the landfill purchase.
The idea of partnering with a private company to operate
Headquarters has been controversial. Several former Cowlitz
County commissioners, including Karnofski and current county
Chief of Staff Axel Swanson, have urged the current board to
abandon the idea of privatizing the landfill, saying it will lead to
higher garbage disposal rates.
The City of Longview Thursday night discussed sending a letter to
the commissioners, asking them to slow down the process and delay
a final decision until the proposals can get a thorough study.
The executives' group, the "Keep Headquarters in County Control
Coalition," also includes Kelso City Councilman (and former
county commissioner) Mike Karnofski and Kelso City Manager
(and former Solid Waste Advisory Committee member) Steve
Taylor.
In an interview with The Daily News' editorial board Thursday,
Karnofski said the county should honor the commissioners' 2013
pledge to operate Headquarters and include public input on any
landfill decision.
"Clearly, commissioners are not bound by decisions of previous
commissioners. But, when you make this kind of commitment, I
believe you should honor that commitment," he said.
Taylor, who was a member of the county's Solid Waste Advisory
Committee (SWAC, a group of industry, city and county
representatives who advise the county on waste decisions), from
2015 to 2017, told TDN Thursday that the commissioners were
rushing through the negotiation process, and that SWAC and the
cities should be consulted.
"I just can't see any risk to waiting," he said.
The commissioners have organized a late May SWAC meeting to
review both the county's internal proposal (expected next week,
according to Public Works Director Mike Moss) and Republic's
proposal. After that, at least two public hearings will likely be held
in June, according to a May 3 press release.
MORE INFORMATION
Longview council weighs in on landfill debate
Jackson Hogan
Reporter
BREAKING Trump names Brett Kavanaugh as second Supreme Court...
https://tdn.com/news/local/cowlitz-county-expected-to-reveal-proposal-to-
keep-control-IandfiII/article_444e704e-552e-569b-bfe8-5261f62c8cef.htmI
Cowlitz County expected to reveal
proposal to keep control landfill at
Thursday meeting
Jackson Hogan Jun 1, 2018
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The landfill uses heavy machinery to spread out and pack down BUY NOW
waste brought from Cowlitz and other counties.
Shari Phiel,The Daily News
Cowlitz County Public Works officials are expected to
propose a plan to keep sole control of Headquarters Landfill
Thursday evening, according to Public Works Director Mike
Moss.
The county has been negotiating a potential partnership with
Arizona-based Republic Services to operate the landfill since
early May, after receiving proposals from seven other private
waste control companies. County commissioner Arne
Mortensen has stated that a deal with Republic could net the
county $15 million up front, plus $6 million per year.
The idea of a private-public partnership for Headquarters
been criticized by Nippon Dynawave and Norpac
executives, as well as a group of former county
commissioners (including current Chief of Staff Axel
Swanson). The cities of Kelso and Longview have asked the
commissioners to slow down the process.
Public Works' proposal to keep the landfill in its control will
be presented to the public at the next Solid Waste Advisory
Committee meeting at 5:30 p.m. Thursday in the Cowlitz
County Administration Building.
Jackson Hogan
Reporter
https://tdn.com/news/local/advisory-committee-county-should-keep-
landfill/article daa233e4-327f-5166-a522-b26533a56b63.htmI
FEATURED
Advisory committee : County should
keep landfill
Jackson Hogan jackson.hogan@tdn.com 6 hrs ago
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An advisory committee on Tuesday strongly opposed Cowlitz BUY NOW
County contracting with a private company to run its landfill near
Silver Lake.
Roger Werth,The Daily News
A committee has dealt a serious blow to a proposal to
contract with a private company to manage Cowlitz County's
Headquarters Landfill.
With one member abstaining, the county's nine-member
Solid Waste Advisory Committee unanimously
recommended Tuesday that the county retain management of
the landfill south of Silver Lake.
The county should stop negotiating with privately owned
Republic Services and let its Public Works Department
continue to run the dump, the committee advised.
While the county commissioners legally could ignore the
recommendation, doing so might be politically dicey. SWAC
membership represents a broad group of local government
and business representatives.
Waste Control owner Joe Willis, a SWAC member, spoke
passionately against a Republic partnership. If Republic
raised dumping fees after a proposed five-year freeze, Waste
Control would be forced to raise its rates annually, Willis
said.
"Corporate philosophy . . . is to maximize the return for the
stockholders," he said. "(Republic is) not looking out for
Cowlitz County. It's going to take (money) out of Cowlitz
County to give to the stockholders."
Commissioners have considered partnering with Republic to
boost revenues to help finance county government, which
faces revenue shortfalls in the next two years.
Commissioner Arne Mortensen especially has championed a
partnership with Republic, saying the company would give
the county an up-front payment of $15 million, with an
additional $6 million every year. The county also would
receive 20 percent of disposal fees, $4 for every ton of trash
that comes from the county and $3.50 for each ton from
outside the county, he said.
Under county management, the landfill generates an annual
profit of about $4 million.
Of the 60 to 65 people who attended the meeting, 25 spoke,
and 14 opposed the idea of a partnership with Republic,
including Longview City Council members MaryAlice
Wallis, Scott Vydra and Chet Makinster.
"By continuing to operate this landfill, the county will ensure
the best possible outcome for tax-paying citizens at
providing a safe, stable and affordable public service for
years to come," Wallis said. "All cities in Cowlitz County,
major industry and residents agree that this public service
will be best performed by a public entity, Cowlitz County."
Castle Rock Mayor Paul Helenberg said he was concerned
about Republic raising the county's tipping fees (which are
currently the lowest in Western Washington) and increased
truck traffic on Headquarters Road.
"We keep taking money out of the Cowlitz County road
fund, and then we're going to subsidize other counties in this
state to bring trash in, and we're going to pay the cost of
maintaining that road," he said. "That bothers me
somewhat."
Kalama Mayor Mike Reuter also opposed a deal with
Republic.
Former Weyerhaeuser Co. employee Ken Spring said he was
worried about Republic not caring about the concerns of
Silver Lake residents who live right next to the landfill, as
well as the potential for garbage from other counties being
taken to Headquarters (something both Republic and Public
Works have suggested).
"The most ignorant thing the county could do is get rid of
that landfill," he said.
One supporter of Republic management, Kalama resident
Ron Madera, said doing could lower taxes.
"Get the county out of the (landfill) business, and save the
taxpayers some dollars," he said.
Woodland resident Dawn Butler said because of Republic's
experience in landfills (the company currently operates 193
active sites), she trusts the company to run Headquarters
efficiently.
"They're the experts," she said. "They get national awards
for their landfill, so they know what they're doing."
Darlene Johnson, small-business owner and member of the
Woodland Chamber of Commerce, said she believed
Republic is a reputable company and the county should be
able to negotiate a fair contract.
"I have real faith in the county commissioners that they
could do a contract that would be beneficial to the Cowlitz
County residents," she said. "If they couldn't do a good
contract, then they probably couldn't run the landfill either."
The landfill now accepts about 675,000 tons of trash
annually, and Republic said it would increase that to the
permitted limit of 1 million tons immediately upon taking
over management. This means the county would
dramatically increase the import of municipal waste from
around the region.
Republic representative Don Tibbets estimated that the
increased trash load would result in about three more trucks
per hour using Headquarters Road, but Republic would be
open to ideas of constructing a separate road for landfill
traffic.
"We're open to be creative to impact local residents as little
as possible."
There are now three options for the commissioners: Heed
SWAC's advice and allow the county's public works
department to continue running the Silver Lake-area landfill,
partner with Republic or reconsider the eight other private
company proposals.
Jackson Hogan
Reporter
-0 SKOKOMISH
WATERSHED
ACTION TEAM
August 1, 2018
To Whom It May Concern:
As participants in the Skokomish Watershed Action Team(SWAT),we strongly support the Mason
Conservation District's(MCD)Floodplains by Design grant application for restoration work in the
Skokomish River Valley in the 2019-2021 biennium. The SWAT is a diverse collaborative group
formed in 2005 to help restore the Skokomish River watershed by working with landowners to plan and
implement appropriate restoration projects.
The Skokomish River is the most frequently-flooded river in Washington State and is the largest source
of fresh water to Hood Canal. The Skokomish River ecosystem supports declining populations of Puget
Sound Chinook, Hood Canal Summer Run Chum, Steelhead and Bull Trout, all of which are federally
listed as threatened species. The Skokomish Valley is also the most productive agricultural area in
Mason County, and the river flows directly into Annas Bay, which produces harvestable populations of
shellfish for subsistence and commercial use.
We strongly support this Floodplains by Design grant proposal for the following reasons:
• Providing non-federal funding for this effort is key to secure over$12 million in federal funds to
build several large-scale projects in the Skokomish Valley.
• These projects are critical,time-sensitive actions which will reduce flood hazards, restore
endangered fish populations, and protect and restore this important agricultural area.
MCD's grant application represents the culmination of 12 years of collaborative work by the SWAT,
supporting and advising Mason County and the Skokomish Tribe in developing the Skokomish River
Ecosystem Restoration Project in conjunction with the U.S. Army Corps of Engineers and an overall
watershed restoration plan. The large-scale Corps projects will both reduce flood hazards and restore
critical habitat in the Skokomish Valley. In addition,this grant will fund implementation of the
Skokomish Valley Road and Habitat Improvement Project, which will increase access to critical salmon
rearing habitat and reduce the occurrence of road flooding by improving the natural connection between
the river and the floodplain. Together,these projects will reconnect functioning floodplains, restore
channel capacity, lower ground water elevations,reduce flood severity, restore critical habitat, improve
public safety, and support agriculture.
The Army Corps of Engineers completed a comprehensive General Investigation of the Skokomish
River in 2015, an effort supported by over$2.5 million in Washington State funds. The Corps study
determined that if action is not taken soon,the Skokomish flooding situation, ecosystem condition, and
agricultural viability will deteriorate rapidly. The Corps-recommended Skokomish project is strongly
supported by members of Washington's congressional delegation, and the Skokomish project was
authorized by Congress in the 2016 Water Resources Development Act. The Army Corps recently
allocated$1.055 million to complete the pre-engineering and design(PED)work in preparation for
construction. This Floodplain by Design grant will provide the needed non-federal matching funds at
the right time to carry out critical actions to reverse overall degradation of the river.
The MCD's plan to improve the Skokomish Valley Road and adjacent habitat is an important restoration
project with significant ecological, economic, and social benefits, including improved interaction
between the river and the floodplain. The plan was developed with excellent public outreach and has
strong support in the local community. Substantial work has been accomplished to date including the
selection of a preferred design approach. Mason County recently received a commitment from the
Federal Lands Access Program for up to $1.6 million to help fund the road and habitat improvement
project.
We greatly appreciate Floodplains by Design's support to date for restoration work in the Skokomish
Valley. The $6.79 million in funds provided for the 2017-2019 biennium have supported:
• real estate acquisition and PED work for the Skokomish River Ecosystem Restoration Project;
• final design of the Skokomish Valley Road and Habitat Improvement Project;
• two miles of large wood enhancement in the Skokomish River above and below the Highway
101 bridge;
• riparian planting and knotweed control work;
• a study of restoration needs and opportunities in Vance Creek, a major tributary of the
Skokomish River; and
• feasibility and design work on several small-scale projects in the Valley.
MCD has successfully worked with many other organizations in the SWAT to accomplish a great deal
of restoration in the past dozen years. Much of the restoration work has focused on national forest lands
in the upper watershed, in order to create favorable conditions for successful restoration downriver in the
Skokomish Valley. Now that the upper watershed restoration is largely completed,this is the critical
time to focus attention on the Skokomish Valley in order to achieve comprehensive restoration of the
watershed and recovery of endangered fish populations.
Thank you for considering the MCD's grant application.
Sincerely,