HomeMy WebLinkAbout2018/06/12 - Regular Packet 12.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
June 12, 2018
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Public Works Bid award information- County Road Project 1970, Shelton Matlock
Brady Road. Staff: John Huestis
4.3 Staff Recognition of Debbie Riley
5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30
a.m.
7. Approval of Minutes — April 17, 2018 and May 22, 2018 Regular meeting minutes
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval to authorize Public Works to increase the contract with Landau Associates
to an amount not to exceed $350,000 for geotechnical services.
8.2 Approval of a revised resolution removing Rossmaier from the list of Mason County
Bridges with an established load/lane limit.
8.3 Approval of USDA Loan Resolution form 1780-27 for the Beards Cove Water Meter
Project.
8.4 Approval of the resolution for County Road Project 2015, Shelton Valley Road culvert
replacement project, and approval to authorize the Chair to sign all pertinent
documents and authorize the Public Works County Engineer to advertise, set bid
dates/times and award contract. Also, approval to authorize John Huestis, PE, as the
authorized representative named on the Recreation and Conservation Office
Applicant Resolution/Authorization for the grant funding. Contract award will be
announced during a regular meeting of the board.
8.5 Approval to set a hearing for Tuesday, July 3, 2018 at 9:30 a.m. to receive public
comment and take action on the Franchise Agreement Application received by
Riverhill Home Owners Association granting permission to have their existing water
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 06/11/18 2:41 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
June 12, 2018—PAGE 2
system in the county right of way on Riverhill Drive, Mahoney Drive and Riverhill
Lane.
8.6 Approval to authorize Public Works to select the agreements for wetland delineation
services from the County MRSC Consultant Roster and approval to have the County
Engineer to sign the agreements. The maximum payout is not to exceed $50,000.
Public Works will announce the consultant selection during a regular scheduled
Commission meeting.
8.7 Approval to extend Delroy Cox's Solid Waste Advisory Committee membership
through October 31, 2018.
8.8 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 50472-50847 $ 690,618.97
Salary Clearing Fund Warrant #s 7003674-7003711 $ 947,293.50
Treasure Electronic Remittance for May 2018 $ 496,341.87
8.9 Approval of the Community Development Block Grant for public services through the
Community Action Council of Lewis, Mason and Thurston Counties, and approval to
allow Frank Pinter, Support Services Director, to sign the agreement on behalf of
Mason County.
8.10 Approval of the agreement with Thurston-Mason Behavioral Health and the Mason
County Sheriff's Office to fund training costs and support for Mason County Sheriff's
Office employees.
8.11 Approval to rescind resolution 87-87 and approve the updated Jail Operating
Standards mandated by RCW 70.48.071.
8.12 Approval to reappoint Deborah Reis to the Mason County Board of Equalization for a
three year term ending May 31, 2021.
8.13 Approval to set a public hearing for June 26th at 6:30 p.m. in order to consider the
approval of the following Supplemental Appropriations and Budget Transfers to the
2018 Budget:
Supplemental Appropriations:
• $644,255 Increase to Current Expense Non-Departmental Revenue for Road
Internal Allocation and Increase to Current Expense Ending Fund
Balance
• $34,000 Increase to Belfair Sewer Fund 413 Revenue for Belfair Sewer
Feasibility Study and Increase to Fund 413 Professional Services
Expense
• $38,650 Increase to Sheriff Revenue for various private contracts and Increase
to MCSO overtime expenses
• $7,000 Increase to Support Services Revenue for a reimbursable digital
imaging grant received from WA State Archives and Increase to
various Support Services expense accounts
• $2,500 Increase to Juvenile Services Revenue for JDAI Grant increase and
Increase to Juvenile Services various expense accounts
• $24,565 Increase to Criminal Justice Treatment Account in Therapeutic Court
for funding from DSHS and Increase to Therapeutic Courts various
expense accounts
• $104,737 Increase to Current Expense Non-Departmental Revenue for
Community Development Block Grant (CDBG) and Increase to Current
Expense Non-Departmental Expense
• $231,334.50 Increase to REET 2 Fund 351 for Recreation and Conservation
Office Grant and Increase to REET 2 Capital Outlays Expense
• $506,000 Increase to County Road Fund 105 for Recreation and Conservation
Office Grant and increases to various other existing grants, and
Increase to Capital and Professional Services expenses.
J:\AGENDAS\2018\2018-06-12 Reg.doc
MASON COUNTY COMMISSIONERS' MEETING AGENDA
June 12, 2018—PAGE 3
• $290,000 Increase to Skokomish Flood Zone Fund 192 for increased funding
from Mason Conservation District and Increase to various expense
accounts
• $207,235 Increase to Storm Drain System Development Fund 480 for
Department of Ecology Grant Funds and increase to various expense
accounts and ending fund balance
Budget Transfers:
• Landfill Reserve Fund 428 Transfer from: Ending Fund Balance - $30,000
To: Landfill Reserve— Misc. Contracted Professional Services - $30,000
To pay for additional ground water monitoring services
• Belfair Sewer Fund 413 Transfer from: Ending Fund Balance - $66,000
To: Belfair Sewer— Professional Services/Misc - $66,000
To pay for Feasibility Study by FCS Group and other professional service needs
(total increase of$100,000 to Professional Services/Misc. —see $34,000
supplemental appropriation above for the total budget impact to this line)
• Auditor's O&M Fund 104 Transfer from: Ending Fund Balance - $2,050
To: Auditor's O&M — Medical/Dental/Vision/Life - $1,907.50
To: Auditor's O&M — Reserve for Technology - $142.50
Due to 2018 medical rate increase
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $31,950
To: Auditor— Medical/Dental/Vision/Life $6,500
To: Human Resources — Medical/Dental/Vision/Life - $8,000
To: Clerk— Medical/Dental/Vision/Life - $6,100
To: Treasurer-Various Salaries and Benefits - $5,050
To: Commissioners—State Retirement - $3,600
To: Assessor— Medical/Dental/Vision/Life - $2,700
Due to 2018 medical rate increase, retirement budgeting need, and out of class
pay need
• Veterans Assistance Fund 190 Transfer from: Transfers Out - $50,000
To: Mental Health Tax Fund 164 - $50,000
In order to correct the Homes First Transaction from 2016
• Veterans Assistance Fund 190 Transfer from: Transfers Out - $50,000
To: Community Support Services Fund 117 - $50,000
In order to correct the Homes First Transaction from 2016
• Law Library Fund 160 eliminate transfer from: Transfers Out- $4,940
To: Support Services Fund 001.090 - $4,940
Transfer no longer necessary due to Superior Court employee performing work
for the Law Library
• Law Library Fund 160 Transfer from: Ending Fund Balance - $4,940
To: Law Library—Various Salary and Benefits - $4,940
Due to Superior Court employee performing work for the Law Library
• Facilities &Grounds Fund 001.055 Transfer from: Transfers Out- $6,830.47
To: Historical Preservation Fund 116 - $6,830.47
To reimburse for Memorial Hall repairs
• Facilities &Grounds Fund 001.055 Transfer from: Transfers Out- $10,000
To: Community Support Services Fund 117 -$10,000
To reimburse for 2016 budgeted transfer for Memorial Hall
• Sheriff 001.205 Transfer from: Ending Fund Balance - $55,090
To: Sheriff— Enterprise Payments 001.000000.205.267.521.22.545030.0000.00 -
$34,403
To: Sheriff— ER&R Upfit/Downfits 001.000000.205.267.521.22.548098.0000.00 -
$20,687
Due to unanticipated vehicle costs — briefed BOCC
5/14/18
J:\AGENDAS\2018\2018-06-12 Reg.doc
MASON COUNTY COMMISSIONERS' MEETING AGENDA
June 12, 2018-PAGE 4
• Sheriff Special Funds 140 Transfer from: Ending Fund Balance - $1,380.16
To: Sheriff Special Funds- SAR Van Tires - $1,380.16
Due to unanticipated vehicle costs- briefed BOCC 5/14/18
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $156,774
$107,831
To: Auditor-Various Salary & Benefit Lines $20,828
To: Auditor-Various Expense Lines$467700-$13,700
To:Asscssor Various Salary&Bcncfit Lincs $24,793
To: Treasurer-Various Salary & Benefit Lines - $31,003
To: Clerk-Various Salary &Benefit Lines - $637450-$42,300
To restore FTE's to departments that were cut in the 2018 or prior budgets.
BOCC briefings from Auditor, Assessor&Treasurer were 5/21/18. Clerk briefing
will be 6/4/18
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $70,000
To: Accrued Leave-Various Salary& Benefit Lines - $70,000
To accommodate accrued leave payout needs
• County Road Fund 105 Transfer from: Ending Fund Balance - $311,000
To: County Road - Professional Services Line - $311,000
In order to cover grant match and studies
8.14 Approval of voicing no objections to the special occasion liquor license
application for Faith in Action Senior Services for an event on June 24, 2018 at the
Belfair HUB and approval to authorize the Chair to sign the Liquor License
application from the WA State Liquor Control Board.
9. Other Business (Department Heads and Elected Officials)
10. 9:30 a.m. Public Hearings and Items Set for a Certain Time
10.1 Public Hearing to approve the update to Ordinance 123-08, Building Fee
Schedule, to acknowledge requirements set by HB1622 becoming effective
July 1, 2018. Staff: Kristopher Nelsen.
11. Board's Reports and Calendar
12. Adjournment
J:\AGENDAS\2018\2018-06-12 Reg.doc
Cl�r I�
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Jennifer Giraldes Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: June 12, 2018 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in Marijuana Cooperative
Registration 141 West Stardust Lane, Shelton.
4.1.2 Washington State Liquor and Cannabis Board sent liquor license application
for Hood Canal Salmon Enhancement Group 600 Northeast Roessel Road,
Belfair.
4.1.3 Lynnda Brown sent in a letter to support the request of the Court Clerk's
Office needs for a new employee.
4.1.4 Washington State Liquor and Cannabis Board sent in Marijuana License
Application for Resinate 141 Westfield Court Lot 3, Shelton.
4.1.4 United States Department of Homeland Security sent in Revised Preliminary
Flood Insurance Rate Map (FIRM) for Mason County received from FEMA.
(Maps and DVD on file with Clerk)
Attachments: Originals on file with the Clerk of the Board.
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk)p n 3
From: "Goodwin, Kayden (LCB)" <kayden.goodwin@lcb.wa.gov>
To: "meghana@co.mason.wa.us" <meghana@co.mason.wa.us>, "JGiraldes@co.mason.w...
Date: 5/30/2018 4:32 PM
Subject: 426838 -Cooperative 118 - Local Authority Notice
[WSLCB LOGO] RECEIVED
NOTICE OF MARIJUANA COOPERATIVE REGISTRATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD MAY 3 0 2018
Marijuana Licensing Division
3000 Pacific Ave SE, PO Box 43075 Mason County
Olympia, WA 98504-3075 Commissioners
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: www.Icb.wa.gov<http://www.Icb.wa.gov>
Date: 5/30/2018
TO: MASON COUNTY COMMISSIONERS
RE: MARIJUANA COOPERATIVE REGISTRATION
U B I: 9000001180000000
REGISTRATION: 426838
LOCATION ADDRESS: 141 W STARDUST LN SHELTON, WA 98584
Privilege Applied For: MARIJUANA COOPERATIVE REGISTRATION
Per RCW 69.51A.250 and WAC 314-55-410, the Liquor and Cannabis Board is notifying you that
an application has been submitted for the registration of a marijuana cooperative with a proposed location
that is within your jurisdiction. You have 20 days from the date of this notice to respond regarding the
registration of this marijuana cooperative. If the Liquor and Cannabis Board does not receive this notice,
or your response to this notice, back within the 20 days, then it will be assumed that you have no
objection to the registration of this marijuana cooperative. If additional time is needed to respond to this
notice submit a written request with the reason more time is needed, for an extension of up to 20 days.
Please respond to this notice if you disapprove of the registration of this marijuana cooperative. The
information about the marijuana cooperative contained within this notice, including the proposed location
for the cooperative, is exempt from public disclosure per RCW 42.56.630 and it should be treated
accordingly.
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk!(?�y(x)P
WASHINGTON STATE LIQUOR AND CANNABIS BOARD — LICENSE SERVICES
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075 FAX:360-753-2710
specialoccasions@lcb.wa.gov Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS MAY 29, 2018 RECEIVE
SPECIAL OCCASION #: 094442 JUN 0 12018
HOOD CANAL SALMON ENHANCEMENT GROUP
600 NE ROESSEL RD Mason County
BELFAIR WA 98528 Commissioners
DATE: JUNE 231 2018 TIME: 4:30 PM TO 8:00 PM
JULY 13, 2018 5:30 PM TO 8:00 PM
AUGUST 25, 2018 4 :30 PM TO 8:00 PM
PLACE: THE SALMON CENTER (ENCLOSED) - 600 NE ROESSEL RD, BELFAIR
CONTACT: JOANNE TEJEDA (DOB 8.21.65) 360-275-3575
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
�/ v
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
LAW OFFICE OF LYNNDA BROWN, PLLC
PO Box 13373
LYNNDA G.BROWN,MSW,JD Olympia,WA 98508-3373
Telephone: (360)628-1453
E-mail:LBRB1221@hotmail.com
May 31,2018 RECEIVED
Mason County Commissioners RECEIVED
411 N. 50'St. JUN 012018
Shelton,WA 98584
Mason County
Dear Commissioner Netherlin, Shutty,and Drexler, Commissi,ners
I am an attorney and I represent foster children in dependency actions. The children I represent
either have a primary plan of returning home to their parents or are legally free because their
parents were unable to complete their court ordered services and their parents'parental rights
were terminated or their parents voluntarily relinquished their parental rights. Additionally,in
the past,I represented parents in dependency actions.
In Mason County,dependency caseloads in the last couple of years have increased dramatically.
This increase has impacted everyone working in this system. Caseloads have increased for
DSHS,Guardian ad Litems,service providers,attorneys as well as the clerks'office.
On Thursdays,it is not unusual for there to be over 50 cases heard in a day. Sometimes cases
that were to be heard in the a.m.are carried over into the afternoon calendar. Some cases are
regular review or permanency planning hearings. But there are many cases that require the
services of an interpreter,causing those cases to be time consuming. Additionally,some cases
are complicated,especially contested motions. Many cases have multiple parents and multiple
children,often requiring multiple attorneys. A contested motion can last as long as an hour.
These long and complicated hearings will result in a cascade effect negatively impacting any
following bearings remaining in that day's calendar. It is not uncommon anymore that the
afternoon calendar has run past five pm.
Furthermore,the court clerk,who has been in the court room the entire day except for lunch,
including after hours if the calendar has run long,remains in the courtroom tidying up the
courtroom,picking up after people who have left items behind,re-arranging chairs for the
following day and masking sure the lights are turned off.
It is my understanding that the Court Clerk's office is in need of a new employee. I am writing
this letter in support of this request. I have seen just how hard the court clerk employees have
worked.I have received e'mails on the weekend from the court clerk. Clearly she is trying to
catch up on her work load.
LAW OFFICE OF LYNNDA BROWN, PLLC
May 31,2018
Page 2
Sharan Fogo has an amazing staff. Over the years when I have had to go to the clerk's office to
file something or for personal reasons, I have had the pleasure to interact with all of the court
clerks in the Superior Court Clerk's office. I have observed them with the general public as well
as attorneys. Despite being very busy,it is clear that customer service is their priority. They are
always professional,kind and helpful.
Commissioners,for the above reasons,I hope you will be able to fulfill Sharon's request for a
new employee.
Thank you ve much,
Lynnda Brown
cc:CMMRS Neatherlin,Shutty&Drexler
Washington State Clerk 1 9 rU1 I
Liquor and Cannabis Board
NOTICE OF MARIJUANA LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - 3000 Pacific, P.O. Box 43075
Olympia,WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
RETURN TO:localauthority@sp.lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS DATE: 6/01/18
RE: CHANGE OF LOCATION APPLICATION
from RESINATE
4924 FOXHALL SR NE
OLYMPIA,WA 98516-1117 APPLICANTS:
License: 417076 -7R County:23 RESINATE, LLC
UBI:603-560-784-001-0002 BAILEY, DAVID
Tradename: RESINATE 1990-01-02
New Loc: 141 W WESTFIELD CT LOT 3 BAILEY, KRISTEN ELIZABETH
SHELTON,WA 98584-4604 (Spouse) 1990-07-26
Mail: 4204 S ALASKA ST
TACOMA,WA 98418-1626
RECEIVED
Phone No.: 253-905-0591 DAVID BAILEY
Privileges Applied For: '1 c p
MARIJUANA PRODUCER TIER 2 JUN 0 6 2018
Mason County
Commissioners
As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has
applied for a marijuana license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our Marijuana CHRI desk at(360)664-1704.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-55-160 for information about this process)
4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
U.S.Department of Homeland Security
cc:CMMRS Neatherlin,Shutty&Drexler FEMA Region 10
Clerk 130—2281h Street,SW
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RECEIVED FEMA
9ND SES
JUN 04 2010
Mason County May 31, 2018
Commissioners
REVISED PRELIM-EAP
The Honorable Randy Neatherlin Community Name: Mason County,
Chair, Board of County Commissioners Washington
Mason County (Unincorporated Areas)
411 North 5th Street Community No.: 530115
Shelton,WA 98584
Re: Revised Preliminary Flood Insurance Rate Map(FIRM) for Mason County,Washington and
Incorporated Areas,FIRM panels 120E, 280E, and 290E
Dear Commissioner Neatherlin:
We are pleased to present your community with revised Preliminary copies of the Flood Insurance
Rate Map (FIRM) for Mason County, Washington and Incorporated Areas for your review and
comment. We have produced the FIRM in our countywide format, which means that flooding
information for the entire county and all other incorporated areas, is also shown. However, we have
enclosed only those FIRM panels that actually cover your community.
The enclosed revised Preliminary FIRM panels have replaced the Preliminary FIRM panels
previously mailed on August 30, 2016. These revised Preliminary FIRM panels include the
following changes:
• The Special Flood Hazard Area (SFHA) applied to certain areas were extended from
modeling transects on adjacent steep bluffs, which have substantially steeper slopes than
those at the locations in question. As such, the wave runup elevation at these locations are
very likely to be less than what the Preliminary SFHA indicated. The revised Preliminary
FIRM panels show updated results.
We have prepared the enclosed revised Preliminary version of the FIRM using a process that
involves capturing flood hazard information in a digital format and plotting map panels using
computer technology. In so doing, we have incorporated all non-revised flood hazard information
from all current effective FIRMS, Flood Hazard Boundary Maps, and Flood Boundary and Floodway
Maps as appropriate.
We are sending the revised Preliminary copies at this time to give your community an opportunity to
review them. Additionally, in an effort to assist you in circulating the information, FEMA has
posted digital copies of the revised FIRM materials to the following Website:
www.fema.gov/preliminaryfloodhazarddata. We encourage you to circulate the enclosed copies as
widely as possible among elected officials, staff, and other individuals or organizations in the
www.fema.gov
t Commissioner Neatherlin
May 31, 2018
Page 2
community that would have an interest in the FIRM so that they will have the opportunity to review
them. The review period provides community officials and citizens in the affected communities with
an opportunity to confirm non-technical information, such as corporate limits,road names, and
stream names on the FIRM or in the Flood Insurance Study(FIS) report. Questions or concerns may
be sent to Donald Syriani at(301) 220-1863 or by email at Donald.Syriani@stantec.com. Please
submit comments (digital format such as shapefiles preferred) no later than 30 days from the date of
this letter. All comments and changes received during this review period will be incorporated, as
appropriate,before the FIRM and FIS report become effective.
To assist your community in maintaining the FIRM, we have enclosed a Summary of Map Actions
(SOMA) to document previous Letters of Map Change (LOMCs) (i.e., Letters of Map Amendment
[LOMAs], Letters of Map Revision [LOMRs]) that will be superseded when the FIRM becomes
effective. Information on LOMCs is presented in the following four categories: (1) LOMCs for
which results have been included on the FIRM; (2) LOMCs for which results could not be shown on
the FIRM because of scale limitations or because the LOMC issued had determined that the lots or
structures involved were outside the Special Flood Hazard Area(SFHA) as shown on the FIRM; (3)
LOMCs for which results have not been included on the FIRM because the flood hazard information
on which the original determinations were based is being superseded by new flood hazard
information; and(4) LOMCs issued for multiple lots or structures where the determination for one or
more of the lots or structures cannot be revalidated through an administrative process like the
LOMCs in Category 2 above.
LOMCs in Category 2 will be revalidated through a single letter that reaffirms the validity of a
previously issued LOMC; the letter will be sent to your community shortly before the effective date
of the FIRM and will become effective one day after the FIRM becomes effective.
For the LOMCs listed in Category 4, we will review the data previously submitted for the LOMA or
LOMR request and issue a new determination for the affected properties after the FIRM becomes
effective upon request.
After the 30-day review period has ended and we have addressed all comments, we will initiate final
preparation of the FIRM and FIS report. The new FIRM and FIS report for your community will
become effective approximately 7 to 10 months later. Before the effective date, you will be notified
in writing of the official FIRM and FIS report effective date and asked to adopt floodplain
ordinances or modify existing ordinances as necessary that correspond with the new FIRM or FIS
report. If you or other community officials have any questions regarding floodplain ordinances, you
may raise them with our FEMA Regional Office or you may discuss those issues with your State
NFIP Coordinator. Several months before the effective date, we will mail one set of printed copies
of the finalized FIRM and FIS report and digital copies of the map and report products.
Your community's comments on the revised Preliminary FIRM panels are an important part of our
review process, and we will consider them carefully before we publish the FIRM and FIS report in
their final form.
www.fema.gov
Commissioner Neatherlin
May 31, 2018
Page 3
If you have any questions regarding the revised Preliminary copies of the FIRM,please contact
Dwight (Ted) Perkins, FEMA Region 10 Engineer. Mr. Perkins can be reached by telephone at
(425)487-4684 or by email at Dwight.Perkins@fema.dhs.gov.
If you have general questions about mapping issues, please call our FEMA Map Information
eXchange (FMIX), toll free, at (877) 336-2627 (877-FEMA MAP) or e-mail our FMIX staff
at FEMAMapSpecialist@riskmapcds.com.
Sincerely,
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
FEMA Region 10
Enclosures:
Revised Preliminary FIRMS: 53045C0120E, 53045CO280E, and 53045CO290E
Revised Preliminary SOMA
CD
cc: Kell Rowan, Mason County Senior Planner
David Radabaugh,Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
To assist your community in maintaining the Flood Insurance Rate Map (FIRM), we have
summarized below the effect of the enclosed revised FIRM panel(s) on previously issued Letter
of Map Change (LOMC) actions (i.e., Letters of Map Revision (LOMRs), Letter of Map Revision
based on Fill (LOMR-Fs), and Letters of Map Amendment (LOMAs)).
1. LOMCs Incorporated
The modifications effected by the LOMCs listed below have been reflected on the Preliminary
copies of the revised FIRM panels. In addition, these LOMCs will remain in effect until the
revised FIRM becomes effective.
Date Original Current
LOMC Case No. Project Identifier
Issued Panel Panel
NO CASES RECORDED
2. LOMCs Not Incorporated
The modifications effected by the LOMCs listed below are either not located on revised FIRM
panels, or have not been reflected on the Preliminary copies of the revised FIRM panels
because of scale limitations or because the LOMC issued had determined that the lot(s)or
structure(s) involved were outside the Special Flood Hazard Area, as shown on the FIRM.
These LOMCs will be revalidated free of charge 1 day after the revised FIRM becomes
effective through a single revalidation letter that reaffirms the validity of the previous LOMCs.
4/17/2018 Page 1 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
2A. LOMCs on Revised Panels
LOMCDate Original Current
Case No. Issued Project Identifier Panel Panel
LOMA 199532495MBJ 10/21/1980 SPENCER LAKE PARK,TRACT D, 5301150006A 53045CO500E
SHORT PLAT OF PORTION OF
SECTIONS 32&33,T21 N,R2W,
W.M.
LOMA 199532496MBJ 01/08/1981 LAKE SPENCER PARK,TRACT 9 5301150009B 53045CO500E
LOMA 94-RX-0055 01/14/1994 TAHUYA RIVER VALLEY DIVISION, 53011501300 53045CO315E
LOT 9-- NE 20 RIVER ROAD
LOMA 94-RX-0168 06/13/1994 SE 340 NELSON ROAD -- 5301150275C 53045CO625E
PARCEL#31910 12 90061,
TRACT 6 OF GOVT LOT 7,TRACT
2 OF SHORT PLAT 602,SE
LOMA 96-R10-015 11/14/1995 LAKE LIMERICK, DIVISION NO.4, 5301150200C 53045CO470E
LOT 186-- E 130 LYME ROAD
LOMA 96-10-073A 06/07/1996 36790 HIGHWAY 101 -- PORTION 5301150050C 53045CO120E
OF SECTION 23&GOVT LOT 2,
SECTION 26,T24N, R3W,W.M.
LOMA 96-R10-127 07/02/1996 EAST 14761 HIGHWAY 106-- 5301150150C 53045CO315E
PORTION OF GOVT LOT 4,
SECTION 22,T22N,R2W,W.M.
LOMA 96-R10-134 08/02/1996 HOG RANCH FIVE ACRE TRACT, 5301150130C 53045CO325E
LOT 16-- NE 450 RANCH DRIVE
LOMA 96-R10-131 07/29/1996 HOG RANCH FIVE ACRE TRACTS, 5301150130C 53045CO325E
LOT 13-- NE 290 RANCH DRIVE
LOMA 96-R10-135 08/19/1996 MANZANITA ESTATES,TRACT 46- 5301150225C 53045CO500E
EAST 41 MASON LAKE COURT
LOMA 97-R10-040 07/17/1997 SE 3591 OLD OLYMPIC HIGHWAY 53011502750 53045CO625E
-- PORTION OF SECTION 20,
T19N,R3W,W.M.
LOMA 97-10-340A 10/03/1997 KOHL'S COVE,LOT 11--EAST 53011501500 53045CO500E
11751 HIGHWAY 106
LOMA 97-10-234A 10/10/1997 PORTION OF SECTION 12,T20N, 53011501900 53045CO605E
R4W,W.M.
LOMA 98-10-097A 01/05/1998 DETROIT NO.2,BLOCK 33,LOTS 53011502250 53045CO505E
4-5&16-17--EAST 32
GRAPEVIEW POINT ROAD
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
J
LOMC Case No.
Date Project Identifier Original Current
Issued Panel Panel
LOMA 98-R10-009 04/14/1998 MADING'S SUNNYSHORE 5301150225C 53045CO500E
ADDITION NO.3,TRACT 79--
3190 EAST MASON LAKE DRIVE
WEST
LOMA 98-R10-011 05/08/1998 TRACT 87-A, MADING'S SUNNY 5301150150C 53045CO500E
SHORE ADDITION NO.6 -- EAST
3041 MASON LAKE DRIVE EAST
LOMA 98-10-322A 07/16/1998 TAHUYA WATERFRONT TRACTS 5301150120C 53045CO460E
ON HOOD CANAL,TRACT 28
13391 NORTH SHORE ROAD
LOMA 98-10-387A 08/19/1998 TIGER LAKE TRACTS,LOT 9-- 5301150070C 53045CO165E
150 NE TIGER WAY WEST
LOMA 99-10-012A 11/03/1998 OAK PARK NO.6,LOT 17-- 81 5301150200C 53045CO465E
EAST FIR COURT
LOMA 99-10-191A 02/19/1999 FAWN LAKE DIV NO.6,LOT 20-- 5301150275C 53045CO625E
220 SE CRESCENT DRIVE
LOMA 00-10-160A 04/18/2000 232 EAST JOHNS CREEK DRIVE- 5301150200C 53045CO465E
- SHORT PLAT 588, PARCEL 2,
PORTION OF SECTION 5,T20N,
R3W,W.M.
LOMA 00-10-368A 07/26/2000 ISLAND LAKE SHORELANDS, 5301150200C 53045CO465E
BLOCK 2,PORTION OF LOTS
46-48-- 1690 EAST ISLAND LAKE
DRIVE
LOMA 01-10-002A 11/20/2000 191 WEST BADGER LANE-- 5301150255C 53045CO595E
PORTION OF SECTION 10,T19N,
R4W,W.M.
LOMA 01-10-100A 01/03/2001 FAWN LAKE DIV NO.2,LOT 4-- 5301150275C 53045CO625E
611 SE CRESCENT DRIVE
LOMA 01-10-336A 05/09/2001 ANDERSON'S SUBDIV,TRACTS 5301150150C 53045CO320E
6-8-- 221 NE LANDON ROAD
LOMA 01-10-392A 06/18/2001 LAKE ISABELLA ASSOC,SURVEY 53011502750 53045CO625E
11-192,TRACT 4-- 141 WEST
STARDUSTLANE
LOMA 01-10-400A 06/18/2001 27210 NORTH US HIGHWAY 101 - 5301150110C 53045CO280E
-PORTION OF GOVT LOT 5,
SECTION 31,T23N,R3W,W.M.
LOMA 01-10-469A 07/27/2001 181 WEST STOREYBROOK LANE 5301150275C 53045CO625E
-- SHORT PLAT 1684,TRACT C,
LOT 2
LOMA 02-10-179A 01/18/2002 231 WEST WIVELL ROAD-- 5301150255C 53045CO595E
SHORT PLAT 1309,LOT A
4/17/2018 Page 3 of 26
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Original Current
LOMC Case No. Project Identifier
Issued Panel Panel
LOMA 02-10-208A 02/20/2002 211 WEST BADGER LANE-- 5301150255C 53045CO595E
PORTION OF SECTION 10,T19N,
R4W,W.M.
LOMA 02-10-268A 04/05/2002 FAWN LAKE DIV NO.6,LOT 23-- 5301150275C 53045CO625E
180 SE CRESCENT DRIVE
LOMA 02-10-400A 06/12/2002 KOHL'S COVE,LOT 10 -- 11731 5301150150C 53045CO315E
EAST STATE ROUTE 106
LOMA 02-10-498A 07/17/2002 CEDAR GROVE,BLOCK 1,LOTS 53011502000 53045CO625E
17-18-- EAST 1551 BEAVER
AVENUE
LOMA 03-10-0003A 11/12/2002 FAWN LAKE DIV NO.6,LOT 21 -- 5301150275C 53045CO625E
212 SE CRESCENT DRIVE
LOMA 03-10-0024A 11/15/2002 31 EAST BRAMBLE LANE-- 5301150200C 53045CO465E
PORTION OF SECTION 32,T21 N,
R3W,W.M.
LOMA 03-10-0177A 04/03/2003 2610 EAST STATE ROUTE 302-- 5301150150C 53045CO345E
PORTION OF GOVT LOT 2,
SECTION 16,T22N, R1W,W.M.
LOMA 03-10-0331A 05/02/2003 FAWN LAKE DIV 6,LOT 31 -- 90 5301150275C 53045CO625E
CRESCENT DRIVE
LOMA 03-10-0649A 08/19/2003 1441 NE DEWATTO HOLLY ROAD 53011501100 53045CO285E
-- PORTION OF SECTION 26,
T23N,R3W,W.M.
LOMA 04-10-0424A05/06/2004 6691 WEST SKOKOMISH VALLEY 5301150175D 53045CO425E
ROAD— PORTION OF SECTION
10.T21 N,R5W,W.M. I i
LOMA 04-10-0417A 05/14/2004 SHORT SUBDIV 2928,LOT 1 -- 5301150200C 53045CO465E
140 EAST JOHNS CREEK DRIVE
LOMA 04-10-0413A 05/28/2004 590 EAST JENSEN ROAD-- 5301150200C 53045CO465E
PORTION OF SECTION 32,T21N,
R3W,W.M.
LOMA 04-10-0636A 10/08/2004 FAWN LAKE NO.6,LOT 37-- 51 5301150275C 53045CO625E
CRESCENT DRIVE
LOMA 04-10-0778A 10/13/2004 111 WEST MACY LANE-- 5301150275C 53045CO625E
PORTION OF SECTION 31,T20N,
R3W,W.M.
LOMA 05-10-0013A 11/17/2004 23940 NORTH US HIGHWAY 101 - 5301150125C 53045CO270E
- PORTION OF GOVT LOT 1,
SECTION 13,T22N,R4W,W.M.
LOMA 05-10-0038A 12/13/2004 6540 WEST SKOKOMISH VALLEY 5301150175D 53045CO425E
ROAD
4/17/2018 Page 4 of 26
a
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 04-10-0790A 02/09/2005 LONGWOOD BEACH,LOT 7--40 5301150050C 53045CO150E
NORTH TRITON HEAD DRIVE
LOMA 05-10-0427X 04/22/2005 TRACT 4--6421 WEST 5301150175D 53045CO425E
SKOKOMISH VALLEY RD
LOMA 05-10-0434X 04/22/2005 6540 W SKOKOMISH VALLEY 5301150175D 53045CO425E
ROAD
LOMA 05-10-0395A 05/19/2005 FAWN LAKE DIVISION 1,LOT 18-- 5301150275C 53045CO625E
620 SE CRESCENT DRIVE
LOMA 05-10-0411A 05/20/2005 FAWN LAKE,DIVISION 6,LOT 111 53011502750 53045CO625E
-40 SE BARBERRY PLACE
LOMA 05-10-0497A 06/16/2005 6850 W SKOKOMISH VALLEY 5301150175D 53045CO425E
ROAD--PORTION OF SECTION
10,T21 N,R5W,W.M.
LOMA 05-10-0576A 07/12/2005 SHORT PLAT NO. 1684,LOT 3- 5301150275C 53045CO625E
191 WEST STOREYBROOK LANE
LOMA 05-10-0501A 07/11/2005 FAWN LAKE,LOT 24--741 SE 53011502750 53045CO625E
CRESCENT DRIVE
LOMA 05-10-0433A 07/21/2005 151 SE CRESCENT DRIVE--FAWN 5301150275C 53045CO625E
LAKE DIVISION NO.6,LOT 101
LOMA 05-10-0653A 08/04/2005 BLOCK 2,LOTS 1 &2--780 EAST 53011502000 53045CO605E
ISLAND LAKE DRIVE
LOMA 05-10-0728A 08/30/2005 LAKE LIMERICK,LOT 89--41 5301150185C 53045CO470E
EAST TREGARD COURT
LOMA 05-10-0818A 09/22/2005 LAKELAND VILLAGE NO.7,LOT 53011501500 53045CO345E
19--100 EAST WESTLAKE WAY
LOMA 05-10-0761A 10/06/2005 150 EAST DEER CREEK ROAD- 5301150200C 53045CO471E
-PORTION SECTION 36,T21 N,
R3W,W.M.
LOMA 06-10-0023A 10/25/2005 FAWN LAKE,DIVISION 1,LOT 21 -- 5301150275C 53045CO625E
580 CRESCENT DRIVE
LOMA 05-10-0858A 11/01/2005 OAK PARK NO.6,LOT 16--91 53011502000 53045CO465E
EAST FIR COURT
LOMA 06-10-0071A 11/08/2005 FAWN LAKE,DIVISION 6,LOTS 5301150275C 53045C0625E
104&105--40 SE AZALEA PLACE
LOMA 06-10-B249A 04/21/2006 TIGER LAKE TRACTS,TRACT 16- 5301150070C 53045CO165E
381 NE TIGER WAY EAST
4/17/2018 Page 5 of 26
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
J
LOMC Case No.
Date Project Identifier Original Current
Issued Panel Panel
LOMA 06-10-13282A 04/18/2006 LAKE LIMERICK,DIV.3,LOT 3 5301150185C 53045CO470E
1002 EAST SAINT ANDREWS
DRIVE
LOMA 06-1 0-13303A 05/04/2006 81 EAST DEER CREEK ROAD-- 5301150200C 53045CO470E
PORTION OF SECTION 36,T21 N,
R3W,W.M.
LOMA 06-10-B558A 09/12/2006 OAK PARK DIV.4,LOT 6--20 53011502000 53045CO465E
EAST FIR COURT
LOMA 06-10-13561A 09/19/2006 140 EAST DEER CREEK ROAD-- 5301150200C 53045CO470E
A portion of Section 36,T21 N,
R3W,W.M.
LOMA 06-10-13656A 11/02/2006 GLADWIN'S SUBDIV,LOTS 38-40- 5301150135C 53045CO320E
180 NE MISSION CREEK ROAD
LOMA 07-10-0350A 03/22/2007 20 NORTH TRITON HEAD DRIVE 5301150050C 53045CO150E
-Sec 6,T24N, R2W,W M.
LOMA 07-10-0373A 04/10/2007 750 WEST CARMAN ROAD 5301150255C 53045CO580E
SOUTH--PORTION OF SECTION
21,T20N,R4W,W.M.
LOMA 07-10-0494A 05/29/2007 WEST 291 WIRELL ROAD 5301150255C 53045CO595E
LOMA 07-10-0486A 06/05/2007 FAWN LAKE DIVISION 6,LOT 17-- 5301150275C 53045CO625E
260 SE CRESENT DRIVE
LOMA 07-10-0457A 06/28/2007 30 EAST WESTLAKE PLACE-- 5301150150C 53045CO345E
LOTS 12-13,LAKELAND VILLAGE,
DIVISION 7, --(WA)
Fo
MA 07-10-0559A 09/11/2007 PARCEL B--205 EAST 53011502250 53045CO635E
SCHNEIDER ROAD
LOMA 07-10-0762A 10/30/2007 SHORT SUBDIV 2353,LOT 1 --E 5301150200C 53045CO465E
41 JOHNS CREEK DRIVE
LOMA 08-10-0285A 04/22/2008 LAKE LIMERICK,DIVISION 3,LOT 53011501850 53045CO470E
94--2090 EAST ST.ANDREWS
DRIVE NORTH
LOMA 08-10-0409A 05/08/2008 SHORT SUBDIV 1683,LOT 3-- 5301150275C 53045CO625E
200 WEST STOREYBROOK LANE
LOMA 08-10-0422A 05/20/2008 FAWN LAKE,DIVISION 5, LOT 58 53011502750 53045CO625E
-2120 SE CRESCENT DRIVE
LOMA 08-10-0352A 05/27/2008 6870 WEST SKOKOMISH VALLEY 5301150175D 53045CO425E
ROAD--PORTION OF SECTION
10,T21 N,R5W,W.M.
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community Na 530115
LOMCDate Original Current
Case No. Project Identifier
Issued Panel Panel
LOMA 08-10-0644A 09/09/2008 ROSE POINT EXTENSION-- 5301150135C 53045CO345E
18431 EAST STATE ROUTE 106
LOMA 08-10-0825A 11/12/2008 SECTION 8,T21N,R4W,W.M.-- 5301150180D 53045CO428E
2821 NORTH SUNNYSIDE ROAD
LOMA 08-10-0855A 12/23/2008 1530 EAST OLDE LYME ROAD-- 5301150200C 53045CO470E
LOT 189,DIVISION NO 4
LOMA 09-10-0197A 02/05/2009 FAWN LAKE DIVISION 6,LOT 102- 5301150275C 53045CO625E
131 SE CRESCENT DRIVE
LOMA 09-10-0137A 02/17/2009 LAKE LIMERICK DIVISION NO.3, 53011501850 53045CG470E
LOT 99--2170 EAST SAINT
ANDREWS DRIVE NORTH
LOMA 09-10-0211A 03/03/2009 2400 NE OLD BELFAIR HIGHWAY 53011500700 53045CO327E
--A PORTION OF SECTION 16,
T23N,R1W,W.M.
LOMR-F 09-10-0497A 04/07/2009 DIVISION 4,LOT 189--150 EAST 5301150200C 53045CO470E
OLDE LYME ROAD
LOMA 09-10-0558A 04/28/2009 ISLAND LAKE SHORELANDS, 5301150200C 53045CO465E
BLOCK 2,LOTS 30&31 -- 1450
EAST ISLAND LAKE DRIVE
LOMA 09-10-0611A 05/14/2009 5001 &5003 EAST PICKERING 5301150225C 53045CO635E
ROAD--PORTION OF GOVT LOT
4,SECTION 9,T20N,R2W,W.M.
LOMA 09-10-0832A 06/25/2009 SE 230 WALDRIP ROAD--LOT 2, 5301150275C 53045CO775E
SHORT SUBDIVISION NO.3048
LOMA 09-10-0785A 06/30/2009 LOT 52,LAKELAND VILLAGE, 5301150150C 53045CO345E
DIVISION 5, --600 EAST
LAKESHORE DRIVE
LOMA 09-10-0822A 08/06/2009 111 WEST WIVELL ROAD-- 5301150255C 53045CO595E
SECTION 3,TOWNSHIP 19
NORTH,RANGE 4 WEST
LOMA 09-10-0851A 08/06/2009 FAWN LAKE,DIVISION 6,LOT 93-- 5301150275C 53045CO625E
301 SE CRESCENT DRIVE
LOMA 09-10-0977A 08/13/2009 Lot 98 Division 3 2150 E. 5301150185C 53045CO470E
St.Andrews Dr.
LOMA 09-10-1119A 10/20/2009 6781 N.Skokomish Valley Road 5301150175D 53045CO425E
LOMA 09-10-1141A 01/07/2010 LOT 25,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
1 --530 SOUTHEAST CRESCENT
DRIVE
4/17/2018 Page 7 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 09-10-1176A 01/21/2010 PORTION OF LOT 7,VISTA KNOLL 5301150255C 53045CO590E
--130 WEST LOST LAKE PARK
COURT
LOMA 10-10-0081A 02/02/2010 LOT 2,LAKE LIMERICK DIVISION 53011501850 53045CO470E
THREE--980 EAST ST.
ANDREWS DRIVE
LOMA 09-10-1175A 02/12/2010 LOT 10,BENSON LAKE--340 5301150225C 53045CO500E
EAST BENSON LAKE DRIVE
LOMA 10-10-0299A 03/04/2010 LOT 1,SHORT SUBDIVISION NO. 5301150275C 53045CO625E
1683--251 WEST
STOREYBROOK LANE
LOMA 10-10-0315A 03/23/2010 31 NORTHEAST MOUNTAIN LAKE 5301150070C 53045CO165E
DRIVE
LOMA 10-10-0071A 04/13/2010 LOT 30,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
6--100 SOUTHEAST CRESCENT
DRIVE
LOMA 10-10-0421A 04/29/2010 LOT 1,SHORT PLAT NO.686--90 53011502750 53045CO625E
WEST MACY LANE
LOMA 10-10-0607A 05/25/2010 LOT 100,FAWN LAKE DIVISION 53011502750 53045CO625E
NO.6--171 SOUTHEAST
CRESCENT DRIVE
LOMA 10-10-0624A 05/28/2010 3540 WEST DECKERVILLE ROAD 5301150175D 53045CO550E
LOMA 10-10-0865A 08/05/2010 LOTS 62-32,TREASURE ISLAND- 5301150225C 53045CO505E
-430 EAST TREASURE ISLAND
DRIVE
LOMA 10-10-1034A 08/03/2010 LOT 84, LAKE LIMERICK DIVISION 5301150185C 53045CO470E
-370 EAST TREGARON COURT
LOMA 10-10-0927A 08/24/2010 1931 WEST BEEVILLE LOOP 5301150175D 53045CO400E
ROAD
LOMA 10-10-0911A 09/09/2010 LOT 2,MILLER'S ADDITION-- 5301150130C 53045CO325E
3480 NORTHEAST BELFAIR
TAHUYA ROAD
LOMA 10-10-1128A 09/14/2010 PORTION OF GOVT LOT 6, 53011500700 53045CO165E
SECTION 5,T23N,R1W,W.M.--
300 NORTHEAST TIGER WAY
WEST
LOMA 10-10-1311A 12/21/2010 242 WEST LOERTSCHER ROAD 53011502550 53045CO595E
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 11-10-0005A 12/28/2010 A PORTION OF GOVERNMENT 53011501500 53045CO345E
LOT 4,S21,T22N, R1W,W.M.--
4350 EAST STATE ROUTE 302
LOMA 11-10-0194A 01/12/2011 LOT 3--80 NORTHEAST 5301150110C 53045CO285E
SERENITY LANE
LOMA 11-10-0281A 01/20/2011 A PORTION OF GOVERNMENT 53011500700 53045CO165E
LOT 1,SECTION 5,T23N,R1W,
W.M.--761 NORTHEAST
TIGER-MISSION ROAD
LOMA 11-10-0329A 01/20/2011 LOT 89,TIMBERLAKE NO.7-- 5301150225C 53045CO650E
2011 EAST TIMBERLAKE WEST
DRIVE
LOMA 11-10-0371A 02/08/2011 LOT 98,BLOCK 2, ISLAND LAKE 53011502000 53045CO605E
SHORELANDS--2150 EAST
ISLAND LAKE DRIVE
LOMA 11-10-0511A 02/10/2011 LOT 55,LAKELAND VILLAGE 5301150150C 53045CO345E
DIVISION NO.5--650 EAST
LAKESHORE DRIVE
LOMA 11-10-0528A 02/22/2011 A PORTION OF LOT 1 --38040 5301150050C 53045CO110E
NORTH US HIGHWAY 101
LOMA 11-10-0680A 03/17/2011 LOT 32,FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
6--70 SOUTHEAST CRESCENT
DRIVE
LOMA 11-10-0666A 03/24/2011 LOT 24,FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
6-- 170 SOUTHEAST CRESCENT
DRIVE
LOMA 11-10-0292A 04/21/2011 LOT 9,BLOCK 2,LAKE 53011501250 53045CO275E
CUSHMAN-WESTSIDE NO. 1 --
2190 WEST CUSHMAN RIDGE
ROAD
LOMA 11-10-0536A 05/24/2011 PARCEL 2, B.L.A.No.02-03-- 161 53011502250 53045CO635E
EAST HERON COVE
LOMA 11-10-0659A 05/24/2011 LOT 1 -- 152 WEST CLOQUALLUM 53011502500 53045CO575E
TRUCK TRAIL ROAD
LOMA 11-10-0770A 06/21/2011 LOT 9, BLOCK 2,SKOOKUM VIEW 5301150275C 53045CO625E
-- 15 SOUTHEAST SKOOKUM
VIEW DRIVE
LOMA 11-10-1468A 07/26/2011 LOT 135,FAWN LAKE DIVISION 5301150275C 53045CO625E
NO.6--21 SOUTHEAST
CLEMATIS AVENUE
LOMA11-10-1512A 07/28/2011 LOT 2, FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
4--211 SOUTHEAST CABANA
AVENUE
4/17/2018 Page 9 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 11-10-1538A 08/04/2011 LOT 10,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
4--1630 SOUTHEAST
CRESCENT DRIVE
LOMA 11-10-1614A 08/02/2011 LOT 144,LAKE LIMERICK- 5301150200C 53045CO470E
DIVISION NO.4--590 EAST
DARTMOOR DRIVE
LOMA 11-10-1618A 09/01/2011 LOTS 141 AND 142,LAKE 53011502000 53045CO470E
LIMERICK-DIVISION NO.FOUR--
570 EAST DARTMOOR DRIVE
LOMA 11-10-1822A 09/27/2011 LOTS 20-21,WILDER AND HIMES 5301150075C 53045CO150E
SUBDIVISION--370 NORTH
WEBSTER LANE
LOMA 12-10-0029A 10/20/2011 A PORTION OF GOVERNMENT 53011500700 53045CO165E
LOT 1,SECTION 5,T23N,R1W,
W.M.--861 NORTHEAST TIGER
MISSION ROAD
LOMA 11-10-2002A 1110112011 LOT 8,BLOCK 2,SKOOKUM VIEW 53011502750 53045CO625E
--13 SOUTHEAST SKOOKUM
VIEW DRIVE
LOMA 11-10-1970A 11/15/2011 LOT 22,TIMBERLAKE NO.8--20 5301150225C 53045CO650E
EAST DABOB ROAD
LOMA 12-10-0012A 11/17/2011 TRACT 9,SEGREGATION 5301150180D 53045CO428E
SURVEY FOR SKOKOMISH
FARMS,INC.
LOMA 11-10-1982A11/22/2011 LOT 95,LAKE LIMERICK NO. 3-- 5301150185C 53045CO470E
2110 ST.ANDREWS DRIVE
NORTH
LOMA 12-10-0201A 11/29/2011 LOT 11,FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
1 --690 SOUTHEAST CRESCENT
DRIVE
LOMA 12-10-0212A 12/01/2011 TRACT 111,PLAT OF HAVEN 5301150130C 53045CO325E
LAKE--421 NORTHEAST HAVEN
LAKE DRIVE
LOMA 12-10-0216A 12/13/2011 LOT 62,MADING'S SUNNY 53011502250 53045CO500E
SHORE ADDITION NO.3,B.L.A.
NO. 10-23--3350 EAST MASON
LAKE DRIVE WEST
LOMA 12-10-0217A 12/13/2011 LOT 61,MADING'S SUNNY 5301150225C 53045CO500E
SHORE ADDITION NO.3,B.L.A.
NO. 10-23--3360 EAST MASON
LAKE DRIVE WEST
LOMA 12-10-0288A 12/13/2011 TRACT 31,TIGER LAKE TRACTS- 5301150070C 53045CO165E
-2120 NORTHEAST BEAR CREEK
DEWATTO ROAD
4/17/2018 Page 10 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 12-10-0434A 01/12/2012 LOT 1 --31 WEST KINGFISHER 5301150275C 53045C0625E
LANE
LOMA 12-10-0413A 02/02/2012 LOT 25 AND A PORTION OF LOT 53011501500 53045CO582E
24,BLOCK 5,TRAILS END
DIVISION NO.2--40 EAST
NORTH LAKE VIEW
LOMA 12-10-0464A 02/02/2012 LOT 1 --2560 EAST STATE 53011501500 53045CO345E
ROUTE 302
LOMA 12-10-0703A 03/08/2012 16901 EAST STATE ROUTE 106 53011501500 53045CO320E
LOMA 12-10-0723A 03/22/2012 A PORTION OF LOT 51,BLOCK 1, 5301150200C 53045CO604E
REPLAT OF A PORTION OF
JACOBY'S SHORECREST ADD--
201 E SHORELINE LN
LOMA 12-10-0739A 03/22/2012 LOT 16,BLOCK 3,AGATE BEACH 5301150275C 53045CO625E
ESTATES--291 EAST AGATE
BEACH DRIVE
LOMA 12-10-0751A 03/27/2012 LOT 9,FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
1 --710 SOUTHEAST CRESCENT
DRIVE I i
LOMA 12-10-0895A 04/19/2012 TRACTS 69-70,PLAT OF MASON 5301150225C 53045CO500E
LAKE ESTATES
LOMA 12-10-0803A 04/24/2012 PARCEL 1, BLA NO.97-14--35 5301150300C 53045CO665E
EAST DANA DRIVE
LOMA 12-10-0897A 04/24/2012 LOT 93,LAKE LIMERICK- 5301150185C 53045CO470E
DIVISION NO.3--2080 EAST
SAINT ANDREWS DRIVE
LOMA 12-10-0901 A 04/26/2012 LOT 46,FAWN LAKE NO.6--91 5301150275C 53045CO625E
SOUTHEAST AZALEA PLACE
LOMA 12-10-0826A 05/03/2012 LOT 107,FAWN LAKE DIVISION 5301150275C 53045CO625E
NO.6--301 SOUTHEAST
CLEMATIS AVENUE
LOMA 12-10-0902A 05/15/2012 LOT 2--71 EAST JOHNS CREEK 5301150200C 53045CO465E
DRIVE
LOMA 12-10-1011A 05/17/2012 LOT 8,BLOCK 1,SISSON BEACH 5301150150C 53045CO505E
-4672 STATE ROUTE 302
LOMA 12-10-1009A 05/31/2012 A PORTION OF GOVERNMENT 5301150225C 53045CO505E
LOT 9,SECTION 8,T21 N,R1 W,
W.M.--80 EAST BUCKINGHAM
LANE
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMCDate Original Current
Case No. Project Identifier
Issued Panel Panel
LOMA 12-10-1064A 05/31/2012 A PORTION OF GOVT LOT 1, 5301150150C 53045CO525E
SECTION 33,T22N,R1W,
WILLAMETTE MERIDIAN--200
EAST ROCKY POINT LANE
LOMA 12-10-0952A 06/07/2012 LOT 2,SHORT PLAT NO.2469-- 5301150275C 53045CO625E
350 SOUTHEAST KODIAK RIDGE
ROAD
LOMA 12-10-1030A 06/12/2012 LOT 10,FAWN LAKE DIVISION NO. 5301150275C 53045CO625E
6--330 SOUTHEAST CRESCENT
DRIVE
LOMA 12-10-1062A 06/12/2012 LOT 3,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
1 --671 SOUTHEAST CRESCENT
DRIVE
LOMA 12-10-1236A 07/24/2012 17260 WEST CLOQUALLUM 5301150250C 53045CO725E
ROAD
LOMA 12-10-1305A 07/31/2012 LOT 7,BLOCK 2,CORRECTION 53011502000 53045CO465E
PLAT OF ISLAND LAKE
SHORELANDS—1194 EAST
ISLAND LAKE DRIVE
LOMA 12-10-1384A 08/14/2012 A PORTION OF GOVERNMENT 5301150150C 53045CO345E
LOT 4,SECTION 21,T22N,R1W,
W.M.--4340 EAST STATE ROUTE
302
LOMA 12-10-1278A 08/21/2012 LOT 60,MADING'S SUNNY 53011502250 53045CO500E
SHORE ADDITION NO.3—3370
EAST MASON LAKE DRIVE WEST
LOMA 12-10-1338A 08/23/2012 LOT 11,BENSON LAKE NO.3-- 5301150225C 53045CO500E
1120 EAST BENSON LAKE DRIVE
LOMA 12-10-1410A 09/06/2012 A PORTION OF GOVERNMENT 53011501500 53045CO345E
LOT 4,SECTION 21,T22N,R1W,
W.M.--4320 EAST STATE ROUTE
302
LOMA 12-10-1452A 09/11/2012 A PORTION OF GOVERNMENT 53011502250 53045CO505E
LOT 9,SECTION 8,T21 N,R1W,
W.M.--140 EAST BUCKINGHAM
LANE
LOMA 12-10-1534A 09/20/2012 TRACT 35, MASON LAKE 53011502250 53045CO500E
ESTATES NO.3--2710 EAST
MASON LAKE DRIVE WEST
LOMA 12-10-1565A 09/27/2012 PARCEL A--421 NORTHEAST 5301150070C 53045CO165E
TIGER WAY EAST
LOMA 13-10-0013A 10/09/2012 LOT 11,BEL AIRE COVE--111 5301150150C 53045CO315E
NORTHEAST BEL AIRE DRIVE
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMR-FW 13-10-0024A 11/13/2012 TRACT B--2482 NORTHEAST 5301150070C 53045CO327E
OLD BELFAIR HIGHWAY
LOMA 13-10-0128A 11/13/2012 A PORTION OF GOVERNMENT 5301150275C 53045CO625E
LOT 8,SECTION 23,T20N,R3W,
W.M.--372 SOUTHEAST MELL
ROAD
LOMA 13-10-0152A 11/15/2012 LOT 2,PLAT OF VISTA KNOLL- 5301150255C 53045CO590E
180 WEST LOST LAKE PARK
COURT
LOMA 13-10-0153A 11/20/2012 LOT 3,PLAT OF VISTA KNOLL - 5301150255C 53045CO590E
160 WEST LOST LAKE PARK
COURT
LOMA 13-10-0066A 11/27/2012 LOT 1 --160 EAST RIDGECREEK 5301150190C 53045CO465E
LANE
LOMA 13-10-0119A 12/20/2012 TRACT 33,TIGER LAKE--40 53011500700 53045CO165E
NORTHEAST TIGER WAY WEST
LOMA 13-10-0164A 12/18/2012 LOT 2--1860 EAST SOUTH 5301150225C 53045CO635E
ISLAND DRIVE
LOMA 13-10-0282A 01/08/2013 LOT 37,BLK 5,PLAT OF TRAILS 5301150150C 53045CO320E
END DIV NO 2&TRAILS END DIV
NO 1 AS CORRECTED--E 141
TRAILS END PL
LOMA 13-10-0293A 01/08/2013 TRACT 2-- 14220 WEST 5301150175D 53045CO575E
SHELTON MATLOCK ROAD
LOMA 13-10-0428A 01/10/2013 A PORTION OF TRACTS B,43& 5301150120C 53045CO295E
44,PLAT OF CADY'S SUNRISE
BEACH--10871 NORTHEAST
NORTHSHORE ROAD
LOMA 13-10-0286A 02/26/2013 A PORTION OF RESULTANT 53011502750 53045CO775E
PARCEL 1,BOUNDARY LINE
ADJUSTMENT NO.02-56--800
WEST OLD OLYMPIC HIGHWAY
LOMA 13-10-0568A 03/12/2013 A PORTION OF GOVERNMENT 53011501500 53045CO345E
LOT 4,SECTION 21,T22N,R1W,
W.M.--4380 EAST STATE ROUTE
302
LOMA 13-10-0593A 03/12/2013 A PORTION OF GOVERNMENT 5301150150C 53045CO505E
LOT 1,SECTION 28,T22N,R1W,
W.M.--4510 EAST STATE ROUTE
302
LOMA 13-10-0706A 03/12/2013 OL-LOTS 1 and 2--18 WEST 5301150275C 53045CO625E
NORTH CAMANO DRIVE
4/17/2018 Page 13 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community Na 530115
Date Project Identifier Original Current
LOMC Case No.
Issued Panel Panel
LOMA 13-10-0703A 03/21/2013 LOT 43,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
6--61 SOUTHEAST AZALEA
PLACE
LOMR-FW 13-10-0550A 04/02/2013 PARCEL 1,BOUNDARY LINE 53011500700 53045CO327E
ADJUSTMENT NO.93-016--70
NORTHEAST EMERALD GLEN
LANE
LOMA 13-10-0813A 04/18/2013 LOT 2,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
5--1790 SOUTHEAST
CRESCENT DRIVE
LOMA 13-10-0882A 04/23/2013 LOT 35,BLOCK 3,ISLAND LAKE 5301150200C 53045CO605E
SHORELANDS--40 EAST ISLAND
LAKE DRIVE
LOMA 13-10-0950A 05/14/2013 LOT A--500 NORTHEAST TIGER 5301150070C 53045CO165E
WAY EAST
LOMA 13-10-0973A 05/14/2013 CADY'S SUNRISE BEACH,TRACT 5301150120C 53045CO295E
66--11251 NORTHEAST NORTH
SHORE ROAD
LOMA 13-10-1000A 05/23/2013 LOT 199,LAKE LIMERICK, 5301150185C 53045CO470E
DIVISION NO.3--2131 EAST
SAINT ANDREWS DRIVE NORTH
LOMA 13-10-1280A 07/16/2013 RESULTING PARCEL 4—191 53011502000 53045CO605E
EAST FROG ACRES
LOMA 13-10-1290A 07/16/2013 LOT 28,PARKSHORE ESTATES 5301150225C 53045CO500E
DIVISION ONE--2180 EAST
MASON LAKE DRIVE WEST
LOMA 13-10-1369A 07/23/2013 LOT 19,OAK PARK NO.6--51 53011502000 53045CO465E
EAST FIR COURT
LOMA 13-10-1300A 07/30/2013 LOT 14,FAWN LAKE DIVISION NO. 53011502750 53045CO625E
1 --660 SOUTHEAST CRESCENT
DRIVE
LOMA 13-10-1420A 07/30/2013 LOT 61,FAWN LAKE DIVISION NO. 5301150275C 53045C0625E
5--2170 SOUTHEAST
CRESCENT DRIVE
LOMA 13-10-1446A 07/30/2013 1960 EAST STATE ROUTE 3 53011502000 53045CO605E
LOMA 13-10-1499A 08/08/2013 LOT 8,PLAT OF TOTTEN SHORES 5301150300C 53045CO650E
EXTENSION--921 SOUTHEAST
SOMERS DRIVE
LOMA 13-10-1449A 08/15/2013 LOT ONE,SHORT SUBDIVISION 5301150255C 53045CO595E
NO. 1974--34 WEST WIVELL
ROAD
4/17/2018 Page 14 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
1
LOMC Case No.
Date Project Identifier Original Current
Issued Panel Panel
LOMA 13-10-1523A 08/29/2013 LOTS 19-20,BLOCK 4, 5301150200C 53045CO605E
CORRECTION PLAT OF ISLAND
LAKE SHORELANDS--601 EAST
ISLAND LAKE DRIVE
LOMA 13-10-1533A 08/29/2013 A PORTION OF GOVERNMENT 5301150200C 53045CO625E
LOT 5,SECTION 10,T20N,R3W,
W.M.--210 EAST BEAVER LANE
LOMA 13-10-1609A 08/27/2013 LOT 8,BLOCK 2,CORRECTION 53011502000 53045CO465E
PLAT OF ISLAND LAKE
SHORELANDS--1192 EAST
ISLAND LAKE DRIVE
LOMA 13-10-1588A 09/12/2013 LOT 1,SHORT SUBDIVISION NO. 53011502550 53045CO625E
2890--2681 WEST 53011502750
CLOQUALLUM ROAD
LOMA 13-10-1621A 09/10/2013 TRACT 8,PLAT OF NAHWATZEL 5301150175D 53045CO575E
BEACH--101 WEST NAHWATZEL
BEACH DRIVE
LOMA 13-10-1663A 09/24/2013 693 WOODLAND BEACH LANE 5301150225C 53045CO635E
LOMA 13-10-1666A 09/24/2013 201 EAST SCHNEIDER ROAD 5301150225C 53045CO635E
LOMA 13-10-1693A 09/24/2013 2450 EAST GRAPEVIEW LOOP 53011502250 53045CO505E
ROAD
LOMA 13-10-1704A 09/24/2013 TREASURE ISLAND,TRACT 148-- 5301150225C 53045CO505E
1350 EAST TREASURE ISLAND
DRIVE
LOMA 13-10-1708A 09/24/2013 LOT 18,LAKELAND VILLAGE NO. 5301150150C 53045CO650E
1 --50 EAST LAKESHORE DRIVE
LOMR-FW 13-10-1668A 10/08/2013 71 WEST DEEGAN ROAD 53011502550 53045CO584E
LOMA 13-10-1684A 10/24/2013 LOT 21,LAKE CUSHMAN NO. 11 -- 5301150125C 53045CO275E
60 NORTH MARINE VIEW LANE
LOMA 13-10-1705A 10/24/2013 LOT 12,OAK PARK NO.6-- 100 53011502000 53045CO465E
EAST FIR COURT
LOMA 14-10-0102A 10/31/2013 PORTION OF LOTS 5&6,KOHLS 53011501500 53045CO500E
COVE-- 11681 STATE ROUTE 106
LOMA 14-10-0162A 10/31/2013 LOTS 15 AND 16,FAWN LAKE 53011502750 53045CO625E
DIVISION NO. 1 --640
SOUTHEAST CRESCENT DRIVE
4/17/2018 Page 15 of 26
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community Na 530115
LOMCDate Original Current
Case No. Project Identifier
Issued Panel Panel
LOMA 14-10-0161A 11/12/2013 LOTS 22 AND 23,BLOCK 3, 53011500500 53045CO125E
COLONY SURF NO.3--471
NORTH LAKE SURF DRIVE
LOMA 14-10-0241A 11/26/2013 LOT 190,LAKE LIMERICK NO.4-- 5301150200C 53045CO470E
160 EAST OLDE LYME ROAD
LOMA 14-10-0336A 12/05/2013 LOT 10,SHOREBROOK--300 5301150120C 53045CO460E
NORTHEAST SHOREBROOK
DRIVE
LOMA 14-10-0405A 12/10/2013 LOTS 1-4,SHORT SUBDIVISION 53011501250 53045CO275E
NO.37—2230 WEST CUSHMAN
RIDGE ROAD
LOMA 14-10-0483A 01/14/2014 LOT 32,OAK PARK NO.7--60 5301150200C 53045CO465E
EAST SYCAMORE COURT
LOMA 14-10-0571A 01/28/2014 LOT 191,LAKE LIMERICK- 5301150200C 53045CO470E
DIVISION NO.FOUR--180 EAST
OLDE LYME ROAD
LOMA 14-10-0647A 01/28/2014 LOTS 22 AND 23,BLOCK 3, 5301150050C 53045CO125E
COLONY SURF NO.3--471
NORTH LAKE SURF DRIVE
(GARAGE)
LOMA 14-10-0599A 02/04/2014 A PORTION OF GOVERNMENT 53011501500 53045CO345E
LOT 1,SECTION 21,T22N,R1W, 53045CO350E
W.M.--3490 EAST STATE ROUTE
302
LOMA 14-10-0683A 02/04/2014 31 WEST DOG GONE DRIVE 5301150255C 53045CO595E
LOMA 14-10-0711A 02/11/2014 371 NORTH FINCH CREEK ROAD 5301150125C 53045CO270E
LOMA 14-10-0712A 02/11/2014 591 NORTH FINCH CREEK ROAD 5301150125C 53045CO270E
LOMA 14-10-0340A 02/20/2014 1030 WEST SATSOP ROAD EAST 53011502500 53045C0700E
LOMA 14-10-0837A 02/20/2014 A PORTION OF GOVERNMENT 5301150150C 53045CO302E
LOT 4,SECTION 22,T22N,R2W,
W.M.--14751 EAST STATE
ROUTE 106
LOMA 14-10-0777A 02/25/2014 2090 WEST CUSHMAN RIDGE 5301150125C 53045CO275E
DRIVE
LOMA 14-10-0899A 03/06/2014 LOT 20,OAK PARK NO.6--41 53011502000 53045CO465E
EAST FIR COURT
4/17/2018 Page 16 of 26
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Original Current
LOMC Case No. Project Identifier
Issued Panel Panel
LOMA 14-10-0923A 03/04/2014 LOT 28,TIMBERLAKE NO.5-- 5301150225C 53045CO650E
2281 EAST TIMBERLAKE DRIVE
WEST
LOMA 14-10-0994A 03/11/2014 OAK PARK NO.6,LOT 25--20 53011502000 53045CO465E
EAST BIRCH PLACE
LOMA 14-10-1011A 03/11/2014 PORTION OF GOVT LOT 1, 5301150150C 53045CO345E
SECTION 21,T22N,R1W--3470 53045CO350E
EAST STATE ROUTE 302
LOMA 14-10-1023A 03/11/2014 LOT 33,OAK PARK NO.7--50 5301150200C 53045CO465E
EAST SYCAMORE COURT
LOMA 14-10-0876A 03/20/2014 A PORTION OF GOVT LOTS 2-3, 5301150120C 53045CO500E
SEC 30,T22N,R2W,W.M.--
11511, 11513, 11517 EAST
HIGHWAY 106
LOMA 14-10-1041A 03/20/2014 652 WEST HOMER ADAMS ROAD 5301150175D 53045CO550E
LOMA 14-10-1054A 03/20/2014 PARCELS A&B,SHORT 5301150225C 53045CO635E
SUBDIVISION NO.2313--1850
EAST SOUTH ISLAND DRIVE
LOMA 14-10-1077A 03/20/2014 PARCELS A&B,SHORT 53011502250 53045CO635E
SUBDIVISION NO.2313--1850
EAST SOUTH ISLAND DRIVE
(APARTMENT)
LOMA 14-10-1039A 03/25/2014 TRACTS 17&18,GRAY ACRES 5301150225C 53045CO500E
DIVISION 1 --181 EAST GRAY
AVENUE
LOMA 14-10-1040A 03/25/2014 OAK PARK DIVISION NO.6,LOT 5301150200C 53045CO465E
29--21 EAST BIRCH PLACE
LOMA 14-10-1189A 04/03/2014 SUNSET ACRES,LOT 4--170 5301150225C 53045CO635E
EAST CHAPMAN ROAD
LOMA 14-10-1205A 04/10/2014 238 WEST GROUSE ROAD 5301150255C 53045CO590E
LOMA 14-10-1214A 04/10/2014 LOT 20,SPENCER GLEN--271 5301150225C 53045CO500E
EAST SPENCER GLEN DRIVE
LOMA 14-10-1375A 05/08/2014 A PORTION OF GOVERNMENT 5301150150C 53045CO315E
LOT 1,SECTION 18,T22N,R2W,
W.M.--8641 NORTHEAST NORTH
SHORE ROAD
LOMA 14-10-1317A 05/13/2014 FAWN LAKE DIVISION NO.6, 5301150275C 53045CO625E
TRACT 25--160 SOUTHEAST
CRESCENT DRIVE
4/17/2018 Page 17 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 14-10-1318A 05/15/2014 FAWN LAKE DIVISION NO.6, 5301150275C 53045CO625E
TRACT 26--150 SOUTHEAST
CRESCENT DRIVE
LOMA 14-10-1377A 05/20/2014 PART OF LOTS 94-95,BLOCK 2, 5301150200C 53045CO605E
CORRECTION PLAT OF ISLAND
LAKE SHORELANDS--2120 EAST
ISLAND LAKE DR
LOMA 14-10-1441A 05/22/2014 PARCEL 1, BOUNDARY LINE 5301150200C 53045CO465E
ADJUSTMENT NO.02-33--100
EAST RIDGECREEK DRIVE
LOMA 14-10-1553A 06/05/2014 TRACT 99,FAWN LAKE DIVISION 5301150275C 53045CO625E
NO.6--181 SOUTHEAST
CRESCENT DRIVE
LOMA 14-10-1646A 07/17/2014 164 EAST RETREAT LANE 53011502250 53045CO650E
LOMA 14-10-1773A 07/24/2014 LOT 8,BLOCK 2,FRANJO BEACH 53011502250 53045CO650E
--211 EAST FRANJO BEACH
DRIVE
LOMA 14-10-1774A 08/21/2014 A PORTION OF GOVERNMENT 5301150150C 53045CO525E
LOT 1,SECTION 33,T22N,R1W,
W.M.—220&221 EAST ROCKY
POINT LANE
LOMA 14-10-1926A 08/19/2014 LOT 32,PARK SHORE ESTATES 53011502250 53045CO500E
DIVISION ONE--2240 EAST
MASON LAKE DRIVE WEST
LOMA 14-10-1887A 08/28/2014 TRACT 111,FAWN LAKE DIVISION 5301150275C 53045CO625E
NO.2--1460 CRESCENT DRIVE
SOUTHEAST
LOMA 14-10 1888A 08/26/2014 TRACT 6,FAWN LAKE DIVISION 5301150275C 53045CO625E
NO.4--1580 CRESCENT DRIVE
SOUTHEAST
LOMA 14-10-1935A 08/26/2014 MADINGS SUNNY SHORE 5301150225C 53045CO500E
ADDITION#3,TRACT 48--3510
EAST MASON LAKE DRIVE WEST
LOMA 14-10-1942A 08/26/2014 PARCEL 1 --2230 EAST STATE 5301150200C 53045CO605E
ROUTE 3
LOMA 14-10-1995A 09/16/2014 TRACT 1 --17071 EAST STATE 5301150150C 53045CO320E
HIGHWAY 106
LOMA 14-10-2025A 09/23/2014 TRACT 22,LAKE CUSHMAN NO.2 53011500500 53045CO250E
--321 NORTH POTLATCH DRIVE
NORTH
4/17/2018 Page 18 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
1
LOMC Case No.
Date Project Identifier Original Current
Issued Panel Panel
LOMA 14-10-2199A 10/23/2014 TRACTS 17-18,GRAY ACRES 5301150225C 53045CO500E
DIVISION 1-- 163 EAST GRAY
AVENUE
LOMR-FW 14-10-2116A 11/13/2014 LOTS 3-4,TAHUYA RIVER VALLEY 5301150130C 53045CO315E
DIVISION NO. 1 --2071
NORTHEAST TAHUYA RIVER
DRIVE
LOMA 15-10-0075A 11/13/2014 LOT 10,LAKELAND VILLAGE NO. 53011501500 53045CO345E
3--430 EAST LAKESHORE DRIVE
LOMA 15-10-0054A 12/04/2014 LOT 4,SHORT SUBDIVISION NO. 5301150275C 53045CO625E
3018--200 WEST KINGFISHER
LANE
LOMA 15-10-0334A 12/30/2014 SKOOKUM VIEW, BLOCK 2,LOT 5301150275C 53045CO625E
10--17 SOUTHEAST SKOOKUM
VIEW DRIVE
LOMA 15-10-0412A 01/06/2015 LOT 7--665 EAST WOODLAND 5301150225C 53045CO635E
BEACH LANE
LOMA 15-10-0316A 01/27/2015 A PORTION OF LOT 29, BLOCK 1, 5301150120C 53045CO295E
MAGGIE LAKE ADDITION NO. 1 --
371 NORTHEAST LAKESHORE
ROAD SOUTH
LOMA 15-10-0403A 02/17/2015 TRACTS 12&13,WOOTEN LAKE- 5301150130C 53045CO325E
-331 NORTHEAST MOUNTAIN
VIEW DRIVE
LOMA 15-10-0497A 02/24/2015 PARKSHORE ESTATES DIVISION 53011502250 53045CO500E
ONE,LOT 30--2210 EAST
MASON LAKE DRIVE WEST
LOMA 15-10-0548A 03/10/2015 LAKE LIMERICK DIVISION 3,LOT 5301150185C 53045CO470E
200--60 EAST CARDIGAN
COURT
LOMA 15-10-0579A 03/17/2015 TIMBERLAKE NO.2, LOT 29--501 5301150225C 53045CO650E
EAST LAKESHORE DRIVE EAST
LOMA 15-10-0644A 04/01/2015 WOOTEN LAKE TRACTS,LOTS 46 53011501300 53045CO325E
&47--871 NE MOUNTAIN VIEW
DRIVE
LOMA 15-10-0645A 04/01/2015 SECTION 36,T19N,R6W 53011502500 53045CO725E
(PARCEL 1,BLA NO.97-75)--
18592 WEST CLOQUALLUM
ROAD
LOMA 15-10-0751A 04/23/2015 LAKE LIMERICK DIVISION NO.3, 53011501850 53045CO470E
LOT 158--921 EAST
BALLANTRAE DRIVE
4/17/2018 Page 19 of 26
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SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Project Identifier Original Current
LOMC Case No. Issued Panel Panel
LOMA 15-10-0844A 05/06/2015 SHORT SUBDIVISION 427, 5301150200C 53045CO465E
PARCEL 2--340 EAST JOHNS
CREEK DRIVE
LOMA 15-10-0868A 05/13/2015 ISLAND LAKE SHORELANDS, 53011501900 53045C0605E
BLOCK 3,LOT 7--W 740 ISLAND
LAKE DRIVE
LOMA 15-10-0613A 05/19/2015 A PORTION OF GOVERNMENT 53011502250 53045CO635E
LOT 1,SECTIONS 3&4,T20N,
R2W,W.M.--3391 EAST
PICKERING ROAD
LOMA 15-10-0903A 05/29/2015 SECTION 11,T22N,R4W,W.M.-- 5301150125C 53045CO270E
561 NORTH FINCH CREEK ROAD
LOMA 15-10-1060A 07/08/2015 SECTION 11,T22N,R4W--490 5301150125C 53045CO270E
NORTH FINCH CREEK ROAD
LOMA 15-10-1152A 07/10/2015 ISLAND LAKE SHORELANDS, 5301150190C 53045CO605E
BLOCK 3,LOT 7--740 EAST
ISLAND LAKE DRIVE
LOMA 15-10-1236A 08/12/2015 SHORT SUBDIVISION NO.2893, 5301150225C 53045CO635E
LOT 4--1126 EAST SOUTH
ISLAND DRIVE
LOMA 15-10-1134A 09/01/2015 ALLIE AHL'S SUMMER HOME 5301150050C 53045CO120E
TRACTS(UNRECORDED),
BLOCK 2,LOT 17—80 NORTH
ALLIE AHL LANE
LOMA 15-10-1408A 09/03/2015 MADRONA MORNINGSIDE 53011501200 53045CO460E
BEACH,TRACTS 11 &12--12901
NE NORTHSHORE ROAD
LOMA 15-10-1463A 10/02/2015 LAKE NAHWATZEL-OLYMPIC5301150175D 53045CO575E
VIEW,LOT 2--81 WEST OLYMPIC
VIEW DRIVE
LOMA 15-10-1488A 10/01/2015 SISSON BEACH,BLOCK 1,LOT 7 53011501500 53045CO505E
-4650 EAST STATE ROUTE 302
LOMA 15-10-1568A 10/13/2015 MAGGIE LAKE ADDITION NO. 1, 53011501200 53045CO295E
BLOCK 1,LOT 24--321 NE LAKE
SHORE DRIVE SOUTH
LOMA 15-10-1522A 10/23/2015 GOVERNMENT LOT 3,&SECTION 53011502750 53045CO775E
21,T19N,R3W,WM-- 142 SE
OYSTER BEACH ROAD
LOMA 15-10-1621A 10/21/2015 TIMBERLAKE NO.7,TRACT 102-- 5301150225C 53045CO650E
2151 EAST TIMBERLAKE DRIVE
WEST
4/17/2018 Page 20 of 26
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date
Pro jec t Identifier Original Current
Issued Panel Panel
LOMA 15-10-1518A 10/28/2015 SHORT SUBDIVISION NO.917, 5301150150C 53045CO320E
TRACT C--15271 EAST STATE
ROUTE 106
LOMA 16-10-0026A 11/10/2015 TIMBERLAKE NO.7,TRACT 101 -- 5301150225C 53045CO650E
2141 EAST TIMBERLAKE DRIVE
WEST
LOMA 16-10-0032A 11/12/2015 LAKE LIMERICK DIVISION NO. 53011501850 53045CO470E
THREE,LOT 4--1020 EAST ST.
ANDREWS DRIVE
LOMA 16-10-0244A 12/23/2015 MASON LAKE ESTATES,LOT 63 5301150225C 53045CO500E
1110 EAST MASON LAKE DRIVE
SOUTH
LOMA 16-10-0245A 12/23/2015 SECTION 16,T22N, R1W,W.M.-- 5301150150C 53045CO345E
2600 EAST STATE ROUTE 302
LOMA 16-10-0309A 01/27/2016 LAKE LIMERICK,DIVISION NO.4, 5301150200C 53045CO470E
LOT 201 &PORTION OF LOT 200-
350 EAST OLDE LYME ROAD
LOMA 16-10-0741A 04/22/2016 OAK PARK NO.6,LOT 14--111 5301150200C 53045CO465E
EAST FIR COURT
LOMA 16-10-0589A 04/27/2016 SECTION 32,T23N, R2W,W.M.-- 5301150130C 53045CO315E
90 NE TAHUYA RIVER DRIVE
LOMA 16-10-0739A 04/29/2016 SECTION 11,T22N, R4W--351 5301150125C 53045CO270E
NORTH FINCH CREEK ROAD
LOMA16-10-0801A 05/06/2016 SECTIONS 8&9,T20N, R5W-- 5301150175D 5304500575E
12908 WEST SHELTON MATLOCK
ROAD
LOMA 16-10-0789A 05/09/2016 BENSON LAKE NO.3,LOT 30-- 5301150225C 53045CO500E
890 EAST BENSON LAKE ROAD
LOMA 16-10-0993A 06/17/2016 ISLAND LAKE SHORELANDS, 53011502000 53045CO465E
BLOCK 2,LOTS 11 &12-- 1198
EAST ISLAND LAKE DRIVE
LOMA 16-10-1011A 06/20/2016 MAGGIE LAKE ADDITION NO. 1, 5301150120C 53045CO295E
BLOCK 1,LOT 26--341 NE
LAKESHORE DRIVE SOUTH
LOMA 16-10-1021A 06/22/2016 SHORT SUBDIVISION NO. 169, 5301150225C 53045CO495E
LOT 3-- 151 EAST RUSTLE WAY
LOMA 16-10-1052A 06/24/2016 STAR LAKE NO. 1,LOT 122-- 5301150250C 53045CO575E
1310 WEST STAR LAKE DRIVE
LOMA 16-10-1053A 06/29/2016 LAKE LIMERICK DIVISION NO.3, 5301150185C 53045CO470E
LOT 5-- 1030 EAST ST.
ANDREWS DRIVE
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
LOMC Case No. Date Project Identifier Original Current
Issued Panel Panel
LOMA 16-10-1073A 06/28/2016 SCENIC VIEW TRACTS,LOT 2-- 5301150225C 53045CO635E
41 EAST SCENIC VIEW DRIVE
LOMA 16-10-1131A 07/14/2016 BOUNDARY LINE ADJUSTMENT 5301150150C 53045CO350E
NO.94-08,PARCEL 1 --422 EAST
COULTER CREEK ROAD
LOMA 16-10-1139A 07/15/2016 LOST LAKE, BLOCK 1,LOT 29-- 5301150255C 53045CO575E
868 WEST LAKESIDE DRIVE
LOMA 16-10-1154A 07/18/2016 Parcel 1 -61 West Olympic View 5301150175D 53045CO575E
Drive
LOMA 16-10-1074A 07/25/2016 BLUE OX BEACH,LOT 10--26190 53011501250 53045CO290E
NORTH US HIGHWAY 101
LOMA 16-10-1263A 08/11/2016 MADING SUNNY SHORE 5301150225C 53045CO500E
ADDITION NO.3,PORTION OF
TRACT 49--3500 EAST MASON
LAKE DRIVE WEST
LOMA 16-10-1271A 08/10/2016 PHILLIPS LAKE, DIVISION NO. 1, 5301150225C 53045CO500E
TRACT 49--400 EAST PHILLIPS
LAKE LOOP ROAD I i
LOMA 16-10-1343A 08/25/2016 FAWN LAKE DIVISION NO.5,LOT 5301150275C 53045CO625E
8--1860 SE CRESCENT DRIVE
213. LOMCs on Unrevised Panels
LOMC Case No. Date Project Identifier Original Current I
Issued Panel Panel
NO CASES RECORDED
4/17/2018 Page 22 of 26
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
3. LOMCs Superseded
The modifications effected by the LOMCs listed below have not been reflected on the
Preliminary copies of the revised FIRM panels because they are being superseded by new or
revised flood hazard information or the information available was not sufficient to make a
determination. The reason each is being superseded is noted below. These LOMCs will no
longer be in effect when the revised FIRM becomes effective.
Date Reason Determination
LOMC Case No. Project Identifier
Issued Will be Superseded
LOMA 94-RX-0191 10/21/1994 LAKELAND VILLAGE DIVISION 7, 1
LOT 17-- E 11 WESTLAKE
PLACE
LOMA 95-R10-179 07/21/1995 CHANNEL POINT SUBDIV,LOT 5- 1
SE 537 CHANNEL POINT ROAD
LOMA 97-R10-007 11/05/1996 PHILLIPS LAKE, DIV NO.2,LOTS 4
53-54 -- 1380 EAST PHILLIPS
LAKE LOOP ROAD
LOMA 95-R10-073 12/19/1996 PORTION OF SECTIONS 19&20, 1
T19N, R3W,W.M.
LOMA 97-R10-049 09/30/1997 WW SEYMOUR TRACT NO.2,LOT 1
26-- 17771 NE HIGHWAY 106
LOMA 98-R10-013 07/27/1998 3660 SE OLD OLYMPIC HIGHWAY 1
-- PORTION OF SECTION 20,
T19N,R3W,W.M.
LOMA 98-R10-017 09/30/1998 61 SE WHITENER ROAD-- 1
PORTION OF SECTION 19,T19N,
R3W,W.M.
LOMA 99-10-515A 08/10/1999 LAKE LIMERICK DIV NO.3, LOT 4
142-- 1131 EAST BALLANTRAE
DRIVE
LOMA 00-10-467A 09/27/2000 MASON LAKE ESTATES NO,2, 2
LOT 43-- EAST 1740 MASON
LAKE DRIVE WEST
LOMA 00-R10-3 04/26/2001 FAWN LAKE DIV NO.6,LOT 27-- 1
130 CRESCENT DRIVE
LOMA 04-10-0290A 03/05/2004 14013 NE NORTH SHORE ROAD- 2
- PORTION OF GOVT LOT 4,
SECTION 27,T22N, R3W,W.M.
LOMA 05-10-0346A 04/08/2005 14968 WEST CLOQUALLUM 4
ROAD--PORTION OF SECTION
20,T19N,R5W,W.M.
LOMA 08-10-0088A 01/02/2008 PORTION OF GOVERNMENT LOT 2
4,SECTION 12,T22N, R2W,WM--
17321 EAST STATE ROUTE 106
4/17/2018 Page 23 of 26
SOMA-1
PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Reason Determination
LOMC Case No. Project Identifier
Issued Will be Superseded
LOMA 09-10-0717A 06/09/2009 Tract 22-- 14888 WEST 4
CLOQUALLUM ROAD
LOMA 10-10-1112A 08/26/2010 LOT 3,TIMBERLAKE NO.9--1241 4
EAST TIMBERLAKE EAST DRIVE
LOMA 11-10-0167A 01/04/2011 LOT 12,BEL AIRE COVE--121 4
NORTHEAST BEL AIRE DRIVE
LOMA 11-10-0751A 05/05/2011 LOT 19,TAHUYA WATERFRONT 3
TRACTS--13550&13551
NORTHEAST NORTH SHORE
ROAD
LOMA 11-10-1047A 05/19/2011 LOT 21,SPENCER GLEN--263 3
EAST SPENCER GLEN DRIVE
LOMA 11-10-1307A 08/16/2011 LOT 18,PLAT OF HAVEN LAKE-- 4
2081 NORTHEAST HAVEN WAY
LOMA 12-10-0073A 11/17/2011 LOT 47 AND A PORTION OF LOT 4
48,ROSE POINT EXTENSION--
18501 EAST STATE ROUTE 106
LOMA 12-10-0234A 12/29/2011 LOT 63,MADING'S SUNNY 2
SHORE ADDITION NO.3--3340
EAST MASON LAKE DRIVE WEST
LOMA 12-10-1034A 05/15/2012 200 1
LOMA 12-10-0941A 05/22/2012 LOT 13,PLAT OF MASON LAKE 2
ESTATES-- 1710 EAST MASON
LAKE DRIVE SOUTH
LOMA 12-10-1153A 07/03/2012 A PORTION OF TRACT 50, 4
ROSEPOINT EXTENSION--18561
STATE ROUTE 106
LOMA 12-10-1213A 07/17/2012 LOT 38,MADING'S SUNNY 2
SHORE ADDITION NO.3--3640
EAST MASON LAKE DRIVE WEST
LOMA 12-10-1408A 08/30/2012 LOT 153,LAKE LIMERICK 2
DIVISION NO.3--991 EAST
BALLANTRAE DRIVE
LOMA 12-10-1458A 09/11/2012 A PORTION OF GOVERNMENT 2
LOT 1,SECTION 16,T22N, R2W,
W.M.--7241 NORTHEAST NORTH
SHORE ROAD
LOMA 13-10-0014A 10/09/2012 LOT 30,MADING'S SUNNY 2
SHORE ADDITION NO.3--3720
EAST MASON LAKE DRIVE WEST
4/17/2018 Page 24 of 26
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Reason Determination
LOMC Case No. Issued Project Identifier Will be Superseded
LOMA 13-10-0302A 02/07/2013 A PORTION OF TRACTS B,43& 3
44,PLAT OF CADY'S SUNRISE
BEACH--10881 NORTHEAST
NORTHSHORE ROAD
LOMA 13-10-0943A 05/14/2013 A PORTION OF GOVERNMENT 3
LOT 3,SECTION 17,T22N,R2W,
W.M.--8081 NORTH SHORE
ROAD
LOMA 13-10-1150A 06/27/2013 TRACT 41,PLAT OF MANZANITA 2
TRACTS--708 EAST MASON
LAKE DRIVE SOUTH
LOMA 13-10-1042A 08/20/2013 RESULTANT PARCEL 2, 3
BOUNDARY LINE ADJUSTMENT
NO.97-75--18540 WEST
CLOQUALLUM ROAD
LOMA 13-10-1625A 08/29/2013 LOT 2B,SHORT PLAT NO.2630 2
113 EAST PINE TREE POINT
ROAD
LOMA 14-10-0078A 11/05/2013 A PORTION OF LOT 2--10261 2
NORTHEAST NORTH SHORE
ROAD
LOMA 14-10-0863A 03/04/2014 LOT 11,TIMBERLAKE NO.8--30 4
EAST LILLIWAUP PLACE
LOMA 14-10-1029A 03/13/2014 A PORTION OF GOVERNMENT 2
LOT 3,SECTION 35,T22N, R3W,
W.M.--9141 EAST STATE ROUTE
106
LOMA 14-10-1051A 03/25/2014 A PORTION OF GOVT LOT 3, 4
SECTION 35,T22N,R3W--9131
EAST STATE ROUTE 106
LOMA 14-10-1419A 05/20/2014 LOT 31,PARKSHORE ESTATES 4
DIVISION 1 --2220 EAST MASON
LAKE DRIVE WEST
LOMA 14-10-1440A 05/22/2014 PARCEL 3,BOUNDARY LINE 2
ADJUSTMENT NO.89-101 --5091
EAST PICKERING ROAD
LOMA 14-10-1925A 08/26/2014 LOT ONE,SHORT SUBDIVISION 1
NO. 1974--34 WEST WIVELL
ROAD
LOMA 14-10-2163A 10/23/2014 LOT 39,BLOCK 1,MAGGIE LAKE 4
ADDITION NO.2-- 110
NORTHEAST LAKESHORE DRIVE
NORTH
LOMA 15-10-0257A 12/02/2014 LOTS 53-54,MADINGS SUNNY 2
SHORE NO.3&RESULTANT
PARCEL 1, BLA 88-30--3440 E
MASON LAKE DR W
4/17/2018 Page 25 of 26
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PRELIMINARY SUMMARY OF MAP ACTIONS
Community: MASON COUNTY Community No: 530115
Date Reason Determination
LOMC Case No. Project Identifier
Issued Will be Superseded
LOMA 15-10-0402A 01/08/2015 TRACT 39,MANZANITA TRACTS-- 4
704 EAST MASON LAKE DRIVE
SOUTH
LOMA 15-10-0498A 02/24/2015 PATTISON-BROWN HOOD CANAL 2
TRACTS,TRACTS 9, 10,&
PORTION OF 8--12631 NE
NORTH SHORE ROAD
LOMA 15-10-0750A 04/23/2015 LAKE LIMERICK DIVISION NO.3, 3
LOT 157--931 EAST
BALLANTRAE DRIVE
LOMA 15-10-0752A 04/23/2015 LAKE LIMERICK DIVISION NO.3, 3
LOT 152--1001 EAST
BALLANTRAE DRIVE
LOMA 15-10-0658A 05/19/2015 SECTION 1,T22N,R2W--180 NE 4
DRAGONFLY LANE
LOMA 15-10-1121A 07/01/2015 MADING'S SUNNY SHORE 4
ADDITION NO.4--1591 EAST
MASON LAKE DRIVE EAST
LOMA 15-10-1326A 08/17/2015 MADRONA MORNINGSIDE 3
BEACH,TRACT 25--13051
NORTH SHORE ROAD
LOMA 15-10-1699A 11/03/2015 SHORE-HILL ESTATES, 1ST 2
ADDITION,BLOCK 1,LOTS 6-7--
10351 NE NORTH SHORE ROAD
(GARAGE)
1. Insufficient information available to make a determination.
2. Lowest Adjacent Grade and Lowest Finished Floor are below the proposed Base Flood Elevation.
3.Lowest Ground Elevation is below the proposed Base Flood Elevation.
4.Revised hydrologic and hydraulic analyses.
5. Revised topographic information.
6.Superseded by another LOMC.
4. LOWS To Be Redetermined
The LOMCs in Category 2 above will be revalidated through a single revalidation letter that
reaffirms the validity of the determination in the previously issued LOMC. For LOMCs issued for
multiple lots or structures where the determination for one or more of the lots or structures is
no longer valid, the LOMC cannot be revalidated through this administrative process.
Therefore, we will review the data previously submitted for the LOMC requests listed below and
issue a new determination for the affected properties after the effective date of the revised
FIRM.
Date Original Current
LOMC Case No. Issued Project Identifier Panel Panel
NO CASES RECORDED I
4/17/2018 Page 26 of 26
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/ County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018 & May 7, 2012
BRIEFING PRESENTED BY: John Huestis &Sarah Grice
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Contract Award: CRP 1970, Shelton Matlock Brady Road
BACKGROUND: On May 22, 2012, County Commissioners authorized the County
Engineer to advertise, set bid opening date/time, and award the contract for
County Road Project 1970 on the Shelton Matlock Brady Road. The project provides
widening and improvement that includes rehabilitation, resurfacing and restoring
from milepost 26.3 to milepost 27.6.
Date and time of opening was Friday, May 25, 2018 at 9:00am. Two (2) Bids were
received and opened at the office of the Mason County Commissioners.
RECOMMENDED ACTION: No action required.
ATTACHMENT: Bid Tabulation
ROAD:Matlock Brad v BID TABULATION SHEET Page 1 of 1
BID OPENING: Mav 25,2018
CRP 1970 ROGNUN'S,INC ACTIVE CONSTRUCTION,INC
P 0 BOX 307 P 0 BOX 430
ABERDEEN WA 98520 PUYALLUP WA 98371
BIDDER NO: 1 BIDDER NO: 2
ENGINEER'S ESTIMATE
BOND/ADD? YES BOND/ADD? YES
ITEM ITEM PLANNED UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 MOBILIZATION LS 1.00 $ 170,183.85 $ 170,183.85 $ 175,000.00 $ 175,000.00 $ 266,861.90 $ 266,861.90
2 CLEARING AND GRUBBING LS 1.00 $ 65,800.00 $ 65,800.00 $ 100,000.00 $ 100,000.00 $ 150,000.00 $ 150,000.00
3 REMOVAL OF STRUCTURES AND LS 1.00 $ 20,000.00 $ 20,000.00 $ 10,000.00 $ 10,000.00 $ 25,000.00 $ 25,000.00
OBSTRUCTIONS
4 REMOVING BITUMINOUS PAVEMENT SY 15,510.00 $ 2.50 $ 38,775.00 5 2.00 $ 31,020.00 $ 3.25 $ 50,407.50
5 ROADWAY EXCAVATION CY 10,310.00 $ 10.00 $ 103,100.00 $ 12.50 $ 128,875.00 $ 14.00 $ 144,340.00
INCL.HAUL
6 EMBANKMENT COMPACTION CY 7,335.00 $ 6.00 $ 44,010.00 $ 5.50 $ 40,342.50 $ 3.00 $ 22,005.00
7 DITCH EXCAVATION INCL.HAUL CY 30.00 $ 30.00 $ 900.00 $ 30.00 $ 900.00 $ 125.00 $ 3,750.00
8 QUARRY SPALLS TON 70.00 $ 50.00 $ 3,500.00 $ 70.00 $ 4,900.00 $ 100.00 $ 7,000.00
9 SCHEDULE A CULV.PIPE LF 636.00 $ 30.00 $ 19,080.00 $ 35.00 $ 22,260.00 $ 23.00 $ 14,628.00
12 IN.DIAM
10 CRUSHED SURFACING BASE COURSE TON 15,790.00 $ 22.00 $ 347,380.00 $ 22.00 $ 347,380.00 $ 21.00 $ 331,590.00
11 CRUSHED SURFACING TOP COURSE TON 5,670.00 $ 24.00 $ 136,080.00 $ 28.00 $ 158,760.00 $ 25.00 $ 141,750.00
12 HMA CL.1/2IN.PG 64-22 TON 5,640.00 $ 90.00 $ 507,600.00 $ 100.00 $ 564,000.00 $ 98.00 $ 552,720.00
13 HMA FOR APPROACH TON 178.00 $ 180.00 $ 32,040.00 $ 200.00 $ 35,600.00 $ 290.00 $ 51,620.00
CL.1/2 IN.PG 64-22
14 ESC LEAD DAY 14.00 $ 200.00 $ 2,800.00 $ 100.00 $ 1,400.00 $ 10.00 $ 140.00
15 SILT FENCE LF 6,000.00 $ 6.00 $ 36,000.00 $ 4.50 $ 27,000.00 $ 4.25 $ 25,500.00
16 WATTLE LF 80.00 $ 16.00 $ 1,280.00 $ 10.00 $ 800.00 $ 8.52 $ 681.60
17 EROSION/WATER POLLUTION EST 1.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00
CONTROL
18 SEEDING,FERTILIZING AND LS 1.00 $ 23,750.00 $ 23,750.00 $ 12,000.00 $ 12,000.00 $ 5,000.00 $ 5,000.00
MULCHING
19 TOPSOIL TYPE ACRE 0.14 $ 51,400.00 $ 7,196.00 $ 40,000.00 $ 5,600.00 $ 60,000.00 $ 8,400.00
20 PAINT LINE LF 18,750.00 $ 0.35 $ 6,562.50 $ 0.70 $ 13,125.00 $ 0.50 $ 9,375.00
21 PLASTIC STOP LINE LF 55.00 $ 40.00 $ 2,200.00 $ 30.00 $ 1,650.00 $ 30.00 $ 1,650.00
22 RECESSED PAVEMENT MARKER HUND 1.10 $ 2,000.00 $ 2,200.00 $ 9,000.00 $ 9,900.00 $ 1,000.00 $ 1,100.00
23 TEMPORARY PAVEMENT MARKING- LF 12,500.00 $ 0.25 $ 3,125.00 $ 0.10 $ 1,250.00 $ 0.30 $ 3,750.00
SHORT DURATION
24 PORTABLE CHANGEABLE MESSAGE HR 7,344.00 $ 3.00 $ 22,032.00 $ 2.00 $ 14,688.00 $ 2.25 $ 16,524.00
SIGN
25 PROJECT TEMPORARY TRAFFIC LS 1.00 $ 150,000.00 $ 150,000.00 $ 80,000.00 $ 80,000.00 $ 175,000.00 $ 175,000.00
CONTROL
26 TRAFFIC CONTROL SUPERVISOR LS too $60,000.00 $60,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00
27 CONSTRUCTION SIGNS SF 192.00 $ 20.00 $ 3,840.00 $ 25.00 $ 4,800.00 $ 27.50 $ 5,280.00
CLASS A
28 LICENSED SURVEYING EST 1.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00
29 WIRE FENCE TYPE-2 LF 142.00 $ 14.00 $ 1,988.00 $ 25.00 $ 3,550.00 $ 25.00 $ 3,550.00
5-WIRE
30 ROADSIDE CLEANUP EST 1.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00
31 SPCC PLAN LS 1.00 $ 1,000.00 $ 1,000.00 $ 1,199.50 $ 1,199.50 $ 100.00 $ 100.00
32 MAILBOX SUPPORT TYPE 1 EACH 6.00 $ 500.00 $ 3,000.00 $ 400.00 $ 2,400.00 $ 600.00 $ 3,600.00
33 MAILBOX SUPPORT TYPE 2 EACH 2.00 $ 800.00 $ 1,600.00 $ 800.00 $ 1,600.00 $ 900.00 $ 1,800.00
TOTALS $ 1,872,022.35 $ 1,900,000.00 $ 2,123,123.00
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
April 17, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 8:59 a.m.
2. Pledge of Allegiance— led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin absent; Commissioner District 2 —
Kevin Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Allyn
Waterfront Park 18560 State Route 3, Allyn.
4.1.2 Theresia Ehrich sent in an application for the Thurston-Mason Behavioral Health
Organization.(TMBHO).
4.1.3 Kathy Geist sent in application for the Transportation Improvement Program Citizens
Advisory Panel (TIPCAP).
4.1.4 Herb Gerhardt sent in comments on the Bio Recycling Storage Lagoon.
4.2 News Release: Mason County Citizens Advisory Budget Committee-Staff: Frank Pinter
5. Open Forum for Citizen Input—
5.1 Conley Watson discussed an article from the Seattle Times regarding vessels dumping in the
water.
5.2 An unnamed gentleman thanked Kell Rowen and Cmmr. Shutty for extending the comment
period for the storage lagoon.
Cmmr. Drexler asked Kell to comment. She said that the original notice for the public comment
period was published in the Mason County Journal even though SEPA does not require it. Kell
explained that she was the one who spoke with the applicant about extending the comment
period without objection. She also added additional physical sites to post notice, along with
Facebook, MasonWeb TV, and the Mason County website.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-absent; S-aye; D-aye.
7. Approval of Minutes- March 26, April 2, and April 9, 2018 briefing minutes; April 3, and April
10, 2018 regular meeting minutes.
Cmmr. Shutty/Drexler moved and seconded to approve March 26, April 2, and April 9,
2018 briefing minutes; April 3, and April 10, 2018 regular meeting minutes. Motion
carried unanimously. N- absent; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval to nominate Darren Moody to the Thurston Mason Behavioral Health
Organization Advisory Board.
8.2 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 49005-49368 $ 632,670.35
Salary Clearing Fund Warrant #s 7003537-7003576 $ 902,860.81
Total $ 1,535,531.16
8.3 Approval to authorize the Deputy Director/Utilities and Waste Management to sign the
contract with Innovative Vacuum Services for cleaning and television inspection of the
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 17, 2018 - PAGE 2
Rustlewood Sewer Mains in the amount of $19,546.28 which includes the based and
additive bid amounts in the bid proposal.
8.4 Approval to grant signature authority to the Mason County Community Services
Director for contracts and amendments not to exceed $15,000. (Ex.A- Res. 27-18)
8.5 Approval to allow the Community Services Permit Assistance Center Manager to accept
a Request for Proposals for Building Division Services.
8.6 Approval to approve amendments as outlined in the Amended Sub-Recipient
Agreements for the CDBG micro-enterprise grant and approval to authorize the Chair
to sign the amended agreements.
8.7 Approval of agreement W2RLSWFA-1719-MaCoPH-00059 between Mason County
Public Health and Department of Ecology.
8.8 Approval of the Memorandum of Understanding between Mason County, Mason
County Sheriff's Office and the Woodworkers Local W 38, I.A.M, Corrections and
Support Staff to convert one (1) Corrections deputy position to one (1) Corrections
Sergeant position and authorize the Chair to sign.
8.9 Approval to amend Resolution 02-18 to revise the Non-Represented Salary Scale
Range Alignment by approving the request to add the Noxious Weed Coordinator
position as a Salary Range 21. (Ex. B- Res. 28-18)
8.10 Approval of letter of acceptance to have Criminal Justice Treatment Account funds
administered by Mason County in place of the Thurston Mason Behavioral Health
Organization.
Cmmr. moved and seconded to approve action items 8.1 through 8.10. Motion carried
unanimously. N-absent; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)-None.
10. 9:30 a.m. Public Hearings and Items set for a certain time
10.1 Public Hearing to consider adopting findings and determinations regarding the
establishment of Lake Management District No. 2 for Mason Lake and submitting the
issue to a vote of property owners within the proposed district, pursuant to RCW
36.61. Staff: Diane Zoren/Frank Pinter (Ex.C- Res. 29-18)
Diane Zoren said this Lake Management District(LMD) was originally done in 2002, 2008, and this
term would go from 2019-2028. The cost, if passed, would be $.11 per $1,000 of assessed value.
An unknown gentleman questioned if Mason County pays into this LMD. Diane explained that the
County does pay because it owns park property in the proposed area. The gentleman voiced concern
over non-residents using the lake with no fees and asked if the County could impose fees on the
lake. Cmmr. Drexler explained those details are not part of discussion and instead the decision is
whether or not to send the ballot for vote.
Colby Swanson, Volunteer Chair of the Mason Lake Management District discussed the current LMD
process and read a statement about the 10-year goals of the LMD.
Pete Rickel asked the Board to sign the resolution, stating that a clean lake is needed.
Cmmr. Shutty thanked the residents of Mason Lake for coming out. He said that user fees can be
discussed with residents and staff at a later time.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 17, 2018 - PAGE 3
Cmmr. Drexler said she was in favor of moving forward and noted there are two
Cmmr. Shutty/Drexler moved to adopt findings and determinations regarding the
establishment of Lake Management District No. 2 for Mason Lake and submitting
the issue to a vote of property owners within the proposed district. N-absent; S-aye;
D-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
May 22, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 6:02 p.m.
2. Pledge of Allegiance— Rob Drexler led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Janice Loomis and Joseph Moore sent in applications for the Mason County Board of
Equalization.
4.1.2 Jean Bray sent in comments on the Recreation and Conservation Office (RCO) Grant.
4.1.3 Washington State Liquor and Cannabis Board sent liquor license applications for The
Tides Restaurant 27061 US Highway 101, Hoodsport, Hood Canal Highland Celtic
Festival Committee 3151 State Route 300 Belfair, and Backcountry Hunters and
Anglers 3680 Northeast Old Belfair Highway, Belfair.
4.1.4 Washington State Liquor and Cannabis Board sent a marijuana license application for
Cannabis CO-OP 431 WA 3, Shelton.
4.2 News Release: Request for Proposal Homeless Housing Grant Funds Staff: Todd Parker
4.3 Public Works bid award information. Staff: Loretta Swanson
4.4 News Release: Eells Hill Transfer Station half day closure. Staff: Bart Stepp
5. Open Forum for Citizen Input— No comments
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes- May 8 and May 15, 2018 Regular meeting minutes
Cmmr. Drexler/Shutty moved and seconded to approve the May 8th and May 15, 2018
Regular meeting minutes. Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval to set a Public Hearing on June 12, 2018 at 9:30 a.m. to update ordinance
123-08, building fee schedule, to acknowledge requirements set by HB1622 effective
July 1, 2018.
8.2 Approval of Warrants
Claims Clearing Fund Warrant #s 8056145-8056530 $ 1,161,633.84
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Total $ 1,161,633.84
8.3 Approval of Amendment 2 to Consolidated Contract #CLF18253 between Mason County
Public Health and The State of Washington Department of Health.
8.4 Approval to waive the 60-day waiting period for WA State Department Transportation
(WADOT) property that WADOT is surplussing. This is for parcel 12332-50-00027 and in
compliance with RCW 47.12.055 and RCW 43.17.400.
8.5 Approval to terminate the contract between Mason County and Housing Opportunities
for Students in Transition (HOST), contract #HOST-2017.1
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 22, 2018 - PAGE 2
8.6 Approval of the resolution changing the approval process for Private Line Occupancy
Permits and Franchise renewals.
Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.6 with
the removal of 8.5. Motion carried unanimously. N-aye; S-aye; D-aye.
8.5 Todd Parker read a statement regarding the HOST program and the reasoning behind the
contract cancellation. In the statement he explained that this is due to a lack of communication,
accountability and non-compliance. He said HOST is eligible to reapply for the next cycle.
Cmmr. Neatherlin allowed several questions to be asked of Todd and the HOST contract.
Cmmr. Shutty asked Todd to speak to the process and training that the County offers to
applicants. Todd answered that there is an orientation and the opportunity to present their
proposal to a board that can give feedback before submission. This is a service and is not
mandatory. He added that this training goes over budgets, requirements, etc. HOST did not
attend these available sessions. Cmmr. Shutty then asked Todd if the standard was the same for
all recipients of the funds. Todd answered that it is.
Public Testimony: (Note:only two people signed in, so many speakers may have no stated
names or misspelled names)
Laura Weed, a therapist in Shelton spoke against the HOST contract termination. She stated that
this program needs to stay and that she would not remain quiet if termination was granted.
Edward (no last name given) read from the City of Shelton Comprehensive Plan, housing chapter.
He spoke about his own housing issues as a youth in Shelton and asked the Board to make sure
they were doing everything possible before cutting funding.
Peter Jones, the Chair of HOST, stated that he understands the issues at hand. He admitted that
the County withheld payment until records were caught up in March, adding he believes the
County may have given their notice to HOST in a questionable manner. Peter said they originally
asked for $100,000 to both assist with the waitlist and to hire another case manager. He then
discussed the amount of work necessary for this grant. Peter said he would like to take a list of
names after the meeting for volunteers to assist with the paperwork, admitting that since March,
he has been the one responsible for not reporting due to his caseload. During this contract cycle,
45 children have been assisted and the program is currently being used as an example to teach
other Counties. He asked that the Board either table this item or consider a less extreme remedy.
Cmmr. Shutty questioned how HOST stayed open with no funding from the County until March.
Peter explained that they ran very close to running out of funds.
Cmmr. Neatherlin questioned how Peter can guarantee the same issues will not come up. Peter
asked to postpone the vote for two weeks to begin the necessary items, and said he would not
raise an objection if termination was granted after this postponement.
Jesus Acosta graduated from Choice High School and worked with HOST while in school. He
talked about his personal experience and how it shaped his future and has helped him get into
college.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 22, 2018 - PAGE 3
Marie (last name unknown) said that anger and removing funding from HOST is the wrong
answer. She was a homeless youth and did not know about HOST at the time. She asked to find
a working solution and supported tabling the conversation while examples of improvement could
be found.
Diva Roberts graduated from Choice Alternative High School and currently works at Choice. She
recognized that accountability is important, especially when it comes to funding. Diva then spoke
about her own past and the current reality of some of the kids in HOST.
Becky (last name unknown) also works at Choice Alternative School as a registrar and talked
about some of the incoming kids that benefit from this program.
Amy Doering works for Wraparound with Intensive Services (WISe) and discussed how the HOST
program is unique and has changed lives. She spoke to how little money the program runs on
versus the return on investment in the kids. She said if the program is terminated, the kids being
assisted will end up in the court system, ultimately costing the County more money.
Julianne (last name unknown) works for Community Based Services. She first thanked the Board
for taking testimony from the public adding that HOST does not only help youth, but also assists
other homeless programs. She suggested changing the reporting requirements for smaller groups
on the next grant cycle to make it easier.
Carrie (last name unknown) works at Choice and spoke about the positive outcomes from those
who have received assistance with HOST.
Steve Andrewski told a story he heard about a homeless student from a former Principal in the
Shelton School District. He touched on how difficult it is for a child to be homeless and to get
through school. Steve asked to streamline the process for reporting requirements.
Brianna Sheets talked about the kids who get lost without programs such as HOST.
Sascha Fischel works for the Shelton School District as the homeless liaison and is also the Vice
President of the Host program. He addressed his job and the large impact of this program. HOST
is currently the only program in Mason County that assists unsupported youth. He submitted
handwritten letters to the Board from some youth within the program.
Mia (last name unknown) worked with Juvenile Services in Nevada, and praised the work done
by the HOST program in Mason County.
Elizabeth Hamilton, a current councilor at Choice High School, is also a former Social Worker with
DSHS. She addressed the different ways she has seen HOST assist kids.
Cmmr. Drexler thanked everybody for coming to the meeting and to those that testified. She
spoke to the program as a whole, and addressed the necessity of the paperwork. She explained
that the reporting is necessary to decide what funding needs to go where. Without reporting
from HOST, they are unable to gain knowledge on how many people have been helped both with
placement and funding.
Cmmr. Shutty noted that the possibility of termination is not reflective of the feelings towards the
program from the Board. He spoke towards the lack of communication and said he hopes that
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 22, 2018 - PAGE 4
can change after all of the previous chances. He voiced his concern in tabling the item with only
5 weeks left in the current cycle, noting that accountability is critical.
Cmmr. Neatherlin defended the actions of staff and the work they have put into the contract. He
spoke to his personal issues in his youth and the stories told during public testimony. Cmmr.
Neatherlin said he would be in favor of tabling this item for two weeks because he feels that all
of the people present would hold the HOST staff accountable.
Cmmr. Drexler/Neatherlin motioned and seconded to table item 8.5 until Tuesday,
June 5, 2018
Cmmr. Shutty voiced his concerns with placing more work on staff, noting that he would prefer
reporting be done before June 5th. He asked staff if the proposed timeframe is realistic and if the
necessary paperwork has been communicated to HOST. Todd answered that June 5th is
reasonable, adding that the missing work has been addressed. He offered to meet with HOST
staff if needed.
Motion carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)
10. 6:30 p.m. Public Hearings and Items set for a certain time— No hearings.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 8:13 p.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: John Huestis & Loretta Swanson
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: 2017 — 2018 Geotechnical Services — Increase Contract Amount
BACKGROUND: On November 1, 2016, the Board authorized Public Works to enter
into a contract for 2017 — 2018 on-call geotechnical services in an amount not to exceed
$200,000. Public Works selected Landau after interviewing firms from the MRSC roster.
Approximately $47,600 has been billed to date leaving an available contract balance of
$152,400. Public Works anticipates the following geotechnical service needs between now
and December 31, 2018 which will exceed the $200,000 contract cap:
Project Expenditure Revenue
Grant Road Fund
Culvert Replacements (3 sites) $ 50,000.00 $ 50,000.00
Skokomish General Investigation $ 225,000.00 $ 225,000.00
Unanticipated Slide/Other $ 25,000.00 $ 25,000.00
$ 300,000.00 $ 275,000.00 $ 25,000.00
BUDGET IMPACTS: Public Works anticipated and budgeted for most of the
geotechnical needs identified above, but underestimated the Skokomish work due to
schedule uncertainties. There is adequate budget authority in the Road Fund for the
proposed work. However, a budget amendment for Fund 192 (Skokomish Flood Control
Zone Fund) is recommended to account for additional grant revenue and design
expenditures for the Skokomish Ecosystem Restoration General Investigation.
RECOMMENDED ACTION: Recommend the Board authorize Public Works to increase
the contract with Landau Associates to an amount not to exceed $350,000 for
geotechnical services.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018 &January 2, 2018
BRIEFING PRESENTED BY: John Huestis & Sarah Grice
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Revising 2018 Bridge Limit Resolution
BACKGROUND: On January 9, 2018, the Board approved the 2018 Bridge
Limit Resolution (Resolution 01-18), placing weight load limits on three (3)
Mason County bridges that could not be certified for all legal highway loads, and
five (5) bridges posted as one lane travel bridges.
Included in the list of bridges posted for restricted loads was Rossmaier Bridge
on Deckerville Road. This bridge was recently reevaluated and it was
determined that the bridge can be removed from the list of bridges with posted
maximum load limits, as it can carry legal highway loads. The revised resolution
is attached.
RECOMMENDED ACTION: Recommend the Board approve, the revised
resolution, removing Rossmaier from the list of Mason County Bridges that have
established load/lane limit.
Attachments: Resolution 59-14
Revised Resolution
RESOLUTION NO.Q _-18
BRIDGE LIMITS
IVIIEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution
to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may
travel thereon.
R'IIEREAS,In compliance with the requirements of the Federal Highway Administration's National
Bridge Inspection Standards(NBIS)for specialized haul vehicle regulations,updated bridge load rating have been
completed as required;and
WHEREAS,load ratings have determined that three(3)of Mason County's sixty-four(64)bridges shall be
posted with a maximum load limits,and
WHEREAS,five(5)of Mason County's Sixty-four(64)bridges shall continue to be posted as one lane.
NOW,THEREFORE,BE 1T RESOLVED,that these restrictions be posted,as listed below,for the 2018
calendar year,unless the Board shall modify or remove such restrictions based upon the recommendation of the
Cotmty Engineer.
Max No.of 11laximum
RddeeNo, Bridee Name Load Urni Lanes Soeml Limit
008000059 Rossmaier Bridge Type Limit 2 -----
W Dcckerville Rd 3 21 Tons
3S2 33 Tons
3-3 41 Tons
SU4 19 Tons
SU5 20'rons
SU6 21 Tons
SU7 21 Tons
645000015 Stretch Island Bridge Tyne Limit 2 ---
E Eckert Rd SU4 23 Tons
SU5 24 Tons
SU6 25 Tons
SU7 28 Tons
901002328 Evers Bridge 'type UDIA 2 ---
Matlock Brady Rd SU5 29 Tons
SU6 30 Tons
SU7 32 Tons
102900035 HlibokiBridge — 1
Bulb Farm Rd.
105100023 Gosnel Creek Bridge -- 1
Bolling Road
110700015 Eich Road(1)Bridge — I
Eich Road
110700026 Eich Bridge ----- I ---
Eich Road
016500405 Carlson Bridge --- 1 —
Beeville Road
NOW,TtIEREFORE,BE IT FURTHER RESOLVED,that the County Engineer shall post the said
bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with
RCW 36.75.270.
Tj t
q"� f
DATED this 1 day of ,�( 2018.
BOARD OF COUNTY COAfRIISSIONERS
MASON COUNTY,WASIHNCZTON
NDV'NEA�Tb¢�tL1N,Ch it [
L,y
TE D Vi Chair
I
S WRY,Cl, of the Board ?
e
R S TO FORhI: Commissioner
-JIM WMTEf D Ch DPA s
CC: Public Works
Sheriff
Prosecutor
Publ.:l Timc 1/1 811B Mason County DtpL of Public Works)
I
RESOLUTION NO. -18
REPLACING RESOLUTION 01-18
BRIDGE LIMITS
WHEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution
to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may
travel thereon.
WHEREAS,updated load ratings have determined that one(1)of Mason County's sixty-four(64)bridges
can be removed from the list of posted bridges with maximum load limits;and
WHEREAS,two(2)of Mason County's sixty-four(64)bridges shall continue to be posted with maximum
load limits,along with five(5)as one lane travel bridges.
NOW,THEREFORE,BE IT RESOLVED,that these restrictions be posted,as listed below,for the 2018
calendar year,unless the Board shall modify or remove such restrictions based upon the recommendation of the
County Engineer.
Max No.of Maximum
Bridee No. Bridee Name Load Limit Lanes Speed Limit
645000015 Stretch Island Bridge Tjpe Limit 2 --
E Eckert Rd SU4 23 Tons
SU5 24 Tons
SU6 25 Tons
SU7 28 Tons
901002328 Evers Bridge Type Limit 2 --
Matlock Brady Rd SU5 29 Tons
SU6 30 Tons
SU7 32 Tons
102900035 HIiboki Bridge — I --
Bulb Farm Rd.
105100023 Gosnel Creek Bridge — 1 --
Bolling Road
110700015 Eich Road(1)Bridge — 1 —
Eich Road
110700026 Eich Bridge — 1 --
Eich Road
016500405 Carlson Bridge — 1 —
Beeville Road
NOW,THEREFORE,BE IT FURTHER RESOLVED,that the County Engineer shall post the said
bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with RCW
36.75.270.
DATED this_day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
RANDY NEATHERLIN,Chair
ATTEST:
TERRI DREXLER,Vice Chair
MELISSA DREWRY,
Clerk of the Board
APPROVED AS TO FORM: KEVIN SHUTTY,Commissioner
TIM WHITEHEAD,
Ch.Deputy Prosecuting Attorney
cc: Public Works
Sheriff
Prosecutor
Publ.:1 Time: 6/21/18(Bill: Mason County Dept.of Public Works)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/ Utilities and Waste Mgmt Action Agenda
DEPARTMENT: Public Works EXT: 652
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018 & March 13, 2017
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Bond Resolution for Beards Cove Water Meter Project USDA Funding
BACKGROUND: The Board authorized Public Works to submit an application to USDA
for funding of a project that would install an Automatic Meter Reading (AMR) system and
water service meters at the Beards Cove and Rustlewood Water Systems. The Beards
Cove water system was approved for a loan, but the Rustlewood system was not.
In order to secure the loan funding for Beards Cove a bond is needed. Attached is the
bond resolution from USDA that is required to be approved and signed. Approval of this
resolution will allow the County to proceed with the project.
BUDGET IMPACTS: The total project cost for both water systems is estimated at
$434,000. The loan from USDA will cover $166,000 or roughly half the cost of the Beards
Cove portion. The remaining Beards Cove portion will be paid for by the Beards Cove
Reserve Fund (#429). The Rustlewood portion of the project will be paid for by REET 2
funds. These costs were included in the 2018 budget for both systems.
RECOMMENDED ACTION: Recommend the Board approve the USDA Loan
Resolution form 1780-27 for the Beards Cove Water Meter Project.
ATTACHMENT: Loan Resolution
Position 5
RUS BULLETIN 1780-27 APPROVED
OMB.No.0572-0121
LOAN RESOLUTION
(Public Bodies)
A RESOLUTION OF THE Board of County Commissioners
OF THE Mason County, Washington
AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A
PORTION OF THE COST OF ACQUIRING, CONSTRUCTING,ENLARGING,RAPROVING,AND/OR EXTENDING ITS
Beards Cove Water System
FACILITY TO SERVE AN AREA LAWFULLY WITFIIN ITS JURISDICTION TO SERVE.
WHEREAS,itisnecessaryforthe Mason County, Washington
(Public Body)
(herein after called Association)to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of
One Hundred Sixty-Six Thousand & 00/100
pursuant to the provisions of RCW 39.46.070 ;and
WHEREAS,the Association intends to obtain assistance from the United States Department of Agriculture,
(herein called the Goverment)acting under the provisions of the Consolidated Farm and Rural Development Act(7 U.S.C.1921
et seq.)in the planning.financing,and supervision of such undertaking and the purchasing of bonds lawfully issued,in the event
that no other acceptable purchaser for such bonds is found by the Association:
NOW THEREFORE,in consideration of the premises the Association hereby resolves:
1. To have prepared on its behalf and to adopt an ordinance or resolution for the issuance of its bonds containing such
items and in such forms as are required by State statutes and as are agreeable and acceptable to the Government
2. To refinance the unpaid balance,in whole or in part,of its bonds upon the request of the Government if at any time
it shall appear to the Government that the Association is able to refinance its bonds by obtaining a loan for such purposes
from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes and periods
of time as required by section 333(c)of said Consolidated Fane and Rural Development Act(7 U.S.C.1983(c)).
3. To provide for,execute,and comply with Form RD 400-4,"Assurance Agreement,"and Form RD 400-1,"Equal
Opportunity Agreement,"including an"Equal Opportunity Clause,"which clause is to be incorporated in,or attached
as a rider to,each construction contract and subcontract involving in excess of$10,000.
4. To indemnify the Goverment for any payments made or losses suffered by the Government on behalf of the Association.
Such indemnification shall be payable from the same source of funds pledged to pay the bonds or any other legal ly per-
missible source.
5. That upon default in the payments of any principal and accrued interest on the bonds or in the performance of any
covenant or agreement contained herein or in the instruments incident to making or insuring the loan,the Government at
its option may(a)declare the entire principal amount then outstanding and accrued interest immediately due and
payable,(b)for the account of the Association(payable from the source of funds pledged to pay the bonds or any other
legally permissible source),incur and pay reasonable expenses for repair,maintenance,and operation of the facility
and such other reasonable expenses as may be necessary to cure the cause of default,and/or(c)take possession of the
facility,repair,maintain,and operate or rent it Default under the provisions of this resolution or any instrument incident to
the making or insuring of the loan may be construed by the Goverment to constitute default under any other instrument
held by the Goverment and executed or assumed by the Association,and default under any such instrument may be
construed by the Goverment to constitute default hereunder.
6. Not to sell,transfer,lease,or otherwise encumber the facility or any portion thereof,or interest therein,or permit others
to do so,without the prior written consent of the Goverment
7. Not to defense the bonds,or to borrow money,enter into any contractor agreement,or otherwise incur any liabilities
for any purpose in connection with the facility(exclusive of normal maintenance)without the prior written consent of the
Government if such undertaldng would involve the source of funds pledged to pay the bonds.
8. To place the proceeds of the bonds on deposit in an account and in a manner approved by the Government Funds may be
deposited in institutions insured by the State or Federal Government or invested in readily marketable securities backed
by the full faith and credit of the United States.Any income from these accounts will be considered as revenues of the system.
9. To comply with all applicable State and Federal laws and regulations and to continually operate and maintain the facility
in good condition.
10. To provide for the receipt of adequate revenues to meet the requirements of debt service,operation and maintenance,and
the establishment of adequate reserves.Revenue accumulated over and above that needed to pay operating and mainte-
nance,debt service and reserves may only be retained or used to make prepayments on the loan.Revenue cannot be used
to pay any expenses which are not directly incurred for the facility financed by USDA.No free service or use of the
facility will be permitted.
According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and aperson is not required to respond to,a collection of information unless
it displays a valid OMB control number. The valid OMB control number for this information collection is 0572-0121. The time required to complete this information
collection is estimated to average I hour per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the
data needed and completing and reviewing the collection of tnformmion.
-2-
11. To acquire and maintain such insurance and fidelity bond coverage as may be required by the Government.
12. To establish and maintain such books and records relating to the operation of the facility and its financial affairs and to
provide for required audit thereof as required by the Government,to provide the Government a copy of each such audit
without its request,and to forward to the Government such additional information and reports as it may from time to
time require.
13. To provide the Government at all reasonable times access to all books and records relating to the facility and access to
the property of the system so that the Government may ascertain that the Association is complying with the provisions
hereof and of the instruments incident to the making or insuring of the loan.
14. That if the Government requires that a reserve account be established,disbursements from that account(s)may be used
when necessary for payments due on the bond if sufficient funds are not otherwise available and prior approval of the
Government is obtained. Also,with the prior written approval of the Government,funds may be withdrawn and
used for such things as emergency maintenance,extensions to facilities and replacement of short lived assets.
15. To provide adequate service to all persons within the service area who can feasibly and legally be served and to obtain
USDA's concurrence prior to refusing new or adequate services to such persons.Upon failure to provide services which
are feasible and legal,such person shall have a direct right of action against the Association or public body.
16. To comply with the measures identified in the Government's environmental impact analysis for this facility for the pur-
pose of avoiding or reducing the adverse environmental impacts of the facility's construction or operation.
17. To accept a grant in an amount not to exceed$ o
under the terms offered by the Government;that the Na
and n1a of the Association are hereby authorized and empowered to take all action necessary
or appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant;and
to operate the facility under the terms offered in said grant agreement(s).
The provisions hereof and the provisions of all instruments incident to the making or the insuring of the loan,unless otherwise
specifically provided by the terms of such insh went, shall be binding upon the Association as long as the bonds are held or
insured by the Government or assignee.The provisions of sections 6 through 17 hereof may be provided for in more specific
detail in the bond resolution or ordinance; to the extent that the provisions contained in such bond resolution or ordinance
should be found to be inconsistent with the provisions hereof these provisions shall be construed as controlling between the
Association and the Government or assignee.
The vote was: Yeas Nays Absent
IN WTINESS WHEREOF,the Board of County Commissioners of the
Mason County, Washington has duly adopted this resolution and caused it
to be executed by the officers below in duplicate on this day of
(SEAL) By
Attest: Title
Title
Approve as to form:
Title
-3-
CERTIFICATION TO BE EXECUTED AT LOAN CLOSING
I,the undersigned,as of the Mason County, Washington
hereby certify that the Board of County Commissioners of such Association is composed of
members,of whom, constituting a quorum,were present at a meeting thereof duly called and
held on the day of ;and that the foregoing resolution was adopted at such meeting
by the vote shown above,I further certify that as of '
the date of closing of the loan from the United States Department of Agriculture,said resolution remains in effect and has not been
rescinded or amended in any way.
Dated,this day of
Title
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: John Huestis & Sarah Grice
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: County Road Project 2015 -Shelton Valley Road
BACKGROUND: County Road Project 2015 is culvert replacement project that
involves the removal of an existing undersized culvert that is restricting flow under
Shelton Valley Road.
Replacement of this culvert will eliminate the fish barrier, gaining approximately
0.4 miles of Goldsborough Creek for habitat. Project information is as follows:
CRP Road Name Road Number Aaarox. Milepost
2015 Shelton Valley Rd 05930 2.13
Public Works has received Recreation and Conservation Office (RCO) funding. The
total estimated cost and RCO funding for this project as follows:
Estimated Total Cost: $475,700
RCO funding: ($404,343)
Estimated Road Funds: $71,357
RECOMMENDED ACTION: Recommend the Board approve the resolution for
County Road Project 2015, Shelton Valley Road culvert replacement project,
authorize the Chair to sign all pertinent documents and authorize the Public Works
County Engineer to advertise, set bid dates/times and award contract. Also
recommend the Board authorize John Huestis, PE, as the authorized representative
named on the Recreation and Conservation Office Applicant
Resolution/Authorization for the grant funding. Contract award will be announced
during a regular meeting of the Board.
ATTACHMENTS: Resolution
Project Vicinity Map
Applicant Resolution/Authorization
MASON COUNTY
COMMISSIONERS RESOLUTION NO:
COUNTY ROAD PROJECT NO. 2015
WHEREAS,on Mason County Road No.05930,known locally as the Shelton Valley Road
and more specifically located in Sec. 27,T.20 N,R 4 W.WM,at approximately mile post 2.13;work
defined as"construction'in the BARS Manual,Page II-63,et seq,is determined to be necessary and
proper;and,
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Replace existinz undersized culvert with a single structure that will carry flows under this
critical roadway.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County.
(RCW 36.77.060 and/or RCW 26.77.065)
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: $ 50,700
Right of Way $ 20,000
Construction $405,000
The County Road project herein described in HEREBY DECLARED to be a public
necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report
and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq.
ADOPTED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy Neatherlin,Chair
ATTEST:
Terri Drexler,Vice Chair
Melissa Drewry,Clerk of the Board
Kevin Shutty,Commissioner
APPROVED AS TO FORM:
Tim Whitehead,
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ.1t:
CRP 2015 - W SHELTON VALLEY RD CULVERT REPLACEMENT
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Recreation and Conservation Office
Applicant Resolution/Authorization
Organization Name (sponsor): Mason County Public Works
Commissioners Resolution Number:
CRP 2015 Shelton Valley Rd Culvert Replacement
Project(s) Number(s), and Name(s): 16-675 RST, Coffee Creek Fish Passage
This resolution/authorization authorizes the person identified below(in section 2)to act as the authorized
representative/agent on behalf of our organization and to legally bind our organization with respect to
the above Project(s)for which we seek grant funding assistance managed through the Recreation and
Conservation Office (Office).
WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the
Project(s) referenced above;
NOW, THEREFORE, BE IT RESOLVED that:
1. Our organization has applied for or intends to apply for funding assistance managed by the Office
for the above "Project(s)."
2. John Huestis, PE, County Engineer, is authorized to act as a representative/agent for our
organization with full authority to bind the organization regarding all matters related to the
Project(s), including but not limited to, full authority to: (1) approve submittal of a grant application
to the Office, (2) enter into a project agreement(s) on behalf of our organization, (3) sign any
amendments thereto on behalf of our organization, (4) make any decisions and submissions
required with respect to the Project(s), and (5) designate a project contact(s) to implement the day-
to-day management of the grant(s).
3. Our organization has reviewed the sample project agreement on the Recreation and Conservation
Office's WEBSITE at: http://www.rco.wa.clov/documents/manuals&forms/SamplePro*Acireement.pdf.
We understand and acknowledge that if offered a project agreement to sign in the future, it will
contain an indemnification and legal venue stipulation (applicable to any sponsor) and a waiver of
sovereign immunity(applicable to Tribes) and other terms and conditions substantially in the form
contained in the sample project agreement and that such terms and conditions of any signed
project agreement shall be legally binding on the sponsor if our representative/agent enters into a
project agreement on our behalf. The Office reserves the right to revise the project agreement prior
to execution and shall communicate any such revisions with the above authorized
representative/agent before execution
4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its
authorized representative/agent has full legal authority to enter into a project agreement(s) on its
behalf, that includes indemnification, waiver of sovereign immunity(as may apply to Tribes), and
stipulated legal venue for lawsuits and other terms substantially in the form contained in the sample
project agreement or as may be revised prior to execution.
5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement
with the Office is purely voluntary on our part.
6. Our organization understands that grant policies and requirements vary depending on the grant
program applied to, the grant program and source of funding in the project agreement, the
characteristics of the project, and the characteristics of our organization.
7. Our organization further understands that prior to our authorized representative/agent executing
the project agreement(s), the RCO may make revisions to its sample project agreement and that
such revisions could include the indemnification, the waiver of sovereign immunity, and the legal
venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of
the project agreement(s), confer with our authorized representative/agent as to any revisions to the
project agreement from that of the sample project agreement. We also acknowledge and accept
that if our authorized representative/agent executes the project agreement(s)with any such
revisions, all terms and conditions of the executed project agreement (including but not limited to
the indemnification, the waiver of sovereign immunity, and the legal venue stipulation) shall be
conclusively deemed to be executed with our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are
reasonable and necessary to implement the project(s) referenced above.
9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no
additional legal authorization beyond this authorization is required to make the indemnification, the
waiver of sovereign immunity (as may apply to Tribes), and the legal venue stipulation substantially
in form shown on the sample project agreement or as may be revised prior to execution legally
binding on our organization upon execution by our representative/agent.
10. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will
pay us on only a reimbursement basis.We understand reimbursement basis means that we will only
request payment from the Office after we incur grant eligible and allowable costs and pay them.
The Office may also determine an amount of retainage and hold that amount until the Project is
complete.
11. Our organization acknowledges that any property owned by our organization that is developed,
renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the
grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per
the project agreement or an amendment thereto.
12. This resolution/authorization is deemed to be part of the formal grant application to the Office.
13. Our organization warrants and certifies, after conferring with its legal counsel, that this
resolution/authorization was properly and lawfully adopted following the requirements of our
organization and applicable laws and policies and that our organization has full legal authority to
commit our organization to the warranties, certifications, promises and obligations set forth herein.
This application authorization was adopted by our organization during the meeting held:
Location: Mason County, WA
Date:
Signed and approved on behalf of the resolving body of the organization by the following authorized
member(s):
APPROVED AS TO FORM:
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Prosecuting Attorney
Date Chairperson Date
Washington State Attorney General's Office
Approved as to form `— 1/19/18
Assistant Attorney General Date
MASON COUNTY
ACTION ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: John Huestis & Loretta Swanson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Franchise Agreement Application — Set Hearing
Background: Riverhill Home Owner Association (HOA) is applying for a Franchise
Agreement with the County for an existing water system within the County Right of
Way on Riverhill Drive Mahoney Drive, and Riverhill Lane.
The Riverhill HOA is planning on doing upgrades to their existing water system
throughout the plat of Riverhill Division 1 & 2 as part of this project.
The application fee of $400 has been paid to process the Franchise Agreement
Application.
Recommended Action: Recommend the Board set a hearing for Tuesday, July 3,
2018 at 9:30 am to receive public comment and take action on the Franchise
Agreement Application received by Riverhill Home Owner Association granting
permission to have their existing water system in the county right of way on Riverhill
Drive, Mahoney Drive and Riverhill Lane.
Attachments: Notice
Exhibit A (Map)
NOTICE OF HEARING
FOR
FRANCHISE AGREEMENT
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing at the Mason County Courthouse Building I, Commission Chambers,
411 North Fifth Street, Shelton, WA 98584 on Tuesday, July 3, 2018 at 9:30am.
SAID HEARING will be to consider the following application for a Franchise
Agreement:
Riverhill Home Owner Association (HOA) is applying for a Franchise Agreement with the
County for an existing water system within Riverhill Drive, Mahoney and Riverhill Lane
county right-of-way.
Citizens of Mason County are invited to attend said hearings. For questions
contact Terry Conley, (360)427-9670, Ext. 614 or if special accommodations are needed,
contact the Commissioners' office at (360)427-9670. From Belfair area, please dial
(360)275-4467; from the Elma area please dial (360)482-5269, Ext. 419.
DATED this 12"' day of June, 2018.
BOARD OF COUNTY COMMISSIONERS OF
MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board
Cc: Auditor
Clerk of the Board
Public Works
Applicant
Journal - Publ 2t: 6/21/18 & 6/28/18 (not less than 5 days prior to hearing)
Post: 3 public places 15 days before hearing — No later than June 19, 2018
(Bill Public Works — 100 W Public Works, Shelton, WA 98584)
VICINITY MAP—RIVERHILL HOMEOWNER'S ASSOCIATION June 4,2018
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: June 12, 2018 Agenda Item # g
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: John Huestis
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Wetland Delineation Services — Skokomish River Basin
Ecosystem Restoration
BACKGROUND: Public Works requests Board authorization to select a consultant for
wetland delineation services in an amount not to exceed $50,000. The Board previously
authorized Public Works to enter into a contract for 2017 — 2018 on-call archaeological
services in an amount not to exceed $50,000. The Army Corps of Engineers will use the
archaeological and wetland work products to complete design of the Skokomish River Basin
Ecosystem Restoration projects.
BUDGET IMPACTS: Expenditures for this work will be paid for out of Fund 192
(Skokomish Flood Control Zone Fund). The expenditures will count as Work-in-Kind (WIK)
under the design agreement between Mason County, the Skokomish Indian Tribe and the
Department of the Army. The local sponsors are responsible for 35% of the total design
costs and the Federal sponsors contribute 65% under this design agreement.
The Mason Conservation District secured grant funding to cover the local sponsor design
costs. Fund 192 will be reimbursed by Floodplains by Design administered by Mason
Conservation District. A budget amendment for Fund 192 is recommended to account for
additional grant revenue and design expenditures for the Skokomish Ecosystem Restoration
General Investigation.
RECOMMENDED ACTION: Recommend the Board authorize Public Works to
select and the County Engineer to sign the agreements for wetland delineation
services from the County MRSC Consultant Roster. The maximum pay-out is not to
exceed $50,000. Public Works will announce the consultant selection during a
regular scheduled Commission meeting.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/ Utilities and Waste Mgmt Action Agenda
DEPARTMENT: Public Works EXT: 652
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Extend SWAC Membership of Delroy Cox to October 31, 2018
BACKGROUND: The Solid Waste Advisory Committee is made up of citizen and
industry members. Three member appointments ended in May (Delroy Cox, Rik
Fredrickson, and Eric Nelson). Delroy Cox, a solid waste industry representative, had
expressed interest in staying on until the Comprehensive Solid Waste Plan is approved by
Ecology, but did not want to stay on after that.
Currently the SWAC is down to 3 voting members out of a possible 12. Having Delroy
stay on for a while longer would definitely help with the continuity of the Committee.
RECOMMENDED ACTION: Recommend the Board extend Delroy Cox's Solid
Waste Advisory Committee membership through October 31, 2018.
ATTACHMENT: Delroy Cox SWAC Application
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
1 AM SEEKING APPOINTMENT TO THE MASON COUNTY SOLID WASTE ADVISORY COMMITTEE
NAME: DELROY COX
ADDRESS:402 FAIRWAY DR PHONE: 360-791-1547
CITY/ZIP: VOTING PRECINCT: WORK PHONE:
98520 E-MAIL: 360-791-1547
(OR AREA IN THE COUNTY WHERE YOU LIVE)
.............................................................................................................................................................................................................................................................................................................................
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES oRMEMBERSHIPS) ; COMPANY: JDEL CONSULTING-8 YEARS YRS
ATTEND SWAC MEETINS AS AN INTERESTED
PARTY
POSITION: SOLE OWNER
COMPANY: HAROLD LEMAY ENT. INC-43 YEARS YRS
POSITION: REGIONAL MANAGER
i
.........................................................................................................................................
.:................................................................................................................................................................................
:
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The purpose of the committee is to develope a Solid Waste Management Plan which meet the needs and wishes of Mason County.
e Committee is an advisory t5oaFd maKing recommendations or sond sonwase management, recycling and wase reduction programs.
Education is an important part of the process.The committee also has to make sure the plan addresses compliance with state and
local regulations, permitting and enforcement.The committee makes recommendations to the county commissioners for final aproval.
What interests, skills do you wish to offer the Board, Committee, or Council?
a landfill, constuction of two transfer stations and help create and manage from 1992 to 2008 the transportation and
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
As a consultant Waste Conections Inc. is a client. I'm a member of the Grays Harbor and Thurston County Solid Wastes
Your participation is dependent upon attending certain trainings made available by the County during regular business
hours(such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be
able to attend such trainings? yes
Realistically, how much time can you give to this position?
❑Quarterly ® Monthly ®Weekly ❑ Daily
Delroy Cox 4/17/2015
Signature Date
J:IFORMS\Advisory Board Application.doc
DEA�
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: June 12, 2018 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 50472-50847 $ 690,618.97
Salary Clearing Fund Warrant #s 7003674-7003711 $ 947,293.50
Treasure Electronic Remittance for May 2018 $ 496,341.87
Electronic Remittance Detail
Macecom 5/3/18 $ 93,840.10
Mental Health 5/10/18 $ 67,343.51
Mental Health to Prosecutor 5/3/18 $ 12,047.12
Mental Health to Therapeutic Court 5/3/18 $ 55,955.79
Mental Health to Juvenile Probation 5/15/15 $ 11,504.36
Current Expense to Public Health 5/3/18 $ 94,063.75
Mental Health Transfer Out to Prosecutor 5/3/18 $ 12,047.12
Mental Health Transfer Out to Therapeutic Court 5/3/18 $ 55,955.79
Current Expense 5/31/18 $ 1.66
Road Div-Current Expense 5/31/18 $ .41
Veterans Assistance 5/31/18 $ .01
County Road 5/31/18 $ 1.61
Mental Health 5/31/18 $ .03
Current Expense to Information Technology 5/31/18 $ 93,580.25
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 6,729,123.30
Direct Deposit YTD Total $ 7,934,368.35
Salary Clearing YTD Total $ 8,499,937.81
Approval of Treasure Electronic Remittances YTD Total $ 2,941,359.41
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 50472-50847 $ 690,618.97
Salary Clearing Fund Warrant #s 7003674-7003711 $ 947,293.50
Treasure Electronic Remittance for May 2018 $ 496,341.87
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
N'
14 co Office of the Treasurer
\: 411 N. 5th, Bldg. I
'w E, P.O. Box 429
Shelton, Washington 98584-0429
(360) 427-9670, ext. 475 • Fax (360) 427-7267
A Belfair (360) 275-4467 - Elma (360) 482-5269
Elisabeth (Lisa) Frazier, Treasurer
Payment approval of Macecom:
Account
FUND # Remittance RECEIPT #
M,secom 001.000000.300.300 $ 93,840.10 M-43996
5/10/2018
Payment approval of Mental Health:
Account
FUND # Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 67,343.51 M-44209
$ - M-
3-May-18
Account
FUND # Remiittance RECEIPT #
Mental Health- Budgeted Transfer 164.000000.100.000 $ 12,047.12 M-43976
Prosecutor 001.000000.180.164 $12,047.12 M-43979
3-May-18
Account
FUND # Remiittance RECEIPT #
Mental Health- Budgeted Transfer 164.000000.100.000 $ 55,955.79 M-43981
Therapeutic Court 001.000000.256.100 $55,955.79 M-43984
5/15/2018
Account
FUND # Remiittance RECEIPT #
Mental Health-Budgeted Transfer 164.000000.100.000 $ 11,504.36 M-44330
Juvenile Probation 001.000000.170.220 $11,504.36 M-44331
3-May-18
Account
FUND # Remiittance RECEIPT #
Current Expense 001.000000.310.000 $ 94,063.75 M-43986
Public Health 150.000000.000.000 $94,063.75 M-43987
3-May-18
Account
FUND # Remiittance RECEIPT #
Mental Health Transfer Out 164.000000.100.000 $ 12,047.12 M-43976
Prosecutor 001.00000.180.164 $12,047.12 M-43979
3-May-18
Account
FUND # Remiittance RECEIPT #
rvwntal Health Transfer Out 164.000000.100.000 $ 55,955.79 M-43981
Therapeutic Court 001.000000.256.100 $55,955.79 M-43984
5/31/2018
REFUND INTEREST EARNED
Account
FUND # Remiittance RECEIPT #
CURRENT EXPENSE 001.000000.260.000 $ 1.66 Multiple Rec
ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $0.41 Multiple Rec
xi-cerans Assistance 190.000000.000.000 $ 0.01
COUNTY ROAD 105.000000.000.000 $1.61 Multiple Rec
MENTAL HEALTH 164.000000.000.000 $0.03
5/31/2018
Account
FUND # Remiittance RECEIPT #
Current Expense 001.000000.310.000 $ 93,580.25 M-44774
Information Technology 500.000000.000.000 $93,580.25 M-44778
Respectfully Submitted by Julie Richert, Chief Deputy 6/1/2018
lu
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 530
DATE: June 12, 2018 Agenda Item # .
Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY: Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Community Development Block Grant (CDBG) for Public Services from Department of
Commerce
EXECUTIVE SUMMARY: Mason County Support Services was awarded a reimbursable grant from
Department of Commerce in the amount of$104,737 that begins 7/1/18 and ends 6/30/19. This grant
is federal funding for public services through Community Action Council of Lewis, Mason and Thurston
Counties to low- and moderate-income persons in Lewis and Mason Counties and will serve up to
7,500 people.
BUDGET IMPACTS: This is a reimbursable grant in the amount of$104,737 with no grant
match.
RECOMMENDED ACTION: Motion to approve the Community Development Block Grant and allow
Frank Pinter, Support Services Director, to sign the grant agreement on behalf of Mason County.
JAJennifer B\Briefing, Agenda, & Public Hearing Items\Budget Action Agenda- CDBG for Public Services
6.12.18.doc
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9�1889�
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE • PO Box 42525. Olympia, Washington 98504-2525• (360) 725-4000
www.commerce.wa.gov
May 24, 2018
Mr. Frank Pinter
Support Services Director
Mason County
411 North Fifth Street
Shelton,WA 98584
Dear Mr.Pinter:
I am pleased to inform you that Mason County is awarded a$104,737 Community Development
Block Grant(CDBG)for public services provided by Community Action Center of Lewis,Mason
and Thurston Counties. Funding is contingent on the state's receipt of its 2018 annual award from the
U.S. Department of Housing and Urban Development.
Prior to grant contract execution,this letter allows you to incur costs not to exceed ten percent of
your award for eligible administrative and public services activities after July 1,2018. Eligible costs
will be reimbursed by Commerce after the grant contract is executed.All costs to be reimbursed must
comply with applicable state and federal requirements.
The county's 2018 CDBG Public Services Grant contract with Commerce is enclosed for your
signature.
Remember, final public services or county administration costs to be funded by your current CDBG
Public Services Grant must be incurred by June 30,2018. Submit your final reimbursement request
by August 1, 2018.
Please contact Jeff Hinckle at(360) 725-3060 orjeff.hinckle@commerce.wa.gov if you have any
questions.
Sincerely,
�-7 erKB#ke
Assistant Director
Enclosures
cc via email: Jessica Sweet, Grants Analyst,Mason County
John Walsh,Executive Director, Community Action Center of Lewis,Mason and
Thurston Counties
i a
[department of Commerce
Grant Contract with:
Mason County
through
Community Development Block Grant (CDBG) Program
Public Services Grant
For:
Public services through Community Action Council of Lewis, Mason
and Thurston Counties to low= and moderate-income persons in
Lewis and Mason Counties.
Start date: 7/1/2018
Washington State Department of Commerce
www.COMMERCE.wa.gov
THIS PAGE INTENTIONALLY LEFT BLANK
TABLE OF CONTENTS
FaceSheet..................................................................................................................... 1
Special Terms and Conditions ........................................................................................3
1. Definitions................................................................................................3
2. Acknowledgement of Federal Funding.....................................................3
3. Acquisition and Disposition of Assets.......................................................3
4. Billing Procedures and Payment..............................................................3
5. Closeout ..................................................................................................4
6. Compensation..........................................................................................4
7. Environmental Review.............................................................................4
8. Grant Management..................................................................................5
9. Historical or Cultural Artifacts...................................................................5
10. Insurance.................................................................................................5
11. Performance Reporting............................................................................5
12. Program Income......................................................................................6
13. Subcontractor Data Collection..................................................................6
14. Subcontracts for Engineering Services ....................................................6
15. Order of Precedence................................................................................6
GeneralTerms and Conditions .......................................................................................7
1. Definitions................................................................................................7
2. Access to Data ........................................................................................7
3. Advance Payments Prohibited.................................................................7
4. All Writings Contained Herein..................................................................7
5. Amendments ...........................................................................................8
6. Americans with Disabilities Act(ADA)......................................................8
7. Assignment...............................................................................................8
8. Attorney's Fees........................................................................................8
9. Audit........................................................................................................8
10. Certification Regarding Debarment, Suspension or ineligibility and
VoluntaryExclusion.................................................................................8
11. Code Requirements.................................................................................9
12. Confidentiality/Safeguarding of Information .............................................9
13. Conflict of Interest....................................................................................9
14. Copyright Provisions.............................................................................. 10
15. Disputes................................................................................................ 10
16. Duplicate Payment................................................................................. 11
17. Governing Law and Venue .................................................................... 11
18. Indemnification ...................................................................................... 11
19. Independent Capacity of the Contractor................................................. 11
20. Indirect Costs......................................................................................... 11
21. Industrial Insurance Coverage............................................................... 11
22. Laws....................................................................................................... 12
23. Licensing, Accreditation and Registration .............................................. 14
24. Limitation of Authority............................................................................ 14
25. Noncompliance with Nondiscrimination Laws ........................................ 14
26. Notification of Tenant Rights/Responsibilities ........................................ 14
27. Pay Equity............................................................................................. 14
28. Political Activities.......................:........................................................... 15
29. Prevailing Wage Law............................................................................. 15
30. Procurement Standards for Federally Funded Programs....................... 15
31. Prohibition Against Payment of Bonus or Commission .......................... 16
32. Publicity................................................................................................. 16
33. Recapture.............................................................................................. 16
34. Records Maintenance............................................................................ 16
35. Registration with Department of Revenue.............................................. 16
36. Right of Inspection................................................................................. 16
37. Savings.................................................................................................. 16
38. Severability............................................................................................ 16
39. Site Security.......................................................................................... 17
40. Subgranting/Subcontracting.................................................................... 17
41. Survival.................................................................................................. 17
42. Taxes .................................................................................................... 17
43. Termination for Cause........................................................................... 17
44. Termination for Convenience................................................................. 17
45.. Termination Procedures ........................................................................ 18
46. Treatment of Assets............................................................................... 18
47. Waiver................................................................................................... 19
Attachment A, Scope of Work and Budget
Attachment B, State and Federal Requirements and Assurances
Attachment C, Letter to Incur Costs (if applicable)
FACE SHEET
Contract Number: 18-62210-010
Washington State Department of Commerce
Local Government Division
Community Assistance and Research Unit
Public Services Grant
1.Grantee 2.Grantee Doing Business As(optional)
Mason County N/A
411 North 5th Street
Shelton,WA 98584
3.Grantee Representative 4.COMMERCE Representative
Jessica Sweet,Financial Analyst Jeff Hinckle,Project Manager Address:
Phone:(360)427-9670 Phone:(360)725-3060 PO Box 42525
Fax:(360)427-8425 Fax:(360)586-8440 1011 Plum Street SE
Email:jsweet@co.mason.wa us jeffhinckle@commerce.wa.gov Olympia,WA 98504
S.Grant Amount 6.Funding Source 7.Start Date 8.End Date
$104,'137 Federal:® State:❑ Other:❑ N/A:❑ 7/1/2018 6/30/2019
9.Federal Funds(as applicable) Federal Agency: CFDA Number: Indirect Rate(if
$104,737 U.S.Department of Housing 14.228 applicable):
And Urban Development(HUD) N/A
10.Tax ID# 11.SWV# 12.UBI# 13.DUNS#
91-6001354 0001893-11 232-002-101 06-958-0751
14.Grant Purpose
Public services through Community Action Council of Lewis,Mason and Thurston Counties to low-and moderate-income persons
in Lewis and Mason Counties. A full description of the project is in Attachment"A"Scope of Work and Budget.
COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of
this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The
rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by
reference: Grant Terms and Conditions including Attachment"A"—Scope of Work and Budget,Attachment`B"—State and
Federal Requirements and Assurances,Attachment"C"—Letter to Incur Costs(if applicable),and the following documents
incorporated herein by reference:Grantee's application for funding and the Community Development Block Grant policies and
procedures,prepared by Commerce.
FOR GRANTEE FOR COMMERCE
Frank Pinter,Support Services Director Mark K.Barkley,Assistant Director
Mason County Local Government Division
Date Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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SPECIAL TERMS AND CONDITIONS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1. DEFINITIONS
A. "Contractor" and "Grantee"in this Grant, and the term "subrecipient"found in the federal
Community Development Block Grant(CDBG) rules and regulations, shall mean the same.
B. "Low-and moderate-income" shall mean a household income equal to or less than 80 percent of
area median income adjusted by family size.
2. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Identification Number(FAIN): B-18-DC-53-0001.
Total amount of federal award B-18-DC-53-0001 to Commerce: $12,458,664.
Total amount of B-18-DC-53-0001 awarded to Grantee under this Grant is set forth in the Face
Sheet at#5, Grant Amount.
Federal Award Date: To be determined.
Awarding Federal official: To be determined.
Federal Award Date and Awarding Federal Official will be stated in a cover letter from
Commerce that will accompany a copy of the fully executed Grant provided to Grantee.
Funds distributed through this Grant are subject to CDBG regulations in 24 CFR Part 570.
The Grantee agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in
whole or in part with federal funds under this Grant, shall contain the following statements:
"This project was supported by Grant No. B-18-DC-53-0001 awarded by the U.S.
Department of Housing and Urban Development(HUD). Points of view in this document are
those of the author and do not necessarily represent the official position or policies of HUD.
Grant funds are administered by the Community Development Block Grant Program,
Washington State Department of Commerce."
3. ACQUISITION AND DISPOSITION OF ASSETS
The Grantee will account for any tangible personal property acquired or improved with this Grant.
The use and disposition of real property and equipment under this Grant will be in compliance with
the requirements of all applicable federal law and regulation, including but not limited to 24 CFR Part
84 and 24 CFR Part 570.489,570.502,570.503,570.504, and 570.505 as applicable,which include but
are not limited to the following:
Real property that was acquired br improved, in whole or in part, with funds under this Grant in
excess of$25,000 shall be used to meet one of the CDBG national objectives for ten (10) years after
the Grant is closed. Any exception must be made with COMMERCE approval and the Grantee will
be responsible to pay COMMERCE an amount equal to the current fair market value of the property
less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of or
improvement to the property. Such payment from the disposition of real property acquired with this
Grant within ten (10)years of closeout of the Grant shall be treated as CDBG Program Income.
In cases in which equipment acquired in whole or in part with funds under this Grant is sold, the
proceeds will be CDBG Program Income.
4.J BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of work provided and receipt of properly completed
invoices, which shall be submitted to the COMMERCE Representative on a Washington State Invoice
Voucher form not more than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction,a description of the work
performed,the progress of the project, and fees. The invoice shall include the Contract Number
identified on the Face Sheet of this Grant. If expenses are invoiced, provide a detailed breakdown of
each type.
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Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of
this Grant, including completion of the Environmental Review and the release of funds (if applicable).
No payments in advance or in anticipation of services or supplies to be provided under this Grant
shall be made by COMMERCE.
COMMERCE shall not release the final five(5) percent of the total grant amount until acceptance by
COMMERCE of project completion.
5. CLOSEOUT
COMMERCE will advise the Grantee to initiate closeout procedures when there are no impediments
to closing and the following criteria have been met or soon will be met:
A. All costs have been incurred with the exception of closeout costs and any unsettled third-party
claims against the Grantee. Costs are incurred when goods and services are received or contract
work is performed.
B. The Grantee has held a public hearing to review program performance.
C. The Grantee has submitted the Contract Closeout Report. Failure to submit a report will not
preclude COMMERCE from effecting closeout if it is deemed to be in the state's interest. Any
excess grant amount in the Grantee's possession shall be returned in the event of failure to finish
or update the.report.
D. Other responsibilities of the Grantee under this Grant and applicable laws and regulations appear
to have been carried out satisfactorily or there is no further state interest in keeping this Grant
open for the purpose of securing performance.
6. COMPENSATION
COMMERCE shall pay an amount not to exceed the amount identified on the Face Sheet of this
Grant for the performance of all things necessary for or incidental to the performance of work as set
forth in Attachment A, Scope of Work and Budget incorporated herein, and by reference the
Grantee's application for funding.
Grantee shall receive reimbursement for travel and other expenses as authorized in advance by
COMMERCE as reimbursable. Grantee shall receive compensation for travel expenses at current
state travel reimbursement rates
7. ENVIRONMENTAL REVIEW
General Purpose, Housinq Enhancement, and Economic Opportunity Grants
Funding in excess of the amount stipulated in Attachment C, Letter to Incur Costs, shall not be
released to a Grantee by COMMERCE until the following conditions implementing 24 CFR part 58
are met:
A. The Grantee must complete an environmental review of the project and make a finding of
environmental impact.A notice of this finding must be published along with a notice of the
Grantee's intent to request release of funds for the project unless the project is exempt from the
publication requirements as described. The Grantee must allow a seven (7) or fifteen (15) day
period for public review and comment following publication of the notices unless exempt under
the National Environmental Policy Act(NEPA)and the Washington State Environmental Policy
Act(SEPA).When this review and comment period expires, the Grantee may, after considering
any comments received, submit a request for release of funds to COMMERCE. Upon receipt of
the request, COMMERCE must allow a fifteen (15) day period for public review and comment.
When COMMERCE's public review and comment period expires, COMMERCE may, after
considering any comments received, formally notify the Grantee in writing of the release of
federal funds for the project.
B. This special condition is satisfied when the Grantee completes the environmental review and
request for release of funds from COMMERCE. The special condition is effectively removed on
the date COMMERCE provides the Grantee with written notice of release of funds.
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Planninq-Only Activities and Public Services Grants
Funding shall not be released to a Planning-Only or Public Services Grant recipient until the following
conditions are met:The Grantee assures that assisted activities are exempt under NEPA(24 CFR
58.34) and categorically exempt under SEPA (RCW 43.21 C.110). The Grantee further assures that
the activities do not come under the purview of any other federal, state, and known local
environmental laws, statutes, regulations or executive orders. In addition, the Grantee assures it will
document, in writing, its determination that each activity or project is exempt and meets the conditions
specified for such exemption under(NEPA) 24 CFR 58.34(3) (for Planning-Only) or 58.34(4) (for
Public Services)and (SEPA)WAC 197-11-800.
8. GRANT MANAGEMENT
The Representative and contact information identified on the Face Sheet of this Grant for each of the
parties shall be responsible for and shall be the contact person for all communications and billings
regarding the performance of this Grant.
9. HISTORICAL OR CULTURAL ARTIFACTS, HUMAN REMAINS
In the event that historical or cultural artifacts are discovered at the project site during construction or
rehabilitation, the Grantee shall immediately stop construction and notify the local historical
preservation officer and the state historic preservation officer at the Department of Archaeology and
Historic Preservation (DAHP) at(360) 586-3065. If human remains are discovered,the Grantee shall
stop work, report the presence and location of the remains to the coroner and local law enforcement
immediately, and contact DAHP and the concerned tribe's cultural staff or committee.
10. INSURANCE
All self-insured risk management programs or self-insured/liability pool financial reports must comply
with Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards
promulgated by:
i.Governmental Accounting Standards Board (GASB),
i.Financial Accounting Standards Board (FASB), and
ii.The Washington State Auditor's annual instructions for financial reporting.
Grantees participating in joint risk pools shall maintain sufficient documentation to support the
aggregate claim liability information reported on the balance sheet. The State of Washington, its
agents, and employees need not be named as additional insured under a self-insured
property/liability pool, if the pool is prohibited from naming third parties as additional insured.
Unemployment and Industrial Insurance. The Grantee shall be in full compliance with all state
unemployment and industrial insurance laws while performing work under this Contract. Commerce
will not be responsible for payment of industrial insurance premiums or for any other claim or benefit
for the Grantee, or any subcontractor or employee of the Grantee, which might arise under the
industrial insurance laws during performance of this Contract.
Protection of Project Property, Grantee's Assumption of Risk. The Grantee shall continuously
maintain adequate protection of all the project work from damage and shall protect the property from
injury or loss arising in connection with this Contract. The entire work of the Grantee shall be at the
sole risk of the Grantee. The Grantee may elect to secure fire, extended coverage, and vandalism
insurance or all-risk insurance to cover the project work during the course of construction. The
Grantee shall take all necessary precautions for the safety of its employees working on the project,
and shall comply with all applicable provisions of federal, state, and local safety laws and building
codes to prevent accidents or injuries to persons, on, about, or adjacent to the premises where the
work is being performed.
11. PERFORMANCE REPORTING
The Grantee, at such times and in such forms as COMMERCE may require, shall furnish periodic
progress and performance reports pertaining to the activities undertaken pursuant to this Contract.
These reports may include environmental review records, publication affidavits, procurement and
contracting records, documentation of compliance with federal civil rights requirements,job creation
records, program income reports, reports of the costs and obligations incurred in connection
therewith, the final closeout report, and any other matters covered by this Contract. Activities funded
by this Contract providing income-qualified direct assistance or direct services under the limited
clientele, housing, orjob creation CDBG National Objectives, must submit quarterly beneficiary
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reports as furnished by COMMERCE. Failure to submit these reports may result in COMMERCE
withholding payment or terminating this Contract.
12. PROGRAM INCOME
Program income, as defined in 24 CFR 570.489(e), retains federal identity and will be used before
drawing additional CDBG funds to complete activities included in the Scope of Work and Budget. The
Grantee must maintain records of program income received and expended, and annually report
program income received after closeout of this Grant. Program Income shall be used to continue the
same activities to benefit low-and moderate-income persons or, with COMMERCE approval, for
other activities to benefit low-and moderate-income persons. Interest earned in excess of$100 on
CDBG funds received to reimburse incurred costs must be remitted to COMMERCE for return to the
U.S. Treasury.
13. SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Grant performed by subcontractors and the portion
of Grant funds expended for work performed by subcontractors, including but not necessarily limited
to minority-owned, woman-owned, and veteran-owned business subcontractors. "Subcontractors"
shall mean subcontractors of any tier.
14. SUBCONTRACTS FOR ENGINEERING SERVICES
Engineering firms must certify that they are authorized to do business in the state of Washington and
are in full compliance with the requirements of the Board of Professional Registration. The Grantee
shall require that engineering services providers be covered by errors and omissions insurance. The
engineering firm shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all
activities by the engineering firm and licensed staff employed or under contract to the engineering
firm. The state of Washington, its agents, officers, and employees need not be named as additional
insureds under this policy.
15. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work and Budget
• Grantee's application for funding and the Community Development Block Grant policies and
procedures, prepared by Commerce as incorporated by reference on the Face Sheet
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GENERAL TERMS AND CONDITIONS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative"shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE"shall mean the Department of Commerce.
C. "Grant"or"Agreement"means the entire written agreement between COMMERCE and the
Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or
Facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Grantee"shall mean the entity identified on the face sheet performing service(s) under this
Grant, and shall include all employees and agents of the Grantee.
E. "Modified Total Direct Costs (MTDC"shall mean all direct salaries and wages, applicable fringe
benefits, materials and supplies, services,travel, and up to the first$25,000 of each subaward
(regardless of the period of performance of the subawards under the award). MTDC excludes
equipment, capital expenditures, charges for patient care, rental costs,tuition remission,
scholarships and fellowships, participant support costs and the portion of each subaward in
excess of$25,000.
F. "Personal Information"shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or
receipt of governmental services or other activities, addresses, telephone numbers, social
security numbers, driver license numbers, other identifying numbers, and any financial identifiers.
G. "State"shall mean the state of Washington.
H. "Subgrantee/subcontractor"shall mean one not in the employment of the Grantee,who is
performing all or part of those services under this Grant under a separate Grant with the Grantee.
The terms"subgrantee/subcontractor"refers to any tier.
I. "Subrecipient"shall mean a non-federal entity that expends federal awards received from a pass-
through entity to carry out a federal program, but does not include an individual that is a
beneficiary of such a program. It also excludes vendors that receive federal funds in exchange for
goods and/or services in the course of normal trade or commerce.
J. "Vendor"is an entity that agrees to provide the amount and kind of services requested by
COMMERCE; provides services under the grant only to those beneficiaries individually
determined to be eligible by COMMERCE and, provides services on a fee-for-service or per-unit
basis with contractual penalties if the entity fails to meet program performance standards.
2. ACCESS TO DATA
In compliance with RCW 39.26.180,the Grantee shall provide access to data generated under this
Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State
Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Grantee's reports, including computer models and the
methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by COMMERCE.
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist
or to bind any of the parties hereto.
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5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT(ADA)OF 1990, PUBLIC LAW 101-336,also referred to as
the"ADA" 28 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of COMMERCE.
8. ATTORNEY'S FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant terms, each party agrees to bear its own attorney's fees and costs.
9. AUDIT
If the Grantee is a subrecipient and expends$750,000 or more in federal awards from any and/or all
sources in any fiscal year,the Grantee shall procure and pay for a single audit or a program-specific
audit for that fiscal year. Upon completion of each audit, the Grantee shall:
1. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR
200.501, reports required by the program-specific audit guide(if applicable), and a copy of
any management letters issued by the auditor.
2. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit '
requirement.
The Grantee shall send all single audit documentation to auditreview(a)commerce.wa.gov.
10. CERTIFICATION REGARDING DEBARMENT. SUSPENSION OR INELIGIBILITY AND
VOLUNTARY EXCLUSION—PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Grantee, defined as the primary participant and it principals, certifies by signing these General
Terms and Conditions that to the best of its knowledge and belief that they:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
2. Have not within a three-year period preceding this Grant, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, receiving stolen property, making false claims, or obstruction of
justice;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity(Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b)of federal Executive Order 12549; and
4. Have not within a three-year period preceding the signing of this Grant had one or more
public transactions (Federal, State, or local)terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall
attach an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
8
D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction,"as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
a) The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
b) Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such
contractor shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of
these regulations.
11. CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and
federal building, mechanical, plumbing,fire, energy and barrier-free codes. Compliance with the
Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local
building Department.
12. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information"as used in this section includes:
1. All material provided to the Grantee by COMMERCE that is designated as"confidential"by
COMMERCE;
2. All material produced by the Grantee that is designated as"confidential" by COMMERCE;
and
3. All personal information in the possession of the Grantee that may not be disclosed under
state or federal law. "Personal information"includes but is not limited to information related to
a person's name, health,finances, education, business, use of government services,
addresses,telephone numbers, social security number, driver's license number and other
identifying numbers, and"Protected Health Information" under the federal Health Insurance
Portability and Accountability Act of 1996 (HIPAA).
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for
the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Grantee shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request,
the Grantee shall provide COMMERCE with its policies and procedures on confidentiality.
COMMERCE may require changes to such policies and procedures as they apply to this Grant
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Grantee shall make the changes within the time period specified
by COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5)working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
13. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE
may, in its sole discretion, by written notice to the Grantee terminate this Grant if it is found after due
9
notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act,
Chapter 42.52 RCW; or any similar statute involving the Grantee in the procurement of, or
performance under this Grant.
Specific restrictions apply to contracting with current or former state employees pursuant to Chapter
42.52 RCW. The Grantee and their subgrantee(s) must identify any person employed in any capacity
by the state of Washington that worked on the Community Development Block Grant program
including but not limited to formulating or drafting the legislation, participating in grant procurement
planning and execution, awarding grants, and monitoring grants, during the past 24 month period
preceding the start date of this Grant. Identify the individual by name, the agency previously or
currently employed by,job title or position held, and separation date. If is determined by
COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further
consideration for the award of a Grant.
In the event this Grant is terminated as provided above, COMMERCE shall be entitled to pursue the
same remedies against the Grantee as it could pursue in the event of a breach of the Grant by the
Grantee. The rights and remedies of COMMERCE provided for in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law. The existence of facts upon
which COMMERCE makes any determination under this clause shall be an issue and may be
reviewed as provided in the"Disputes"clause of this Grant.
14. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for
hire"as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered"works for
hire"under the U.S. Copyright laws,the Grantee hereby irrevocably assigns all right, title, and interest
in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the
ability to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free,
irrevocable license(with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Grant, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Grant. The
Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall
have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
15. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Contract number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within
three (3)working days after the parties agree that they cannot resolve the dispute.
10
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5)working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10)working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
16. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other Grant, subgrant/subcontract, or agreement, for the
same services or expenses.
17. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
18. INDEMNIFICATION
To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the
state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of
the state,from and against all claims for injuries or death arising out of or resulting from the
performance of the contract. "Claim"as used in this contract, means any financial loss, claim, suit,
action,damage, or expense, including but not limited to attorney's fees, attributable for bodily injury,
sickness, disease, or death, or injury to or the destruction of tangible property including loss of use
resulting therefrom.
The Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's
agencts, employees, representatives, or any subgrantee/subcontractor or its employees.
Grantee expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out
of or incident to Grantee's or any subgrantee's/subcontractor's performance or failure to perform the
Grant. Grantee's obligation to indemnify, defend, and hold harmless the State shall not be eliminated
or reduced by any actual or alleged concurrent negligence of State or its agents, agencies,
employees and officials.
The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the state and its agencies, officers, agents or employees.
19. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Grant. The
Grantee and its employees or agents performing under this Grant are not employees or agents of the
state of Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer.
or employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee
make any claim of right, privilege or benefit which would accrue to such officer or employee under
law. Conduct and control of the work will be solely with the Grantee.
20. INDIRECT COSTS
The Grantee shall provide their indirect cost rate that has been negotiated between their entity and
the Federal Government. If no such rate exists a de minimis indirect cost rate of 10%of modified
total direct costs (MTDC)will be used.
21. INDUSTRIAL INSURANCE COVERAGE
The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf
of its employees as may be required by law, COMMERCE may collect from the Grantee the full
amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount
11
owed by the Grantee to the accident fund from the amount payable to the Grantee by COMMERCE
under this Grant, and transmit the deducted amount to the Department of Labor and Industries, (L&I)
Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the
Grantee.
22. LAWS
The Grantee shall comply with all applicable laws, ordinances, codes, regulations, and policies of
local, state, and federal governments, as now or hereafter amended, including, but not limited to:
United States Laws. Regulations and Circulars (Federal)
A. Audits
• 2 CFR Part 200.
B. Environmental Protection and Review
• Coastal Barrier Resources Act of 1982, 16 U.S.C. 3501 et seq.
• HUD's implementing regulations at 24 CFR parts 50 or 58, as appropriate.
• Lead Based Paint Poisoning Prevention Act, 42 U.S.C. 4821-4846 also 24 CFR 982.401(j).
• National Environmental Policy Act of 1969, 42 U.S.C. 4321 et seq. and the Implementing
Regulations of 24 CFR 58 (HUD)and 40 CFR 1500-1508 (Council on Environmental Quality).
• Residential Lead-Based Paint Hazard Reduction Act of 1992, 42 USC 4851-4856.
B. Flood Plains
• Flood Disaster Protection Act of 1973, 42 USC 4001-4128.
C. Labor and Safety Standards
• Convict Labor, 18 U.S.C. 751, 752, 4081, 4082.
• Davis Bacon Act, 40 U.S.C. 276a-276a-5.
• Drug-Free Workplace Act of 1988, 41 USC 701 et seq.
• Federal Fair Labor Standards Act, 29 U.S.C. 201 et seq.
• Title IV of the Lead Based Paint Poisoning Prevention Act, 42 U.S.0 4831, 24 CFR Part 35.
• Work Hours and Safety Act of 1962, 40 U.S.C. 327-330 and Department of Labor
Regulations, 29 CFR Part 5.
D. Laws against Discrimination
• Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101-07, 45 CFR Part 90
Nondiscrimination in Federally Assisted Programs.
• Americans with Disabilities Act of 1990, Public Law 101-336.
• Employment under Federal Contracts, Rehabilitation Act of 1973, Section 503, 29 U.S.C.
793.
• Equal Employment Opportunity, Executive Order 11246, as amended by Executive Order
11375 and supplemented in U.S. Department of Labor Regulations, 41 CFR Chapter 60.
• Executive Order 11246, as amended by EO 11375, 11478, 12086 and 12102.
• Fair Housing Act(42 U.S.C. 3601-19) and implementing regulations at 24 CFR part 100.
• Section 504 of the Rehabilitation Act of 1973 and implementing regulations at 24 CFR part 8.
• Fair Housing, Title VIII of the Civil Rights Act of 1968, Public Law 90-284, 42 U.S.C. 3601-19.
• Minority Business Enterprises, Executive Order 11625, 15 U.S.C. 631.
• Minority Business Enterprise Development, Executive Order 12432, 48 FR 32551.
• Nondiscrimination and Equal Opportunity, 24 CFR 5.105(a).
• Nondiscrimination in benefits, Title VI of the Civil Rights Act of 1964, Public Law 88-352, 42
U.S.C. 2002d et seq, 24 CFR Part 1.
• Nondiscrimination in employment, Title VII of the Civil Rights Act of 1964, Public Law 88-352.
• Section 3, Housing and Urban Development Act of 1968, 12 USC 1701 u (See 24 CFR
570.607(b)).
E. Office of Management and Budget Circulars
• 2 CFR 200
12
F. Other
• Anti-Kickback Act, 18 U.S.C. 874; 40 U.S.C. 276b, 276c; 41 U.S.C. 51-54.
• Governmental Guidance for New Restrictions on Lobbying; Interim Final Guidance, Federal
Register 1, Vol. 54, No. 243\Wednesday, December 20, 1989.
• Hatch Political Activity Act, 5 U.S.C. 1501-8.
• Lobbying and Disclosure, 42 USC 3537a and 3545 and 31 USC 1352. (Byrd Anti-Lobbying
Amendment). 31 U.S.C. 1352 provides that Grantees who apply or bid for an award of
$100,000 or more must file the required certification. Each tier certifies to the tier above that
it will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or other award covered by 31 U.S.C.
1352. Each tier must disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier
up to the recipient.
• Non-Supplanting Federal Funds.
G. Privacy
• Privacy Act of 1974, 5 U.S.C. 552x.
H. Relocation
• Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970 and
implementing regulations at 49 CFR part 24.
• Section 104(d) of the Housing and Community Development Act of 1974 and the
implementing regulations at 24 CFR part 570.
Washington State Laws and Regulations
A. Affirmative action, RCW 41.06.020 (1).
B. Boards of directors or officers of non-profit corporations—Liability-Limitations, RCW 4.24.264.
C. Disclosure-campaign finances-lobbying, Chapter 42.17A RCW.
D. Discrimination-human rights commission, Chapter 49.60 RCW.
E. Ethics in public service, Chapter 42.52 RCW.
F. Housing assistance program, Chapter 43.185 RCW
G. Interlocal cooperation act, Chapter 39.34 RCW.
H. Noise control, Chapter 70.107 RCW.
I. Office of minority and women's business enterprises, Chapter 39.19.RCW and Chapter 326-02
WAC.
J. Open public meetings act, Chapter 42.30 RCW.
K. Prevailing wages on public works, Chapter 39.12 RCW.
L. Public records act, Chapter 42.56 RCW.
M. Relocation assistance-real property acquisition policy, Chapter 8.26 RCW.
N. Shoreline management act of 1971, Chapter 90.58 RCW.
O. State budgeting, accounting, and reporting system, Chapter 43.88 RCW.
P. State building code, Chapter 19.27 RCW and Energy-related building standards, Chapter 19.27A
RCW, and Provisions in buildings for aged and handicapped persons, Chapter 70.92 RCW.
Q. State Coastal Zone Management Program, Publication 01-06-003, Shorelands and
Environmental Assistance Program, Washington State Department of Ecology.
R. State environmental policy, Chapter 43.21 C RCW.
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23. LICENSING,ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
24. LIMITATION OF AUTHORITY
Only the Authorized Representative or the Authorized Representative's delegate by writing
(delegation to be made prior to action)shall have the express, implied, or apparent authority to alter,
amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration,
amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding
unless made in writing and signed by the Agent.
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Grant, the Grantee shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded,
canceled or terminated in whole or in part, and the Grantee may be declared ineligible for further
Grants with COMMERCE. The Grantee shall, however, be given a reasonable time in which to cure
this noncompliance. Any dispute may be resolved in accordance with the"Disputes" procedure set
forth herein.
26. NOTIFICATION OF TENANT RIGHTS/RESPONSIBILITIES
The Grantee shall provide all tenants, if any, with information outlining tenant rights and
responsibilities under the Washington State Landlord Tenant laws, Title 59, Revised Code of
Washington.
The Grantee shall also provide all occupants of property acquired with U.S. Department of Housing
and Urban Development(HUD)funds notice regarding their eligibility for relocation assistance. Such
notices will be provided as required by the Uniform Relocation Assistance and Real Property
Acquisition Act of 1970, as amended and referenced in 49 CFR part 24 and Section 104(d) of the
Housing and Community Development Act of 1974, as amended and referenced in 24 CFR 570 and
noted in HUD's Handbook No. 1378. Notifications will include but not be limited to:
• General Information Notice
• Notice of Displacement/Non-Displacement
27. PAY EQUITY
The Grantee agrees to ensure that"similarly employed" individuals in its workforce are compensated
as equals, consistent with the following:
a. Employees are "similarly employed"if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of whether
employees are similarly employed;
b. Grantee may allow differentials in compensation for its workers if the differentials are based
in good faith and on any of the following:
(i)A seniority system; a merit system; a system that measures earnings by quantity or
quality of production; a bona fide job-related factor or factors; or a bona fide regional
difference in compensation levels.
(ii)A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or
derived from a gender-based differential; and accounts for the entire differential.
(iii)A bona fide regional difference in compensation level must be: Consistent with
business necessity; not based on or derived from a gender-based differential; and
account for the entire differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
services determines that the Contractor is not in compliance with this provision.
14
28. POLITICAL ACTIVITIES
Political activity of Grantee employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
29. PREVAILING WAGE LAW
The Grantee certifies that all contractors and subcontractors performing work on the project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the
project funded by this Grant, including but not limited to the filing of the"Statement of Intent to Pay
Prevailing Wages'and "Affidavit of Wages Paid"as required by RCW 39.12.040. The Grantee shall
maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such
records available for COMMERCE's review upon request.
30. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
A Grantee which is a local government or Indian Tribal government must establish procurement
policies and procedures in accordance with 2 CFR Part 200,for all purchases funded by this Grant.
A Grantee which is a nonprofit organization shall establish procurement policies in accordance with 2
CFR Part 200, for all purchases funded by this Grant.
The Grantee's procurement system should include at least the following:
1. A code or standard of conduct that shall govern the performance of its officers, employees, or
agents engaged in the awarding of contracts using federal funds.
2. Procedures that ensure all procurement transactions shall be conducted in a manner to
provide, to the maximum extent practical, open and free competition.
3. Minimum procedural requirements, as follows:
a. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative
items.
b. Solicitations shall be based upon a clear and accurate description of the technical
requirements of the procured items.
c. Positive efforts shall be made to use small and minority-owned businesses.
d. The type of procuring instrument(fixed price, cost reimbursement)shall be determined by
the Grantee, but must be appropriate for the particular procurement and for promoting the
best interest of the program involved.
e. Contracts shall be made only with reasonable subgrantees/subcontractors who possess
the potential ability to perform successfully under the terms and conditions of the
proposed procurement.
f. Some form of price or cost analysis should be performed in connection with every
procurement action.
g. Procurement records and files for purchases shall include all of the following:
1) Contractor selection or rejection.
2) The basis for the cost or price.
3) Justification for lack of competitive bids if offers are not obtained.
h. A system for contract administration to ensure Grantee conformance with terms,
conditions and specifications of this Grant, and to ensure adequate and timely follow-up
of all purchases.
4. Grantee and Subgrantee/subcontractor must receive prior approval from COMMERCE for
using funds from this Grant to enter into a sole source contract or a contract where only one
bid or proposal is received when value of this Grant is expected to exceed$5,000.
Prior approval requests shall include a copy of proposed contracts and any related
procurement documents and justification for non-competitive procurement, if applicable.
15
31. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Grant shall not be used in payment of any bonus or commission for the
purpose of obtaining approval of the application for such funds or any other approval or concurrence
under this Grant provided, however, that reasonable fees or bona fide technical consultant,
managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
32. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of
Washington or COMMERCE's name is mentioned, or language used from which the connection with
the state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the
prior written consent of COMMERCE.
33. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount
to compensate COMMERCE for the noncompliance in addition to any other remedies available at law
or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grant.
34. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6)year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
35. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
36. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
37. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may terminate the
Grant under the"Termination for Convenience"clause, without the ten calendar day notice
requirement. In lieu of termination, the Grant may be amended to reflect the new funding limitations
and conditions.
38. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
16
39. SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subcontractors shall conform in
all respects with physical,fire or other security policies or regulations.
40. SUBGRANTING/SUBCONTRACTING
The Grantee may only subcontract work contemplated under this Grant if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they
relate to this Grant; (b)prohibit the Grantee from subcontracting with a particular person or entity; or
(c) require the Grantee to rescind or amend a subcontract.
Every subcontract shall bind the Subgrantee to follow all applicable terms of this Grant. If any
Subgrantee fails to comply with any applicable term or condition of this Grant, including the Scope of
Work and Budget in Attachment A, the Grantee shall be responsible for completing the work itself, or
contracting with another Subgrantee as approved by COMMERCE. The Grantee shall appropriately
monitor the activities of the Subgrantee to assure fiscal conditions of this Grant. In no event shall the
existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for
any breach in the performance of the Grantee's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subgrantee's performance of the subcontract.
41. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
42. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income
or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
43. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before
suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to
take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be
terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the GRANTEE or a decision by COMMERCE to
terminate the Grant. A termination shall be deemed a"Termination for Convenience"if it is
determined that the Grantee: (1)was not in default; or(2)failure to perform was outside of his or her
control,fault or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition
to any other rights and remedies, provided by law.
44. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this
Grant for services rendered or goods delivered prior to the effective date of termination.
17
45. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant,
may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Grant as has been terminated. The provisions of the"Treatment
of Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and
COMMERCE for(i) completed work and services for,which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the"Disputes"clause of this Grant.
COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
1. Stop work under the Grant on the date, and to the extent specified, in the notice;
2. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as
may be necessary for completion of such portion of the work under the Grant that is not
terminated;
3. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Grantee under the orders and
subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its discretion,
to settle or pay any or all claims arising out of the termination of such orders and
subgrants/subcontracts;
4. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
5. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Grant had been completed,would
have been required to be furnished to COMMERCE;
6. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
7. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Grant, which is in the possession of the
Grantee and in which COMMERCE has or may acquire an interest.
46. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct
item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this
Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this Grant, or(ii)commencement of use of such property in the performance of this
Grant, or(iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Grant.
18
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Grantee or which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion,termination or cancellation of this Grant
All reference to the Grantee under this clause shall also include Grantee's employees, agents or
Subgrantees/Subcontractors.
47. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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ATTACHMENT A— SCOPE OF WORK AND BUDGET
Grantee: Mason County
Contract No. 18-62210-010
Section A: Project Description / Deliverable
Mason County will make$101,237 in CDBG Public Services Grant funds available to the grant subrecipient community action program, Community
Action Council of Lewis, Mason, Thurston Counties. These funds will result in new and increased CDBG eligible public services. The county will receive
up to $3,500 for eligible,general administration costs. The services will assist approximately 7,500 persons and be targeted to limited clientele with low
and moderate incomes (LMI) based on HUD LMI criteria for the Lewis and Mason County service area. This grant will exclusively benefit residents of
non-entitlement areas for eligible costs incurred between July 1, 2018 and June 30, 2019.
Section B: Project Activities, Milestones and Budget
CDBG Budget
Project Activities
Performance
Code Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones
21A General $3,500 Execute grant contract with Commerce.
Admin. Verify the subrecipient does not have an active exclusion record in the federal award system
(SAM.gov), include documentation in the CDBG file, and submit a copy to Commerce. Before first
• Establish a subrecipient agreement that includes the project budget and the quarterly beneficiary payment request
reporting requirement. Submit a signed copy to Commerce.
■ Establish administrative, financial, reporting, and record keeping systems.
Payment requests:
■ Review community action program reimbursement requests against the project costs, project budget,
and contract start date. Not more than
■ Document the county's CDBG general administration costs. monthly or less
■ Once costs are approved, prepare and submit payment request Commerce. than quarterly.
■ Document receipt of grant funds and reimbursement of eligible costs.
By April 30,
■ Submit CDBG Beneficiary Reports within 30 days of end of each calendar quarter. July 31, Oct 31,
■ Complete applicable civil rights requirements. Jan 31
■. Conduct an on-site monitoring of the subrecipient to verify the grant is used according to CDBG Before final
requirements and all costs reimbursed are allowable. payment request
■ Resolve all monitoring issues. Before
■ Grant activities are accomplished. requesting final.
■ Conduct a final public hearing to review project performance. 5% of CDBG
■ Submit a grantee closeout performance report. award
■ List the grantee's CDBG expenditures in the annual Schedule of Expenditures of Federal Awards and
arrange an audit with the State Auditor's Office to meet the Uniform Guidance 2 CFR Part 200 . Before audit
ATTACHMENT A— SCOPE OF WORK AND BUDGET
Grantee: Mason County
Contract No. 18-62210-010
Section B: Project Activities, Milestones and Budget (continued)
CDBG Budget
Project Activities
Performance
Code Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones
05 Public $101,237 ■ Deliver the direct services identified in the CDBG application through the local community action
Services program. Approximately
■ Allocate and manage public services funds as established in the approved subrecipient agreement 3,825 LMI persons
and budget. receive direct
• Meet the CDBG national objective of principally benefiting low-and moderate-income persons. services by
■ Accomplish HUD's outcome of increasing the availability and accessibility of services to achieve 6/30/2019
HUD's objective of creating suitable living environments.
TOTAL: $104,737
ATTACHMENT B
STATE AND FEDERAL REQUIREMENTS AND ASSURANCES
In addition to laws listed in the general terms and conditions of this Grant, the Grantee assures
compliance with the following laws and regulations as they pertain to the local project. Contact
the CDBG program if you want assistance in obtaining a copy of any of these.
FEDERAL
A. HOUSING AND COMMUNITY DEVELOPMENT
1. Executive Order 11063, as amended by Executive Order 12259 (24 CFR Part 107).
2. The Housing and Community Development Act of 1974, as amended through 1992:
Sections 109; 104 (b) 4; 104 (d); and 104 (1), which prohibit discrimination and require
identification of housing and community development needs; a "residential anti-
displacement and relocation assistance plan"; and adoption and enforcement of policies
prohibiting the use of excessive force.
B. LABOR
1. Prohibition of Use of CDBG for Job-Pirating Activities, 24 CFR Part 570.482(f), revised June
2006.
C. ENVIRONMENTAL AND CULTURAL
1. The Clean Air Act, as amended, 42 U.S.C. 7401 et seq.
2. Executive Order 11990, May 24, 1977, as amended by Executive Order 11990: Protection
of Wetlands, 42 FR 26961 et seq.
3. The Wild and Scenic Rivers Act of 1968, as amended, 16 U.S.C. 1271 et seq.
4. Executive Order 11988, May 24, 1977: Floodplain Management and Wetland Protection, 42
FR 26951 et seq.
5. Coastal Zone Management Act of 1972, as amended, 16 U.S.C. 1451 et seq.
6. The Endangered Species Act of 1973, as amended, 16 U.S.C. 1531 et seq.
7. The Reservoir Salvage Act of 1960, as amended by the Archaeological and Historic
Preservation Act of 1974, 16 U.S.C.469 et seq.
8. The Safe Drinking Water Act of 1974, as amended, 42 U.S.C. 300f et seq., 21 U.S.C. 349,
as amended, and 40 CFR Part 149.
9. The Federal Water Pollution Control Act of 1972, as amended, including the Clean Water
Act of 1977, Public Law 92-212, 33 U.S.C. Section 1251 et seq.
10. The Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery
Act of 1976, 42 U.S.C. Section 6901 et seq.
11. The Fish and Wildlife Coordination Act of 1958, as amended, 16 U.S.C. Section 661 et seq.
12. The National Historic Preservation Act of 1966, 16 U.S.C. 470
13. The Archaeological and Historical Data Preservation Act of 1974, 16 U.S.C. 469a-1 et seq.
14. Executive Order 11593, Protection and Enhancement of the Cultural Environment, May 13,
1971.
15. Farmland Protection Policy Act of 1981, 7 U.S.C. 4201 et seq., and 7 CFR Part 658,
16. Environmental Justice (Executive Order 12898), as amended by Executive Order 12948.
17. Explosive and Flammable Operations (Section 2 of the Housing Act of 1949, as amended,
42 U.S.C. 1441; Section 7(d) of the HUD Act of 1965, 42 U.S.C. 3535(d); Section 2 of the
HUD Act of 1969, 42 U.S.C. 1441(a); and 24 CFR Part 51 Subpart C).
18. Airport Clear Zones and Accident Potential Zones (Section 2 of the Housing Act of 1949 as
amended, 42 U.S.C. 1441), affirmed by Section 2 of the HUD Act of 1969, P.L. No 90-448,
Section 7(d) of the HUD Act of 1965, 42 U.S.C. 3535(d), and 24 CFR Part 51 Subpart D.
23
ATTACHMENT B
19. Toxic Chemicals and Radioactive Materials (Comprehensive Environmental Response,
Compensation, and Liability Act of 1980 as amended by Superfund Amendments and
Reauthorization Act and 24 CFR 58.5(1)).
20. Determining Conformity of Federal Actions to State or Federal Implementation Plans
(Environmental Protection Agency—40 CFR Parts 6, 51, and 93).
STATE
1. Relocation Assistance and Real Property Acquisition Policy, Chapter 8.26 RCW.
24
STATp
O �
9��aeo
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE•PO Box 42525.Olympia,Washington 08504-2525•(360)725-4000
wwwcommerce.wa.gov
May 24,2018
Mr.Frank Pinter
Support Services Director
Mason County
411 North Fifth Street
Shelton,WA 985$4
Dear Mr.Pinter:
I am pleased to inform you that Mason County is awarded a$104,737 Community Development
Block Grant(CDBG)for public services provided by Community Action Center of Lewis,Mason
and Thurston Counties,Funding is contingent on the state's receipt of its 2018 annual award from the
U.S.Department of Housing and Urban Development.
Prior to grant contract execution,this letter allows you to incur costs not to.exceed ten percent of
your award for eligible administrative and public servicos activities after July 1,2018. Eligible costs
will be reimbursed by Commerce after the grant contract is executed.All costs to be reimbursed must
comply with applicable state and federal requirements.
The county's 201 S CDBG Public Services Grant contract-with Commerce is enclosed for your
signature.
Remember,final public services or county administration costs to be funded by your current CDBG
Public Services Grant must be incurred by June 30,2018. Submit your final reimbursement request
by August 1,2018.
Please contact Jeff-Hinckle at(360)725.3060 or jeff hinckle@commerce.wa.gov if you have any
questions.
Sincerely,
earK4#ey�-7
Assistant Director
Enclosures.
cc via email: Jessica Sweet,Grants Analyst,Mason County
John W-alsli,Executive Director,Community Action Center of Lewis,Mason and
Thurston Counties
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 530
DATE: June 12, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: June 4, 2018
BRIEFING PRESENTED BY: Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Agreement with Thurston-Mason Behavioral Health to fund training costs and support for
Mason County Sheriff's Office employees
EXECUTIVE SUMMARY: The Mason County Sheriff's Office and Thurston-Mason Behavioral Health
(TMBHO) agreement purpose is to provide Crisis Intervention Training and support to MCSO
employees. MCSO will provide a quarterly invoice for reimbursement for services to TMBHO.
BUDGET IMPACTS: This agreement will reimburse MCSO up to $101,000 for training costs.
RECOMMENDED ACTION: Motion to approve the agreement with Thurston-Mason Behavioral
Health and the Mason County Sheriff's Office to fund training costs and support for Mason County
Sheriff's Office employees.
J:\Jennifer B\Briefing, Agenda,& Public Hearing Items\Budget Action Agenda- TMBHO Services
6.12.18.doc
r
�r3 THURSTON-MASON BEHAVIORAL HEALTH
GOVERNING BOARD AGREEMENT
T H U R S T O N-MASON Mason County Sheriff's Office CJTC
Behavioral Health Organization LLC
THIS AGREEMENT, is made and entered by and between Mason County Sheriff's Office, hereinafter
referred to as "MCSO" and the Thurston-Mason Behavioral Health Organization, LLC a quasi-
governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter
referred to as "TMBHO", hereinafter collectively referred to as the "Parties".
PARTIES TO THE CONTRACT
THURSTON-MASON BEHAVIORAL HEALTH Mason County Sheriff's Office
ORGANIZATION, LLC Name:
Mark Freedman, CEO Address:
Thurston-Mason Behavioral Health Organization Telephone:
612 Woodland Square Loop SE - Suite 401 Fax:
Lacey, WA 98503 Email:
Phone: 360.763.5791
Email: Mark.Freedman(a-)_tmbho.org
AGREEMENT START DATE AGREEMENT END DATE
January 1, 2018 December 31, 2018
ATTACHMENTS
None
By their signatures below, the parties agree to the terms and conditions of this Agreement and all
documents incorporated by reference. No other understandings or representations, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or bind the parties. The parties
signing below certify that they are authorized to sign this Agreement and acknowledge that the waiver
of immunity set out in Section 6 was mutually negotiated and specifically agreed to by the parties
herein.
TMBHO SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
MARK FREEDMAN, CEO
COUNTY SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Approved as to Form:
1. PURPOSE
The purpose of this Agreement is to fund training costs and support for Mason County Sheriff's Office
employees.
2. SERVICES
Mason County Sheriff's Office agrees to provide Crisis Intervention Training and support to employees
identified within the department for this training. This training and support will be provided to the extent
allowed by the available funds.
3. COMPENSATION
Funding for the training and support shall be based on the actual cost of employee time, related travel
expenses and support. Total amount shall not exceed $101,000.
4. INVOICING FOR SERVICES RENDERED
MCSO will provide at minimum a quarterly invoice for services provided to TMBHO. Invoices must include
backup documentation that supports the request for reimbursement. Invoices shall be submitted to
invoices tmbho.om.
5. COMPLIANCE WITH LAWS
Each Party shall comply with all applicable federal, state, and local laws, rules, and regulations and will
maintain all necessary certifications, licenses, and accreditation that may be required to perform such
Party's obligations under this Agreement.
7. HOLD HARMLESS AND INDEMNIFICATION
Each Party to this Agreement shall be responsible for its own wrongful and negligent acts or omissions, or
those of its officers, officials, agents, or employees to the fullest extent required by law, and shall
indemnify, defend, and hold the other Party harmless from and against all claims, suits, actions, liabilities,
losses, expenses, damages, and judgments including costs and attorney's fees, for injury, illness, disability,
or death to any person or persons or damage to property caused by, arising out of, or resulting from the
performance of this Agreement by the Party, that Party's officers, officials, agents, and/or employees.
In the case of negligence of more than one Party, any damages allowed shall be levied in proportion to the
percentage of negligence attributable to each Party, and each Party shall have the right to seek
contribution from the other Party in proportion to the percentage of negligence attributable to the other
Party.
& INSURANCE
Each Party shall, at its own cost and expense, obtain and maintain in force during the term of this
Agreement professional and general liability insurance with limits of$1,000,000 per occurrence,
$3,000,000 annual aggregate. Such insurance shall be provided by insurance company (ies) or self-
insurance mutually acceptable to the parties. Each Party shall provide the other with a certificate of
insurance (or copy of the insurance policy) verifying such coverage upon the other Party's request.
9. THIRD PARTY CLAIMS HANDLING
A. The Party seeking indemnification hereunder shall promptly notify the other Party from whom
indemnification is sought in writing of any claim asserted against it and promptly deliver a true copy of
any summons or other process, pleading or notice issued in any lawsuit or claim.
B. Where acceptance of its obligation to indemnify is deemed proper by the indemnifying Party, said Party
reserves the right to control the investigation, trial and defense of such lawsuit or action (including all
negotiations to effect settlement), any appeal arising from it and employ or engage attorneys of its own
choice.
C. The Party seeking indemnification may, at its sole cost, participate in such investigation, trial and
defense of such lawsuit or action and any appeal arising from same.
D. Each Party to this Agreement, its employees, agents, servants and representatives shall provide full
cooperation to the other at all times during the pendency of the claim or lawsuit, including, without
limitation, providing one another with all available information concerning the claim.
10. NONDISCRIMINATION
TMBHO, its assignees, delegates or subcontractors shall not discriminate against any person in the
performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion,
national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability.
Implementation of this provision shall be consistent with RCW 49.60.400.
11. TERMINATION OF THE AGREEMENT
This Agreement may be terminated by either Party by giving ninety (90) days written notice to the other
Party of its intent to terminate.
12. AMENDMENTS
This Agreement may be amended at any time by the written approval of the Parties.
13. PROHIBITION AGAINST ASSIGNMENT
The obligations and duties of the Parties under this Agreement shall not be assigned, delegated, or
subcontracted to any other person, firm or entity without the prior express written consent of the Parties.
14. CHOICE OF LAW, JURISDICTION AND VENUE
A. This Agreement has been and shall be construed as having been made and delivered within the
State of Washington, and it is agreed by each Party hereto that this Agreement shall be governed by
the laws of the State of Washington, both as to its interpretation and performance.
B. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted
and maintained only in any of the courts of competent jurisdiction in Thurston County.
15. SEVERABILITY
A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or
invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the
parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the State of
Washington, that provision which may conflict shall be deemed inoperative and null and void insofar
as it may conflict and shall be deemed modified to conform to such statutory provision.
16. COUNTERPARTS
This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate
copy shall be equivalent to a signed original for all purposes.
17. FILING OF AGREEMENT
A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by
subject on a public agency's web site or other electronically retrievable public source, as required by RCW
39.34.040.
18. ENTIRE AGREEMENT
The Parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or
written representations or understandings not incorporated in this Agreement are specifically excluded.
19. NOTICES
Any notices shall be effective if personally served upon the other Party or if mailed by registered or certified
mail, return receipt requested, to the addresses set out on the cover page. Notice may also be given by
facsimile with the original to follow by regular mail. Notice shall be deemed to be given three days following
the date of mailing or immediately if personally served. For service by facsimile, service shall be effective
upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the
beginning of the next working day.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Chief Kevin Hanson Action Agenda _XX _
Public Hearing
Other
DEPARTMENT: Mason County Sheriff EXT: 369
COMMISSION MEETING DATE: June 12, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 03/19/2018, 5/21/18 and 6/4/18
BRIEFING PRESENTED BY: Chief Kevin Hanson
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Rescinding Resolution 87-87, Jail Operating Standards and establishing updated
standards.
BACKGROUND:
In 1987, the Washington State Legislature mandated counties adopt jail operating
standards, through RCW 70.48.071. Those standards were based on WAC 289, which
was then overseen by the Corrections Standard Board, a subdivision of the
Washington State Government. In 2006, the legislature decodified WAC 289, leaving
the local adopted standards a stand-alone and outdated document. These standards
have not been updated since their adoption in 1987. Correctional practices and laws
have changed significantly in the last 20 years due to changes in federal and state
mandates, litigation, and laws.
These revised standards reflect current correctional practices and are compliant with
state and federal law.
RECOMMENDED ACTION:
Rescind resolution 87-87 and approve updated standards mandated by RCW
70.48.071.
ATTACHMENT(S):
Revised Correctional Facility Standards
RESOLUTION NO.
RESCINDING RESOLUTION 87-87 AND ADOPTING REVISED JAIL OPERATING
STANDARDS
WHEREAS, in 1987, the Washington State Legislature mandated counties adopt
jail operating standards,RCW 70.48.071 and WAC 289; and
WHEREAS, Mason County adopted jail standards by Mason County Resolution
87-87; and
WHEREAS,the Washington State legislature decodified WAC 298 in 2006; and
WHEREAS, the jail standards, adopted in 1987, are outdated and no longer
compliant with correctional law and practice; and
WHEREAS,the Mason County Sheriff s Office has updated the standards, adopted
in 1987,to reflect current correctional practices and constitutional requirements;
NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners
of Mason County, Washington, hereby rescinds resolution 87-87 and adopts the updated document
(Attachment A) as the Mason County Jail Operating Standards in compliance with RCW 70.48.071.
DONE IN OPEN SESSION this 12th day of June,2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Mason County Prosecuting Attorney Randy Neatherlin, Chair
ATTEST: Kevin Shutty, Commissioner
Clerk of the Board Terri Drexler, Commissioner
Attachment A
Adopted 6/12/18
MASON COUNTY CORRECTIONAL
FACILITY STANDARDS
Sections:
2.21.010 Purpose and statutory authority.
2.21.020 Definitions.
2.21.030 General administration.
2.21.040 Staff positions.
2.21.050 Training.
2.21.060 Records.
2.21.070 Emergency procedures.
2.21.080 Fire prevention/suppression.
2.21.090 Overcrowding.
2.21.100 Use of force.
2.21.110 Admissions.
2.21.120 Pre-classification.
2.21.130 Orientation.
2.21.140 Classification/segregation.
2.21.150 Goodtime (earned early release).
2.21.160 Release and transfer.
2.21.170 Transportation.
2.21.180 Staffing.
2.21.190 Supervision/surveillance.
2.21.200 Critical articles.
2.21.210 Prisoner rights.
2.21.220 Prisoner rules of conduct.
2.21.230 Discipline.
2.21.240 Grievance procedures.
Page 1 of 25
Attachment A
Adopted 6/12/18
2.21.250 Designated health authority and licensed staff.
2.21.260 Health care policies and procedures.
2.21.270 Health screening.
2.21.280 Access to health care.
2.21.290 Health care training.
2.21.300 Medications control.
2.21.310 Health care records.
2.21.320 Special medical issues.
2.21.330 Access to facilities.
2.21.340 Food.
2.21.350 Clothing/bedding and personal items.
2.21.360 Sanitation.
2.21.370 Services.
2.21.380 Programs.
2.21.390 Telephone usage.
2.21.400 Mail.
2.21.410 Visitation.
2.21.440 Visitation for work release participants.
2.21.450 Transportation for work release participants.
2.21.460 Employment restrictions.
2.21.470 Work release participant money accounts.
2.21.480 Accountability for participants in the work release program.
2.21.490 Searches of work release participants.
2.21.010 Purpose and statutory authority.
Pursuant to RCW 70.48.071, Mason County hereby establishes the following operating standards for
adult correctional facilities owned and operated by Mason County.
2.21.020 Definitions.
The following words and phrases shall have the meaning indicated whenever used in this chapter
unless a different meaning is specifically indicated:
Page 2 of 25
Attachment A
Adopted 6/12/18
(1) "Sheriff or designee" means the elected sheriff, the undersheriff, chief criminal deputy,
superintendent of corrections or chief of detectives.
(2) "Communicable disease" means microorganisms that are easily transferable from one body to
another creating a condition which must be reported to the health department.
(3) "Contraband" means any substance or item not specifically permitted by the jail or special
detention program administration.
(4) "Day room" means an area to which prisoners have unrestricted access during all or part of a day
for leisure, dining, hygiene, or similar activities.
(5) "Corrections division" means the superintendent of corrections or designee, and/or the Mason
County sheriff's office jail.
(6) "Dormitory" means a secured sleeping and day room area occupied per design by more than one
prisoner.
(7) "Governing unit" means Mason County or the Mason County board of county commissioners.
(8) "Jail" means any adult correctional facility, which includes the Mason County sheriff's office jail and
the work release facility.
(9) "Living area" includes single cells, dormitories, day rooms area and leisure time activity space.
(10) "Single cell" means a secured sleeping area occupied by only one prisoner, and which is
physically and visually separated from prisoner sleeping areas on at least three of its four sides.
(11) "Work release program" means a program for the housing of special populations of sentenced
persons who do not require the level of security normally provided in jail facilities including, but not
limited to, persons convicted of offenses under RCW 46.61.502 or 46.61.503; provided, that it shall also
mean a program of scheduled release from the physical confines of the jail for the purpose of
employment, seeking employment, school or other approved activities.
2.21.030 General administration.
(1) The sheriff or designee shall develop and maintain an organizational chart and an operations
manual of policies and procedures consistent with the provisions of this chapter.
(2) Such chart and manual shall be available to all staff.
(3) All jail policies and procedures should be reviewed and revised as appropriate on a continuing
basis but at least yearly.
2.21.040 Staff positions.
(1) Written job descriptions shall define the responsibilities and designate the qualifications for each
staff position.
(2) All jail staff shall be selected in accordance with Chapter 41.14 RCW and/or other applicable legal
requirements.
2.21.050 Training.
(1) The jail shall provide preservice orientation to each newly hired jail staff member prior to being
assigned to duty, regardless of his or her previous training or experience prior to the assignment of any
Page 3 of 25
Attachment A
Adopted 6/12/18
jail duties. Such training may be provided either by existing jail staff or other qualified persons, and must
be verified by a written outline, and shall include, but not necessarily be limited to:
(a) Review and understanding of all policies and procedures relating to his/her job
responsibilities, specifically:
(i) Agency organization;
(ii) Admission and release procedures;
(iii) Security and safety procedures;
(iv) Contraband control, definition of, etc.;
(v) Prisoner discipline;
(vi) Medical and mental health procedures;
(vii) Use of force;
(viii) Confidentiality of jail records.
(b) Review of the Washington criminal justice system and these custodial care standards as they
relate to jail duties.
(c) Identification and understanding of the function of agencies whose authority may extend to
the jail's prisoners.
(d) Appropriate training and qualification in the use of weapons when jail duties include
possession or carrying of a firearm.
(2) All persons directly responsible for the supervision of prisoners shall successfully complete the
Washington State Criminal Justice Training Commission (CJTC) basic correctional officer academy
(COA) within the first six months of their employment, as required by WAC 239-36-010 unless such
training has already been received, or equivalency has been granted by the CJTC.
(3) Staff training shall further include such training as required by Section 2.21.290 (Health Care
Training).
2.21.060 Records.
(1) The sheriff or designee shall establish a records system which shall comply with the requirements
of this section.
(2) The jail shall maintain fiscal records which clearly indicate facility operation and maintenance costs
according to generally accepted accounting principles. Such records shall separate specific jail
functions from other departmental functions.
(3) All jail facility personnel shall be advised of the statutory provisions for confidentiality of jail records
under RCW 70.48.100.
(4) The information required by the booking and release form shall be obtained for each booking and
release. Such information will be retained in written form or within computer records. Other information
retained in each prisoner's jail records shall include, but not be limited to, court orders, personal
Page 4 of 25
Attachment A
Adopted 6/12/18
property receipts, information reports, reports of disciplinary actions and/or unusual occurrences, and,
in case of death, disposition of prisoner's property and remains.
(5) Health care records shall be maintained separately in accordance with Section 2.21.310 (Health
Care Records) to the extent necessary to maintain their confidentiality.
(6) Each prisoner shall be permitted reasonable access to his jail record, or reasonable access to
information contained therein; provided, that such access may be limited only by law.
(7) When a prisoner is transferred to another facility, copies or summaries of all health records
regarding medical problems shall be transferred to the receiving facility; provided, that the requirements
of Section 2.21.310 and governing laws regarding confidentiality are followed. Applicable court orders
shall be transferred. Summaries or copies of disciplinary records shall be transferred where such
information may serve a substantial governmental interest in the safety or security of the receiving
institution.
(8) The jail shall complete periodic reports on its population.
(9) The jail should, in addition, maintain an ongoing and permanent accounting of its population by
confinement categories, location, or classification within the jail.
(10) The jail shall maintain an accurate jail register as required by RCW 70.48.100.
(11) The jail shall maintain a written record of all incidents which result in substantial property damage
or bodily harm, or serious threat of substantial property damage or bodily harm. Major infraction reports
and disciplinary actions shall become part of the prisoner's jail record.
(12) All serious incidents and emergencies shall be recorded on an incident report, a copy of which
shall be retained. For purposes of this section, the term "serious incidents and emergencies" includes,
but is not limited to, any death which occurs within the jail, attempted suicides, epidemics, attempted or
completed escapes, any attempted or completed assault upon staff or prisoners, fires, riots, flooding or
other natural disasters.
(13) The jail should keep a log of daily activity within the facility for future accountability.
(14) Training records shall be maintained for each staff member employed by the jail.
(15) Performance records should be maintained for each staff member employed by the jail.
2.21.070 Emergency procedures.
(1) The sheriff or designee shall formulate written emergency procedures relative to escapes, riots,
rebellions, assaults, injuries, suicides or attempted suicides, outbreak of infectious disease, fire, acts of
nature, and any other type of major disaster or disturbance. The emergency plan shall outline the
responsibilities of jail facility staff, evacuation procedures, and subsequent disposition of the prisoners
after removal from the area or facility. Such plan shall be formulated in cooperation with the appropriate
supporting local government units.
(2) Emergency plans shall always be available to the officer in charge of the jail, and all personnel
shall be aware of, and trained in, the procedures.
2.21.080 Fire prevention/suppression.
Page 5 of 25
Attachment A
Adopted 6/12/18
(1) The department sheriff or designee shall consult with the local fire department having jurisdiction
over the facility in developing a written fire prevention and suppression plan which shall include, but not
be limited to:
(a) A fire prevention plan to be part of the operations manual of policies and procedures;
(b) A requirement that staff are alert to fire hazards during their daily rounds.
(c) Fire prevention inspections requested at least semi-annually of the fire department having
jurisdiction; provided, that when such inspections cannot be obtained from such fire department,
the facility shall provide such inspections by an independent, qualified source.
(d) A regular schedule for inspections, testing and servicing fire suppression equipment.
(2) Results of all fire prevention inspections shall be kept on file at the jail, together with records of
actions taken to comply with recommendations from such reports.
2.21.090 Overcrowding.
(1) It is the purpose of these standards to provide a firm approach to preventing overcrowding in the
jail facility and to create a workable and flexible process for addressing overcrowding.
(2) No prisoner shall be required to sleep directly on the floor for any length of time. No prisoner shall
be required to sleep on a mattress directly on the floor in excess of one seventy-two-hour period, unless
there are reasonable grounds to believe that such provisions are necessary to prevent the prisoner from
damaging property, inflicting bodily harm to himself or substantially compromising the security of the jail.
(3) The sheriff or designee shall set the maximum operational capacity for the jail facility. This
capacity shall reflect a judgment as to the maximum number of prisoners who may be housed within
the facility in a humane and constitutional manner.
(4) In setting the maximum operational capacity, the sheriff or designee should take into account
the following factors:
(a) The average amount of cell and day room space which would be available to each prisoner
at maximum capacity;
(b) The number of hours each day prisoners in the area have access to day rooms;
(c) If the day room access is less than twelve hours each day, the amount of space per prisoner
in the cell area;
(d) The classification and types of prisoners held;
(e) The average length of stay of prisoners held;
(f) The maximum length of actual stay of prisoners held;
(g) The nature and amount of physical exercise available to prisoners;
(h) The amount of access to visitation;
(i) The amount of other out-of-living-area time available to prisoners;
Q) Description of services and programs available to prisoners, especially those covered by
Page 6 of 25
Attachment A
Adopted 6/12/18
custodial care standards; and
(k) The number of incidents occurring in the jail in the previous twelve months.
(L) Staffing levels.
(5) The maximum capacity, for a particular day(s) in a month, may only be exceeded to the extent that
the average daily population for any entire calendar month does not exceed the established maximum
capacity.
(6) The sheriff or designee shall establish, with the cooperation of the presiding judge of the
Superior Court, a procedure of release of prisoners before the end of their term when overcrowding
occurs as herein defined.
2.21.100 Use of force.
(1) The sheriff or designee shall establish and maintain policies and procedures regarding the use of
force and the use of deadly force, which shall be consistent with this section.
(2) Only lawful and reasonable force as defined by law shall be used. In no event will physical force
be used as punishment.
(3) Deadly force shall not be used on a prisoner unless the person applying the deadly force
reasonably believes that the prisoner poses an immediate threat of death or grievous physical injury to
an officer or employee of the jail or any other person; or, to prevent the escape of a prisoner arrested for
a felony, when the person applying the deadly force reasonably believes that use of less than deadly
force would be ineffective.
(4) A written report on the use of force or deadly force shall be made. A written report shall be made
by each staff member involved or observing the use of such force. The report shall be reviewed by the
superintendent of corrections or designee, who shall initiate an investigation or review of the incident
and make a determination whether appropriate, justified or reasonable force was used. Said
determination shall be made a matter of record and filed with the Office of Professional Standards.
(5) The "Carotid Control Hold" means any hold or restraint specifically designed to inhibit blood
flow through the carotid arteries of the neck without inhibiting breathing by compression of the
airway in the neck and without compression of the larynx or trachea.(8) No neck hold shall be
used, except by persons instructed in the dangers of the neck holds and the proper use and
constraints of the carotid control hold. Refresher training shall be provided on at least an annual
basis.
(6) Medical attention shall be administered to the prisoner by a qualified medical professional as soon
as possible after the use of the Carotid Control Hold.
(7 Restraint devices shall never be applied as punishment. Restraint devices will be used only to prevent self-
injury, injury to others or property damage and shall not be applied for more time than is necessary.
2.21.110 Admissions.
(1) The receiving officer shall determine that the arrest and confinement of each prisoner is being
accomplished by a duly authorized officer, and a copy of all documents that purport to legally authorize
the confinement shall become part of the prisoner's jail record.
(2) The delivery officer shall remain at the jail facility until the jail staff has accepted the prisoner.
Page 7 of 25
Attachment A
Adopted 6/12/18
(3) Each prisoner, after completion of booking, shall be allowed reasonable access to a telephone for
the purpose of contacting a person or persons of his choice who may be able to come to his assistance.
If the prisoner chooses not to place any calls, this information shall be noted.
(4) Reasonable provisions shall be made for communicating with non-English-speaking, handicapped
or illiterate prisoners concerning the booking process, rules of the facility, privileges afforded to
prisoners and other information pertinent to prisoner rights and well-being while confined.
(5) The booking process should be completed within a reasonable time taking into consideration the
physical or mental condition of the prisoner or any other relevant factors.
(6) The sheriff or designee shall establish and maintain written policies and procedures regarding strip
searches and body cavity searches, which shall be consistent with the provisions of Chapter 10.79
RCW as now or hereinafter enacted.
(7) Each prisoner shall be searched for contraband in a manner consistent with this section and
written policies and procedures established hereunder, as is necessary to protect the safety of
prisoners, staff and institutional security.
(8) Strip searches and body cavity searches shall be conducted in a professional manner which
protects the prisoner's dignity to the extent possible.
(9) When a strip search or a body cavity search of a prisoner is conducted, it should include a
thorough visual check for birthmarks, wounds, sores, cuts, bruises, scars and injuries, "health tags," and
body vermin. Less complete searches should include the same checks to the extent possible.
(10) When a body cavity search is conducted by a licensed medical professional of the opposite sex,
an observer of the same sex as the prisoner should be present.
(11) All physical markings and "health tag" identifications shall be recorded and made available to the
jail employees responsible for care of prisoners and the medical professionals responsible for care of
the prisoner under Section 2.21.260.
(12) Particularly when force has been used during arrest, all visible injuries should be photographed.
(13) Any person with body vermin shall be treated appropriately in accordance with established health
care procedures.
(14) Complaints of illness or injury expressed or observed during booking shall be checked promptly
in accordance with the medical procedures established under Section 2.21.260.
(15) A prisoner suspected of having a communicable disease shall be isolated without delay.
Arrangements shall be made for his/her immediate transfer to a facility equipped to handle the
suspected disease, unless the admitting facility can safely and effectively segregate the prisoner
and maintain medically prescribed treatment.
(16) The admitting officer shall record and store the prisoner's personal property with a witnessed
receipt. A copy of such receipt shall be provided to the prisoner prior to his/her transfer or release.
(17) Each prisoner's weight should be measured and recorded upon admission.
(18) Front and side-view identification photographs of each prisoner shall be taken at booking and
Page 8 of 25
Attachment A
Adopted 6/12/18
retained either electronically or in hard-copy formats.
(19) Copies of fingerprints shall be forwarded to the proper state and federal authorities.
(20) The jail shall establish a policy on prisoners' use of personal clothing or jail uniforms.
(21) At a reasonable time after the completion of booking, each prisoner shall be issued clean
bedding, as well as personal care items.
2.21.120 Pre-classification.
(1) Prior to classification, reasonable precautions shall be taken to ensure the safety and welfare of
prisoners and the security of the institution.
(2) Prisoners who, upon screening, appear to have serious and potentially dangerous problems with
drugs, including alcohol, or signs of serious mental illness, as evidenced by their self-reported history
and/or obvious/overt behavior shall be closely observed. Persons qualified and trained to evaluate such
prisoners shall be contacted without delay.
(3) Any prisoner suspected of being assaultive shall be housed separately prior to classification
except where continual direct observation is maintained.
(4) No prisoner known or suspected to be a danger to him or herself may be housed alone without
being closely monitored.
2.21.130 Orientation.
(1) As soon after booking as possible, each prisoner shall receive an oral, video or written orientation.
The orientation shall provide information regarding the prisoner's confinement including, but not limited
to:
(a) Rules of prisoner conduct; including possible disciplinary sanctions, as provided in Section
2.21.220.
(b) Procedures and conditions regarding classification and reclassification, as provided in
Section 2.21.140;
(c) Staff expectations of prisoner responsibilities, including, if applicable, cleaning of prisoner
living areas;
(d) Prisoner rights and privileges; and
(e) The means of access to health care.
(2) An opportunity to ask and receive answers to questions shall be provided within a reasonable
time.
2.21.140 Classification/segregation.
(1) The sheriff or designee shall establish written classification and reclassification procedures which
shall be included in the manual of policies and procedures.
(2) A classification Deputy shall be designated as responsible for classification of prisoners confined
in the jail in accordance with written procedures identified in subsection (1) of this section; provided, that
this does not preclude designation of alternate persons to serve in the Classification Deputy's position;
and provided further, that certain classification functions, such as initial cell assignment, may be
delegated to non-classification staff.
Page 9 of 25
Attachment A
Adopted 6/12/18
(3) For each prisoner confined in the jail, those responsible for classification shall determine the
degree of security required, housing assignment, program eligibility, and regulations for association
within and outside the confinement area.
(4) Each prisoner confined in the jail shall be interviewed by the persons responsible for classification
determinations. The interviews and the information obtained shall be reported using a sheriff's-office-
approved format.
(5) Each prisoner shall be classified as soon as reasonably possible.
(6) The primary criteria for classification shall be the safety of the prisoner and the security of the
institution.
(7) Factors to be considered in classification shall include, but are not limited to, age, type of crime
detained for, pretrial versus post-trial status, and offender sophistication, criminal history, and past
behavior in a jail or correctional facility.
(8) No juvenile shall be held in the jail without sight and sound separation from adult prisoners. For
purposes of this standard, a juvenile is a person under the chronological age of eighteen, who has not
been transferred previously to adult court; provided, that no person under the chronological age of
sixteen shall be held in the jail; provided further, that this standard does not preclude or prohibit the
housing of remanded pretrial prisoners under the chronological age of eighteen within juvenile detention
facility. A juvenile shall not be considered "transferred previously to adult court" unless a juvenile court
has held a hearing under RCW 13.40.110 or a successor statute and ordered the juvenile transferred
for adult criminal prosecution. The exercise of jurisdiction by a limited-jurisdiction court in traffic, fish,
boating or game offenses or infractions pursuant to RCW 13.04.030(6)(c) or a successor statute does
not constitute a "transfer."
(9) Female prisoners should be segregated from visual communication and physical contact with male
prisoners except under the direct supervision of a staff person.
(10) Written classification procedures shall include provisions for the separation of certain prisoners
for their own protection, for purposes of investigation, and for the security of the facility.
(11) Documentation shall be maintained for each case of administrative segregation.
2.21.150 Goodtime (earned early release).
The sheriff or designee shall develop written policies regarding recommendations for time off for good
behavior. Such policies shall ensure that good time recommendations, when requested by sentencing
courts, are given on a consistent basis, and in accordance with applicable laws.
2.21.160 Release and transfer.
(1) Prior to any release, the releasing officer shall positively verify the prisoner's identity and ascertain
that there is a legal authority for the release.
(2) All prisoners being released shall sign a witnessed receipt for personal property returned.
(3) In addition to the release procedures designated above, the releasing officer shall determine that
the receiving unit or person has the authority to accept custody of a prisoner who is being transferred.
2.21.170 Transportation.
The sheriff or designee shall maintain written policy and procedures for transportation of inmates
Page 10 of 25
Attachment A
Adopted 6/12/18
outside of the jail facility. Said policy shall emphasize safety and security.
2.21.180 Staffing.
(1) At all times in the jail, all staff members shall be awake, alert and responsible for supervision and
surveillance of inmates.
(2) When both males and females are housed in the jail, at least one male and one female staff
member shall be on duty at all times. Personal observation of prisoners for purposes of this or other
sections of these standards may be by opposite sex staff as long as opposite sex privacy concerns are
given appropriate protection.
(3) There should be continual sight and/or sound surveillance available of all prisoners and officer
posts shall be located to permit officers to see or hear and respond to emergency situations.
(4) Such surveillance may be by remote means, provided there is the ability of staff to respond face-
to-face to any prisoner.
(5) In the absence of unusual behavior or other concerns for prisoner security and health, personal
observation of prisoners by staff may be reduced to, but shall not be less frequent than, at least once
within every sixty-minute period.
(6) Staff should be alert to prisoner depression, dissension, family rejection, loneliness, resistance to
staff or programs, and the effects of use of substances prohibited by facility rules or by law.
2.21.190 Supervision/surveillance.
(1) The jail shall establish a positive means of identifying prisoners.
(2) Perimeter security shall be maintained.
(3) Security devices shall be maintained in proper working condition.
(4) No prisoner shall be permitted to have authority over other prisoners.
(5) The sheriff or designee shall develop a system for taking and recording prisoner counts.
(6) Any item or person entering or leaving the jail shall be subject to search.
(7) Prisoners who have regular contact outside the jail shall not be permitted contact with other
prisoner classifications or entrance to areas frequented by other prisoners, unless first subject to
search.
(8) There shall be irregularly scheduled searches for contraband in the jail facility and in all areas
frequented by prisoners.
(9) Conspicuously posted signs shall display the statutory penalty for giving or arranging to give
anything to a prisoner without official authorization (RCW 9A.76.010, 9A.76.140, 9A.76.150,
9A.76.160).
2.21.200 Critical articles.
(1) The jail facility shall establish written procedures to ensure that weapons be inaccessible to
prisoners at all times.
(2) Weapon lockers shall be located outside of the booking and confinement areas.
Page 11 of 25
(3) The manner in which jail keys are to be used shall be included in the policies and procedures
manual established by the sheriff or designee.
(4) A control point shall be designated for key cataloging and logging the distribution of keys.
(5) There shall be at least two sets of jail facility keys, one set in use and the other stored securely but
easily accessible to staff for use in the event of an emergency.
(6) All keys not in use shall be stored in a secure key locker inaccessible to prisoners.
(7) Emergency keys shall be marked and placed where they may be quickly identified in case of an
emergency.
(8) Keys to locks on doors inside the security area of a jail should be on a separate ring from keys to
locks on doors or gates to the outside of the jail. Except in an emergency situation, both rings should
not be carried by any person inside the jail simultaneously.
(9) Keys shall be accounted for at all times and the distribution certified at each shift change.
(10) Jail facility keys shall never be issued to a prisoner.
(11) If electronic devices are used in place of keys, there shall be key or other manual override
capabilities available for immediate use in case of an emergency and/or a failure of the system.
(12) Protective equipment and other chemical suppressing agents shall be kept in a secure area,
inaccessible to prisoners and unauthorized persons, but quickly accessible to officers of the facility.
(13) Dangerous kitchen utensils and tools shall be marked for identification, recorded and kept in a
secure place.
(14) Toxic substances shall be kept in a locked storage and use of toxic substances shall be strictly
supervised. Such substances, including cleaning supplies, shall be stored in a separate area from food
supplies.
2.21.210 Prisoner rights.
(1) The sheriff or designee should establish a written statement of prisoner rights which should
include, but not be limited to, access to courts, confidential access to attorneys and/or legal assistance,
protection from abuse and corporal punishment, freedom from discrimination based on race or sex,
access to information on facility rules, regulations and sanctions, communication such as telephone
calls, and access to necessary medical care. The written statement of prisoner rights shall be included
in the inmate handbook given to the prisoner at the time of orientation.
(2) The sheriff or designee shall establish uniform rules and disciplinary sanctions to guide the
conduct of all prisoners. The rules shall designate major and minor infractions.
(3) Printed rules and possible disciplinary sanctions shall be given to each prisoner and/or posted
conspicuously throughout the jail. Non-English-speaking prisoners shall be informed of the rules either
orally, in writing, or by posted signs in the appropriate language.
2.21.220 Prisoner rules of conduct.
(1) All major infractions of the rules shall be reported in writing to the supervisor prior to shift change
by the staff member observing or discovering the infraction. Such reports shall become a part of the
prisoner's jail record.
Page 12 of 25
Attachment A
Adopted 6/12/18
(2) Minor infractions of the rules may be handled informally by any staff member by reprimand,
warning, or minor sanction as defined by policy and procedures of the jail. Such incidents may become
part of the prisoner's record.
2.21.230 Discipline.
(1) The superintendent of corrections or designee shall review all charges of major violation of facility
rules and impose appropriate sanctions, if any.
(2) Any facility staff member involved as a witness, reporting party and/or participant of an incident
giving rise to a charge of a major violation shall not be a designee under subsection (1) of this section,
with respect to that charge.
(3) Nonpunitive corrective action should be the first consideration in all disciplinary proceedings.
(4) Punitive measures imposed shall be appropriate to the severity of the infraction and based on
considerations of the individual(s) involved.
(5) Acceptable forms of discipline shall include, but not be limited to, the following:
(a) Loss of privileges;
(b) Removal from work detail or other assignment;
(c) Recommendation of forfeiture of"good time" credit;
(d) Transfer to the maximum security or segregation section.
(6) No prisoner or group of prisoners shall be given authority to administer punishment to any other
prisoner or group of prisoners.
(7) Deprivation of regular feeding, clothing, bed, bedding, or normal hygienic implements and facilities
shall not be used as a disciplinary sanction.
(8) Correspondence privileges shall not be denied or restricted, except in cases where the prisoner
has violated correspondence regulations. In no case shall the correspondence privilege with any
member of the bar, holder of public office, the courts or the department of corrections or chief law
enforcement officer be suspended.
(9) Visitation privileges should not be denied or restricted as a sanction for infractions of rules of the
institution unrelated to visitation. Attorney client visits shall not be unreasonably restricted.
(10) No prisoner should be held in disciplinary segregation for more than fifteen days for any one
violation and no more than thirty days for all violations arising out of one incident, unless approved by
the sheriff or designee.
(11) Corporal punishment and physical restraint (e.g., handcuffs, leather restraints, and straitjackets)
shall not be used as sanctions.
2.21.240 Grievance procedures.
(1) The sheriff or designee shall develop and maintain procedures regarding prisoner grievances.
Such procedures should provide for identification of persons to whom grievances are to be directed, for
timely review of grievances, and for notification and recordation regarding the grievances.
2.21.250 Designated health authority and licensed staff.
Page 13 of 25
Attachment A
Adopted 6/12/18
(1) The facility shall have a designated health authority with responsibility for health care services
pursuant to a written agreement, contract, or job description. The health authority may be a physician,
health administrator or agency. When this authority is other than a physician, final medical judgments
shall rest with a single designated responsible physician licensed in the state of Washington.
(2) Matters of medical and dental judgment shall be the sole province of the designated health
authority; security regulations applicable to facility personnel shall also apply to health personnel.
(3) The designated health authority should submit a quarterly report on the health delivery system and
health environment and an annual statistical summary to the sheriff or designee.
(4) State licensure and/or certification requirements and restrictions shall apply to health care
personnel.
(5) All medical personnel shall practice within the scope of their license. Where applicable, treatment
shall be performed pursuant to a written standing or direct order from a medical practitioner.
(6) Verification of current licensing and certification credentials should be on file in the jail.
2.21.260 Health care policies and procedures.
(1) Written standard operating procedures approved by the designated health authority shall consist
of but not be limited to the following:
(a) Receiving screening;
(b) Health appraisal data collection;
(c) Nonemergent medical services;
(d) Deciding the emergency nature of illness or injury;
(e) Availability of dental referral examination, and treatment;
(f) Provision of medical and dental prostheses;
(g) First aid;
(h) Notification of next of kin or legal guardian in case of serious illness, injury or death;
(i) Providing chronic care;
(j) Providing convalescent care;
(k) Providing medical preventive maintenance;
(1) Screening, referral and care of mentally ill and retarded inmates, and prisoners under the
influence of alcohol and other drugs;
(m) Implementing the special medical program;
(n) Delousing procedures;
(o) Detoxification procedures; and
(p) Pharmaceuticals.
Page 14 of 25
Attachment A
Adopted 6/12/18
(2) The work of qualified medical personnel shall be governed by written job descriptions which shall
be approved by the designated health authority.
2.21.270 Health screening.
(1) Receiving screening shall be performed on all prisoners upon admission to the facility before being
placed in the general population or housing area, and the findings recorded. The screening shall include
inquiry into:
(a) Current illness and health problems including those specific to women;
(b) Medications taken and special health requirements;
(c) Screening of other health problems designated by the responsible physician;
(d) Behavioral observation, including state of consciousness and mental status;
(e) Notation of body deformities, trauma markings, bruises, lesions, ease of movement, jaundice,
and other physical characteristics; and
(f) Condition of skin and body orifices, including rashes and infestations.
(2) The health appraisal data collection should be completed for each prisoner within fourteen days
after admission to the facility in accordance with the adopted standard operating procedures.
(3) Such health appraisal should include, at a minimum, a physical assessment by a licensed health
care provider, recording of vital signs and a general review of mental status; provided, that such
appraisal is not intended to be a standard "annual physical" but rather such minimum physical and
mental status review as is necessary to detect any major problems. As appropriate, laboratory and
diagnostic tests to detect communicable disease, including venereal diseases and tuberculosis, and
other tests and appraisals should be included within such appraisal.
(4) Health history and vital signs should be collected by medically trained or qualified medical
personnel who are properly licensed, registered or certified as appropriate to their qualifications to
practice. Collections of all other health appraisal data should be performed only by qualified medical
personnel. Review of the results of the medical examination, tests and identification of problems should
be made by a physician or designated qualified medical personnel. All health appraisal data should be
recorded on the health data forms approved by the designated health authority.
2.21.280 Access to health care.
(1) If medical services are delivered in the jail, adequate equipment supplies and materials shall be
provided for the performance of primary health care delivery.
(2) At the time of admission to the facility, prisoners shall receive written communication consistent
with the provisions of Section 2.21.110, explaining the procedures for gaining access to medical
services.
(3) Prisoner's medical complaints shall be collected daily and acted upon by the medically trained
personnel. Priority shall be established and appropriate treatment by qualified medical person shall
follow.
(4) Sick call shall be conducted by a physician and/or other qualified medical personnel and shall be
available to each prisoner at least three times per week.
Page 15 of 25
Attachment A
Adopted 6/12/18
(5) When sick call is not conducted by a physician, the responsible physician shall arrange for the
availability of a physician at least once each week to respond to prisoner complaints regarding services
which they did or did not receive from other medical providers; further, regardless of complaints, the
responsible physician shall review the medical services delivered at least every two weeks.
(6) Medical and dental prostheses shall not be denied when the health of the inmate-patient would
otherwise be adversely affected as determined by the designated health authority.
(7) First aid kit(s) shall be conveniently available to jail and medical staff.
(8) The designated health authority should approve the contents, number, location and procedure for
periodic inspection of the kit(s).
(9) Emergency medical and dental care shall be available on a twenty-four-hour basis in accordance
with a written plan which includes:
(a) Arrangements for the emergency evacuation of the prisoner from the jail;
(b) Arrangements for the use of an emergency medical vehicle;
(c) Arrangements for the use of one or more designated hospital emergency rooms, other
appropriate health facilities, or on-call physician and dentist services.
(10) Work release residents shall be allowed to see their own physician, upon approval by the
designated health care authority.
2.21.290 Health care training.
(1) Jail personnel shall be trained in standard first-aid equivalent to that defined by the American Red
Cross prior to employment or during the probationary period. Written standard operating procedures
and training of staff shall incorporate the following steps:
(a) Awareness of potential medical emergency situations;
(b) Notification or observation determination that a medical emergency is in progress;
(c) "First aid" and CPR;
(d) Call for help; and
(e) Transfer to appropriate medical provider.
(2) At least one person per shift shall have training in life support cardiopulmonary resuscitation
(CPR).
(3) Jail personnel shall be given training regarding the recognition of general symptoms of mental
illness and developmental disabilities.
(4) All persons responsible for the delivery of medications shall have training regarding the medical,
security, and legal aspects of such activity.
2.21.300 Medications control.
(1) The designated health authority operating procedures for the proper management of
pharmaceuticals shall include:
Page 16 of 25
Attachment A
Adopted 6/12/18
(a) A policy regarding the prescription of all medications with particular attention to behavior-
modifying medications and those subject to abuse.
(b) A policy regarding medication dispensing and administration which shall include, but not be
limited to:
(i) Nonmedical jail personnel delivering medication(s) to prisoners;
(ii) Disposition of medication(s) brought in by prisoners at the time of admission to the
facility;
(iii) Ensuring that all medications are kept in containers which have been labeled securely
and legibly by a pharmacist or the prescribing physician, or in their original container which is
labeled by their manufacturer. Medications shall not be transferred from such containers
except for the preparation of a dose administration;
(iv) Safeguards with regard to delivery of medications to prisoners; and
(v) Disposition of unused medication(s).
(c) A policy regarding the maximum security storage and weekly inventory of all controlled
substances, nonprescription medication(s), syringes, needles and surgical instruments.
(2) The person delivering medication(s) shall be accountable for following the orders of medical staff.
2.21.310 Health care records.
(1) The designated health authority shall be responsible for maintaining patient medical record files.
Such files shall contain the completed receiving screening form, health appraisal data collection forms,
all findings, diagnoses, treatments, dispositions, prescriptions and administration of medications, notes
concerning patient education as to prescribed medication and/or treatment, notations of place, date and
time of medical encounters and terminations of treatment from long term or serious medical or
psychiatric treatment. The health care records are the property of the sheriff's office.
(2) The designated health authority shall ensure the confidentiality of each prisoner's medical record
file and such file shall be maintained separately to the extent necessary to maintain their confidentiality.
(3) The designated health authority shall communicate information obtained in the course of medical
screening and care to jail authorities when necessary for the protection of the welfare of the prisoner or
other prisoners, management of the jail, or maintenance of jail security and order.
(4) A copy or summary of the medical record file shall be sent to the jail or correctional institution to
which a prisoner is transferred at the time of such transfer or as soon as practical thereafter. A copy of
such file or parts thereof shall also be transmitted upon the written authorization of a prisoner to
designated physicians and medical facilities.
(5) The person delivering medications shall record the actual time of the delivery in a manner using a format
approved by the designated health authority.
2.21.320 Special medical issues.
(1) All examinations, treatments and procedures affected by informed consent standards in the
community shall likewise be observed for prisoner care.
(2) No prisoner shall be given medical treatment against his will except as necessary to prevent the
spread of communicable disease, to relieve imminent danger to the life of the prisoner, or, in the case of
Page 17 of 25
Attachment A
Adopted 6/12/18
serious mental disorders, to prevent imminent danger to the life of his or her person or to the lives of
others. All procedures required by Chapter 71.05 RCW shall be followed in any case of involuntary
commitment or involuntary treatment of mentally ill persons within the jail.
(3) In all cases, the responsible physician shall give a clear statement to the prisoner patient of his
diagnosis and treatment.
(4) Upon discovery, jail staff shall report any symptoms of prisoner mental illness or developmental
disability to medical personnel or mental health professionals for evaluation and treatment.
(5) A written individual treatment plan for each inmate/patient requiring close medical supervision shall
be developed by a medical practitioner. The individual treatment plan shall include direction to medical
and nonmedical personnel regarding their roles in the care and supervision of these patients.
(6) Programs for the prevention of suicide, to include early identification of risk, appropriate diagnosis
and referral, and close observation as required by Section 2.21.180, should be developed by medical
staff.
(7) Appropriate medically supervised treatment in accordance with written procedures established
under Section 2.21.260 shall be given to prisoners determined to be mentally ill or under the influence
of alcohol, opiates, barbiturates and similar drugs.
(8) Reasonable physical restraint, when necessary for medical reasons, shall be medically directed,
except in the instance of a medical emergency, where reasonable physical restraint may be used to
control a grossly disturbed or violent prisoner, absent medical direction; provided, that the review and
direction of the health care staff or local mental health professionals shall be promptly sought.
2.21.330 Access to facilities.
(1) Regular bathing (shower) shall be permitted at least twice each week.
(2) Each prisoner shall have access to toilet, sink, drinking water, and adequate heat and ventilation.
2.21.340 Food.
(1) At least three meals a day shall be served at regular intervals. The morning meal shall be served
within fourteen hours of the previous day's evening meal.
(2) The jail may arrange for prepared meal service or serve frozen packaged meals, provided these
meals shall be served in a reasonable manner, hot food served hot, cold food served cold.
(3) The jail menu shall be reviewed at least annually by a qualified nutritionist or dietician to ensure
the menu served meets the nationally recommended dietary allowance for basic nutrition for
appropriate age groups. Menu evaluations shall be conducted at least quarterly by food service
supervisory staff to verify adherence to the established dietary allowances.
(4) Whenever a prisoner refuses a meal or does not eat the meal served, a notation or recording
should be made in a manner approved by the sheriff or designee and the medical section notified if an
inmate refuses more than three meals within a forty-eight-hour period of time.
(5) Diets ordered by medical staff shall be strictly observed.
2.21.350 Clothing/bedding and personal items.
(1) Provisions shall be made for separate insect-proof clothing storage to prevent migration of lice
from infested clothing.
Page 18 of 25
Attachment A
Adopted 6/12/18
(2) The jail shall ensure that the laundering of prisoners' outer garments is made available to them at
least once a week, and that the laundering of prisoners' undergarments and socks is made available to
them at least twice a week.
(3) The jail facility shall, if necessary, clean and sanitize personal clothing prior to storage.
(4) Each prisoner shall be issued clean linens for the first night's detention and at least once a
week thereafter. Linens shall include:
1. One towel
2. Two Blankets
3. One inmate uniform
4. One pair of inmate shoes
(5) Mattresses shall have a washable surface and be sanitized at least semiannually.
(6) Blankets shall be issued upon arrival and shall be washed at frequent intervals to maintain a clean
condition, but at least once every sixty days, and always before reissue.
(7) Personal care items issued to each prisoner in the jail facility shall include, but not be limited to,
soap and towel. Female prisoners shall be supplied with necessary feminine hygiene items.
(8) Toothpaste or powder, toothbrush and comb shall be available for purchase by all prisoners.
Prisoners without funds shall have access to these minimum items without cost.
(9) Each prisoner should be permitted to have a reasonable number of additional personal items, the
possession of which does not substantially impede jail management or security.
2.21.360 Sanitation.
(1) The jail shall be kept in a clean and sanitary condition, free from any accumulation of dirt, filth,
rubbish, garbage, or,other matter detrimental to health.
(2) Jail staff shall ensure that each prisoner shall clean his own living area daily. Convicted prisoners
may be required to clean other space within the confinement area and pretrial detainees may be
permitted to do so voluntarily.
(3) Insects and rodents shall be eliminated by safe and effective means. Prisoners shall be removed
from areas in which insecticides and rodenticide are being used.
(4) Pets shall not be allowed in the jail facility.
(5) The jail shall provide adequate laundry services.
2.21.370 Services.
(1) The sheriff or designee shall establish, maintain and operate a commissary.
(2) Inmates may make arrangements to order books, periodicals, and newspapers, from
publishers and/or local newsstands.
(3) Proceeds from the jail facility commissary shall be used for operation and maintenance of the
commissary service and/or prisoner welfare expenses.
Page 19 of 25
Attachment A
Adopted 6/12/18
(4) Payments for commissary purchases shall be made by debit on a trust account maintained for the
prisoner. All expenditures from a prisoner's account shall be accurately recorded and receipted.
(5) The sheriff or designee shall make reasonable arrangements to provide basic hair care.
(6) In consultation with state and/or local library service units, the jail should make provision for library
services.
(7) The sheriff or designee shall arrange for access by the prisoners to an adequate law library or
adequate professional legal assistance.
(8) Upon request from a prisoner, the jail facility shall arrange confidential religious consultation.
(9) The sheriff or designee shall arrange for weekly religious services.
(10) Prisoners should be permitted to observe religious holidays and receive sacraments of their faith.
(11) Attendance at religious services shall be voluntary, and prisoners who do not wish to bear or
participate shall not be exposed to such services.
(12) Counseling services should be available to provide prisoners in jail facilities with an opportunity to
discuss their problems, interests, and progress.
(13) The sheriff or designee may utilize volunteer counseling resources available in the community.
(14) Counselors may submit written recommendations to the sheriff or designee.
(15) Prisoners shall not be required to receive counseling services unless ordered by the appropriate
court.
(16) Work release participants may be allowed to keep a small amount of money on their persons,
when housed separately from non-work-release prisoners. Alternately, the jail shall maintain a cash
account for the resident. All expenditures from a resident's account shall be accurately recorded and
receipted.
2.21.380 Programs.
(1) Each prisoner shall be allowed three hours per week of physical exercise, to be scheduled no less
than three separate days. If weather does not permit outdoor exercise, it shall be provided indoors.
(2) The sheriff or designee may establish work programs.
(3) Participation in work programs by pretrial detainees shall be voluntary, and shall be at the
discretion of the sheriff or designee.
(4) The sheriff or designee may arrange for the development of an education and training program,
utilizing local school districts, colleges, trade schools, unions, industry, interested citizens, and other
available community, state and federal resources.
(5) Paid staff member(s) may be designated responsibility for supervision of any education and
training programs.
(6) Approved correspondence courses may be made available at the prisoner's request.
(7) The sheriff or designee may provide courses to prepare qualified prisoners for the "General
Page 20 of 25
Attachment A
Adopted 6/12/18
Education Development" test, and provide the opportunity to take the test.
(8) The sheriff or designee may provide opportunities for all prisoners to participate in leisure time
activities of their choice and abilities. Such activities may include athletic programs, hobbies and crafts,
table games, radio and television, motion pictures, cards, puzzles, checkers and chess.
(9) Volunteers may be used to plan and supervise exercise programs and other leisure time activities,
but paid staff member(s) shall be designated responsibility for supervision of such program(s).
2.21.390 Telephone usage.
(1) The sheriff or designee shall establish rules which specify regular telephone usage times and the
maximum length of calls (not to be less than five minutes).
(2) Telephone usage hours shall include time during the normal work day and time during the evening,
at least once a week per prisoner; provided, that established social telephone usage hours shall not
preclude reasonable access to a telephone to contact the prisoner's attorney or legal representative.
(3) Calls shall be at the prisoner's expense or collect; provided, that appropriate protection of access
to an attorney shall be maintained for prisoners without funds.
(4) Telephone conversations may be monitored, tape-recorded or spot-checked except for calls made
to the prisoner's attorney or legal representative.
(5) Reasons for calls shall be the personal concern of the prisoner, except in consideration of
requests for emergency calls beyond normal telephone hours.
2.21.400 Mail.
(1) Prisoners shall generally be permitted to subscribe to and otherwise receive books, newspapers,
periodicals and other printed materials or photographs which may lawfully be delivered through the
United States mail. Such materials shall be denied a prisoner only if such denial furthers a substantial
governmental interest in jail security or the welfare of prisoners or staff.
(2) When materials identified in subsection (1) of this section are withheld from a prisoner:
(a) The prisoner and the publisher or sender shall receive appropriate written notice that the
publication is being denied, accompanied by an explanation of the reason(s) for the denial;
(b) The affected prisoner may have such decision reviewed by utilizing the grievance process;
(c) A written decision of the review of the denial, including reason(s), shall be given to the
prisoner requesting review.
(3) Incoming or outgoing mail shall be retained no more than one business day. Except in the case of
prisoners without funds, prisoners shall be permitted to mail out any number of letters. Prisoners without
funds shall be permitted to mail up to three letters per calendar week at public expense or with postage
purchased from the prisoner welfare fund, provided upon proper showing the number may be
increased. Each prisoner shall be permitted to mail out any number of letters to his attorney and/or the
courts. No restriction shall be placed on the number of letters a prisoner may receive or of the persons
with whom he may correspond, except by court order of a court of competent jurisdiction, or as provided
under subsection (5) of this section. These rules shall not preclude a prisoner being required to place
his name and a return post office address on outgoing mail.
Page 21 of 25
Attachment A
Adopted 6/12/18
(4) No general restriction of the number of letters prisoners may receive or of classes of persons with
whom they may correspond shall be made by facility rule or policy. Incoming mail shall not be censored,
but may be opened and inspected for contraband, cash and checks may be perused for content when
the responsible staff person designated by the sheriff or designee has reasonable grounds to believe
that the content of a letter may present a clear and present danger to institutional security or violates
state or federal law. Whenever mail is not delivered by the jail staff directly to the prisoner to whom it is
addressed, it shall be resealed. Outgoing non-legal mail shall be submitted to Corrections
staff in an unopened envelope. Corrections Deputies shall inspect the mail to assure
compliance with jail policy, law, and inmate rules.
(5) When a prisoner is prohibited from sending a letter, the letter and a written and signed notice
stating the reason for disapproval and indicating the portion(s) of the letter causing disapproval, shall
be given to the prisoner. When a prisoner is prohibited from receiving a letter, the letter and a written
signed notice stating the reason(s) for denial and indicating the portion(s) of the letter causing the denial
shall be given to the sender. The prisoner shall be given notice in writing that the letter has been
prohibited, indicating the reason(s) and the sender's name. When a prisoner is prohibited from sending
or receiving mail, the affected prisoner may have such decision reviewed utilizing the grievance
process. A written decision of the review of such denial shall be delivered to the prisoner.
(6) Incoming mail of prisoners that is clearly marked as coming from an attorney, court, or elected
federal, state, county or city official shall be opened only in the presence of the addressee. Mail to or
from attorneys, courts or elected federal, state, county, or city officials shall not be read. There shall be
no additional restrictions on prisoner correspondence for disciplinary or punishment purposes, unless
the prisoner has violated rules as to correspondence. Upon proper showing of the alleged violation, the
prisoner's mail may be restricted for a limited time, but such restriction shall not apply to attorney-client
mail or correspondence with the courts.
(7) The jail facility may establish policies and procedures for the receipt of packages for inmates. If the
facility allows prisoners to receive packages, all packages shall be opened and inspected. Packages
may be received only if the contents conform to rules adopted by the sheriff or designee.
(8) Outgoing packages of prisoners' personal property shall be inspected to ensure ownership and
compliance with United States postal regulations.
(9) Items which are not permitted by jail rules may be destroyed upon the prisoner's written request,
placed in the prisoner's personal property box, or returned collect to the sender. A receipt for
permissible items received in the mail, including money or check, shall be signed by a staff member and
a copy thereof promptly delivered to the prisoner. Contraband, as defined in RCW 9A.76.010, shall be
turned over to the proper authorities, for handling as evidence, for disciplinary action or possible
prosecution under RCW 9A.76.140, 9A.76.150, 9A.76.160, or other applicable statute(s).
2.21.410 Visitation.
(1) The department of corrections or chief law enforcement officer shall establish and post rules
governing visitation and specifying times therefor.
(2) Each prisoner should be allowed a minimum of two hours total visitation per week.
(3) Preference on who visits will be determined by the inmate, subject to subsection (1) of this section.
(4) Visitors seventeen years of age and under are prohibited from accessing the jail.
(5) The sheriff or designee may grant special visitation privileges to visitors who have traveled long
Page 22 of 25
Attachment A
Adopted 6/12/18
distances, to visitors for hospitalized prisoners, and for other unusual circumstances.
(6) Each prisoner shall be allowed confidential visits from his attorney or legal assistants and clergy or
religious representatives.
(7) By prior arrangement with the sheriff or designee, a prisoner may be allowed confidential visits for
business or educational reasons.
(8) Law enforcement professionals shall be allowed to interview prisoners at reasonable times, unless
it appears circumstances do not permit delay.
(9) Signs giving notice that all visitors and their accompanying possessions are subject to search shall
be conspicuously posted at the entrance to the facility and at the entrance to the visiting area.
(10) Any visitor may refuse a search but, subsequent to such refusal, may then be denied entrance.
(11) Other reasons for denying entrance to visitors shall include but not be limited to:
(a) An attempt, or reasonable suspicion of an attempt, to bring contraband into the facility;
(b) Being under the obvious influence or effect of alcohol or controlled substances;
(c) Request from prisoner's physician;
(d) Request from prisoner;
(e) Reasonable grounds to believe a particular visit would present a substantial danger to jail
security or management or the welfare of prisoners, staff or other visitors.
(12) Whenever a visitor is refused admittance during regular visiting hours, the prisoner shall receive
notice of the refusal stating the reasons therefor.
2.21.440 Visitation for work release participants.
(1) Visitation shall be provided within the jail for each work release participant unless the work release
participant is permitted to visit with others away from the facility.
(2) The work release facility may, if authorized by legal authority, permit work release participants to
leave the facility for the purpose of: medical/dental treatment, attending to civil or legal matters, or to
conduct business and to participate in activities related to their approved program. Authorization to
leave the facility shall be governed by written policy and procedures.
(3) Each work release participant may be allowed visits from his or her attorney or legal assistants, his
or her pastor and business, educational and law enforcement professional at reasonable hours.
(4) Signs giving notice that all visitors and their accompanying possessions are subject to search shall
be conspicuously posted. Any visitor may refuse a search but, subsequent to such refusal, may then be
denied entrance.
(5) Other reasons for denying entrance to visitors shall include, but not be limited to:
(a) An attempt, or reasonable suspicion of an attempt, to bring contraband into the facility.
(b) Being under the obvious influence or effect of alcohol or controlled substances.
(c) Request from the work release participant's physician.
Page 23 of 25
Attachment A
Adopted 6/12/18
(d) Request from the work release participant.
(e) Reasonable grounds to believe a particular visit would present a substantial danger to jail
security, or management, or to the welfare of work release participants, staff, or visitors.
(6) If a visitor is refused admittance during regular visiting hours:
(a) The work release participant shall receive notice of the refusal stating the reasons therefor.
(b) The affected work release participant is entitled to have such decision of the jail administrator
or designee upon written request and shall be promptly informed of his right.
(c) A written decision of the reviewing body's determination, stating the reason(s) therefor, shall
be furnished to the work release participant who requested such review.
2.21.450 Transportation for work release participants.
The use of inmate's personal automobiles shall be governed by written policy of the sheriff or
designee, which shall ensure the work release participant has a valid Washington State driver's
license and minimum liability insurance coverage.
2.21.460 Employment restrictions.
The work release program shall comply with RCW 70.48.210 as to its work release participants.
2.21.470 Work release participant money accounts.
(1) The sheriff or designee may collect work release participant's earnings and from the earnings
make payments for the work release participant's board, personal expenses inside and outside the
facility, and share of the administrative expenses as required by RCW 70.48.210(3)(d).
(2) If a work release participant's earnings are collected, support payments for some work
release participant's dependents, if any, shall be made as directed by the court.
(3) If a work release participant's earnings are collected, with the work release participant's consent,
the remaining funds may be used to pay the work release participant's pre-existing debts. Consent to
payment of restitution may be imposed as a condition of work release when authorized or required by
court order. Any balance shall be retained and paid to the work release participant when the work
release participant is discharged.
2.21.480 Accountability for participants in the work release program.
(1) The work release participants shall be confined in the jail whenever the work release participant is
not employed and between the hours of employment, unless excused by supervising jail staff to seek
approved necessary medical attention or employment opportunities.
(2) A current schedule of the times during which work release participants are authorized to be absent
from the facility shall be maintained.
(3) To ensure strict accountability as to the whereabouts of each work release participant, the jail shall
have a sign-in/sign-out system which records the date and time of departure and expected return,
destination, reason for leaving the jail and time of actual return.
(4) The jail shall establish and follow written policies and procedures to verify attendance of work
release participants at the place for which absence from the jail is authorized.
Page 24 of 25
Attachment A
Adopted 6/12/18
2.21.490 Searches of work release participants.
(1) Work release participants shall be subject to search each time they enter or leave the jail.
(2) The jail shall have written policies and procedures regarding the use of breathalyzers, urine
analysis, and other means to detect the use of alcohol or unauthorized drugs.
Page 25 of 25
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Becky Rogers Action Agenda X
Public Hearing
Other
DEPARTMENT: Support Services/Board of Equalization EXT: 268
COMMISSION MEETING DATE: 6/12/2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 6/5/2018
BRIEFING PRESENTED BY: Becky Rogers
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to reappoint Deborah Reis to a 3-year term, on the Mason
County Board of Equalization, which will end on 5/31/2021.
Background: Per RCW 84.48.026, terms of members are three years. On
5/1/2018, a News Release was circulated seeking applicants to fill a position
that will expire on 5/31/2021. Four applicants applied for the position and
were interviewed by the County Commissioners on 6/5/2018.
RECOMMENDED ACTION:
Approval to reappoint Deborah Reis to a 3-year term, on the Mason
County Board of Equalization, which will end on 5/31/2021.
Attachment(s): None
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: June 12, 2018 Agenda Item # '613
(Commissioner staff to complete)
BRIEFING DATE: May 21, 2018 &June 4, 2018
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
Set a Public Hearing on June 26, 2018 at 6:30 p.m. to consider approval of supplemental
appropriation and budget transfer requests to the 2018 budget.
Background:
The following are requests for supplemental appropriations and budget transfers:
Supplemental Appropriations:
$644,255 Increase to Current Expense Non-Departmental Revenue for Road Internal Allocation
and Increase to Current Expense Ending Fund Balance
$34,000 Increase to Belfair Sewer Fund 413 Revenue for Belfair Sewer Feasibility Study and
Increase to Fund 413 Professional Services Expense
$38,650 Increase to Sheriff Revenue for various private contracts and Increase to MCSO overtime
expenses
$7,000 Increase to Support Services Revenue for a reimbursable digital imaging grant received
from WA State Archives and Increase to various Support Services expense accounts
$2,500 Increase to Juvenile Services Revenue for JDAI Grant increase and Increase to Juvenile
Services various expense accounts
$24,565 Increase to Criminal Justice Treatment Account in Therapeutic Court for funding from
DSHS and Increase to Therapeutic Courts various expense accounts
$104,737 Increase to Current Expense Non-Departmental Revenue for Community Development
Block Grant(CDBG) and Increase to Current Expense Non-Departmental Expense
$231,334.50 Increase to REET 2 Fund 351 for Recreation and Conservation Office Grant and
Increase to REET 2 Capital Outlays Expense
$506,000 increase to County Road Fund 105 for Recreation and Conservation Office Grant and
increases to various other existing grants, and Increase to Capital and Professional Services
expenses.
$290,000 increase to Skokomish Flood Zone Fund 192 for increased funding from Mason
Conservation District and Increase to various expense accounts
$207,235 increase to Storm Drain System Development Fund 480 for Department of Ecology
Grant Funds and increase to various expense accounts and ending fund balance
Budget Transfers:
C:\Users\mdrewry\Documents\GroupWise\Budget Action Agenda for 2018 Hearing
6.26.18 1.docJ:\Jennifer B\Briefing,Agenda,&Public Hearing Items\Budget Hearings\6.26.18 Budget
Landfill Reserve Fund 428 Transfer from: Ending Fund Balance - $30,000
To: Landfill Reserve- Misc. Contracted Professional Services - $30,000
To pay for additional ground water monitoring services
Belfair Sewer Fund 413 Transfer from: Ending Fund Balance - $66,000
To: Belfair Sewer- Professional Services/Misc - $66,000
To pay for Feasibility Study by FCS Group and other professional service needs
(total increase of $100,000 to Professional Services/Misc. -see $34,000
supplemental appropriation above for the total budget impact to this line)
Auditor's O&M Fund 104 Transfer from: Ending Fund Balance - $2,050
To: Auditor's O&M - Medical/Dental/Vision/Life - $1,907.50
To: Auditor's O&M - Reserve for Technology - $142.50
Due to 2018 medical rate increase
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $31,950
To: Auditor- Medical/Dental/Vision/Life $6,500
To: Human Resources - Medical/Dental/Vision/Life - $8,000
To: Clerk- Medical/Dental/Vision/Life - $6,100
To: Treasurer-Various Salaries and Benefits - $5,050
To: Commissioners-State Retirement - $3,600
To: Assessor- Medical/Dental/Vision/Life - $2,700
Due to 2018 medical rate increase, retirement budgeting need, and out of class
pay need
Veterans Assistance Fund 190 Transfer from: Transfers Out- $50,000
To: Mental Health Tax Fund 164 - $50,000
In order to correct the Homes First Transaction from 2016
Veterans Assistance Fund 190 Transfer from: Transfers Out- $50,000
To: Community Support Services Fund 117 - $50,000
In order to correct the Homes First Transaction from 2016
Law Library Fund 160 eliminate transfer from: Transfers Out - $4,940
To: Support Services Fund 001.090 - $4,940
Transfer no longer necessary due to Superior Court employee performing work
for the Law Library
Law Library Fund 160 Transfer from: Ending Fund Balance - $4,940
To: Law Library-Various Salary and Benefits - $4,940
Due to Superior Court employee performing work for the Law Library
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out- $6,830.47
To: Historical Preservation Fund 116 - $6,830.47
To reimburse for Memorial Hall repairs
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out - $10,000
To: Community Support Services Fund 117 -$10,000
To reimburse for 2016 budgeted transfer for Memorial Hall
Sheriff 001.205 Transfer from: Ending Fund Balance - $55,090
To: Sheriff- Enterprise Payments 001.000000.205.267.521.22.545030.0000.00 -
$34,403
To: Sheriff- ER&R Upfit/Downfits 001.000000.205.267.521.22.548098.0000.00 -
$20,687
Due to unanticipated vehicle costs and polygraph training briefed BOCC
5/14/18
Sheriff Special Funds 140 Transfer from: Ending Fund Balance - $1,380.16
To: Sheriff Special Funds- SAR Van Tires - $1,380.16
Due to unanticipated vehicle costs- briefed BOCC 5/14/18
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $107,831156,771
To: Auditor-Various Salary &Benefit Lines $20,828
To: Auditor-Various Expense Lines $136,700
To: Asscssor Various Salary&Bcncfit Lincs $21,793
To: Treasurer-Various Salary& Benefit Lines - $31,003
To: Clerk-Various Salary &Benefit Lines - $42,30063,450
C:\Users\mdrewry\Documents\GroupWise\Budget Action Agenda for 2018 Hearing
6.26.18 1.docJ:\Jennifer B\Briefing,Agenda,&Public Hearing Itcros\Budgct Hearings\6 26.18 Budget
Hearing Info\Budget Action Agenda for 2018 Hearing 6.26.18.doc.1:Uennifer B\Briefing,Agenda,&Public
- -
To restore FTE's to departments that were cut in the 2018 or prior budgets.
BOCC briefings from Auditor, Assessor &Treasurer were 5/21/18. Clerk briefing
wasill be 6/4/18
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $70,000
To: Accrued Leave—Various Salary & Benefit Lines - $70,000
To accommodate accrued leave payout needs
County Road Fund 105 Transfer from: Ending Fund Balance - $311,000
To: County Road — Professional Services Line - $311,000
In order to cover grant match and studies
Budget Impacts:
Increase in ending fund balance - Current Expense
(001.000000.320.000.508.80.500000.0000.00)
I $357,613.5308,670.53
Decrease in ending fund balance—Auditor's O&M (104.000000.000.000.508.10.500000.0000.00)
$2,050
Decrease in ending fund balance— County Road (105.000000.000.000.508.30.500000.0000.00)
$311,000
Increase in ending fund balance— Historical Preservation
(116.000000.000.000.508.30.500000.0000.00)
$6,830.47
Increase in ending fund balance—Community Support Services
(117.000000.000.000.508.30.500000.0000.00)
$60,000
Decrease in ending fund balance—Sheriff Special Funds
(140.000000.000.000.508.80.500000.0000.00)
$1,380.16
Increase in ending fund balance— Mental Health Tax
(164.000000.000.000.508.30.500000.0000.00)
$50,000
Decrease in ending fund balance—Veterans Assistance
(190.000000.000.000.508.30.500000.0000.00)
$100,000
Decrease in ending fund balance— Belfair Sewer (413.000000.000.000.508.10.500000.0000.00)
$66,000
Decrease in ending fund balance— Landfill Reserve
(428.000000.000.000.508.10.500000.0000.00)
$30,000
Increase in ending fund balance— Storm Drain System Development
(480.000000.000.000.508.10.500000)
$169,284
Recommended Action: Request to set a public hearing for June 26th at 6:30 p.m. in order to
consider the approval of the following Supplemental Appropriations and Budget Transfers to the
2018 Budget:
Supplemental Appropriations:
$644,255 Increase to Current Expense Non-Departmental Revenue for Road Internal Allocation
and Increase to Current Expense Ending Fund Balance
$34,000 Increase to Belfair Sewer Fund 413 Revenue for Belfair Sewer Feasibility Study and
Increase to Fund 413 Professional Services Expense
$38,650 Increase to Sheriff Revenue for various private contracts and Increase to MCSO overtime
expenses
$7,000 Increase to Support Services Revenue for a reimbursable digital imaging grant received
from WA State Archives and Increase to various Support Services expense accounts
$2,500 Increase to Juvenile Services Revenue for JDAI Grant increase and Increase to Juvenile
Services various expense accounts
C:\Users\mdrewry\Documents\GroupWise\Budget Action Agenda for 2018 Hearing
6.26.18_1.doc . - : .: '.. A• - -• -. _. -
Hearing Info\Budget Action Agenda for 2018 Hearing 6.26.18.docJ:\Jennifer B\Briefing, Agenda,&Public
.
$24,565 Increase to Criminal Justice Treatment Account in Therapeutic Court for funding from
DSHS and Increase to Therapeutic Courts various expense accounts
$104,737 Increase to Current Expense Non-Departmental Revenue for Community Development
Block Grant(CDBG) and Increase to Current Expense Non-Departmental Expense
$231,334.50 Increase to REET 2 Fund 351 for Recreation and Conservation Office Grant and
Increase to REET 2 Capital Outlays Expense
$506,000 increase to County Road Fund 105 for Recreation and Conservation Office Grant and
increases to various other existing grants, and Increase to Capital and Professional Services
expenses.
$290,000 increase to Skokomish Flood Zone Fund 192 for increased funding from Mason
Conservation District and Increase to various expense accounts
$207,235 increase to Storm Drain System Development Fund 480 for Department of Ecology
Grant Funds and increase to various expense accounts and ending fund balance
Budget Transfers:
Landfill Reserve Fund 428 Transfer from: Ending Fund Balance - $30,000
To: Landfill Reserve— Misc. Contracted Professional Services - $30,000
To pay for additional ground water monitoring services
Belfair Sewer Fund 413 Transfer from: Ending Fund Balance - $66,000
To: Belfair Sewer— Professional Services/Misc - $66,000
To pay for Feasibility Study by FCS Group and other professional service needs
(total increase of$100,000 to Professional Services/Misc. —see $34,000
supplemental appropriation above for the total budget impact to this line)
Auditor's O&M Fund 104 Transfer from: Ending Fund Balance - $2,050
To: Auditor's O&M — Medical/Dental/Vision/Life - $1,907.50
To: Auditor's O&M — Reserve for Technology - $142.50
Due to 2018 medical rate increase
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $31,950
To: Auditor— Medical/Dental/Vision/Life $6,500
To: Human Resources — Medical/Dental/Vision/Life - $8,000
To: Clerk— Medical/Dental/Vision/Life - $6,100
To: Treasurer-Various Salaries and Benefits - $5,050
To: Commissioners—State Retirement- $3,600
To: Assessor— Medical/Dental/Vision/Life - $2,700
Due to 2018 medical rate increase, retirement budgeting need, and out of class
pay need
Veterans Assistance Fund 190 Transfer from: Transfers Out- $50,000
To: Mental Health Tax Fund 164 - $50,000
In order to correct the Homes First Transaction from 2016
Veterans Assistance Fund 190 Transfer from: Transfers Out- $50,000
To: Community Support Services Fund 117 - $50,000
In order to correct the Homes First Transaction from 2016
Law Library Fund 160 eliminate transfer from: Transfers Out- $4,940
To: Support Services Fund 001.090 - $4,940
Transfer no longer necessary due to Superior Court employee performing work
for the Law Library
Law Library Fund 160 Transfer from: Ending Fund Balance - $4,940
To: Law Library—Various Salary and Benefits - $4,940
Due to Superior Court employee performing work for the Law Library
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out- $6,830.47
To: Historical Preservation Fund 116 - $6,830.47
To reimburse for Memorial Hall repairs
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out- $10,000
To: Community Support Services Fund 117 -$10,000
To reimburse for 2016 budgeted transfer for Memorial Hall
Sheriff 001.205 Transfer from: Ending Fund Balance - $55,090
C:\Users\mdrewry\Documents\GroupWise\Budget Action Agenda for 2018 Hearing
6.26.18 1.doci:\Jennifer B\Briefing,Agenda,& Public Hearing Items\Budget Hearings\6.26.18 Budget
To: Sheriff— Enterprise Payments 001.000000.205.267.521.22.545030.0000.00 -
$34,403
To: Sheriff— ER&R Upfit/Downfits 001.000000.205.267.521.22.548098.0000.00 -
$20,687
Due to unanticipated vehicle costs — briefed BOCC
5/14/18
Sheriff Special Funds 140 Transfer from: Ending Fund Balance - $1,380.16
To: Sheriff Special Funds— SAR Van Tires - $1,380.16
Due to unanticipated vehicle costs— briefed BOCC 5/14/18
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $107,831156,771
To: Auditor—Various Salary &Benefit Lines $20,828
To: Auditor—Various Expense Lines $136,700
To: Asscssor Various Salary& Benefit Lincs $24,793
To: Treasurer—Various Salary &Benefit Lines - $31,003
To: Clerk—Various Salary &Benefit Lines - $42,30063,450
To restore FTE's to departments that were cut in the 2018 or prior budgets.
BOCC briefings from Auditor_, Assessor&Treasurer were 5/21/18. Clerk briefing
wasill be 6/4/18
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $70,000
To: Accrued Leave—Various Salary&Benefit Lines - $70,000
To accommodate accrued leave payout needs
County Road Fund 105 Transfer from: Ending Fund Balance - $311,000
To: County Road — Professional Services Line - $311,000
In order to cover grant match and studies
C:\Users\mdrewry\Documents\GroupWise\Budget Action Agenda for 2018 Hearing
6.26.18 1.docJ:\Jennifer B\Briefing,Agenda,&Public Hearing Items\Budget Hearings\6.26.18 Budget
Hearing Info\Budget Action Agenda for 2018 Hearing 6 26.18.docJ:\Jennifer B\Briefing,Agenda,&Public
June 7th, 2018
f 1l l T!t Dear County Commissioners,
IN ACT/ON
Anon profit, interfaith, community Faith in Action Senior Services is requesting that the County
organization, whose mission is to Commissioners issue a letter that they do not object to our
support independent living for our organization selling liquor on June 24th from 12-5pm as part of
senior and disabled neighbors. our Community Summer Kick Off.
Executive Board The fundraising event will be held to raise funds for our
Neighbors helping Neighbors program at The HUB. We
President: Renee Stein currently hold a senior center liquor license but are adding a
Vice-President:Rick Biehl special occasion license for this event so that we can have a
Treasurer:Michelle Osaki
Secretary:Norma Bayes roped off beer garden outside in our parking lot located at The
HUB. The address is 111 NE Old Belfair Hwy, Belfair, WA
Other Board Members 98528.
Doug Clark
Rick Lucas
Pat Proulx Please feel free to contact me with any questions you may
Mike Southerland have.
Shawna Stice-Hawley
Sincerely,
Executive Director:
Beth Gizzi
(360)275-0535
faithinaction@wavecable.com
Beth Gizzi
Thrift Store Manager Faith in Action
Executive Director
Brenda Baca 360-275-0535*2601
(360)275-9115 360-801-4687
thriftstore@wavecable.com
faithinaction@fiaws.org
P.O. Box 2697
Belfair,WA 98528
ID#020700148
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kristopher Nelsen, Action Agenda
Permit Assistance Center Manager Public Hearing
Other
DEPARTMENT: Community Services EXT: _359_
COMMISSION MEETING DATE: June 12, 2018 Agenda Item # ;U I
Commissioner staff to complete)
BRIEFING DATE: May 14, 2018, Hearing set May 22, 2018
BRIEFING PRESENTED BY: Kristopher Nelsen, PAC Manager
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
House Bill 1622: State Building Code, Permit Definition and State Fee Increase.
BACKGROUND:
Effective July 1st, 2018, per HB1622, state building fees will increase from $4.50 to
$6.50 for residential building permits and $25 for commercial permits.
HB1622 added the following definitions in RCW 19.27.015 to;
*"Residential building permit" means a building permit issued by a ... county to
construct, enlarge, alter, repair, move, demolish, or change the occupancy of
any building containing only dwelling units used for independent living of one
or more persons including permanent provisions for living, sleeping, eating,
cooking, and sanitation, and structures accessory to dwelling units, such as
detached garages and storage buildings
*"Commercial building permit" means a building permit issued by a ... county to
construct, enlarge, alter, repair, move, demolish, or change the occupancy of
any building not covered by a residential building permit.
BUDGET IMPACTS:
Business operations
RECOMMENDED ACTION:
Approve update to ordinance 123-08 building fee schedule to acknowledge
requirements set by HB1622 and become effective July 11, 2018.
ATTACHMENT(S):
Proposed Ordinance with update schedule page, 14-page bill available for view online
at; http://Iawfilesext.leg.wa.gov/biennium/2017-
18/Pdf/Bills/Session%20Laws/House/1622-S2.SL.pdf#page=1
H:\Commissioners\State Building Code feeJM 1622 Commission PH Item Summary Template.doc
ORDINANCE NO.
ORDINANCE AMENDING COMMUNITY DEVELOPMENT FEE SCHEDULES,TO IMPLEMENT STATE HOUSE
BILL 1622.
WHEREAS, House Bill 1622 signed by the Governor March 26th, 2018; and
WHEREAS, the State Building Code, RCW 19.27.015 and 2009 c 362 s 2, have been amended to define
"Commercial Building Permits" and "Residential Building Permits", and
WHEREAS, State Building Code, RCW 19.27.085 and 1989 c 256 s 1, have been amended to impose a fee
of six dollars and fifty cents on each residential building permit and a fee of twenty-five dollars for each
commercial building permit, and
WHEREAS, prior development state fees were to be assessed at four dollars and fifty cents for building
permits, and
WHEREAS, the Mason County Board of County Commissioners held a public hearing about the House Bill
1622 amendments on June 12th, 2018 to consider the testimony of Mason County Community
Development staff and Mason County citizens regarding state fees; and
WHEREAS,the amended definition and rates per House Bill 1622 take effect July 155, 2018.
NOW THEREFORE, BE IT HEREBY ORDAINED, the Mason County Board of County Commissioners hereby
approves the update to Mason County Ordinance 123-08, fee schedule, to meet the amendments set by
House Bill 1622, which include the state's definition and assessed fees for; "Commercial Building
Permits" of twenty-five dollars, and "Residential Building Permits" of six dollars and fifty cents, to
become effective July 11t, 2018.
Approved this day of June 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
Melissa Drewry, Clerk of the Board
APPROVED AS TO FORM: Terri Drexler, Commissioner
Tim White eaa,Chief DPA Kevin Shutty, Commissioner