HomeMy WebLinkAbout2018/05/21 - Briefing Packet May 21.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 21, 2018
Monday, May 21, 2018
Commission Chambers
9:00 A.M. Executive Session — RCW 42.30.110(1)(i) Litigation
9:30 A.M. Community Services — Dave Windom
10:15 A.M. BREAK
10:30 A.M. Public Works — Jerry Hauth
Utilities & Waste Management
11:15 A.M. Auditor— Karen Herr
11:30 A.M. Assessor— Melody Peterson
11:45 A.M. Treasurer - Lisa Frazier
Commissioner Discussion — as needed
BREAK— NOON
2:00 P.M. Sheriff's Office- Chief Hanson
2:30 P.M. Support Services — Frank Pinter
Tuesday, May 22, 2018
Commission Chambers
2:00 P.M. Auditor— Karen Herr
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 05/22/18 at 8:29 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
May 21, 2018
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
We have changed the packet format so that it is an interactive document. Please
click on the agenda item which then takes you to the cover sheet of that section in
the document. To get back to the agenda, hit your "home" key on the keyboard.
Please see draft briefing agenda for schedule.
R'$CN CO
1854
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Stephen Scott
DEPARTMENT: Community Services EXT: 363
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES: October 9th, 2017, January 2-9, 2018
ITEM:
Update on Code Enforcement Policies and Procedures
Background:
The primary goal of our Code Enforcement Program is to gain voluntary compliance with
local regulations contained within the adopted Mason County Codes in order to ensure
the health, safety and welfare of all County residents and the business community.
Mason County Code 15.13 gives Mason County administration the review authority to
enforce the standards stipulated in the Mason County Codes as well as the adopted
State Laws.
An update to the Mason County Code Enforcement Policies and Procedures will improve
administrative processes and customer relations. As times change and evolve, the
County also needs to adapt. An update to the policies and procedures allows for this
adaptation and growth as we continue to work with both long time Mason County
residents and new community members.
The goal of the new policies and procedures is to enhance the ability to negotiate
extended time frames and to provide flexibility under certain hardships, while having the
ability to administer consequences, when deemed necessary. We believe the new
policies and procedures will provide improvement in bringing code violations in Mason
County into compliance.
Additional Cost to the County: No Cost
RECOMMENDED ACTION: Continue to support the code enforcement program
Attachments: Draft copy of the policies and procedures
Briefing Summary
��G • PLS
�� 10 20 30
O
Mason County Planning andBuilding
Code • Policies • Procedures
SS3-2018
SS4-2018
SS5-2018
I. Goal
A. The goal of Community Services Building and Planning enforcement is to
bring about the correction of building and land use violations in a professional
courteous manner, by consistently applying enforcement methods that are
appropriate for the violation.
B. These policies are written to assure consistent enforcement procedures
based on determination of violation significance.
11. Enforcement Procedure "
A. Prioritize the violation according tQmon 1V. pforcement Actions
B. Follow the enforcement actionfiined in Seal" V Elements of
enforcement
C. Perform each enforcement ac in accor4ance with element
specifications described in Section VI Sta til
D. Interface with oth6`,`, i member as'""' ribed in Section VII
Documentation
E. Perform ac 'vities as ou : ed in VIII lx,rcement table
..ti
X
�.
111. Priority of �j Iatio
A. Priority. Any ", orted vio n that could have an immediate impact
4b'v S�
to li , k1th andt � kit Builds, Stream Pollution ETC.)
*. Pricuvo- Atportetao�h'that has an impact to Property and
ding Use. (frce �ance Vioi'tion, Shoreline Master Program Violation
El
C. Niprity Three � reported violation that wouldn't have an immediate
impact to €€ health a asafety nor property or building use. (Multiple RV's, Work
being done ut pi? its ETC.)
D. Priority Fiy reported violation considered to have minimal impact to
life, health and safety and/or property or building use. (Signs in County ROW,
Expired Building Permits ETC.)
E. If multiple violations are present, case will be prioritized by the violation
with the highest priority.
IV. Enforcement Actions-
A. Priority One Violations
SS 3-2018
SS 4-2018
SS 5-2018
1. Staff is directed to place correction of life, health and safety as their
highest priority, at the exclusion of other duties and appointments if necessary.
2. Informing the Director of Community Services and an investigation must
be conducted by staff specialist immediately to determine the validity of the
report, even if it means working outside their normal working hours or exceeding
their 40 hour standard work week.
3. Hazardous conditions must be identified and stop work/do not
occupy/dangerous structure posted as necessary:
4. Factors that have resulted in post ing.cfany kind must be corrected before
posting can be lifted.
5. Staff specialist will Issue an Initial ontact I otter within 1 working day of
verification of the violation requesting violator to contact Mason County
Community Development within'3Q days.
6. If no response from Initial Contact Letter within 30''deys staff specialist will
Issue a Notice of Violation.
7. Staff will require violation be corrected within 30 days or Voluntary
Correction Agreement be negotiated, signe"d'opd notarized to avoid fines.
8. Staff will monitor progres ,ensure compliance is met within the time
provided.
9. Violations not corrected will receive fines/invoices along with original
Notice tzf Violationsj:fnes mush paid within 30 days and corrective action
complete to avoid further enforceirnent actions.
10. Violations still not corrected and fines not paid within 30 days (60 Days
total)willresult in a Notice to Title, a five hundred dollar ($500) a month fine for
up to five Months andcase being sent off to collection agency.
11. If after 7 months.of total time goes by without response or violation being
corrected case will,be taken the Hearings Examiner.
B. Priority Two Violations
1 Iltff is directed to investigate Priority Two Violations no later than the
following business day, rearranging scheduled appointments as much as possible.
2. An investigation must be conducted by staff specialist to determine the
validity of the report.
3. Hazardous conditions must be identified and stop work/do not
occupy/dangerous structure posted as necessary.
4. Factors that have resulted in posting of any kind must be corrected before
posting can be lifted.
SS 3-2018
SS 4-2018
SS 5-2018
5. Staff specialist will Issue an Initial Contact Letter within 5 working days of
verification of the violation requesting violator to contact Mason County
Community Development within 30 days.
6. If no response from Initial Contact Letter within 30 days staff specialist will
Issue a Notice of Violation.
7. Staff will require violation be corrected within 30 days or Voluntary
Correction Agreement be negotiated, signed and notarized to avoid fines.
8. Staff will monitor progress to ensure compliance is met within the time
provided.
9. Violations not corrected will receive] Winvoices along with original
Notice of Violations, fines must be paid within 3Q60ys and corrective action
complete to avoid further enforcement actions.
10. Violations still not corre('�ecl and fines not paid whin 30 days (60 Days
total) will result in a Notice to Title la five hundred dollar (� 9J) a month fine for
up to five months and case being sent off to obllection agency.
11. If after 7 months o#total time goes#ay without response or violation being
corrected case will be taken the:Nearings Ex4miner.
C. Priority Three Violatior'5:
1. Sia#i i,,directed to investigate Priority Three violations within 7 working
days w ti out interfering with prev,ipusly sched led activities and events.
2. An investigat n must be','rbnducted by staff specialist to determine the
validity of the repot
3. Staff specialist will Issue an Initial Contact Letter within 7 working days of
verification of the violation requesting violator to contact Mason County
Community Development within 30 days.
-4. If no response from Initial Contact Letter within 30 days staff specialist will
Issue a Notice of Violation.
5. Staff will require violation be corrected within 30 days or Voluntary
Correc .Agreeme'nt be negotiated, signed and notarized to avoid fines.
6. Staff will monitor progress to ensure compliance is met within the time
provided.
7. Violations not corrected will receive fines/invoices along with original
Notice of Violations, fines must be paid within 30 days and corrective action
complete to avoid further enforcement actions.
8. Violations still not corrected and fines not paid within 30 days (60 Days
total) will result in a Notice to Title, a five hundred dollar ($500) a month fine for
up to five months and case being sent off to collection agency.
SS 3-2018
SS 4-2018
SS 5-2018
9. If after 7 months of total time goes by without response or violation being
corrected case will be taken the Hearings Examiner.
D. Priority Four Violations
1. Staff is directed to investigate Priority Four violations within 10 working
days without interfering with previously scheduled activities and events.
2. An investigation must be conducted by staff specialist to determine the
validity of the report.
3. Staff specialist will Issue an Initial Cont4ct;Letter within 10 working days of
verification of the violation requesting violatQF��o`contact Mason County
Community Development within 30 days
4. If no response from Initial Contact Letter'within 30 days staff specialist will
Issue a Notice of Violation.
5. Staff will require violatio'n,:be corrected within 3041 s or Voluntary
Correction Agreement be negotiated,signed a0d notarizedtoavoid fines.
6. Staff will monitor progress to ensure(..... liance is met within the time
provided.
7. Violations not corrected will receive lls/invoices along with original
Notice of Violations, fines must be'paid within q*ys and corrective action
complete,tea avoid further enforcement actions
8. Violations Rill not corrected and fines not paid within 30 days (60 Days
total) w#i result in 4"Notice to Titer a five hundred dollar ($500) a month fine for
up to five rridnths abddgase beingsent off to collection agency.
9: 1 If after 7 months of total time goes by without response or violation being
correctec!case will tie taken the Hearings Examiner.
.:. Enforcement Table
I. The Table at the end of this policy addresses enforcement actions and
compliance timet ries based on enforcement priority.
V. Elements 6f::E;nfor'i~ ment
A. Receipt of'Complaint
1. The person receiving the complaint, whether clerical or division specialist.
will complete a complaint report form as completely as possible while the
complainant is on the telephone or in the office.
2. All complaints must be taken in an interested and serious manner, without
any attempt to use humor or imply the complaint is anything but important and
valid.
SS 3-2018
SS 4-2018
SS 5-2018
3. The complaint report form must be referred to the appropriate staff
specialist. If the staff specialist is in the office at the time the complaint is taken by
clerical, the portion of the report form identifying the complainant and a general
description of the complaint must be completed before transferring the call to
the staff specialist. If the staff specialist is out of the office when the complaint is
taken by clerical the report form must be filled out in as much detail as possible.
4. Any complaint involving what is suspected to be a priority one level
violation must receive priority by staff specialist,,even if it means canceling prior
appointments and/or rearranging schedules...tf:nostaff specialist is in the office at
the time the complaint is taken, clerical shook�iefer complaint to director.
5. Determine if multiple divisions of Com Services are involved and
work concurrently to resolve issues as necessary.
B. Determination of Res pons ib4e,,Party
1. The tax payer/owner of 15""" 1 as stated on Tax sift ',II be considered
the responsible party. " '''
C. Initial Inspection
1. The initial inspection will,be made 1, the time described in policy.
2. Staff will not enter propertyifRates are"dosed upon arrival. If "no
trespassing"signs are presentstaff wilt�park and walk to front door and try to
make contact with owner and request'perms 'to0 to look around property, if
allowedinspection clan proceed,if no answer is made staff must obey the rules of
curtilage.Af entry isictly forbidden by owner or tenant, staff must seek
alternative methods for entry such as contact by phone, letter or other legal
means allowing entry to property.
3. If property owners or tenant have history of hostility inspections will be
done in pairs or with the escort of the Mason County Sheriff Office (MCSO).
4. Staff will take pictures and notes during inspection and should
irrin'ie:diately record findings when returning to office from site visit.
5. If.the responsible party is present with staff during inspection or contacts
staff shortly after inspection staff will verbally:
a) Inform party of any clear findings of violation.
b) Inform party of any clear measures for correction of observed violation.
C) Inform party that Notice of Violation will be sent in the mail within the
period of time appropriate for the level of priority as specified in this policy.
d) Remain courteous at all times, without arguing over the disputed findings
or threoting legal remedies.
SS 3-2018
SS 4-2018
SS 5-2018
e) Comply if asked to leave property or not take pictures while on the
premises but pictures from right of way are within staff's legal rights to be taken.
If asked to leave, staff will consult with director and if necessary pursue legal
means of accessing property.
D. Initial Contact Letter
1. The responsible party is notified that a complaint has been filed and of a
determination by the staff specialist of conditions observed that are in violation of
County regulations. The Initial Contact Letter must list the specific regulation(s)
violated and describe the specific violation observed.
2. If staff specialist is not able to access p perty to validate or invalidate
complaint request to arrange time to walk property with owner will be made in
Initial Contact Letter.
3. If it is determined that rnultiple divisions of Community Services Codes
have be violated a joint Initial C66act Letter will be sent.staff will work
concurrently throughout case.
4. Initial Contact Letters will be sent Certified and Regular Mail, posted on
site or delivered by process server as a means of knowing Initial Contact Letter
was received by responsible party.
5. The Initial Contact Letter will require the responsible party to contact
Mason County Community Development within 30 days of receiving the Initial
Contact Letter.
6. If no contact is made with County within 30 days, staff specalist will move
forward with Enforcement Process.
,kNoticeWViolaNti ,,,The responsible party is notified of a determination by the staff specialist
at conditions observed are in violation of County regulations. The Notice of
Violation must list the specific regulation(s) violated and describe the specific
violatioh,.observed.
Z �Ifis,eleiet'mined that multiple divisions of Community Services Codes
have be violated a joint Notice of Violation will be sent, staff will work
concurrently throughout case.
3. Notice of Violations will be sent Certified and Regular Mail, posted on site
or delivered by process server as a means of knowing Notice of Violation was
received by responsible party.
4. The Notice of Violation will require the responsible party to correct
violations in a specific manner and within a specific time.
SS 3-2018
SS 4-2018
SS 5-2018
5. The Notice of Violation will also outline options the responsible party has
such as negotiating a Voluntary Correction Agreement and the procedure for
filing an appeal to the hearings examiner.
F. Voluntary Correction Agreement
1. The responsible party can negotiate a Voluntary Correction Agreement
with Staff specialist that allows ample time to complete correction requirements.
2. The Voluntary Correction Agreement must be signed and notarized.
3. If responsible party agrees to a Voluntary Correction Agreement, they will
no longer have the right to appeal decision to h02rings examiner.
4. If requirements of the Voluntary Correction Agreement are not met,
County has the right to negotiate a new Voluntary Correction Agreement if
necessary, or pursue further enforcement actions as outlined in the Voluntary
Correction Agreement.
G. Appeals to the Hearings Examinon:
1. The responsible party can appeal the-:N&ice of Violation�nrithin 14 days of
receipt, at a price of$660:00.
2. Written notice o`Fappea[most be file&all.ong with filing fee of$660.00 with
the Clerk of the Board in County bf ce,.Ouilding JJocated at 411 North 5t" Street
Shelton, WA 98584.
M
H. Invoices Civil Fines r
1. If no response to Notice iolation within allowed time or Voluntary
Correction Agreement requireme ."are not met, civil fines for violation(s) will be
assessed.
2. Invoices (Civil Fines) with`copies of original Notice of Violation and/or
unmet Voluntary Correction Agreements will be sent Certified and Regular Mail,
posted on site or delivered by process server as a means of knowing Notice of
Violation was received by responsible party.
3. Invoices (Civil Fines) should be paid by the date prescribed on invoice.
4. Invoices can be rescinded if Voluntary Correction Agreement is put in
place or Correction Action has taken place and violation is no longer present,
unless fine is a result of unmet Voluntary Correction Agreement in which case fine
must be paid and new date for completion of corrective action can be negotiated.
5. In the event Invoices (Civil Fines) are not addressed by date prescribed on
invoice, additional fines will accrue at a daily rate and will be sent to collection
agency.
I. Notice to Title
SS 3-2018
SS 4-2018
SS 5-2018
1. If Violations are not corrected, within 90 days staff specialist will record a
Notice to Title. A recording of Notice to Title will inform future buyers of any
issue.
2. If violations that led to original Notice to Title are corrected and the
original recording fee paid, a Correction Notice to Title will be recorded at the
expense of the property owner/violator.
J. Follow-up Inspections
1. The follow-up inspection will be mad• ,f, determine compliance with the
Notice of Violation, Voluntary Correction4t 6ment, and/or Hearing examiners
decisions.
2. The staff specialist who performs the initial inspection will also do the
follow up inspection when pos$ible.
3. Staff will take notes and pictures to record findings bf either compliance
or lack thereof.
4. If responsible party is with staff during follow up inspection or contacts
staff shortly after, staff will verbally:
a) Inform saiay rty of° >clear findih66:0n the status of compliance.
b, in remain rteous at all times, wtffio it arguing over disputed
x figs atingle"
Rem serious aessional throughout the inspection.
K. Collectio
��,In the` 1
0'� � Fi are not paid with the time allowed the
CounN*jtl send foie off to cof c s agency.
2. If na,response ids violation goes uncorrected the County will compound a
4
five hundred dollar a month fine for five months to original fine.
3. Once case is in collections, the collections agency will take over case and
seek payment of fine, if payment of fine is made but violation still exist on
propertyrl olation-process will start over again with a new Notice of Violation, if
complian6o, ieved and fine payment is made case will be closed.
L. Hearings Examiner
1. In the event prior attempts to abate code violation(s) are ignored for total
of six months, the County will schedule a hearing with the hearings examiner.
Findings from hearings examiner will be actions needed to correct violation and
violator is still responsible to pay fine submitted to collections.
VI. Staff Roles
SS 3-2018
SS 4-2018
SS 5-2018
A. Each enforcement action will be under the direction and coordination of
one primary staff specialist.
B. The "Lead" staff specialist will be responsible for maintaining appropriate
contact with the responsible party and other interested persons and agencies.
C. other staff specialist will help the "Lead" Specialist by providing technical
assistance and offering other forms of support. To avoid confusion, however,
other staff will defer to the "Lead" specialist any information or communication
about the enforcement action.
VII. Documentation
A. Staff specialist will document ary d'all comm•'` ation, documentation,
and information concerning an enfa(��'ent action. Not6 *,en by staff specialist
other than the "Lead" specialistwill rwarded to "Lead' ` ,,jalist, so they are
made aware of activity taking place.
B. Photos must be tale when stopping. site and must bo,loaded into
County data system as well ual casers in J:>Code
Enforce ment>Code Enforcem Ca
^k
l'
SS 3-2018
SS 4-2018
SS 5-2018
VIII. Enforcement Table
Priority Level
Compliance Action
1 one Two Three Four
1. Degree of Planning and Building Code Hazard High Significant Moderate Low
2. Give investigation priority Yes No No No
3. Investigate after normal hours if necessary ._.,Yes No No No
4.Attempt to re-arrange schedule to
accomdate early investigation Yes Yes No No
5. Length of time before Initial
inspection (From Receipt of Complaint) 0 Day 1 Day 7 Days 10 Days
6. Length of time before Initial Contact: i r
(From Initial Inspection) �''` 1 D 5 Days 7 Days 10 Days
i
6. Length of time before Notice of Viol
(From receipt of initial Contact Letter) 30 Days 30 Days 30 Days 30 Days
7. Length of time before Civil Fines will be
assessed (From receipt of Notice of Violation) 30 Days 30 Days 30 Days 30 Days
8. Length of time before sending Civil Fines off
to Collections
(From receipt of Invoice (Civil Fines)) 30 Days 30 Days 30 Days 30 Days
SS 3-2018
SS 4-2018
SS 5-2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Debbie Riley
DEPARTMENT: Community Services, EXT: 358
Environmental Health Section
BRIEFING DATE: May 21, 2018
ITEM: Request to move from a partial delegation of responsibilities for Chapter 246-
291 WAC to full delegation.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions)
Mason County Community Services Environmental Health Section is a partner to the
Washington State Department of Health for partial Group B well delegation in Mason
County. The Department of Health is offering financial incentives for Local Health
Jurisdictions to assume full delegation of Group B drinking water programs in their
jurisdiction. Having full delegation of Group B systems is in the best public interest of
our citizens.
Some of the funding provided for Mason County to assume full delegation of the
Group B program will be used to develop our local regulation. Those regulations will
come back to the Board for approval upon their completion.
RECOMMENDED OR REQUESTED ACTION: Consider passing an ordinance adopting
the Washington State Group B Public Water Systems Rules and Regulations, Chapter
246-291 WAC by regulation before this year's deadline of June 29, 2018.
Briefing Summary
ORDINANCE NUMBER - 18
AN ORDINANCE ADOPTING THE WASHINGTON STATE GROUP B PUBLIC WATER SYSTEMS
RULES AND REGULATIONS, CHAPTER 246-291 WAC
WHEREAS, Mason County Community Services Environmental Health Section is a partner to
the Washington State Department of Health for partial Group B well delegation in Mason
County; and
WHEREAS, Washington State Department of Health is offering financial incentives for Local
Health Jurisdictions to assume full delegation of the Group B drinking water program in their
jurisdiction; and
WHEREAS, adoption of the rules and regulations for Mason County Community Services
Environmental Health to administer Group B drinking water is in the best public interest; and
WHEREAS, some of the funding provided for Mason County to assume full delegation of the
Group B drinking water program will be used as defined in Chapter 246-291 WAC to develop
additional local regulation that is at least as stringent as the Group B Rule and is approved by
Department of Health Drinking water staff; and
NOW THEREFORE, BE IT HEREBY ORDAINED, the Mason County Board of County
Commissioners hereby adopts the State Group B drinking water rules and regulations by
reference, included and attached hereto as ATTACHMENT A (Chapter 246-291 WAC).
DATED this day of June 2018
Board of Commissioners
Mason County, Washington -
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM: Kevin Shutty, Commissioner
Deputy Prosecuting Attorney Terri Drexler, Commissioner
MASON COUNTY
• = COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
May 21, 2018
Group B drinking water program for full delegation would adopt Chapter 246-291 WAC by reference and
incorporate two major differences.The first difference would be to allow someone with demonstrated
knowledge to submit a design for a Group B water system.This person would not have to be a
professional engineer as required by the WAC.This would allow our current licensed water system
designers who are not engineers to continue designing Group B water systems.The systems the non-
engineer can design must meet the following criteria:
• Do not use a variable speed pump
• Do not provide fire flow
• Do not have special hydraulic considerations
• Do not have atmospheric storage in which the bottom elevation of the storage reservoir is
below the ground surface and
• Serve fewer than ten service connections.
The other significant difference is that Mason County allows for treatment of primary contaminants.A
proper treatment system would be a necessary part f such a submittal to provide a suitable potable
water supply. Ongoing testing would also be required for these systems.
These provisions apply to new and expanding water systems.
Public Health Community Development
(Community Health/Environmental Health) (Permit Assistance Center/Building/Planning)
415 N.6th Street—Shelton,WA 98584 615 W.Alder Street—Shelton,WA 98584
Shelton:360-427-9670,Ext.400 Shelton:360-427-9670,Ext.352
Belfair:360-275-4467,Ext.400 Belfair:360-275-4467,Ext.352
Elma:360-482-5269,Ext.400 Elma:360-482-5269,Ext.352
EXHIBIT A
General and Shared Responsibilities
GENERAL:
1. DOH will fulfill any agency responsibility under chapter 246-291 WAC and chapter 246-290 WAC that
this JPR does not specifically assign to MCPH.
2. Responsibilities and authorities delegated to MCPH in this JPR are limited to the scope of chapter 246-
291 WAC and chapter 246-290 WAC.
3. Exhibit B indicates allocation of specific tasks. The party assigned a function shall perform that function
on a day to day basis; the other party may provide advice or assistance as resources allow; provided
that nothing herein shall preclude either party from taking primary responsibility for a function by mutual
agreement or where an emergency exists or when the assigned party.is unable to act effectively.
4. Both parties may participate in developing an informal summary of.interagency responsibilities that are
outside the scope of this JPR, including but not limited to that portion of local Group B regulations, if
any, which are outside the scope of chapter 246-291 WAC. If developed, such an informal summary
does not amend and Is not incorporated In this JPR.
5. MCPH may revise existing or adopt new regulations for the regulation of Group B water systems that
alter the scope of this agreement or result In its termination. MCPH shall inform DOH within 30 days if a,
new or revised local Group B drinking water ordinance is adopted.
SHARED RESPONSIBILITIES:
1, Six months prior to the termination date, DOH and MCPH will meet to evaluate the implementation of this
JPR with the objective of determining the scope of a new or renewed JPR.
2. Both parties shall transmit to the other copies of any written policies and correspondence relevant to the
subject matter of this JPR.
3. Both DOH and MCPH will work together to ensure that there is effective communications when dealing with
drinking water emergencies,security incidents and health risk situations related to water systems in MCPH.
ri
DOH Contract#N20495 Page 6
ENMrr B
Agency Responsibility for Program Function
GROUP B PROGRAM FUNCTIONS Assignment of
(Within the.Scope of chapter 246-291 WAC) Responsibility
Develop and implement a.local Group B design approval fee schedule.MCPH may charge fees
consistent with their adopted fee schedule In order to defray Group B program expenses incurred in
maintaining a Group B drinking water program to the extent authorized under RCW 70.05.060 and RCW
70.05.070.
Administer a Group B public water system program to the extent authorized by this JPR.
Provide the applicant/purveyorwith technical assistance on Group B approval requirements and design
standards.
Review and approve all design submittals for new or expanding Group B public water systems that may
not don't require submittal by a P,Ei., ensuring compliance with each design approval requirement in
chapter 246-291 WAC. .
Conduct well site inspections for new Group B sources.
Share written communications with DOH.This includes,but is not limited to,providing DOH with copies
f the following within 30 days of approving the design submittal for a new or expanding Group B water
system: MCPH
a. Approval letter with the name of the system,maximum number of connections to be
served,the location of the system, and number of dwelling units and number of non-
residential connections approved;
b. Well log;
c. Completed notice to title Information;
d. Completed water facility Inventory(WFI)form;
e. Satisfactory coliform bacteria analysis lab report(s),satisfactory inorganic chemical
analysis lab,and any other water quality information as may have been required for
approval of the source(s).
Issue and lift health advisories,Including boil water/bottled water notices,for Group B public water
systems, Inform DOH of all health advisories when Issued and rescinded.
Ensure compliance with all ongoing requirements in chapter 246-291 WAC(such as WAC 246-291-250,
300, and-360)for all Group B public water systems.
Review and approve all design submittals for new or expanding Group B public water systems that
require submittal by a P.E.1
Share written communications with MCPH.this includes, but is not limited to,providing MCPH with
copies of the following within 30 days of approving a new or expanding Group B water system:
a. Approval letter with the.name of the system,maximum number of connections to be
served,the location of the system, and number of dwelling units and number of non - DOH
residential connections approved;
b. Well log;
c. Completed notice to title information;and
d. Ccmpletedwater facility inventory(WFI)form
DOH Contract#N204.95 Page 7
Review hydrogeologic evaluations of potential GWI sources,and provide a determination to MCPH that
the proposed source is a GWI source or a groundwater source.
Provide periodic training for MCPH staff,and provide technical assistance to MCPH staff as requested and
as DOH resources permit
Maintain Group B Design Guidelines,the Group B Design Workbook,and the Group B Resource Web
Page.
Enter initial water facilities inventory(WFI)information into DOH's drinking water data system for each
new and expanding Group B water system approved by MCPH after MCPH submits the completed WFI
to DOH.
Enter WFI information for existing Group B water systems that serve ten or more dwelling units for which .
MCPH submits a completed WFI to DOH.
Request annual WFI updates from all public water systems approved to serve 10 or more dwelling units.
DOH will share with MCPH any change In classification(Group A systems becoming Group B systems
arVice versa)based on its annual review.
Enter Group D.water.quality lab reports which include a valid public water system identification number.
GROUP A PROGRAM FUNCTIONS Assignment of
(Within the Scope of_chapter246-290 WAC) Responsibility
Conduct sanitary surveys of Group A water systems in Conformance with the MCPH-DOH Consolidated MCPH
Contract.
Conduct well site inspections of new and expanding Group A well supplies In conformance with the MCPH- MCPH
DOH Consolidated Contract.
P.arftclpate in epiderniologlcal Investigations of suspected or known water bome illness. DOH&MCPH
1. WAC 246-291-120(4): A local health jurisdiction that has accepted primary responsibility in a JPR under WAC 246.291-030 may
adopt by rule,an exception to the professional engineer requirement for Group B systems that:
(a)Do not use a variable speed pump;
(b)Do not provide fire flow;
(c)Do not have special hydraulic considerations;
(d)Do not have atmospheric storage in which the bottom elevation of the storage reservoir is below the ground surface;
(e)Serve fewer than ten service connections
DOH Contract#N20495 Page 8
MEMORANDUM OF UNDERSTANDING
Between
Mason County Housing Authority
And Mason County Community Services
Concerning
USE OF STAFF AS CLERICAL SUPPORT
1. Purpose. This agreement is made and entered into between the Mason County
Housing Authority Board of Directors and Mason County.
2. Recitals.
a) HB 2261 authorizes a state public body to provide monetary, in-kind, or other
support to the board of commissioners of a housing authority for the purpose
of aiding the board in carrying out the board's duties or powers.
b) To help fulfill its role of addressing homelessness and providing support for
low-income housing, Mason County provides support services on behalf of
individuals and families of Mason County who are in need of affordable
housing.
c) The Chair or designee of the Mason County Housing Authority is authorized to
enter into an agreement with Mason County Community Services to support
the activities of the Housing Authority.
3. Agreement. The parties hereto mutually agree to the following understanding
that will result in making Mason County Community Services staff available to Mason
County Housing Authority for use. It is mutually agreed between the parties as
follows:
a) Mason County Community Services Department (MCCS) will provide clerical
support only and that there is no expectation that staff participates as or has
duties of an executive director
b) Mason County agrees that it shall support the Housing Authority Board by
providing such support as required for Board functions such as agenda
development, minutes production, and Board document retention.
c) MCCS will provide meeting space for Housing Authority board meetings
d) It is understood that MCCS staff will in no way accept management functions,
receipt of rents, etc and those functions will be performed by managers or
management companies as determined by the Housing Authority
e) That the Mason County Housing Authority will reimburse Mason County
Community Services at a rate of $308.00 per month.
fi) This agreement shall be valid for one year from the signature date below.
Page 1 of 2 January 2018
g) This agreement may be cancelled at any time, by either party, by giving 30
days notice in writing.
h) This agreement may be amended or extended by written agreement of both
parties.
4. Witness. In witness thereof, the Mason County Housing Authority has caused
this agreement to be executed by the President of its Governing Board, and Mason
County has caused this agreement to be executed by the Mason County Board of
Commissioners. Said agreement to become effective and operative upon the fixing
of the last signature hereto.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Chief, Deputy Prosecuting Attorney MASON COUNTY
Tim Whitehead Randy Neatherlin, Chair
Terri Drexler, Commissioner
ATTEST:
Clerk of the Board Kevin Shutty, Commissioner
Mason County Housing Authority
President of Governing Board
Page 2 of 2 January 2018
PUBLIC WORKS
MONDAY MAY 21.2018— BRIEFING ITEMS
FROM PUBLIC WORKS
(For Commissioners Meeting June 5,2018)
Items for this meeting are due to Diane Zoren on Wednesday, May 30, 2018
4.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS
• News Release: Eells Hill Transfer Station '/2 day closure June 4, 2018, 8:00am-12:00pm.
(For the May 22, 2018 Commission Meeting)
8.0 APPROVAL OF ACTION ITEM
• Adopt-A-Road Agreement—The Olsen Family— Spencer Lake Road (From Public
Boat Launch MY 1.764 to Pickering Road MY 2.786)
• Rebuild old pump from the Tacoma Lift Station that could be used as a replacement
for Tacoma or Allyn Lift Stations. Cost between$15,000-$20,000,plus tax.
• Second Amendment to Government Entity Tower License Agreement for Public
Works antenna and repeater on Gold Mountain.
9.0 OTHER BUSINESS
(None)
10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME
(None)
DISCUSSION ITEMS:
Attendees:
Commissioners: Public Works: Other Dept.: Press: Public:
_Randy Neatherlin _Jerry Hauth List below: List below List Below:
_Kevin Shutty _John Huestis
_Terri Drexler _Bart Stepp
Others-List below:
NEWS RELEASE
May 22,2018
MASON COUNTY COMMISSIONERS
411 NORTH 5TH STREET
SHELTON,WA 98584
TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE
SUN, MASON TRANSIT
RE: Eells Hill Transfer Station'/2-Day Closure
Mason County Public Works is advising citizens of Mason County that the Eells Hill Transfer
Station is scheduled to be closed Monday,June 4, 2018 from 8:00am to 12:00pm. This closure
will allow McClure& Sons,the contractor for the Eells Hill Transfer Station Improvement
Project,to complete saw cutting of road areas that will be resurfaced as part of the project.
This project will continue through the summer months and users' should expect longer than
normal delays and some closures on Saturdays and some half days closures on Mondays.
We appreciate your patience and understanding during the construction of this project.
Notification will be posted onsite, as well as the county facebook page and solid waste webpage.
Residents may consider using one of the other transfer stations during the project or a closure.
Visit the County webpage to see hours of operation for Belfair, Union and Hoodsport Drop
Boxes or contact the Public Works U&W Management Division at(360)427-9670, Belfair(360)
275-4467, or Elma(360)482-5269, Ext.199.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Tern Drexler Kevin Shutty
Chair Vice Chair Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: John Huestis, PE, Deputy Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing,please provide only new information,)
ITEM: Adopt-A-Road —The Olsen Family
EXECUTIVE SUMMARY: An Adopt-A-Road application and signed agreement
have been submitted by the Olsen family who are interested in helping to keep
Spencer Lake Road litter-free. The authorized volunteer representatives are
James and Kristen Yagle.
Chapter 12.48 of the Mason County Code allows volunteers organizations to
participate in roadside litter control efforts. The code spells out eligibility
requirements. Public Works has determined that the organization is eligible to
participate in the County Adopt-A-Road litter control program.
The Agreement details responsibilities of the volunteer organization and the
county. Public Works furnishes safety materials, training, and pick-up
equipment. Pick up and disposal of the trash is carried out by the Sheriff's
Department under the Community Litter Cleanup program.
If approved, The Olsen Family will be assigned approximately a one mile section
of Spencer Lake Road beginning at the public boat launch (NMP 1.764) to the
intersection of Pickering Road (NMP 2.786) for a period of two years.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize
the Chair to execute the Adopt-A-Road Agreement with the Olsen family.
Attachment: Application & Agreement
Map
Briefing Summary
APPENDIX
Gate Application Recervod
-to be filled`in by County
A,00PT-A*QAA
, "LICATtQ.N
p
Name of Volunteer Qrgan�don �r}
D
ess, t State,.llP Code
Addr
Mai" �Y ..
List the seCticr;s of road }jolt are: (-,(!,0i ALI
rt€erestad in cleaning in order of pref�:rerice:
.S'. ISL � • ���~�`1������������ � � � in .. .. '
,Road,Name V101t y
2 Road Name Ycinitj►
Read"aMe Yao y
Sections of County road are.assigned on a'safety and first�.c e,West-sar4e bass. 1f the sections your
group have identified above are not available`the Masora,CourqPublic Works Depa�tmt;vitt suggest
Bother alternatives. `
1 nteer Or a " atio Rep
MSMef0t.W6
ig,aature: Repre$e a#1 Name of Representative(Print or Type)
23,6
( • �' t.. `tai tt1 -
Maft-.,Mdresst City,,State, Zip Code;
Day pts ne.number EYenma phone number
f LkL
afore: tatn►e
Name of Representative(Print or Type)
Day
one;numbei' Evening phone number
Return this.appiication to::
Adapt-"oad Coordinator
Mason.County Public_Works
100W Puf fir Works t rice
Shattoo,VVA sa5m44
APPENOM- Z
ADOPT:A-RCIAD
AGREEMENT
page 1 of 4
- ADOPT-A ROACH
AGREEMENT
This agreement is made and entered Intto.tuts stay and between Mason county.a muniapai;sut division of
the State.of Wa's;fi ngfon herein known as the"county and
volunteer+ar9aailiiation
i herein known as the"Grantee":
1Nhereas,the:County has the authority to establish a.countywide Adopt-A--Road#uttef Control Program
tarn rsuant to RCW 47-4o; and.
Adopt-A=Road Frog ? Pu
roadde Etter by votung to
Whereas the 'Grantee wishes:to contribute towaf0he effo"'O reduce siteenn
assist In picking up litter on the:section of -pad specified herein,
Now:therefo'co,the County does hereby authorize the Grantee to partid spate in the Adopt-A-Road P.rograrR
by pcjOng fitter within the assigned section:..of County road designated below, in accordance with the
fallowing terms and conditions_=:
A. Tice Grantee does hereby agree-
To conduct clean up adtivrbes'l a safe manner and under any conditions as may be required by
the County for the safety of the participants_ Safety of participants is the number one priority of
the program;;and the votunteec organization agrees to take full responsibility for the safety of
each.of Its participants.
clearnsp crew, and thaf crew leader shall have; a copX
of`
z To assign a leader to eacr this.
agreement with hil r during the cleanup activity.
3.. Ta;pack UP Etter do less than four times per yam: Additional clean ups should tie done as
necessary
tp:mal"Win a,neat appearance:: Rec ommended interval for cleanup is once every,
three months=
vest:duri clearUp es.
4. To to h;and require all partic'Ot#we`aIr a hazy hat and.safety r►S
5:
Tba"tttt more the ten people frc partitxpate:in the.cieanup acvty at one ume atter a btr4�->v`1e
sectlian;,
6-_ To have po'napce than two.vehlcles'per orie-rrr- section of assigned road parked on the Destroy
nuP activity. (A minimum
road shouiderwithin the.assigned area dudhO a numberofvehrcles:
shall br<.used to transport rhe participants to the assigned area.) All parking of vehicles shall be
in.compliance with State law:.
To requite that.ap part>apants Shall be 15 years of age or older The Grantee shall fimgsh
ults for every eight (8) minor's(between ages of 15 to 18 years
supervision_t�y one more adof
age)participating in the cleapMp act+k.
6
.ADdP-r A-ROAD APf'ENa[X I
AGREEMENT
Page.2.af 4
8< 3 o conduct a yea safety framing session for volunteers WIlAng mated ts;arrd training aw
.provided by the County prof tv.p$ Pa4ng'1n a roadside cleanup:
rrtia
provide supplies and matensits ft'om Mason Courrt�.Building L daring regutaf business hours at:
tjtie.address shown on.page 4:of lhm.Ogreement
ro place filled trash bad atthe Cbt>ni3i
toad shoulder for pickup end:dispgsai by the County and
rtotxiy the.County at the time of cleanuplo coordinate the pickup time and b afjorts,
tt. To notify,the.County immedatety in tate;event of any emergency on County road.right-0f-way.
participants who find anything',that is hazardous or.suspected to be hazardous shall not touch,
but talcs appropriate precautions nag it and leave it for disposal by the proper authorities.
,6n esh ermic needles,or exceptionally large, heavy
pa+rodpants shaft also not pick up s y 9 Yp�
or unyielding objects_ These kinds of materials should be[lagged and the County notified as
snort as possible to arrange for propelr disposal.,
12_ Cteanups shall not be.scheduled4uting a!6981 boliday,:during the afternoon on the day before
A leg- hoGday�or during holiday weekends.
13_.. To provide the County a roster(Medical'Aid;Cov�e Record)of in Id'nriduai participants in the
lOanup within sevenM calendar days 1010MOO,the,cleanup activity:
U. To report any Injuries,incurred by parftctpants during cleatvgp adNi#ies,to the County;witht`n two
9)working days of the injury. kotificaflon_shall Include:'
o Name of injured ppet5on
o Natttte of injury
o Date andtime of injury
P HOW'the injury occurred
15: Furnish to.the County.an."Adopt A-Road Registration Form for each of tber partictparrrts te"
part in lifter.pickup acWMPST
16:. It is recommended ttta#the Grantee have a first
kit available--at the cleanup site.and:.at leasf
one}personwith a valid First Aid:Card �p!"ent.cludng cleanup activities.
B:. The County does herehy agree to:
L To;tieslgnaf r aprdgram adrninistrator to;ect as;:a ixtn.9.Person far this agreement
2. TR actd malt a maximum of:two.:( ;`Adopt-A-R(ntd:signs:.wzth the Granteename randlor
aciarni/rrr displayed [violin the assigned area
-
.3. Furnish the.Grantee wiIb' h bags:
4, Remove the filled fresh b fratn Counfy road shoulder upon notification by Granf$e:;
APPENDMI.
ADOPT-A-ROAt
AGREEMENT
Page 3 4f 4
tsist the Grantee,in 011ittertopco r#ecssrx C.e. when Farge,heavy,or hazardous.itett
are found).
6. Provide safety materials and train+ng aids to the grantee s representativelo use the ntee
in training participants;.
7 To furnish a:portable"Volunteer litter CrgwAOdad" advanced warning sign aid stand,and make
available hard hats,safety vests for all parttijpants,
and other equipment as deemeO.rl essafj/
to diepoait may be necessary).
G. General Conditions:
1. Recycling. .an accepted and encouraged aWsy;:.. Recyclable items caUected by pariieipants
may be.rer0oVed froom the site at the optian of itie Grahtae Profits>from:the safe of recyclable
items.ish 11 belay to flee Grantee.
The County may suspend this agreement temporadlybecause bf curare construction thatvcill#oke2. .
place within the limits'of the assigned area_ Once these have been completed;the Grantee vwn'it
be notified and the agreement restored.
I The terms of this agreement shaitcommence on:the date of ekecution indicated below;and:shalt
end on the date of termination'unless terminated. by the County, or the:Grantee on 3Q days
notice. Upon termination of this agreemeoti#ieAdapt7A�-Roa4 sign shall beremoved and remain
the prop" of the Department.
8'
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATE: April 9, 2018
ITEM: Tacoma Lift Station Replacement Pump
EXECUTIVE SUMMARY: In April, Commissioner approved the purchase of a replacement
pump for one of the pumps at the Tacoma Lift Station for the North Bay Sewer System that had
failed. Granich Engineered Products supplied a 75 hp pump for $37,747.
When they replaced the pump they took the old one back to their shop to inspect it. The pump
could be rebuilt for $15,000 - $20,000. They inspected enough to know a rebuild was needed
but did not break it down completely to provide an exact quote until they know what we want
to do with the pump. The purpose of rebuilding it would be to create a spare pump that could
be used at either the Tacoma or Allyn Lift Station. Currently we do not have a spare for either
location and pumps of this size typically require 8— 12 weeks of shipping time.
Cost Impact to the County: The cost to rebuild the pump would be $15,000 - $20,000,
plus tax. Fund #403, North Bay Sewer, would pay for the pump. No general fund money
would be used on the purchase.
We purchased a new replacement pump for $37,747 so the rebuild would be about half the cost
of a new pump.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve rebuilding the
old pump from Tacoma Lift Station for $15,000 - $20,000 to create a spare for the Tacoma or
Allyn lift station. Granich Engineered Products, Inc. would complete the work.
Briefmg Summary
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: John Huestis,PE, Deputy Director/County Engineer
Cyndi Ticknor, ER&R/Road Operations & Maintenance Manager
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Second Amendment to Gold Mountain Tower Site License Agreement
EXECUTIVE SUMMARY: To improve the Public Works radio system coverage, Commissioner
approved and signed a lease agreement (October 31, 2008) with Pinnacle Towers, LLC. that
allowed Public Works to install an antenna and radio repeater on an existing tower controlled by
Crown Castle located on Gold Mountain in Kitsap County. The agreement was good for one year
and renewable for up to four additional years.
On October 10, 2013 the agreement was renewed for an additional four years with an expiration
date of November 30, 2018.
At this time, Public Works would like the Board to approve the second amendment that will
extend terms automatically for three (3) renewal periods of two (2) years, expiring on
November 30, 2023, unless either party provides written notice to the other electing not to
renew.
BUDGET IMPACTS: Currently ER&R is paying $511.34 per month. The new contract will
decrease the monthly fee by $26.34; new rate will be $485. per month starting November 1,
2018.
RECOMMENDED ACTION: Recommend the Board authorize the Chair to sign the Second
Amendment to Government Entity Tower License Agreement with Pinnacle Towers, LLC for
antenna and repeater location on Gold Mountain.
ATTACHMENTS: Second Amendment Agreement
A
Customer Site Name: Crown Site Name: Bremerton -Gold Mountain
Customer Site ID: Crown Business Unit: 871369
License Number: 188537
Amendment Number: 610296
SECOND AMENDMENT TO GOVERNMENT ENTITY TOWER LICENSE AGREEMENT
This Second Amendment to Government Entity Tower License Agreement(this "Amendment")
is made this day of , , by and between Pinnacle Towers LLC, a
Delaware limited liability company (Pinnacle Towers Inc., a Delaware corporation, was converted
pursuant to Delaware law to Pinnacle Towers LLC, effective April 7, 2004) ("Crown") and Mason
County Public Works("Customer").
RECITALS:
WHEREAS,Crown(and/or certain of its affiliates and/or predecessors-in-interest)and Customer
(and/or certain of its affiliates and/or predecessors-in-interest) entered into a certain Government Entity
Tower License Agreement dated October 31, 2008, as may have been previously amended and/or
assigned, and as may be subject to any master agreement or any other agreement(s) pertaining thereto
(collectively, the "Co-Location Agreement"), whereby Customer leases or licenses from Crown certain
space at a telecommunications facility known as Bremerton - Gold Mountain, Crown BU# 871369 (the
"Site");and
WHEREAS, Crown and Customer desire to amend the Co-Location Agreement pursuant to the
terms and subject to the conditions set forth herein.
NOW,THEREFORE,for good and valuable consideration,the receipt and sufficiency of which
are hereby acknowledged,the parties hereto agree to be legally bound to this Amendment as follows:
1. Capitalized Terms. Unless clear from the context in which they are used, all capitalized terms
used herein shall have the same meanings ascribed to them in the Co-Location Agreement.
2. Term Extension. The term of the Co-Location Agreement that expired or is scheduled to expire
on November 30, 2018 (the "Term") shall be extended, or shall be deemed to have been extended,
commencing effective as of the expiration of said Term as set forth in the Co-Location Agreement (the
"Extension Commencement Date"), and expiring on November 30, 2023 (the "Extension Expiration
Date").
3. Term Renewals. Notwithstanding anything to the contrary in the Co-Location Agreement,
beginning on the day immediately following the Extension Expiration Date,the Term shall automatically
extend for three (3) renewal periods of two (2) years each unless either party provides written notice to
the other of its election not to renew the Term, at least one hundred twenty(120)days prior to the end of
the then-current Term.
4. Decrease to Recurring Fee. The monthly recurring lease or license fee due under the Co-
Location Agreement shall decrease, or shall be deemed to have been decreased, by Twenty-Six and
34/100 Dollars ($26.34) on November 1, 2018. Said fee, as decreased hereby, shall be payable in
accordance with the Co-Location Agreement.
5. Recurring Fee Escalation. Notwithstanding anything to the contrary in the Co-Location
Agreement,the recurring lease or license fee due under the Co-Location Agreement shall increase on, or
IT:E 859085
Prepared by: R Halas App Rev#: 1
Prepared on: 3/25/2018 LRF Rev#: 1
Revised on:
SLA—TLA Renegotiation Amendment Template(2/16/11)
1
7
Customer Site Name: Crown Site Name: Bremerton -Gold Mountain
Customer Site ID: Crown Business Unit: 871369
License Number: 188537
Amendment Number: 610296
shall be deemed to have been increased effective as of,November 1, 2019,and every anniversary of such
date thereafter(each such date,an"Adjustment Date")by an amount equal to two percent(2%). Crown's
failure to demand any such increase shall not be construed as a waiver of any right thereto and Customer
shall be obligated to remit all increases notwithstanding any lack of notice or demand thereof.
6. Temporary Waiver of Annual Escalation. Notwithstanding anything to the contrary in the Co-
Location Agreement,the parties agree that Crown shall be deemed to have waived any annual escalations
scheduled to occur between November 2,2017 and October 31,2019.
7. Modifications to Equipment. Notwithstanding anything to the contrary in the Co-Location
Agreement, Customer shall apply to make modifications to its equipment by submitting an application
form to Crown(as such form may be amended by Crown from time to time). A structural analysis, AM
detuning study or an intermodulation study may be required by Crown in connection with a proposed
modification, and Customer will be liable for the cost thereof. Any approved modification shall be
evidenced by an amendment to the Co-Location Agreement,and the approved application,together with a
tower level drawing and site plan (as required by Crown), describing all of Customer's permitted
equipment and the locations thereof,shall be exhibits to said amendment.
8. Full Force and Effect; Inconsistent Terms. Except as expressly set forth in this Amendment,
the Co-Location Agreement is otherwise unmodified, shall remain in full force and effect and is
incorporated and restated herein as if fully set forth at length. In the event of any inconsistencies between
the Co-Location Agreement and this Amendment, the terms of this Amendment shall control. Each
reference in the Co-Location Agreement to itself shall be deemed to also refer to this Amendment.
[Remainder of Page Intentionally Left Blank]
TT:E 859085
Prepared by: R.Halas App Rev#: 1
Prepared on: 3/25/2018 LRF Rev#: 1
Revised on:
SLA—TLA Renegotiation Amendment Template(2/16/11)
2
Customer Site Name: Crown Site Name: Bremerton -Gold Mountain
Customer Site ID: Crown Business Unit: 871369
License Number: 188537
Amendment Number: 610296
IN WITNESS WHEREOF,the parties have set forth their hand and seal as of the date indicated above.
CROWN:
Pinnacle Towers LLC,
a Delaware limited liability company
By:
Print Name:
Title:
Execution Date:
CUSTOMER:
Mason County Public Works
By:
Print Name:
Title:
Execution Date:
TT:E 859085
Prepared by: R Halas App Rev#: 1
Prepared on: 3/25/2018 LRF Rev#: 1
Revised on:
SLA—TLA Renegotiation Amendment Template(2/16/11)
3
Customer Site Name: Crown Site Name: Bremerton -Gold Mountain
Customer Site ID: Crown Business Unit: 871369
License Number: 188537
Amendment Number: 610296
STATE OF
SS
COUNTY OF
ACKNOWLEDGMENT OF CROWN
On this day of ,20�before me,personally appeared
to me personally known,who,being by me duly sworn,did say
that he/she is of Pinnacle Towers LLC,a Delaware
limited liability company and that said instrument was signed on behalf of said company and said
acknowledged said instrument to be his/her free act and deed.
In witness whereof,I have hereunto set my hand and affixed my seal at my office in said County
and State on the day and year first above written.
Sworn to and subscribed before me this_day of 20_
Notary Public
My Commission Expires:
TT:E 859085
Prepared by: R.Halas App Rev#: 1
Prepared on: 3/25/2018 LRF Rev#: 1
Revised on:
SLA—TLA Renegotiation Amendment Template(2/16/11)
4
Customer Site Name: Crown Site Name: Bremerton -Gold Mountain
Customer Site ID: Crown Business Unit: 871369
License Number: 188537
Amendment Number: 610296
STATE OF
SS
COUNTY OF
ACKNOWLEDGMENT OF CUSTOMER
On this day of ,20_,before me,personally appeared
to me personally known,who,being by me duly sworn,did say that he/she
is of Mason County Public Works,a Washington corporation,and that
said instrument was signed on behalf of said company and said
acknowledged said instrument to be his/her free act and deed.
In witness whereof,I have hereunto set my hand and affixed my seal at my office in said County
and State on the day and year first above written.
Sworn to and subscribed before me this_day of 20_
Notary Public
My Commission Expires:
TT:E 859085
Prepared by: R Halas App Rev#: 1
Prepared on: 3/25/2018 LRF Rev#: 1
Revised on:
SLA—TLA Renegotiation Amendment Template(2/16/11)
5
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Karen Herr
DEPARTMENT: Auditor EXT: 468
BRIEFING DATE: May 21, 2018
ITEM:
Based on low and declining revenues, our 2018 budget was severely reduced. Now
that it has been determined that the anticipated revenues were understated by
$644,255, I'm requesting a review of my budget and some relief.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions)
Restore .5 FTE Accounting Tech position in Financial Services. $20,828
Secretary of State Wyman and Gov. Inslee have announced they have secured
statewide emergency funding for pre-paid postage on all ballot return envelopes for
the Primary and General elections. Mason County will receive approx. $18,000 to
provide our voters with the opportunity to mail in ballots without a stamp. However,
this will require us to destroy our current stock of envelopes and purchase 125,000
new outer oath envelopes — not covered by this emergency funding. $9,500
Additional extra help hours in elections to assist picking up ballots from all ballot boxes
and assist with processing ballots for the Primary and General election. $3,000
Increase Professional Services for T.J. Inc. (reduced from $30,000 to $4,000) for
assistance in transitioning from GAAP based reporting to Cash based reporting. SAO
requires a thorough review of each schedule prior to submitting the annual report. In
future years, the Budget Manager could fulfill this requirement. $3,000
Due to the significant legislative changes that will affect Mason County this year and
the implementation of a new ballot processing system, it's imperative my two election
staff members attend the user group meeting and election conference to maintain
their required election certification this year. $1,200
Public Records Request are at an all-time high. New JLARC (Joint Legislative Audit
and Review Committee for Public Records Data) reporting has been added to our plate
— from the Legislature and the BOCC. I am unable to keep piling more responsibilities
onto my limited staff without requiring them to work overtime hours. $3,000
RECOMMENDED OR REQUESTED ACTION:
Requesting a Budget Supplemental of $40,528 from Current Expense to Auditor's budget
Briefing Summary
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Lisa Frazier
DEPARTMENT: Treasurer's Department EXT: 484
BRIEFING DATE: 5/21/18
PREVIOUS BRIEFING DATES: n/a
If this is a follow-up briefing, please provide only new information
ITEM: 2018 Budget Supplemental Request
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The Treasurer's Office is requesting that 1 FTE be reinstated in the Treasurer's 2018
budget and moving forward.
We are just coming off our 1'tax season with two less FTE's. It is apparent that
without additional help our office will continue to struggle to manage the large volume
property tax payments that come in during April and October, or to keep up with our
day to day duties
I have a staff member going out on family leave that will result in additional staffing
shortages for an indeterminate amount of time.
I am requesting 1 FTE for the balance of 2018 at a cost of approximately $32,000.
Finance Accounting Deputy 1 —AFSCME Range 18 -1
6 months Salary $19,336
Medical Benefits $ 7,236
Unemployement $ 100
SSI $ 1,553
Retirement $ 2,578
L&I $ 200
BUDGET IMPACTS:
2018 Budget $32,000 to CE Ending Fund Balance
2019 Budget Approximately $66,000 to CE
RECOMMENDED OR REQUESTED ACTION:
Approval for Budget Supplemental to 2018 Budget for 1 FTE for the balance
of 2018
Briefmg Summary 5/16/2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
' TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Amber Cervantes
DEPARTMENT: Assessor's Office EXT: 634
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: In light of the discovery of$644,000 in increased revenue for the County, we
are requesting a supplemental budget increase to reinstate Assessor staff to 40-hour
weeks effective June 1, 2018. This would allow our office to reopen to the public on
Fridays.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): The Assessor's Office was forced to reduce hours for
management and AFSME staff and close the office to the public on Fridays due to the
extreme budget cuts made by the Commissioners to the Assessor's 2018 budget
request. Those cuts were based on the premise that there would not be enough
revenue to meet the requested expenses.
However, we were recently made aware that $644,000 in increased revenue for the
County has been made available and we are requesting a supplemental budget
increase to reinstate Assessor staff to 40-hour weeks effective June 1, 2018.
It would cost the County just under $25,000 to reinstate our staff to 40-hour weeks,
and reopen to the public on Fridays, effective June 1. This amount includes increases
to benefit lines as well.
BUDGET IMPACTS: Increased budget authority for salaries and benefits for the
Assessor in the amount of $24,793.
RECOMMENDED OR REQUESTED ACTION: Approve a supplemental budget
request, in the amount of $24,793, for the Assessor to reinstate staff to 40-hour
weeks and reopen the Assessor's Office to the public on Fridays, effective June 1,
2018.
ATTACHMENTS: Copy of supplemental request.
Briefing Summary 5/16/2018
2018 BUDGET CHANGE REQUEST
Date: 5/4/2018 Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency Budget Amendement
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address;to meet non-debatable emergency which from Current Expense funds
mandatory expenditures required by law could not reasonably have been
foreseen at the time of making the
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
a) EXPENDITURES
c
0
L
U
To + 001.000000.020 514.24.510020.0000.00 Chief Deputy 3939.18
rn
`- To + 001.000000.020 514.24.510040.0000.00 Appraisal Technician 2146.48
N
D
a To + 001.000000.020 514.24.510055.0000.00 Real Property Tech 2968.64
v
To + 001.000000.020 514.24.510080.0000.00 Levy/PP Technician 2855.72
cu
E To + 001.000000.020 514.24.510100.0000.00 Chief Appraiser 3955.28
0
a
o To + 001.000000.020 514.24.510180.0000.00 Sr Appraisal Technician 2449.58
To + 001.000000.020 514.24.510185.0000.00 Appraisal Technician 2137.8
0
Reason forChange: Restore Assessor's staff to 40 hours per week and reopen the office to the public on Fridays.
0
Please indicate with ** if any of the requested Change To BARS lines are new and need to be added.
Authorizing signature for
department requesting transfer: EXT:492
Title of authorizing signature: County Assessor Date: 5/4/2018
rn a) Action taken by Budget Manager: Change Approved Change Denied
- c
CDo
CD :E Budget Manager signature: Date:
o CHANGE COMPLETED IN FINANCIAL SERVICES BY:
DATE: COPIES TO:
c �
V)
2018 BUDGET CHANGE REQUEST
Date: 5/4/2018 Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency Budget Amendement
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address,to meet non-debatable emergency which from Current Expense funds
mandatory expenditures required by law could not reasonably have been
foreseen at the time of making the
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
a) EXPENDITURES
C
a
s
V
To + 001.000000.020 514.24.520010.0000.00 Industrial Insurance 322
C
To + 001.000000.020 514.24.520020.0000.00 SS & medicare 1680
v
'a To + 001.000000.020 514.24.520030.0000.00 State Retirement 2338
v
`c To +
v
E To +
0
a
w To +
v
w To +
0
Reason forChange: Restore Assessor's staff to 40 hours per week and reopen the office to the public on Fridays.
0
v Please indicate with ** if any of the requested Change To BARS lines are new and need to be added.
Authorizing signature for
department requesting transfer: EXT:492
Title of authorizing signature: County Assessor Date: 5/4/2018
rno) Action taken by Budget Manager: Change Approved Change Denied
o
� o
m :E Budget Manager signature: Date:
a CHANGE COMPLETED IN FINANCIAL SERVICES BY:
V �
o DATE: COPIES TO:
c �
� N
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Corrections Chief Kevin Hanson
DEPARTMENT: Sheriff's Office EXT: 369
BRIEFING DATE: May 21st, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Jail Staffing/Overcrowding/Outsourcing
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): The jail has 27 funded, commissioned, Corrections Deputies.
Of those 27, one is on extended military leave, two are in new hire training, and two
in background, and one vacant position with no applicants on the Civil Service
eligibility list. The minimum amount of staff needed to assure staff, facility, and inmate
safety is 30.3.
To facilitate a safe, secure, and controlled jail in a constitutional manner, the inmate
population is capped at 80. Since May 1't, 2018 the inmate population has exceeded
the population cap by 69 inmate days, which averages 7.6 inmate per day.
BUDGET IMPACTS:
For 2018 we budgeted $150,000 for general Corrections overtime, which equates to
roughly 64 hours (or $2885) per week. During the month of April, the jail staff used
297 hours of overtime which equates to $3341 per week.
RECOMMENDED OR REQUESTED ACTION:
This briefing is to advise the Commission of the jail staffing crisis and fore warn of
potential budget implications, despite the best efforts of the Sheriff's Office to contain
expenses.
Secondarily to follow up on the March 51h supplemental budget request for allocation
of outsourcing dollars.
ATTACHMENTS:
None
Briefing Summary 5/16/2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Corrections Chief Kevin Hanson
DEPARTMENT: Sheriff's Office EXT: 369
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Rescinding Resolution 87-87, Jail Operating Standards and establishing
updated standards.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
In 1987, the Washington State Legislature mandated counties adopt jail operating
standards, through RCW 70.48.071. Those standards were based on WAC 289, which
was then overseen by the Corrections Standard Board, a subdivision of the
Washington State Government. In 2006, the legislature decodified WAC 289, leaving
the local adopted standards a stand-alone and outdated document. These standards
have not been updated since their adoption in 1987. Correctional practices and laws
have changed significantly in the last 20 years due to changes in federal and state
mandates, litigation, and laws.
These revised standards reflect current correctional practices and are compliant with
state and federal law.
BUDGET IMPACTS:
None
RECOMMENDED OR REQUESTED ACTION:
Rescind resolution 87-87 and approve updated standards mandated by RCW
70.48.071.
ATTACHMENTS:
Revised Correctional Facility Standards
Briefing Summary 5/16/2018
87-87 existing standards jAction IReason Revised Standards jAction IReason
Chapter 1 New Facilities Eliminated Advisory
3.02 Staff positions Eliminated CBA
3.04-Staff positions physical Eliminated CBA
8.05 Overcrowding suspension of standards Eliminated Not needed 2.21.090-Overcrowding-criteria for setting capacity New Clarification
8.07 Overcrowding removal of DOC prisoners Eliminated Contractual
8.08-Overcrowding federal prisoners Eliminated Not needed
9-Maximum Capacities Eliminated Not needed
10.06,07,08,09-Use of Force-Choke hold Eliminated outdated
11.09 through 21 Admissions searches combined outdated 2.21.10 sections 8-11-Searches Combined Updated
11.32 Admissions Eliminated Policy
14.03 Classification staffing Eliminated outdated
14.07,08-Classification processes Eliminated Policy 2.21.140(7)(11)Classification Added New
14.11-Classification Jueveniles Eliminated No Juveniles
14.13-Classification health risks Eliminated Policy
14.14 Classification weekend programs Eliminated outdated
14.17-Classification appeals Eliminated Policy
16.02 Release and Transfer Eliminated Not needed
16.04 Release and Transfer Eliminated Not needed
18 Staffing Eliminated CBA
18.06 Staffing Eliminated Policy
20.03 Critical Articles-Weapons lockers Eliminated outdated
23.01-02 Discipline combined Policy
23.04,05,06,07-discipline hearings Eliminated Policy
30.01,02-Medications Control Eliminated outdated
35.04 Clothing Modified outdated
37.08-Services inmate assistance Eliminated Policy
37.15 Services advisory professionals Eliminated outdated
38.10 Alternatives to confinement Eliminated outdated
39.04 Telephone Modified
40.02 through 08 Modified
41.04 Visitation Eliminated outdated
41.06 Juveniles Modified outdated
2.21.340 Food- Added New
2.21.370(16)Work release money Added New
2.21.440 through 490 Work Release Added New
03/08/2018
MASON COUNTY CORRECTIONAL
FACILITY STANDARDS
Sections:
2.21.010 Purpose and statutory authority.
2.21.020 Definitions.
2.21.030 General administration.
2.21.040 Staff positions.
2.21.050 Training.
2.21.060 Records.
2.21.070 Emergency procedures.
2.21.080 Fire prevention/suppression.
2.21.090 Overcrowding.
2.21.100 Use of force.
2.21.110 Admissions.
2.21.120 Pre-classification.
2.21.130 Orientation.
2.21.140 Classification/segregation.
2.21.150 Goodtime (earned early release).
2.21.160 Release and transfer.
2.21.170 Transportation.
2.21.180 Staffing.
2.21.190 Supervision/surveillance.
2.21.200 Critical articles.
2.21.210 Prisoner rights.
2.21.220 Prisoner rules of conduct.
2.21.230 Discipline.
2.21.240 Grievance procedures.
Page 1 of 25
03/08/2018
2.21.250 Designated health authority and licensed staff.
2.21.260 Health care policies and procedures.
2.21.270 Health screening.
2.21.280 Access to health care.
2.21.290 Health care training.
2.21.300 Medications control.
2.21.310 Health care records.
2.21.320 Special medical issues.
2.21.330 Access to facilities.
2.21.340 Food.
2.21.350 Clothing/bedding and personal items.
2.21.360 Sanitation.
2.21.370 Services.
2.21.380 Programs.
2.21.390 Telephone usage.
2.21.400 Mail.
2.21.410 Visitation.
2.21.440 Visitation for work release participants.
2.21.450 Transportation for work release participants.
2.21.460 Employment restrictions.
2.21.470 Work release participant money accounts.
2.21.480 Accountability for participants in the work release program.
2.21.490 Searches of work release participants.
2.21.010 Purpose and statutory authority.
Pursuant to RCW 70.48.071, Mason County hereby establishes the following operating standards for
adult correctional facilities owned and operated by Mason County.
2.21.020 Definitions.
The following words and phrases shall have the meaning indicated whenever used in this chapter
unless a different meaning is specifically indicated:
Page 2 of 25
03/08/2018
(1) "Sheriff or designee" means the elected sheriff, the undersheriff, chief criminal deputy,
superintendent of corrections or chief of detectives.
(2) "Communicable disease" means microorganisms that are easily transferable from one body to
another creating a condition which must be reported to the health department.
(3) "Contraband" means any substance or item not specifically permitted by the jail or special
detention program administration.
(4) "Day room" means an area to which prisoners have unrestricted access during all or part of a day
for leisure, dining, hygiene, or similar activities.
(5) "Corrections division" means the superintendent of corrections or designee, and/or the Mason
County sheriff's office jail.
(6) "Dormitory" means a secured sleeping and day room area occupied per design by more than one
prisoner.
(7) "Governing unit" means Mason County or the Mason County board of county commissioners.
(8) "Jail" means any adult correctional facility, which includes the Mason County sheriff's office jail and
the work release facility.
(9) "Living area" includes single cells, dormitories, day rooms area and leisure time activity space.
(10) "Single cell" means a secured sleeping area occupied by only one prisoner, and which is
physically and visually separated from prisoner sleeping areas on at least three of its four sides.
(11) "Work release program" means a program for the housing of special populations of sentenced
persons who do not require the level of security normally provided in jail facilities including, but not
limited to, persons convicted of offenses under RCW 46.61.502 or 46.61.503; provided, that it shall also
mean a program of scheduled release from the physical confines of the jail for the purpose of
employment, seeking employment, school or other approved activities.
2.21.030 General administration.
(1) The sheriff or designee shall develop and maintain an organizational chart and an operations
manual of policies and procedures consistent with the provisions of this chapter.
(2) Such chart and manual shall be available to all staff.
(3) All jail policies and procedures should be reviewed and revised as appropriate on a continuing
basis but at least yearly.
2.21.040 Staff positions.
(1) Written job descriptions shall define the responsibilities and designate the qualifications for each
staff position.
(2) All jail staff shall be selected in accordance with Chapter 41.14 RCW and/or other applicable legal
requirements.
2.21.050 Training.
(1) The jail shall provide preservice orientation to each newly hired jail staff member prior to being
Page 3 of 25
03/08/2018
assigned to duty, regardless of his or her previous training or experience prior to the assignment of any
jail duties. Such training may be provided either by existing jail staff or other qualified persons, and must
be verified by a written outline, and shall include, but not necessarily be limited to:
(a) Review and understanding of all policies and procedures relating to his/her job
responsibilities, specifically:
(i) Agency organization;
(ii) Admission and release procedures;
(iii) Security and safety procedures;
(iv) Contraband control, definition of, etc.;
(v) Prisoner discipline;
(vi) Medical and mental health procedures;
(vii) Use of force;
(viii) Confidentiality of jail records.
(b) Review of the Washington criminal justice system and these custodial care standards as they
relate to jail duties.
(c) Identification and understanding of the function of agencies whose authority may extend to
the jail's prisoners.
(d) Appropriate training and qualification in the use of weapons when jail duties include
possession or carrying of a firearm.
(2) All persons directly responsible for the supervision of prisoners shall successfully complete the
Washington State Criminal Justice Training Commission (CJTC) basic correctional officer academy
(COA) within the first six months of their employment, as required by WAC 239-36-010 unless such
training has already been received, or equivalency has been granted by the CJTC.
(3) Staff training shall further include such training as required by Section 2.21.290 (Health Care
Training).
2.21.060 Records.
(1) The sheriff or designee shall establish a records system which shall comply with the requirements
of this section.
(2) The jail shall maintain fiscal records which clearly indicate facility operation and maintenance costs
according to generally accepted accounting principles. Such records shall separate specific jail
functions from other departmental functions.
(3) All jail facility personnel shall be advised of the statutory provisions for confidentiality of jail records
under RCW 70.48.100.
(4) The information required by the booking and release form shall be obtained for each booking and
Page 4 of 25
03/08/2018
release. Such information will be retained in written form or within computer records. Other information
retained in each prisoner's jail records shall include, but not be limited to, court orders, personal
property receipts, information reports, reports of disciplinary actions and/or unusual occurrences, and,
in case of death, disposition of prisoner's property and remains.
(5) Health care records shall be maintained separately in accordance with Section 2.21.310 (Health
Care Records) to the extent necessary to maintain their confidentiality.
(6) Each prisoner shall be permitted reasonable access to his jail record, or reasonable access to
information contained therein; provided, that such access may be limited only by law.
(7) When a prisoner is transferred to another facility, copies or summaries of all health records
regarding medical problems shall be transferred to the receiving facility; provided, that the requirements
of Section 2.21.310 and governing laws regarding confidentiality are followed. Applicable court orders
shall be transferred. Summaries or copies of disciplinary records shall be transferred where such
information may serve a substantial governmental interest in the safety or security of the receiving
institution.
(8) The jail shall complete periodic reports on its population.
(9) The jail should, in addition, maintain an ongoing and permanent accounting of its population by
confinement categories, location, or classification within the jail.
(10) The jail shall maintain an accurate jail register as required by RCW 70.48.100.
(11) The jail shall maintain a written record of all incidents which result in substantial property damage
or bodily harm, or serious threat of substantial property damage or bodily harm. Major infraction reports
and disciplinary actions shall become part of the prisoner's jail record.
(12) All serious incidents and emergencies shall be recorded on an incident report, a copy of which
shall be retained. For purposes of this section, the term "serious incidents and emergencies" includes,
but is not limited to, any death which occurs within the jail, attempted suicides, epidemics, attempted or
completed escapes, any attempted or completed assault upon staff or prisoners, fires, riots, flooding or
other natural disasters.
(13) The jail should keep a log of daily activity within the facility for future accountability.
(14) Training records shall be maintained for each staff member employed by the jail.
(15) Performance records should be maintained for each staff member employed by the jail.
2.21.070 Emergency procedures.
(1) The sheriff or designee shall formulate written emergency procedures relative to escapes, riots,
rebellions, assaults, injuries, suicides or attempted suicides, outbreak of infectious disease, fire, acts of
nature, and any other type of major disaster or disturbance. The emergency plan shall outline the
responsibilities of jail facility staff, evacuation procedures, and subsequent disposition of the prisoners
after removal from the area or facility. Such plan shall be formulated in cooperation with the appropriate
supporting local government units.
(2) Emergency plans shall always be available to the officer in charge of the jail, and all personnel
shall be aware of, and trained in, the procedures.
Page 5 of 25
03/08/2018
2.21.080 Fire prevention/suppression.
(1) The department sheriff or designee shall consult with the local fire department having jurisdiction
over the facility in developing a written fire prevention and suppression plan which shall include, but not
be limited to:
(a) A fire prevention plan to be part of the operations manual of policies and procedures;
(b) A requirement that staff are alert to fire hazards during their daily rounds.
(c) Fire prevention inspections requested at least semi-annually of the fire department having
jurisdiction; provided, that when such inspections cannot be obtained from such fire department,
the facility shall provide such inspections by an independent, qualified source.
(d) A regular schedule for inspections, testing and servicing fire suppression equipment.
(2) Results of all fire prevention inspections shall be kept on file at the jail, together with records of
actions taken to comply with recommendations from such reports.
2.21.090 Overcrowding.
(1) It is the purpose of these standards to provide a firm approach to preventing overcrowding in the
jail facility and to create a workable and flexible process for addressing overcrowding.
(2) No prisoner shall be required to sleep directly on the floor for any length of time. No prisoner shall
be required to sleep on a mattress directly on the floor in excess of one seventy-two-hour period, unless
there are reasonable grounds to believe that such provisions are necessary to prevent the prisoner from
damaging property, inflicting bodily harm to himself or substantially compromising the security of the jail.
(3) The sheriff or designee shall set the maximum capacity for the jail facility. This capacity shall
reflect a judgment as to the maximum number of prisoners who may be housed within the facility in a
humane and constitutional manner.
(4) In setting the maximum capacity, the sheriff or designee should take into account the following
factors:
(a) The average amount of cell and day room space which would be available to each prisoner
at maximum capacity;
(b) The number of hours each day prisoners in the area have access to day rooms;
(c) If the day room access is less than twelve hours each day, the amount of space per prisoner
in the cell area;
(d) The classification and types of prisoners held;
(e) The average length of stay of prisoners held;
(f) The maximum length of actual stay of prisoners held;
(g) The nature and amount of physical exercise available to prisoners;
(h) The amount of access to visitation;
(i) The amount of other out-of-living-area time available to prisoners;
Page 6 of 25
03/08/2018
(j) Description of services and programs available to prisoners, especially those covered by
custodial care standards; and
(k) The number of incidents occurring in the jail in the previous twelve months.
(5) The maximum capacity, for a particular day(s) in a month, may only be exceeded to the extent that
the average daily population for any entire calendar month does not exceed the established maximum
capacity.
(6) The sheriff or designee shall establish, with the cooperation of the presiding judge of the
Superior Court, a procedure of release of prisoners before the end of their term when overcrowding
occurs as herein defined.
2.21.100 Use of force.
(1) The sheriff or designee shall establish and maintain policies and procedures regarding the use of
force and the use of deadly force, which shall be consistent with this section.
(2) Only lawful and reasonable force as defined by law shall be used. In no event will physical force
be used as punishment.
(3) Deadly force shall not be used on a prisoner unless the person applying the deadly force
reasonably believes that the prisoner poses an immediate threat of death or grievous physical injury to
an officer or employee of the jail or any other person; or, to prevent the escape of a prisoner arrested for
a felony, when the person applying the deadly force reasonably believes that use of less than deadly
force would be ineffective.
(4) A written report on the use of force or deadly force shall be made. A written report shall be made
by each staff member involved or observing the use of such force. The report shall be reviewed by the
superintendent of corrections or designee, who shall initiate an investigation or review of the incident
and make a determination whether appropriate, justified or reasonable force was used. Said
determination shall be made a matter of record and filed with the Office of Professional Standards.
(5) The "Carotid Control Hold" means any hold or restraint specifically designed to inhibit blood flow
through the carotid arteries of the neck without inhibiting breathing by compression of the airway in
the neck and without compression of the larynx or trachea.(8) No neck hold shall be used, except
by persons instructed in the dangers of the neck holds and the proper use and constraints of the
carotid control hold. Refresher training shall be provided on at least an annual basis.
(6) Medical attention shall be administered to the prisoner by a qualified medical professional as soon
as possible after the use of the Carotid Control Hold.
(7 Restraint devices shall never be applied as punishment. Restraint devices will be used only to prevent self-
injury, injury to others or property damage and shall not be applied for more time than is necessary.
2.21.110 Admissions.
(1) The receiving officer shall determine that the arrest and confinement of each prisoner is being
accomplished by a duly authorized officer, and a copy of all documents that purport to legally authorize
the confinement shall become part of the prisoner's jail record.
(2) The delivery officer shall remain at the jail facility until the jail staff has accepted the prisoner.
Page 7 of 25
03/08/2018
(3) Each prisoner, after completion of booking, shall be allowed reasonable access to a telephone for
the purpose of contacting a person or persons of his choice who may be able to come to his assistance.
If the prisoner chooses not to place any calls, this information shall be noted.
(4) Reasonable provisions shall be made for communicating with non-English-speaking, handicapped
or illiterate prisoners concerning the booking process, rules of the facility, privileges afforded to
prisoners and other information pertinent to prisoner rights and well-being while confined.
(5) The booking process should be completed within a reasonable time taking into consideration the
physical or mental condition of the prisoner or any other relevant factors.
(6) The sheriff or designee shall establish and maintain written policies and procedures regarding strip
searches and body cavity searches, which shall be consistent with the provisions of Chapter 10.79
RCW as now or hereinafter enacted.
(7) Each prisoner shall be searched for contraband in a manner consistent with this section and
written policies and procedures established hereunder, as is necessary to protect the safety of
prisoners, staff and institutional security.
(8) Strip searches and body cavity searches shall be conducted in a professional manner which
protects the prisoner's dignity to the extent possible.
(9) When a strip search or a body cavity search of a prisoner is conducted, it should include a
thorough visual check for birthmarks, wounds, sores, cuts, bruises, scars and injuries, "health tags," and
body vermin. Less complete searches should include the same checks to the extent possible.
(10) When a body cavity search is conducted by a licensed medical professional of the opposite sex,
an observer of the same sex as the prisoner should be present.
(11) All physical markings and "health tag" identifications shall be recorded and made available to the
jail employees responsible for care of prisoners and the medical professionals responsible for care of
the prisoner under Section 2.21.260.
(12) Particularly when force has been used during arrest, all visible injuries should be photographed.
(13) Any person with body vermin shall be treated appropriately in accordance with established health
care procedures.
(14) Complaints of illness or injury expressed or observed during booking shall be checked promptly
in accordance with the medical procedures established under Section 2.21.260.
(15) A prisoner suspected of having a communicable disease shall be isolated without delay.
Arrangements shall be made for his/her immediate transfer to a facility equipped to handle the
suspected disease, unless the admitting facility can safely and effectively segregate the prisoner
and maintain medically prescribed treatment.
(16) The admitting officer shall record and store the prisoner's personal property with a witnessed
receipt. A copy of such receipt shall be provided to the prisoner prior to his/her transfer or release.
(17) Each prisoner's weight should be measured and recorded upon admission.
(18) Front and side-view identification photographs of each prisoner shall be taken at booking and
retained either electronically or in hard-copy formats.
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(19) Copies of fingerprints shall be forwarded to the proper state and federal authorities.
(20) The jail shall establish a policy on prisoners' use of personal clothing or jail uniforms.
(21) At a reasonable time after the completion of booking, each prisoner shall be issued clean
bedding, as well as personal care items.
2.21.120 Pre-classification.
(1) Prior to classification, reasonable precautions shall be taken to ensure the safety and welfare of
prisoners and the security of the institution.
(2) Prisoners who, upon screening, appear to have serious and potentially dangerous problems with
drugs, including alcohol, or signs of serious mental illness, as evidenced by their self-reported history
and/or obvious/overt behavior shall be closely observed. Persons qualified and trained to evaluate such
prisoners shall be contacted without delay.
(3) Any prisoner suspected of being assaultive shall be housed separately prior to classification
except where continual direct observation is maintained.
(4) No prisoner known or suspected to be a danger to him or herself may be housed alone without
being closely monitored.
2.21.130 Orientation.
(1) As soon after booking as possible, each prisoner shall receive an oral, video or written orientation.
The orientation shall provide information regarding the prisoner's confinement including, but not limited
to:
(a) Rules of prisoner conduct; including possible disciplinary sanctions, as provided in Section
2.21.220.
(b) Procedures and conditions regarding classification and reclassification, as provided in
Section 2.21.140;
(c) Staff expectations of prisoner responsibilities, including, if applicable, cleaning of prisoner
living areas;
(d) Prisoner rights and privileges; and
(e) The means of access to health care.
(2) An opportunity to ask and receive answers to questions shall be provided within a reasonable
time.
2.21.140 Classification/segregation.
(1) The sheriff or designee shall establish written classification and reclassification procedures which
shall be included in the manual of policies and procedures.
(2) A classification Deputy shall be designated as responsible for classification of prisoners confined
in the jail in accordance with written procedures identified in subsection (1) of this section; provided, that
this does not preclude designation of alternate persons to serve in the Classification Deputy's position;
and provided further, that certain classification functions, such as initial cell assignment, may be delegated
to non-classification staff.
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(3) For each prisoner confined in the jail, those responsible for classification shall determine the
degree of security required, housing assignment, program eligibility, and regulations for association
within and outside the confinement area.
(4) Each prisoner confined in the jail shall be interviewed by the persons responsible for classification
determinations. The interviews and the information obtained shall be reported using a sheriff's-office-
approved format.
(5) Each prisoner shall be classified as soon as reasonably possible.
(6) The primary criteria for classification shall be the safety of the prisoner and the security of the
institution.
(7) Factors to be considered in classification shall include, but are not limited to, age, type of crime
detained for, pretrial versus post-trial status, and offender sophistication, criminal history, and past
behavior in a jail or correctional facility.
(8) No juvenile shall be held in the jail without sight and sound separation from adult prisoners. For
purposes of this standard, a juvenile is a person under the chronological age of eighteen, who has not
been transferred previously to adult court; provided, that no person under the chronological age of
sixteen shall be held in the jail; provided further, that this standard does not preclude or prohibit the
housing of remanded pretrial prisoners under the chronological age of eighteen within juvenile detention
facility. A juvenile shall not be considered "transferred previously to adult court" unless a juvenile court
has held a hearing under RCW 13.40.110 or a successor statute and ordered the juvenile transferred
for adult criminal prosecution. The exercise of jurisdiction by a limited-jurisdiction court in traffic, fish,
boating or game offenses or infractions pursuant to RCW 13.04.030(6)(c) or a successor statute does
not constitute a "transfer."
(9) Female prisoners should be segregated from visual communication and physical contact with male
prisoners except under the direct supervision of a staff person.
(10) Written classification procedures shall include provisions for the separation of certain prisoners
for their own protection, for purposes of investigation, and for the security of the facility.
(11) Documentation shall be maintained for each case of administrative segregation.
2.21.150 Goodtime (earned early release).
The sheriff or designee shall develop written policies regarding recommendations for time off for good
behavior. Such policies shall ensure that good time recommendations, when requested by sentencing
courts, are given on a consistent basis, and in accordance with applicable laws.
2.21.160 Release and transfer.
(1) Prior to any release, the releasing officer shall positively verify the prisoner's identity and ascertain
that there is a legal authority for the release.
(2) All prisoners being released shall sign a witnessed receipt for personal property returned.
(3) In addition to the release procedures designated above, the releasing officer shall determine that
the receiving unit or person has the authority to accept custody of a prisoner who is being transferred.
2.21.170 Transportation.
The sheriff or designee shall maintain written policy and procedures for transportation of inmates
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outside of the jail facility. Said policy shall emphasize safety and security.
2.21.180 Staffing.
(1) At all times in the jail, all staff members shall be awake, alert and responsible for supervision and
surveillance of inmates.
(2) When both males and females are housed in the jail, at least one male and one female staff
member shall be on duty at all times. Personal observation of prisoners for purposes of this or other
sections of these standards may be by opposite sex staff as long as opposite sex privacy concerns are
given appropriate protection.
(3) There should be continual sight and/or sound surveillance available of all prisoners and officer
posts shall be located to permit officers to see or hear and respond to emergency situations.
(4) Such surveillance may be by remote means, provided there is the ability of staff to respond face-
to-face to any prisoner.
(5) In the absence of unusual behavior or other concerns for prisoner security and health, personal
observation of prisoners by staff may be reduced to, but shall not be less frequent than, at least once
within every sixty-minute period.
(6) Staff should be alert to prisoner depression, dissension, family rejection, loneliness, resistance to
staff or programs, and the effects of use of substances prohibited by facility rules or by law.
2.21.190 Supervision/surveillance.
(1) The jail shall establish a positive means of identifying prisoners.
(2) Perimeter security shall be maintained.
(3) Security devices shall be maintained in proper working condition.
(4) No prisoner shall be permitted to have authority over other prisoners.
(5) The sheriff or designee shall develop a system for taking and recording prisoner counts.
(6) Any item or person entering or leaving the jail shall be subject to search.
(7) Prisoners who have regular contact outside the jail shall not be permitted contact with other
prisoner classifications or entrance to areas frequented by other prisoners, unless first subject to
search.
(8) There shall be irregularly scheduled searches for contraband in the jail facility and in all areas
frequented by prisoners.
(9) Conspicuously posted signs shall display the statutory penalty for giving or arranging to give
anything to a prisoner without official authorization (RCW 9A.76.010, 9A.76.140, 9A.76.150,
9A.76.160).
2.21.200 Critical articles.
(1) The jail facility shall establish written procedures to ensure that weapons be inaccessible to
prisoners at all times.
(2) Weapon lockers shall be located outside of the booking and confinement areas.
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(3) The manner in which jail keys are to be used shall be included in the policies and procedures
manual established by the sheriff or designee.
(4) A control point shall be designated for key cataloging and logging the distribution of keys.
(5) There shall be at least two sets of jail facility keys, one set in use and the other stored securely but
easily accessible to staff for use in the event of an emergency.
(6) All keys not in use shall be stored in a secure key locker inaccessible to prisoners.
(7) Emergency keys shall be marked and placed where they may be quickly identified in case of an
emergency.
(8) Keys to locks on doors inside the security area of a jail should be on a separate ring from keys to
locks on doors or gates to the outside of the jail. Except in an emergency situation, both rings should
not be carried by any person inside the jail simultaneously.
(9) Keys shall be accounted for at all times and the distribution certified at each shift change.
(10) Jail facility keys shall never be issued to a prisoner.
(11) If electronic devices are used in place of keys, there shall be key or other manual override
capabilities available for immediate use in case of an emergency and/or a failure of the system.
(12) Protective equipment and other chemical suppressing agents shall be kept in a secure area,
inaccessible to prisoners and unauthorized persons, but quickly accessible to officers of the facility.
(13) Dangerous kitchen utensils and tools shall be marked for identification, recorded and kept in a
secure place.
(14) Toxic substances shall be kept in a locked storage and use of toxic substances shall be strictly
supervised. Such substances, including cleaning supplies, shall be stored in a separate area from food
supplies.
2.21.210 Prisoner rights.
(1) The sheriff or designee should establish a written statement of prisoner rights which should
include, but not be limited to, access to courts, confidential access to attorneys and/or legal assistance,
protection from abuse and corporal punishment, freedom from discrimination based on race or sex,
access to information on facility rules, regulations and sanctions, communication such as telephone
calls, and access to necessary medical care. The written statement of prisoner rights shall be included
in the inmate handbook given to the prisoner at the time of orientation.
(2) The sheriff or designee shall establish uniform rules and disciplinary sanctions to guide the
conduct of all prisoners. The rules shall designate major and minor infractions.
(3) Printed rules and possible disciplinary sanctions shall be given to each prisoner and/or posted
conspicuously throughout the jail. Non-English-speaking prisoners shall be informed of the rules either
orally, in writing, or by posted signs in the appropriate language.
2.21.220 Prisoner rules of conduct.
(1) All major infractions of the rules shall be reported in writing to the supervisor prior to shift change
by the staff member observing or discovering the infraction. Such reports shall become a part of the
prisoner's jail record.
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(2) Minor infractions of the rules may be handled informally by any staff member by reprimand,
warning, or minor sanction as defined by policy and procedures of the jail. Such incidents may become
part of the prisoner's record.
2.21.230 Discipline.
(1) The superintendent of corrections or designee shall review all charges of major violation of facility
rules and impose appropriate sanctions, if any.
(2) Any facility staff member involved as a witness, reporting party and/or participant of an incident
giving rise to a charge of a major violation shall not be a designee under subsection (1) of this section,
with respect to that charge.
(3) Nonpunitive corrective action should be the first consideration in all disciplinary proceedings.
(4) Punitive measures imposed shall be appropriate to the severity of the infraction and based on
considerations of the individual(s) involved.
(5) Acceptable forms of discipline shall include, but not be limited to, the following:
(a) Loss of privileges;
(b) Removal from work detail or other assignment;
(c) Recommendation of forfeiture of"good time" credit;
(d) Transfer to the maximum security or segregation section.
(6) No prisoner or group of prisoners shall be given authority to administer punishment to any other
prisoner or group of prisoners.
(7) Deprivation of regular feeding, clothing, bed, bedding, or normal hygienic implements and facilities
shall not be used as a disciplinary sanction.
(8) Correspondence privileges shall not be denied or restricted, except in cases where the prisoner
has violated correspondence regulations. In no case shall the correspondence privilege with any
member of the bar, holder of public office, the courts or the department of corrections or chief law
enforcement officer be suspended.
(9) Visitation privileges should not be denied or restricted as a sanction for infractions of rules of the
institution unrelated to visitation. Attorney client visits shall not be unreasonably restricted.
(10) No prisoner should be held in disciplinary segregation for more than fifteen days for any one
violation and no more than thirty days for all violations arising out of one incident, unless approved by
the sheriff or designee.
(11) Corporal punishment and physical restraint (e.g., handcuffs, leather restraints, and straitjackets)
shall not be used as sanctions.
2.21.240 Grievance procedures.
(1) The sheriff or designee shall develop and maintain procedures regarding prisoner grievances.
Such procedures should provide for identification of persons to whom grievances are to be directed, for
timely review of grievances, and for notification and recordation regarding the grievances.
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2.21.250 Designated health authority and licensed staff.
(1) The facility shall have a designated health authority with responsibility for health care services
pursuant to a written agreement, contract, or job description. The health authority may be a physician,
health administrator or agency. When this authority is other than a physician, final medical judgments
shall rest with a single designated responsible physician licensed in the state of Washington.
(2) Matters of medical and dental judgment shall be the sole province of the designated health
authority; security regulations applicable to facility personnel shall also apply to health personnel.
(3) The designated health authority should submit a quarterly report on the health delivery system and
health environment and an annual statistical summary to the sheriff or designee.
(4) State licensure and/or certification requirements and restrictions shall apply to health care
personnel.
(5) All medical personnel shall practice within the scope of their license. Where applicable, treatment
shall be performed pursuant to a written standing or direct order from a medical practitioner.
(6) Verification of current licensing and certification credentials should be on file in the jail.
2.21.260 Health care policies and procedures.
(1) Written standard operating procedures approved by the designated health authority shall consist
of but not be limited to the following:
(a) Receiving screening;
(b) Health appraisal data collection;
(c) Nonemergent medical services;
(d) Deciding the emergency nature of illness or injury;
(e) Availability of dental referral examination, and treatment;
(f) Provision of medical and dental prostheses;
(g) First aid;
(h) Notification of next of kin or legal guardian in case of serious illness, injury or death;
(i) Providing chronic care;
(j) Providing convalescent care;
(k) Providing medical preventive maintenance;
(1) Screening, referral and care of mentally ill and retarded inmates, and prisoners under the
influence of alcohol and other drugs;
(m) Implementing the special medical program;
(n) Delousing procedures;
(o) Detoxification procedures; and
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(p) Pharmaceuticals.
(2) The work of qualified medical personnel shall be governed by written job descriptions which shall
be approved by the designated health authority.
2.21.270 Health screening.
(1) Receiving screening shall be performed on all prisoners upon admission to the facility before being
placed in the general population or housing area, and the findings recorded. The screening shall include
inquiry into:
(a) Current illness and health problems including those specific to women;
(b) Medications taken and special health requirements;
(c) Screening of other health problems designated by the responsible physician;
(d) Behavioral observation, including state of consciousness and mental status;
(e) Notation of body deformities, trauma markings, bruises, lesions, ease of movement, jaundice,
and other physical characteristics; and
(f) Condition of skin and body orifices, including rashes and infestations.
(2) The health appraisal data collection should be completed for each prisoner within fourteen days
after admission to the facility in accordance with the adopted standard operating procedures.
(3) Such health appraisal should include, at a minimum, a physical assessment by a licensed health
care provider, recording of vital signs and a general review of mental status; provided, that such
appraisal is not intended to be a standard "annual physical" but rather such minimum physical and
mental status review as is necessary to detect any major problems. As appropriate, laboratory and
diagnostic tests to detect communicable disease, including venereal diseases and tuberculosis, and
other tests and appraisals should be included within such appraisal.
(4) Health history and vital signs should be collected by medically trained or qualified medical
personnel who are properly licensed, registered or certified as appropriate to their qualifications to
practice. Collections of all other health appraisal data should be performed only by qualified medical
personnel. Review of the results of the medical examination, tests and identification of problems should
be made by a physician or designated qualified medical personnel. All health appraisal data should be
recorded on the health data forms approved by the designated health authority.
2.21.280 Access to health care.
(1) If medical services are delivered in the jail, adequate equipment supplies and materials shall be
provided for the performance of primary health care delivery.
(2) At the time of admission to the facility, prisoners shall receive written communication consistent
with the provisions of Section 2.21.110, explaining the procedures for gaining access to medical
services.
(3) Prisoner's medical complaints shall be collected daily and acted upon by the medically trained
personnel. Priority shall be established and appropriate treatment by qualified medical person shall
follow.
(4) Sick call shall be conducted by a physician and/or other qualified medical personnel and shall be
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available to each prisoner at least three times per week.
(5) When sick call is not conducted by a physician, the responsible physician shall arrange for the
availability of a physician at least once each week to respond to prisoner complaints regarding services
which they did or did not receive from other medical providers; further, regardless of complaints, the
responsible physician shall review the medical services delivered at least every two weeks.
(6) Medical and dental prostheses shall not be denied when the health of the inmate-patient would
otherwise be adversely affected as determined by the designated health authority.
(7) First aid kit(s) shall be conveniently available to jail and medical staff.
(8) The designated health authority should approve the contents, number, location and procedure for
periodic inspection of the kit(s).
(9) Emergency medical and dental care shall be available on a twenty-four-hour basis in accordance
with a written plan which includes:
(a) Arrangements for the emergency evacuation of the prisoner from the jail;
(b) Arrangements for the use of an emergency medical vehicle;
(c) Arrangements for the use of one or more designated hospital emergency rooms, other
appropriate health facilities, or on-call physician and dentist services.
(10) Work release residents shall be allowed to see their own physician, upon approval by the
designated health care authority.
2.21.290 Health care training.
(1) Jail personnel shall be trained in standard first-aid equivalent to that defined by the American Red
Cross prior to employment or during the probationary period. Written standard operating procedures
and training of staff shall incorporate the following steps:
(a) Awareness of potential medical emergency situations;
(b) Notification or observation determination that a medical emergency is in progress;
(c) "First aid" and CPR;
(d) Call for help; and
(e) Transfer to appropriate medical provider.
(2) At least one person per shift shall have training in life support cardiopulmonary resuscitation
(CPR).
(3) Jail personnel shall be given training regarding the recognition of general symptoms of mental
illness and developmental disabilities.
(4) All persons responsible for the delivery of medications shall have training regarding the medical,
security, and legal aspects of such activity.
2.21.300 Medications control.
(1) The designated health authority operating procedures for the proper management of
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pharmaceuticals shall include:
(a) A policy regarding the prescription of all medications with particular attention to behavior-
modifying medications and those subject to abuse.
(b) A policy regarding medication dispensing and administration which shall include, but not be
limited to:
(i) Nonmedical jail personnel delivering medication(s) to prisoners,
(ii) Disposition of medication(s) brought in by prisoners at the time of admission to the
facility;
(iii) Ensuring that all medications are kept in containers which have been labeled securely
and legibly by a pharmacist or the prescribing physician, or in their original container which is
labeled by their manufacturer. Medications shall not be transferred from such containers
except for the preparation of a dose administration;
(iv) Safeguards with regard to delivery of medications to prisoners; and
(v) Disposition of unused medication(s).
(c) A policy regarding the maximum security storage and weekly inventory of all controlled
substances, nonprescription medication(s), syringes, needles and surgical instruments.
(2) The person delivering medication(s) shall be accountable for following the orders of medical staff.
2.21.310 Health care records.
(1) The designated health authority shall be responsible for maintaining patient medical record files.
Such files shall contain the completed receiving screening form, health appraisal data collection forms,
all findings, diagnoses, treatments, dispositions, prescriptions and administration of medications, notes
concerning patient education as to prescribed medication and/or treatment, notations of place, date and
time of medical encounters and terminations of treatment from long term or serious medical or
psychiatric treatment. The health care records are the property of the sheriff's office.
(2) The designated health authority shall ensure the confidentiality of each prisoner's medical record
file and such file shall be maintained separately to the extent necessary to maintain their confidentiality.
(3) The designated health authority shall communicate information obtained in the course of medical
screening and care to jail authorities when necessary for the protection of the welfare of the prisoner or
other prisoners, management of the jail, or maintenance of jail security and order.
(4) A copy or summary of the medical record file shall be sent to the jail or correctional institution to
which a prisoner is transferred at the time of such transfer or as soon as practical thereafter. A copy of
such file or parts thereof shall also be transmitted upon the written authorization of a prisoner to
designated physicians and medical facilities.
(5) The person delivering medications shall record the actual time of the delivery in a manner using a format
approved by the designated health authority.
2.21.320 Special medical issues.
(1) All examinations, treatments and procedures affected by informed consent standards in the
community shall likewise be observed for prisoner care.
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(2) No prisoner shall be given medical treatment against his will except as necessary to prevent the
spread of communicable disease, to relieve imminent danger to the life of the prisoner, or, in the case of
serious mental disorders, to prevent imminent danger to the life of his or her person or to the lives of
others. All procedures required by Chapter 71.05 RCW shall be followed in any case of involuntary
commitment or involuntary treatment of mentally ill persons within the jail.
(3) In all cases, the responsible physician shall give a clear statement to the prisoner patient of his
diagnosis and treatment.
(4) Upon discovery, jail staff shall report any symptoms of prisoner mental illness or developmental
disability to medical personnel or mental health professionals for evaluation and treatment.
(5) A written individual treatment plan for each inmate/patient requiring close medical supervision shall
be developed by a medical practitioner. The individual treatment plan shall include direction to medical
and nonmedical personnel regarding their roles in the care and supervision of these patients.
(6) Programs for the prevention of suicide, to include early identification of risk, appropriate diagnosis
and referral, and close observation as required by Section 2.21.180, should be developed by medical
staff.
(7) Appropriate medically supervised treatment in accordance with written procedures established
under Section 2.21.260 shall be given to prisoners determined to be mentally ill or under the influence
of alcohol, opiates, barbiturates and similar drugs.
(8) Reasonable physical restraint, when necessary for medical reasons, shall be medically directed,
except in the instance of a medical emergency, where reasonable physical restraint may be used to
control a grossly disturbed or violent prisoner, absent medical direction; provided, that the review and
direction of the health care staff or local mental health professionals shall be promptly sought.
2.21.330 Access to facilities.
(1) Regular bathing (shower) shall be permitted at least twice each week.
(2) Each prisoner shall have access to toilet, sink, drinking water, and adequate heat and ventilation.
2.21.340 Food.
(1) At least three meals a day shall be served at regular intervals. The morning meal shall be served
within fourteen hours of the previous day's evening meal.
(2) The jail may arrange for prepared meal service or serve frozen packaged meals, provided these
meals shall be served in a reasonable manner, hot food served hot, cold food served cold.
(3) The jail menu shall be reviewed at least annually by a qualified nutritionist or dietician to ensure
the menu served meets the nationally recommended dietary allowance for basic nutrition for
appropriate age groups. Menu evaluations shall be conducted at least quarterly by food service
supervisory staff to verify adherence to the established dietary allowances.
(4) Whenever a prisoner refuses a meal or does not eat the meal served, a notation or recording
should be made in a manner approved by the sheriff or designee and the medical section notified if an
inmate refuses more than three meals within a forty-eight-hour period of time.
(5) Diets ordered by medical staff shall be strictly observed.
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2.21.350 Clothing/bedding and personal items.
(1) Provisions shall be made for separate insect-proof clothing storage to prevent migration of lice
from infested clothing.
(2) The jail shall ensure that the laundering of prisoners' outer garments is made available to them at
least once a week, and that the laundering of prisoners' undergarments and socks is made available to
them at least twice a week.
(3) The jail facility shall, if necessary, clean and sanitize personal clothing prior to storage.
(4) Each prisoner shall be issued clean linens for the first night's detention and at least once a
week thereafter. Linens shall include:
1. One towel
2. Two Blankets
3. One inmate uniform
4. One pair of inmate shoes
(5) Mattresses shall have a washable surface and be sanitized at least semiannually.
(6) Blankets shall be issued upon arrival and shall be washed at frequent intervals to maintain a clean
condition, but at least once every sixty days, and always before reissue.
(7) Personal care items issued to each prisoner in the jail facility shall include, but not be limited to,
soap and towel. Female prisoners shall be supplied with necessary feminine hygiene items.
(8) Toothpaste or powder, toothbrush and comb shall be available for purchase by all prisoners.
Prisoners without funds shall have access to these minimum items without cost.
(9) Each prisoner should be permitted to have a reasonable number of additional personal items, the
possession of which does not substantially impede jail management or security.
2.21.360 Sanitation.
(1) The jail shall be kept in a clean and sanitary condition, free from any accumulation of dirt, filth,
rubbish, garbage, or other matter detrimental to health.
(2) Jail staff shall ensure that each prisoner shall clean his own living area daily. Convicted prisoners
may be required to clean other space within the confinement area and pretrial detainees may be
permitted to do so voluntarily.
(3) Insects and rodents shall be eliminated by safe and effective means. Prisoners shall be removed
from areas in which insecticides and rodenticide are being used.
(4) Pets shall not be allowed in the jail facility.
(5) The jail shall provide adequate laundry services.
2.21.370 Services.
(1) The sheriff or designee shall establish, maintain and operate a commissary.
(2) Inmates may make arrangements to order books, periodicals, and newspapers, from
publishers and/or local newsstands.
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(3) Proceeds from the jail facility commissary shall be used for operation and maintenance of the
commissary service and/or prisoner welfare expenses.
(4) Payments for commissary purchases shall be made by debit on a trust account maintained for the
prisoner. All expenditures from a prisoner's account shall be accurately recorded and receipted.
(5) The sheriff or designee shall make reasonable arrangements to provide basic hair care.
(6) In consultation with state and/or local library service units, the jail should make provision for library
services.
(7) The sheriff or designee shall arrange for access by the prisoners to an adequate law library or
adequate professional legal assistance.
(8) Upon request from a prisoner, the jail facility shall arrange confidential religious consultation.
(9) The sheriff or designee shall arrange for weekly religious services.
(10) Prisoners should be permitted to observe religious holidays and receive sacraments of their faith.
(11) Attendance at religious services shall be voluntary, and prisoners who do not wish to bear or
participate shall not be exposed to such services.
(12) Counseling services should be available to provide prisoners in jail facilities with an opportunity to
discuss their problems, interests, and progress.
(13) The sheriff or designee may utilize volunteer counseling resources available in the community.
(14) Counselors may submit written recommendations to the sheriff or designee.
(15) Prisoners shall not be required to receive counseling services unless ordered by the appropriate
court.
(16) Work release participants may be allowed to keep a small amount of money on their persons,
when housed separately from non-work-release prisoners. Alternately, the jail shall maintain a cash
account for the resident. All expenditures from a resident's account shall be accurately recorded and
receipted.
2.21.380 Programs.
(1) Each prisoner shall be allowed three hours per week of physical exercise, to be scheduled no less
than three separate days. If weather does not permit outdoor exercise, it shall be provided indoors.
(2) The sheriff or designee may establish work programs.
(3) Participation in work programs by pretrial detainees shall be voluntary, and shall be at the
discretion of the sheriff or designee.
(4) The sheriff or designee may arrange for the development of an education and training program,
utilizing local school districts, colleges, trade schools, unions, industry, interested citizens, and other
available community, state and federal resources.
(5) Paid staff member(s) may be designated responsibility for supervision of any education and
training programs.
Page 20 of 25
03/08/2018
(6) Approved correspondence courses may be made available at the prisoner's request.
(7) The sheriff or designee may provide courses to prepare qualified prisoners for the "General
Education Development" test, and provide the opportunity to take the test.
(8) The sheriff or designee may provide opportunities for all prisoners to participate in leisure time
activities of their choice and abilities. Such activities may include athletic programs, hobbies and crafts,
table games, radio and television, motion pictures, cards, puzzles, checkers and chess.
(9) Volunteers may be used to plan and supervise exercise programs and other leisure time activities,
but paid staff member(s) shall be designated responsibility for supervision of such program(s).
2.21.390 Telephone usage.
(1) The sheriff or designee shall establish rules which specify regular telephone usage times and the
maximum length of calls (not to be less than five minutes).
(2) Telephone usage hours shall include time during the normal work day and time during the evening,
at least once a week per prisoner; provided, that established social telephone usage hours shall not
preclude reasonable access to a telephone to contact the prisoner's attorney or legal representative.
(3) Calls shall be at the prisoner's expense or collect; provided, that appropriate protection of access
to an attorney shall be maintained for prisoners without funds.
(4) Telephone conversations may be monitored, tape-recorded or spot-checked except for calls made
to the prisoner's attorney or legal representative.
(5) Reasons for calls shall be the personal concern of the prisoner, except in consideration of
requests for emergency calls beyond normal telephone hours.
2.21.400 Mail.
(1) Prisoners shall generally be permitted to subscribe to and otherwise receive books, newspapers,
periodicals and other printed materials or photographs which may lawfully be delivered through the
United States mail. Such materials shall be denied a prisoner only if such denial furthers a substantial
governmental interest in jail security or the welfare of prisoners or staff.
(2) When materials identified in subsection (1) of this section are withheld from a prisoner:
(a) The prisoner and the publisher or sender shall receive appropriate written notice that the
publication is being denied, accompanied by an explanation of the reason(s) for the denial;
(b) The affected prisoner may have such decision reviewed by utilizing the grievance process;
(c) A written decision of the review of the denial, including reason(s), shall be given to the
prisoner requesting review.
(3) Incoming or outgoing mail shall be retained no more than one business day. Except in the case of
prisoners without funds, prisoners shall be permitted to mail out any number of letters. Prisoners without
funds shall be permitted to mail up to three letters per calendar week at public expense or with postage
purchased from the prisoner welfare fund, provided upon proper showing the number may be
increased. Each prisoner shall be permitted to mail out any number of letters to his attorney and/or the
courts. No restriction shall be placed on the number of letters a prisoner may receive or of the persons
with whom he may correspond, except by court order of a court of competent jurisdiction, or as provided
Page 21 of 25
03/08/2018
under subsection (5) of this section. These rules shall not preclude a prisoner being required to place
his name and a return post office address on outgoing mail.
(4) No general restriction of the number of letters prisoners may receive or of classes of persons with
whom they may correspond shall be made by facility rule or policy. Incoming mail shall not be censored,
but may be opened and inspected for contraband, cash and checks may be perused for content when
the responsible staff person designated by the sheriff or designee has reasonable grounds to believe
that the content of a letter may present a clear and present danger to institutional security or violates
state or federal law. Whenever mail is not delivered by the jail staff directly to the prisoner to whom it is
addressed, it shall be resealed. Outgoing non-legal mail shall be submitted to Corrections
staff in an unopened envelope. Corrections Deputies shall inspect the mail to assure
compliance with jail policy, law, and inmate rules.
(5) When a prisoner is prohibited from sending a letter, the letter and a written and signed notice
stating the reason for disapproval and indicating the portion(s) of the letter causing disapproval, shall
be given to the prisoner. When a prisoner is prohibited from receiving a letter, the letter and a written
signed notice stating the reason(s) for denial and indicating the portion(s) of the letter causing the denial
shall be given to the sender. The prisoner shall be given notice in writing that the letter has been
prohibited, indicating the reason(s) and the sender's name. When a prisoner is prohibited from sending
or receiving mail, the affected prisoner may have such decision reviewed utilizing the grievance
process. A written decision of the review of such denial shall be delivered to the prisoner.
(6) Incoming mail of prisoners that is clearly marked as coming from an attorney, court, or elected
federal, state, county or city official shall be opened only in the presence of the addressee. Mail to or
from attorneys, courts or elected federal, state, county, or city officials shall not be read. There shall be
no additional restrictions on prisoner correspondence for disciplinary or punishment purposes, unless
the prisoner has violated rules as to correspondence. Upon proper showing of the alleged violation, the
prisoner's mail may be restricted for a limited time, but such restriction shall not apply to attorney-client
mail or correspondence with the courts.
(7) The jail facility may establish policies and procedures for the receipt of packages for inmates. If the
facility allows prisoners to receive packages, all packages shall be opened and inspected. Packages
may be received only if the contents conform to rules adopted by the sheriff or designee.
(8) Outgoing packages of prisoners' personal property shall be inspected to ensure ownership and
compliance with United States postal regulations.
(9) Items which are not permitted by jail rules may be destroyed upon the prisoner's written request,
placed in the prisoner's personal property box, or returned collect to the sender. A receipt for
permissible items received in the mail, including money or check, shall be signed by a staff member and
a copy thereof promptly delivered to the prisoner. Contraband, as defined in RCW 9A.76.010, shall be
turned over to the proper authorities, for handling as evidence, for disciplinary action or possible
prosecution under RCW 9A.76.140, 9A.76.150, 9A.76.160, or other applicable statute(s).
2.21.410 Visitation.
(1) The department of corrections or chief law enforcement officer shall establish and post rules
governing visitation and specifying times therefor.
(2) Each prisoner should be allowed a minimum of two hours total visitation per week.
Page 22 of 25
03/08/2018
(3) Preference on who visits will be determined by the inmate, subject to subsection (1) of this section.
(4) Visitors seventeen years of age and under are prohibited from accessing the jail.
(5) The sheriff or designee may grant special visitation privileges to visitors who have traveled long
distances, to visitors for hospitalized prisoners, and for other unusual circumstances.
(6) Each prisoner shall be allowed confidential visits from his attorney or legal assistants and clergy or
religious representatives.
(7) By prior arrangement with the sheriff or designee, a prisoner may be allowed confidential visits for
business or educational reasons.
(8) Law enforcement professionals shall be allowed to interview prisoners at reasonable times, unless
it appears circumstances do not permit delay.
(9) Signs giving notice that all visitors and their accompanying possessions are subject to search shall
be conspicuously posted at the entrance to the facility and at the entrance to the visiting area.
(10) Any visitor may refuse a search but, subsequent to such refusal, may then be denied entrance.
(11) Other reasons for denying entrance to visitors shall include but not be limited to:
(a) An attempt, or reasonable suspicion of an attempt, to bring contraband into the facility;
(b) Being under the obvious influence or effect of alcohol or controlled substances;
(c) Request from prisoner's physician;
(d) Request from prisoner;
(e) Reasonable grounds to believe a particular visit would present a substantial danger to jail
security or management or the welfare of prisoners, staff or other visitors.
(12) Whenever a visitor is refused admittance during regular visiting hours, the prisoner shall receive
notice of the refusal stating the reasons therefor.
2.21.440 Visitation for work release participants.
(1) Visitation shall be provided within the jail for each work release participant unless the work release
participant is permitted to visit with others away from the facility.
(2) The work release facility may, if authorized by legal authority, permit work release participants to
leave the facility for the purpose of: medical/dental treatment, attending to civil or legal matters, or to
conduct business and to participate in activities related to their approved program. Authorization to
leave the facility shall be governed by written policy and procedures.
(3) Each work release participant may be allowed visits from his or her attorney or legal assistants, his
or her pastor and business, educational and law enforcement professional at reasonable hours.
(4) Signs giving notice that all visitors and their accompanying possessions are subject to search shall
be conspicuously posted. Any visitor may refuse a search but, subsequent to such refusal, may then be
denied entrance.
(5) Other reasons for denying entrance to visitors shall include, but not be limited to:
Page 23 of 25
03/08/2018
(a) An attempt, or reasonable suspicion of an attempt, to bring contraband into the facility.
(b) Being under the obvious influence or effect of alcohol or controlled substances.
(c) Request from the work release participant's physician.
(d) Request from the work release participant.
(e) Reasonable grounds to believe a particular visit would present a substantial danger to jail
security, or management, or to the welfare of work release participants, staff, or visitors.
(6) If a visitor is refused admittance during regular visiting hours:
(a) The work release participant shall receive notice of the refusal stating the reasons therefor.
(b) The affected work release participant is entitled to have such decision of the jail administrator
or designee upon written request and shall be promptly informed of his right.
(c) A written decision of the reviewing body's determination, stating the reason(s) therefor, shall
be furnished to the work release participant who requested such review.
2.21.450 Transportation for work release participants.
The use of inmate's personal automobiles shall be governed by written policy of the sheriff or
designee, which shall ensure the work release participant has a valid Washington State driver's
license and minimum liability insurance coverage.
2.21.460 Employment restrictions.
The work release program shall comply with RCW 70.48.210 as to its work release participants.
2.21.470 Work release participant money accounts.
(1) The sheriff or designee may collect work release participant's earnings and from the earnings
make payments for the work release participant's board, personal expenses inside and outside the
facility, and share of the administrative expenses as required by RCW 70.48.210(3)(d).
(2) If a work release participant's earnings are collected, support payments for some work
release participant's dependents, if any, shall be made as directed by the court.
(3) If a work release participant's earnings are collected, with the work release participant's consent,
the remaining funds may be used to pay the work release participant's pre-existing debts. Consent to
payment of restitution may be imposed as a condition of work release when authorized or required by
court order. Any balance shall be retained and paid to the work release participant when the work
release participant is discharged.
2.21.480 Accountability for participants in the work release program.
(1) The work release participants shall be confined in the jail whenever the work release participant is
not employed and between the hours of employment, unless excused by supervising jail staff to seek
approved necessary medical attention or employment opportunities.
(2) A current schedule of the times during which work release participants are authorized to be absent
from the facility shall be maintained.
Page 24 of 25
03/08/2018
(3) To ensure strict accountability as to the whereabouts of each work release participant, the jail shall
have a sign-in/sign-out system which records the date and time of departure and expected return,
destination, reason for leaving the jail and time of actual return.
(4) The jail shall establish and follow written policies and procedures to verify attendance of work
release participants at the place for which absence from the jail is authorized.
2.21.490 Searches of work release participants.
(1) Work release participants shall be subject to search each time they enter or leave the jail.
(2) The jail shall have written policies and procedures regarding the use of breathalyzers, urine
analysis, and other means to detect the use of alcohol or unauthorized drugs.
Page 25 of 25
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OFMASONCOUNTY, WASHINGTON
IN RE: RESCINDING RESOLUTION 87-87 AND ) RESOLUTION #18-
ADOPTING REVISED JAIL STANDARDS )
WHEREAS, in 1987, the Washington State Legislature mandated counties adopt
jail operating standards,RCW 70.48.071 and WAC 289; and
WHEREAS, Mason County adopted jail standards by Mason County Resolution
87-87; and
WHEREAS,the Washington State legislature decodified WAC 298 in 2006; and
WHEREAS, the jail standards, adopted in 1987, are outdated and no longer
compliant with correctional law and practice; and
WHEREAS,the Mason County Sheriffs Office has updated the standards, adopted
in 1987,to reflect current correctional practices and constitutional requirements;
NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners
of Mason County, Washington, hereby rescinds resolution 87-87 and adopts the updated document
as the jail's operating standard in compliance with RCW 70.48.071.
DONE IN OPEN SESSION this day of 92018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Mason County Prosecuting Attorney Commissioner District 1
ATTEST: Commissioner District 2
Clerk of the Board Commissioner District 3
u Mason County Support Services Department Budget Management
*�'iO$ coo,'
O, Ar' q 411 North 5th Street Commissioner Administration
Emergency Management
,, Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
...my
Labor Relations
i,4.: Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
May 21, 2018
• Specific Items for Review
o Draft agenda for Monday, June 4 Elected Official/Director meeting—any edits?—Diane
o Advisory Board applications, requesting direction from Commissioners—
■ Housing Authority (one vacancy): Gary Yando
• Board of Equalization (one position up for renewal): Deborah Reis,Janice Loomis, John
Smith
• Parks &Trails (2 positions & alternate position vacant) :Jeanne Robinson, Mike
DiMatteo, Mary Miller
o Request from Sheriff's Office for additional credit card for the boating program with a credit
limit of$2,000-Jessica
o Creation of Housing Authority Fund—Frank
o 2018 Budget Supplement Hearing on June 26—Jennifer
o April Financial Statements - Frank
• Commissioner Discussion
o Discussion of proposal to contract animal control services—Cmmr. Shutty
J:\DLZ\Briefing Items\2018\2018-05-21.docx
Mason County Elected Official/Director Meeting
Commission Chambers, 411 North 5th Street, Shelton
Monday, June 4, 2018
2 p.m.
1. Call to Order — Introductions
2. Update on Budget Advisory Committee — Cmmr. Drexler
3. Review of 2019 Budget Process — Frank Pinter
4. Update on Strategic Planning Partnership with WSU — Cmmr. Shutty
5. Updates from Elected Officials/Directors
6. Next Meeting — Monday, August 6 @ 2 p.m.
Agendas are subject to change, please contact the Commissioners'office for the most recent version.
Last printed 05/16/18 at 10:44 AM
If special accommodations are needed, contact the Commissioners'office at ext. 419, Shelton #360-427-9670;
Belfair#275-4467, Elma #482-5269.
J:\AGENDAS\2018\2018-06-04 EO-DH mtg.docc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jessica Sweet
DEPARTMENT: Support Services EXT: 644
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES: N/A
ITEM:
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Mason County Sheriff's Office is requesting a new credit card for their boating program with
a credit limit of$2,000. The reason for the request is to make it easier to fuel the boat without having to
remove the boat from the water for each re-fueling.
RECOMMENDED OR REQUESTED ACTION: Request that the Board approve the Sheriff's
request for a new credit card for the Sheriff's Boating Program.
ATTACHMENTS:
Completed and signed Mason County Credit Card Request Form by MCSO
J:Vessica S\BOCC Briefmg\2018\Briefmg Summary 5.21.2018 for MCSO CC Request.doc
MASON COUNTY
-' CREDIT CARD REQUEST FORM
Exhibit A
Please forward request to:Masan County Support Services
Type of Request:
New Card(settionsA,B,C,E) 0 Change or Add Credit Card Custodian(Sections A,EJ
O Increase/Decrease Credit Limit(Sections A,8,D,EJ
A.Department.Information
Department N.aine
3a2 A) 3 ECL �2L ���1 tdq
Department Physical Address
Phone Number Ext Co alp
b7�J
Department Authorized Cfedit Card Cus#odian's Names) Phone ft&Ext(if differentfrom above)
B.Please provide a brief description of the reason for and a list of example transactions of the requested card.
fhe list of required documents to be submitted with this request Is.in Section 1.of the.Credit Card Policy.
LXY C)
C.For New Credit Card Request; `D.Fot Credit Limit'increase%Decrease.
4a, esO dCJ n Cts-(J
Department's Credit Llmit Request Deportment's Current credit limit
Approved'Credit Limit(to be determined by BOCC New Credit Limit Request
• i
or their designee
Apprbved Credit Limit(to be determined by BOCC
a eir esigneeJ
RegUest Approved. \_t. [Separtment Head Signature&Date
O Request Denied
Reason(s)for denial of request: Approving AuthorjtySignature&Date
RESOLUTION NO.
A RESOLUTION ESTABLISHING A MASON COUNTY HOUSING AUTHORITY FUND
WHEREAS,RCW 35.82 establishes the Housing Authorities Law and the Mason County
Housing Authority was created on August 28, 1972 by the Mason County Board of
Commissioners;
WHEREAS,in the 2018 Legislative Session House Bill 2261 amended RCW 35.83,
Housing Cooperation Law,that reads: For the purpose of aiding the board of commissioners of a
housing authority in carrying out the board's duties or powers under any applicable law,any state
public body may,with or without consideration,provide monetary, in-kind, or other support to the
board of commissioners of a housing authority. Such support may not be for the purpose of
compensation for a commissioner for his or her services rendered to the housing authority;
WHEREAS,in an effort to provide support to the Housing Authority,the Mason County
Board of Commissioners wishes to establish a fund for certain Mason County Housing Authority
revenues and expenditures;
WHEREAS,the budget and any transactions for this Fund shall have approval from the
Mason County Housing Authority Board of Commissioners and the Director of Community
Services will administer the Mason County Housing Authority Fund.
NOW THEREFORE,the Mason County Board of Commissioners does hereby resolve to
establish the Mason County Housing Authority Fund#666;the budget and all transactions for this
Fund shall have approval from the Mason County Housing Authority Board of Commissioners and
the Community Services Director will administer the Fund.
APPROVED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
Karen Herr,Auditor Randy Neatherlin,Chair
Lisa Frazier,Treasurer Terri Drexler,Commissioner
Kevin Shutty,Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead,Chief Deputy Prosecuting Attorney
C: Housing Authority,Auditor,Treasurer,Budget Manager,Community Services
MRESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2018\Establish Housing Authority
Fund.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: S32
BRIEFING DATE: May 21, 2018
PREVIOUS BRIEFING DATES: N/A
ITEM: Requests for Supplemental Appropriations and Budget Transfers to the 2018 Budget
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The following are requests for supplemental appropriations and budget transfers:
Supplemental Appropriations:
$644,255 Increase to Current Expense Non-Departmental Revenue for Road Internal Allocation and
Increase to Current Expense Ending Fund Balance
$34,000 Increase to Belfair Sewer Fund 413 Revenue for Belfair Sewer Feasibility Study and Increase to
Fund 413 Professional Services Expense
$38,650 Increase to Sheriff Revenue for various private contracts and Increase to MCSO overtime
expenses
$7,000 Increase to Support Services Revenue for a reimbursable digital imaging grant received from WA
State Archives and Increase to various Support Services expense accounts
$2,500 Increase to Juvenile Services Revenue for JDAI Grant increase and Increase to Juvenile Services
various expense accounts
$49,130 Increase to Criminal Justice Treatment Account in Therapeutic Court for funding from DSHS and
Increase to Therapeutic Courts various expense accounts
Budget Transfers:
Landfill Reserve Fund 428 Transfer from: Ending Fund Balance - $30,000
To: Landfill Reserve— Misc. Contracted Professional Services - $30,000
To pay for additional ground water monitoring services
Belfair Sewer Fund 413 Transfer from: Ending Fund Balance - $66,000
To: Belfair Sewer— Professional Services/Misc - $66,000
To pay for Feasibility Study by FCS Group and other professional service needs (total
increase of$100,000 to Professional Services/Misc. — see $34,000 supplemental
appropriation above for the total budget impact to this line)
Auditor's O&M Fund 104 Transfer from: Ending Fund Balance - $2,050
To: Auditor's O&M — Medical/Dental/Vision/Life - $1,907.50
To: Auditor's O&M — Reserve for Technology - $142.50
Due to 2018 medical rate increase
Current Expense Fund 001.320 Transfer from: Ending Fund Balance - $28,750
To: Auditor— Medical/Dental/Vision/Life $6,000
To: Human Resources— Medical/Dental/Vision/Life - $8,000
To: Clerk— Medical/Dental/Vision/Life - $6,100
To: Treasurer-Various Salaries and Benefits - $5,050
J:Uennifer B\Briefing Items\Briefing Summary 5.21.2018.doc
To: Commissioners— State Retirement - $3,600
Due to 2018 medical rate increase, retirement budgeting need, and out of class pay need
Veterans Assistance Fund 190 Transfer from: Transfers Out - $50,000
To: Mental Health Tax Fund 164 - $50,000
In order to correct the Homes First Transaction from 2016
Veterans Assistance Fund 190 Transfer from: Transfers Out - $50,000
To: Community Support Services Fund 117 - $50,000
In order to correct the Homes First Transaction from 2016
Law Library Fund 160 eliminate transfer from: Transfers Out- 4 940
To: Support Services Fund 001.090 - $4,940
Transfer no longer necessary due to Superior Court employee performing work for the
Law Library
Law Library Fund 160 Transfer from: Ending Fund Balance - $4,940
To: Law Library—Various Salary and Benefits - $4,940
Due to Superior Court employee performing work for the Law Library
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out - $6,830.47
To: Historical Preservation Fund 116 - $6,830.47
To reimburse for Memorial Hall repairs
Facilities &Grounds Fund 001.055 Transfer from: Transfers Out - $10,000
To: Community Support Services Fund 117 -$10,000
To reimburse for 2016 budgeted transfer for Memorial Hall
Sheriff(001.205) transfer from: Ending Fund Balance - $68,290.16
To: Sheriff— Enterprise Payments 001.000000.205.267.521.22.545030.0000.00 -
34 403
To: Sheriff— Pollgraphy Training 001.000000.205.267.521.22.543010.0000.00 —
$11,820
To: Sheriff— ER&R Upfit/Downfits 001.000000.205.267.521.22.548098.0000.00 -
20 687
To: Sheriff— SAR Van Tires 001.000000.205.267.521.22.535020.0000.00—
1 380.16
Due to unanticipated vehicle costs and polygraph training — briefed BOCC 5/14/18
BUDGET IMPACTS:
Increase in ending fund balance - Current Expense (001.000000.320.000.508.80.500000.0000.00)
$525,444.37
Decrease in ending fund balance—Auditor's O&M (104.000000.000.000.508.10.500000.0000.00)
$2,050
Increase in ending fund balance— Historical Preservation (116.000000.000.000.508.30.500000.0000.00)
$6,830.47
Increase in ending fund balance—Community Support Services
(117.000000.000.000.508.30.500000.0000.00)
$60,000
Increase in ending fund balance— Mental Health Tax (164.000000.000.000.508.30.500000.0000.00)
$50,000
Decrease in ending fund balance—Veterans Assistance (190.000000.000.000.508.30.500000.0000.00)
$100,000
Decrease in ending fund balance— Belfair Sewer (413.000000.000.000.508.10.500000.0000.00)
$66,000
Decrease in ending fund balance— Landfill Reserve (428.000000.000.000.508.10.500000.0000.00)
$30,000
RECOMMENDED OR REQUESTED ACTION: Request to set public hearing for June 26th at 6:30 pm
to consider and approve supplemental budget requests and budget transfers.
ATTACHMENTS: Requests are available for review.
PAennifer B\Briefing Items\Briefing Summary 5.21.2018.doc