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Home My WebLink About2018/03/06 - Regular Packet 6.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 March 6, 2018 1. Call to Order 2. Pledge of Allegiance - Jeremiah Welder 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Jeremiah Welder, Drug Court Participant 4.3 Public Notice: Spring application of herbicides for vegetation control along county roads on or after Wednesday, March 7, 2018. 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30 a.m. 7. Approval of Minutes — February 23, 2016 Regular Meeting Minutes; February 6, February 20 and February 27, 2018 Regular Meeting Minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval of the Public Safety Testing to provide Corrections Corporal and Sergeant promotional written and assessment center testing in the amount of $7,675 plus associated travel expenses as outlined in the agreement. 8.2 Approval to appoint Patricia Jerrells and Lorilyn F. Rogers to the Mason County Historic Preservation Commission to fill the balance of terms ending in November 2019. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 47913-48275 $ 669,009.33 Salary Clearing Fund Warrant #s 7003438-7003466 $ 475,843.44 Total $ 1,144,942.77 8.4 Approval to appoint Tamara Cowles to the Noxious Weed Control Board representing Weed Control District 3 for a term ending March 6, 2022. 8.5 Approval to appoint Joel Harper to the Lewis-Mason-Thurston Area Agency on Aging for terms ending March 6, 2020. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 03/05/18 1:23 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA March 6, 2018 8.6 Approval to authorize Public Works to procure a consultant to assist with collecting roadway data and creating the County Road Safety Plan, as well as authorize the Chair to sign all pertinent documents. 8.7 Approval to authorize Public Works to sole source the purchased services/parts from Huber Technology, the manufacturer of the screen units used at the Belfair Water Reclamation Facility. 8.8 Approval to authorize the County Engineer to execute the Federal Lands Access Program Proposal for a road realignment project on Skokomish Valley Road, as well as approval to authorize the Chair to sign all pertinent documents for the project. 8.9 Approval to authorize Public Works to purchase a used 2016 Caterpillar CS54B Vibratory Soil Compactor from NC Machinery, as a special market condition purchase, in the amount of $97,584.90. 8.10 Approval to set a public hearing on Tuesday, March 27, 2018 at 6:30 p.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities, specifically, funding the Community Action Council of Lewis, Mason &Thurston Counties, as well as receive comments on the 2017 program. 8.11 Approval of the following Mason County Officers, Employees, and Volunteer(s) request for Defense and Indemnification coverage as named defendant's in the Megan Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case served upon them on January 9, 2018: Joel Nault, George Albertson, Alfonso Mercado, William Philpott, Casey Salisbury, Jeff Rhoades, Jim Barrett, Matthew Gray, Nathan Smith, Russ Osterhout, Ryan Spurling, Tim Ripp, and Trevor Severance. 8.12 Approval of two winter 2018 Mason County Heritage Grants. The first to the Mason County Historical Society in the amount of$4,500; the second to Pickering Community Club in the amount of $3,049.29 for a grand total of $7,549.29. 8.13 Approval to sign a letter to Governor Inslee regarding the Economic Opportunity Zone(EOZ)program created by the Tax Cuts and Jobs Act passed by Congress in 2007. 8.14 Approval to have the Board sign a one year Mason County Park Host contract with Clayton Casto for Sandhill Park, with a provision for extending additional years upon agreement from both parties. 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items Set for a Certain Time- No hearings. 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2018\2018-03-06 REG.doc cif'ry-.1 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraldes Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: March 6, 2018 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Eldon Store 36870 N US Highway 101, Lilliwaup, WA. 4.1.2 Washington State Liquor and Cannabis Board sent in two marijuana license applications, one for Bayshore Cannabis Co. 3831 Highway 3, Shelton, WA. and the other for I502 Gardens 1069 West Kamilche Lane, Shelton, WA. Attachments: Originals on file with the Clerk of the Board. cc:CMMRS Neatherlin,Shutty&Drexler Clerk) r Washington State `J l•r Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - 3000 Pacific, P.O. Box 43075 Olympia,WA 98504-3075 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wea.gov RE:ASSUMPTION DATE: 2/23/18 From BERRY RONALD W Dba ELDON STORE APPLICANTS: ELDON STORE LLC License: 352141 -1W County:23 BERRY, RONALD W UBI: 604-172-938-001-0001 1941-03-03 Tradename: ELDON STORE BERRY, CAROL A1946-03-02 Address: 36870 N US HIGHWAY 101 LILLIWAUP WA 98555-9764 RECl ; Phone No.: 360-877-5374 RONALD BERRY Privileges Applied For: FEB CD 2 3 2018 GROCERY STORE-BEERMINE Mason County Commissioners As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1.Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE cc:CMMRS Neatherlin,Shutty&Drexler Clerk Ct4at I QJU 10 Washington State _ Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - 3000 Pacific, P.O. Box 43075 Olympia,WA 98504-3075 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 2/23/18 RE:ASSUMPTION APPLICANTS: From BOMAR HOLDINGS, INC. Dba BOMAR HOLDINGS FCSLTE LLC NOONAN, EAMONN License: 415127 - 1F County:23 1966-01-06 UBI:604-157-810-001-0001 NOONAN, KRISTIN KAY1967-01-03 Tradename:BAYSHORE CANNABIS CO GOAD,TIMOTHY Loc Addr: 3831 HIGHWAY 3 1977-02-05 SHELTON,WA 98584 NOVIKOVA, OLGA DONNELLY 1982-03-08 Mail Addr: 1001 COOPER PT RD SW#140/159 OLYMPIA,WA 98502 Phone No.: 206-234-4663 EAMONN NOONAN C E-1VE Privileges Applied For: FEB 2 3 2018 MARIJUANA RETAILER Mason County Commissioners As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-060 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE cc:CMMRS Neatherlin,Shutty&/J Drexler Washington State 1 Clerk P�ILA G� rOL�f Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - 3000 Pacific, P.O. Box 43075 Olympia,WA 98504-3075 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 2/27/18 RE: NEW APPLICATION UB1:603-531-427-001-0001 License: 412042 -7U County:23 APPLICANTS: 1502 GARDENS LLC Tradename:1502 GARDENS WALTERICK, DAVID RONALD 1949-08-30 WALTERICK, MARY JOSEPHINE Loc Addr: 1069 W KAMILCHE LANE (Spouse)1950-02-26 SHELTON, WA 98584 MARTINEZ, CHRISTINA MARIA 1982-03-30 Mail Addr: 650 E JENSEN RD SHELTON,WA 98584 Phone No.: 360-490-5012 DAVID WALTERNICK p p Privileges Applied For: FEB 2 7 2016 MARIJUANA PRODUCER TIER 1 MARIJUANA PROCESSOR Mason County Commissioners As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE � J NOTICE Mason County Department of Public Works will begin the spring application of herbicides for vegetation control along county roads on or after Wednesday, March 7, 2018, weather permitting. For a detailed list of the roads effected by the herbicide application program, please contact the Mason County Department of Public Works at(360) 427-9670, Ext. 450 or visit the county website: www.co.mason.wa.us. Property owners that are adjacent to the areas to be sprayed,that do not want the spraying to take place, may enroll in our"Owner Will Maintain"program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray,"will not need to contact the Public Works office --their property will not be s r� ayed. Publish 2 times -- The Shelton Journal -- 3/8/18 and 3/15/18 Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton, WA 98584 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 23, 2016 1. Call to Order—The Chairperson called the regular meeting to order at 6:04 p.m. 2. Pledge of Allegiance — Emanual Carr led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon; Commissioner District 3 —Terri Jeffreys. 5 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The North Mason Chamber sent a letter asking the Board for support for the temporary park and ride in Belfair. 4.1.2 Ken Van Buskirk sent an email regarding Sweetwater Creek. 4.1.3 John Ellwood sent a letter regarding alleged unpermitted activities on Eells Hill Rd. 4.1.4 Sheriff Salisbury sent notification that he is relieving his staff from Courthouse Security and litter crew program duties. 4.2 Tammey Newton read a news release regarding-100 Day Challenge to End Family Homelessness. 5. Open Forum for Citizen Input— 5.1 Kevin Schmelzlen spoke about the litter problem in the City and informed the Board of the litter pick up he has been doing with volunteers every weekend. He said he hopes the County will get involved as well. He asked if the County could assist with the dump fees. He told the Board his Facebook page is called "Shelton to the top" and additional details can be found there for people wanting to know more or are interested in helping pick up litter. 5.2 Tom Davis spoke about House Bill 1145. He requested the Board add an agenda item tonight. He said holding a meeting outside the County should require more than 24 hour notice which he said is grossly inadequate. He would like a 15 day notice. Mr. Davis would like this acted on today and said he intends to stand here until a resolutions is achieved. Cmmr. Sheldon told Mr. Davis it appears he has a solution looking for a problem. He thinks they should work on things that are really a problem. He advised Mr. Davis to start with the legislature and work through a bill. Mr. Davis said he wants adequate notice. Cmmr. Sheldon said he doesn't see this as a problem. Cmmr. Neatherlin said these would special meetings and only focus on a joint interest and what is on the agenda. Tom Davis would like to have a briefing with the Board regarding this topic. Cmmrs Neatherlin/Jeffreys said they are willing to have a briefing. Cmmr. Sheldon reminded everyone they have already had a briefing regarding this topic. This is a County Commission meeting to be conducted in a business like way. The meetings deteriorate when a discussion is started but then turns into an action item. 5.3 Steve Bloomfield said there needs to be more communication amongst the elected officials within County. He mentioned the Sheriff stopping the courthouse security and litter crews. He said we shouldn't do this and it's due to lack of communication. He thanks the Board for a weekly meeting BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 23, 2016 - PAGE 2 and said there are no other meetings with other elected officials. He appreciates the opportunity for the public to attend these meetings. 6. Adoption of Agenda - Cmmr. Sheldon/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes—January 25, 2016 briefing minutes and February 9, 2016 regular meeting minutes. Cmmr. Neatherlin/Sheldon moved and seconded to approve January 2S, 2016 briefing minutes and February 9, 2016 regular meeting. Motion carried unanimously. N-aye; S- aye; J 8. Approval of Action Agenda: 8.1 Continued from February 16, 2016....Approval to sign the letter of support for the Sweetwater Creek Waterwheel Park project as requested by the Hood Canal Salmon Enhancement Group. 8.2 Approval of the Veterans Assistance Fund applications for: Necessity Items $150.00 as recommended by the Veterans Service Office. 8.3 Approval of the 2015 Oath of Inventory for Machinery and Equipment pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56. 8.4 Approval to voice no objections to the special occasion license application from North Mason Resources for an event to be held on February 27, 2016 at the Theler Community Center in Belfair and for the Chair to sign the related documents. Chair Jeffreys asked for item 8.1 be removed for a separate vote. Cmmr. Sheldon/Neatherlin moved and seconded to approve action items 8.2 through 8.4 with the removal of item 8.1 for a separate vote. Motion carried unanimously. N-aye; S- aye; J-aye. Item 8.1 Continued from February 16, 2016....Approval to sign the letter of support for the Sweetwater Creek Waterwheel Park project as requested by the Hood Canal Salmon Enhancement Group. Cmmr. Sheldon spoke about this item. He commented on the new draft letter and said he also feels that the landowner should be more involved. Testimony: Ken VanBuskirk spoke about item 8.1 and gave the Board additional information. He also mentioned the zoning. He asks that the UGA committee take a look at this. Mendy Harlow spoke about the grant and the grant process and gave additional information regarding this item. Commissioner Deliberations: Chair Jeffreys said she thinks a park would be phenomenal. She mentioned that over $200,000.00 has been received from in-kind donations from the community. Cmmr. Neatherlin explained he is in support of this. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 23, 2016 - PAGE 3 Cmmr. Sheldon said he thinks the Parks Advisory Committee should have a role in this and stated he doesn't support this. Cmmr. Neatherl in/Jeffreys moved and seconded to approve and sign the letter of support for the Sweetwater Creek Waterwheel Park project as requested by the Hood Canal Salmon Enhancement Group. Motion carried. N-aye; S-NAY; 3-aye. 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time—There were no public hearings. 10. Other Business (Department Heads and Elected Officials) — 10.1 Lydia Buchheit read the news release regarding the Zika Virus. There is additional information available at the on the website of The Department of Health, Mason County Public Health and Center for Disease Control (CDC). 10.2 Undersheriff Barrett spoke about a fundraiser for North Mason and South Kitsap Veterans on Saturday, March 19, 2016. The Undersheriff also said they will get in touch with Kevin Schmelzlen to see how they can assist with litter pick up on County Roads. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 7:20 p.m. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Julie Almanzor, Clerk of the Board Terri Jeffreys, Chair Tim Sheldon, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 51h Street, Shelton, WA February 6, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 John and Marilyn Pinkley sent in a letter regarding parcel 22212-56-00032, located at 18331 State Route 106 Belfair, WA. 4.1.2 Ken VanBuskirk sent in a letter regarding comments made at the Planning Advisory Commission meeting, on October 9th, October 16th and November 20, 2017. 4.1.3 Washington State Liquor and Cannabis Board sent a liquor license application for Little Creek Casino Event Center 91 West State Route 108, Shelton. 4.1.4 Mason County Fire Protection District No. 12 sent in 2018 Budget Amendment for Current Expense. 4.2 News Release- Park Host needed for Sandhill Park Staff: Ross McDowell 5. Open Forum for Citizen Input— 5.1 Conelly Watson spoke about a Sheriffs meeting he attended. He the number of beds in the jail was 94 when discussed at the meeting. 5.2 Cheryl Williams announced Tax Aid sponsored by AARP. Tax Aid will do your taxes for free. Beginning February 3rd, they will be at the Shelton Library every Saturday from 10:00 a.m. to 3:00 p.m. and the Belfair Library every Tuesday from 10:30 a.m. to 3:00 p.m. and at the Shelton Senior Center Wednesdays by appointment only through April 15, 2018. She also announced the League of Women's Voter meeting next Tuesday at the Olympic College library. Frank Pinter will be the guest speaker. 5.3 Annabelle Gammons announced Girl Scout Cookies are on sale and explained how you can donate boxes of cookies to deployed service members. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes— December 4, 2017, January 22, and January 29, 2018 briefing minutes. Cmmr. Drexler/Shutty moved and seconded to approve the December 4, 2017,January 22, and January 29, 2018 briefing minutes as presented. Motion carried unanimously. N-aye; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8054142-8054368 $ 781,145.55 Direct Deposit Fund Warrant #s 47176-47543 $ 690,962.80 Salary Clearing Fund Warrant #s 7003370-7003398 $ 487,493.42 Total $ 1,959,601.77 8.2 Approval to authorize Public Works to execute an agreement with South Sound Steel & Recycling to provide scrap metal and refrigerator collection services, paying the county a percentage of the revenues receive from the material collected. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 6, 2018 - PAGE 2 8.3 Approval to award the contract for the Eells Hill Improvements Project to McClure &Sons, Inc. in the amount of$515,887.12 and approval to authorize the Deputy Director of Public Works/U&W Management to sign the contract. 8.4 Approval to authorize the Chair to execute the Road Levy Certification for 2018. 8.5 Approval to authorize the Chair to execute Supplemental No. 2 to the agreement with SCJ Alliance, increasing the maximum payable amount to $304,637.30 and extending the contract completion date to December 31, 2018. 8.6 Approval to authorize Public Works to use the County MRSC Consultant Roster to select a consultant for surveying services as part of the subdivision of parcel No. 42002-10-00020 and approval to have the Board execute the Consultant agreement once a consultant is selected. 8.7 Approval to have the Chair approve the deposit rates on the 2018 Field Rental Rate schedule. Continued from January 16, 2018. 8.8 Approval to sign the Acknowledgment of Receipt of 2017 Refund Report from the Mason County Treasurer. 8.9 Approval to cancel uncollectible personal property taxes. 8.10 Approval to amend Resolution 19-17 Mason County Personnel Policy, Chapter 7.2 Sick Leave Policy and Chapter 13.25 Vehicle Use Safety. 8.11 Approval to amend Resolution 20-97 and County Code 2.124, Mason County Safety and Accident Prevention Program. 8.12 Approval to amend Ordinance 127-03, Mason County Policy and Procedure for Defense and Indemnity of Employees. 8.13 Approval to appoint Sandy Tarzwell to the Mason Transit Authority Board. 8.14 Approval of the Memorandum of Understanding between Mason County, Mason County Assessor's Office, AFSCME Local 1504 of the WSCCCE and Teamsters Union Local No. 252 to resolve any and all grievances of salary, duties, and transfer the personal property duties from the Teamsters Appraisers Unit Collective Bargaining Agreement to the AFSCME Assessor's Office Clerical Unit Collective Bargaining Agreement. Cmmr. moved and seconded to approve action items 8.1 through 8.14. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)- None 10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:33 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 6, 2018 - PAGE 3 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North S"' Street, Shelton, WA February 20, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— Lieutenant Adams led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Patricia Jerrells and Lorilyn Rogers sent in applications for the Mason County Historic Preservation Commission. 4.1.2 Washington State Department of Natural Resources sent a letter regarding Revenue to Counties from State Forest Transfer and Purchase Lands between 2008 &2017. 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes- February 12, 2018 Briefing Minutes; February 13, 2018 Regular Meeting Minutes. 8. Cmmr. Drexler/Shutty moved and seconded to approve the February 12, 2018 Briefing Minutes and February 13, 2018 Regular Meeting Minutes as written. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Approval of Action Agenda: 8.1 Approval to authorize the County Engineer to execute the County Road Administration Board Rural Arterial Program Prospectuses for the county road culvert replacement project on North Shore Rd., two county road realignment projects on Cloquallum Rd., a county road realignment project on Old Belfair Hwy, and approval to authorize the Chair to sign all pertinent documents for the projects. 8.2 Approval to set a hearing for Tuesday, March 13, 2018 at 9:30 a.m. to receive public comment and take action on the Private Line Occupancy Permit granting permission to run a septic transport line and power under Nahwatzel Beach Drive. 8.3 Approval to adopt a resolution to update the Mason County Credit Card Policy and Procedures by amending Resolution No. 96-05. 8.4 Approval to adopt a resolution authorizing the Support Services Department to pay certain Internal Service Charges and the Cost Allocation of the State Auditor Annual Audit and Washington Counties Risk Pool Self Insurance Premiums. 8.5 Approval of the 2017 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56. 8.6 Approval to have the Board sign a one year Mason County Park Host contract with a provision for extending additional years with agreement from both parties for the following: • Joshua and Amanda Eichelberger- Mason Lake • Victor Coffelt- Foothills Park • Shelly Warren- MCRA • John & Kathy Corbitt- Oakland Bay BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 20, 2018 - PAGE 2 8.7 Approval to have the Board sign the Memorandum of Agreement, Appendix A, between Mason County and Washington State University Extension. 8.8 Approval to have the Chair sign Agreement No. 16-PA-11060900-006, Modification No. 002, between the USDA Forest Service and Mason County Noxious Weed Control Board. 8.9 Approval of the Cooperative Law Enforcement Agreement (FS Agreement 18-LE- 11060900-010) between the Mason County Sheriff's Office and the USDA Forest Olympic National Forest. 8.4 A member of the public questioned the amount of the Internal Service Charges and questioned if this amount was budgeted. Frank said the cost is close to $1,000,000 and that it was budgeted. Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.9. Motion carried unanimously. N-aye; S-aye; D-aye. 10. Other Business (Department Heads and Elected Officials) 9.1 Bid announcement award for 2018 Asphalt Emulsion Contract and the 2018 Manufacturing and Stockpiling of Chipseal Aggregate Contract. John Huestis announced that the 2018 Asphalt Emulsion Contract was awarded to the only bidder, Albina Asphalt. The Chipseal Aggregate contract was awarded to Sterling Breen who bid $10,000 less than the Engineers estimate. 11. 9:30 a.m. Public Hearings and Items set for a certain time— 11.1 Public Hearing to adopt an ordinance for procedures to determine water adequacy and to adopt an ordinance adopting amendments to the Community Development Fee Schedules. Staff: Dave Windom Dave Windom briefed the staff report from the February 1, 2018 emergency meeting with the same topic. He projected a map with the various Water Resource Inventory Areas (WRIA),noting that applicants in WRIA areas 14, 15, and 22 may now obtain approval for groundwater withdrawl, exempt from permitting under RCW 90.44.050 for domestic use only. Areas 14 and 15 can have a with a maximum annual average withdrawal of 950 gallons per day, while area 22 can have a maximum annual average withdrawal of 3,000 gallons per day. He explained that that there is a fee of$500. $350 is for the Department of Ecology, the other $150 stays within Mason County. Conelly Watson questioned if these water regulations will impact chip sealing because the process uses water. Dave answered that there should be little to no impact to Public Works. An unknown gentleman asked if the new regulations impact personal water use such as outdoor irrigation for gardening. Dave said the new regulations, core acre lawns and gardens are excluded. Cheryl Williams asked if the WRIA map is available elsewhere. Dave said it is available on the planning portion of the website. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 20, 2018 - PAGE 3 Sharon Hansley submitted written comments to the Board. Cmmr. Drexler asked that the Board take a moment to read through the comments. The Board then had a short discussion with Sharon regarding her comments. Cmmr. Drexler acknowledged all of the work done by Dave and his staff on these ordinances. She said the enhancement and mitigation work due by 2021 is the chance to really do some good work to work on putting water back into aquifers. She then voiced her intent to vote in favor of the ordinances. Cmmr. Shutty said there is more work to be done both with the spirit of the law and between the County and its citizens. He addressed the comments received from the Squaxin Tribe adding that though the Comprehensive Plan has been appealed, he hopes the Memorandum of Understanding will still be up for discussion between the two parties. He also voiced his intent to vote in favor of the ordinances. Cmmr. Neatherlin spoke in support of the ordinances. He referred to the submitted comments and said the County has met the requirements of the state. He went on to address the fact that he would be happy to work with the Tribes, but their requests need to be realistic. Cmmr. Shutty/Drexler moved to adopt an ordinance for procedures to determine water adequacy and to adopt an ordinance adopting amendments to the Community Development Fee Schedules as presented. Motion carried unanimously. N-aye; S-aye; D-aye. 12. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 13. Adjournment—The meeting adjourned at 9:53 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5"' Street, Shelton, WA February 27, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 6:02 p.m. 2. Pledge of Allegiance—Jo Ridlon led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3—Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Hoodsport Hamburger and Deli 24311 North US Highway 101, Hoodsport. 4.1.2 Washington State Liquor and Cannabis Board also sent notification that Green 2 Black located at 141 West Westfield Court Suite B, Shelton, has a discontinued marijuana license effective December 31, 2017. 4.2 Proclamation- Invasive Species Awareness Week Staff: Cmmr. Drexler 5. Open Forum for Citizen Input— 5.1 Tom Davis talked about a press release sent out by the Chair earlier in the day which discussed an option for security amidst the school shootings around the country. He suggested it is perhaps an editorial versus a news release and somewhat sensational. Tom noted that he spoke to the Sheriff who stated there had been no conversation between his department and the Board. 5.2 Jo Ridlon said she has a contract she would like to discuss with the Board in regards to Animal Control. She noted that there was a public opinion meeting that has received a lot of feedback. She passed out information from an attendee of the meeting dealing with a puppy mill in the county. She said they would mostly work from donations and would not need to ask for much money. Cmmr. Shutty and Cmmr. Drexler both voiced interest in speaking further. 5.3 Randy Lewis spoke in favor of Cmmr. Neatherlin's press release about protecting the schools. He then suggested the identity of school shooters be withheld from the media to prevent any fame or notoriety. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes— None. 8. Approval of Action Agenda: 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8054369-8054650 $ 809,115.82 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Total $ 809,115.82 8.2 Approval to set an additional hearing for March 20, 2018 at 9:30 a.m., the first hearing having taken place February 20, 2018, to review an ordinance to determine water adequacy per RCW 36.70.790 and RCW 36.70.795 which allows for the adoption of interim official controls as long as a public hearing is held within sixty (60) days of adoption. 8.3 Approval of the Personal Services Contract for mandatory evaluation services of the Federal Comprehensive Opioid Abuse Site-based Program (COAP) with LGA Consulting LLC. Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.3. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)- BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 27, 2018 - PAGE 2 9.1 Cmmr. Drexler thanked Patricia Grover and asked her to speak about invasive species week. Patricia addressed the proclamation and discussed some programs and goals for 2018. 10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 6:40 p.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda _X_ Public Hearing Other _ DEPARTMENT: Support Services EXT: _422 COMMISSION MEETING DATE: 03/06/18 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: 02/26/18 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Public Safety Testing Agreement to provide promotional testing for Corrections Corporal and Sergeant positions. The professional services agreement includes one written test and an assessment center for both positions. The Corrections Corporal and Sergeant testing agreement amount is $7,675, plus associated travel expenses as outlined in the agreement. BACKGROUND: The approval of an agreement with Public Safety Testing to provide testing for the Corrections Corporal and Sergeant positions ensures Mason County promotional assessment process is valid, defensible and current to today's professional standards. Public Safety Testing uses contemporary professional standards that are uniquely customized through collaboration and the partnership we have with them. Currently we use Public Safety Testing for our testing of all entry level Corrections and Sheriff Deputy Positions. RECOMMENDED ACTION: Approval of the Public Safety Testing to provide Corrections Corporal and Sergeant promotional written and assessment center testing for $7,675 plus associated travel expenses as outlined in the agreement. Attachment(s): Public Safety Testing Agreement 2/21/2018 Publk Tie ilrng January 29, 2018 Becky Rogers, Chief Examiner Mason County Civil Service 411 North 5th Street Shelton, WA 98584 VIA Email: civilservice@co.mason.wa.us Dear Ms. Rogers: It is our pleasure to offer promotional testing services to the Mason County Sheriff's Office. Please find attached our proposal to conduct a promotional testing selection processes for the positions of Corporal and Sergeant. The professional services to be performed, the related costs, and the County's responsibilities are outlined in the following pages. Public Safety Testing is committed to ensuring that the promotional and assessment center processes are valid, defensible and current to today's professional standards. Though our promotional system is a product of years of experience and uses contemporary professional standards, it is uniquely customized for Mason County Sheriff's Office through close collaboration and partnership. Thank you for the opportunity to be of service to Mason County. Please contact me at. 425.776.9615 (or email: Colleen@PublicSafetVTesting.com) if you have any questions or need any additional information. Best regards, Colleen Wilson Promotional Testing & Executive Services Publk Sa Tee ng A proposal to MASON COUNTY for the development and management of promotional testing for CORPORAL/SERGEANT Scope of Services Provided by Public Safety Testing, Inc.: Public Safety Testing offers to develop and administer assessment center promotional processes for the Mason County Sheriff's Office (hereinafter "County"). Public Safety Testing (hereinafter "PST") will apply the guidelines as adopted by the International Congress on Assessment Centers and the recommendations provided by the International Association of Chiefs of Police related to the development and management of assessment centers. PROMOTIONAL ASSESSMENT CENTER Methodology for Service The project shall consist of three basic phases: 1. Test Preparation & Development 2. Test Administration 3. Post-Test Activities Phase One:Test Preparation &Development Two on-site meetings with the appropriate personnel from the Mason County Sheriff's Office are held to: • Determine the County's specific needs and components of the assessment center; • Create a calendar of tasks, benchmarks and a schedule to deliver the promotional test; • Identify the behavioral dimensions to be measured in the assessment centers; • Provide written summaries of decisions as the process develops; • Survey department members currently serving in the positions being tested to identify the critical tasks being performed (Job Task Analysis); • Survey the management/leadership team to identify essential supervisory and administrative skills and abilities of a newly promoted supervisor/manager. These Promotional Testing Proposal Page 2 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 survey results create the unique weighting of the behavioral dimensions that are specifically relevant to the Mason County Sheriff's Office; • Provide a description of typical categories and examples of exercises that can be used in the promotional process. Working with the County, exercises are tailored with information provided by the Department and customized to fit the specific environment and needs of the agency; • Create a scoring map that identifies weighted behavioral dimensions which will be measured for each exercise; • Build exercises using information specific to your community and department and integrating the results of the surveys used above, • PST will become familiar with, and will follow the County's Personnel/Civil Service Rules when developing and administering the test. The County shall be responsible for notifying PST of any unusual or special process or limitation of its rules, contractual agreements or policies that are related to the development and delivery of the test, and • Finalize the assessment center's exercises and schedule with the Department's subject matter expert(s) for Phase Two. Assessment Center Exercise Theme Flow Communication Skills Coach& Mentor . . . Train Employees Oral Communications ' Evaluate Employees Interpersonal Insight Administrative Progressive Discipline Problem Analysis Interpersonal Manage a Critical Event Judgment Field Supervision Manage Schedules Decisiveness Writing Manage Logistics Written Communications Critical Thinking Make&Manage Documentation Planning&Organization Delegation&Control Phase Two:Test Administration PST will facilitate and manage the assessment center process, including: • Conduct one 3-hour long "Candidate Orientation Workshop" that provides candidates an overview of the assessment center testing process, highlights tips for success, and pitfalls to avoid. This candidate orientation de-mystifies the assessment center/promotional testing process. Promotional Testing Proposal Page 3 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 • Conduct a training workshop for the assessors and role players whom the County has selected prior to the test date. The training shall include guidelines in scoring, pitfalls to avoid in assessing and a practice session of scoring an exercise. Only trained assessors will participate in the testing process; • Provide all the typical equipment, supplies and materials for the training, orientation and testing process. The County of Mason may be asked to provide specific equipment related to exercises; • Create the grading process that conforms to the County's Personnel/Civil Service Commission's rules; • Through an empirical process that incorporates the candidate's performance, the weighted dimensions, and the County's Personnel/Civil Service Commission's rules, create a final rank order listing of the candidates tested; • Survey each candidate about his/her observations of the promotional process and assessment center's relevance to the position being tested for; and Phase Three: Post Test Activities • Each candidate receives written commendations and recommendations that are created by the assessors. These comments are separated from the objective score sheets, collated for each candidate and sent to the County, and are intended to assist the candidates in their professional development; and • Provide the County with electronic copies of all the documents related to testing, training and scoring of candidates. This typically includes:the instructions for each exercise, original copies of the score sheets for each candidate created by the assessors, a matrix of the weighted dimensions as they were applied to each exercise, a copy of the raw scores for each candidate in each exercise and for each dimension, the assignment sheet of candidates to letter designators with corresponding photographs, a copy of the training outline provided to the assessors, a copy of the training outline provided to the candidates, a copy of the test schedule, a copy of the written comments made by the assessors to each candidate, the signed test security agreements, and copies of the assessor and candidate critiques. • PST shall appear in any County administrative or civil service proceeding to testify to and provide all necessary information to document the validity of the testing process,to participate in the defense of the testing process conducted by PST pursuant to this Agreement and to otherwise provide any information necessary to the County to evaluate challenges to or appeals from the testing process. PST shall appear without additional charge to the County. Promotional Testing Proposal Page 4 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Indemnity and Hold Harmless The parties agree and hold harmless each other, their officers, agents and employees in accordance with the following provisions: 1. PST shall indemnify and hold harmless the County, its employees and agents from any and all costs, claims or liability arising from: a. Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein provided for; b. Any cost, claim or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that PST shall be an independent Contractor and the County shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between PST and third parties; c. The alleged negligent or tortious act of PST in the provision of services under this Agreement. d. Solely for the purposes of this indemnification provision, PST expressly waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and acknowledges that this waiver was mutually negotiated by the parties. 2. The County shall indemnify and hold harmless PST, its officers, agents and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the County in the provision of services hereunder. 3. These indemnification provisions shall survive the expiration or termination of this Agreement. Resources to be provided by MASON COUNTY: Mason County shall agree to: • Provide to PST a copy of those sections of your Civil Service Rules and, if applicable, your collective bargaining agreement, that relate to the promotional testing process. • Provide a Subject Matter Expert(s) to assist in the development of the exercises, distribute and collect surveys that provide an analysis of the position being tested for, and distribute and collect a survey that provides the relative importance of the supervisory dimensions to be measured in the assessment center. The work of the Subject Matter Expert will happen on or before the agreed upon deadlines. The County's Subject Matter Expert will be available on the day of testing as a resource to answer questions. The role of the SME is very important and critical to the success of this process; • Obtain a minimum of two (2) qualified assessors per exercise (8 assessors for a 4 event AC) and role players, if necessary. PST will work with the County to assist in the identification of appropriate assessors; Promotional Testing Proposal Page 5 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29, 2018 • Have the appropriate supervisory and management personnel participate in the surveys of the job task analysis and the behavioral dimensions; • Provide the physical facilities appropriate for the Candidate Orientation Workshop, the Assessor Training and the assessment center(including the selected exercises). Provide meals, refreshments and beverages for the assessors, candidates, and PST staff; • At the end of the final day of testing, agencies find it very beneficial to have the department head and management team present during the discussion with the assessors to hear comments and insights about the candidates; • If necessary, cover the expenses of the assessors; and • Pay any travel-related and per diem expenses for the PST staff. PROMOTIONAL ASSESSMENT CENTER PROFESSIONAL FEES The Promotional Assessment Center is our most requested service and testing fees are based on a formula that uses the current base monthly salary for the position, the number of exercises and number of candidates: 1-8 Candidates 9-12 Candidates 1.0-16 Candid (1.0 day) (1.5 day) (2.0 days 4 Exercises ; $6,175 j $7,175 $8,175 A 5%discount has been applied for PST subscribing agency. Additional Costs: PST staff's travel, lodging and per diem expenses are additional, using the federal mileage and per diem rates for your agency's location. Currently these rates are $0.545 per mile and $51 per day for meals/per diem. Also, a 4%surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. TERMINATION OF THIS PROJECT PST and Mason County acknowledge that either party may terminate this project at any time with or without cause. Upon termination, the County shall be liable for the amortized remainder of the professional fees, if any,from the effective date of the termination notice based on the percentage of completion of duties listed above. In the event of a termination, both parties will agree upon the fees, if any. Promotional Testing Proposal Page 6 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 ADDITIONAL TESTING COMPONENTS, SERVICES & PROFESSIONAL FEES• Assessment centers developed by PST are not "off the shelf" products and are highly customized for the client agency. Our testing model also includes options the County may wish to consider. A. Additional Candidate Orientation Workshops: One three-hour long orientation workshop is included for each assessment center. Additional workshop(s) are available if needed to accommodate the schedules of candidates. Sometimes, clients want the Candidate Workshop open to all employees who are interested in preparing for a promotional opportunity. Fee: $500 each session plus travel expenses B. Work Performance Rating: A PST-exclusive product that is a unique method to objectively incorporate the candidate's prior work performance into the promotional testing process. Clients who add this testing element give very high feedback. This is separate from our assessment center exercises and clients determine the weight of this testing component in the testing process. This one-day long process uses evidence provided by documentation, and a facilitated discussion with all of the candidate's supervisors to place objective scores on five performance dimensions: a. Demonstrates Ethical Behavior b. Demonstrates Agency's Mission &Values c. Quality of Work d. Quantity of Work e. Demonstrates Leadership A weighting process determines the importance of the individual performance dimensions. Clients often find that this process has collateral benefits for the involved supervisors and is a positive experience for the leadership team. WPR Professional Fees 0 2-4 Candidates @ $1,000 (half-day event) 0 5-8 Candidates @ $1,800(one-day event) 0 9-16 Candidates @ $3,300 (two-day event) Additional Costs:PST staff's travel,lodging and per diem expenses are additional,using the federal mileage and per diem rates for your agency's location. currently these rates are$0.545 per mile and$51 per day for meals/per diem. Also,a 4% surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. Promotional Testing Proposal Page 7 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 C. Semi-Customized Written Examination for Washington State Law Enforcement or Corrections Supervisor/Manager: A 100-item, multiple choice, semi-customized written examination. Source materials include the textbook, Management and Supervision of Law Enforcement Personnel, 5th edition, 6 to 18 months of WSCJTC Law Enforcement Digests (LED's) and 25 questions from the agency's critical policies. This test is specifically valid for Washington State, for a law enforcement or corrections supervisor/manager and to your agency(for Corrections' candidates,the LED questions may be replaced with questions from readily-available corrections' publications). PST needs at least 3-4 weeks to develop this product. A minimum of four (4+)weeks study time is highly recommended. What PST does: • Provides 75 multiple choice questions from the textbook, and legal updates or LED's • Develops 30 questions from the agency's critical policies; • Creates a draft test booklet for pilot testing by the agency; • Creates the final test booklet and the scoresheet, makes copies for all the candidates, and ships them to the agency before the administration date • If desired, scores the answer sheets, conducts an item analysis, and sends the results to the agency What the agency does: • Announces the test to the candidates, provides the source material to the candidates, and arranges for the site; • Specifically identifies the critical policies that will be tested and sends those to PST: • Determines the span of time for the material from the Legal Updates/LED's. (most clients choose 6-12 months); • Reviews the policy questions, selects 25 for the test and verifies the answers: • Pilot tests the examination, if desired; • Administers the test. PST can proctor the test at an additional cost; • Sends the answer sheets to PST for scoring • Receives the scores and the analysis of the answers. Agency makes determination and decides if questions should be eliminated; and • Notifies the candidates of their scores. Fee: Semi-Customized Written Exam: $149 each candidate (minimum 10) D. Customized Promotional Written Examination: A 100-item, multiple choice, uniquely customized written examination that is developed from source material provided by the agency. The agency's Subject Matter Expert(s) (SME's) are used to validate the test. PST needs 8 weeks to develop this product. Fee: $4,950 Promotional Testing Proposal Page 8 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 E. Supervisory Skills&Abilities Promotional Test (SSAPT) The SSAPT is a 3-part event where each candidate spends 60 minutes before a panel of assessors and experiences mini-exercises. This product is appropriate for 4 candidates or less and is intended only to rank order the candidates. Clients typically choose this type of test because it can be scheduled and delivered in less time, is simpler, more affordable and they do not desire the full spectrum of features that an assessment center provides. The typical SSAPT events include a (a) structured interview; (b) an in-basket exercise where the candidate reviews and prioritizes a simulated in-box following their days-off and prioritizes and explains to the assessors the decisions they made and why they made them; and, (c) a critical thinking exercise where the candidate is provided a series of events that a Corporal would face and asked how they would respond to those What is different from an assessment center? Three mini-exercises, fewer assessors, no role player or written exercises, no job task analysis or weighting the dimensions, fewer dimensions are scored, no candidate feedback and no candidate orientation workshop are included for the price. Fee: $999 plus$999 per candidate F. Command Skills&Abilities Promotional Test (CSAPT) The CSAPT is a four-exercise testing process where each event is intended to assess different skills and abilities of the candidate. Maximum 3 candidates. The four parts are: (1) Presentation of Expectations where the candidate describes their expectations of their subordinates as if they are the Commander and the assessors are the Corporals; (2) In-Basket with On-Demand Writing of an email where the items in the In-Basket are command level issues of budget, labor, personnel, and community topics; (3)Three Practical Scenarios that are field events or organizational scenarios that a Commander would typically be expected to handle and (4)Two Case Studies where the candidate researches and writes a two-page memo about each topic before the test and makes an presentation at the event. The candidates have 90 minutes to prepare and then spend 90 minutes with the assessors who have specific expectations for each part that identifies what a strong candidate looks like. Five Command Level Behavioral Dimensions are Assessed: A. Oral and Written Communication B. Interpersonal Insight and Emotional Intelligence C. Command Judgment D. Decisiveness E. Planning & Organizing Promotional Testing Proposal Page 9 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29, 2018 Assessors and Scoring: Four assessors are needed and they are trained in the morning and will use PST supplied laptops. They use a precision scoring model for each behavioral dimension that uses a 70-100 point range. The assessor's scores are averaged for each behavioral dimension. The results are a ranked list and provided to the client at end of the test. What is different from an assessment center? Fewer assessors, no job task analysis or weighting the dimensions, fewer dimensions are scored, no candidate feedback and no candidate orientation workshop are included for the price. Fee: $1,950 plus$1,000 per candidate G. Onsite Written Examination Proctoring: Onsite written examination proctoring is available at$100 per hour for each PST staff person required H. Performance Profiles Indicator (PPI). The PPI is a DISC-type of assessment reveals a candidate's job performance and aspects of their personality that could impact their manager, coworkers and team. It measures a candidate's motivational intensity and behaviors related to productivity. Two reports are generated; one for the employer and one for the candidate. Clients often use this tool to help identify who is the best "fit" for the position and when it is coupled with the post-test comments from the assessors, these provide the foundation for a great career development conversation. Fee: $199 per candidate I. Profiles XT Job Match. The ProfileXT is a state of the art occupational assessment tool used to measure how well an individual fits a specific job in your organization. The job- matching feature enables you to evaluate an individual relative to the qualities required to successfully perform in a specific job. Through job analysis and other features, a model is created. When your candidates complete this assessment,their individual results are compared to the model and you are provided a detailed report on how the candidate compares to your model (%). Fee: $225 per candidate J. Additional On-Site Meetings. Two on-site meetings are included in the package of services once the proposal is accepted and signed. Additional on-site meetings can be held at the client's request. Fee: $125 per hour(including travel time) plus travel expenses Promotional Testing Proposal Page 10 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29, 2018 Please use this page to indicate what services you have selected for this process. Mason County Sergeant/Corporal PROMOTIONAL TESTING SERVICES DESIRED IN THIS AGREEMENT r R 4 Exercise Assessment Center: One Day, 2 to 8 Candidates - $6,175 ❑ One and one-half Days, 9-12 Candidates—$7,175 ❑ Two Days, 10 to 16 Candidates—$8,175 ❑ Work Performance Rating ❑ 2-8 Candidates: One Day- $1,800 ❑ 9-16 Candidates:Two Days- $3,300 ❑ Additional Candidate Orientation Workshop -$500 Yk Semi-Customized Written Promotional Examination for Washington Law Enforcement or Corrections Supervisor or Manager- $149 per candidate (minimum charge of 10 candidates) ❑ Fully Customized Written Promotional Examination for Washington Law Enforcement or Corrections Supervisor or Manager-$3,900 ❑ Supervisory Skillt &Abilities Promotional Test. $999 plus$999 per candidate (Maximum 4 candidates. #of Candidates? ) ❑ Command Skills&Abilities Promotional Test. $1,950 plus$1,000 per candidate (Maximum 3 candidates. #of Candidates? ) ❑ Other(please describe): Promotional Testing Proposal Page 11 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Agreement & Acceptance Please send your formal acceptance of this proposal by email, fax or mail to: Public Safety Testing, Inc. Attn: Colleen Wilson 20818-44th Ave W., Suite 160 Lynnwood, WA 98036 Email: Colleen@ PublicSafetyTesting.com FAX: 425.776.0165 This proposal is valid for 90 days and should be accepted and returned to PST at least eight weeks before mutually agreed-upon testing dates. Agreement &Acceptance: MASON COUNTY, WA PUBLIC SAFETY TESTING, INC. By: Print: Jon F. Walters,Jr. Its: President Address: 20818-44 th Ave W, Suite 160 Lynnwood, WA 98036 Phone: 425.776.9615 Date: January 29, 2018 Billing Information: (Please complete if different from contact information above) Billing Contact Name: Title: Address: City/State/Zip: Telephone• Email: Promotional Testing Proposal Page 12 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29, 2018 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X_ Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 3/8/18 Agenda Item # . ' _ Commissioner staff to complete) BRIEFING DATE: 2/26/18 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Appoint Patricia Jerrells and Lorilyn F. Rogers to fill two vacant seats on the Mason County Historic Preservation Commission. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently the MCHPC has three vacant seats. Both Ms Jerrells and Ms Rogers attended the MCHPC's February 8th meeting. At the meeting the MCHPC members informally encourage women to apply to be appointed to the MCHPC, which they did. There is a urgent need to refill vacant seats on the MCHPC and the MCHPC expressed hope that these community member could be seated by the March 8th, 2018 meeting. (Note, a formal vote did not occur, but technically it doesn't appear to be a requirement of 17.40.130). BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Appoint Patricia Jerrells and Lorilyn F. Rogers to the Mason County Historic Preservation Commission to fill the balance of terms ending in November 2019. ATTACHMENTS: Applications from Patrica Jerrells and Lorilyn F. Rogers. 2018 HPC membership list. Action Item Summary Form Appointment.doc cc:CMMRS Neatherlin,Shutty&Drexler Clerk J M'wac�'' M � . PHONE: 360- CITY/ZIP: VOTING PRECINCT: WORK PHONE: 98584 E-MAIL: (OR AREA IN THE COUNTY YOU INE) .net ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Mt. Olive Schools(2016-2018) yRS rommunitvyl ife I inP innpr services) Founder of Back To School Jamboree(BTSJ) POSITION: On site Tutor Director 5 yrs of BTSJ COMPANY: Shelton&Southside School Districts(20) yRS Vice Chair of MCWRC POSITION: Long and Short term Guest Teacher -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board,Committee or Council for which you are applying: I would work with the Commission to restore and preserve historical structures and elements for Mason County for enrichment. I will also be actively involved in promoting historic awareness to our community. This will include wulki,19 with our ustablished Historical Society arid beconih ig inuie familiar with our lucal falklorezind details of the coun 's past residence and early settlers This is a passion of mine and 1 want to become more aware of Mason County History. What interests,skills do you wish to offer the Board, Committee,or Council? For a stall as_-mentioaedr-t-tove-histo;!t-especially�uilding-detail also have skills promoting and organizing big and small projects,and motivating support and volunteers. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) -Nsne4hat-I-aRa aware of. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? Quarterly X Monthly Weekly Daily Office Use Only Lorilyn Rogers 2/07/18 Appointment Date Signature Date Terni Expire Date cc:CM MRS Neatherlin,Shutty&Drexler -® clerIAAOJl AM SON COUNTYCOMMISSIONERS E�soN CO R EC E � 411 NORTH FIFTH STREET FEB 2010 SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext.419,,275-4467 or 482-5269 1854 . Jl Mason County Commissioners I AM SEEKING APPOINTMENT TO RES j jam ADDRESS: � PHONE: �\o \ CITY/ZIP: VOTING PRECINCT: WORK PHONE: 4� n�� 0 AREA IN THE COUNTY YOU LIVE) � E-MAIL: -----------`------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) ITIES OR MEMBERSHIPS) COMPANY: '�\� . �a � �t 6��nTl >` C�YRS POSITION: ��, (� COMPANY: � CMi�!\ 19�rc�cw� �SD RS `IJ OSITION: --------------------------------------- ------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: What interests,skills do you wish to offer the Board, Committee,or Council? Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) I -19- . Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you ive t his position?p Quarterly Monthly Weekly Daily Office Use Only R�� Appointment Date Signature Date Term Expire Date ii t 2018 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2018 Works for Squaxin Cultural Resources,formerly with USFS Steve Rose Vice Chair Nov 2019 P.O.Box 1215 Allyn,WA 98524 STEVE—E—ROSE@hotrnail.com Vacant Seat Nov 2020 Vacant Seat Nov 2019 Edgar Huber Professional Expertise Nov 2020 ehuber@sricrm.com Principle Investigator/Project Manager at SRI Vacant Seat Nov 2019 Rick Calvin Chair Nov 2018 calvinsteely@aol.com Rhonda Foster Ex-Officio Member THPO Squaxin Tribe rfoster@sgaxin.us Kris Miller Ex-Officio Member THPO Skokomish Tribe N 541 Tribal Center Shelton,WA 98584, Shlanayl@skokomish.org Ucr- Y., MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: March 6, 2018 Agenda Item # J (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 47913-48275 $ 669,009.33 Salary Clearing Fund Warrant #s 7003438-7003466 $ 475,843.44 Total $ 1,144,942.77 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 3,703,341.39 Direct Deposit YTD Total $ 3,251,464.17 Salary Clearing YTD Total $ 3,321,480.95 Approval of Treasure Electronic Remittances YTD Total $ .00 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 47913-48275 $ 669,009.33 Salary Clearing Fund Warrant #s 7003438-7003466 $ 475,843.44 Total $ 1,144,942.77 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda x Public Hearing Other DEPARTMENT: Commissioners EXT: 380 COMMISSION MEETING DATE March 6, 2018 Agenda Item # Commissioner staff to com tete BRIEFING DATE: March 6, 2018 BRIEFING PRESENTED BY: Jennifer Giraldes [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to appoint Tamara Cowles to the Noxious Weed Control Board representing Weed Control District 3 for term ending March 6, 2022. Background: The Board of Commissioners appoints Noxious Weed Control Board members to four year terms. The Noxious Weed Control Board consists of five voting members, each representing one of the five designated weed control districts in the county. Four of the five members must be producers of agricultural products, such as livestock, crops, shellfish, timber or Christmas trees. The Board has the mission of working to protect the citizens, natural resources (including lakes, shellfish and timber), livestock and agricultural resources of Mason County from the degrading effects of noxious weed invasions. The Board works to identify priority weed issues and develops a strategy to control noxious weeds with the cooperation of residents and agencies in the county. The Mason County Noxious Weed Control Program works to educate residents on noxious weed identification, control methods and works cooperatively with landowners who have noxious weed infestations. Recommended Action: Approval to appoint Tamara Cowles to the Noxious Weed Control Board representing Weed Control District 3 for term ending March 6, 2022. 2/27/2018 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda x Public Hearing Other DEPARTMENT: Commissioners EXT: 380 COMMISSION MEETING DATE: March 6, 2018 Agenda Item # 3,15 Commissioner staff to com lete BRIEFING DATE: March 6, 2018 BRIEFING PRESENTED BY: Jennifer Giraldes [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to appoint Joel Harper to the Lewis-Mason-Thurston Area Agency on Aging for term ending March 6, 2020. Background: This Lewis-Mason-Thurston Area Agency on Aging is a local governmental agency that provides home and community services for seniors and adults with disabilities to help them remain living in their own homes. The Advisory Council makes recommendations to the Council of Governments and staff. Recommended Action: Approval to appoint Joel Harper to the Lewis-Mason- Thurston Area Agency on Aging for terms ending March 6, 2020. 2/27/2018 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: John Huestis, PE, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: March 6, 2018 Agenda Item # BRIEFING DATE: June 27, 2016 and February 26, 2018 BRIEFING PRESENTED BY: John Huestis [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: County Road Safety Plan Background: On July 5, 2016, Commissioners authorized Public Works to use the MRSC Roster Consultant Roster to select a consultant to assist with creating the County Road Safety Plan. With limited success using the roster, Public Works would like to advertise a formal request for proposals to collect data and assist in creating a Plan. A County Road Safety Plan with a prioritized list of projects is required in order to apply for future Federal Highway Safety Improvement Program funding. This plan will focus on low-cost, widespread projects with a goal of reducing the risk of fatal and serious injury collisions on the county roadway system, and be based upon a systemic data-driven approach. Data collection includes various elements like roadway geometry, imaging, and roadway/roadside features. BUDGET IMPACTS: Federal Highway Administration (FHWA) will contribute 90% of the cost for the project through the Highway Safety Improvement Program (amount not to exceed $90,000). The estimated cost of the project is $150,000 which was budgeted for in 2018. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to procure a consultant to assist with collecting roadway data and creating the County Road Safety Plan, as well as authorize the Chair to sign all pertinent documents. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: March 6, 2018 Agenda Item # BRIEFING DATE: February 26, 2018 BRIEFING PRESENTED BY: Bart Stepp [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Belfair Water Reclamation Facility Screens Service BACKGROUND: The coarse and fine screens at the Belfair Water Reclamation Facility are having issues freezing up and not working correctly. A representative from Huber Technology, the manufacturers of the screens, came out to the plant on January 10, 2018 to inspect the screens and determine what repairs would be needed to fix the units. Typically every couple years things like brushes and rollers are replaced, no services on these screens since installation in 2012, so they are overdue. Attached is a quote from Huber Technology that includes the parts and labor to complete the necessary service to the units. Huber Technology is the only manufacturer that provides the parts and technicians that work on these units so this would be a sole source purchase. The Huber rep will show our operators how to fix items like the brushes and rollers for future replacements. BUDGET IMPACTS: The cost of the work is $18,782.40 plus tax and freight. Fund #413, Belfair Sewer, would pay for the work from the maintenance budget. No general fund money would be used on the purchase. RECOMMENDED ACTION: Recommend the Board authorize Public Works to sole source the purchased services/parts from Huber Technology, the manufacturer of the screen units used at the Belfair Water Reclamation Facility. ATTACHMENT(S): Huber Technology Quote HUBER Technology, Inc. � Huntersviile, NC HUBER �M!l WASTE IWATER Solutions Billing Address Delivery Address Belfair WWTP Belfair WWTP 100 W. Public Works Dr. 100 W. Public Works Dr. Shelton,WA 98584 Shelton,WA 98584 OFFER: 71003496/V1 Date printed: Jan 23,2018 Project: Belfair,WA(290055) Our Reference: Mike Suddreth Phone: +1-704-990.2410 Your Letter/Your Reference: Fax: Email: mike.suddreth@hhusa.net Customer No: 114728 Phone: Fax: All parts in stock unless otherwise indicated below. Customer is responsible for the following prior to Huber's technician arrival: (1)Removal of Huber machine from channel, (2)Pressure washing of machine,and (3)Providing lifting equipment. Failure to do so could result in additional charges for labor,travel expenses and equipment rental charges. Pos Qty Unit Rem Country of origin Price USD Total USD Description HS-Code Tax(%) ---RPPS 1200,,"6-- 10/1 5.00 PCs 702013 24.15 120.75 flat jet nozzleJAQ1490 1/8"60°3 bar:4,9 0% I/min 20/1 1.00 PCs 506106 204.75 204.75 brush L1001 6D 40/65 0,6 0% 30/1 1.00 PCs 504852 660b3 660.63 brush L2800 6D 40/65 0,6 0% 40/1 1.00 pcs 506087 157.50 157.50 brush R485 roller Rot 1200 0% 50/1 1.00 PCs 504845 274.05 274.05 brush L1077 6D 40/65 0,6 0% HUBER Technology,Inc. Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•vnutr✓.huber-terhnology.com A member of the HUBER Group HUBER Technology, Inc. • Huntersville, NC HUBER WASTE 16VATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 2(8) Pos Qty Unit Item Country of origin Price USD Total USD Description HS-Code Tax M 60/1 1.00 PCs 10065616 295.00 295.00 Oil Mobil SHC 630 0% 70/1 1.00 PCs 508603 236.25 236.25 roller D100 d30 L 40 800kg 0% ---RPPS 1400/3#1--- 80/1 3.00 PCs 702013 24.15 72.45 flat jet nozzle JAQ1490 1/8"60°3 bar:4,9 0% I/min 90/1 1.00 PCs 506107 429.66 429.66 brush L1210 6D 40/65 0,6 0% 100/1 3.00 PCs 504846 225.75 677.25 brush L 441 6D 40/65 0,6 0% 110/1 1.00 PCs 50091918 676.50 676.50 brush L3060 d0,60 W 8 h10 BI-16 H26 0% 120/1 1.00 PCs 50983169 1,052.70 1,052.70 sealing ring 1400 PUR 0% 130/1 4.00 PCs 50093044 102.30 409.20 plate 881x 200x 3 9xbt7x7 0% 140/1 20.00 PCs 503235 3.47 69.40 holding plate 49/25/3 lxsh9x22 0% 150/1 2.00 PCs 508603 236.25 472.50 roller D100 d30 L 40 800kg 0% --RPPS 1400/3#2-- 160/1 4.00 PCs 702013 24.15 96.60 flat jet nozzle JAQ1490 1/8"60°3 bar:4,9 0% I/min 170/1 1.00 PCs 506107 429b6 429.66 brush L1210 6D 40/65 0,6 0% 180/1 3.00 PCs 504846 225.75 677.25 brush L 441 6D 40/65 0,6 0% HUBER Technology,Inc. Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•v .huber-technology.com A member of the HUBER Croup HUBER Technology, Inc. Huntersville, NC HUBER "IMMM.1 WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 3(8) Pos Qty Unit Item Country of origin Price USD Total USD Description HS-Code Tax(%) 190/1 1.00 PCs 50091918 676.50 676.50 brush L3060 d0,60 W 8 h10 BL16 H26 0% 200/1 1.00 PCs 50983169 1,052.70 1,052.70 sealing ring 1400 PUR 0% 210/1 4.00 PCs 50093044 102.30 409.20 plate 881x 200x 3 9xbt7x7 0% 220/1 20.00 PCs 503235 3.47 69.40 holding plate 49/25/3 lxsh9x22 0% 230/1 2.00 PCs 508603 236.25 472.50 roller D100 d30 L 40 800kg 0% 240/1 1.00 PCs 10000002 45.00 45.00 Hydro Ranger lead wire 0% ---LAB0R.--- 250/1 40.00 HOUR 40001 128.00 5,120.00 Labor 0% 260/1 16.00 HOUR 40003 95.00 1,520.00 Travel Time 0% 270/1 1.00 PCs 10000002 800.00 800.00 Flight 0% 280/1 5.00 PCs 10000002 130.00 650.00 Hotel 0% 290/1 5.00 PCs 10000002 100.00 500.00 Car Rental 0% 300/1 5.00 PCs 10000002 51.00 255.00 Per Diem 0% 310/1 1.00 PCs 10000002 200.00 200.00 Misc 0% HUBER Technology,Inc. Huber Technology,Ina•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•www.huber-technology.com A member of the HUBER Group HUBER Technology, Inc. , Huntersville, NC HUBER `lMilzmiiiitiiirii WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 4(8) Total net USD 18,782.40 including Tax USD 0.00 Total gross USD 18,782.40 Valid for: 90 days Delivery: prepaid and add Payment terms: Net 30 days Best regards Mike Suddreth Huber Technology,Inc. HUBER Technology,Inc. Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•v .huber-technology.com A member of the HUBER Group HUBER Technology, Inc. , Huntersville, NC HUBER WASTE WATER Solutions Quotation No: 71003496 Date: )an 23,2018 Page: 5(8) Aftermarket Sales & Service Rates 2018 Field Service Base Rates Continental U.S.,Mexico and Canada.............................................................. $128.00 per hour Outside Continental U.S.,Mexico and Canada................................................... $150.00 per hour Training Product Training................................................................................................... $128.00 per hour Travel Travel(time).................................................................................................................. $95.00 per hour Mileage....................................................................................................... $0.54 per mile Manufacturing/Engineering Services in house Services include failure analysis of returned hardware........................................... $100.00 per hour Premium Rates Overtime rate(in excess of 8 hours per day...................................................... $187.50 per hour Standby rate................................................................................................. Applicable base rate Double time rate(Sunday, Holiday, or in excess of 12 hours)................................ $250.00 per hour Expenses Travel and accommodations........................................................................... Actual cost Per Diem......................................................................Business Rate Plan 1..$51.00 per day High Cost Area Rate 2..$66.00 per day ServiceTruck Rate..................................................................................... $75.00 per day Materials,Equipment Rental,Supplies.............................................................. Actual cost plus 20% Laboratory testing........................................................................................ Actual cost plus 20% Fees Visa,work permits,taxes,user fees or special assessments,etc................................ Actual cost Cancellation Charges Prior to departure for travel expenses incurred(i.e.airline/change fees)................... Actual cost HUBER Technology,Inc Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-technology.wm A member of the HUBER Group HUBER Technology, Inc. , Huntersville, NC HUBER WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 6(8) Aftermarket Sales & Service Rates 2018 Field service Base Rate.Rates are calculated from the day the Service Hazardous Locations. Specialist departs Huber Technology,Huntersville,North Carolina until the day Huber Technology,Inc.reserves the right to recall its personnel if the the Service Specialist returns to Huber Technology,Inc.,Huntersville,North worksite does not meet governmental health and safety standards. Carolina.Rates include weekends and holidays.If a Service Specialist is required Minimum Daily Charge.For all Field Service Base Rates or combinations to travel from any other location,including,Germany the rates are calculated of Base Rates,the minimum fee will be for eight(8)hours.If services are from when the Service Specialist departs the home office until the day the performed on the same day as travel,travel time will be billed in addition Service Specialist returns to the home office. to service time. Travel Time includes transportation to and from the airport,security clearance, Overtime.The overtime rate applies to work or travel in excess of eight(8) time between flight changes,driving time and local travel to and from worksite. hours per day(weekdays)and all Saturday work.Workdays in excess of Travel time in excess of eight(8)hours may be billed at the premium rate. (16)hours are prohibited.Service specialist are NOT required to perform, Double Time.Any Sunday or Recognized Huber Technology,Inc.Holiday. and may decline,work in excess of twelve(12)hours.The overtime Transportation. The customer is responsible for reimbursing Huber Technology, charge shall be at the base rate plus a one hundred percent(100%) Inc.for all transportation charges associated with service work.Flights will be premium. booked as coach-tourist class unless it is unavailable.Rental car,gas,taxis,airport Recognized Huber Technology.Inc.Hol4w New Year's Day,Good I hotel limousines,company or personal vehicles will be used when necessary. Friday,Memorial Day,Independence Day,Labor Day,Thanksgiving Day, Standby rate. Applies to the time a Service Specialist is available for work and is the Friday after Thanksgiving Day,Christmas Eve and Christmas Day. located at or near the job site but unable to work due to circumstances beyond his Expenses.The customer is responsible for ALL expenses associated with control.Time shall be considered time worked and will be charged at the applicable service work.All travel expenses including airfare,taxi,mileage for base or premium rate. personal or company owned vehicles or any other chauffeured vehicle, Accommodations and Meals. Meals are charged at$51.00 per day or$66.00 per living day depending on the area(See Business Rate Plan 1 and 2).If an overnight stay accommodations and meals will be invoiced.Invoices will include a cost is required,the customer is required to reimburse Huber Technology,Inc.for break-down.Copies of receipts will not be fumished unless specifically lodging charges.Hotel rooms will be booked on a business executive,single requested.Original receipts cannot be provided.Receipts for under$25.00 occupancy basis. cannot be provided.Use of personal or company owned vehicles will be Visa.Work Permits&Local Taxes.The customer is responsible to pay any and invoice at the rate set by IRS mileage regulations. all taxes,user fees or special assessments.If a visa or work permit is required Pavment.All field service invoices are in U.S.Currency and all payments before departing for an international assignment,the fee will be charged to the must be in U.S.Dollars.Payment is due NET 30 DAYS from the date customer at actual cost(including any expediting charges). of invoice. Warranties. Per Huber Technology,Inc.'s Terms and Conditions of Sale,Huber Purchase Orders.A purchase order is required BEFORE any field Technology,Inc.warrants Field Service work performed at site."Breach of Warranty"service arrangements will be made.The purchase order is to be made out claims do not entitle the customer to refuse payment for field service work. to Huber Technology,Inc.and must contain the following information: HUBER TECHNOLOGY,INC. MAKES NO OTHER WARRANTY,EXPRESS OR 1) Customers name,2)company,3)billing address,4)dates of IMPLIED,WITH REGARD TO THE DESIGN,SALE,MERCHANTABILITY OR service,5)type of service requested(i.e.installation, FITNESS OF THE GOODS FOR A PARTICULAR PURPOSE OR USE EXCEPT AS commissioning,troubleshooting,training,etc.),6)serial number EXPRESSLY SET FORTH IN HUBER TECHNOLOGY,INC.'S TERMS AND I model number,7)equipment purchase order number,and 8) CONDITIONS.HUBER TECHNOLOGY,INC.IS NOT SUBJECT TO ANY OTHER equipment tag numbers.A"confirming-copy"purchase order must OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR follow any preliminary arrangements.Equipment location including WARRANTY,TORT CLAIMS INCLUDING NEGLIGENCE AND STRICT LIABILITY, city,state,plant site,directions to the site,a local contact and OR ANY OTHER THEORIES OF LAW.HUBER TECHNOLOGY,INC.IS UNDER telephone number must also be included. NO EVENT LIABLE FOR ANY SPECIFIC,INDIRECT,INCIDENTAL OR 2) Amended Purchase Orders.An amended PO is required if services CONSEQUENTIAL LOSS,DAMAGES,EXPENSE,INJURY,DISMEMBERMENT, are extended beyond the cost of the original PO.If the Service OR DEATH OF ANY KIND WHATSOEVER. Specialist is on site and an amendment is required,the PO must be SCHEDULING—10 Working Days Notice.Request for field service should be made completed and submitted to Huber Technology,Inc.before the in writing(letter,fax or e-mail)to Huber Technology,Inc.at least ten(10)working Service Specialist can continue working. days prior to the date for which services are requested.Confirmation of the Applicable Iaw.Any purchase order accepted by Huber Technology,Inc. service will be conveyed verbally by Huber Technology,Inc. in conjunction with Field Service work,shall be deemed to have been Insurance.All Huber Technology,Inc.Service Specialists are insured.Liability executed,delivered and accepted in the State of North Carolina,USA and insurance certificates may be provided upon request by the customer in order to shall be governed,construed and enforced pursuant to the laws of the allow for sufficient time for document processing,the request must be made at State of North Carolina,USA least seven(7)working days prior to the date of services. Huber Technology,Inc.can not offer fixed lump sum contracts for Field Service activities.The duration of site visitation is neither under our direct control nor influence,and as such we can only provide estimates of time on-site to affect the required service actions.Field service published rates and terms are valid through December 2018. HUBER Technology,Inc Huber Technology,Inc•9735 NorthCross Center Court Suite A"Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-technology.com A member of the HUBER Group HUBER Technology, Inc. - Huntersville, NC HUBER WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 7(8) Warranty and Returns Policy & Instructions Huber Technology,Inc.("Huber")warranties any original Huber Service part(mechanical or electrical)for a period of three(3)months from the date of purchase.Should the part fail within the three(3)month warranty period,a replacement will be supplied at no charge("Replacement Part"). •This warranty is only valid if the product is operated in accordance with the manufacturer's instructions. •The Replacement Part must not be modified or changed in any way. •The Replacement Part must be installed by a qualified person to the manufacturer's specifications. This Warranty does not apply to any damage or defect arising out of any of the following circumstances: •Parts needing repair or replacement due to events or circumstances outside of normal use and operation of the equipment. •Parts or components damaged due to power surges,short circuits,loss of power,lightning strikes, fire or water damage,vandalism,theft,or any other causes outside of normal use and operation of the equipment or that would normally be covered by casualty insurance on the equipment. •Damage or defects caused by neglect,incorrect application,abuse,or by accidental damage of the parts or components. •Repair or replacement of parts or components due to improper or negligent operation of the equipment. •Damage or defects to the parts,components,or equipment caused by the attempted repair by an unauthorized or unqualified person. All Huber parts warranties are non-transferable,and cannot be sold,assigned or transferred in any other way. This warranty of original Huber Service parts does not include the labor to remove the defective part nor the labor to install the new part. All labor costs associated with replacement of the part is the responsibility of the Customer. The request for assistance of a certified Huber field service specialist is available upon the issuance of a purchase order by the Customer.The fee for the assistance of a field service specialist includes the labor (billed at prevailing Huber Field Service Base Rates)plus associated expenses for travel to and from the jobsite. Return of New Wear or Spare Parts: •Any original Huber Service part(s)returned to Huber after a purchase order has been submitted is subject to a flat twenty percent(20%)restocking fee for each part returned. •The customer has up to thirty(30)days to return a part from the purchase order submittal date to Huber. Returns will not be accepted past thirty(30)days. •Part(s)must be new and never installed.Any indication of wear or installation,at Huber's sole discretion, will result in the part being shipped back to Customer,at the Customer's cost,and no credit will be issued. •Exception:The customer may exchange.without a restocking fee,if the incorrect part is delivered and/or sold to the Customer by a Huber team member. Huber will ship the correct part to the Customer expeditiously. A refund will be issued to the Customer upon receipt of the incorrect part at the Huber warehouse. •Exception:The customer may return without a restocking fee unused parts if they were sold as part of a complete rebuild and the technician decided the parts were not needed.The customer has thirty(30) days from the date that the rebuild/service was completed.After the thirty(30)days have expired the normal Huber restocking fee will apply. HUBER Technology,Inc. Huber Technology,Ina•9735 NorthCross Center Court Suite A•Huntersville.NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•www.huber-technology.com A member of the HUBER Group HUBER Technology, Inc. • Huntersville, NC HIDER rZ4n. n1 *7W*"V0 WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 8(8) Warranty and Returns Policy & Instructions Return of Damaged/Defective Items •In the event of a damaged or defective part,the return process can often be expedited by providing a digital image of the damage or defect(along with a clear description of the problem)in an email to the Huber Aftermarket Team("Aftermarket Team")at the following email address: returns@hhusa.net. The phone and fax numbers for Aftermarket Team are:704.990.2045; Fax: 704.896.2830. Huber reserves the right to inspect in person even if a digital image is provided as outlined above. •If the damage or defect cannot be verified over the phone or via email contact,the item maybe required to be returned to Huber Technology,Inc.for inspection before a determination can be made as to the state of the product. •The Aftermarket Team will validate the warranty claim for the defective part. •If the Aftermarket Team determines that the part is under warranty and should be replaced,the Aftermarket Team will provide a Return Merchandise Authorization("RMA")number and a shipping address to the Customer for the return of the defective part. •The Customer shall ship the part to the specified address with the RMA number listed on the outside of the package. •When the warranty part has been repaired(or replaced)by Huber,the part will be shipped to the"ship-to" address included in the RMA information provided by the Customer. Return shipping cost •ONLY in the event that an incorrect part is sold to the Customer by a Huber team member,will Huber pay for shipping.The Customer will be provided with a prepaid return shipping label. •UNDER ALL OTHER CIRCUMSTANCES,the Customer returning the part(s)is responsible for any freight costs incurred for returning the part(s). •UNDER NO CIRCUMSTANCE will Huber reimburse(or provide Credit)for return shipping costs incurred by the Customer. How to Reguest an RMA(Return Merchandise Authorization) Contact the Huber Technology Aftermarket Sales Team and request a Return Merchandise Authorization('RMA")number. •Completely fill out the RMA form. •Include the completed RMA form in the package along with the item(s)to be returned. •Write the RMA number conspicuously on the outside of the package to ensure proper routing upon receipt by the Aftermarket Team. •Ship the package to: o Huber Technology,Inc. Aftermarket Sales and Service 9735 NorthCross Center Court,Suite A Huntersville NC 28078 Phone: 704.990.2050 Fax:704.896.2830 Email: returns@hhusa.net HUBER Technology,Inc. Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-technology.com A member of the HUBER Group MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: John Huestis, PE, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 6, 2018 Agenda Item # BRIEFING DATE: February 26, 2018 BRIEFING PRESENTED BY: John Huestis, PE (] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Federal Lands Access Program Grant Proposal BACKGROUND: Public Works is requesting approval to submit a Federal Lands Access program (FLAP) Proposal to the Federal Highway Administration (FHWA), for fiscal years 2021-2022. This grant application seeks to provide leverage funding for a roadway realignment project on Skokomish Valley Rd, MP 3.8-4.6. The Skokomish River is aggressively eroding the embankment in the commonly phrased 'Dips" portion of the roadway, causing road closures, continual maintenance efforts, and threatening complete loss of access. The project will include raising the roadway, installing a bridge and two large culverts, and providing embankment protection. This FLAP grant request of $1,600,000 will leverage two grants sought by the Mason Conservation District, totaling approximately $6,400,000. BUDGET IMPACTS: The total estimated cost and requested funding for this project is listed on the attached Proposal forms as follows: Estimated Total Cost: $8,000,000 FLAP funding being requested (CN Phase): $1,600,000 Mason Conservation District Grants: $6,400,000 Estimated Road Funds: $0 If FLAP funds are approved by FHWA, Public Works will request the Board execute a resolution at a future Commission Meeting to establish the selected project as a County Road Project. RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize the County Engineer to execute the Federal Lands Access Program Proposal for a road realignment project on Skokomish Valley Road, as well as approval to authorize the Chair to sign all pertinent documents for the project ATTACHMENT(S): Grant Questionnaire FLAP RFP Vicinity Map Mason County GRANT QUESTIONNAIRE Date: February 26, 2018 Office/Department: Public Works Contact Person: John Huestis, PE 1. Name of Grant/Program Federal Lands Access Program 2. New Grant X Renewing Grant _ Term (# of years) 6 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4. How will this grant benefit the County's citizens? The grant will provide funding for a road realignment project on Skokomish Valley Road (MP 3.8 to MP 4.6) to raise the road and provide embankment protection in various locations. 5) Is this a program grant or an equipment grant? Program grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? If selected, the project will be added to the the Six Year Transportation Improvement Program. 8) Does this grant require up front funds? Y X N If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? This grant will cover 86.5% of the cost of employees working on this project. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, SocialSecurity, FICA, PERS, etc? Y X N _ If so, what? A local match of 13.5% is required for these funds, but local funds are not expected to be required to cover the match. 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers salary increases, but not benefits. 12) What fund would support a cash match (if required)? Road Fund 13) If required what is the TOTAL cost of the match over the life of the grant? This _gran t would be utilized to leverage a larger grant sought by the Mason Conservation District. It is expected that the match requirement of 13.5% ($216,000), would be funded by the other grant. Design $625,000 Right of Way $50,000 Construction $5,855,000 Contingencies $1,470,000 Total $8,000,000 Grant Request - $1,600,000 14) What fund would support the administration of the grant? Road Fund 15) Will the grant allow for the County cost allocation plan to be funded? 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y X N — 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y — N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _X_ N_ If so, what is the funding source for consultant fees? The grant would cover the fees. 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Program would cease. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: lec Officia D partment Head Date Approved by: Chair, Board of County Commissioners Date Page 3 �1Western Federal Lands Highway Division US Department 610 E. Fifth Street of Transportation Vancouver,WA 98661 Federal Highway Phone 360-619-7700 Administration Fax 360-619-7846 November 20,2017 In Reply Refer to: HFL-17 Federal Land Management Agencies Washington State Department of Transportation Regional,County&Local Governments Tribal Governments Greetings: 2018 Request for Proposals Washington Federal Lands Access Program The Western Federal Lands Highway Division(WFLHD)of the Federal Highway Administration is soliciting for capital improvement,enhancement,surface preservation,transit, planning,and research proposals to receive funds through the Washington Federal Lands Program in fiscal years 2021 and 2022.Proposal awards will be contingent upon availability of funds. What is the purpose of the Federal Lands Access Program? The purpose of the Federal Lands Access Program(FLAP)is to improve transportation facilities that provide access to,are adjacent to,or are located within Federal Lands. Where can proposals be located? Proposed projects must be located on Federal Lands Access Transportation Facilities.Federal Lands Access Transportation Facilities means a public highway,road,bridge,trail or transit system that is located on,is adjacent to,or provides access to Federal lands for which title or maintenance responsibility is vested in a state,county,town,township,tribal,municipal,or local government.Maintenance means the preservation of the entire roadway surface,shoulders, roadside ditches,drainage structures,bridges,and traffic control devices necessary for safe and efficient operations.Vested maintenance responsibility means that the majority of the cost for these activities is borne by the state,county,town,township,tribal,municipal,or local government. Applicants are to include supporting documentation which clearly shows which agency has title and/or maintenance responsibility of the facilities. Who may apply? All proposals must be submitted jointly by the Federal Land Management Agency(ies)whose lands are accessed and the entity with title or vested maintenance responsibility(State,county, Page 1 of 5 town,township,tribal,municipal or local government)for the Federal Lands Access Transportation Facility.Early coordination with the appropriate FLMA is encouraged to ensure adequate time is provided for thorough review and input. Proposals must be signed by agency officials that have the authority to commit appropriate resources on behalf of the agency: Federal Agency Signing Official National Park Service Park Superintendent US Forest Service Forest Supervisor US Fish&Wildlife Service Refu atchery Supervisor Bureau of Land Management District Manager Bureau of Reclamation Area Manager US Army Corps of Engineers Operations Project Manager Department of Defense Installation Commander Local Aeency Sienin2 Official Washington State Department of Transportation Regional Manager County Commissioner City,Town Mayor Tribe Tribal Chair Transit District District Manager Proposals that do not have the appropriate signatures will not be eligible for consideration.If the Federal Land Management Agency was not listed above and/or you have any questions regarding the appropriateness of the signing official,please contact Neal Christensen(see contact info below). What types of proposals will be considered? Proposals will be accepted for the following: Capital Improvements-These proposals include rehabilitation,restoration,construction, and reconstruction of roads and bridges.This includes improvements such as safety improvements,widening,realignments,surfacing,culverts,signing, guardrail,walls and associated roadway appurtenances. Enhancements-These proposals are road and trail related improvements such as interpretative signing,kiosks,viewpoints,adjacent vehicular parking areas, roadside rest areas(including sanitary and water facilities),provisions for pedestrians and bicycles,acquisition of scenic easement and scenic or historic sites,trailheads,trails,and improvements that improve public safety and reduce vehicle-wildlife mortality while maintaining habitat connectivity. Surface Preservation-These proposals include surface preservation of roads,trails,and adjacent vehicular parking areas.They include chip sealing,crack sealing,and aggregate courses. Transit-These proposals include construction of transit facilities and limited duration operation/maintenance of transit services and facilities(including vehicles). Page 2 of 5 Planning-These proposals include engineering studies,corridor management planning, bicycle/pedestrian planning and alternative transportation planning that will provide valuable information for future FLAP proposals. Research-These proposals include evaluating solutions that enhance access,safety or sustainability.They address issues such as wildlife-vehicle collision avoidance measures,context sensitive roadside safety features,and congestion management strategies.Research must be broad-based and applicable to multiple Federal Lands Management Agencies. Proposals should also be consistent with a statewide,regional,county,local,or tribal transportation plan and a Federal Land Management Plan.Proposals that are specifically identified in a transportation plan will receive additional consideration. Are matching funds required? The program requires matching funds of 13.5%of the total proposal costs.For this request for proposals,the required match can be met using WSDOT toll credits.Applicants may choose to use the toll credits to satisfy the required match or they can provide the match.Applicants may also provide additional funds to contribute to the project.Because of limited FLAP funding, proposals will receive additional consideration when funding is leveraged from other sources such as local funding sources,County Road Administration Board funds,FLMA funds or other non-federal sources. The Forest Service is issuing a concurrent call for projects for the Federal Lands Transportation Program(FLTP). FLTP provides funding to improve the transportation infrastructure owned and maintained by the Federal Lands Management Agencies. Applicants are encouraged to coordinate joint proposals to leverage funding from FLAP and FLTP for larger scale improvements. How do I submit a proposal? The best available data should be used in completing the project proposal forms.Maps are essential and should include project locations,proposal termini,high use federal recreation sites, federal economic generators,and most importantly,show the Federal Lands accessed by the proposal.Photos should be included that support the proposal.Letters of support from other entities may also be included. Email the completed proposal form with all required signatures,maps,photos and any letters of support to: WFL.CallForProiects ,dot.gov The proposal must be received by March 9,2018.The entire proposal packet(the proposal form, signature pages,maps,photos,and any letters of support)should not exceed 10 megabytes in file size and the total page length should not exceed 30 pages. Copies of this letter,evaluation criteria,proposal instruction checklist,proposal form,and webinar announcement can be downloaded from the following website. httn:Hflh.fhwa.dot.gov/programs/flan/wa/ Page 3 of 5 How will the proposals be evaluated? A Technical Advisory Group(TAG)will review the proposals according to the following evaluation criteria(see attached for additional details): Safety,Preservation, Recreation/Economic,Mobility,Sustainability/Environmental Quality,and Readiness/Support. Preference shall be given to proposals that provide access to high-use federal recreation sites or federal economic generators,as identified by the Federal Land Management Agency. The TAG will be facilitated by the WFLHD and include representatives from the from the Washington State Department of Transportation,County Road Administration Board,U.S. Forest Service,National Park Service,U.S.Fish and Wildlife Service,Bureau of Land Management,U.S Army Corps of Engineers and the Military Surface Deployment and Distribution Command(DOD). The TAG may request additional information during the evaluation process.Proponents should be ready to provide documentation that substantiates,clarifies or appends any information provided in the proposals. How will a final decision be made on the proposals? The Program Decision Committee(PDC)made up of representatives from WFLHD,Washington State Department of Transportation,and the County Road Administration Board,will make a final decision on the proposals.The PDC will make these decisions based on the evaluation criteria and recommendations of the TAG.The PDC will also coordinate with the Federal Land Management Agencies prior to making a final decision.The final decision on the project proposals should be made by end of summer 2018. Who will be the lead agency for project delivery? The lead agency for all facets of project delivery will be the WFLHD.Project delivery consists of federal environmental compliance,design,construction contract advertisement,and construction contract administration.The project proponents may request another agency take the lead for project delivery but must provide rationale for the request.The rationale should include why another agency should take the lead,previous experience in delivering Federal-Aid (Title 23)funded projects,any certifications to deliver Federal-Aid funded projects,and ability to satisfy Federal Highway Administration project delivery requirements.The WFLHD will still be responsible for stewardship and oversight of the project to assure compliance with federal requirements.The final decision for project delivery resides with the PDC. What if I have questions? In conjunction with this request for proposals,WFLHD will conduct an informational webinar on Dec 13,2017.This webinar will provide information to potential applicants on the FLAP, eligibility,evaluation criteria,how to submit proposals,and helpful hints for filling out proposal forms. Page 4 of 5 a In the meantime,if you have questions you can contact Neal Christensen or the FLAP coordinator for your agency. Agency Contact Phone Email Address Federal Highway Neal (360)619-7780 neal.christensen@dot.gov Administration Christensen Washington State Melanie Vance 360-705-7376 VanceM@wsdot.wa.gov Department of Transportation County Road Randy Hart (360)350-6081 randy@crab.wa.gov Administration Board US Forest Service Amy Thomas 503 808-2473 aethomas@fs.fed.us National Park Service Justin De Santis 415 623-2278 Justin DeSantis@nps.gov Bureau of Land Aaron Eklund (503)808-6100 aeklund@blm.gov Management US Fish&Wildlife Jeff Holm (503)231-2161 jeff holm@fws.gov Service US Army Corps of Patti Williams (503)808-3897 patricia.d.williams@usace.army.mil Engineers Department of Douglas Briggs (618)220-5229 douglas.e.briggs.civ@mail.mil Defense Additional information,guidance,and FAQs regarding the Federal Lands Access Program may also be found at the following websites: htti):Hflh.fliwa.dot.gov/i)rograms/flgp/ https:Hflh.f iwa.dot.gov/programs/flap/documents/FLAP Implem Guidance.pdf Sincerely yours, Neal Christensen,PE Program Manager Enclosures: Proposal Evaluation Criteria Webinar Announcement Proposal Instruction Checklist Proposal Form Proposal Joint Endorsement Form Page 5 of 5 MAINTAIN CURRENT VAN61 GREEK BRIDGE LIND STRUCTURES ALONG BANK -' SKO KOM I S H 11 (ENCOURAGE FLOW INTO SIDE CHANNEL) VALLEY ROAD REALIGNMENT FEASIBILITY STUDY s 100'PROPOSED BRIDGE PREFERED 1 TARGETED GRADING AND ALTERNATIVE WOOD INSTALLATION TO t' RAISE LOW RIGHT BANK AREAS CONCEPT MAP NO CHANNEL EXCAVATION_�♦ �� TORN SKOKOMISN RIVEN Basemap IN EXISTING WETLAND { - USDA NAIP �' - ♦ 4 INSTALL 10'SPAN CULVERT AND MINOR CHANNEL EXCAVATION ' 3. RAISE EXISTING ROADWAY TO Mason EL 66 AND INSTALL 15'SPAN CULVERT Conservation 2 EXCAVATE SIDE CHANNEL District TO CONNECT OFF CHANNEL s ' 1 HABITAT AT 1,000 CFS �+ 5. RAISE EXISTING ROADWAY TO EL.69 5' a .n 0 —�or N 0 100 Zoo Feet Legend 0 6 CONSTRUCT BERM TO EL 63.76 DESIGN COMPONENTS: CHERy� n•<de.C— �-_- Road-CL ""-ACCESSR I �. v.ewt. Is1:om Side Channel Grading 1. TARGETED RIGHT BANK GRADING 275 CY FILL q�� Side Channel No Grading 2. SIDE CHANNEL A 1,875 CY CUT & `1 J CaIY1no 3. RAISE ROAD TO EL.66'AND 15'CULVERT 3,125 CY FILL '�q�'#"". Flood Control Berm - 4. 10'CULVERT AND MINOR GRADING 60 CY CUT _ Proposed Raised Road5 RAISE ROAD TO EL.69.5' 450 CY FILL +c+eak.wq Targeted Bank Grading 6. CONSTRUCT FLOOD CONTROL BERM 40 CY FILL I % \ —.—dnc.cum 1)1f - Proposed LWD \.� FF'��s-.�\�\ I W.,Wnm,n•Nnn.•�.u•r. Bridge/Culvert Location - Proposed Roadway \ i * ' Delineated Wetlands >. Active Channel ii Sheet 3 of 8 MASON COUNTY ACTION ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Cyndi Ticknor, ER&R/Road Operation & Maint. Manager Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: March 5, 2018 Action Item # g , BRIEFING DATE: February 26, 2018 BRIEFING PRESENTED BY: Cyndi Ticknor [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Special Market Value Procurement of used Caterpillar Vibratory Soil Compactor BACKGROUND: Mason County is in need of purchasing a new vibratory compactor for the Public Works Road Division. ER&R came across a used compactor that would provide a significant savings to the county by not having to purchase a new piece of equipment. The cost estimate of a new compactor is approximately $130,000. Purchasing the used compactor will save the county over $32,000 (total cost $97,548.90), the equipment only has 436 hours of use, and it fits the specific needs of the county. RECOMMENDED ACTION: Recommend the Board authorize Public Works to purchase the used 2016 Caterpillar CS54B Vibratory Soil Compactor from NC Machinery, as a special market condition purchase, in the amount of $97,584.90. Attachments: Resolution Sole Source Justification Form Briefing Summary RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SPECIAL MARKET CONDITION PROCURMENT OF CATERPILLAR VIBRATORY SOIL COMPACTOR FROM NC MACHINERY WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures based on special market conditions and sole source findings for qualifying purchases; and WHEREAS, the Board of County Commissioners approved the purchase of a vibratory soil compactor in the 2018 budget; and WHEREAS, the County Purchasing Policy requires a resolution to waive bidding requirements over $25,000. WHEREAS, the used equipment has been identified that fits the specific needs of the County at a very favorable price and may be sold before the County could complete a formal bidding process; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the purchase of equipment where "special market conditions" exist for procurement of the equipment. To the extent any bidding requirements apply to the purchase of the equipment, in light of findings of fact set forth herein, the Board finds that special market conditions under RCW 39.04.280(b) exist and that all bidding requirements (if any) are hereby waived for the purchase of the specified vibratory soil compactor. Section 2. Special market conditions include: a) The vibratory soil compactor is being offered at a very favorable price to Mason County. b) The compactor may be sold by the provider before the County could complete a formal bid process. c) The equipment is needed for a specific purpose and is suitable to the unique needs of the Public Works Department. No other equipment has been found at the price that meets the needs and budget at this time. Section 3. The purchase of(1) 2016 used caterpillar vibratory soil compactor CS54B in the amount of $97,584.90 from NC Machinery, is hereby approved. ADOPTED this day of , 2018 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Terri Drexler,Vice Chair Tim Whitehead, Ch. DPA Kevin Shutty, Commissioner STA-r o ° MASON COUNTY °ik s N SOLE SOURCE JUSTIFICATION FORM Z[ °Tz y Y 7 ° °° :1 Date: March 6, 2018 Department: Public Works Department Contact: Condi Ticknor, Ext. 384 Recommended Vendor: NC Machinery CAT Address: 2603 Pacific Hwy. E, Fife,WA Phone: (253) 896-0878 Cost Estimate: $97,584.90 Describe the item requested and its function: Used 2016 Caterpillar CS54B Vibratory Soil Compactor 1. Check the reasons for the sole source request: ❑ Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary: Item is held under exclusive title,trademark or copyright ❑ Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ® Used item:The vendor/distributor is the holder of a used, 2016 Caterpillar CS54B Vibratory Soil Compactor that represents a good value, has low hours, and fits specific needs of the department. 3. Is this product available from other sources? ® Yes ❑ No 4. What necessary features does the vendor provide which are not available from other vendors? A very favorable price and low hours. 5. Can your requirements be modified so that competitive products or services may be used? ® Yes ❑ No If yes, please explain modifications and potential costs: Buying new would cost the county approximately $135,000. It would be in the county's best financial interest to take advantage of this immediate purchasing opportunity and acquire a slightly used compactor. 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other, please explain: My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place. Neither has my personal familiarity with particular brands,types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. Elected Official or Director Signature for Approval: Date: MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jessica Sweet Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: 644 DATE: March 6t", 2018 Agenda Item # �,l0 Commissioner staff to complete) BRIEFING DATE: February 26, 2018 BRIEFING PRESENTED BY: Jessica Sweet [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to set a public hearing on Tuesday, March 27, 2018 at 6:30 p.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties (CAC), as well as receive comments on the 2017 program. BACKGROUND: Mason County coordinates with the CAC on an annual basis to apply for, receive, and provide services through a PS-CDBG administered by the Washington State Department of Commerce (DOC). In 2017, as with subsequent years, the $102,789 of funding was used to provide service referrals for a minimum of 6,000 individuals in Mason and Lewis counties of which a minimum of 3060 must meet HUD's 51% income qualification and provide direct services and referrals for a minimum of 300 child victims. This year's allotment is $104,737 of which $3,500 will be used to off-set a portion of our administration costs. As a part of the PS-CDBG application process applicants are required to solicit public input on the proposed activities and services to be provided as well as receive comments on current programming. This citizen input is to be solicited at a published Public Hearing. RECOMMENDED ACTION: Approval to set a public hearing on Tuesday, March 27, 2018 at 6:30 p.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties, as well as receive comments on the 2017 program. J:\Grants\CDBG Public Service Grant\2018-2019\Agenda cover to set hearing.doc NOTICE OF PUBLIC HEARING PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in the Commission Chambers at Mason County Building I, located at 411 N. 5th Street, Shelton, Washington, on Tuesday, March 27, 2018 at 6:30 PM. The purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from low- and moderate-income persons and persons residing in the Mason County area. $104,737 is proposed to be available annually to the County and the Community Action Council of Lewis, Mason and Thurston Counties to fund public services that principally benefit low-to moderate-income persons. An overview of the proposed public services will be available for review at the Mason County Commissioners' Office located at 411 N. 5th Street, Shelton, Washington from March 6, 2018 through March 27, 2018 and on Mason County's website — www.co.mason.wa.us. Comments may also be submitted in writing to the Mason County Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until March 23, 2018. Comments on the County's and Community Action Council of Lewis, Mason and Thurston Counties program's past performance and use of 2017 CDBG Public Services Grant will also be received. The Commission Chambers is handicap accessible. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter, will be made upon receiving twenty-four(24) hour notice: Contact the Commissioners' Office at 360-427-9670 Ext. 419, 411 N. 5th Street, Shelton, WA 98584. RESOLUTION NO. RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG). WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community Development Block Grant (CDBG); and WHEREAS, Mason County has identified a community development and housing priority need for which to seek CDBG funding; and WHEREAS, it is necessary that certain conditions be met to receive CDBG funds; NOW, THEREFORE, be it resolved that Mason County authorizes submission of this application to the state Department of Commerce to request $104,737 and any amended amounts to fund public service activities in coordination with Community Action Council, Lewis, Mason, Thurston and certifies-that, if funded, it: Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable state and federal laws; Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.486; Will not use assessments against properties owned and occupied by low- and moderate-income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants; Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; Has provided technical assistance to citizens and groups representative of low- and moderate-income persons that request assistance in developing proposals; Will provide opportunities for citizens to review and, comment on proposed changes in the funded project and program performance; Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); and Has adopted (or will adopt) and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will adopt) and implement a policy to enforce existing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act or 1974, as amended; Certifies to meeting the National Environmental Policy Act (NEPA) through a determination the CDBG- funded public services will not have a physical impact or result in any physical changes and are exempt under 24 CFR 58.34(a), and are not applicable to the other requirements under 24 CFR 58.6; and are categorically exempt under the State Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and Mason County designates Frank Pinter as the authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this application and Mason County's participation in the Washington State CDBG Program. Dated this 27th day of March, 2018 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON. Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Terri Drexler;Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda _X_ Public Hearing Other _ DEPARTMENT: Support Services EXT: _422 COMMISSION MEETING DATE: 03/06/18 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: 02/26/18 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: The following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage assigned by the county as named defendant's in the Estate of Tim Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case served upon them on January 9, 2018: Joel Nault, George Albertson, Alfonso Mercado, William Philpott, Casey Salisbury, Jeff Rhoades, Jim Barrett, Matthew Gray, Nathan Smith, Russ Osterhout, Ryan Spurling, Tim Ripp, Trevor Severance BACKGROUND: Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees any officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting to perform his or her official duties. Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against any of the named defendant's, until, and if, a judgment is awarded. RECOMMENDED ACTION: Approval of the following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage as named defendant's in the Megan Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case served upon them on January 9, 2018: Joel Nault, George Albertson, Alfonso Mercado, William Philpott, Casey Salisbury, Jeff Rhoades, Jim Barrett, Matthew Gray, Nathan Smith, Russ Osterhout, Ryan Spurling, Tim Ripp, Trevor Severance. Attachment(s): Signed Defense & Indemnification Request Forms and Estate of Tim Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case on file with Clerk of the Board 2/15/2018 f Case 3:17-cv-06067-RJB Document 2 Filed 12/26/17 Page 1 of 2 AO 410(Rev.06112) Sunnnans in a Civil Action UNITED STATES DISTRICT COURT forthe RECEIVED Western District of Washington MEGAN ELLIOTT,in her Personal Capacity and as ) DEC 2 7 2017 Personal Representative of the Estate of TIM ELLIOTT, deceased ) Mason County Auditor's Office V. } Civil Action No. 3:17-cr-06067-RJB Mason County,et al. ) } } ) Defendant(s) } SUMMONS IN A CIVIL ACTION To:(Defendants name and address) Mason County c/6 Karen Herr Mason County Auditor 411 N.5th Street, Shelton,WA 98584 A lawsuit has been filed against you. Within 21 days after service of this summons on you(not counting the day you received it)—or 60 days if you are the United States or a United States agency,or an officer or employee of the United States described in.Fed.R.Civ. P. 12(a)(2)or(3)—you must serve on the plaintiff an answer to the attached complaint or a motion under Rule 12 of the Federal Rules of Civil Procedure. The answer or motion must be served on the plaintiff or plaintiff's attorney, whose name and address are-, Gabriel S.Galanda,WSBA#30331 Ryan D. Dreveskracht,WSBA#42593 Galanda Broadman,PLLC PO Sox 15146 Seattle, WA,98115 (206)557-7509 If you fail to respond,judgment by default will be entered against you for the relief demanded in the complaint. You also must file your answer or motion with the court. CLERK OF COURT e`f Date: _�. 12/26/2017 Signature oOerkorDe u ,G, Case 3:17-cv-06067-RJB Document 2 Filed 12/26/17 Page 2 of 2 A0440(Rer.0&12) Summons in a Civil Action(Page 2) Civil Action No. PROOF OF SERVICE (?'his section should not be filed with the court unless required by Fed R Civ P. 4(l)) This summons for(name of indmawal and title,if any) was received by me on(date) 0 I personally served the summons on the individual at(place) on(date) ;or O 1 left the summons at the individual's residence or usual place of abode with(name) a person of suitable age and discretion who resides there, on(dote) ,and mailed a copy to the individual's last known address;or 0 I served the summons on(name of individuao ,who is designated by law to accept service of process on behalf of(name oforgani anion) on(date) ;or 0 1 returned the summons unexecuted because ;or 0 Other(spec): My fees are$ for travel and$ for services,for a total of$ 0,0 I declare under penalty of perjury that this inf6rmation is true. Date: .server's signature Printed name and title ___r_.-_.-•--_..___�_._-____.._......._._..............----...._........._ Server's adthws Additional information regarding attempted service,etc: Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 1 of 11 1 2 3 4 5 6 UNITED STATES DISTRICT COURT 7 WESTERN DISTRICT OF WASHINGTON AT TACOMA 8 MEGAN ELLIOTT,in her Personal Capacity NO. 9 and as Personal Representative of the Estate of TIM ELLIOTT,deceased, COMPLAINT 10 Plaintiff, 11 V. 12 MASON COUNTY, a political subdivision of 13 the State of Washington; CASEY SALISBURY, Sheriff,Mason County Sheriff's 14 Office,individually and in his official capacity acting under the color of state law;JIM 15 BARRETT,Undersheriff,Mason County Sheriffs Office,individually and in his official - .16 capacity acting under-the color of state laws - - RUSS OSTERHOUT, Chief Deputy,Mason 17 County Sheriff s Office, individually and in his official capacity acting under the color of state 18 law;RYAN SPURLING, Chief Deputy,Mason County Sheriff's Office,individually and in his 19 official capacity acting under the color of state law;ALFONSO MERCADO,Deputy,Mason 20 County Sheriff's Office,individually and in his official capacity acting under the color of state 21 law; TREVOR SEVERANCE, Sergeant,Mason County Sheriff s Office,individually and in his 22 official capacity acting under the color of state law;MATTHEW GRAY,Deputy,Mason 23 County Sheriff's Office,individually and in his official capacity acting under the color of state 24 law;G.ALBERTSON,Deputy,Mason County Sheriff's Office,individually and in his official 25 COMPLAINT-1 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 2 of 11 1 capacity acting under the color of state law; BILL PHILPOTT,Deputy,Mason County 2 Sheriff's Office, individually and in his official capacity acting under the color of state law; 3 JOEL NAULT,Deputy,Mason County Sheriff's Office, individually and in his official 4 capacity acting under the color of state law; JEFFREY RHOADES,Deputy,Mason County 5 Sheriff's Office, individually and in his official capacity acting under the color of state law; 6 NATHAN SMITH,Deputy,Mason County Sheriff's Office,individually and in his official 7 capacity acting under the color of state law; TIMOTHY RIPP II,Deputy,Mason County 8 Sheriff's Office, individually and in his official capacity acting under the color of state law; and 9 JOHN DOES 14 0, individually and in'their official capacities acting under the color of state 10 law, 11 Defendants. 12 COMES NOW the above-named Plaintiff Megan Elliott, by and through her attorneys of 13 record, Gabriel S. Galanda and Ryan D. Dreveskracht, of Galanda Broadman,PLLC, and by way 14 of claim alleges upon personal knowledge as to herself and her own actions, and upon 15 information and belief upon all other matters, as follows: - 16 - - - I.- PARTIES- - - - - - 17 1. Defendant MASON COUNTY is a political subdivision of the State of 18 Washington. Mason County has various departments, including but not limited to the Mason 19 County Sheriffs Office ("MCSO"). The MCSO is responsible for providing law enforcement 20 services within Mason County. 21 2. Mason County is, and was at all times mentioned herein, responsible for the 22 actions or inactions, and the policies, procedures, and practices/customs of all the MCSO and its 23 employees including, but not limited to, Mason County Sheriff Casey Salisbury, Undersheriff 24 Jim Barrett, Chief Deputy Russ Osterhout, Chief Deputy Ryan Spurling, Deputy Alfonso 25 COMPLAINT-2 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 3 of 11 1 Mercado, Sergeant Trevor Severance, Deputy Matthew Gray, Deputy G. Albertson, Deputy Bill 2 Philpott, Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy Nathan Smith, and Deputy 3 Timothy Ripp II. 4 3. At all times material to this lawsuit, Sheriff Casey Salisbury, Undersheriff Jim 5 Barrett, Chief Deputy Russ Osterhout, Chief Deputy Ryan Spurling, Deputy Alfonso Mercado, 6 Sergeant Trevor Severance, Deputy Matthew Gray, Deputy G. Albertson, Deputy Bill Philpott, 7 Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy Nathan Smith, and Deputy Timothy Ripp H 8 were acting within the course and scope of their employment during the incident that gave rise to 9 Plaintiff's Complaint. 10 4. Defendant CASEY SALISBURY is the Mason County Sheriff. In this role as 11 Sheriff, Defendant Salisbury is responsible for formulating and implementing MCSO's policies 12 and procedures and ensuring that its officers are properly and adequately trained. Defendant 13 Salisbury was responsible for the managerial decisions as they relate to MCSO's employees 14 and/or agents, including Undersheriff Jim Barrett, Chief Deputy Russ Osterhout, Chief Deputy 15 Ryan Spurling, Deputy Alfonso Mercado, Sergeant Trevor Severance, Deputy Matthew Gray, 16 Deputy G. Albertson, Deputy Bill Philpott, Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy 17 Nathan Smith, and Deputy Timothy Ripp II, and Does 1 through 20 (collectively, "Defendant 18 Officers"). Defendant Salisbury's acts and omissions were, at all times alleged, affirmatively 19 linked to the behavior of Defendant Officers, in the sense that he encouraged, condoned, and/or 20 acquiesced in their acts,omissions, and established practices. 21 5. Defendant JIM BARRETT is the Mason County Undersheriff who, at all times 22 relevant hereto,was acting under color of law. In this role as Undersheriff, Defendant Barrett is 23 second in command of the Mason County Sheriff's Office. He is directly responsible for the 24 overall command of operations. He is responsible for enforcing MCSO's policies and 25 COMPLAINT-3 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 4 of 11 1 procedures, and propagating established practices. Defendant Barrett was responsible for the 2 supervisory decisions as they relate to Defendant Officers. Defendant Barrett's acts and 3 omissions were, at all times alleged, affirmatively linked to the behavior of Defendant Officers, 4 in the sense that he encouraged, condoned, and/or acquiesced in their acts, omissions, and 5 established practices. 6 6. Defendant RUSS OSTERHOUT is the Mason County Chief Deputy who, at all 7 times relevant hereto, was acting under color of law. In this role as Chief Deputy, Defendant 8 Osterhout is responsible for Patrol, Detectives, and Special Units. He is responsible for 9 enforcing MCSO's policies and procedures, and propagating established practices. Defendant 10 Osterhout was responsible for the supervisory decisions as they relate to Defendant Officers. 11 Defendant Osterhout's acts and omissions were, at all times alleged, affirmatively linked to the 12 behavior of Defendant Officers, in the sense that he encouraged, condoned, and/or acquiesced in 13 their acts, omissions, and established practices. 14 7. Defendant RYAN SPURLING is the Mason County Chief Deputy who, at all 15 times relevant hereto, was acting under color of law. 16 8. Defendant ALFONSO MERCADO is a MCSO Deputy who, at all times relevant 17 hereto,was acting under color of law. 18 9. Defendant TREVOR SEVERANCE is a MCSO Sergeant who, at all times 19 relevant hereto, was acting under color of law. 20 10. Defendant MATTHEW GRAY is a MCSO Deputy who, at all times relevant 21 hereto,was acting under color of law. 22 11. Defendant G. ALBERTSON is a MCSO Deputy who, at all times relevant hereto, 23 was acting under color of law. 24 25 COMPLAINT-4 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 5 of 11 1 12. Defendant BILL PHILPOTT is a MCSO Deputy who, at all times relevant hereto, 2 was acting under color of law. 3 13. Defendant JOEL NAULT is a MCSO Deputy who, at all times relevant hereto, 4 was acting under color of law. 5 14. Defendant JEFFREY RHOADES is a MCSO Deputy who, at all times relevant 6 hereto,was acting under color of law. 7 15. Defendant NATHAN SMITH is a MCSO Deputy who, at all times relevant 8 hereto,was acting under color of law. 9 16. Defendant TIMOTHY RIPP 11 is a MCSO Deputy who, at all times relevant 10 hereto,was acting under color of law. 11 17. Defendants JOHN DOES 1 - 10 (hereinafter "Defendants Doe") are 12 subcontractors, employees, and/or agents of Mason County. Each Defendant Doe was within the 13 scope of his/her employment at all times relevant hereto. It is believed most, if not all, of the 14 Defendants Doe are residents of Mason County. These Defendants Doe knew and were 15 deliberately indifferent and were negligent; acted in furtherance of an official and/or de facto 16 policy or procedure of deliberate indifference and negligence; and/or were responsible for the 17 promulgation of the policies and procedures and permitted the customs/practices pursuant to 18 which the acts alleged herein were committed. Their identities are unknown at this time and will 19 be named as discovery progresses. 20 18. Plaintiff MEGAN ELLIOTT is the Personal Representative of the Estate of her 21 father, TIM ELLIOTT. Plaintiff brings all claims available to the Estate of Tim Elliott,herself in 22 her personal capacity, and all beneficiaries under federal law. 23 II. JURISDICTION AND VENUE 24 19. This Court has jurisdiction pursuant to 28 U.S.C. § 1331 and 28 U.S.C. § 1367. 25 COMPLAINT-5 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.LI Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 6 of 11 1 20. Venue is proper in the Western District of Washington pursuant to 28 U.S.C. § 2 1391 because Defendants are situated in this judicial district and because a substantial portion of 3 the events and omissions giving rise to this claim occurred in Mason County, Washington,within 4 the Western District of Washington. 5 III. STATEMENT OF FACTS 6 21. Tim Elliot had been suffering from depression and anxiety and had a severe pain 7 in his foot that forced him to go on disability. 8 22. On January 2, 2015, Megan Elliott, Tim's daughter, heard a loud boom in the 9 back bedroom. When she went inside the bedroom, Megan saw her father on the bed with a gun 10 in his hand and an apparent wound to his head. 11 23. Megan called Mason County Emergency Communications ("MACECOM") to 12 report that her father had seemingly shot himself. MACECOM put out a radio call for an officer 13 in the area to respond an apparent suicide attempt. 14 24. Defendant Mercado and Defendant answered the radio call. 15 25. MACECOM dispatch instructed Megan to begin CPR and continued to ask her 16 questions. Through this conversation, MACECOM was told that Tim was conscious, breathing, 17 and still had the gun in his hand. MACECOM relayed this information to the responding officers 18 over the radio. 19 26. MACECOM asked Defendant Severance whether Megan should take the gun 20 from Tim's hand, and he responded, "Don't touch anything except for trying to revive him." 21 27. Megan continued to perform CPR while waiting for officers to arrive at the house. 22 Megan informed MACECOM that Tim was holding the gun. Megan was never instructed to take 23 the gun out of Tim's hands, nor did she say Tim was pointing the gun at her. 24 25 COMPLAINT-6 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 7 of 11 1 28. At 9:38 pm Defendant Severance arrived at Tim's house. Megan, thinking that 2 help had arrived, called out to Defendant Severance that they were in the back bedroom. 3 Defendant Severance barged into the bedroom, screaming for Tim to drop the weapon and for 4 Megan to get out of the room. 5 29. Defendant Severance did not exit the room with Megan to make sure that she was 6 unharmed, and did not ask her any questions. He did not ask Megan if there was anyone else in 7 the house, did not ask if Tim was still conscious, did not ask about Tim's mental state, did not 8 ask if Tim took any medication, did not ask about Tim's physical injuries, and did not ask where 9 Tim shot himself. Instead of attempting to get information about Tim's injuries or mental state, 10 Defendant Severance aggressively charged into the bedroom. 11 30. Defendant Severance found Tim on the bed, alive. Defendant Severance knelt on 12 the ground in the bedroom doorway, and loudly yelled over and over for Tim to drop the gun. 13 Defendant Severance did not say anything else, implement de-escalation techniques, or attempt 14 to retreat from the doorway. 15 31. Defendant Mercado arrived at the house at this time. As he was running to the 16 front door of the house, Defendant Mercado could hear Defendant Severance "screaming" for 17 Tim to drop the gun. Upon entering the house, Defendant Mercado saw Megan crying in the 18 living room. Defendant Mercado asked where Defendant Severance was and Megan responded 19 that he was "in the backroom." Defendant Mercado did not ask Megan any further questions. 20 Instead, he ran towards the back bedroom, drawing his weapon. 21 32. Defendant Mercado was outside of the bedroom door and could not see Tim 22 because clothing hanging in the doorway obstructed his view. He tried multiple times to get an 23 unobstructed view of the room, but was unsuccessful. Defendant Severance continued to yell for 24 25 COMPLAINT-7 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.LI Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 8 of 11 1 Tim to drop his weapon while kneeling on the ground in the doorway. Defendant Mercado did 2 not hear any noise from Tim or see any indication that Tim understood the command. 3 . 33. Within seconds of Defendant Mercado's arrival, Defendant Severance fired his 4 service weapon twice, striking Tim on the left side of his abdomen. Defendant Mercado then 5 entered the bedroom and for the first time saw Tim. Tim was lying on the bed; a gun in his right 6 hand near his head. 7 34. One minute and seventeen seconds after arriving on scene, Defendant Severance 8 shot and killed Tim. Defendant Severance was the only officer to fire his weapon and the only 9 officer to see Tim prior to shooting him. Tim was unconscious the entire time, having sustained 10 a gunshot wound to the head. 11 35. At no point did Tim do anything that could reasonably be construed as threatening 12 any of the Defendant Officers. 13 36. As this was officer involved shooting, the Regional Critical Incident Investigative 14 Team was dispatched to handle the investigation. 15 IV. FIRST CAUSE OF ACTION—UNCONSTITUTIONAL USE OF EXCESSIVE FORCE 16 37. The acts and failure to act described above were done under color of law and are 17 in violation of 42 U.S.C. § 1983, depriving Tim and Plaintiff Megan of their civil rights. 18 38. The Fourth Amendment to the United States Constitution prohibits unreasonable 19 searches and seizures of the person. This protects citizens and members of the community and 20 prohibits the government from using excessive force against those citizens. 21 39. In addition, children have a constitutionally protected interest under the 22 Fourteenth Amendment to the companionship and society of their parents. 23 40. These constitutional rights are long-standing and were clearly established at all 24 times relevant hereto. 25 COMPLAINT-8 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.Ll' Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 9 of 11 1 41. Defendants violated Tim and his daughter, Megan's constitutional rights by using 2 excessive, deadly force against Tim—as set forth herein, and in other respects as well. 3 42. As a result of these violations, Tim experienced increased terror and anxiety 4 before he was shot and killed. 5 43. As a result of these violations by Defendants, Megan lost her father and was 6 deprived of the familial relationship. 7 44. Defendants' acts and omissions were unreasonable under the circumstances. 8 45. Defendant Severance's decision to shoot and kill Tim was particularly 9 unreasonable under the circumstances. Tim was experiencing a mental health crisis and did not 10 pose any threat to the officers before or after they entered his home. Without obtaining any 11 information from anyone, Defendant Severance charged into the bedroom screaming, 12 endangering himself and Megan. 13 V. SECOND CAUSE OF ACTION–VIOLATIONS OF CONSTITUTIONAL RIGHTS BY DEFENDANTS 14 46. The acts and failure to act described above were done under color of law and are 15 in violation of 42 U.S.C. § 1983, depriving Tim and Plaintiff Megan of their civil rights. 16 47. Defendants were subjectively aware that Tim was experiencing a mental health 17 crisis. Defendants Severance and Mercado were responding to Tim's attempted suicide, yet 18 disregarded this affliction by failing to take reasonable measures to abate it. In fact, their actions 19 aggregated the symptoms and caused his death. 20 48. Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurling, with 21 deliberate indifference, failed to adequately train MCSO law enforcement officers and failed to 22 adopt and implement policies for, among other things, dealing with citizens experiencing a 23 mental health crisis. 24 25 COMPLAINT-9 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Q rl. Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 10 of 11 1 49. Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurling, with 2 deliberate indifference, failed to adequately train MCSO law enforcement officers and failed to 3 adopt and implement policies for, among other things, the use of de-escalation techniques, crisis 4 intervention techniques, non-lethal tactics, and the decision-making process that should 5 accompany the use of lethal force. 6 50. The failure of Defendants Mason County, Salisbury, Barrett, Osterhout, and 7 Spurling to train amounts to deliberate indifference to the rights of the persons with whom 8 MCSO law enforcement officers regularly come into contact. 9 51. It was highly predictable that these failures would result in constitutional 10 violations, like those that occurred here. The death of Tim was the foreseeable consequence of 11 Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurling's failure to equip its law 12 enforcement officers with the necessary tools to handle recurring situations, such as those that 13 involve citizens in psychological and/or mental distress and those that require the use of de- 14 escalation techniques, crisis intervention techniques, non-lethal tactics, and the appropriate 15 decision-making process that should accompany use of lethal force. 16 52. The action of Defendant Severance, which deprived Tim and Megan of their 17 constitutional rights, conformed to policy, custom, and practice of Mason County. 18 53. As a direct and proximate result of the deliberate indifference of Defendants, as 19 described above and in other respects as well, Tim died a terrible and easily preventable death. 20 He suffered pre-death pain, anxiety, and terror, before being shot, and leaving behind a loving 21 family. 22 54. As a direct and proximate result of the deliberate indifference of Defendants, 23 Plaintiff Megan has suffered the loss of familial association with Tim, in violation of her 24 25 COMPLAINT- 10 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.Ll Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 t Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 11 of 11 1 Fourteenth Amendment rights. Plaintiff Megan has suffered, and continues to suffer, extreme 2 grief and harm due to mental and emotional distress as a result of Tim's wrongful death. 3 55. Defendants have shown reckless and careless disregard and indifference to Megan 4 and Tim's rights and safety, and are therefore subject to an award of punitive damages to deter 5 such conduct in the future. 6 VI. JURY DEMAND 7 56. Plaintiff hereby demands a jury. 8 VII. PRAYER FOR RELIEF 9 57. For judgment against the Defendants for general, special, and punitive damages, 10 including damages for pain, suffering, terror, loss of consortium, and loss of familial relations, 11 and loss of society and companionship under 42 U.S.C. §§ 1983 and 1988, in an amount to be 12 proven at trial; 13 58. For compensatory damages to include, but not restricted to, damages for 14 emotional distress and mental anguish in amounts to be proven at trial; 15 59. An award of reasonable attorneys' fees and costs; 16 60. Any and all applicable interest on the judgment; and 17 61. For such additional relief as the Court may deem just and proper. 18 DATED this 22nd day of December,2017. 19 GALANDA BROADMAN, PLLC 20 s/Gabriel S. Galanda Gabriel S. Galanda,WSBA#30331 21 s/Ryan D. Dreveskracht 22 Ryan D. Dreveskracht, WSBA #42593 Attorneys for Plaintiffs 23 P.O. Box 15146 Seattle, WA 98115 (206) 557-7509 Fax: (206)299-7690 24 Email: gabe@galandabroadman.com Email: ryan@galandabroadman.com 25 COMPLAINT- 1 1 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Trevor Severance SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanCa alandabroadman com(206)557-7509 REQUEST FOR DEFENSE: r PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO T UNTY EMPLOYEES. �z 1'C C (ac. low1u DATE PERSONAL REPRESENTA ESTATE OF EMPLOYEE)OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: _ APPROVED: DATE: _ DENIED: DATE: CONDITIONS AND COMMENTS: Trevor Severance has be ' , ependantly —Ties and pursues countterclaims against the plaintiff in this matter he will not be in violation THIS MAY COMMISSIONERS WITHIN FIVE DAYS THBE E DOF THE PROSECUTING ATTORNEYS DETERMINATION. Complete this form and submit it to: Mason County Prosecuting utingDivisAttorney's Office on P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Matthew Gray SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryanCa,elandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON B F OF THE COUNTY:. (1) NEGOTIATE OR OTHERWISE AF T SETTLEMENT OF THE CASE; (2) MAKE AN SSION OF LIAB TY; (3) DISCUSS AS WI PERS O S O ARE NOT COUNTY EMPLOYEES. - 3)-l8 DATE PE NAL RE RESENTATIVE STATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Joel Nault SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanawlandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE.OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WIT ERSONS WHO NOT COUNTY EMPLOYEES. z- DATE ONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER QUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 i REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Medan Elliott(Tiro Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:George Albertson SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvane..elandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN AD SION OF LIABILITY; (3) DISCUSS �RSONSARE NOT COUNTY EMPLOYEES. DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Medan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Casey Salisbury SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanCa,alandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THESE WITH PERSONS WHO ARE NOT COUNTY EMPLOYEES. l-Z3l� DATE PERSO REPRESE TI OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 I' REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Alfonso Mercado SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanna.elandabroad man.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE 7EPSONS 0'AW NOT COUNTY EMPLOYEES. DATE PERS PRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER RWMTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Tim Rio)H SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryanAElandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS WITH PERS WS WHO ARE NOT COUNTY EMPLOYEES. DATE PERSON RES ATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTNIG DEF SE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 t REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Nathan Smith SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvan(a)alandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISEAFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO ARE NOT COUNTY EMPLOYEES. a DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Medan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EWLOYEE/OFFICER REQUESTING DEFENSE:Russ Osterhout SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanw-,elandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO ARE NOT COUNTY EMPLOYEES. �-IR PE ONAL REPRESENTAT E O ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Jeffrey Rhoades SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryanAelandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHER AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF L ITY; (3) DISCUSS THE C PERSO WHO ARE NOT COUNTY EMPLOYEES. a1aai DATE PERSONAL AZEE. ATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Bill Philpott SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryanA21andabroad man.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASFi-V9iH4zHRSONS WHO ARE NOT COUNTY EMPLOYEES. 1/2Viu __ ... DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Ryan Spurline SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 roan anelandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFE THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABIL ; (3) DISCUSS THE=EWITH PERSO S WHO NOT COUNTY EMPLOYEES. J 2Z DAtE PE AL REPRESE ATIVE O E ATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Jim Barrett SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryan(Malandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE TH PERSONS ALVHO ARE NOT COUNTY EMPLOYEES. vt tzh'o fill, DA PERSONAL RESEN ATTVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING EFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X_ Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 3/8/17 Agenda Item # .J2- (Commissioner staff to complete) BRIEFING DATE: 2/26/17 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of two Winter 2018 Heritage Grant applications totaling $7,549.29 on the March 8th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) At their February 2018 monthly meeting the MCHPC voted to forward the following Heritage Grants to the BOCC for approval: Mason County Historical Society: $4,5000 request to scan photo albums of old Mason County familes which will be availalble for public viewing on line. Pickering Community Club: $3,049.29 request to restore a historic shed on the Grant Schoolhouse site. BUDGET IMPACTS: The Historic Preservation Commission budgeted $15,000 for fiscal year 2018, If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $7,549.29. RECOMMENDED OR REQUESTED ACTION: Approval of two Winter 2018 Mason County Heritage Grants, as discussed above, for a total amount of $7,549.29. ATTACHMENTS: Grant Contract with Scope of Work (Exhibit "A"). Action Item Summary Form Heritage Grants.doc HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 7,2018 by and between Mason County(the"County"),and the Mason County Historical Society,(the"Grantee"). Mason County Historical Society Mason County P.O.Box 1366 c/o Mason County Historic Preservation Commission Shelton,WA 98584 615 W Alder Street (360)426-1020 Shelton,WA 98584 Attn:Michael MacSems (360)427-9670 ext. 571 RECITALS 1.The Grantee has applied for a grant up to the amount of$4,500 to cover the cost of scanning historic photo albums and making to images available to the public on-line. 2.The County is granting up to the$4,500 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of scanning historic photo albums so that they may be viewable to the public on-line as described in the scope-of-work (Exhibit "A"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award (July 7,2018). HG 14 A 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 A Scope of Work Mason County Heritage Grant #14A Exhibit "A" Mason County Historical Society Scanning of historic photo albums to viewable to the public on-line 1. Scan 20 to 30 very old family photo albums (full page, including attached notes) 2. 600 dpi full color scans in TIF or JPEG formats 3. Photo albums to be hosted on Achivebox which shall be linked to the MCHS website HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 7,2018 by and between Mason County(the"County"),and the Pickering Community Club(the"Grantee"). Pickering Community Club Mason County c/o Jonelle Adams c/o Mason County Historic Preservation Commission 2736 Gravelly Beach Loop NW 615 W Alder Street Olympia,WA 98502 Shelton,WA 98584 (206)235-7830 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$3,049.290 to cover the cost of restoring a historic shed on the grounds of the historic Grant Schoolhouse. 2.The County is granting up to the$3,049.29 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Enga-e�meat (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The. Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 7,2018). HG 14 B 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 B Scope of Work Mason County Heritage Grant #14B Exhibit "A" Pickering Community Club Restoration of historic shed on Grant School site 1. Lift sinking corners 2. Install concrete piers 3. Replace floor 4. Replace damaged siding as needed 5. Chalking and weatherproofing HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 7,2018 by and between Mason County(the"County"),and the Pickering Community Club(the"Grantee"). Pickering Community Club Mason County c/o Jonelle Adams c/o Mason County Historic Preservation Commission 2736 Gravelly Beach Loop NW 615 W Alder Street Olympia,WA 98502 Shelton,WA 98584 (206)235-7830 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$3,049.290 to cover the cost of restoring a historic shed on the grounds of the historic Grant Schoolhouse. 2.The County is granting up to the$3,049.29 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 7,2018). HG 14 B 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 B Scope of Work Mason County Heritage Grant #14B Exhibit "A" Pickering Community Club Restoration of historic shed on Grant School site 1. Lift sinking corners 2. Install concrete piers 3. Replace floor 4. Replace damaged siding as needed 5. Chalking and weatherproofing HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 7,2018 by and between Mason County(the"County"),and the Mason County Historical Society,(the"Grantee"). Mason County Historical Society Mason County P.O.Box 1366 c/o Mason County Historic Preservation Commission Shelton,WA 98584 615 W Alder Street (360)426-1020 Shelton,WA 98584 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS l.The Grantee has applied for a grant up to the amount of$4,500 to cover the cost of scanning historic photo albums and making to images available to the public on-line. 2.The County is granting up to the$4,500 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga ement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of scanning historic photo albums so that they may be viewable to the public on-line as described in the scope-of-work (Exhibit "A"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award (July 7,2018). HG 14 A 3.Grantee's Obli ations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 A Scope of Work Mason County Heritage Grant #14A Exhibit "A" Mason County Historical Society Scanning of historic photo albums to viewable to the public on-line 1. Scan 20 to 30 very old family photo albums (full page, including attached notes) 2. 600 dpi full color scans in TIF or JPEG formats 3. Photo albums to be hosted on Achivebox which shall be linked to the MCHS website