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06/16/2022 The meeting will be held online/telephone via the Zoom platform. To listen to the meeting via your telephone, please contact Becky Rogers at 360-427- 9670, ext. 268, by 4:00 p.m. the day before the meeting. DRAFT Meeting Agenda Mason County Civil Service Commission 411 N. 5t" Street, Shelton, WA Thursday, June 16, 2021 5:00 p.m. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Approval of Minutes: May 19, 2022 regular meeting minutes Action 2. Chief Examiner Update 2.1. Position Tracking - 13 vacant funded positions: Community Service Officer-3; Corrections Deputy-6; Deputy Sheriff-1; Finance Manager -1; and Support Specialist -2 2.2. Eligibility Lists Status 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, July 21, 2022 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes May 19, 2022 The regular meeting was called to order at 5:00 p.m. by Chairperson Ickes. Attendance: Sue Ickes, Chair; Mark Nault, Vice-Chair; and William Kendrick, Commissioner Others: Tami Beyer, Nichole Wilston, Kevin Hanson, and Becky Rogers. Business: 1. Approval of Minutes: March 17, 2022 regular meeting minutes and April 7, 2022 special meeting minutes. Cmmrs. Kendrydkkesnoved and seconded to approve thdTlal6122 regular meeting minutes and the April 7, 2022 special meeting.nMm1bms carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 10 vacant funded positions: Community Service Officer-3; Corrections Deputy-5; and Support Specialist -2 2.2. Approval of position description revisions - Support Specialist 1, 2, and 3 Cmmrs. Kendrydkkesnoved and seconded to approve the position description revision Support Specialist 1, 2, and 3. Motion carried unanimously. 2.3. Approval of voluntary demotion of A. Kruk, per CSR 8.9, effective June 1, 2022. The Board discussed the request for voluntary demotion and an ADA accommodation. Chief Beyer responded they would hesitate to have an ADA accommodation as the employee cannot perform the duties of the current position. The question was raised if the demotion request relates to a physical problem, once that is corrected does the employee automatically go back to the position. Chief Beyer stated the employee would need to be eligible under their position description to perform the duties, there would need to be a position open, and it would need to be approved. It may not be clearly stated in the Civil Service Rules. In order to be eligible for the rehire they must have the current training certification from the Criminal Justice Training Commission. Cmmrs. Kendrytilaultmoved and seconded to apovmveluntary demotion of A. Kruk, pei CSR 8.9, effective June 1, 2022. Motion carried unanimously. 2.4. Approval to post Promotional Announcement for Corrections Sergeant. A resignation letter was received from a corrections sergeant. Cmmrs. NauHVndrick moved and seconded to approve posting a Corrections Sergean Promotional AnnouncemeMbtion carried unanimously. Mason County Civil Service Commission Meeting Minutes May 19,2022 Page 2 2.5. Approval to post for Financial Manager. Sheryl Hilt resigned, effective June 1, and has taken a position with the state. Nichole Wilston stated the intent is for Sheryl to continue on and provide her services up to four hours per day on an hourly rate. This will help during the transition to recruit and hire a finance manager. There was discussion if provisional would be better than extra help for Ms. Hilt. Civil Service Rules will be reviewed to see what is the best option. Cmmrs. Nault/Kendrick moved and seconded to approve posting for Financial Manage Motion carried unanimously 2.6 Approval to re-advertise for continuous eligibility lists as needed. Chief Beyer requested approval to continue advertising for any continuous eligibility list that does not have sufficient number of candidates (eg. five or fewer candidates). Cmmrs. Nault/Kendrick moved and seconded to-aopfwtisir�g for contiasi eligibility lists as needed. Motion carried unanimously 3. Sheriff's Office Update 3.1. Corrections - A Community Service Officer candidate is in background. 3.2. Patrol - A new deputy was sworn in on June 16. There are a couple more prospects that they will know more about within a week. 3.3. Support Staff - Chief Beyer reported their extra help support staff will be leaving May 31St. The extra help has been a tremendous help and they are discussing within the staff on how to accommodate the needs until they get additional support staff. 4. Adjourn - The meeting adjourned at 5:25 p.m. Approved: 6/16/2022 Susan Ickes Mark Nault William Kendrick Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98S84 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 6/16/2022 Subject: Civil Service Position Tracking Listed below are the 2022 Civil Service positions, which are funded and vacant*: Vacant Positions i FTE—Corrections Deputy(Eff 6/22/2022) 1 FTE— Deputy Sheriff(Eff 6/20/2022) 1 FTE—Financial Manager(Eff 6/1/2022) 1 FTE—Corrections Deputy(Eff 3/13/2022) 1 FTE—Community Service Officer(Eff. 2/15/2022) 2 FTE—Community Service Officer(Eff.12/21/2021.) 1 FTE—Corrections Deputy(Eff.1.1/28/2021) 1 FTE—Corrections Deputy(Eff 1.0/2]/2021.) 1 FTE—Support Specialist 2 (Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 1 FTE—Corrections Deputy(Eff 5/31/2021) 1 FTE—Support Specialist 2 (Eff.1/30/2019) 13 FTE Vacant Funded Positions *Per MUNIS 6/13/2022 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management